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1983-08-16 Council minutesPage No. 1868 August 16, 1983• CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, August 16, 1983 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M., at the City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Acting Mayor Mertensotto called the meeting to order at 7:35 o'clock P.M. The following members were present: Acting Mayor Mertensotto, Councilman Hartmann and Councilwoman Witt. Mayor Lockwood advised that he might be late. APPROVAL OF MINUTES Ayes: 3 Nays: 0 CONSENT CALENDAR Ayes : 3 Nays : 0 CONDOR CORPORATION, MORTGAGE REVENUE FINANCING Councilman Hartmann moved approval of the minutes of the July 19th meeting. Councilwoman Witt seconded the motion. Councilwoman Witt moved approval of the consent calendar as submitted and recommended for adoption as part of the regular agenda, along with authorization for execution of all necessary documents contained therein. 1. Acknowledgement of the Engineering status report for July. 2. Acknowledgement of the minutes of the August 9th Special Planning Commission meeting. 3 Acknowledgement of the Treasurer's monthly report for July. 4. Approval of the List of Claims dated August 16, 1983, and totalling $263,848.61. 5. Approval of the List of Licenses, granting licenses to: Carlson Masonry Eagan Excavating Co. East Central Builders Forbes Construction Co., Harvey Homes, Inc. Thomas L. Norman Co. Petroleum Maintenance Co. Ripco Construction Duane Ritter Excavating Sunwood Energy Homes, Inc. Earl Weikle & Sons, Inc. Masonry License Excavating License General Contractor General Contractor General Contractor General Contractor General Contractor General Contractor Excavating License Masonry License General Contractor Councilman Hartmann seconded the motion. The Council acknowledged and discussed a memo from Planner Ayes: 5 Nays : 0 Page No. 1869 August 16, 1983 Dahlgren relative to a multi-family housing project proposed to be constructed by Mr. James Riley and Condor Corporation on Lexington Avenue, north of Mendota Heights Road. Mr. Riley and Mr. Roger Wingness, from Juran and Moody, were present for the discussion. Financial Advisor Shaughnessy advised that the zoning of this 19 acre site is presently multi-family and that the proposed plan is within the density requirements. Mayor Lockwood arrived at 7:38 P.M. Councilman Losleben arrived at 7:39 P.M. Mr. Riley stated that his proposal will be a planned unit development, that there is no staging planned, as all buildings will be constructed. He is seeking one bond issue for all three buildings, not a separate issue for each building. Mr. Wingness noted that they would like the Council to call for a public hearing 30 days from now to consider an amendment to the housing plan and a preliminary resolution for a bond issue. Mr. Riley stated that he hopes to be able to start construction yet this fall. There was some discussion as to whether the housing amendment required a public hearing by the Planning Commission. After further discussion, a public hearing for the first week in October was suggested. Councilman Mertensotto moved the adoption of Resolution No. 83-68, "RESOLUTION ESTABLISHING THE DATE FOR A PUBLIC HEARING ON PROPOSED AMENDMENT TO HOUSING PLAN AND PROGRAM 'PURSUANT TO MINNESOTA STATUTES, CHAPTER 462C, AUTHORIZING PUBLICATION OF NOTICE THEREFOR the hearing to be conducted on October 4, 1983. Councilman Hartmann seconded the motion. Before a vote was taken, Councilman Losleben asked for a breakdown of the project costs. Mr. Riley stated that he would be happy to supply the cost breakdown at the public hearing. Acting Mayor Mertensotto then turned the meeting over to Mayor Lockwood,at 7:53 o'clock P.M. RIVERWOOD PLACE The Council acknowledged and discussed a memo from City WATERMAIN EXTENSION Engineer Kishel relative to watermain extension to serve River- (IMP 83, PROJ. N0.2) wood Place on TH 13. Mr, Bill Strub was present for the discussion, noting that the cost may seem reasonable to the Council but that the cost was not "reasonable" to him. After a lengthy discussion over assessment costs, Mr. Strub stated that he would be willing to pay a reasonable frontage assessment. Estimated watermain costs are $22,572. Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 KINGSLEY ESTATES, FINAL PLAT APPROVAL Ayes : 5 Nays: 0 Ayes: 5 Nays: 0 Page No. 1870 Au&St..26, 19133 Mr. Strub stated that he would be able to pay $6,000 in up front money at the present time. After further discussion, Councilman Mertensotto moved to agree to an assessment for Riverwood Place watermain extension, the total assessment being $22,572.00, with the developer paying to the City of Mendota Heights $6,000 before December 31, 1983, and the balance of $16,572.00 to be spread against the property. Councilman Losleben seconded the motion. Councilman Hartmann moved to adopt Resolution No. 83- 70, "RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT CONSTRUCTION OF WATERMAIN EXTENSION IMPROVEMENT TO SERVE RIVERWOOD PLACE (IMPROVEMENT NO. 83, PROJECT NO. 2)", awarding the bid to Orfei and Sons, for the low bid of $29,920.20. Councilman Mertensotto seconded the motion. Mayor Lockwood noted that the final plat approval was continued from the August 2nd meeting. Mr. Dick Einck was present, noting that there were few changes in the plat. He noted that a 30 foot easement is shown on thenew drawing and that Mr. Valdes Mikelsons is agreeable with the easement. After a brief discussion, Councilman Mertensotto moved to accept the easement agreement from Dodd Construction Company relative to the Kingsley Estates, along the south 30 feet of the east 400 feet of Lot 1, Block 1, Kingsley Estates. Councilman Hartmann seconded the motion. Councilwoman Witt moved approval of Resolution No. 83-69, "RESOLUTION APPROVING FINAL PLAT FOR KINGSLEY ESTATES". Mayor Lockwood seconded the motion. CASE #83-26, NELSON, Mr. and Mrs. Gregory Nelson, 1061 Delaware, were present VARIANCE to request a six foot, six inch sideyard variance to allow construction of an addition to their home, which is 31/2 feet from the side lot line. Mayor Lockwood moved approval of a six foot, six inch side- yard variance to allow construction of an addition 31/2 feet from the side proporty line at 1061 Delaware, or the north 73 feet of Lot 5, Block 2, Morrision's Addition. Councilwoman Witt seconded the motion. Ayes: 5 Nays: 0 CASE #83-28, NEUMAN, Mr. Richard Neuman, 1822 Faro Lane, was present to request VARIANCE approval of a 141/2 foot rearyard variance to allow construction of a swimming pool 151/2 feet from the rear lot line. ( ') Page No. 1871 August 16, 19S3 After a brief discussion, Councilman Mertensotto moved approval of a 141/2 foot rearyard variance to allow construction of a swimming pool 1515 feet from the rear property line of 1822 Faro Lane (Lot 8, Block 2, Lexington Highland East). Councilman Hartmann seconded the motion. Ayes : 5 Nays : 0 MISCELLANEOUS The Council acknowled and briefly discussed a request from •Mr. Gerald Finn, 1012 James Court, to use a portion of the court for a volleyball game between 4:00 and 5:00 p.m., on Sunday, August 28th. Ayes: 5 Nays: 0 LMC MEETING Ayes: 5 Nays: 0 1982 AUDIT Ayes: 5 Nays: 0 Ayes : 5 Nays : 0 MISCELLANEOUS Mayor Lockwood moved approval to vacate a portion of the court as long as the neighbors were allowed access to their driveways, and with the same conditions applying as were applied to other typical requests for use of City streets. Councilwoman Witt seconded the motion. The Council acknowledged receipt of a memo from the League of Minnesota Cities relative to a metro area regional meeting to be held on September 29th, in Bloomington. Councilwoman Witt advised that she would be attending the meeting. Councilman Mertensotto moved that Councilwoman Witt be authorized to attend the regional meeting and that the City would pick up the $12.00 cost. Councilman Hartmann seconded the motion. Mr. Steve Laible, from Peat, Marwick Mitchell and Company, was present to present oral comments on the 1982 Audit report. He noted that the audit was performed according to generally accpted auditing standards and that this was the fourth audit that PMM had prepared for the City. He also asked that his firm be appointed to prepare the 1983 audit. After further discussion, Councilman Losleben moved to accept the 1982 audit report as prepared by Peat, Marwick, Mitchell. Councilwoman Witt seconded the motion. Councilman Mertensotto moved that Peat, Marwick, Mitchell be retained to prepare the 1983 audit for the City. Councilman Hartmann seconded the motion. Mr. Tom Bayless, Park Chairman, was present to advise of the tennis tournament outcome and to report on the possibility of beavers back in Valley Park. He also noted that Terry Blum is doing an excellent job as the new Park Leadman. MISCELLANEOUS MISCELLANEOUS CHANGE ORDER Ayes: 5 Nays: 0 DANGEROUS INTER- SECTIONS SALARY ADJUSTMENTS MISCELLANEOUS Page No. 1872 August 16, 1983 An unidentified lady, living on Marie Avenue, commented about the excessive speeds, particularly from school busses, on Marie Avenue and asked that the police be more noticeable in the area to slow down the traffic. Chairman Bayless also noted excessive speed on Decorah and that some semi-trucks were using Decorah when the TH 110/ 149 intersection construction work was taking place. There was also discussion on the status of diseased trees on public and private property. Public Works Director Danielson is to report on how many diseased trees are on public property. Assistant City Attorney Tom Hart advised the Council that he has heard nothing further on either the VanLandschoot or Krajniak case. He also spoke briefly on the status of the Firemen's Relief Association declaratory relief opinion. City Engineer Kishel noted that changes involving the quantity of curb and gutter and the quantity of boulevard restoration are necessary for the Ivy Falls Addition improvement, (Imp. No. 79, Project No. 12). Councilman Losleben moved approval of Change Order No. 1, authorizing the Mayor and City Clerk to sign said Order. Councilman Hartmann seconded the motion. The Council acknowledged and briefly discussed a memo from Public Works Director Danielson wherein a number of hazardous intersections were noted. It was the concensus of the Council to handle the situation on a one-by-one basis after a formal complaint is made regarding the offending intersection. The Council acknowledged a memo from the City Administrator relative to possible salary adjustments for several non- union employees. After a lengthy discussion and several different suggestions for handling the matter, the general concensus was that a thorough study should be made regarding salaries. The Council directed.the department heads to prepare job descriptions to.be reviewed by the City Council, Councilman Losleben stated that salary adjustments should be made retroactive to July_lst. The Council acknowledged receipt of a response from Lester Case, Air Traffic Manager, regarding Course Rules for air traffic. Coun&ilwoman Witt noted her handouts relative to the proposed Eagan race track facility. She also answered questions relative to the status of NDC-4. ADMINISTRATOR The Council discussed a memo from the City Administrator SELECTION relative to selection of a new City Adminl_strator. 1984 ADMINISTRATION BUDGET ADJOURN Ayes: 5 Nays : 0 PageNo. 1873 August .14, 1983 After discussion, it was the concensus of the Council to interview the top six applicants, paying travel expenses to the single candidate from out-of-state. The interview process will be at a Special Meeting on September 13, 1983. Financial Advisor Shaughnessy explained the proposed 1984 Administration budget. He also commented on a League of Minnesota Cities notice relative to Local Government Aids. Councilman Losleben advised the Council that he will be out of town on Tuesday, August 23, for the budget discussions. There being no further business to come before the Council, Councilman Mertensotto moved that the meeting be adjourned to August 23, 1983, at 7:30 P.M. Councilwoman Witt seconded the motion. TIME OF ADJOURNMENT: 11:37 o'clock P.M. Mary /nn DeLaRosa Deputy Clerk ATTEST: 40,1-4 041).4J-0-07g- Robert G. Lockwood Mayor