The URL can be used to link to this page

2013-09-17 Council Packet6. Public Comments 7. New and Unfinished Business a. Approval of Resolution 2013 -53, Accept Feasibility Report for Victoria Road and Rolling Green Street Improvement Projects b. Approval of Ordinance 456, Permitting Electric Boat Motors on Rogers Lake, amending Ordinance 451 8. Community Announcements 9. Council Comments 10. Adjourn CITY OF MENDOTA HEIGHTS amended - CITY COUNCIL AGENDA added 5r. September 17, 2013 — 7:00 pm Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Consent Agenda a. Acknowledgement of September 3, 2013 City Council Minutes b. Acknowledgement of September 3, 2013 City Council Closed Session Minutes c. Acknowledgement of September 10, 2013 Parks and Recreation Commission Minutes d. Acknowledgement of September 11, 2013 Airport Relations Commission Minutes e. Accept August 2013 Fire Department Synopsis Report f. Receive Alcohol Compliance Best Practices Report g. Approval of Purchase of Police Department Ballistic Shields h. Approval of Personnel Action Report and Resolution 2013 -69 Appoint HIPAA Official i. Approval of Joint Powers Agreement for Emergency Management Services j. Approval of Request for Proposals for Fischerville Site Design Concepts k. Approval of Uncollectable Receivables for Sewer Charges I. Approval of Resolution 2013 -70 Plans and Specifications and Authorize Advertisement for Bids, Mendota Heights Road Force Main Replacement m. Accept August 2013 Par 3 Report n. Approval of Easement Acquisitions for Highway 13 Trail Project o. Appointment of Probationary Firefighters p. Approval of Claims List q. Approval of Contractor List r. Acquire easements for the Sibley Memorial Highway Bituminous Trail Improvement Project — Xcel Energy 6. Public Comments 7. New and Unfinished Business a. Approval of Resolution 2013 -53, Accept Feasibility Report for Victoria Road and Rolling Green Street Improvement Projects b. Approval of Ordinance 456, Permitting Electric Boat Motors on Rogers Lake, amending Ordinance 451 8. Community Announcements 9. Council Comments 10. Adjourn page 2 CITY OF MENDOTA HEIGHTS 5a. DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, September 3, 2013 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Duggan, Povolny, Petschel, and Norton. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Duggan moved adoption of the agenda. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Povolny moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling item L) Approve Resolution 2013 -65 Providing for the Sale of General Obligation Bonds for 2013 Street Projects. a. Acknowledgement of Revised August 6, 2013 City Council Minutes b. Acknowledgement of August 20, 2013 City Council Minutes c. Acknowledgement of August 27, 2013 Planning Commission Minutes d. Accept Quotes for City Hall Gutter /Downspout Installation e. Accept Quotes for Demolition of 2454 Lemay Lake Road f Approval of Temporary On -Sale Liquor License for St. Thomas Academy g. Approve Resolution 2013 -59 Approval of Conditional Use Permit for Fence Installation, Planning Case 2013 -12, Karla Gotham, 1533 Dodd Road h. Approve Resolution 2013 -63 Award of Bid, Highway 13 Trail Connection Project i. Approve Resolution 2013 -64 Approval of Highway 13 Trail Maintenance Agreement j. Approval of Personnel Action Report k. Approval of Leave of Absence Request for Code Enforcement Officer Paul Berg September 3, 2013 Mendota Heights City Council Page I page 3 1. Approve Resolution 2013 -65 Providing for the Sale of General Obligation Bonds for 2013 Street Proj ects m. Approval of Claims List n. Approval of Contractor List Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 PULLED CONSENT AGENDA ITEMS L) APPROVE RESOLUTION 2013 -65 PROVIDING FOR THE SALE OF GENERAL OBLIGATION BONDS FOR 2013 STREET PROJECTS Councilmember Norton noted that Ehlers & Associates were contacted to assist with the issuance of these bonds. He asked if this should be reviewed since the City Attorney's firm also offers bond services. City Administrator Justin Miller replied that the current bond counsel is Briggs and Morgan and he believes that the bond attorney is listed in the City's schedule of RFP's to be reviewed. Councilmember Duggan forwarded a question on to staff that was raised by a resident in regards to what happens if more than one -half of residents defer their street reconstruction payment. Staff will answer this at a future meeting. Councilmember Duggan moved to adopt Resolution 2013 -65 "RESOLUTION PROVIDING FOR THE SALE OF $1,745,000 G.O. IMPROVEMENT BONDS, SERIES 2013A" Councilmember Norton seconded the motion. Ayes: 5 Nays: 0 PUBLIC COMMENTS There were no public comments. PRESENTATONS A) VICKI STUTE PRESIDENT, DAKOTA REGIONAL CHAMBER OF COMMERCE Ms. Vicki Stute, President of the Dakota Regional Chamber of Commerce introduced herself and gave a brief background on her experiences. She expressed her appreciation to the City of Mendota Heights for their commitment, leadership, and investment in and to the community. Councilmembers asked questions and made comments in regards to the Dakota County Fair; time and place of the joint meeting of Mendota Heights and West St. Paul Business Council; putting to rest some urban legends in regards to the City of Mendota Heights not being in favor of cell towers and not business friendly, and involvement with the Greater MSP Economic Development Agency. September 3, 2013 Mendota Heights City Council Page 2 page 4 UNFINISHED AND NEW BUSINESS A) RESOLUTIONS 2013 -66, 2013 -67, 2013 -68, ADOPTION OF PRELIMINARY 2014 TAX LEVY AND BUDGET Finance Director Kristen Schabacker explained the resolutions for approval of the 2014 Preliminary Budget and Levy; and the resolution for the special taxing district, which is for maintaining the street lights in the industrial park. In August, Council held a budget workshop to go over the 2014 preliminary budget and at that time there were no capital purchases included. In working to keep the levy increase below 3.00 %, the following capital purchases have been included in the preliminary budget: • Network Switch — IT — $14,000 • LOGIS Public Safety Assessment — Police — $17,170 (remaining $25,600 is proposed to be taken from refunds received from the previous LOGIS assessment) • DTF Car — Police — $6,000 • 3/4 Ton Pickup — Parks — $37,500 • Wentworth Park Hockey Boards — Parks — $17,000 Schabacker then listed the capital purchases that were not included in the preliminary budget: • Explorer vehicle ($29,000) for the police department • Fire marshal van ($29,000) • One -ton pickup truck ($60,000) for the street department The budget includes a 1.00% wage increase and no increase for the City contribution for health insurance. The general fund budget is proposed at a 1.93% increase over last year and the preliminary levy for 2014 is approximately $187,000 greater than 2013; a 2.92% increase. On average, the residential taxable market value rose approximately 3.80% for 2014. A home that is valued at $290,000 in 2013 will appreciate to approximately $301,000 in 2014; and that property would see an approximate increase of $40.00 in the City's portion of their property taxes. Councilmember Duggan moved to adopt RESOLUTION 2013- 66 RESOLUTION APPROVING PROPOSED 2013 LEVY COLLECTIBLE IN 2014; adopt RESOLUTION 2013- 67 RESOLUTION APPROVING FINAL 2013 TAX LEVY FOR SPECIAL TAXING DISTRICT NO. 1 COLLECTIBLE IN 2014; and adopt RESOLUTION 2013- 68 RESOLUTION ADOPTING 2014 PROPOSED BUDGET. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 B) RESOLUTION 2013- 58, REQUEST TO DISSOLVE EXISTING JOINT POWERS AGREEMENT WITH GUN CLUB LAKE WATERSHED MANAGEMENT ORGANIZATION City Engineer John Mazzitello explained that the City of Mendota Heights is currently a member of two watershed management organizations (WMO); Gun Club Lake WMO and Lower Mississippi River WMO, at a 25/75 ratio respectfully. A WMO is an oversight body established by the state that is responsible for insuring compliance of member cities with stormwater management regulations, as well as helping to regulate inter jurisdictional drainage flows from one city into another. The oversight board that handles regulations of WMOs is the Board of Soil & Water Resources (BWSR). September 3, 2013 Mendota Heights City Council Page 3 page 5 The Gun Club Lake WMO is currently revising their watershed management plan, which has brought up the idea of potentially reorganizing the member cities between Gun Club Lake and Lower Mississippi River WMOs. Staff is proposing that the portion of the city currently included in the Gun Club Lake WMO be moved to the Lower Mississippi River WMO. This would create one watershed management organization for the city, one set of rules, and one plan for the city to follow. It would also provide efficiency for city staff. City staff has spoken with staff from Inver Grove Heights and from Eagan, as well as both WMO boards, and to the board of BW SR — all of which support this reorganization. Mayor Krebsbach asked for confirmation that the City of Mendota Heights is really in the Lower Mississippi River WMO. Mazzitello replied that all of the water flows to the west into the Gun Club Lake and the Mississippi River. The Gun Club Lake itself is located in the Lower Mississippi River WMO and is not located in the Gun Club Lake WMO. Councilmember Petschel moved to approve RESOLUTION 2013 -58, A RESOLUTION REQUESTING A JOINT POWERS AGREEMENT FOR THE GUN CLUB LAKE WATERSHED MANAGEMENT ORGANIZATION BE DISSOLVED. Councilmember Duggan seconded the motion. A short discussion followed in regards to the representatives from the City of Mendota Heights to the WMOs. Ayes: 5 Nays: 0 C) RESOLUTIONS 2013-60,2013-61,2013-62, PLANNING CASE 2013 -13, BUILDING AND PARKING SETBACK VARIANCES, SCANNELL PROPERTIES 162, LLC, SOUTHWEST CORNER OF COMMERCE DRIVE AND LEMAY AVENUE Planner Nolan Wall stated that Scannell Properties 162, LLC has submitted an application for variances to building and parking setbacks at the unaddressed property located at the southwest corner of Commerce Drive and Lemay Avenue in the Mendota Heights Business Park. The property is zoned I- Industrial and is currently vacant. Planner Wall shared the proposed site plan. The applicant proposed construction of a 71,933 square foot office warehouse building, to include three separate office spaces (14,400 square feet) located on the south and west sides of the building. The remaining portion of the building would be warehouse space (57,600 square feet). The docks would be located on the eastern boundary of the site and they are proposed to include 104 parking stalls. Planner Wall then explained the three variance requests and the recommendations by the Planning Commission. Additional information and the Findings of Facts for approval and denial in all three cases were provided to the Councilmembers. Mr. Tim Elam of Scannell Properties was in attendance to address questions and concerns. September 3, 2013 Mendota Heights City Council Page 4 page 6 Council members asked questions pertaining to the reasons for the building and parking variance requests, the number of bays on the loading dock side of the building, location of the other buildings owned and built by Scannell Properties, signage, the number of dock spaces, circulation paths for the trucks, the reasons for the Planning Commission's denial of the building setback variance, solutions to possible drainage issues, and the retaining wall proposed. Councilmember Norton moved to adopt RESOLUTION 2013 -60 DENYING A BUILDING SETBACK VARIANCE AT THE UNADDRESSED PROPERTY LOCATED AT THE SOUTHWEST QUADRANT OF COMMERCE DRIVE AND LEMAY AVENUE IN THE MENDOTA HEIGHTS BUSINESS PARK; to adopt RESOLUTION 2013 -61 APPROVING A PARKING SETBACK VARIANCE OF TEN FEET ALONG COMMERCE DRIVE AND THE WESTERN BOUNDARY OF THE SITE AT THE UNADDRESSED PROPERTY LOCATED AT THE SOUTHWEST QUADRANT OF COMMERCE DRIVE AND LEMAY AVENUE IN THE MENDOTA HEIGHTS BUSINESS PARK; and to adopt RESOLUTION 2013 -62 APPROVING A PARKING SETBACK VARIANCE OF TEN FEET ALONG COMMERCE DRIVE AND THE SOUTHERN BOUNDARY OF THE SITE AT THE UNADDRESSED PROPERTY LOCATED AT THE SOUTHWEST QUADRANT OF COMMERCE DRIVE AND LEMAY AVENUE IN THE MENDOTA HEIGHTS BUSINESS PARK. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 COMMUNITY ANNOUNCEMENTS Assistant to the City Administrator Tamara Schutta made the following announcements: 14th Annual Traditional Wacipi Pow Wow, September 13, 14, and 15, St. Peters Church • 2nd Annual Police versus Fire Blazing Challenge, 2:00 p.m. on September 14 at Buffalo Wild Wings, 1458 Robert Street S, Buffalo Wild Wings will donate 10% to Special Olympics • 3rd Annual Mendota Heights Par 3 and Thomas Oaks Golf Tournament, September 21, tee times still available MOMENT OF SILENCE Mayor Krebsbach announced with great sadness the passing of former Planning Commissioner Bruce McManus. As the former chair of the Planning Commission, Steve Norton said a few words. Councilmember Povolny also said a few words. Staff and Council observed a moment of silence. City Administrator Justin Miller gave an update on the service arrangements. September 3, 2013 Mendota Heights City Council Page 5 page 7 COUNCIL, COMMENTS Councilmember Petschel recognized and thanked Recreation Program Coordinator Sloan Wallgren for putting on an incredible golf event for City staff and commissioners. She encouraged him to host a tennis event for people who are golf challenged. Councilmember Petschel also noted that the city's Gun Club Lake WMO representative, Mr. Molinaro, welcomed identical twin girls last week. Councilmember Duggan noted the passing of the father of Dan Tilsen, former Planning Commissioner; the passing of a former poet laureate in Ireland by the reading of a poem; Leroy Buster Brown will be 100 this week; Lily Daze is this weekend; Holy Family Church, 1960 Lexington Avenue is having their celebration and fall festival this weekend; and the music in the Village two weeks ago was a wonderful success. Councilmember Norton and Mayor Krebsbach welcomed Planner Nolan Wall. Mayor Krebsbach wished the best to Mike Albers and to the children starting the school year, and noted that Rosh Hashanah (Jewish New Year) is on Thursday this week. ADJOURN Mayor Krebsbach moved to adjourn the meeting at 8:10 p.m. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 Sandra Krebsbach Mayor ATTEST: Lorri Smith City Clerk September 3, 2013 Mendota Heights City Council Page 6 page 8 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Closed Session Held Tuesday, September 3, 2013 Pursuant to due call and notice thereof, a closed session of the City Council, City of Mendota Heights, Minnesota was held at 6:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 6:00 p.m. The following members were present: Councilmembers Duggan, Norton, Petschel, Povolny. Also in attendance: City Administrator Justin Miller, Assistant to the City Administrator /Human Resources Coordinator Tammy Schutta, City Attorney Tom Lehmann, City Attorney Kevin Rupp. CLOSED SESSION TO DISCUSS UNION CONTRACT NEGOTIATIONS Mayor Krebsbach stated that, pursuant to Minnesota Statute 13D.03(b), the City Council would be going into a closed session. Councilmember Norton moved to adjourn to a closed session. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 The purpose of the closed session was to discuss strategy for union contract negotiations. • M Council member Duggan moved to close the meeting and adjourn to the regularly scheduled meeting. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 Mayor Krebsbach adjourned the closed session meeting at 6:50 p.m. Sandra Krebsbach Mayor ATTEST: Lorri Smith, City Clerk page 9 CITY OF MENDOTA HEIGHTS rJC. DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING September 10, 2013 The September meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, September 10, 2013 at Mendota Heights City Hall, 1101 Victoria Curve. Co -Vice Chair Miller called to order the parks and recreation commission meeting at 6:30 p.m. The following commissioners were present: Co -Vice Chair Miller, Commissioners Mary McGrory- Ussett, Ira Kipp, Joel Paper, Pat Hinderscheid and Michael Toth. Staff present: Recreation Program Coordinator Sloan Wallgren. Approval of Agenda Commissioner Paper requested that Park Signs and MHAA Soccer be added to the agenda. Commissioner Toth requested that Off -Leash Dog Ares be added to the agenda. Approval of Minutes of August 13, 2013 Commissioner McGrory -Ussett made a motion to approve minutes of the August 13, 2013 meeting; Commissioner Hinderscheid seconded the motion. Ayes 6: Nays 0 Ivy Hills Park Tennis Courts Recreation Program Coordinator Sloan Wallgren informed the commission that at their June meeting they talked about holding an open house in October to discuss the future of the tennis courts at Ivy Hills Park. Mr. Wallgren asked that the commission hold an open house at 5:45P.M. on October 8, 2013. Letters will be sent to neighbors around the Ivy Hills Park, and flyers will be placed at tennis courts at other parks in the city. The open house will also be posted in the next issue of Heights Highlights. Commissioner Miller asked if the open house time and date could be placed in the city website. Mendakota Playground Mr. Wallgren updated the commission on the progress of the Mendakota Playground refurbishing. The project is in progress and should be finished by October 1, 2013. The entire project is $83,000, which will leave a balance of $135,000 in the Special Parks Fund. Recreation Programming Report Mr. Wallgren informed the commission that in the month of August the city sponsored one field trip and Safety Camp. Currently city staff is reviewing summer programs and planning fall and winter field trips. Staff is also in the process of hiring winter recreation staff for the ice rinks and warming houses. Revenue and expenses from summer programs will be provided at the October meeting. page 10 Par 3 Report Mr. Wallgren informed the commission that the Par 3 has finished all of the Golf Camps and Golf Leagues. The Par 3 saw an increase in the number of registrations for Golf Camps and Golf Leagues. Mr. Wallgren also stated that we had success with our Groupon and Daily Deal promotional offers. Mr. Wallgren informed the commission that insurance would cover about 90% of the cost that was associated with pressure tank explosion in July. He also stated that the course is in great condition and that we have several events taking place in September. The course has taken in $124,659 in revenues; expenditures year to date are $95,083. The net result in revenue over expenditures is $29,576 year to date. Historical Signs Commission Paper told the commission that he has contacted the school about doing research on the history of the parks in Mendota Heights. The school wanted more direction, but would be willing to help. The commission asked that the research be limited to few paragraphs (roughly 250 words) for each park. Mr. Wallgren will research the cost of signs, and commissioner Paper will continue to be in contact with the schools. MHAA Soccer Commissioner Paper informed the commission that MHAA has seen then number of participants in the soccer program double over the last couple of years. He told us that a maj ority of the participants were from Mendota Heights. He also thanked Mr. and Mrs. Macke for the great job running the MHAA soccer program. Off -Leash Dog Area Commissioner Miller inquired about the status of the Off -Leash Dog Area. Mr. Wallgren told the commission that it would be on the City Council agenda in late October or early November. Mr. Wallgren made it clear that resident's feedback would be sought before any decisions were made. Commission Comments Commissioner Hinderscheid commented that the meeting was productive and thanked Commissioner Paper for the work he had done on the historical signs. Commissioner Paper thanked staff for doing a great job at the Par 3 this year. Commissioner McGrory -Ussett liked the historical sign idea and looked forward to the city working the schools to complete the project. Commissioner Kipp thought we had a good meeting and would like to see pictures included on the historical signs. Adjourn Commissioner Paper made a motion to adjourn; motion was seconded by Commissioner Toth. Ayes 6: Nays 0 The meeting adjourned at 7:40 p.m. Respectfully Submitted by Sloan Wallgren page 11 CITY OF MENDOTA HEIGHTS 5d. DAKOTA COUNTY, MINNESOTA AIRPORT RELATIONS COMMISSION MINUTES September 11, 2013 The regular meeting of the Mendota Heights Airport Relations Commission was held on Wednesday. September 11, 2013 at 7:00 p.m. at 1101 Victoria Curve, Mendota Heights, Minnesota. The following commissioners were present: David Sloan, Jim Neuharth, Sally Lorberbaum, William Dunn, Gina Norling, Kevin Byrnes and Paul Portz Absent: None Also present: City Administrator Justin Miller Approval of Minutes Lorberbaum made a motion, seconded by Dunn, to approve the August 14th minutes as submitted - all voted in favor. Guest Speaker John Nelson After commissioners introduced themselves, Mr. John Nelson began his presentation. Nelson is the new Manager of Noise, Environment and Planning at the Metropolitan Airports Commission. He went over his background, which included working at various cities and in other capacities at the MAC. Nelson presented information on runway use trends, complaints received and the reports that evaluate them, FlightTracker, and the status of Area Navigation (RNAV) at MSP International Airport. The commission shared with Nelson some of the reports that the commission produces, with special emphasis on the recent trend of excessive noise events (over 80dB) at nearby remote monitoring towers. Nelson appreciated the information and indicated that he would look into the causes. He also said that he appreciates the work of the ARC and is always willing to work together to solve problems. Acknowledge Receipt of Various Reports /Correspondence The monthly reports for July 2013 were acknowledged and commissioners updated their respective areas of focus. Sloan noted that he would like to discuss at the next meeting the possibility of holding a televised meeting of the commission. The discussion next month would be to identify a good topic for the televised meeting, Adeourn Dunn made a motion, seconded by Neuharth, that the meeting be adjourned. All voted in favor. Meeting adjourned at 8:45 pm. page 12 1101 Victoria Curve I Mendota Heights, MN :, 5e. 651.452.1850 phone 1 651.452.8940 tax www.mendota- heights.com f ItCITY OF Mi MENDOTA HEIGHTS DATE: September 17, 2013 TO: Mayor, City Council and City Administrator FROM: Dave Dreelan, Assistant Fire Chief SUBJECT: Monthly Fire Synopsis — August 2013 Fires Cnllc The department responded to 20 calls for the month. The majority of calls were classified as false alarms or good intent calls. Nine of these calls were residential in nature, and two were commercial alarms. There were two EMS calls, two utility checks (gas leaks or power lines), one elevator rescue call, and two car fires. The department also responded to a dryer fire in an apartment building and assisted with the recovery of a body in the Mississippi River. Monthly and Squad and Department Training The monthly department and squad trainings were held at the vacant home. All of the trainings incorporated basic fire ground skills such as interior fire attack, ventilation, and search and rescue. The home continues to provide excellent hands on opportunities for the firefighters. Additional trainings at the vacant house are scheduled through the month of September. MENDOTA HEIGHTS FIRE DEPARTMENT AUGUST 2013 MONTHLY REPORT FIRE CALLS NO. 13135 - 13154 NUMBER OF CALLS FIRE ALARMS DISPATCHED: NUMBER I STRUCTURE CONTENTS ACTUAL FIRES MN /DOT Structure - MH Commercial Structure - MH Residential 1 Structure - Contract Areas CNR RR Vehicle - MH Vehicle - Contract Areas Grass /Brush /No Value MH Grass /Brush /No Value Contract LAST YEAR MEDICAL TOTALS: $0 Assist 1 Extrication HAZARDOUS SITUATION FIRE MARSHAL'S TIME FOR MONTH Spills /Leaks 1 Arcing /Shorting 9 Chemical 42 Power Line Down FALSE ALARM Residential Malfunction 1 Commercial Malfunction 2 Unintentional - Commercial 1 Unintentional - Residential 2 Criminal GOOD INTENT 4 Smoke Scare Steam Mistaken for Smoke 285.5 Other 11 MUTUAL AID TOTAL CALLS 20 SPECIAL PROJECTS 7 LOCATION OF FIRE ALARMS: TO DATE MENDOTA HEIGHTS 17 123 MENDOTA 1 6 SUNFISH LAKE 1 6 LILYDALE 1 13 OTHER 0 6 TOTAL 20 154 WORK PERFORMED HOURS TO DATE FIRE CALLS 331.5 2474 MEETINGS 31.5 298.5 DRILLS 146.5 1244.5 WEEKLY CLEAN -UP 38.5 304 SPECIAL ACTIVITY 152 1548 ADMINISTATIVE 0 FIRE MARSHAL 63 485.5 TOTALS 763 6354.5 page 13 20 MISC. TOTALS TO DATE $0 TOTAL MONTHLY FIRE LOSSES $0 $2,500 $0 FIRE LOSS TOTALS MENDOTA HEIGHTS ALL FIRES, ALL AREAS (MONTH) $2,500 $16,075 MEND. HTS. ONLY STRUCT /CONTENTS $8,500 MEND. HTS. ONLY MISCELLANEOUS $5,000 MEND. HTS. TOTAL LOSS TO DATE $13,500 BILLING FOR SERVICES MN /DOT $0 MILW. RR $0 CNR RR $0 OTHERS: $0 LAST YEAR TOTALS: $0 $0 123 1 FIRE MARSHAL'S TIME FOR MONTH 6 9 INSPECTIONS 42 2 INVESTIGATIONS 141 RE- INSPECTION LAST YEAR MEETINGS 4 2365 285.5 ADMINISTRATION 10 1210.5 285.5 SPECIAL PROJECTS 7 1389 0 TOTAL 63 481.5 6017 REMARKS: SEE OTHER SIDE FOR SYNOPSIS page 14 1101 Victoria Curve I Mendota Heights, f, 5f. 651.452.1850 phone 1 651.452.8940 ax www.mendota-heights.com m* CITY OF MENDDTA HEIGHTS DATE: September 17, 2013 TO: Mayor, City Council and Administrator FROM: Mike Aschenbrener, Chief of Police SUBJECT: Alcohol Compliance Best Practices Program BACKGROUND In August of 2006 the City Council adopted an alcohol "Best Practices" program creating a uniform set of standards for alcohol licensee's in the city to create for themselves a path to preferential treatment in the event they would fail a compliance check or be cited for a liquor law violation. The program has been met with mixed results. The number of licensees who choose to participate continues to drop but the number of violations since 2006 has also dropped. Some of the business have chosen to use some of the services offered. City Clerk Smith along with Officer Shepard will be going out to meet individually with license holders in the near future to ensure that all are aware of the program and how it works. BUDGETIMPACT None this is a current on -going program. ATTAfHFD 2006 Council Memo Overview sheet Resolution 06 -69 adopting program 2013 Application form RECOMMENDATION Review materials. page 15 CITY OF MENDOTA HEIGHTS MEMORANDUM August 8t", 2006 TO: Mayor, City Council and City Administrator FROM: Mike Aschenbrener, Police Chief SUBJECT: A resolution "Adopting a City Policy covering Liquor License Violation Penalties." DISCUSSION: In May of 2006, the Police Department completed alcohol compliance checks. Three licensees's failed this round of compliance checks. These license holders were notified in writing that they would be notified of the civil penalties that would be coming from the violations. These violations highlighted the need for the City to have a uniform procedure for dealing with licensee's who do not follow the Minnesota State Statutes (MSS) and Mendota Heights City Ordinances. Research was done including the gathering of policies and ordinances from other cities, the League of Minnesota Cities LMC research attorney, Tami Diehm City Attorney, Hospitality Minnesota, Minnesota State Statutes and the City Code. After reviewing the information gathered a determination was made to recommend that the City Council adopt policy governing liquor license violations. There were examples provided by the LMC for having a policy and for placing the penalty matrix in ordinance. It was determined that the Mendota Heights City ordinance was structured in such a way that a policy could be used without requiring ordinance changes. A policy would allow for some flexibility in dispute resolution and streamline the process for Council. The policy and penalties are attached. RECOMMENDATION: recommend that the City Council pass a resolution adopting the proposed liquor violations policy and notify the licensees who fail the May of 2006 Compliance Checks. ACTION REQUIRED: If the Council desires to approve the recommendation approve a resolution "Adopting a City Policy covering Liquor License Violation Penalties." page 16 Mendota Heights, Mendota and Lilydale Cities' Policy for Liquor License Violations "BEST PRACTICES" PROGRAM PURPOSE OF "BEST PRACTICES" In 2006, the cities of Mendota Heights, Mendota and Lilydale adopted uniform policies governing sanctions on alcohol license holders. (Reference city Policy for Liquor License Violations, Adopted by City Resolution, MSS 340A.415, and 14.57 - 14.69) The goal of adopting the policy was to promote 100% compliance with MN state laws and city ordinances on behalf of businesses and license holders within our jurisdiction. The policy also established a standard for the city to determine the length of a license suspension, revocation and /or civil penalty. BENEFITS: BEST PRACTICES is an optional partnership program serving as a cooperative and uniform venture between licensees and the city toward a mutual goal of 100% compliance. The benefits of being a member are opportunities for annual training and reduced penalties, developing a relationship with the City /Police Department /Prosecutor and most importantly, being knowledgeable about how the system works before any violations occur. The benefits for the Cities include fewer problems, uniform enforcement and a guideline to ensure each licensee knows the City takes the issuance of a license seriously. VIOLATIONS The State of Minnesota, per MSS 340A.415, establishes the maximum penalty the city and /or state can administer to licensee when there is a violation of laws or ordinances pertaining to the sale of alcoholic beverages. A BEST PRACTICES member's violation maximums are set by the following matrix which describes the penalties the business would suffer as: PENALTY PENALTY VIOLATION Non "BEST PRACTICES" Licensee "BEST PRACTICES" Licensee First Violation • $1000 fine • $500 fine • 3 day suspension of license Second Violation • $1500 fine • $750 fine Within 2 years • 6 day license suspension • 3 day license suspension Third Violation • $2000 • $1000 fine Within 2 years • 9 day license suspension • 6 day suspension license • Best practices review panel Fourth Violation • Revocation: minimum of 1 year • Revocation: minimum of 1 year from Within 2 years from the revocation date the revocation date Revocation on a • Commission of a Felony related to the licensed activity First Violation . Sale of alcoholic beverage while a license is under suspension • Sale of intoxicating liquor where only a 3.2 license has been issued page 17 Violation Details: • This Policy only applies to License Sanctions for violations and will only impact license activity; it does not apply to the criminal charges against the person who actually violates the law. • BEST PRACTICES PROGRAM only applies to license holders who are enrolled in the program at the time of the violations; however, participation can start at any time and is completely voluntary. • Violations are tracked from the date of violation for a 2 year rolling time period. • The cities are not restricted from imposing the maximum penalty for violations. PROGRAM REQUIREMENTS: To participate in BEST PRACTICES the business must agree to the following required practices and to at least four of the listed optional practices: Required Activities: • Maintain records of BEST PRACTICES activities and to have them available for inspection, • Ensure 75% of all alcohol - selling staff trained by the Mendota Heights Police Department, Dakota County Safe Communities Coalition, the Minnesota Department of Alcohol and Gambling Enforcement or Minnesota Hospitality on an annual basis, • Provide documented /written internal training program for new employees, and • Provide written policy requiring identification on anyone appearing to be 40 years old or younger. Optional Activities: (Licensees will do select at least 4; will select 3 if using integrated ID scanner on the cash register) of the following: • Continuously ensure and document that 75% of all employees who sell alcohol are trained, • Provide internal employee reward /recognition program for employees who catch underage customers, • Possess an approved, internal compliance check system (business can run their own checks to ensure that policy is being followed), • Possess an automated identification card scanner integrated into cash register, • Once per year, meet with city staff and prosecuting attorney to discuss both civil and criminal penalties that would apply in the event of a violation, • Have written policy to require ID on all alcohol purchases, • Have written policy showing plan to work with police to prevent secondary resale of alcohol, • Have minimum age of 21 for selling alcohol products. PROGRAM PARTICIPATION: To participate in BEST PRACTICES, the liquor licensee will complete the following on an annual basis: • Provide documentation to the Compliance Officer of fulfilled requirements involving training and policy • Complete any and all related and signed paperwork, and • Maintain all records on -site for viewing upon request or demand. To verify the business's participation in BEST PRACTICES, the Compliance Officer will do the following on an annual basis: • Review and sign off on the