2013-04-09 Parks and Rec Comm Agenda Packet
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
AGENDA
PARKS AND RECREATION COMMISSION
Tuesday, April 9, 2013 - 6:30 P.M.
City Council Chambers
1. Roll Call
2. Approval of the March 12, 2013 Minutes
3. Recreation Programming Report
4. Mendakota Park Playground Refurbish
5. Par 3 Update
6. Commission Comments
7. Adjourn
Auxiliary aids for persons with disabilities are available at least 120 hours in
advance. If a notice of less than 120 hours is received, the City of Mendota Heights
will make every attempt to provide the aids. This may not, however, be possible on
short notice. Please contact City Administration at 651-452-1850.
Meetings can be viewed anytime on-demand at: www.mendota-heights.com.
MH Parks and Rec Commission, April 9, 2013, Page 1
MH Parks and Recreation Commission 3-12-2013 Page 1
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
March 12, 2013
The March meeting of the Mendota Heights Parks and Recreation Commission was held on
Tuesday, March 12, 2013 at Mendota Heights City Hall, 1101 Victoria Curve.
Chair Levine called to order the parks and recreation commission meeting at 6:30 p.m. The
following commissioners were present: Chair Stephanie Levine, Commissioners Mary McGrory-
Ussett, Ira Kipp, Joel Paper, Pat Hinderscheid and Michael Toth. Excused absent:
Commissioner David Miller. Staff present: Recreation Program Coordinator Sloan Wallgren,
Public Works Director John Mazzitello and Assistant to the City Administrator Jake Sedlacek.
Approval of Minutes of February 12, 2013
Commissioner McGrory-Ussett made a motion to approve minutes of the February 12, 2013
meeting; commissioner Hinderscheid seconded the motion.
Ayes 6: Nays 0
Introduction of Sloan Wallgren
Mr. Wallgren introduced himself as the city’s new recreation program coordinator, having
started on Monday, March 4, 2013. Mr. Wallgren has experience in both recreation
programming and golf course management. Commissioner Hinderscheid commented that he
participated in interviews, was impressed with both finalists, and was very pleased that Mr.
Wallgren has joined the city.
North Urban Regional Trail Plan
Mr. Mazzitello introduced Chris Hartzell from Dakota County who has been providing updates
to the public on the process to define routes for the North Urban Regional Trail.
Mr. Hartzell provided a presentation on the North Urban Regional Trail, defining five options for
trail alignments in the area of Marie Avenue and Delaware Avenue. The county intends to create
a Greenway, where trails are located in natural environments rather than along roads. Mr.
Hartzell stated that Dakota County would maintain the regional trail and answered a number of
questions from the commission.
Commission comments on the North Urban Regional Trail alternatives included the following:
The county is encouraged to work with School District 197 early in the process.
One commissioner felt that Option 3, taking the trail through Dodge Nature Center
property was the best route.
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One commissioner felt that the nature center property needs to be undisturbed as habitat
for a number of animals.
One commissioner felt that Option 1, placing the trail on the western side of Henry Sibley
High School property was the best option.
Mr. Hartzell thanked the commission for their time and input, and mentioned that a third open
house on the topic will be held on Wednesday, March 27, 2013 at West St. Paul City Hall.
Recreation Programming and Facilities Update
Mr. Sedlacek reviewed the agenda materials, recognizing Mr. Wallgren for getting our
Recreation Flyer distributed to more local schools than it has in the past. Mr. Sedlacek also
invited commissioners to attend the Junior Golf League registration on Monday, March 18 from
5:00-7:00 p.m. at City Hall.
The commission had questions about the upcoming community conversation on aging – Mr.
Sedlacek reported that the event was led by DARTS, and should result in a work plan for the
community to plan for the growing number of families dealing with aging issues.
The Mendota Heights Parks celebration will be June 1, 2013: Mr. Wallgren reported that the
event will feature activities for all ages, including a new attraction - an obstacle course and
display by the Army National Guard.
Mr. Sedlacek reported that no maintenance requests for parks had been received since the past
meeting.
Mendakota Park Playground Update
Mr. Sedlacek recapped discussion from May 2012, when a presentation was made to the
commission on an update to the play equipment at Mendakota Park. The commission
recommended that $70,000 be included in the 2013 budget to refurbish the playground. Mr.
Sedlacek asked the commission to revisit the issue before issuing a request for proposals on the
project. A replacement structure could run in the range of $140,000-$160,000. The commission
supported refurbishing the playground, hoping that the project may be completed this spring.
