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1983-06-21 Council minutesPage No. 1844 June 21, 1983 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, June 21, 1983 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota. Heights, was held at 7:30 o'clock P.M., at the City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Lockwood called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Lockwood, Councilmembers Hartmann, Losleben, Mertensotto and Witt. APPROVAL OF MINUTES Ayes: 4 Nays: 0 Abstain: 1, Losleben CONSENT CALENDAR Ayes: 5 Nays: 0 ABATEMENTS Mayor Lockwood moved approval of the minutes of the May 17th meeting. Councilman Hartmann seconded the motion. Councilman Hartmann moved that Consent Calendar Item B, NDC -4 meeting agenda, be removed for discussion, and that the remainder of the consent calendar be approved as submitted.and recommended for approval as part of the regular agenda, along with authorization fox execution of all necessary documents contained therein. 1. Acknowledgement of the Treasurer's monthly report for May. 2. Approval of the List of Claims dated June 21, 1983, and totalling $180,904.82. 3. Approval of the List of Licenses, granting contractor's licenses to: Dakota Seal Coating Goebel Concrete Co., Inc. ABC Seamless Carlson Automatic Fire Protection Dahle Bros., Inc. Sterling Construction Como Specialty Company Roofings, Inc. Councilman Losleben seconded the motion. Asphaltic /Concrete Paving Concrete License General Contractor LicensE General Contractor LicensE General Contractor LicensE General Contractor LicensE Heating & Air Conditionin€ Roofing License Assistant County Assessor Peterson was present to request Council approval of two abatements. He recommended that an abatement be granted to William Boland for Parcel No. 27- 71275 - 070 -02, and for a parcel of property owned by Terry Erdich and identified as Parcel No. 27- 02400 - 023 -79. Mr.Peterson indicated that in the case of the Boland property, the appraisal of his lot and an adjoining lot were completed on the same day and the values were placed on the wrong property cards. He stated that the market Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 UNITED PROPERTIES PERMIT Ayes: 4 Nays: 1, Mertensotto DRAINAGE (_) Page No. 1845 . June 21, 1983 value for Mr. Boland's lot should be reduced from $143,000 to $91,410 for taxes payable in 1983. With regard to the Erdich property, he indicated that as the result of the 1982 Board of Review the Assessor's office viewed the property and recommended a reduction in market value from $83,500 to $79,200. The change was not however implemented. On the recommendation of the County Assessor, Councilman Losleben moved that Mr. William Boland be granted an abatement for Parcel No. 27-71275-070-02, reducing the market value from $143,000 to $91,410, for taxes payable in 1983. Councilwoman Witt seconded the motion. Councilwoman Witt moved that Mr. Terry Erdich be granted an abate- ment for Parcel No.27-02400-023-79, reducing the market value from $83,500 to $79,200, for taxes payable in 1983. Mayor Lockwood seconded the motion. The Council acknowledged a memo from the Code Enforcement Officer relative to a request from United Properties to install a business park monument at the corner of Mendota Heights Road and Pilot Knob Road. Administrator Johnson informed the Council that represent- atives of United Properties would not be present, but reminded the Council that the matter of the monument had been discussed as part of the conditional use process and a variance to allow a setback at 20 feet was approved at that time. Councilman Mertensotto again expressed his opposition to the placement of the monument at the location proposed by United Properties because of potential sight distance problems. After discussion, Councilman Losleben moved approval of the issuance of a building permit for United Properties for a business park monument to be placed at the northwest corner of Mendota Heights Road and Pilot Knob Road as proposed. Councilwoman Witt seconded the motion. The Council acknowledged receipt of a letter from the Mendota City Council relative to water runoff. Mayor Lockwood suggested that perhaps there should be a moratorium on building in the Critical Area until the Mendota storm sewer system is in place. Councilman Hartmann felt that the Mendota officials were indicating by their letter that even after their system is in place, it will not handle runoff from additional development in Mendota Heights. Councilman Mertensotto stated that in his opinion the Mendota officials are requesting that they be notified of any plans for construction in the impacted area so that they would have an opportunity to hear what is being proposed and have some input. After discussion, Councilman Mertensotto moved to officially ack- nowledge the communication from the Mendota City Council, dated June 9th, 1983, to notify the Mendota City officials prior to consideration of issuance of any building permits within the Page No. 1846 June 21,, 1983 . impacted area in order to afford the Mendota officials the opportunity for input at the public discussion, and to direct staff to refer all applications for building permits in the impacted area to the City Council for review prior to issuance. Mayor Lockwood seconded the motion. Ayes: 4 Nays: 1, Hartmann GRANDE CRITICAL AREA The Council acknowledged and discussed a memo from the Public REVIEW Works Director and Code Enforcement Officer