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2013-04-02 Council minutesCITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, April 2, 2013 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Duggan, Povolny, Petschel, and Norton. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Petschel moved adoption of the agenda. Councilmember Duggan seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Duggan moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling items D) Acknowledgement of March 19, 2013 Traffic Safety Committee Meeting Summary; H) Acceptance of Permanent Roadway Easement from owners of 1669 Lilac Lane, Resolution 2013-22; I) Approving a Lot Split at 668 1st Avenue, Resolution 2013-23; and J) Approval of a Contract for 2013 Grounds Management at Historic Pilot Knob. a. Acknowledgement of March 19, 2013 City Council Minutes b. Acknowledgement of March 12, 2013 Parks & Recreation Commission Minutes c. Acknowledgement of March 13, 2013 Airport Relations Commission Minutes d. Acknowledgement of March 19, 2013 Traffic Safety Committee Meeting Summary e. Acknowledgement of March 26, 2013 Planning Commission Minutes f. Approval of Sign Permit, 1500 Commerce Drive, APAC Customer Services g. Approval of Personnel Action Report h. Acceptance of Permanent Roadway Easement from Owners of 1669 Lilac Lane, Resolution 2013-22 April 2, 2013 Mendota Heights City Council Page 1 i. Approving a Lot Split at 668 1st Avenue, Resolution 2013 -23 j. Approval of a Contract for 2013 Grounds Management at Historic Pilot Knob k. Approval of February 2013 Treasurer's Report 1. Approval of Contractor List m. Approval of Claims List n. Receipt of the March 2013 Building Activity Report Councilmember Norton seconded the motion. Ayes: 5 Nays: 0 PULLED CONSENT AGENDA ITEMS D) ACKNOWLEDGEMENT OF MARCH 19, 2013 TRAFFIC SAFETY COMMITTEE MEETING SUMMARY Public Works Director / City Engineer John Mazzitello explained that on March 19, 2013, just prior to the City Council Meeting, a meeting of the Traffic Safety Committee was held. Councilmember Povolny, Planning Commissioner Field, Fire Chief Maczko, Sergeant Convery, and City Engineer Mazzitello were present. They began the meeting by reviewing some of the past discussion items that still required action: Request for a 4 -way stop sign at Douglas and James: Last fall the committee reviewed this request and detelinined that a second yield sign on the other side of the street to facilitate easier sight of the traffic control device was warranted. Council approved it and the committee will ensure that it is installed as soon as the ground has thawed. Pedestrian crosswalk across Lexington Avenue at Victoria: The project the Council requested of the County to install the crosswalk with a median in Lexington Avenue, which was the County's preferred design, has been approved and is scheduled for installation this summer. No parking on the north side of Pueblo Lane: requested by the Police Department and is located across the street from Friendly Hills Park. The concern was pedestrian traffic leaving the park to get to their parked cars coming out from in between the cars on the south side to get to the north side. The Traffic Safety Committee decided that a survey should be conducted on the affected residents. The opinions of those residents are due back by April 5, 2013. Once responses have been received, and if they are in support of the no parking ordinance, said ordinance will be brought to the Council. Installation of a traffic signal at Dodd Road and Wagon Wheel Trail: The last time this was brought to Council they directed staff to contact MnDOT to ask if that signal is warranted. The question was submitted to MnDOT who responded that the traffic signal is not warranted due to traffic numbers and they would not be installing a signal there. Install a traffic control at Karl Hohenstein Place and Main Street (The Village): this is a new item and the committee would appreciate Council's input and direction. A photograph of this intersection was shared with the Council. There have been no documented accidents at this intersection but the Traffic Safety Committee felt that because of the lack of sight distance, that a traffic control is warranted and recommended a stop sign be put in on southbound Karl Hohenstein Place with the white cautionary sign of `cross traffic does not stop' hung underneath it. If Council agrees, a stop sign ordinance would be April 2, 2013 Mendota Heights City Council Page 2 brought to them at a future date. Councilmember Petschel voiced that she drives that area a lot and would support the installation of a stop sign. Councilmember Duggan also expressed his support. The committee reviewed speed cart data; specifically looking at the post construction numbers received off of Wagon Wheel Trail. If Council would like a full