Commissioner Hinderscheid made a motion directing staff to develop a request for proposals to
refurbish the playground at Mendakota Park. Commissioner Paper seconded the motion.
Ayes 6: Nays 0
Commission Comments
The commission welcomed Mr. Wallgren to the commission, and wished him well in the new
position.
Commissioner Paper recognized Terry Blum and all of the ice rink staff for a great season.
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The commission expressed their appreciation for the public works staff for their efficient work to
clear roads and trails following snowfalls.
Adjourn
Commissioner Toth made a motion to adjourn the meeting.
Ayes 6: Nays 0
The meeting adjourned at 8:07 p.m.
Respectfully Submitted by Jake Sedlacek
MH Parks and Rec Commission, April 9, 2013, Page 4
Page 1 of 2
DATE: April 9, 2013
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Recreation Update
RECREATION PROGRAMS
Registration for Summer Recreation programs began March 18, 2013. Many of the popular
programs and field trips filled up very fast. We still have room in many of our programs which
include: Summer Playgrounds, Field Trips, Safety Camp, Cliff Timm Memorial Fishing Derby,
and Tennis Lessons & Leagues. Registrations will continue being accepted online or in person at
City Hall. We have collected registrations totaling $19,632 so far this year.
Flyers will be distributed to schools this week, and again in May with full details on summer
programming opportunities. We will also have details of all our summer programs in the May
issue of Heights Highlights.
Softball League registration has closed. Tuesday and Thursday night leagues were both filled this
year. We have 5 Women’s teams and 14 Men’s team this year. A manager’s meeting was held
March 28, and the season begins the week of April 29, 2013.
Parks Celebration
Activities are being finalized for the June 1, 2013 event. There have been many generous
donations coming in from residents and local businesses to help offset the costs of this event.
We have many fun activities and entertainment planned this year. Some of the activities include:
live music from “The Splatter Sisters”, Kevin Hall the “Magic Maniac”, petting zoo, pony rides,
fire truck rides, tennis party, soccer kick, National Guard obstacle course, climbing wall,
Duggan’s Dashes, inflatables, face painting, prizes and much more.
Commissioners are invited to participate the day of – set up parking at 7:00 a.m., staffing the
event from 11:00 a.m. to 2:00 p.m. and help with clean-up after event.
MH Parks and Rec Commission, April 9, 2013, Page 5
Page 2 of 2
2013 Summer Performances in the Park
Staff has booked outdoor performances at the following:
Mendakota Park Pavilion
The Splatter Sisters: June 1, 11:30 a.m.
America’s Got Talent Finalist Kevin Hall the “Magic Maniac”: June 1, 12:30 p.m.
Market Square Park in the Village
The Puppet Wagon: 11:45 a.m. every Monday June 10 – July 29 (no performances July 1)
Sandy and the Hitmen: May 31, 6:30 p.m.
Echoes of Elvis: July 31, 6:30 p.m.
Henry Sibley High School Parking Lot
The Teddy Bear Band: June 12, 6:15 p.m.
RECREATION STAFFING UPDATE
Conditional job offers have been made to all of the Seasonal Recreation staff for the upcoming
summer. Most of our wonderful tennis staff is returning this season. We had to hire all new
staff for the playground program. We were very fortunate to have many wonderful applicants,
and we are confident that we have found a great staff.
MH Parks and Rec Commission, April 9, 2013, Page 6
DATE: April 9, 2012
TO: Parks and Recreation Commission
FROM: Jake Sedlacek, Assistant to the City Administrator
SUBJECT: Mendakota Park Playground Refurbishing
BACKGROUND
At the March 12, 2013 regular meeting of the parks and recreation commission, the commission passed
a motion directing staff to obtain an updated quote to refurbish the playground equipment at Mendakota
Park.
The cost to refurbish the playground is approximately half the cost of replacement, the attached proposal
includes complete repainting of the playground and decks, with a number of new play elements. The
proposal will repair damaged components, and bring the structure up to date for current safety standards.
The attached site plan shows existing structure to be refurbished, and proposed new play elements. In
order to keep the project on budget, the “cascade climber” is not being recommended at this time.
There is only one regional representative for each playground company, in this case, Landscape
Structures, Inc (LSI). Flagship Recreation is our local LSI representative, and is certified under the
State of Minnesota Cooperative Pricing Venture (CPV). A purchasing program which is defined in state
statute, the CPV ensures that contracts are awarded through an open procurement process and pricing
will be consistently fair and competitive (information from the State of Minnesota Materials
Management Division website).
Staff continues to seek competitive bids to replace the pea-gravel currently utilized for playground
surfacing.
Staff will follow up with the vendor to determine if “monkey bars,” saved from the tot-lot replacement
can be re-installed with this refurbishment. A quote for this would come separately.
BUDGET IMPACT
The 2013 City of Mendota Heights budget includes $70,000 from the Special Parks Fund for
improvements to Mendakota Park playground equipment. This cost is approximately half the cost of
replacing the play structure.
RECOMMENDATION
If the commission desires to implement move ahead with playground refurbishing, pass a motion to
recommend that city council accept the quote. Staff would finalize the quote and present to city council
at their regular meeting April 16, 2013, for completion this spring.
MH Parks and Rec Commission, April 9, 2013, Page 7
CONTACT:Please make PO's & contracts out to:
PHONE:Landscape Structures, Inc.
FAX:601 7th Streeet South
Delano, MN 55328
SHIP TO:
Please remit payment to:
Landscape Structures, Inc.
PO Box 86 SDS 12-0395
Minneapolis, MN 55486-0395
BILL TO:
Date:March 29, 2013
Project Name:MENDAKOTA PARK
QTY ITEM NO.DESCRIPTION UNIT PRICE EXTENDED AMT
DESIGN #35893-2-7
1 PLAY NEW LANDSCAPE STRUCTURES EQUIPMENT $31,500.00
1 LABOR ASSEMBLE AND INSTALL PLAY EQUIPMENT $13,000.00
1 PAINT PAINT EXISTING PLAY EQUIPMENT $25,500.00
1 SURFACING WOOD FIBER SAFEWTY SURFACING SYSTEM $17,778.00
INCLUDES WOOD FIBER, RE-USING EXISITNG
PEA GRAVEL FOR DRAINAGE, AND GEOTEXTILE
FABRIC, DELIVERED AND INSTALLED
Freight $400.00
Subtotal $88,178.00
Sales Tax $0.00
TOTAL $88,178.00
ACCEPTED BY CUSTOMER Date
GRANT DESROCHES
PROPOSED BY:
QUOTE
We are pleased to submit this proposal to supply the following items:
Jake Sedlacek
MENDAKOTA PARK
CITY OF MENDOTA HEIGHTS
1101 VICTORIA CURVE
MENDOTA HEIGHTS, MN 55118
SIGNATURE BELOW ACCEPTING THIS PROPOSAL WILL CONSTITUTE A PURCHASE
ORDER ONLY UPON APPROVAL BY LANDCAPE STRUCTURES INC. CUSTOMER RECEIPT
OF AN ORDER ACKNOWLEDGEMENT CONSTITUTES SUCH APPROVAL.
Terms – Net 30 days
1.5% finance charge on
remaining balance.
5607 CEDAR LAKE ROAD SOUTH
ST LOUIS PARK MN 55416
763 550 7860 763 550 7864
This proposal is presented by
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Page 1 of 1
DATE: April 9, 2013
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Par 3 Update
Update
The golf course is set to open very soon. It appears that the course has made it through the very
long winter in good shape. All of our leagues will be returning this year. Most of the leagues
begin play in late April or early May, if you’re interested in joining or starting a league please
contact the golf course. Staff has been working with schools, non-profit groups, and various
associations to help create golf events for the upcoming season. Staff has also been working with
vendors to schedule the delivery of food and beverages once we open for the season.
Upcoming promotions include:
May 12, 2013 Mother’s Day Promotion, Mom’s golf free with one paid child
May 17, 2013 Night Golf, 8:30 p.m. start
May 24-27, 2013 Memorial Weekend Promotion, Military golf free with paid guest
Programs
There are a number of opportunities for people to participate at the Par 3 this year. We are
offering: Junior Golf Camps, Junior Golf Leagues, Women’s League, Senior League, Adult
Group Lessons, and Individual Lessons. The golf course has collected $8,025 in revenue from
Golf Programs so far this year. For more information about program specifics please visit our
web site www.mendota-heights.com or call 651-255-1354.
Flyers will be distributed to schools this week, and again in May with details on summer golf
programs. We will also have details of our summer golf programs in the May issue of Heights
Highlights.
Staffing
A majority of our clubhouse staff is returning this year. Employees have been contacted and are
eager to begin work as soon as the course opens. We have made a conditional job offer to one
new staff member to work at the Par 3 this summer.
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