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1983-12-20 Council minutesPage No. 1935 December 20, 1983 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, December 20, 1983 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights was held at 7:30 o'clock P.M. at the City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Lockwood called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Lockwood, Council Members Hartmann, Losleben, Mertensotto and Witt. APPROVAL OF MINUTES Ayes: 5 Nays: 0 Councilman Hartmann moved approval of the Minutes of the November 29th meeting. Councilman Losleben seconded the motion. Mayor Lockwood moved approval of the Minutes of the December 6th meeting with corrections. Councilwoman Witt seconded the motion. Ayes: 3 Nays: 0 Abstain: 2 Hartmann Losleben CONSENT CALENDAR Councilman Hartmann moved approval of the consent calendar as submitted and recommended for approval as part of the regular agenda, along with authorization for execution of all necessary documents contained therein. 1. Acknowledgement of the Engineering Status Report, the Treasurer's Report and the Fire Department monthly report for November. 7 2. Approval of the List of Claims dated December 20, 1983 and totalling $134,377.19. 3. Approval of the list of contractor licenses for 1983, granting licenses to the following: American Aluminum Products, Inc. A. Deutsch Masonry, Inc. Hess Company McDonald Homes Theissen-Nonnemacher, Inc. General Contractor License Masonry Contractor License General Contractor License General Contractor License General Contractor License 4. Approval of the list of contractor licenses for 1984, granting licenses to the following: Air Comfort, Inc. Allan Heating & Air Ames Construction, Andretta Brothers Befort Roofing, Inc Heating & Air Cond. License Conditioning, Inc. Heating & Air Cond. License Inc. Excavating License Masonry Contractor License General Contractor License Page No. 1936 December 20, 1983 The Birch Company The Birch Company Boehm Heating Company Carl Bolander & Sons Company Como Specialty Company Daily & Son Blacktopping Co., Inc. East Central Builders Gilbert Hamm Construction Company Harvey Homes, Inc. Hogar Construction Company JHL Construction Jedneak Construction Co. A. Kamish & Sons, Inc. Steve Kroiss & Sons, Inc. Minnesota Exteriors, Inc. Northeast Sheet Metal Northeast Sheet Metal James Peters Excavating Ralph's Plumbing, Inc. Sapletal Construction Sun Formations, Inc. Theisen-Fischer, Inc. Tilsen Homes, Inc. Twin City Storm Sash Co. Viking Automatic Sprinkler Co. Wayne Construction Weierke Trenching & Excavating Co. Zanmiller's Eagle Fire Protection Company Langenfeld Masonry Mayor Lockwood seconded the motion. Gas Piping License Heating & Air Cond. License Gas Piping License Excavating License Heating & Air Cond. License Asphaltic/Concrete Contractor License General Contractor License General Contractor License General Contractor License General Contractor License General Contractor License Masonry Contractor License Excavating License General Contractor License General Contractor License Gas Piping License Heating & Air Cond. License Excavating License Excavating License General Contractor License General Contractor License Masonry Contractor License General Contractor License General Contractor License General Contractor License Masonry Contractor License Excavating License Gas Piping License General Contractor License Masonry Contractor License Ayes: 5 Nays: 0 LEXINGTON HEIGHTS Mayor Lockwood opened the meeting for the purpose of a public APARTMENTS hearing on an amended program for the proposed Lexington Heights Apartment project. Financial Advisor Shaughnessy stated that this is the second hearing on the housing program and is necessary because the total number of units, 225, and the financing, $11 million, are greater than proposed at the original public hearing. Mr. James Riley, from Condor Corporation, and Mr. Jerry Hertel, were present for the discussion. Mr. Riley informed the Council that if the amended program and financing are approved this evening, the project could begin on December 27th and that the entire three building project should be completed in 18 months. Mayor Lockwood asked for questions and comments from the audience. There being no questions from the audience, Councilman Losleben moved that the hearing be closed at 7:48 o'clock P.M. Councilwoman Witt seconded the motion. Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 Ayes: Nays: Ayes: 5 Nays: 0 Page No. 1937 December 20, 1983 Councilman Losleben moved the adoption of Resolution No. 83 -110, "RESOLUTION APPROVING AND ADOPTING AN AMENDMENT TO THE PROGRAM FOR MULTIFAMILY HOUSING DEVELOPMENT UNDER CHAPTER 462C - LEXINGTON HEIGHTS APARTMENT PROJECT, A PROGRAM TO FINANCE THE COST OF A MULTI- FAMILY HOUSING DEVELOPMENT PROJECT TO BE DEVELOPED BY LEXINGTON HEIGHTS ASSOCIATES LIMITED PARTNERSHIP ". Councilman Hartmann seconded the motion. Mayor Lockwood moved the adoption of Resolution No. 83 -111, "RESOLUTION OF THE CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA, AUTHORIZING THE ISSUANCE OF $11,000,000 AGGREGATE PRINCIPAL AMOUNT CITY OF MENDOTA HEIGHTS, MINNESOTA, HOUSING MORTGAGE REVENUE BONDS (LEXING= TON HEIGHTS APARTMENTS PROJECT), DATED AS OF DECEMBER 1, 1983, AND. APPROVING THE FORM AND AUTHORIZING THE EXECUTION OF NECESSARY DOCUMENTS Councilwoman Witt seconded the motion. Mr. Riley requested approval of the issuance of a building permit for the first phase of the project so that construction can begin on December 27th. He stated that building plans have been submitted to the Code Enforcement Officer. After discussion, Councilman Mertensotto moved to grant a. foundation permit for the Lexington Heights Project subject to approval by the Code Enforcement Officer. Councilman Hartmann seconded the motion. BLOCK GRANT Carol Schultz, from the Dakota. County HRA, was present to explain PROGRAM the Dakota County Community Development Block Grant program and request execution of a cooperative agreement between the City and the County. She also explained some of the criteria necessary for a proposal to be qualified for grant funding. Ayes: 5 Nays: 0 MISCELLANEOUS Council members asked whether such projects as north end street reconstruction and a storm sewer project near the Valley View Oak Addition to relieve Mendota drainage problems might be feasible for funding. After discussion, Councilman Mertensotto moved to authorize the Mayor and City Clerk to execute the Cooperation Agreement for the Dakota County Community Development Block Grant Program. Councilman Hartmann seconded the motion. The Council acknowledged and discussed a letter from Mr. Richard Parranto requesting a refund of charges made against a planning application processed earlier in the year. The Council was advised that for several years it has been City policy to require escrows for planning cases and to charge any costs incurred by the City on behalf of a planning application to the developer, utilyzing escrow accounts and billing excess charges. The Council was informed that the charges billed to the applicant consisted entirely of PARK COMMISSION Ayes: 5 Nays: 0 MISCELLANEOUS COUNCIL SALARY ANALYSIS PAY PLAN Ayes: 5 Nays: 0 Page No. 1938 December 20, 1983 billings made to the City by the City Planner. On this basis, Council determined that no adjustment should be made and directed that the City Clerk respond to Mr. Parranto. Park Commission member Bob Doffing was present to update the Council on commission activities, including the recent election of Jim Stein as commission Chair and Dorothy McMonical as Vice Chair. Mr. Doffing also requested Council authorization to contract for cross country ski trail grooming. He stated that three to4 hoursof grooming is need- ed at Valley Park and Friendly Hills Park and the anticipated cost is $45 per hour. Councilman Losleben moved to authorize a maximum $200 expenditure for trail grooming. Councilman Hartmann seconded the motion. The Council acknowledged and discussed a memo from Administrator Johnson regarding cooperation with the School District by participat- ing in a joint analysis of the use of the Grass Junior High School pool and gym. Administrator Designee Frazell indicated that he would be meeting with Superintendent Anderson soon and would discuss the matter with him and report back to the Council. The Council acknowledged and briefly discussed a City Council salary analysis prepared by Administrator Johnson. The Council acknowledged and discussed a memo and several proposed resolutions relative to a proposed pay plan for non-organized employees, organization chart, 1984 salary and insurance contribution schedule, retroactive pay adjustment schedule and cafeteria plan prepared by Administrator Designee Frazell. With regard to the Organization Chart, Mr. Frazell indicated that two minor adjustments are necessary: the Accountant position is incorrect- ly titled "Accounting Clerk" and the Fire Department should be listed under the Fire Chief. Councilman Mertensotto felt that the Police and Fire Departments should be responsible to the two Chiefs who would then be responsible to the Council, rather than the City Administrator. After discussion, Councilman Losleben moved the adoption of Resolution No. 83-112, "RESOLUTION ADOPTING AN ORGANIZATION CHART". Councilwoman Witt seconded the motion. Administrator Designee Frazell pointed out two corrections in the proposed pay plan resolution: Grade 1, Step D should be $12,370, and Grade 19 should be XIX, rather than as shown. Councilman Hartmann moved the adoption of Resolution No. 83-113, "RESOLUTION ADOPTING A PAY PLAN FOR CERTAIN POSITIONS OF CITY EMPLOY- MENT". Councilwoman Witt seconded the motion. Ayes: 4 Nays: 1, Mertensotto Page No. 1939 December .20. 