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1990-06-19 Council minutesCITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, June 19, 1990 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Mertensotto, Councilmembers Anderson, Blesener and Hartmann. Councilmember Cummins had notified the Council that he would be late. AGENDA ADOPTION Councilmember Anderson moved adoption of the revised agenda. Councilmember Hartmann seconded the motion. AYES: 4 NAYS: 0 Councilmember Cummins arrived at 7:35 o'clock P.M. APPROVAL OF MINUTES Councilmember Anderson moved approval of the minutes of the May 1st regular meeting, the May 2nd Joint Council /Planning Commission Workshop and the June 5th adjourned minutes as corrected. Councilmember Hartmann seconded the motion. AYES: 5 NAYS: 0 CONSENT CALENDAR Councilmember Anderson moved approval of the consent calendar for thq meeting along with authorization for execution of any necessary documents contained therein. a. Acknowledgment of the minutes of the Park and Recreation Commission meetings held on May 8th and June 12th. b. Acknowledgment of the Treasurer's monthly report for May. C. Acknowledgment of the Fire Department monthly report for May. d. Adoption of Resolution No. 90 -33, "RESOLUTION HOLDING THE STATE OF MINNESOTA June 19, 1990 Page 2 HARMLESS FOR GRANTING THE CITY OF MENDOTA HEIGHTS A VARIANCE ", and authorizing the placement of 25 mph advisory signs on the "Caution Dangerous Intersection" signs. e. Adoption of Resolution No. 90 -34, "RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR IMPROVEMENT NO. 89, PROJECT NO. 311, and Resolution No. 90 -35, "RESOLUTION ORDERING THE PREPARATION OF ASSESSMENT ROLL FOR ALICE LANE SUBDIVISION (IMPROVEMENT NO. 89, PROJECT 311. f. Adoption of Resolution No. 90 -36, "RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR IMPROVEMENT NO. 88, PROJECT NO. 411, Val's Addition. g. Adoption of Resolution No. 90 -37, "RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR IMPROVEMENT NO. 88, PROJECT 611, and adoption of Resolution No. 90 -38, "RESOLUTION ORDERING THE PREPARATION OF ASSESSMENT ROLL FOR NORTH IVY HILLS 2ND ADDITION (IMPROVEMENT NO. 88, PROJECT NO. 6) ". h. Adoption of Resolution No. 90 -39, "RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR IMPROVEMENT NO. 89, PROJECT 5," and approval of Change Order No. 1 for Ruby Drive. i. Acceptance of quotes for installation of a sidewalk on the west side of the City Hall Building and award of a purchase order to M.F. Fleischhacker for their low bid of $480.00. j. Adoption of Resolution No. 90 -40, "RESOLUTION APPROVING FINAL PLAT FOR BRIDGEVIEW SHORES 2ND ADDITION ", and authorization for the Mayor and City Administrator to execute the Developer's Agreement. k. Approval of the List of Contractors dated June 19, 1990 and attached hereto. 1. Approval of the List of Claims dated June 13, 1990 and totalling $105,280.40. m. Approval of a sign permit for 790 South Plaza Drive (Bright Star Childrens Center) June 19, 1990 Page 3 Councilmember Hartmann seconded the motion. AYES: 5 NAYS: 0 D.A.R.E. Mayor Mertensotto recognized the Drug Abuse RECOGNITION Resistance Education Program (D.A.R.E) which was conducted for the fifth grade students in Independent School District 197. Mayor Mertensotto stated that the success of the program was due to the cooperation received from the School District, the community and Officer Mario Reyes of the Mendota Heights Police Department. PUBLIC COMMENTS Mr. Virgil McQuay, 976 Kay Avenue was present to discuss a petition submitted by the Victoria Road residents asking the City Council to consider eliminating the section of the city's pedestrian/bicycle trail system along Victoria Road. The City Council formally accepted the petition as submitted by the Victoria Road residents. Mayor Mertensotto explained that the City had made a formal request based on a request by the Victoria Road residents, to Mn/DOT to move the trail to the south side of Victoria Road which was denied by Mn/DOT. Mayor Mertensotto further explained that the Parks and Recreation commission reviewed the plans again subsequent to the petition submitted by the Victoria Road residents, and that their recommendation continues to be in support of the construction of the trail. In response to a comment from Mr. McQuay, Public Works Director Danielson stated that the City is aware of the drainage in the area and that the City will be taking the drainage into consideration when the trail is constructed. Administrator Lawell explained that there was a separate trails subcommittee that spent a great deal of time looking at the proposed alignments for the trail way system. Administrator Lawell stated that one of the issues the subcommittee reviewed was that there is an elementary school on the north side of the street which the subcommittee felt was important to provide a pedestrian access to the school. He further stated that most of June 19, 1990 Page 4 the pedestrian traffic does occur on the north side of the street. He further stated that this is a public improvement that is for the good of the entire community. Mr. Marty Evans, Victoria Road resident, stated his concerns for the drainage. He further commented that the City should be concerned with the individuals living on Victoria Road. He questioned if the City could install a grass pathway instead of a paved trail way. Mr. Evans questioned who owns the property along Victoria Road. Mayor Mertensotto responded that it is County right - of -way. Mayor Mertensotto further stated that paved trail ways are easier to maintain. Councilmember Blesener stated that the trail way is intended to be a dual purpose trail way. Councilmember Blesener questioned if there is a possibility of installing a bituminous curb where the city is having difficulty accommodating a ten foot shoulder plus the trail. Public Works Director Danielson stated that with curbs there are drainage