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1987-07-21 Council minutesPage No. 2136 July 21, 1987 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, July 21, 1987 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights was held at 7:30 o'clock P.M. at City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Mertensotto, Councilmembers Blesener, Cummins, Hartmann and Witt. AGENDA ADOPTION Councilmember Hartmann moved adoption of the revised agenda for the meeting. Councilmember Cummins seconded the motion. Ayes: 5 Nays: 0 APPROVAL OF Councilmember Cummins moved approval of the minutes of the MINUTES June 16th meeting. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 Councilmember Hartmann moved approval of the minutes of the July 7th meeting. Councilmember Witt seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Councilmember Cummins moved approval of the consent calendar as submitted and recommended for approval as part of the regular agenda, along with authorization for execution of all necessary documents contained therein. a. Acknowledgment of the Treasurer's monthly report for July. b. Adoption of Resolution No. 87-69, "RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR IMPROVEMENTS TO SERVE STRATFORD WOODS ADDITION AND ADJACENT AREAS (IMPROVEMENT NO. 86, PROJECT NO. 13)." c. Approval of a salary increase for temporary Engineering Aide Gregg Gund, increasing his hourly rate by $0.50 effective on August 1st. d. Authorization for staff to issue a purchase order in the amount of $2,880 to Recreational Surfacers for the resurfacing of the Valley Park tennis courts. Ayes: 5 Nays: 0 ROGERS LAKE Page No. 2137 July 21, 1987 e. Authorization for acquisition of Park Place Drive from Phillip Nelson for $1,386. f. Approval of the list of claims dated July 21, 1987 and totalling $1,614,454.02. g. Approval of the list of contractor licenses dated July 21, 1987 and attached hereto. h. Authorization for the purchase of 800 feet of four inch fire hose from Minnesota Conway through the Fire Department purchasing consortium bid number A5391M at a cost of $4.60 per foot. i. Approval of the allocation of salary contingency funds in the General Fund, Engineering and Sewer Utility enterprise funds as recommended by Treasurer Shaughnessy in his report dated July 20th. Councilmember Witt seconded the motion. Council acknowledged a letter from Richard Paul, 940 Wagon Wheel Trail, and an associated report from Public Works Director Danielson regarding weeds in Rogers Lake. Mr. Paul, present for the discussion, stated that he has received and read the report. He informed Council that his main purpose in writing to the Council is to point out the condition of the lake and seek a remedy. He stated that he would like to see a weed control program initiated that will eventually provide a body of water in good condition. He requested that Council take steps this year to approve a program to implement next year. Council discussed the matter and directed the Public Works Director to find out more specific details on chemical treatment, when it can be done, costs and how much treatment the DNR will allow. ASSESEMENT Mayor Mertensotto opened the meeting for the purpose of a HEARING public hearing on the proposed assessment roll for public improvements installed to serve Lots 1 through 5 of the Rolling Woods Addition and Lot 6, Block 1 of the Rolling Woods Second addition. Mayor Mertensotto asked for questions and comments from the audience. There being no questions or comments, Councilmember Cummins moved that the hearing be closed at 7:58 P.M. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 Page No. 2138 July 21, 1987 Councilmember Hartmann moved adoption of Resolution No. 87- 70, "RESOLUTION ADOPTING AND CONFIRMING ASSESSMENTS FOR SANITARY SEWERS, WATERMAINS, STORM SEWERS AND STREET IMPROVEMENTS TO SERVE LOTS 1-5, BLOCK 1, ROLLING WOODS ADDITION AND LOT 6, BLOCK 1, ROLLING WOODS 2ND ADDITION AND ADJACENT AREAS (IMPROVEMENT NO. 86, PROJECT NO. 2)." Councilmember Witt seconded the motion. Ayes: 5 Nays: 0 1987 SEAL COATING The Council acknowledged a memo from the Public Works Superintendent tabulating bids received for the 1987 seal coating project and recommending that the amount budgeted for seal coating in excess of the bid amount be allocated for maintenance and repair of the rear parking storage area at the Public Works garage. Ayes: 5 Nays: 0 POLICE PERSONNEL Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 Councilmember Cummins moved to accept the bids for 1987 seal coating and to award the contract to Allied Blacktop Company for its low bid of $21,112.66. Councilmember Witt seconded the motion. Police Chief Delmont was present to recommend the appointment of a Police Officer and Sergeant. Chief Delmont introduced Police Officer candidate Dona Currie to the Council. Councilmember