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2013-05-07 Council Packet1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. CITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA May 7, 2013 — 7:00 p.m. Mendota Heights City Hall Consent Agenda a. Acknowledgement of April 16, 2013 City Council Minutes b. Acknowledgement of April 23, 2013 Planning Commission Minutes c. d. e. f. g. Approve Resolution 2013 -30, Designation of National Police Week Approval of Sign Permit, 754 Highway 10, Haiku Japanese Bistro Approval of Sign Permit, 1408 Northland Drive, Airport Business Plaza Approve Ordinance 449, Amending City Code to Establish a No Parking Zone Side of Pueblo Lane Approve Ordinance 450, Amending City Code to Place a Stop Sign on Hohenstein Place at Main Street h. Approve Resolution 2013 -29, Conditional Use Permit, 2453 Haverton Road i. Approval of 2012 Audit Adjustment j. Approve Resolution 2013 -33, Calling for Public Hearing, Refinancing k. Approve Building Permit for Convent of the Visitation School I. Approve Banking Authorization Change m. Approve Personnel Action Item n. Resolution 2013 -31, Approve Plans for Sanitary Sewer Cleaning - Televising Project o. Receipt of April 2013 Building Activity Report p. Receipt of March Treasurers Report q. Approval of Contractor List r. Approval of Claims List Lexington on the West Southbound Karl Heights Apartments 6. Presentations a. Convent of the Visitation Robotics Team 7. Public Comments 8. Public Hearings a. 3.2% Malt Liquor License Renewals 9. Award of Bid a. Resolution 2013 -32, Approve Contract for Hunter - Orchard Street Improvement Project 10. Community Announcements 11. Council Comments 12. Adjourn* *The City Council may reconvene in a workshop after the regular council meeting to further discuss city attorney applicants pg 1 5a. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, April 16, 2013 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Povolny, Petschel, and Norton. Councilmember Duggan was absent. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Norton moved adoption of the agenda. Councilmember Petschel seconded the motion. 1 Ayes: 4 . Nays: 0 Absent (Duggan): 1 CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Povolny moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling items J) Approval of Resolution 2013 -25, Supporting Legislation Authorizing Street Improvement Districts, K) Approval of Resolution 2013 -26, Support of Grant Application for Trail Connections Along Dodd Road, M) Approval of Request for Proposals for Sanitary Sewer Force Main Repairs, and N) Approval of Resolution 2013 -27, Accept Bids and Award Contract for Crown Point and Overlook Neighborhood Street Rehabilitation Project. a. Acknowledgement of April 2, 2013 City Council Minutes b. Acknowledgement of April 9, 2013 Parks and Recreation Commission Minutes c. Acknowledgement of April 10, 2013 Airport Relations Commission Minutes d. Approval of Personnel Action Report e. Approval of Workers Compensation Insurance Renewal f Receipt of March 2013 Fire Department Synopsis Report April 16, 2013 Mendota Heights City Council Page 1 pg 2 g. Approval of Temporary On -Sale Liquor License, Beth Jacob Congregation h. Approval of On -Sale /Sunday Intoxicating Liquor License, Haiku Japanese Bistro, Inc. i. Approval of Rogers Lake Homeowners Association Weed Control Request j. Approval of Resolution 2013 -25, Supporting Legislation Authorizing Street Improvement Districts k. Approval of Resolution 2013 -26, Support of Grant Application for Trail Connections Along Dodd Road 1. Approval of Joint Powers Agreement for Aerial Photography Services m. Approval of Request for Proposals for Sanitary Sewer Force Main Repairs n. Approval of Resolution 2013 -27, Accept Bids and Award Contract for Crown Point and Overlook Neighborhood Street Rehabilitation Project o. Approval of Resolution 2013 -28, Planning Case 2013 -05, Critical Area Fence Permit, 1205 Culligan Lane p. Approval of Contractor List q. Approval of Claims List Councilmember Norton seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) PULLED CONSENT AGENDA ITEMS J) APPROVAL OF RESOLUTION 2013 -25, SUPPORTING LEGISLATION AUTHORIZING STREET IMPROVEMENT DISTRICTS City Administrator Justin Miller explained that the League of Minnesota Cities and other professional municipal organizations have initiated legislation to authorize Street Improvement Districts. One of the main ways that cities fund street improvement projects is through special assessments. The improvements need to show an equal benefit to the property. Where property values are lower or there are not as many properties, this has become difficult for cities to be able to conduct street improvements through that method. This resolution would support legislation authorizing street improvement taxing districts. This does not mean that it is something that the City of Mendota Heights will necessarily implement; it would simply be a tool that cities might benefit from. Councilmember Petschel moved to Approve RESOLUTION 2013 -25, A RESOLUTION SUPPORTING LEGISLATION AUTHORIZING THE ESTABLISHMENT OF MUNICIPAL STREET IMPROVEMENT DISTRICTS. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) April 16, 2013 Mendota Heights City Council Page 2 pg 3 K) APPROVAL OF RESOLUTION 2013 -26, SUPPORT OF GRANT APPLICATION FOR TRAIL CONNECTIONS ALONG DODD ROAD City Engineer John Mazzitello explained this is a resolution that would authorize staff to seek grant applications for two identified trail gaps along Dodd Road. The first trail segment is on the east side of Dodd Road between Market Street and Marie Avenue, which has been on the books for several years. This would allow the city to have the resources available to construct the trail. The grant application is for the 2014 construction year through a MnDOT program that allows cities to obtain grants for work along state highways. The second trail segment along Dodd Road would be on the west side, between Mendota Heights Road and the interstate 494 bridge. This would connect the city's trail system to the Eagan city trail system. Councilmember Povolny moved to approve RESOLUTION 2013 -26, A RESOLUTION SUPPORTING A GRANT APPLICATION TO THE MINNESOTA DEPARTMENT OF TRANSPORTATION CORRID OR INVESTMENT MANAGEMENT STRATEGY (CIMS) PROGRAM FOR CONSTRUCTION OF TRAIL CONNECTION SEGMENTS ALONG HIGHWAY 149 (DODD ROAD) Councilmember Norton seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) M) APPROVAL OF REQUEST FOR PROPOSALS FOR SANITARY SEWER FORCE MAIN REPAIRS City Engineer John Mazzitello recalled that several weeks ago the force main in Mendota Heights Road in the industrial park broke for the fifth time in five years. Staff believes it is time to take a look at permanently repairing that force main instead of patching it. It costs the city $25,000 to $35,000 per break to patch it. This action would authorize staff to seek proposals from specialty design firms to fix the force main. From that point, staff would bring another proposal before Council to move forward with the repair. Councilmember Norton moved to authorize the request to solicit for Professional Services for the Assessment of the Mendota Heights Road Force Main, and further authorizing staff to issue an RFP. Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) April 16, 2013 Mendota Heights City Council Page 3 pg 4 N) APPROVAL OF RESOLUTION 2013 -27, ACCEPT BIDS AND AWARD CONTRACT FOR CROWN POINT AND OVERLOOK NEIGHBORHOOD STREET REHABILITATION PROJECT City Engineer John Mazzitello stated that on April 3, 2013 staff opened bids for the 2013 street rehabilitation project, which is the Crown Point and Overlook Neighborhoods. There were six bidders for this project and the low bidder was Asphalt Surface Technologies Corporation, better known as Astech Corporation. Their bid was $583,803. Once the resolution is approved, staff would be able to give a notice to proceed to Astech Corporation, a preconstruction conference would be held, and construction could begin in approximately one month. Mayor Krebsbach asked if the indirect costs in the bid would remain the same no matter what the bituminous bid was. Engineer Mazzitello replied that the number for indirect costs was an estimate and represents twenty percent of the bid price. Councilmember Petschel moved to approve RESOLUTION 2013 -27, A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE CROWN POINT & OVERLOOK NEIGHBORHOOD REHABILITATION (PROJECT #201207). Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) PRESENTATIONS POLICE RESERVE JIM KNOX, SPEED TRAILER DATA COLLECTION Chief of Police Michael Aschenbrener introduced Police Reserve Jim Knox and thanked him for the work he has done with the speed cart. He also reviewed the history behind the decision to purchase the speed cart by the city. Mr. Knox opened his presentation by thanking the city for giving him the opportunity work with the speed cart. He explained that there were a few technical issues in the beginning as the data the software provided did not look accurate. After gathering his own data with a radar gun and comparing it to the speed cart data, he realized that the speed data was accurate; however, the cart did not count cars accurately He took that data back to MPH and they tweaked the parameters the computer used in their algorithm to count cars. Other adjustments and uses of the cart were reviewed. Part of the use of the trailer is to resolve complaints from residents about cars speeding through their neighborhoods. Mr. Knox reviewed the data received from the areas tested. Councilmember Petschel expressed her appreciation for all of the work done by Mr. Knox. She also stated that it would be interesting to see how the data changes before and after a construction project. April 16, 2013 Mendota Heights City Council Page 4 pg 5 She asked what the cost would have been to the city to hire a consultant to collect the data. City Engineer John Mazzitello replied that a typical traffic study to have a consultant sit out on a street with a clicker and count the cars, which does not collect speed data, typically costs between $2,000 and $2,500 per study. The cart cost the city $18,000. PUBLIC COMMENTS There were no public comments. AWARD OF BID ACCEPT BID AND AUTHORIZATION TO ENTER INTO PURCHASE AGREEMENT, FIRE TRUCK REPLACEMENT Fire Chief John Maczko and Assistant Chief Dave Dreelan explained that bid packets were sent out to four vendors for the purchase of a new fire truck. Two bids were received. Committee members and Councilmember Povolny met to review the bids and found both bids to be acceptable. The apparent low bidder was Custom Fire. After review, the Committee recommended awarding the bid to Custom Fire Apparatus, accepting option one, which is the refurbishing of the aerial device. It was recommended that the truck be paid for through existing fund balance rather than being bonded for. Councilmember Norton expressed his appreciation to the Chief and Assistant Chief for their time. Mayor Krebsbach asked for clarification that the refurbished aerial will last as long as the new truck and then asked how long the new truck would last. Chief Maczko did confirm that the refurbished aerial will last as long as the new truck, which would be approximately twenty -five years. Mayor Krebsbach then asked about the financing and would the city get a discount because of the up- front payment. Finance Director Kristen Schabacker replied that there is a discount on the purchase price if the city pre -pays for the truck upfront. The discount would be approximately $25,200 off the bid price. Mayor Krebsbach asked about the performance bond. Chief Maczko replied that there is a performance bond and that Custom Fire Apparatus pays for that. She then asked about their past performance record. Chief Maczko explained that this is the same vendor that built the city's 2009 truck. They have actually built a number of trucks for the city over the years and have a good relationship with the city. Mayor Krebsbach asked City Administrator Justin Miller to speak about the city having the resources to pay for the truck. Administrator Miller explained that it is being recommended this be paid for out of fund balance. The city does have adequate cash reserves for this purchase, even though it is a large purchase. April 16, 2013 Mendota Heights City Council Page 5 pg 6 Mayor Krebsbach asked Director Schabacker to speak about the financing used for the purchase of the last fire truck. Director Schabacker explained that when the fire truck was purchased in 2009, the city issued ten -year bonds. The city is still paying on those bonds. Councilmember Petschel asked what Custom Fire is offering as a loaner fire truck. Chief Maczko replied that the truck they are offering as a loaner is the same type of truck the city traded in when we purchased the 2009 truck. The department is very familiar with this type of truck. Councilmember Povolny made a motion to award the bid to Custom Fire, accepting option number one, and direct staff to enter into a contract with Custom Fire to pre —pay for the truck using fund balance. Councilmember Norton seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) CITY ANNOUNCEMENTS Assistant to the City Administrator Jake Sedlacek listed some of the upcoming events in the City of Mendota Heights: • April 15 is Severe Weather Awareness Week, with April 18 being Tornado Drill Day. • May 4 — Spring Clean Up Day. • June 1 — Park Celebration from 11 — 2:00 p.m. • June 1 — 5K Run/Walk at 9:00 a.m. COUNCIL COMMENTS Councilmember Petschel acknowledged the people of Boston and stated that our hearts and prayers are with them. She also commented on potential legislation_ to require MAC and the FAA to do a complete environmental impact statement for MAC's 2020 Long -term Comp Plan. She wanted residents to understand that in order for this to be required there has to be a decibel change in key areas that would equal 1.5 decibels. There is nothing close to that in the noise testing that was done. She feels this is being done politically as it mentions area navigation in the bill. The dangerous thing here is that the cities surrounding the airport, the FAA and MAC reached a decision that would continue to allow MAC to do noise insulation to the DNL 60 and use general airport revenue to accomplish that. MSPNleadeta Heights is the only airportcity in the United States that insulates to the 60 and is the only airportcity that would be allowed to use general revenue. This bill could jeopardize that. If the legislature seeks to inflict this on the FAA, she feels they may no longer participate in the agreement. The letter that the City of Mendota Heights put together in response to this was forwarded to all of the other cities as a template for what their responses should be in light of these developments. It was also forwarded to MAC staff to be used as their talking points. She will keep the City posted as new information becomes available. April 16, 2013 Mendota Heights City Council Page 6 pg 7 ADJOURN Councilmember Norton moved to adjourn. Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) Mayor Krebsbach adjourned the meeting at 7:45 p.m. Sandra Krebsbach Mayor ATTEST: Lorri Smith City Clerk April 16, 2013 Mendota Heights City Council Page 7 Planning Commission Minutes April23, 2013 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PLANNING COMMIS SON MINUTES April 23, 2013 pg 8 5b. The regular meeting of the Mendota Heights Planning Commission was held on Tuesday, April 23, 2013, in the Council Chambers at City Hall, 1101 Victoria Curve at 7:00 P.M. The following Commissioners were present: Commissioners Field, Magnuson, Noonan, Roston, Hennessy and Viksnins. Those absent: Chair Norton and Commissioner Hennes. Those present were Assistant to the City Administrator Jake Sedlacek, Public Works Director /City Engineer John Mazzitello, and NAC Planner Stephen Grittman. Approval of Agenda The agenda was approved as submitted. Approval of February 26, 2013 Minutes COMMISSIONER MAGNUSON MOVED, SECONDED BY COMMISSIONER NOONAN, TO APPROVE THE MINUTES OF FEBRUARY 26, 2013, AS PRESENTED. AYES: 5 NAYS: 0 ABSENT: 2 (Norton. Hennes) Approval of March 26, 2013 Minutes COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER MAGNUSON, TO APPROVE THE MINUTES OF MARCH 26, 2013, AS PRESENTED. Assistant City Administrator Jake Sedlacek noted that there was not a quorum at the March 26, 2013 meeting and while there were actions to close public hearings were not formal actions and were not included in the minutes. AYES: 5 NAYS: 0 ABSENT: 2 (Norton. Hennes) Commissioner Roston asked if the commission needed to take any actions. Assistant Administrator Sedlacek replied that there were provisions in the code which allowed City Council to consider those actions. In each case the City Council continued the public hearing, closed the public hearing, and took action on the planning application. Hearing pg 9 Planning Commission Minutes April23, 2013 a) PLANNING CASE #2013 -04 Ed Getz Conditional Use Permit for a Fence at 2453 Haverton Road Planner Stephen Grittman presented the request and showed a map outlining the location of the property, a corner parcel with access to Haverton Road and Mendota Heights Road. The parcel is a single family parcel occupied by a single family home and zoned and guided for single family residential use. The applicant was seeking to construct a fence on the north side of the home, within twenty -five of the right -of -way of Mendota Heights Road. The city's zoning ordinance allows fences within the thirty foot setback to six feet in height, by conditional use permit. The proposal is to construct a decorative metal or iron looking fence five feet in height, 25 feet from the right of way. The planning staff recommended approval of this conditional use permit based on the following findings of fact: 1. The proposed project will not further impact traffic visibility at the Mendota Heights Road/Haverton Road intersection 2. The proposed fence type and height are consistent with Ordinance requirements 3. The fence is compatible with the established character in the area and will not negatively impact any neighboring properties Commissioner Roston asked, since the purpose of the ordinance is to maintain visibility, if a condition needs to be in inserted about some sort of maintenance and visibility. Planner Grittman replied that it is believed that, because of the location and construction, a separate condition is unnecessary. If the fence were to be changed in the future by any owner of the property, then the conditional use permit would need to be amended. Acting Chair Viksnins opened the public hearing and asked the applicant to come forward. Mr. Ed Getz of 2453 Haverton Road introduced himself and explained that his yard has become a short-cut for children, pets and deer in the area. Mr. Getz would like to install an ornamental fence primarily for security reasons, not for privacy reasons. Commissioner Noonan asked the applicant his reason for seeking a fence higher than 3 feet. Mr. Getz replied that he received two quotes for fences and after speaking with the suppliers he discovered that a higher fence, would improve the chances of reducing the number of deer in his yard. Seeing no one coming forward wishing to speak, Acting Chair Viksnins asked for a motion to close the public hearing. COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER MAGNUSON, TO CLOSE THE PUBLIC HEARING. AYES: 5 NAYS: 0 ABSENT: 2 (Norton. Hennes) pg 10 Planning Commission Minutes April23, 2013 COMMISSIONER ROSTON MOVED, SECONDED BY COMMISSIONER NOONAN, TO RECOMMEND APPROVAL OF CONDITIONAL USE PERMIT FOR A FENCE AT 2453 HAVERTON ROAD AS REQUESTED BASED ON THE FINDINGS OF FACT DETAILED IN THE STAFF REPORT. AYES: 5 NAYS: 0 ABSENT: 2 (Norton. Hennes) Acting Chair Viksnins advised that the City Council would consider this application at its May 7, 2013 meeting. Discussions a) NAC CASE 254.04 — 13.06 Amendment to City Code Pertaining to Garages Planner Grittman presented potential changes to City Code regarding garages, noting that the draft language is intended to serve as a framework for discussion, rather than as a recommendation from staff. Planner Grittman also noted that the current regulations encourage attached garages, which is common in single family residential communities. Several commissioners shared the opinion that a maximum garage size of 1,500 square feet in area was sufficient for residential properties. The commission felt that garages matching the footprint of the home could result in garages that were bigger than would be desired. Commissioner Roston asked staff to provide language which would require an accessory structure to match the principle structure. Assistant to the City Administrator Sedlacek provided examples of how draft language regarding the size of a detached garage would apply to the range of housing in Mendota Heights. The commission had mixed opinions on 10% of the rear yard as a standard. Commissioner Roston asked staff to clarify language on the total area for accessory structures, and how it applied to properties with one or two accessory structures. Commission members supported the notion of a fixed lineal foot standard for garage doors. Feedback included support for 36' as included as the draft, and support for 30' and going up to 36' by conditional use permit. Commissioner Noonan expressed concern that allowing four single garage doors could result in an "industrial feel." Commissioner Hennesey commented that she is in support of the underlying objective here to reduce outside storage and asked if there is a standard approach across the region. Mr. Grittman replied that each community approaches the problem differently, but the 10% of lot size was fairly common. pg 11 Planning Commission Minutes April23, 2013 Commissioner Magnusson noted that the city may want to consider maintaining a preference for attached garages, which may be reflected by allowable sizes. Commissioner Magnusson inquired as to the status of a similar code amendment which would have changed requirements for non - residential properties in residential zones. Mr. Sedlacek reported that the referenced amendment was not passed by city council. Commissioner Magnusson supported the change to allow two double garage doors, and did not support the idea for larger garages or more garage door allowance for requests where the garage was not visible from the right of way. Acting Chair Viksnins asked Planner Grittman to explain the next steps going forward. Planner Grittman replied that staff would refine the proposed ordinance changes given the comments received and bring it back at the next Planning Commission meeting for further discussion. If the Commission could coalesce around some certain ideas then they could call for a public hearing at the following meeting. Mr. Sedlacek requested commission feedback the number of garages allowed. The city code currently allows one garage, either attached or detached. The drafted language would allow for two garages and limit the allowable accessory structures down from three to two. Commissioner Roston supported the idea of allowing two garages to limit outside storage. Acting Chair Viksnins welcomed comments from the public. Mr. Don Wagner, 718 Stanwich Lane, currently has a two car garage and would like to construct a second garage. Mr. Wagner had considered the idea of adding onto the home but due to expense and aesthetics a detached garage is the preferred alternative. A second, detached garage would allow for continued open access to the back of the yard from either side of the garage. Commissioner Noonan asked about the size of Mr. Wagner's current garage. Mr. Wagner replied that it is currently an attached 24 x 24 [576 square feet] two car garage with one garage door. The second, detached garage he is looking to build would be approximately 22 x 22 [484 square feet] due to the setback requirements, with one garage door. Staff thanked the commission for their discussion and feedback on the issue. b) Amendment to City Code Pertaining to Signs Assistant to the City Administrator Jake Sedlacek introduced the topic, noting that there had been lengthy discussions regarding City Code pertaining to signs at the end of 2012. City Council discussed the topic at their goal setting meeting, directing staff to proposed changes to modernize the sign code. Commissioner Magnuson asked how this ordinance would characterize flashing signs. Mr. Sedlacek replied that flashing signs are not permitted within any district. Currently, any source of light including LED's must be diffused. pg 12 Planning Commission Minutes April23, 2013 Commissioner Hennessy supported the draft language, and asked staff to consider language regarding banners. Mr. Sedlacek noted that banners could be considered as a temporary sign. Commissioner Noonan also supported the draft language, and asked staff to include language to prohibit flag signs, which seem to be growing in popularity. Commissioner Roston sought clarification regarding holiday greeting signs in residential districts. Planner Grittman stated that he has seen sign regulations that specifically exempt holiday displays from the sign regulations, which could be included as an exempted sign. Commissioner Roston also advised staff to focus on sign standards, rather than any specific technology. Commissioner Magnuson asked that staff also provide language allowing certain wall signs for non- residential uses located within residential districts. Acting Chair Viksnins asked about regulating logos or symbols. Assistant Administrator Sedlacek replied that the city may regulate the area of signs, manner of construction, and how they are lit but staff would advise strongly against looking at the content of that sign. Planner Grittman, offered clarification on cabinet signs, stating that some communities prohibit internally lit cabinets as they may broadcast light rather than sign messages. Verbal Review Assistant Administrator Sedlacek gave the following verbal review: PLANNING CASE #2013 -02 Jane McKoskey Lot Split • City Council continued the public hearing and after the public hearing was closed, recommended approval of that lot split as requested PLANNING CASE #2013 -03 Brian Smith Zoning Amendment • City Council continued the public hearing and after the public hearing was closed, voted in favor of a zoning amendment to allow beekeeping Assistant Administrator Sedlacek listed some of the upcoming community events: • Spring Clean Up, Saturday, May 4 COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER ROSTON, TO ADJOURN THE MEETING AT 8:22 P.M. AYES: 5 NAYS: 0 ABSENT: 1 (Norton. Hennes) nLil CITY OF MENDOTA HEIGHTS pg 13 1101 Victoria Curve I Mendota Heights, 651.452.1850 phone 1 651.452.8940 www.mendota- heights.com DATE: May 7, 2013 TO: Mayor, City Council and Administrator FROM: Mike Aschenbrener, Chief of Police & Emergency Manager SUBJECT: National Police Week May 12, 2013- May 18, 2013 BACKGROUND In 1962, President John F. Kennedy signed public law 87 -762 designating May 15th as Peace Officers' Memorial Day, and the week in which May 15 falls as National Police Week. The law was amended by the Violent Crime Control and Law Enforcement Act of 1994, Public Law 103 -322, signed by President Bill Clinton, directing that the flag of the United States be displayed at half -staff on all government building on May 15th each year. While the actual dates change from year to year, National Police week is always the calendar week, beginning on the Sunday of the week which includes May 15th. National police week for 2013 is scheduled to be observed from Sunday, May 12th, 2013 through Saturday, May 18th, 2013. National Police Week Honors the service and sacrifice of law enforcement officers killed in the line of duty while protecting our communities and safeguarding our democracy. There are approximately 900,000 law enforcement officers currently serving in communities across the United States, including the dedicated members of the Mendota Heights Police Department. There are nearly 60,000 assaults against law enforcement officers reported each year. The first recorded in the line of duty death of a law enforcement officer occurred in 1791. Since that time over 21,000 law enforcement officers have died in the line of duty in the United States, 231 from the State of Minnesota and 6 from Dakota County law enforcement agencies. ACTION It would be a great honor to have the Mayor and City Council if they so choose to proclaim May 12th 2013- May 18th, 2013 National Police Week. I have drafted and attached the proclamation to this memo if they so choose to salute the service of law enforcement officers past and present in our community and across the nation. BUDGET IMPACT None. RECOMMENDATION Pass RESOLUTION 2013 -30 RECOGNIZING NATIONAL POLICE WEEK AND PEACE OFFICERS' MEMORIAL DAY. pg 14 City of Mendota Heights Dakota County, Minnesota RESOLUTION 2013 -30 RESOLUTION RECOGNIZING NATIONAL POLICE WEEK AND PEACE OFFICERS MEMORIAL DAY WHEREAS, The Congress and the President of the United States of America have designated May 15th as Peace Officers Memorial Day, and the week in which May 15th falls as National Police Week; and WHEREAS, the members of the Mendota Heights Police Department play an essential role in safeguarding the rights and freedoms of the citizens of Mendota Heights, standing steadfast as defenders of the innocent; and WHEREAS, it is important that all citizens know and understand duties, responsibilities, hazards, and sacrifices of their law enforcement agency, and that members of the Mendota Heights Police Department recognize their duty to serve the people by safeguarding life and property, by protecting them against violence and disorder, and by protecting the innocent against deception and the weak against oppression; and WHEREAS, the men and women of the Mendota Heights Police Department unceasingly provide a vital public service. NOW THEREFORE, I, Sandra Krebsbach, Mayor of the city of Mendota Heights, call upon all citizens of Mendota Heights and upon all patriotic, civic and educational organizations to observe the week of May 12, 2013 — May 18, 2013, as Police Week with appropriate ceremonies and observances in which all of our people may join in commemorating law enforcement officers past and present, who by their faithful and loyal devotion to their responsibilities, have rendered a dedicated service to their communities and, in so doing have established for themselves an enviable and enduring reputation for preserving the rights and security of all citizens. BE IT FURTHER RESOLVED, I call upon all citizens of Mendota Heights to observe Wednesday, May 15, 2013 as Peace Officers Memorial Day in honor of those law enforcement officers who, through their courageous deeds, have made the ultimate sacrifice in service to their community or have become disabled in the performance of duty, and let us recognize and pay respect to the survivors of our fallen heroes. Adopted by the City Council of the City of Mendota Heights the 7th day of May, 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS By ATTEST: Sandra Krebsbach, Mayor By Lorri Smith, City Clerk CITY OF MENDOTA HEIGHTS pg 15 1101 Victoria Curve I Mendota Heights, MN 55 651.452.1850 phone 651.452.8940 fax www.mendota- heights.com DATE: May 7, 2013 TO: Mayor , City Council & City Administrator FROM: Paul R. Berg Code Enforcement Officer SUBJECT: Sign permits for Haiku Japanese Bistro 5d. BACKGROUND Contact Signs Inc. has submitted permit applications for two signs. One illuminated sign will contain 48 square feet and will be mounted on the building above the restaurant entry door. The second 80 square feet illuminated sign is proposed to be installed on the pylon sign on the shopping center site. The sign contractor has also included Paster Enterprises, LLC approval of the two proposed signs. BUDGET IMPACT N/A ACTION REQUIRED Staff recommends approval of the two signs as proposed. This action requires a majority vote of the City Council. 