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2013-05-21 Council PacketCITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA May 21, 2013 — 7:00 p.m. Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Consent Agenda a. Acknowledgement of May 7, 2013 City Council Minutes b. Acknowledgement of May 7, 2013 City Council Workshop Minutes c. Acknowledgement of May 9, 2013 City Council Workshop Minutes d. Acknowledgement of May 14, 2013 Parks and Recreation Commission Minutes e. Approve Resolution 2013 -35, Recognition of National Public Works Week f. Receipt of April 2013 Fire Synopsis Report g. Approval of Personnel Action Report h. Approval of Fire Department Out -of -State Travel Request i. Approve Resolution 2013 -36, Consenting to Issuance of Revenue Refunding Bonds by the Dakota County Community Development Agency for Dakota Communities, Inc. j. Approval of Health Care Savings Plan for Non -Union Employees k. Approve Resolution 2013 -34, Fire Station Lightning Protection System Donation I. Approval of Construction and Geotechnical Services Contracts for 2013 Street Projects m Approval of City Attorney Contract n. Receipt of April Treasurers Report o. Approval of Contractor List p. Approval of Claims List 6. Public Comments 7. New and Unfinished Business a. Ordinance 451 Permitting Electric Boat Motors on Rogers Lake b. Amendment to 2013 -2017 Street Improvement Plan c. Mendakota Park Playground Refurbishing d. Consideration of Request from the Mendota Heights Athletic Association Relating to Field Improvements at Victoria Highlands Park 8. Community Announcements 9. Council Comments 10. Adjourn CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, May 7, 2013 page 2 5a. Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:08 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:08 p.m. The following members were present: Councilmembers Duggan, Povolny, and Norton. Councilmember Petschel was absent. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Povolny moved adoption of the agenda. Councilmember Duggan seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Petschel) CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Povolny moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling items C) Approve Resolution 2013 -30, Designation of National Police Week, J) Approve Resolution 2013 -33, Calling for Public Hearing, Lexington Heights Apartments Refinancing, K) Approve Building Permit for Convent of the Visitation School, and 0) Receipt of April 2013 Building Activity Report. a. Acknowledgement of April 16, 2013 City Council Minutes b. Acknowledgement of April 23, 2013 Planning Commission Minutes c. Approve Resolution 2013 -30, Designation of National Police Week d. Approval of Sign Permit, 754 Highway 110, Haiku Japanese Bistro e. Approval of Sign Permit, 1408 Northland Drive, Airport Business Plaza f Approve Ordinance 449, Amending City Code to Establish a No Parking Zone on the West Side of Pueblo Lane g. Approve Ordinance 450, Amending City Code to Place a Stop Sign on Southbound Karl Hohenstein Place at Main Street May 7, 2013 Mendota Heights City Council Page 1 page 3 h. Approve Resolution 2013 -29, Conditional Use Permit, 2453 Haverton Road i. Approval of 2012 Audit Adjustment j. Approve Resolution 2013 -33, Calling for Public Hearing, Lexington Heights Apartments Refinancing k. Approve Building Permit for Convent of the Visitation School 1. Approve Banking Authorization Change m. Approve Personnel Action Item n. Resolution 2013 -31, Approve Plans for Sanitary Sewer Cleaning - Televising Project o. Receipt of April 2013 Building Activity Report p. Receipt of March Treasurers Report q. Approval of Contractor List r. Approval of Claims List Councilmember Duggan seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Petschel) PULLED CONSENT AGENDA ITEM C) APPROVE RESOLUTION 2013 -30, DESIGNATION OF NATIONAL POLICE WEEK National Police Week is a time set aside for the nation to honor the service and sacrifice of law enforcement officers killed in the line of duty. Chief of Police Michael Aschenbrener expressed his appreciation to the City for taking this opportunity to recognize the sacrifices and hard work of police officers. There are various celebrations scheduled throughout this next week. Councilmember Duggan and Mayor Krebsbach read the resolution recognizing National Police Week which is May 12 through May 18, 2013, and National Peace Officers' Memorial Day which is May 15, 2013. Councilmember Duggan moved to approve RESOLUTION 2013 -30 RECOGNIZING NATIONAL POLICE WEEK AND PEACE OFFICERS' MEMORIAL DAY. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Petschel) J) APPROVE RESOLUTION 2013 -33, CALLING FOR PUBLIC HEARING, LEXINGTON HEIGHTS APARTMENTS REFINANCING Finance Director Kristen Schabacker explained that Lexington Heights Apartments is requesting that the Council set a public hearing for the refunding of their bonds. In 1983, the City issued conduit debt for the Lexington Heights Apartments and they are requesting refinancing of that debt. Conduit debt is not an obligation of the City as it is a pass - through. This is debt that has already been issued and they are refunding that debt. May 7, 2013 Mendota Heights City Council Page 2 page 4 Councilmember Duggan questioned the $30,000 difference. Finance Director Schabacker explained that the project consists of refinancing the outstanding principal amount of the City's $9,100,000 Multifamily Housing Revenue Refunding Bonds (Lexington Heights Apartments Project) Series 1991A and $1,870,000 Multifamily Housing Revenue Refunding Bonds (Lexington Heights Apartments Project) Series 1991B; for a total of $10,970,000. However, the maximum aggregate estimated principal amount of the bonds or other obligations to be issued, in one or more series, by the City to refinance the project will be $11,000,000. The extra $30,000 allows them some room to make adjustments, if necessary. Councilmember Duggan moved to approve RESOLUTION 2013 -33, CALLING FOR A PUBLIC HEARING ON THE ISSUANCE OF REVENUE REFUNDING BONDS AND AUTHORIZING THE PUBLICATION OF A NOTICE OF HEARING (LEXINGTON HEIGHTS APARTMENTS). Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Petschel) K) APPROVE BUILDING PERMIT FOR CONVENT OF THE VISITATION SCHOOL Dr. Dawn Nichols, Head of School, explained that Convent of the Visitation School has embarked upon an ambitious building project of which phase one, the creation of the STEM Building and dining room expansion was completed at the end of January. Phase two of the project is the new Heart of the School, which would include an identifiable front door through which visitors would enter to find new learning spaces, a legacy area in honor of the Sisters, additional areas for study, and an enhanced library. Safety and security would be enhanced, and the floor plan would result in a decongestion of the current footpaths through the school. Images of the proposed completed building were shared. Councilmember Duggan expressed his excitement for this project and requested that staff work with the school to ensure that proper signage is in place indicating that it is a construction site and that the construction entrances on Lake Drive are temporary. Councilmember Duggan moved to approve the building permit for 2455 Visitation Drive, Heart Commons addition. Councilmember Norton seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Petschel) 0) RECEIPT OF APRIL 2013 BUILDING ACTIVITY REPORT Councilmember Duggan stated that he was happy to report to the community that despite the recession, Mendota Heights continues to grow in a remarkable way; a way that reflects the more rural residential type of community which is being preserved. Mendota Heights has had over $6 May 7, 2013 Mendota Heights City Council Page 3 page 5 million in new valuation of development since the beginning of the year, which is more than last year and is almost three and a half times more than 2011. Councilmember Duggan moved to acknowledge receipt of April 2013 Building Activity Report. Councilmember Norton seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Petschel) PRESENTATION A) CONVENT OF THE VISITATION ROBOTICS TEAM Mayor Krebsbach introduced Ms. Janelle Bute, co- captain of the Convent of the Visitation School's robotics team, the Robettes. The Robettes is an all -girls robotics team. They are part of a program called FIRST Robotics; For Inspiration and Recognition of Science and Technology. This year, the Robettes won the Industrial Design Award and the Creativity Award for their robot, and they are currently ranked 6th in the state. They will be competing in the state tournament on May 18 at Williams Arena at the University of Minnesota. They also have a fellow student who won the Dean's List Award, which is based on their contribution to spreading the message of FIRST and supporting the program. Ms. Bute explained what the STEM building is at the Convent of the Visitation and how this new facility is being utilized by all of the students. STEM is an acronym for Science, Technology, Engineering, and Mathematics and the STEM building focuses on these subjects. PUBLIC COMMENTS There were no public comments. PUBLIC HEARING A) 3.2% MALT LIQUOR LICENSE RENEWALS City Clerk Lorri Smith explained this is a hearing on the renewal of the malt liquor licenses. Currently, there are four on -sale licenses and two off -sale licenses. On -Sale 3.2 percent malt liquor licenses include: • Mendota Heights Par 3 located at 1695 Dodd Road • Mendo Restaurant Group, Inc., dba Mendoberri located at 730 Main Street • Windy City Pizza LLC dba Tommy Chicago's Pizzeria located at 730 Main Street • CEC Food and Beverage LLC, dba LeCordon Bleu, 1315 Mendota Heights Road May 7, 2013 Mendota Heights City Council Page 4 page 6 Off -Sale 3.2 percent malt liquor licenses include: • Northern Tier Retail LLC dba SuperAmerica located at 1080 Highway 110 • Northern Tier Retail LLC dba SuperAmerica located at 1200 Mendota Heights Road All of the licensees have turned in the required documentation and the Police Department has conducted an investigation of all of the applicants and found no negative findings. There have been no liquor law violations within the past year. Clerk Smith noted that on April 2, 2013, the City Council amended the City Code to change the licensing period for 3.2 percent malt liquor to the period of July 1 through June 30 of each year. Mayor Krebsbach opened the public hearing and invited the public to comment. There were no comments received from the public. Councilmember Duggan moved to close the public hearing. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Petschel) Councilmember Duggan moved to approve the renewal of the 3.2 Percent Malt Liquor licenses as listed, for the period of June 1, 2013 through June 30, 2014. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Petschel) AWARD OF BID A) RESOLUTION 2013 -32, APPROVE CONTRACT FOR HUNTER - ORCHARD STREET IMPROVEMENT PROJECT City Engineer John Mazzitello explained that the Hunter Lane — Orchard Place Neighborhood Improvement Project is identified in the City's Street Improvement Plan as a project scheduled for 2013. Staff advertised for bids and on Wednesday, May 1, 2013 held the bid opening. There were four bids received. Northdale Construction Company Inc. was the apparent low bidder in the amount of $1,537,313.21. If Council awards the bid at this time, staff would anticipate construction beginning in mid to late June with a substantial completion date of September 27, 2013. An assessment hearing would be held in October 2013 and the final wear course of asphalt would be laid in the summer of 2014. Councilmember Povolny commented that the four bids received were all very close. City Engineer Mazzitello stated that this is a testament to the engineering staff. When bids are received that are close, it is a sign of a very complete set of plans and a good set of specifications. May 7, 2013 Mendota Heights City Council Page 5 page 7 Mayor Krebsbach asked if staff is familiar with the contractor. City Engineer Mazzitello replied that Northdale has completed work in the city of Mendota Heights in the past, and most recently, they were the utility sub - contractor to Valley Paving on the Lemay Road Project. Councilmember Duggan moved to adopt RESOLUTION 2013 -32 ACCEPTING BIDS AND AWARDING CONTRACT FOR THE HUNTER AND ORCHARD NEIGHBORHOOD IMPROVEMENTS (PROJECT #200902). Councilmember Norton seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Petschel) COMMUNITY ANNOUNCEMENTS Assistant to the City Administrator Jake Sedlacek updated the Council on city events: 1. The annual spring clean -up day occurred on Saturday, May 4. It is estimated that 235 vehicles dropped off items to be disposed of. 2. The annual Parks Celebration is scheduled for Saturday, June 1, 2013. There will be a band playing at Market Square Park on Friday evening, May 31St COUNCIL COMMENTS Councilmember Povolny stated that he went to the Mendota Elementary School Carnival and had a lot of fun. It was a strong indication to him just how much Mendota Heights has changed over the years. Councilmember Duggan commended Assistant to the City Administrator Jake Sedlacek for the excellent job he did in organizing Spring Clean -up Day. He expressed his appreciation to all the staff who volunteered to help out on that day. Councilmember Norton commented that three great groups of people came in for interviews for the City Attorney position and he recognized City Attorney Tami Diehm for her continued service to the City during this time of transition. City Engineer John Mazzitello reminded the Council and residents that the Crown Point and Overlook neighborhood rehabilitation project will kick off on Monday, May 13, 2013. The schedule the contractor has provided shows approximately five and a half weeks of construction and