completed and documented requirements provided by the licensee. INTERESTED? Review your city's ordinance and resolution for more specific details. To participate, please contact your city clerk and complete the attached form and maintain all original records and information in your provided BEST PRACTICES BINDER. page 18 Statement of Purpose: It is the goal of the City of Mendota Heights to have liquor licensees comply with the law 100% of the time in relation to the ordinance regulating liquor. The City of Mendota Heights will maintain staff to complete annual compliance checks, periodically check establishments for compliance with hours and license conditions. The City will act as a resource to provide server training or to direct businesses to approved training on an annual basis. The City wishes to have all businesses chose to be a best practices liquor licensee. Applicable Laws: City Code 3 -1 -20 Sanction for license violations. Minnesota State Statue (MSS) 340A.415 License revocation or suspension, civil penalty. Minnesota State Statute 14.57 to 14.67 Administrative Procedures Act, sections relevant to license hearing. Best Practices: Best Practices licensees will have the benefit of following the "Best Practices" violation matrix. The Best Practices program is voluntary and serves a cooperative venture between licensees and the City to meet the goals of the City laid out in the City Code. Best Practices Licensees will fill out an application at Mendota Heights City Hall committing their establishment to working towards 100% compliance with the applicable ordinances and MSS. Required Activities (4): Best Practices Licensee will agree to keep records of Best Practices activities and to have them available for inspection. The Best Practices Licensee will have 75% of all alcohol selling staff trained by the Mendota Heights Police Department, Dakota County Safe Communities Coalition, the Minnesota Department of Alcohol and Gambling Enforcement or Minnesota Hospitality on an annual basis. Best Practices Licensees will have a written internal training program for new employees and a written policy requiring identification on anyone appearing to be 40 years old or younger. Optional Activities: Best Practice Licensees will do 4 (3 if they do integrated ID scanner on register) of the following; continuously certify 75% of all employees who sell alcohol are trained, internal employee reward /recognition program for employees who catch underage customers, an approved internal compliance check system, automated identification card scanner integrated into cash register, pre- arrange to meet with staff and prosecuting attorney on violations, have a policy to require ID on all alcohol purchases, have policy prearranged to work with Police to prevent secondary resale of alcohol and have minimum age of 21 for selling alcohol products. page 19 Uniform Penalties: The purpose of this section is to establish a standard by which the City determines the length of a license suspension, revocation and or civil penalty. This policy shall apply to all on and off sale license holders. These penalties are deemed to be appropriate for all violations. The City Council may choose to deviate from the prescribed penalty if there are extenuating circumstances. Should the Council deviate from the adopted policy they must take official action and document the reasons for the deviation. The Council may only consider the penalty portion of the action. Should the licensee wish to appeal the facts of a violation they must request a due process hearing. Licensee informed: • All licensees shall be informed of the adoption of this policy at the time of adoption and again at time of license renewal. • Licensees shall have all fines paid or have requested a hearing before 30 days have elapsed from the violation. • Licensees shall be informed that this policy applies only to the LICENSE SANCTIONS it does not apply to the CRIMINAL CHARGES against the person who actually violates the law. • Licensees may join the best practices group at any time. Best Practices group participation is completely voluntary. • The policy and application shall be posted on the Cities web site and shall be given to the licensee at the time of application. • Hearing will be conducted in accordance with MSS and Minnesota Rules. Penalty appeals will be made to City Council. page 20 PENALTIES: Revocation on a First Violation: • Commission of a felony related to the licensed activity. • Sale of alcoholic beverage while a license is under suspension. • Sale of intoxicating liquor where only a 3.2 license has been issued. Violation Grid for all other Violations: These violations include, failure during compliance checks, sale to an underage person (resulting in a conviction), after hours violations, sales to an obviously intoxicated person, refusal to allow inspection by City or Police, illegal gambling on site, failure to renew license before expiration. Violation Best Practices Licensee Non -Best Practices Licensee First Violation $500 fine $1000 fine and 3 day suspension of license Second Violation $750 fine and 3 day suspension $1500 fine and 6 day suspension Within 2 years license license Third Violation $1000 fine and 6 day suspension $2000 and a 9 day suspension Within 2 years license best practices review license panel Fourth Violation Revocation: minimum of 1 year Revocation: minimum of 1 year Within 2 years from the revocation date from the revocation date Note: 1) "Best Practices" applies only to license holders who are enrolled in the program at the time of the violations. Time frame: Violations are from the date of violation for a 2 year rolling time period. Subsequent Violations: Each violation will be treated separately unless the City Clerk and the licensee agree in writing to hear all active violations at a single hearing. Other Penalties: Nothing in this policy shall restrict the City Council from imposing the maximum penalty allowed by Mendota Heights City Ordinance 3 -1 -20. Hearing: Will be held pursuant to MSS governing administrative hearing. License suspension: Will impact only the licensed activity. LL New Applicant Application Date: Compliance Official:__________ or LL Renewal Audit Date: page 21 2013 Completion and maintenance of this application, training and related documentation is the responsibility of the licensee and should be kept on the premise of the licensee. Documentation shall be available upon request for inspection and verification of Best Practices status, especially in the event of an alcohol compliance violation. Licensee will retain this form for at least 24 months from last violation. Completed by Licensee (Note: Best Practices participation is entirely optional) Business Name: Business Address: License Holder Name: Business Phone - - This application was audited by on , 20 on behalf of the City of _____- verifying the licensee is compliant as indicated above. Signature of Licensee Date Signature of Compliance Official Date LICENSEE: Check Requirements Met; AUDITOR: Initial & Date for Compliance LICENSEE; Completed LICENSEE: Select 4 Additional AUDITOR AUDITOR Requirements Requirements Initial Initial ❑ Records available for Inspection Date ❑ Use Integrated ID scanner Date ❑ 75% of employees trained Initial ❑ Continuously have 75% of employees Initial annually Date trained Date ❑ Written internal training policy for Initial ❑ Internal employee Initial new employees (attach copy and Date reward /recognition program for Date signature sheet ) catching underage buyers ❑ Written policy requiring Initial ❑ Run an approved internal compliance Initial identification on anyone appearing Date Date to be 40 years old or younger program ❑ Automated ID card scanner Initial NOTES /COMMENTS: integrated into cash register Date ❑ Pre - arrange to meet with city staff Initial and prosecutor on violations Date ❑ Have a policy to check ID on every Initial sale Date ❑ Have a policy to work with Police to Initial prevent secondary resale of alcohol Date ❑ Have a minimum age of 21 for selling Initial alcohol products Date This application was audited by on , 20 on behalf of the City of _____- verifying the licensee is compliant as indicated above. Signature of Licensee Date Signature of Compliance Official Date page 22 1101 Victoria Curve I Mendota Heights, P J 651.452.1850 phone 1 651.452.8440 ax www.rrendota- heights.com , CITY OF MENDDTA HEIGHTS DATE: September 17, 2013 TO: Mayor, City Council and Administrator FROM: Sergeant Brian Convery SUBJECT: Purchase of Ballistic Shields BACKGROUND The City of Mendota Heights currently has two ballistic shields that are carried in two of the six marked police cars. The goal is to have a ballistic shield in every marked police squad as part of the necessary equipment required to equip officers to safely handle active shooters, suicidal person(s) and any other potential weapons call our officers may encounter during the course of duty. Historically patrol vehicles were not equipped with ballistic shields. This equipment would be brought to the scene by our MAAG (SWAT) team. With the increase in school shootings and active shooter incidents around the country it is realized that patrol officers need to react to these deadly situations immediately in order to stop the threat and preserve human life. With this change in police response it is necessary to make sure every on duty officer has access to a ballistic shield. With the current compliment of two shields it is not uncommon for the squads carrying the shields to be tied up at jail or on another call that they cannot clear leaving other on duty officers without the necessary safety equipment they may immediately need in a potential deadly situation. The Police Department budgeted for the purchase of four additional ballistic shields not to exceed $6820 in the 2013 budget. Officer Bobby Lambert who has extensive MAAG team experience was consulted on the best product for use in our patrol vehicles and he recommended the Strategos HMLP Ballistic Shield. Strategos sells only direct and does not utilize a dealer network. A bid from Strategos was obtained and totaled $6784.76 for four shields, four protective cases and shipping. A second bid was obtained for a similar product from a local vendor, Streichers Police Supply. The total cost before tax for four comparable shields, four protective cases and shipping and handling from Streicher's totaled $7114.99. RECOMMENDATIONS: I recommend that the City Council authorize the purchase of four Strategos HMLP Ballistic Shields, four protective cases and shipping totaling $6784.76 directly from Strategos International L.L.0 which is the low bid. ACTION REQUIRED: If the Council so desires, authorize staff to sign a purchase order for four Strategos Ballistic Shields along with the ballistic covers from Strategos International LLC and shipping for $6784.76 which is under the 2013 budgeted amount of $6820. page 23 5h. 1101 Vimm Curve I Mwdva Heipu. Pori ;a ; $51.�5��h0►� 1 ��1.e$�.994�fdx uavrn.me�nd�a- heigh[s,ecm CITY OF iERIQOTA HEIGF-fTS DATE: September 17, 2013 TO: Mayor, City Council and City Administrator FROM: Tamara Schutta Assistant to the City Administrator/HR Coordinator SUBJECT: Personnel Action Items Item 1: Adopt Resolution 2013 — 69 Appointing A HIPAA Privacy Official The city of Mendota Heights is a covered entity under the Health Insurance Portability and Accountability Act of 1996 ( HIPAA). As part of its employee benefits package, the city offers a Medical, Dental, Health Reimbursement Account, and an Employee Assistance Program. As a covered entity under HIPAA, the city is required to have policies and procedures in place as well as appoint a privacy official. The privacy official is responsible for the following: • Developing, implementing, updating and coordinating policies and procedures for protected health information under HIPAA's privacy rules. • Monitoring and deciding any issues that occur under the rules. • Receiving complaints about any failure to comply with either the policies and procedures or the privacy rules in general. In 2004 the City Council adopted HIPAA policies and procedures as well as appointed the Human Resources /Communications Coordinator position as the HIPAA Privacy Officer. There have been several staff and title changes since the City Council designated the HIPAA Privacy Officer in 2004. Attached is Resolution 2013 -69 appointing the Assistant to the City Administrator/Human Resources Coordinator as the HIPAA Privacy Officer. Staff is recommending the City Council adopt Resolution 2013 — 69 appoint the Assistant to the City Administrator/Human Resource Coordinator as the HIPAA Privacy Officer. BUDGET IMPACT Not applicable. Item 2: Approval to begin the re -hire and recruitment process for winter 2013 -2014 Parks & Recreational and Public Works part -time Seasonal Employees. Staff is requesting council approval to begin the re -hire and recruitment process for the Mendota Heights winter 2013 -2014 parks & recreation and public works staff. Parks & Recreation: The city hires approximately 22 warming house /ice rink attendants to staff the three outdoor rinks each winter season. Staff is requesting approval to send out re -hire page 24 packets, post and recruit for the positions of Warming House /Ice Rink Attendants. Pay range is $8.25 to $9.00 per hour. Staff is also requesting approval to send out re -hire packets for the Ice Skating Instructor position. Pay range is $22.00 to $22.75 per hour. Public Works: The city hires approximately 6 ice rink flooders to flood the three outdoor rinks each winter season. Staff is requesting approval to send out re -hire packets for the Rink Flooder positions for Public Works. Pay range is $9.75 to $10.50 per hour. BUDGET IMPACT As noted above. RECOMMENDATION Staff recommends that the Mendota Heights City Council approve the actions requested above for these two items. page 25 CITY OF MENDOTA HEIGHTS Dakota County, Minnesota RESOLUTION NO. 2013 - 69 RESOLUTION APPOINTING A HIPAA PRIVACY OFFICIAL WHEREAS, The City of Mendota Heights recognizes that it offers the following health plans: Health Reimbursement Account, Medical, Dental, and Employee Assistance and is a covered entity under the Health Insurance Portability and Accountability Act of 1996 ( HIPAA), 45 CFR 164.530 (a), for purposes of HIPAA's privacy mandates, and WHEREAS, the City of Mendota Heights recognizes that as a covered entity under HIPAA that it is required to appoint a privacy official: • to develop, implement, update and coordinate policies and procedures for protected health information under HIPAA's privacy rules, • to monitor and decide any issues that occur under the rules • to receive complaints about any failure to comply with either the policies and procedures or the privacy rules in general, and WHEREAS, the Mendota Heights City Council shares concerns over privacy of health data protected by the Act and wishes to comply with the requirements of the law, and NOW, THEREFORE, BE IT FURTHER RESOLVED, that this resolution supersedes and replaces resolution 04 -36 approved on June 15, 2004. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights appointment the Assistant to the City Administrator/Human Resources Coordinator position as the Privacy Official. Adopted by the City Council of the City of Mendota Heights this 17th day of September 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach Mayor ATTEST Lorri Smith City Clerk page 26 1101 Victoria Curve I Mendota Heights, M 5i 651.452.1850 phone 1 651.452.8940 www.mendota- heights.com m* CITY OF MENDDTA HEIGHTS DATE: September 17, 2013 TO: Mayor, Council and City Administrator FROM: Mike Aschenbrener, Chief of Police & Emergency Manager SUBJECT: Joint Powers Agreement for Emergency Management Services BACKGROUND In 2012 the City of Mendota Heights adopted a new Emergency Management Operations plan. As soon as the document was adopted work was begun on the next plan. For the past eight months work has been ongoing with West St. Paul, Liver Grove Heights and South St. Paul to come up with a manual that would be consistent in layout and similar in shared content. For the newest Incident Support Functions (ISF's) around hazardous material responses the assistance of the Dakota County Emergency Preparedness Coordinator was sought. This JPA will provide all of the background work necessary for your annually appointed Emergency Manager to ensure state and federal compliance. As each community has similar requirements placed upon them annually for compliance, the four northern Dakota County communities began exploring the possibility of hiring someone to do the majority of the compliance work. After the initial round of discussions the Sheriff offered to provide the services under a Joint Powers Agreement (JPA). The JPA was drafted by the Dakota County Attorney's Office and the work plan covering 2013 and 2014 has been agreed to by all members. It is the vision of this group to work towards a similar plan county wide to ease the ability to work together in times of disaster. The agreement covers a partial year for 2013 and then is an annual arrangement. The JPA has been reviewed by the attorney Lehmann. BUDGET IMPACT The City of Mendota Heights will pay $1680.00 for the remainder of 2013 and $5005.00 in 2014. These expenses are budgeted in the emergency management budget. RECOMMENDATION If Council desires to implement the recommendation, pass a motion authorizing the Mayor and City Administrator to sign the Joint Powers Agreement. page 27 JOINT POWERS AGREEMENT BETWEEN DAKOTA COUNTY AND THE CITY OF MENDOTA HEIGHTS FOR EMERGENCY MANAGEMENT SERVICES This Agreement is made and entered into by and between the County of Dakota, by and through the Dakota County Sheriff's Office, ( "County ") and the City of Mendota Heights, ( "City "); and WHEREAS, the County and City are governmental units as that term is defined in Minn. Stat. § 471.59; and WHEREAS, Minn. Stat. § 471.59 authorizes local governmental units to jointly or cooperatively exercise any power common to the contracting parties; and WHEREAS, the City desires to retain and compensate a qualified party to provide Emergency Management Services as more fully described herein; and WHEREAS, the County desires and is qualified to provide Emergency Management Services as more fully described herein; and WHEREAS, the County understands and agrees that: 1. The County is not an agent, servant, or employee of the City and shall not make any such representations nor hold itself out as such; and 2. The County shall have no authority to bind the City for the performance of any services or to otherwise obligate the City, authority being specifically limited to the duties assigned under this Agreement; and 3. The County employees performing under this Agreement shall not accrue any continuing contract rights for the services performed pursuant to this Agreement, including but not limited to those afforded by Minn. Stat. § 122A.40, and the County specifically waives any and all rights thereto; and WHEREAS, the Dakota County Board of Commissioners by Resolution No. 13- authorized the County to enter into an agreement with the City for the provision of Emergency Management Services; and WHEREAS, the City is willing to retain the County to provide Emergency Management Services. NOW, THEREFORE, in consideration of the mutual promises and benefits that the County and City derive from this Agreement and other good and valuable consideration, the County and City hereby enters into this Agreement for the purposes stated herein. 1. PURPOSE. The purpose of this Agreement is to set out the respective duties and responsibilities of the County and the City for the provision of Emergency Management Services. 2. TERM. This Agreement is effective September 1, 2013 and shall remain in effect through December 31, 2014, or until completion by the parties of their respective obligations under this page 28 Agreement, whichever occurs first, unless earlier terminated by law or according to the provisions of this Agreement. This Agreement may be terminated with or without cause, by either party upon thirty (30) days written notice. 3. RENEWAL TERM(S). This Agreement may be renewed on an annual basis hereinafter upon written agreement of the parties at least 60 days prior to the expiration of the Agreement. Such Renewal Terms shall be under the same terms and conditions stated in this Agreement unless mutually agreed upon in writing by the parties. 4. DISPUTE RESOLUTION. The County and the City agree to cooperate and use their reasonable efforts to ensure prompt implementation of the various provisions of this Agreement and to, in good faith, undertake resolution of any dispute in an equitable and timely manner. 5. PROVISION OF SERVICES. Prior to the beginning of any Renewal Term, the parties will agree upon a written project plan ( "Work Plan "), attached hereto and incorporated herein as Addendum #1. The Work Plan will articulate the type of work desired, the estimated time frame needed to perform the work, the estimated cost, and the desired outcome or deliverable. The County agrees to provide the Emergency Management Services referenced in the Work Plan for the Term of the Agreement. 6. COMPENSATON. 6.1 Total Compensation. The City agrees to pay the County for the Emergency Management Services, including expenses and sales tax in an amount not to exceed Six Thousand Six Hundred Eighty -Five and 00 /100s ($6,685.00) ( "Contract Amount "). In the event that the Agreement is renewed under Section 3, the Contract Amount for Renewal Terms will be agreed to by the parties. During the Term of the Agreement, if the County or the City receives a grant or other funding to offset the costs of providing Emergency Management Services covered by this Agreement, the amount invoiced to the City will be adjusted downward accordingly. 6.2 Time of Payment. The City shall pay the County One Thousand Six Hundred Eighty Dollars and 00/100 ($1,680.00) upon execution of the Agreement by the City. Thereafter, the County shall invoice the City on a quarterly basis for hours of Emergency Management Services rendered during the previous quarter up to the Contract Amount. Such invoicing shall continue until one of the following occurs: a. The completion of the Work Plan; or b. Expiration of the Term of the Agreement; or c. Early termination of the Agreement pursuant to Section 2 of this Agreement; or d. The City completes payment of the full Contract Amount. The City shall pay such invoices within thirty (30) days after their receipt. 6.3 Payment Upon Early Termination. If the Agreement is terminated prior to completion of the Work Plan, the City shall pay for satisfactory services performed by the County through the effective date of termination. 7. LIABLE FOR OWN ACTS. Each party to this Agreement shall be liable for the acts of their own agents, volunteers or employees and results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its officers, agents, volunteers or employees. page 29 It is understood and agreed that the provisions of the Minn. Stat. § 471.59, the Municipal Tort Claims Act, Minn. Ch. 466 and other applicable laws govern liability arising from the parties' acts or omissions. Each party warrants that they are able to comply with the aforementioned indemnity requirements through an insurance or self- insurance program and that each has minimum coverage consistent with the liability limits contained in Minn. Stat. Ch. 466. The provisions of Article 7 shall survive the expiration or termination of this Agreement. 8. INDEPENDENT CONTRACTOR. The County is and shall remain an independent contractor with respect to any and all work performed under this Agreement. The County on behalf of its employees and agents shall at all times be free to exercise initiative, judgment and discretion as to how to best perform or provide services identified herein. The County acknowledges and agrees that the County on behalf of its employees and agents is not entitled to receive any of the benefits received by City employees and is not eligible for workers' or unemployment compensation benefits under the City. The County also acknowledges and agrees that no withholding or deduction for state or federal income taxes, FICA, FUTA, or otherwise, will be made from the payments due the County and that it is the County's sole obligation to comply with the applicable provisions of all federal and state tax laws. 9. GENERAL. 9.1. Notices. The City or County may, by giving written notice to the other party, designate any address or addresses to which notices or other communications to them shall be sent when required by or related to this Agreement. Until otherwise provided by the respective parties, all notices or communications shall be addressed as follows: To the City: Mike Aschenbrener Police Chief 1101 Victoria Curve Mendota Heights, MN 55118 Telephone: 651 - 452 -1366 To the County: Dan Carlson Emergency Management Coordinator 1580 Highway 55 Hastings, MN 55033 Telephone: 651 - 438 -4703 9.2. Amendments. No amendments or variations of the terms and conditions of this Agreement shall be valid unless in writing and signed by the parties. 9.3. Severability. All terms and covenants contained in this Agreement are severable. In the event any provision of this Agreement shall be held invalid by any court of competent jurisdiction, this Agreement shall be interpreted as if such invalid terms or covenants were not contained in the Agreement and that such holding shall not invalidate or render unenforceable any other provision. page 30 9.4. Choice of Law. The laws of the state of Minnesota shall govern as to the interpretation, validity, and effect of this Agreement. The captions and headings of the provisions under this Agreement are for convenience only and shall not be considered or referred to concerning questions of interpretation or construction. 9.5. Data Privacy. The parties agree that any information and data received from the other party during the term of this Agreement shall be treated and maintained in accordance with all applicable federal, state, and local laws, rules and regulations governing same, including but not limited to the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13 and the Minnesota rules implementing the Act now in force or hereafter adopted. The County and the City agree to provide to each other data which is reasonably necessary to fulfill the purpose of this Agreement, provided such sharing of data is done in accordance with the Minnesota Government Data Practices Act and other state and federal law regulating the dissemination of data. 9.6. Waiver. If either party fails to enforce any provision of this Agreement, that failure does not waive the provision or that party's right to enforce it. 9.7. Non - Appropriation. Notwithstanding any provision of this Agreement to the contrary, this Agreement may be terminated by either party in the event sufficient funds from the County, City, State, Federal or other sources are not appropriated, obtained and continued at least at the level relied on for the performance of this Agreement and the non - appropriation of funds did not result from any act of bad faith on the part of the terminating party. 9.8. Entire Agreement. This Agreement is the entire agreement for the provision of the Emergency Management Services between the City and the County and it supersedes all prior written or oral agreements on this program. There are no covenants, promises, undertakings, or understandings outside of this Agreement other than those as specifically set forth. Any term, condition, prior course of dealing, course of performance, usage of trade, understanding, or agreement purporting to modify, vary, supplement, or explain any provision of this Agreement is null and void and of no effect unless in writing and signed by representatives of both parties authorized to amend this Agreement. IN WITNESS WHEREOF, this Agreement was entered into on the date(s) set forth below and the undersigned, by execution hereof, represent that they are authorized to enter into this Agreement on behalf of the respective parties and state that this Agreement has been read by them and that the undersigned understand and fully agree to every provision, and hereby acknowledge receipt of a copy. Approved by Dakota County Board COUNTY OF DAKOTA Resolution No. 13- Approved as to form: Assistant County Attorney /Date County Attorney File No. KS -13- 275.00_ David Bellows Dakota County Sheriff Date of Signature: page 31 CITY OF MENDOTA HEIGHTS Mayor Sandra Krebsbach City Administrator Justin Miller Date of signature: We represent and warrant that we are authorized by law to execute this Agreement and legally bind the City. page 32 Addendum #1 City Emergency Management Contract Deliverables and Work Plan for 2013 -2014 For the City of Mendota Heights Minimum requested work plan requirements include: MN Homeland Security and Emergency Management ( "HSEM ") Compliant Emergency Operations Plan ( "EOP ") Training Plan for Compliance Identification of National Incident Management System ( "NIMS ") Requirements for Training GENERAL CONTRACT DELIVERABLES 1. MN HSEM Compliant EOP to include any changes in State and /or Federal Requirements and the following: • Basic Plan • Emergency Support Functions as needed for the City • Sara Title 3 Hazardous Materials Section • Resource Section — Generic per County Plan that can be added to • City and Department specific gaps identified 2. Emergency Operating Center ( "EOC ") Basic Training for City Staff • NIMS /Incident Command System Compliance Review • What is an EOC Training for Staff • Training Recommendation based on compliance per City 3. Elected Official Training and Tabletop Exercise • Role of Elected Officials in a disaster • Role of Staff • Tabletop developed for the City based on Emergency Manager ( "EM ") input 4. County Emergency Management Support and Response as Needed or Requested o Per City * ** Final product includes electronic copies of all materials and one (1) finished hard copy of the EOP. All copy and supply costs for development will be borne by Dakota County. page 33 WORK PLAN, DETAIL PROJECTS and TIME /COST ESTIMATES 1. EOP Hours • Individual City meetings with EM 8 • Initial draft of City EOP 30 • Meeting with EM to discuss gaps 6 • Individual meeting with identified Emergency Support Functions Contacts 25 • EOP final draft 40 • Meeting with each City to present updated EOP 8 Estimated Hours 117 Hours Estimated Cost $4,095 2. EOC Basic Training • Meeting with EM for development of course 8 • Develop presentation 12 • Training for City staff 8 • After Action Report ( "AAR ") for identified gaps 10 Estimated Hours 38 Hours Estimated Cost $1,330 3. Elected Official Training • Meetings with EM for training development 8 • Develop presentation 12 • Training and Tabletop for Elected Officials 8 • AAR Report for identified gaps 8 Estimated Hours 36 Hours Estimated Cost $1,260 Projected Total Estimated Hours for 2013 Project Year 48 Hours Projected Total Estimated Hours for 2014 Project Year 143 Hours Estimated Total Project Hours: 191 Hours Projected Total Estimated Costs for 2013Project Year $1,680 Projected Total Estimated Costs for 2014Project Year $5,005 Total Project Costs: $6,685 Note: Due to early implementation of this agreement approximately 48 hours of work will be performed in 2013, with a fee of $1,680.00, and approximately 143 hours of work will be performed in 2014, with a fee of $5,005.00. On average approximately 143 hours of work will comprise the normal project hours in a calendar year. Unknowns and intangibles Scheduling conflicts with City staff could delay processes. Follow through by City staff with deliverables could delay processes. Real Events /Disasters could delay processes. page 34 HOURLY RATE FOR 2013 -2014 WORK PLAN PROJECTS Rate: $35 /hour Additional Expenses: None identified *The above Work Plan is subject to the provisions of the Emergency Management Services JPA CITY OF MENDOTA HEIGHTS go Mike Aschenbrener Chief of Police COUNTY OF DAKOTA David Bellows Dakota County Sheriff Date of Signature: Date of Signature: page 35 1101 Victoria Curve I Mendota Heights, f, 5j 651.452.1850 phone I 651.452.8940 ax www.mendota- heights.com , m* CITY OF MENDDTA HEIGHTS DATE: September 17, 2013 TO: Mayor, City Council and City Administrator FROM: Nolan Wall, AICP Planner SUBJECT: Approval of Fischerville Redevelopment Request for Proposals BACKGROUND The City was awarded a Redevelopment Planning Grant from the Dakota County Community Development Agency (CDA) in May 2013. The grant award is for $10,000 and must be spent by December 31, 2014. Drake Bank, the owner of the developed property included in the redevelopment site, has agreed to contribute an additional $5,000 to the project. The attached DRAFT request for proposals (RFP) is provided for Council review and comment and includes the following scope of work: Concept Plans and Design. The project shall include concept drawings showing potential reuse of the existing building (with the exception of the garage) and how the vacant city properties might be incorporated into such a design. Design submittals should include the following: a. Concept site plans including buildings, parking, landscaping. b. Concept building drawings, including floor plans and elevations. Value Added Components. The respondent can propose value -added tasks not included in this RFP in order to complete the project. If the RFP is approved for distribution, it will be sent out to consulting design and land development firms and posted on the City's website. It is anticipated that staff will provide a recommendation for approval of a professional services contract at the October 15, 2013 City Council meeting. The respondents will be providing proposed delivery dates for the items included in the scope of work, with the requirement that the project will be completed before the grant deadline. BUDGETIMPACT The RFP includes an estimated budget of $15,000. It is anticipated that the City will not have to contribute any funds to complete the project. RECOMMENDATION This matter requires a simple majority vote. page 36 REQUEST FOR PROPOSALS Fischerville Site Redevelopment DRAFT for City Council Review PROPOSAL ISSUED: September 18th, 2013 PROPOSAL DUE DATE: October 4th, 2013 == m City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 651.452.1850 page 37 INTRODUCTION The City of Mendota Heights ( "City') is seeking qualified firms to provide concept plans for the potential redevelopment of the Fischerville Site. The potential redevelopment site is approximately 1.31 acres and contains four parcels: Parcel I.D. Number Property Address Owner Acreage Zoning District R -1 One Family 27- 02500 -52 -021 - City 0.15 Residential R -1 One Family 27- 02500 -52 -020 - City 0.16 Residential R -1 One Family 27- 02500 -52 -030 - City 0.20 Residential B -2 Neighborhood 27- 02500 -52 -040 2150 Dodd Road Private 0.80 Business The subject parcels are bordered by residential properties to the north and east, a commercial property to the south, and Mendakota Park to the west (across Dodd Road). The City has received funding from Dakota County and the private property owner to complete a portion of the project. The estimated budget for this project is $15,000. 