2013 -04 -18 07:44 6514880113 » 6514528940 •• • •. r, , tc rnn VJ1'kJ60rf4U MENUO1'A HOTS MN P 2/3 pg 16 IQJ 002 City of Mendota Heights 1 101 Vic to is Curve, Mendota Heights. Minnesota 55118 (651) 42.1850 Fax (651) 452 -8940 APPLICATION FOR SIGN PERMIT SITE ADDRESS PROPERTY CONTFACTOR Type of Building -1 Estimated On81 esd As Building 7b Bo Completed Otd ❑ N Contractar'e City License No, Building Permit No. PERMIT FEE /70 (Address) (we ne) (Adtlrese) DATE (Telephone No.) ( Telephone No.) TYPE OF SIGN PERMIT NO. WALL ROOF LJ PROJECTING U GROUND n MAROUI_E 0 TEMPORARY ❑ OTHER — MAX. DIMENSION 1. VERTICAL_ FT HORIZONTAL, FT SIGN AREA SO F7 NO, OF SIDES ' DISTANCE FROM GROUND TO SIGN BASE HEIGH/ OF SIGN_.,, FT SETBACK OF SIGN FROM PROPERTY LINE FT ILLUMINATED YES NO ❑ 5 cc, S ALLOWABLE SIGN ARE ON PROM{5ES PT BKETCH OF SIGN ACKNOWLEDGEMENT AND S.'GNATURF' The undersigned hereby Ifrpresents upon all of the penalties of law. for the purpose of inducing the City of Mendota Heights to take the action herein req.ie>ted, that all statements herein are true and that all work herein mentioned will be done in accordance with the ordi rice of the (":i;v of Mendota Heights, the State of Minnesota, and rulings of the Building Department. SIGNATURE nn•o n• 4.1 ••.no APPIIoVlD ( eat Pr hlId 71107 OHLS113 &IENlifc3r7e7 amok, 1-04k-74i2V-1---- pg 17 pg 18 2013 -04 -18 07:44 6514880113 » SITE ADDRESS 6514528940 O■uvin tf J1L [Fill P 3/3 �ylUUh pg 19 City of 1 ■Iendota Hei a Its 1101 Vic:o is Curve, Mendota Heights. Minnesota 551W (651) 452 -1850 • Fax (651) 452.8940 APPLICATION FOR SIGN PERMIT /0 � PROPERTY OWNE pia ne) (Address ) i°ks%2 4C le-p SC S �� CONTR CTOR Male) / (Addreee) (Telephony NO �A`+ 5 115 T C �Jlny2l i� S-_ P 1�' 1l j 6 Si-- et Type of Building 1 Uaetl Ae aulldlfq TG Be Completed atln! -, ( . TYPE OF SIGN GROUND MAX. DIMENSION PERMR FEE DATE 5-i '3 (Talep#Iona No PERMIT NO. SIGN AREA HEIGHT OF SIGN Ofd ❑ Contractor's City License No. 3 MAROUI:E ❑ Building Parmit No. WALL ❑ ROOF ❑ PROJECTING ❑ TEMPORARY Q OTHER VERTICAL . FT. HORIZONTAL Lg. DISTANCE FROM GROUND TO SIGN BASE 8O Pl NO. OF SIDES JO, FT SETBACK OF SIGN FROM PROPERTY LINE ILLUMINATED YES J NO ❑ FT 7 FE FT ALLOWABLE; SIGN ARE ON PROMISES FT, SKETCH OF SIGN ACKNOWLEDGEMENT AND S,GNATURE.• The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Mendota Heights to take the action herein req,)e.sted, that all statements herein are true and that all work herein mentioned will be done in accordance with the ord, ance of the l;i, v of Mendota Heights, the State of Minnesota, and rulings of the Building Department, SIf3NATUR 7ntzn&_17 41•nF CG4AGOYOIO APPROVED Lett Prinbd 11/07 pg 20 a r n CITY OF MENDOTA HEIGHTS pg 21 5e. 1101 Victoria Curve I Mendota Heights, MN 5! 651.452.1850 phone 651.452.8940 fax www.mendota- heights.com DATE: May 7, 2013 TO: Mayor, City Council & City Administrator FROM: Paul R. Berg Code Enforcement Officer SUBJECT: Sign permit approval at 1408 Northland Drive BACKGROUND Spectrum Sign Systems has submitted for Council consideration a sign permit application for 1408 Northland Drive. They are submitting on behalf of the building owner Cassidy Turley. The existing sign was in the approximate location of the proposed sign which blew down in a wind storm. The proposed illuminated sign will contain 80 square feet of signage and will be two sided. BUDGET IMPACT N/A ACTION REQUIRED Staff recommends approval of the proposed sign. This action requires a majority vote of the City Council. APPLICATION FOR SIGN PERMIT pg 22 City of Mendota Heights 1101 Victoria Curve, Mendota Heights, Minnesota 55118 (651) 452 -1850 (651) 452 -8940 ACKNOWLEDGEMENT AND SIGNATURE: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Mendota Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Mendota Heights, the State of Mi esota, and rulings of the Building Department. SIGNATURE APPROVED PERMIT FEE $ SITE ADDRESS Hos. N o‹ \ d DT Te.. DATE OFAPPLICATION 4 - 5 '" 2©13 OWNER (Name) (Address) (Tel. No., Including Area Code) I SSiGk T011 2.Uo G . toi''` M- tt o, kt Y-,r2Ls 14 i E G1-t2 , CONTRACTOR (Name) (Address) (Tel. No., Including Area Code) (110 ) Lt 4,P 744'7 arAnkIt+tiScr,h Sisibots., 92:1A soc %-eA. tom. 1.10..1m e / 1,-1lJ 55t44,9 Type of Building ccJJ 0C-trC4) Used As , Building Ate e-4 vs11Al2-%5 7P ‘0„ Estimated Cost '92 6, 000 , Oct Contractor's City License No. Building Permit No. TYPE OF SIGN GROUND MAX. DIMENSION • WALL • ROOF • PROJECTING ❑ MARQUEE ❑ TEMPORARY • OTHER VERTICAL 8!"� t' FT. HORIZONTAL O 1-' y FT. rJ SIGN AREA DC) SQ. FT. NO. OF SIDES . z DISTANCE FROM GROUND TO SIGN BASE 5 (--3 " F1 HEIGHT OF SIGN /2" --' " rzT.. FT. SETBACK OF SIGN FROM PROPERTY ILLUMINATED YES 0 LINE 20 NO ALLOWABLE SIGN ARE ON PROMISES /6v FT. SKETCH OF SIGN Rat•Se S-Le- 674dged • ACKNOWLEDGEMENT AND SIGNATURE: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Mendota Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Mendota Heights, the State of Mi esota, and rulings of the Building Department. SIGNATURE APPROVED 0 T 0 O 0 0 O O 0 MN 55402 C 612- 347 -9379 0 0 0 s Z . N Customer Approval Cassidy Turley Airport Business Plaza luminated Monument 51 O O r 3 co - ill MENDOTA HEIGHTS, MN SIGN FOUNDATION W 4 O 20) #6 VERT. O az f J Ob kiONN 1011d 1408 Northland Drive c+) N c') Q CITY OF MENDOTA HEIGHTS pg 26 1101 Victoria Curve 1 Mendota Heights, MN 651.452.1850 phone 1 651.452.8940 fax www.mendota -hei g hts.com DATE: May 7, 2013 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP Public Works Director /City Engineer SUBJECT: Ordinance Amending City Code to Establish a No Parking Zone on the West Side of Pueblo Lane BACKGROUND The Traffic Safety Committee (TSC) has been researching the possibility of instituting no parking on the west side of Pueblo Lane, across from Friendly Hills Park as a measure to increase pedestrian safety. By limiting parking to the park side of Pueblo Lane, pedestrians will no longer be crossing the street to get to their vehicles, greatly minimizing the potential for pedestrian related accidents. The TSC presented this proposal to Council at their April 2nd meeting with the explanation that the TSC was in the process of surveying the residents along this section of Pueblo Lane to get their opinions on the parking restriction. Staff sent letters to the nine affected property owners and had responses from four of them. All four responses favored the parking restriction. The attached ordinance will codify the parking restriction in Title 6 of City Code. BUDGET IMPACT The City of Mendota Heights has No Parking signs available, and these signs would be installed by City staff. Any materials needed for the installations that are not currently in stock will be purchased out of the street signs and posts line item in the street department budget. There are sufficient funds in this line item to account for any expenses. RECOMMENDATION Staff recommends Council adopt the attached ORDINAINCE 449 — AN ORDINANCE AMENDING TITLE 6, CHAPTER 6 OF THE CITY CODE TO PROHIBIT PARKING ON THE WEST SIDE OF PUEBLO LANE. If Council wished to implement the staff recommendation, pass a motion adopting the attached Ordinance. This action requires a simple majority vote. pg27 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 449 AN ORDINANCE AMENDING TITLE 6, CHAPTER 6 OF THE CITY CODE TO PROHIBIT PARKING ON THE WEST SIDE OF PUEBLO LANE The City Council of the City of Mendota Heights, Minnesota ordains as follows: SECTION 1 The following language in Section 6 -6 -3E regarding a seasonal parking prohibition is hereby deleted: Street Side MAY 1 TO JULY 31 Location Pueblo Lane 1West Between Decorah Lane and Mohican Lane i SECTION 2 The following language is added to Section 6 -6 -3C — Parking Prohibited on Certain Streets: Pueblo Lane West Between Decorah Lane and Mohican Lane Adopted and ordained into an Ordinance this seventh day of May 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk pg 28 For publication: CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 449 AN ORDINANCE AMENDING TITLE 6, CHAPTER 6 OF THE CITY CODE TO PROHIBIT PARKING ON THE WEST SIDE OF PUEBLO LANE The City Council of the City of Mendota Heights, Minnesota ordains as follows: SECTION 1 The following language in Section 6 -6 -3E regarding a seasonal parking restriction is hereby deleted: MAY 1 TO JULY 31 Street Side Location Pueblo Lane West Between Decorah Lane and Mohican Lane SECTION 2 The following language is added to Section 6 -6 -3C. Parking Prohibited on Certain Streets: Pueblo Lane West Between Decorah Lane and Mohican Lane Adopted and ordained into an Ordinance this seventh day of May 2013. CITY COUNCIL OF MENDOTA HEIGHTS /s /Sandra Krebsbach, Mayor Attest: /s/ Lorri Smith, City Clerk CITY OF MENDOTA HEIGHTS pg 29 1101 Victoria Curve 1 Mendota Heights, MN 55' 651.452.1850 phone 1 651.452.8940 fax www.mendota -hei g hts.com 5g. DATE: May 7, 2013 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP Public Works Director /City Engineer SUBJECT: Ordinance Amending City Code to Place a Stop Sign on Southbound Karl Hohenstein Place at Main Street BACKGROUND The Traffic Safety Committee (TSC) heard a concern from an area resident at their March 19th meeting regarding traffic through The Village at Mendota Heights. The concern had to do with the currently uncontrolled intersection at Karl Hohenstein Place and Main Street. Traffic southbound on Karl Hohenstein Place cannot see to the right, around the building on the corner with Main Street. Although there has been no accident history at this intersection, after review the concern and the intersection, the TSC recommended to Council at their April 2nd meeting that a stop sign be installed for the southbound lane on Karl Hohenstein Place. The TSC further recommended that a cautionary sign be placed below the stop sign stating, "cross traffic does not stop." Stop signs are required to be codified in City Code, and all the streets in The Village at Mendota Heights are public right -of -way and the responsibility of the City. The attached ordinance will codify the Stop sign location. BUDGET IMPACT The City of Mendota Heights has a stop sign available, and the sign would be installed by City staff. Any materials needed for the installation that are not currently in stock will be purchased out of the street signs and posts line item in the street department budget. There are sufficient funds in this line item to account for any expenses. RECOMMENDATION Staff recommends Council adopt the attached ORDINAINCE 450 — AN ORDINANCE AMENDING TITLE 6, CHAPTER 3 OF THE CITY CODE TO PLACE A STOP SIGN ON KARL HOHENSTEIN PLACE AT MAIN STREET. If Council wished to implement the staff recommendation, pass a motion adopting the attached Ordinance. This action requires a simple majority vote. pg 30 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 450 AN ORDINANCE AMENDING TITLE 6, CHAPTER 3 OF THE CITY CODE TO PLACE A STOP SIGN ON KARL HOHENSTEIN PLACE AT MAIN STREET The City Council of the City of Mendota Heights, Minnesota ordains as follows: SECTION 1 The following language in Section 6 -3 -1A regarding establishment of a stop intersection is hereby amended to include the following: Through Streets [Stop Streets Main Street Karl Hohenstein Place (southbound only) Adopted and ordained into an Ordinance this seventh day of May 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk pg 31 For publication: CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 450 AN ORDINANCE AMENDING TITLE 6, CHAPTER 3 OF THE CITY CODE TO PLACE A STOP SIGN ON KARL HOHENSTEIN PLACE AT MAIN STREET The City Council of the City of Mendota Heights, Minnesota ordains as follows: SECTION 1 The following language in Section 6 -3 -1A regarding establishment of a stop intersection is hereby amended to include the following: Through Streets Stop Streets 1 Main Street Karl Hohenstein Place (southbound only) L i Adopted and ordained into an Ordinance this seventh day of May 2013. CITY COUNCIL OF MENDOTA HEIGHTS /s /Sandra Krebsbach, Mayor Attest: /s/ Lorri Smith, City Clerk pg 32 1101 Victoria Curve 1 Mendota Heights, MN 5511 651.452.1850 phone 1 651.452.8940 fax www.rnendota -hei g hts.con DATE: TO: FROM: SUBJECT: BACKGROUND CITY OF MENDOTA HEIGHTS May 7, 2013 Mayor, City Council and City Administrator Jake Sedlacek, Assistant to the City Administrator A Resolution Approving a Conditional Use Permit at 2453 Haverton Road Ed Getz submitted a planning application to construct a fence greater than 3' high within a 30' setback at 2453 Haverton Road. The property is guided and zoned medium density residential, Planned Unit Development and used as a single - family home. Steve Grittman of NAC Planning presented the request to the planning commission at their regular meeting April 23, 2013. This type of fence request is allowed with a conditional use permit. Under the conditional use permit, a fence may be placed up to the property line. In this request, the applicant is seeking to place the fence at a setback of 25' from the property line. Mr. Getz explained to the commission that he was seeking the fence to limit the number of deer in his backyard, and for an added sense of security. Mr. Getz replied to a question from the commission that he had considered a 3' fence, but prefers a fence that is 5' in height. The planning commission conducted a public hearing, there were no comments. BUDGET IMPACT N/A RECOMMENDATION The planning commission recommended approving the conditional use permit as described in planning case 2013 -04. If city council desires to implement this recommendation, pass a motion adopting RESOLUTION 2013 -29 APPROVING A CONDITIONAL USE PERMIT FOR A FENCE GREATER THAN THREE FEET AT 2453 HAVERTON ROAD. This matter requires a simple majority vote. pg 33 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2013 - 29 A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR A FENCE GREATER THAN THREE FEET AT 2453 HAVERTON ROAD WHEREAS, Ed Getz has applied for a conditional use permit for a fence greater than three feet in height within the 30 foot setback at 2453 Haverton Road (PID 27- 41602 -02 -010, Lot 1 Block 2, Kensington PUD 3rd Addition) as proposed in planning case 2013 -04; and WHEREAS, the Planning Commission held a public hearing on this matter at their regular meeting April 23, 2013. NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council that a conditional use permit as outlined in planning case 2013 -04 is hereby approved with the following findings of fact: 1. The proposed project will not further impact traffic visibility at the Mendota Heights Road/Haverton Road intersection. 