that will also include the rehabilitation of the Lexington Avenue trail from Marie to Victoria. Mayor Krebsbach suggested residents take a look at the City's new webpage as it has been enhanced with more photographs and the addition of performance indicators. She also stated that she stopped at the City's Par 3 golf course and visited with Recreation Coordinator Sloan Wallgren. She encouraged the public to check out the Par 3. May 7, 2013 Mendota Heights City Council Page 6 page 8 ADJOURN Councilmember Povolny moved to adjourn. Councilmember Duggan seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Petschel) Mayor Krebsbach adjourned the meeting at 7:46 p.m. Sandra Krebsbach Mayor ATTEST: Lorri Smith City Clerk May 7, 2013 Mendota Heights City Council Page 7 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Council Workshop Held Tuesday, May 7, 2013 page 9 5b. Pursuant to due call and notice thereof, a workshop of the City Council, City of Mendota Heights, Minnesota was held at 5:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 5:00 p.m. The following members were present: Councilmembers Duggan, Norton, and Povolny. Councilmember Petschel was absent. Also in attendance: City Administrator Justin Miller INTERVIEW OF CITYATTORNEY CANDIDATES The city council interviewed the following law firms for the city attorney position: • Gregerson, Rosow, Johnson and Nilan • Campbell Knutson • Eckberg Lammers Following the interviews the council adjourned at 7:00 pm to attend the regularly scheduled council meeting. The council reconvened at 8:00 pm to further discuss the candidates. It was the consensus of the council to proceed with contract negotiations with the Eckberg Lammers law firm. ADJOURN Mayor Krebsbach adjourned the meeting at 8:15 p.m. ATTEST: Sandra Krebsbach, Mayor Lorri Smith, City Clerk CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Council Workshop Held Tuesday, May 9, 2013 page 10 5c. Pursuant to due call and notice thereof, a workshop of the City Council, City of Mendota Heights, Minnesota was held at 1:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 1:15 p.m. The following members were present: Councilmembers Duggan, Norton, Petschel and Povolny. Also in attendance: City Administrator Justin Miller ECONOMIC DEVELOPMENT OPPORTUNITIES/HOUSING OPTIONS Staff and the city council began by reviewing available parcels of land that could be developed or re- developed. Parcels were reviewed individually and council discussed potential and preferred uses on each site. 2014 BUDGET DIRECTION/DEBT LEVEL ANALYSIS Staff reviewed packet materials which included levy and wage increase histories as well as projections on future debt levels. The council discussed impacts on potential levies on residents based upon projected property value increases. Council provided staff with direction on the 2014 budget and levy and asked to see a proposed budget at a future city council workshop. WATER SYSTEM OWNERSHIP The council reviewed the current ownership status of the water system and the relationship with St. Paul Regional Water Services. Past negotiations with SPRWS were discussed and ownership options were reviewed in regards to costs and benefits. Staff indicated that SPRWS had already approached the city about reviewing the contract, which expires in November 2015. Council directed staff to continue to discuss options with SPRWS and to return to the council after the first of the year. COMMUNITY VISIONING /CITIZEN SURVEY Staff reviewed the materials included in the council packets and the council discussed the merits of a citizen survey. After discussion, it was determined to not proceed with a survey at this time. ADJOURN Mayor Krebsbach adjourned the meeting at 4:05 p.m. ATTEST: Sandra Krebsbach, Mayor Lorri Smith, City Clerk CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING May 14, 2013 page 11 5d. The March meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, May 14, 2013 at Mendota Heights City Hall, 1101 Victoria Curve. Chair Levine called to order the parks and recreation commission meeting at 6:31 p.m. The following commissioners were present: Chair Stephanie Levine, Commissioners Mary McGrory- Ussett, Ira Kipp, Joel Paper, David Miller, Pat Hinderscheid and Michael Toth. Staff present: Recreation Program Coordinator Sloan Wallgren and Assistant to the City Administrator Jake Sedlacek. Approval of Minutes of April 9, 2013 Commissioner Hinderscheid made a motion to approve minutes of the April 9, 2013 meeting; commissioner Paper seconded the motion. Ayes 7: Nays 0 Recreation Programming Update Recreation Program Coordinator Sloan Wallgren reviewed the recreation programming update. Registration for field trips and the summer playground programs and tennis programs have been filling quickly. The Heights Highlights will arrive in homes this week and is anticipated to drive additional registrations. Mr. Wallgren also recapped upcoming events for the summer, including the parks celebration, puppet wagon and music in the parks. There has been great community support for the parks celebration, if anyone is interested in volunteering, they should contact Mr. Wallgren at city hall. Discussion on Victoria Highlands Ball Field Assistant to the City Administrator Jake Sedlacek noted that representatives from MHAA were not in attendance, but would be meeting with staff on Friday, May 17, 2013. Mr. Sedlacek asked the commission if they had further feedback they would like shared with MHAA regarding the project. A brief outline of the project was provided for commissioners who we unable to attend the April meeting. Discussion took place on the role of the parks and recreation commission and how citizens may bring requests to the commission for consideration. Staff will create a "request for parks improvements" form based upon the conversation, and make it available to the general public. MH Parks and Recreation Commission 5 -14 -2013 Page 1 page 12 Staff noted that the annual funding request from MHAA to the city has not yet been received, but that the request would require the same reporting as was required in 2012. Par 3 Update Mr. Wallgren reviewed the Par 3 update. The course is open for business and playing conditions are good. Program registrations year to date are on pace with 2012, the Heights Highlights and an additional school flyer are anticipated to result in more registrations. Staff has seen registrations from more Eagan families than in years past, which may be the result of Parkview Golf Course closing. The commission asked about financial reports, Mr. Sedlacek replied that due to the late start, staff did not run an April financial report. The commission suggested that staff consider reaching out to new housing projects in Mendota Heights and Lilydale as potential new customers to the Par 3. Capital Improvements Planning Mr. Sedlacek introduced the topic discussing how the city council makes use of the capital improvements plan in their budgeting process. Mr. Sedlacek also clarified that the city council has not set a target for annual expenditure on capital projects. Staff's interpretation of city council direction is that the parks and recreation commission is asked to create a prioritized list of projects, for the city council to consider funding. The commission discussed the criteria which would be used to evaluate projects for inclusion in the capital improvements plan, establishing the following criteria: 1. Is there a safety need which drives the project 2. What is the anticipated use (user group) for the proposed project 3. Is there urgency to complete the project- safety, funding opportunity, etc. 4. Does the project add value to the community 5. Are there alternatives to the proposed project The commission discussed a number of projects, and provided staff with feedback to draft a capital improvements plan for consideration at the June 2013 commission meeting. Commissioner McGrory - Ussett asked for a copy of a parks maintenance list which was developed in 2012. Mr. Sedlacek responded that the list is not being maintained as a commission item, and encouraged any citizen with a maintenance concerns should be emailed to John Mazzitello, at johnrm @ mendota- heights.com. Staff will respond to inquiries individually. The commission was asked to provide input on the trail improvements plan which was presented by John Mazzitello at a previous meeting. The commission asked that a copy of the plan be resent via email. MH Parks and Recreation Commission 5 -14 -2013 Page 2 page 13 Chair Levine asked that the city request the anticipated date for paving on the north end of the Valley Park Trail. Commission Comments Commissioner Toth asked for an updated on the schedule for street sweeping. Mr. Sedlacek replied that he will ask engineering staff to include an update in The Pipeline to be sent with this week's Friday News update. Commissioners Miller and McGrory - Ussett encouraged citizens to share their ideas, and asked staff to further develop the process to do so. Commissioner Paper asked that hand sanitizer be added to the portable toilets in the parks, Mr. Sedlacek reported that Commissioner Paper's request had been forwarded to staff on Monday, and that hand sanitizer will be installed in all portable toilets. Adjourn Commissioner McGrory - Ussett made a motion to adjourn the meeting, Commissioner Miller seconded the motion. Ayes 7: Nays 0 The meeting adjourned at 8:40 p.m. Respectfully Submitted by Jake Sedlacek MH Parks and Recreation Commission 5 -14 -2013 Page 3 0 * CITY OF !i'IJ MENDOTA HEIGHTS page 14 1101 Victoria Curve I Mendota Heights 651.452.1850 phone 1 651.452.89 „pan www.mendota- heights.com 5e. DATE: May 21, 2013 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP, MBA Public Works Director /City Engineer SUBJECT: Recognition of National Public Works Week BACKGROUND Public Works staff provides vital and essential services to the City of Mendota Heights on a daily basis, often with little or no recognition. Whether it is snow plowing, street repair, sanitary sewer cleaning, water main and /or fire hydrant maintenance, parks maintenance, City owned landscape management, or inspecting the inlets and outlets to our stormwater ponds, Public Works staff does their absolute best to make the City of Mendota Heights safer, healthier, and a great place to work, live, and play. Each year the American Public Works Association (APWA) sponsors "National Public Works Week" to help make and keep communities across the country aware of the important role public works play in their everyday life. This public support is critical to the sustained efficient operation of public works facilities and infrastructure assets throughout the City. This year, APWA has set the week of May 19th through May 25th as "National Public Works Week" Throughout the country, cities and counties are recognizing this week in honor of all their public works employees, and educating their residents and civic organization about the importance of planning, designing, building, maintaining, managing and operating the backbone of our communities and improving the quality of life for everyone. This year's theme is "Because of Public Works..." and is focused on the quality of life that Public Works can bring to our communities. Because of Public Works, we are able to have clean water; safe streets, parks, and neighborhoods; efficient traffic; and clean and safe communities. All because of Public Works. BUDGET IMPACT There is no budgetary impact to recognizing "National Public Works Week." RECOMMENDATION Staff recommends City Council formally recognize "National Public Works Week," by adopting the attached RESOLUTION RECOGNIZING NATIONAL PUBLIC WORKS WEEK AS THE WEEK OF MAY 19, 2013 THROUGH MAY 25, 2013. This action requires a simple majority vote. page 15 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2013 -35 A RESOLUTION RECOGNIZING NATIONAL PUBLIC WORKS WEEK AS THE WEEK OF MAY 19, 2013 THROUGH MAY 25, 2013 WHEREAS, public works services provided in Mendota Heights are an integral part of our residents' everyday lives; and WHEREAS, the support of an understanding and informed constituency is vital to the efficient operation of public works facilities and services such as water service, sanitary sewers, storm sewers, street maintenance, trails, park maintenance, and snow plowing; and WHEREAS, the health, safety, comfort, and quality of life of Mendota Heights residents greatly depends on these facilities and services; and WHEREAS, the quality and effectiveness of these facilities and services, as well as their planning, design, construction, and maintenance is vitally dependent upon the efforts and skill of public works officials and staff; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff the public works department is materially influenced by the residents' attitude and understanding of the importance of the work they perform; and WHEREAS, city streets, sanitary sewers, storm sewers, trails, and parks are considered the backbone of the city ranked the 2nd best place to live in the entire Twin Cities Metropolitan Area; and WHEREAS, it is the desire of the City of Mendota Heights to recognize the superior performance and dedication of its public works staff and honor the vital service they perform for the City on a daily basis. NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that the week of May 19th through May 25th, 2013 is to be recognized as "National Public Works Week" in the City of Mendota Heights, Minnesota; and NOW, BE IT FURTHER RESOLVED that residents and civic organizations are called upon to acquaint themselves with the efforts necessary to provide Mendota Heights with the public works facilities and services we all enjoy, and to recognize the contributions made by public works staff every day toward out health, safety, comfort, and quality of life. Adopted