Hartmann moved that Dona Currie be appointed to the position of probationary Police Officer at a starting annual salary of $24,420, effective August 3, 1987. Councilmember Cummins seconded the motion. Councilmember Witt moved that Larrie Mack be appointed to the position of probationary Sergeant at a starting annual salary of $36,080 effective August 3, 1987. Councilmember Hartmann seconded the motion. ATHLETIC COMPLEX The Council acknowledged and discussed a report from the City Administrator recommending proposed procedures for consideration of athletic sites. Mayor Mertensotto stated that he believes the proposed program for the Riley site would be very difficult to accomplish but that he sees no reason not to follow the procedures recommended. He expressed concern over involving Barton-Aschman in the specific plan the developer proposes since the proposal must go through the planning process first. He felt that Planner Dahlgren should be involved because a park is being proposed in a development and should be an early part of the planning consideration. Page No. 2139 July 21, 1987 Councilmember Blesener felt that Planner Dahlgren should be directed to specifically look at the park issue when he prepares the planning reports that would normally be prepared in response to the development proposals. Administrator Frazell stated that he was suggesting that Barton - Aschman look at the development plan relative to what Centex proposes for the neighborhood park to be sure it meets the City's recreational needs. He informed Council that Dick Putnam appeared before the Park Commission last week and proposed a sketch the location of a neighborhood park, which the developers feel is consistent with the development plan. He suggested that Planner Dahlgren be asked to look at the proposal and prepare a report for the next Council meeting. With regard to the Sibley site, Mayor Mertensotto commented on the ownership issue, expressing his concern that after 20 years the City will have a $2 million investment in the complex and if the District pulls out of the agreement the City will only own 7 acres of land (under the original agreement). Councilmember Cummins stated that the Council must protect the long -term interest of the City and the only that can be done is for the City to take title to Lots 1, 2 and 3 so that the City would always have the four ballfields. Mayor Mertensotto agreed, stating that if the City installed the improvements up front on the 3.2 acres of school land and title was given to the City, the City would have something for its investment. Councilmember Cummins also suggested that there be some type of agreement on parking, at least a lease arrangement, so that if the agreement terminates the City would have parking facilities. There was also discussion over the alcohol consumption issue, Recreation Board powers and responsibilities, scheduling, and relative contributions. Councilmember Blesener felt that an additional issue, priority of development, should be added to the list of issues, pointing out that in her opinion the installation of comfort stations would take priority over tennis court lighting and soccer field draining. It was the consensus that development priority and an arbitration provision should both be added to the list of joint meeting issues. Councilmember Blesener suggested that she and Councilmember Cummins be appointed as the Council subcommittee to negotiate and take a position on the issues and to go to the School Board committee with a counter proposal. Councilmember Hartmann moved to set up a subcommittee of Councilmembers Blesener and Cummins and Administrator Frazell Ayes: 5 Nays: 0 Page No. 2140 July 21, 1987 to work with the School Board subcommittee as the initial procedure to begin new negotiations over the Sibley site. Councilmember Witt seconded the motion. Administrator Frazell was directed to send a letter to the School District to convey the issues to them and to set up a preliminary meeting between the subcommittees. RAILROAD CROSSING Council acknowledged and discussed a report from the Public Works Director regarding proposed construction of the Northland Drive railroad crossing. Mr. Loren Sultze, Contract Engineer for the Soo Line Railroad, was present for the discussion and informed the Council on the cost estimates he had developed for the project. Public Works Director Danielson stated that it is proposed that the project be financed by Tax Increment funds and informed Council that United Properties has already paid for the very costly legal expenses as part of the Northland Drive improvement project. He pointed out that this is a very important crossing and has been planned ever since the industrial park was designed. Treasurer Shaughnessy stated that it has always been contemplated that the costs would be supported