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1984-04-17 Council minutesPage No. 2006 April 17, 1984 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, April 17, 1984 Pursuant to due call and notice thereof, the regular meeting of of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall, Mendota Heights, Minnesota. Mayor Lockwood called the meeting to order at 7:30 o'clock P.M. were present: Mayor Lockwood, Council Members Blesener, Hartmann, ADOPTION OF AGENDA Ayes: 5 Nays: 0 APPROVAL OF MINUTES Ayes: 5 Nays: 0 the City Council, City 750 South Plaza Drive, The following members Mertensotto and Witt. Councilwoman Witt moved the adoption of the amended agenda for the meeting. Councilwoman Blesener seconded the motion. Councilman Hartmann moved approval of the minutes of the April 3rd meeting. Councilwoman Witt seconded the motion. Mayor Lockwood moved approval of the minutes of the April 10th meeting. Councilman Mertensotto seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Councilman Hartmann moved approval of the consent calendar as submitted and recommended for approval as part of the regular agenda, along with authorization for execution of all necessary documents contained therein. a. Acknowledgement of the Fire Department monthly report for March. b. Acknowledgement of the Treasurer's monthly report for March. c. Acknowledgement of a letter from Mn/DOT regarding Mendota Heights Road stop signs. d. Approval of the list of claims dated April 17, 1984 and totalling -L - $190,792.40. e. Approval of the list of contractor licenses, granting licenses to: Buelow Excavating Maplewood Sewer and Water, Inc. Midway Sign Company Rumpca Sewer and Water Excavating License Excavating License Sign Erecting License Excavating License Page No. 2007 April 17, 1984 Woodbury Mechanical, Inc. Excavating License Councilwoman Witt seconded the motion. Ayes: 5 Nays: 0 HEARING - VALLEY Mayor Lockwood opened the meeting for the purpose of the continuation VIEW OAK SECOND of the public hearing on an application for critical area review and ADDITION subdivision for the proposed Valley View Oak Second Addition. Mr. Lawrence Culligan, developer of the proposed subdivision, informed the Council that the proposed Joint Powers Agreement between the City of Mendota Heights and the City of Mendota is being considered by the Mendota City Council this evening, and if the agreement is approved by both bodies, he would be precluded from developing the proposed plat area except for the two lots on Glenhill Road. He indicated that the two lots would not impact run-off and can be served by existing public utilities. Mr. Culligan requested preliminary approval to plat the two lots now and plat the balance of the land as an outlot until the Mn/DOT TH 110 improvements are completed in 1986, at which time he would request the platting of phase 2 of Valley View Oak Second Addition (outlot area). Mayor Lockwood asked for questions or comments from the audience. There were several questions from the Council, in particular relating to assessments. Mr. Culligan requested that the public hearing be continued until after the joint powers agreement is executed by Mendota. He indicated that if the agreement is not executed, he will request approval of the preliminary plat and critical area review as originally submitted. There being no further questions or comments, Councilman Mertensotto moved that the hearing be continued to May 15th at 7:45 P.M. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 FEASIBILITY Mayor Lockwood opened the meeting for the purpose of a public hearing HEARING, EVER- on proposed improvements to serve the Evergreen Knolls Addition and GREEN KNOLLS adjacent areas. Public Works Director Danielson informed the Council that letters had been sent to the owners of property along Wentworth Avenue to inform them of the hearing and the limited access the south half of those properties will have if the project is completed as proposed. He indicated that the only response he has received to the letter was from Mrs. George Ziemer who just wanted to re-state her opposition to providing access north to Wentworth. Mayor Lockwood asked for questions and comments from the audience. Ayes: 5 Nays: 0 Page No. 2008 April 17, 1984 Councilwoman Witt again expressed her concern over the limited access. There being no questions or comments from the audience, Councilman Mertensotto moved that the hearing be closed at 7:58 P.M. Councilman Hartmann seconded the motion. Councilman Hartmann moved the adoption of Resolution No. 84 -2Q, "RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR SANITARY SEWERS, WATER, STORM SEWERS AND STREET CONSTRUCTION TO SERVE EVERGREEN KNOLLS (GRYC SUBDIVISION) AND ADJACENT AREAS (IMPROVEMENT NO. 83, PROJECT NO. 4)." Councilman Mertensotto seconded the motion. Ayes: 3 Nays: 2 Witt Blesener Mayor Lockwood moved the adoption of Resolution No. 84 -21, "RESOLUTION REQUESTING DAKOTA COUNTY TO PARTICIPATE IN THE UPGRADING OF COUNTY ROAD 8 AT THE INTERSECTION OF WACHTLER AND WENTWORTH AVENUES." Ayes: 5 Councilman Hartmann seconded the motion. Nays: 0 CREEK RELOCA- The Council acknowledged a memo and tabulation of bids received for TION drainage channel improvements and erosion control structure installation to serve Lot 2, Willow Springs Addition, Improvement No. 83, Project No. 6. Council had been informed, as part of the agenda amendment memo, that the property owner had requested that the consideration of bids be tabled. moved Councilman