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1988-06-21 Council minutesPage No. 2368 June 21, 1988 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, June 21, 1988 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Acting Mayor Witt called the meeting to order at 7:30 o'clock P.M. The following members were present: Acting Mayor Witt, Councilmembers Blesener and Hartmann. Mayor Mertensotto and Councilmember Cummins had notified the Council that they would be out of town. AGENDA ADOPTION Ayes: 3 Nays: 0 APPROVAL OF MINUTES Ayes: 3 Nays: 0 Ayes: 3 Nays: 0 Ayes: 3 Nays: Councilmember Hartmann moved adoption of the revised agenda for the meeting as amended to include item 9d.5, City Hall parking lot drainage report. Councilmember Blesener seconded the motion. Councilmember Hartmann moved approval of the minutes of the June 4th joint Council/Planning/Parks Commission meeting. Councilmember Blesener seconded the motion. Councilmember Blesener moved approval of the minutes of the June 7th Ivy Falls Creek informational meeting. Councilmember Hartmann seconded the motion. Councilmember Hartmann moved approval of the minutes of the June 7th regular meeting with corrections. Councilmember Blesener seconded the motion. Councilmember Blesener moved approval of the minutes of the June 14th joint Council/Park Commission meeting. Councilmember Hartmann seconded the motion. Ayes: 3 Nays: 0 CONSENT CALENDAR Councilmember Hartmann moved approval of the consent calendar along with execution Page No. 2369 June 21, 1988 of all necessary documents contained therein. a. Approval of Partial Payment No. 7 for $110,066 to the Joseph Company for City Hall. b. Approval of Partial Payment No. 4 to Thomas Electric for $45,686 for City Hall. c. Approval of Partial Payment No. 5 for $74,376 to Doody Mechanical for City Hall. d. Acknowledgment of the Treasurer's monthly report for May. e. Approval of a 3 -month maternity leave of absence to Kimberlee Blaeser. f. Acknowledgment of the Fire Department monthly report for May. g- Adoption of Resolution No. 88 -37, "RESOLUTION CALLING FOR HEARING ON ASSESSMENT ROLL FOR LEXINGTON HEIGHTS HYDRANT IMPROVEMENT (IMPROVEMENT NO. 86, PROJECT NO. 4)," the hearing to be held on July 19th. h. Adoption of Resolution No. 88 -34, "RESOLUTION CALLING FOR HEARING ON ASSESSMENT ROLL FOR STRATFORD WOODS IMPROVEMENTS (IMPROVEMENT NO. 86, PROJECT NO. 13)," the hearing to be held on July 19th. Adoption of Resolution No. 88 -35, "RESOLUTION CALLING FOR HEARING ON ASSESSMENT ROLL FOR WILLOW SPRINGS ADDITION IMPROVEMENTS (IMPROVEMENT NO. 83, PROJECT NO. 6)," the hearing to be held on July 19th. Approval of the list of contractor licenses dated June 21, 1988 and attached hereto. k. Approval of the List of Claims dated Page No. 2370 June 21, 1988 June 21, 1988 and totalling $302,280.75. Councilmember Biesener seconded the motion. Ayes: 3 Nays: 0 LOGO Graphic Designer Robin Huspek presented a number of alternatives for a City logo. She explained that her goal has been to prepare a logo that subtly represents the City and that when she thinks of Mendota Heights she has an image of City in the country and the Mendota Bridge, etc. She asked for Council direction on how to proceed. Councilmember Biesener stated that she likes the idea of a subtle message and not just letters for a logo but that none of the alternatives capture the city/country feeling. She did not see the bridge as being a graphic symbol for the city. Councilmember Hartmann liked the idea of capturing the bridge and confluence of the rivers as a point of identification. Councilmember Witt stated that input from Mayor Mertensotto and Councilmember Cummins is necessary before any decision can be made. BOND SALE Councilmember Biesener felt that the logo does not have to include spelling out the name of the City but rather that it is a graphic that should stand alone. Ms. Huspek stated that she would rework the alternatives and make a presentation at the next meeting. Treasurer Shaughnessy reviewed the bids received for the sale of $2,525,000 in improvement bonds. Councilmember Hartmann moved adoption of Resolution No. 88-36, "RESOLUTION ACCEPTING BID ON SALE OF $2,525,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 1988, PROVIDING FOR THEIR ISSUANCE AND LEVYING A TAX FOR THE PAYMENT THEREOF," awarding the Ayes: 3 Nays: 0 