Loading...
1986-03-24 Council minutesPage No. 2472. March 24, 1986 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Monday, March 24, 1986 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Lockwood called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Lockwood, Councilmembers Blesener, Cummins, Hartmann and Witt. AGENDA ADOPTION Ayes: 5 Nays: 0 CONSENT CALENDAR Ayes: 5 Nays: 0 Councilmember Hartmann moved adoption of the agenda for the meeting including additional items contained in the add-on agenda. Councilmember Witt seconded the motion. Mayor Lockwood moved approval of the consent calendar as submitted and recommended for approval as part of the regular agenda, along with authorization for execution of all necessary documents contained therein. a. Acknowledgement of the Fire Department monthly report for February. b. Acknowledgement of the Treasurer's monthly report for February. c. Acknowledgement of the minutes of the February 11 and March 11 Park and Recreation Commission meeting. d. Approval of the list of claims dated March 24, 1986 and totalling $104,632.99. e. Approval of the list of contractor licenses dated March 14, 1986 and attached hereto. f. Approval of the issuance of Rubbish Hauler licenses to Roadway Rubbish and Budget Sanitation. Councilmember Cummins seconded the motion. Page No. 2473 March 24, 1986 BID AWARD -- Mr. Dave McCauley, the City's information management INFORMATION MANAGEMENT system consultant, reviewed his report and SYSTEM recommendation on acquisition of software and hardware. Mr. McCauley informed the Council that he and staff have met with representatives of CCSI, NCR, Key Management and NCS and have been given demonstrations of the systems proposed by those firms in their bid proposals. He stated that after evaluations by staff, additional consideration was given to the CCSI and NCS systems. He explained the differences in hardware configurations and price for the two systems. He explained that CCSI has proposed the use of a central processor (IBM System 36) to which the existing personal computers can be attached and that the bid for software, hardware and training is $64,738. The NCS proposal uses networked micro- computers: the bid price for the NCS software and training is $15,600. He pointed out that NCS did not submit a bid for hardware because the City can purchase all of the necessary hardware through a State purchasing contract at prices less than those which NCS can offer. He estimated that hardware will cost approximately $40,000. Mr. McCauley stated that the software offered by the two vendors appears to be of equal benefit and that either system would satisfy the needs of the City. He informed the Council that because of the difference in cost and the lack of any major advantage to the CCSI system, he recommends that the bid be awarded to National Computer Systems (NCS) and that staff be authorized to solicit prices on hardware. Treasurer Shaughnessy recommended that Council authorize an amendment to the 1986 capitol outlay budget to reflect a $50,000 increase for acquisition of the system. He also recommended that if the purchase is approved, the City should continue a levy in 1987 and 1988 for computer service at the level which the City would expect to pay LOGIS. After brief discussion, Councilmember Hartmann moved that the bid for applications software, consisting of fund accounting, payroll and utility billing systems, be awarded to National Computer Systems for their bid of $15,600, that staff be authorized to solicit prices for hardware and system software, and that the 1986 capitol outlay budget be amended to reflect a $50,000 increase for acquisition of the information system. Councilmember Witt seconded the motion. Ayes: 5 Nays: 0 CASE NO 85-17, SPANJERS Ayes: 5 Nays: 0 Page No 2474 March 24, 1986 Mr. George Spanjers was present to request approval of the final plat for the Valley Curve Estates. Public Works Director Danielson reviewed conditions stipulated in the proposed developer's agreement, including payment of deferred and outstanding principal and interest on sewer and water utilities and the assessing of 08100 for Marie Avenue street improvements, payment of the park contribution and receipt of a petition for utilities to serve three of the lots. Mayor Lockwood moved adoption of Resolution No. 86 -18, "RESOLUTION APPROVING FINAL PLAT FOR VALLEY CURVE ESTATES," and authorization for execution of the developers agreement by the Mayor. Councilmember Hartmann seconded the motion. BISANZ PUBLIC The Council acknowledged and discussed the final plans IMPROVEMENTS and specifications on proposed public improvements to serve the Bisanz property and other properties on Mendota Heights