2013-05-07 Council minutesCITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, May 7, 2013
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota
Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights,
Minnesota. The start time of this meeting was delayed a few minutes due to the City Council
Workshop session held prior to this meeting.
CALL TO ORDER
Mayor Krebsbach called the meeting to order at 7:08 p.m. The following members were present:
Councilmembers Duggan, Povolny, and Norton. Councilmember Petschel was absent.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Krebsbach presented the agenda for adoption. Councilmember Povolny moved adoption of
the agenda.
Councilmember Duggan seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Petschel)
CONSENT CALENDAR
Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and
approval. Councilmember Povolny moved approval of the consent calendar as presented and
authorization for execution of any necessary documents contained therein, pulling items C) Approve
Resolution 2013-30, Designation of National Police Week, J) Approve Resolution 2013-33, Calling
for Public Hearing, Lexington Heights Apartments Refinancing, K) Approve Building Permit for
Convent of the Visitation School, and 0) Receipt of April 2013 Building Activity Report.
a. Acknowledgement of April 16, 2013 City Council Minutes
b. Acknowledgement of April 23, 2013 Planning Comrnission Minutes
c. Approve Resolution 2013-30, Designation of National Police Week
d. Approval of Sign Permit, 754 Highway 110, Haiku Japanese Bistro
e. Approval of Sign Permit, 1408 Northland Drive, Airport Business Plaza
f. Approve Ordinance 449, Amending City Code to Establish a No Parking Zone on the West Side
of Pueblo Lane
May 7, 2013 Mendota Heights City Council Page 1
g. Approve Ordinance 450, Amending City Code to Place a Stop Sign on Southbound Karl
Hohenstein Place at Main Street
h. Approve Resolution 2013 -29, Conditional Use Permit, 2453 Haverton Road
i. Approval of 2012 Audit Adjustment
j. Approve Resolution 2013 -33, Calling for Public Hearing, Lexington Heights Apartments
Refinancing
k. Approve Building Permit for Convent of the Visitation School
1. Approve Banking Authorization Change
m. Approve Personnel Action Item
n. Resolution 2013 -31, Approve Plans for Sanitary Sewer Cleaning - Televising Project
o. Receipt of April 2013 Building Activity Report
p. Receipt of March Treasurers Report
q. Approval of Contractor List
r. Approval of Claims List
Councilmember Duggan seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Petschel)
PULLED CONSENT AGENDA ITEM
C) APPROVE RESOLUTION 2013 -30, DESIGNATION OF NATIONAL POLICE WEEK
National Police Week is a time set aside for the nation to honor the service and sacrifice of law
enforcement officers killed in the line of duty. Chief of Police Michael Aschenbrener expressed his
appreciation to the City for taking this opportunity to recognize the sacrifices and hard work of
police officers. There are various celebrations scheduled throughout this next week.
Councilmember Duggan and Mayor Krebsbach read the resolution recognizing National Police
Week which is May 12 through May 18, 2013, and National Peace Officers' Memorial Day which is
May 15, 2013.
Councilmember Duggan moved to approve RESOLUTION 2013 -30 RECOGNIZING NATIONAL
POLICE WEEK AND PEACE OFFICERS' MEMORIAL DAY.
Councilmember Povolny seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Petschel)
J) APPROVE RESOLUTION 2013 -33, CALLING FOR PUBLIC HEARING,
LEXINGTON HEIGHTS APARTMENTS REFINANCING
Finance Director Kristen Schabacker explained that Lexington Heights Apartments is requesting that
the Council set a public hearing for the refunding of their bonds. In 1983, the City issued conduit
debt for the Lexington Heights Apartments and they are requesting refinancing of that debt. Conduit
debt is not an obligation of the City as it is a pass - through. This is debt that has already been issued
and they are refunding that debt.
May 7, 2013 Mendota Heights City Council Page 2
Councilmember Duggan questioned the $30,000 difference. Finance Director Schabacker explained
that the project consists of refinancing the outstanding principal amount of the City's $9,100,000
Multifamily Housing Revenue Refunding Bonds (Lexington Heights Apartments Project) Series
1991A and $1,870,000 Multifamily Housing Revenue Refunding Bonds (Lexington Heights
Apartments Project) Series 1991B; for a total of $10,970,000. However, the maximum aggregate
estimated principal amount of the bonds or other obligations to be issued, in one or more series, by
the City to refinance the project will be $11,000,000. The extra $30,000 allows them some room to
make adjustments, if necessary.
