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1986-10-07 Council minutesPage No. i October 7, 1986 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, October 7, 1986 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights was held at 7:30 o'clock P.M. at City Hall, 750 South Plaza Drive, Mendota Heights, MN. Mayor Lockwood called the meeting to order at 7:37 o'clock P.M. The following members were present: Mayor Lockwood, Councilmembers Blesener, Cummins, Hartmann, and Witt. AGENDA ADOPTION Ayes: 5 Nays: 0 Councilmember Cummins moved adoption of the agenda for the meeting including additional information contained in the add -on agenda. Councilmember Blesener seconded the motion. APPROVAL OF Minutes of the July 15 and August 5 meetings MINUTES had been submitted for approval. After discussion, the Council concensus was to hold over minute approval to the next meeting. CONSENT CALENDAR Councilmember Hartmann moved approval of the consent calendar as submitted and recommended for approval as part of the regular agenda, along with authorization for execution of all necessary documents contained therein. a. Acknowledgement of the September 23 Planning Commission minutes. b. Approval of the Planning Commission meeting time change from 7:00 P.M. to 7:30 P.M. c. Approval of Copperfield I - Change Order #2. d. Approval of Change Order #1 for North End streets. e. Approval of a request from R. Wahl for up to $250 to be used in conjunction with the Page No. 2,. October 7, 1986 Halloween bonfire. f. Acknowledgement of the August Fire Dept. report. g. Acknowledgement of a memo from Treasurer Shaughnessy regarding investment practices. h. Acknowledgement of the September Code Enforcement report. i. Acknowledgement of a letter from the Community Action Council. Acknowledgement of a letter from the Dakota County State Bank. k. Approval of a utility easement for the North End streets. 1. Adoption of Resolution No. 86 -81, "RESOLUTION APPOINTING ELECTION JUDGES FOR THE GENERAL AND CITY ELECTION ". m. Adoption of Resolution No. 86 -82, "RESOLUTION ADOPTING AND CONFIRMING ASSESSMENTS FOR SEWER, WATER STREETS AND CURB AND GUTTER IMPROVEMENTS TO SERVE VALLEY CURVE ESTATES ". n. Approval of the List of Claims dated October 7, 1986, and totalling $200,561.18. o. Approval of the list of contractor licenses dated October 7, 1986, and attached hereto. Councilmember Blesener seconded the motion. Ayes: 5 Nays: 0 HEARING, VAN HOVEN Mayor Lockwood opened the meeting for the ALLEY VACATION purpose of a public hearing to consider a. request from Mr. and Mrs. Gregory Van Hoven, 693 - 2nd Avenue, to vacate an alley which is located in Block 8, T.T. Smith's Subdivision (now Block 1, Kallin Re- arrangement). Ayes: 5 Nays: 0 • Ayes: 5 Nays: 0 CASE NO. 86-25, DOBIE, WETLANDS PERMIT AND SUB- DIVISION Page No. 3 October 7, 1986 Mayor Lockwood asked for questions from the audience. There being no comments, Councilmember Witt moved public hearing at 7:50 P.M. Councilmember Cummins seconded the and comments questions or to close the motion. Councilmember Witt moved the adoption of Resolution No. 86-83, "RESOLUTION APPROVING VACATION OF AN ALLEY". Councilmember Hartmann seconded the motion. Mayor Lockwood called the meeting to order for the purpose of a public hearing on an application from Mr. Terrence Dobie for a wetlands permit and the subdivision of land located west of Victoria and south of Marie Avenue, adjacent to the Rolling Green plat. Mr. Dobie was present to explain his proposal, noting that there will be 13 lots with two existing homes which will remain in place. He noted there is no standing water anywhere on the property and he will do no filling •or grading within 100 feet of any wetlands. Grading will be constructed with a silt fence and he proposes large, tree-covered lots. He noted the elevation rises from 886 feet to 891 feet along extended Stratford Road. Mr. Dobie showed two proposed drawings, one with two cul-de-sacs and the other showing Stratford Road extended southeasterly to Victoria. The proposed cul-de-sac would be about 950 feet in length. He also showed several different drawings with various cul-de- sac locations. Mr. Dobie's plan, as proposed with a through street, is the least destructive to the existing terrain, and he would propose to retain a barrier at Stratford Road until the utility work is started to keep construction truck traffic from going through the area. Councilmember Witt noted the Planning Commission's concern over the shape of Lot 1, Block 1, and Mr. Dobie stated he is trying