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2013-11-19 Council Packet
CITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA November 19, 2013 – 7:00 pm Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Consent Agenda a. Acknowledgement of November 5, 2013 City Council Minutes b. Acknowledgement of November 12, 2013 Parks and Recreation Commission Minutes c. Acknowledgement of November 13, 2013 Airport Relations Commission Minutes d. Receipt of October 2013 Fire Department Synopsis Report e. Approval of Resolution 2013-82 Accepting Gift to Police Department from Arlean Mertensotto f. Approval of Resolution 2013-97 Recycling Grant Joint Powers Agreement g. Receipt of October Mendota Heights Par 3 Report h. Approval of Resolution 2013-84 Final Payment, Lemay Lake Neighborhood Street Improvement Project i. Receipt of October Treasurer’s Report j. Approval of Claims List k. Approval of Contractor List 6. Public Comments 7. Presentations a. Police Department Awards Recognition 8. Public Hearings a. Resolution 2013-96 Victoria/Rolling Green Neighborhood Street Improvement Projects (continued from November 5, 2013) 9. New and Unfinished Business a. Consideration of Parks and Recreation Commission Recommendation for Off-Leash Dog Park Area Trial Period at Wentworth and Marie Parks b. Ordinance 457, Amending Permitted and Conditional Uses in the Industrial District, Outdoor Storage and Landscape and Building Design and Construction, Planning Case 2013-17 c. Discussion of Warrior Drive Parking 10. Community Announcements 11. Council Comments 12. Adjourn page 2 5a. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, November 5, 2013 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 8:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Due to the election, Mayor Krebsbach called the meeting to order at 8:00 p.m. The following members were present: Councilmembers Duggan, Povolny, Petschel, and Norton. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Duggan moved adoption of the agenda. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. City staff recommended that item 31. be removed from the agenda. Councilmember Duggan moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling items j) Approval of Wetland Delineation Report for Southview Design Property. a. Acknowledgement of October 15, 2013 City Council Minutes b. Acknowledgement of October 15, 2013 City Council /Planning Commission Workshop Minutes c. Acknowledgement of October 22, 2013 Planning Commission Minutes d. Acknowledgement of October 29, 2013 City Council Workshop Minutes e. Receipt of September 2013 Fire Department Synopsis Report f Approval of Personnel Action Report g. Approval of Christmas Eve Floating Holiday Designation h. Approval of Massage Therapist License page 3 i. Planning Case 2013 -18, Approving Conditional Use Permit for Wireless Antenna Modification at 1897 Delaware Avenue (Sibley High School), Resolution 2013 -92 . Approval of Wetland Delineation Report for Southview Design Property k. Approval of Payment for Stormwater Improvements to Gartzke Construction 1. Pulled from agenda per staff's request (Resolution 2013 -81) m. Thermal Imaging Camera and Lukas Combination Tool Purchases n. Purchase of Turnout Gear o. Approval of September Treasurers Report p. Approval of Claims List q. Approval of Contractor List r. Approval of Building Activity Report Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 PULLED CONSENT AGENDA ITEMS J) APPROVAL OF WETLAND DELINEATION REPORT FOR SOUTHVIEW DESIGN PROPERTY Mayor Krebsbach stated that the correct name of this property is "Spearhead Rugby Property" and requested that the title be corrected. City Administrator Justin Miller replied that it would be corrected but also noted that the property is under contract with Southview Design Property. Councilmember Duggan noted the list of respective agencies that would receive the Notice of Decision and asked if the Department of Natural Resources is covered by this. Assistant City Engineer Ryan Ruzek replied that he had inadvertently left the DNR off the list, but they will be noticed. Mayor Krebsbach requested that Mr. Ruzek explain what `wetland delineation' is. Ruzek explained that the City is the local government unit for the Wetland Conservation Act. When any wetland items are presented to the City they have to follow state and federal guidelines. A wetland report was submitted for this site on Pilot Knob Road, and it states that there is not a wetland on the parcel; however, some of the older federal data under the national wetland inventory did show that there could potentially be a wetland on this parcel. The potential developer hired a specialist to investigate the site and they did not encounter any wetlands. Once Council acts on this delineation request, a Notice of Decision will be sent to all of the other agencies and this parcel would be removed from the list of wetland parcels. Councilmember Duggan moved to accept the Wetland Delineation Report for Spearhead Rugby Property, parcel ID #27- 03300 -01 -004. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 PUBLIC COMMENTS There were no public comments page 4 PUBLIC HEARING A) VICTORIA / ROLLING GREEN NEIGHBORHOOD STREET IMPROVEMENT PROJECTS, RESOLUTION 2013 -96 Assistant City Engineer Ryan Ruzek explained this project is proposed to have a complete reconstruction of Victoria Road, as well as the street rehabilitation of Coventry Court, Oxford Court, Rolling Green Curve, Stratford Road, Walsh Lane, and Windwood Court. Staff sent a questionnaire to the residents and Mr. Ruzek listed the major issues that were reported from the residents. Mr. Ruzek then gave a brief history of the construction and maintenance of the project roads, a description of the current conditions and specifications, and the proposed improvements to the roads and trails, proposed to be completed in 2014. Adding 20% for indirect costs for legal, engineering, administration, and finance (approximately $660,000) brings the project total costs to approximately $3.9 million. Funding sources would include Special Assessments, Bonds, the MSA Account, and the Water & Utility Fund. The City's assessment policy for a street reconstruction would be to assess the benefiting property owners fifty percent of the assessable costs. The City would pay the entire costs for the storm sewer, water main replacement, and other appurtenant work. The properties in the street rehabilitation area had already been assessed for curb and gutter so the City would pick up current curb and gutter costs, sod restoration, and other appurtenant work; however, the street and other improvement costs would be assessed to the benefiting property owners. City Engineer John Mazzitello shared five phasing options for handling this large of a project: 1. Do nothing 2. Do rehabilitation section only 3. Do rehabilitation section and North Victoria (Marie to Lilydale border) reconstruction (Phase 1) 4. Do rehabilitation section and South Victoria reconstruction (Phase 2) 5. Total build (all of Victoria and the rehabilitation sections) Councilmembers asked questions pertaining to the phasing options, the varying widths of the streets, levy impacts of the various phases, and what the increased costs would be between option three and option five. Mayor Krebsbach asked about the water main installation, if it was decided to reconstruct Victoria in two phases. City Engineer John Mazzitello replied that the installation of the new water main would occur just like with any other project; it would terminate at Marie in the first phase, and pick up at Marie and go south to Kay Avenue. He also stated that he does not foresee any issues with completing the project in two phases. Mayor Krebsbach opened the public hearing. Ms. Patrice Walsh, 1900 Victoria Road, submitted a petition from the townhome association objecting to the reconstruction of Victoria Road. The reasons for the objection are 1) the high proposed page 5 assessment costs, and 2) the addition of curbs to Victoria Road. They object to the addition of curbs because they would be losing the parking option for guests. Ms. Walsh read comments from Mr. John Pittman, who signed the petition but was unable to attend the meeting, so they could be added to the record. Mr. Pittman believes the project is unnecessary. Mr. Alan Stombaugh, N. Victoria Road, stated that he was very much opposed to the project and his name is on the petition. He commented he enjoys the rural character of this area. He questioned the value of curbs and stated that he has concerns about parking along Victoria Road. Mr. Marty Evans, 2015 Victoria Road South, explained he purchased his home because of the rural characteristic of the neighborhood. He would prefer no curb and gutter, but is in favor of the rehabilitation to Victoria Road. He stated the proposed assessment amount may be difficult for some. At this point, Mayor Krebsbach requested that Finance Director Kristen Schabacker explain the option of deferment. Ms. Schabacker noted for clarification that a deferment is not a forgiveness of the debt. The debt would remain, accruing interest, until the property changes ownership. Ms. Rita Marquardt, 1824 Victoria Road South, asked how the costs would be assessed to the property owners. Mayor Krebsbach replied that a resident could pay off the assessment in full or the assessment could be put on their property taxes, payable over nineteen years. Ms. Schabacker further explained that there would be an assessment hearing once the project is substantially completed. Mr. Fred Wysoki, 1900 Victoria Road South, president of the townhome association, reiterated that the association is unanimously against the project. They have one driveway onto Victoria; however, all nineteen units would be charged the full assessment amount. Most of the residents are elderly or retired and this would be a hardship for them. Mayor Krebsbach asked if there is an option available to just resurface Victoria Road. Mr. Mazzitello replied that the road, which was constructed in the 1950's, has reached the end of its lifespan. It has been resurfaced twice already and needs to be reconstructed all the way down to the base. If it was just resurfaced, it would still require a complete reconstruction in a couple of years. Ms. Cindy Johnson, 1755 Victoria Road South, expressed her appreciation to the engineering department for their thorough communications with the residents. She stated she is in support of the project as proposed as it is a much needed project. She appreciated having to only pay twenty -five percent of the project costs as opposed to what would have been the normal fifty percent. She did not believe that adding curb and gutters would change the rural feel of the area because of the amount of trees. She proposed adding more trees and landscaping to the area as a traffic calming option. Mr. Paul Rammer, 1951 Victoria Road South, expressed his appreciation to staff for their communications regarding the project. However, he did take some issue with the installation of curbing because of the need to continually clear the debris so the water can drain. Engineering staff stated that they would look at the catch basin on his property along Kay Road to see what is causing the blockage. page 6 Mr. Rammer also stated he moved to this area from Highland Park simply because of the rural character. Mayor Krebsbach replied that she believes the City has done a fantastic job of keeping the `across the river' feel of the community and did not believe that curb would change that; the same as it did not change the feel of Hunter Lane and Wagon Wheel. Mr. Rammer stated concerns at the amount of the proposed assessment and does not believe he will ever get that value from his property. Mr. Mazzitello explained that assessment values have remained consistent for the past several years. Appraisals have been done on past projects that show the benefit of the improvement is consistent with the amount that would be assessed to the property. Councilmember Duggan asked for the past assessment costs of the Hunter, Wagon Wheel, and Furlong reconstructions. Mr. Mazzitello replied that the assessments for Orchard Place/Hunter Lane was $8,850, Lemay Lake Road/Furlong was approximately $8,700 but was lowered due to the bid prices received to approximately $6,300, and Wagon Wheel was $8,500. Mr. Paul Resell, 1823 Victoria Road South, entered a petition that he be included with the Rolling Green property group. He paid $10,800 for total reconstruction as part of the Rolling Green Addition. Now he is being pulled out of that pool of people who are being asked to pay an assessment of $4,000 for rehabilitation, while he is being asked to pay for reconstruction of $9,000. Staff replied that they would research this. Ms. Laurie Garcia and Mr. Carlos Garcia, 956 Douglas Road, also stated they appreciate how the engineering department has been answering their questions. They moved into their home within the last year and are in support of the project. Mr. Eric Pasternack, 1854 Walsh Lane, put in a plug for the rehabilitation of Walsh, Oxford, Stratford, and the cul -de -sacs as he and his neighbors would like to see the rehabilitation done. Councilmember Duggan expressed his desire to continue the public hearing to the next meeting, based on the amount of information just received from staff regarding the different phasing options of the project and the wishes and desires of the residents given. City Attorney Andrew Pratt explained that state statutes will allow the Council to continue the public hearing to a later date, however, the statute does specify that the Council has six months from the time the public hearing begins to order the improvements. Councilmember Duggan moved to continue the public hearing to the Council's next meeting to be held on November 19, 2013. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 Councilmember Duggan asked for the number of other homes on Victoria, outside of the home association. Mr. Mazzitello replied that the townhome association has 17 units and there are 59 total assessable units on Victoria Road; leaving 42 assessable units outside of the association. page 7 UNFINISHED AND NEW BUSINESS A) REVIEW OF OCTOBER 1, 2013 TRAFFIC SAFETY COMMITTEE RECOMMENDATIONS, APPROVAL OF RESOLUTION 2013 -77 City Engineer John Mazzitello explained that the Traffic Safety Committee met on October 1, 2013 prior to the City Council meeting with two items for discussion. The first was a request to review the speed on Decorah Lane. The Traffic Safety Committee is making the recommendation that the speed cart be utilized to do some targeted measuring of volumes and speeds. This new data can then be compared to the 2008 data that was collected. There is no Council action necessary on this item at this time. Councilmember Petschel provided feedback from some residents who are willing to have "slow children" signs installed on their property. Mr. Mazzitello continued by stating the Traffic Safety Committee reviewed a request for parking restrictions on the east side of Warrior Drive, adjacent to Henry Sibley High School. A number of residents came to the Council meeting on September 17, 2013 to talk about the parking and the impacts to the residences along Warrior Drive. The committee took a look from an area perspective if they were to prohibit parking on the east side of Warrior Drive and felt that the parking would move into adjoining neighborhoods. The committee was hesitant about approving a full -out parking restriction on the east side of Warrior Drive and the discussion was moved into the root cause of the issue; Henry Sibley High School charges students to park in the student lot and that it is quite likely that the citizens parking on Warrior Drive are students who are unwilling to pay the parking fee for the student lot. The committee concluded that a recommendation to Council would be to make a formal request to the school district to address this concern of the residents. Since that time, the school district has striped the athletic field lot on the southeastern corner of the Henry Sibley property — just off of Delaware and Mendota Road — for student parking free of charge. The committee recommends adoption of the resolution requesting that the school board continue to take measures to help alleviate residents' concerns. Mayor Krebsbach asked about how the no parking restrictions are enforced on the road that is owned by Henry Sibley High School. Chief Aschenbrener replied that the police would hand out handicapped parking violations and fire lane violations; but the enforcement of the no parking restrictions would be handled by the school who could call for a tow truck to remove the vehicle. Councilmember Duggan moved to adopt RESOLUTION 2013 -77 RESOLUTION FORMALLY REQUESTING ACTION BY INDEPENDENT SCHOOL DISTRICT 197 TO ALLEVIATE RESIDENT CONCERNS DUE TO ON- STREET PARKING ON WARRIOR DRIVE. Councilmember Norton seconded the motion. Mr. Stuart Simek, 577 High Ridge Circle, stated that the concern of the residents was the under - utilization of a parking lot that was constructed and paid for by the taxpayers. Mayor Krebsbach called for the vote. page 8 Ayes: 5 Nays: 0 Councilmember Petschel asked for a status update from the Traffic Safety Committee after their next quarterly meeting. If at that time it is discovered that the school has not taken any additional steps to remediate the issue, it would be brought back to the Council. B) PLANNING CASE 2013 -16, ACCESSORY STRUCTURE SETBACK VARIANCE, 2471 POND CIRCLE EAST, APPROVAL OF RESOLUTION 2013 -91 Planner Nolan Wall stated the applicants are requesting a variance for an accessory structure within the required thirty foot setback from a public street. Currently, there is a ten by fourteen foot structure that was constructed without a building permit or zoning approval, approximately twelve feet from the property line along Pond Circle West. The applicants are seeking to remedy that violation by applying for a variance. They have also proposed an alternative location for that accessory structure that would meet the setback requirement. The accessory structure is substantially complete. Mr. Wall shared the standard reviews that would apply if this variance request was approved. If the variance is not granted, the applicants are requesting to have until next spring to relocate the structure. The Planning Commission recommended approval of this variance request based on the findings of fact. Councilmember Duggan moved to adopt RESOLUTION 2013 -91 A RESOLUTION APPROVING AN ACCESSORY STRUCTURE SETBACK VARIANCE AT 2471 POND CIRCLE EAST. Councilmember Norton seconded the motion. Mr. Ken Paquin, 2471 Pond Circle East, explained why he placed the shed in its current location and that moving it to the location that would fit the requirements would make it very noticeable to the neighbors. Mayor Krebsbach requested thoughts from City Attorney Andrew Pratt, who stated that the Findings of Fact were in order for denial or approval. Mayor Krebsbach called for the vote. Ayes: 5 Nays: 0 page 9 C) PLANNING CASE 2013 -19, FRONT AND SIDE YARD SETBACK VARIANCES, 912 ADELINE COURT, APPROVAL OF RESOLUTIONS 2013 -93 AND 2013 -94 Councilmember Povolny stated he would abstain from the discussion and voting on this item, as he has a conflict of interest. Planner Nolan Wall explained that the applicant is requesting variances for a covered front porch encroachment in the front yard setback and a garage expansion encroachment in the side yard setback. The proposal is to extend the front porch from the garage roof line across the entire structure. The encroachment would be one foot four inches into the 30 -foot front yard setback requirement. The curved cul -de -sac street frontage is what is causing the curved setback line in relation to this property. The encroachment is minimal and is offset by areas of the same frontage which is greater than the requirement. The second variance request is for the garage, with a 6.5 foot addition on the east side of the structure. The proposed extension is needed to create three vehicle stalls in the garage. Currently the garage has three doors but only 2.5 vehicle stalls. The encroachment would be three feet three inches into the ten foot side yard setback area. It is a reasonable use for storage of vehicles and equipment. The proposed addition would leave six feet nine inches between the garage and the property line. As noted in the staff report, expansion could incur without the encroachment but not enough to realize the full potential of having three full stalls. The neighborhood does include a mix of two and three car garages. The Planning Commission recommended approval of the front porch variance request based on the Findings of Fact and recommended denial of the garage addition variance based on the Findings of Fact. Councilmembers asked questions pertaining to any objections from neighbors and the presence of utility or other types of easements between the applicant and neighbor on the side with the garage. Mr. Jim Povolny, 912 Adeline Court, applicant, addressed the situation of his neighbor's house in relation to his, the setback requirements, aesthetics, and the acceptance from his neighbors. Councilmember Duggan moved to adopt RESOLUTION 2013 -93 A RESOLUTION APPROVING A COVERED PORCH SETBACK VARIANCE AT 912 ADELINE COURT. Councilmember Norton seconded the motion. Councilmember Duggan expressed his discomfort with number six of the resolution as being speculative. City Attorney Andrew Platt supported this assertion and recommended it be removed from the resolution. Councilmember Duggan also questioned number four of the resolution. Planner Wall addressed his question by stating that the bulk of the covered porch is well within the setback requirements. Councilmember Duggan amended his motion to adopt RESOLUTION 2013 -93 A RESOLUTION APPROVING A COVERED PORCH SETBACK VARIANCE AT 912 ADELINE COURT WITH THE DELETION OF ITEM SIX OF THE RESOLUTION. page 10 Councilmember Norton seconded the amended motion. Ayes: 4 Abstain: 1 (Povolny) Nays: 0 Councilmember Duggan moved to adopt the RESOLUTION 2013 -94 APPROVING A GARAGE SETBACK VARIANCE AT 912 ADELINE COURT. Councilmember Norton seconded the motion. Ayes: 4 Abstain: 1 (Povolny) Nays: 0 D) PLANNING CASE 2013 -20, WETLAND PERMIT, 1562 WACHTLER AVENUE AND 755 WENTWORTH AVENUE, APPROVAL OF RESOLUTION 2013 -95 Councilmember Povolny rejoined the Council meeting. Planner Nolan Wall explained that this is an after - the -fact wetland permit for removal of vegetation and grading at 1562 Wachtler Avenue and 755 Wentworth Avenue. The applicant is the resident at 777 Wentworth Avenue and the work was completed with permission from the owners of the properties impacted. The area of disturbance is within 100 feet of a wetland or water resource area, which requires a wetland permit. Wetland permit applications are typically handled administratively, but due to the after - the -fact nature and because it occurred on multiple properties, staff felt that a public hearing was required at a Planning Commission level. When staff became aware of this project, the owner was ordered to cease work immediately and address the erosion control and permitting issues. The applicant was very responsive to staff's concerns and installed a silt fence almost immediately after he was notified. Written statements were requested from the impacted properties to make sure they knew what was going on and what their level of understanding of the project was. The applicant also provided additional responses to comments made at the Planning Commission meeting. The applicant removed dead and dying Elm and Ash trees in order to allow for growth of existing Birch and Maple trees; he also planted some additional trees in the area, and seeded. He also did some minor grading to create a new berm. The Planning Commission recommended approval of the wetland permit with the conditions that the applicant establish and maintain a wild growth buffer area of at least twenty -five feet, that wild mix page 11 seeding is planted this fall, and that the silt fence remains until the vegetation is established as determined by the City's engineering department. Mr. Ed Sweeney, 777 Wentworth Avenue, explained how the project came to be. He also expressed his appreciation to city staff. Councilmember Duggan moved to adopt RESOLUTION 2013 -95 A RESOLUTION APPROVING A WETLAND PERMIT FOR REMOVAL OF VEGETATION AND GRADING AT 1562 WACHTLER AVENUE AND 755 WENTWORTH AVENUE. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 COMMUNITY ANNOUNCEMENTS Assistant to the City Administrator Tamara Schutta made the following announcements: November 15 is Date Night for the 65th Annual Firefighters Dance. Tickets are available at City Hall at $20 for two tickets. Music to be provided by High & Mighty. Winter parking rules are now in effect. Parking is not allowed on streets between 2:00 a.m. and 6:00 a.m. Parking is also limited to no more than 30 minutes during a snow fall of at least two inches. Officer Denise Urmann is heading up the Toys for Tots campaign. Unwrapped new toys can be dropped off at City Hall. The Police Department and Reserves will be taking the toys to KARE 11 studios on December 21. City Hall offices are closed on Monday, November 11 in honor of Veterans Day. COUNCIL COMMENTS Councilmember Petschel noted that she and Councilmember Povolny attended the Henry Sibley /St. Thomas Academy playoff football game. A great time was had by all — Henry Sibley resoundingly won. Their next game is November 8 against Brainerd, at St. John's University. Councilmember Norton expressed his appreciation to Paster Enterprises for allowing the use of the Mendota Plaza area for the Halloween Bonfire. Councilmember Duggan expressed his appreciation to the Fire Department for all of the work they have done year- after -year providing all of the treats for the kids at the bonfire and for putting on the dance. Councilmember Duggan also complimented Planner Nolan Wall for providing some of the best presentations and reports he has seen in a long time. He also expressed his appreciation of hearing from the residents in support of the good work the engineering staff is doing. page 12 Councilmember Duggan shared a thank you from Mr. Steve Watson to Mayor Krebsbach for the wonderful letter she sent to him. Mayor Krebsbach had a great vacation visiting her husband's family in Texas and saw the Cowboy /Vikings football game. She also expressed her appreciation to Paster Enterprises for hosting the bonfire, and she noted that Howard Paster's grandmother passed away. Mayor Krebsbach commended the staff for their diligent and thorough work, and her fellow Councilmembers. The City is seeing the benefits of everyone working together. Councilmember Norton noted that Visitation St. Thomas Academy [VISTA] organization has their Gifts of the Magi performances the next two weekends. City Administrator Justin Miller reported the results of the school board election. ADJOURN Councilmember Duggan moved to adjourn. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 Mayor Krebsbach adjourned the meeting at 11:04 p.m. Sandra Krebsbach Mayor ATTEST: Lorri Smith City Clerk CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING November 12, 2013 page 13 5b. The November meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, November 12, 2013 at Mendota Heights City Hall, 1101 Victoria Curve. Chair Levine called to order the parks and recreation commission meeting at 6:30 p.m. The following commissioners were present: Chair Stephanie Levine, Commissioners Mary McGrory- Ussett, Ira Kipp, Joel Paper, Pat Hinderscheid and Michael Toth. Commissioner David Miller was absent for the meeting. Staff present: Recreation Program Coordinator Sloan Wallgren. Approval of Agenda COMMISSIONER HINDERSCHEID MADE A MOTION TO APPROVE THE AGENDA; COMMISSIONER TOTH SECONDED THE MOTION. AYES 6: NAYS 0 Approval of Minutes of October 8, 2013 Mr. Wallgren pointed out an error in the minutes and will make the necessary changes. COMMISSIONER TOTH MADE A MOTION TO APPROVE THE MINUTES; COMMISSIONER PAPER SECONDED THE MOTION. AYES 6: NAYS 0 Ivy Hills Park Tennis Courts The commission discussed the options involving the Tennis Courts at Ivy Hills Park. Commissioner Toth was concerned about the need for a plan on how the commission would deal with other tennis courts in the future. Mr. Wallgren informed the commission that staff is working on a plan that would involve not only the tennis courts, but all of the amenities at all of the parks. The commission request additional information from staff such as: the conditions of all the tennis courts, previous costs associated with maintenance of the courts, and quotes from contractors to make the necessary repairs at Ivy Hills in order to install a sport tile system. page 14 Recreation Programming Report Mr. Wallgren provided updates on winter recreation programs. There is still run for participants in both our gymnastics and skating program. Mr. Wallgren also informed that commission that the city and the Thompson Park Activity Center are building a great relationship to offer programs for residents. Staff will provide program details for 2014 at the December meeting. Par 3 Report Mr. Wallgren informed the commission that the Par 3 is now closed for the season. During the off - season staff will be working on marketing, increasing lesson programs and working with Mendota Heights businesses to increase traffic at the Par 3. The course has taken in $141,210 in revenues; expenditures year to date are $121,023. The net result in revenue over expenditures is $20,187 year to date. Commission Comments Commissioners McGrory- Ussett, Hinderscheid and Kipp thought we had a good meeting with good discussion. Commissioners Paper and Toth congratulated the Henry Sibley football program for their success this fall. Chair Levine thought it was a good meeting and encouraged people to get out and use the trails while the weather is still good. COMMISSIONER KIPP MADE A MOTION TO ADJOUN THE MEETING; COMMISSIONER MCGRORY - USSETT SECONDED THE MOTION. Ayes 6: Nays 0 The meeting adjourned at 7:55 p.m. Respectfully Submitted by Sloan Wallgren CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AIRPORT RELATIONS COMMISSION MINUTES November 13, 2013 page 15 5c. The regular meeting of the Mendota Heights Airport Relations Commission was held on Wednesday, November 13, 2013 at 7:00 p.m. at 1101 Victoria Curve, Mendota Heights, Minnesota. The following commissioners were present: David Sloan, Jim Neuharth, Sally Lorberbaum, William Dunn Gina Norling, Kevin Byrnes and Paul Portz Absent: None Also present: MAC Commissioner James Hamilton, City Administrator Justin Miller, and Inver Grove Heights representatives Ron Seelof, Ken Johnson, Will Eggington, and Jenelle Teppen Approval of Minutes Neuharth made a motion, seconded by Lorberbaum, to approve the October 9th minutes as submitted - all voted in favor. Introductions Due to the number of guests in attendance, introductions were made. Guest Speaker — MAC Commissioner James Hamilton James Hamilton introduced himself as the new governor's appointee as the Mendota Heights area Metropolitan Airport Commission representative. He shared his background and his willingness to do whatever he could for the benefit of Mendota Heights. Chair Sloan suggested that for the benefit of our guests that the commission deviate from the regular agenda and have each member share his or her area of focus. The commission then reviewed the data collection /charts, and heard presentations on recent MAC and NOC meetings. Lorberbaum suggested that Hamilton be sent the monthly ARC packets, and Miller agreed to include him in the distribution lists. Future Meetings /Guest Speakers The commission proceeded to discuss ideas for speakers /meetings for 2014. Ideas submitted were area legislators, FAA and MAC reps, and a potential site visit to the MSP flight control tower. Lorberbaum made a motion, seconded by Dunn, to cancel the December commission meeting and all voted in favor. It was decided that the January meeting would focus on the commission's annual workplan. Adjourn Neuharth made a motion, seconded by Lorberbaum, that the meeting be adjourned. All voted in favor. Meeting adjourned at 8:30 pm. DATE: TO: FROM: SUBJECT: NA CiTY OF MEI•"JDC]TA HEIGHTS 1.101 Victona Curve 1 Mendota i 651.4521850 Rhone 65, ww w. rnei1data•heidi' November 19, 2013 Mayor, City Council and City Administrator Dave Dreelan, Assistant Fire Chief October Monthly Synopsis page 16 5d. Fire Calls The department responded to 25 calls for the month. Eight of the calls were classified as false alarms or as good intent calls, of those eight, seven were residential in nature and one was a commercial alarm. Of the remaining calls, there were two calls to Inver Grove Heights for mutual aid, four were medical calls, three calls were for utility checks, two elevator rescues, one carbon monoxide call, and one dumpster fire. The department responded to three other notable calls. On Oct 11th, at 12:45 the Pool and Yacht Club reported a fire in the wall of the building. First arriving crews found a fire in the wall between the kitchen and the exterior of the building. Fire crews removed a small section of the interior wall and some exterior siding to locate and extinguish the fire. Fire crews also responded to two injury accidents. On Oct 20th, a caller indicated that a car had driven into the SuperAmerica gas station and there were multiple injuries. First arriving crews found a passenger vehicle had driven completely through the front wall of the building and into the gas station. The store clerk and driver were treated for minor injuries and fire secured the vehicle. Crews also responded to a second accident on the 30th which required the extrication of two victims. One patient was in an over turned vehicle that was in the ditch and the other driver needed extrication from the second vehicle. Monthlv Department Training The monthly department training was our annually required training on hazardous material response training Instructors from the State of Minnesota provided the department training on mass decontamination. Mass decontamination is the process of providing initial decontamination to a large number a patients in a in a very short period of time. Monthlv Squad Training The squad training for the month provided firefighters to do a walk- through of several businesses in the city. On a walk- through firefighters review the building's layout, fire protection systems, elevator operations, hydrant locations and building hazards. Annual Fire Prevention Open House The 2013 Fire Prevention Open House was another huge success. Firefighters gave up their Saturday to spend time with the community and share fire safety and fire prevention themes for 2013. We also had a very successful year visiting each of the schools and teaching the fourth graders and kindergartners our fire prevention themes and fire safety tips. Halloween Bonfire The Halloween bonfire turned out to be another successful event that brought the community together on a Halloween night. Firefighters provided safety around the fire and handed out hot dogs and pop to the crowd. MENDOTA HEIGHTS FIRE DEPARTMENT OCTOBER 2013 MONTHLY REPORT FIRE CALLS NO. 13174 - 13198 NUMBER OF CALLS: 25 page 17 FIRE ALARMS DISPATCHED: ACTUAL FIRES Structure - MH Commercial Structure - MH Residential Structure - Contract Areas Vehicle - MH Vehicle - Contract Areas Grass /Brush /No Value MH Grass /Brush /No Value Contract MEDICAL Assist Extrication HAZARDOUS SITUATION Spills /Leaks Arcing /Shorting Chemical Power Line Down FALSE ALARM Residential Malfunction Commercial Malfunction Unintentional - Commercial Unintentional - Residential Criminal GOOD INTENT Smoke Scare Steam Mistaken for Smoke Other MUTUAL AID TOTAL CALLS NUMBER 1 1 4 1 3 3 4 7 1 25 STRUCTURE CONTENTS $2,000 MISC. TOTALS TO DATE TOTAL MONTHLY FIRE LOSSES $2,000 $0 $0 $0 $8,500 $2,275 $7,300 $0 FIRE LOSS TOTALS MENDOTA HEIGHTS ALL FIRES, ALL AREAS (MONTH) $2,000 MEND. HTS. ONLY STRUCT /CONTENTS MEND. HTS. ONLY MISCELLANEOUS MEND. HTS. TOTAL LOSS TO DATE $18,075 $8,500 $5,000 $13,500 LOCATION OF FIRE ALARMS: TO DATE MENDOTA HEIGHTS MENDOTA SUNFISH LAKE LILYDALE OTHER TOTAL 15 1 3 4 2 25 150 7 10 22 9 198 LAST YEAR 149 3 8 15 3 178 BILLING FOR SERVICES AGENCY THIS MONTH TO DATE MN /DOT MILW. RR CNR RR OTHERS: TOTALS: $0 $0 $0 $0 $0 $0 WORK PERFORME HOURS TO DATE FIRE CALLS 360.5 3149.5 MEETINGS 29 370.5 DRILLS 182.5 1580.5 WEEKLY CLEAN -UP 36 374 SPECIAL ACTIVITY 677.75 2567.25 ADMINISTATIVE 0 FIRE MARSHAL 77.5 611 TOTALS 1363.25 8652.75 LAST YEAR 3090 360.5 1548 352.5 2209 0 642.5 8202.5 FIRE MARSHAL'S TIME FOR MONTH INSPECTIONS INVESTIGATIONS RE- INSPECTION MEETINGS ADMINISTRATION SPECIAL PROJECTS TOTAL 58 3.5 15 1 77.5 REMARKS: SEE OTHER SIDE FOR SYNOPSIS irvrol"' CITY OF MENDOTA HEIGHTS page 18 1101 Victoria Curve 1 Mendoia e »118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heIghts.com DATE: November 19, 2013 TO: Mayor, Council and City Administrator FROM: Mike Aschenbrener, Police Chief SUBJECT: Resolution 2013 - 082: "FORMALLY ACKNOWLEDGING RECEIPT OF GIFT TO THE CITY FROM ARLEAN MERTENSOTTO BACKGROUND The city auditor has advised that Minnesota State Statute 465.03 "Gifts to municipalities" requires all donations be acknowledged by resolution. This memo meets Minnesota State Statutory requirements. On September 29, 2013, Sandra Novitzki, daughter of Charles and Arlean Mertensotto, dropped off a framed picture of the Police Department from the early 1990's. The picture will be displayed in the squad room at the police department. A thank you letter will be sent to the donors along with a copy of the resolution. BUDGET IMPACT None. RECOMMENDATION If Council desires to implement the recommendation, pass a motion adopting Resolution No. 2013 -082: "FORMALLY ACKNOWLEDGING RECEIPT OF GIFT TO THE CITY FROM ARLEAN MERTENSOTTO." page 19 City of Mendota Heights Dakota County, Minnesota RESOLUTION 2013 -082 FORMALLY ACKNOWLEDGING RECEIPT OF GIFT TO THE CITY FROM ARLEAN MERTENSOTTO WHEREAS, the City of Mendota Heights desires to follow Minnesota Statute 465.03 "Gifts to municipalities' : and WHEREAS, the Minnesota State Statute requires a resolution to accept gifts to municipalities; and WHEREAS, the City has previously acknowledged gifts with a resolution; and WHEREAS, the City Council of the City of Mendota Heights have duly considered this matter and wish to acknowledge the civic mindedness of citizens and officially recognize their donations. NOW THEREFORE BE IT HEREBY RESOLVED that the City Council of the City of Mendota Heights accepts a donation of a framed portrait of the Mendota Heights Police from the Arlean Mertensotto. Adopted by the City Council of the City of Mendota Heights this 19th day of November, 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST: Lorri Smith, City Clerk irvrol""' CITY OF MENDOTA HEIGHTS page 20 5f. 1101 Victoria Curve 1 Mendcia I »118 651.452.1850 phone 1 651.452.8940 fax www.mendota•heigh s.com DATE: November 19, 2013 TO: Mayor, City Council and City Administrator FROM: Nolan Wall, AICP Planner SUBJECT: Resolution Approving Joint Powers Agreement for Waste Abatement Community Funding BACKGROUND As part of the 2014 Waste Abatement Community Funding program through Dakota County, the following items are attached for review: 1. Resolution 2013- 97 2. Joint Powers Agreement Template 3. 2014 Community Funding Application We are again requesting the maximum allowable funding in 2014. The amount allocated to the City of Mendota Heights is $15,000. Work plan goals for 2014 include the following: 1. Attendance at local solid waste group meetings. 2. Monthly recycling tips for all City employees to promote waste reduction in all facilities. 3. Newsletter articles in the Heights Highlights regarding recycling options. 4. Spring Clean-Up event. 5. Social media postings and information regarding recycling opportunities to residents. 6. Youth Safety Camp presentation on household hazard wastes. 7. Holiday lights recycling collection at City Hall. The majority of the budget is for administrative costs to carry out the work plan. Other expenditures include the spring clean-up, printing, and postage. BUDGET IMPACT The 2014 proposed budget includes funding for recycling events as identified in the attached materials. RECOMMENDATION Staff recommends that the City Council pass a motion adopting RESOLUTION 2013 -97 APPROVING THE JOINT POWERS AGREEMENT BETWEEN THE COUNTY OF DAKOTA AND THE CITY OF MENDOTA HEIGHTS FOR 2014 WASTE ABATEMENT COMMUNITY FUNDING. This matter requires a simple majority vote. page 21 City of Mendota Heights Dakota County, Minnesota RESOLUTION 2013 - 97 RESOLUTION APPROVING THE JOINT POWERS AGREEMENT BETWEEN THE COUNTY OF DAKOTA AND THE CITY OF MENDOTA HEIGHTS FOR 2014 WASTE ABATEMENT COMMUNITY FUNDING WHEREAS, the Minnesota State Legislature has mandated that communities in the metropolitan area implement recycling programs in order to reduce the volume of waste being taken for burial in landfills; and WHEREAS, Dakota County has adopted a solid waste master plan which sets goals and targets for the accomplishment of solid waste recycling in each community in the county; and WHEREAS, Dakota County provides the local communities with grant funding for implementation and maintenance of local community recycling programs; and WHEREAS, the City of Mendota Heights has participated faithfully and successfully in the Community Landfill Abatement Program from 1989 to 2013 and will continue to participate in 2014. NOW, THEREFORE, BE IT HEREBY RESOLVED that the City Council of the City of Mendota Heights does hereby approve the Joint Powers Agreement for 2014 Waste Abatement Community Funding. Adopted by the City Council of the City of Mendota Heights this 19th day of November 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach Mayor ATTEST Lorri Smith City Clerk page 22 Draft for Review Only. Do Not Sign Dakota County Contract # JOINT POWERS AGREEMENT TEMPLATE BETWEEN THE COUNTY OF DAKOTA AND THE CITY OF FOR 2014 WASTE ABATEMENT COMMUNITY FUNDING This Agreement is between Dakota County (County) and the City of (Municipality). WHEREAS, Minn. Stat. § 471.59 authorizes local governmental units to jointly or cooperatively exercise any power common to the contracting parties; and WHEREAS, the County of Dakota (County) and the cities and the Rural Solid Waste Commission (RSWC) are governmental units as that term is defined in Minn. Stat. § 471.59; and WHEREAS, Metropolitan counties are responsible for waste management policy and programs (Minn. Stat. §115A.551); and WHEREAS, counties may require local cities and townships to develop and implement programs, practices, or methods designed to meet waste abatement goals (Minn. Stat. §115A.551); and WHEREAS, Dakota County Solid Waste Ordinance 110 requires each municipality in the County to have a solid waste abatement program that is consistent with the Dakota County Solid Waste Master Plan (Master Plan); and WHEREAS; by Resolution 12 -154 (March 27, 2012), the Master Plan (Master Plan) was adopted by the County Board of Commissioners, and was subsequently approved by the Minnesota Pollution Control Agency on May 24, 2012; and WHEREAS, the Master Plan includes multiple strategies to enhance and leverage resources to help the County meet new waste management objectives; and WHEREAS, the Master Plan identifies performance -based funding for Municipalities to develop and implement waste abatement programs, education, and outreach; and WHEREAS, community funding amounts are established by the County Board each year as part of the Environmental Resources Department (Department) budget; and WHEREAS, by Board Resolution #13- , the County Board approved 2014 community funding as presented to the Physical Development Committee of the Whole on October 8, 2013, contingent upon the availability of funds and subject to funding levels approved by the County Board as part of the 2014 budget; and WHEREAS, separate Joint Powers Agreements with cities and the Rural Solid Waste Commission identify community and County responsibilities and fund allocations. NOW, THEREFORE, in consideration of the mutual promises and benefits that the County and cities /Rural Solid Waste Commission shall derive from this Agreement, the County and hereby enter into this Agreement for the purposes stated herein. SECTION 1 page 23 PURPOSE The purpose of this Agreement is to provide for cooperation and funding between the County and the Municipality for the implementation and operation of a local comprehensive landfill abatement program by the Municipality in accordance with this Joint Powers Agreement and the 2014 Dakota County Community Funding Application Packet (attached and incorporated herein as Exhibit 1) that is submitted by the Municipality. SECTION 2 PARTIES The parties to this Agreement are the County of Dakota, Minnesota and the City of (Municipality). SECTION 3 TERM Notwithstanding the dates of the signatures of the parties, this Agreement shall be in effect January 1, 2014, and shall continue in effect until December 31, 2014, or until termination in accordance with the provisions herein. This Agreement may be amended in accordance with Section 12 and incorporation of subsequent years' approved funding application packet. SECTION 4 COOPERATION The County and the Municipality agree to cooperate and use their reasonable efforts to ensure prompt implementation of the various provisions of this agreement and to, in good faith, undertake resolution of any dispute in an equitable and timely manner. SECTION 5 PROGRAM 5.1 PROGRAM PURPOSE. The Dakota County Board of Commissioners adopted the 2012 -2030 Solid Waste Master Plan (Master Plan) on March 27, 2012, as required, to implement the Minnesota Pollution Control Agency's (MPCA) 2010 -2030 Metropolitan Solid Waste Management Policy Plan. The Master Plan identifies performance -based funding for Municipalities to develop and implement waste abatement programs, education, and outreach. The Community Funding Program's primary purposes are to: ensure that residents have the opportunity to recycle; and to develop, implement, and maintain projects, programs, practices, and methods to meet waste abatement objectives as defined in the Master Plan. The Community Funding Program supports the County's efforts for broad -based education and implementation of local programs and projects for waste reduction, reuse, recycling, hazardous waste management, and organics diversion as described in the Master Plan. 5.2 ELIGIBILITY. Eligible Municipalities include all cities in Dakota County and the Rural Solid Waste Commission (RSWC) representing the 13 townships, and six small cities in rural Dakota County. 