CITY HALL FURNITURE Ayes: 3 Nays: 0 PARK LANDSCAPING Page No. 2371 June 21, 1988 bid to Prudential Bache Capital for their low rate of 6.957%. Councilmember Blesener seconded the motion. On the recommendation of the City Administrator, Councilmember Blesener moved to award the bid for City Hall herman Miller Action Office Encore furniture to Office Pavilion under the State of Minnesota contract, in the amount of $30,266.43. Councilmember Hartmann seconded the motion. Council acknowledged and discussed a memo from Administrator Frazell regarding the Park Commission recommendation on a landscape architect to design a master plan for each of the City parks. Administrator Frazell informed Council that interviews with the firms that responded to the RFP were held on June 14th and that as a result, the Committee recommends that Barton-Aschman be retained. Responding to a question from Councilmember Blesener, Mr. Frazell stated that the firm will not prepare bid documents but will provide a very specific detailed recommendation, including maintenance recommendations, from which staff can build bid documents. Councilmember Blesener suggested that the plan should include maintaining the parking lots -- Council should require blacktopping and curbing of the parking lots. She also asked whether the plan will include hard- surfacing of hockey rinks, and Administrator Frazell responded that it will not. Councilmember Hartmann moved to approve execution of an agreement with Barton- Aschman for a park landscaping master plan project per the terms of their proposal dated June 1, 1988, and to appropriate an additional $10,850 from the Park Ayes: 3 Nays: 0 Page No. 2372 June 21, 1988 Development Fund balance for the project. Councilmember Blesener seconded the motion. Councilmember Blesener suggested that the firm also be asked to submit a proposal for design work on all undeveloped parks. HEARING: CLUB LIQUOR Acting Mayor Witt opened the meeting for MENDAKOTA COUNTRY CLUB the purpose of a public hearing on an application from Mendakota Country Club for renewal of its Club Liquor license. Acting Mayor Witt asked for questions and comments from the audience. Ayes: 3 Nays: 0 Ayes: 3 Nays: 0 HEARING - SOMERSET CLUB LIQUOR LICENSE Ayes: 3 Nays: 0 Ayes: 3 Nays: 0 HEARING -- MGM LIQUOR LICENSE There being no questions or comments, Councilmember Blesener moved that the hearing be closed at 8:16 P.M. Councilmember Hartmann seconded the motion. Councilmember Hartmann moved approval of the issuance of a renewal Club Liquor license to Mendakota Country Club. Councilmember Blesener seconded the motion. Acting Mayor Witt opened the meeting for the purpose of a public hearing on an application from Somerset Country Club for renewal of its Club Liquor License. Acting Mayor Witt asked for questions and comments from the audience. There being no questions or comments, Councilmember Hartmann moved that the hearing be closed at 8:18 P.M. Councilmember Blesener seconded the motion. Councilmember Blesener moved approval of the issuance of a renewal Club Liquor License to Somerset Country Club. Councilmember Hartmann seconded the motion. Acting Mayor Witt opened the meeting for the purpose of a public hearing on an application from the LAMA Corporation for an off -sale liquor license for a proposed Ayes: 3 Nays: 0 Ayes 3 Nays: 0 AIRCRAFT NOISE Page No. 2373 June 21, 1988 MGM Liquor Warehouse to be located in the Mendota Plaza. Mr. Jack Lanners, from LAMA Corporation, was present for the discussion and submitted a letter in which the corporation agreed to all of the conditions required by the Police Chief. Acting Mayor Witt asked for questions and comments from the audience. Mr. Morse Weisgurt, 1733 Vicki Lane, asked who the license will be issued to if approved. Mr. Lanners responded that the facility will be a corporate store and that the license will be issued to the LAMA Corporation doing business as MGM. There being no further questions or comments, Councilmember Blesener moved that the hearing be closed at 8:19 P.M. Councilmember Hartmann seconded the motion. Councilmember Blesener moved that action on the application be tabled to the July 5th meeting. Councilmember Hartmann seconded the motion. Council acknowledged and discussed a memo from the City Administrator wherein he asked for a clarification of the Council's position on the aircraft flight corridor, specifically as to whether its position will be that planes departing 11L would be given a heading no more than 15 degrees north of extended runway centerline and on 11R no more than five degrees south of extended runway centerline. He pointed out that this position makes no allowance for magnetic heading deviations. The Council recognized that magnetic heading deviations would create some heading variances but felt that the resolution should stand as adopted. CITY HALL WALLCOVERING Councilmember Blesener moved to authorize a change order to upgrade specified wall Ayes: 2 Nays: 1 Hartmann CITY HALL DRAINAGE Page No. 2374 June 21, 1988 coverings in new City Hall for a cost of $650 and to extend the wall covering through the remaining corridor areas of the building for a cost of $10,200. Acting Mayor Witt seconded the motion. Administrator Frazell informed Council that the City Hall architects have studied the City Hall parking lot drainage problem and have indicated that the cost for pipe and installation will be $4,785. Councilmember Hartmann felt that the price is exorbitant for 12" PVC pipe. He suggested that the work be done by the Public Works crew. It was consensus that staff be directed to pursue this possibility. CAO CASE 88-05, FORSE Mr. Dave Bjorklund was present to request approval of a critical area variance to allow construction of a retaining wall on Lot 9 Valley View Oak Addition, 1247 Culligan Lane, with earthtone Keystone interlocking stone modules rather than native stone or wood as stipulated in the Critical Area Ordinance. Mr. Bjorklund stated that this material is proposed rather than treated wood because treated wood walls do not hold up well. He also indicated that the retaining wall will reduce the amount of runoff going towards Mendota by 80%, and that this amount of water will go into the storm sewer system. After brief discussion, Councilmember Blesener moved to approve the variance as requested, to allow the proposed retaining walls to be constructed of Keystone interlocking stone modules in an earth-tome color and to approve the spacing between retaining walls from the required 20 feet to an average spacing of 9.5 feet. Councilmember Hartmann seconded the motion. Ayes: 3 Nays: 0 SOLID WASTE PLAN Council acknowledged a copy of the County Board Policy Guidelines for Recycling. LABOR AGREEMENT On the recommendation of the City Administrator, Councilmember Hartmann moved Page No. 2375 June 21, 1988 to approve a 1988/89 labor contract with ) the police officers bargaining unit, per the terms submitted by the City Administrator on June 21, 1988. Councilmember Biesener seconded the motion. Ayes: 3 Nays: 0 PUBLIC WORKS TRUCK Ayes: 3 Nays: 0 PROPERTY APPRAISALS COUNCIL COMMENTS ADJOURN Ayes: 3 Nays: 0 Council acknowledged a memo and tabulation of quotations from Public Works Superintendent Tom Olund for the purchase of a pick-up truck for the Superintendent. Councilmember Blesener moved to authorize a transfer of funds from the unappropriated fund balance to support the purchase of a 1988 3/4 ton GMC pick-up truck from Pro Truck GMC for their low quote of $11,811.50, which includes $450 for repainting. Councilmember Hartmann seconded the motion. Council acknowledged a memo from Administrator Frazell regarding the Mulvihill/Rogers Road property appraisals. Councilmember Biesener asked whether the trail proposed for the Victoria Highlands project can be extended further. She also asked the status of the Highway 149 committee. Acting Mayor Witt asked that the Public Works Director be reminded about the light fixture at Marie and Lexington. Councilmember Hartmann informed the Council that he will be out of town for the July 5th meeting. There being no further business to come before the Council, Councilmember Hartmann moved that the meeting be adjourned. Councilmember Blesener seconded the motion. Page No. 2376 June 21, 1988 TIME OF ADJOURNMENT: 9:04 P.M. -714 Kajzlileen M. Swanson City Clerk ATTEST: Eliz eth A. Witt Acting Mayor LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCIL ON JUNE 21, 1988 General Contractors: Associated Roofing Croix Valley Roofing Custom Pools, Inc. E. Wolf Construction First Landmark Builders Kodiak Services' Lake Country Builders, Inc. Minnesota Package Products, Pacific Pool Peterson Maintenance Corporation