Mertensotto.l that consideration of an award of bid on the proposed drainage improvement project be tabled to May 1st. Councilwoman Witt seconded the motion. Ayes: 5 Nays: 0 CURLEY ADDITION The Council acknowledged and discussed a memo and proposed resolution TRAIL relative to construction of a bicycle trail through City -owned Lot 10, Curley's Valley View Addition, and recommending that the portion of Lot 10 which remains after trail construction be offered for sale. It was the concensus of the Council that an appraisal of the property should be made and that at the time that staff recommends the platting of the property, the appraisal information and recommendations for the method of property sale should also be submitted to the Council. Mayor Lockwood moved the adoption of Resolution No. 84 -22, "RESOLUTION AUTHORIZING TRAIL CONSTRUCTION AND SALE OF CITY PROPERTY." Councilwoman Witt seconded the motion. Ayes: 5 Nays: 0 Page No. 2009 April 17, 1984 LEXINGTON HEIGHTS Mr. James Riley was present to request approval of the final plat for ADDITION FINAL the Lexington Heights Addition. In response to a question from the PLAT Council, Mr. Riley confirmed that he will work with the City on the future bicycle trail along Lexington Avenue and will dedicate trail area if the City requests it. Councilman Mertensotto moved the adoption of Resolution No. 84-23, "RESOLUTION APPROVING FINAL PLAT FOR LEXINGTON HEIGHTS ADDITION," with the understanding that the action is taken based on the developer's understanding and realization that the City may request dedication of right-of-way for future bicycle trail construction at no City cost. Councilwoman Blesener seconded the motion. Ayes: 5 Nays: 0 Mr. Riley requested Council approval of the issuance of a building permit for the second building in the Lexington Heights apartment complex along with authorization for the issuance of a foundation permit for the third structure. Councilman Mertensotto moved to authorize the issuance of building permits for the second and third structures in the Lexington Heights apartment complex, subject to approval of the plans by the Code Enforcement Officer. Councilwoman Witt seconded the motion. Ayes: 5 Nays: 0 ANNUAL REPORT Police Chief Delmont was present to review the Police Department annual report for 1984 and answer any Council questions. He expressed his concern over the cramped space in the Police Department offices and the need to transfer records to storage in the water tower. ECONOMIC Ayes: 5 Nays: 0 The Council acknowledged a memo from Administrator Frazell regarding a recent meeting with Chamber of Commerce representatives and Councilman Hartmann to explore the role, purposes and structure of the proposed Mendota Heights Economic Development Committee. In his memo, Mr. Frazell recommended that the Council appoint a Council member or citizen at large to serve on the Chamber's Economic Development Committee. Mayor Lockwood moved that Councilman Hartmann be appointed as the City Council's, representative on the Chamber's committee and that Administrator Frail: fb appointe.d-as-ran '.exofficial member. Councilwoman Witt seconded the motion. COMMISSION The Council acknowledged a memo from Administrator Frazell informing APPOINTMENT Council that applications for appointment to the vacant Planning Commission position had been received from Mr. Robert Leffert and Mr. Russell Wahl. Mayor Lockwood stated that he has contacted most of the people who had submitted letters of interest in appointment to the Page No. 2010 April 17, 1984 City Council and that in addition to the two candidates in the memo, Mr. John Roszak and Mr. Stuart Henning had also expressed interest in appointment to the Planning Commission. Mayor Lockwood stated that the majority of the difficult decisions on planning will come not only in the south but also the southeast portion of the City. He stated that Mr. Henning not only lives on the fringe of the developing areas but also has shown a great deal of interest in City matters by attending numerous Council meetings. Mayor Lockwood moved that Mr. Stuart Henning be appointed to the Planning Commission to serve the balance of the unexpired term vacated by Janet Blesener. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 BLOCK GRANTS Councilman Mertensotto moved that Councilwoman Witt be appointed to COMMITTEE serve as the City's representative on the Community Development Block Grant District Committee. Mayor Lockwood seconded the motion. Ayes: 5 Nays: 0 STREET LIGHTING Special Projects Administrator Orvil Johnson reviewed his memo regarding a proposed street lighting policy. Councilman Mertensotto stated that residents in his neighborhood have expressed interest in street lighting, particularly if the lighting can be aesthetically pleasing and attractive to the neighborhood. In response, Mr. Johnson reviewed differences in various lighting systems. Administrator Frazell asked for Council direction on four items: lighting in existing residential areas; should lights be required in new developments; thoroughfare system lighting; and industrial area lighting. Councilman Mertensotto felt that lighting should be installed at major intersections, and that the City should undertake a ten-year program for intersection lighting. Councilmembers Witt and Hartmann agreed with a phasing approach and identifying key intersections, major thoroughfare intersections, MSA and County Road intersections for lighting. Councilwoman Blesener felt that