to Page No. q October 7, 1986 negotiate with Mr. Fee for additional property to re- configure the lot shape. Mr. Dobie noted that he can live with a proposed one year moratorium on the sale of Lot 1, Block 1 as per the Planning Commission's recommendation. Mayor Lockwood asked for questions or comments from the audience. Mr. Dean Flackey, 987 Stratford Road, stated that the neighbors don't mind the development, but their concern is regarding a proposed through street. He felt the street maintenance of a cul -de -sac was not a big concern and felt that public safety from the police standpoint also was not a major concern. He expressed concern for the safety of the neighborhood children who often play in the cul -de -sac. Mr. Ed Maehren, 986 Stratford Road, stated that a through street would expedite traffic much easier, but the safety of the cul -de -sac is more important, so he favored the cul -de -sac proposal. Mrs. Mary Roszak, 988 Stratford Road, stated she personally prefers the cul -de -sac and felt that the safety of the neighborhood offsets any dollar consideration in front of the Council. She noted that she had contacted State agencies and received a report showing the relative safety of cul -de -sacs versus through streets. She also felt that there would be a higher value of cul -de -sac lots as opposed to through street lots. She presented a copy of the April 18, 1978 Council minutes which referred to Stratford Road as being a cul -de -sac, in the Rolling Green plat. Mayor Lockwood noted that according to the April, 1978 minutes, the cul -de -sac should be on part of Mr. Thomas Fee's lot. There being no further questions or comments from the audience, Councilmember Cummins moved to close the public hearing at 9:16 P.M. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 Page No. „f.T October 7, 1986 Councilmember Blesener moved to deny approval of the subdivision as presented and suggested a plan showing two cul-de-sacs with a trail connection. Councilmember Witt seconded the motion. Ayes: 3 Nays: 2, Lockwood, Cummins Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 Councilmember Cummins asked Mr. Dobie if he could come back in two weeks with a new drawing for Council consideration in order the expedite the matter. Mr. Dobie replied that he could have a new drawing but asked what the Council would like to see. Councilmember Witt moved to reconsider the previous motion to deny approval of the subdivision. Councilmember Hartmann seconded the motion. Councilmember Cummins moved to table the question to the October 21 meeting. Councilmember Witt seconded the motion. Councilmembers Witt, Blesener, and Hartmann were asked to meet with Planner Dahlgren and Mr. Dobie on October 13, at 4:00 P.M. to try to come up with a solution to the proposed subdivision proposal. Mayor Lockwood, in response to a gentleman in the audience, noted that the action would be open for more discussion on October 21. Mayor Lockwood also noted that Mr. Dobie had paid $350 for a conditional use permit in connection with his application, and that since a conditional use permit was not required, the $350 should be refunded to Mr. Dobie. CASE NO. 86-16, Mr. Michael Halley and his architect Mr. Jerry HALLEY, SUB- Sunde, were present to show a revised plan DIVISION dated October 7, 1986, noting that the name of the proposed plat had been changed from Ivy Park to Park Place. Mr. Sunde noted that there Ayes: 5 Nays: 0 Page No. k% October 7, 1986 are 49 lots in the plat and that all of the lots are in excess of the 100 foot minimum lot frontages. He anticipates higher priced homes would be constructed on the westerly portion of the plat, away from Wachtler. He noted that homes 75 -80 feet wide could be constructed on any of the lots, and showed pictures of some of the homes that Halley had built in other metro locations. Councilmember Cummins expressed concern that the homes would be too large for the lots, since the home prices would range from about $250,000 and up. He felt there would not be enough side yard area and the homes would look too crowded on the lots. The preliminary plat had been approved at the September 16 Council meeting but no action wast taken on the Comprehensive Plan Amendment, changing the designation from Park to Low Density Residential. Mayor Lockwood moved adoption of Resolution No. 86 -84, "RESOLUTION AMENDING CITY'S COMPREHENSIVE PLAN ", changing the designation of this property from Park to Low Density Residential. Councilmember Witt seconded the motion. It was noted that the City Council