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2013-07-09 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION Tuesday, July 9, 2013 - 6:30 P.M. City Council Chambers 1. Roll Call 2. Cliff Timm Fishing Derby Winner 3. Approval of the June 11, 2013 Minutes 4. Recreation Programming Report 5. Warming House Report 6. Capital Improvements Planning 7. Par 3 Update 8. Commission Comments 9. Adjourn Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651- 452 -1850. Meetings can be viewed anytime on- demand at: www.mendota- heights.com. CITY OF MENDOTA HEIGHTS 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.com DATE: July 9, 2013 TO: Parks and Recreation Commission FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: Cliff Timm Fishing Derby BACKGROUND The annual Cliff Timm Fishing Derby was held at Rogers Lake Park on June 20, 2013. We had a great turn out for the event. The weather that night was sunny and very windy. All participants were entered into a drawing to receive a Minnesota Lifetime Fishing License. The winner of the 2013 Minnesota Lifetime Fishing License was Sophia Moeller of Mendota Heights. At this time the City of Mendota Heights would like to present Sophia with her Minnesota Lifetime Fishing License. RECOMMENDATION There is no formal action required at this time. Staff recommends congratulating Sophia, and wishes her good luck in her future fishing endeavors. Page 1 of 1 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING June 11, 2013 The June meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, June 11, 2013 at Mendota Heights City Hall, 1101 Victoria Curve. Chair Levine called to order the parks and recreation commission meeting at 6:31 p.m. The following commissioners were present: Chair Stephanie Levine, Commissioners Mary McGrory - Ussett, Ira Kipp, Joel Paper, David Miller, Pat Hinderscheid and Michael Toth. Staff present: Recreation Program Coordinator Sloan Wallgren, City Engineer /Public Works Director John Mazzitello and Assistant to the City Administrator Jake Sedlacek. Ivy Hills Park Clean Up The commission thanked Noah and Sam Farber for cleaning up the area around the pond at Ivy Hills Park. The youth had coordinated the cleanup as a fundraiser for the newly formed Henry Sibley Ping Pong Club. The commission hopes that staff may be able to provide notice of upcoming clean up events, so they may thank volunteers and /or help out. Approval of Minutes of May 14, 2013 A minor correction to the minutes was noted, changing the first sentence of the minutes to say "the May meeting..." Commissioner Hinderscheid made a motion to approve minutes of the May 14, 2013 meeting; commissioner McGrory -Ussett seconded the motion. Ayes 7: Nays 0 Recreation Programming Update Recreation Program Coordinator Sloan Wallgren noted that this is the biggest week of the year for recreation programs. Tennis, playgrounds, field trips and golf programs all started June 10, 2013. Most programs are filled and total revenues are up, even though some registration fees were reduced. Mr. Sedlacek responded to a question about recreation program revenues, stating that programs are intended to pay for themselves, and that the staff time (.5 FTE) for the recreation program coordinator is paid for out of the general fund. If recreation programs create additional revenue, that amount would offset the amount drawn from the general fund for staff salary. Recognizing Parks Celebration Donors Mr. Wallgren identified businesses that contributed cash or prizes to the parks celebration. Donors were also recognized in the Southwest Review, and will be recognized in a formal resolution to be presented to the City Council. The commission asked that donors also be recognized in the next edition of the Heights Highlights. Mr. Wallgren was recognized by the commission for putting together a great Parks Celebration event. MH Parks and Recreation Commission 6 -11 -2013 Page 1 Trail Improvement and Maintenance Plan Mr. Sedlacek noted that City Engineer /Public Works Director John Mazzitello was in attendance to answer questions and accept feedback on the Trail Improvement and Maintenance Plan (TIMP) originally presented to the commission in December, 2012. The commission had no specific comment on the plan itself, but provided staff with feedback on areas that were in need of maintenance Mr. Mazzitello noted that most trails in Mendota Heights are in the 20 -25 year age range, and will be due for maintenance soon. The TIMP has been drafted to help manage the maintenance for all trails. The public is welcome to provide input on trails at any time. Citizens may contact Mr. Mazzitello directly, or email cityhall !, mendota- heights.com. Chair Levine asked for an update on the status of the portion Valley Park Trail which is currently unpaved. Mr. Mazzitello stated that a contractor has been selected to complete the installation of pavement, which had been scheduled for late last week. The rainy spring weather has created a challenge, as the existing base for the trail is still wet. Mr. Mazzitello, Mr. Sedlacek and Commissioner Toth all attested that a trail installed over a wet base is more likely to fail than one installed on a dry base. The cool temperatures, significant shade trees and frequent rains have delayed the project. If there are three warm days without rain, the base should be ready to pave. Mendota - Lebanon Greenway Open House Update Mr. Sedlacek updated the commission on the open houses, and comments provided by Mendota Heights residents who did attend the open houses. Capital Improvements Planning The commission identified criteria for evaluating capital improvements at the May 2013 meeting. At this meeting, the commission also proposed new concepts for further consideration. Staff noted that a Sun Shade for Hagstrom King Park was ruled out, in favor of "spading -in" larger diameter trees. The commission confirmed this change Staff will look into this activity for this year or 2014. The city is still awaiting further detail from the Mendota Heights Athletic Association on their proposed improvements to the ball field at Victoria Highlands Park. The commission expressed their hope to have further detail as soon as possible. Staff agreed. Four projects were identified for further study: Rogers Lake Swimming Beach, Splash Pad, Victoria Highlands Park and Warming House Repairs /Improvements. The commission expressed interest in making a blank request for funding for a project in 2014, while they continue to research and discuss new park amenities. Par 3 Update Mr. Wallgren reviewed the Par 3 update. Youth programs have started, and the course is teaming with kids in mornings and afternoons. Registrations to date are strong compared to last year, which staff credits to better promotion of programs. Turf at the Par 3 is in good health, maintenance staff have been working through mechanical issues with the rough mower, and hope to have rough areas looking as good as tees, fairways and greens soon. MH Parks and Recreation Commission 6 -11 -2013 Page 2 Mr. Wallgren shared year to date expenditures and revenues, through May 31, 2013. Revenues currently exceed expenditures by $3,365. The commission noted errors on the Budget to Actual report. Staff will correct and re -send the report. Ivy Hills Park Tennis Court Mr. Sedlacek reported that the tennis court at Ivy Hills Park was in need of repair which goes beyond the normal patching and repainting. An estimate to patch, place a 1.5" asphalt overlay and repaint the court is approximately $24,000. A typical rebuilding of a court costs $50,000. Mr. Sedlacek also noted that Valley Park was redone several years ago, with patching and Sport Court tile surfacing installed which also cost approximately $50,000. Staff encouraged the commission to set an open house to collect public input on the court. The commission timing, weighing setting an open house early enough in the year to still complete a rehab of the court in 2013 against holding off to make sure the public is well informed. The commission decided that it was more important to make the community aware of the issue, and utilize the next Heights Highlights to promote the open house. Chair Levine made a motion to hold an open house to discuss options for Ivy Hills Park tennis courts prior to the Parks and Recreation Commission meeting Tuesday, October 8, 2013. Commissioner Miller seconded the motion. Ayes: 7 Nays: 0 Commission Comments Commissioner Toth requested an update on weed treatment in Roger's Lake, and inquired if a garbage can could be placed at the S -Curve on Wagon Wheel Trail. Mr. Mazzitello responded that the contractor for treating weeds keeps a close eye on Rogers Lake, and will treat the lake when conditions are optimal. City staff recommends against a garbage can at the S- Curve, as the area seems to have less litter now than in years when there was a can in the area. The can may also pose a safety risk, cluttering an already crowded area. Commissioners wished Mr. Sedlacek well is his new career opportunity and encouraged residents to get out and enjoy Mendota Heights Parks and Trails. Adjourn Commissioner Paper made a motion to adjourn the meeting, Commissioner McGrory -Ussett seconded the motion. Ayes 7: Nays 0 The meeting adjourned at 8:35 p.m. Respectfully Submitted by Jake Sedlacek MH Parks and Recreation Commission 6 -11 -2013 Page 3 CITY OF MENDOTA HEIGHTS 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.com DATE: July 9, 2013 TO: Parks and Recreation Commission FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: Recreation Programs Update RECREATION PROGRAMS The month of June was a very busy month. A majority of our Summer Programs started the week of June 10th, 2013. We have seen large increase in our tennis program at Visitation School, which is reflected in our revenue. There are still plenty of opportunities for people to participate in the following programs: Summer Playground Program, Safety Camp, Puppet Wagon, and Summer Concerts. Upcoming Events: July 8 - July 29, 2013: Puppet Wagon at Market Square Park Mondays 11:45AM- 12:45PM July 17, 2013: treVeld Concert at Market Square Park 6:30PM- 8:30PM July 24, 2013: Ice Cream Social at Thompson Park Activity Center 1:OOPM- 3:OOPM July 31, 2013: Echos of Elvis at Market Square Park 6:30PM- 8:30PM August 1, 2013: Field Trip to the West St. Paul Pool 10:OOAM- 3:OOPM August 6 -8, 2013: Safety Camp at Kaposia Park in South St. Paul 8:OOAM- 3:30PM Trucks & Travel Event On June 12, 2013 the Early Learning Parent Advisory Council and ISD 197 sponsored the Trucks & Travel Event at the Sibley High School Parking lot from 6:15PM- 7:45PM. The City of Mendota Heights sponsored the Teddy Bear Band, which played music during the event. The weather cooperated and there was a great turn out for the event. Cliff Timm Memorial Fishing Derby The annual Cliff Timm Fishing Derby was held at Roger's Lake Park on Thursday June 20, 2013 from 5:30PM- 7:OOPM. The Fishing Derby was open to all youth ages 14 & under. The weather that night was warm, sunny, and windy. We had 30 kids participate in the event. Each participant received a tackle box full or fishing gear, a Guide of Local Fishing Piers from the Minnesota DNR, and a fishing hat from Gander Mountain. Staff would like to thank the Cliff Timm Memorial Trust and the Ira Kipp family for making donations towards the wonderful event. Field Trips There were three field trips for youth in the month of June. June 13, 2013 - Minnesota Zoo & IMAX 22 participants June 20, 2013 - Minnesota Twins Game 26 participants June 27, 2013 - Skyzone & Monsters University 24 participants Page 1 of 2 BUDGET IMPACT The below revenue report shows revenues through the end of June, 2013. We have collected $48,676 year to day. The results of revenue compared to last year are up $7,061 or 17 %. MENDOTA HEIGHTS RECREATION PROGRAMS REVENUE THROUGH June 30, 2013 YTD 2012 YTD 2013 TENNIS PROGRAM $9,689 $14,536 SOFTBALL $11,282 $11,450 YOUTH TRIPS $3,053 $3,537 PLAYGROUNDS $11,280 $12,556 SAFETY CAMP $1,170 $930 FISHING DERBY + DONATIONS $1,466 $1,117 PARK CELEBRATION DONATIONS $3,675 $4,550 TOTALS $41,615 $48,676 Page 2 of 2 nLil CITY OF MENDOTA HEIGHTS 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.com DATE: July 9, 2013 TO: Parks and Recreation Commission FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: Warming Houses BACKGROUND The parks and recreation commission discussed updating the warming houses at the June meeting. The condition of all three warming houses is about the same. The inside of all three warming houses have recently been painted. The outside of the warming houses are starting to deteriorate. Staff has studied the usage at each of the three warming houses over the past four winters. Below is a chart of users per year: Friendly Hills Year Marie Park Wentworth Park Park Totals 2009 -2010 2759 2118 2074 6951 2010 -2011 1979 1594 2002 5575 2011 -2012 915 648 1051 2614 2012 -2013 1739 1619 1723 5081 Totals 7392 5979 6850 20,221 BUDGET IMPACT The cost to rebuild each warming house is roughly $35,000. This would be a complete rebuild from the ground up. RECOMMENDATION No action is required at this time. CITY OF MENDOTA HEIGHTS 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com DATE: July 9, 2013 TO: Parks and Recreation Commission FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: Capital Improvements Planning BACKGROUND Each year the parks and recreation commission is asked to provide a list of capital improvement projects in the parks. Capital projects are new improvements to parks, with a greater cost than $5,000. The parks and recreation commission has developed the following criteria for evaluating potential parks improvement projects: 1. Safety 2. Anticipated use of the facility 3. Urgency /Opportunity 4. Value added to the community/Longevity 5. Alternatives 6. Partnerships BUDGET IMPACT Improvements are funded by the Special Parks Fund, which currently has a balance of $221,000. The Mendakota Park playground refurbishing recently approved by the city council will expend approximately $80,000 of that balance. Funding of capital projects is determined by the city council. RECOMMENDATION Staff recommends making a blanket request for funding for a 2014 project, while the parks and recreation commission continues to research and discuss new park amenities. Mendota Heights Parks and Recreation Commission 2013 Capital Improvement Planning Worksheet Project Estimate Priority Comment Hagstrom King Shade Trees $3,000 High - Alternatives "Spade in" mature trees as a part of annual maintenance budget. The cost of the tree and planting is roughly $900 per tree for a Autumn Blaze Maple 5 inch diameter, and 20 -25 feet tall. Warming House Rebuild $35,000 The cost to rebuild each warming house would be roughly $35,000. The size of the warming houses would not change. Victoria Highlands ball field improvements $40,000 Phased project, in partnership with MHAA Baseball. MHAA still wants to proceed. They will follow up in the near future. Splash pad added to park(s) $300,000 There is no site identified for a splash pad at this time. An example of a splash pad is attached. Rogers Lake swimming beach • Would require DNR approval for clearing weeds and adding materials for swimming area. • DNR would visit site once we have a plan and /or design. • Would require additional staff and /or insurance coverage. • No preliminary estimates have been developed for this project. fiec Aquatic Recreation Company Example 3D Splash Pads All On /Off Independent Recirculation System Splash Pad Data Total Feature Flow Rate 250 GPM Spray Features Medium Rainbow Arch Noodle (2) Water Post Water Wiggle (2) Arch Jets Stream Jet Triangle Arch Jet Tunnel (2) Water Pillar Size of Concrete Pad 35' Diameter (1,000 ft2) 5ft Primeter Apron Total Project Budget $240,000- $265,000 *Excludes mechanical enclosures. Based on ideal site conditions and necessary utilities available on site. Excludes drawings and construction of area surrounding splashpad. Pricing is budgetary to aid in design and scope of work only. ©2013 952.445.5135 I 877.632.0503 I www.arc4waterplay.com The fun is in the water CITY OF MENDOTA HEIGHTS 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.com DATE: July 9, 2013 TO: Parks & Recreation Commission FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: Par 3 Update — June 2013 BACKGROUND The month of June was a very active month out at the Par 3 Golf Course. Our Wednesday Night Women's League started on June 5th, and our Junior Golf Camps and Leagues started the week of June 10th. We have 120 youth participating in our Junior Golf Leagues, and 76 youth participated in Golf Camps during the month of June. We have several small golf events taking place during the month of July at the golf course. If anyone is interested in hosting an event at the Par 3 please contact the Clubhouse. There are some exciting promotional opportunities taking place July. We have a direct mailer coupon going out to over 10,000 homes in mid -July and we will be featured on Groupon at the end of July. MAINTENANCE UPDATE • We have hired an additional staff member to help keep up with mowing and maintenance projects at the golf course. This employee will work about 20 hours a week, and will be available until the course closes for the season. • The current condition of the course is great. In the past two weeks we have received may compliments on course conditions. • We lost one tree during the storm on June 21, 2013. Our Parks Maintenance staff was able to remove and dispose of the tree in about two hours. • In early July we will be doing maintenance the collars of the greens to help the grass grow. The areas that we treat should start to see growth in about three to five days. • Staff started up the irrigation system in June. There was one irrigation head that had to be repaired. BUDGET IMPACT Financial data will be available Tuesday morning. Page 1 of 2 Page 2 of 2