4� � y f I At -mot page 38 SITE BACKGROUND The City -owned parcels were previously the site of a maintenance facility and are currently undeveloped. The privately -owned parcel contains two vacant buildings and underground storage tanks from a previous use. REDEVELOPMENT GOALS The redevelopment goals for this RFP include: 1. Mixed use. 2. Commercial. 3. Removal /mitigation of underground storage tanks. 4. Compatibility with surrounding land uses that enhances the neighborhood. 5. Increase the City's tax base. REDEVELOPMENT CONSIDERATIONS The following issues with the redevelopment site should be considered by respondents when considering concept plans: 1. Underground storage tanks. Consideration of the location and potential site issues. 2. Site topography. The site slopes away from Dodd Road and towards the backyards of the existing residential properties to the east. 3. Storm water management. Consideration of Best Management Practices is expected in order to maintain existing run -off conditions. 4. Property zoning and future land use. The properties are zoned and guided differently, so the plan should address these conflicts. SCOPE OF WORK The scope of work for the project includes the following: 1. Concept Plans and Design. The project shall include concept drawings showing potential reuse of the existing building (with the exception of the garage) and how the vacant city properties might be incorporated into such a design. Design submittals should include the following: a. Concept site plans including buildings, parking, landscaping. b. Concept building drawings, including floor plans and elevations. 2. Value -Added Components. The respondent can propose value -added tasks not included in this RFP in order to complete the project. PROPOSAL CONTENTS Proposals must contain the following information, in the order prescribed below, to be considered complete and responsive: 1. Cover Letter. Addressing the following: a. Respondent's name and address. b. Respondent's current legal status (e.g., corporation, partnership, etc.). c. Confirmation that all elements of the RFP have been reviewed and understood. d. Brief statement regarding the firm's qualifications. e. Contact person's name, title, phone number, and email address page 39 2. Respondent Information. A description of the respondent team, including the following: a. Description of the proposed role(s) for each team member. b. Statement of qualifications, including years of experience on similar projects, and resume for each team member. c. Detailed information regarding similar project experience with public agencies in the Twin Cities metropolitan area, including references. 3. Scope of Work. Demonstrate understanding of the project requirements, including general approach, organization and staffing. An outline should also be included detailing the proposed tasl<s and deliverables. 4. Project Schedule. Detailed schedule including I<ey deliverables. The project must be completed by December 31, 2014 to comply with the grant funding requirements. S. Proposed Cost. Detailed breal<down of the proposed cost of services to perform the duties described in this proposal, including any value -added tasl<s. PROPOSAL SUBMISSION Proposals are due to the City on or before Friday, October 4t", 2013 by 4:00 P.M. Proposals received after the deadline will not be accepted. Respondents are required to submit the following copies of the proposal: 1. One (1) unbound copy. 2. Eight (8) bound copies. 3. One (1) PDF copy by email or CD. Proposals must be submitted in a sealed envelope and mailed /delivered to: City of Mendota Heights ATTN: Justin Miller, City Administrator 1101 Victoria Curve Mendota Heights, MN 55118 All proposals submitted in response to this RFP become property of the City of Mendota Heights under the Public Records Act and are public records and, as such, may be subject to public review. EVALUATION CRITERIA AND SELECTION In reviewing proposals, the City will consider the following criteria: 1. Fulfillment of the redevelopment goals for the RFP. 2. Previous experience and ability of the respondent team to complete the project. 3. Proven ability to encourage stal<eholders and design /facilitate public participation efforts on similar projects. 4. Proposed cost of services. S. Interview, if necessary. City staff will review proposals that are received by the due date. Selected respondents may be requested to present their proposals to City staff and stal<eholders. City staff expects this review process to occur the weel< of October 7th, 2013. page 40 City staff will then make a recommendation to the City Council regarding the respondent that best meets the evaluation criteria on October 15th, 2013. The City reserves the right to amend, withdraw, and /or cancel this RFP. The City may reject any or all proposals or parts of proposals, to negotiate modifications of proposals submitted, and to negotiate specific work elements with a respondent into a project of lesser or greater magnitude than described in this RFP or the respondent's proposal. RFP TIMELINE The City intends to follow the subsequent timeline: ANTICIPATED RFP TIMELINE Release of RFP Wednesday, September 18th, 2013 Submission Deadline Friday, October 4th, 2013 Review and Evaluation of Proposals October 7th -11th, 2013 Potential Interviews with Selected Respondents Week of October 7th, 2013 Recommendation to City Council Tuesday, October 15th, 2013 POINT OF CONTACT All inquiries from potential respondents regarding this RFP should be directed to: Justin Miller, City Administrator City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 justinm @ mendota- heights.com 651.452.1850 /jc1YV 'f I Fischerville Redevelopment Site City of 259 3ZO September 4, 2013 3.3 CO 0 2150 I'I III (D c') 33 8" Down 127' 21 Mendota 0 60 1AAA1A 1!!niiiii M J& Heights SCALE IN FEET 119 120. L4O 2135 gr f 2170 109 117 Water Main477 I Do w nPD Sanitary] U p o Olk 110 09 VIII 145 --------- 99 59'1" L.. � 5 cd page 42 1101 Victoria Curve I Mendota Heights, P, 5 k' 651.452.1850 phone 1 651.452.8440 ax www.rrendota- heights.com , 01CITY OF 0i MENDDTA HEIGHTS DATE: September 17, 2013 TO: Mayor, City Council and City Administrator FROM: Kristen Schabacker, Finance Director SUBJECT: Delinquent Sewer Accounts BACKGROUND Each year delinquent sewer accounts are certified to the property taxes. There has been a group of delinquent accounts that has been overlooked and not certified. When a property is sold, the sewer account is split into two separate bills. One is for the new owner and the second is for the previous owner. The group for the previous owners is called the 00 group. This 00 group contains final sewer bills that were never paid. This group has not been certified for the period of 2005 -2011. We did send out letters in an attempt to collect the delinquent balances and did receive payments on some of the accounts. Given the amount of time that has passed and considering the difficulty in collecting unpaid amounts from people who haven't lived there for up to eight years, we are recommending to write off the remaining delinquent balances. We currently have processes in place so that this does not happen in the future. Going forward delinquent 00 accounts will be certified to the property regardless of whether or not is for the previous owner. The total amount to be written off as an uncollectible receivable is $13,249.08. This amount is made up of delinquent sewer charges and late fees. The amount of sewer charges is $5,111.08 and the late fees that have been accruing on this amount is $8,138.00. BUDGET IMPACT The sewer receivable account will be adjusted by $13,249.08 to reflect the amount to be classified as an uncollectible receivable. RECOMMENDATION Staff recommends that the Mendota Heights City Council direct staff to write off the uncollectible sewer receivable amount of $13,249.08. This action requires a majority vote of the city council. page 43 1101 Victoria Curve I Mendota Heights, m 51. 651.452.1850 phone I 651.452.8940 ax www.mendota-heights.com m* CITY OF MENDDTA HEIGHTS DATE: September 17, 2013 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer SUBJECT: Approval of Plans and Specifications and Authorization to Advertise for Bids for the Mendota Heights Road Force Main Replacement BACKGROUND City Council, at their July 16, 2013 meeting, authorized a contract with Bolton & Menk, Inc. for the assessment of replacement options of the Mendota Heights Road Force Main. The force main has been experiencing a break frequency within the last few years which has city staff concerned with the useful life remaining in the pipe. Bolton & Menk, Inc. has completed their assessment and development of the plans and specifications. Bolton & Menk, Inc. has recommended bidding the project as two alternate replacement methods. The first is directionally drilling a new line adjacent to the existing force main. The second alternate is to pull a smaller diameter pipe through the existing pipe. Due to industry costs increasing for this type of work recently, we are proposing to bid the project with a Fall of 2013 construction as well as a Spring of 2014 construction to see where prices come in at. BUDGET IMPACT Bolton & Menk, Inc. has submitted an opinion of probable costs for Alternate 1 to be $564,900.00 which is directionally drilling a new main and $526,900.00 for Alternate 2 to sleeve the existing main. The Sanitary Utility Fund has sufficient balance to cover this improvement. RECOMMENDATION Staff recommends Council approve the final plans and specifications and authorize staff to advertise for bids. If Council wishes to implement the staff recommendation, pass a motion adopting the attached Resolution, A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE MENDOTA HEIGHTS ROAD FORCE MAIN REPLACEMENT. This action requires a simple majority vote. page 44 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2013 -70 A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE MENDOTA HEIGHTS ROAD FORCE MAIN REPLACEMENT PROJECT WHEREAS, the City Engineer reported that the proposed improvements and construction thereof were feasible, desirable, necessary, and cost effective, and further reported on the proposed costs of said improvements and construction thereof, and WHEREAS, the City Council has heretofore directed the City Engineer to proceed with the preparation of plans and specifications thereof, and WHEREAS, the City Engineer has prepared plans and specifications for said improvements and have presented such plans and specifications to the City Council for approval. NOW THEREFORE BE IT RESOLVED; by the Mendota Heights City Council as follows: 1. That the plans and specifications for said improvements be and they are hereby in all respects approved by the City. 2. That the Clerk with the aid and assistance of the City Engineer be and is hereby, authorized and directed to advertise for bids for said improvements all in accordance with the applicable Minnesota Statutes. Adopted by the City Council of the City of Mendota Heights this seventeenth day of September 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk page 45 5m. 1101 Victoria Curve I Mendota 0 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.com M* CITY OF i MENDDTA HEIGHTS DATE: September 17, 2013 TO: Mayor and City Council FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: Par 3 Update — August 2013 BACKGROUND The month of August was the busiest month of the year. All of our Golf Camps and all but one of our Golf Leagues are now done for the season. We saw a small increase in revenue from our Golf Programs, even though we lowered the fees from previous years. I have attached a list of all our programs from 2012 & 2013. We had two exciting promotional opportunities take place August. We are featured on Groupon, had have sold 409 deals, resulting in $6,550 in revenue. We were also feature on the cover of the Pioneer Press on August 2nd & 3rd as the Daily Deal. We sold 75 deals worth $1,207 in revenue. We have several golf outings in September at the Par 3. On September 21s' we have the 3rd Annual Mendota Heights /Thompson Oaks Golf Tournament. The cost of the event is $35 and included breakfast, lunch, prizes, and 9 holes at each course. If interested in participating please call the clubhouse for more details at 651- 454 -9822. MAINTENANCE UPDATE • Insurance will be covering a major portion of the costs associated with the pressure tank explosion in July. • The current condition of the course is great, we have had many complements. • We have started maintenance on the greens and tees, and will do this again in the middle of October. BUDGET IMPACT The attached monthly expenditure report shows revenues and expenditures through the end of August. The course has taken in $124,659 in revenues; expenditures for this period total $95,083. This results in net revenue over expenditure of $29,576 year to date. page 46 MENDOTA HEIGHTS PAR 3 BUDGET TO ACTUAL REPORT August 2013 (66.66% OF YEAR) REVENUES AUGUST YTD YTD BUDGET 2013 2013 % GREENS, LEAGUE & TOURN FEES $123,000 $23,501 $77,095 62.68% RECREATION PROGRAMS $35,000 $1,078 $30,920 88.34% CONCESSIONS $23,000 $6,198 $16,617 72.25% SUNDRY REVENUE $100 $6 $27 27.26% INTEREST $250 $0 $0 0.00% CAPITAL CONTRIBUTIONS $0 $0 $0 0.00% PAR 3 FUND REVENUE TOTAL $181,350 $30,782 $124,659 68.74% EXPENDITURES AUGUST YTD YTD BUDGET 2013 2013 % CLUBHOUSE SALARIES $46,700 $9,890 $21,841 46.77% ADMINISTRATIVE SALARIES $22,447 $2,618 $15,501 69.05% FICA/PERA $8,610 $1,824 $5,322 61.81% MEDICAL INSURANCE $6,273 $428 $3,513 56.01% U/E & W/C INSURANCE $6,100 $1,033 $4,330 70.98% RENTALS $1,300 $53 $1,211 93.12% UTILITIES $10,230 $1,691 $4,402 43.04% PROFESSIONAL FEES - AUDIT $2,390 $0 $2,390 100.00% PROF FEES - CONSULTING FEES $800 $102 $402 50.25% PROF FEES - GROUNDS MGMT $14,000 $2,000 $4,000 28.57% PROF FEES - GROUNDS WAGES $20,000 $4,252 $9,142 45.71% PROF FEES - TREE MAINTENANCE $2,000 $0 $0 0.00% ADVERTISING /NEWSLETTER $600 $0 $196 32.62% LIABILITY /AUTO INSURANCE $3,100 $0 $3,293 106.23% OPERATING COSTS /SUPPLIES $9,800 $1,040 $3,690 37.65% FUEL $2,000 $533 $1,514 75.71% REPAIRS & MAINTENANCE $13,000 $3,326 $10,593 81.49% SUNDRY /DUES /MILEAGE /CLOTHING $1,660 $0 $2,054 123.75% CAPITAL OUTLAY $0 $0 $0 0.00% ONLINE REG & CREDIT CARD FEES $2,450 $462 $1,688 68.89% PAR 3 EXPENDITURES TOTAL $173,460 $29,253 $95,083 54.82% page 47 MENDOTA HEIGHTS PAR 3 BUDGET TO ACTUAL REPORT August 2012 AND 2013 REVENUES AUGUST AUGUST YTD YTD 2012 2013 2012 2013 GREENS, LEAGUE, TOURNAMENT FEES $20,948 $23,501 $83,319 $77,095 RECREATION PROGRAMS $2,075 $1,078 $28,315 $30,920 CONCESSIONS $4,481 $6,198 $16,610 $16,617 SUNDRY REVENUE $54 $6 $83 $27 INTEREST $0 $0 $0 $0 CAPITAL CONTRIBUTIONS $0 $0 $0 $0 PAR 3 FUND REVENUE TOTAL $27,559 $30,782 $128,328 $124,659 EXPENDITURES CLUBHOUSE SALARIES $10,735 $9,890 $30,237 $21,841 ADMINISTRATIVE SALARIES $1,249 $2,618 $7,434 $15,501 FICA /PERA $1,368 $1,824 $4,397 $5,322 MEDICAL INSURANCE $203 $428 $1,625 $3,513 U/E & W/C INSURANCE $68 $1,033 $6,337 $4,330 RENTALS $51 $53 $1,353 $1,211 UTILITIES $1,662 $1,691 $5,326 $4,402 PROFESSIONAL FEES -AUDIT $0 $0 $1,498 $2,390 PROF FEES - CONSULTING FEES $0 $102 $525 $402 PROF FEES - GROUNDS MGMT $2,000 $2,000 $9,000 $4,000 PROF FEES - GROUNDS WAGES $4,190 $4,252 $13,706 $9,142 PROF - FEES -TREE MAINTENANCE $0 $0 $962 $0 ADVERTISING /NEWSLETTER $0 $0 $397 $196 LIABILITY /AUTO INSURANCE $0 $0 $2,641 $3,293 OPERATING COSTS /SUPPLIES $2,006 $1,040 $6,108 $3,690 FUEL $306 $533 $1,790 $1,514 REPAIRS & MAINTENANCE $2,995 $3,326 $11,576 $10,593 SUNDRY /DUES /MILEAGE /CLOTHING $353 $0 $1,893 $2,054 CAPITAL OUTLAY $0 $0 $0 $0 ONLINE REG & CREDIT CARD FEES $349 $462 $1,643 $1,688 PAR 3 EXPENDITUES TOTAL $27,535 $29,253 $108,447 $95,083 00 Q) c� a N N N N N N 0 0 0 0 0 0 O N N N N N N N N U N N H h h F h h h h d 0 0 0 0 0 0 O O p O O 0000000 0 0 0 0 0 0 p p p 0 0 0 0 0 0 0 00 p CO O O n O n n n 0 0 0 0 0 0 O p O O LO 0.000009* 0 LO %0 O O O Lc) � �--' N m m m, Lc) O O O O O LO O .o O ch p 0 0 0 0 0 N I� }�� co M O� M N n� r- m n r- n� � 'o M M N m O O O O O O Go O co {/} `--' `O N - - � tPr �o -6} m {/} n {/} n {/} � {/} -� � i� `-' co if? M N if, m m tPr �--� {/} �o {/} I� {/} tF} N {/} LO N +pr {/} {/} {/} {/} {/} {/} {/} ej if? �} O ~ U O O ao - �o m LO Lid O �? 