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1986-12-16 Council minutesPage No. "? 4' December 16, 1986 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, December 16, 1986 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights was held at 7:30 o'clock P.M. at City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Lockwood called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Lockwood, Councilmembers Blesener, Cummins, Hartmann and Witt. AGENDA Councilmember Hartmann moved adoption of the ADOPTION agenda for the meeting, including items contained in the add -on agenda and a presentation to Mayor Lockwood. Councilmember Witt seconded the motion. Ayes: 5 Nays: 0 AWARD Councilmember Witt presented a plaque of PRESENTATION appreciation to Mayor Lockwood for his twenty years of dedication as Mayor and Councilmember. APPROVAL OF Councilmember Blesener moved approval of the MINUTES corrected minutes of the December 2nd meeting. Councilmember Cummins seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Councilmember Hartmann moved approval of the consent calendar as submitted and recommended for approval as part of the regular agenda, along with authorization for execution of all necessary documents contained therein. a. Adoption of Resolution No. 86 -96, "RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR IMPROVEMENT NO. 86, PROJECT NO.2," awarding final payment to Orfei and Sons, Inc. for Wesley Lane improvements (St. Paul's United Methodist Church) . b. Adoption of Resolution No. 86 -97, "RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR IMPROVEMENT NO. 82, Page No. December 27'1'1986 PROJECT NO. 7," awarding final payment to Crossings, Inc., for Mendota Heights Road (Bisanz) improvements. c. Acknowledgment of the Fire Department monthly report for November. d. Acknowledgement of the Code Enforcement monthly report for November. e. Acknowledgement of the Treasurer's report for November. f. Adoption of Resolution No. 86 -98, "RESOLUTION CERTIFYING DELINQUENT SANITARY SEWER RENTAL CHARGES TO THE DAKOTA COUNTY AUDITOR FOR COLLECTION WITH REAL ESTATE TAXES." g. Acknowledgment of a report from the City Administrator regarding use of CDBG funds for north end street improvements. h. Authorization for execution of an agreement with the Metropolitan Waste Control Commission relative to transfer of a portion of the City's trunk sewer line to the MWCC. i. Acknowledgment of the Engineer's Project Report. j. Approval of the List of Claims dated December 16, 1986 and totalling $438,098.73. Councilmember Witt seconded the motion. Ayes: 5 Nays: 0 INTRODUCTIONS Mayor Lockwood introduced Assistant City Attorney Jeff Saunders and Mayor -Elect Mertensotto to the audience. PERSONNEL Police Chief Delmont was present to recommend the appointment of Rebecca Birch as Police Clerk /Receptionist. He introduced Miss Birch to the Council. Councilmember Witt moved to appoint Rebecca Birch to the full -time position of Clerk /Receptionist in the Police Department effective January 1, 1987 at Grade I, Level A of Ayes: 5 Nays: 0 LAKE DRIVE HEARING - THE PONDS Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 DEER HUNT Page No. December 16, 1986 the Employees Pay Classification Schedule. Councilmember Cummins seconded the motion. The Council acknowledged and discussed a memo from Public Works Director Danielson regarding the curve on Lake Drive by Rogers Lake. It was the consensus of Council that staff be directed to install curve and speed signs and centerline stripes as recommended by staff. Mayor Lockwood opened the meeting for the purpose of a feasibility hearing on proposed improvements to serve The Ponds of Mendota Heights. The Council acknowledged a feasibility study addendum for the Rolling Woods Subdivision. Public Works Director Danielson recommended that the hearing be delayed and that the project be combined with the adjacent Rolling Woods Subdivision improvements in order to reduce project costs. Mayor Lockwood asked for questions and comments from the audience. There being no questions or Councilmember Cummins moved closed at 8:04 o'clock P.M. Councilmember Witt seconded comments, that the hearing be the motion. Councilmember Cummins moved adoption of Resolution No. 86-99, "RESOLUTION ACCEPTING REPORT AND CALLING FOR HEARING." Councilmember Hartmann seconded the motion. Administrator Frazell informed the Council that the DNR has withdrawn its request for permission to conduct a deer hunt. STRATFORD WOODS Mr. Terry Dobie was present to request Council consideration of an amended application for the Stratford Woods subdivision. Mr. Dobie stated that he is disappointed