2013-08-13 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
AGENDA
PARKS AND RECREATION COMMISSION
Tuesday, August 13, 2013 - 6:30 P.M.
City Council Chambers
1. Roll Call
2. Approval of Agenda
3. Approval of the July 9, 2013 Minutes
4. Recreation Programming Report
5. Regional Bicycle System
6. Par 3 Update
7. Off -Leash Dog Parks
8. Splash Pad
9. Capital Improvement Plan
10. Commission Comments
11. Adjourn
Auxiliary aids for persons with disabilities are available at least 120 hours in
advance. If a notice of less than 120 hours is received, the City of Mendota Heights
will make every attempt to provide the aids. This may not, however, be possible on
short notice. Please contact City Administration at 651- 452 -1850.
Meetings can be viewed anytime on- demand at: www.mendota- heights.com.
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
July 9, 2013
The July meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, July
9, 2013 at Mendota Heights City Hall, 1101 Victoria Curve.
Chair Levine called to order the parks and recreation commission meeting at 6:30 p.m. The following
commissioners were present: Chair Stephanie Levine, Commissioners Mary McGrory- Ussett, Ira Kipp,
Joel Paper, David Miller, Pat Hinderscheid and Michael Toth. Staff present: Recreation Program
Coordinator Sloan Wallgren, and City Engineer /Public Works Director John Mazzitello.
Cliff Timm Fishing Derby
Sophia Moeller of Mendota Heights was presented with a Lifetime Fishing License. Her name was
drawn for the prize at the Cliff Timm Fishing Derby at Rogers Lake Park on June 20, 2013.
Approval of Minutes of June 11, 2013
Commissioner Hinderscheid made a motion to approve minutes of the June 11, 2013 meeting;
Commissioner Miller seconded the motion.
Ayes 7: Nays 0
Recreation Programming Update
Recreation Program Coordinator Sloan Wallgren noted that this was a very busy month for recreation
programs. The tennis program has seen a large increase in revenue. Mr. Wallgren noted that there were
still plenty of opportunities to participate in recreation programs, and that there are a number of upcoming
concerts and special events that everyone is welcome to attend.
Mr. Wallgren stated that recreation program revenue was up roughly 17% compared to 2012. The
commission asked if all of these programs break even or make money, Mr. Wallgren responded that as a
whole the programs make money. Program revenue and expenses will be provided when the programs
are finished.
Warming House Report
The commission viewed the usage report of the three warming houses over the last four years. It appears
that Marie Park Warming House is the busiest, followed by Friendly Hills Park, and then Wentworth
Park. Mr. Wallgren noted that all three warming houses have recently been painted inside, however the
outside of all three warming houses are starting to deteriorate.
Capital Improvements Planning
The commission reviewed the current Capital Improvement Plan. The commission removed the
Hagstrom King Shade Trees from the plan; the trees will become part of the Maintenance Budget. The
ME Parks and Recreation Commission 7 -09 -2013 Page 1
commission placed a high priority on rebuilding the three warming houses, and also placed a high priority
on a Splash pad. The commission would also like to see more research and information about a
swimming beach at Rogers Lake Park.
Commissioner McGrory -Usset made a motion to place rebuilding the warming houses as a high priority
on the Capitol Improvements Plan, rebuilding one warming house every other year beginning in 2014;
motion was seconded by commissioner Miller.
Ideas were brought up about a tot lot and a sand volley ball court. Commissioners discussed these ideas
and decided that there were similar features already in the city.
Par 3 Update
Mr. Wallgren reviewed the Par 3 update. Participation in Golf Camps and Golf Leagues is up this year.
There are several new marketing activities taking place at the Par 3 at the end of July and early August.
The Par 3 has hired an additional staff member to work 20 hours a week. Mr. Wallgren noted that one
tree was lost during the storm on June 21, 2013.
Mr. Wallgren shared year to date expenditures and revenues, through June 30, 2013. Revenues currently
exceed expenditures by $18,604.
Dog Park
The commission discussed the idea of a dog park inside the hockey rink pins. Commissioner Miller made
a motion to have staff further research dog parks at other cities and have that information for the next
meeting; motion seconded by commissioner McGrory- Ussett.
Ayes 7: Nays 0
Task Force
Commissioner Paper mentioned that the City of Mendota Heights was going to be having workshop on
July 16, 2013 to discuss the involvement of a task force that will be looking into the feasibility of a
hockey arena supported by ISD 197, and the cities of West St. Paul, Mendota Heights, Mendota, Lilydale,
Sunfish Lake, and Eagan.
Commission Comments
Commissioners thanked staff for their efforts and commented that it was a productive meeting.
Adjourn
Commissioner Hinderscheid made a motion to adjourn; motion was seconded by Commissioner Paper.
Ayes 7: Nays 0
The meeting adjourned at 9:00 p.m.
Respectfully Submitted by Sloan Wallgren
ME Parks and Recreation Commission 7 -09 -2013 Page 2
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota- heights.com
m* CITY OF
MENDDTA HEIGHTS
DATE: August 13, 2013
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Recreation Programs Update
RECREATION PROGRAMS
The month of July was a very exciting month. A majority of our Summer Programs ended the
last week of July. Staff is taking inventory of supplies, and meeting with seasonal staff to
evaluate programs and performance. Staff is also planning field trips for the fall and winter.
Upcoming Events:
August 21, 2013 Kids Dance at Market Square Park 6:30PM- 8:30PM
Field Trips
There were three field trips for youth in the month of July.
July 11, 2013 -Edina Waterpark 23 participants
July 18, 2013 -Base Camp 27 participants
July 25, 2013 - Valleyfair 19 participants
BUDGET IMPACT
The below revenue report shows revenues through the end of July, 2013. We have collected
$49,319 year to day. The results of revenue compared to last year are up $7,419 or 18 %.
MENDOTA HEIGHTS RECREATION
PROGRAMS
REVENUE THROUGH July 31, 2013
YTD 2012 YTD 2013
TENNIS PROGRAM
$9,689
$14,536
SOFTBALL
$11,282
$11,750
YOUTH TRIPS
$3,218
$3,692
PLAYGROUNDS
$11,280
$12,654
SAFETY CAMP
$1,290
$1,020
FISHING DERBY + DONATIONS
$1,466
$1,117
PARK CELEBRATION DONATIONS
$3,675
$4,550
TOTALS
$41,900
$49,319
Page 1 of 1
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota- heights.com
T MPP-- 1
OF
CITY OF
m MENDDTA HEIGHTS
DATE: August 13, 2013
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Regional Bicycle System Master Study
BACKGROUND
The Metropolitan Council and Minnesota Department of Transportation are conducting a Regional
Bicycle System Master Study to improve the region's network of on -road and off -road facilities.
Staff attended a workshop that was put on by both organizations on July 11, 2013 at the St. Louis
Park Recreation Center.
During the workshop staff helped to develop some guiding principles for the Regional Bikeway
Corridors:
• Improve opportunities to increase the share of bicycle trips.
• Facilitate safe and continuous trips to regional destinations.
• Function as arteries to connect regional destinations year - round.
• Connect to local, state and national bike networks.
• Use existing and planned infrastructure.
• Overcome physical barriers and system gaps.
• Work for a broad range of cyclist types.
• Be equitably distributed throughout the 7 metro counties.
• Enhance economic development.
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota- heights.com
Of * CITY OF
M i MENDDTA HEIGHTS
DATE: August 13, 2013
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Par 3 Update — July 2013
BACKGROUND
The month of July was a very busy month out at the Par 3 Golf Course. Our Golf Camps
continue to grow in numbers, and all of our leagues are still going strong. Most of our leagues
finish up at the end of August, we are currently trying to market to those league member to
encourage them to play in September & October. We have several group outings in the month of
August.
We had two exciting promotional opportunities take place July. We had a direct mailer coupon
go out to over 10,000 homes in mid -July and we were featured on Groupon at the end of July. As
of July 31, 2013 we have sold 238 deals.
MAINTENANCE UPDATE
• The current condition of the course is great, we have had many complements.
• On July 17, 2013 our pressure tank in the maintenance building exploded. Thankfully, no
one was in the building. Staff had McCarthy Well Company onsite to temporarily get the
irrigation up and running. On July, 26 2013 MTI Irrigation was onsite to install the new
equipment. Currently, the irrigation system is up and running perfect.
BUDGET IMPACT
The attached monthly expenditure report shows revenues and expenditures through the end of
July. The course has taken in $93,877 in revenues; expenditures for this period total $65,830.
This results in net revenue over expenditure of $28,047 year to date.
