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1988-03-15 Council minutesPage No.2302 March 15, 1988 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, March 15, 1988 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Mertensotto, Councilmembers Blesener, Hartmann and Witt. Councilmember Cummins had notified the Council that he would be out of town. AGENDA ADOPTION Ayes: 4 Nays: 0 APPROVAL OF MINUTES Ayes: 4 Nays: 0 CONSENT CALENDAR Councilmember Hartmann moved adoption of the revised agenda for the meeting. Councilmember Witt seconded the motion. Councilmember Blesener moved approval of the minutes with correction. Councilmember Hartmann seconded the motion. Councilmember Hartmann moved approval of the consent calendar, along with authorization for execution of all necessary documents contained therein. a. Acknowledgment of the Treasurer's monthly report for February. b. Approval of Partial Payment No. G-4 to Joseph Company for City Hall construction, in the amount of $73,017.00. c. Acknowledgment of the minutes of the February 9th Park and Recreation Commission meeting. d. Approval of a critical area modified site plan for 1935 Glenhill Road, Lot 17, Block 1, Valley View Oak 1st Addition, as requested by Mr. Nick Linsmayer (Case No. CAO 88-03), along with waiver of the critical area application fee. e. Acknowledgment of a letter from the Dakota County Traffic Engineer informing the City that he has initiated a traffic Ayes: 4 Nays: 0 STREET SWEEPING Ayes: 4 Nays: 0 Page No.2303 March 15, 1988 study on the intersection of Marie Avenue and Victoria Road. f. Adoption of Resolution No. 88-15, "RESOLUTION APPOINTING 1988 ELECTION JUDGES" for the May 3rd referendum. g. Acknowledgment of the Fire Department monthly report for February. h. Approval of public hearing comments prepared by the City Administrator relative to County licensing of waste haulers. i. Approval of the list of contractor licenses dated March 15, 1988 and attached hereto. j. Approval of the issuance of cigarette licenses to Snyders Drug Store and Tempco- Employees Party Club. k. Approval of the issuance of an off-sale 3.2 non-intoxicating malt liquor license to Tom Thumb Food Markets, Inc. and an on- sale 3.2 non-intoxicating malt liquor license to Par 3 Golf, Inc. 1. Approval of the list of claims dated March 15, 1988 and totaling $635,292.24. Councilmember Blesener seconded the motion. Mayor Mertensotto asked Treasurer Shaughnessy to provide Council with an on-going report on City Hall costs. Council acknowledged a tabulation of quotations received for the 1988 street sweeping program and a memo from the Public Works Superintendent informing the Council that the low bidder, Loomis, Inc., has informed the City that they are unable to perform the work as specified. Councilmember Witt moved that the contract for 1988 street sweeping be awarded to Foss Sweeping Service for their low bid of $46.75 per hour. Councilmember Blesener seconded the motion. Page No.2304 March 15, 1988 Mayor Mertensotto asked who is responsibility for cleaning up the dirt tracked onto streets from construction sites. Public Works Director Danielson responded that in the case of developments, the developers are required to clean the streets as a condition of the development agreement, however there is no similar requirement in the case of individual lots. Mayor Mertensotto asked whether there are firms which would contract on an hourly basis for clean-up on an on-call basis and suggested that the City should take care of sweeping dirt tracked on to the streets because of the inconvenience caused to neighboring properties. HEARING -- PAGEL ROAD Mayor Mertensotto opened the meeting for the VACATION purpose of a public hearing on an application from Marvin Homes for the vacation of a portion of Pagel Road south of Hazel Court. It was recommended by staff that since this issue relates to the Marvin Homes development which is to be considered on April 5th, the hearing should be continued to that date. Mayor Mertensotto asked for questions or comments from the audience. Ayes: 4 Nays: 0 REGIONAL PARK There being no questions or comments, Councilmember Witt moved that the hearing be continued to 7:45 p.m. on April 5th. Councilmember Blesener seconded the motion. Mr. Tim Agness, Park Planner and Landscape Architect in the St. Paul Park and Recreation division, was present to discuss the proposed upgrading of the Lilydale Regional Park, the Harriet Island Park and Cherokee Park. Mr. Agness briefly summarized the main parts of the plan for park upgrading, including a parkway and loop system of trails for pedestrians and bikers, an interpretive center, clean-up and stabilizing of the lake area and stocking of the lake by the DNR, along with a swimming beach, boat launching facility and camping areas. Mr. Agness informed Council that project timing will be over a 20 year funding period and that there will be four different phases in the project. He stated that the majority of the funding will come from the Metropolitan Council through the metropolitan development fund. ( Page No.2305 March 15, 1988 Responding to a question from Councilmember Blesener, Mr. Agness stated that he is continuing to explore possibilities for connecting a trail from the regional park into the City's trail system but has not yet come up with a solution. With respect to an inquiry from St. Paul Attorney Jerry Segal over willingness on the part of Mendota Heights to allow St. Paul to annex two small sections of the park which are in Mendota Heights, Mayor Mertensotto expressed concern. He felt that the City would lose any control it might have over use of the parcels if they are allowed to be annexed. Administrator Frazell stated that annexation is important because of the policing aspect -- St. Paul would have responsibility for policing if it were annexed -- and that neither parcel has any value for development purposes. Attorney Hart stated that the annexation would provide for clean lines of authority and responsibility, which he felt is important. Mayor Mertensotto felt that staff should research the implications of annexation more fully before going into negotiations with St. Paul. He felt that Mendota Heights will have no way of correcting any problems which may occur if it allows annexation. Councilmember Blesener felt that the annexation is appropriate and that