1984 COMPENSATION Administrator Designee Frazell explained the proposed 1984 Compen- SCHEDULE sation Schedule and proposed insurance compensation for non-organ- ized employees. Councilman Hartmann disagreed with the placement of the Senior Engineering Technician at a level between steps on the plan. He felt that all positions should be treated similarly and that since no other positions have been placed between grades, this position should also be placed at the target step. He felt that in order for the pay plan to be valid, the steps should be adherred to. Councilwoman Witt expressed reluctance over the suggested change. After discussion, Mayor Lockwood moved the adoption of Resolution No. 83-114, "RESOLUTION ADOPTING A SCHEDULE OF COMPENSATION FOR CERTAIN EMPLOYEES FOR 1984 AND ESTABLISHING A CITY CONTRIBUTION TOWARD HEALTH INSURANCE PREMIUMS", amended to place the Senior Engineering Technician position at Grade XVI, Step E. Councilman Hartmann seconded the motion. Ayes: 4 Nays: 1, Mertensotto RETROACTIVE The Council discussed the proposed retroactive compensation adjust- ADJUSTMENTS ments for various non-organized employees. It was noted that the amount for the Public Works Director is incorrect and should be changed to $1233. Mayor Lockwood objected to retroactivity for the several employees, stating that such action was the Council's intent when retroactive increases were given to five employees in October. He felt that the Council had corrected the serious inequities at that time and promised a comprehensive review of the salary system. He stated that the Council has arrived at a pay scale for 1984 and should make no further retroactive adjustments. Ayes: 5 Nays: 0 CAFETERIA PLAN After discussion, Councilman Hartmann moved the adoption of Resolution No. 83-115, "RESOLUTION ADOPTING 1983 RETROACTIVE PAY ADJUSTMENTS FOR CERTAIN EMPLOYEES", as corrected. Councilwoman Witt seconded the motion. Councilman Losleben moved the adoption of Resolution No. 83-116, "RESOLUTION IMPLEMENTING A CAFETERIA PAY PLAN". Councilman Hartmann seconded :the motion. Ayes: 5 Nays: 0 COMPENSATION The Council acknowledged and discussed a memo and proposed resolution SCHEDULE relative to 1984 compensation for part-time personnel. Councilman Mertensotto felt that the volunteer firemen_should be included. Administrator Johnson pointed out that the fire depart- ment generally request increases on a regular basis and have not been included in this type of annual action. Ayes: 4 Nays: 1, PARK USE AGREEMENT Ayes: 5 Nays: 0 Hartmann FEMA SEMINAR Page No. 1940 December 20, 1983 Councilman Losleben moved the adoption of Resolution NO. 83-117, "RESOLUTION ESTABLISHING MONTHLY COMPENSATION FOR CERTAIN PART-TIME POSITIONS". Councilwoman Witt seconded the motion. The Council acknowledged and discussed a memo and proposed agreement with Lunda Construction Company for use of the northernmost part of Valley Park. Administrator Designee Frazell stated that if the agreement is approved, the Park and Recreation Commission would come back at a later date and recommend whether the City should accept a $1,000 donation from Lunda Construction or a committment from the Company for an in-kind contribution. Councilman Hartmann moved to authorize the Mayor and City Adminis- trator to execute an agreement with Lunda Construction Company for joint use of a portion of Valley Park. Councilman Losleben seconded the motion. The Council acknowledged a memo from City Administrator Designee Frazell regarding attendance at the Federal Emergency Management Agency disaster preparedness seminar to be held in Emmitsburg, Maryland, in June. MISCELLANEOUS Councilman Mertensotto reported on the Joint Committee on Disposition of Acacia Park Property meeting discussions. ENGINEERING MATTERS PERSONNEL Ayes: 5 Nays: 0 AJDOURN Ayes: 5 Nays: 0 Councilwoman Witt informed the Council that NDC-4 has received two cable proposals. Assistant City Attorney Hart reported on the status of the Krajniak easement acquisition and negotiations on the fire station site. Public Works Director Danielson reported on the status of watershed districts and on snowplowing procedures and policy. The Council acknowledged a memo from the City Clerk recommending the permanent employment of Kimberlee Henning as Clerk-Receptionist. Mayor Lockwood moved that Kimberlee Henning be given permanent employ- ment status as Clerk-Receptionist effective on December 27th. Councilwoman Witt seconded the motion. There being no further business to come before the Council, Council- man Losleben moved that the meeting be adjourned. Councilman Hartmann seconded the motion. TIME OF ADJOURNMENT: 10:15 o'clock P.M. Page No 1941 December 20, 1983 V-17 thleen M. Swanson City Clerk ATTEST: Robert G. Lockwood Mayor