did approve the re- configured plat dated October 7, 1986. CASE NO. 86 -30, Mr. Roger Quick, 1281 Dodd Road, was present to QUICK, VARIANCE request approval of a side yard variance to allow construction of an attached two car garage on Lot 2, Block 2, Olriksen Addition. Ayes: 5 Nays: 0 CASE NO. 86 -32, DALLAS DEVELOP- MENT, CUP /PUD Councilmember'Cummins moved approval of a 5 foot, 3 inch side yard variance as requested. Councilmember Blesener seconded the motion. Since there was no representative present, Councilmember Cummins moved to table this matter until requested by the applicant to be Ayes: 5 Nays: 0 CASE NO. 86-33, BRAINERD, VARIANCE Ayes: 5 Nays: 0 CASE NO. 86-34, HINDERSCHEID, VARIANCE Ayes: 5 Nays: 0 Page No. October 7, 1986 placed back on the agenda. Councilmember Hartmann seconded the motion. Mr. Donald Brainerd, 1705 South Victoria, was present to request a 21 foot, 2 inch front yard setback variance to allow construction of an attached two car garage to the front of his home. It was noted that all of the homes along Victoria are set back in excess of the required 30 foot front yard setback, with the average established setback of three of the homes being 51 feet 2 inches. Mr Brainerd's garage addition would still be within the City's minimum 30 foot front yard setback, but in excess of 21 feet in front of his neighbors. Mr. Brainerd had received written approval from two of his adjacent neighbors for his proposal. Councilmember Blesener expressed concern over setting a precedent for such a large variance. Councilmember Cummins stated he would be more comfortable with a 10 foot variance, rather than a 21 foot, 2 inch variance. Councilmember Cummins moved to table action on the variance to allow the applicant to re-configure a plan that would require less of a variance. Councilmember Blesener seconded the motion. Mr. Patrick approval of variance to 6, Block 1, Street). Hinderscheid was present to request a 3,000 square foot lot area allow construction of a home on Lot Kirchner's Addition (547 John Councilmember Cummins moved approval of a 3,000 square foot lot area variance as requested. Councilmember Witt seconded the motion. MENDOTA HEIGHTS BUSINESS PARK MONUMENT Ayes: 5 Nays: 0 SMITH CONDEM- NATION, NORTH END Ayes: 5 Nays: 0 STELTER R-O-W ACQUISITION Page No. t October 7, 1986 Mr. Dale Glowa, from United Properties, was present to request approval of a monument sign permit to allow installation of a monument at the intersection of TH 55 and Mendota Heights Road at a 40 foot setback from the property line. Staff had noted that the monument permit met all zoning ordinance requirements. Councilmember monument sign Business Park. Councilmember Cummins moved approval of a permit for Mendota Heights Hartmann seconded the motion. The Council acknowledged receipt of a memo from Public Works Director Danielson, recommending that the City purchase right-of-way from Mrs. Luella Smith, 1035 Chippewa Avenue, for $7,500, in connection with the North End Street construction project. Councilmember Hartmann moved that the City purchase Mrs. Smith's right-of-way for $7,500 with the condition that the City grant needed variances for her lot setback and area, and that the City request the County to re-appraise her lot, based on the new lot configuration after the City's taking. Councilmember Biesener seconded the motion. The Council reviewed a memo from Public Works Director Danielson, wherein Mr. Danielson recommended that staff work with Mr. Frank Stelter, 644 Brookside Lane, to acquire an easement for Brookside Lane, and to reimburse Mr. Stelter for $661 in assessments that he had paid for the Ivy Creek drainage project six years ago. After discussion, Councilmember Blesener moved that staff should work with Mr. Stelter to acquire the Brookside Lane easement and to return with his assessment correction once the easement is signed. Councilmember Witt seconded the motion. Ayes: 5 Nays: 0 RADIO STUDY Ayes: 5 Nays: 0 GUN CLUB LAKE ALTERNATE MEMBER Ayes: 5 Nays: 0 Page No. 7 October 7, 1986 Dr. John DuBois, radio consultant, was present to give a brief background of the police and fire radio study he had been working on since 1984, between West St. Paul and Mendota Heights. He noted that over the years, fire department members were invited to five meetings, but that no one from the department ever showed up. He also noted that West St. Paul had awarded the radio bids at their Council meeting of October 6 and that they are $15,000 over bid, but are going to cut back $15,000 worth of items in other areas. Dr.DuBois noted that nothing had been cut from the Mendota Heights radio system. Dr. DuBois noted his reasons for recommending the NEC pagers for the fire department and Fire Chief John Maczko gave his reasons and concerns for wishing to order Motorola Monitor II pagers for the department, even though they would be $6,500 over budget, in addition to the entire package being over budget. Dr. DuBois stated the price of the NEC Mark 2M pagers he recommends is $321 per pager, compared to $495 for the Motorola Monitor II pagers. After discussion, Councilmember Cummins moved to approve an expenditure of $23,400 from equipment certificates, to complete implementation of the radio system as recommended by Dr. DuBois, and also to increase the City's shared cost for the West St. Paul Dispatch Center to an amount not to exceed $46,350. Councilmember Blesener seconded the motion. Mayor Lockwood moved the appointment of Klayton Eckles as alternate member to the Gun Club Lake Water Management Organization, as recommended by Public Works Director Danielson. Councilmember Witt seconded the motion. STREET LIGHT REQUEST Ayes: 5 Nays: 0 LAND USE WORK- SHOP PART-TIME HELP Ayes: 5 Nays: 0 MISCELLANEOUS Page No. /0 October 7, 1986 Mr. Patrick Moran, 508 Dodge Lane, requested installation of a street light at the intersection of Dodge Lane and Delaware Avenue. Mayor Lockwood moved that a street light be installed at the intersection of Dodge Lane and Delaware Avenue. Councilmember Hartmann seconded the motion. After further discussion about the future street lighting policy, Mayor Lockwood withdrew his motion. Councilmember request after place. Councilmember Cummins moved to reconsider this a street lighting policy is in Witt seconded the motion. The Council discussed a memo from City Administrator Frazell recommending a land use workshop be scheduled for late November, between the Council, Planning Commission, City Planner and City Attorney. It was the concensus of the Council that the workshop date be set for Wednesday, November 12, 1986, probably from about 7:00 to 11:00 P.M. Based on a recommendation from Public Works Director Danielson, Mayor Lockwood moved to hire Mr. Charles Whelan on a part-time basis for the Engineering department, at a starting wage of $8.50 per hour, beginning October 9, 1986. Councilmember Cummins seconded the motion. Ms. Sally Warring, Director of Community Education for District #197, requested a City representative to the District Advisory Council. Mayor Lockwood indicated his willingness to be P.W. TRUCK Ayes: 5 Nays: 0 Page No. /1 October ,7, 1986 the City's representative on the District Advisory Council. Based on a recommendation from Public Works Superintendent Tom Olund, Councilmember Cummins moved approval of truck specifications for a 33,000 GVW single axle dump truck, with bids being taken until 2:00 P.M., October 23, 1986. Councilmember Witt seconded the motion. COUNCIL COMMENTS Councilmember Hartmann asked if the City has had an interim response from Mn/DOT regarding the TH 13/Victoria problem. Councilmember Witt expressed concern over the number of loads of fill being placed on the southwest corner of Marie and Delaware. MISCELLANEOUS City Administrator Frazell asked whether the City Hall architect need be present for the City Hall meeting discussion in November. The Council concensus was that the architect need not be present, but that the Chair of the Citizens Committee should be present. ADJOURN There being no further business to come before the Council, Councilmember Hartmann moved that the meeting be adjourned. Councilmember Cummins seconded the motion. Ayes: 5 Nays: 0 TIME OF ADJOURNMENT: 11:33 o'clock P.M. A 44'1'1) Oe 144 Mary inn DeLaRosa Depu y Clerk ATTEST: keyt-tht—A cLuL Robert G. Lockwood Mayor LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCIL ON OCTOBER 7, 1986 Excavating License Hubbell Excavating General Contractor's Licenses Monty Girard Homes Castle Building and Remodeling, Inc. Granada Home Builders, Inc. Olympic Pools, Inc. Homemaster Builders, Inc. Duane J. Builders, Inc. Dan Dircks Construction First Landmark Builders Creative Shelters, Inc. Olsen Fire Protection, Inc. Heating and Air Conditioning License Judkins Heating and Air Conditioning, Inc. Dronen's Heating and Air Conditioning, Inc. Fence Installation License Jack Newberry Masonry License Stafki's Concrete, Inc. Eckert and Son Masonry, Inc. Metro Masonry, Inc. Warren Saksa's Masonry Mrozik Construction, Inc. Simon Brothers Cement Company Plastering/Stucco License Berg Drywall, Inc.