2. The proposed fence type and height are consistent with all other City Code requirements. 3. The fence is compatible with the established character in the area and will not negatively impact any neighboring properties. Adopted by the City Council of the City of Mendota Heights this seventh day of May, 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk pg 34 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231 .2555 Facsimile: 763.231 .2561 planners @nacplanning.com MEMORANDUM TO: Mendota Heights Planning Commission FROM: Stephen Grittman DATE: April 16, 2013 MEETING DATE: April 23, 2013 SUBJECT: Fence CUP CASE NO: Case No. 13 -04; NAC Case 254.04 - 13.07 APPLICANT(S): Ed Getz LOCATION: 2453 Haverton Road ZONING: R -1, Single Family Residential GUIDE PLAN: Low Density Residential Background and Description of Request: The applicant is seeking approval of a conditional use permit to place a five foot high fence in a required yard adjacent to a public right -of -way (Mendota Heights Road). The Zoning Ordinance states that fences in such required yards cannot exceed 36 inches without the granting of a conditional use permit. The applicant's property is a "corner lot" and is accessed from the east via Halverton Road. The proposed fence is to be an ornamental metal type and would enclose the rear yard area of the site. Analysis: The applicant is proposing to fence the rear yard of his property. Because the fence segment along the north property line lies within 30 feet of a public right -of -way (Mendota Heights Road) and exceeds 36 inches in height, the processing of a conditional use permit is required. At its closest point, a fence setback of 25 feet from the Mendota Heights Road right -of -way line is proposed. pg 35 According to the applicant, the fence segment along Mendota Heights Road will sit atop an existing berm and within an existing tree line. It is the applicant's hope that the proposed fence will secure the subject property and discourage pedestrians from "short cutting" across his corner lot (a pedestrian trail presently exists alongside Mendota Heights Road). Gates to the fenced rear yard are proposed from the east, on the north and south sides of the residence. The gate locations do not obstruct access to the home's driveway and are considered acceptable. According to the Ordinance, no fences, structures, manmade berms, or plantings may exceed thirty 36 inches in height above the center grade of the intersection within any front or side yard area on a corner lot which may interfere with the visibility across the corner. The proposed fence will not impact visibility at the Mendota Heights Road/ Haverton Road intersection. Existing vegetation in the area may be any issue, and the applicant should work with City staff to optimize visibility in this location. Action Requested: Following a public hearing, the Planning Commission may consider one of the following recommendations: 1. Approval of the conditional use permit for fence construction greater than 36 inches in a required yard adjacent to a right -of -way as proposed by the applicant, based on the findings attached to this report. As a condition of CUP approval, the applicant should work with staff to address existing vegetation at the corner of Mendota Heights Road /Haverton Road to ensure that it does not negatively impact traffic visibility. 2. Denial of the conditional use permit based on a finding that the proposed fence will have a negative impact on traffic visibility and on the neighboring properties. Staff Recommendation: Planning staff recommends approval of the conditional use permit. Supplementary Materials: 1. Site Location Map 2. Application Materials Dated 4/1/13 3. Draft Findings of Fact for Approval 2 pg 36 Draft Findings of Fact for Approval Getz Conditional Use Permit 2453 Haverton Road The following Findings of Fact are made in support of approval of the above Permit: 1. The proposed project will not further impact traffic visibility at the Mendota Heights Road /Haverton Road intersection. 2. The proposed fence type and height are consistent with Ordinance requirements. 3. The fence is compatible with the established character in the area and will not negatively impact any neighboring properties. 3 pg37 1101 Victoria Curve Mendota Heights, MN 55118 6514521850 phone 1 651.152:8940 fax. w:`wrnendot- he.IghtS .orn CITY OF IMEf JD ©TA HEIGHTS APPLICATION FOR CONSIDERATION OF PLANNING REQUEST Case No. 2oV' - ci^! Date of Application Li, t, (3 Fee Paid `S - 3y7i Staff Initials 3A5 Street Location of Property in Question: c Ys '/z 4tf& mr ' 2� Applicant Name: PH: ( C9 �(-(Y�(3 /b6-1-36e3'4=4,(0te E -Mail Address: 3E-t'r— 3 n. N co44.Gt�S i , Address: d -t/55 ,4krl= t2To AJ' Property Owner Name: f fc,csArP - ��- -� ��-C= t� A-2---6-4,0 A • Property Owner Address:,) YS3 /- /A- u&7z -Tt n-) k-D AA • . Legal Description & PIN of Property: (Complete Legal from Title or Deed must be provided) / .VSd % . , / PO, z i ADD <'Tzd r. 2%• 41602.•02.010 Type of Request: Rezoning X Conditional Use Permit Conditional Use Permit for P.U.D. Preliminary /Final Plat Approval Comprehensive Plan Amendment Variance Subdivision Approval Wetlands Permit Critical Area Permit Other: Applicable C�ty.Ordinance Nunnber 12— resent Zoning of Property . 1 Presen Proposed Zoning of Property -I Use''i Proposed Use I hereby declare that all statements made in this request and on the additional material are true. I further authorize City Officials and agents to inspect the above property during daylight hours. /56 Signature of Appl Signature of Owner Signature of Ow ( f Date -3/3b /45t Date 3 3b /Zod� re thin one) Date pg 38 City of Mendota Heights Planning Commission Conditional Use Permit Request Reference: 2453 Haverton Rd; Lot 1,Block 2, Kensington P.U.D. 3rd addition To Whom it May Concern: March 30, 2013 We are submitting an application for consideration of a Conditional Use Permit for our Mendota Heights property. The request is for the addition of an ornamental metal fence that is 5 feet in height and within 30 feet of Mendota Heights road. We have been residents at this location since 1993. In a meeting with the Town Engineer we reviewed the city code and found that the height is restricted to 3 feet if within 30 feet of the public street. The location of the proposed fence is highlighted on the enclosed drawings. The area closest to the street will be set back approximately 25 feet and will sit on the top of a berm within a tree line. The visibility of the fence is softened by the setback and tree lines. The intent of the fence is to improve security as our property sits on a corner of two streets and is used frequently as a "short cut" for persons. We are not planning on a privacy fence but an open style ornamental metal fence that improves security but leaves sight lines intact. Enclosed with the application documents and fee you will find: Survey drawing with fence line proposed in relation to the house.( yellow highlight) City drawing with fence line drawn in by MH Road. Picture taken from the berm nearest MH Road, looking east the proposed fence line. Contractor proposed layout drawing Color brochure photos of the style of Ornamental fence Thank You Edward J. Getz & Jean A Getz Cell 651 303-6643 J * ** . * PIONEER eng neerang Certificate of Survey for: Centex. Incorporated House Address: 2453 Haverton Road. Mendota Heights. MN Model Name- 2608 LAND SURVEYORS • aVIL ENGINEERS LAND PLANNERS • LANDSCAPE ARcIUTECTS �81s 2422 Enterprise Drive Mendota Heights, MN 55120 (612) 681- 191-4•4ax 681 -9488 625 Highway 10 Northeast Blaine, MN 55434 (612) -783 -1880 •Fax 783 -1883 MENDOTA, S 80-47.57„ E 40.50 1 1 64.3 93 HEIGHTS R = 1040.00 04-28141" L =81.28 ROAD L .41.58 7y 1. 5. 1 1 1 1 1 1 /• 50 1 9tBy 11% fs.49;r:I 1 1.- LP x 868. z \ �a $.677.35- 0 OJ G per.D p`)5 g72.5 \\ 5 ,L'1. \ L.,_ 1 . 071- 4/7 2453 Haverton Road March 19, 2013 0 30 SCALE IN FEET py 40 City of Mendota Heights pg 41 Landmark Fence & Deck, Inc 1345 Highway 13 a Mendota, MN 55150 (651) 457 -5227 o Fax (651) 994 -8718 info @landmarkfence.com www.landmarkfence.com • Lic# 20267728 Estimator: al Email: <Zif, flitedgeued 6r4-140,4,, Estimate Date: __M -4 Z27 Proposal #: N 0 204471 Name: Address: Address: EJ? 64 r z Customer Information Home Phone: Work: Email 1: Entail 2: 241 5. 3 ifirehie.4Thit4 )P City %a(✓i"tr, i '1tfid" t•'WA! Zip 5572,O Best Contact: 157.3o3-- Z6.13 3, 3. AittrittS-Me_56 iviATerat., g$0lud s LE' 6,11—E., t - tid.er 62.464_ Conditions:e1NcLuoe Nil p r9 ca3jQf6(I) 5. CO 16 umPea* 1- -144 r rA I4 ) - 917PoMf g i ity. - dl- 10f11.w. - $','. F gt 11$abTtfz"ar'', L A - : I . LA JOMM R ie. C to r 14. WOK , 15 ,*PR' r irkitt, riot c 15 Ai IL., MA tiIA S* 'Pk .Lfr8 -frtiounif. uni Customer responsible for showing correct property lines, fence lines. and removal of obstructions unless otherwise discussed & noted. C /at VE- 5'Tar _ ROrki s 7 ' or 1-14L Owner responsible for locating any private ptilities, sprinkler systems. or other buried items. Landmark will contact Gopher State to locate Public Utilities. Owner will provide Water and Electricity. LA rjuiit i r truer to obtain Permit unless otherwise noted. eirr Additional terms & conditions are located on reverse side of this contract. Please Read. Dirt location P.`ts' Per—,A4 r FAT- �+ c Credit Card Information Check # Card# exp v ad zip ions. and commons are 'saussat:wsy ntiu Lit tn:a vy . wy 'aynient to be made as outlined above. This transaction may be canceled within three business days from the date of acceptance without penalty. Landmark Fence & Deck reserves the right to lien the improved property if payment in full as agreed, in this contract is not received. Signature: Date: Signature: Date: Y" L 1-78 3 45; A{ %4s A ,eE .A61 ?.r,;,/ t's l3"N Derahl rnrd4dfx4 , 7A f _ Whatever your taste. Echelon® offers today's most popular sMilcs. Oassllc" Echelon° ClassicTM style ornamental fences feature the traditional extended picket culminating with an arrow - shaped spear point that simulates old style wrought iron. The contemporary Echelon° MajesticTM style utilizes a flush top rail to produce the stately and streamlined look that blends well with flowers, shrubbery, and trees used in border landscapes. Page 3 CITY OF MENDOTA HEIGHTS pg 43 1101 Victoria Curve I Mendota Heights, MN 651.452.1850 phone 651.452.8940 fax www.mendota- heights.com DATE: May 7, 2013 TO: Mayor, City Council and City Administrator FROM: Kristen Schabacker, Finance Director SUBJECT: 2012 Audit Item BACKGROUND The public works garage roof was replaced in 2012. Staff had originally requested that the funding source be from the general fund. The cost for replacement of the roof was accounted for in the facilities reserve fund. Staff is recommending a transfer from the general fund to the facilities reserve fund. This is a housekeeping item for the 2012 audit. BUDGET IMPACT There is no budget impact in making a transfer out of the general fund to the facilities reserve fund for the replacement of the public works garage roof. RECOMMENDATION Staff recommends that the council authorize the year end transfer from the general fund. CITY OF MENDOTA HEIGHTS pg 44 1101 Victoria Curve 1 Mendota Heights, MN 651.452.1850 phone ' 651.452.8940 fax www.mendota-heights.com DATE: May 7, 2013 TO: Mayor, City Council and City Administrator FROM: Kristen Schabacker, Finance Director SUBJECT: Lexington Heights Apartment Project Refinancing BACKGROUND Lexington Heights Apartments is requesting the issuance of refunding bonds for this project. The city originally issued bonds for Lexington Heights Apartments in 1983. The bonds have had amendments in 1991, 1999 and 2003. At this time they are requesting that the city call for a public hearing on the refunding of these bonds scheduled for June 4, 2013. Staff and bond counsel have been researching the fees that have been paid in the past for the issuance of these bonds. These bonds are a refunding and do not count towards the $10,000,000 bank qualified money that the city is allowed to issue annually. These bonds are conduit financing and are a pass through for the city. They are not an obligation of the city. BUDGET IMPACT The city has received a $2,500 deposit to cover any costs we may incur. Any unused money will be returned once the issue is final. There will be a fee charged to Lexington Heights Apartments for the refunding of this issue. The fee will be determined at a later date once all research has been completed. RECOMMENDATION Staff recommends that the Mendota Heights City Council approve the attached resolution; RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ISSUANCE OF REVENUE REFUNDING BONDS AND AUTHORIZING THE PUBLICATION OF A NOTICE OF HEARING (LEXINGTON HEIGHTS APARTMENTS). pg 45 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MENDOTA HEIGHTS, MINNESOTA Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Mendota Heights, Minnesota, was duly held in the City Hall in said City on Tuesday, May 7, 2013, commencing at 7:00 P.M. The following Council Members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION 2013 -33 RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ISSUANCE OF REVENUE REFUNDING BONDS AND AUTHORIZING THE PUBLICATION OF A NOTICE OF HEARING (LEXINGTON HEIGHTS APARTMENTS PROJECT) WHEREAS, Minnesota Statutes, Chapter 462C (the "Act ") confers upon cities the power to issue revenue bonds to finance a program for the purposes of planning, administering, making or purchasing loans with respect to one or more multifamily housing developments within the boundaries of the city; and WHEREAS, the City of Mendota Heights, Minnesota (the "City ") has received from Riley Family Lexington Heights, LLLP, f /k/a Lexington Heights Associates Limited Partnership, a Minnesota limited liability limited partnership (the "Borrower "), a proposal that the City undertake a program to assist in refinancing a Project hereinafter described, through the issuance of revenue bonds or obligations (in one or more series) (the "Bonds ") pursuant to the Act; and WHEREAS, before proceeding with consideration of the request of the Borrower it is necessary for the City to hold a public hearing on the proposal pursuant to the Act: NOW, THEREFORE, BE IT RESOLVED by the City Council of Mendota Heights, Minnesota, as follows: 1. A public hearing on the proposal of the Borrower will be held at the time and place set forth in the form of Notice of Public Hearing attached hereto as Exhibit A. The general nature of the Project and an estimate of the aggregate principal amount of revenue bonds pg 46 or other obligations to be issued to finance the proposal are described in the Notice of Public Hearing. 2. The Administrator of the City is hereby authorized and directed to cause notice of the hearing to be given one publication in the official newspaper of the City and a newspaper of general circulation available in the City of Mendota Heights, not less than 15 days nor more than 30 days prior to the date fixed for the hearing, substantially in the form of the attached Notice of Public Hearing. The motion for the adoption of the foregoing resolution was duly seconded by member , and after full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. pg47 STATE OF MINNESOTA COUNTY OF DAKOTA CITY OF MENDOTA HEIGHTS I, the undersigned, being the duly qualified and acting Administrator of the City of Mendota Heights, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City duly called and held on the date therein indicated, insofar as such minutes relate to calling for a public hearing on the City's revenue bonds to refinance a multifamily residential rental housing facility persons for Riley Family Lexington Heights, LLLP. WITNESS my hand this day of May, 2013. Administrator pg 48 EXHIBIT A NOTICE OF PUBLIC HEARING ON THE ISSUANCE OF MULTIFAMILY HOUSING REVENUE REFUNDING OBLIGATIONS TO REFINANCE A PROJECT BY RILEY FAMILY LEXINGTON HEIGHTS, LLLP Notice is hereby given that the City Council of the City of Mendota Heights, Minnesota (the "City "), will meet in the City Council Chambers at the City Hall located at 1101 Victoria Curve, in the City of Mendota Heights, Minnesota, at 7:00 p.m. on Tuesday, June 4, 2013, to consider the proposal of Riley Family Lexington Heights, LLLP, f /k/a Lexington Heights Associates Limited Partnership, a Minnesota limited liability limited partnership (the "Borrower "), that the City refinance the project hereinafter described, pursuant to Minnesota Statutes, Chapter 462C, by the issuance of revenue obligations. The project consists of refinancing the outstanding principal amount of the City's $9,100,000 Multifamily Housing Revenue Refunding Bonds (Lexington Heights Apartments Project) Series 1991A and $1,870,000 Multifamily Housing Revenue Refunding Bonds (Lexington Heights Apartments Project) Series 1991B, the proceeds of which were used, in part, to refinance a multifamily housing development consisting of 225 multifamily rental units located at 2300 South Lexington within the City (the "Project "), which is owned and operated by the Borrower. The maximum aggregate estimated principal amount of the bonds or other obligations to be issued, in one or more series, by the City to refinance the Project will be $11,000,000. The bonds or other obligations, as and when issued, will not constitute a charge, lien, or encumbrance upon any property of the City, except the Project and the revenues to be derived from the Project. Such bonds or obligations will not be a charge against the general credit or taxing powers of the City, but will be payable from sums to be paid by the Borrower pursuant to a revenue agreement. At the time and place fixed for the public hearing, the City Council of the City will give all persons who appear at the hearing an opportunity to express their views with respect to the refinancing of the Project. Written comments will be considered if submitted to the City Administrator on or before the date of the hearing. 1101 Victoria Curve 1 Mendota Heights, MN 55 651.452.1850 phone 1 651.452.8940 fax www.mendota -hel g hts.com 5k. rmi CITY OF MENDOTA HEIGHTS DATE: May 7, 2013 TO: Mayor, City Council & City Administrator. FROM: Paul R. Berg Code Enforcement Officer SUBJECT: Building permit approval for 2455 Visitation Drive Heart Commons addition. BACKGROUND Staff has reviewed the plans submitted by Opus for a 13,700 square foot addition and a temporary access right of way permit to deliver construction materials to the site via Lake Drive. That access has been approved by the Engineering department as well as the proposed grading plan. The plans for building permit have been reviewed and show compliance with all codes. Please see letter of intent and depictions submitted by Opus for this project. BUDGET IMPACT N/A ACTION REQUIRED This action requires a majority vote of the City Council. APPLICATION FOR PERMIT City of Mendota Heights Minnesota '`, (65 ��m��»p" ^^.^,~~~--__-__- ~ . DIRECTIONS: APPLICANT MUST COMPLETE SPACES 1 THROUGH 13. (PLEASE PRINT OR TYPE) RETURN ALL COPIES FOR PROCESSING 1. SITE ADDRESS 2455 Visitation Drive 2. � 3-30-I3 3. LEGAL DESCRIPTION � ��'�� F � - (� '- �� ^ - e PLKTNUMBER(PlO.) u) 4. OWNER (Tel. No.) visitation Convent and School 2455 '- s��a��o� Dr 1 683 1700 ( ) 5. ARCHITECT (Name) (Address) (Tel. No.) Opus AE 10350 Bren Road West, Mionetuuka. MN 55343 (ysx )soa 4471 6. CONTRACTOR Opus Design Build 952 656-4471 ( ) Firm Name T� ' No. N� |ndud�gA�aCode 10350 azeu Road West Firm Address o��UonnsoNumber Scott Shifflett 952 oso-oo/z ( ) Contact Person (Please Pri Tet. No. tncluding Area Code SUBCONTRACTORS PLEASE COMPLETE AND ATTACH SUBCONTRACTORS LIST 7. TYPE OF WORK ��NEVVCONSTRUCTION 0 BASEMENT FINISH 0 FIREPLACE 0 REROOF XNEW . 0 DECK 0 GARAGE 0 RESIDE OALTERaT|ONS oFENCE 0 PORCH 0 SWIMMING POOL O ATTIC FINISH MISC. MISC. 8. ESTIMATED � 5,286,800 9. PROPERTY DIMENSIONS See plans 10. NUMBER OF FAMILIES (If Applicable) 0/2\ 11. NUMBER OF STORIES 3 12. SIZE OF STRUCTURE (Height) (Width) (Depth) Sae plans _____ ___ ....... _..~..._.~..c 13 COMPLETE DATE (}I 2014 ' VI= °GO.:o,~mxmmTF CITY OFFICE USE ONLY PERMIT FEE $ PLAN CHECK FEE $ PENALTYFEE $ SAC $ WAC $ STATE SURCHARGE $ TOTAL FEE $ ZONING DISTRICT CONSTRUCTION TYPE VALUATION PROPERTY AREA SQ. FT. FRONT YARD FT. REAR YARD FT. SIDE YARDS FT. FT. CERTIF. OF OCCUPANCY ISSUED ON: (DATE) CERTIF. OF OCCUPANCY ISSUED BY: N WITH CITY ORDINANCE NO.502,SECTION 3.5(2) AS AMENDEDIBY ORDINANCEJNO.328 1. All Contractors and Sub-Contractors shall be licensed in accordance with City and/or State Requirements. 2. This permit may be revoked at any time upon violation of any of the provisions of the City building and Zoning Codes. 3. This permit does not authorize construction of sewage treatment systems, plumbing, HVAC or electrical work. AGKNOWLEDGMENT AND SIGNAT �kv�oo�mnh=m� ndh hereby represents om�/mm« of inducing the City v��dheO�inon0000[d,o�hy»f�«»Uo� °^~~~'»^�aU~---'�o -'-tma and th��}wo�haminmenUonodwW|be done mounn�anoe ---'— and Rulings nf�eBuUd�gDepadment �"�-----_ Minnesota xppu T SIGNATURE DATE PERMIT ISSUED BUILDING OFFICIAL APPROVAL DATE PERMIT EXPIRES PERMIT NUMBER City of Mendota Nei :Ts 1101 Victoria Curve Mendota Heights, NIN 55118 Ph: 651-452-1850; Fax: 651-452-8940 w-ww.mendota-heidlts.com vo Permit to Work Within City Property \r) 1,,ant Information Applicant: .:4;;) Y, Address: I City: ;CI' f Of.4./ Title: ril+, crit t / F t. iii.,i, Z.,, j i'''' Contact Person: feaii Email: ,;'..(6`" , lst r.4. Cr ( fiA, e " ..- .iii . • 4 . , , 7/ ..,,i,' y 0.i:if ,. ai -f-',': n.iS +.1:4? i. naz,`'' Phone: ,,.' - '''' G',"(.-' 7 lf 1,1 Fax: e .., Contractor (if other than applicant): GSOC Reg. #: Address: Raht-01-Way /Easement e•-• /.:.7%.„. GSOC Reg. #: State: iirtzt) Zip Code: v'3 no Code: City: Contact Person: State: Title: Emaif: Phone: Fax: Excavation information Nearest Cross Street: g-.. •r.i r4-,7 i•?` '''' 1 1„, .‘410 '6..:cf 64fiv,,, A / e , ,, ; , Street Address: il qr." --- 2''''' I Start Date: Type of Construction: (,.,,,,,...d1 i , = 7 0 New ORepair Completion Date: le‘41,re.'''-.e'' 1:...4,' gl."1.2 7 LiReplace AOther: ri:-,,xv204,-oss.r. -7 Sanitary 0Storrn 0Water ONatural Gas 0Efectric .1:2iCabie L./Telephone OFiber Optic az !Other: Type of Construction: OTrench Dliole 0Chamber 0Aerial 0 Bore 0Plovu ffpther: Size of Excavation: Length (IF): i':';3 ''t JO ,1.', . Width: Depth: Type of Facilities: Type of Disturbance: Type of Material: Lane Closure Required: 0Street 0, Curb DBoufevarci 11-Wafk / Trail Other: 0 Bituminous 0Concrete 0Gravel 0Yes Ici'No Detour Required: Dyes 0Grass 0Plantings Lane Closure Thr,eframe: Detour Tirneframe: The undersigned herewith accepts the terms and conditions of this permit by the City of Mendota Heights as herein contained and agrees to comply therewith to the satisfaction of the City of Mendota Heights. The undersigned also declares that he/she will comply with all relevant City Ordinances, Standard Specifications, and all Right-of-Way Regulations. a „ „ Applicant Signature: Title: .,-1-.:;e1:g.16 cf• 'tg t:tt 7,2 Date: ' City of Mendota Heights use Only Permit Level: :OW Permit #: Z 003 r 3 Permit Fee: Paid 0 Not Paid Invoice Attachedee Waived Notes/Special Conditions: Permit Status: Permitting Signature: •ka.4 proved ODenied 0Revise & Resubmit per Special Conditions Title: , L 4-e- D t • 4- / Revised Date: 1/22/2013 �� OPUS OPUS DESIGN BUILD, L.L.C. 10350 Bren Road West Minnetonka, MN 55343 M E M O R A N D U M TO: Mendota Heights Building Department FROM: Scott Shifflett DATE: May 1, 2013 RE: Letter of Intent Concerning Proposed Visitation Convent and School — Heart Commons Addition The proposed Heart Commons project is the culmination of a planning and fund raising effort that will enhance the experience of students for many years to come. The primary function of the Heart Commons space is to provide a prominent front door to the school and allow efficient communication between floors. In addition the project will add three classrooms, a new computer lab, office, and group study space. The project includes approximately 13,700 square feet of new space and 5,000 square feet of remodeled space. The location of the building is situated within the Visitation School campus as shown on the site plan. The exterior finishes of the new building consists of limestone, brick, and architectural metal panels. Windows and doors will complement the character of other openings around the campus. Opus Design Build has submitted the project for SAC determination with Metropolitan Council and applied for building permit. GR Mechanical will be the HVAC and plumbing contractor and have submitted their plans to the state for review. In addition Opus Design Build is asking for approval of a temporary right of way permit to safely deliver construction materials to the site via Lake Drive. We appreciate the consideration and welcome the opportunity to answer any questions concerning this exciting project. Sincerely, Scott Shifflett Project Manager 0 O s 0 s O c c 0 V Mendota Hieghts MN CONSTRUCTION SITE PLAN J PROPOSED HEART ADDITION LIGHT BOLLARDS r 51 72 SIDE EXTENTS OF CONSTRucTIO rNEWS[EWALK1 LOWER SCHOOL UPPER SCHOOL MIDDLE SCHOOL yw J � 0 1- 11 -Z 0 2 0 0 U in w w 0 O Ow a Z J W NI "clU° X I I U'o, CONVENT OF THE VISITATION - HEART ADD L 3 x0 re 0 CONVENT OF THE VISITATION - HEART ADDITION FIRST FLOOR PLAN E 0 (0, CONVENT OF THE VISITATION - HEART ADDITION a a 0 0 O a w 0 0 v w O J 0 D O 7 O 2 6_ E O L I..L O O U v / CD- CD- °gym CD- 0- CD- 0 MEE Is �ul.l _:I.1 Ali • Fp.m; II an 1. 1M 1 0 m 00 2zz LL 41r rani rin I 1 z 0 Q w w 0 w I- X 1- z 0 1- w J w 0 w 1- X w 2 H o Om 0 KEYED NOTES (IONS H Cs TD C U C6 O C L Q2 fra 1,ED tg, p15 . h i Ltl OPUs® Opus Design Bultl, LLC. CONVENT OF THE VISITATION HEART ADDITION EXISTING CONDITIONS PI AN FIANNHAE, Mialg wa-8,athdHAMR1-5...A8 ---:-.--:-.,--.._-:,...-2.----_3,-,--------,i1 -J-1 : ' ' ;:- :r- I/1)H I H-__,.,11, ,R---- -,:---_, .;_----_ ---.., ' i I -- - -, h. „4...-1--,.•-.4=-- i I i r`i q; '1---:°: i 1 11:;7,11 I 1 ! ' __.,4_7 I 111 /,,,, , , , , -,---- , , LA gi i j11 T-,',. r4 1 I I 1 II ii II ./ '.- ...N..; ,,... ,,,-, • \ 7 _!---- -_.----1. ? i //X''.>.: - - -, ,Z -- --- --- .- % /4,4 ..----- - -- „. / ,./i- .------A-•;. \\, / ft " f.,,r,.../ ) ',,,, \ 1, •-‘ . 2 A2 1.' A .4 ‘,. A i' 2- • ' I 1-' \ c I Ma ?I —STO Y RIO HPLON(; M 4,1 nfra 8 8 ', p , SUS. OF THE J DITION GRADING & EROSION CONTRO PI AN V g 11-it:i..—.'.':_5:71- ■ i i i I 1 i , , ',.- i i L---_-_-_--- _-,,,-,-----:,--- i I ..? / - iiIIIIii...1 rill r ,,F f-±---1---t-•,--- -----( 1 _[____ -1 ii 1 ,pr, 7:::,.__, ' \ ‘-„ \ ..,a '1.'„•.z.. \ It ',it. 1-- -_-_--3 \ •., 4, ''' \ \,,, ' t,.. , ! i ■ ( ,„ )itiil , . I- ii'll,',', 1---L— 1 I i il -.,_ .-----4▪ , ..., 1 \ \ L -1-filif i ir7/ - 1 , ' 4 L 1 L I,r//4, F-rt--,__,_;;___;.,-...i;//, I• 1 II 1 ' I I i / i Ii 1 1 7' ,, 1 1Ii77/ii---)\ _L_Ivit_.._..,, , I 0 i COI \z\ \IF 092 - 2102 21 49,22i [NM] .972.19-2223-052219,201129. 09.11 '91,9299 \ 02221t190 \ infra 3�s6K `Eg �gtz a i 4_yy yy @@ A o RP °a& = � 8 ;6ati Fa�S Sc A.a� p0o� g� 3BB sk: 3085 3 ?Ps e'ee 0 OPUS. onus OeslF Bmlq U.C. CONVENT OF THE VISITATION HEART ADDITION uermrnxEicxrSAN sur UTILITY PLAN li111i1/,111� II! I - I j I I I r I1 /IIiY 1 1 ' 1!!li I !YC/ //!q :21 I j 7 I %/,1 iii t U 4 —� Sri 6oro] 4.0,,1111-0■-0626 x\nu\2 *,\o si0, 0a0\snao\a nfra 8F °4 �� ilE as6� @ aa x agi 4:9 E $ ii F 1° 014, OPUS. Opus Design CONVENT OF THE VISITATION HEART ADDITION 1.1001, HEIGHTS, h. L. o ❑ Z L Q g: ac "00 1`. y II i z I 4q /4 i a y jl lii ij /A -9 / iF it IIr_— 1_ r- 3 , //. / j// // // / / / /.�_ ; 7/, 88 a dO LANDSCAPE SHRUB LEGEND eeeeeeeleeeeee ®aoa 3 ug63: 3 e yi IBIEEI 4- aaa 3 ` a i € CEETEMONECOLC 1`. y II i z I 4q /4 i a y jl lii ij /A -9 / iF it IIr_— 1_ r- 3 , //. / j// // // / / / /.�_ ; 7/, 88 a dO CITY OF MENDOTA HEIGHTS pg 49 1101 Victoria Curve I Mendota Heights, MN 5 651.452.1850 phone 651.452.8940 fax www.mendota- heights.com DATE: May 7, 2013 TO: Mayor, City Council and City Administrator FROM: Kristen Schabacker, Finance Director SUBJECT: Banking Authorization Change BACKGROUND 51. This memo is to update the Banking Authorization Resolution for American Bank regarding the Celebrate Mendota Heights Park and Mendota Heights Senior Account. We will need to add Sloan Wallgren and Kristen Schabacker and remove Teresa Gangelhoff from the list of authorized signatures. BUDGET IMPACT N/A RECOMMENDATION Authorize staff to remove Teresa Gangelhoff and add Sloan Wallgren and Kristen Schabacker to the Banking Authorization Resolutions for both American Bank accounts. pg 50 1101 Vic�ytoria {C{yytz�wv�e 1 Hendo(a ��tii :�./ -�. , ...:: 65.4 %.1740 1 651.452.P�.! wfncrEi9fY Leta- he4giftse} 5m. DATE: TO: FROM: SUBJECT: OF M ENaOT,4 HEIGHTS May 7, 2013 Mayor, City Council and City Administrator Tamara Schutta, HR Coordinator Personnel Action Item Item 1: 2013 Par 3 Seasonal Hire At a recent meeting, City Council gave approval for staff to begin the hiring and recruitment process for two Par 3 seasonal golf course maintenance workers. Mendota Heights resident and Par 3 clubhouse worker Thomas Clifford is interested in one of the golf course maintenance worker positions. Staff met with the Thomas to discuss the position and expectations. Staff is recommending Thomas Clifford for the golf course maintenance worker position. His hourly rate for the seasonal golf course maintenance position will be $10.00 per hour. BUDGET IMPACT As noted above. RECOMMENDATION City staff recommends that city council appoint Thomas Clifford for seasonal golf course maintenance position for the 2013 golf season. If council concurs in the recommendation, a motion should be made to approve the appointment of Thomas Clifford for the golf course maintenance worker position. A simple majority vote is all that is needed on this issue. nLil CITY OF MENDOTA HEIGHTS DATE: May 7, 2013 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer Michael Albers, PE, Civil Engineer pg 51 1101 Victoria Curve I Mendota Heights, MN 5 651.452.1850 phone 651.452.8940 fax www.mendota- heights.com 5n. SUBJECT: Approval of Plans and Specifications and Authorization to Advertise for Bids for 2013 Sanitary Sewer Cleaning and Televising Project BACKGROUND Our sanitary sewer system is aging. Many of our pipes are 60 years old and will soon be in need of repair. Cleaning our sewer system on a regular cycle will help extend the life of the pipes. Televising of the system will show where immediate repairs are needed. Lining pipes in need of repair with cured -in- place -pipe will extend the life of our system. In 2002, $30,000 of damage was reported due to sewer problems. In 2006 there were four sewer backups with insurance claims totaling over $10,000. Due to the city's proactive approach beginning in 2006, payouts resulting from sewer backups totaled less than $500 in 2008. In 2011, the city successfully defended itself again a sanitary sewer backup claim due to the city's proactive approach to sanitary sewer maintenance. We want to continue preventing sewer backups and future damage expenses. The City of Mendota Heights maintains 72.2 miles of sanitary sewer pipe. Currently, Rich Burrows along with one seasonal employee cleans approximately 10 miles of pipe per year. In addition, last year the city contracted with Overline & Son, Inc. for cleaning approximately 4.0 miles of the City's sanitary sewer system and televising approximately 11.6 miles of the City's sanitary sewer system. At our current rate, we are cleaning the system every 4 -6 years The proposed project is for the cleaning of approximately 3.2 miles of the City's sanitary sewer system and televising approximately 12.9 miles of the City's sanitary sewer system. The project area (see attached map) was last cleaned and televised in 2008. The completion date for the project is November 1, 2013. pg 52 BUDGET IMPACT The project costs will be funded through the Sanitary Sewer Utility Fund which has sufficient funds to cover the project costs. The 2013 city budget includes $62,000 for sanitary sewer cleaning and televising and $110,000 for sanitary sewer lining. Staff does not anticipate exceeding the budgeted amounts. RECOMMENDATION Staff recommends that the council approve the final plans and specifications and authorize staff to advertise for bids. If city council wishes to implement the staff recommendations, pass a motion adopting RESOLUTION 2013 -31 APPROVING FINAL PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE 2013 SANITARY SEWER CLEANING AND TELEVISING (PROJECT #201304). This action requires a simple majority vote. pg 53 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2013 -31 A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE 2013 SANITARY SEWER CLEANING AND TELEVISING (PROJECT #201304) WHEREAS, the City Engineer reported that the proposed improvements and construction thereof were feasible, desirable, necessary, and cost effective, and further reported on the proposed costs of said improvements and construction thereof; and WHEREAS, the City Council has heretofore directed the City Engineer to proceed with the preparation of plans and specifications thereof; and WHEREAS, the City Engineer has prepared plans and specifications for said improvements and have presented such plans and specifications to the City Council for approval. NOW THEREFORE BE IT RESOLVED; by the Mendota Heights City Council as follows: 1. That the plans and specifications for said improvements be and they are hereby in all respects approved by the City. 2. That the Clerk with the aid and assistance of the City Engineer be and is hereby, authorized and directed to advertise for bids for said improvements all in accordance with the applicable Minnesota Statutes, such as bids to be received at the City Hall of the City of Mendota Heights by 10:00 A.M., Wednesday, June 12, 2013, and at which time they will be publicly opened in the City Council Chambers of the City Hall by the City Engineer, will then be tabulated, and will then be considered by the City Council at its next regular Council meeting. Adopted by the City Council of the City of Mendota Heights this seventh day of May 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk Sanitary Sewer Improvement & Maintenance Plan 2013 -2017 Sanitary Sewer Cleaning and Televising Maintenance Plan December 13, 2012 0 2,500 SCALE IN FEET Ny 54 City of Mendota !!!A Heights Legend Cleaning and Televising 2013 2014 2015 2016 2017 2018 ANNAPOLIS S �'PRt?MOHAVE EMERSON AVE O LA E ERSC RUBY DI wFm o HOMPSC BETTY ENT WORTH AVE PT w OGRE N o.e �ACL�ORAV° .•: G \L1/7 CJ OCH .�HIDDEO �R� "jam ° O N ^�0.'(PO 2 o DB •a I3k ° 00 ° R� • O MARIE AVE o 0 po o A 0 000 o R4G° o pvo 0 Q� 0 6 W C'• E •CIR ° 00 a R�CC Ow LN �My ERCT Apo LwCTo o o Er LN o 0 ws�04 PRIVATE OAD au a R NATUREIVIEW CT UE:R RUn DMA CT ONEILLRD � ____° N9TF-RDL Mayor, City Council and City Administrator Building Activity Report April 2013 0 o U aj $1,648,106.00 7 -J 0 5191 $ 5,734,173.00 1 $ 95,338.42 J 0 A O Cr) $6,098,035.00 J F4- 0 106 $ 1,980,061.00 1 $ 28,325.59 0 z Fee Collected 00 $ 21,03131 $ 10,756.47I $31,787.78 or to Date -April 2011 L.. Fee Collected 1 $ 75.00 $ 4,407.00 $ 7,123.00 Fee Collected $ 9,950.00 ar to Date-April 20' C 0 64000 o 0 0 M 0 0. $ 577,805.00 $1,648,106.00 C 0 > fPrM 64 00 C 0 to d } O z a m CO 0 N^ 0 z (n m m 0 O O) z c a a m 0, (A c d O QI- 'oa O =� U�¢UtA 0 h' C 7a 06 U( N 11112 @ o N o m m C 0 JUJ N O N N d' a o O O U a a LL 69-.,69. $ 23,066.59 '.. 5 37,677.57 $ 67,258.42 Fee Collected $ 3,764.00 0 O O o F• $ 14,116.00 $ 18,030.00 Year to Date - April 2012 00'050'0 t $ Pa1391100 aad Year to Date - April 201 0 0 0 0 O0 v o > vs $ $ 1,512,736.00 $ 3,517,437.00 $ 5,734,173.00 r to Date -April 201: C o > eA vi u> v> C 0 > 0 .- Z 00 CO Z 0 ‘13 0 N O Z C A ?E 0 a 0. co O.0 a .c0 O cod . a o o =) — 0 Q1 —U2UN aV% 7 :3 E`am` 2 a 2@ F-d tl o lSy Q - F m m 2 2CD to ill 0 g u o 0 .JU_t tr to Date -April 2013 I Fee Collected I $11,176.11 $ 26,030.29 $ 31,251.47 '_- $68,457.87 tr. to Date -April 2013 Fee Collected $ _ 2,452.00. $ 8,268.00 $ 10,755.00 tr to Date -April 2013 Fee Collected $ 11,650.00 OC _ @ t0 > co coo O O O O O O O 0 0 O Nt... O o o 6 .-6 fA fR fH V! V3 C O @ > FR d} (AIR Valuation z oto m 0 m i'. 0 (D Z '- �- W N } N Z G . ma N L O ccoa U U Trade Permits Plumbing Heat, AC & Gas Sub Total: Licenses Contractor Licenses Month -April 2013 Fee Collected $ 11,176.11 $ $ 11,034.39 $ 3,401.09 $25,611.59 M onth- Apri12013 Fee Collected $ 758.00 00 00 O 0 0 n 69 Current Month -April 2013 Fee Collected $ 750.00 C O > $ 1,059,000.00 $ 689,381.00 $ 231,680.00 $ 1,980,061.00 Valuation 64 64 C > N O Z Current No. 3 40 8 51 Current No. 19 r rn a c$ 2 C3 a O O N— math Q'r- U �C� •}'j2 O •� t-a 0_ `0 @ a (n ,00 a@ 20 Nut @` N O U JUZ $1,648,106.00 7 -J 0 5191 $ 5,734,173.00 1 $ 95,338.42 J 0 A O Cr) $6,098,035.00 J F4- 0 106 $ 1,980,061.00 1 $ 28,325.59 0 z CITY OF MENDOTA HEIGHTS TREASURER'S REPORT MARCH 2013 American Bank Checking Account .0296 Savings Account .0296 Collateral - Bonds Gov't. Guar. Investments BALANCE COLLATERAL $133.777.54 $640.21 $134,417.75 pg 56 5p. r' $873,432.00 $250.000.00 Cost PV Saving Cad2/1O/O4@O.3O96Cherokee $13.952.59 $13.952.59 FHLB 1.25% 7/18/22 $200.000.00 $200.070.00 FHLB 1.O1968/1S/22 $1.750.000.00 $1.750.962.50 FHLB 1.00% 12/14/22 $510.000.00 $507.898.80 FHLB1.009612/28/22 $700.000.00 $700.665.00 FHLB 1.25% 02/23/23 $260.000.00 $260.257.40 FHLB 1.25% 03/27/23 $255.000.00 $255.40035 Beal Bank 0.45% 5/8/13 $248.000.00 $248.128.06 Bank of Baroda 0.40% 5/16/13 $145.000.00 $145,079.75 Discover Bank 0.35% 5/28/13 $200.000.00 $200.120.00 Bank Hapoalim 0.40% 5/30/13 $200.000.00 $300.142.00 Comenity Bank 0.35% 6/12/13 $100.000.00 $99.865.00 SaIIie Mae Bank 0.7596 06/14/13 $100.000.00 $100.120.00 Ally Bank 0.8096 06/14/13 $100.000.00 $100.131.00 Comenity Bank 0.40% 6/19/13 $100.000.00 $99.865.00 Mizuho Corp Bank 0.40% 6/26/13 $100.000.00 $100.098.00 Goldman Sachs Bank 1.5096 12/08/14 $245.000.00 $247.244.20 GE Capital Financial Inc 2.05% 11/4/16 $245.000'00 $252.315J0 American Express Cent Bank 2.05% 12/1/16 $345.000.00 $252,239.75 GE Capital Retail Bank 2.00% 7/6/18 $200.000.00 $207.348.00 Fidelity Institutionat Government PortfoHo (Piper) $3.334.582.96 $3.334.592.86 Gov�. Securities Fund 2896 Sold G/4 $433.187.00 $1.031.000.00 MMkt Fd (WF) $2,717.94 TOTAL FUNDS AVAILABLE 3/31/13 Funds Available 1/1/2013 Rates Money Market MAR Bank 0.0296 5Yr. Tr. 077Y6 1OYcTr. 1.87% $0.821.868.24 $12.121.83917 pg 57 5q. 2013 Licensing List for City Council Type Drywall Excavating Gas Piping General HVAC Contractor Name Monday, April 29, 2013 Hendrickson Bros. Drywall, Inc Final Grade, Inc Boiler Exxperts, LLC Joe's Plumbing & Heating, Inc Southtown Plumbing, Inc J S Stewart Companies, Inc Klodt, Inc Mohler Chimney Repair, LLC Roncor Construction, Inc Sela Roofing & Remodeling Boevaag Plumbing, Inc Boiler Exxperts, LLC Kraft Contracing, LLC Seasonal Heating & Air Cond Page 1 of 1 pg 58 1101 Victoria Curve 1 Mendota Heights, MN 5 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.com DATE: TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS BACKGROUND May 7, 2013 Mayor, City Council and City Administrator Kristen Schabacker, Finance Director Claims List Summary Significant Claims Bolton & Menk — Hunter /Orchard Project Dakota County Recorder — Special Assessment Fee LMCIT — Insurance Claim Payment Valley Rich Co — Force Main Repair Yocum Oil Co — Fuel Ziegler Inc — Front End Loader $ 4,878.63 $ 4,988.10 $ 2,500.00 $ 20,200.96 $ 8,190.61 $ 302,759.35 Manual Checks Total $ 51,652.12 System Checks Total $ 408,391.50 Total for the list of claims for the May 7, 2013 city council meeting $ 460,043.62 RECOMMENDATION: Approval of the list of claims for May 7, 2013. Account CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 4/30/13 MAN Comments DEPT Descr pg 59 05/02/13 11:09 AM Page 1 Amount Search Name AFFINITY PLUS G 01 -2073 Search Name AFFINITY PLUS 04/26/2013 PAYROLL Search Name BEMIDJI FIRE DEPARTMENT E 01 -4400- 030 -30 CONF. REGISTRATION - FIRE DEPT Search Name BEMIDJI FIRE DEPARTMENT Search Name I C M A RETIREMENT 457 G 01 -2073 G 01 -2073 G 01 -2072 04/12/2013 PAYROLL 04/26/2013 PAYROLL 04/26/2013 PAYROLL G 01 -2072 04/12/2013 PAYROLL Search Name I C M A RETIREMENT 457 Search Name MENDOTA HEIGHTS GENERAL ACCT. G 01 -1021 REPLENISH PETTY CASH G 45 -1020 CASH ON HAND - PAR3 G 01 -1019 REPLENISH POLICE PETTY CASH Search Name MENDOTA HEIGHTS GENERAL ACCT. Search Name MUNICI -PALS E 01 -4400- 110 -10 E 05 -4400- 105 -15 Search Name MUNICI -PALS CONF. REGISTRATION - P. DEEB CONF. REGISTRATION - N. BAUER Search Name NATIONWIDE RETIREMENT SOLUTION G 01 -2072 04/12/2013 PAYROLL G 01 -2072 04/26/2013 PAYROLL Search Name NATIONWIDE RETIREMENT SOLUTION Search Name SELECT ACCOUNT G 01 -2071 E 01- 4131 - 110 -10 E 05- 4131- 105 -15 E 01- 4131 - 020 -20 E 01- 4131 - 070 -70 Search Name SELECT ACCOUNT Search Name SPRINT E 45- 4210 - 045 -45 E 15- 4210 - 060 -60 E 01- 4210 - 050 -50 E 01- 4210- 020 -20 E 01- 4210 - 030 -30 E 05- 4210- 105 -15 E 01- 4210- 110 -10 E 01- 4223 - 020 -20 Search Name SPRINT APRIL 2013 H S A CONTRIBUTION APRIL 2013 H S A CONTRIBUTION APRIL 2013 H S A CONTRIBUTION APRIL 2013 H S A CONTRIBUTION APRIL 2013 H S A CONTRIBUTION MARCH 2013 CELL SERVICE MARCH 2013 CELL SERVICE MARCH 2013 CELL SERVICE MARCH 2013 CELL SERVICE MARCH 2013 CELL SERVICE MARCH 2013 CELL SERVICE MARCH 2013 CELL SERVICE MARCH 2013 CELL SERVICE Search Name SW /WC SERVICE COOPERATIVES E 01- 4131 - 020 -20 E 01- 4131 - 040 -40 E 01- 4131 - 050 -50 MAY 2013 HEALTH INS. PREMIUM MAY 2013 HEALTH INS. PREMIUM MAY 2013 HEALTH INS. PREMIUM Fire Administration Engineering Enterprise Administration Engineering Enterprise Police Parks & Recreation Golf Course Utility Enterprise Road & Bridges Police Fire Engineering Enterprise Administration Police Police Code Enforcement/Insp Road & Bridges $1,040.00 $1,040.00 $800.00 $800.00 $192.00 $192.00 $469.92 $469.92 $1,323.84 $452.54 $500.00 $76.87 $1,029.41 $45.00 $45.00 $90.00 $650.00 $650.00 $1,300.00 $2,572.32 $326.94 $250.00 $750.00 $250.00 $4,149.26 $4.79 $59.43 $17.57 $958.66 $5631 $128.29 $159.45 $319.92 $1,704.42 $17,086.00 $1,452.00 $4,574.00 CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 4/30/13 MAN Account Comments E 01 -4131- 070 -70 MAY 2013 HEALTH INS. PREMIUM E 05- 4131- 105 -15 MAY 2013 HEALTH INS. PREMIUM G 01 -2074 MAY 2013 HEALTH INS. PREMIUM G 01 -2071 MAY 2013 HEALTH INS. PREMIUM E 01- 4131 - 110 -10 MAY 2013 HEALTH INS. PREMIUM Search Name SW /WC SERVICE COOPERATIVES Search Name UNITED WAY OF ST. G 01 -2070 G 01 -2070 Search Name UNITED WAY OF ST. Search Name XCEL ENERGY E 01- 4212- 320 -70 E 01- 4211 - 320 -70 E 45- 4211- 047 -45 E 45- 4212 - 046 -45 E 45- 4211 - 046 -45 Search Name XCEL ENERGY PAUL 04/12/2013 PAYROLL 04/26/2013 PAYROLL PAUL MARCH 2013 UTILITIES MARCH 2013 UTILITIES MARCH 2013 UTILITIES MARCH 2013 UTILITIES MARCH 2013 UTILITIES DEPT Descr Parks & Recreation Engineering Enterprise Administration Parks & Recreation Parks & Recreation Golf Course Golf Course Golf Course pg 60 05/02/13 11:09 AM Page 2 Amount $1,364.50 $4,268.50 $1,561.00 $6,062.00 $3,488.00 $39,856.00 $48.00 $48.00 $96.00 $35.17 $14.55 $103.71 $85.60 $24.16 $263.19 $51,652.12 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/07/13 PAY pg 61 05/02/13 11:14 AM Page 1 Account Comments DEPT Descr Amount Search Name A 3 SCHAAKE CO E 01- 4330 - 215 -70 FIELD SIGN - PARKS Parks & Recreation $285.00 Search Name A 3 SCHAAKE CO $285.00 Search Name A P W A E 01 -4404- 050 -50 E 01- 4404-070 -70 E 15 -4404- 060 -60 E 05 -4404- 105 -15 Search Name A P W A Search Name A&S TRAINING E 01 -4400- 020 -20 Search Name A&S TRAINING 2013 MEMBERSHIP 2013 MEMBERSHIP 2013 MEMBERSHIP 2013 MEMBERSHIP Road & Bridges Parks & Recreation Utility Enterprise Engineering Enterprise $88.75 $88.75 $88.75 $88.75 $355.00 TRAINING COURSE - PD Police $950.00 Search Name AMERICAN FLAGPOLE & FLAG CO. E 08- 4335 - 000 -00 FLAG SET - CITY HALL E 08- 4335 - 000 -00 FLAGS - CITY HALL Search Name AMERICAN FLAGPOLE & FLAG CO. Search Name AMERICAN FLEET SUPPLY E 01- 4330 - 490 -70 EQUIPMENT REPAIR PARTS - PARKS E 01- 4330 - 490 -70 EQUIPMENT REPAIR PARTS - PARKS Search Name AMERICAN FLEET SUPPLY Search Name AMERICAN PROMOTIONAL INCENTIVE E 01 -4490- 085 -85 RECYCLING SUPPLIES Search Name AMERICAN PROMOTIONAL INCENTIVE Search Name ARROW MOWER INC. E 08- 4335 - 000 -00 E 01- 4330 - 460 -30 Search Name ARROW MOWER INC. Spec Fds Spec Fds Parks & Recreation Parks & Recreation Recycling $950.00 $220.59 $271.78 $492.37 $50.95 $57.86 $108.81 $484.14 $484.14 EQUIPMENT REPAIR PARTS - CITY HALL Spec Fds $11.20 EQUIPMENT REPAIR PARTS - FIRE DEPT Fire $2.23 $13.43 Search Name ASCHENBRENER, MICHAEL E 01 -4400- 020 -20 TRAVEL EXPENSE REIMB. Search Name ASCHENBRENER, MICHAEL Search Name AVENET, LLC E 01- 4220 - 114 -14 Search Name AVENET, LLC Police $774.50 $774.50 GRAPHIC DESIGN CHANGES Info Tech $230.00 $230.00 Search Name BERTELSON TOTAL OFFICE SOLUTNS E 01- 4300 - 070 -70 OFFICE SUPPLIES - PARKS Parks & Recreation $128.14 E 05- 4300 - 105 -15 OFFICE SUPPLIES - ENG. Engineering Enterprise $33.30 E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN Administration $6.40 E 05- 4300 - 105 -15 OFFICE SUPPLIES - ENG. Engineering Enterprise $40.57 Search Name BERTELSON TOTAL OFFICE SOLUTNS $208.41 Search Name BOLTON & MENK INC E 27- 4220 - 774 -00 E 15- 4220 - 060 -60 Search Name BOLTON & MENK INC HUNTER /ORCHARD PROJECT SAN. SEWER CONSULTING Search Name BUTTERNUT ASSOCIATES, LLP Spec Fds Utility Enterprise $4,298.15 $580.48 $4,878.63 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/07/13 PAY Account Comments R 15 -3400 REFUND - FINAL BILL OVERPMT Search Name BUTTERNUT ASSOCIATES, LLP DEPT Descr pg 62 05/02/13 11:14 AM Page 2 Amount $15.37 $15.37 Search Name C. DARLENE OEHLKE, CAP E 01- 4220 - 110 -10 04/16/13 CITY COUNCIL MTG Administration $52.40 E 01 -4220- 080 -80 04/23/13 PLANNING COMM. MTG Planning $115.00 Search Name C. DARLENE OEHLKE, CAP $167.40 Search Name CAPITOL BEVERAGE SALES E 45- 4310 - 205 -45 BEVERAGES - PAR3 Golf Course $89.50 Search Name CAPITOL BEVERAGE SALES $89.50 Search Name CENTURY LINK E 45- 4210- 045 -45 APR -MAY 2013 SERVICE Golf Course $52.91 Search Name CENTURY LINK $52.91 Search Name CONTINENTAL SAFETY EQ E 01- 4305 - 050 -50 SAFETY SUPPLIES Road & Bridges $98.57 Search Name CONTINENTAL SAFETY EQ $98.57 Search Name CONVERY, BRIAN E 01 -4400- 020 -20 TRAVEL EXP. REIMBURSEMENT Police $77.60 Search Name CONVERY, BRIAN $77.60 Search Name CRAWFORD DOOR E 08- 4335 - 000 -00 BLDG EQUIPMENT PARTS Spec Fds $441.39 Search Name CRAWFORD DOOR $441.39 Search Name DAKOTA COMMUNICATIONS CENTER E 01- 4275 - 020 -20 MAY 2013 DCC FEE Police $15,174.35 E 01- 4275 - 030 -30 MAY 2013 DCC FEE Fire $798.65 Search Name DAKOTA COMMUNICATIONS CENTER $15,973.00 Search Name DAKOTA COUNTY CHAMBER OF COMM E 01- 4400 - 109 -09 SEMINAR - S. KREBSBACH City Council $15.00 E 01 -4400- 110 -10 SEMINAR - 3. MILLER Administration $15.00 Search Name DAKOTA COUNTY CHAMBER OF COMM $30.00 Search Name DAKOTA COUNTY ENVIRONMENT MGMT E 01 -4490- 050 -50 2013 LICENSES RENEWAL Road & Bridges $150.00 Search Name DAKOTA COUNTY ENVIRONMENT MGMT $150.00 Search Name DAKOTA COUNTY FINANCIAL SERVIC E 07 -4400- 000 -00 2013 DPC PARTICIPATION Spec Fds $20.00 Search Name DAKOTA COUNTY FINANCIAL SERVIC $20.00 Search Name DAKOTA COUNTY PT & R E 13 -4490- 000 -00 PROPERTY TAX - SCHOUVELLERS SUBD. Spec Fds $1,215.42 E 13 -4490- 000 -00 PROPERTY TAX - SCHOUVELLERS SUBD. Spec Fds $119.78 Search Name DAKOTA COUNTY PT & R $1,335.20 Search Name DAKOTA COUNTY RECORDER E 14 -4490- 000 -00 SPEC. ASSESSMENTS FEE Spec Fds $4,988.10 Search Name DAKOTA COUNTY RECORDER $4,988.10 Search Name DELTA DENTAL Account E 01- 4131 - 070 -70 G 01 -2074 G 01 -2071 E 15- 4131- 060 -60 E 05- 4131 - 105 -15 E 01- 4131- 050 -50 E 01- 4131 - 020 -20 E 01- 4131 - 110 -10 E 08- 4131 - 000 -00 Search Name DELTA DENTAL CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/07/13 PAY Comments MAY 2013 DENTAL PREMIUM MAY 2013 DENTAL PREMIUM MAY 2013 DENTAL PREMIUM MAY 2013 DENTAL PREMIUM MAY 2013 DENTAL PREMIUM MAY 2013 DENTAL PREMIUM MAY 2013 DENTAL PREMIUM MAY 2013 DENTAL PREMIUM MAY 2013 DENTAL PREMIUM Search Name EAGAN FIRE DEPARTMENT E 01 -4403- 030 -30 LEADERSHIP TRAINING - FIRE DEPT Search Name EAGAN FIRE DEPARTMENT Search Name EARL F. ANDERSEN, INC E 01- 4420 - 050 -50 ROAD SIGN Search Name EARL F. ANDERSEN, INC Search Name EMERGENCY AUTOMOTIVE TECHNOLOG E 01- 4305 - 050 -50 EQUIPMENT MAINT. SUPPLIES Search Name EMERGENCY AUTOMOTIVE TECHNOLOG Search Name ESS BROTHERS & SONS INC E 37 -4460- 000 -00 WATER UTILITY REPAIR PARTS Search Name ESS BROTHERS & SONS INC Search Name FACTORY MOTOR PARTS E 01- 4330 - 460 -30 EQUIPMENT REPAIR PARTS - FIRE DEPT E 01- 4330 - 460 -30 EQUIPMENT REPAIR PARTS - FIRE DEPT Search Name FACTORY MOTOR PARTS Search Name FASTENAL INDUSTRIAL & CONSTR E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - SHOP E 01- 4330 - 490 -70 EQUIPMENT REPAIR PARTS - SHOP E 15- 4330 - 490 -60 EQUIPMENT REPAIR PARTS - SHOP Search Name FASTENAL INDUSTRIAL & CONSTR Search Name FLEET FARM /GE MONEY BANK E 01- 4305 - 070 -70 OPERATING SUPPLIES - PARKS Search Name FLEET FARM /GE MONEY BANK Search Name FLEET SERVICES pg 63 05/02/13 11:14 AM Page 3 DEPT Descr Amount Parks & Recreation $186.75 $162.00 $1,415.25 Utility Enterprise $211.50 Engineering Enterprise $81.00 Road & Bridges $333.00 Police $650.25 Administration $252.00 Spec Fds $40.50 $3,332.25 Fire Road & Bridges Road & Bridges Spec Fds Fire Fire Road & Bridges Parks & Recreation Utility Enterprise Parks & Recreation E 01- 4200 - 610 -20 MARCH 2013 SQUAD LEASES Police Search Name FLEET SERVICES Search Name FLEETPRIDE G 01 -2035 EQUIPMENT REPAIR PARTS - USE TAX E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS Road & Bridges Search Name FLEETPRIDE Search Name G &K SERVICES E 01- 4335 - 310 -70 E 15- 4335 - 310 -60 E 01- 4335 - 310 -50 MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE Parks & Recreation Utility Enterprise Road & Bridges $675.00 $675.00 $124.82 $124.82 $166.72 $166.72 $632.70 $632.70 $185.99 $36.03 $222.02 $5.31 $5.31 $5.31 $15.93 $393.95 $393.95 $4,292.88 $4,292.88 - $23.57 $381.41 $357.84 $36.40 $36.40 $36.40 Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/07/13 PAY Comments E 01- 4335 - 310 -70 E 15- 4335 - 310 -60 E 01- 4335 - 310 -50 Search Name G &K SERVICES Search Name GERTENS GREENHOUSE MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE DEPT Descr Parks & Recreation Utility Enterprise Road & Bridges E 01- 4305 - 070 -70 OPERATING SUPPLIES - PARKS Parks & Recreation Search Name GERTENS GREENHOUSE E 15-4620- 060 -60 GENERATOR PARTS Utility Enterprise Search Name GRAYBAR ELECTRIC E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS Road & Bridges Search Name H & L MESABI E 01- 4330 - 215 -70 PARK MAINTENANCE - HERBICIDES Parks & Recreation Search Name HELENA CHEMICAL CO Search Name GRAYBAR ELECTRIC Search Name H & L MESABI Search Name HELENA CHEMICAL CO Search Name HIPWELL, MICHELLE R 01 -3307 G 01 -2035 Search Name HIPWELL, MICHELLE REFUND - SOFTBALL LEAGUE REFUND - SOFTBALL LEAGUE Search Name HOME DEPOT CREDIT SERVICES E 01- 4335 - 310 -50 E 01- 4335 - 310 -70 E 15- 4335 - 310 -60 E 01- 4335 - 310 -50 E 01- 4335 - 310 -70 E 15- 4335 - 310 -60 E 01- 4335 - 310 -50 E 01- 4335 - 310 -70 E 01- 4330 - 215 -70 E 01- 4335 - 310 -50 E 15- 4335 - 310 -60 E 01- 4335 - 310 -70 E 15- 4335 - 310 -60 E 01- 4330 - 215 -70 E 01- 4335 - 310 -50 E 01- 4335 - 310 -70 E 15- 4335 - 310 -60 E 01- 4330 - 215 -70 E 01- 4305 - 070 -70 E 01- 4335 - 310 -50 E 01- 4305 - 070 -70 E 15- 4335 - 310 -60 E 01- 4305 - 070 -70 E 01- 4335 - 310 -50 E 01- 4335 - 310 -70 E 15- 4335 - 310 -60 E 01- 4335 - 310 -50 BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW EQUIP. REPAIR - PARKS BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW EQUIP. REPAIR - PARKS BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW EQUIP. REPAIR - PARKS OPERATING SUPPLIES- PARKS BLDG MAINT. SUPPLIES - PW OPERATING SUPPLIES- PARKS BLDG MAINT. SUPPLIES - PW OPERATING SUPPLIES - PARKS BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW Road & Bridges Parks & Recreation Utility Enterprise Road & Bridges Parks & Recreation Utility Enterprise Road & Bridges Parks & Recreation Parks & Recreation Road & Bridges Utility Enterprise Parks & Recreation Utility Enterprise Parks & Recreation Road & Bridges Parks & Recreation Utility Enterprise Parks & Recreation Parks & Recreation Road & Bridges Parks & Recreation Utility Enterprise Parks & Recreation Road & Bridges Parks & Recreation Utility Enterprise Road & Bridges pg 64 05/02/13 11:14 AM Page 4 Amount $36.40 $36.40 $36.40 $218.40 $6.72 $6.72 $1,632.05 $1,632.05 $902.72 $902.72 $2,681.28 $2,681.28 $466.74 $33.26 $500.00 $13.02 $13.02 $13.01 $8.19 $8.19 $8.18 $5.36 $5.36 $41.82 $25.69 $5.35 $25.69 $25.68 $33.28 $32.05 $32.05 $32.04 $72.85 $66.13 -$7.11 $19.18 $4.41 $76.00 $7.11 $7.10 $7.10 $6.39 Account E 15- 4335 - 310 -60 E 01- 4335 - 310 -70 E 01- 4305 - 070 -70 E 01 -4335- 310 -70 E 01- 4335 - 310 -50 E 01- 4335 - 310 -70 E 01- 4305 - 050 -50 E 15 -4335- 310 -60 E 01- 4335-315-30 E 15- 4335 - 310 -60 E 01- 4335 - 310 -70 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/07/13 PAY Comments BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW OPERATING SUPPLIES - PARKS BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW OPERATING SUPPLIES - STREETS BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - FIRE HALL BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW E 01- 4335 - 310 -50 BLDG MAINT. SUPPLIES - PW E 01- 4330 - 215 -70 EQUIP. REPAIR - PARKS Search Name HOME DEPOT CREDIT SERVICES Search Name HUEBSCH E 08- 4335 - 000 -00 Search Name HUEBSCH Search Name INTEGRA TELECOM E 01- 4210 - 020 -20 E 15 -4210- 060 -60 E 01- 4210 - 110 -10 E 01- 4210 - 070 -70 E 01- 4210 - 050 -50 E 01- 4210 - 040 -40 E 01- 4210 - 020 -20 E 05- 4210 - 105 -15 Search Name INTEGRA TELECOM Search Name INVER GROVE FORD E 01- 4330 - 440 -20 E 01- 4330 - 490 -50 E 01- 4330 - 490 -50 Search Name INVER GROVE FORD Search Name L E L S G 01 -2075 Search Name L E L S Search Name L M C I T1 E 01- 4481 - 110 -10 Search Name L M C I T1 Search Name LAIRD, JAMES E 01 -4415- 030 -30 Search Name LAIRD, JAMES MAT SERVICE - CITY HALL APR -MAY 2013 TELEPHONE SERVICE APR -MAY 2013 TELEPHONE SERVICE APR -MAY 2013 TELEPHONE SERVICE APR -MAY 2013 TELEPHONE SERVICE APR -MAY 2013 TELEPHONE SERVICE APR -MAY 2013 TELEPHONE SERVICE APR -MAY 2013 TELEPHONE SERVICE APR -MAY 2013 TELEPHONE SERVICE EQUIPMENT REPAIR PARTS - PD EQUIPMENT REPAIR PARTS - STREETS EQUIPMENT REPAIR PARTS - STREETS MAY 2013 UNION DUES INS. CLAIM PMT - #C0009525 MILEAGE REIMB. - J. LAIRD Search Name LAWSON PRODUCTS, INC E 01- 4330 - 490 -50 EQUIP. REPAIR SUPPLIES - SHOP E 15- 4330 - 490 -60 EQUIP. REPAIR SUPPLIES - SHOP E 01- 4330 - 490 -70 EQUIP. REPAIR SUPPLIES - SHOP Search Name LAWSON PRODUCTS, INC Search Name LILLIE SUBURBAN NEWS DEPT Descr Utility Enterprise Parks & Recreation Parks & Recreation Parks & Recreation Road & Bridges Parks & Recreation Road & Bridges Utility Enterprise Fire Utility Enterprise Parks & Recreation Road & Bridges Parks & Recreation Spec Fds Police Utility Enterprise Administration Parks & Recreation Road & Bridges Code Enforcement/Insp Police Engineering Enterprise Police Road & Bridges Road & Bridges Administration Fire Road & Bridges Utility Enterprise Parks & Recreation pg 65 05/02/13 11:14 AM Page 5 Amount $6.38 -$7.10 $197.38 $4.42 $4.42 $6.38 $19.72 -$7.10 $12.91 $45.75 $45.75 $45.75 $102.48 $1,064.28 $184.50 $184.50 $149.89 $281.21 $384.88 $48.81 $48.81 $76.98 $307.91 $192.44 $1,490.93 $80.72 $23.37 $147.31 $251.40 $585.00 $585.00 $2,500.00 $2,500.00 $25.43 $25.43 $26.40 $26.39 $26.39 $79.18 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/07/13 PAY pg 66 05/02/13 11:14 AM Page 6 Account Comments DEPT Descr Amount E 45- 4306 - 045 -45 EMPLOYMENT AD - PAR 3 Golf Course $120.00 Search Name LILLIE SUBURBAN NEWS $120.00 Search Name LOGIS E 01- 4301 - 030 -30 APPLICATION SUPPORT - FIRE DEPT Fire $54.00 E 01- 4220-120 -10 WEBSENSE Administration $225.19 E 01- 4223 - 020-20 APPLICATION SUPPORT - PD Police $2,169.00 Search Name LOGIS $2,448.19 Search Name M R PA E 01 -4400- 070 -70 Search Name M R P A SUMMER WORKSHOP Parks & Recreation Search Name M T I DISTRIBUTING COMPANY E 01- 4330 - 490 -70 EQUIPMENT REPAIR PARTS - PARKS Search Name M T I DISTRIBUTING COMPANY Search Name MENARDS E 01- 4335 - 310 -70 E 15- 4335 - 310 -60 E 01- 4335 - 310 -50 E 15- 4330 - 490 -60 E 15- 4335 - 310 -60 E 15- 4335 - 310 -60 E 01- 4335 - 310 -50 E 01- 4335 - 310 -70 E 01- 4335 - 310 -50 E 01- 4330 - 215 -70 E 15- 4335 - 310 -60 E 01- 4335 - 310 -70 E 01- 4335 - 310 -50 E 01- 4305 - 070 -70 E 15- 4335 - 310 -60 E 01- 4335 - 310 -50 E 01- 4335 - 310 -70 E 15- 4335 - 310 -60 E 01- 4335 - 310 -50 E 01- 4335 - 310 -70 E 01- 4335 - 310 -70 E 01- 4335 - 310 -70 E 01 -4335- 310 -70 E 01- 4335 - 310 -50 E 15- 4335 - 310 -60 E 01 -4335- 310 -50 E 01- 4335 - 310 -70 E 15 -4335- 310 -60 E 01- 4335 - 310 -50 E 15- 4335 - 310 -60 Search Name MENARDS BLDG REPAIR SUPPLIES - PW SHOP SUPPLIES - PW BLDG REPAIR SUPPLIES - PW EQUIPMENT REPAIR - SEWER SHOP SUPPLIES - PW BLDG REPAIR SUPPLIES - PW SHOP SUPPLIES - PW SHOP SUPPLIES - PW SHOP SUPPLIES - PW PARK REPAIRS BLDG REPAIR SUPPLIES - PW BLDG REPAIR SUPPLIES - PW BLDG REPAIR SUPPLIES - PW OPERATING SUPPLIES - PARKS BLDG REPAIR SUPPLIES - PW BLDG REPAIR SUPPLIES - PW BLDG REPAIR SUPPLIES - PW BLDG REPAIR SUPPLIES - PW BLDG REPAIR SUPPLIES - PW BLDG REPAIR SUPPLIES - PW SHOP SUPPLIES - PW BLDG REPAIR SUPPLIES - PW BLDG REPAIR SUPPLIES - PW BLDG REPAIR SUPPLIES - PW BLDG REPAIR SUPPLIES - PW BLDG REPAIR SUPPLIES - PW BLDG REPAIR SUPPLIES - PW BLDG REPAIR SUPPLIES - PW BLDG REPAIR SUPPLIES - PW BLDG REPAIR SUPPLIES - PW Parks & Recreation $125.00 $125.00 $89.40 $89.40 Parks & Recreation $10.71 Utility Enterprise $0.78 Road & Bridges $5.90 Utility Enterprise $60.49 Utility Enterprise $72.01 Utility Enterprise $89.30 Road & Bridges $72.01 Parks & Recreation $0.78 Road & Bridges $0.79 Parks & Recreation $212.96 Utility Enterprise $4.00 Parks & Recreation $4.01 Road & Bridges $4.01 Parks & Recreation $104.92 Utility Enterprise $3.23 Road & Bridges $89.31 Parks & Recreation $3.24 Utility Enterprise $5.90 Road & Bridges $19.24 Parks & Recreation $19.23 Parks & Recreation $72.01 Parks & Recreation $5.90 Parks & Recreation $89.30 Road & Bridges $10.72 Utility Enterprise $10.71 Road & Bridges $6.70 Parks & Recreation $6.70 Utility Enterprise $6.69 Road & Bridges $3.24 Utility Enterprise $19.23 $1,014.02 Search Name MENDOTA HEIGHTS, CITY OF E 45 -4427- 045 -45 1ST QTR SEWER - PAR3 Golf Course $279.30 Search Name MENDOTA HEIGHTS, CITY OF $279.30 Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/07/13 PAY Comments DEPT Descr pg 67 05/02/13 11:14 AM Page 7 Amount Search Name MENDOTA, CITY OF R 15 -3400 Search Name MENDOTA, CITY OF 1ST QTR SEWER - ST. PETER Search Name MINNESOTA PIPE & EQUIPMENT E 15- 4330 - 490 -60 EQUIPMENT REPAIR PARTS - SEWER Search Name MINNESOTA PIPE & EQUIPMENT Search Name MITCHELL1 E 01- 4300 - 040 -40 MAY 2013 SERVICE Search Name MITCHELL' Search Name MN BENEFIT ASSN G 01 -2071 G 01 -2073 E 01- 4131 - 050 -50 Search Name MN BENEFIT ASSN Search Name MNPEA MAY 2013 PREMIUM MAY 2013 PREMIUM MAY 2013 PREMIUM G 01 -2075 MAY 2013 UNION DUES Search Name MNPEA Search Name MPGMA E 45 -4404- 045 -45 2013 MEMBERSHIP Search Name MPGMA Search Name NORTHLAND CHEMICAL E 01- 4305 - 070 -70 OPERATING SUPPLIES - PARKS Search Name NORTHLAND CHEMICAL Search Name OREILLY AUTO /FIRST CALL E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - STREETS E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - STREETS E 01- 4330 - 490 -70 EQUIPMENT MAINT. PARTS - PARKS E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - STREETS Search Name OREILLY AUTO /FIRST CALL Search Name PETERSEN, ERIC E 01 -4400- 020 -20 CONF. EXPENSE - E. PETERSEN Search Name PETERSEN, ERIC Search Name ROZS AUTO BODY INC. E 01- 4330 - 490 -70 EQUIPMENT REPAIR Search Name ROZS AUTO BODY INC. Search Name RUZEK, RYAN E 05- 4415 - 105 -15 MILEAGE REIMB. - R. RUZEK Search Name RUZEK, RYAN Search Name SELECT ACCOUNT E 15- 4220 - 060 -60 E 01- 4220 - 020 -20 E 05- 4220 - 105 -15 E 01- 4220 - 040 -40 E 01- 4220- 110 -10 APRIL 2013 APRIL 2013 APRIL 2013 APRIL 2013 APRIL 2013 H S A PARTICIPANT FEE H S A PARTICIPANT FEE H S A PARTICIPANT FEE H S A PARTICIPANT FEE H S A PARTICIPANT FEE Utility Enterprise $594.20 $594.20 $1,435.63 $1,435.63 Code Enforcement/Insp $158.13 Road & Bridges Golf Course Parks & Recreation Road & Bridges Road & Bridges Parks & Recreation Road & Bridges Police Parks & Recreation Engineering Enterprise Utility Enterprise Police Engineering Enterprise Code Enforcement/Insp Administration $158.13 $46.34 $14.95 $11.82 $73.11 $117.00 $117.00 $75.00 $75.00 $260.92 $260.92 $21.35 - $10.68 $120.01 $161.33 $292.01 $72.93 $72.93 $302.19 $302.19 $62.15 $62.15 $2.83 $13.15 $2.83 $1.83 $8.49 Account E 01- 4220 - 070 -70 E 01- 4220 - 050 -50 Search Name SELECT ACCOUNT Search Name SPRWS E 01 -4425- 310 -50 E 01- 4425 - 310 -70 E 15 -4425- 310 -60 E 01 -4425- 315 -30 E 08 -4425- 000 -00 Search Name SPRWS CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/07/13 PAY Comments APRIL 2013 H S A PARTICIPANT FEE APRIL 2013 H S A PARTICIPANT FEE MARCH 2013 SERVICE - PW MARCH 2013 SERVICE - PW MARCH 2013 SERVICE - PW MARCH 2013 SERVICE - FIRE HALL MARCH 2013 SERVICE - CITY HALL Search Name ST. PAUL PUBLISHING COMPANY E 45 -4490- 045 -45 PAR3 ADVERTISING Search Name ST. PAUL PUBLISHING COMPANY Search Name STONEBROOKE EQUIPMENT INC E 01- 4330 - 490 -70 EQUIPMENT REPAIR PARTS - PARKS Search Name STONEBROOKE EQUIPMENT INC Search Name SUN UFE E 01- 4131 - 110 -10 G 01 -2071 E 15 -4131- 060 -60 E 08- 4131- 000 -00 E 05- 4131 - 105 -15 E 01- 4131- 070 -70 E 01- 4131- 020 -20 E 01- 4131 - 050 -50 Search Name SUN LIFE Search Name T MOBILE E 01- 4210- 070 -70 Search Name T MOBILE Search Name TOWMASTER E 01- 4330 - 490 -50 Search Name TOWMASTER Search Name TRACTOR SUPPLY E 01- 4305 - 070 -70 Search Name TRACTOR SUPPLY Search Name TRI STATE BOBCAT E 01- 4330 - 490 -50 Search Name TRI STATE BOBCAT MAY 2013 TERM LIFE & ST DIS. PREMIUM MAY 2013 TERM LIFE & ST DIS. PREMIUM MAY 2013 TERM LIFE & ST DIS. PREMIUM MAY 2013 TERM UFE & ST DIS. PREMIUM MAY 2013 TERM LIFE & ST DIS. PREMIUM MAY 2013 TERM LIFE & ST DIS. PREMIUM MAY 2013 TERM LIFE & ST DIS. PREMIUM MAY 2013 TERM LIFE & ST DIS. PREMIUM MARCH 2013 SERVICE EQUIPMENT REPAIR OPERATING SUPPLIES - PARKS EQUIPMENT REPAIR PARTS Search Name TRIANGLE RUBBISH & RECYCLING E 01- 4280 - 315 -30 MARCH 2013 SERVICE Search Name TRIANGLE RUBBISH & RECYCLING Search Name TWIN CITIES OCCUPATIONAL HLTH E 01 -4244- 030 -30 MEDICALS - FIRE DEPT Search Name TWIN CITIES OCCUPATIONAL HLTH DEPT Descr Parks & Recreation Road & Bridges pq 68 -05/02/13 11:14 AM Page 8 Amount $1.00 $1.00 $31.13 Road & Bridges $14.60 Parks & Recreation $14.60 Utility Enterprise $14.60 Fire $72.65 Spec Fds $59.72 $176.17 Golf Course $133.14 $133.14 Parks & Recreation $128.57 $128.57 Administration $300.52 $1,425.35 Utility Enterprise $74.94 Spec Fds $80.35 Engineering Enterprise $105.29 Parks & Recreation $181.95 Police $490.34 Road & Bridges $216.70 $2,875.44 Parks & Recreation $213.22 $213.22 Road & Bridges $1,158.52 $1,158.52 Parks & Recreation $130.61 $130.61 Road & Bridges $1,611.68 $1,611.68 Fire $53.10 $53.10 Fire $205.00 $205.00 Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 05/07/13 PAY Comments DEPT Descr pg 69 5/02/13 11:14 AM Page 9 Amount Search Name U. S. BANK E 01 -4400- 030 -30 E 01 -4400- 030 -30 E 01 -4400- 030 -30 E 01 -4400- 110 -10 E 15- 4280 - 310 -60 E 01- 4280 - 310 -70 E 01- 4280 - 310 -50 E 01 -4400- 110 -10 E 01 -4400- 110 -10 E 01 -4400- 030 -30 E 01 -4400- 030 -30 Search Name U. S. BANK TRAVEL EXPENSE - D. STEIN CONFERENCE LODGING - J. LEE TRAVEL EXPENSE - J. BOLAND CONFERENCE LODGING - L. SMITH WASTE DISPOSAL - PW WASTE DISPOSAL - PW WASTE DISPOSAL - PW CONFERENCE LODGING - J. MILLER CONFERENCE REGISTRATION - J. MILLER CONFERENCE REGISTRATION - D. STEIN CONFERENCE REGISTRATION - J. BOLAND Search Name UNIQUE PAVING MATERIALS E 01 -4422- 050 -50 PAVING MIX E 01 -4422- 050 -50 PAVING MIX Search Name UNIQUE PAVING MATERIALS Search Name VALLEY -RICH CO E 15- 4330 - 490 -60 FORCE MAIN REPAIRS Search Name VALLEY -RICH CO Search Name VERSATILE VEHICLES E 45- 4200 - 610 -45 2013 LEASE - GOLF CARTS Search Name VERSATILE VEHICLES Search Name WEST ST. PAUL, CITY OF E 15 -4490- 060 -60 2012 DELAWARE AVE SEWER Search Name WEST ST. PAUL, CITY OF Search Name YOCUM OIL COMPANY, INC. G 01 -1210 FUEL - DIESEL Search Name YOCUM OIL COMPANY, INC. Search Name ZARNOTH BRUSH WORKS E 01- 4330 - 490 -70 EQUIP. MAINT. PARTS Search Name ZARNOTH BRUSH WORKS Search Name ZIEGLER INC E 01- 4330 - 490 -50 E 01- 4620 - 050 -50 Search Name ZIEGLER INC EQUIPMENT REPAIR PARTS CATERPILLAR 950K WHEEL LOADER Fire Fire Fire Administration Utility Enterprise Parks & Recreation Road & Bridges Administration Administration Fire Fire Road & Bridges Road & Bridges Utility Enterprise Golf Course Utility Enterprise Parks & Recreation Road & Bridges Road & Bridges $543.80 $269.55 $543.80 $191.04 $34.73 $34.74 $34.74 $396.00 $225.00 $530.00 $530.00 $3,333.40 $391.80 $311.22 $703.02 $20,200.96 $20,200.96 $1,100.00 $1,100.00 $2,748.77 $2,748.77 $8,190.61 $8,190.61 $564.30 $564.30 $67.97 $302,691.38 $302,759.35 $408,391.50 t CITY OF MENDOTA HEIGHTS pg 70 1101 Victoria Curve 1 Mendota Heights, MN 5 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.com 8a. DATE: May 7, 2013 TO: Mayor, City Council, and City Administrator FROM: Lorri Smith, City Clerk SUBJECT: Renewal of 3.2 percent Malt Liquor Licenses BACKGROUND A public hearing has been scheduled for Tuesday evening, May 7, 2013 for hearing public comments on the renewal of the 3.2% malt liquor licenses. These licenses will expire on May 31, 2013. Renewal applications have been received from the following businesses: On -Sale 3.2 percent malt liquor licenses: • Mendota Heights Par 3 located at 1695 Dodd Road, • Mendo Restaurant Group, Inc., dba Mendoberri located at 730 Main Street, • Windy City Pizza LLC dba Tommy Chicago's Pizzeria located at 730 Main Street, • CEC Food and Beverage LLC, dba LeCordon Bleu, 1315 Mendota Heights Road. Off -Sale 3.2 percent malt liquor licenses: • Northern Tier Retail LLC dba SuperAmerica located at 1080 Highway 110, • Northern Tier Retail LLC dba SuperAmerica located at 1200 Mendota Heights Road All of the required documentation has been received. Background investigations have been conducted resulting in no negative findings on the above applicants. There have been no liquor law violations within the past year. It should be noted that on April 2, 2013, the City Council amended the City Code to change the licensing period for 3.2 percent malt liquor to the period of July 1 through June 30 of each year. If approved, these licenses will be effective through June 30, 2014. RECOMMENDATION Staff recommends the Mayor and City Council hold the public hearing, consider comments from the public, and take action on renewing the existing 3.2 percent malt liquor licenses, as listed above, for the period of June 1, 2013 through June 31, 2014. pg 71 City of Mendota Heights NOTICE OF PUBLIC HEARING RENEWAL OF MALT LIQUOR LICENSES Notice is hereby given that the Mendota Heights City Council will meet at 7:00 p.m. or as soon thereafter as possible on Tuesday, May 7, 2013 in the City Council Chambers, 1101 Victoria Curve, to hold a public hearing and consider the applications for renewal of the 3.2% Malt Liquor Licenses for the following businesses: Mendota Heights Par 3, 1695 Dodd Rd; Mendoberri, 730 Main Street; Tommy Chicago's Pizzeria, 730 Main Street; Le Cordon Bleu- Minneapolis, 1315 Mendota Heights Rd; SuperAmerica #4521, 1080 Highway 110; SuperAmerica #4516, 1200 Mendota Heights Road. Such persons as desire to be heard with reference to the above renewal applications will be heard at this meeting. Lorri Smith City Clerk PUBLISHED: April 28, 2013 CITY OF MENDOTA HEIGHTS DATE: May 7, 2013 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer Michael Albers, PE, Civil Engineer pg 72 1101 Victoria Curve I Mendota Heights, MN 55 651.452.1850 phone 651.452.8940 fax www.mendota- heights.com 9a. SUBJECT: Accept Bids and Award Contract for Hunter and Orchard Neighborhood Improvements BACKGROUND Staff identified the Hunter Lane Neighborhood Improvements as a 2013 street reconstruction project in the 2012 -2016 Street Improvement Plan (SIP). The Glenhill Road Neighborhood Rehabilitation was identified as a 2013 street rehabilitation project in the 2012 -2016 SIP. Due to the close proximity of these projects to each other, staff proposes to combine these two neighborhood improvements into one project to reduce redundancies, staff time, and would produce lower unit prices during construction due to the project size. The combined project will be called the Hunter and Orchard Neighborhood Improvements. Council ordered the Hunter and Orchard Neighborhood Improvements at their October 16, 2012 meeting, and directed staff to prepare plans and specifications for this street reconstruction project. Council approved the plans and specifications at their March 19, 2013 meeting. Four bids (see below) were received and opened on Wednesday, May 1, 2013, at 10:00 a.m. for the Hunter and Orchard Neighborhood Improvements. NAME OF BIDDER Northdale Construction Company, Inc. McNamara Contracting, Inc. Bituminous Roadways, Inc. Arnt Construction Company, Inc. AMOUNT OF BID $1,537,313.21 $1,544,928.53 $1,586,186.90 $1,632,818.14 Northdale Construction Company, Inc. submitted the lowest responsible bid of $1,537,313.21. Their bid was less than the Engineer's Estimate of $1,718,481.25. Northdale Construction Company, Inc. is a contractor with many years of experience with an office in Albertville, pg 73 Minnesota. Northdale Construction Company, Inc. has completed projects in Mendota Heights in the past and Staff recommends them for this contract. The substantial completion date for the project is September 27, 2013. I expect that Northdale Construction Company, Inc., serving in the capacity of General Contractor, is capable of meeting the completion dates and installing the proposed improvements in accordance with the plans and specifications given their experience and the amount of equipment and manpower they have at their disposal. Staff will mail out a general notice to the residents about the project after council awards the contract, including information regarding the construction schedule. Street Reconstruction — Hunter Lane, Orchard Place, and Culligan Lane (East) The project includes reconstructing the niral sections of Culligan Lane, Hunter Lane and Orchard Place. The horizontal alignment of these streets will remain approximately the same. The proposed street width on Hunter Lane and Orchard Place is 29 feet wide from face of curb to face of curb with surmountable curb were permissible and B618 barrier curb where necessary, as directed by the city council. Culligan Lane shall match the existing urban section with a proposed street width of 30 feet wide from face of curb to face of curb with B618 barrier curb, as directed by the city council. Due to storm water drainage and public safety, staff is proposing to constnict the project with B618 (barrier) curb on the entire length of Hunter Lane, the entire intersection of Hunter Lane & Orchard Place, the intersection of Orchard Place & Orchard Circle, and the intersection of Orchard Place and Lexington Avenue. Surmountable curb is proposed on the remaining sections of Orchard Place only. Storm sewer improvements will consist of adding catch basins and storm sewer pipe and connecting to the existing storm sewer system. St. Paul Regional Water Services (SPRWS) has recommended replacing the existing water main and hydrants on Hunter Lane, Orchard Place and Culligan Lane. Street Rehabilitation — Culligan Lane (West), Glenhill Road, and Veronica Lane Proposed improvements for the existing urban street section of Culligan Lane, Glenhill Road, and Veronica Lane will include the reclamation of the existing bituminous roadway and the placing of a 2.5" bituminous base course and a 1.5" bituminous wear course over the reclaimed pavement material, curb and gutter repair, and catch basin repair. Disturbed boulevard areas will be restored with topsoil and sod. Driveways that are disturbed due to the street rehabilitation will be replaced in kind. Street Rehabilitation — Orchard Circle Proposed improvements for the existing urban street section of Orchard Circle will include milling of a 6 -foot wide strip adjacent to the existing curb and gutter and placing a 1.5" bituminous overlay extending over the entire width of the roadway, curb and gutter repair, and pg 74 catch basin repair. Driveways that are disturbed due to the street rehabilitation will be replaced in kind. Sanitary Sewer Proposed improvements for the Veronica Lane Sanitary Sewer Lift Station will include leaving the existing structure in -place while replacing the existing top slab and access hatch and replacing the pumps, controls, piping, and electrical components to ensure continued reliability and code compliance. Project Schedule A proposed schedule for the remainder of this project is shown below: Item: Date: Award Contract May 7, 2013 Begin Construction June /July 2013 Complete Construction Fall 2013 Assessment Hearing October 2013 Final Wear Course of Bituminous Pavement Summer 2014 BUDGET IMPACT The total construction cost for the Hunter and Orchard Neighborhood Improvements is $1,537,313.21, not including indirect costs for legal, engineering, administration, and finance. Staff anticipates that there will be additional project costs for work that is not included in this contract, such as construction staking, material testing, signage by others, and easement acquisition. The total project cost is summarized below: PROJECT COSTS ITEM COST Street Reconstruction and Storm Sewer (This Contract) $1,537,313.21 Signage by Others (Estimated) $7,000.00 Easement Acquisition (Estimated) $1,000 Total Construction Cost $1,545,313.21 Indirect Costs $443,593.96 Construction Services (Staking, Estimated) $13,000.00 Geotechnical Services (Materials Testing, Estimated) $7,000.00 Total Project Cost $2,008,907.17 The Hunter and Orchard Neighborhood Improvements project is proposed to be financed by special assessments, municipal bond sales, and the utility funds. pg 75 RECOMMENDATION Staff recommends that the council accept the bids and award the construction contract to Northdale Construction Company, Inc. for their bid in the amount of $1,537,313.21. If city council wishes to implement the staff recommendation, pass a motion adopting RESOLUTION 2013 -32 ACCEPTING BIDS AND AWARDING CONTRACT FOR THE HUNTER AND ORCHARD NEIGHBORHOOD IMPROVEMENTS (PROJECT #200902). This action requires a simple majority vote. pg 76 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2013 -32 A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE HUNTER AND ORCHARD NEIGHBORHOOD IMPROVEMENTS (PROJECT #200902) WHEREAS, pursuant to an advertisement for bids for the proposed construction of sanitary sewer, storm sewer, water main, street paving and related appurtenant work Culligan Lane, Glenhill Road, Hunter Lane, Orchard Circle, Orchard Place and Veronica Lane referred to as the Hunter and Orchard Neighborhood Improvements, bids were received, opened, and tabulated according to law and the following bids were received complying with said advertisement: NAME OF BIDDER Northdale Construction Company, Inc. McNamara Contracting, Inc. Bituminous Roadways, Inc. Arnt Construction Company, Inc. and AMOUNT OF BID $1,537,313.21 $1,544,928.53 $1,586,186.90 $1,632,818.14 WHEREAS, the City Engineer recommended that the lowest responsible bid submitted by Northdale Construction Company, Inc. of Albertville, Minnesota, be accepted. NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council as follows: 1. That the bids for the above project are hereby received and accepted. 2. That the bid of Northdale Construction Company, Inc. of Albertville, Minnesota, submitted for the construction of the above described improvements be and the same is hereby accepted. 3. That the contract be awarded to Northdale Construction Company, Inc. of Albertville, Minnesota, and that the Mayor and Clerk are hereby authorized and directed to execute and deliver any and all contracts and documents necessary to consummate the awarding of said bids. Adopted by the City Council of the City of Mendota Heights this seventh day of May, 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk