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1985-01-03 Council minutesPage No. 2187 January 3, 1985 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Thursday, January 3, 1985 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. OATH OF OFFICE ROLL CALL The City Clerk administered the Oath of Office to Mayor Robert Lockwood and Council Members Janet Blesener and Carl Cummins III. Mayor Lockwood called the meeting to order at 7:40 o'clock P.M. The following members were present: Mayor Lockwood, Council Members Blesener, Cummins, Hartmann and Witt. ADOPTION OF AGENDA Council Member Hartmann moved adoption of the agenda for the meeting, including additional items contained in the add-on agenda. Council Member Cummins seconded the motion. Ayes: 5 Nays: 0 APPROVAL OF MINUTES Mayor Lockwood moved approval of the minutes of the December 18th meeting with corrections. Council Member Witt seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Council Member Hartmann moved approval of the consent calendar as submitted and recommended for approval as part of the meeting agenda along with authorization for execution of all necessary documents contained therein. a. Acknowledgement of the Engineering Status report for December. b. Approval of the list of Pledged Securities as submitted by Treasurer Shaughnessy and dated December 31, 1984. c. Adoption of Resolution No. 85-01, "RESOLUTION ESTABLISHING 1985 DEPOSITORIES OF FUNDS." d. Acknowledgement of the Code Enforcement monthly report for December. e. Approval of the List of Claims dated January 3, 1985 and totalling 110,930.36. f. Acknowledgement of a resolution from the City of Ayes: 5 Nays: 0 ACTING MAYOR Ayes: 5 Nays: 0 HEALTH OFFICER Ayes: 5 Nays: 0 Page No. 2188 'January 3, 1985 South St. Paul regarding the appointment of the Metropolitan Council District 15 representative. g. Acknowledgement of a letter from Assistant City Attorney Pearson notifying the City of the dismissal of the Brooks lawsuit. h. Approval of the list of contractor licenses dated January 3, 1985 and attached hereto. Council Member Blesener seconded the motion. Mayor Lockwood moved that Council Member Witt be appointed Acting Mayor for 1985. Council Member Blesener seconded the motion. Mayor Lockwood moved that Dr. Thaddeus Chao be reappointed as Health Officer for 1985. Council Member Hartmann seconded the motion. OFFICIAL NEWSPAPER Council Member Hartmann moved that the West St. Paul- Mendota Heights Sun-Current be designated as the official City newspaper for 1985. Council Member Witt seconded the motion. Ayes: 5 Nays: 0 SCHAAK ELECTRONICS Mr. Loren Berg, representing Schaak Electronics, was present with regard to a written request from Schaak to conduct a three-day warehouse sale on February 8th, 9th and 10th. Mr. Berg stated that his firm would like to conduct quarterly three-day warehouse sales, using about 5,000 square feet of warehouse space for the sales. Mr. Berg stated that his firm would like to conduct the proposed quarterly sales on Fridays, Saturdays and Sundays and that other than on Fridays, the warehouse sales activities should have no impact on the balance of the Industrial Park area. In response to a question from Council Member Cummins regarding the need for Friday sales in addition to the weekend, Mr. Berg stated that his firm has had good success with three-day sales. He pointed out that the cost of running a sale is the same for two days as it is for three and the three-day sales generate greater revenue. He stated that the proposed February sale will be the same type as that held in November, and that the sale held earlier in the year which used 40,000 square feet of warehouse space, was considerably larger than any planned future sales. Ayes: 5 Nays: 0 RADIO STUDY Page No. 2189 January 3, 1985 In response to a question from the Council, Police Chief Delmont stated that the in-house sales at Schaak have been very successful from a Public Safety standpoint, that Schaak provides its own on-site security and traffic control and that the Police Department has had no problems with the warehouse sales. Council Member Blesener stated that while she could support the request for a February sale, she is not comfortable with quarterly sales being appropriate in the industrial park. Council Member Hartmann felt that the Council should review the requests on a case-by-case basis. On the basis of the Police Chief's favorable comments, Council Member Cummins moved to approve the Schaak Electronics request to conduct a warehouse clearance sale on February 8, 9 and 10, 1985. Council Member Witt seconded the motion. Police Chief Delmont was present