Road. In response to a question from Mayor Lockwood, Mr. Brent Johnson, from Dallas Development, stated that Mr. Bisanz had been informed of the increase in the proposed sanitary sewer assessment rate from 035.00 to $48.00 per front foot and has no problem with the increase. He also indicated that Mr. Bisanz has contacted the other property owners affected by the project and that they indicated to him that they did not object. Councilmember Witt moved adoption of Resolution No. 86 -19, "RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR IMPROVEMENTS TO SERVE BISANZ PROPERTY AND ADJACENT AREAS (IMPROVEMENT NO. 82, PROJECT NO. 7," bids to be opened on May 1st. Councilmember Cummins seconded the motion. !s es: 5 y s : 0 ST. PAUL'S METHODIST The Council acknowledged the feasibility report for CHURCH PUBLIC construction of proposed sanitary sewer, storm sewer, IMPROVEMENTS watermain and street improvements to serve the St. Paul's United Methodist Church and adjacent properties. Councilmembers expressed concern over the distribution of proposed assessments for the project along with acquisition of and payment for the street right -of -way. The Council directed staff to contact Mr. Houchens and explore alternatives to locating the Ayes: 5 Nays: 0 LAKE LEMAY Ayes: 5 Nays: 0 ( RTH END STREET IMPROVEMENTS Page No. 2475 March 24, 1986 right-of-way entirely on the church property. Councilmember Cummins moved adoption of Resolution No. 86-20,"RESOLUTION ACCEPTING ENGINEER'S REPORT AND CALLING FOR HEARING ON PROPOSED SANITARY SEWER, WATER, STORM SEWER, AND STREET IMPROVEMENTS TO SERVE ST. PAUL'S UNITED METHODIST CHURCH AND ADJACENT AREAS (IMPROVEMENT NO. 86, PROJECT NO. 2)," the hearing to be conducted on April 15th. Councilmember Hartmann seconded the motion. The Council acknowledged a report from the Public Works Director informing Council that residents of the Furlong Addition have submitted a petition for public improvements. Mr. Danielson suggested three alternatives: consider the proposed Lemay Lake drainage project and the Furlong Area improvement petition separately, so that the Lemay Lake project can be done in 1986; the Lemay Lake project could be delayed and considered as part of a Furlong Addition improvement project, but a combined project could only be started in 1986 with completion delayed until 1987; one or both of the project could be killed. It was noted that Council had indicated at the March 4th public hearing on Lemay Lake improvements that a decision on that project would be made on April 1st. It was the concensus of the Council that the projects should be kept separate so that if the Lemay Lake project is approved it can be completed this year. Councilmember Hartmann moved adoption of Resolution No. 86-21, "RESOLUTION ACCEPTING PETITION AND ORDERING PREPARATION OF FEASIBILITY REPORT FOR SANITARY SEWER AND WATERMAINS TO SERVE FURLONG ADDITION (IMPROVEMENT NO. 86, PROJECT NO. 4)." Councilmember Witt seconded the motion. The Council acknowledged a report from the Public Works Director and tabulation of bids received for the North End Street improvement project, along with a letter from the Dakota County HRA summarizing the City's options for setting up an assessment abatement program for the project. It was Council concensus that the HRA assessment abatement funding be uniformly spread aver all eligible applicants and that the assistance should be treated as a deferred loan with repayment by the applicants upon sale or transfer of the properties. AIRCRAFT NOISE HIGHWAY 13 IMPROVEMENTS Ayes: 5 Nays: 0 1 -494 STUDY Ayes: 5 Nays: 0 SQUAD CARS AND EQUIPMENT Ayes: 5 Nays: 0 Page No ,24.76 March 24, 1986 Council directed the staff to notify the north end area property owners that the matter will be discussed on April 15th. The Council acknowledged a memo and proposed position paper responding to recommendations of the Governor's Task Force on Airport Noise. Discussion on the matter was tabled to April 1st. Councilmember Blesener moved adoption of Resolution No 86 -22, "JOINT RESOLUTION OF THE CITIES OF LILYDALE AND MENDOTA HEIGHTS RELATING TO THE TRAFFIC CONTROL ON HIGHWAY 13," along with authorization for execution of a joint petition by Mayor Lockwood. Councilmember Hartmann seconded the motion. Administrator Frazell was directed to prepare a transmital letter to Mn /DOT pointing out that Paragraph No. 8 of the petition, development of alternatives for the intersection of Highway 13 and Victoria Avenue, is of particular priority. The Council acknowledged a memo from the City Administrator relative to an invitation from the Metropolitan Council for City participation in a study of the I -494 corridor from Minnetonka to the I- 494/35E interchange. It