Councilmember Duggan moved to approve RESOLUTION 2013 -33, CALLING FOR A PUBLIC
HEARING ON THE ISSUANCE OF REVENUE REFUNDING BONDS AND AUTHORIZING
THE PUBLICATION OF A NOTICE OF HEARING (LEXINGTON HEIGHTS APARTMENTS).
Councilmember Povolny seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Petschel)
K) APPROVE BUILDING PERMIT FOR CONVENT OF THE VISITATION SCHOOL
Dr. Dawn Nichols, Head of School, explained that Convent of the Visitation School has embarked
upon an ambitious building project of which phase one, the creation of the STEM Building and
dining room expansion was completed at the end of January. Phase two of the project is the new
Heart of the School, which would include an identifiable front door through which visitors would
enter to find new learning spaces, a legacy area in honor of the Sisters, additional areas for study,
and an enhanced library. Safety and security would be enhanced, and the floor plan would result in a
decongestion of the current footpaths through the school.
Images of the proposed completed building were shared.
Councilmember Duggan expressed his excitement for this project and requested that staff work with
the school to ensure that proper signage is in place indicating that it is a construction site and that the
construction entrances on Lake Drive are temporary.
Councilmember Duggan moved to approve the building permit for 2455 Visitation Drive, Heart
Commons addition.
Councilmember Norton seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Petschel)
0) RECEIPT OF APRIL 2013 BUILDING ACTIVITY REPORT
Councilmember Duggan stated that he was happy to report to the community that despite the
recession, Mendota Heights continues to grow in a remarkable way; a way that reflects the more
rural residential type of community which is being preserved. Mendota Heights has had over $6
May 7, 2013 Mendota Heights City Council Page 3
million in new valuation of development since the beginning of the year, which is more than last
year and is almost three and a half times more than 2011.
Councilmember Duggan moved to acknowledge receipt of April 2013 Building Activity Report.
Councilmember Norton seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Petschel)
PRESENTATION
A) CONVENT OF THE VISITATION ROBOTICS TEAM
Mayor Krebsbach introduced Ms. Janelle Bute, co-captain of the Convent of the Visitation School's
robotics team, the Robettes. The Robettes is an all-girls robotics team. They are part of a program
called FIRST Robotics; For Inspiration and Recognition of Science and Technology.
This year, the Robettes won the Industrial Design Award and the Creativity Award for their robot,
and they are currently ranked 6th in the state. They will be competing in the state tournament on May
18 at Williams Arena at the University of Minnesota. They also have a fellow student who won the
Dean's List Award, which is based on their contribution to spreading the message of FIRST and
supporting the program.
Ms. Bute explained what the STEM building is at the Convent of the Visitation and how this new
facility is being utilized by all of the students. STEM is an acronym for Science, Technology,
Engineering, and Mathematics and the STEM building focuses on these subjects.
PUBLIC COMMENTS
There were no public comments.
PUBLIC HEARING
A) 3.2% MALT LIQUOR LICENSE RENEWALS
City Clerk Lorri Smith explained this is a hearing on the renewal of the malt liquor licenses.
Currently, there are four on-sale licenses and two off-sale licenses.
On -Sale 3.2 percent malt liquor licenses include:
• Mendota Heights Par 3 located at 1695 Dodd Road
• Mendo Restaurant Group, Inc., dba Mendoberri located at 730 Main Street
• Windy City Pizza LLC dba Tommy Chicago's Pizzeria located at 730 Main Street
• CEC Food and Beverage LLC, dba LeCordon Bleu, 1315 Mendota Heights Road
Off -Sale 3.2 percent malt liquor licenses include:
• Northern Tier Retail LLC dba SuperAmerica located at 1080 Highway 110
• Northern Tier Retail LLC dba SuperAmerica located at 1200 Mendota Heights Road
May 7, 2013 Mendota Heights City Council Page 4
All of the licensees have turned in the required documentation and the Police Department has
conducted an investigation of all of the applicants and found no negative findings. There have been
no liquor law violations within the past year.