Page 1 of 3
MENDOTA HEIGHTS PAR 3
BUDGET TO ACTUAL REPORT
July 2013 (58.33% OF YEAR)
REVENUES
JULY
YTD
YTD
BUDGET
2013
2013
%
GREENS, LEAGUE & TOURN FEES
$123,000
$19,755
$53,594
43.57%
RECREATION PROGRAMS
$35,000
$4,030
$29,842
85.26%
CONCESSIONS
$23,000
$4,258
$10,419
45.30%
SUNDRY REVENUE
$100
$6
$22
21.50%
INTEREST
$250
$0
$0
0.00%
CAPITAL CONTRIBUTIONS
$0
$0
$0
0.00%
PAR 3 FUND REVENUE TOTAL
$181,350
$28,049
$93,877
51.77%
EXPENDITURES
JULY
YTD
YTD
BUDGET
2013
2013
%
CLUBHOUSE SALARIES
$46,700
$5,953
$11,951
25.59%
ADMINISTRATIVE SALARIES
$22,447
$1,745
$12,883
57.39%
FICA/PERA
$8,610
$1,055
$3,498
40.63%
MEDICAL INSURANCE
$6,273
$428
$3,085
49.18%
U/E & W/C INSURANCE
$6,100
$0
$3,297
54.05%
RENTALS
$1,300
$57
$1,157
89.01%
UTILITIES
$10,230
$486
$2,711
26.50%
PROFESSIONAL FEES - AUDIT
$2,390
$367
$2,390
100.00%
PROF FEES - CONSULTING FEES
$800
$0
$300
37.52%
PROF FEES - GROUNDS MGMT
$14,000
$2,000
$2,000
14.29%
PROF FEES - GROUNDS WAGES
$20,000
$2,503
$4,891
24.45%
PROF FEES - TREE MAINTENANCE
$2,000
$0
$0
0.00%
ADVERTISING /NEWSLETTER
$600
$0
$196
32.62%
LIABILITY /AUTO INSURANCE
$3,100
$282
$3,293
106.23%
OPERATING COSTS /SUPPLIES
$9,800
$1,741
$2,649
27.04%
FUEL
$2,000
$397
$981
49.06%
REPAIRS & MAINTENANCE
$13,000
$612
$7,268
0.00%
SUNDRY /DUES /MILEAGE /CLOTHING
$1,660
$509
$2,054
123.75%
CAPITAL OUTLAY
$0
$0
$0
0.00%
ONLINE REG & CREDIT CARD FEES
$2,450
$456
$1,225
50.02%
PAR 3 EXPENDITURES TOTAL
$173,460
$18,592
$65,830
37.95%
Page 2 of 3
MENDOTA HEIGHTS PAR 3
BUDGET TO ACTUAL REPORT
July 2012 AND 2013
REVENUES
JULY
JULY
YTD
YTD
2012
2013
2012
2013
GREENS, LEAGUE, TOURNAMENT
FEES
$16,794
$19,755
$62,371
$53,594
RECREATION PROGRAMS
$1,191
$4,030
$26,240
$29,842
CONCESSIONS
$3,926
$4,258
$12,129
$10,419
SUNDRY REVENUE
$3
$10
$29
$22
INTEREST
$0
$0
$0
$0
CAPITAL CONTRIBUTIONS
$0
$0
$0
$0
PAR 3 FUND REVENUE TOTAL
$21,905
$28,049
$100,769
$93,877
EXPENDITURES
CLUBHOUSE SALARIES
$6,211
$5,953
$19,502
$11,951
ADMINISTRATIVE SALARIES
$833
$1,745
$6,185
$12,883
FICA /PERA
$797
$1,055
$3,028
$3,498
MEDICAL INSURANCE
$203
$428
$1,422
$3,085
U/E & W/C INSURANCE
$0
$0
$6,269
$3,297
RENTALS
$51
$57
$1,303
$1,157
UTILITIES
$1,092
$486
$3,664
$2,711
PROFESSIONAL FEES -AUDIT
$0
$367
$1,498
$2,390
PROF FEES - CONSULTING FEES
$0
$0
$525
$300
PROF FEES - GROUNDS MGMT
$2,000
$2,000
$7,000
$2,000
PROF FEES - GROUNDS WAGES
$3,031
$2,503
$9,516
$4,891
PROF - FEES -TREE MAINTENANCE
$0
$0
$962
$0
ADVERTISING /NEWSLETTER
$0
$0
$397
$196
LIABILITY /AUTO INSURANCE
$282
$282
$2,641
$3,293
OPERATING COSTS /SUPPLIES
$1,696
$1,741
$4,102
$2,649
FUEL
$440
$397
$1,485
$981
REPAIRS & MAINTENANCE
$1,154
$612
$8,581
$7,268
SUNDRY /DUES /MILEAGE /CLOTHING
$533
$509
$1,540
$2,054
CAPITAL OUTLAY
$0
$0
$0
$0
ONLINE REG & CREDIT CARD FEES
$413
$456
$1,295
$1,225
PAR 3 EXPENDITUES TOTAL
$18,737
$18,592
$80,912
$65,830
Page 3 of 3
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota- heights.com
m* CITY OF
MENDDTA HEIGHTS
DATE: August 13, 2013
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Off -Leash Dog Park
BACKGROUND
At the July 9, 2013 Parks and Recreation Commission meeting there was a discussion
about using the inside of the skating rink boards known as "hockey pins" as an off -leash
dog park. The commission expressed interest in having a trial period to see how
things worked. The commission also directed staff to look into any costs and liability issues
that might be related, and also contact other cities to see what has and has not worked.
Staff contacted the cities of Eden Prairie, Burnsville, Blaine, and Plymouth. All four cities said
that the "hockey pins" were underutilized as off -leash dog parks. Three of the four cities did not
offer supplies to clean up after dogs. All four cities had "hockey pins" at multiple parks. All
four cities also stated that there was no increased insurance, and that they have had very little
incidents or complaints.
BUDGET IMPACT
The impact to the budget would be very minimal.
REQUIRED ACTION
If the commission desires to implement a trial period for off -leash dog parks in the hockey pins,
pass a motion to recommend that city council issue a trial period for off -leash dog parks in the
hockey pins. After the trial period commission and city council would discuss the results of the
trail period.
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota- heights.com
T MPP-- 1
OF
CITY OF
m MENDDTA HEIGHTS
DATE: August 13, 2013
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Splash Pad
BACKGROUND
On July 30, 2013 staff met with a representative from Webber Recreation Design to discuss costs and
designs of splash pads. We looked at several design options. Some of the details of the splash pad
that staff would recommend are as follows:
• Size is 58' x 34'/ 1600 square feet
• Kidney shaped
• Perimeter apron of 5 feet
• 17 different water features
• Recirculation System
It takes about 6 weeks to manufacture and delivery all of the parts. The construction and installation
of the splash pad and plumbing would take an additional 3 months.
BUDGET IMPACT
The initial costs of a splash pad will be around $300,000. Features such as shelters or shade
structures can be added with cost varying from $5,000 to $50,000. Operating costs of a splash pad
will be roughly $10,000 per year, with labor being a majority of the operating costs. There would be
an opportunity to charge a user fee to produce some revenue to offset operating costs.
ACTION REQUIRED
There is no action required at this time.
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1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota- heights.com ,
T
m* CITY OF
MENDDTA HEIGHTS
DATE: August 13, 2013
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Capital Improvements Planning
BACKGROUND
Each year the parks and recreation commission is asked to provide a list of capital improvement
projects in the parks. Capital projects are new improvements to parks, with a greater cost than
$5,000. The parks and recreation commission has developed the following criteria for evaluating
potential parks improvement projects:
1. Safety
2. Anticipated use of the facility
3. Urgency /Opportunity
4. Value added to the community /Longevity
5. Alternatives
6. Partnerships
BUDGET IMPACT
Improvements are funded by the Special Parks Fund, which will have a balance of $140,000
after the Mendakota Playground refurbishing.
RECOMMENDATION
Staff recommends passing a motion to have city council adopt the below Capital Improvement
Plan, for the purposes of developing the annual budget. If the commission wishes to make any
changes please do so prior to making a motion. If the commission has any recommendations of
where funding should come from for these projects please include in the motion.
Mendota Heights Capital Improvements Budget Plan
2014 2015 2016 2017 2018
Marie warming house rebuild
$35,000
Splash Pad location to be determined
$300,000
Friendly Hills warming house rebuild
$35,000
Wentworth warming house rebuild
$35,000
Totals
$35,000
1 $300,000
1 $35,000
$0
$35,000