5.3 ANNUAL APPLICATION, WORK PLAN AND BUDGET. Annually, each Municipality shall submit an Application, Work Plan, and itemized budget breakdown for each funding activity to the Department by the due date specified in writing by the Department and on forms provided by the Department. Public entities have statutory obligations for waste management that are more restrictive than obligations of the private sector. The Application requires communities to identify the status of compliance during this funding period. If not in compliance, communities must identify a timeline and steps being taken to comply. Referenced statutes include: MN Stat. 115A.151 (internal operations recycling); MN Stat. 115A.552 (programs to meet the County's recycling goal); MN Stat. 115A.552 (providing the opportunity to recycle); and MN Stat. 473.848 and 115A.471 (internal waste management).The Work Plan shall include a description of annual waste abatement and Priority Issue Program activities and actions, page 24 completion date, and methods for qualitative and quantitative measurement for each education /outreach and project /program activity. 5.4 IMPLEMENTATION. The Municipality shall develop, implement, and operate a local comprehensive landfill abatement program that complies with the Master Plan, Dakota County Solid Waste Ordinance 110 and Exhibit 1. 5.5 RECYCLING. Municipalities must ensure the opportunity to recycle exists for all residents and businesses. Municipalities must develop and implement programs to increase residential recycling, including at least bi- weekly curbside recyclables collection for single family and multi - family homes. Recyclables collected must include: plastic containers; three colors of glass; metal; and paper. In 2014, municipalities must begin planning to implement community -wide organics diversion. 5.6 PRIORITY ISSUE PROGRAM. The County, with input from Local Solid Waste Staff, develops a Priority Issue Program to accomplish during the multi -year Master Plan reporting cycle. For 2014 -2015, the Priority Issue is to increase recycling by expanding the opportunity to recycle for public gatherings, including at municipality- sponsored events, parks and non - administrative facilities (e.g., community centers): o Recycling collection is offered in municipality -owned non - administrative facilities (e.g., community centers). o Recycling collection is offered in park shelters and along major trails as well as applicable public gathering areas. o Recycling collection is offered at municipality- sponsored events. o Park, event, public gathering areas and internal recycling and trash collection containers are identified with color -coded signs /labels provided by the County. o Residents and applicable coordinators /staff are educated about recycling in parks, public gathering areas and events. Department staff will identify effective strategies and provide newly - developed materials for municipalities to implement the Priority Issue Program. If the Priority Issue is not achieved in the given time period, the municipality has two options for the next funding cycle: 1) merge Priority Issue tasks into the Municipality's Recycling Program activities; 2) apply for a Local Negotiated Initiative Fund to continue working on the Priority Issue activities. 5.7 LOCAL NEGOTIATED INITATIVE FUND (LNIF). Municipalities may request a LNIF allocation to 1) prepare for the next funding cycle's Priority Issue; 2) complete a previous year's unmet Priority Issue; or 3) to develop /implement activities not defined in this Joint Powers Agreement or Application Packet to divert residential or business waste from land disposal. Municipalities competitively apply for limited LNIF allocations. Department staff will select projects based on feasibility and waste diversion outcomes. 5.8 PERFORMANCE. The County will evaluate the Municipality's performance pursuant to the criteria set forth in this Section. A Performance Scorecard for each Municipality will be used by Department staff for a qualitative analysis of municipal programs and activities. The Scorecard is developed annually by County staff with input from LSWS. The Scorecard will be used to create the Work Plan. The Master Plan identifies numeric objectives for waste reduction, recycling, organics recovery, resource recovery, and land disposal in five -year increments. Each Municipality's program must be designed to support the Master Plan objectives, as demonstrated cumulatively through annual reporting. Monthly updates must be submitted to the Department that include: metrics for communication activities (e.g., newspaper readership for paid advertising) and tonnage /volume collected based on project /program activities and events. Master Plan Objectives 2015 2020 2025 2030 Reduction & Reuse 1 -2% 2 -4% 3 -5% 4 -6% page 25 Recycling 45 -48% 47-51% 49 -54% 54 -60% Organics Recovery 3 -6% 4 -8% 6 -12% 9 -15% Resource Recovery 32 -34% 32 -33% 30-31% 24 -28% Land Disposal (ceiling) 20% 17% 15% 9% In 2014, the County will work with each Municipality to identify a quantitative waste diversion baseline for the community as a whole, and annual community diversion goals to help meet the Master Plan objectives. Failure to perform will result in the requirement that a plan to meet goals be submitted by the Municipality for the County's approval within 90 days of the submittal of the Municipality's Annual Report. 5.9 ANNUAL REPORT. By February 15, 2014, the Municipality shall submit its Annual Report on the form provided by the County for the year 2013, in the form prescribed by the County. The Annual Report is a measure of the Municipality's performance of the activities identified in the Application Packet. Changes in any funding amounts submitted in the Application must be identified in the Annual Report. SECTION 6 FUNDING 6.1 FUNDING AMOUNT. Communities receive performance -based funding in part from pass- through grants from the State. Funding amounts are contingent upon available State and County funds, and reflect the funding levels presented to the County Board as part of the annual budget. The 2014 funding for the Municipality shall be in the total amount not to exceed $ , which includes a County - agreed amount of $ for a local negotiated initiative fund project as set forth in Exhibit 1, Section VI. 6.2 FUNDING PAYMENT. Contingent upon receipt (by February 15, 2014) and approval by the County of the Municipality's Annual Report for the funding year 2013, the County will pay the Municipality the funding amount set forth in paragraph 6.1 above for 2014. Payment will be made in one installment within 30 days of receipt of the Application and Annual Report receipt. Municipalities with a complete Application and an approved Annual Report receive 100% payment for eligible expenses. If the Community is to receive a LNIF, the fund allocation and the LNIF payment are combined in a single payment. 6.3 ELIGIBLE EXPENSES. Municipalities may use allocated funds only on eligible items as described below. In 2014, eligible expenses are for residential recycling projects /programs and education and outreach; priority issue activities; and LNIF activities (if applicable) and include: Administration • Salary and benefits of personnel, full -time and temporary, and consultant services while working directly on the planning, implementing, and promoting of eligible activities. • Matching funds for other related grants, such as the MPCA grants, consistent with this program. • Subscriptions, memberships, and training (not including out -of -state travel or lodging) necessary for eligible activities. • Data collection and evaluation for effectiveness, efficiency, and responsiveness of landfill abatement activities. • Oversight of municipal solid waste policy, ordinance issues and contracts related to landfill diversion. • Design and implementation of projects and programs to enhance residential curbside collection programs, park and public gathering area recycling. • Other expenses with prior written approval from the Department. Education and Outreach • Production and dissemination of education information to increase awareness and participation in recycling programs. • Promotional items (logo (bags, water bottles, t- shirts, etc.) with Department- approved message and logo. page 26 • Education materials for municipal employees, such as signs, trainings and mass communication. • Other expenses with prior written approval of the Department. Eligible Expenses Specific to Priority Issue • Containers for parks, events, and non - administrative municipality -owned buildings. • Special event displays and signage. • Bin recycling /organics /waste signs for park, arena, community center and event containers. • Permanent or reusable banners and posters for buildings, parks and events. • Other expenses with prior written approval from the Department. Non - eligible expenses include: • Expenses related to non -waste abatement waste issues (e.g., energy, water) • Waste collection, transportation or management (i.e., reuse, recycle, disposal) • Food or refreshments, unless approved by the Department as compliant with Dakota County's policies Questions about an eligible expense should be directed to Department staff. 6.4 FUNDING PAYMENT ADJUSTMENTS. The Dakota County Physical Development Director shall have the authority to approve modifications to the Funding Amount as requested by the Municipality in the Application, as long as the amount payable under this Agreement does not exceed the amount approved by the Dakota County Board of Commissioner and so long as the proposed modifications are consistent with Exhibit 1. Municipalities must expend the community fund and LNIF allocation by the end of the calendar year, unless prior written approval is received from the Department. Municipalities must return unspent funds (the difference between the amount of funds provided and the amount a Municipality reports as expended) and must return funds if expenditures or activities that are determined by Department staff as not consistent with the Application and Work Plan. 6.5 FUNDING SOURCE ACKNOWLEDGEMENT. All community printed public education /communication materials shall credit the Dakota County Board of Commissioners and the Minnesota Pollution Control Agency as funding sources. Any use of the Dakota County logo and Dakota County website references must use style guidelines as prescribed by the Dakota County Communications Department. SECTION 7 RESPONSIBILITIES OF THE PARTIES 7.1 The County, through its Environmental Resources Department, shall include the following responsibilities under this Agreement: • Administer Community Funding Program through this Joint Powers Agreement. • Develop and provide annual templates for the Application, Work Plan /Annual Report and Performance Scorecard. • Provide technical assistance for each Municipality to apply, plan for, and report on work efforts. • Develop and complete a Performance Scorecard for each Municipality. • Provide messages (e.g., for print pieces and electronic media), templates, and images for use in community education and outreach efforts for waste abatement and for the Recycling Zone. • Provide preferred terminology based on Regionally- approved language. • Ensure municipalities are familiar with and have access to all new materials in multiple ways, including electronically. • Provide equivalent support (e.g., technical assistance, messages, templates, images, materials) for the Priority Issue Program. • Provide effective strategies, best practice approaches and infrastructure support for Municipalities to implement the Priority Issue Program. • Evaluate Municipality performance. • Allocate, manage and distribute funds. page 27 7.2 The Municipality shall include the following responsibilities under this Agreement: • Develop, implement, and maintain a comprehensive landfill abatement program. • Designate a community representative responsible for Community Funding Program implementation. • Ensure the opportunity to recycle exists for residents and businesses in the Municipality. • Ensure curbside recycling services are provided for all single- and multi - family residents. • Develop and submit an annual Application, Work Plan and itemized budget. • Ensure Municipal representative attends at least four out of six Municipality /County meetings each year. • Ensure Municipality website content for recycling and household hazardous waste link to the respective Dakota County web pages. • Conduct waste abatement education for Municipal operations. • Follow the Dakota County style guidelines for logo and website references, and use terminology and images developed by the Department. • Develop and distribute at least one written and electronic (when applicable) communication to every new and existing household about recycling, waste reduction and /or reuse. • Submit all print materials to the Department for review prior to distribution. • Develop and distribute at least one written and electronic (when applicable) communication to every new and existing household about The Recycling Zone services • Provide funding source credit from the Dakota County Board of Commissioners and the Minnesota Pollution Control Agency in all printed materials. • Coordinate with Department staff to identify a quantitative waste diversion baseline and annual goal. • Develop and implement collection events of materials to be recycled. • Develop and implement projects and programs to achieve residential recycling objectives. • Except for municipalities with 1,000 housing units or less, implement at least four additional education activities from a menu of options developed by the Department. • Implement planning for community -wide organics diversion. • Develop Priority Issue Program: o Coordinate with stakeholders to identify opportunities and improvements for recycling in public gathering areas, including parks and non - administrative buildings (e.g., community centers). o Prioritize Municipality gathering areas for recycling based on cost, feasibility, and public attendance. o Expand or initiate collection of recyclables and /or organics at special events and other away- from -home locations. o Ensure all trash, recycling and organics containers for parks, public gathering areas and events have consistent messages, images and colors, and follow best practices, as defined by the Department. o Provide education materials to Municipality employees such as signs, trainings and mass communication to implement the Priority Issue. • Develop and report quantitative and qualitative measurements for each communication and outreach activity, waste abatement project /program activity and event. • Develop and submit an Annual Report to the Department. SECTION 8 PROPERTY Upon termination of this Agreement, any containers, labels and /or necessary infrastructure purchased by the County and provided to the participating Municipality shall be the sole property of the Municipality. SECTION 9 INDEMNIFICATION page 28 9.1 IN GENERAL. Each party to this Agreement shall be liable for the acts of its officers, employees or agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its officers, employees or agents. 9.2 LIMITATIONS. The provisions of Minn. Stat. § 471.59, the Municipal Tort Claims Act, Minn. Stat. ch. 466 and other applicable laws govern liability of the County and the Municipality 9.3 SURVIVORSHIP. The provisions of this Section shall survive the expiration or termination of this Agreement. SECTION 10 AUTHORIZED REPRESENTATIVES AND LIAISONS 10.1 AUTHORIZED REPRESENTATIVES: The following named persons are designated the Authorized Representatives of the parties for purposes of this Agreement. These persons have authority to bind the party they represent and to consent to modifications, except that the authorized representative shall have only the authority specifically or generally granted by their respective governing boards. Notice required to be provided pursuant to this Agreement shall be provided to the following named persons and addresses unless otherwise stated in this Agreement, or in a modification of this Agreement. TO THE COUNTY Brandt Richardson, Acting Director (or successor) Physical Development Division Western Service Center 14955 Galaxie Avenue Apple Valley, MN 55124 TO THE MUNICIPALITY Mayor (or successor) In addition, notification to the County regarding termination of this Agreement by the other party shall be provided to the Office of the Dakota County Attorney, Civil Division, 1560 Highway 55, Hastings, MN 55033. 10.2 LIAISONS. To assist the parties in the day -to -day performance of this Agreement and to ensure compliance and provide ongoing consultation, a liaison shall be designated by the County and the Municipality. The County and the Municipality shall keep each other continually informed, in writing, of any change in the designated liaison. At the time of execution of this Agreement, the following persons are the designated liaisons: County Liaison: Municipality Liaison: Dale Stoerzinger Telephone: (952) 891 -7550 Email: dale .stoerzinger @co.dakota.mn.us Name: Telephone: Email: SECTION 11 TERMINATION 11.1 IN GENERAL. Either party may terminate this Agreement for cause by giving seven days' written notice or without cause by giving thirty (30) days' written notice, of its intent to terminate, to the other page 29 party. Such notice to terminate for cause shall specify the circumstances warranting termination of the Agreement. Cause shall mean a material breach of this Agreement and any supplemental agreements or amendments thereto. Notice of Termination shall be made by certified mail or personal delivery to the authorized representative of the other party. Termination of this Agreement shall not discharge any liability, responsibility or right of any party, which arises from the performance of or failure to adequately perform the terms of this Agreement prior to the effective date of termination. 11.2 TERMINATION BY COUNTY FOR LACK OF FUNDING. Notwithstanding any provision of this Agreement to the contrary, the County may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, Minnesota Agencies, or other funding source, or if it's funding cannot be continued at a level sufficient to allow payment of the amounts due under this Agreement. Written notice of termination sent by the County to the Municipality by facsimile is sufficient notice under this section. The County is not obligated to pay for any services that are provided after written notice of termination for lack of funding. The County will not be assessed any penalty or damages if the Agreement is terminated due to lack of funding. SECTION 12 MODIFICATIONS Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing, approved by the parties' respective Boards, and signed by the Authorized Representatives of the County and the Municipality. SECTION 13 MINNESOTA LAW TO GOVERN This Agreement shall be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflict of laws. All proceedings related to this Agreement shall be venued in the County of Dakota, State of Minnesota. SECTION 14 MERGER This Agreement is the final expression of the Agreement of the parties and the complete and exclusive statement of the terms agreed upon and shall supersede all prior negotiations, understandings, or agreements. SECTION 15 SEVERABILITY The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either party. page 30 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date(s) indicated below. COUNTY OF DAKOTA COUNTY Brandt Richardson, Acting Director Physical Development Division Date of Signature: CITY OF Date of Signature: Attest , Mayor Date of Signature: APPROVED AS TO FORM: Assistant County Attorney /Date -13- County Board Res. No. 13- (title) page 31 JPA Exhibit 1: 2014 Community Funding Program Application Packet Dakota County, Physical Development Division Environmental Resources Department Dale Stoerzinger, 952 - 891 -7550, dale .stoerzinger @co.dakota.mn.us Application process: Tammy Drummond, 952 - 891 -7003, .drummond @co.dakota.mn.us Mendota Heights 2014 Community Funding Application Packet Application Packet Due Date: November 19, 2013 Funding Period: January 1, 2014 - December 31, 2014 2013 ANNUAL REPORT DUE DATE February 15, 2014 Date Application Submitted November 20, 2013 Submit completed Application Packet by: 1. Uploading to the Dakota County Local Solid Waste Staff (LSWS) SharePoint web site URL: http: / /sharepoint.co .dakota.mn.us /LSWS /default.aspx Login: Password: 2. Or by sending to dale.stoerzinger @co.dakota.mn.us or by mail to: Dale Stoerzinger Dakota County Physical Development Division 14955 Galaxie Avenue Apple Valley, MN 55124 Contact Information for Municipality Designated Recycling Coordinator : Nolan Wall Title: Planner E -mail: nolanw @mendota- heights.co Mailing Address: 1101 Victoria Curve City /State /Zip: Mendota Heights, MN 55118 Phone: 651.452.1850 FAX Number: 651.452.8940 Municipality: Mendota Heights Funding Year: 2014 page 32 1. Copy of the Official Resolution or Minutes of the Proceedings Attach an official action from the governing body (e.g., City Council or Commission) requesting the funding allocation OR a certified copy of the official proceedings of the governing body approving the funding allocation. 2. Workplan Attach a Work Plan that includes activities, timeline, and deliverables. 