to review his report regarding implementation of recommendations contained in the radio system evaluation report.. Mayor Lockwood reviewed the radio system and radio study history for the audience. He stated that the Police Chief, in his report, suggests that the cost to Mendota Heights for a radio communications sytem is $143,000. He was disturbed that he felt at one point in the past the Council had been lead to believe that the City's radios would not need major upgrading, that major costs which had been incurred for radio purchases a number of years ago would insure that additional major costs would not be necessary. Chief Delmont stated that the proposed system would completely replace the existing system. He stated that the study shows that the base equipment and stop-gap, bandaid situation which has taken place over the past years just is not appropriate. He expressed concern over the safety of the officers -- the industrial area is almost entirely out of radio reach, if the officers are on call in Mendota, they are unable to reach the dispatcher and he is unable to reach them, instances have even occurred where firefighters or police officers have been within 100 feet of each other and were unable to communicate using the existing equipment. Chief Delmont stated that everything in the proposed system will be compatible and that the system would require no significant funding or upgrading for a minimum of 12 years and perhaps for as long as 20 years. He indicated that even if technical changes occur during that time, the City will not need to change the system because it PURCHASING POLICY Page No. 2190 January 3, 1985 will still function well. If the West St. Paul Council does not approve participation he will come back to the Council with a recommendation that the City research other dispatching possibilities. Chief Delmont stated that the 1985 Budget includes, in various funds, $127,000 for implementation of the anticipated plan, however, the total Mendota Heights cost for implementing the study is anticpated to be $143,044: approximately $102,790 for equipment and $40,254 as the City's per capita shared cost for West St. Paul dispatching center communication system upgrading. He reviewed alternatives for implementing the plan: implementation of phase one of the plan in 1985, which would require authorization for an expenditure of S86,234 ($45,980 for equipment and $40,254 for shared costs); implementation of the full plan which would require authorization to expend up to the S127,200 budgeted for 1985; disregard the proposals and repair and replace equipment on an "as needed" basis. The system proposed includes communication equipment for the Police, Fire, Public Works, Engineering and Code Enforcement departments. Council Member Cummins stated that he had not received a copy of the study and asked that action on the matter be delayed until the next regular meeting. Mayor Lockwood noted that for the first time the City has a reputable recommendation, prepared by a recognized expert in the communications field. He felt that the system should be something that would last forever, not just for 12 to 20 years, it should provide commund.ctions to all locations and should never be obsolete for what it is intended. Council Member Hartmann stated that electronics equipment has a reasonable life, and that at the 12 year point it would probably be advisable to replace it with the current state of the art because it would be too costly to repair. Council Member Blesener pointed out that, prorated over the 12 year span, the annual cost is not very great. Chief Delmont asked the Council to endorse the study, determine that there is a valid need, and encourage the West St. Paul Public Safety Committee to pursue implementation of the West St. Paul portion of the plan. It was the concensus of the Council that the report be accepted, and that the Council is favorably disposed towards implementing the study. Formal action on the matter was tabled to the January 15th meeting. The Council acknowledged and briefly discussed a proposed City purchasing policy prepared and recommended by the City Administrator. Ayes: 5 Nays: 0 UTILITY EXTENSION, ANDERSON/CURLEY Ayes: 5 Nays: 0 UTILITY EXTENSION, RIVER RAIN CONDO- MINIUMS Page No. 2191 January 3, 1985 Council Member Witt moved the adoption of Resolution No. 85-02, "RESOLUTION ADOPTING A PURCHASING POLICY." Council Member Cummins seconded the motion. The Council acknowledged and discussed a memo from the Public Works Director regarding a request from Allen Anderson, 1755 So. Lexington and Thomas O. Curley, 1751 So. Lexington, for the extension of public utilities to serve their properties. Council Member Blesener moved the adoption of Resolution No. 85-03, "RESOLUTION ACCEPTING PETITION AND ORDERING PREPARATION OF FEASIBILITY REPORT FOR ANDERSEN-CURLEY SEWER AND WATER EXTENSION (Improvement No. 85, Project No. 1)," subject to receipt of a S1,000 engineering escrow. Council Member Hartmann seconded the motion. The Council acknowledged a memo from the Public Works Director regarding a request from Trucker Sheehy Contractors for extension of the City's watermain to service the proposed River Rain Condominiums on T.H. 13 in Lilydale. Administrator Frazell informed the Council that the applicants have requested that discussion on the matter be postponed, and discussion was tabled to January 15th. COMMISSION VACANCIES The Council acknowledged and discussed a memo informing them that the terms of Planning Commission members Morson and Ridder and Park and Recreation Commission members Williams and Singer will expire on January 31st. Action on the matter of Commission appointments was tabled pending receipt of responses to a press release informing the City's residents of the Commission vacancies. MISCELLANEOUS BLOCK GRANT The Council directed that new nameplates and holders be ordered for the Council members and staff regularly in attendance at meetings and that nametags be ordered for the Council. Council Member Witt informed the Council that the City will receive S54,000 in Community Development Block Grant monies to assist in financing north-end area street improvements. CABLE COMMUNICATIONS Council Member Witt informed the Council that the City of South St. Paul is required, by its charter, to conduct a referendum before it can enter into franchises which exceed 10 years and therefore must conduct a referendum before entering the cable franchise. NDC-4 Page No. 2192 January 3, 1985 will therefore not have the "grandfathered" ability to set rates under the franchise agreement. LEGISLATIVE Council Member Blesener moved that Council Member Witt CONFERENCE be designated as the City's representative at the January 29th and 30th League of Minnesota Cities Legislative Conference. Mayor Lockwood seconded the motion. Ayes: 5 Nays: 0 CLOSED MEETING ADJOURN Ayes: 5 Nays: 0 The Council acknowledged a memo from the City Administrator recommending that the Council conduct a closed session at the end of the regular agenda to discuss pending labor negotiations. There being no further business to come before the Council, Mayor Lockwood moved that the Council adjourn to the Engineering Conference Room for a closed session on Police labor negotiations. Council Member Hartmann seconded the motion. TIME OF REGULAR MEETING ADJOURNMENT: 9:13 O'Clock P.M. thleen M. Swanson ity Clerk ATTEST: taupDt71 Robert G. Lockwood Mayor CONTRACTOR LICENSES APPROVED AS PART OF CONSENT CALENDAR Daily and Son Blacktopping Pine Bend Paving, Inc. Hubbell Excavating Scherff, Inc. Carl Bolander & Sons Company Nova Frost, Inc. Sun Excavating A. Kamish & Sons, Inc. Weierke Trenching A. Binder & Son, Inc. The Birch Company Northeast Sheet Metal, Inc. American Burner Service, Inc. Viking Automatic Sprinkler Bream Built Joseph E. Johnson & Son Befort Roofing, Inc. Bor-Son Building Corporation Superior 77, Inc. Twin City Storm Sash Company Kurth Construction Ory Bakke Insulation Patio Enclosures, Inc. Eagle Fire Protection Company Earl Weikle and Sons JHL Construction A. Binder & Son, Inc. A-ABC Appliance Boehm Heating American Burner Service, Inc. Northeast Sheet Metal, Inc. Jesco, Inc. Peter G. Schlagel Theisen-Fischer, Inc. Wayne Construction Suburban Cement Construction Johnny Masonry Leroy Signs, Inc. Suburban Lighting, Inc. Page No. 2193 January 3, 1985 Asphaltic/Concrete Contracting Asphaltic/Concrete Contracting Excavating License Excavating License Excavating License Excavating License Excavating License Excavating License Excavating License Gas Piping License Gas Piping License Gas Piping License Gas Piping License General Contractor License General Contractor License General Contractor License General Contractor License General Contractor License General Contractor License General Contractor License General Contractor License General Contractor License General Contractor License General Contractor License General Contractor License General Contractor License Heating & Air Conditioning License Heating & Air Conditioning License Heating & Air Conditioning License Heating & Air Conditioning License Heating & Air Conditioning License Masonry License Masonry License Masonry License Masonry License Masonry License Masonry License Sign Erecting License Sign Erecting License