presentation on these findings Police Reserve Jim Knox would come before the Council and make that presentation. Councilmembers Povolny and Petschel expressed their desires to see that full presentation. The last item the Traffic Safety Committee discussed was establishing a Traffic Safety Committee webpage on the City's webpage. This page would talk about what it is that the committee does and give the public an input window to submit their requests and questions. They also viewed two videos that the local Road Research Board from MnDOT put together on the purpose and the use of stop signs and speed limits, which will be made available on the webpage. Councilmember Povolny moved to accept the March 19, 2013 Traffic Safety Committee Meeting Summary. Councilmember Duggan seconded the motion. Ayes: 5 Nays: 0 H) ACCEPTANCE OF PERMANENT ROADWAY EASEMENT FROM OWNERS OF 1669 LILAC LANE, RESOLUTION 2013-22 Councilmember Duggan noted corrections to the fourth paragraph of the resolution. Councilmember Duggan also asked about the sixteen year delay from when this was first requested. City Engineer John Mazzitello replied that back in 1997 the then owner of 1669 Lilac Lane entered an agreement with his neighbor to adjust the lot line. At that time, a condition Council put on the lot line adjustment was the granting of this easement. The now two time previous owner of 1669 Lilac Lane never recorded that easement. The other property owner, at 1675 Lilac Lane now desires to sell his home and has run into a title issue. Staff is trying to clean up the lot line adjustment that was originally agreed to with the condition Council placed on the lot line adjustment in time for the closing. Councilmember Duggan moved approval of RESOLUTION 2013-22, A RESOLUTION FORMALLY ACCEPTING A PERMANENT ROADWAY EASEMENT FROM THE OWNER OF 1669 LILAC LANE TO THE CITY OF MENDOTA HEIGHTS, with the grammar adjustments noted. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 I) APPROVING A LOT SPLIT AT 668 1ST AVENUE, RESOLUTION 2013-23 Assistant to the City Administrator Jake Sedlacek explained that this is a lot split request by Jane McKoskey, who is the executor for the Raymond Burrows estate. The Planning Commission did hold a public hearing on this matter but they did not have a quorum at that meeting. The commission heard this April 2, 2013 Mendota Heights City Council Page 3 matter, opened the public hearing as it had been advertised; however, they were not able to officially close that hearing. The request is to take what were originally four lots in the T.T. Smith Subdivision, which were combined into one, and split it into two per the family's request. Councilmember Norton stated he would be abstaining from voting on this item due to a conflict of interest. Mayor Krebsbach, as a point of order, asked if the Council could receive an item that has been at a public hearing that has not been closed and could they act on that item. The response was that Council could close the public hearing or offer more comments, and yes, they can act on the item. This is not an item that requires Planning Commission recommendation for the Council to act on it. Sedlacek continued by stating that the request is to create two new lots. On the plat that was provided to staff it was noted on the southern edge of the property a proposed vacated alley. City staff noted that the alley right of way had officially been vacated by the City of Mendota Heights in 1993 but was not properly processed at Dakota County. Staff has been working with Dakota County staff to ensure that the decision that was made by a prior Council is properly processed. The action before the Council was to create two lots out of one, each of those lots would have area of 16,178 square feet, and a lot width of 119.84 feet, both of which are in excess of the City's minimum lot requirements. Staff recommended the continuation of the public hearing that was opened by the Planning Commission, receive any comments, officially close the public hearing, and then take action on the lot split. Assistant to the Administrator Sedlacek replied that there were no comments at the Planning Commission public hearing on this matter. Mayor Krebsbach asked if there was anyone in the audience who wished to make any comments on the lot split. As there were no comments, Councilmember Duggan moved to close the public hearing. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Abstain: 1 (Norton) Councilmember Duggan noted that, as in a previous matter, he would like to see a follow through or confirmation that this has been properly recorded to prevent any further issues. Councilmember Duggan moved approval of RESOLUTION 2013 -23 APPROVING A LOT SPLIT AT 668 1ST AVENUE with confirmation of the filing. Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Abstain: 1 (Norton) April 2, 2013 Mendota Heights City Council Page 4 J) APPROVAL OF A CONTRACT FOR 2013 GROUNDS MANAGEMENT AT HISTORIC PILOT KNOB Councilmember Duggan noted that the cover letter spoke about the contract for Pilot Knob management and throughout, yet in the interior of the document it talks about Historic Pilot Knob. He believes that most everyone is in support of the fact that appropriate steps need to take place to have this recognized as being `Historic Pilot Knob'. This would require working with Pilot Knob Preservation Association, the State of Minnesota, and Dakota County and he believes the City should move forward with whatever steps are necessary to have it not only recognized as an historic sight but to have the designation of Historic Pilot Knob recorded forever. Mayor Krebsbach requested that staff report back to the Council what that process would be and what the timeline would be. Councilmember Petschel also requested that the designation of `historic' would not necessitate the City changing it from Open Space on the City Plan. Councilmember Duggan also pointed out an error on the bottom of page two; work to be completed by December 2012 — should read December 2013. Councilmember Duggan moved to approve authorizing staff to execute a contract with Great River Greening for Pilot Knob Hill Restoration with the minor change. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 PRESENTATION A) LAURA OLSON, HEALTHEAST MEDICAL TRANSPORTATION Ms. Laura Olson, Director of HealthEast Medical Transportation (HEMT) introduced Dr. Keith Wesley, Medical Director; and Mr. Jeff Kross, Ambulance Operations Manager. She explained that HEMT is part of the HealthEast Hospital system that includes St. Joseph Hospital in St. Paul, St. John's Hospital in Maplewood, Woodwinds in Woodbury, and Bethesda — a long term acute care hospital in St. Paul. They provide all of the ambulance transports for the HealthEast Hospital system as well as the Fairview Hospital system. They provide the 911 emergency services for the City of Mendota Heights and are licensed to provide 911 services to the east metro, which includes South St. Paul, West St. Paul, Mendota Heights, Inver Grove Heights, Eagan, and Rosemount. Mr. Kross gave the 2012 annual report and provided operational data, which included the number of 911 calls received, the number of those calls that ended up having a patient transported to the hospital, and average response times. He then shared comparisons of those numbers to other areas in the metro area. Detailed discussions took place with Chief of Police Michael Aschenbrener and HEMT in regards to varying response times and in regards to cell phone calls versus land line. It was also noted that the total numbers provided by Mr. Kross reflected Mendota Heights, Lilydale and Mendota. April 2, 2013 Mendota Heights City Council Page 5 Dr. Wesley then provided clinical data for 2012. Councilmembers expressed their appreciation of the presentation and of the services provided by HEMT. PUBLIC COMMENTS There were no public comments. PUBLIC HEARING A) INTOXICATING LIQUOR & SUNDAY LIQUOR LICENSES FOR HAIKU JAPANESE BISTRO City Clerk Lorri Smith explained that the City received an application for an intoxicating liquor and Sunday liquor license from Ai Cai Li, owner of Haiku Japanese Bistro Inc. This is a new restaurant locating at 754 Highway 110 in the Mendota Plaza. The applicant has submitted a complete license packet and has paid the required fees. The police department has completed a thorough investigation of the license and has found no issues or concerns. The license application indicated that the restaurant would have a minimum of 1,000 square feet in floor area for the dining room and a minimum seating of 50 guests. Although the minimum seating of 50 does not meet the City's current code standards, which is 100 guests, city staff proposed later in this meeting to amend the code to a minimum of 50 guests. Per the City Code, all new liquor license applications shall not be approved before the next regular City Council meeting following the public hearing. If approved, the license would be effective May 1, 2013 through June 30, 2013. Staff recommended the City Council hold the public hearing, consider comments from the public, and then close the public hearing. Official action on the license would take place at the next regular City Council meeting, scheduled for April 16, 2013. Mayor Krebsbach declared the public hearing open and asked for comments. Mr. Jonathan Li, legally known as Ai Cai Li, conunented that the restaurant is currently under construction with an anticipated opening date of May 2013 and he encouraged everyone to come and check out the restaurant. They anticipate having seating for 50 to 70 people and will be serving traditional Japanese food, including sushi, with some seafood as well. Councilmember Duggan asked if Jonathan anticipated having to come back when the weather warms up to request a permit for outdoor seating. Jonathan replied that he does not believe they will have enough space for outdoor seating. Councilmember Petschel moved to close the public hearing. Councilmember Povolny seconded the motion. April 2, 2013 Mendota Heights City Council Page 6 Ayes: 5 Nays: 0 UNFINISHED AND NEW BUSINESS A) ORDINANCE 447, AMENDING CITY CODE REGARDING LIQUOR LICENSING City Clerk Lorri Smith stated that City staff was recommending the City Council review and discuss two changes in the City Code: 1. Licensing Period for 3.2 Percent Malt Liquor Licenses, which is currently June 1 through May 31. All other intoxicating liquor licenses are July 1 through June 30. The recommendation was to move the 3.2 Percent Malt Liquor Licenses to the same licensing period as the other intoxicating liquor licenses. Clerk Smith also noted that this change would make it so that an establishment's time period for their certificate of insurance is the same. Councilmeinbers agreed that this would be a good idea and would make sense. 2. Minimum Seating for a Tier Two Intoxicating Liquor License is currently a minimum of 1,000 square feet of floor space in the dining area and seating for a minimum of 100 guests. The recommendation was to change that to a minimum of 50 guests. Mayor Krebsbach asked for clarification that the size of the restaurant would not change, just the minimum guest count. City Clerk Smith confirmed. Councilmember Petschel stated that she would be comfortable reducing the amount of seating because trends in restaurants have changed since this ordinance was written. Councilmember Duggan expressed his desire that the ordinance be more specific in its language and state that the minimum floor space of 1,000 square feet in the `dining area' and not `restaurant area' as it is currently. Staff and other Councihnembers noted that the ordinance actually reads "...have a dining area open to the general public with a total minimum floor area of 1,000 square feet ". Councilmember Duggan agreed with the comments made by Councilmember Petschel. Councilmember Povolny moved to approve Ordinance 447 Amending Title 3 of the City Code to Amend the Licensing Period for 3.2 Percent Malt Liquor Licenses and Amending the Requirements for Obtaining an On -Sale Intoxicating Liquor License Tier Two, and to approve the summary publication of the ordinance. Councilmember Norton seconded the motion. Ayes: 5 Nays: 0 April 2, 2013 Mendota Heights City Council Page 7 B) ORDINANCE 448, AMENDING CITY CODE REGARDING BEEKEEPING Assistant to the City Administrator Jake Sedlacek explained that this request is to allow beekeeping in residential zones. The Planning Comrnission did meet on this item although they did not have a quorum. They opened the public hearing and did receive public comment but were unable to officially close the public hearing. The public comment heard at the public hearing was from Mr. Alan Spalding, 45 Windy Hill, Sunfish Lake, MN who spoke on behalf of the application. He was very familiar with the process and provided the attending planning commissioners with a wealth of information about differences between different bee types and how it relates to different animals and why Somerset Country Club was interested in doing this. Another public comment received in support of the application was from Ms. Laurie Tostrud, 1490 Somerset Court, who lives near the golf course. The amendment is to allow beekeeping and would require two changes to the City Code: 1 The following language in Section 12 -1B -2 regarding the definition of Food Animals would be amended to read: ANIMALS, FOOD: Fish, fowl, cattle, swine, sheep and others typically raised for purposes of food consumption, with the exception of bees where specifically allowed by the zoning districts. 2. The following language would be added to Section 12- 1- E -4.C. Accessory Uses: Keeping of Bees on parcels of fifty (50) acres or more in area, provided any accessory structures conform to the City's requirement for accessory buildings, no more than ten (10) hives may be maintained, and all buildings, hives, apiaries, or other areas for colonies of bees are located no closer than one hundred (100) feet from any property line. Sedlacek noted that there are eight parcels which would be eligible for this which are zoned residential and are greater than fifty acres: Somerset Country Club, Mendakota Country Club, all three high schools, Acacia Cemetery, Resurrection Cemetery, and Dodge Nature Center. Comments and discussions heard at the planning commission meeting were shared. Councilmember Norton moved to close the public hearing. Councilmember Duggan seconded the motion. Ayes: 5 Nays: 0 Mr. Brian Smith, a citizen of Mendota Heights, introduced himself as