3. Requested Budget Fill in the summary below and attach an itemized budget in Part VII. Fund Request Admin, Outreach /Education, Priority Issue LNIF, if allocated TOTAL 4. Compliance with Public Entity Laws $15,000 $0 County Fund Eligibility $15,000 $0 $15,000 $15,000 *If no, identify the timeline and steps being taken to obtain compliance. I certify that this 2014 Community Funding Application Packet was prepared under my direction or supervision, and that the information is true, accurate, and complete to the best of my knowledge. I certify that a 2014 Annual Report demonstrating compliance with this application will be submitted to the Department by February 15, 2015. Nolan Wall Name of person completing document Signature (electronic signature acceptable) Planner Title 11/20/2013 Date Yes No* MN Stat. 115A.151 (internal recycling programs for facilities under the municipality's control) X Recycling is not currently available at all city -owned facilities, but we Will be working with those sites in 2014. MN Stat. 115A.552 (community recycling programs in place) X MN Stat. 115A.552 (residents have the opportunity to recycle) X MN Stat. 473.848 and 115A.471 (management of solid waste collected under contract from municipal operations) X *If no, identify the timeline and steps being taken to obtain compliance. I certify that this 2014 Community Funding Application Packet was prepared under my direction or supervision, and that the information is true, accurate, and complete to the best of my knowledge. I certify that a 2014 Annual Report demonstrating compliance with this application will be submitted to the Department by February 15, 2015. Nolan Wall Name of person completing document Signature (electronic signature acceptable) Planner Title 11/20/2013 Date page 33 2014 Work Plan /Annual Report I. Administration Local Solid Waste Staff (LSWS) Meetings GOAL: Open communications to share activities and results between County and Municipal staff. The municipality's designated recycling coordinator must plan to attend at least four out of the following six LSWS meetings per year. REPORT: When submitting the Annual Report, check each box next to the meetings attended. 2014 Dates ▪ January 9 ❑ March 13 ▪ May 8 I 00 July 10 September 11 ❑ November 13 internal Rervrlinri Artivitie' GOAL: Promote recycling and waste reduction in the municipality's administrative buildings. List the activity, general message, date and type of measurement (e.g., attendees to a presentation, number of labels placed on bins) for each internal outreach activity. REPORT: Update the table with actual measurement when submitting the annual report. Activity /event/ Message Date Type of Actual Metric Communication Measurement Monthly tips email to employees Recycling, waste reduction First Friday Employees emailed II. Waste Abatement & Residential Recycling Website content GOAL: Consistent recycling and waste abatement messaging through the County. I verify that all information on the municipal website regarding solid waste reduction, reuse, recycling, organics diversion and household hazardous waste links to County applicable webpages. Required Communication GOAL: Inform residents of waste abatement opportunities and household hazardous waste services at The Recycling Zone. Each municipality is required to produce at least one written and electronic (if applicable) communication to every new and existing household for each of the following topics: • Recycling (e.g., curbside and drop -off), waste reduction and /or reuse • The Recycling Zone services List the means of outreach, general message, date produced and type of measurement (e.g., number of newsletters distributed) for each activity. REPORT: Update the table with actual measurement when submitting the annual report. page 34 Outreach me hanism Message Date Type of Actual Measurement Metric Newsletter article Recycling options Spring 2014 Readership Required Outreach (Large Communities only) Required of the Rural Solid Waste Commission and communities with over 1,000 households. GOAL: Education of residents including schools and businesses to increase recycling and waste reduction. Each municipality must complete at least FOUR eligible educational activities not covered in the above tables. Suggestions are listed below but other activities may be approved by Department. List the type of measurement (e.g., attendees to a presentation, number articles published). REPORT: Update the table with actual measurement when submitting the annual report Outreach Message Date Audience Type of Actual mechanism measurement Metric Clean -up Event Recycling event Spring 2014 Residents Pounds of waste collected /recycled Social media postings Recycling information/ opportunities Monthly Facebook "friends" Postings Present at youth safety camp Recycling Zone and household hazardous waste info. Summer Attendees 2014 # of attendees Message with sewer Recycling bill opportunities April or July Residents 2014 # of mailings Eligible Educational Activities • Sponsor an event for Earth Day, America Recycles Day or Pollution Prevention Week • Coordinate an event for a school(s)about recycling, waste reduction or HHW • Distribute an additional printed or electronic outreach piece about recycling or waste reduction • Presentation /activity to community group (minimum 10 attendees) • Staff a booth at a community event with waste abatement information • Post social media messages (posts must be at least monthly) • Other educational activity as approved by Department staff as part of the work plan meeting Waste Abatement Events and Activities GOAL: Increase residential recycling in Dakota County Each municipality must develop programs to achieve residential recycling goals. Use the table to list events and activities where materials are collected to be recycled or reused (not disposal). Activities that do not fit into the table requirements should be listed in the narrative below. page 35 REPORT: Update the table with actual measurement when submitting the annual report. Update the narrative with activity outcomes. Collection Events and Activities List the event or activity, date conducted, how it was promoted and the type of measurement (e.g., attendees to an event, weight or volume of material collected). Event promotion may also be used in residential outreach and education (above) if the activity also communicates general recycling, waste reduction and reuse knowledge. Activities that are not associated with a date should be described in the narrative questions below. Event /activity Name Date Promotion of activity Type of Actual Metric Measurement Holiday lights collection 12/1/13 — 1/31/14 Facebook post, City website Pounds of lights collected 1. Describe other waste abatement activities and /or program development conducted by municipality, such as managing bulky waste. III. 2014 Waste Abatement Planning 1. Describe efforts to identify a quantitative waste diversion baseline and annual goal for your municipality (e.g., pounds recycled per household). Attend LSWS meetings and work with County staff to develop a plan for collecting data. 2. Describe planning efforts to implement municipality -wide organics diversion. Update the City Council on the issue, as included in the Dakota County Solid Waste Master Plan, and encourage cooperation in the future. page 36 IV. Priority Issue GOAL: Provide consistent recycling opportunities for public gathering areas, including parks, public areas, events and in municipally -owned non - administrative buildings. Municipalities must coordinate to offer recycling in public areas by the end of 2015. Fill out the following workplan by selecting the activities under each Goal that your municipality will accomplish during 2014 and what you think will be done in 2015. For the checked activities, identify when the activity will be completed (timeline). Expand on activity details if needed. REPORT: Fill in the 2014 Results column with outcomes and /or actual diversion measurements. Public Area Recycling Timeline 2014 Results ell, Objective 1: Provide recycling collection in park shelters and along major trails, and applicable public areas Organize 2014 • Form a team of stakeholders 2014 • Review goals and expectations •Get community input Evaluate • Evaluate parks, public areas 2014 • List characteristics / challenges of each park 2014 • Prioritize parks, public areas •Conduct a waste sort (if needed) • Determine needs for each park 2014 Implement • Request labels /signs /bins from department 2015 • Post labels /signs 2015 • Relocate existing bins • Place new bins 2015 ■Identify maintenance improvements Communicate ©Announce changes to municipal staff 2015 ©Announce changes to public 2015 • Place signs explaining program at parks •Announce changes to public page 37 Objective 2: Provide recycling collection in municipally -owned and operated buildings rganize Date(s) of event 2014 2014 • Form a team of stakeholders Event location • Review goals and expectations May 2014 N/A Recycling •Get input (e.g., vendors, community) °J co 2014 ©Evaluate buildings > • List characteristics / challenges of I.1.1 each •Assess waste collected (e.g., waste sort) 2014 • Determine needs for each building 2015 ©Request labels /signage from County 2015 ©Post labels /signage Imp 2015 ©Relocate existing bins (if needed) 2015 ©Place new bins (if needed) ■Maintenance improvements Communicate 2015 •Announce changes to municipal staff 2015 •Announce changes to public • Place signs explaining program at parks Objective 3: Provide recycling and /or organics collection at municipality -run and municipality- sponsored events Name of Event Date(s) of event Estimated Attendance (if known) Recycling, Organics, or both? Event location Clean -up day May 2014 N/A Recycling Mendakota Park page 38 V. Local Negotiated Initiative Funding Is your municipality applying for LNIF: ❑Yes ©No The 2014 Local Negotiated Initiative Fund (LNIF) focuses on organics diversion from residents and business recycling outreach. LNIF projects and programs are negotiated with Environmental Resources Department staff prior to submittal of the Application. Department approval is required to receive funding. Eligible LNIF projects: • Education and operation expenses supporting and promoting organics diversion for residents. • Recycling and /or organics diversion education /communication program for businesses. • Recognition program for businesses that implement waste reduction, reuse, recycling and /or organics diversion. • Organics diversion at municipality- sponsored events, such as parades, municipal celebrations, or other short - duration events. • Priority Issue development /completion. • OTHER activity that enhances organics diversion or business recycling or organics diversion LNIF Work Plan and Annual Report: Please identify and describe the proposed activities that your municipality will undertake in the current application year. Please note that LNIF project results must be included in the 2014 Annual Report and include all the below information: 1. Identify the cost and type of LNIF project from the above list of eligible projects that your municipality would like to complete. Name of project: Total cost: 2. Summarize in two or three paragraphs the work that your municipality would like to perform in this LNIF project area. Include a brief description of why you chose the specific project area, including a discussion of the municipal need. 3. Complete the Work Plan below for each approved initiative. The 2014 results column must be completed at the end of the year. page 39 Materials produced (if applicable) Goal 1: Goal 2 (if applicable): Goal 3 (if applicable): REPORT: Answer the following questions when submitting the Annual Report. 4. Describe challenges encountered and possible solutions learned with the project. 5. Briefly describe how the LNIF project will be sustainable after this funding period. page 40 2014 Community Funding Budget and Expense Form Municipalities must enter estimated costs per line item based on the total community allocation. LNIF allocations are identified separately. Please list all municipality contributions (i.e., financial, staffing, other). Use another table if necessary. Municipality contributions are not mandatory but help the Department identify needs for this program. The total County share may not exceed the "amount of funds eligible for" provided by County staff in the application. Funding from budgets may not be carried over to the next year. *NOTE: To update formulas, press Ctrl + A, then press F9 Please identify the total percent FTE for your municipality to coordinate this program: 20% County Funds Municipality Funds /In -Kind Funds /Staff Total Expense (County + Municipality) Salary 7,800 16,217 24,017 Training /Subscription Mileage /Membership /temporary help 100 100 600 600 Consultant Design /printing /mailing 2,000 2,000 Distribution 1,500 1,500 Advertisement Items events fees Promotional Special 3,100 2,000 5,100 Data collection /evaluation Containers LNIF TOTAL* $ 15,000.00 $ 18,317.00 $ 33,317.00 *NOTE: To update formulas, press Ctrl + A, then press F9 Please identify the total percent FTE for your municipality to coordinate this program: 20% page 41 2014 Community Funding Performance Scorecard The Community Funding Program enables each municipality to work with Department staff to develop and implement projects and programs for waste abatement towards achieving Master Plan objectives. Administration Work needs to be done to meet goals Meets goals Residential Curbside Recycling Services Provided Residents have access to curbside recycling through a private hauler or municipality- sponsored program. Designated municipality staff attended at least 4 out of 6 municipality /county meetings per year. Municipality participated in and submitted annual Work Plan, with Budget Waste abatement efforts in municipal operations continued Annual report is complete and submitted on time Waste Abatement & Residential Recycling Work needs to be done to meet goals Meets goals Communications & Outreach Municipality uses resources from the Residential and Business Toolkits (articles, images, etc.), provided by the Department Printed and electronic recycling resources for residents follow the Dakota County style guidelines for logo and website references, and use terminology and /or images provided by the Department. The municipality website content for solid waste management and household hazardous waste links to the County's respective webpages. At least one written and electronic (when applicable) communication is distributed to every existing household about recycling, waste reduction and /or reuse. At least one written and electronic (when applicable) communication is distributed to every new household about recycling, waste reduction and /or reuse. At least one written and electronic (when applicable) communication is distributed to every existing household page 42 about The Recycling Zone services. At least one written and electronic (when applicable) communication is distributed to every new household about The Recycling Zone services. At least four additional education activities accomplished from a menu of options developed by the Department. Accuracy of information is verified with Department staff before distribution. Printed materials identify funding source. Quantitative and qualitative measurements related to Master Plan objectives for each communication and outreach activity are provided. Operations, Programs & Recycling Events A municipality waste diversion baseline and annual goal for municipality is developed. Programs to achieve the residential recycling goal are developed /implemented. Planning is underway to implement municipality -wide organics diversion. Quantitative and qualitative measurements related to Master Plan objectives for each project /program activity is provided. Priority Issue Work needs to be Meets goals done to meet goals Recycling collection is offered in municipality -owned non - administrative facilities (e.g., community centers). Recycling collection is offered in park shelters and along major trails as well as applicable public areas. Recycling collection is offered at municipality- sponsored events. Follow best practices provided by the Department. Park, event, public space and internal recycling and trash collection containers are labeled with signs /labels provided by the Department. Residents and applicable coordinators /staff are educated about recycling in parks, public areas and events. DATE: TO: FROM: SUBJECT: Update CITY OF MENDOTA HEIGHTS page 43 5g. 1101 Victoria Curve MLnuv a ghts, MN 55118 651.452.1850 phone 651.452.8940 fax www.mendota- heights.com November 12, 2013 Mayor and City Council Sloan Wallgren, Recreation Program Coordinator Par 3 Update — October 2013 The course is now closed for the 2013 season. Staff is working on scheduling leagues and lesson programs for 2014. Staff is also researching new marketing opportunities. 2013/2014 Off - Season Goals: • Increase lesson programs • Sell advertising for scorecards and hole signs • Partner with Mendota Heights businesses for promotional opportunities • Work with Community Education, City of Eagan, and Thompson Park Activity Center to increase program marketing • Continue to work with MHAA • Secure maintenance contract MAINTENANCE UPDATE • The irrigation system has been winterized. • Staff has removed all equipment from the course and placed in storage. BUDGET IMPACT The attached monthly expenditure report shows revenues and expenditures through the end of October. The course has taken in $141,210 in revenues; expenditures for this period total $120,651. This results in net revenue over expenditure of $20,559 year to date. At the beginning of 2013 the Golf Course Fund had a balance of $17,000. page 44 MENDOTA HEIGHTS PAR 3 BUDGET TO ACTUAL REPORT October 2013 (83.33% OF YEAR) REVENUES OCTOBER YTD YTD BUDGET 2013 2013 GREENS, LEAGUE & TOURN FEES $123,000 $2,653 $91,063 74.03% RECREATION PROGRAMS $35,000 $0 $30,920 88.34% CONCESSIONS $23,000 $569 $19,200 83.48% SUNDRY REVENUE $100 $0 $27 27.26% INTEREST $250 $0 $0 0.00% CAPITAL CONTRIBUTIONS $0 $0 $0 0.00% PAR 3 FUND REVENUE TOTAL $181,350 $3,222 $141,210 77.87% EXPENDITURES OCTOBER YTD YTD BUDGET 2013 2013 CLUBHOUSE SALARIES $46,700 $2,047 $26,645 57.06% ADMINISTRATIVE SALARIES $22,447 $1,745 $18,991 84.60% FICA/PERA $8,610 $727 $6,941 80.62% MEDICAL INSURANCE $6,273 $428 $4,369 69.65% U/E & W/C INSURANCE $6,100 $0 $4,330 70.98% RENTALS $1,300 $107 $1,371 105.46% UTILITIES $10,230 $1,318 $6,919 67.64% PROFESSIONAL FEES - AUDIT $2,390 $0 $2,390 100.00% PROF FEES - CONSULTING FEES $800 $0 $402 50.25% PROF FEES - GROUNDS MGMT $14,000 $0 $6,000 42.86% PROF FEES - GROUNDS WAGES $20,000 $1,858 $13,320 66.60% PROF FEES - TREE MAINTENANCE $2,000 $0 $0 0.00% ADVERTISING /NEWSLETTER $600 $99 $295 49.18% LIABILITY /AUTO INSURANCE $3,100 $0 $3,293 106.23% OPERATING COSTS /SUPPLIES $9,800 $469 $5,172 52.78% FUEL $2,000 $0 $1,763 88.17% REPAIRS & MAINTENANCE $13,000 $1,455 $12,594 96.88% SUNDRY /DUES /MILEAGE /CLOTHING $1,660 $40 $2,096 126.28% CAPITAL OUTLAY $0 $0 $0 0.00% ONLINE REG & CREDIT CARD FEES $2,450 $233 $2,422 0.00% CONTINGENCY $0 $22 $1,336 PAR 3 EXPENDITURES TOTAL $173,460 $10,549 $120,651 69.56% page 45 MENDOTA HEIGHTS PAR 3 BUDGET TO ACTUAL REPORT October 2012 AND 2013 REVENUES OCT OCT YTD YTD 2012 2013 2012 2013 GREENS, LEAGUE, TOURNAMENT FEES $3,831 $2,653 $98,052 $91,063 RECREATION PROGRAMS $0 $0 $28,315 $30,920 CONCESSIONS $371 $569 $18,957 $19,200 SUNDRY REVENUE $0 $0 $83 $27 INTEREST $0 $0 $0 $0 CAPITAL CONTRIBUTIONS $0 $0 $0 $0 PAR 3 FUND REVENUE TOTAL $4,202 $3,222 $145,407 $141,210 EXPENDITURES CLUBHOUSE SALARIES $2,984 $2,047 $37,308 $26,645 ADMINISTRATIVE SALARIES $833 $1,745 $9,100 $18,991 FICA /PERA $562 $727 $5,594 $6,941 MEDICAL INSURANCE $203 $428 $2,031 $4,369 U/E & W/C INSURANCE $0 $0 $6,337 $4,330 RENTALS $101 $107 $1,455 $1,371 UTILITIES $1,258 $1,318 $7,738 $6,919 PROFESSIONAL FEES -AUDIT $0 $0 $1,498 $2,390 PROF FEES - CONSULTING FEES $0 $0 $525 $402 PROF FEES - GROUNDS MGMT $1,000 $0 $12,000 $6,000 PROF FEES - GROUNDS WAGES $4,413 $1,858 $21,406 $13,320 PROF - FEES -TREE MAINTENANCE $0 $0 $962 $0 ADVERTISING /NEWSLETTER $99 $99 $496 $295 LIABILITY /AUTO INSURANCE $0 $0 $2,641 $3,293 OPERATING COSTS /SUPPLIES $430 $469 $7,407 $5,172 FUEL $205 $0 $2,302 $1,763 REPAIRS & MAINTENANCE $955 $1,455 $13,696 $12,594 SUNDRY /DUES /MILEAGE /CLOTHING $664 $40 $2,691 $2,096 CAPITAL OUTLAY $0 $0 $0 $0 ONLINE REG & CREDIT CARD FEES $222 $233 $2,308 $2,422 CONTINGENCY $0 $22 $0 $1,336 PAR 3 EXPENDITUES TOTAL $13,928 $10,549 $137,494 $120,651 1101 Victoria Curve Mendota Hr 651.452.1850 phone I 651.452 nyyv lax www.m endota -hei g hts.com 0 IM CITY OF MENDOTA HEIGHTS DATE: November 19, 2013 TO: Mayor, City Council and City Administrator page 46 5h. FROM: Ryan Ruzek, Assistant City Engineer SUBJECT: Lemay Lake Neighborhood Improvements Project #201105 BACKGROUND The contract work for the Lemay Lake neighborhood improvements has been inspected, approved, and is ready for final payment (this will start the one year guarantee period). BUDGET IMPACT The estimated original contract cost for this project was $1,331,170.60, not including engineering, easements and overhead. The actual total contract cost was $1,259,845.94, with a total savings of $71,324.66. The final payment to close out the project is $30,665.62. RECOMMENDATION I recommend Council accept the project and approve the attached resolution authorizing final payment of $30,665.62, to Valley Paving, Inc. of Shakopee, Minnesota. page 47 CITY OF MENDOTA HEIGHTS Dakota County, Minnesota RESOLUTION NO. 2013 -84 RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR LEMAY LAKE ROAD IMPROVMENTS JOB #201105 WHEREAS, pursuant to a written signed contract with the City of Mendota Heights on June 20, 2012, with Valley Paving, Inc. of Shakopee, Minnesota they have satisfactorily completed the improvements for the Lemay Lake Road improvements — job #201105, in accordance with such contract. NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby directed to issue a proper order for the final payment on such contract in the amount of $30,665.62, taking the contractor's receipt in full. Adopted by the City Council of the City of Mendota Heights this 19th day of November, 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS By: Sandra Krebsbach, Mayor ATTEST: Lorri Smith, City Clerk CITY OF MENDOTA HEIGHTS TREASURER'S REPORT OCTOBER 2013 American Bank Checking Account .02% Savings Account .02% Collateral - Bonds Gov't. Guar. Investments BALANCE COLLATERAL $155,336.91 $640.28 $155,977.19 $1,021,810.00 $250,000.00 Cost PV Saving Cart 7/29/13 @0.20% Cherokee $13,952.59 $13,952.59 FHLB 1.00% 08/27/18 $500,000.00 $500,160.00 FHLB 1.00% 09/27/18 $200,000.00 $200,136.00 FHLB 1.00% 12/14/22 $510,000.00 $488,503.50 FHLB 1.00% 12/28/22 $700,000.00 $684,488.00 FHLB 1.25% 02/23/23 $260,000.00 $254,077.20 FHLB 1.25% 03/27/23 $255,000.00 $246,138.75 FHLB 1.125% 06/20/23 $1,750,000.00 $1,674,925.00 FHLB 2.00% 07/25/23 $200,000.00 $200,832.00 Goldman Sachs Bank 1.50% 12/08/14 $245,000.00 $246,526.35 GE Capital Financial Inc 2.05% 11/4/16 $245,000.00 $250,488.00 American Express Cent Bank 2.05% 12/1/16 $245,000.00 $250,382.65 GE Capital Retail Bank 2.00% 7/6/18 $200,000.00 $203,940.00 Fidelity Institutional Government Portfolio (Piper) $1,773,689.85 $1,773,689.85 Gov't. Securities Fund 28% Sold 6/4 $433,187.00 $1,031,000.00 MMkt Fd (WF) $641,910.54 TOTAL FUNDS AVAILABLE 10/31/13 Funds Available 1/1/2013 Rates Money Market OCT Bank 0.02% 5Yr.Tr. 1.31% 10 Yr. Tr. 2.57% $8,328,717.17 $12,121,839.17 page 48 5i. page 49 1101 Victoria Curve 1 Mendota H 651.4521850 phone 1 651.4 www.mendota- heights com 5118 DATE: TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS BACKGROUND Significant Claims November 19, 2013 Mayor, City Council and City Administrator Kristen Schabacker, Finance Director Claims List Summary CDW- Government - Software Licenses Commercial Asphalt — Street and Storm Sewer Departments Dell — Server Richard Dunn — Arbitration Service Gartzke Construction — Storm Sewer Work Metro Council Environmental Services — Dec. Sewer Service Strategos International — Ballistic Shields Valley Paving — Lemay Lake Project Manual Checks Total System Checks Total $ 8,478.66 $ 5,057.77 $ 4,164.64 $ 4,795.00 $ 8,794.50 $ 82,600.57 $ 6,784.76 $ 30,665.62 $ 7,261.81 $ 201,477.98 Total for the list of claims for the November 19, 2013 city council meeting $ 208,739.79 RECOMMENDATION: Approval of the list of claims for November 19, 2013. CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 10/31/13MAN2 Account Comments DEPT Descr Amount page 50 11/14/13 10:10 AM Page 1 Search Name MN DEPT OF COMMERCE E 01 -4403- 030 -30 UNCLAIMED PROPERTY Fire $48.40 R 01 -3305 UNCLAIMED PROPERTY $23.50 E 01 -4490- 080 -80 UNCLAIMED PROPERTY Planning $150.00 Search Name MN DEPT OF COMMERCE $221.90 $221.90 CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 11/13/13 MAN Account Comments DEPT Descr page 51 11/14/13 10:14 AM Page 1 Amount Search Name AFFINITY PLUS G 01 -2073 11/08/2013 PAYROLL Search Name AFFINITY PLUS Search Name I C M A RETIREMENT 457 G 01 -2073 11/08/2013 PAYROLL G 01 -2072 11/08/2013 PAYROLL Search Name I C M A RETIREMENT 457 Search Name MENDOTA HEIGHTS GENERAL ACCT. G 01 -1021 REPLENISH PETTY CASH Search Name MENDOTA HEIGHTS GENERAL ACCT. Search Name NATIONWIDE RETIREMENT SOLUTION G 01 -2072 11/08/2013 PAYROLL Search Name NATIONWIDE RETIREMENT SOLUTION Search Name SELECT ACCOUNT G 01 -2071 E 05- 4131 - 105 -15 E 01- 4131 - 020 -20 E 01- 4131 - 070 -70 E 01- 4131 - 110 -10 Search Name SELECT ACCOUNT NOV 2013 HSA CONTRIBUTIONS NOV 2013 HSA CONTRIBUTIONS NOV 2013 HSA CONTRIBUTIONS NOV 2013 HSA CONTRIBUTIONS NOV 2013 HSA CONTRIBUTIONS Search Name UNITED WAY OF ST. PAUL G 01 -2070 11/08/2013 PAYROLL Engineering Enterprise Police Parks & Recreation Administration $1,040.00 $1,040.00 $192.00 $469.92 $661.92 $490.73 $490.73 $650.00 $650.00 $2,672.32 $250.00 $750.00 $150.00 $326.94 $4,149.26 $48.00 Search Name UNITED WAY OF ST. PAUL $48.00 $7,039.91 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 11/19/13 PAY Account Comments DEPT Descr page 52 11/14/13 10:19 AM Page 1 Amount Search Name A TO Z HOME INSPECTION, LLC E 01- 4231 - 040 -40 10/10 - 10/24/13 INSPECTIONS Search Name A TO Z HOME INSPECTION, LLC Search Name ALLEGRA PRINT & IMAGING E 05- 4300 - 105 -15 BUSINESS CARDS - R. RUZEK Search Name ALLEGRA PRINT & IMAGING Search Name ALLIANCE BENEFIT GROUP E 01- 4490 - 110 -10 OCT 2013 COBRA FEE Search Name ALLIANCE BENEFIT GROUP Search Name AMERICAN FLEET SUPPLY E 01- 4330 - 440 -20 EQUIPMENT REPAIR PARTS - PD Search Name AMERICAN FLEET SUPPLY Search Name BATTERIES PLUS G 01 -2035 E 01- 4305 - 020 -20 Search Name BATTERIES PLUS OPERATING SUPPLIES - USE TAX OPERATING SUPPLIES - PD Search Name BERTELSON TOTAL OFFICE SOLUTNS E 01- 4300 - 070 -70 E 01- 4300 - 080 -80 E 15- 4300 - 060 -60 E 05- 4300 - 105 -15 E 01- 4300 - 040 -40 E 01- 4300 - 110 -10 E 01- 4300 - 110 -10 Search Name BERTELSON OFFICE SUPPLIES - ENVELOPES OFFICE SUPPLIES - ENVELOPES OFFICE SUPPLIES - ENVELOPES OFFICE SUPPLIES - ENVELOPES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES TOTAL OFFICE SOLUTNS Search Name BLUE CHIP TREE CO. E 01- 4500 - 050 -50 Search Name BLUE CHIP TREE CO. Search Name BLUE TARP FINANCIAL E 01- 4330 - 490 -70 Search Name BLUE TARP FINANCIAL Search Name BOLAND, JOHN E 01- 4400 - 030 -30 Search Name BOLAND, JOHN - ENVELOPES - ENVELOPES - ADMIN TREE REMOVAL EQUIPMENT REPAIR - PARKS TRAVEL EXPENSE REIMB. - J. BOLAND Search Name C. DARLENE OEHLKE, CAP E 01- 4220 - 110 -10 11/05/13 CITY COUNCIL MTG Search Name C. DARLENE OEHLKE, CAP Search Name CAMPION, CHARLES E 27 -4460- 774 -00 Search Name CAMPION, CHARLES HUNTER /ORCHARD REPAIRS Search Name CDW GOVERNMENT, INC E 01- 4301 - 114 -14 SOFTWARE LICENSES Search Name CDW GOVERNMENT, INC Code Enforcement/Insp Engineering Enterprise Administration Police Police Parks & Recreation Planning Utility Enterprise Engineering Enterprise Code Enforcement /Insp Administration Administration Road & Bridges Parks & Recreation Fire Administration Spec Fds Info Tech $1,175.00 $1,175.00 $44.96 $44.96 $20.00 $20.00 $14.41 $14.41 -$2.14 $33.23 $31.09 $94.34 $125.78 $125.78 $94.34 $62.88 $125.78 $111.45 $740.35 $801.56 $801.56 $503.48 $503.48 $131.65 $131.65 $240.00 $240.00 $135.36 $135.36 $8,478.66 $8,478.66 Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 11/19/13 PAY Comments DEPT Descr page 53 11/14/13 10:19 AM Page 2 Amount Search Name COMMERCIAL ASPHALT E 01- 4422 - 070 -70 E 29- 4337 - 000 -00 E 01- 4422 - 050 -50 Search Name COMMERCIAL ASPHALT Search Name CUB FOODS E 01- 4305 - 030 -30 Search Name CUB FOODS Search Name DAKOTA COUNTY SOIL STREET MAINT. MATERIALS REPAIR MATERIALS - STORM SEWER STREET MAINT. MATERIALS Parks & Recreation Spec Fds Road & Bridges SUPPLIES - FIRE DEPT Fire E 29- 4339 - 000 -00 LAKE AUGUSTA SERVICES Search Name DAKOTA COUNTY SOIL Search Name DELL MARKETING L.P. E 01- 4301 - 114 -14 SERVER & SOFTWARE Search Name DELL MARKETING L.P. Search Name DUNN, RICHARD E 01- 4481 - 110 -10 Search Name DUNN, RICHARD ARBITRATION SERVICES Search Name EARL F. ANDERSEN, INC E 01- 4420- 050 -50 STREET SIGNS Search Name EARL F. ANDERSEN, INC Search Name ECKBERG LAMMERS E 15- 4220- 120 -60 E 27- 4220- 774 -00 E 01- 4220- 120 -80 E 01- 4220- 120 -10 E 01- 4221- 120 -10 Search Name ECKBERG LAMMERS OCT 2013 LEGAL SERVICES OCT 2013 LEGAL SERVICES OCT 2013 LEGAL SERVICES OCT 2013 LEGAL SERVICES OCT 2013 LEGAL SERVICES- COUNCIL MTGS Search Name EMERGENCY APPARATUS MTNC E 01- 4330 - 460 -30 EQUIPMENT REPAIR - FIRE DEPT Search Name EMERGENCY APPARATUS MTNC Search Name EMERGENCY RESPONSE SOLUTIONS E 01- 4330 - 460 -30 EQUIPMENT REPAIR PARTS - FIRE DEPT E 01- 4330 - 460 -30 EQUIPMENT REPAIR PARTS - FIRE DEPT Search Name EMERGENCY RESPONSE SOLUTIONS Search Name GARTZKE CONSTRUCTION INC E 76- 4460 - 784 -00 MARIE AVE REHAB E 29- 4337 - 000 -00 STORM SEWER WORK Search Name GARTZKE CONSTRUCTION INC Search Name GERTENS GREENHOUSE E 01 -4403- 030 -30 SUPPLIES - FIRE DEPT Search Name GERTENS GREENHOUSE Search Name GOPHER STATE ONE CALL E 01- 4210- 040 -40 OCT 2013 SERVICES Search Name GOPHER STATE ONE CALL Spec Fds Info Tech Administration Road & Bridges Utility Enterprise Spec Fds Planning Administration Administration Fire Fire Fire Spec Fds Spec Fds Fire Code Enforcement/Insp $550.52 $1,914.61 $2,592.64 $5,057.77 $18.63 $18.63 $2,373.01 $2,373.01 $4,164.64 $4,164.64 $4,795.00 $4,795.00 $3,804.03 $3,804.03 $90.00 $97.50 $37.50 $262.50 $400.00 $887.50 $341.24 $341.24 $1,190.03 $396.04 $1,586.07 $5,48230 $3,312.00 $8,794.50 $102.47 $102.47 $316.60 $316.60 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 11/19/13 PAY page 54 11/14/13 10:19 AM Page 3 Account Comments DEPT Descr Amount Search Name GRANNIS & HAUGE, P.A. E 01- 4222 - 120 -20 OCT 2013 LEGAL SERVICES Police $5,372.00 Search Name GRANNIS & HAUGE, P.A. $5,372.00 Search Name GRAYBAR ELECTRIC E 28- 4330 - 000 -00 STREET LIGHTING SUPPLIES Spec Fds $169.15 E 28- 4330 - 000 -00 STREET LIGHTING SUPPLIES Spec Fds $293.74 Search Name GRAYBAR ELECTRIC $462.89 Search Name GREAT PLAINS FIRE E 01- 4305 - 030 -30 OPERATING SUPPLIES - FIRE DEPT Fire $112.22 Search Name GREAT PLAINS FIRE $112.22 Search Name HANCO CORPORATION E 01- 4305 - 050 -50 EQUIPMENT REPAIR SUPPLIES - STREETS Road & Bridges $104.80 Search Name HANCO CORPORATION $104.80 Search Name HOSE INC E 15- 4330 - 490 -60 EQUIPMENT REPAIR PARTS - SEWER Utility Enterprise $19.49 Search Name HOSE INC $19.49 Search Name INDEPENDENT BLACK DIRT CO E 29- 4337 - 000 -00 STORM SEWER MATERIALS Spec Fds $89.78 E 29- 4337 - 000 -00 STORM SEWER MATERIALS Spec Fds $89.78 Search Name INDEPENDENT BLACK DIRT CO $179.56 Search Name INVER GROVE FORD E 01- 4330 - 440 -20 EQUIPMENT REPAIR PARTS - PD Police $13.23 Search Name INVER GROVE FORD $13.23 Search Name IRON MOUNTAIN RECORDS MGMT E 01- 4490 - 020 -20 OCT 2013 SHREDDING Police $34.14 E 01- 4490 - 110 -10 OCT 2013 SHREDDING Administration $11.38 Search Name IRON MOUNTAIN RECORDS MGMT $45.52 Search Name J.E. DUNN CONSTRUCTION CO. R 01 -3140 REFUND - DUPL. PAYMENT $50.00 Search Name J.E. DUNN CONSTRUCTION CO. $50.00 Search Name JANI -KING OF MINNESOTA, INC. E 01- 4335 - 310 -70 NOV 2013 SERVICE - PW GARAGE Parks & Recreation $71.25 E 01- 4335 - 315 -30 NOV 2013 SERVICE - FIRE HALL Fire $213.75 E 15- 4335 - 310 -60 NOV 2013 SERVICE - PW GARAGE Utility Enterprise $71.25 E 01- 4335 - 310 -50 NOV 2013 SERVICE - PW GARAGE Road & Bridges $71.25 Search Name JANI -KING OF MINNESOTA, INC. $427.50 Search Name K D V E 01- 4220 - 130 -30 2012 AUDIT - FIRE DEPT Fire $1,100.00 Search Name K D V $1,100.00 Search Name KIRCHNER CONTRACTING E 01- 4330 - 215 -70 WINTERIZE EQUIPMENT - PARKS Parks & Recreation $1,100.00 Search Name KIRCHNER CONTRACTING $1,100.00 Search Name KLM ENGINEERING, INC CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 11/19/13 PAY Account Comments G 01 -2125 VERIZON RETAINER Search Name KLM ENGINEERING, INC DEPT Descr page 55 11/14/13 10:19 AM Page 4 Search Name KREMER SERVICES, LLC E 01- 4330 - 490 -70 EQUIPMENT REPAIR - PARKS Search Name KREMER SERVICES, LLC Search Name L M C I T1 E 01 -4480- 110 -10 Search Name L M C I T1 Search Name L M C I T2 E 01- 4133 - 070 -70 E 01- 4133 - 109 -09 E 45- 4133 - 045 -45 E 15- 4133 - 060 -60 E 05- 4133 - 105 -15 E 01- 4133 - 050 -50 E 01- 4133 - 110 -10 E 01- 4133 - 020 -20 E 01- 4133 - 031 -30 E 01- 4133 - 040 -40 E 08- 4133 - 000 -00 Search Name L M C I T2 INS. CLAIM # C0024852 W/C PREMIUM ADJUSTMENT W/C PREMIUM ADJUSTMENT W/C PREMIUM ADJUSTMENT W/C PREMIUM ADJUSTMENT W/C PREMIUM ADJUSTMENT W/C PREMIUM ADJUSTMENT W/C PREMIUM ADJUSTMENT W/C PREMIUM ADJUSTMENT W/C PREMIUM ADJUSTMENT W/C PREMIUM ADJUSTMENT W/C PREMIUM ADJUSTMENT Search Name LEGEND TECHNICAL SERVICES, INC E 08- 4335 - 000 -00 MOLD SAMPLING - CITY HALL Search Name LEGEND TECHNICAL SERVICES, INC Search Name LEXISNEXIS E 01- 4223 - 020 -20 OCT 2013 SERVICES Search Name LEXISNEXIS Search Name LILLIE SUBURBAN NEWS E 01- 4240 - 080 -80 PLANNING NOTICES - OCT 2013 Search Name LILLIE SUBURBAN NEWS Search Name MAUER CHEVROLET E 01- 4330 - 490 -70 Search Name MAUER CHEVROLET Search Name MAZZITELLO, JOHN E 05- 4415 - 105 -15 Search Name MAZZITELLO, JOHN Search Name MENARDS E 01- 4305 - 050 -50 E 08- 4335 - 000 -00 E 05- 4305 - 105 -15 Search Name MENARDS EQUIPMENT REPAIR PARTS - PARKS MILEAGE REIMBURSEMENT OPERATING SUPPLIES - STREETS MAINTENANCE SUPPLIES - CITY HALL OPERATING SUPPLIES - ENGINEERING Search Name MENDOTA HEIGHTS, CITY OF E 45 -4427- 045 -45 3RD QTR SEWER CHARGES - PAR3 Search Name MENDOTA HEIGHTS, CITY OF Parks & Recreation Administration Parks & Recreation City Council Golf Course Utility Enterprise Engineering Enterprise Road & Bridges Administration Police Fire Code Enforcement /Insp Spec Fds Spec Fds Police Planning Parks & Recreation Engineering Enterprise Road & Bridges Spec Fds Engineering Enterprise Amount $1,500.00 $1,500.00 $1,805.65 $1,805.65 $1,279.55 $1,27935 $220.28 $1.56 $31.27 $140.70 $61.11 $571.32 $142.12 $1,605.94 $413.57 $14.21 $41.92 $3,244.00 $292.50 $292.50 $53.25 $53.25 $114.65 $114.65 $ 26.63 $26.63 $62.31 $62.31 $37.88 $45.94 $89.84 $173.66 Golf Course $279.30 $279.30 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 11/19/13 PAY page 56 11/14/13 10:19 AM Page 5 Account Comments DEPT Descr Amount Search Name METRO COUNCIL ENVIRONMENT SVC E 15 -4449- 060 -60 DEC 2013 SEWER CHARGES Utility Enterprise $82,600.57 Search Name METRO COUNCIL ENVIRONMENT SVC $82,600.57 Search Name MID NORTHERN SERVICES E 28- 4330 - 000 -00 STREET LIGHTS REPAIRS Spec Fds $1,930.00 Search Name MID NORTHERN SERVICES $1,930.00 Search Name MIKES SHOE REPAIR INC E 01- 4305 - 155 -30 GEAR REPAIR - FIRE DEPT Fire $24.00 E 01- 4305 - 155 -30 GEAR REPAIR - FIRE DEPT Fire $50.00 Search Name MIKES SHOE REPAIR INC $74.00 Search Name MN DEPT OF TRSPT E 22 -4460- 786 -00 TH 110 /DODD RD PROJECT Spec Fds $460.99 Search Name MN DEPT OF TRSPT $460.99 Search Name MN ST ADMIN ITG TELECOM SRVCE E 01- 4210 - 030 -30 SEP 2013 SERVICE Fire $88.07 E 01- 4220 - 133 -10 OCT 2013 WAN SERVICE Administration $148.00 E 01- 4223- 020 -20 OCT 2013 WAN SERVICE Police $125.81 Search Name MN ST ADMIN ITG TELECOM SRVCE $361.88 Search Name MN TEAMSTERS LOCAL 320 G 01 -2075 NOV 2013 UNION DUES $615.00 Search Name MN TEAMSTERS LOCAL 320 $615.00 Search Name NATURE CALLS, INC E 01- 4200 - 610 -70 OCT 2013 RENTALS - PARKS Parks & Recreation $738.50 E 45- 4200- 610 -45 OCT 2013 RENTALS - PAR3 Golf Course $53.44 E 01 -4490- 109 -09 OCT 2013 RENTALS - BON FIRE City Council $96.19 Search Name NATURE CALLS, INC $888.13 Search Name NITTI SANITATION INC E 45- 4280 - 045 -45 ON CALL SERVICE - PAR3 Golf Course $18.00 Search Name NITTI SANITATION INC $18.00 Search Name NORTH STAR PUMP SERVICE E 15- 4330 - 490 -60 EQUIPMENT REPAIR - SEWER Utility Enterprise $280.00 Search Name NORTH STAR PUMP SERVICE $280.00 Search Name NORTHWEST ASSOCIATED CONSULTAN E 01- 4221 - 135 -80 OCT 2013 RETAINER Planning $2,400.00 Search Name NORTHWEST ASSOCIATED CONSULTAN $2,400.00 Search Name NUSS TRUCK & EQUIPMENT E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $298.44 E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $11.21 Search Name NUSS TRUCK & EQUIPMENT $309.65 Search Name OFFICE DEPOT E 01- 4300 - 040 -40 OFFICE SUPPLIES - CODE Code Enforcement/Insp $2.92 E 01- 4300 - 030 -30 OFFICE SUPPLIES - FIRE DEPT Fire $21.35 E 01- 4300 - 030 -30 OFFICE SUPPLIES - FIRE DEPT Fire $7.47 E 05- 4300 - 105 -15 OFFICE SUPPLIES - ENGINEERING Engineering Enterprise $29.31 Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 11/19/13 PAY Comments DEPT Descr page 57 11/14/13 10:19 AM Page 6 E 05- 4300 - 105 -15 E 01- 4300 - 040 -40 E 01- 4300 - 040 -40 Search Name OFFICE DEPOT OFFICE SUPPLIES - ENGINEERING OFFICE SUPPLIES - CODE OFFICE SUPPLIES - CODE Search Name OREILLY AUTO /FIRST CALL E 15- 4330 - 490 -60 E 01- 4330 - 490 -70 E 01- 4330 - 490 -70 E 01- 4330 - 490 -70 E 01- 4330 - 490 -70 E 01- 4330 - 490 -50 E 01- 4330 - 440 -20 E 01- 4305 - 070 -70 E 01- 4305 - 070 -70 E 01- 4330 - 490 -70 EQUIP. MAINT. SUPPLIES - SHOP EQUIP. REPAIR SUPPLIES - PARKS EQUIP. REPAIR SUPPLIES - PARKS EQUIP. MAINT. SUPPLIES - PARKS EQUIP. MAINT. SUPPLIES - SHOP EQUIP. MAINT. SUPPLIES - SHOP EQUIP. MAINT. SUPPLIES - PD OPERATING SUPPLIES - PARKS OPERATING SUPPLIES - PARKS EQUIP. MAINT. SUPPLIES - PARKS Search Name OREILLY AUTO /FIRST CALL Search Name OVERLINE & SON, INC. E 29- 4337 - 000 -00 STORM SEWER CLEANING E 15- 4330 - 490 -60 SANITARY SEWER CLEANING Search Name OVERLINE & SON, INC. Search Name OXYGEN SERVICE CO E 01- 4200 - 610 -50 E 01- 4200 - 610 -70 E 15- 4200 - 610 -60 Search Name OXYGEN SERVICE CO CYLINDER RENT - PW CYLINDER RENT - PW CYLINDER RENT - PW Search Name PETERBILT NORTH E 01- 4330 - 440 -20 EQUIPMENT MAINT. SUPPLIES - PD Search Name PETERBILT NORTH Search Name POSITIVE PROMOTIONS, INC G 01 -2035 FIRE PREVENTION MATERIALS - USE TAX E 01- 4403 - 030 -30 FIRE PREVENTION MATERIALS Search Name POSITIVE PROMOTIONS, INC Search Name S K B E 01 -4426- 050 -50 BON FIRE CLEAN -UP Search Name S K B Search Name SELECT ACCOUNT E 15- 4220 - 060 -60 E 05- 4220 - 105 -15 E 01- 4220 - 080 -80 E 01- 4220 - 070 -70 E 01- 4220 - 050 -50 E 01- 4220 - 040 -40 E 01- 4220 - 020 -20 E 01- 4220 - 110 -10 Search Name SELECT ACCOUNT Search Name SMOLIK, DAN E 27 -4460- 774 -00 NOV 2013 HSA PARTICIPANT FEE NOV 2013 HSA PARTICIPANT FEE NOV 2013 HSA PARTICIPANT FEE NOV 2013 HSA PARTICIPANT FEE NOV 2013 HSA PARTICIPANT FEE NOV 2013 HSA PARTICIPANT FEE NOV 2013 HSA PARTICIPANT FEE NOV 2013 HSA PARTICIPANT FEE HUNTER /ORCHARD REPAIRS Engineering Enterprise Code Enforcement/Insp Code Enforcement/Insp Utility Enterprise Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Road & Bridges Police Parks & Recreation Parks & Recreation Parks & Recreation Spec Fds Utility Enterprise Road & Bridges Parks & Recreation Utility Enterprise Police Fire Road & Bridges Utility Enterprise Engineering Enterprise Planning Parks & Recreation Road & Bridges Code Enforcement/Insp Police Administration Amount $32.04 $20.57 $4.05 $117.71 $26.69 $117.34 $288.14 - $37.30 $26.69 $26.69 $26.70 - $29.90 $29.90 $38.56 $513.51 $210.00 $716.40 $926.40 $28.72 $28.71 $28.71 $86.14 $14.15 $14.15 - $55.37 $860.72 $805.35 $125.00 $125.00 $1.83 $2.83 $1.83 $1.00 $1.00 $1.83 $13.15 $8.49 $31.96 Spec Fds $698.00 Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 11/19/13 PAY Comments DEPT Descr page 58 11/14/13 10:19 AM Page 7 Amount Search Name SMOLIK, DAN Search Name SPRINGSTED E 01- 4220- 110 -10 Search Name SPRINGSTED POSITION EVALUATION Search Name ST PAUL POLICE DEPARTMENT E 01- 4400 - 020 -20 TRAINING - K. HENNING E 01- 4400 - 020 -20 TRAINING - E. PETERSEN Search Name ST PAUL POLICE DEPARTMENT Search Name STONEBROOKE EQUIPMENT INC E 01- 4330 - 490 -70 EQUIPMENT REPAIR PARTS - PARKS Search Name STONEBROOKE EQUIPMENT INC Search Name STRATEGOS INTERNATIONAL, LLC E 01 -4410- 020 -20 BALLISTIC SHIELDS - PD Search Name STRATEGOS INTERNATIONAL, LLC Search Name TCI G 15 -1150 Search Name TCI REFUND - SEWER ACCT CREDIT Search Name TEAM LABORATORY CHEMICAL CORP E 15- 4330 - 490 -60 SEWER MAINT. SUPPLIES Search Name TEAM LABORATORY CHEMICAL CORP Search Name TOTAL CONSTRUCTION E 01- 4200- 610 -70 EQUIPMENT RENTAL - PARKS Search Name TOTAL CONSTRUCTION Search Name TURFWERKS E 01- 4330 - 490 -70 EQUIPMENT REPAIR SUPPLIES - PARKS Search Name TURFWERKS Search Name TWIN CITIES OCCUPATIONAL HLTH E 01 -4244- 030 -30 MEDICAL TEST - FIRE DEPT Search Name TWIN CITIES OCCUPATIONAL HLTH Search Name UNIFORMS UNLIMITED E 01- 4410 - 020 -20 E 01- 4410 - 020 -20 E 01- 4410 - 020 -20 E 01- 4410 - 020 -20 E 01- 4490 - 020 -20 E 01 -4490- 020 -20 E 01 -4490- 020 -20 Search Name UNIFORMS UNLIMITED UNIFORM - T. SPICER UNIFORM - E. PETERSEN EQUIPMENT - B. CONVERY UNIFORM - J. LARRIVE SUPPLIES - PD SUPPLIES - PD SUPPLIES - PD Search Name UNLIMITED SUPPLIES INC E 01- 4305 - 050 -50 OPERATING SUPPLIES - STREETS E 01- 4305 - 070 -70 OPERATING SUPPLIES - PARKS E 15- 4305 - 060-60 OPERATING SUPPLIES - SEWER Search Name UNLIMITED SUPPLIES INC Search Name US BANK Administration Police Police Parks & Recreation Police Utility Enterprise Parks & Recreation Parks & Recreation Fire Police Police Police Police Police Police Police Road & Bridges Parks & Recreation Utility Enterprise $698.00 $142.50 $142.50 $129.00 $159.00 $288.00 $280.56 $280.56 $6,784.76 $6,784.76 $46.00 $46.00 $2,175.98 $2,175.98 $320.62 $320.62 $565.58 $565.58 $312.00 $312.00 $108.53 $303.32 $46.61 $164.99 $813.49 $273.17 $36.23 $1,746.34 $128.70 $64.35 $64.35 $257.40 Account E 01- 4223 - 020 -20 Search Name US BANK CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 11/19/13 PAY Comments Search Name VALLEY PAVING, INC. E 76 -4460- 782 -00 Search Name VALLEY PAVING, INC. Search Name VERIZON WIRELESS E 01- 4210 - 030 -30 Search Name VERIZON WIRELESS Search Name WASTE MANAGEMENT E 01- 4280 - 310 -50 E 01- 4280 - 310 -70 E 15- 4280 - 310 -60 E 08- 4280 - 000 -00 Search Name WASTE MANAGEMENT DEC 2013 DCC PAYMENT LEMAY LAKE IMP. PROJECT OCT -NOV 2013 CELL SERVICE OCT 2013 SERVICE - PW GARAGE OCT 2013 SERVICE - PW GARAGE OCT 2013 SERVICE - PW GARAGE OCT 2013 SERVICE - CITY HALL Search Name WINGFOOT COMMERCIAL TIRE E 01- 4330 - 440 -20 TIRES - PD Search Name WINGFOOT COMMERCIAL TIRE DEPT Descr Police Spec Fds Fire page 59 11/14/13 10:19 AM Page 8 Road & Bridges Parks & Recreation Utility Enterprise Spec Fds Police Amount $708.33 $708.33 $30,665.62 $30,665.62 $164.50 $164.50 $220.64 $220.63 $220.63 $165.97 $827.87 $558.79 $558.79 $201,477.98 page 60 5k. 2013 Licensing List for City Council Type Contractor Name Drywall Excavating Gas Piping General HVAC Landscape Mechanical Sign Commercial Wall Systems, Inc Eagan Excavating, LLC Otte Excavating, Inc South River Heating Master Gas Fitters, Inc Reiling Construction Co., Inc W. Zintl Construction, Inc Holmin Heating & Cooling Master Gas Fitters, Inc Emery's Tree Service, Inc Heating & Cooling Design, Inc Fastsigns of Inver Grove Heights Signminds, Inc Wednesday, November 13, 2013 Page 1 of 1 page 61 7a. 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 651.452.8940 fax www.mendota•heights.com CITY OF MENDOTA HEIGHTS DATE: November 19, 2013 TO: Mayor, Council, City Administrator and Chief of Police FROM: Mike Aschenbrener, Chief of Police SUBJECT: Police Department Award Recognitions INTRODUCTION: The Police Department has responded to several incidents where actions taken by officers were meritorious, received peer recognition and are worthy of recognition. During this Council Meeting, it would be an honor to have the City Council recognize the following achievements and activities: • The Mendota Heights Police Department Award recognition program has been around since 1999 and periodically recognizes citizens, employees and volunteers for helpful, brave and auspicious actions taken. The department recognizes exemplary service in six different areas. Tonight, four Mendota Heights police officers will receive the Medal of Honor and one citizen will receive the Citizens Award of Merit for their bravery and quick action during a crisis. • In 2011, the Dakota County Chiefs of Police Association (DCCPA) began recognizing officers and citizens in Dakota County for service or valor. Each year the DCCPA accepts nominations from the law enforcement community to honor the action of service or valor. On September 13, 2013, the DCCPA recognized two Mendota Heights Police Officers for their actions in the past year. They both received an Award of Honor from the DCCPA which requires an officer act gallantly and with valor at imminent risk for their own personal safety beyond the call of duty. • The Dakota County Traffic Safety Committee (DCTSC) started as an off shoot of the Safe and Sober Program. The DCTSC's primary goal is to make Dakota County roads safer. Each year a group of police officers, the medical examiner, the county highway engineer, and the county attorney review all of the serious crashes and fatal crashes in Dakota County. They then develop a plan on how to use our limited resources in a targeted way to make the roads safer. Mendota Heights was recognized by the DCTSC this year for their contributions to this effort. • The Mendota Heights Police Department Reserve Program started in January of 2009 and accepts people from a wide variety of interest areas who share the common desire to serve the city. Each year this group of volunteers logs many hours in a wide variety of areas and is an asset to the department. • The West St Paul Police Department along with the Mendota Heights Police Department co- sponsors a Police Chaplain program. The Chaplains makes themselves available 24/7/365 on a moment's notice to assist with a wide variety of calls. The service they provide is an invaluable resource to the officers and citizens of our communities generally in times of crisis. page 62 BACKGROUND: May 22, 2013 Landslide Response Lilydale Regional Park On May 22, 2013 the Mendota Heights Police Department monitored the call of a landslide, with children trapped, in the Lilydale Regional Park. Officers immediately headed that direction as often times the response is quite complicated due to the terrain and location on the city /city, county /county border. Upon arrival they were met by an officer from SPPD who was attempting to locate the landslide. The officers responded from the highway above the landslide, which is a steep, long and with the wet conditions, also a treacherous incline; SPFD chose to respond from below. Our officers arrived at approximately the same time as SPFD and immediately determined that the rescue would require shovels and other digging equipment. Officers Larrive and Lambert immediately began digging in the mud while Sergeant Convery ran back up the hill to gather shovels. Sergeant Garlock was monitoring the call and responded from home with shovels to assist. There is no doubt in my mind that other students would have sustained far greater injuries or worse had MHPD not responded with quick thinking and selfless action. • The Medal of Honor, the highest award provided by the department, will be awarded to: Officer John Larrive, Officer Bobby Lambert, Sergeant Neil Garlock and Sergeant Brian Convery. • Citizen's Medal of Merit will be awarded to Theodore Zoccoli for his willingness to run and grab shovels to be turned over to the first responders for the rescue effort. • We are also recognizing the departmental and community effort that helped sustain the effort overnight until such time as the last deceased 4t'' grader was removed from the landslide. The help and assistance of the Mendota Heights Police Reserves, the Mendota Heights Public Works crews and the Mendota Heights Fire Department was essential to securing the scene and ensuring the safety and sustained efforts of all involved. October 16, 2012 Pursuit Standoff on the 135E River Crossing Bridge On October 16, 2012, Officer (then Detective) Tanner Spicer was monitoring the police radio when he overheard several officers from the Eagan Police Department involved in a high -speed pursuit that was coming into Mendota Heights northbound on 35E. This pursuit ended by the suspect pulling over on the 35E Bridge over the Minnesota River. The suspect abruptly exited his vehicle and according to reports by the officers in pursuit, the suspect ran onto the right shoulder, and he jumped a barrier and then jumped over the safety fence that is located over the river. Once the male suspect was on the safety fence, he told officers not to come any closer or he would jump into the river. Officer Spicer arrived at the location and told uniformed officers on scene that he was a trained Crisis Intervention Team officer. Officer Spicer, along with members from the Dakota County Negotiations Team, began to dialogue with this suspect. This incident lasted over 6 hours, with the suspect was hanging over the river the entire time, only holding onto the safety fence or railing. Negotiations with the suspect eventually got him to climb back over the railing and safety fence and he was taken into custody without further incident. He was then transported to Regions Hospital for evaluation. Officer Tanner Spicer received the DCCPA Award of Honor for his actions on October 16, 2012 in assisting with the successful resolution of six hours stand off on the I35E River crossing bridge. • Officer Spicer showed compassion, calmness and just how useful the CIT curriculum is to law enforcement when dealing with suicidal individuals. page 63 • For his actions during this long event, Officer Tanner Spicer was awarded the Dakota County Chiefs of Police Award of Honor. January 30, 2012 911 Call Suicidal Man in Inver Grove Heights Officer Bobby Lambert was recognized by the DCDPC with an Award of Honor for his actions on January 30, 2012 in the City of Inver Grove Heights during a call involving a suicidal man. Two IGHPD Officers arrived at a crisis call to find a man with a rifle threatening suicide. Officer Bobby Lambert arrived to assist. While the IGH Officers negotiated with the man, Officer Bobby Lambert and Officer Thomas Braucks moved into position with a body bunker and less lethal options. The officers working together used the element of surprise with the bunker and tased the man as he set the rifle down, effectively ending the stand -off. Officer Lambert, also the Dakota County MAAG Team Commander, played an integral role as a member of the team that eventually took the man into custody. Departmental Recognition on October 24, 2013 The Mendota Heights Police Department was recognized by the Dakota County Traffic Safety Committee (TSC) for its involvement in and effort at improving the safety of our citizens. Each year the TSC engages a multi - disciplined group of professionals who review all the fatalities in the county and develop a work plan based upon the empirical evidence. MHPD has been and continues to be a supporter of this project since its inception in 2005. MHPD was recognized for writing the most seatbelt citations per hour over the past year. That is no small feat since we regularly poll amongst the best seat belt users in the state of Minnesota. Recognition of Service for Reserve Officer Jerrod Spicer Jerrod Spicer served us as a Police Intern in 2009 as a part of a service learning project for his college studies. As part of his internship he reviewed old cases to determine what cases required evidence be retained or destroyed in accordance with statutory evidence retention guidelines. After completing his internship Jerrod came back to us as a Reserve Officer in 2011. Jerrod served as a Reserve Officer until January of 2012 at which time he took a leave of absence to pursue a new job opportunity. Since leaving Jerrod has had a successful career in the automotive industry. He helped get the service department at Wilcox Chevrolet up and running He then moved to North Branch Chevrolet where he helped get their new service department up and running and currently manages that department. Between long weeks at work and family time with his wife and two young children, Jerrod doesn't have the time to commit to our program. We appreciate all the time and energy Jerrod gave to our department as a volunteer. We will miss having Jerrod on our team but wish him well with his future endeavors. We would like to present Jerrod with a token of our appreciation for his contributions to our department. Introduction and swearing in of the Police Department Chaplains program The Mendota Heights Police Department has had a Chaplain Program in conjunction with the West St. Paul Police Department since 2003. Currently we have six active on call volunteer chaplains who help serve our citizens and support our officers during critical situations as well as routine duties. Our chaplains frequently help with calls involving sudden deaths, suicides, and death notifications. They periodically ride with officers on patrol and provide spiritual and personal support to officers as requested. The chaplains assist at community functions, including: Night to Unite, Citizens Police Academy and department open houses. They attend quarterly meetings with the liaisons from each department and periodically attend training and conferences. page 64 Our program has been recently updated. We have appointed Lynn Liberman as our volunteer coordinator and Sue Plucker as her assistant. The two were instrumental in updating records and formalizing many aspects of the unit's structure and activities. As part of the upgrade we have decided to have a formal swearing in of our staff and issue a badge to each of the Chaplains The swearing in is symbolic of the oath our officers take and the badge helps with identification at scenes and symbolizes their representation to our departments mission to serve and protect. Other changes included issuing all of our chaplains with the necessary equipment for call outs which eliminates the need for our busy Chaplains to meet and hand off the equipment weekly. This also equips all of them to quickly respond and assist in the event of a major incident or mass casualty. We greatly appreciate the dedication and service our Chaplains provide to our departments and would like to recognize them for their service to our departments and community. Our current staff includes: 1. Chaplain Butch "Chap" Millet, serving since 2003 2. Pastor John Snider, serving since 2003 3. Pastor David Wick, serving since 2003 4. Frances Cuenca, serving since 2006 5. Sue Plucker, serving since 2012 6. Joel Detlefsen, serving since 2012 7. Support Chaplain Alberto Vargas, serving since 2006 8. Father Rodrigue Constantine, serving since 2013 RECOMMENDATION: Invite each award recipient to the dais and present awards on behalf of the City of Mendota Heights. irvrol""' CITY OF MENDOTA HEIGHTS page 65 8a. 1101 Victoria Curve 1 Mendoia »118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heIghts.com DATE: November 19, 2013 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer SUBJECT: Public Hearing for Victoria Road & Rolling Green Neighborhood Improvements BACKGROUND The public hearing for the Victoria Road & Rolling Green Neighborhood Improvements was opened for discussion on November 5, 2013. Council was presented with project details, listened to residents' concerns, and directed staff to gather additional information while tabling the decision on the project. The purpose of the public hearing is to determine if plans and specifications should be ordered. Details of the project and proposed financing have been presented to the public at the hearing. Two issues seemed to be the recurring theme from some of the residents and Council. Assessments A group of four properties feel that since they were originally assessed with the Rolling Green plat that their assessments on this project should be no higher than the proposed assessment in the rehabilitation portion of the project. The Victoria Town Homes Association has also submitted an objection to the way assessments are calculated. They feel they are paying for a larger percentage of the project then the single family homes that are also being assessed. Staff has proposed the project to be assessed using a "Unit Assessment" where all benefitting properties are assessed equally. The use of the street for a town home is the same as the use of the street for a single family home (each have cars that generate the same number of trips). Staff can revise the assessment method if council chooses. Project Staging Staff has proposed various staging options as a means of keeping the city debt service payments lower in any one year. Some staging options are: rehab only, rehab and reconstruction of page 66 Victoria North, rehab and reconstruction of Victoria South and completing the entire project at one time. The estimated debt service payments for each option would be as follows: Rehab only would require an estimated annual levy of $45,395 Rehab and North Victoria would require an estimated annual levy of $77,345 Rehab and South Victoria would require an estimated annual levy of $91,542 Total project would require an estimated annual levy of $123,670 BUDGET IMPACT The total estimated cost of the project is $3,960,665.40. PROJECT COSTS ITEM CONSTRUCTION INDIRECT* TOTAL Street Reconstruction $1,757,473.25 $351,494.65 $2,108,967.90 Street Rehabilitation $481,649.25 $96,329.85 $577,979.10 Curb & Gutter Replacement $73,494.25 $14,698.85 $88,193.10 Trail Replacement $146,051.25 $29,210.25 $175,261.50 Storm Sewer $414,570.00 $82,914.00 $497,484.00 Water Main $427,316.50 $85,463.30 $512,779.80 Totals $3,300,554.50 $660,110.90 $3,960,665.40 * Includes 20% indirect costs for legal, engineering, administration, and finance. The Victoria Road & Rolling Green Neighborhood Improvements are proposed to be financed by special assessments, municipal bonds, and utility funds. Funding sources and amounts are shown below: FUNDING SOURCES ITEM COST ESTIMATE ASSESSMENT MUNICIPAL BONDS MSA FUNDS PARK FUNDS UTILITY FUNDS Street Reconstruction $2,108,967.90 $528,050.00 $1,080,917.90 $500,000.00 Street Rehabilitation $577,979.10 $257,950.00 $320,029.10 Curb & Gutter Replacement $88,193.10 $88,193.10 Trail Replacement $175,261.50 $175,261.50 Storm Sewer $497,484.00 $497,484.00 Water Main $512,779.80 $512,779.80 Totals $3,960,665.40 $786,000.00 $1,664,401.60 $500,000.00 $0.00 $1,010,263.80 Street improvement projects are proposed to be assessed to the benefiting property owners using the Mendota Heights Street Rehabilitation and Reconstruction Policy. The following tables show the estimated unit assessments based on the City policy and proposed unit assessments that are being recommended by staff. ASSESSMENT CALCULATIONS - STREET RECONSTRUCTION Assessable Costs $2,108,967.90 Assessment $1,054,483.95 Assessable Units 59 Estimated Unit Assessment per City Policy $17,872.60 Proposed Unit Assessment $8,950.00 page 67 50% $1,054,483.40 50% $528,050.00 25% The estimated unit assessments for this street reconstruction project are higher than a typical street reconstruction project due to the large lot sizes. Staff proposes to assess the benefiting properties $8,950 /unit in order to bring the assessment rate closer to previous and future reconstruction project costs. ASSESSMENT CALCULATIONS - STREET REHABILITATION Assessable Costs $577,979.10 Assessment $288,989.55 Assessable Units 67 Estimated Unit Assessment per City Policy $4,313.27 Proposed Unit Assessment $3,850.00 50% $288,989.09 50% $257,950.00 45% The estimated unit assessments for the street rehabilitation are higher than the rates that staff anticipates for future rehabilitation projects with pavement reclamation due to the anticipated sub -grade correction. Staff proposes to assess the benefiting properties $3,850 /unit in order to bring the rate closer to anticipated rehabilitation projects costs. RECOMMENDATION Staff recommends that the council conduct the public hearing and, if the council desires, order the improvements and authorize staff to prepare the plans and specifications for the reconstruction of Victoria Road and the rehabilitation of Walsh Lane, Stratford Road, Oxford Court, Windwood Court, Rolling Green Curve, and Coventry Court. Staff and the city attorney agree if the council wishes to proceed with this project, no matter what staging option is preferred, that the entire project should technically be ordered to avoid the need for another feasibility study to be conducted. Council could then provide direction on which portion of the project to actually send out for bid once the project is designed. The attached resolution is structured to order the improvements as contemplated in the feasibility study. If city council wishes move the project forward, council would need to pass a motion adopting A RESOLUTION ORDERING OF IMPROVEMENT PROJECT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR THE VICTORIA ROAD & ROLLING GREEN NEIGHBORHOOD IMPROVEMENTS (PROJECT #201308). This action requires a four- fifths majority vote. page 68 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2013 -96 A RESOLUTION ORDERING OF IMPROVEMENT PROJECT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR THE VICTORIA ROAD & ROLLING GREEN NEIGHBORHOOD IMPROVEMENTS (PROJECT #201308) WHEREAS, the city council adopted Resolution 2013 -53 on September 17, 2013 setting the date for a public hearing on the proposed improvements to Victoria Road, Walsh Lane, Stratford Road, Oxford Court, Windwood Court, Rolling Green Curve, and Coventry Court; and WHEREAS, ten (10) days mailed notice and two weeks published notice of the hearing were given and the hearing was held on the 5th day of November, 2013, at which all persons desiring to be heard were given an opportunity to be heard thereon on the question of the proposed construction of the following described improvements: Street reconstruction improvements consisting of, but not limited to, bituminous milling or removal, bituminous reclamation grading, water main replacement, storm sewer, aggregate base, concrete curb and gutter, bituminous surfacing and appurtenant work to the existing rural street section for Victoria Road. Street rehabilitation improvements consisting of, but not limited to, bituminous milling or removal, bituminous reclamation, catch basin repair, concrete curb and gutter repair, bituminous surfacing and appurtenant work to the existing urban street section for Walsh Lane, Stratford Road, Oxford Court, Windwood Court, Rolling Green Curve, and Coventry Court. WHEREAS, the proposed assessable area for said improvements is situated within the City of Mendota Heights in Dakota County Minnesota and includes those parcels that currently have driveway access on the project. NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council as follows: 1. Such improvements are necessary, cost - effective and feasible as detailed in the feasibility report. 2. The Improvements are hereby ordered. 3. That the city engineer be and is hereby authorized and directed to prepare plans and specifications for said improvement. Adopted by the City Council of the City of Mendota Heights this nineteenth day of November, 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk November 18, 2013 Sandra Krebsbach, Mayor City of Mendota Heights 1101 Victoria Curve Mendota Heights MN 55118 Re: Victoria Road Assessment Objections Mayor Krebsbach: As President of the Victoria Townhome Association, I submit this letter outlining our members' unanimous objections to the Victoria Road Reconstruction project proposed assessments. The League of Minnesota Cities 2011 Special Assessment Guide ( "the Guide ") provides specific directions for the city's legal authority for levying special assessments. In those guidelines lies the basis for our objections to the proposed assessment. The Special Benefit Test (page 2 of the Guide) states: "Special assessments reflect the influence of a specific local improvement on the value of selected property. No matter what method the city uses to establish the amount of the assessment, the real measure of the benefit is the increase in the market value of the land because of the improvement." "A special assessment that exceeds the special benefit is a taking of property without fair compensation and violates both the Fourteenth Amendment of the United States Constitution and the Minnesota Constitution." The smallest townhome in our association measures 1512 square feet with a market value (hopefully) in the $200,000 range. Therefore the proposed $8,950 special assessment must increase that townhome market value by 4.5% to be a legal assessment. Since this town home is most likely the least expensive property on Victoria Road, we expect the district court would use that property to determine the maximum uniform assessment for all properties levied. Another legal option is to appeal based on the 29% of the proposed special assessment levied to the Victoria Townhome owners when we own only 3% of the total Victoria Road frontage. Hopefully it does not take a court decision to make changes to that inequitable calculation. "Courts often uphold special assessments based on evidence from the City's qualified and licensed appraiser...However in recent unpublished opinions, the appellate courts have routinely upheld decisions that went against the city because the district court found a lack of adequate Page 1 of 2 evidence of a market value increase equal to or exceeding the amount of the special assessment" (Page 3 of the Guide) It is our understanding that while the State of Minnesota owns approximately 1/6 of the Victoria Road frontage, the State will not be assessed. If all the property owners are to be assessed equally, shouldn't the State be assessed? This letter will be read into the record of the November 19th Council meeting. Thank you for giving us that forum to provide some legal objections to this proposed assessment. For your planning purposes, be assured that we will pursue appealing this assessment to district court. Sincerely, Fred Wysoki, President Victoria Townhome Association, 1900 Victoria Road S. Mendota Heights MN 55118 CC: Justin Miller, City Administrator John Mazzitello, Public Works Director Lorri Smith, City Clerk page 69 1101 Victoria Curve 1 Mende 9a. I . 5511. : 651.452.1850 phone 1 651.4b1.894i1 fax www.mendota- heights.com DATE: TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS November 19, 2013 Mayor and City Council Sloan Wallgren, Recreation Program Coordinator Off -Leash Dog Areas BACKGROUND At the July 9, 2013 Parks and Recreation Commission meeting the idea of using the hockey areas at Marie and Wentworth Parks as an off —leash dog area was reintroduced to the commission. The commission directed staff to gather additional information, and the topic would be discussed at a future meeting. The Parks and Recreation Commission discussed the idea again at their August 12, 2013 meeting. The commission passed a motion recommending city council to consider a trial period for using the hockey area at Marie and Wentworth Park as off -leash dog areas from May 1st to October 31st of 2014. Each park would have signage for owner expectations and rules, and there would be a place inside the hockey rink to leash and unleash dogs. All dog owners using the area must register their dog with the city. The commission also asked that the council seek resident feedback. On October 28, 2013 staff sent a notice to residents living within 750 feet of either park, to ensure that the neighbors closest to the parks are aware of this proposal. BUDGET IMPACT Materials such as signs, fencing and benches would cost roughly $1,000.00. If users keep the area clean there will be no additional maintenance costs from the current use. RECOMMENDATION No action is required at this time. If the council wishes to move forward with this topic, please direct staff on how the council would like to proceed. vow"' October 28, 2013 CITY OF MENDC)TA HEIGHTS Dear Neighbors of Marie Park and Wentworth Park: page 70 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota•heights.com At the July 9, 2013 Parks and Recreation Commission meeting the idea of using the hockey areas at Marie and Wentworth Parks as an off -leash dog area was reintroduced to the commission. The commission directed staff to gather additional information, and the topic would be discussed at a future meeting. The Parks and Recreation Commission discussed the idea again at their August 12, 2013 meeting. The Parks and Recreation Commission made a recommendation to City Council to consider a trial period for using the hockey area at Marie Park and Wentworth Park as off -leash dog areas from May 1st to October 31St of 2014. Each park would have signage for owner expectations and rules, and there would be a place inside the hockey rink to leash and unleash dogs. All owners using the off -leash dog area must register their dog with the city. The commission also asked the council to seek resident feedback. The City Council will address the Parks and Recreation Commission recommendation on Tuesday, November 19, 2013 at 7:OOp.m. During the meeting residents will have an opportunity to voice their opinions about this topic. This notice is being sent to any residence within 750 feet of either Marie Park or Wentworth Park, to ensure that the neighbors closest to the park are aware of this proposal. If you are unable to attend the meeting on November 19th but would like your comments or concerns passed on to City Council, please contact me by phone at 651 - 255 -1354, or email at sloanw @mendota- heights.com. Kind Regards, Sloan Wallgren Recreation Program Coordinator 651 - 255 -1354 page 71 Dear Mr./Ms. Wallgren: This is in response to your October 28 letter to neighbors of Wentworth Park. I won't be able to attend the City Council meeting on November 19 but did want to pass along my comments. I'm a relatively new resident of Mendota Heights and do not own a dog, but I'm thrilled to learn of the proposal to at least temporarily create a space for off -leash dog areas in our neighborhood. I've participated with the Community for a Lifetime initiative with DARTS and believe that actions like this benefit our community over all as a place to live, particularly since the only other off -leash dog areas I'm aware of are in southern Dakota County. In addition, I live in the Somerset 19 condominiums nearby and most of our residents are primarily in the "mature" category. The benefits of pet ownership in enhancing quality of life and possibly affecting longevity have often been written about and so having a convenient off - leash dog walking will be a real positive over the long term. My only other comment would be to hope that this trial period can be extended and /or that the dates /available space can eventually be expanded. Thanks for your consideration. Regards, Hi Sloan, I received the letter regarding the use of the hockey area as an off leash dog park at Marie Park. I think it would be great to have this in the neighborhood. Hi Sloan, I received your letter today concerning a proposed "off -leash dog area" at Wentworth Park. I'm strongly opposed to this idea. I do not believe we need the extra noise, smell and pollution that this type of proposal could bring into my neighborhood. Thank you, Dear Sloan, We live at 1595 Dodd Road in Mendota Heights. We are against having the park at Wentworth Park become a dog park because many more people will be coming into the park that do not even live in Mendota Heights to let their dogs run wild in the hockey rink. The dog parks in Bloomington have had problems of people from other cities coming into the dog park and they do not have their dogs registered with the city and getting to many dogs all together creates more problems than it is worth. Owners of dogs should walk their dogs with leashes on the dogs at all times and the fewer dogs we have all in one area the better. We do not want lots of dogs all going to the bathroom in one area. We are sick and tired of the dog owners walking around in the parks page 72 without leashes on the dogs. We have 6 grandchildren who use the park and 4 of the grandchildren are afraid of dogs because people in Ivy Park do not always have leashes on their dogs and our grandchildren have been jumped on by dogs because the owners do not have control of their dogs. Please do not open up dog parks in Mendota Heights. We do not need the extra liability for the City of Mendota Heights. We are very much against the dog parks coming to Mendota Heights. I am unable to attend the Nov 19th council meeting but would like to have some input on the proposed trial period dog park as part of Marie Park. As I understand that a dog park MAY increase property values, I have also read that it should NOT be adjacent to a school or playground. Marie Park is a well utilized park by youth activities and families during the summer months as the Parks and Rec Commission is well aware. I have witnessed on many occasions our park being used as a dog park by local residents who already know it is illegal. To think owners from OUTSIDE our community will register their dogs and respect the expectations I believe is optimistic. How would this be monitored our police department I should hope not. There have already been incidents in our park of unleashed dogs jumping up on kids playing at the park. Let's keep our kids safe in the park I'm sure there are spaces available for dogs to run freely outside of a community park. Thank you for your attention to my concerns on this issue. Please do not let a few vocal residents, for their convenience, change what has always been a great community to raise a family. To whom it may concern: There have been rumblings that the city council will soon make a decision on conversion of hockey rinks to off leash play areas. I am a 20+ year resident of Mendota Heights living across form the hockey rink at Marie park and feel passionate about this issue. In my opinion conversion is long overdue. In recent months I have seen many of my neighbors and friends flushed out of the park by local law enforcement because the residents are playing fetch with their dogs in the hockey rinks. The city of Mendota Heights has enforced the fun out of our parks for dog owners. I did a quick google search about hockey rinks as off leash play areas and came up with 10 different communities in the Twin Cities that have already converted rinks, some for as long as 10 years. This concept is not groundbreaking. 1 and many of my dog owning friends want more than anything a place in Marie Park(and other parks I am sure) where we can play fetch with our dogs and not have to worry about the police giving us a citation. Thank you for your consideration My wife and I moved from St. Paul to our townhouse in Mendota Heights 3 years ago with Amos, our 5 year old golden retriever. In getting daily off leash exercise for Amos, essential to his well- being, we ran head -long into the city's prohibition of dogs off leash anywhere in the city other than privately owned property. As we line in a town house, we have no private property to fit within the exception. This letter concerns this prohibition. Actually, our move to Mendota Heights 3 years ago was a move back to the city for me, as I lived here from 1960 -1989 raising my family of 4 children and our 2 dogs. A bit of history: page 73 The city was a village when we first moved here, rural, lots of open space where kids and dogs roamed around the neighborhood. 0 was on the Planning Commission and the Village Council for several years in the 60's as the Village met the challenges of pressure from developers to build communities in the large open spaces of the village, and the problems we confronted with the interstate system plans to bisect our community with the construction or 135. As we had no staff, we retained Howard Dahlgren of Midwest Planning to help us establish the principals we believe important in considering development proposal and negotiating with the Highway Department on the alignment and access of the new freeway. Central to our planning was that as each community was approved for development, a regional park would also be made available for the use and enjoyment of all the members of that community and the public, young and old. Thus came about the park at Marie Avenue, Wentworth Avenue, Rogers Lake and the Freeway Park. The parks had different facilities, but the basic principal was honored that everyone was to be served. I don't believe that is true today. We have no place in Mendota Heights today where we can let our dog off leash to get the daily exercise he needs for his good health. For the city to turn its back on the hundreds of dog owners who reside here, the vast majority of whom will have their dog under control and will leave the area as clean or cleaner then when they arrived, it is a major departure from principals that went into the community being for everyone. I urge the Council to look carefully at what other communities have done to meet the needs of residents in my situation. There are many options that can be explored with little to no risk to others enjoying the parks. Thank you for your consideration. page 74 Hockey Rinks as Off Leash Play Areas City of Burnsville Ted - 952- 895 -4520 Burnsville has several large dog parks. For 10 years they also have used several hockey rinks as off leash areas. They have not had problems with this concept. The parks dept. designed a gate for their 14' openings that can removed at the end of the summer and can also let their maintenance crews get in to mow. They are willing to let anyone photograph or copy the gate design. Gates can be seen are at Terrace Oaks East, Red Oak, and North River Hills. They have not purchased any additional insurance and charge no fees for use of the rinks City of Bloominton Greg Boltman 952 -563 -8899 1 large dog park in the SW Bloomington since 2001. It was more popular than expected but they have no land to duplicate it in the eastern part of their city. To accommodate those in the east they have recently opened up a hockey rink to use as off leash play area. They worked with dog owners to establish rules. They require a dog license to use the large dog park. Did not purchase additional insurance. Dog poop is sometimes an issue. City of Eden Prairie They have 3 hockey rinks used for off leash areas. They also have larger "dog parks" that are highly used. The rinks are generally used by smaller dogs and have pretty low usage. They don't have special gates for their rinks. They do not have an additional fee for the rinks and have not purchased additional insurance. They have had no issues City of Plymouth Diane -Parks and Recreation. For the past 3 years they have designated 2 hockey rinks as off leash areas plus they have a 10 acre dog park which is the busiest park in the city. There are 30 parking spots and they are always full. One rink has been designated for dogs year round because it's near apartments and gives those residents an option for exercising their dogs. They use some fencing for gates. They charge no fees and have not needed additional insurance. They "have no regrets -it's been wonderful" City of Blaine 763 - 786 -9375 Used to have rinks for off leash but have decided to blacktop all rinks so they are page 75 easier to flood. City of New Hope 763 -531 -5100 They have used their rinks for 5 years as off leash play areas. Concerns were barking dogs and dogs at large. Hasn't happened. They report that it has worked well in New Hope. They don't have any special gates. They have not purchased additional insurance and do not charge fees for the usage of the rinks. City of Shoreview 651 -490 -4750 There are 3 rinks in residential areas used for off leash play for the past 3 summers. The mayor of Shoreview was instrumental in establishing this. The city did not feel it was necessary to do a community forum in making the decision. Initial concerns were about clean up but that has not been a problem. . The cost has been minimal. They have had positive feedback., in fact, a local vet has contacted the city several times to report how good this is for pet owners. The rinks have not been over used. They have a gate, dog waste bags and a garbage can at each rink. They did not buy additional insurance and charge no fee for use of the rinks. City of Crystal Rick 763 -531 -0052 Used rinks as off leash areas for 6 or 7 years. Currently have 5 rinks. They initially started with a few but the concept was successful so have added more every year. They have had no complaints and consider this concept very much a success. They use cyclone fencing, have purchased no additional insurance, and do no charge a fee for use. City of Brooklyn Park Have used 1 rink for 3 years. They have a real dog park and added the rink for those that might not be near the bigger park. Started as a trial and was easy to make it permanent. They have had no issues. They require a city dog license $10 (every 3 years) for sterilized dogs and $20 for non sterilized dogs. They are considering dropping the license requirement because most dog owners don't buy the licenses and ifs a hassle to enforce. The city just had a Dog Expo and were overwhelmed with the turnout. They had 500 people, vendors, a dog wash, rescue groups, dog day care business and sheriff canine demonstrations. One of the most successful events of the year. They have added a removable gate to the rink. They did not purchase additional insurance City of Edina Susan Faus - Parks and Recreation Dept. Converted 1 rink last year as a pilot. Will definitely add more in the future. They have one real dog park that requires a city license and fee. Non residents pay an extra fee. page 76 They added the hockey rink to serve the other side of the city. Was not an easy decision. There were the usual concerns such as excessive barking, dogs at large and safety of children in the parks. They have not had one report of a problem and have found that dog owners are more responsible about picking up dog waste at the hockey rink than at the large dog park. They encourage dog owners in the off leash areas to help monitor it. They have added metal gate that allows for maintenance access. They feel the hockey rinks in general are under utilized spaces. The city is happy to see them used more than 2 months out of the year. They do not have any additional insurance for their dog park or their off leash hockey rink. They also have established a bag donation system that has worked well. irvrol"' CITY OF MENDOTA HEIGHTS DATE: November 19, 2013 TO: Mayor, City Council and City Administrator FROM: Nolan Wall, AICP Planner page 77 9b. 1101 Victoria Curve 1 Mendoia 651.452.1850 phone 1 651 452.8940 fa www.mendota-heIghts.com SUBJECT: Ordinance 457 Adopting Proposed Zoning Ordinance Amendments to the Industrial District BACKGROUND The applicant, Southview Design, Inc., has expressed interest in acquiring an undeveloped parcel on Pilot Knob Road to construct a new corporate headquarters. The parcel is zoned I — Industrial, which currently does not allow for either the intended principal use or related accessory outdoor storage the applicant requires to operate. The proposed Zoning Ordinance amendments include the following: 1. "Landscaping and Building Design and Construction" as a permitted use. 2. "Outdoor Storage and Display of Materials and Equipment Accessory to Landscaping and Building Design and Construction" as a conditional use. Historically, outdoor storage has been allowed in the I- Industrial District. In 2009, the City Code was amended to eliminate any additional outdoor storage in the District in order to encourage office park uses on the remaining parcels. The Staff report outlines a number of potential reasons to consider a policy change to allow accessory outdoor storage. In response to the received application, Staff has prepared a DRAFT Zoning Ordinance amendment which would allow for the principal use and accessory outdoor storage in the I — Industrial District, including numerous conditions. The conceptual site and building plans included with the application materials are preliminary and should be considered for informational purposes only at this time. If the requested ordinance amendment is approved, the applicants would move forward with a formal conditional use permit application to allow accessory outdoor storage. The Planning Commission conducted a public hearing at the October 22 meeting; there were no public comments. BUDGET IMPACT N/A RECOMMENDATION The Planning Commission recommended approval of the proposed ordinance amendments as described in Planning Case 2013 -17. If City Council desires to implement the recommendation, pass a motion adopting ORDINANCE 457 AMENDING THE PERMITTED AND CONDITIONAL USES IN THE I, INDUSTRIAL ZONING DISTRICT, PROVIDING FOR OUTDOOR STORAGE AND DISPLAY AS AN ACCESSORY USE TO LANDSCAPE AND BUILDING DESIGN AND CONSTRUCTION BUSINESSES. This matter requires a simple majority vote. Extract of 10.22.13 Planning Commission Minutes regarding Planning Case 2013 -17 page 78 COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER VIKSNINS, TO RECOMMEND APPROVAL OF THE PAQUIN ACCESSORY STRUCTURE SETBACK VARIANCE BASED ON TILE FOLLOWING FINDINGS OF FACT: 1. The pr p scd site has uniquc characteristics in the ncighb rh d with regard t 1 t shape, home design, mature vcgctation, and distinctive topography, and is bounded by public strccts n tw sides. 2. The additional Setback Standard imposed by a aide yard frontage n a public Street in combination with the uniquc characteristics f the site places a substantial burden n locating an access ry Structure and constitutes a "practical difficulty" for Such use. 3. The setback encroachment is screened by existing vegetati n n the site and is a grcter distance fr m thc 3idc 1 t line than w uld be required if thc 3idc yard did n t abut a public street. 1. The cncr achmcnt as designed meets thc perf rmancc standards in thc c dc f r access ry structures in all other respects. Commissi ncr R stn stated that he believes Mr. Paquin pr p ses t d s mcthing that is thc least intrusive t the neighborhood but i3 inc n3i3tcnt with the city codc and thc C mmissi n should not strive t crctc strifc in ncighborh ds where every nc wants s mcthing t happen. However, he is c nccrned that the commi33i n may be inconsistent with h w thcy treat variancc3 going forward. The shape f the lot makes it unique and the locati n f the tw strccts on either aide malcc3 it imprudent t 1 catc thc accc33 ry Structure in thc 1 cati n that w uld be an alternative but c mpliant. C mmissi ncr N nan agreed with C mmissi ncr Rostons' c mmcnts and added that thc maturity f thc vegetation in thc requested locati n malcc3 it the beat approach. The findings of fact bear ut this issue. Commissioners Viksnins, Magnus n, a expressed their agreement:, with AYES: 7 NAYS: 0 Chair Field advised the City C uncil w uld c n3idcr this applicati n at its N vember 5, 2013 meeting. PLANNING CASE #2013 -17 Southview Design, Inc. Zoning Ordinance Amendment to Allow Outdoor Storage in the Industrial District Consultant Planner Grittman stated that this request is an amendment to the zoning ordinance that would amend the Industrial District by adding a use that was removed from the district a few years ago as an action when the City removed building contractor yards from the Industrial District. The applicants are requesting that a version of that contractor yard allowance. The intent would be to accommodate the occupancy of the site by industrial contractor facility and add outdoor storage as an allowed use in this district. page 79 Consultant Planner Grittman shared the draft amendment to the code with the intent to open the door as narrowly as possible and which would allow contractor yards under a series of specific conditions, by conditional use permit, and identifies that those contractor yards would be specifically accessory only to landscape and building design and construction as a permitted use. Essentially, there would be two additions to the code: 1) adding landscape and building design and construction as a permitted use in the listing of uses and 2) adding in the conditional use list under storage and display of materials and equipment accessory to landscaping and building construction. The staff report identified a series of possible conditions that would be added to the code and applicants under this code would need to demonstrate compliance with each of those to qualify for an appropriate permit. Consultant Planner Grittman then reviewed the conditions of the proposed code. Commissioners asked questions regarding the reasons for the initial policy change, any requests since the initial policy change, and other accommodations within the City. Mr. Chris Clifton of Southview Design Inc. expressed his reasons for choosing this site, his desire to have his business located in Mendota Heights, and addressed the questions raised by the Commissioners. Chair Field requested any public comments regarding this application. Seeing no one coming forward wishing to speak, Chair Field asked for a motion to close the public hearing. COMMISSIONER VIKSNINS MOVED, SECONDED BY COMMISSIONER MAGNUSON, TO CLOSE THE PUBLIC HEARING. AYES: 7 NAYS: 0 COMMISSIONER HENNES MOVED, SECONDED BY COMMISSIONER ROSTON, TO RECOMMEND APPROVAL OF ORDINANCE AMENDING SECTION 12 -1G OF THE CITY CODE OF THE CITY OF MENDOTA HEIGHTS, MINNESOTA, DAKOTA COUNTY, BY AMENDING THE PERMITTED AND CONDITIONAL USES IN THE I, INDUSTRIAL ZONING DISTRICT, PROVIDING FOR OUTDOOR STORAGE AND DISPLAY AS AN ACCESSORY USE TO LANDSCAPE AND BUILDING DESIGN AND CONSTRUCTION BUSINESSES, INCUDING THE CONDITIONS OUTLINED IN THE DRAFT AMENDMENT Commissioner Roston, in regards to Section 2C that reads "No storage and display shall be located on any parcel that abuts residentially zoned property ", stated that staff should have a more objective definition of `abuts' and it should give a number of feet so there are no arguments raised about what abuts means. page 80 COMMISSIONER VIKSNINS MOVED, SECONDED BY COMMISSIONER ROSTON, TO REOPEN THE PUBLIC HEARING. AYES: 7 NAYS: 0 In response to the question raised by Commissioner Roston, Mr. Tom Sullivan, Broker for Southview Design, commented that there is a residential property located across the old abandoned road that goes between the subject property to the north. He is unsure if that house sits in the Industrial District or is carved out. Consultant Planner Grittman stated that it could be checked out before this is finalized. However, if it is the objective of the Commission to address the proximity idea, staff could certainly carry that forward to Council with some guidance on what a reasonable proximity might be and still accommodate this user. Commissioner Roston requested that the guidance suggested by Consultant Planner Grittman be included. COMMISSIONER VIKSNINS MOVED, SECONDED BY COMMISSIONER ROSTON, TO CLOSE THE PUBLIC HEARING. AYES: 7 NAYS: 0 COMMISSIONER ROSTON MOVED TO AMEND THE ORIGINAL MOTION BY, IN ADDITION TO ABUTS, THE ORDINANCE INCLUDE A PROXIMITY RESTRICTION FROM RESIDENTIAL NEIGHBORHOODS THAT IS MEASURABLE. COMMISSIONER NOONAN AGREED TO THE AMENDMENT OF HIS ORIGINAL MOTION. Commissioner Magnuson noted some minor edits to the draft ordinance that did not substantially change the intent of the ordinance. Additional discussion occurred around why the Commission is proposing a change to the ordinance in light of the previous removal decision by the City Council. There being no other questions or comments by the Commission, Chair Field called for the vote. AYES: 7 NAYS: 0 Chair Field advised the City Council would consider this application at its November 5, 2013 meeting. PLANNING CASE 112013 l8 Willin Consultants for Sprint and ISD tF197 at 1897 Delaware Avenue C nditi nal Use Permit f r Updates to the Wireless Facility C nsultant Planner Grittman explained this property is z ncd Single Family and is guided for choo13 and institutional uses and i3 occupied by Sibley High School. Part of the School facility includes a series of wireless antennas that the school leases to various users around the building page 81 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231 .2555 Facsimile: 763.231 .2561 planners@nacplanning.cam PLANNING REPORT TO: Mendota Heights Planning Commission FROM: Bob Kirmis / Steve Grittman DATE: October 14, 2013 MEETING DATE: October 22, 2013 SUBJECT: Zoning Ordinance Amendment - I, Industrial District Uses CASE NO: Planning Case No. 13 -17; NAC Case 254.04 - 13.14 APPLICANT(S): Southview Design, Inc. LOCATION: NA ZONING: NA GUIDE PLAN: NA Background and Description of Request Southview, Design, Inc., a design /build landscape firm, has expressed an interest in constructing a headquarters facility upon a 3.3 acre parcel of land located southeast of Highway 13 and west of Pilot Knob Road. The subject site is zoned, I, Industrial which presently does not make an allowance for either landscaping companies or related accessory outdoor storage activities (contractor yards). To accommodate the use, the applicants have requested an amendment to the I, Industrial District to accommodate the following: 1. "Landscaping and Building Design and Construction" as a permitted use. 2. "Outdoor Storage and Display of Materials and Equipment Accessory to landscaping and Building Construction" as a conditional use (subject to conditions). page 82 While the applicants have submitted conceptual site and building plans with their application materials, it is important to note that such plans are not being formally considered at this time and are strictly informational. If the requested Ordinance amendment is approved, the applicants would move forward with a formal conditional use permit application (to allow accessory outdoor storage). Analysis: Accessory Outdoor Storage Policy. As noted previously, the City's 1, Industrial District presently does not make an allowance for either landscaping companies or related accessory outdoor storage activities (contractor yards). Approval of the requested Zoning Ordinance amendment would represent a change to a recently established policy regarding the allowance of accessory outdoor storage activities in the City. In the spring of 2009, the City approved a conditional use permit for "Bituminous Roadways" to allow to a portion of their site within the Mendota Heights Business Park to be utilized for the outdoor storage of related business equipment. At the time of application, "contractor storage yards" were listed as a permitted conditional use in the 1, Industrial District. Shortly after the approval of the request, the City amended the 1, Industrial District provisions to no longer allow "contractor storage yards ", essentially prohibiting the establishment of new outdoor storage yards in the City. At the time the amendment was considered, City Officials felt that remaining industrially -zoned sites in the City should be devoted to office park uses which typically do not include an accessory outdoor storage component. With the preceding in mind, City Officials should determine whether or not a change in the current policy related to the allowance of accessory outdoor storage activities is warranted. Potential reasons to consider a policy change may include the following: • The requested amendment change would promote economic development in the City and increase the City's industrial tax base. • Only a limited number of vacant industrial sites remain in the City. Thus, widespread outdoor storage activities are unlikely. • The site upon which the applicants wish to construct their headquarters building is well screened and the proposed outdoor storage activities would likely have minimal impact upon surrounding properties. • Development of the subject site appears to require significant soil correction efforts. In this regard, it holds some physical and financial limitations which may limit the viability of office park uses. • The Ordinance amendment can be structured to only allow outdoor storage only as an accessory to landscape /construction businesses. page 83 Thus, future accessory outdoor storage activities would be highly limited (specific to one particular use). Draft Amendment. In response to the received application, Staff has prepared a draft zoning Ordinance amendment which would make an allowance for storage and display within I, Industrial zoning districts. The language was crafted to accommodate the use as proposed by the applicants, with only one significant exception. Primarily, the applicants propose to place the screening fence on or near the property line in the rear yard, and extend storage up to the fence line, with a "zero" setback. Staff's proposal in item G below proposes a 10 foot setback. While fences are allowed to be erected along the property line, most larger accessory uses and /or structures are held to a setback of ten feet. Thus, staff's proposal uses the 10 foot setback requirement, which also provides the opportunity to landscape outside the screen wall and enhance the site in that way. If adopted, the code would include the following new listings: 1. "Landscaping and Building Design and Construction" as a permitted use. 2. "Outdoor Storage and Display of Materials and Equipment Accessory to landscaping and Building Construction" as a conditional use subject to the following conditions: A. The site shall be occupied by a principal building of no less than 15,000 square feet. B. All storage and display is located in the rear yard or side yard of the property and behind the front building line of the principal building, and shall not be located in a yard that abuts any local public street. C. No storage and display shall be located on any parcel that abuts residentially zoned property. D. The storage and display area shall not be open to retail sales, and shall be utilized only for stock and supply for clients of the landscape or building construction business. E. All storage and display is located on paved surfaces. F. The storage and display area shall occupy no more than 60% of the total lot area. G. The storage and display area shall be setback from all lot lines no less than 10 feet. page 84 H. The storage and display area shall be completely screened from surrounding property by fencing, walls, and /or landscaping. I. All storage and display shall be located under three -sided covered structures, with the exception of landscape plant materials and trucks or equipment as shown on a specific and detailed site plan. J. Trucks and equipment kept within the storage and display area shall be located within designated striped parking spaces and shall not be used for storage. K. Fencing utilized for screening purposes shall be constructed of wood or other materials as approved by the City Council. L. Circulation and water service on the property shall meet the requirements of the City's Fire Chief for access and fire protection. M. Covered structures used to protect stored materials or equipment shall meet the following requirements: 1. Structures greater than eight feet in height shall be designed and constructed of materials consistent with the requirements of Section 12 -1 D -13 -2 of this Code. 2. Structures of eight feet in height or less may be constructed of alternative materials as approved by the City Council, provided such structures are not visible from surrounding property or public streets. 3. All structures shall comply with applicable Building and Fire Codes If City Officials find "Landscaping and Building Design and Construction" to be an acceptable permitted use within the I, Industrial District, it is recommended that the preceding conditions related to accessory outdoor storage be imposed. Action Requested The applicants have requested approval of an amendment to the I, Industrial District to allow the following: 1. "Landscaping and Building Design and Construction" as a permitted use. page 85 2. "Outdoor Storage and Display of Materials and Equipment Accessory to landscaping and Building Construction" as a conditional use (subject to conditions). Following a public hearing, the Planning Commission may make one of the following recommendations: 1. Approval of the amendment as written. 2. Approval of the amendment with modification to the draft conditions as recommended by Staff. 3. Denial of the amendment based on findings that the allowance of new accessory outdoor storage areas in the 1, Industrial zoning District is not consistent with recently established City policy. Staff Recommendation The allowance of new accessory outdoor storage in the City's!, Industrial District would represent a change in a recently established City policy. If City Officials find "Landscaping and Building Design and Construction" and related accessory outdoor storage to be acceptable uses within the I, Industrial District, it is recommended that the preceding conditions (related to accessory outdoor storage) be imposed. It is Staff's opinion that imposition of the various conditions of conditional use permit approval would mitigate any potential adverse impacts. Supplementary Materials: 1. Draft Zoning Ordinance Amendment 2. Application Materials dated September 27, 2013 page 86 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 457 AN ORDINANCE AMENDING SECTION 12 -1G OF THE CITY CODE OF THE CITY OF MENDOTA HEIGHTS, MINNESOTA, DAKOTA COUNTY, BY AMENDING THE PERMITTED AND CONDITIONAL USES IN THE I, INDUSTRIAL ZONING DISTRICT, PROVIDING FOR OUTDOOR STORAGE AND DISPLAY AS AN ACCESSORY USE TO LANDSCAPE AND BUILDING DESIGN AND CONSTRUCTION BUSINESSES The City Council of the City of Mendota Heights, Minnesota, does hereby ordain: Section 1. Section 12 -1G -1 is hereby amended to add the following: Permitted Uses: 12 -1G -1 B. (Non - manufacturing uses) Landscaping and Building Design and Construction. Section 2. Section 12 -1G -2 is hereby amended to add the following: Conditional Uses: 12 -1G-2 Outdoor Storage and Display of Materials and Equipment Accessory to Landscaping and Building Design and Construction, provided that: A. The site shall be occupied by a principal building of no less than 15,000 square feet. B. All storage and display is located in the rear or side yard of the property and behind the front building line of the principal building, and shall not be located in a yard that abuts any local public street. C. No storage and display shall be located on any parcel that is within one thousand five hundred (1,500) feet from any residentially -zoned property, measured from the closest point of the lot lines. D. The storage and display area shall not be open to retail sales, and shall be utilized only for stock and supply for clients of the landscape or building design and construction business. E. All storage and display is located on paved surfaces, which shall be properly maintained to prevent deterioration. F. The storage and display area shall occupy no more than sixty percent (60 %) of the total lot area. G. The storage and display area shall be setback from all lot lines no less than ten (10) feet. page 87 H. The storage and display area shall be completely screened from surrounding property by fencing, walls, and /or landscaping. I. All storage and display shall be located under three- sided, covered structures, with the exception of landscape plant materials and trucks or equipment as shown on a specific and detailed site plan. J. Trucks and equipment kept within the storage and display area shall be located within designated striped parking spaces and shall not be used for storage. K. Fencing utilized for screening purposes shall be constructed of wood or other materials as approved by the City Council. L. Circulation and water service on the property shall meet the requirements of the City's Fire Chief for access and fire protection. M. Covered structures used to protect stored materials or equipment shall meet the following requirements: a. Structures greater than eight feet in height shall be designed and constructed of materials consistent with the requirements of Section 12- 1D -13 -2 of this Code. b. Structures of eight feet in height or less may be constructed of alternative materials as approved by the City Council, provided such structures are not visible from surrounding property or public streets. c. All structures shall comply with applicable Building and Fire Codes. Section 3. This Ordinance shall be in effect from and after the date of its passage and publication. Adopted and ordained into an Ordinance this 19th day of November, 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk page 88 1100 ^1 Victoria Curve P anciota heights, MN 55118 651.452.1850 phone { 651A52.8940 fax www.inendota-heiohts.com =A CITY OF MENOOTA HEIGHTS APPLICATION FOR CONSIDERATION OF PLANNING REQUEST Case No. 2 - - - U 7 Date of Application `t / Z-? / 13 Fee Paid Staff Initials Street Location of Property in Question: 01-tof 6o1,11 r>, ING PH .a Applicant Name: Sbu* Utet&) PH: 651' 3a'6_'7gOD 2S e E -Mail Address: CC!eT-1 -nn SOU v4)1/ (e5a rl.cow {' 2t Address: (g S 56:1-1,-, 5 Ea- Inver' rove k1- im N 5-5-67)? Property Owner Name: P Property Owner Address: Legal Description & PIN of Property: (Complete Legal from Title or Deed must be provided) p D330D -0 lit -010 , Com l(de_ le a( descP`if-NorN Co p a `a`ac kkec titkoH`cidit ARA . Type of Request: Rezoning Conditional Use Permit Conditional Use Permit for P.U.D. Preliminary/Final Plat Approval Comprehensive Plan Amendment Variance Subdivision Approval Wetlands Permit Critical Area Pe rmitfl ri-7— Other: 7®c41 tee Alke ir o d104- Applicable City Ordinance Number Present Zoning of Property Proposed Zoning of Property t Present Use Proposed Use Section Al/ 4- v c- r. L. ”lie .. sA-a I hereby declare that all statements made in this request and on the additional material are true. further authorize City Officials and agents to irjpectthe bove property during daylight hours. Sign ure of Ap Signature of Owner Date Date Signature of Owner (if more than one) Date September 27, 2013 Planning Commission and City Council City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 To All It May Concern: Southview Design is an award winning design /build landscape firm headquartered in Inver Grove Heights, MN. The company seeks to acquire and build a new headquarters facility on a 3.3 acre parcel of land in the industrial district on Pilot Knob Road in Mendota Heights. We are aware outdoor storage is not allowed in the industrial district, so we are seeking a zoning code amendment to facilitate our proposed use of the property. Recently named by Landscape Management magazine as one of the top 20 design build landscape firms in the United States, Southview has won numerous local and national awards for its landscape design and construction expertise. With current revenues of $11.5 million, the firm employs 105 people during its busy season. We specialize in the design and installation of custom residential spaces throughout the Twin Cities and surrounding region. The company installs a full range of exterior site enhancements including outdoor kitchens, fire and water features, lighting, patios, swimming pools, retaining walls, grading and drainage solutions, irrigation, and a wide variety of plant material. The company's sales model involves hosting customer prospects at its facility to showcase its design concepts. In addition to the Inver Grove facility, the company leases showroom space at International Market Square near downtown Minneapolis to better accommodate our West Metro clients. The company seeks to consolidate its two current locations to a single, more centrally located showcase facility in Mendota Heights. In addition to satisfying our need for more space, experience has shown the quality and style of our new facility will help drive sales. The 16,200 square foot building and surrounding property will have a corporate headquarters feel, all designed to enhance the company's brand image. Since the company has a vested interest in the appearance of our facility, we share in the city's concern about outdoor storage. Vehicle and material storage will be located behind the facility in a controlled access yard surrounded by opaque fencing. It will not be visible from the street. On the other hand, our entire rear yard will be visible to most anyone with a window seat flying into or out of nearby MSP airport. To achieve our showcase objective, trucks will be neatly configured. Some small tree inventory may be visible from the air, but all other material (such as mulch and hardscape materials) will be stored under covered, 3 sided bins. Examples are ® °- • ICPI NARInv EMEXNci Nau'nt MEMBER Pnv,=w.TV�zmTTE page 89 H SOUTHVIEW ' Jandscape contractor Southview Design 1875 East 50th Street Inver Grove Heights Minnesota 55077 East Metro 651- 455 -8238 Northwest Metro 783 - 422 -0188 Southwest Metro 952 - 881 -2296 651- 455 -1734 • Landscape Design -Build • Irrigation • Outdoor Living • Poolscapes • Greenscapes • Hardscapes • Perennial & Native Gardens • Landscape Care • Waterscapes • Outdoor Kitchens & Fireplaces w ww. s outhvi ew des i g n. c om BUILDERS ASSOCIATION OF THE TWIN cmES mimosa IAR! soee*E s o[uaonm_ End (�L A INDUSTRY PARTNER attached. The company's showcase facility strategy will require that the rear of the property have a pleasing aesthetic when viewed not just from the air but from inside the yard itself. Southview has taken a proactive approach to storm water management as market demand for alternative solutions has increased. The new headquarters will give us the ability to showcase our capabilities in this area. We will install rain gardens, permeable pavers, and rooftop gutter systems, along with options to capture and, possibly, reuse water for irrigation purposes onsite. These concepts are directly related to the hardcover percentage onsite and the need to cool and clean the water before it enters the city sewer system. We understand that, as a percentage, the need exists to match post- construction to pre- construction water amounts leaving the site. Engineers will be reviewing our construction documents to determine the total gallons for pre- and post - construction. Once we have those numbers, a concise plan will be put in place utilizing the above - referenced methods. Everyone here at Southview Design is very excited about the possibility of a new home and headquarters facility at the Pilot Knob site in Mendota Heights. Any questions or input should be directed to Chris Clifton at 651 - 203 -3016, or cclifton @southviewdesign.com. Sincerely, SOUTHVIEW DESIGN, INC. e. Chris L. Clifton President ICPI NAM. w tRUDtINOCONOLL7C MEMBER PAVEMENT IM nne page 90 078 SOUTHVIEW '-DESIGN-' �Iandscape contractor Southview Design 1875 East 50th Street Inver Grove Heights Minnesota 55077 East Metro 651 - 455 -8238 Northwest Metro 763 - 422 -0188 Southwest Metro 952 -881 -2298 651 - 455 -1734 • Landscape Design -Build • Irrigation • Outdoor Living • Poolscapes • Greenscapes • Hardscapes • Perennial & Native Gardens • Landscape Care • Waterscapes • Outdoor Kitchens & Fireplaces www.southviewdesign.com BUILDERS ASSOCIATION "- -' OF THE TWIN MT1ES PInIIIOHa [ER[ !IRAQI a nuomun.. Enj DUMMY FARTHER Southview Design Proposed Site Date: 10/18/2013 0 120 SCALE IN FEET page 9 / City of Mendota Heights a 10.7 17,7 page 96 Ili I:1 trj 11 61 lac, te tilF page 99 ) page 100 Outdoor Storage Options page 102 1;7 deN.4404"14-.r.orr LIZ TB page 103 Affidavit of Publication State of Minnesota SS County of Dakota ANNE THILLEN , being duly sworn, on oath, says that he /she is the publisher or authorized agent and employee of the publisher of the newspaper known as SOUTH -WEST REVIEW and has full knowledge of the facts which are stated below: (A) The newspaper has complied with all of the requirements constituting qualification as a qualified newspaper, as provided by Minnesota Statute 331A.02, 331A.07, and other applicable laws, as amended. (B) The printedNOTICE OF HEARING which is attached was cut from the columns of said newspaper, and was printed and published once each week, for 1 successive weeks; it was first published on SUNDAY , the 6TH day of OCTOBER , 2013 , and was thereafter printed and published on every to and including , the day of , 20 ; and printed below is a copy of the lower case alphabet from A to Z, both inclusive, which is hereby acknowledged as being the size and kind of type used in the composition and publication of the notice: *ABCDEFGHIJKLMNOPQRSTUVWXYZ *ABCDEFGHIJKLMNOPQRSTUVWXYZ *abcdefg hijkim nopq rstuvwxyz Subscribed and sworn to before me on tl-is 7TH day of OCTOBER 20 13 J Notary Public BY: -71AAL,„ TITLE LEGAL COORDINATOR *Alphabet should be in the same size and kind of type as the notice. WAARAAAAAAWMAAMAAAAMMARA TONYA YA R. Wi- HTEHE..AD Notary Public-Minnesota RATE INFORMATION ' �° Rdy Commission Expires Jan 31, 2015 (1) Lowest classified rate paid by commercial users for comparable space $25.00 per col. inch (2) Maximum rate allowed by law for the above matter $25.00 per col. inch (3) Rate actually charged for the above matter $ per col. inch 1/13 CITY OF MENDOTA HEIGHTS NOTICE OF HEARING A PUBLIC HEARING ON A REQUEST FOR A ZONING ORDINANCE AMENDMENT TO ALLOW OUTDOOR STORAGE.IN • THE INDUSTRIAL DISTRICT TO WHOM IT MAY CONCERN: • NOTICE Is hereby given that the Planning Commission. of Mendota • Heights will meet" at 7:00 P.M. or as soon as possible thereafter, on Tuesday, October 22, 2013 in the 'tCity Hall Council Chambers 1101 ; Victoria Curve, Mendota Heights, 'Minnesota; to consider an application from Souttwiew Design, Inc. for an amendment to the zoning ordinance to allow outdoor storage in the Industrial District. This request 'has been assigned Planning Case i-number 2013-17i t This notice is pursuant to Title 12 ((Zoning), Chapter 1 of the Mendota (Heights City Code. Such persons as desire to be heard with reference to this request will be heard at this 'meeting. Lorri Smith -.. City Clerk i(South-1Nest ReView: Oct. 6, 2013) page 104 page 105 Dakota County, MN nr iiii -- r I 1 6 TO270330003050 1455 PERRON ROAD LLC 270340028010 2360 PILOT KNOB RD AX TC INDUSTRIAL III LP 270330078011 2401 PILOT KNOB RD BURNSVILLE- DAKOTA BUSINESS CTR ASSOC 274830001011 0 2422 ENTERPRISE DR DEBORAH M TSTE MOLINARO 274830001013 0 2418 ENTERPRISE DR JENSS LLC 275655001010 LLOYDS BARBEQUE COMPANY 270330003012 2359 PILOT KNOB RD MICHAEL L KREITZ 270330004010 SPEARHEAD RUGBY ACADEMY 270330003014 STATE OF MN 270330001050 STATE OF MN 270340074010 STATE OF MN Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisaf, survey, or for zoning verification. Dakota County assumes no legal responsibility for the information contained in this data. Map Scale 1 inch = 1069 feet 9/27/2013 -- r I 1 6 TO270330003050 1455 PERRON ROAD LLC 270340028010 2360 PILOT KNOB RD AX TC INDUSTRIAL III LP 270330078011 2401 PILOT KNOB RD BURNSVILLE- DAKOTA BUSINESS CTR ASSOC 274830001011 0 2422 ENTERPRISE DR DEBORAH M TSTE MOLINARO 274830001013 0 2418 ENTERPRISE DR JENSS LLC 275655001010 LLOYDS BARBEQUE COMPANY 270330003012 2359 PILOT KNOB RD MICHAEL L KREITZ 270330004010 SPEARHEAD RUGBY ACADEMY 270330003014 STATE OF MN 270330001050 STATE OF MN 270340074010 STATE OF MN Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisaf, survey, or for zoning verification. Dakota County assumes no legal responsibility for the information contained in this data. Map Scale 1 inch = 1069 feet 9/27/2013