intersection lighting should only occur if the intersection has been identified as a problem. Mayor Lockwood stated that it has been past City policy to provide lighting at intersections with County roads and State highways and felt that the City should provide lighting at the major intersections. The majority of the Council members determined thatprovisions for light- ing should be considered in new developments,, that lighting in existing residential areas should be on a response to request ilasts ana-that ( ) LABOR NEGOTIATIONS SSES Ayes: 5 Nays: 0 WORK PROGRAM Page No. 2011 April 17, 1984 commercial/industrial area lighting should be referred to the Economic Development Committee. Staff was directed to prepare a comprehensive report on street lighting along with proposed ordinance amendments requiring lighting for new developments. Administrator Frazell reviewed his report updating the Council on Public Works labor negotiations, in particular a request from the employees that the Council consider an amended summer work schedule. Mr. Frazell stated that if the proposed schedule, a work week consisting of four 9-hour and one 4-hour day, is approved, it would be on an experimental basis and would not be written into the labor contract. He indicated that the only affect on the contract would be to change the reference from days to hours. Councilmen Hartmann and Mertensotto did not support the recommendation on the proposed temporary schedule. Councilwomen Blesener and Witt supported the recommendation on the basis that it be temporary, for this summer only, and that reasons why the schedule works or does not work are documented. The Council acknowledged a memo from the Public Works Director regarding areas of the sanitary sewer system which were analyzed for infiltration/inflow. The report indicated very high levels of infiltration in the lines tested, and recommended that those lines be sealed, at a cost of $6,200. Councilman Hartmann moved to authorize staff to execute purchase orders for sewer line sealing and service leak repairs by Solidification, Inc., and Scherff Excavating at a cost of $6,200. Mayor Lockwood seconded the motion. The Council acknowledged the 1984 Work Program submitted by the City Administrator. Administrator Frazell informed the Council that Planner Dahlgren believes the housing plan originally prepared as part of the Comprehensive Plan preparation will meet Metropolitan Council guidelines. He also made special note of the following scheduled activities: a bus' tour on May 19th, and joint Council/Planning Commission meetings on May 22nd and May 29th. ) MISCELLANEOUS Councilman Mertensotto moved to authorize the Mayor to sign a letter expressing Mendota Heights' support for Federal Aid Urban funding for improvements on Highway 149. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 Page No. 2012 April 17, 1984 MASTER Mayor Lockwood moved the adoption of Resolution No. 84-24, "RESOLUTION CONTROLLER AUTHORIZING THE CITY OF MENDOTA HEIGHTS TO ENTER INTO AGREEMENT N0. 62044 WITH THE STATE OF MINNESOTA," relative to the installation of a master controller system on T.H. 110. Councilwoman Witt seconded the motion. Ayes: 4 Nays: 1 Mertensotto SUMMER HELP The Council acknowledged and discussed a memo from the PublicWdrks drintendent requesting reconsideration of action taken on April 3rd regarding summer help. After considerable discussion, Mayor Lockwood moved to reconsider action taken on April 3rd relative to employment of summer help for the Public Works Department. Councilwoman Blesener seconded the motion. Ayes: 3 Nays: 2 Hartmann Mertensotto Councilwoman Witt moved to rescind the policy adopted on April 3rd regarding repetition of summer employment and to authorize the re-employment of the three persons recommended by the Public Works. Sup- erintenclenr for summer help in 1984. Councilwoman Blesener seconded the motion. Ayes: 3 Nays: 2 Hartmann Mertensotto STREET SWEEPING Councilman Hartmann moved that the 1984 street sweeping contract be awarded to Joe Rossi Sweeping at a rate of $44.50 per hour. Mayor Lockwood seconded the motion. Ayes: 5 Nays: 0 PERSONNEL Mayor Lockwood moved to approve a moving expense reimbursement to City Administrator Frazell in the amount of $7,765.10. Councilwoman Witt seconded the motion. Ayes: 4 Nays: 1 Mertensotto MISCELLANEOUS The Council briefly discussed the 1984 League of Minnesota Cities conference. Ayes: 5 Nays: 0 Mayor Lockwood informed the Council of a letter he had received from Mr. Ronald Smith regarding Lot 10, Linden Addition. Mayor Lockwood moved that requests for development of Lot 10, Linden Addition be processed in accordance with the City's ordinance requirements. Councilman Hartmann seconded the motion. Page No. 2013 April 17, 1984 MISCELLANEOUS Councilwoman Witt updated the Council on NDC-4 activities. PERSONNEL Following the regular meeting, the Council members, City Administrator and Fire Chief Noack met to discuss the Chief's pending resignation. Following the meeting it was agreed to continue with the plan that Chief Noack resign effective September 30, 1984 and that the letter of resignation would be submitted to the City Administrator within the next week. ADJOURN There being no further business to come before the Council, Councilwoman Witt moved that the meeting be adjourned. Councilwoman Blesener seconded the motion. Ayes: 5 Nays: 0 TIME OF ADJOURNMENT: 11:24 o'clock P.M. ATTEST; RA44 (44„,,-4 Robert G. Lockwood Mayor (athleen M. Swanson City Clerk 72')