the Treasurer, member of the Board of Directors, and member of Somerset Country Club. He made himself available to answer any questions that the Council would have. Councilmember Duggan noted that there has been a lot of information in the news about dying bees and the impacts of that and asked for more infoiination. Mr. Smith replied that since 1960 the number of colonies in existence in the United States has dropped by about 50 %. Every year the number of colonies April 2, 2013 Mendota Heights City Council Page 8 drops further due to disease and habitat. He then explained about Colony Collapse Disorder that has been studied extensively by the University of Minnesota. He then went on to explain that bees are very beneficial to agriculture and horticulture and are in need of our support. Councilmember Duggan asked if there is a rule of thumb about what acreage is needed to support one beehive. Mr. Smith answered that bees have a range of two to three miles. He also noted that the Dodge Nature Center has at least a dozen hives and at their peak that would equate to nearly a million bees. If there is enough forage for a million bees he would suspect there is enough available for another hundred thousand. Councilmember Duggan noted that he is uncomfortable limiting the acreage size to fifty without more information. He also noted that this seems to him to be spot zoning because if someone has ten acres of land they are now excluded from having bees when it had been grandfathered in before. Councilmember Petschel commented that this topic is evolving and new. She would be comfortable with passing this ordinance as written with a caveat that moving forward in the future, it may have to be refined because it is new. Additional discussions took place in regards to the lot sizes, both pros and cons. Councilmember Povolny asked if it would be possible for the bees to leave the established hive and start another colony on a neighboring parcel. Mr. Smith replied that success to a beehive is dividing itself and half of a beehive could leave and establish a feral colony. However, they don't usually survive through the next winter. Councilmember Norton noted that he watched the Planning Commission and Mr. Spalding, who was in attendance, did a really good job of answering their questions and belaying their concerns. Councilmember Duggan moved adoption of ORDINANCE 448 AMENDING TITLE 12, CHAPTER 1 OF THE CITY CODE TO ALLOW BEEKEEPING. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 C) APPROVAL OF A CONTRACT FOR NATURAL VEGETATION CONTROL AT HISTORIC PILOT KNOB Assistant to the City Administrator Jake Sedlacek reminded the Council that the City received a grant in 2012 from the National Trust for Historic Preservation to remove utility poles and bury utility lines on Pilot Knob. That work was completed and then the remaining funds were intended to be used to restore an area that was disturbed during the removal of the utility lines and for some extra spot treatments. At the end of the utility project there was a grant balance of $25,830. The Pilot Knob Hill Restoration project happens to coincide with a new concept that Great River Greening has been researching and are very excited to use as a demonstration project, and that would be April 2, 2013 Mendota Heights City Council Page 9 prescribed grazing. In terms of the grant, this is an eligible activity for the remaining grant funds; those funds need to be expended by June 30, 2013. Prescribed grazing has been utilized in many places throughout the country but not often in urbanized areas. Staff has talked about this concept from a public safety, public works, and general zoning standpoint. Dakota County Farmland and Natural Areas Program are also excited about this program. Councilmember Povolny asked if the funds would take care of all of the planting of the vegetation. Sedlacek replied that $6,000 has been specifically set aside for the vegetation and that the remaining funds would be used for the prescribed grazing project. It was noted that the Dakota County Farmland and Natural Areas Program would be contributing some funds as well. Mayor Krebsbach asked if the horses would only be on the site during the day. Sedlacek replied that there are two phases to the plan. Horses would be brought in on a daily basis and monitored by their owners. There would also be other restraint systems in place to keep the horses in and to keep predators and other people out. Sedlacek introduced Mr. Wiley Buck, Restoration Ecologist from Great River Greening to explain more about the project and to answer questions. Mr. Buck explained that prescribed grazing is a new tool in prairie management and that the science is showing that, when it is done properly, it really benefits the prairies and natural areas in a number of ways. There are some challenges to bringing it to metro areas; however, Great River Greening, with their commitment to community engagement and their ecological expertise, feels they are particularly well fit to do this in metro areas. Pilot Knob Hill is one of four sites where they are developing grazing programs. There is also another organization in the metro area that has already been doing prescribed grazing by bringing bison out to their prairie. Great River Greening would not be bringing in bison but horses to the site. Councilmember Povolny asked how the horses would be maintained. Mr. Buck replied that the horses would be grazing on the natural vegetation at the site and that the site has fire hydrants they would tap in order to provide water to the horses. Long term, overnight, and veterinary care would be the responsibility of the horse owners who participate. Councilmember Povolny asked how the horses would be contained. Mr. Buck answered that the main containment would be energized temporary fencing. Mayor Krebsbach asked if the plan was to have the horses on just the upper flat area or more on the hillside. Mr. Buck replied that the top priority is the upper flat area but if funds are sufficient they would like to bring them down the hill as well. Mayor Krebsbach asked for more clarification on how the horses would be managed during the day. Mr. Buck explained that they are speaking with horse owners and have two that said they would commit to having themselves or one of their staff / family members present around the clock while the horses are on site. Mayor Krebsbach asked if they have taken into consideration the traffic noise, police sirens, etc. in terms of keeping the horses contained. Mr. Buck stated that there would be a screening program for the horses and the first criteria is that they have to be well behaved and accustomed to being around people as well as in urban areas. April 2, 2013 Mendota Heights City Council Page 10 Mayor Krebsbach asked what kind of assurance the City would have that the horses would not get out of that electric fencing. Mr. Buck replied that they would be requesting horses that are trained to recognize electric fences. He also explained that the horses will not be frightened by sirens and that the owners will be avoiding having horses that do not know each other in the same area. Mayor Krebsbach asked who would be liable for any injuries sustained by the public. Mr. Buck answered that it was his understanding that the owners would be required to sign a waiver of liability. Mr. Buck stated that it is his understanding that if a member of the public were injured both the City of Mendota Heights and Great River Greening would be responsible. Staff indicated that they could look into the liability issue. City Administrator Justin Miller explained that in the contract, in Section 4 Paragraph 2 it reads "Greening [Great River Greening] shall indemnify Mendota Heights and hold it harmless from and against any loss, claims, liabilities, damages and costs, including reasonable attorney's fees, arising out of Greening's breach of the Agreement and /or the negligent acts, omissions or willful misconduct, unless caused by the negligence of Mendota Heights, its agents or employees ". Section 8 also has insurance language. Mayor Krebsbach stated that she believes the Council needs a little more time with this. It is something attractive and appealing but as a City they need to be really sure. Because of the need to expend the funds in a timely manner, City Administrator Justin Miller suggested that the Council approve the contract without any reference to the horse grazing aspect so the utility restoration project can get started. Then the grazing part could be brought back for further discussion as an addendum to the contract. Councilmember Norton stated that he would be comfortable proceeding with the entire contract now. Councilmember Duggan echoed those sentiments. Councilmember Petschel asked about manure removal. Mr. Buck answered that manure would be left on site. The number of horses that would be on site on any given day would be ten and that number could be adjusted. Councilmember Petschel stated that horses would be moving from place to place to prevent overgrazing; the site is meant to be walked and wondered how, by the end of the summer, how walkable it would be if the manure is left behind. Mr. Buck replied that pedestrian foot traffic is contained to the gravel trails, which the horses would not have access to; nor would they have access to the overlooks or other areas where most of the foot traffic would be. They could commit to monitoring that as they would be monitoring the vegetation very closely. Councilmember Norton moved to approve authorizing staff to execute a contract with Great River Greening for Pilot Knob Hill Restoration. Councilmember Duggan seconded the motion. Councilmember Krebsbach stated that she would be voting against as she is not comfortable with Item 4 Limitation of Liability. Ayes: 4 Nays: 1 (Krebsbach) April 2, 2013 Mendota Heights City Council Page 11 D) APPOINTMENT OF NOISE OVERSIGHT COMMITTEE REPRESENTATIVES Mayor Krebsbach moved to appoint Councilmember Petschel as primary and Councilmember Duggan as first alternate and Chair Sloan as second alternate representatives to the Noise Oversight Committee for a term of June 26, 2013 through June 25, 2015. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 E) RESOLUTION 2013 -24, SUPPORT GRANT APPLICATION FOR TRAIL CONNECTION ALONG HIGHWAY 13 Public Works Director / City Engineer John Mazzitello explained that City staff has had on their project list for several years the construction of a trail connection from Riverside Lane to Lilydale Road, on the south side of Highway 13. This would connect the Summit Development with the North Urban Regional Trail, through Valley Park down to the Big Rivers Trail near the Pool and Yacht Club. The City has an opportunity to apply for a grant through the Department of Natural Resources, called Local Trail Connections Program that is designed specifically for projects of this nature. The grant application requires a resolution of support from the City Council. The grant application has actually been turned in; they are just awaiting the resolution of support from City Council. The cost estimate staff has programmed for the project is $117,400 and this grant would cover 75% of the construction costs. The City would have to provide the 25% cash match and would be able to use municipal state aid funds to cover that match. The amount is available and is budgeted through the five year infrastructure improvement plans. If the City is not awarded the grant and if Council wishes to proceed, the City can continue with the construction project and pay for the whole balance out of the MSA account. Councilmember Duggan moved approval of RESOLUTION 2013 -24, A RESOLUTION SUPPORTING A GRANT APPLICATION TO THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES LOCAL TRAIL CONNECTIONS PROGRAM FOR CONSTRUCTION OF A TRAIL ALONG HIGHWAY 13. Councilmember Norton seconded the motion. Ayes: 5 Nays: 0 COUNCIL COMMENTS Councilmember Petschel asked City Engineer John Mazzitello for a status update on the water main and sinkhole on Mendota Heights Road. City Engineer Mazzitello answered that it was actually a sanitary sewer force main break, not a water main break. That was the sixth break in the past ten years this force main has experienced. During discussions of the sanitary sewer five year infrastructure improvement plans, the breaks of this force main were talked about. Staff anticipates a project to make peiuianent April 2, 2013 Mendota Heights City Council Page 12 repairs to that facility. The current pipe break has been repaired and the sinkhole has been backfilled, compacted, and paved. Staff is analyzing the plausibility of doing a permanent fix this year. Councilmember Povolny requested that if anyone should find Spring to please send it to Mendota Heights. Councilmember Duggan asked for a reminder of when the clean-up day is in May. Assistant to the Administrator Sedlacek announced that Spring Clean-up Day is Saturday, May 4, 2013 and will be held at Mendakota Park. The hours will be 8:00 a.m. to 1:00 p.m. and is a Mendota Heights only collection event. Everyone will need to bring their Mendota Heights identification. Personal vehicles, and small trailers are allowed; the fee will be based on volume. They will be taking electronics, mattresses, home remodeling debris, scrap metal, miscellaneous junk, bicycles, and humidifiers. The Salvation Army will be present and taking items as donations. On the same day, American Bank will be hosting their shredding event from 9:00 a.m. to noon. Councilmember Duggan also asked for an update on the 5K Walk/Run. Assistant to the Administrator Sedlacek stated that Saturday, June 1 is the Annual Parks Celebration and the 5K Walk/Run. Registration for the 5K race can be completed up to the night beforehand for $20 and then $25 the day of the event. As in the past, all proceeds will benefit Special Olympics. The Parks Celebration will be from 11:00 a.m. to 1:00 p.m. at Mendakota Park. There will be live music, fitness demonstrations, Army National Guard displays, and children's activities. Mayor Krebsbach noted the passing of Ms. Lois Parkos, who was not a resident of Mendota Heights but was very instrumental in the success of her and her husband in raising their daughters when they were little. ADJOURN Councilmember Duggan moved to adjourn. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 Mayor Krebsbach adjourned the meeting at 8:54 p. ATTEST: Lori ' mith City Clerk April 2, 2013 Mendota Heights City Council Page 13