by Tax Increment monies. FIRE DEPARTMENT EQUIPMENT Ayes: 5 Nays: 0 Council expressed a desire to review the need for a crossing. Staff was directed to contact United Properties to determine how much of the project they would be willing to finance, and to request that a representative be present for the next discussion on the issue to state the reasons the crossing is needed. Mr. Sultze was requested to prepare an update on projected costs. Fire Chief Maczko was present to request authorization to purchase a Macintosh Plus computer, hard drive, printer and software for the Fire Department. After discussion, Councilmember Cummins moved to authorize the purchase of the requested equipment at a total cost of $4,187. Councilmember Witt seconded the motion. FIRE PREVENTION Fire Chief Maczko reviewed and responded to Council questions CODE regarding the proposed fire prevention code. Councilmember Blesener suggested that staff be directed to make sure builders be made aware of the ordinance provisions and that copies be available for their information. Councilmember Cummins moved adoption of Ordinance No. 238, Page No. 2141 July 21, 1987 "AN ORDINANCE REPEALING CERTAIN ORDINANCES," Ordinance Numbers 1006, 1007 and 220. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 Councilmember Cummins moved adoption of Ordinance No. 239, "AN ORDINANCE ADOPTING THE MINNESOTA UNIFORM FIRE CODE AND THE NATIONAL FIRE CODE BY REFERENCE." Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 DELAWARE AVENUE Council acknowledged and discussed a memo from the Public SIDEWALKS Works Director regarding the Delaware Avenue sidewalks. Councilmember Witt suggested that perhaps CDBG funding could be used for repair or replacement. Councilmember Cummins agreed and suggested that just the problem areas be repaired. Councilmember Cummins moved that staff send notices to the landowners to repair the damaged sidewalk sections and to direct staff to investigate the possibility of CDBG grants for cases of financial hardship. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 TRAFFIC SIGNALS Ayes: 5 Nays: 0 PUBLIC COMMENTS SEMINAR RESPONSES TO COUNCIL COMMENTS Councilmember Hartmann moved adoption of Resolution No. 87- 71, "RESOLUTION AUTHORIZING THE CITY OF MENDOTA HEIGHTS TO ENTER INTO AGREEMENT NO. 6413 WITH THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION, relative to the sharing of costs for maintenance of signal lights to be installed at I- 494 and Pilot Knob Road. Councilmember Blesener seconded the motion. The Council acknowledged and discussed a memo from Administrator Frazell regarding the Public Comments section of the agenda and agreed that it should continue the procedure originally recommended by the City Administrator. Mayor Mertensotto, and Councilmembers Witt and Blesener (tentatively) expressed interest in attending the August 28th ICMA /NLC seminar on Council /Manager relations. Council acknowledged the staff responses to July 7th Council comments as follow: the use of property across from Fischer's Gas and Towing; business activities on a lot at Bluebill and Dodd; the bike trail crossing at T.H. 110 and Lexington; and the filling of property at Marie and Dodd. COUNCIL COMMENTS Councilmember Hartmann expressed concern over a sight obstruction on Dodd Road at Evergreen and stated that the Page No. 2142 July 21, 1987 sight obstruction should be cleared and Mn/DOT should be requested to move a traffic control sign located on Dodd Road south of Evergreen Drive. Councilmember Witt asked for a summary on the impact on the City if the first phase of the Mendota Interchange project is dropped by Mn/DOT because of financing constraints. Councilmember Blesener asked staff to determine whether the bike trail stripes near the gas station on Lexington and T.H. 110 need repainting. Councilmember Cummins informed the Council he will be out of town and unable to attend the August 4th meeting. ADJOURN There being no further business to come before the Council, Councilmember Hartmann moved that the meeting be adjourned. Councilmember Cummins seconded the motion. Ayes: 5 Nays: 0 TIME OF ADJOURNMENT: 10:03 P.M. Kt.thleen M. Swanson City Clerk ATTEST: Charles E. Mertensotto Mayor LIST OF CONTRACTOR'S TO BE APPROVED BY CITY COUNCIL JULY 21, 1987 Excavating Licenses: Eagan Excavating Company Gas Piping Licenses: Centraire, Inc. Farmington Plumbing and Heating Metro Gas Installers, Inc. R.H. Heating & Air Conditioning General Contractor's Licneses: Barclay Builders D & K Capentry Dolphin Pool & Patio Johnson - Reiland Construction, Inc. Kitchens By Krengel. Midwest Fence Peterson Maintenance, Inc. Town & Country Fence, Inc. Heating and Air Conditioning Licenses: Farmington Plumbing & Heating Harris Waldinger, Inc. Masonry Licenses: Fred A. Deutsch Cement & Masonry Richard Erlandsen Construction Rivard Masonry