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1983-07-05 Council minutesPage No. 1851 July 5, 1983 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, July 5, 1983 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at the City Hall 750' South Plaza Drive, Mendota Heights, Minnesota. Mayor Lockwood called the meeting to order at 7:30 o'clock P.M. The following members were present:Mayor Lockwood, Council Members Hartmann, Losleben, Mertensotto and Witt. APPROVAL OF Councilman Hartmann moved approval of the minutes of the MINUTES June 7th meeting. Mayor Lockwood seconded the motion. Ayes :5 Nays :0 Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 CONSENT CALENDAR Councilman Losleben moved approval of the minutes of the June 14th Adjourned Meeting. Councilwoman Witt seconded the motion. Councilman Mertensotto moved approval of the minutes of the June 14th Board of Review. Councilman Hartmann seconded the motion. Councilwoman Witt moved approval of the minutes of the June 21st meeting with corrections. Councilman Losleben seconded the motion. Councilman Losleben moved approval of the consent calendar as submitted and recommended for approval as part of the regular agenda, along with authorization for execution of all necessary documents contained therein. 1. Acknowledgement of the Code Enforcement monthly report for June and the Engineering Status Report for June. 2. Acknowledgement of the Minutes of the June 28th Planning Commission meeting and the Minutes of the June 22 NDC-4 meeting. 3. Approval of the issuance of an on-sale 3.2 malt beverage license to the Lions Club for its Turkey BBQ to be held on J uly 30th from 3:00 to 7:00 P.M. 4. Approval of the list of claims, dated July 5, 1983 and totalling $45,464.71. Ayes: 5 Nays: 0 TENNIS TOURNAMENT Page 1852 July 5, 1983 5. Approval of the list of licenses, granting licenses to: Arcade Concrete Construction, Inc. S.F. Masonry Sterling Fence, Inc. Donald Wilber C & A Construction Co., Inc. Franklin Construction Co. Hogar Construction Company Nick Heinen Construction Parkos Construction Company Statewide Exteriors Corporation Total Construction Councilman Hartmann seconded the motion. Concrete License Concrete License Fence Contractor License Fence Contractor License General Contractor License General Contractor License General Contractor License General Contractor License General Contractor License General Contractor License General Contractor License Park Commission member Mike Williams was present, and distributed copies of a proposed 1983 Mendota Heights juniors tennis tournament budget and an advertising brochure on the tournament. Mr. Williams stated that the Commission anticipatEs a $300 net loss for the tournament, but stated that if the weather is terrible, the loss could be as much as $600. After discussion, Councilman Mertensotto moved to amend action taken at the June 21st meeting relative to the Junior Tennis Tournament Budget and to authorize a budget for the tournament not to exceed $600, said expenses to be charged against the Special Park Fund. Councilman Hartmann seconded the motion. Ayes :5 Nays :0 IVY FALLS ADDITION Mr. John Lommen, 684 Maple Park Drive, and Mr. Howard Stacker, IMPROVEMENTS 694 Maple Park Court, were present to request that curb and gutter be installed in front of their properties as part of the Ivy Falls First Addition street improvement project. (Th Ayes: 5 Nays: 0 TIF DISTRICT After discussion and review of the final project plans, Councilman Mertensotto moved to authorize the engineering department to proceed with the inclusion of the two properties in the curbing portion of the Ivy Falls Addition project, subject to receipt of petitions and waivers of hearing, along with the addition of any adjacent properties where the appropriate petitions and waivers are received, all such inclusions to be handled as change orders to the contract. Mayor Lockwood seconded the motion. Financial Advisor Shaughnessy orally reviewed his memo on the status of the TIF District financing,updating the Council on anticipated revenues and anticipated project expenditures scheduled to occur through 1984. Mr. Shaughnessy indicated that he anticipates the need for issuance of $1 million in TIF bonds this fall to finance the projects. FINANCING FIRE STATION DOWNTOWN MENDOTA HEIGHTS KRAJNIAK DRAINAGE EASEMENT Page No. 1853 July 5, 1983 Financial Advisor Shaughnessy reviewed his memo relative to the impact of state aid cuts, a 50% reduction in the industrial growth special levy, changes in the homestead credit formula and the 1984 levy limit formula on preparation of the 1984 budget proposal. He indicated that in order to maintain the current level of service, an approximate 1% mill increase will be necessary-- to offset the state reductions and provide a 6% overall increase in the operating budget over 1983. Mr. Shaughnessy and City Administrator Johnson asked for a Council concensus o, that there will be a guideline for preparation of the budget proposal. The Council indicated that staff should prepare the 1984 budget proposal on the basis of a 6% increase over 