by the City Council of the City of Mendota Heights this 21st day of May 2013. ATTEST: CITY COUNCIL CITY OF MENDOTA HEIGHTS Lorri Smith, City Clerk Sandra Krebsbach, Mayor CITY OF g .11111.1.1111..A LI' MENDOTA HEIGHTS page 16 1101 Victoria Curve 1 Mendota Heights, MN 651.452.1850 phone 1 651.452.8940 fa: www.mendota- heights.com 5f. DATE: May 21, 2013 TO: Mayor, City Council and City Administrator FROM: Dave Dreelan, Assistant Fire Chief SUBJECT: April 2013 Fire Synopsis Fire Calls The department responded to 15 calls for the month. The majority of calls were classified as false alarms or as good intent calls. Four calls were residential in nature, four calls were commercial alarms, two calls were grass fires, two calls were gas leaks and two of the calls were injury accidents and they were EMS responses. Monthly Department Training The squad training for the month was dedicated to testing all of the department's fire supply lines. Each of the major pieces of apparatus carries approximately 600' of supply line. In accordance with NFPA guidelines, all the hoses must be pressure tested each year. The hose is tested as part of a relay pumping drill where we supply a pumper with water from a hydrant that is over 1000' away. Two 100' sections of supply line failed the test. This type of drill simulates how we may have to supply a pumper in a non - hydrated area such as Sunfish Lake or parts of Mendota. Monthly Squad Training The monthly department training was a ladder drill. The training focused on the proper use of the ground ladder and the aerial device on L -10. Each of the department's apparatus carries at least three different types of ladders ranging in length from 8' to 35'. FIRE CALLS NO. 13043 MENDOTA HEIGHTS FIRE DEPARTMENT APRIL 2013 MONTHLY REPORT 13057 NUMBER OF CALLS: 15 page 17 FIRE ALARMS DISPATCHED: ACTUAL FIRES Structure - MH Commercial Structure - MH Residential Structure - Contract Areas Vehicle - MH Vehicle - Contract Areas Grass /Brush /No Value MH Grass /Brush /No Value Contract MEDICAL Assist Extrication HAZARDOUS SITUATION Spills /Leaks Arcing /Shorting Chemical Power Line Down FALSE ALARM Residential Malfunction Commercial Malfunction Unintentional - Commercial Unintentional - Residential Criminal GOOD INTENT Smoke Scare Steam Mistaken for Smoke Other MUTUAL AID TOTAL CALLS NUMBER 1 1 2 2 2 1 1 3 2 15 STRUCTURE CONTENTS MISC. TOTALS TO DATE $250 $25 TOTAL MONTHLY FIRE LOSSES $250 $25 $0 $6,000 $275 $7,300 $0 FIRE LOSS TOTALS MENDOTA HEIGHTS ALL FIRES, ALL AREAS (MONTH) $275 MEND. HTS. ONLY STRUCT /CONTENTS MEND. HTS. ONLY MISCELLANEOUS MEND. HTS. TOTAL LOSS TO DATE $13,575 $6,000 $5,000 $11,000 LOCATION OF FIRE ALARMS: MENDOTA HEIGHTS 14 MENDOTA 0 SUNFISH LAKE 0 LILYDALE 1 OTHER 0 TOTAL 15 TO DATE LAST YEAR 45 0 3 6 3 57 49 0 3 2 0 54 BILLING FOR SERVICES AGENCY THIS MONTH TO DATE MN /DOT MILW. RR CNR RR OTHERS: TOTALS: $0 $0 $0 $0 $0 $0 WORK PERFORMED HOURS TO DATE FIRE CALLS MEETINGS DRILLS WEEKLY CLEAN -UP SPECIAL ACTIVITY ADMINISTATIVE 0 FIRE MARSHAL TOTALS 257.5 44 151 44.5 304.5 1010.5 167 581.5 155 889.5 0 66 237 867.5 3040.5 LAST YEAR 1003 162 635 152 683.5 0 210 2845.5 FIRE MARSHAL'S TIME FOR MONTH INSPECTIONS INVESTIGATIONS RE- INSPECTION MEETINGS ADMINISTRATION SPECIAL PROJECTS TOTAL 42 0 0 3 18 3 66 REMARKS: SEE OTHER SIDE FOR SYNOPSIS page 18 5g. 1101 Virtual Curve 1 MerrdcRa Reign; . ; -.;, .651.45118560W 1 ,6$1.e .99a0fax uavrn. m emda - heig h t s,ecm DATE: TO: FROM: SUBJECT: Y OF M ERIQOTA HEIGHTS May 21, 2013 Mayor, City Council and City Administrator Tamara Schutta, HR Coordinator Personnel Action Item Item 1: 2013 Par 3 Seasonal Hire At a recent meeting, City Council gave approval for staff to begin the hiring and recruitment process for two Par 3 seasonal golf course maintenance workers. City staff recently completed interviews for one of the seasonal golf course maintenance positions. Staff is recommending Cody Gill for the golf course maintenance worker position. The background check was completed. His hourly rate for the seasonal golf course maintenance position will be $10.00 per hour. Staff is recommending Cody Gill for employment effective May 9, 2013 for the 2013 golf season. BUDGET IMPACT As noted above. RECOMMENDATION City staff recommends that city council appoint Cody Gill for seasonal golf course maintenance position for the 2013 golf season effective May 9, 2013. If council concurs in the recommendation, a motion should be made to approve the appointment of Cody Gill for the golf course maintenance worker position. A simple majority vote is all that is needed on this issue. ir•o•-••••- mCITY OF MENDOTA HEIGHTS DATE: May 21, 2013 TO: Mayor, City Council and City Administrator FROM: John P. Maczko, Fire Chief SUBJECT: 2013 International Fire Chiefs Conference BACKGROUND page 19 1101 Victoria Curve I Mendota Heigh 651.452.1850 phone 651.452.8..,,, www.mendota- heights.com 5h. The 2013 International Fire Chiefs Conference is being held August 14, 2013 to August 18, 2013 in Chicago Illinois. I'm recommending that Assistant Chief Dreelan attend the conference. I have attended the conference in the past and found it to be a very worthwhile event. The training at this conference is specifically designed to help chief officers meet the challenges of managing a fire department in today's ever changing environment. BUDGET IMPACT The Fire Department would pick -up the costs of the travel, hotel, meals, and registration, which is in the budget. The conference registration is $615.00, air fare is $165.00, and the hotel is $900.00 for a total of $1,680.00. Assistant Chief Dreelan would take time off from his regular job to attend this conference. RECOMMENDATION I view this as a win -win for the department and the City. I recommend city council authorize the out of state travel for Assistant Chief Dreelan to the International Fire Chiefs Conference. 0 * CITY OF !i'IJ MENDOTA HEIGHTS page 20 1101 Victoria Curve I Mendota Heigh: 651.452.1850 phone 1 651.452.8 www.mendota- heights.com 5i. DATE: May 21, 2013 TO: Mayor, City Council and City Administrator FROM: Kristen Schabacker, Finance Director SUBJECT: Refunding Housing Revenue Bonds BACKGROUND In November 1999, the city issued Housing Facilities Revenue Bonds for Dakota Communities as conduit debt. Dakota Communities provides group housing for people with severe disabilities. They are now consolidating debt for its facilities in Dakota and Ramsey County. It is refunding the bonds that the city originally issued and is now issuing the debt through the Dakota County CDA. The city is required to consent to the refunding of the bonds that had been previously issued. BUDGET IMPACT N/A RECOMMENDATION Staff recommends that the council pass a motion adopting the attached Resolution 2013 -36. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2013 -36 A RESOLUTION CONSENTING TO THE ISSUANCE OF REVENUE REFUNDING BONDS BY THE DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY page 21 WHEREAS, the Dakota County Community Development Agency (the "CDA ") has received a request that it issue approximately $3,500,000 of qualified 501(c)(3) revenue bonds (the "Bonds ") and to loan the proceeds of the Bonds to Dakota Communities, Inc., a Minnesota 501(c)(3) corporation (the "Borrower ") to refinance 17 scattered site properties owned by the Borrower and located in Dakota County and Ramsey County, four of which are located in the City (the "Project "). Nine of the properties were originally financed through commercial bank loans, and the remaining eight properties were financed with the proceeds of revenue bonds issued by the City in 1999 (the "Prior Bonds "), approximately $935,000 of which remain outstanding. The properties to be refinanced are comprised primarily of 4 -6 bedroom homes owned and operated by the Borrower as residences to provide support and services for people with intellectual, developmental, and physical disabilities; and WHEREAS, Minnesota Statutes, Section 469.155, Subd. 12, authorizes the issuance of refunding bonds by an entity other than the original issuer, with the consent of the original issuer. The CDA has requested that the City consent to the issuance by the CDA of the approximately $935,000 of the Bonds that will be used to refund the Prior Bonds. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mendota Heights, Minnesota: 1. The City hereby consents to the issuance of the Bonds by the CDA for the purpose of refunding the Prior Bonds. The adoption of this resolution shall not be deemed, however, to establish a legal obligation on the part of the City or the CDA to issue or to cause the issuance of the Bonds. The Bonds, if issued by the CDA, will not constitute a charge, lien, or encumbrance, legal or equitable, upon any property of the City or the CDA. The Bonds will be payable solely from said revenues and property of the Borrower specifically pledged to the payment thereof, and will not constitute a debt or pecuniary liability of the City or the CDA within the meaning of any constitutional or statutory limitation. 2. The appropriate officers of the City are hereby authorized and directed to execute documents and certificates which are reasonably required by the CDA or its bond counsel to complete the transaction described herein. The execution of any instrument by the appropriate officer or offices of the City shall be conclusive evidence of the approval of such documents in accordance with the terms of this resolution. Adopted by the City Council of the City of Mendota Heights this 21st day of May 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk 9795500v2 0 * CITY OF !i'IJ MENDOTA HEIGHTS page 22 1101 Victoria Curve I Mendota Heigh 651.452.1850 phone 1 651.4523 www.mendota- heights.com 5j. DATE: May 21, 2013 TO: Mayor, City Council and City Administrator FROM: Tamara Schutta, HR Coordinator SUBJECT: MSRS Post Employment Health Care Plan Policy for Non -Union Employees BACKGROUND Earlier this year, several staff members expressed interest in participating the Minnesota State Retirement System's (MSRS) Health Care Savings Plan. The MSRS Health Care Savings Plan allows employees to set aside money to cover the ever - increasing costs of health insurance and out -of- pocket expenses after termination of public service. While deferred compensation plans or retirement accounts provide a tax - deferred benefit, amounts paid out are considered taxable income. Under the Health Care Savings Plan, amounts contributed are tax -free and no taxes are paid on amounts to pay health, dental and long -term care insurance premiums, as well as, out -of- pocket medical expenses (source: MSRS website). As part of their respective labor agreements, each of the city's three bargaining units currently contributes to the MSRS Health Care Savings Plan. In order for employees not covered by a bargaining unit, amounts to be put into a HCSP account must be agreed to by the employer and included in a written personnel policy. Please note IRS rules require all employees to participate in the HCSP adopted by the employer. March 2013, a MSRS retirement counselor provided an overview of the Health Care Savings Plan to all non -union employees. Following the presentation, non -union employees were surveyed and the policy was drafted based on the survey results. The final draft policy was reviewed by the twenty two non -union employees and a ballot vote was conducted. Eighty two percent of the employees approved the draft policy. City Attorney Kevin Rupp has also reviewed the draft MSRS Post Employment Health Care Plan Policy. The policy includes the following: Employee Contribution: employees in their first year of probation with the city of Mendota Heights are not eligible to contribute. Permanent non -union employees will contribute 1% of their total gross pay each pay period. Severance: page 23 Leaving city employment for another employer: Employee contributes 50% of accrued hours of vacation, personal leave, and compensation time. PERA Service retirement from city: Employee contributes 100% of accrued hours of vacation, personal leave, and compensation time. Based on personnel policies, the maximum payout for vacation is 200 hours and the maximum payout for personal leave is 320 hours. Attachment(s): 1. Draft copy of Post Employment Health Care Plan Policy BUDGET IMPACT There is no budget impact on the city. The city is not required to pay FICA (7.65 %) taxes on amounts contributed to this plan and there are no employer participation fees. RECOMMENDATION Staff is recommending the city council approve the Post Employment Health Care Plan Policy. If the city council agrees with the policy, a motion should be made to adopt the policy with an effective date of July 1, 2013. Approval of this item requires a simple majority vote of the city council. 