Clerk Smith noted that on April 2, 2013, the City Council amended the City Code to change the
licensing period for 3.2 percent malt liquor to the period of July 1 through June 30 of each year.
Mayor Krebsbach opened the public hearing and invited the public to comment. There were no
comments received from the public.
Councilmember Duggan moved to close the public hearing.
Councilmember Povolny seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Petschel)
Councilmember Duggan moved to approve the renewal of the 3.2 Percent Malt Liquor licenses as
listed, for the period of June 1, 2013 through June 30, 2014.
Councilmember Povolny seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Petschel)
AWARD OF BID
A) RESOLUTION 2013 -32, APPROVE CONTRACT FOR
HUNTER - ORCHARD STREET IMPROVEMENT PROJECT
City Engineer John Mazzitello explained that the Hunter Lane — Orchard Place Neighborhood
Improvement Project is identified in the City's Street Improvement Plan as a project scheduled for
2013. Staff advertised for bids and on Wednesday, May 1, 2013 held the bid opening. There were
four bids received. Northdale Construction Company Inc. was the apparent low bidder in the amount
of $1,537,313.21. If Council awards the bid at this time, staff would anticipate construction
beginning in mid to late June with a substantial completion date of September 27, 2013. An
assessment hearing would be held in October 2013 and the final wear course of asphalt would be
laid in the summer of 2014.
Councilmember Povolny commented that the four bids received were all very close. City Engineer
Mazzitello stated that this is a testament to the engineering staff. When bids are received that are
close, it is a sign of a very complete set of plans and a good set of specifications.
Mayor Krebsbach asked if staff is familiar with the contractor. City Engineer Mazzitello replied that
Northdale has completed work in the city of Mendota Heights in the past, and most recently, they
were the utility sub - contractor to Valley Paving on the Lemay Road Project.
May 7, 2013 Mendota Heights City Council Page 5
Councilmember Duggan moved to adopt RESOLUTION 2013-32 ACCEPTING BIDS AND
AWARDING CONTRACT FOR THE HUNTER AND ORCHARD NEIGHBORHOOD
IMPROVEMENTS (PROJECT #200902).
Councilmember Norton seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Petschel)
COMMUNITY ANNOUNCEMENTS
Assistant to the City Administrator Jake Sedlacek updated the Council on city events:
1. The annual spring clean-up day occurred on Saturday, May 4. It is estimated that 235 vehicles
dropped off items to be disposed of.
2. The annual Parks Celebration is scheduled for Saturday, June 1, 2013. There will be a band
playing at Market Square Park on Friday evening, May 31st•
COUNCIL COMMENTS
Councilmember Povolny stated that he went to the Mendota Elementary School Carnival and had a
lot of fun. It was a strong indication to him just how much Mendota Heights has changed over the
years.
Councilmember Duggan commended Assistant to the City Administrator Jake Sedlacek for the
excellent job he did in organizing Spring Clean-up Day. He expressed his appreciation to all the staff
who volunteered to help out on that day.
Councilmember Norton commented that three great groups of people came in for interviews for the
City Attorney position and he recognized City Attorney Tami Diehm for her continued service to the
City during this time of transition.
City Engineer John Mazzitello reminded the Council and residents that the Crown Point and
Overlook neighborhood rehabilitation project will kick off on Monday, May 13, 2013. The schedule
the contractor has provided shows approximately five and a half weeks of construction and that will
also include the rehabilitation of the Lexington Avenue trail from Marie to Victoria.
Mayor Krebsbach suggested residents take a look at the City's new webpage as it has been enhanced
with more photographs and the addition of performance indicators. She also stated that she stopped
at the City's Par 3 golf course and visited with Recreation Coordinator Sloan Wallgren. She
encouraged the public to check out the Par 3.
May 7, 2013 ilifendota Heights City Council Page 6
ADJOURN
Councilmember Povolny moved to adjourn.
Councilmember Duggan seconded the motion.
Ayes: 4
Nays: 0
Absent: 1 (Petschel)
Mayor Krebsbach adjourned the meeting at 7:46 p.m.
ATTES
Lorri Smith
City Clerk
May 7, 2013 Mendota Heights City Council Page 7