1983 and maintaining the same level of service and personnel. Architect Janet Blessener, representing Trossen & Wright Architects, reviewed five potential schemes for the development of a fire facility on the Warnke property on T.H. 149. She indicated that four of the five schemes involve the acquisition of varying amounts of additional property from the adjacent Perkegwin property. The Council reviewed and discussed the schemes with Ms. Blessener and members of the Fire Department, and directed that additional alternates be prepared, with input from the Fire Department, for future Council discussion. City Planner Howard Dahlgren was present to discuss the status of the downtown study and to report on findings relative to the diamond interchange proposal presented by Brian Birch at the informational hearing on "downtown Mendota Heights". Mr. Dahlgren stated that he had studied Mr. Birch's proposal and had also referred it to Mn/DOT for study. He informed the Council that Mn/DOT study of the proposal as drawn by Mr. Brich for the TH 149/110 intersection on its current alignment would require a substantial amount of filling at the northwest quadrant, removal of part of the northeast corner of the Mendakota property, removal of the Standard station and removal of McDonald's. He stated that the proposal would result in extremely substantial acquisition costs and create severe impact on the City's park at the northeast quadrant. Mr. Dahlgren reviewed a concept sketch of Access Alternate B, discussed the Mn/DOT diamond interchange proposal prepared for the right-of-way east of the shopping center 12-14 years ago, and advised the Council on Mn/DOT's desire to resolve the safety problem which exists at the existing intersection. After discussion, the Council directed Mr. Dahlgren to proceed with the study. City Attorney Winthrop advised the Council that the final Krajniak divorce hearing is scheduled for July 18th, at which time the court will determine who will retain title to the property over which the City requires a drainage easement. The Council acknowledged a copy of a letter from Assistant City Attorney Hart to the Krajniaks indicating that the easement matter would be placed on this evening's Council agenda for final resolution. Page 1854 July 5, 1983 After discussion, Councilman Mertensotto moved to authorize the City Attorney to promptly commence legal proceedings to force the landowners to provide the necessary easement and correct the problems created by the illegal placement of fill on their property in violation of City Ordinances. Councilman Hartmann seconded the motion. Ayes: 4 Nays: 1 Witt CASE NO. CAO 83-03, Mrs. Pat Burow was present to request Council approval of a critical BUROW area site plan and 16 foot variance from the bluffline setback in order to allow construction of a home on Lot 11, Block 1, Valley View Oak Addition. Public Works Director Danielson informed the Council that the Mayor of Mendota had been given written notification of the dates for both Planning Commission and Council consideration of the application but that no response has been received. The Council advised Mrs. Burow that in accordance with recent Council action, City Council consideration and approval of the building permit will be necessary before a permit for construction of the residence can commence. Councilman Mertensotto moved approval of the critical area site plan and variance as requested. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 CASE NO. 83-21, Mr. Phil Larson, from Suburban Lighting, was present to request Sherlock approval of variances to allow installation of a 28 foot Mobil (Fischer's 66) sign at the Fischer's 66 station, on the side property line and three feet from the front property line. Mr. Larson stated that the new sign will replace the existing flashing sign which hangs over the property line. After discussion, Councilman Mertensotto moved that the setback variances be granted to allow replacement of the existing flashing sign with a Mobil sign as presented by the applicant, conditioned upon the removal of all signs on the property which are in violation of City ordinances. Councilman Losleben seconded the motion. Ayes: 5 Nays: 0 TEMPCO The Council acknowledged and discussed a memo from the Code Enforce- ment Officer recommending approval of a 31 foot by 79 foot addition to the Tempco facility. Mr. Willard Wikle, contractor for Tempco, reviewed plans for the proposed addition which would provide additional quality control and office area. Councilman Losleben moved approval of the issuance of a building permit for a 31' by 79' addition as requested. Mayor Lockwood seconded the motion. Ayes: 5 Nays: 0 TARGET Ayes: 5 Nays: 0 MISCELLANEOUS SIGN PERMIT Ayes: 4 Nays: 1, Mertensotto RIVERWOOD PLACE Ayes: 5 Nays : 0 Page No. 1855 July 5, 1983 , Representatives of Target were present to request approval of a building permit for interior remodeling at the R.L. Johnson Ware- house, 2360 Pilot Knob Road. The representatives stated that Target will lease the L-shaped portion of the structure, 274,000 square feet, and that