was noted that the study will deal with a problem which primarily affects Bloomington and Hennepin County and that the Mendota Heights cost for participation would be $7,500 and considerable staff time. Councilmember Blesener moved to decline the invitation to participate in the study. Councilmember Hartmann seconded the motion. Councilmember Hartmann moved to authorize the purchase of two 1986 Chevrolet squad cars from Thane - Hawkins Chevrolet for a cost of $11,687 each and three Whelan low profile light bars for $475 each through a joint purchasing agreement with Washington County. Councilmember Cummins seconded the motion. TAX INCREMENT DISTRICT The Council acknowledged a memo from Treasurer Shaughnessy recommending that a public hearing be conducted to consider an amendment to the Tax Increment District Plan to remove two parcels of land in the Mendota Heights Industrial Park from the District and to include the southeast corner of Ayes: 5 Nays: 0 PERSONNEL Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 NDC -4 BUDGET Ayes: 5 Nays: 0 COMMUNICATIONS MISCELLANEOUS BUS TOUR COUNCIL COMMENTS Page No.2477 March 24, 1986 Lexington and T.H. 110 in the District. Mayor Lockwood moved adoption of Resolution No. 86 -23, "RESOLUTION CALLING FOR PUBLIC HEARING ON AN AMENDMENT TO THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT REDEVELOPMENT DISTRICT NO. 1," the hearing to be held on April 15th. Councilmember Witt seconded the motion. Mayor Lockwood moved that Tom Olund be given permanent appointment as Public Works Superintendent effective April 2, 1986. Councilmember Hartmann seconded the motion. Councilmember Hartmann moved that John Neska be promoted to Utility Leadperson effective March 3, 1986 and that he be given permanent appointment to that position effective on April 15, 1986. Councilmember Cummins seconded the motion. Councilmember Cummins moved approval of the 1986 NDC -4 budget as submitted on March 12, 1986. Councilmember Hartmann seconded the motion. The Council commended Councilmember Witt for her participation in the NDC -4 Commission meetings on behalf of the Council. The Council acknowledged a League of Minnesota Cities Action Alert on the state budget status. The Council acknowledged a memo from Administrator Frazell confirming a Council workshop to be conducted by Lyle Sumek on April 5th. Members of the Council asked that the workshop agenda be adjusted so that the proposed leadership portions of the workshop follow the community vision statement and 1986 Targets portions. Administrator Frazell was directed to determine and reserve an appropriate facility in which to hold the workshop. In response to a memo from Administrator Frazell, the Council scheduled a City bus tour for May 10th. Councilmember Cummins expressed concern over the potential impact that truck traffic from proposed Page No. 2478 March 24, 1986 construction of an auto unloading depot in Rosemount might have on Mendota Heights. Staff was directed to contact the project's planner for information. Councilmember Cummins informed the Council of a call he had received from a resident concerned about proposed cuts in MTC bus routes. Councilmember Blesener asked whether Council had ever considered adopting an overnight parking ban. COMMUNICATIONS The Council acknowledged receipt of a copy of a letter from Mn/DOT to Ms. Debra J. Smith relative to the timing of the traffic signal at Lexington and T.H. 110. MISCELLANEOUS City Attorney Tom Hart informed the Council of a recent conversation with a representative of the Wachtler family who asked that the Council make a decision on whether it intends to acquire the Wachtler property through condemnation. The representative indicated to Mr. Hart that a purchase price submitted to the family by a developer is considerably greater than the City-'s offer. It was the Council's position that although the-Wachtler property no longer looks likely as a preferred park site, the option of condemnation is available to the City even if the property changes ownership. PERSONNEL Ayes: 5 Nays: 0 ADJOURN Aves: 5 ys: 0 Councilmember Blesener moved adoption of Resolution No. 86-24, "RESOLUTION AMENDING CITY CONTRIBUTION TOWARD EMPLOYEE INSURANCE PREMIUMS FOR 1986," increasing the City's contribution for non-organized employees to $165 per month, along with approval of the 1986 Public Works Department labor agreement. Councilmember Witt seconded the motion. There being no further business to come before the Council, Councilmember Hartmann moved that the meeting be adjourned. Councilmember Cummins seconded the motion. TIME OF ADJOURNMENT: 9:43 P.M. i'd./7-71e.te„—) 711 ATTEST: K thleen M. Swanson City Clerk Aytka--":h, Robert G. Lockwood Mayor