problems. He further stated that it would elevate the trail another six inches. Ms. Kathy Russwell, Victoria Road resident, questioned if there could be more exploration done in narrowing the trail way. She expressed her concerns with bicycles riding on the trail. She further questioned if the Council could explore more alternatives. Councilmember Blesener moved to proceed with the construction of the paved trail on the north side of Victoria Road with the engineering staff to explore the possibility of other alternative trail designs to include possible raised bituminous curb in areas where it may be appropriate. Councilmember Cummins seconded the motion. Councilmember Anderson stated that he cannot support the motion as stated by Councilmember Blesener. He stated that there is a safety issue of keeping the trail away from a well traveled roadway. Councilmember Blesener amended her motion by deleting the portion directing the engineering staff to explore the possibility of other June 19, 1990 Page 5 alternative trail designs to include possible raised bituminous curb in areas where it may be appropriate. Councilmember Cummins seconded the motion. Vote on Original Motion: AYES: 4 NAYS: 1, Anderson Vote on Amended Motion AYES: 5 NAYS: 0 BID AWARD Council acknowledged a tabulation of bids received for the construction of the Sibley- Mendota Heights Athletic Complex. Council also acknowledged a memorandum from Parks Project Manager Guy Kullander regarding the status of the referendum budget. Treasurer Larry Shaughnessy informed the Council that there will be a resolution on the first bond sale for the park fund issues at the second meeting in July. The Council briefly discussed the estimated future needs for Kensington, Sibley and Mendakota Parks. Council also acknowledged that the preliminary estimates for the developments of the Kensington and Mendakota sites are significantly over budget and that in the coming months, it will be necessary for the Parks and Recreation Commission to re- evaluate priorities and funding options for the remainder of the improvements recommended by the Citizen's Park Review Committee. Councilmember Blesener expressed her concerns with the overall design of the Sibley Comfort Station with respect to the kitchen facility and the toilet facility. Parks Project Manager Kullander explained the reasons why the architects opted to use the materials designated for the concession stand counter and ceramic tile for the floors. He explained that they were looking for more durable materials and that maintenance was a factor considered. Administrator Lawell stated that the Code Enforcement Department would address the code areas relating to the materials and that if some modifications are needed, they June 19, 1990 P age 6 will be made. Councilmember Cummins moved to accept the bids for the construction of the Sibley- Mendota Heights Athletic Complex and to award the contract to GMH Asphalt Corporation for their low bid of $290,945.25 Councilmember Blesener seconded the motion. 1011 A UPDATE ON POLICE Council acknowledged a memorandum from Police OFFICER HIRING Chief Dennis Delmont regarding the hiring of a new police officer. Police Chief Delmont briefly reviewed the memorandum stating that based on their testing and evaluation of the candidates for the new officer position, they have narrowed the field down to three qualified people. Police Chief Delmont stated that the department is just completing the background investigations on each candidate. Councilmember Hartmann moved to authorize the Police Department to make a contingent offer of employment to hire a new police officer and that the offer will be contingent upon the successful completion of a physical and psychological examination. Councilmember Anderson seconded the motion. AYES: 5 NAYS: 0 PURCHASE OF Council acknowledged a memorandum from Police REPLACEMENT Chief Delmont regarding the purchase of a VEHICLE replacement vehicle due to a serious problem with the transmission in the Ford Taurus. Councilmember Hartmann moved to approve the purchase, by the Police Department, of a 1989, or newer, vehicle from a rental agency, along with extended warranty at a cost not to exceed $11,000. Councilmember Cummins seconded the motion. AYES: 5 NAYS: 0 REMINDER OF Council acknowledged a memorandum from City MEETING DATE Clerk Kathleen Swanson reminding the Council CHANGE that there will be no meeting on July 3, 1990 and that that meeting has been rescheduled to July 10, 1990. The Council further June 19, 1990 Page 7 acknowledged that the Cable Commission has been notified of the change and that a press release was submitted to the Sun Current to notify City residents of the change. COUNCIL COMMENTS Councilmember Blesener stated that she has received several complaints regarding a home that was built three years ago with no lawn installed. She questioned if there are any ordinances regulating lawn installation. Mayor Mertensotto informed the Council that on July 7, 1990 at 4:00 o'clock P.M. there will be a park dedication ceremony for the Hagstrom-King park. Councilmember Cummins stated that he would be able to attend. Mayor Mertensotto stated that it has been tentatively scheduled to start the July 17th regular meeting at 7:00 P.M. and to have an appreciation night for City Planner Howard Dahlgren and former Councilmember Liz Witt after that meeting. Administrator Lawell informed the Council that the City had received a letter of resignation from Bernard Friel stating that he will no longer be able to serve as the City's MASAC Representative. ADJOURN There being no further business to come before the Council, Councilmember Anderson moved that the meeting be adjourned to 7:30 o'clock P.M. on July 10th. Councilmember Hartmann seconded the motion. AYES: 5 NAYS: 0 TIME OF ADJOURNMENT: 9:00 o'clock P.M. Kimberlee K. Blaeser Senior Secretary ATTEST: ZJ-11A if - Charles E. Mertensotto Mayor