the remodeling would provide 4,000 feet of office area, a lunchroom and two locker rooms upstairs. They stated that the facility will be used as a seasonal warehouse and there will be no retail business conducted. They indicated they will be back at a future meeting to request approval to install security fencing around the parking lot area. Councilman Losleben moved approval of the requested building permit subiect to approval-of the plans by the Code Enforcement Officer. Mayor Lockwood seconded the motion. Mr. Jeffrey Closmore was present to request the Council to authorize City planting of bushes to provide a sound/privacy barrier along the bike path at 4th and Vandall Street. The matter was referred to staff for review and report. The Council acknowledged and discussed a memo from the Code Enforcement Officer recommending approval of a permit for United Properties for the installation of a 7'8" by 2'6" Mendota Heights Business Center sign to be located at 2520 Pilot Knob Road. The sign is proposed to be located 20 feet from the property line in accordance with the special sign provisions for the Industrial Park. Councilman Losleben moved approval of the sign permit conditioned upon confirmation that the 20 foot setback conforms with Ordinance provisions. Councilwoman Witt seconded the motion. Mr. Bill Strub was present to request approval of a sign and build- ing permit for •the first phase of the Riverwood Place business condominium project. Mr. Strub stated that the 7,500 square foot structure will consist of 8 offices. He indicated to the Council that he will meet all of the requirements contained in the Public Works Director's memo, including a 15 foot utility easement, although he has not yet decided whether to provide an on-site well rather than utilizing the City water system because of the cost involved in City water. Councilman Losleben moved approval for the issuance of a building permit for Phase One of Riverwood Place conditioned on the require- ments specified in the Public Works Director's memo dated June 29, 1983. Councilwoman Witt seconded the motion. Page No. 1856 July. 5,; 1983 Councilwoman Witt moved approval of the issuance of a sign permit for Riverwood Place on the condition that all setbacks be met. Mayor Lockwood seconded the motion. Ayes : 5 Nays : 0 City Engineer Kishel reviewed the final plans and specifications for a watermain extension to serve Riverwood Place. Councilman Losleben moved the adoption of Resolution No. 83-60, "RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVER- TISEMENT FOR BIDS FOR PROPOSED CONSTRUCTION OF WATERMAIN EXTENSION TO SERVE RIVERWOOD PLACE OFFICE PARK (IMPROVEMENT NO. 83, PROJECT NO. 2)", bids to be received on July 28th. Councilman Mertensotto seconded the motion. Ayes: 5 Nays: 0 MISCELLANEOUS The Council directed that the Planning Commission request for a status report on dangerous intersections be tabled to August 16th. VOLUNTEER FIREMAN Ayes: 5 Nays: 0 Councilman Losleben moved that Allen R. Valencour be appointed to the Volunteer Fire Department. Councilman Hartmann seconded the motion. LEADERSHIP The Council acknowledged receipt of the Leadership Training Seminar TRAINING summary prepared by Sumek and Associates. Discussion was tabled to the next meeting. RELIEF ASSOCIATION SEAL COATING Ayes: 5 ) Nays: 0 PERSONNEL Ayes: 5 Nays : 0 Attorney Winthrop updated the Council on the status of the Firemen's Relief Association By-laws amendments. He advised that if the Council so determines it can approve the Bylaws amendments on July 19th, conditioned upon Relief Association approval on July 20th, and further conditioned upon approval of a declaratory judgement by District Court. Councilman Mertensotto moved the adoption of Resolution No. 83-61, "RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE 1983 SEAL COATING PROJECT", awarding the contract to Bituminous Roadways, Inc., for their low bid of $29,304. Councilman Losleben seconded the motion. The Council acknowledged a memo from the Public Works Director advising that Road and Bridge Leadman John Neska, has requested a transfer to the vacant Park Maintenance position. The Council directed staff to determine whether a probationary period should be required. Councilman Losleben moved to appoint John Neska to the Park Main- tenance position. Councilman Mertensotto seconded the motion. PERSONNEL Ayes : 5 Nays : 0 MISCELLANEOUS ADJOURN Ayes : 5 Nays : 0 Page No. 1857 July 5, 1983 On the recommendation of the City Clerk, Councilman Losleben moved that Kimberlee Henning be appointed to the Receptionist/ Secretary position for a probationary period salary of $925 per month. Mayor Lockwood seconded the motion. The Council acknowledged a memo from the City Clerk along with a copy of Laws 1983, Chapter 137, regarding availability of agenda materials at public meetings. There being no further business to come before the Council, Councilman Losleben moved that the meeting be adjourned. Councilman Hartmann seconded the motion. TIME OF ADJOURNMENT: 11:40 o'clock P.M. M. thleen M. Swanson City Clerk ATTEST: Robert G. Lockwood Mayor