staff should be directed to proceed with discussions with St. Paul. Councilmember Witt agreed, stating that any potential problems will be uncovered in the discussions. Mayor Mertensotto directed the Administrator to ask for a response from Chief Delmont before going into discussions. With respect to formal comments to St. Paul on the proposal, Councilmember Blesener stated that she would like to see the parking lot on the bluff to be an early part of the project and that there should be a provision for walking access at the end of Annapolis to the park for bikers and hikers. CITY HALL Ayes: 4 Nays: 0 Ayes: 4 Nays: 0 WATER CONNECTION Page No.2306 March 15, 1988 Council acknowledged and discussed a report from the City Administrator regarding engaging an interior design firm for new City Hall along with a consultant for telephone system selection. It was the consensus of Council that the contract for interior furnishings design services should be between the City and the design firm, Ilten, Ltd., and that the architect and design firm should be separate and independent from each other rather than as an extension of the agreement with Lindberg Pierce as Bob Pierce had suggested. It was also the consensus that, because of timing constraints, Ilten, Ltd. be allowed to begin working prior to execution of the contract. Councilmember Blesener, moved to approve the selection of Ilten Design, Ltd. for City Hall interior design services for a contract fee not to exceed $5,000. Councilmember Hartmann seconded the motion. Councilmember Blesener moved to authorize the City Administrator to retain the services of Burke Engineering, Inc., for telephone consulting services in accordance with the letter of proposal dated March 9, 1988, for an amount not to exceed $2,000. Councilmember Hartmann seconded the motion. Council acknowledged and discussed a memo from Public Works Director Danielson regarding a request from Mr. Bruce Savage, 1200 Sibley Memorial Highway, in Mendota, to be allowed to connect to the Kingsley Estates watermain via a long service connection. Mr. Danielson also recommended that the connection charge be waived because of the abnormally high costs associated with running the water service to the property. Mayor Mertensotto asked what kind of agreement had been made with Sunfish Lake residents some time ago to allow them to connect to the City's water. He felt that it would be unfair to approve the request without cost for a property outside of the City limits when City properties are assessed for similar improvements. Page No.2307 March 15, 1988 There was discussion over whether the proposed extension is the best solution to the problem. After discussion, Public Works Director Danielson was directed to report at the next meeting with information on how many homeowners in the area may potentially request similar service along with information on the Sunfish Lake water extension agreement. AIRCRAFT NOISE MEETING Council acknowledged and discussed a memo from the City Administrator regarding a tentative March 28th meeting with Eagan on the aircraft noise corridor. It was Council consensus that the meeting location should be changed to the MAC meeting room. Mayor Mertensotto stated that he has a conflict that evening and would not be able to attend. RECREATION PROGRAM Ayes: 4 Nays: 0 Ayes: 4 Nays: 0 Council acknowledged and discussed a report from the City Administrator outlining a proposed summer recreation program. It was the consensus that the proposed program is a good solution. Councilmember Biesener felt that the third Arts & Crafts site should be Ivy Falls or Wentworth Park rather than Rogers Lake; Councilmember Hartmann felt that there should be an $8.00 registration fee for Arts and Crafts. Councilmember Biesener moved to authorize a $15.00 subsidy per Mendota Heights registrant to the Mend-Eagan Athletic Association for operating the 1988 T-ball program. Councilmember Witt seconded the motion. Councilmember Hartmann moved to approve entering an agreement with School District No. 197 Community Education for providing summer arts in the park for Mendota Heights residents. Councilmember Witt seconded the motion. It was Council consensus that Grant Engelmann be retained to coordinate the adult men's softball program. Councilmember Biesener suggested that children CHANNEL CLEANING Ayes: 4 Nays: 0 COUNCIL COMMENTS Page No.2308 March 15, 1988 participating in the field trip program should be picked up at Somerset School and Mendota School rather than Rogers Lake Park. The Council acknowledged and discussed a report from the Public Works Director regarding cleaning of the drainage channel at TH 110 and Dodd. Council concurred in Mr. Danielson's recommendation that a trapper be hired to remove the beavers in the drainageway area, after which staff will begin to clean the fallen trees. After discussion, Councilmember Witt moved to authorize staff to hire trappers to remove the beavers in a humane fashion. Councilmember Hartmann seconded the motion. Councilmember asked staff to investigate sight obstructions at Downing and T.H. 13. Councilmember Witt asked that a street light be installed at the intersection of Marie and Lexington. Mayor Mertensotto agreed, stating that many residents are out biking and hiking at night and that lights are important. Councilmember Hartmann agreed. Councilmember Blesener agreed on the condition that the light be a shielded light. Councilmember Blesener stated that she may not be able to attend the April 5th meeting and asked whether the City Planner had met with Marvin Anderson Homes representatives yet to discuss roadways. Administrator Frazell indicated that they had met and that a report will be available prior to the meeting. Councilmember Blesener stated that cars are being parked across the pedestrian walkway along Lexington at the SOS store. She asked whether a guardrail of some sort could be installed along the trail to keep cars from parking on it. Mayor Mertensotto reported on his meeting with the Rogers Road area residents. ADJOURN There being no further business to come before the Council, Councilmember Hartmann moved that Ayes: 4 Nays: 0 Page No.2309 March 15, 1988 the meeting be adjourned. Councilmember Witt seconded the motion. TIME OF ADJOURNMENT: 9:10 O'CLOCK P.M. Kathleen M. Swanson City Clerk ATTEST: __a. • Charles E. Mertensotto Mayor