Res 2009- 88 Designating Agent of Record for Insurance PoliciesCITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 09-88
RESOLUTION DESIGNATING AGENT OF RECORD FOR INSURANCE
POLICIES
WHEREAS, the League of Minnesota Cities Insurance Trust requires
cities to use the services of an agent in order to participate in the LMCIT
property/casualty and workers compensation program; and
WHEREAS, the City Council has reviewed and considered the written
materials from LMCIT discussing the agent's role and compensation in LMCIT; and
WHEREAS, Ken Petschel with Bearence Management Group has agreed
that they are willing to provide the City the services listed below under the terms
and conditions;
NOW THEREFORE BE IT RESOLVED by the City Council of the City of
Mendota Heights the following terms:
Appointment
1. The City of Mendota Heights hereby appoints T.C. Field & Company, a
Bearence Management Group Company, as its agent for the purposes of
the City's participation in the League of Minnesota Cities Insurance Trust
(LMCIT) property/casualty and workers compensation programs.
2. This appointment shall remain effective indefinitely unless and until it is
terminated or amended by Council action.
Compensation
3. As compensation for the services provided to the City as described in Part
4 below, the agent will receive annually a fee equal to 8.5% of the annual
premiums paid by the City to LMCIT for property, liability, and automotive
coverages and 1.70% of the annual premiums paid by the City for workers
compensation coverage. This fee shall be included in the amounts billed
to the City by LMCIT and shall be paid to the agent by LMCIT on the City's
behalf.
Services
4. The agent will perform the following services:
a. Advise and assist the city in assembling and accurately reporting
underwriting data, including updating property values, for rating purposes.
b. Advise and assist the City in evaluating and selecting among coverage
alternatives such as deductibles, limits, optional coverages, alternative
coverage forms, etc.
c. Review coverage documents and invoices to assure coverage has been
correctly issued and billed.
d. Advise the City on potential gaps or overlaps in coverages.
e. Assist the City as requested in submitting claims and interpreting
coverage as applied to particular claims.
f. Review loss reports for correct reporting, appropriate reserves, etc.
g. Assist as requested with safety and loss control activities.
h. Assist the City in identifying risk exposures and developing appropriate
strategies to address those exposures.
Adopted by the City Council of the City of Mendota Heights this 20th day of
October, 2009.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
By
.John J. ��r
Mayor
ATTEST:
Kdthleen M. Swanson
City Clerk