00 OH LO m m .O I� O N �O H LO N N N O V V 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 d O O L 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 L{j 0 0 0 0 0 0 0 LL �o o LL .4-0000000 .p .p p N m� C\j ON N m N m N�h o m N N N N N CO N N N 'D N 7 7 r 0) 0) 0) r- r- r r O � m m O Sr 0 Sl 7 = S 7 :3 :3 F, h h 7 7 = :3 :3 h Q QoZf oZf i i i i i i i h h � i i Q Q Q i i i i O O W i "o i CY) N i N i i O i i i i m m 10 1O N `-7 � C3 1 CSl CSl CS l �N ` CS' l N � 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 F-> h h h h h h h h h h h h h h F-7 h h h h h Q h � C3 to ). N � � 0 L N cn 6 cn FE } C3 r 0) O 0) 0) 0) 0 0) 0) 0) 0) 0 m m O H m m m m m' C 4' L t N N LL L O L 0 L 0 L 0 L 0 L 0 L 0 L 0 L O L O - gg L 0 L 0 L 0 L 0 L 0 CO H V N C31 CSl CSl CSl } O N Q Q Q Q Q O C 7 C3 C3 C3 C3 � :3 O 6 J J J J C3 C3 C3 C3 C3 C3 C3 C3 C3 C3 C3 C3 cl .� W O C3 C3 C3 C3 C3 S VI O p� V V V V V V V V V V V V V d to p� V V V V V} p► q q y O O O O O 1 O O O O O O 1 O O O 1 O O O y -� O O O O O (, O \ O J U� U� U� U� U� U� U� U� U� U� p�j UD UD UD UD J J L N i O i O i O i O S S S S S S S S S S S S S O } } } } } } } } } } } } } } } } } } .2 C } a O r- 7 7 7 7 7 7 7 7 7 7 O 7 7 7 7 7 r 7 CC 31 O O O O O O O O O O O O O O O �, O O O O � �O ln�titititi >- �� >- >- >- >, >� >, >- >- > I�g: >- >- >- >- h W F- rn Q) a. c� Q } m C`') m C`') m m m m d a a a a a a a a a a a a a a a a a a a 0000000 0 \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ N N N N N N N N zzzzzzzzzzzzzzzzzzz ' U N N N N h h h h h h h h O -20000 0 0 0 0 O 0 0 0 0 O O 0 0 0 0 0 0 O O 0 O 0 0 0 0 0 0 0 O N _ O OO O O O O O'D O O O O O O O� O N O O O O O O O Oj CO `-' .O 00 m m� N N N 0p N — m� 'O LO � ao ON N �--� M N n �O n n �O m m N p� 00 O� a0 O M �O Q .p N N •O I-- �--� O N 'O m O O"t n N m N N N i M ' ' `-' N M I� 00 4* .p ' M M O tPr il? tPr {/} {/} {/} {/} il? il? tPr {/} {/} {/} %O C } I� 00 O M N �O O� N M i 00 O� I� N M O� O� %O 00 VI N N N M �--� �--� �--i �--i �, r, r, N M ^ �, M C V 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O N O� O� O� O� O� O� 00 00 00 00 00 00 00 00 00 00 00 00 00 � O� 00 00 00 00 O� �O tPr {/} {/} {/} {/} {/} {/} {/} {/} {/} {/} {/} {/} +pr {/} {/} {/} {/} {/} {/} {/} {/} {/} {/} {/} {/} {/} M O N ch O N N C O O N LC ch N N N C\j N Li) N i N N d N CSl CSl CSl CSl J. >` Cn 00 00 N N N N N >> ` CSl } Ol 7 :3 7 7 7 7 7 7 O —:3 O 7 7 7 —. 7 O a a a a a ti ti F-7 F, jl jl 7 7 h h h h a o a � � � � � � � ti ti 7 O N m� 0 0 I� L{) � (V m O I- L{) cm "t LO i i i i i i i i N 00 00 i N N �� N Om ch i i i N' N N N N N N N N N N > >' >' 7 7 7 7 7 7 7 7 CSl CSl CSl CSl 7 7 7 F-7 ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti cn a -a 4� cn o 0 0 0 `L C9 i r_ m m m 0 0 O 0 N N L L 4 y. C1 N F- LL o L 0 L 0 L 0 L 0 L 0 L 0 L 0 L o L� o Q C9 0 L O L O L O L O d i i i i i a a a *�;z �;z �;z J O�9: C N CSl CSl CSl CSl CSl O- O- Q Q Q Q} O N Q Q Q Q O } 7 C3 C3 C3 C3 C3 S V J y 7 V1 Q O 8) N N N N N Cf Cf Cf Cf Cf Cf Cf Cf Cf Cf Cf Cf Cf LM N CSl Cf Cf Cf Cf } J J J J J V V V V V V V V V V V V V N J V V V V J _ pOj J =O } y� y O O O O O O O O O O O O O O O O O O O O y O O O O 0 O (� U O O O O O O S S fl7 - S S S S o- O Q } } } } 001 O C 7 7 7 7 7 7 7 7 O O 7 7 7 7 7 O O O O O O O L 0 0 0 O h >- >- >- � >- >- � h W I I I I F- page 50 1101 Victoria Curve I Mendota Heights, 'i 5n. 651.452.1850 phone 1 651.452.8440 ax www.rrendota- heights.com , T CITY OF MENDOTA HEIGHTS DATE: September 17, 2013 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP Public Works Director /City Engineer SUBJECT: Acquire easements for the Sibley Memorial Highway Bituminous Trail Improvement Project BACKGROUND Design of the bituminous trail connection along the Sibley Memorial Highway (Highway 13) between Riverside Lane and the Lilydale Road Bridge began in late 2005. WSB & Associates was contracted by the City as a consultant engineer to design and administer the contract. The construction of the project can now be adequately funded and constructed. The Summit of Mendota Heights development at Highway 13 and Wachtler Avenue constructed a portion of a trail along Highway 13 from Wachtler Avenue to the west. This project would connect this trail with the Lilydale Road Bridge providing a bicycle and pedestrian access from the The Summit development and neighborhoods east of Wachtler Avenue to both the North Urban Regional Trail (Interstate Valley Creek Trail), and the Big Rivers Regional Trail. Council awarded the project to Urban Companies at their September 3, 2013 meeting. A portion of the trail is proposed to be placed on private property due to the Minnesota Department of Transportation requirements. For this reason the city needs to acquire easements from the privately held properties. There are three properties total the city requires an easement from. Staff has made agreements with two of the three properties, the third is Xcel Energy which requires many departments to review the documents. Below is a summary of the other two acquisitions: The compensation is higher for the Riverwood Business condominium due to needing additional temporary easements which will expire after project completion. Value of Lot Requested Total Parcel Owner per Sq Ft Area (Sq Ft) Compensation 276425103001 CDI, Inc. $6.48 1464 $9,488.57 Riverwood 276425103001 Condo $6.91 1926 $18,000.00 The compensation is higher for the Riverwood Business condominium due to needing additional temporary easements which will expire after project completion. page 51 BUDGET IMPACT The total easement costs are $27,488.57 which have been anticipated. This project is eligible for use of Municipal State Aid (MSA) funds, and the City's MSA account has sufficient funds to cover the cost of the easements. RECOMMENDATION Staff recommends that the council approve the easement documents and authorize staff to execute the agreements. page 52 1101 Victoria Curve I Mendota Heights, MN 55 5O. 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.com M* CITY OF J MENDDTA HEIGHTS DATE: September 17, 2013 TO: Mayor, City Council and City Administrator FROM: John P. Maczko, Fire Chief Tammy Schutta, Assistant to the City Administrator /HR Coordinator SUBJECT: Probationary Firefighter Appointments BACKGROUND Since May the Fire Department Officers and Tammy Schutta, Assistant to the City Administrator/HR Coordinator, have been involved in screening new applicants for the firefighter position to restore our ranks to an authorized strength of 36. The process was started with 13 applicants who expressed interest in the position and 12 candidates who completed the process. Through the process the interview board selected five candidates to make conditional offers of employment to fill four open positions and one position opening expected at the end of the year. The offers were conditioned upon passing a criminal history, background check, physical, drug test and council approval to a one year probationary period. On behalf of the committee we are pleased to recommend the five candidates below for city council approval to a one year probationary period. All candidates have satisfactorily passed all of the other conditions the appointment was premised on. The five candidates recommended for probationary appointment are: Cory Lane: Cory lives on Lemay Lake Road and is employed as a diagnostic ultrasound technician at the Minneapolis VA Medical Center. Peter Madland: Peter lives on Crown Point Drive and is a sheet metal worker. George O'Gara: George lives on Crown Court and is employed Northern Tier Retail as a customer service representative. He is also a member of the National Guard with the 434th Chemical Company as a CBRNE Specialist. Robert Petrasek: Robert lives on Pueblo Drive and is employed at the University of St. Thomas as a public safety officer. Robert also follows in the footsteps of his grandfather William Redding and his uncle's William Redding, Jr. and Ron Redding as Mendota Heights Firefighters. page 53 David Winge: David lives on Fox Place and is employed at Local 110 11BEW as a journeyman technician. BUDGET IMPACT The probationary firefighter pay is $8.04 for fire calls and training. These candidates will be filling recent retirements so adequate budget is available. RECOMMENDATION As mentioned above the interview board recommends that council appoints the five candidates as probationary firefighters. If the Council agrees with the hiring of the five firefighters, they should pass a motion appointing Cory Lane, Peter Madland, George O'Gara, Robert Petrasek, and David Winge as probationary firefighters with an effective start date of September 18, 2013. page 54 1101 Victoria Curve I Mendota Heights, M 5p. 651.452.1850 phone 1 651.452.8940 P www.mendota- heights.com CITY OF MENOOTA HEIGHTS DATE: September 17, 2013 TO: Mayor, City Council and City Administrator FROM: Kristen Schabacker, Finance Director, SUBJECT: Claims List Summary BACKGROUND SiLmificant Claims Metro Council Environmental Services — Sewer Service $ 82,600.57 Xcel Energy — Utilities $ 9,545.54 Blue Chip Tree Co. — Tree Removal $ 4,830.75 Bolton & Menk — Hunter /Orchard and Force Main Work $ 12,244.70 Dell — Computers $ 5,078.68 League of MN Cities — Membership Dues $ 9,396.00 Mid - Northern Electric — PW Generator & PW Service $ 7,402.07 Rupp, Anderson, Squires & Wald — Legal Services $ 4,924.58 WSB & Associates — Trail Work $ 4,245.50 Manual Checks Total $ 98,834.80 System Checks Total $ 89,360.95 Total for the list of claims for the September 17, 2013 city council meeting $ 188,195.75 RECOMMENDATION: Approval of the list of claims for September 17, 2013. /gage 55 CITY OF MENDOTA HEIGHTS 09/12/1310:08 AM Claims List Page 1 MANUAL CHECKS 08130/13 MAN Account Comments DEPT Descr Amount Search Name B C A - BTS E 01 -4490- 030 -30 BACKGROUND CHECKS - FIRE DEPT Fire Search Name B C A - BTS Search Name BROOKLYN CENTER, CITY OF E 01- 4400 - 114 -14 TRAINING - S. DONOVAN Search Name BROOKLYN CENTER, CITY OF Search Name I C M A RETIREMENT 457 G 01 -2072 08/30/2013 PAYROLL G 01 -2073 08/30/2013 PAYROLL Search Name I C M A RETIREMENT 457 Search Name KOLSTAD COMPANY E 01- 4330 - 490 -50 VOID #082866 Search Name KOLSTAD COMPANY Search Name METRO COUNCIL ENVIRONMENT SVC E 15 -4449- 060 -60 SEPT 2013 SEWER SERVICE Search Name METRO COUNCIL ENVIRONMENT SVC Search Name NATIONWIDE RETIREMENT SOLUTION G 01 -2072 08/30/2013 PAYROLL Search Name NATIONWIDE RETIREMENT SOLUTION Search Name UNITED WAY OF ST. PAUL G 01 -2070 . 08/30/2013 PAYROLL Search Name UNITED WAY OF ST. PAUL Search Name XCEL ENERGY E 01- 4211 - 315 -30 E 15- 4212 - 400 -60 E 01- 4211 - 300 -50 E 15- 4212- 310 -60 E 01- 4211 - 310 -70 E 08- 4212 - 000 -00 E 01- 4211- 320 -70 E 01- 4211 - 420 -50 E 08- 4211- 000 -00 E 15- 4211 - 310 -60 E 15- 4211- 400 -60 E 28- 4211- 000 -00 E 01- 4212 - 310 -50 E 01- 4212 - 310 -70 E 01- 4212 - 315 -30 E 01- 4212 - 320 -70 E 01- 4211- 310 -50 Search Name XCEL ENERGY JULY 2013 EL. UTILITIES JULY 2013 GAS UTILITIES JULY 2013 EL. UTILITIES JULY 2013 GAS UTILITIES JULY 2013 EL. UTILITIES JULY 2013 GAS UTILITIES JULY 2013 EL. UTILITIES JULY 2013 EL. UTILITIES JULY 2013 EL. UTILITIES JULY 2013 EL. UTILITIES JULY 2013 EL. UTILITIES JULY 2013 EL. UTILITIES JULY 2013 GAS UTILITIES JULY 2013 GAS UTILITIES JULY 2013 GAS UTILITIES JULY 2013 GAS UTILITIES JULY 2013 EL. UTILITIES Info Tech Road & Bridges Utility Enterprise Fire Utility Enterprise Road & Bridges Utility Enterprise Parks & Recreation Spec Fds Parks & Recreation Road & Bridges Spec Fds Utility Enterprise Utility Enterprise Spec Fds Road & Bridges Parks & Recreation Fire Parks & Recreation Road & Bridges $36.50 $36.50 $50.00 $50.00 $445.07 $192.00 $637.07 - $11.03 - $11.03 $82,600.57 $82,600.57 $650.00 $650.00 $48.00 $48.00 $860.56 $26.72 $1,649.41 $19.53 $348.64 $79.33 $282.20 $246.04 $3,035.73 $348.63 $796.10 $1,308.11 $19.55 $19.55 $92.25 $53.44 $348.64 $9,534.43 $93,545.54 page 56 CITY OF MENDOTA HEIGHTS 09/12/13 10:11 AM Page 1 Claims List MANUAL CHECKS 09/10113 MAN Account Comments DEPT Descr Amount Search Name AFFINITY PLUS G 01 -2073 09/13/2013 PAYROLL $1,040.00 Search Name AFFINITY PLUS $1,040.00 Search Name SELECT ACCOUNT G 01 -2071 E 05- 4131 - 105 -15 E 01- 4131- 070 -70 E 01- 4131 - 020 -20 E 01- 4131 - 110 -10 Search Name SELECT ACCOUNT SEPT 2013 HSA CONTRIBUTION SEPT 2013 HSA CONTRIBUTION SEPT 2013 HSA CONTRIBUTION SEPT 2013 HSA CONTRIBUTION SEPT 2013 HSA CONTRIBUTION $2,672.32 Engineering Enterprise $250.00 Parks & Recreation $250.00 Police $750.00 Administration $326.94 �Y,LY7.G0 $5,289.26 page 57 CITY OF MENDOTA HEIGHTS 09/12/1310:12 AM Claims List Page 1 SYSTEM CHECKS 09/17/13 PAY Account Comments DEPT Descr Amount Search Name 4 PAWS ANIMAL CONTROL LLC E 01- 4225 - 800 -90 AUG 2013 ANIMAL CONTROL Animal Control $387.63 Search Name 4 PAWS ANIMAL CONTROL LLC $387.63 Search Name AAA CREDIT SCREENING SERVICE E 01 -4490- 030 -30 PRE -EMP. SCREENING - FIRE DEPT Fire $125.00 Search Name AAA CREDIT SCREENING SERVICE Administration $125.00 Search Name ALERT -ALL CORP Planning $23.50 E 01 -4403- 030 -30 FIRE PREVENTION SUPPLIES Fire $1,798.71 G 01 -2035 FIRE PREVENTION SUPPLIES - USE TAX Administration - $115.71 Search Name ALERT -ALL CORP Administration $1,683.00 Search Name ALL SEASONS TREE SVC & SNOW $19.29 E 01- 4500 - 050 -50 TREE REMOVAL Road & Bridges $1,015.32 Search Name ALL SEASONS TREE SVC & SNOW Spec Fds $1,015.32 Search Name AMERICAN FLEET SUPPLY Spec Fds $85.00 E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $27.77 Search Name AMERICAN FLEET SUPPLY $27.77 Search Name ANCOM COMM INC Spec Fds $283.22 E 01- 4330 - 450 -30 PAGER REPLACEMENT Fire $101.54 E 01- 4330 - 450 -30 PAGER REPLACEMENT Fire $101.54 E 01- 4330 - 450 -30 PAGER REPLACEMENT Fire $101.54 E 01- 4330 - 450 -30 PAGER REPLACEMENT Fire $101.54 Search Name ANCOM COMM INC $406.16 Search Name BATTCHER & AERO ELECTRICAL E 37- 4330 - 479 -00 WATER TOWER MAINTENANCE Spec Fds $780.00 Search Name BATTCHER & AERO ELECTRICAL $780.00 Search Name BATTERIES PLUS E 45- 4330 - 490 -45 EQUIPMENT REPAIR - PAR3 Golf Course $64.66 G 01 -2035 EQUIPMENT REPAIR - PAR3 -$4.16 Search Name BATTERIES PLUS $60.50 Search Name BERTELSON TOTAL OFFICE SOLUTNS E 01- 4300 - 110 -10 OFFICE SUPPLES - ADMIN Administration $39.15 E 01- 4300 - 110 -10 OFFICE SUPPLES - ADMIN Administration - $19.89 E 01- 4300 - 080 -80 OFFICE SUPPLES - PLANNING Planning $23.50 E 01- 4300 - 020 -20 OFFICE SUPPLES - PD Police $17.27 E 01- 4300 - 110 -10 OFFICE SUPPLES - ADMIN Administration - $35.96 E 01- 4300 - 110 -10 OFFICE SUPPLES - ADMIN Administration -$4.78 Search Name BERTELSON TOTAL OFFICE SOLUTNS $19.29 Search Name BERTRAND, JAMES AND SHARON E 27 -4460- 774 -00 INV. FENCE- HUNTER/ORCHARD Spec Fds $99.00 E 27 -4460- 774 -00 IRRIG. REPAIR - HUNTER /ORCHARD Spec Fds $85.00 Search Name BERTRAND, JAMES AND SHARON $184.00 Search Name BESSER WELDING & FABRICATION E 29- 4337 - 000 -00 PART FABRICATION Spec Fds $283.22 E 24 -4620- 000 -00 PARTS - GENERATOR INSTALL Spec Fds $68.40 E 15- 4620 - 060 -60 PARTS - GENERATOR INSTALL Utility Enterprise $34.20 page 58 CITY OF MENDOTA HEIGHTS 09/12/1310:12 AM Page 2 Claims List SYSTEM CHECKS 09/17113 PAY Account Comments DEPT Descr Amount Search Name BESSER WELDING & FABRICATION $385.82 Search Name BLUE CHIP TREE CO. E 01- 4500 - 050 -50 TREE REMOVAL - STREETS Road &'Bridges $2,030.63 E 03 -4490- 000 -00 TREE REMOVAL - WATER UTILITY Spec Fds $801.57 E 01- 4335 - 315 -30 STUMP GRINDING - FIRE HALL Fire $80.14 E 29- 4337 - 000 -00 TREE REMOVAL - STORM WATER Spec Fds $1,918.41 Search Name BLUE CHIP TREE CO. $4,830.75 Search Name BOLTON & MENK INC E 27- 4220 - 774 -00 HUNTER /ORCHARD PROJECT WORK Spec Fds $331.70 E 27- 4220 - 774 -00 HUNTER /ORCHARD PROJECT WORK Spec Fds $2,220.00 E 15- 4220 - 060 -60 MH RD FORCEMAIN PROJECT Utility Enterprise $9,693.00 Search Name BOLTON & MENK INC $12,244.70 Search Name C. DARLENE OEHLKE, CAP E 01- 4220 - 080 -80 08/21/13 PLANNING COMM. MEETING Planning $81.60 E 01- 4220 - 110 -10 09/03/13 CITY COUNCIL MTG Administration $93.40 Search Name C. DARLENE OEHLKE, CAP $175.00 Search Name CENTRAL IRRIGATION SUPPLY E 01- 4330 - 215 -70 IRRIGATION REPAIR PARTS Parks & Recreation $950.50 Search Name CENTRAL IRRIGATION SUPPLY $950.50 Search Name CENTURY LINK E 45- 4210 - 045 -45 AUG -SEP 2013 SERVICE - PAR3 Golf Course $53.53 Search Name CENTURY LINK $53.53 Search Name CRAWFORD DOOR E 01- 4335 - 315 -30 BLDG REPAIRS - FIRE HALL Fire $378.00 Search Name CRAWFORD DOOR $378.00 Search Name DAKOTA COUNTY TECHNICAL COLLEG E 01 -4400- 020 -20 TRAINING - PD Police $700.00 Search Name DAKOTA COUNTY TECHNICAL COLLEG $700.00 Search Name DELL MARKETING L.P. E 01- 4301 - 114 -14 REPL. COMPUTER - IT Info Tech $1,997.35 E 05- 4331 - 105 -15 COMPUTER EQUIPMENT - ENG. Engineering Enterprise $134.66 E 05- 4331 - 105 -15 REPL. COMPUTER - ENG. Engineering Enterprise $2,946.67 Search Name DELL MARKETING L.P. $5,078.68 Search Name DESIGNER SIGN SYSTEMS E 01 -4490- 070 -70 NAMEPLATE - S. WALLGREN Parks & Recreation $45.91 E 01 -4490- 080 -80 NAMEPLATE - N. WALL Planning $45.91 E 01 -4490- 110 -10 NAMEPLATE - T. SCHUTTA Administration $45.91 Search Name DESIGNER SIGN SYSTEMS $137.73 Search Name DONOVAN, SUSAN E 01- 4301 - 114 -14 COMPUTER EQUIPMENT - IT Info Tech $53.56 E 01- 4402 - 114 -14 BOOKS - IT Info Tech $85.48 Search Name DONOVAN, SUSAN $139.04 Search Name ECKBERG LAMMERS E 01- 4221 - 120 -10 AUG 2013 LEGAL SERVICES - COUNCIL MTGS Administration $400.00 pa e 59 CITY OF MENDOTA HEIGHTS 09/12/1310:12 AM Claims list Page 3 SYSTEM CHECKS 09/17113 PAY Account Comments DEPT Descr Amount E 01- 4220 - 120 --10 AUG 2013 LEGAL SERVICES Administration $240.00 E 01- 4220 - 120 -20 AUG 2013 LEGAL SERVICES Police $300.00 Search Name ECKBERG LAMMERS $940.00 Search Name FIRST IMPRESSIONS E 01- 4268 - 030 -30 2012 ANNUAL FIRE REPORT Fire $2,743.48 Search Name FIRST IMPRESSIONS $2,743.48 Search Name G &K SERVICES E 01 -4335- 310 -50 MAT SERVICE - PW GARAGE Road & Bridges $36.40 E 01- 4335 - 310 -70 MAT SERVICE - PW GARAGE Parks & Recreation $36.40 E 15- 4335 - 310 -60 MAT SERVICE- PW GARAGE Utility Enterprise $36.40 Search Name G &K SERVICES $109.20 Search Name GERLACH SERVICE INC. E 01- 4305 - 050 -50 OPERATING SUPPLIES - STREETS Road & Bridges $57.70 Search Name GERLACH SERVICE INC. $57.70 Search Name GERTENS GREENHOUSE E 27- 4460 - 787 -00 EQUIPMENT RENTAL - CROWN PT PROJECT Spec Fds $90.66 E 27 -4460- 787 -00 SOD & SUPPLIES - CROWN PT PROJECT Spec Fds $249.33 Search Name GERTENS GREENHOUSE $339.99 Search Name GOODIN COMPANY E 15- 4330 - 490 -60 EQUIPMENT REPAIR PARTS - SEWER Utility Enterprise $643.30 E 15- 4330 - 490 -60 EQUIPMENT REPAIR PARTS - SEWER Utility Enterprise $64.39 E 15- 4330 - 490 -60 EQUIPMENT REPAIR PARTS - SEWER Utility Enterprise $85.90 Search Name GOODIN COMPANY $793.59 Search Name GOPHER STATE ONE CALL E 01 -4210- 040 -40 AUG 2013 SERVICE Code Enforcement/Insp $386.00 Search Name GOPHER STATE ONE CALL $386.00 Search Name GPRS E 01 -4400- 110 -10 PAYROLL SEMINAR - ADMIN Administration $60.00 Search Name GPRS $60.00 Search Name GRAFIX SHOPPE E 01- 4610- 020 -20 RESERVE SQUAD SET -UP Police $159.24 Search Name GRAFIX SHOPPE $159.24 Search Name GRAINGER E 08 -4335- 000 -00 BLDG MAINT. SUPPLIES - CITY HALL Spec Fds $80.11 E 08- 4335 - 000 -00 BLDG MAINT. SUPPLIES - CITY HALL Spec Fds $46.94 Search Name GRAINGER $127.05 Search Name GRANNIS & HAUGE, P.A. E 01- 4222 - 120 -20 AUG 2013 LEGAL SERVICES Police $5,372.00 Search Name GRANNIS & HAUGE, P.A. $5,372.00 Search Name HIDEAWAY SHOOTING RANGE LLC E 01 -4400- 020 -20 AUG 2013 RANGE USE Police $288.36 Search Name HIDEAWAY SHOOTING RANGE LLC $288.36 Search Name HONSA LIGHTING SALES E 08 -4335- 000 -00 BLDG MAINT. SUPPLIES - CITY HALL Spec Fds $129.62 page 60 CITY OF MENDOTA HEIGHTS 09/12/1310:12 AM Page 4 Claims List SYSTEM CHECKS 09117/13 PAY Account Comments DEPT Descr Amount Search Name HONSA LIGHTING SALES $129.62 Search Name INDEPENDENT BLACK DIRT CO E 03 -4490- 000 -00 WATERMAIN REPAIRS Spec Fds $89.78 Search Name INDEPENDENT BLACK DIRT CO $89.78 Search Name INTERSTATE BATTERY SYSTEM E 01- 4330 - 440 -20 EQUIPMENT MAINTENANCE - PD Police $113.23 Search Name INTERSTATE BATTERY SYSTEM $113.23 Search Name INVER GROVE FORD E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS Road & Bridges $65.15 E 15- 4330 - 490 -60 EQUIPMENT REPAIR PARTS Utility Enterprise $65.15 Search Name INVER GROVE FORD $130.30 Search Name IRON MOUNTAIN RECORDS MGMT E 01- 4490 - 110 -10 AUGUST 2013 SHREDDING Administration $22.76 E 01 -4490- 020 -20 AUGUST 2013 SHREDDING Police $45.52 Search Name IRON MOUNTAIN RECORDS MGMT $68.28 Search Name JANI -KING OF MINNESOTA, INC. E 01- 4335 - 315 -30 SEPT 2013 SERVICE - FIRE HALL Fire $213.75 E 01- 4335 - 310 -50 SEPT 2013 SERVICE - PW GARAGE Road & Bridges $71.25 E 01 -4335- 310 -70 SEPT 2013 SERVICE - PW GARAGE Parks & Recreation $71.25 E 15- 4335 - 310 -60 SEPT 2013 SERVICE - PW GARAGE Utility Enterprise $71.25 Search Name JANI -KING OF MINNESOTA, INC. $427.50 Search Name JULIETTE, JOE E 27 -4460- 774 -00 HUNTER /ORCHARD PROJECT REPAIRS Spec Fds $213.50 Search Name JULIETTE, JOE $213.50 Search Name KAT KEYS E 08- 4335 - 000 -00 BLDG REPAIRS - CITY HALL Spec Fds $165.00 Search Name KAT KEYS $165.00 Search Name LANGUAGE LINE SERVICES E 01- 4223 - 020 -20 INTERPRETER SERVICES Police $19.90 Search Name LANGUAGE LINE SERVICES $19.90 Search Name LEAGUE MN CITIES G 01 -1215 2013/2014 CITY MEMBERSHIP $6,264.00 E 01 -4404- 110 -10 2013/2014 CITY MEMBERSHIP Administration $3,132.00 Search Name LEAGUE MN CITIES $9,396.00 Search Name LIBERTY TIRE RECYCLING SVCS E 01- 4280 - 310 -50 TIRE DISPOSAL Road & Bridges $200.28 E 01- 4280 - 310 -70 TIRE DISPOSAL Parks & Recreation $125.17 E 15- 4280 - 310 -60 TIRE DISPOSAL Utility Enterprise $50.07 E 01 -4490- 020 -20 TIRE DISPOSAL Police $125.17 Search Name LIBERTY TIRE RECYCLING SVCS $500.69 Search Name LILLIE SUBURBAN NEWS E 29- 4240 - 000 -00 NOTICE - STORM WATER Spec Fds $42.58 E 01- 4240 - 080 -80 PLANNING NOTICES Planning $42.58 E 22- 4240 - 765 -00 NOTICE - SIBLEY MEM. HWY TRL Spec Fds $134.93 page 61 CITY OF MENDOTA HEIGHTS 09/12/1310:12 AM Claims List Page 5 SYSTEM CHECKS 09117/13 PAY Account Comments DEPT Descr Amount Search Name LILLIE SUBURBAN NEWS $220.09 Search Name LYNN & ASSOCIATES E 01 -4400- 110 -10 CONFERENCE - J. MILLER Administration $600.00 Search Name LYNN & ASSOCIATES $600.00 Search Name M T I DISTRIBUTING COMPANY E 01- 4330 - 490 -70 EQUIPMENT REPAIR PARTS - PARKS Parks & Recreation $375.82 Search Name M T I DISTRIBUTING COMPANY $375.82 Search Name MENARDS E 15- 4305 - 060 -60 OPERATING SUPPLIES - SEWER Utility Enterprise $71.80 E 27 -4460- 774 -00 HUNTER /ORCHARD PROJECT - SUPPLIES Spec Fds $11.26 E 08 -4335- 000 -00 CLEANING SUPPLIES - CITY HALL Spec Fds $26.40 E 45- 4335 - 046 -45 BLDG MAINTENANCE - PAR 3 Golf Course $10.43 Search Name MENARDS $119.89 Search Name MID NORTHERN ELECTRIC E 24- 4620 - 000 -00 INSTALL GENERATOR @ PW Spec Fds $4,685.60 E 15- 4620 - 060 -60 INSTALL GENERATOR @ PW Utility Enterprise $2,342.80 E 01- 4335 - 310 -50 BLDG MAINTENANCE - PW Road & Bridges $124.56 E 01- 4335 - 310 -70 BLDG MAINTENANCE - PW Parks & Recreation $124.56 E 15- 4335 - 310 -60 BLDG MAINTENANCE - PW Utility Enterprise $124.55 Search Name MID NORTHERN ELECTRIC $7,402.07 Search Name MN FALL MAINTENANCE EXPO E 01 -4400- 050 -50 2013 REGISTRATION - T. OLUND Road & Bridges $40.00 Search Name MN FALL MAINTENANCE EXPO $40.00 Search Name MN FIRE SERVICE CERTIFICATION E 01- 4403-030 -30 FIREFIGHTERS CERTIFICATIONS Fire $200.00 Search Name MN FIRE SERVICE CERTIFICATION $200.00 Search Name MN MAYORS ASSN E 01- 4490 - 109 -09 2013/2014 MEMBERSHIP City Council $10.00 G 01 -1215 2013/2014 MEMBERSHIP $20.00 Search Name MN MAYORS ASSN $30.00 Search Name MN ST ADMIN ITG TELECOM SRVCE E 01- 4220 - 133 -10 JULY 2013 WAN SERVICE Administration $148.00 E 01- 4223 - 020 -20 JULY 2013 WAN SERVICE Police $125.81 Search Name MN ST ADMIN ITG TELECOM SRVCE $273.81 Search Name MN TEAMSTERS LOCAL 320 G 01 -2075 SEPT 2013 UNION DUES $615.00 Search Name MN TEAMSTERS LOCAL 320 $615.00 Search Name MUNICI -PALS E 01 -4400- 110 -10 MEETING REGISTRATION Administration $76.00 E 15 -4400- 060 -60 MEETING REGISTRATION UUlity Enterprise $38.00 E 05 -4400- 105 -15 MEETING REGISTRATION Engineering Enterprise $38.00 Search Name MUNICI -PALS $152.00 Search Name NITfI SANITATION INC E 45- 4280 - 045-45 ON -CALL SERVICE - PAR3 Golf Course $42.21 page 62 CITY OF MENDOTA HEIGHTS X191 *2/13 10:12 AM Page 6 Claims List SYSTEM CHECKS 09/17/13 PAY Account Comments DEPT Descr Amount E 45- 4280 - 045 -45 ON -CALL SERVICE - PAR3 Golf Course $18.00 Search Name NI TI SANITATION INC $60.21 Search Name NORTHWEST ASSOCIATED CONSULTAN E 01- 4221 - 135 -80 AUG 2013 RETAINER Planning $2,400.00 Search Name NORTHWEST ASSOCIATED CONSULTAN Search Name RUPP, ANDERSON, SQUIRES & WALD $2,400.00 Search Name OPTUMHEALTH FINANCIAL SERVICES Search Name SAIDE, IZ & CHERYL E 01 -4490- 110 -10 AUG 2013 COBRA ADMIN FEE Administration $45.00 Search Name OPTUMHEALTH FINANCIAL SERVICES Spec Fds $45.00 Search Name OREILLY AUTO /FIRST CALL E 01- 4330 - 490 -70 EQUIPMENT REPAIR PARTS - PARKS Parks & Recreation $40.59 Search Name OREILLY AUTO /FIRST CALL $40.59 Search Name OXYGEN SERVICE CO Spec Fds $167.05 E 01- 4200 - 610 -50 CYLINDER RENT - PW Road & Bridges $29.64 E 01- 4200 - 610 -70 CYLINDER RENT - PW Parks & Recreation $29.64 E 15- 4200 - 610 -60 CYLINDER RENT - PW Utility Enterprise $29.64 Search Name OXYGEN SERVICE CO Golf Course $88.92 Search Name PCE, INC. E 15- 4220 - 060 -60 WORK FLOW STUDY Utility Enterprise $1,009.42 Search Name PCE, INC. $1,009.42 Search Name RADCO E 05- 4620- 105 -15 EQUIPMENT - NEW ENG. TRUCK Engineering Enterprise $1,789.09 Search Name RADCO $1,789.09 Search Name RUPP, ANDERSON, SQUIRES & WALD E 01- 4481 - 110 -10 JULY 2013 LEGAL SERVICES Administration $4,924.58 Search Name RUPP, ANDERSON, SQUIRES & WALD $4,924.58 Search Name SAIDE, IZ & CHERYL E 27 -4460- 774 -00 HUNTER /ORCHARD REPAIRS Spec Fds $55.00 Search Name SAIDE, IZ & CHERYL $55.00 Search Name SALTZMAN, DANIEL E 27 -4460- 774 -00 HUNTER /ORCHARD PROJECT REPAIRS Spec Fds $167.05 Search Name SALTZMAN, DANIEL $167.05 Search Name SAM S CLUB E 45- 4310 - 210 -45 CONCESSIONS - PAR3 Golf Course $187.14 E'45- 4334 - 045 -45 COURSE BEAUTIFICATION - PAR3 Golf Course $63.91 E 45- 4305 - 045 -45 GOLF SUPPLIES - PAR 3 Golf Course $79.02 E 45- 4305 - 045 -45 OPERATING SUPPLIES - PAR 3 Golf Course $29.35 E 45- 4310 - 210 -45 CONCESSIONS - PAR3 Golf Course $156.10 E 45- 4310 - 210 -45 CONCESSIONS - PAR3 Golf Course $89.85 E 45- 4300 - 045 -45 OFFICE SUPPLIES - PAR3 Golf Course $134.84 E 45- 4305 - 045 -45 GOLF SUPPLIES - PAR 3 Golf Course $123.88 E 45- 4310 - 210 -45 CONCESSIONS - PAR3 Golf Course $168.58 E 45- 4305 - 045 -45 GOLF SUPPLIES - PAR 3 Golf Course $27.21 Search Name SAM S CLUB $1,059.88 Search Name SELECT ACCOUNT Search Name SEVEN CORNERS ACE HDWE E 15- 4620- 060 -60 GENERATOR INSTALL - PARTS E 24- 4620 - 000 -00 GENERATOR INSTALL - PARTS Search Name SEVEN CORNERS ACE HDWE Search Name SEWER EQUIPMENT CO OF AMERICA E 15- 4330 - 490 -60 SEWER EQUIPMENT G 01 -2035 SEWER EQUIPMENT - USE TAX Search Name SEWER EQUIPMENT CO OF AMERICA Search Name STERLING CODIFIERS, INC E 01- 4220 - 110 -10 SUPPLEMENT #17 Search Name STERLING CODIFIERS, INC Search Name TOTAL TOOL E 01- 4305 - 050 -50 E 24- 4620 - 000 -00 E 15- 4620 - 060 -60 Search Name TOTAL TOOL Search Name TRI STATE BOBCAT E 01- 4330 - 490 -50 Search Name TRI STATE BOBCAT Search Name US BANK E,01-4223-020-20 Search Name US BANK Search Name VERIZON WIRELESS E 01- 4210 - 030 -30 Search Name VERIZON WIRELESS Search Name WALL, NOLAN E 01 -4400- 080 -80 Search Name WALL, NOLAN Search Name WASTE MANAGEMENT E 01- 4280 - 310 -50 E 01- 4280 - 310 -70 E 15- 4280 - 310 -60 E 08- 4280 - 000 -00 Search Name WASTE MANAGEMENT OPERATING SUPPLIES GENERATOR INSTALL - PARTS GENERATOR INSTALL - PARTS EQUIPMENT REPAIR PARTS OCT 2013 DCC PAYMENT AUG -SEPT 2013 CELL SERVICE CONF. REGISTRATION - N. WALL AUG 2013 SERVICE - PW GARAGE AUG 2013 SERVICE - PW GARAGE AUG 2013 SERVICE - PW GARAGE AUG 2013 SERVICE - CITY HALL Search Name WILDTHINGS ANIMAL TRAPPING Utility Enterprise Spec Fds Utility Enterprise Administration Road & Bridges Spec Fds Utility Enterprise Road & Bridges Police Fire Planning Road & Bridges Parks & Recreation Utility Enterprise Spec Fds $42.00 $84.01 $126.01 $3,735.15 - $240.28 $3,494.87 $924.00 $924.00 $78.87 $112.84 $56.42 $248.13 $220.79 $220.79 $708.33 $708.33 $175.46 $175.46 $110.00 $110.00 $191.22 $191.22 $191.22 $166.06 $739.72 E 29- 4339 - 000 -00 POND MAINTENANCE Spec Fds $150.00 ppagqe 09/'f2/13 CITY OF MENDOTA HEIGHTS 3 10:12 AM Page 7 Claims List SYSTEM CHECKS 09117/13 PAY Account Comments DEPT Descr Amount E 15 -4220- 060 -60 SEPT 2013 HSA PARTICIPANT FEE Utility Enterprise $1.83 E 01- 4220 - 110 -10 SEPT 2013 HSA PARTICIPANT FEE Administration $8.49 E 01- 4220 - 020 -20 SEPT 2013 HSA PARTICIPANT FEE Police $13.15 E 01- 4220 - 040 -40 SEPT 2013 HSA PARTICIPANT FEE Code Enforcement/Insp $1.83 E 01- 4220 - 050 -50 SEPT 2013 HSA PARTICIPANT FEE Road & Bridges $1.00 E 01- 4220 - 070 -70 SEPT 2013 HSA PARTICIPANT FEE Parks & Recreation $1.00 E 01- 4220 - 080 -80 SEPT 2013 HSA PARTICIPANT FEE Planning $3.66 E 05- 4220 - 105 -15 SEPT 2013 HSA PARTICIPANT FEE Engineering Enterprise $2.83 Search Name SELECT ACCOUNT $33.79 Search Name SEVEN CORNERS ACE HDWE E 15- 4620- 060 -60 GENERATOR INSTALL - PARTS E 24- 4620 - 000 -00 GENERATOR INSTALL - PARTS Search Name SEVEN CORNERS ACE HDWE Search Name SEWER EQUIPMENT CO OF AMERICA E 15- 4330 - 490 -60 SEWER EQUIPMENT G 01 -2035 SEWER EQUIPMENT - USE TAX Search Name SEWER EQUIPMENT CO OF AMERICA Search Name STERLING CODIFIERS, INC E 01- 4220 - 110 -10 SUPPLEMENT #17 Search Name STERLING CODIFIERS, INC Search Name TOTAL TOOL E 01- 4305 - 050 -50 E 24- 4620 - 000 -00 E 15- 4620 - 060 -60 Search Name TOTAL TOOL Search Name TRI STATE BOBCAT E 01- 4330 - 490 -50 Search Name TRI STATE BOBCAT Search Name US BANK E,01-4223-020-20 Search Name US BANK Search Name VERIZON WIRELESS E 01- 4210 - 030 -30 Search Name VERIZON WIRELESS Search Name WALL, NOLAN E 01 -4400- 080 -80 Search Name WALL, NOLAN Search Name WASTE MANAGEMENT E 01- 4280 - 310 -50 E 01- 4280 - 310 -70 E 15- 4280 - 310 -60 E 08- 4280 - 000 -00 Search Name WASTE MANAGEMENT OPERATING SUPPLIES GENERATOR INSTALL - PARTS GENERATOR INSTALL - PARTS EQUIPMENT REPAIR PARTS OCT 2013 DCC PAYMENT AUG -SEPT 2013 CELL SERVICE CONF. REGISTRATION - N. WALL AUG 2013 SERVICE - PW GARAGE AUG 2013 SERVICE - PW GARAGE AUG 2013 SERVICE - PW GARAGE AUG 2013 SERVICE - CITY HALL Search Name WILDTHINGS ANIMAL TRAPPING Utility Enterprise Spec Fds Utility Enterprise Administration Road & Bridges Spec Fds Utility Enterprise Road & Bridges Police Fire Planning Road & Bridges Parks & Recreation Utility Enterprise Spec Fds $42.00 $84.01 $126.01 $3,735.15 - $240.28 $3,494.87 $924.00 $924.00 $78.87 $112.84 $56.42 $248.13 $220.79 $220.79 $708.33 $708.33 $175.46 $175.46 $110.00 $110.00 $191.22 $191.22 $191.22 $166.06 $739.72 E 29- 4339 - 000 -00 POND MAINTENANCE Spec Fds $150.00 paqe 64 09/'f2/13 10:12 AM CITY OF MENDOTA HEIGHTS Page 8 Claims List SYSTEM CHECKS 09/17113 PAY Account Comments DEPT Descr Amount Search Name WILDTHINGS ANIMAL TRAPPING $150.00 Search Name WINFIELD SOLUTIONS, LLC E 45- 4334 - 045 -45 CHEMICALS - PAR3 Golf Course $204.39 Search Name WINFIELD SOLUTIONS, LLC $204.39 Search Name WINGFOOT COMMERCIAL TIRE E 01- 4330 - 440 -20 TIRES- PD Police $3,711.75 Search Name WINGFOOT COMMERCIAL TIRE $3,711.75 Search Name WSB & ASSOCIATES E 22- 4220 - 765 -00 SIBLEY MEM. HWY TRL Spec Fds $4,245.50 Search Name WSB & ASSOCIATES $4,245.50 Search Name ZEE MEDICAL SVC E 08- 4335 - 000 -00 FIRST AID SUPPLIES - CITY HALL Spec Fds $206.96 Search Name ZEE MEDICAL SVC $206.96 2013 Licensing List for City Council Type Contractor Name Gas Piping General HVAC F. Richie Plumbing, Inc Total Mechanical Services, Inc Mueller Home Services, LLC Mike's Custom Mechanical, Inc Owens Companies, Inc page 65 Thursday, September 12, 2013 Page I of I 1101 Victoria Curve I Mendota Heights, MN 5 5 r. 651.452.1850 phone 1 651.452.8440 fax www.rrendota- heights.com T CITY OF MENDOTA HEIGHTS DATE: September 17, 2013 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP Public Works Director /City Engineer SUBJECT: Acquire easements for the Sibley Memorial Highway Bituminous Trail Improvement Project — Xcel Energy BACKGROUND This memo is in addition to item 5n on the September 17th City Council Agenda. In 2009, Mendota Heights rehabilitated the Park Place neighborhood. Xcel Energy owns property along Farmdale Road which was eligible to be assessed as part of the rehabilitation project. At the assessment hearing for the Park Place project, City Council waived the assessments for Xcel Energy with the understanding that the city would be reimbursed through the granting of an easement along Sibley Memorial Highway for the construction of a bituminous trail. Xcel Energy has informally acknowledged and accepted the easement agreement as drafted pending review of the final construction documents to identify any potential conflicts. Staff is requesting authorization from Council to execute the easement agreement once submitted as to not delay the construction of the trail. The Minnesota Department of Transportation will not grant a notice to proceed without the required easements being secured. Staff is proposing to reimburse Xcel Energy ONE DOLLAR for this easement. BUDGET IMPACT The easement costs associated with this project have been anticipated and budgeted for. This project is eligible for use of Municipal State Aid (MSA) funds, and the City's MSA account has sufficient funds to cover the cost of the easements. RECOMMENDATION Staff recommends that the council approve the easement and authorize staff to execute the agreements. page 66 1101 Victoria Curve I Mendota Heights. f, 7 a . 