recommending approval of a Critical Area site plan for Dr. Thomas Grande for construction of a new home on Lot 1, Block 14, Ivy Falls West Second Addition. Ayes: 5 Nays: 0 FIRE STATION Ayes: 5 Nays: 0 The Council noted that staff had determined the Critical Area site plan to be in confoimance with the Critical Area Ordinance. Councilman Mertensotto moved approval of the Critical Area site plan and authorization for issuance of a building permit as requested, subject to final review and approval of plans by the Code Enforcement Officer. Councilman Hartmann seconded the motion. The Council acknowledged memos from the City Administrator and City Planner relative to the siting of the proposed fire station. Mayor Lockwood noted that the City Planner's memo indicated his concurrence that the site immediately south of Mendakota Country Club would be an appropriate location. Administrator Johnson stated that the Trossen-Wright Architects' contract for the fire station includes provisions for studying siting of the station. He felt that consideration should be given, in the Trossen-Wright analysis, to both the Warnke and Perkegwin properties, and that a recommendation should be generated from that study. Mr. Don Wright, representing the architects, stated that he believes that Mn/DOT should also be involved in the discussion so that it can be determined that the site will work before the property owners are contacted. Administrator Johnson agreed, noting that the City should know how the siting will impact access into adjacent sites. It was the concensus of the Council that the siting process should • be commenced and that the Fire Chief should appoint a fire depart- ment contact person to work with the architects. Councilman Mertensotto moved to commission Trossen-Wright Archit- ects to commence with the siting of the new fire facility on TH 149 in the area south of Mendakota Country Club. Councilman Losleben seconded the motion. FIRE EQUIPMENT Ayes : 5 Nays : 0 DOWNTOWN MENDOTA HEIGHTS FIRE DEPARTMENT BY-LAWS KRAJNIAK WETLANDS PERMIT Page No. 1847 June 21, 1.983 Mr. Wright indicated that it could possibly take a few weeks to do the necessary study and get adequate information from Mn/DOT. However, he indicated that he would try to be prepared to discuss recommendations on July 5th. Assistant Fire Chief Lange requested Council approval of the acquisition of six pairs of bunker pants for approximately $700 to $800. He stated that $3,000 is included in the 1984 equipment certificate budget for the purchase of bunker pants. The $700 to $800 estimate is the result of a metropolitan area mass (joint) purchase and will only be available for 45 days. After discussion, Councilman Mertensotto moved to authorize the purchase of six pairs of bunker pants for the Fire Department. Councilman Hartmann seconded the motion. The Council acknowledged and briefly discussed a memo from Council- man Losleben relative to the Downdown Mendota Heights Study and the TH 110/TH 149 intersection. Mr. and Mrs. A,5, Hipp were present in the audience for the discussion. The Council also acknowledged a letter from Mr. Fred Lambrecht regarding the informal hearing on the Downtown Mendota Heights Study. The Council referred the matter to the City Attorney's office for response to Mr. Lambrecht. Mayor Lockwood informed the Council that he has talked to Mr. Dick Elasky from Mn/DOT and that Mr. Elasky indicated that in terms of good planning, highway design and construction, Mn/DOT believes that a full diamond interchange east of McDonald's and the original Mn/DOT plan for TH 149, is still the best plan. Assistant City Attorney Hart infomed the Council of the status of the State Insurance Commissioner's consideration of the proposed Fire Relief Association by-laws. He indicated that a report and recommendation should be available at the July 5th meeting. Assistant City Attorney Hart advised the Council that final court disposition on the Krajniak divorce case is scheduled for July 13th. He stated that Mrs. Krajniak has indicated that she would grant the City the required drainage easement if she retains the property, however the question of whether Mr. Krajniak will grant the easement if he retains the property is not resolved. It was noted by the Council that the matter had been tabled for final resolution at the July 5th meeting. The Council directed that Mr. Hart notify both parties that the matter will be con- sidered on July 5th, that the Council is expecting a final disposition of the matter on that date, and that the parties should let their legal counsel know that the discussion will be conducted on that date. BID AWARDS Ayes : 5 Nays : 0 Page No. 1848 June 21, 1983 The Council acknowledged receipt of bid tabulations and recommend- ations for awards for the Ivy Falls First Addition street improve- ments and Huber Drive improvements from the City Engineer. The Council also acknowledged receipt of a memo from Financial Advisor Shaughnessy regarding the bids. After discussion, Councilman Hartmann moved the adoption of Resolution No. 83 -58, "RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR BITUMINOUS STREET SURFACING AND APPURTENANCES TO SERVE IVY FALLS ADDITION AND ADJACENT AREAS (IMPROVEMENT NO. 79, PROJECT NO. 12) ", awarding the bid to Ace Blacktop, Inc., for their low bid of $91,503. Mayor Lockwood seconded the motion. Councilman Mertensotto moved the adoption of Resolution No. 83 -59, "RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR STREET CONSTRUCTION, CURB AND GUTTER AND STORM SEWER ON A MUNICIPAL STATE AID STREET (HUBER DRIVE) (IMPROVEMENT NO. 82, PROJECT NO. 8) ", awarding the bid to Orfei and Sons, Inc., for their low bid of $350,947.54. Councilwoman Witt seconded the motion. Ayes: 5 Nays: 0 LARSON AND SMEDSTAD The Council acknowledged receipt of a memo from Public Works LOT DIVISIONS Director Danielson recommending final approval of simple lot divisions for Kathryn Larson and Bruce Smedstad. Councilwoman Witt moved approval of the division of Lot 33, Willow Springs Addition, in accordance with the survey dated May 5, 1983 (Larson). Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 Ayes : 5 Nays : 0 FEASIBILITY STUDY Ayes : 5 Nays : 0 Councilwoman Witt moved approval of the division of Lot 1, Block 1, Eide Estates in accordance with the survey dated May 20, 1983, (Smedstad). Councilman Losleben seconded the motion. The Council acknowledged a memo from the Public Works Director relative to a request from Mr. John Callahan for preparation of a feasibility study for drainage improvements on Lot 2, Willow Springs Addition. After discussion, Councilman .Mertensotto moved to accept the pet- ition for water course improvement and authorize the City Engin- eer to prepare a feasibility study. Councilwoman Witt seconded the motion. KINGSLEY ESTATES IMPROVEMENTS Ayes: 5 Nays: 0 ( MWCC AGREEMENT Ayes : 5 Nays : 0 Page No. 1849 June 21, 1983 On the recommendation of the Public Works Director, Councilman Mertensotto moved to authorize preparation of a feasibility study for public improvements to serve the Kingsley Estates, along with authorization for execution of the developer's agreement by Mayor Lockwood. Councilman Hartmann seconded the motion. The Council acknowledged and discussed a memo from Public Works Director Danielson recommending approval of Metropolitan Waste Control Commission Joint Use Rental Agreement No. 155, for a duratio of five years. Councilman Losleben moved to approve the execution of Joint Use Rental Agreement No. 155 between the Metropolitan Waste Control Commission and the City. Mayor Lockwood seconded the motion. MISCELLANEOUS The Council acknowledged receipt of a Tax Increment Financing District update memo prepared by Financial Advisor Shaughnessy. Discussion on the matter was tabled to July 5th. NDC-4 The Council acknowledged and discussed the NDC-4 agenda for June 22nd and Councilwoman Witt updated the Council on the status of the request for proposals process. PARK COMMISSION Park Commission member Jim Stein was present to request Council authorization to expend up to $500 to conduct an unsanctioned Juniors Lawn Tennis Tournament. He stated that the Commission is requesting an appropriation of money to conduct the tournament this year and for sanctioning by the USLTA next year. Ayes: 5 Nays: 0 PERSONNEL Councilman Mertnesotto stated that he is in favor of the request but bliat the Park and Recreation Commission minutes indicated that the request would be for $200. He suggested that the Council approve the $200 request and, if the Commission feels additional monies are required, that the Commission make a new request after the needs are determined. Councilman Losleben moved to authorize an expenditure of up to $200 for the sponsoring of a Junior Lawn Tennis Tournament. Councilwoman Witt seconded the motion. The Council asked Mr. Stein to ask the Park Commission to prepare some budget guidelines on what the tennis tournament monies will be used for. The Council acknowledged receipt of a memo from Mrs. Kristi Southern in resignation from the Receptionist/Secretary position. The City Clerk advised the Council that both of the remaining clerical personnel are scheduled for vacations over the next two week period, along with the engineering secretary, and that it Ayes: 5 Nays: 0 MISCELLANEOUS ADJOURN Ayes : 5 Nays : 0 Page No. 1850 June ,21„ 1983 would be extremely difficult to operate the general office with only one clerical person available for the two week period. She also stated that, because of the vacation schedules and the normal increase in activities during the summer months, it would be almost impossible for Mrs. Southern to train existing per- sonnel, particularly on utility billing procedures, before her termination. Because of the extraordinary circumstances, the Clerk requested permission to dispense with advertising and solicit applicants through Counsellors for the secretarial train- ing courses at Inver Hills and the Dakota County AWL She also asked for Council authority to hire a replacement, without prior Council review and approval, to begin probationary employment and training on or before June 27th. On the recommendation of the City Clerk, and in consideration of the extraordinary circumstances, Councilman Mertensotto moved to accept the resignation of Mrs. Kristi Southern, effective July 1, 1983, and to authorize the City Clerk to hire a replacement as soon as possible. Councilman Losleben seconded the motion. The Council acknowledged an editorial and letter to the editor excerpted from the West St. Paul Sun and relating to the recent Metropolitan Council District 15 representative. There being no further business to come before the Council, Councilman Losleben moved that the meeting be adjourned. Councilman Mertensotto seconded the motion. TIME OF ADJOURNMENT: 9:28 o'clock P.M. .‘.-Ciff.ei"...) 5'727 . K thleen M. Swanson ity Clerk ATTEST: .2-f,oecreiwv-4 Robert G. Lockwood Mayor