2 page 24 Post Employment Health Care Plan Policy Purpose The City of Mendota Heights' permanent non -union employees are eligible to participate in the Minnesota Post Employment Health Care Savings Plan (HCSP) established under Minnesota Statutes, Section 352.98 and as outlined in the Minnesota State Retirement System's Trust and Plan Documents. The purpose of this program is to allow employees to save money on a tax -free basis to pay for health - related expenses after separation from public employment. The provisions of this Policy are intended to be in compliance and consistent with applicable state and federal law. Such law controls if there is any conflict with a provision of this Policy. Definitions Health Care Savings Plan: The Health Care Savings Plan (HCSP) is an employer - sponsored program that allows employees to save money, tax -free, to use upon termination of public employment to pay for eligible health care expenses for you, your spouse and legal tax dependents, and your children up to their 26th birthday regardless of their marital status, status as a full -time student, or place of residence. PERA Service Retirement: You will receive an unreduced benefit from PERA when you reach full retirement age. You may retire prior to that date, but your pension will be permanently reduced by doing so. These options are described below: Full Retirement: You are eligible for a full (unreduced) retirement benefit from PERA if: • You are age 65 or over and have at least one year of public service; or • Your age plus years of public service total at least 90 (Rule of 90). Early Retirement: If you retire before age 65, you may be eligible for a reduced pension if: • You are at least age 55 and have three or more years of service; or • You have 30 or more years of service, regardless of age. Source: www.mnpera.org For additional information on PERA retirement can be found on PERA's website at www.mnpera.org. Permanent Non -union Employees: Permanent full -time employees are employees of the City who have passed the initial probationary period and, at the time of separation from employment, are working full -time in the service of the City, as defined and determined by the City. Permanent part -time employees are employees who have 1 page 25 passed the initial probationary period and, at the time of separation from employment, are working less than full -time and a minimum of twenty (20) hours per work week in a position established by the City Council. "Permanent" employees are those whose positions are not temporary (including substitutes) or seasonal in nature, as defined and determined by the City. Total Gross Pay: Gross pay includes regular pay, overtime pay, and other taxable earnings. Policy All permanent full time and part time employees will participate in a Minnesota Post Employment Health Care Savings Plan (HCSP). The terms for participation are as follows: 1. Participation: All permanent non -union employees are required to participate in the HCSP program. 2. Employee Contribution: Employees in their first year of probation with the City of Mendota Heights are not eligible to contribute. Thereafter, permanent non -union employees will contribute 1% of their total gross pay each pay period. 3. Severance: Leaving city employment for another employer: Employee contributes the value of 50% of the employee's accrued and unused hours of Vacation, Personal Leave and compensation time. PERA Service Retirement from City: Employee contributes the value of 100% of the employee's accrued and unused hours of Vacation, Personal Leave, and compensation time. Waiving participation You may opt out of the plan if you: • are eligible for TRICARE retiree benefits or V.A. medical benefits due to a service - connected disability; • are a foreign national who plans to return to your country of origin upon termination of employment. • have comprehensive health care insurance through another documented source. Please note: The insurance coverage must be provided by a source other than your current employer who is sponsoring the HCSP. The insurance must be provided until death and 70 percent of the cost is covered by the employer. 2 page 26 To opt out of the plan you must complete a waiver form and provide supporting documentation. MSRS will review your request to determine if you are eligible to waive participation. Please contact the MSRS Service Center at 1- 800 - 657 -5757 to obtain a waiver form. An employee's election to waive participation is irrevocable. 3 1101 Victoria Curve 1 Mendota Heightp)Me$T17 651.452.1850 phone 1 651.452.021614y www.mendota- heights.com 5k. CITY OF MENDDTA HEIGHTS DATE: May 21, 2013 TO: Mayor, City Council and City Administrator FROM: John P. Maczko, Fire Chief SUBJECT: Fire Department Donation of Lightning Protection Installation BACKGROUND The Lightning Protection Institute (LPI) is sponsoring a "Campaign to Help Build Lightning Safe Communities" as a continuation of its recent initiative to provide lightning protection resources to the public and the fire safety community. LPI- certified master installer firms are participating in the campaign to provide complimentary lightning protection systems for designated fire stations in several high risk lightning regions of the U.S. including: Chicago, Minnesota, Dallas and Toledo. LPI organized the campaign donations when outreach with the fire safety community revealed that many fire stations across the country were lacking lightning protection systems to protect their personnel, structures and equipment. Lightning can cause failures of internal building systems, damage equipment and ignite structural fires. Lightning protection systems can provide critical security for structures. Thompson Lightning Protection, Inc. of Lilydale sent a letter on behalf of the Lightning Protection Institute (LPI) offering to install a complete lightning protection system to be installed at the Mendota Heights Fire Station. This is part of LPI's public service awareness program for Lightning Safety Awareness Week which is June 23rd through June 29th, 2013. All work would be done in accordance with NFPA 780 and LPI's nationally recognized standards and the finished system would carry the LPI -IP Inspection Certification. The attached resolution formally recognizes Thompson Lightning Protection Inc. and LPI for installing the complete lightning protection system at the fire station at no cost to the city. BUDGET IMPACT N/A RECOMMENDATION Staff recommends that City Council accept the donation from Thompson Lightning Protection Inc. of Lilydale and the Lightning Protection Institute for their generous donation of a complete lightning protection system to be installed at the Mendota Heights Fire Station. If the City Council wishes to implement the recommendation, they should pass a motion adopting the attached Resolution No. 2013 -34 "Resolution Accepting Gifts for the Mendota Heights Fire Station from Thompson Lightning Protection Inc. of Lilydale and Lightning Protection Institute ". page 28 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 2013 -34 RESOLUTION ACCEPTING GIFTS FOR THE MENDOTA HEIGHTS FIRE STATION FROM THOMPSON LIGHTNING PROTECTION INC., OF LILYDALE AND LIGHTNING PROTECTION INSTITUTE WHEREAS, the City of Mendota Heights desires to follow Minnesota State Statute 465.03 "Gifts to municipalities," and WHEREAS, Minnesota State Statute requires a resolution to accept donations to municipalities, and WHEREAS, the City has previously acknowledged donations with a resolution, and WHEREAS, the City Council of the City of Mendota Heights has duly considered this matter and wishes to acknowledge and officially recognize donations. NOW THEREFORE BE IT HEREBY RESOLVED, that the City Council of the City of Mendota Heights is accepting a donation from Thompson Lightning Protection Inc. and The Lightning Protection Institute. The donation is for installing a complete lightning protection system at the fire station at no cost to the city. Adopted by the City Council of the City of Mendota Heights this 21`t day of May, 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach Mayor Lorri Smith City Clerk CITY OF MENDOTA HEIGHTS page 29 1101 Victoria Curve 1 Mendota Heigh: 651.452.1850 phone 1 651.452.89 www.mendota-heights.com 51. DATE: May 21, 2013 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer Michael Albers, PE, Civil Engineer SUBJECT: Authorization to Provide Construction Services and Geotechnical Services for 2013 Street Reconstruction and Rehabilitation Projects BACKGROUND The plans and specifications for the Hunter and Orchard Neighborhood Improvements were approved by the Mendota Heights City Council at the March 19, 2013, city council meeting. Northdale Construction Company, Inc. of Albertville, Minnesota submitted the low bid and was awarded the project at the May 7, 2013, city council meeting. The project includes reconstructing the rural sections of Culligan Lane, Hunter Lane and Orchard Place. Street reconstruction includes construction of storm sewer, water main replacement, concrete curb and gutter, aggregate base, and bituminous surfacing. This project also includes rehabilitating the urban sections of Culligan Lane, Glenhill Road, and Veronica Lane including the reclamation of the existing bituminous roadway and the placing of a 2.5" bituminous base course and a 1.5" bituminous wear course over the reclaimed pavement material, curb and gutter repair, and catch basin repair. This project also includes rehabilitating the urban street section of Orchard Circle including milling of a 6 -foot wide strip adjacent to the existing curb and gutter and placing a 1.5" bituminous overlay extending over the entire width of the roadway, curb and gutter repair, and catch basin repair. The proposed project also includes rehabilitating the Veronica Lane sanitary sewer lift station. The plans and specifications for the Crown Point & Overlook Neighborhood Rehabilitation were approved by the Mendota Heights City Council at the March 5, 2013, city council meeting. Astech Corp. of Saint Joseph, Minnesota submitted the low bid and was awarded the project at the April 16, 2013, city council meeting. The Engineering Department is currently busy with the construction of Trunk Highway 110 & Trunk Highway 149 (Dodd Road) Intersection Improvements, construction of Crown Point & Overlook Neighborhood Improvements, finalizing 2012 street reconstruction and rehabilitation projects, completing feasibility reports for 2014 street reconstruction and rehabilitation projects, obtaining CAMP samples on Lake Lemay, and NPDES Phase II Requirements. page 30 Staff requested proposals from two surveying companies and received proposals from both of the companies. Bolton and Menk, Inc. provided a proposal with an estimated cost of $12,190.00 to complete the construction staking for Hunter and Orchard Neighborhood Improvements. The other proposal received had a price of $14,010.00. Staff has worked with Bolton and Menk, Inc. in the past and staff feels that they will complete the construction staking work to our satisfaction. Staff also requested proposals from four geotechnical companies and received proposals from all four companies. Northern Technologies, Inc. provided a proposal with an estimated cost of $10,675.00 to complete the geotechnical services for Hunter and Orchard Neighborhood Improvements and the Crown Point & Overlook Neighborhood Rehabilitation which include gradation of granular materials, compaction density tests, testing of bituminous and concrete pavement, and inspecting the quarry source. The geotechnical analysis of the materials used in the projects will assist in verifying that the projects meet all the required specifications. The other proposals received had prices of $15,878.00, 21,911.00 and $22,725.00. Staff has worked with Northern Technologies, Inc. on several projects in the past with excellent results. BUDGET IMPACT The total construction cost for the Hunter and Orchard Neighborhood Improvements is $1,537,313.21. The total construction cost for the Crown Point & Overlook Neighborhood Rehabilitation improvements is $583,803.00. These costs do not include indirect costs for legal, engineering, administration, and finance. In the feasibility reports, construction services and geotechnical services are included as indirect costs for the project. Staff anticipated these additional project costs and a summary is shown below: Construction Services (Staking, Hunter & Orchard) Geotechnical Services (Materials Testing, Hunter & Orchard) Geotechnical Services (Materials Testing, Crown Point & Overlook) Total RECOMMENDATION Estimated $13,000.00 $7,000.00 $5,000.00 $25,000.00 Actual $12,190.00 $7,075.00 $3,600.00 $22,865.00 Staff recommends that the council authorize staff to sign the proposal from Bolton and Menk, Inc. for construction services and the proposal from Northern Technologies, Inc. for geotechnical services. If city council wishes to implement the staff recommendations, pass a motion by simple majority vote authorizing staff to sign the proposal from Bolton and Menk, Inc. for construction services with a not to exceed amount of $12,190.00 and authorize staff to sign the proposal from Northern Technologies, Inc. for geotechnical services with a not to exceed amount of $10,675.00. CITY OF MENDOTA HEIGHTS 1101 Victoria Curve 1 Mendota I 651.452.1850 phone 1 651.'1, . www.mendota-heights.com page 31 5m. DATE: May 21, 2013 TO: Mayor and City Council FROM: Justin Miller, City Administrator SUBJECT: City Attorney Contract BACKGROUND Earlier this year the City issued a Request for Proposals for city attorney services. Ten firms responded to the RFP and three firms were selected for an interview. The City Council interviewed firms on May 7th and directed staff to begin negotiations with the law firm of Eckberg, Lammers, Briggs, Wolff & Vierling, P.L.L.P, more commonly known as Eckberg Lammers. The attached contract specifies the terms of the agreement and highlights include: 1. The contract is for three years, with either party being able to terminate with 90 days written notice. 2. The hourly rates of $150 /hour for attorneys, $85 /hour for paralegal services, and $200 per council meeting are locked for the term of the contract. 3. The contract recognizes that Eckberg Lammers also represents the neighboring communities of Mendota and Lilydale and conflict of interest language is addressed. 4. Tom Lehmann is designated as the lead attorney and Andrew Pratt is the designated assistant attorney. Our current city attorney, Tami Diehm, has reviewed the contract and her suggestions have been incorporated into the final draft. BUDGET IMPACT The city annually budgets for legal services and the rates proposed in this contract are in line with amounts allocated in the 2013 budget. RECOMMENDATION Staff recommends that the Mendota Heights City Council approve the attached Contract for Civil Legal Services with the law firm of Eckberg, Lammers, Briggs, Wolff & Vierling, P.L.L.P. This action requires a majority vote of the city council. page 32 CONTRACT FOR CIVIL LEGAL SERVICES This CONTRACT FOR CIVIL LEGAL SERVICES (the "Agreement ") is entered into by and between the City of Mendota Heights, Minnesota, with its principal office located at 1101 Victoria Curve, Mendota Heights, Minnesota, 55118 (the "City ") and the law firm of Eckberg, Lammers, Briggs, Wolff & Vierling, P.L.L.P., with its principal office located at 1809 Northwestern Avenue, Stillwater, Minnesota, 55082 (the "Law Firm "), for the purpose of utilizing the Law Firm to provide civil legal services to the City. RECITALS A. The City Council of the City has preliminarily selected the Law Firm to provide civil legal services to the City. Upon the execution of this Agreement, the Law Firm will provide civil legal services to the City, and will exclusively provide such services commencing on or about June 1, 2013 (the "Commencement Date "), or at a different such date as agreed to by the parties hereto. B. The City and the Law Firm desire to enter into a contract for three (3) years with hourly rates outlined as follows: Year One (June 1, 2013 — May 31, 2014) Year Two (June 1, 2014 — May 31, 2015) Year Three (June 1, 2015 — May 31, 2016) City Council Meeting Attendance: $200.00 per meeting Paralegal Services: $85.00 per hour $150.00 $150.00 $150.00 NOW THEREFORE, IN CONSIDERATION OF the mutual promises contained herein and other good and sufficient consideration, the parties agree to the following: TERMS 1.1 Scope and Nature of General Counsel Services: The parties agree to the following description of the nature of the legal services to be provided by the Law Firm upon request by the City: a. Attendance at all regular City Council meetings. Attendance at special City Council meetings /workshops, and City committee meetings (including Planning Commission meetings) as requested. All Council meetings shall be billed at a flat rate of $200.00. All other City committee meetings attended shall be billed at the applicable hourly rate described above. b. Review of City Council, City committee, and Planning Commission agenda items and minutes. page 33 c. Teleconference and in- person meetings with the City Administrator, City Officials, and City department heads to identify issues of short and long- term importance. d. Drafting of and revisions to City ordinances, resolutions and regulations. e. Drafting of municipal contracts, joint powers agreements, and the like; review of contractor /vendor bond and insurance documents. f Research and preparation of legal opinions on municipal or other legal matters, including open meeting law /data practices issues and general municipal employment matters. g. Providing regular updates on significant developments in laws affecting the City to the City Administrator, City Council and City staff. h. Providing a yearly legislative update. J. Providing regular in- service presentations as requested to City staff and City officers on topics selected by the Law Firm and the City with special emphasis on new developments in the law (e.g. labor issues /data practices issues /land use issues). Providing economic development services including advice on tax increment financing, tax abatement, business subsidy, and other development matters, including the drafting of and revisions to development agreements, assessment agreements, tax increment financing proceedings, and the like. If such economic development representation is proposed to be fully reimbursed by a private developer, the Law Firm may adjust its billing rate accordingly in consultation with the City Administrator. 1.2 Best Legal Practices Initiatives: In addition to the above - stated services, throughout the period of its representation, the Law Firm shall furnish, upon request, regular "Best Legal Practices Initiative Services." The services shall include on -site meetings with City staff and department heads and, where appropriate, the City Administrator and City Council to perform the specified initiatives. It is expected that the specified best practices initiatives may change as required by the growth and change of the City. All practices shall be benchmarked against those of other leading cities, not limited to cities in Minnesota. These services shall include, but shall not be limited to: A. Municipal Infrastructure Best Practices: The Law Firm shall regularly: 1. Update the City Administrator and City Council on current methods of funding needed municipal infrastructure including alternate methods of securing infrastructure improvements. 2 page 34 2. Review and advice shall make reference to existing and new legislation but also City- initiated methods of sharing or eliminating costs. 3. Benchmark infrastructure cost recovery efforts against other leading cities. B. Department Specific Best Practices: The Law Firm shall regularly review the internal processes and procedures of City Departments to furnish recommendations in order to: C. 1. Reduce or avoid future liability and litigation. 2. Benchmark department legal processes against other leading cities. Planning/Engineering Legal Best Practices: The Law Firm shall: 1. Perform an annual review of Planning/Engineering documents and related documentation to ensure that the documents are up to date, consistently utilized correctly and sufficiently protective of City financial and planning interests. 2. Make regular recommendations for standardization of City documents, development agreements and contracts and processes using templates and checklists where advisable to improve efficiency and predictability. 3. Devise solutions for avoidance of liability and litigation, and assurance of proper development close -out including recordation of all necessary conveyances. 4. Regularly benchmark Planning/Engineering legal documentation against other leading cities. processes and D. Zoning/Subdivision /Regulatory Ordinance Best Legal Practices: The Law Firm shall regularly: 1.3 civil legal services as follows: 1. Furnish examples of, and suggestions for, zoning, subdivision and regulatory ordinance improvements and modifications based upon needs identified by the Law Firm and the City and also based upon legislative changes. 2. Benchmark such ordinances against other leading cities. Other Matters: The parties contemplate that the Law Firm may also provide services outside the scope of services covered by the general and "best practices" described in paragraphs 1.1 and 1.2 above. These services shall be handled as 3 page 35 1.3.1 Contested Case Matters: The Law Firm will provide, and the City shall utilize the Law Firm for representation in, contested cases, provided the City has the right to select counsel in the contested case, and provided the City determines, in its reasonable discretion, that the Law Firm has the skill and experience to represent the City in a fashion that the City deems to be in its best interests given the expertise, costs, and litigation service delivery available from other law firms in the Twin Cities Metro area. These legal services will be billed to the City in accordance with a separate agreement between the parties hereto. 1.3.2 Bond Attorney Matters: The Law Firm is a "nationally recognized bond counsel" under the requirements of The Bond Buyer's Municipal Marketplace (also known as the "Redbook "). If retained by the City for bond counsel matters, the Law Firm will perform such services under a separate fee structure. 1.3.3 Prosecuting Attorney Matters: The Law Firm recognizes that the City is under contract with a different law firm for the provision of prosecution legal services. The Law Firm will therefore not perform legal services as a prosecuting attorney, except as otherwise directed by the City or as required in a conflict situation with the City's prosecuting attorney (and as agreed to by such prosecuting attorney). The Law Firm will work with the prosecuting attorney in the transition of any matters from civil to criminal representation, and vice - versa. 1.3.4 Labor Attorney Matters: The Law Firm recognizes that the City is under contract with a different law firm for the provision of labor and employment legal services. The Law Firm will therefore not perform such services except as otherwise directed by the City or as required in a conflict situation with the City's labor and employment law firm (and as agreed to by such firm). 2. Reimbursable Costs and Expenses. 2.1 General Rule: The City will reimburse the Law Firm for actual, necessary and reasonable costs and expenses incurred by the Law Firm in the performance of the legal services contained in this Agreement. 2.2 Specific Rates: Description of Costs Rate Mileage No reimbursement Parking Actual Cost Photocopying $0.20 per page 4 page 36 Facsimile $0.00 Long Distance Telephone $0.00 Postage Actual Cost Messenger Actual Cost Court Costs/Filing Fees Actual Cost Arbitration Costs Actual Cost Other Contested Case Costs Actual Cost 3. Matters Covered by Insurance: The Law Firm will assist the City in submitting claims for insurance coverage to various insurance carriers. Whenever a claim is made with an insurance carrier, which arises out of a legal issue within the scope of this Agreement, the City will recommend that the Law Firm be utilized by the insurance carrier in the matter for which the claim is made. The City may recommend the Law Firm to an insurance carrier for claims arising out of matters which are outside the scope of this Agreement. At the point in time when an insurance carrier admits coverage, and to the extent that such carrier will provide retroactive payments for attorneys' fees, the Law Firm will receive its payments for services rendered from the insurance carrier and not from the City. To the extent that an insurance carrier does not pay for legal services rendered by the Law Firm, including any deductibles, the City will pay the Law Firm for services rendered at the rates charged to the insurance company, subject to billing and payment provisions of paragraph 5. 4. Conflict of Interest and Attorney /Client Privilege Issues: 4.1 Conflict of Interest: The Law Firm will notify the City if the Law Firm represents or has ever represented an opposing party in a legal matter. 4.2 Adjacent Municipalities: The parties to this Agreement understand and acknowledge that the Law Firm currently provides civil and criminal municipal representation to the City of Mendota and the City of Lilydale. In the case of a conflict of interest between one or more of the above - named cities and the City, such that the Law Firm is unable to provide objective legal representation to the City, the parties hereto will collaboratively work together to identify the scope of the conflict of interest and engage alternate legal representation to represent the City on a limited basis for such matter. 4.3 Attorney /Client Privilege: The Law Firm is authorized to utilize e -mail without encryption to transmit and receive confidential client information. The City specifically acknowledges that it understands the confidentiality risks associated with inadvertent interception of such information. 5 page 37 5. Billing Format, Cycle, Payment Expectations and Interests. 5.1 Billing Format: The Law Finn will submit monthly statements to the City itemizing legal services rendered for the prior month broken down into easily understandable categories. 5.2 Billing Cycle: The Law Firm will bill monthly for legal services rendered in the prior month. Generally, bills will go out approximately 10 days after the end of the prior month. 5.3 Payment Expectations: The City will pay the bill of the Law Firm routinely according to its internal payment procedures by forwarding a check to the Law Firm paying for both legal services and expenses shown on the Law Firm's bill. 5.4 Disputes: In the event that the City disputes any aspect of the Law Firm's bill, the appropriate City representative will contact Thomas R. Lehmann at the Law Firm stating the nature of the dispute. 5.5 Term: The term of this Agreement will be from June 1, 2013 through May 31, 2016. The Law Firm recognizes that the firm currently providing civil legal services to the City is expected to cease providing such services on or about mid -June, 2013. 1. During the term of this Agreement, either party may terminate this Agreement upon 90 calendar days' written notice to the other party. 2. The parties agree to mutually evaluate the usage of legal services at any time, and at a minimum annually during this Agreement to evaluate usage and identify areas where modification(s) in the parties' relationship may be mutually beneficial. 5.6 Authorized Contact Persons: Thomas R. Lehmann will act as lead attorney for the City. Andrew J. Pratt will act as the assistant attorney. However, the parties contemplate that other attorneys in the Law Firm will also be providing services to the City subject always to advance approval by the City. 5.7 City Approval: Subject to the timing provisions of this Agreement described above, the Law Firm is authorized to commence providing civil legal services to the City upon the execution of this Agreement by the City. 6 Dated: Dated: Dated: page 38 CITY OF MENDOTA HEIGHTS By: Sandra Krebsbach Its: Mayor By: Justin Miller Its: City Administrator ECKBERG, LAMMERS, BRIGGS, WOLFF & VIERLING, P.L.L.P. By: 7 CITY OF MENDOTA HEIGHTS TREASURER'S REPORT APRIL 2013 American Bank Checking Account .02% Savings Account .03% Co|latero| - Bondo Gov't. Guar. Investments BALANCE COLLATERAL $117.775.10 $640.22 $118.415.32 $873,432.00 $250.000.00 Cost PV Saving Cert 2/10/04 @0.30% Cherokee $13.952.59 $13.952.59 FHL81.O1968/15/22 $1.750.000.00 $1.750.332.50 FHLB 1.00% 12/14/22 $510.000.00 $510.285.20 FHLB 1.00% 12/28/22 $700.000.00 $700.455.00 FHLB 1.25% 02/23/23 $260.000.00 $260.109.20 FHLB1.2G96O3/27/23 $255.000.00 $255.265.20 Beal Bank 0.45% 5/8/13 $248.000.00 $248,022.32 Bank of Baroda 0.40% 5/16/13 $14E.000.00 $145,021.75 Discover Bank 0.35% 5/28/13 $200.000.00 $200.044.00 Bank Hapoa|imO.4O965/30/13 $200.000.00 $200.056.00 Comenity Bank 0.35% 6/12/13 $100.000.00 $99.935.00 SaIIie Mae Bank 0J596 06/14/13 $100.000.00 $100.061.00 Ally Bank 0.80Y6 06/14/13 $100.000.00 $100.067.00 Comenity Bank 0.40% 6/19/13 $100.000.00 $88.915.00 Mizuho Corp Bank 0.40% 6/26/13 $100.000.00 $100.052.00 Goldman Sachs Bank 1.5096 12/08/14 $245.000.00 $247.075.15 GE Capital Financial Inc 2.05% 11/4/16 $245.000.00 $252.575.40 American Express Cent Bank 2.O5Y612/1/1G $245.000.00 $252,541.10 GE Capital Retail Bank 2.00% 7/6/18 $200.000.00 $207.944.00 Fidelity Institutional Government Portfolio (Piper) $3.150.623.04 $3`159.623.04 Gov't. Securities Fund 2896 Sold G/4 $433.187.00 $1.031.000.00 MMkt Fd (WF) $205.973.80 TOTAL FUNDS AVAILABLE 4/30/3 Funds Available 1/1/2013 Rates Money Market APR Bank 0.0296 5Yr. Tr. 0.6896 1OYr.Tc 1.70Y6 $9,634.151.75 $12.121.83917 page 39 5n. page 40 50. 2013 Licensing List for City Council Type Asphalt Excavating Gas Piping General HVAC Masonry Sign Contractor Name Radloff & Weber Blacktopping, Inc Metro General Services, Inc Binder Heating & Air Farmington Plumbing and Heating, Inc Total Construction & Equipment, Inc Farmington Plumbing and Heating, Inc Residential Heating & Air Ry-Mak Plumbing & Heating, Inc Stewart Plumbing, Inc Molco, Inc Contact Signs, Inc Spectrum Sign Systems, Inc Twin City Sign Installations Wednesday, May 15, 2013 Page 1 of 1 page 41 1101 Victoria Curve 1 Mendota Height 651.452.1850 phone 1 651.45285 www.mendota-heights.com 5p. DATE: TO: FROM SUBJECT: CITY OF MENDDTA HEIGHTS BACKGROUND Significant Claims May 21, 2013 Mayor, City Council and City Administrator Kristen Schabacker, Finance Director Claims List Summary LMCIT — Workers' Comp Premium Met Council Environmental Services — Sewer & SAC Charges NDC4 Cable Commission — Video Streaming Total Construction — Sewer Dept Generator Visu-Sewer Clean & Seal — Sewer Lining Project Xcel Energy — Utilities Yocum Oil Company — Fuel $ 125,187.00 $ 87,491.07 $ 5,970.00 $ 8,080.00 $ 57,597.75 $ 12,879.36 $ 13,391.60 Manual Checks Total $ 20,737.29 System Checks Total $ 350,458.06 Total for the list of claims for the May 21, 2013 city council meeting $ 371,195.35 RECOMMENDATION: Approval of the list of claims for May 21, 2013. CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 05/15/13MAN Account Comments DEPT Descr pan51T6 /13 10:48 AM Page 1 Amount Search Name AFFINITY PLUS G 01 -2073 05/10/2013 PAYROLL Search Name AFFINITY PLUS Search Name ASSURANT EMPLOYEE BENEFITS E 01- 4132- 031 -30 MAY 2013 PREMIUM - FIRE DEPT Search Name ASSURANT EMPLOYEE BENEFITS Search Name I C M A RETIREMENT 457 G 01 -2073 05/10/2013 PAYROLL G 01 -2072 05/10/2013 PAYROLL Search Name I C M A RETIREMENT 457 Search Name NATIONWIDE RE i IREMENT SOLUTION G 01 -2072 05/10/2013 PAYROLL Search Name NATIONWIDE RETIREMENT SOLUTION Search Name NCPERS GROUP LIFE INS. G 01 -2071 MAY 2013 PREMIUM Search Name NCPERS GROUP LIFE INS. Search Name SAM S CLUB E 01 -4490- 050-50 E 01 -4490- 110 -10 E 01 -4490- 070 -70 E 15 -4490- 060 -60 E 01- 4305 - 050 -50 E 01- 4305 - 070 -70 E 15- 4305 - 060 -60 E 01 -4490- 020 -20 Search Name SAM S CLUB Search Name SELECT ACCOUNT E 01- 4131 - 110 -10 E 01- 4131- 020 -20 E 01- 4131- 070 -70 E 05- 4131 - 105 -15 G 01 -2071 Search Name SELECT ACCOUNT Search Name SPRWS ANNUAL MEMBERSHIP FEE - STREETS ANNUAL MEMBERSHIP FEE - ADMIN ANNUAL MEMBERSHIP FEE - PARKS ANNUAL MEMBERSHIP FEE - SEWER OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - SHOP ANNUAL MEMBERSHIP FEE - PD MAY 2013 H S A CONTRIBUTION MAY 2013 H S A CONTRIBUTION MAY 2013 H S A CONTRIBUTION MAY 2013 H S A CONTRIBUTION MAY 2013 H S A CONTRIBUTION E 08- 4335 - 000 -00 BACKFLOW PREVENTER TEST Search Name SPRWS Search Name THREE RIVERS PARK DISTRICT E 01 -4435- 200 -70 CLIMBING WALL - PARK CELEBRATION Search Name THREE RIVERS PARK DISTRICT Search Name UNITED WAY OF ST. PAUL G 01 -2070 05/10/2013 PAYROLL Search Name UNITED WAY OF ST. PAUL Search Name XCEL ENERGY E 08- 4211- 000 -00 E 01- 4211 - 420 -50 MAR 2013 EL. UTILITIES MAR 2013 EL. UTILITIES Fire Road & Bridges Administration Parks & Recreation Utility Enterprise Road & Bridges Parks & Recreation Utility Enterprise Police Administration Police Parks & Recreation Engineering Enterprise Spec Fds Parks & Recreation Spec Fds Road & Bridges $1,040.00 $1,040.00 $190.30 $190.30 $192.00 $469.92 $661.92 $650.00 $650.00 $96.00 $96.00 $11.90 $35.00 $46.20 $11.90 $66.44 $66.44 $66.44 $35.00 $339.32 $326.94 $750.00 $250.00 $250.00 $2,472.32 $4,049.26 $35.00 $35.00 $748.13 $748.13 $48.00 $48.00 $1,643.52 $189.50 CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS Account Comments DEPT Descr Amount E 01-4211-320-70 MAR 2013 EL. UTILITIES Parks & Recreation $1,023.77 E 01-4211-315-30 MAR 2O13 EL. UTILITIES Are $755.88 E 15-4211-310-60 MAR 2013 EL. UTILITIES Utility Enterprise $393.16 E 01-4211-310-50 MAR 2O13 EL. UTILITIES Road & Bridges $393.16 E 01-4212-320-70 MAR 2013 GAS UTILITIES Parks & Recreation $118.85 E 01-4211-310-70 MAR 2013 EL. UTILITIES Parks & Recreation $393.16 E 15-4211-400-60 MAR 2013 EL. UTILITIES Utility Enterprise $707.19 E 28-4211-000-00 MAR 2013 EL.UTILDIE8 Spec Fds $1,058.77 E 01-4212-310-50 MAR 2013 GAS UTILITIES Road & Bridges $782.52 E 01-4212-315-30 MAR 2D13 GAS UTILD7ES Fire $888.56 E 08-4212-000-00 MAR 2013 GAS IJTIL1TIES Spec Fds $1,143.61 E 15-4212-310-60 MAR 2013 GAS UTIL1TIES Utility Enterprise $782.53 E 15-4212-400-60 MAR 2013 GAS UTILITIES Utility Enterprise $130.08 E 01-4211-300-50 MAR 2013 EL UTILITIES Road & Bridges $1,692.59 E 01-4212-310-70 MAR 2013 GAS UTILITIES Parks & Recreation $782.51 Search Name XCEL ENERGY $12,879.36 3 10:48 AM Page 2 $20,737.29 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/21/13PAY pagP05'46/13 10:56 AM Page 1 Account Comments DEPT Descr Amount Search Name 4 PAWS ANIMAL CONTROL LLC E 01- 4225 - 800 -90 APRIL 2013 ANIMAL CONTROL E 01- 4225 - 800 -90 MARCH 2013 ANIMAL CONTROL Search Name 4 PAWS ANIMAL CONTROL LLC Search Name A&S TRAINING E 01 -4400- 020 -20 Search Name A&S TRAINING Animal Control Animal Control $387.63 $387.63 $775.26 TRAINING COURSE - S. MEYER Police $395.00 $395.00 Search Name AIR QUALITY LABORATORIES, INC E 01- 4305 - 030 -30 COMPRESSOR TESTING - FIRE DEPT Are $153.00 Search Name AIR QUALITY LABORATORIES, INC $153.00 Search Name ALL SAFE INC E 08- 4335 - 000 -00 E 01- 4335 - 310 -50 E 01- 4335 - 310 -70 E 15- 4335 - 310 -60 Search Name ALL SAFE INC FIRE EXT. ANNUAL INSP. - CITY HALL FIRE EXT. ANNUAL INSP. - PW FIRE EXT. ANNUAL INSP. - PW FIRE EXT. ANNUAL INSP. - PW Spec Fds Road & Bridges Parks & Recreation Utility Enterprise $41.78 $98.75 $98.75 $98.74 $338.02 Search Name ALLEGRA PRINT & IMAGING E 01- 4300 - 030 -30 BUSINESS CARDS - J. LEE Fire $42.29 Search Name ALLEGRA PRINT & IMAGING $42.29 Search Name ASPEN MILLS E 01- 4305 - 155 -30 CLOTHING - FIRE MARSHALL Fire $10630 Search Name ASPEN MILLS $106.30 Search Name BERTELSON TOTAL OFFICE SOLUTNS E 45- 4300 - 045 -45 OFFICE SUPPLIES - PAR3 Golf Course $40.05 E 01- 4300 - 020 -20 OFFICE SUPPLIES - PD Police $169.82 Search Name BERTELSON TOTAL OFFICE SOLUTNS $209.87 Search Name BOLAND, JOHN E 01 -4400- 070 -70 E 01 -4400- 030 -30 Search Name BOLAND, JOHN TUITION REIMB. - J. BOLAND TRAVEL EXP. REIMS. - J. BOLAND Parks & Recreation $1,680.00 Fire $99.30 $1,779.30 Search Name BOUND TREE MEDICAL LLC E 01- 4305 - 030 -30 MEDICAL SUPPLIES - FIRE DEPT Fire $151.22 Search Name BOUND TREE MEDICAL LLC $151.22 Search Name C. DARLENE OEHLKE, CAP E 01- 4220 - 110 -10 05/07/2013 CITY COUNCIL MTG Administration $74.00 Search Name C. DARLENE OEHLKE, CAP $74.00 Search Name CAMELOT CLEANERS E 01 -4410- 020 -20 UNIFORMS CLEANING - PD Police $93.03 Search Name CAMELOT CLEANERS $93.03 Search Name CARNES COMPANY E 08- 4335 - 000 -00 BLDG REPAIR PARTS - CITY HALL Spec Fds $55.06 Search Name CARNES COMPANY $55.06 Search Name CENTRAL IRRIGATION SUPPLY CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/21/13PAY page006 /13 10:56 AM Page 2 Account Comments DEPT Descr Amount E 01- 4330 - 215 -70 IRRIG. REPAIR PARTS - PARKS Parks & Recreation $205.95 Search Name CENTRAL IRRIGATION SUPPLY $205.95 Search Name COMPUUNK MANAGEMENT CENTER E 01 -4400- 110 -10 SEMINAR - L. SMITH Administration $350.00 Search Name COMPULINK MANAGEMENT CENTER $350.00 Search Name CUB FOODS E 01- 4305 - 030 -30 SUPPLIES - FIRE DEPT Fire $13.07 Search Name CUB FOODS $13.07 Search Name CUSHMAN MOTOR CO E 01- 4330 - 490 -70 EQUIPMENT REPAIR - PARKS Parks & Recreation $605.05 Search Name CUSHMAN MOTOR CO $605.05 Search Name DAKOTA COUNTY RECORDER E 01- 4220 - 080 -80 APRIL 2013 ABSTRACT FEES Planning $92.00 Search Name DAKOTA COUNTY RECORDER $92.00 Search Name DYNAMEX E 01 -4490- 020 -20 COURIER SERVICE - PD Police $23.24 Search Name DYNAMEX $23.24 Search Name EHLERS & ASSOCIATES INC E 01 -4400- 110 -10 SEMINAR - J. MILLER Administration $265.00 Search Name EHLERS & ASSOCIATES INC $265.00 Search Name EMERGENCY AUTOMOTIVE TECHNOLOG E 01- 4620 - 050 -50 EQUIP NEW PW VEHICLE Road & Bridges $2,898.45 Search Name EMERGENCY AUTOMOTIVE TECHNOLOG $2,898.45 Search Name FISCHER S SERVICE - PLOWING E 08- 4335 - 000 -00 APRIL 2013 SNOWPLOWING Spec Fds $650.00 Search Name FISCHER S SERVICE - PLOWING $650.00 Search Name FOREMOST PROMOTIONS E 01 -4490- 020 -20 CRIME PREVENTION MATERIALS Police $459.34 G 01 -2035 CRIME PREVENTION MATERIALS - $29.55 Search Name FOREMOST PROMOTIONS $429.79 Search Name G &K SERVICES E 01 -4335- 310 -50 E 01- 4335 - 310 -70 E 15- 4335 - 310 -60 Search Name G &K SERVICES MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE Road & Bridges Parks & Recreation Utility Enterprise $36.40 $36A0 $36.40 $109.20 Search Name GALIOV, HRISTO E 01 -4400- 110 -10 TUITION REIMB. - H. GALIOV Administration $921.34 Search Name GALIOV, HRISTO $921.34 Search Name GARLOCK JR., NEIL E 01- 4330 - 440 -20 EQUIPMENT - PD Police $153.15 Search Name GARLOCK JR., NEIL $153.15 Search Name GOPHER STATE ONE CALL E 01- 4210- 040 -40 APRIL 2013 SERVICE Code Enforcement/Inspe $191.50 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/21/13PAY pa91)644/13 10:56 AM Page 3 Account Comments DEPT Descr Amount Search Name GOPHER STATE ONE CALL $191.50 Search Name GRANNIS & HAUGE, P.A. E 01- 4222 - 120 -20 APRIL 2013 LEGAL SERVICES Police $5,356.00 Search Name GRANNIS & HAUGE, P.A. $5,356.00 Search Name HARRIS MECHANICAL R 01 -3253 REFUND - PERMIT OVERPMT $5.00 Search Name HARRIS MECHANICAL $5.00 Search Name HIRSHFIELD S PAINT & MFG INC E 01- 4330 - 215 -70 STRIPING PAINT - FIELDS Parks & Recreation $1,369.87 Search Name HIRSHFIELD S PAINT & MFG INC $1,369.87 Search Name HUEBSCH E 08- 4335 - 000 -00 MAT SERVICE - CITY HALL Spec Fds $184.50 Search Name HUEBSCH $184.50 Search Name INTERNATIONAL OFFICE TECHNLGY E 01- 4300 - 110 -10 TONER - FINANCE Administration $111.73 E 15- 4300 - 060 -60 TONER - UB Utility Enterprise $111.73 Search Name INTERNATIONAL OFFICE TECHNLGY $223.46 Search Name INTERSTATE BATTERY SYSTEM E 15- 4330 - 490 -60 BATTERIES - SEWER DEPT Utility Enterprise $225.21 Search Name INTERSTATE BATTERY SYSTEM $225.21 Search Name INTOXIMETERS E 01- 4305 - 020 -20 MOUTHPIECES - PD Police $85.50 Search Name INTOXIMETERS $85.50 Search Name INVER GROVE FORD E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS Road & Bridges $23.68 Search Name INVER GROVE FORD $23.68 Search Name IRON MOUNTAIN RECORDS MGMT E 01 -4490- 020 -20 APRIL 2013 SHREDDING Police $32.88 E 01 -4490- 110 -10 APRIL 2013 SHREDDING Administration $10.96 Search Name IRON MOUNTAIN RECORDS MGMT $43.84 Search Name JANI -KING OF MINNESOTA, INC. E 15- 4335 - 310 -60 MAY 2013 SERVICE - PW GARAGE Utility Enterprise $71.25 E 01- 4335 - 310 -70 MAY 2013 SERVICE - PW GARAGE Parks & Recreation $71.25 E 01- 4335 - 310 -50 MAY 2013 SERVICE - PW GARAGE Road & Bridges $71.25 E 01- 4335 - 315 -30 MAY 2013 SERVICE - FIRE HALL Fire $213.75 Search Name JANI -KING OF MINNESOTA, INC. $427.50 Search Name JRK SEED & TURF SUPPLY E 01- 4330 - 215 -70 FERTILIZER - PARKS Parks & Recreation $78.98 Search Name JRK SEED & TURF SUPPLY $78.98 Search Name KAT KEYS E 08- 4335 - 000 -00 BUILDING REPAIRS - CITY HALL Spec Fds $670.22 Search Name KAT KEYS $670.22 Search Name KEEPRS, INC Account E 01 -4410- 020 -20 E 01 -4410- 020 -20 Search Name KEEPRS, INC Search Name KOLSTAD COMPANY E 01- 4620 - 050 -50 Search Name KOLSTAD COMPANY Search Name L M C I T2 G 15 -1215 G 45 -1215 G 08 -1215 G 05 -1215 G 01 -1215 E 01-4133-109-09 E 45 -4133- 045 -45 E 15- 4133 - 060 -60 E 01- 4133 - 110 -10 E 05- 4133 - 105 -15 E 01- 4133 - 070 -70 E 01- 4133 - 050 -50 E 01- 4133 - 040 -40 E 01- 4133 - 031 -30 E 01- 4133 - 020 -20 E 08- 4133 - 000 -00 Search Name L MCI T2 Search Name L M C I T3 E 01- 4250 - 110 -10 G 01 -1215 Search Name L M C I T3 Search Name LAWSON PRODUCTS, E 01- 4330 - 490 -50 E 01- 4330- 490 -70 E 15- 4330 - 490 -60 Search Name LAWSON PRODUCTS, Search Name LEXISNEXIS E 01- 4223 - 020 -20 Search Name LEXISNEXIS CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/21/13PAY Comments EQUIPMENT - J. LARRIVE UNIFORM - J. LARRIVE DEPT Descr CAB GUARD FOR NEW PW TRUCK WORKERS COMP PREMIUM WORKERS COMP PREMIUM WORKERS COMP PREMIUM WORKERS COMP PREMIUM WORKERS COMP PREMIUM WORKERS COMP PREMIUM WORKERS COMP PREMIUM WORKERS COMP PREMIUM WORKERS COMP PREMIUM WORKERS COMP PREMIUM WORKERS COMP PREMIUM WORKERS COMP PREMIUM WORKERS COMP PREMIUM WORKERS COMP PREMIUM WORKERS COMP PREMIUM WORKERS COMP PREMIUM VOLUNTEER ACCIDENT POLICY VOLUNTEER ACCIDENT POLICY INC EQUIP. REPAIR SUPPLIES - SHOP EQUIP. REPAIR SUPPLIES - SHOP EQUIP. REPAIR SUPPLIES - SHOP INC APRIL 2013 SERVICES Search Name LILLIE SUBURBAN NEWS E 27- 4240 - 774 -00 BID PUBLICATION - HUNTER /ORCHARD E 45- 4490 - 045-45 ADVERTISING - PAR3 E 01- 4240 - 110 -10 ADMIN. NOTICES E 01- 4240 - 080 -80 PLANNING NOTICES Search Name LILLIE SUBURBAN NEWS Search Name LUBE -TECH G 01 -1210 Search Name LUBE -TECH AT FLUID Search Name M T I DISTRIBUTING COMPANY E 45- 4330 - 490 -45 EQUIPMENT REPAIRS - PAR3 Police Police Road & Bridges City Council Golf Course Utility Enterprise Administration Engineering Enterprise Parks & Recreation Road & Bridges Code Enforcement/Inspe Fire Police Spec Fds Administration Road & Bridges Parks & Recreation Utility Enterprise Police Spec Fds Golf Course Administration Planning Golf Course pagP05116/13 10:56 AM Page 4 Amount $27.74 $240.75 $268.49 $1,421.44 $1,421.44 $1,809.85 $402.19 $539.30 $786.10 $38,191.57 $40.22 $804.38 $3,619.71 $3,656.26 $1,572.19 $5,667.22 $14,698.20 $365.63 $10,639.74 $41,315.84 $1,078.60 $125,187.00 $480.00 $240.00 $720.00 $48.95 $48.95 $48.94 $146.84 $54.45 $54.45 $78.60 $359.00 $45.86 $52.40 $535.86 $892.44 $892.44 $3,566.21 Account Comments CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05121113PAY DEPT Descr page05 /T6/13 10:56 AM Page 5 Amount Search Name M T I DISTRIBUTING COMPANY Search Name MACHINE TOOL SUPPLY E 01- 4305 - 050 -50 E 01- 4305 - 070 -70 E 15- 4305 - 060 -60 G 01 -2035 OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - SHOP Search Name MACHINE TOOL SUPPLY Search Name MAUER CHEVROLET E 01- 4330 - 490 -70 Search Name MAUER CHEVROLET Search Name MENARDS E 01- 4336 - 050 -50 G 01 -1145 E 01- 4220 - 085 -85 E 01 -4422- 050 -50 E 08- 4335 - 000 -00 E 08- 4335- 000 -00 E 01- 4336 - 050 -50 E 01- 4330 - 215 -70 Search Name MENARDS EQUIPMENT REPAIRS - PARKS SNOW REMOVAL REPAIRS PAINTING SUPPLIES - LILYDALE SUPPLIES - CLEAN -UP DAY STREET MAINT. MATERIALS CLEANING SUPPLIES - CITY HALL CLEANING SUPPLIES - CITY HALL SNOW REMOVAL REPAIRS PARK MAINT. SUPPLIES Search Name METRO CASH REGISTER E 45- 4305 - 045 -45 SUPPLIES - PAR3 Search Name METRO CASH REGISTER Search Name METRO COUNCIL ENVIRONMENT SVC E 15 -4449- 060 -60 JUNE 2013 SEWER R 15 -3320 R 15 -3615 R 15 -3320 R 15-3615 APRIL 2013 SAC APRIL 2013 SAC ADJUSTMENT ADJUSTMENT Search Name METRO COUNCIL ENVIRONMENT SVC Search Name MEYER, STEVEN E 01 -4400- 020 -20 Search Name MEYER, STEVEN TUITION REIMB. - S. MEYER Search Name MID NORTHERN SERVICES E 01- 4330 - 490 -50 TRAFFIC LIGHT REPAIRS Search Name MID NORTHERN SERVICES Search Name MINNESOTA PIPE & EQUIPMENT E 15- 4330 - 490 -60 EQUIPMENT REPAIR PARTS Search Name MINNESOTA PIPE & EQUIPMENT Search Name MN CONWAY E 01- 4305 - 156 -30 HOSE REPAIR - FIRE DEPT Search Name MN CONWAY Search Name MN ST ADMIN ITG TELECOM SRVCE E 01- 4220 - 133 -10 APR 2013 WAN SERVICE E 01- 4223 - 020 -20 APR 2013 WAN SERVICE Road & Bridges Parks & Recreation Utility Enterprise Parks & Recreation Road & Bridges Recycling Road & Bridges Spec Fds Spec Fds Road & Bridges Parks & Recreation Golf Course Utility Enterprise Police Road & Bridges Utility Enterprise Fire Administration Police $3,566.21 $81.97 $81.97 $81.97 - $15.82 $230.09 $816.61 $816.61 $221.15 $12.42 $58.77 $85.18 $29.38 $26.40 $375.13 $51.70 $860.13 $11.76 $11.76 $82,600.57 $7,305.00 - $73.05 - $2,365.00 $23.55 $87,491.07 $2,699.15 $2,699.15 $135.00 $135.00 $1,776.05 $1,776.05 $25.00 $25.00 $148.00 $125.81 Account Comments CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05 /21 /13PAY DEPT Descr Search Name MN ST ADMIN 1TG TELECOM SRVCE Search Name MN TEAMSTERS LOCAL 320 G 01 -2075 MAY 2013 UNION DUES Search Name MN TEAMSTERS LOCAL 320 Search Name MN WANNER COMPANY E 01- 4330 - 490 -70 EQUIPMENT REPAIR PARTS Search Name MN WANNER COMPANY Search Name NDC4 CABLE COMMISSION E 23 -4490- 000 -00 2012 VIDEO STREAMING Search Name NDC4 CABLE COMMISSION Search Name NORTHLAND CHEMICAL E 01- 4305 - 050 -50 E 01- 4305 - 070 -70 E 15- 4305 - 060 -60 OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - SHOP Search Name NORTHLAND CHEMICAL Search Name NORTHWEST ASSOCIATED CONSULTAN E 01- 4221- 135 -80 APRIL 2013 RETAINER Search Name NORTHWEST ASSOCIATED CONSULTAN Search Name NUTRITIONAL WEIGHT & WELLNESS E 01- 4220 - 110 -10 EMP. WELLNESS PROGRAM Search Name NUTRITIONAL WEIGHT & WELLNESS Search Name NYSTROM PUBLISHING CO., INC. E 01- 4268- 650 -85 SPRING 2013 NEWSLETTER E 21- 4268 - 650 -00 SPRING 2013 NEWSLE 1 I ER E 15- 4268 - 650 -60 SPRING 2013 NEWSLETTER E 01- 4268 - 650 -10 SPRING 2013 NEWSLETTER E 45- 4268 - 650 -45 SPRING 2013 NEWSLE 1 1 ER E 01 -4268- 650 -70 SPRING 2013 NEWSLE 1 1 ER Search Name NYSTROM PUBLISHING CO., INC. Search Name OFFICE DEPOT E 05- 4300 - 105 -15 E 05- 4300 - 105 -15 E 01- 4300 - 110 -10 E 01- 4300 - 110 -10 E 05- 4300 - 105 -15 Search Name OFFICE DEPOT OFFICE SUPPLIES - ENG. OFFICE SUPPLIES - ENG. OFFICE SUPPLIES - ADMIN OFFICE SUPPLIES - ADMIN OFFICE SUPPLIES - ENG. Search Name OPTUMHEALTH FINANCIAL SERVICES E 01 -4490- 110 -10 APRIL 2013 COBRA ADMIN. FEE Search Name OPTUMHEALTH FINANCIAL SERVICES Search Name OREILLY AUTO /FIRST CALL E 01- 4330 - 490 -50 E 01- 4330 - 490 -50 E 01- 4330 - 440 -20 E 01- 4330 - 440 -20 E 01- 4330 - 490 -70 EQUIPMENT MAINT. SUPPLIES - SHOP EQUIPMENT REPAIR PARTS - STREETS EQUIPMENT REPAIR PARTS - PD EQUIPMENT REPAIR PARTS - PD EQUIPMENT MAINT. SUPPLIES - SHOP Parks & Recreation Spec Fds Road & Bridges Parks & Recreation Utility Enterprise Planning Administration Recycling Spec Fds Utility Enterprise Administration Golf Course Parks & Recreation Engineering Enterprise Engineering Enterprise Administration Administration Engineering Enterprise Administration Road & Bridges Road & Bridges Police Police Parks & Recreation pagP054/13 10:56 AM Page 6 Amount $273.81 $615.00 $615.00 $145.52 $145.52 $5,970.00 $5,970.00 $36.32 $36.31 $3631 $108.94 $2,400.00 $2,400.00 $400.00 $400.00 $114.19 $269.17 $163.13 $1,419.26 $97.88 $815.67 $2,879.30 $6.09 $82.51 $19.23 $42.29 $8.81 $158.93 $45.00 $45.00 $8.51 $25.65 $7.47 $41.55 $8.51 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/21/13PAY Account Comments E 15- 4330 - 400 -60 EQUIPMENT MAINT. SUPPLIES - SHOP Search Name OREILLY AUTO /FIRST CALL Search Name OXYGEN SERVICE CO E 01- 4200-610 -50 CYLINDER RENT - PW E 01- 4200 - 610 -70 CYLINDER RENT - PW E 15- 4200 - 610 -60 CYLINDER RENT - PW Search Name OXYGEN SERVICE CO Search Name RAY 0 HERRON CO. INC. E 01- 4400-020 -20 TRAINING SUPPLIES - PD Search Name RAY 0 HERRON CO. INC. Search Name SAM S CLUB E 45- 4310 - 210 -45 CONCESSIONS - PAR3 Search Name SAM S CLUB Search Name SEVEN CORNERS ACE HDWE E 01- 4336-050 -50 SNOW REMOVAL DAMAGE REPAIRS E 01- 4305 - 050 -50 OPERATING SUPPLIES E 01- 4305 - 050 -50 OPERATING SUPPLIES E 01 -4330- 490 -50 EQUIP. REPAIR SUPPLIES E 01- 4336 - 050 -50 SNOW REMOVAL DAMAGE REPAIRS Search Name SEVEN CORNERS ACE HDWE Search Name SPRWS E 01- 4425 - 070 -70 E 01 -4425- 310 -50 E 01- 4425 - 310 -70 E 15 -4425- 310 -60 E 08 -4425- 000 -00 E 01 -4425- 070 -70 Search Name SPRWS Search Name STEIN, DALE E 01 -4400- 030 -30 Search Name STEIN, DALE APRIL 2013 WATER SERVICE - PARKS APRIL 2013 WATER SERVICE - PW APRIL 2013 WATER SERVICE - PW APRIL 2013 WATER SERVICE - PW APRIL 2013 WATER SERVICE - CITY HALL APRIL 2013 WATER SERVICE - PARKS TRAVEL EXP. REIMS. - D. STEIN Search Name STERLING CODIFIERS, INC E 01- 4220 - 110 -10 SUPPLEMENT #16 Search Name STERLING CODIFIERS, INC Search Name TOTAL CONSTRUCTION E 15- 4620 - 060 -60 LIFT STATION REHAB Search Name TOTAL CONSTRUCTION Search Name TOWMASTER E 01- 4330 - 490-50 EQUIPMENT REPAIR Search Name TOWMASTER Search Name TRI STATE BOBCAT E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS Search Name TRI STATE BOBCAT Search Name TWIN CITIES OCCUPATIONAL HLTH DEPT Descr Utility Enterprise Road & Bridges Parks & Recreation Utility Enterprise Police Golf Course Road & Bridges Road & Bridges Road & Bridges Road & Bridges Road & Bridges Parks & Recreation Road & Bridges Parks & Recreation Utility Enterprise Spec Fds Parks & Recreation Fire Administration Utility Enterprise Road & Bridges Road & Bridges pagP057'f6 /13 10:56 AM Page 7 Amount $8.50 $100.19 $27.79 $27.79 $27.78 $83.36 $1,729.82 $1,729.82 $135.41 $135.41 $72.60 - $24.53 $117.73 $28.24 $149.42 $343.46 $213.36 $13.80 $13.80 $13.80 $60.85 $217.72 $533.33 $88.66 $88.66 $1,009.00 $1,009.00 $8,080.00 $8,080.00 $135.13 $135.13 $322.82 $322.82 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/21/13PAY Account Comments E 01 -4244- 030 -30 MEDICAL EXAM - FIRE DEPT E 01 -4244- 030 -30 MEDICAL EXAM - FIRE DEPT E 01 -4244- 030 -30 MEDICAL EXAM - FIRE DEPT Search Name TWIN CITIES OCCUPATIONAL HLTH Search Name TWIN CITY AUTOBODY E 01- 4330 - 440 -20 EQUIPMENT REPAIR - PD #2246 Search Name TWIN CITY AUTOBODY Search Name TWIN CITY REFUSE & RECYCLING E 01- 4220 - 085 -85 CLEAN -UP DAY SERVICE Search Name TWIN CITY REFUSE & RECYCLING Search Name TWIN CITY TELEPHONE E 01- 4330 - 490 -50 VOICEMAIL MODULE REPAIRS - PW E 01- 4330 - 490 -70 VOICEMAIL MODULE REPAIRS - PW E 15- 4330 - 490 -60 VOICEMAIL MODULE REPAIRS - PW Search Name TWIN CITY TELEPHONE Search Name UNIFORMS E 01 -4410- 020 -20 E 01 -4410- 020 -20 E 01 -4410- 020 -20. E 01 -4410- 020 -20 E 01 -4410- 020 -20 E 01 -4410- 020 -20 Search Name UNIFORMS Search Name US BANK UNLIMITED UNLIMITED EQUIPMENT - C. WILLSON EQUIPMENT - S. PATRICK EQUIPMENT - P. FLEMING UNIFORM - D. URMANN EQUIPMENT - C. WILLSON EQUIPMENT - S. MEYER E 01- 4223 - 020 -20 JUNE 2013 DCC PAYMENT Search Name US BANK Search Name VERIZON WIRELESS E 01- 4210 - 030 -30 APR -MAY 2013 CELL SERVICE Search Name VERIZON WIRELESS Search Name VISU -SEWER CLEAN & SEAL INC G 15 -2010 SANITARY SEWER REHAB Search Name VISU -SEWER CLEAN & SEAL INC Search Name VITO MECHANICAL CONTRACTORS E 08- 4335 - 000 -00 PLUMBING SERVICE - CITY HALL Search Name VITO MECHANICAL CONTRACTORS Search Name WACONIA FARM SUPPLY E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS Search Name WACONIA FARM SUPPLY Search Name WASTE MANAGEMENT E 01- 4280 - 310 -70 APRIL 2013 SERVICE -PW GARAGE E 15- 4280 - 310 -60 APRIL 2013 SERVICE -PW GARAGE E 08 -4280- 000 -00 APRIL 2013 SERVICE - CITY HALL E 01- 4280 - 310 -50 APRIL 2013 SERVICE -PW GARAGE Search Name WASTE MANAGEMENT DEPT Descr Fire Fire Fire Police Recycling Road & Bridges Parks & Recreation Utility Enterprise Police Police Police Police Police Police Police Fire Spec Fds Road & Bridges Parks & Recreation Utility Enterprise Spec Fds Road & Bridges page05/16/13 10:56 AM Page 8 Amount $205.00 $205.00 $205.00 $615.00 $929.29 $929.29 $906.00 $906.00 $200.00 $200.00 $200.00 $600.00 $25.12 $10.68 $8.02 $177.97 $38.46 $74.54 $334.79 $708.33 $70833 $201.12 $201.12 $57,597.75 $57,597.75 $544.00 $544.00 $29.35 $29.35 $191.11 $191.10 $165.97 $191.11 $739.29 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/2111 3 PAY pagtg6/13 10:56 AM Page 9 Account Comments DEPT Descr Amount Search Name WINTHROP & WEINSTINE E 01- 4221 - 120 -10 MAR 2013 LEGAL SERVICES REATINER Administration $500.00 E 01- 4220 - 120 -80 MAR 2013 LEGAL SERVICES Planning $593.14 Search Name WINTHROP & WEINSTINE $1,093.14 Search Name WYCO INC E 01- 4305 - 050 -50 OPERATING SUPPLIES - STREETS Road & Bridges $363.91 Search Name WYCO INC $363.91 Search Name YOCUM OIL COMPANY, INC. G 01 -1210 FUEL - GASOLINE $13,391.60 Search Name YOCUM OIL COMPANY, INC. $13,391.60 Search Name ZEE MEDICAL SVC E 08- 4335 - 000 -00 FIRST AID SUPPLIES - CITY HALL Spec Fds $235.37 Search Name ZEE MEDICAL SVC $235.37 $350,458.06 page 53 1101 Victoria Curve 1 Mendota He 7a. 5118 651.452.1850 phone 1 www.mendota- heights.com DATE: TO: FROM: SUBJECT: CITY OF MENOOTA HEIGHTS BACKGROUND May 21, 2013 Mayor, City Council and City Administrator Jake Sedlacek, Assistant to the City Administrator Ordinance Permitting Electric Boat Motors on Rogers Lake Representatives from the Roger's Lake Homeowner's Association made a request to the city council in the fall of 2012 to allow boat motors on Roger's Lake, south of Wagon Wheel Trail. The request sought approval for boat motors on a trial basis, with conditions. The city council did not support the request at that time, and recommended that the association develop the idea further. The association has followed council direction, and presented an updated request to the parks and recreation commission at their April 2013 meeting. This request limits the type and size of motors allowed, as well as boat size and hours the activity would be permitted. The commission supported the request, and recommended that the city council consider allowing electric boat motors on Rogers Lake. Attached you will find a draft ordinance, with the conditions created by the association, and considered by the parks and recreation commission. The ordinance would allow the use of electric motors for the remainder of the 2013 calendar year. The ordinance, as drafted would not change City Code, but would serve as a stand -alone ordinance, which will expire. If city council chooses to allow motors on a permanent basis, an ordinance amending City Code could be considered at a future date. This approach provides an opportunity to monitor lake use and impacts to Rogers Lake Park on a trial basis. The Roger's Lake Homeowner's Association has committed to installing signs at Rogers Lake Park, at their own expense, stating the restrictions for the use of boat motors. BUDGET IMPACT City staff does not anticipate any additional cost for allowing electric motors on Rogers Lake on a temporary basis. RECOMMENDATION The Parks and Recreation Commission recommended allowing electric boat motors on Rogers Lake, south of Wagon Wheel Trail. If city council wishes to implement this recommendation, pass a motion adopting ORDINANCE 451, AN ORDINANCE ALLOWING ELECTRIC BOAT MOTORS ON ROGERS LAKE. This action requires a simple majority vote. Page 1 of 2 page 54 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 451 AN ORDINANCE TO ALLOW BOAT MOTORS ON ROGERS LAKE WHEREAS the city seeks to allow certain motorized boats on Rogers Lake, south of Wagon Wheel Trail, The City Council of the City of Mendota Heights, Minnesota ordains as follows: Boats with electric motors shall be permitted on Rogers Lake, south of Wagon Wheel Trail, under the following conditions: 1. The boat must be 14 feet or less in length. 2. The motor strength must be 48 pounds of thrust (or equivalent to five horsepower) or less. 3. The boat must be operated at "slow no wake" speed. 4. Hours of operation for electric motors are sunrise to sunset. This ordinance takes effect upon publication, and will remain in effect until December 31, 2013. Adopted and ordained into an Ordinance this twenty -first day of May 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk page 55 May 6, 2013 Mr. Justin Miller Mr. Jake Sedlacek City of Mendota Heights, Minnesota 1101 Victoria Curve Mendota Heights, MN 55118 RE: Letter of Request Dear Justin and Jake, On March 27, 2013, members of the Rogers Lake Association passed a motion to allow boats to use electric motors on the south side of Rogers Lake, subject to the following conditions: • The boat must be 14 ft. or less in length • The motor strength must be 48 lbs. of thrust /5 horsepower or less • The boat must be operated at "slow no wake" speed • Hours of operation for electric motors are sunrise to sunset • The association will install signage at the park stating such restrictions • One year trial period for 2013 On April 9, 2013, the Mendota Heights Parks Commission voted unanimously to approve and make a recommendation to the City Council to approve this electric motors proposal. On behalf of the Rogers Lake Association, please let this letter serve as our official request to the City that ordinance 6 -6 -1: Watercraft be appropriately amended to reflect such stated conditions above. On behalf of the Rogers Lake Association, I will attend the Mendota Heights City Council meeting on Tuesday, May 21, to address any concerns, questions, or comments the mayor, council or staff may have at that time. Thank you for your assistance and I look forward to continue working with you and the City to keep Rogers Lake healthy. Sincerely, Tim W. Carlson President ir•o•-••••- CITY OF MENDOTA HEIGHTS page 56 1101 Victoria Curve I Mendota Heigh 651.452.1850 phone 1 651.452.8 www.mendota- heights.com 7b. DATE: May 21, 2013 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP, MBA Public Works Director /City Engineer SUBJECT: Amendment to the 2013 -2017 Street Improvement Plan BACKGROUND For the past several years, the City of Mendota Heights has had a five year Street Improvement Plan (SIP). This plan is available to the public and is published on our City web page. The current edition of the SIP (2013 -2017) identifies a street rehabilitation (pavement replacement) project for Walsh Lane, Stratford Road, Rolling Green Curve, Oxford Court, Windwood Court, and Coventry Court in 2015. Starting in February of 2013 staff began receiving calls from residents of this neighborhood asking for the project to be advanced to 2014 due to the deteriorating pavement conditions on the street. In response to these requests, and before we began work on the Feasibility Reports for the 2014 construction year, staff sent out a survey to the 67 property owners that would be affected by the Walsh Lane Neighborhood Rehabilitation project soliciting their opinions as to which construction year they preferred. Staff asked for responses from the residents by May 10th. The results of our survey are: - 67 surveys sent, 44 returned (66 %) - Of 44 surveys returned, 26 (59 %) favor 2014 construction, 15 (34 %) favor 2015 construction, 2 (5 %) favor either year, and 1 (2 %) favors no project at all. - Of 67 surveys sent, 26 (39 %) favor 2014 construction, 15 (22 %) favor 2015 construction, 2 (3 %) favor either year, and 1 (1 %) favors no project at all. In reviewing the 2013 -2017 SIP, staff has determined that the Walsh Lane Neighborhood Rehabilitation project could be moved forward, and the existing 2014 Centre Pointe & Commerce Drive Rehabilitation project could be moved back to 2015; essentially trading one project for the other, and staff proposes an amendment to the SIP to make this adjustment. If this amendment were to be made, the normal legal and project processes would be still followed, including neighborhood meetings, public hearings, feasibility studies, etc. page 57 BUDGET IMPACT If the amendment is approved, the 2014 estimated amount for street improvements would be reduced by $555,000. Similarly, the 2015 estimated amount for street improvements would be increased by $555,000. The total yearly amounts estimated for 2014 and 2015 would become $3,649,000 and $3,742,500 respectively, bringing the two years closer together in potential City costs. The following table denotes the financial adjustments to the SIP: Project 2014 2015 2014 2015 current) current) roposed) roposed) Victoria Road Improvements $2,761,000 $2,761,000 Mendota Road Improvements $1,755,000 $1,755,000 Centre Point & Commerce $1,232,000 $1,232,000 Walsh Lane Neighborhood $677,000 $677,000 Mendota Heights Road 2 $520,000 $520,000 Preventative Maintenance $174,000 $198,500 $174,000 $198,500 Pavement Markings $17,000 $17,000 $17,000 $17,000 Street Sweeping $20,000 $20,000 $20,000 $20,000 Total: $4,204,000 $3,187,500 $3,649,000 $3,742,500 RECOMMENDATION Staff recommends City Council approve the proposed amendment to the SIP moving the Walsh Lane Neighborhood Rehabilitation project forward to 2014, and moving the Centre Point & Commerce Drive Rehabilitation project to 2015. This action requires a simple majority vote. 1101 Victoria Curve 1 Mendota Heigh 651.452.1850 phone 1 651.452.8' www.mendota- heights.com CITY OF MENDDTA HEIGHTS page 58 7c. 3 DATE: May 21, 2013 TO: Mayor, City Council and City Administrator FROM: Jake Sedlacek, Assistant to the City Administrator SUBJECT: Mendakota Park Playground Refurbishing BACKGROUND At the April 9, 2013 regular meeting of the parks and recreation commission, the commission passed a motion recommending that the city council accept a quote to refurbish the playground equipment at Mendakota Park. The commission also directed staff to obtain competitive quotes for replacing the playground surfacing material with engineered wood fiber. The cost to refurbish the playground, quoted at $70,400, is approximately half the cost of replacement. The attached proposal includes complete repainting of the playground and decks, with a number of new play elements. The proposal will repair damaged components and bring the structure up to date for current safety standards. The attached site plan shows existing structure to be refurbished and proposed new play elements. Play components for ages 3 -5 were replaced in 2010. There is only one regional representative for each playground company, in this case, Landscape Structures, Inc (LSI). While this limits the ability to procure competitive bids, our local LSI representative, Flagship Recreation is certified under the State of Minnesota Cooperative Pricing Venture (CPV). The CPV purchasing program is defined in State Statute and ensures that contracts are awarded through an open procurement process and pricing will be consistently fair and competitive (information from the State of Minnesota Materials Management Division website). Staff did obtain competitive quotes for replacement of the playground surfacing, which is currently pea gravel. The parks and recreation commission recommended replacement of the playground surfacing material. Minnesota /Wisconsin Playground provided the lowest quoted price for removal of the pea gravel and installation of engineered wood fiber, at a cost of $9,816.63. BUDGET IMPACT The 2013 City of Mendota Heights budget includes $70,000 as Special Parks Fund expenditure for improvements to Mendakota Park playground equipment. The cost for replacing the playground surfacing material is above the budgeted amount, and could be funded by the Special Parks Fund. The Special Parks Fund currently has a balance of $221,000. RECOMMENDATION If the city council desires to implement the recommendation, pass a motion accepting the attached quotes for refurbishing the playground and replacing the playground surfacing materials at Mendakota Park. This action requires a simple majority vote. REVERSE Custom products are shown as conceptual only. Custom product manufacturing time for this project will be 4 weeks from the time of LSI order acceptance. I landscape structures° Better playgrounds. Better world."' playlsi.com Proudly presented by: Grant DesRoches flagship rarraatinn aikt landscape structurest CONTACT: Jake PHONE: FAX: SHIP TO: MENDAKOTA PARK BILL TO: CITY OF MENDOTA HEIGHTS 1101 VICTORIA CURVE MENDOTA HEIGHTS, MN 55118 We are pleased to submit this proposal to supply the following items: page 60 QUOTE Please make PO's & contracts out to: Landscape Structures, Inc. 601 7th Streeet South Delano, MN 55328 Please remit payment to: Landscape Structures, Inc. PO Box 86 SDS 12 -0395 Minneapolis, MN 55486 -0395 Date: March 29, 2013 Project Name: MENDAKOTA PARK QTY ITEM NO. DESCRIPTION UNIT PRICE EXTENDED AMT 1 1 1 —r" PLAY LABOR PAINT DESIGN #35893 -2 -7 NEW LANDSCAPE STRUCTURES EQUIPMENT ASSEMBLE AND INSTALL PLAY EQUIPMENT PAINT EXISTING PLAY EQUIPMENT $31,500.00 $13,000.00 $25,500.00 $16,000.00 SURFACING WOOD FIBER SAFEWTY 3URFACINC SYSTEM D, AND INSTALLED FABRIC, DELIVERED SIGNATURE BELOW ACCEPTING THIS PROPOSAL WILL CONSTITUTE A PURCHASE ORDER ONLY UPON APPROVAL BY LANDCAPE STRUCTURES INC. CUSTOMER RECEIPT OF AN ORDER ACKNOWLEDGEMENT CONSTITUTES SUCH APPROVAL. Freight $400.00 Subtotal $8674 Sales Tax $0.00 TOTAL $86;400.00.4 ACCEPTED BY CUSTOMER GRANT DESROCHES Date PROPOSED BY: This proposal is presented by Terms - Net 30 days 1.5% finance charge on remaining balance. 5607 CEDAR LAKE ROAD SOUTH ST LOUIS PARK MN 55416 recreation 763 flagshi 763 5507860 763 5507864 RI"? Nitt4NESOTA*WISCONSIN Consultant: Dan Lanes City of Mendota Heights Attn: Jake Sedlacek 1101 Victoria Curve Mendota Heights, MN 55118 Phone: 651-452-1850 Fax: 651-452-8940 JakeS@Mendota-Heights.com Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800 - 622 -5425 1 763 -546 -7787 Fax 763 - 546 -5050 1 info @mnwiplay.com Mendakota Park D6268L page 61 QUOTE #7581 05/02/2013 Ship To Zip: 55118 Quantity Part # Description Unit .Price Amount 1 EWF -9C 6 GEO -MW 1 INSTALL Lump Sum - Engineered Wood Fiber @ 9" Compressed Depth - 204 Cubic Yards for 5482 Sq. Ft. Area. - Delivery Included. Rolls - Geo- Textile Filter Fabric for 5492 Sq. Ft. Area, Includes Overlap - Delivery included. Lump Sum - Remove 10" depth existing pea $4,024.00 rock, install 1 layer fabric and re- install (re- use) 3" depth pea rock, install 2nd layer fabric and 9" depth of EWF. - Remainder of removed pea rock to be stockpiled on site for removal by City. $4,100.00 $220.00 SubTotal: Tax: Total Amount: $4,100.00 $1,320.00 $4,024.00 $9,444.00 $372.63 $9,816.63 This quotation is subject to polices in the current Gametime Park and Playground catalog and the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Gametime, c/o Minnesota /Wisconsin Playground. Pricing: f.o.b. factory, firm for 30 days from date of quotation. Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry. Payment terms: net 30 days for tax supported governmental agencies. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted. Acceptance of quotation: Accepted By (printed): P.O. No: Signature: Date: Title: Phone: Facsimile: Purchase Amount: $9,816.63 Page 1 of 1 wtiIH CITY OF MENDDTA HEIGHTS page 62 1101 Victoria Curve 1 Mendota Heig 651.452.1850 phone 1 651.452. www.mendota- heights.com 7d. 118 DATE: May 21, 2013 TO: Mayor, City Council and City Administrator FROM: Jake Sedlacek, Assistant to the City Administrator SUBJECT: MHAA Request Regarding Victoria Highlands Park BACKGROUND The Mendota Heights Athletic Association (MHAA) travelling baseball program is seeking an additional baseball -only field in the city for youth ages 10 -11. In meeting with city staff, MHAA has identified the recreational ball field at Victoria Highlands as a suitable location for a dedicated use. MHAA has developed plans for improvements to the park which would meet the needs of this group. Work includes multiple phases. The first phase would upgrade the backstop, install an outfield fence and a pitching mound. Potential future phases would include improved dugout areas, batting cages and installing a turf infield with irrigation. The parks and recreation commission received a presentation from Joe Juliette, a MHAA volunteer on the proposed improvements. The commission supported the concept of converting the field to baseball -only use and advised MHAA to further refine details of the plan, including funding. Staff has placed this item on the city council agenda with the understanding that MHAA would like to request permission to move forward with the project. MHAA also intends to request funding from the city for the project. At the time of memo preparation, those details are not yet available. BUDGET IMPACT There is no budgeted funding for ballfield improvements in 2013. Staff will be prepared to discuss possible sources if city council is interested in participating in funding the project. RECOMMENDATION This item is placed on the agenda as a placeholder. Staff has not been provided any detailed request to review or recommend. If city council supports the concept of changing the multi- purpose field at Victoria Highlands Park to baseball use only, pass a motion directing staff to work with MHAA on park improvements. If city council would like to support the project financially, the motion should include direction to staff on the amount and source of those funds. Page 1 of 1 Dakota County, MN page 63 Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. Dakota County assumes no legal responsibility for the information contained in this data. Map Scale 1 inch = 63 feet 5/16/2013