with Council's denial of the through street proposal for the subdivision Page No. December 16, 1986 which had been supported by the City staff and Planner, and which he considered to be the best proposal for all parties including the residents on Stratford Lane. Mr. Dobie presented and read a written statement which he had prepared. Mr. Dobie stated that tonight he is requesting Council consideration of an amended application for a_propo_sed . cul-de-sac plan which was the preferred alternative of the City Planner. He stated that if the Council would agree to consider all alternatives, he would agree to extend the 120 day review period. The Council acknowledged Mr. Dobie's letter of December 11th and a report from the City Administrator recommending that a public hearing be conducted on the matter. Responding to a question from Councilmember Blesener, Mr. Dobie stated that his engineer did a lengthy review of the Voss proposal. Councilmember Cummins noted that in Mr. Dobie's letter he seemed to be saying that he would like the discussion opened up to all considerations, yet he is now saying that he proposes Planner Dahlgren's alternative. Mr. Dobie responded that he believes all the options should be discussed, including the Voss plan, and that he thinks it would be in the City's best interest to open up the through street proposal, but that he could live with the Dahlgren alternative. Mayor Lockwood stated that he would encourage the Council to hear all the alternatives, and pointed out that all of the cul-de-sac proposals end up with a 30 to 50 foot easement between lots because of the sewer. Mayor-elect Mertensotto stated that he has no problem with the amended application or considering all alternatives, but asked that Council refer the matter to the Planning Commission for hearing at their next meeting. Councilmember Cummins disagreed, stating that there have already been seven hearings on the issue between the Council and Planning Commission and that he thinks that delaying a decision would be a dis-service to Mr. Dobie. Ayes: 5 Nays: 0 929 CHIPPEWA Page No. December 16, 1986 Mr. Dobie stated that he would agree to the 120 day extension but wants to avoid the possibility that the 120 days will be another delay --1, and having the potential for the same thing happening again. Councilmember Cummins moved to set a public hearing for the January 20th Council meeting for consideration of all alternatives which may be brought up at that time. Mayor Lockwood seconded the motion. After discussion, Mayor Lockwood withdrew his second to the motion. Councilmember Cummins withdrew the motion. Councilmember Hartmann moved to accept an amended application to be considered by the Planning Commission at a public hearing at their regular meeting in January, all alternatives which have been before Council to be taken into consideration, and that the Planning Commission refer the matter back to the Council for its first meeting in February. Councilmember Witt seconded the motion. Councilmember Cummins requested that City Planner Dahlgren be present for the discussion at the February 3rd Council meeting. Mr. Mike Clasen was present -,L-_;-1-incj to discuss his plans for completion of work on 929 Chippewa Avenue. Mr. Clasen informed Council that the schedule for completion contained in the add-on agenda will be met and that he can complete all but three items within the next two months. The three items, garage construction, exterior painting and final grading and sodding cannot be completed until spring. Administrator Frazell informed the Council that Mr. Clasen has submitted a $37,500 bond and that if the schedule is not met the City can file a letter with the bond company, calling on the bond. Councilmember Blesener suggested that City ordinances should be amended to establish completion deadlines for all structures, new and moved-in. Councilmember Hartmann felt that there should be a requirement for a house-movers Ayes: 5 Nays: 0 BLOCK GRANTS Ayes: 5 Nays: 0 FIRE PUMPER Page No. December 16, 1986 agreements which would state deadlines and conditions. Councilmember Cummins moved to direct staff to formally notify Mr. Clasen to complete all but the last three items of schedule in two months, the remaining three items to be completed within five months, and to further notify Mr. Clasen that a claim will be filed against the performance bond if at the end of the two and five months he has not completed. °the work required. Mayor Lockwood seconded the motion. Mr. Mark Ulfers, from the Dakota County HRA, was present to discuss the 1987 CDBG grant application. Mr. Ulfers also informed Council that block grant monies for the North End Street project will take the form of grants rather than loans because of law changes. In response to a statement by Mr. Ulfers relative to the possibility that Congress may make some law changes this spring, Mayor Lockwood suggested that the City send a letter to HUD and the City's legislators pointing out that the residents of the north end prefer the loan approach. Staff was directed to send letters to the HRA and Congressman Vento. After discussion on the 1987 program, Mayor Lockwood moved adoption of Resolution No. 86- 100, RESOLUTION APPROVING THE APPLICATION OF THE CITY OF MENDOTA HEIGHTS FOR FISCAL YEAR 1987 DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING." Councilmember Cummins seconded the motion. Fire Chief Maczko and Fireman Pat Knight were present to review specifications and request authorization to advertise for bids for a 1250 GPM fire pumper. After discussion, Councilmember.Blesener moved approval of the specifications and authorization to advertise for bids to be received on January 16th. Ayes: 5 Nays: 0 CENTRE POINTE SOUTH BUILDING PERMIT Ayes: 5 Nays: 0 IOS PLAT Ayes: 5 Nays: 0 CITY HALL Ayes: 5 Nays: 0 1987 SALARIES Ayes: 5 Nays: 0 Page No. December 16, 1986 Councilmember Hartmann seconded the motion. Mr. Larry Lee was present to request approval of a building permit for construction of a building in Centre Pointe South. Mr. Lee explained that a permit had been approved by Council in September but that involvement by the Corps of Engineers caused a delay in construction and poor soil conditions at the original location have required relocation of the structure on the lot. After discussion, Councilmember Cummins moved approval of the issuance of a building permit for 2025 Center Pointe Boulevard. Councilmember Hartmann seconded the motion. Councilmember Hartmann moved adoption of Resolution No. 86-101, "RESOLUTION APPROVING FINAL PLAT FOR I.O.S. PLAZA ADDITION," subject to a park contribution in cash equivalent to 5% of land value. Councilmember Witt seconded the motion. Mr. Robert Pierce and Dick Gilyard from Lindberg-Pierce Architects gave a slide presentation of facilities they have designed which they felt are similar in nature to the type of structure Council would like for City Hall. After discussion, Councilmember Witt moved to direct staff to work with Lindberg-Pierce to negotiate a contract for Phase 2 of the City Hall project. Mayor Lockwood seconded the motion. Councilmember Witt moved adoption of Resolution No. 86-102, "RESOLUTION AMENDING PAY CLASSIFICATION SCHEDULE FOR NON-ORGANIZED EMPLOYEES TO REFLECT A 4% ANNUAL ADJUSTMENT FOR 1987." Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 PERSONNEL Ayes: 5 Nays: 0 PERSONNEL Page No. December 16, 1986 Councilmember Witt moved adoption of Resolution No. 86-103, "RESOLUTION ADOPTING A SCHEDULE OF COMPENSATION FOR CERTAIN EMPLOYEES FOR 1987 AND ESTABLISHING CERTAIN OTHER BENEFITS." Councilmember Hartmann seconded the motion. Councilmember Cummins stated that he has a problem with the system, approving pay increases on the basis of pattern bargaining, and urged the Administrator to urge MAMA and other organizations to take a strong look at the kind of settlements that are being offered to organized employees. The Council acknowledged and discussed proposed amendments to the personal/sick leave program. Councilmembers Witt and Hartmann, who were members of the committee which prepared the amendments, commented on the proposal. Councilmember Blesener moved adoption of Resolution No. 86-104, "RESOLUTION AMENDING PERSONAL LEAVE/SICK LEAVE PROVISIONS OF THE PERSONNEL CODE FOR THE CITY OF MENDOTA HEIGHTS." Councilmember Witt seconded the motion. Mayor Lockwood moved to approve an unpaid leave of absence as requested by the City Clerk. Councilmember Witt seconded the motion. Ayes: 5 Nays: 0 MISCELLANEOUS The Council acknowledged receipt of a report from the Public Works Director regarding a depression in Chippewa Avenue. The Council acknowledged a memo from the Code Enforcement Officer regarding a garage under construction on Delaware Avenue. The Council acknowledged a memo regarding a wind damaged home on West Circle Court. Councilmember Cummins requested that Bernard Friel be placed on the January 6th agenda to discuss upcoming MASAC noise corridor discussions. ADJOURN Ayes: 5 Nays: 0 Page No.2353 December 16, 1986 There being no further business to come before the Council, Councilmember Hartmann moved that the meeting be adjourned. Mayor Lockwood seconded the motion. TIME OF ADJOURNMENT: 10:46 o'clock P.M. athleen M. Swanson City Clerk ATTEST: Eas.- Merteridottb a or