651.452.1850 phone 1 651.452.8940 ax www.mendota- heights.com m* CITY OF MENDDTA HEIGHTS DATE: September 17, 2013 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer Michael Albers, PE, Civil Engineer 11 SUBJECT: Accepting of Feasibility Report for Victoria Road & Rolling Green Neighborhood Improvements BACKGROUND The purpose of this memo is to request that the Council approve the feasibility report and schedule a public hearing for the Victoria Road & Rolling Green Neighborhood Improvements. Staff identified the Victoria Road Neighborhood Improvements as a 2014 street reconstruction project in the 2013 -2017 Street Improvement Plan (SIP). The Rolling Green Neighborhood Rehabilitation was identified as a 2014 street rehabilitation project in the 2013 -2017 SIP. Due to the close proximity of these projects to each other, staff combined these two neighborhood improvements into one project to reduce redundancies and staff time. The combined project will be called the Victoria Road & Rolling Green Neighborhood Improvements. The preparation of a feasibility report for the Victoria Road & rolling Green Neighborhood Improvements was authorized by the Mendota Heights City Council by adopting Resolution 2013 -37 at the City Council meeting held on June 4, 2013. This project includes reconstructing the rural section of Victoria Road from Lexington Avenue to Caren Road. This project also includes rehabilitating the urban sections of Walsh Lane (from Marie Avenue to 150' south of Stratford Road), Stratford Road, Oxford Court, Windwood Court, Rolling Green Curve, and Coventry Court. This item was pulled from the August 6th Council meeting for discussion at the August 13th Budget Workshop meeting. Background material was provided in the Council packets for the August 6th meeting. Please bring this information with you to the September 17th meeting if you so desire. BUDGET IMPACT The feasibility report indicates the estimated costs for the project, along with preliminary assessment estimates. At the end of the feasibility report, a project financing summary is included to show project cost splits and funding sources. The total estimated cost of the project is $3,960,665.40. page 67 Street improvement projects are proposed to be assessed to the benefiting property owners. Pursuant to the City's Street Rehabilitation and Reconstruction Policy, the benefiting properties should be assessed 50% of the street reconstruction and rehabilitation costs. The following tables show the estimated unit assessments based on the City policy and proposed unit assessments that are being recommended by staff. ASSESSMENT CALCULATIONS - STREET RECONSTRUCTION Assessable Costs $2,108,967.90 Assessment $1,054,483.95 Assessable Units 59 Estimated Unit Assessment per City Policy $17,872.60 $1,054,483.40 Proposed Unit Assessment $8,950.00 $528,050.00 50% 50% 25% The estimated unit assessments for this street reconstruction project are higher than a typical street reconstruction project due to the large lot sizes and homes only on one side of the street. Staff proposes to assess the benefiting properties $8,950 /unit in order to bring the assessment rate closer to previous reconstruction projects. ASSESSMENT CALCULATIONS - STREET REHABILITATION Assessable Costs $577,979.10 Assessment $288,989.55 Assessable Units 67 Estimated Unit Assessment per City Policy $4,313.27 :: •:• 1• Proposed Unit Assessment $3,850.00 $257,950.00 50% 50% 45% The estimated unit assessments for the street rehabilitation are higher than the rates that staff anticipates for future rehabilitation projects with pavement reclamation due to the anticipated sub -grade correction. Staff proposes to assess the benefiting properties $3,850 /unit in order to bring the rate closer to previous rehabilitation projects. Project Financing The Victoria Road & Rolling Green Neighborhood Improvements are proposed to be financed by special assessments, municipal bond sales, Municipal State Aid, and utility funds. Funding sources and amounts are shown below: FUNDING SOURCES Totals $3,960,665.40 $786,000.00 $1,664,401.60 $500,000.00 $0.00 $1,010,263.80 COST MUNICIPAL MSA PARK UTILITY ITEM ESTIMATE ASSESSMENT BONDS FUNDS FUNDS FUNDS Street Reconstruction $2,108,967.90 $528,050.00 $1,080,917.90 $500,000.00 Street Rehabilitation $577,979.10 $257,950.00 $320,029.10 Curb & Gutter Replacement $88,193.10 $88,193.10 Trail Replacement $175,261.50 $175,261.50 Storm Sewer $497,484.00 $497,484.00 Water Main $512,779.80 $512,779.80 Totals $3,960,665.40 $786,000.00 $1,664,401.60 $500,000.00 $0.00 $1,010,263.80 page 68 Accepting this° feasibility study does not obligate the city to complete the project as proposed. At the time of the public hearing, staff will provide the city council with construction and timeline alternatives, which may include constructing the project as proposed, delaying the project, chyqce g the scope of the project, or phasing the construction of the project into multiple years. Construction options will be discussed with the public at the neighborhood meeting. At the time of the public hearing is when the council can direct staff on how to proceed. RECOMMENDATION Staff recommends that council accept the feasibility report and schedule the public hearing for November 5, 2013. A neighborhood informational meeting will be scheduled in the middle of October. If city council wishes to implement the staff recommendation, pass a motion adopting A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING ON THE VICTORIA ROAD & ROLLING GREEN NEIGHBORHOOD IMPROVEMENTS (PROJECT #201308). This action requires a simple majority vote. page 69 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2013 -53 A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING ON THE VICTORIA ROAD & ROLLING GREEN NEIGHBORHOOD IMPROVEMENTS (PROJECT 4201308) WHEREAS, pursuant to Resolution 2013 -37, the City Council, on June 4, 2013, ordered a feasibility report to be prepared by the City Engineer with reference to the improvement of Victoria Road from Lexington Avenue to Caren Road, Walsh Lane (from Marie Avenue to 150' south of Stratford Road), Stratford Road, Oxford Court, Windwood Court, Rolling Green Curve, and Coventry Court.; and WHEREAS, the City Engineer has submitted a report to the City Council with respect to the Victoria Road from Lexington Avenue to Caren Road, Walsh Lane (from Marie Avenue to 150' south of Stratford Road), Stratford Road, Oxford Court, Windwood Court, Rolling Green Curve, and Coventry Court improvements which include: storm sewer, water main replacement, aggregate base, concrete curb and gutter, bituminous surfacing and appurtenant work; and WHEREAS, in said report the City Engineer reported that the proposed improvements and construction thereof are desirable and necessary, technically and economically feasible, cost effective, and further reported on the estimated cost of the proposed improvements; and NOW THEREFORE IT IS HEREBY RESOLVED, by the Mendota Heights City Council as follows: 1. The City Council hereby accepts the Feasibility Report as submitted. 2. The Council will consider the improvement of such streets and areas in accordance with the report and the assessment of property as described in the report for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvements of $3,960,665.40. 3. A Public Hearing shall be held on such proposed improvements on the 5th day of November, 2013 at City Hall, 1101 Victoria Curve, City of Mendota Heights, Minnesota at 7:00 p.m. Statutory notice and publication requirements shall be followed. Adopted by the City Council of the City of Mendota Heights this seventeenth day of September, 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk page 70 1101 Victoria Curve I Mendota Heigh: ^' 651.452.1850 phone 1 651.452.8 -- www.mendota- heights.com m* CITY OF MENDDTA HEIGHTS DATE: September 17, 2013 TO: Mayor, City Council and City Administrator FROM: John R. Mazzitello, PE, PMP, MBA — Public Works Director /City Engineer SUBJECT: Ordinance Permitting Electric Boat Motors on Rogers Lake BACKGROUND Representatives from the Roger's Lake Homeowner's Association made a request to the city council in the fall of 2012 to allow boat motors on Roger's Lake, south of Wagon Wheel Trail. The request sought approval for boat motors on a trial basis, with conditions. The association presented their request to the Parks and Recreation Commission at their April 2013 meeting. The request limited the type and size of motors allowed, as well as boat size and hours the activity. The Parks and Recreation Commission recommended approval of the ordinance. At the May 12, 2013 City Council Meeting Council adopted City Ordinance 451 allowing for the temporary use of motorboats on Rogers Lake south of Wagon Wheel Trail. Shortly after the adoption, City staff was notified that before the ordinance could be enacted, an approval form the Department of Natural Resources (DNR) would be required. Staff drafted a new ordinance in the format desired by the DNR and sent it in for DNR approval. The attached letter from the DNR is their approval of the Ordinance. The ordinance as drafted would not change City Code, but would serve as a stand -alone ordinance, which will expire one year after adoption and publication. If city council chooses to allow motorboats on a permanent basis, an ordinance amending City Code could be considered at a future date. This provides opportunity to monitor lake use and any impacts on a trial basis. If not acted upon, the proposed ordinance would expire at the end of September, 2014. The Roger's Lake Homeowner's Association has committed to installing a sign at Rogers Lake Park, with the cost shared by the City 50% each, stating the restrictions for motorboat use. BUDGET IMPACT Other than the cost of sign production, City staff does not anticipate any additional cost for allowing motorboats on Rogers Lake, with the listed restrictions, on a temporary basis. RECOMMENDATION City staff recommends allowing electric boat motors on Rogers Lake, south of Wagon Wheel Trail. If city council wishes to implement this recommendation, pass a motion adopting ORDINANCE 456, AN ORDINANCE REGULATING THE SURFACE USE OF ROGERS LAKE. This action requires a simple majority vote. Minnesota Department of Natural Resources 500 Lafayette Road • St. Paul, MN • 55155 -40 August 30, 2013 Mr. John Mazzitello Public Works Director City of Mendota Heights 1101 Victoria Curve Mendota Heights MN 55118 Dear Mr. Mazzitello: page 71 Minnesota DEPARTMENT OF NATURAL RESOURCES The Department of Natural Resources has reviewed your draft ordinance and finds that it is a measured and reasonable response to the existing conditions. The DNR is supportive of the limited additional recreational opportunity provided. I approve your proposed ordinance (attachment A). Your ordinance has an end date tied to council action and publication. Please inform Stan Linnell of the effective and end date. If desired, please work with him prior to the expiration date to establish this ordinance permanently. Stan's contact information is: Stan Linnell Boating and Water Safety Manager Mn /DNR Parks and Trails Division stan.linnell(@state.mn.us 651 - 259 -5626 Sincerely, COL Ken Soring, Director Enforcement Division Attachment A cc: Stan Linnell, State Boating Law Administrator CAPT Greg Salo, DNR Region 3 Enforcement 1LTJason Peterson, DNR District 14 Enforcement Sargent James Iliff, Dakota County Sheriff's Office Rachel Hintzman, Area PAT Supervisor WSUM www.dnr.state.mn.us AN EQUAL OPPORTUNITY EMPLOYER 9.r PRINTED ON RECYCLED PAPER CONTAINING A MINIMUM OF 10% POST- CONSUMER WASTE page 72 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 456 AN ORDINANCE REGULATING THE SURFACE USE OF ROGERS LAKE Be it ordained and enacted by the City Council of the City of Mendota Heights, State of Minnesota, that these amendments following, by this act, are newly enacted section(s) which, upon their enactment, become temporarily lawful through the date indicated in the Ordinance. Section 1. PURPOSE, INTENT, AND APPLICATION: As authorized by Minnesota Statutes 86B.201, 86B.205, and 459.20, AND Minnesota Rules 6110.3000 — 6110.3800 as now in effect and as hereafter amended, this Ordinance is enacted for the purpose and with the intent to control and regulate the use of the waters of Rogers Lake in the City of Mendota Heights, Minnesota, said body of water being located entirely within the boundaries of the City of Mendota Heights, Minnesota, to promote its fullest use and enjoyment by the public in general and the citizens of the City of Mendota Heights, Minnesota, in particular, to insure safety for persons and property in connection with the use of said waters; to harmonize and integrate the varying uses of said waters; and to promote the general health, safety, and welfare of the citizens of the City of Mendota Heights, Minnesota. Section 2. DEFINITIONS: Terms used in this Ordinance related to boating are defined in Minnesota Statute 86B.005. Section 3. SURFACE ZONING OF ROGERS LAKE BY ALLOWING THE USE OF MOTORBOATS UNDER CERTAIN CONDITIONS: (a) Use of Motorboats as defined in Title 6, Chapter 6, Section IA of City Code for the City of Mendota Heights shall be allowed on Rogers Lake, south of Wagon Wheel Trail only, provided: a. The motorboat must be 14 feet or less in length b. The motor strength must be 48 pounds of thrust or less (equivalent to 5 horsepower) c. The motorboat must be operated at "no wake" speed. d. Operation of motorboats is restricted to between sunrise and sunset. (b) If not renewed by an act of the City Council of the City of Mendota Heights, Minnesota, this Ordinance shall automatically sunset one year after passage and publication. Section 4. ENFORCEMENT: The primary responsibility for enforcement of this Ordinance shall rest with the City of Mendota Heights, Minnesota. This, however, shall not preclude enforcement by other licensed peace officers. Section 5. EXEMPTIONS: All authorized Resource Management, Emergency, and Enforcement Personnel, while acting in the performance of their assigned duties are exempt from the foregoing restrictions. page 73 Section 6. NOTIFICATION: It shall be the responsibility of the City of Mendota Heights, Minnesota to provide for adequate notification of the public, which shall include placement of a sign as public watercraft access point(s) outlining essential elements of the Ordinance, as well as the placement of necessary buoys and signs. Section 7. PENALTIES: Any person violating any provision of this section shall be guilty of a misdemeanor and shall, upon conviction thereof, be punishable as provided in section 1 -4 -1 of the City of Mendota Heights, Minnesota Code of Ordinances (1981 Code 1201 § 11; amd. 2003 Code). Section S. EFFECTIVE DATE: This Ordinance shall be in effect from and after the date of its passage and publication. Adopted and ordained into an Ordinance this 17th day of September 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk