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2013-04-16 Council PacketCITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA April 16, 2013 — 7:00 p.m. Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Consent Agenda a. Acknowledgement of April 2, 2013 City Council Minutes b. Acknowledgement of April 9, 2013 Parks and Recreation Commission Minutes c. Acknowledgement of April 10, 2013 Airport Relations Commission Minutes d. Approval of Personnel Action Report e. Approval of Workers Compensation Insurance Renewal f. Receipt of March 2013 Fire Department Synopsis Report g. Approval of Temporary On -Sale Liquor License, Beth Jacob Congregation h. Approval of On -Sale /Sunday Intoxicating Liquor License, Haiku Japanese Bistro, Inc. i. Approval of Rogers Lake Homeowners Association Weed Control Request j. Approval of Resolution 2013 -25, Supporting Legislation Authorizing Street Improvement Districts k. Approval of Resolution 2013 -26, Support of Grant Application for Trail Connections Along Dodd Road I. Approval of Joint Powers Agreement for Aerial Photography Services m Approval of Request for Proposals for Sanitary Sewer Force Main Repairs n. Approval of Resolution 2013 -27, Accept Bids and Award Contract for Crown Point and Overlook Neighborhood Street Rehabilitation Project o. Approval of Resolution 2013 -28, Planning Case 2013 -05, Critical Area Fence Permit, 1205 Culligan Lane p. Approval of Contractor List q. Approval of Claims List 6. Presentations a. Police Reserve Jim Knox, Speed Trailer Data Collection 7. Public Comments 8. Award of Bid a. Accept Bid and Authorization to Enter Into Purchase Agreement, Fire Truck Replacement 9. Council Comments 10. Adjourn pg 2 5a. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, April 2, 2013 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Duggan, Povolny, Petschel, and Norton. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Petschel moved adoption of the agenda. Councilmember Duggan seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Duggan moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling items D) Acknowledgement of March 19, 2013 Traffic Safety Committee Meeting Summary; H) Acceptance of Permanent Roadway Easement from owners of 1669 Lilac Lane, Resolution 2013 -22; I) Approving a Lot Split at 668 1st Avenue, Resolution 2013 -23; and J) Approval of a Contract for 2013 Grounds Management at Historic Pilot Knob. a. Acknowledgement of March 19, 2013 City Council Minutes b. Acknowledgement of March 12, 2013 Parks & Recreation Commission Minutes c. Acknowledgement of March 13, 2013 Airport Relations Commission Minutes d. Acknowledgement of March 19, 2013 Traffic Safety Committee Meeting Summary e. Acknowledgement of March 26, 2013 Planning Commission Minutes f Approval of Sign Permit, 1500 Commerce Drive, APAC Customer Services g. Approval of Personnel Action Report h. Acceptance of Permanent Roadway Easement from Owners of 1669 Lilac Lane, Resolution 2013 -22 April 2, 2013 Mendota Heights City Council Page 1 pg 3 i. Approving a Lot Split at 668 1st Avenue, Resolution 2013 -23 j. Approval of a Contract for 2013 Grounds Management at Historic Pilot Knob k. Approval of February 2013 Treasurer's Report 1. Approval of Contractor List m. Approval of Claims List n. Receipt of the March 2013 Building Activity Report Councilmember Norton seconded the motion. Ayes: 5 Nays: 0 PULLED CONSENT AGENDA ITEMS D) ACKNOWLEDGEMENT OF MARCH 19, 2013 TRAFFIC SAFETY COMMITTEE MEETING SUMMARY Public Works Director / City Engineer John Mazzitello explained that on March 19, 2013, just prior to the City Council Meeting, a meeting of the Traffic Safety Committee was held. Councilmember Povolny, Planning Commissioner Field, Fire Chief Maczko, Sergeant Convery, and City Engineer Mazzitello were present. They began the meeting by reviewing some of the past discussion items that still required action: Request for a 4 -way stop sign at Douglas and James: Last fall the committee reviewed this request and determined that a second yield sign on the other side of the street to facilitate easier sight of the traffic control device was warranted. Council approved it and the committee will ensure that it is installed as soon as the ground has thawed. Pedestrian crosswalk across Lexington Avenue at Victoria: The project the Council requested of the County to install the crosswalk with a median in Lexington Avenue, which was the County's preferred design, has been approved and is scheduled for installation this summer. No parking on the north side of Pueblo Lane: requested by the Police Department and is located across the street from Friendly Hills Park. The concern was pedestrian traffic leaving the park to get to their parked cars coming out from in between the cars on the south side to get to the north side. The Traffic Safety Committee decided that a survey should be conducted on the affected residents. The opinions of those residents are due back by April 5, 2013. Once responses have been received, and if they are in support of the no parking ordinance, said ordinance will be brought to the Council. Installation of a traffic signal at Dodd Road and Wagon Wheel Trail: The last time this was brought to Council they directed staff to contact MnDOT to ask if that signal is warranted. The question was submitted to MnDOT who responded that the traffic signal is not warranted due to traffic numbers and they would not be installing a signal there. Install a traffic control at Karl Hohenstein Place and Main Street (The Village): this is a new item and the committee would appreciate Council's input and direction. A photograph of this intersection was shared with the Council. There have been no documented accidents at this intersection but the Traffic Safety Committee felt that because of the lack of sight distance, that a traffic control is warranted and recommended a stop sign be put in on southbound Karl Hohenstein Place with the white cautionary sign of `cross traffic does not stop' hung underneath it. If Council agrees, a stop sign ordinance would be April 2, 2013 Mendota Heights City Council Page 2 pg 4 brought to them at a future date. Councilmember Petschel voiced that she drives that area a lot and would support the installation of a stop sign. Councilmember Duggan also expressed his support. The committee reviewed speed cart data; specifically looking at the post construction numbers received off of Wagon Wheel Trail. If Council would like a full presentation on these findings Police Reserve Jim Knox would come before the Council and make that presentation. Councilmembers Povolny and Petschel expressed their desires to see that full presentation. The last item the Traffic Safety Committee discussed was establishing a Traffic Safety Committee webpage on the City's webpage. This page would talk about what it is that the committee does and give the public an input window to submit their requests and questions. They also viewed two videos that the local Road Research Board from MnDOT put together on the purpose and the use of stop signs and speed limits, which will be made available on the webpage. Councilmember Povolny moved to accept the March 19, 2013 Traffic Safety Committee Meeting Summary. Councilmember Duggan seconded the motion. Ayes: 5 Nays: 0 H) ACCEPTANCE OF PERMANENT ROADWAY EASEMENT FROM OWNERS OF 1669 LILAC LANE, RESOLUTION 2013 -22 Councilmember Duggan noted corrections to the fourth paragraph of the resolution. Councilmember Duggan also asked about the sixteen year delay from when this was first requested. City Engineer John Mazzitello replied that back in 1997 the then owner of 1669 Lilac Lane entered an agreement with his neighbor to adjust the lot line. At that time, a condition Council put on the lot line adjustment was the granting of this easement. The now two time previous owner of 1669 Lilac Lane never recorded that easement. The other property owner, at 1675 Lilac Lane now desires to sell his home and has run into a title issue. Staff is trying to clean up the lot line adjustment that was originally agreed to with the condition Council placed on the lot line adjustment in time for the closing. Councilmember Duggan moved approval of RESOLUTION 2013 -22, A RESOLUTION FORMALLY ACCEPTING A PERMANENT ROADWAY EASEMENT FROM THE OWNER OF 1669 LILAC LANE TO THE CITY OF MENDOTA HEIGHTS, with the grammar adjustments noted. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 I) APPROVING A LOT SPLIT AT 668 1ST AVENUE, RESOLUTION 2013 -23 Assistant to the City Administrator Jake Sedlacek explained that this is a lot split request by Jane McKoskey, who is the executor for the Raymond Burrows estate. The Planning Commission did hold a public hearing on this matter but they did not have a quorum at that meeting. The commission heard this April 2, 2013 Mendota Heights City Council Page 3 pg 5 matter, opened the public hearing as it had been advertised; however, they were not able to officially close that hearing. The request is to take what were originally four lots in the T.T. Smith Subdivision, which were combined into one, and split it into two per the family's request. Councilmember Norton stated he would be abstaining from voting on this item due to a conflict of interest. Mayor Krebsbach, as a point of order, asked if the Council could receive an item that has been at a public hearing that has not been closed and could they act on that item. The response was that Council could close the public hearing or offer more comments, and yes, they can act on the item. This is not an item that requires Planning Commission recommendation for the Council to act on it. Sedlacek continued by stating that the request is to create two new lots. On the plat that was provided to staff it was noted on the southern edge of the property a proposed vacated alley. City staff noted that the alley right of way had officially been vacated by the City of Mendota Heights in 1993 but was not properly processed at Dakota County. Staff has been working with Dakota County staff to ensure that the decision that was made by a prior Council is properly processed. The action before the Council was to create two lots out of one, each of those lots would have area of 16,178 square feet, and a lot width of 119.84 feet, both of which are in excess of the City's minimum lot requirements. Staff recommended the continuation of the public hearing that was opened by the Planning Commission, receive any comments, officially close the public hearing, and then take action on the lot split. Assistant to the Administrator Sedlacek replied that there were no comments at the Planning Commission public hearing on this matter. Mayor Krebsbach asked if there was anyone in the audience who wished to make any comments on the lot split. As there were no comments, Councilmember Duggan moved to close the public hearing. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Abstain: 1 (Norton) Councilmember Duggan noted that, as in a previous matter, he would like to see a follow through or confirmation that this has been properly recorded to prevent any further issues. Councilmember Duggan moved approval of RESOLUTION 2013 -23 APPROVING A LOT SPLIT AT 668 1ST AVENUE with confirmation of the filing. Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Abstain: 1 (Norton) April 2, 2013 Mendota Heights City Council Page 4 pg 6 J) APPROVAL OF A CONTRACT FOR 2013 GROUNDS MANAGEMENT AT HISTORIC PILOT KNOB Councilmember Duggan noted that the cover letter spoke about the contract for Pilot Knob management and throughout, yet in the interior of the document it talks about Historic Pilot Knob. He believes that most everyone is in support of the fact that appropriate steps need to take place to have this recognized as being `Historic Pilot Knob'. This would require working with Pilot Knob Preservation Association, the State of Minnesota, and Dakota County and he believes the City should move forward with whatever steps are necessary to have it not only recognized as an historic sight but to have the designation of Historic Pilot Knob recorded forever. Mayor Krebsbach requested that staff report back to the Council what that process would be and what the timeline would be. Councilmember Petschel also requested that the designation of `historic' would not necessitate the City changing it from Open Space on the City Plan. Councilmember Duggan also pointed out an error on the bottom of page two; work to be completed by December 2012 — should read December 2013. Councilmember Duggan moved to approve authorizing staff to execute a contract with Great River Greening for Pilot Knob Hill Restoration with the minor change. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 PRESENTATION A) LAURA OLSON, HEALTHEAST MEDICAL TRANSPORTATION Ms. Laura Olson, Director of HealthEast Medical Transportation (HEMT) introduced Dr. Keith Wesley, Medical Director; and Mr. Jeff Kross, Ambulance Operations Manager. She explained that HEMT is part of the HealthEast Hospital system that includes St. Joseph Hospital in St. Paul, St. John's Hospital in Maplewood, Woodwinds in Woodbury, and Bethesda — a long term acute care hospital in St. Paul. They provide all of the ambulance transports for the HealthEast Hospital system as well as the Fairview Hospital system. They provide the 911 emergency services for the City of Mendota Heights and are licensed to provide 911 services to the east metro, which includes South St. Paul, West St. Paul, Mendota Heights, Inver Grove Heights, Eagan, and Rosemount. Mr. Kross gave the 2012 annual report and provided operational data, which included the number of 911 calls received, the number of those calls that ended up having a patient transported to the hospital, and average response times. He then shared comparisons of those numbers to other areas in the metro area. Detailed discussions took place with Chief of Police Michael Aschenbrener and HEMT in regards to varying response times and in regards to cell phone calls versus land line. It was also noted that the total numbers provided by Mr. Kross reflected Mendota Heights, Lilydale and Mendota. April 2, 2013 Mendota Heights City Council Page 5 pg 7 Dr. Wesley then provided clinical data for 2012. Councilmembers expressed their appreciation of the presentation and of the services provided by HEMT. PUBLIC COMMENTS There were no public comments. PUBLIC HEARING A) INTOXICATING LIQUOR & SUNDAY LIQUOR LICENSES FOR HAIKU JAPANESE BISTRO City Clerk Lorri Smith explained that the City received an application for an intoxicating liquor and Sunday liquor license from Ai Cai Li, owner of Haiku Japanese Bistro Inc. This is a new restaurant locating at 754 Highway 110 in the Mendota Plaza. The applicant has submitted a complete license packet and has paid the required fees. The police department has completed a thorough investigation of the license and has found no issues or concerns. The license application indicated that the restaurant would have a minimum of 1,000 square feet in floor area for the dining room and a minimum seating of 50 guests. Although the minimum seating of 50 does not meet the City's current code standards, which is 100 guests, city staff proposed later in this meeting to amend the code to a minimum of 50 guests. Per the City code, all new liquor license applications shall not be approved before the next regular City Council meeting following the public hearing. If approved, the license would be effective May 1, 2013 through June 30, 2013. Staff recommended the City Council hold the public hearing, consider comments from the public, and then close the public hearing. Official action on the license would take place at the next regular City Council meeting, scheduled for April 16, 2013. Mayor Krebsbach declared the public hearing open and asked for comments. Mr. Jonathan Li, legally known as Ai Cai Li, commented that the restaurant is currently under construction with an anticipated opening date of May 2013 and he encouraged everyone to come and check out the restaurant. They anticipate having seating for 50 to 70 people and will be serving traditional Japanese food, including sushi, with some seafood as well. Councilmember Duggan asked if Jonathan anticipated having to come back when the weather warms up to request a permit for outdoor seating. Jonathan replied that he does not believe they will have enough space for outdoor seating. Councilmember Petschel moved to close the public hearing. Councilmember Povolny seconded the motion. April 2, 2013 Mendota Heights City Council Page 6 pg 8 Ayes: 5 Nays: 0 UNFINISHED AND NEW BUSINESS A) ORDINANCE 447, AMENDING CITY CODE REGARDING LIQUOR LICENSING City Clerk Lorri Smith stated that City staff was recommending the City Council review and discuss two changes in the City Code: 1. Licensing Period for 3.2 Percent Malt Liquor Licenses, which is currently June 1 through May 31. All other intoxicating liquor licenses are July 1 through June 30. The recommendation was to move the 3.2 Percent Malt Liquor Licenses to the same licensing period as the other intoxicating liquor licenses. Clerk Smith also noted that this change would make it so that an establishment's time period for their certificate of insurance is the same. Councilmembers agreed that this would be a good idea and would make sense. 2. Minimum Seating for a Tier Two Intoxicating Liquor License is currently a minimum of 1,000 square feet of floor space in the dining area and seating for a minimum of 100 guests. The recommendation was to change that to a minimum of 50 guests. Mayor Krebsbach asked for clarification that the size of the restaurant would not change, just the minimum guest count. Ms. Smith confirmed. Councilmember Petschel stated that she would be comfortable reducing the amount of seating because trends in restaurants have changed since this ordinance was written. Councilmember Duggan expressed his desire that the ordinance be more specific in its language and state that the minimum floor space of 1,000 square feet in the `dining area' and not `restaurant area' as it is currently. Staff and other Councilmembers noted that the ordinance actually reads "...have a dining area open to the general public with a total minimum floor area of 1,000 square feet ". Councilmember Duggan agreed with the comments made by Councilmember Petschel. Councilmember Povolny moved to approve Ordinance 447 Amending Title 3 of the City Code to Amend the Licensing Period for 3.2 Percent Malt Liquor Licenses and Amending the Requirements for Obtaining an On -Sale Intoxicating Liquor License Tier Two, and to approve the summary publication of the ordinance. Councilmember Norton seconded the motion. Ayes: 5 Nays: 0 April 2, 2013 Mendota Heights City Council Page 7 pg 9 B) ORDINANCE 448, AMENDING CITY CODE REGARDING BEEKEEPING Assistant to the City Administrator Jake Sedlacek explained that this request is to allow beekeeping in residential zones. The Planning Commission did meet on this item although they did not have a quorum. They opened the public hearing and did receive public comment but were unable to officially close the public hearing. The public comment heard at the public hearing was from Mr. Alan Spalding, 45 Windy Hill, Sunfish Lake, MN who spoke on behalf of the application. He was very familiar with the process and provided the attending planning commissioners with a wealth of information about differences between different bee types and how it relates to different animals and why Somerset Country Club was interested in doing this. Another public comment received in support of the application was from Ms. Laurie Tostrud, 1490 Somerset Court, who lives near the golf course. The amendment is to allow beekeeping and would require two changes to the City Code: 1. The following language in Section 12 -1B -2 regarding the definition of Food Animals would be amended to read: ANIMALS, FOOD: Fish, fowl, cattle, swine, sheep and others typically raised for purposes of food consumption, with the exception of bees where specifically allowed by the zoning districts. 2. The following language would be added to Section 12- 1- E -4.C. Accessory Uses: Keeping of Bees on parcels of fifty (50) acres or more in area, provided any accessory structures conform to the City's requirement for accessory buildings, no more than ten (10) hives may be maintained, and all buildings, hives, apiaries, or other areas for colonies of bees are located no closer than one hundred (100) feet from any property line. Sedlacek noted that there are eight parcels which would be eligible for this which are zoned residential and are greater than fifty acres: Somerset Country Club, Mendakota Country Club, all three high schools, Acacia Cemetery, Resurrection Cemetery, and Dodge Nature Center. Comments and discussions heard at the planning commission meeting were shared. Councilmember Norton moved to close the public hearing. Councilmember Duggan seconded the motion. Ayes: 5 Nays: 0 Mr. Brian Smith, a citizen of Mendota Heights, introduced himself as the Treasurer, member of the Board of Directors, and member of Somerset Country Club. He made himself available to answer any questions that the Council would have. Councilmember Duggan noted that there has been a lot of information in the news about dying bees and the impacts of that and asked for more information. Mr. Smith replied that since 1960 the number of colonies in existence in the United States has dropped by about 50 %. Every year the number of colonies April 2, 2013 Mendota Heights City Council Page 8 pg 10 drops further due to disease and habitat. He then explained about Colony Collapse Disorder that has been studied extensively by the University of Minnesota. He then went on to explain that bees are very beneficial to agriculture and horticulture and are in need of our support. Councilmember Duggan asked if there is a rule of thumb about what acreage is needed to support one beehive. Mr. Smith answered that bees have a range of two to three miles. He also noted that the Dodge Nature Center has at least a dozen hives and at their peak that would equate to nearly a million bees. If there is enough forage for a million bees he would suspect there is enough available for another hundred thousand. Councilmember Duggan noted that he is uncomfortable limiting the acreage size to fifty without more information. He also noted that this seems to him to be spot zoning because if someone has ten acres of land they are now excluded from having bees when it had been grandfathered in before. Councilmember Petschel commented that this topic is evolving and new. She would be comfortable with passing this ordinance as written with a caveat that moving forward in the future, it may have to be refined because it is new. Additional discussions took place in regards to the lot sizes, both pros and cons. Councilmember Povolny asked if it would be possible for the bees to leave the established hive and start another colony on a neighboring parcel. Mr. Smith replied that success to a beehive is dividing itself and half of a beehive could leave and establish a feral colony. However, they don't usually survive through the next winter. Councilmember Norton noted that he watched the Planning Commission and Mr. Spalding, who was in attendance, did a really good job of answering their questions and belaying their concerns. Councilmember Duggan moved adoption of ORDINANCE 448 AMENDING TITLE 12, CHAPTER 1 OF THE CITY CODE TO ALLOW BEEKEEPING. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 C) APPROVAL OF A CONTRACT FOR NATURAL VEGETATION CONTROL AT HISTORIC PILOT KNOB Assistant to the City Administrator Jake Sedlacek reminded the Council that the City received a grant in 2012 from the National Trust for Historic Preservation to remove utility poles and bury utility lines on Pilot Knob. That work was completed and then the remaining funds were intended to be used to restore an area that was disturbed during the removal of the utility lines and for some extra spot treatments. At the end of the utility project there was a grant balance of $25,830. The Pilot Knob Hill Restoration project happens to coincide with a new concept that Great River Greening has been researching and are very excited to use as a demonstration project, and that would be April 2, 2013 Mendota Heights City Council Page 9 pg 11 prescribed grazing. In terms of the grant, this is an eligible activity for the remaining grant funds; those funds need to be expended by June 30, 2013. Prescribed grazing has been utilized in many places throughout the country but not often in urbanized areas. Staff has talked about this concept from a public safety, public works, and general zoning standpoint. Dakota County Farmland and Natural Areas Program are also excited about this program. Councilmember Povolny asked if the funds would take care of all of the planting of the vegetation. Sedlacek replied that $6,000 has been specifically set aside for the vegetation and that the remaining funds would be used for the prescribed grazing project. It was noted that the Dakota County Farmland and Natural Areas Program would be contributing some funds as well. Mayor Krebsbach asked if the horses would only be on the site during the day. Sedlacek replied that there are two phases to the plan. Horses would be brought in on a daily basis and monitored by their owners. There would also be other restraint systems in place to keep the horses in and to keep predators and other people out. Sedlacek introduced Mr. Wiley Buck, Restoration Ecologist from Great River Greening to explain more about the project and to answer questions. Mr. Buck explained that prescribed grazing is a new tool in prairie management and that the science is showing that, when it is done properly, it really benefits the prairies and natural areas in a number of ways. There are some challenges to bringing it to metro areas; however, Great River Greening, with their commitment to community engagement and their ecological expertise, feels they are particularly well fit to do this in metro areas. Pilot Knob Hill is one of four sites where they are developing grazing programs. There is also another organization in the metro area that has already been doing prescribed grazing by bringing bison out to their prairie. Great River Greening would not be bringing in bison but horses to the site. Councilmember Povolny asked how the horses would be maintained. Mr. Buck replied that the horses would be grazing on the natural vegetation at the site and that the site has fire hydrants they would tap in order to provide water to the horses. Long term, overnight, and veterinary care would be the responsibility of the horse owners who participate. Councilmember Povolny asked how the horses would be contained. Mr. Buck answered that the main containment would be energized temporary fencing. Mayor Krebsbach asked if the plan was to have the horses on just the upper flat area or more on the hillside. Mr. Buck replied that the top priority is the upper flat area but if funds are sufficient they would like to bring them down the hill as well. Mayor Krebsbach asked for more clarification on how the horses would be managed during the day. Mr. Buck explained that they are speaking with horse owners and have two that said they would commit to having themselves or one of their staff / family members present around the clock while the horses are on site. Mayor Krebsbach asked if they have taken into consideration the traffic noise, police sirens, etc. in terms of keeping the horses contained. Mr. Buck stated that there would be a screening program for the horses and the first criteria is that they have to be well behaved and accustomed to being around people as well as in urban areas. April 2, 2013 Mendota Heights City Council Page 10 pg 12 Mayor Krebsbach asked what kind of assurance the City would have that the horses would not get out of that electric fencing. Mr. Buck replied that they would be requesting horses that are trained to recognize electric fences. He also explained that the horses will not be frightened by sirens and that the owners will be avoiding having horses that do not know each other in the same area. Mayor Krebsbach asked who would be liable for any injuries sustained by the public. Mr. Buck answered that it was his understanding that the owners would be required to sign a waiver of liability. Mr. Buck stated that it is his understanding that if a member of the public were injured both the City of Mendota Heights and Great River Greening would be responsible. Staff indicated that they could look into the liability issue. City Administrator Justin Miller explained that in the contract, in Section 4 Paragraph 2 it reads "Greening [Great River Greening] shall indemnify Mendota Heights and hold it harmless from and against any loss, claims, liabilities, damages and costs, including reasonable attorney's fees, arising out of Greening's breach of the Agreement and /or the negligent acts, omissions or willful misconduct, unless caused by the negligence of Mendota Heights, its agents or employees ". Section 8 also has insurance language. Mayor Krebsbach stated that she believes the Council needs a little more time with this. It is something attractive and appealing but as a City they need to be really sure. Because of the need to expend the funds in a timely manner, City Administrator Justin Miller suggested that the Council approve the contract without any reference to the horse grazing aspect so the utility restoration project can get started. Then the grazing part could be brought back for further discussion as an addendum to the contract. Councilmember Norton stated that he would be comfortable proceeding with the entire contract now. Councilmember Duggan echoed those sentiments. Councilmember Petschel asked about manure removal. Mr. Buck answered that manure would be left on site. The number of horses that would be on site on any given day would be ten and that number could be adjusted. Councilmember Petschel stated that horses would be moving from place to place to prevent overgrazing; the site is meant to be walked and wondered how, by the end of the summer, how walkable it would be if the manure is left behind. Mr. Buck replied that pedestrian foot traffic is contained to the gravel trails, which the horses would not have access to; nor would they have access to the overlooks or other areas where most of the foot traffic would be. They could commit to monitoring that as they would be monitoring the vegetation very closely. Councilmember Norton moved to approve authorizing staff to execute a contract with Great River Greening for Pilot Knob Hill Restoration. Councilmember Duggan seconded the motion. Councilmember Krebsbach stated that she would be voting against as she is not comfortable with Item 4 Limitation of Liability. Ayes: 4 Nays: 1 (Krebsbach) April 2, 2013 Mendota Heights City Council Page 11 pg 13 D) APPOINTMENT OF NOISE OVERSIGHT COMMITTEE REPRESENTATIVES Mayor Krebsbach moved to appoint Councilmember Petschel as primary and Councilmember Duggan as first alternate and Chair Sloan as second alternate representatives to the Noise Oversight Committee for a term of June 26, 2013 through June 25, 2015. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 E) RESOLUTION 2013 -24, SUPPORT GRANT APPLICATION FOR TRAIL CONNECTION ALONG HIGHWAY 13 Public Works Director / City Engineer John Mazzitello explained that City staff has had on their project list for several years the construction of a trail connection from Riverside Lane to Lilydale Road, on the south side of Highway 13. This would connect the Summit Development with the North Urban Regional Trail, through Valley Park down to the Big Rivers Trail near the Pool and Yacht Club. The City has an opportunity to apply for a grant through the Department of Natural Resources, called Local Trail Connections Program that is designed specifically for projects of this nature. The grant application requires a resolution of support from the City Council. The grant application has actually been turned in; they are just awaiting the resolution of support from City Council. The cost estimate staff has programmed for the project is $117,400 and this grant would cover 75% of the construction costs. The City would have to provide the 25% cash match and would be able to use municipal state aid funds to cover that match. The amount is available and is budgeted through the five year infrastructure improvement plans. If the City is not awarded the grant and if Council wishes to proceed, the City can continue with the construction project and pay for the whole balance out of the MSA account. Councilmember Duggan moved approval of RESOLUTION 2013 -24, A RESOLUTION SUPPORTING A GRANT APPLICATION TO THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES LOCAL TRAIL CONNECTIONS PROGRAM FOR CONSTRUCTION OF A TRAIL ALONG HIGHWAY 13. Councilmember Norton seconded the motion. Ayes: 5 Nays: 0 COUNCIL COMMENTS Councilmember Petschel asked City Engineer John Mazzitello for a status update on the water main and sinkhole on Mendota Heights Road. City Engineer Mazzitello answered that it was actually a sanitary sewer force main break, not a water main break. That was the sixth break in the past ten years this force main has experienced. During discussions of the sanitary sewer five year infrastructure improvement plans, the breaks of this force main were talked about. Staff anticipates a project to make permanent April 2, 2013 Mendota Heights City Council Page 12 pg 14 repairs to that facility. The current pipe break has been repaired and the sinkhole has been backfilled, compacted, and paved. Staff is analyzing the plausibility of doing a permanent fix this year. Councilmember Povolny requested that if anyone should find Spring to please send it to Mendota Heights. Councilmember Duggan asked for a reminder of when the clean -up day is in May. Assistant to the Administrator Sedlacek announced that Spring Clean -up Day is Saturday, May 4, 2013 and will be held at Mendakota Park. The hours will be 8:00 a.m. to 1:00 p.m. and is a Mendota Heights only collection event. Everyone will need to bring their Mendota Heights identification. Personal vehicles, and small trailers are allowed; the fee will be based on volume. They will be taking electronics, mattresses, home remodeling debris, scrap metal, miscellaneous junk, bicycles, and humidifiers. The Salvation Army will be present and taking items as donations. On the same day, American Bank will be hosting their shredding event from 9:00 a.m. to noon. Councilmember Duggan also asked for an update on the 5K Walk/Run. Assistant to the Administrator Sedlacek stated that Saturday, June 1 is the Annual Parks Celebration and the 5K Walk/Run. Registration for the 5K race can be completed up to the night beforehand for $20 and then $25 the day of the event. As in the past, all proceeds will benefit Special Olympics. The Parks Celebration will be from 11:00 a.m. to 1:00 p.m. at Mendakota Park. There will be live music, fitness demonstrations, Army National Guard displays, and children's activities. Mayor Krebsbach noted the passing of Ms. Lois Parkos, who was not a resident of Mendota Heights but was very instrumental in the success of her and her husband in raising their daughters when they were little. ADJOURN Councilmember Duggan moved to adjourn. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 Mayor Krebsbach adjourned the meeting at 8:54 p.m. Sandra Krebsbach Mayor ATTEST: Lorri Smith City Clerk April 2, 2013 Mendota Heights City Council Page 13 pg 15 5b. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING April 9, 2013 The March meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, April 9, 2013 at Mendota Heights City Hall, 1101 Victoria Curve. Chair Levine called to order the parks and recreation commission meeting at 6:32 p.m. The following commissioners were present: Chair Stephanie Levine, Commissioners Mary McGrory- Ussett, Joel Paper, David Miller and Pat Hinderscheid. Excused absent: Commissioners Ira Kipp and Michael Toth. Staff present: Recreation Program Coordinator Sloan Wallgren and Assistant to the City Administrator Jake Sedlacek. Approval of Minutes of March 12, 2013 Commissioner McGrory -Ussett made a motion to approve minutes of the March 12, 2013 meeting; commissioner Paper seconded the motion. Ayes 5: Nays 0 Discussion on Victoria Highlands Ball Field Joe Juliette, a volunteer with the Mendota Heights Athletic Association presented a plan to convert the field at Victoria Highlands Park to a baseball -only facility. Mr. Juliette explained that Mertensotto Field is the only facility exclusively for baseball in the community, and that MHAA is looking for a place for 11 and 12 year old travelling baseball teams to play. MHAA would like to make improvements to the field in two phases. The first phase would include expanding the infield, adding a pitching mound, installing an outfield fence and replacing the existing backstop. The second phase of the project would include adding irrigated turf to the infield and constructing batting cages. Currently, 11 and 12 year old teams utilize a temporary pitching mound at Hagstrom -King Park. MHAA would like to utilize Victoria Highlands Field this year, but has yet to raise funds for the project. Mr. Juliette answered several questions from parks and recreation commissioners regarding field demand, quotes for work, timelines and funding sources. Sloan Wallgren provided staff input that exclusive baseball use would not hurt other current users. Based upon field use requests from recent years, this appears to be the trend. The commission expressed concern that this request was not submitted on a proper timeline, and needed to be weighed against other parks and facilities needs which are a part of the capital improvement plan. The commission voiced support for the intended use, and requested further MH Parks and Recreation Commission 4 -09 -2013 Page 1 pg 16 information before entertaining any discussion on potential city contribution to funding of the project. Commissioner McGrory - Ussett made a motion supporting use of Victoria Highlands Field for baseball use contingent on the city and MHAA reaching an agreement for funding for that use. Commissioner Paper seconded the motion. Ayes 5: Nays 0 Discussion of Request to Allow Motors on Rogers Lake Tim Carlson spoke on behalf of the Rogers Lake Homeowners Association, who is requesting a code change to allow boat motors on Rogers Lake, with a number of conditions. Mr. Carlson explained that the association made a similar request before city council in the fall of 2012, and were directed to consider additional conditions, and present the concept to the parks and recreation commission prior to returning to city council. The proposed amendment to city code would allow electric motors on boats fourteen feet or less in length. Allowed motors would have a power rating of 96 lbs. of thrust or less and be allowed from sunrise to sunset on the lake. Signs with conditions would be posted at Rogers Lake Park. Mr. Carlson reported that eleven of the seventeen homeowners on the lake had attended a meeting on the topic, and nine of the homeowners in attendance supported the amendment. Commissioner McGrory - Ussett passed a motion recommending approval of the code amendment as provided. Commissioner Paper seconded the motion. Ayes 5: Nays 0 Recreation Programming Update Mr. Wallgren reviewed the recreation programming update — registration for field trips and the summer playground program have been filling quickly. Flyers will go out to schools promoting tennis and golf programs, as well as information in the upcoming Heights Highlights. Mr. Wallgren is considering options for getting participants from waiting lists into programs /trips. The Mendota Heights Parks celebration will be held June 1, 2013. Mr. Wallgren outlined the activities, which will include a climbing wall, Duggan's Dashes, a petting zoo and live entertainment. Donations for the celebration have been steady, funding the activities. Mendakota Park Playground Update Mr. Sedlacek presented an updated quote to refurbish the playground at Mendakota Park, at approximately half the cost of replacement for a similar sized structure. Mr. Sedlacek answered questions about what features would be changing, and the scope of the work. MH Parks and Recreation Commission 4 -09 -2013 Page 2 pg 17 Commissioner McGrory - Ussett made a motion recommending county to approve the quote for refurbishing Mendakota Park Playground at a cost not to exceed $75,000 with the following alternatives detailed for council consideration: • Refurbish, rather than replace the glider play component • Add a maypole play component, or a cascade climber • Remove the play- basins in the sandbox area, and move diggers to that location • Place a set of monkey bars removed in 2008 within the play area Commissioner Paper seconded the motion. Ayes 5: Nays 0 The commission also directed staff to procure competitive bids to replace current playground surfacing with engineered wood fiber. Recreation Programming Update Mr. Wallgren reviewed the Par 3 update. The parks and recreation commission encouraged staff to look into providing wireless internet access for customers. Mr. Wallgren provided more detail on Nite Golf, which is a new revenue opportunity for the golf course. Commission Comments Commissioner Hinderscheid shared language from City Code on the requirements for dogs to be leashed when not on private property. Mr. Sedlacek encouraged the commission, and any audience watching to call 911 when they encounter unleashed dogs — the only way for police to enforce the leash law is to observe when it is being broken. Commissioners Miller and McGrory - Ussett asked that new items not be placed on the commission agenda if the item is not prepared for formal discussion or action. Adjourn Commissioner Hinderscheid made a motion to adjourn the meeting, Commissioner McGrory- Ussett seconded the motion. Ayes 5: Nays 0 The meeting adjourned at 9:23 p.m. Respectfully Submitted by Jake Sedlacek 1VIH Parks and Recreation Commission 4 -09 -2013 Page 3 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AIRPORT RELATIONS COMMISSION MINUTES April 10, 2013 pg 18 5c. The regular meeting of the Mendota Heights Airport Relations Commission was held on Wednesday, April 10, 2013 at 7:00 p.m. at 1101 Victoria Curve, Mendota Heights, MN. The following commissioners were present: David Sloan, Kevin Byrnes, Jim Neuharth, Sally Lorberbaum, William Dunn, Gina Norling and Paul Portz Absent: None Also present: Councilmember Liz Petschel, Guest Speaker Brian Petschel, and City Administrator Justin Miller Approval of Minutes Lorberbaum made a motion, seconded by Dunn, to approve the March 13th minutes as submitted - all voted in favor. Guest Speaker — Brian Petschel Councilmember Petschel introduced her son, Brian Petschel, as this month's guest speaker. Brian has a background in electrical engineering and has previously worked in the aerospace industry, specifically on sensor systems and air data systems. He detailed to the commission where the latest in airplane technology was headed, specifically in terms of noise and fuel economy. He stated that the engines of the future will continue to be quieter, but that it was more of a side - effect of the airlines looking to find fuel savings by designing more efficient engines. He also discussed new entrants into the airplane market, specifically companies from overseas. Finally, he spoke about the noise impacts to the area if different military aircraft were based out of MSP International Airport, as is sometimes mentioned to be in the plans. Legislative Update Councilmember Petschel updated the commission on a letter that was recently sent to our legislative delegation relating to HF 1717, a bill to require an Environmental Impact Statement on the recently approved MSP 2020 Capital Plan. The letter expressed the city's opposition to this legislation, and the letter was shared by MAC to other NOC cities. Acknowledge Receipt of Various Reports /Correspondence The monthly reports for February 2013 were acknowledged and commissioners updated their respective areas of focus. Commissioner Norling pointed out that a trend has occurred where the number of loud noise events at the three monitoring towers has decreased for three consecutive months. While this is a positive trend, the commission should continue to monitor these data points. Miller noted that the next meeting will be a joint meeting with Eagan and Inver Grove Heights at Eagan City Hall on May 8th at 7:00 pm. The topic will be a State of the Airport presentation by Jeff Hamiel. Miller will send an email as the date approaches about carpooling. Adiourn Lorberbaum made a motion, seconded by Neuharth, that the meeting be adjourned. All voted in favor. Meeting adjourned at 8:40 pm. pg 19 5d. 1101 Virraera Curve 1 Me Tth Hug's. .651.45Z1856001.0 J ,6$1.e$ .9y40fax uavrn. m mdota - heig h t s,ecm Y OF M ERIQOTA HEIGHTS DATE: April 16, 2013 TO: Mayor, City Council and City Administrator FROM: Tamara Schutta, HR Coordinator SUBJECT: Personnel Action Items Item 1: 2013 Engineer Interns At a recent meeting, City Council gave approval for staff to begin the hiring and recruitment process for two Engineer Interns. The Engineering Department is expecting a busy spring and summer with design and construction projects including Lemay Lake Road Neighborhood Improvements (reconstruction), Crown Point & Overlook Neighborhood Rehabilitation, Hunter & Orchard Neighborhood Improvements, Pedestrian Improvements at Dodd Road and Hwy 110, Highway 13 Trail Improvements, Sanitary Sewer Cleaning, Televising and Lining Project. In addition to these projects, the department will be contracting for street striping and seal coating, resolving drainage issues, updating record drawings and preparing feasibility reports for potential 2014 projects. The City received application materials from twelve (12) candidates for the intern positions. Nine applicants were interviewed for the position. Staff interviewed Harry Tran and Samuel Anderson for the two positions and decided that they were both excellent candidates for the Engineer Intern positions. Harry is a student at University of Minnesota pursuing his Bachelor of Science degree in Civil Engineering. Samuel is a student at South Central College pursing his Associates of Applied Science degree in Civil Engineering Technology. Both Harry and Samuel will be able to start on a full -time basis in mid -May and work through August. The two intern positions will each be limited to 480 hour at an hourly rate of $10.00. BUDGET IMPACT As noted above. RECOMMENDATION City staff recommends that city council approve the hiring of Harry Tran and Samuel Anderson as temporary Engineering Interns pending a background check, at the authorized wage of $10.00 per hour. pg 20 If council concurs in the recommendation, a motion should be made to approve the hiring of Harry Tran and Samuel Anderson as the Engineering Interns for 2013. A simple majority vote is all that is needed on this issue. Item 2: Par 3 Temporary Seasonal Hires 2013 At a recent meeting, City Council gave approval for staff to begin the hiring and recruitment process for the 2013 Par 3 golf season. The following applicants were offered their position contingent upon a successful completion of a criminal background check and council approval. Staff is recommending the following individuals for employment for the 2013 golf season: Position Clubhouse Workers BUDGET IMPACT As noted above. RECOMMENDATION Name Dorothy Scott Chris Clark Rate of Pay: $9.20 $8.25 City staff recommends that city council approve the above mentioned part-time seasonal position candidates for employment for the 2013 Par 3 golf season. If council concurs in the recommendation, a motion should be made to approve the above listed Par 3 seasonal hires. A simple majority vote is all that is needed on this issue. Item 3: Parks and Recreation Temporary Seasonal Hires 2013 At a recent meeting, City Council gave approval for staff to begin the hiring and recruitment process for the 2013 Parks and Recreational season. Several employees from the 2012 season have re- applied for positions. Applications were also accepting for the vacant Playground Lead position and Recreation Assistant positions. Interviews were conducted. The following applicants were offered their position contingent upon a successful completion of a criminal background check and council approval. Staff is recommending the following individuals for employment for the 2013 summer season: Position Playground Lead Playgound Assistant Playground Assistant Playground Assistant Playground Assistant Tennis Instructor Tennis Assistant Tennis Assistant Name Hayley Thomas Katherine Kulhanek Sydney Latterell Alicia Olsen Erin Patrick Meredith Lawrence Amanda Bellomo Tony Bretzman Rate of Pay: $13.00 $9.75 $9.75 $9.75 $9.75 $22.00 $10.25 $10.50 pg 21 BUDGET IMPACT As noted above. RECOMMENDATION City staff recommends that city council approve the above mentioned part-time seasonal position candidates for employment for the 2013 summer season. If council concurs in the recommendation, a motion should be made to approve the above listed seasonal hires. A simple majority vote is all that is needed on this issue. nLil CITY OF MENDOTA HEIGHTS 1101 Victoria Curve I Mendota 651.452.1850 phone 1 651452 E. www.mendota- heights.com pg 22 5e. DATE: April 16, 2013 TO: Mayor, City Council and City Administrator FROM: Kristen Schabacker, Finance Director SUBJECT: Workers' compensation insurance BACKGROUND On May 1, 2013 our workers compensation insurance renews. The base premium for this year is $125,187. This represents a 20% increase over last year's premium of $103,835. This increase is based on the high claim history for the 11/12 period. Below are the amounts and number of claims that we have had for the last 5 renewal periods. 08/09 $28,966.03 8 claims 09/10 $14,205.70 6 claims 10 /11 $32,441.40 7 claims 11/12 $267,214.95* 4 claims 12/13 $11,980.65 10 claims *This period includes reserves of $80,969.68 that have not actually been paid out. Also included with the workers' compensation information, is the renewal for the accident plan for volunteers. We have purchased this policy in the past. This provides limited "no- fault" benefits for volunteers injured while working for the city (the firefighters are covered under the city's worker's comp and not this volunteer plan). Volunteers receive limited death, disability and impairment benefits. The base premium is $720. This policy would be covering people volunteering at events such as spring clean up, parks celebration, fishing derby, etc. pg 23 BUDGET IMPACT There is $114,130 in the 2013 budget for workers' compensation costs. The amount budgeted is short of the base premium amount by approximately $11,000. There is an insurance reserve amount ($228,762) designated in fund balance. I recommend that we reduce this amount by $11,000 to cover the amount of premium not budgeted. The accident plan for the volunteers would be covered under the property /casualty line item. There are sufficient funds to cover the $720 annual premium. RECOMMENDATION Staff recommends that the council pass a motion accepting the regular premium option for the workers' compensation renewal with a base premium of $125,187 and the accident plan for city volunteers premium of $720. These policies are effective Mayl, 2013 — May 1, 2014. pg 24 1101 Victoria Curve 1 Mendota Heights, MN 651.452.1850 phone 1 651.452.8940 f: www.mendota- heights.com n inCITY OF MENDOTA HEIGHTS DATE: April 16, 2013 TO: Mayor, City Council and City Administrator FROM: Dave Dreelan, Assistant Fire Chief SUBJECT: March 2013 Fire Synopsis Fire Calls 5f. The department responded to 17 calls for the month. The majority of calls were classified as false alarms or as good intent calls. Seven of the calls were residential in nature and two calls were commercial fire alarms. Additionally, the department responded to four EMS calls, two car fires, one mutual aid call to Eagan and one injury accident requiring extrication. Monthly Department Training The monthly department training was a presentation on Incident Safety done by Hennepin Technical College. The class focused on strategies that can be used to decrease fatal and nonfatal injuries on the fire ground. The three leading cause of death to firefighters are cardiac arrest (50 %), vehicle accidents (25 %), and fire ground trauma (25 %). Monthly Squad Training The squad training for the month was dedicated to testing all of the department's fire hose. Each of the major pieces of apparatus carries approximately 2,000' of fire hose. In accordance with NFPA guidelines, all the hose must be pressure tested each year. Each squad is responsible for unloading one of the trucks, testing all of the hose then reloading it on the truck. We typically have two or three sections of hose fail the testing every year. MENDOTA HEIGHTS FIRE DEPARTMENT MARCH 2013 MONTHLY REPORT FIRE CALLS NO. 13025 - 13042 NUMBER OF CALLS: 17 pg 25 FIRE ALARMS DISPATCHED: ACTUAL FIRES Structure - MH Commercial Structure - MH Residential Structure - Contract Areas Vehicle - MH Vehicle - Contract Areas Grass /Brush /No Value MH Grass /Brush /No Value Contract MEDICAL Assist Extrication HAZARDOUS SITUATION Spills /Leaks Arcing /Shorting Chemical Power Line Down FALSE ALARM Residential Malfunction Commercial Malfunction Unintentional - Commercial Unintentional - Residential Criminal GOOD INTENT Smoke Scare Steam Mistaken for Smoke Other MUTUAL AID TOTAL CALLS NUMBER 1 4 1 1 10 17 STRUCTURE CONTENTS MISC. $5,000 TOTAL MONTHLY FIRE LOSSES $0 $0 TOTALS TO DATE $0 $6,000 $0 $7,300 $0 FIRE LOSS TOTALS MENDOTA HEIGHTS ALL FIRES, ALL AREAS (MONTH) $0 MEND. HTS. ONLY STRUCT /CONTENTS MEND. HTS. ONLY MISCELLANEOUS MEND. HTS. TOTAL LOSS TO DATE $13,300 $6,000 $5,000 $11,000 LOCATION OF FIRE ALARMS: MENDOTA HEIGHTS 14 MENDOTA 0 SUNFISH LAKE 2 LILYDALE 0 OTHER 1 TOTAL 17 TO DATE 31 0 3 5 3 42 LAST YEAR 45 0 1 2 0 48 BILLING FOR SERVICES AGENCY THIS MONTH TO DATE MN /DOT MILW. RR CNR RR OTHERS: TOTALS: $0 $0 $0 $0 $0 $0 WORK PERFORMED HOURS TO DATE FIRE CALLS 279.5 MEETINGS 31 DRILLS 173.5 WEEKLY CLEAN -UP 36.5 SPECIAL ACTIVITY 213.5 753 123 430.5 110.5 585 ADMINISTATIVE 0 0 FIRE MARSHAL 54.5 TOTALS 788.5 2173 LAST YEAR 914 111 460 115 414 0 171 210 2224.0 FIRE MARSHAL'S TIME FOR MONTH INSPECTIONS INVESTIGATIONS RE- INSPECTION MEETINGS ADMINISTRATION SPECIAL PROJECTS TOTAL 14 0 4 5.5 6 25 54.5 REMARKS: SEE OTHER SIDE FOR SYNOPSIS CITY OF MENDOTA HEIGHTS pg 26 1101 Victoria Curve I Mendota Heigh: 651.452.1850 phone 1 651.452.8: www.mendota- heights.com 5g. DATE: April 16, 2013 TO: Mayor, City Council, and City Administrator FROM: Lorri Smith, City Clerk SUBJECT: Temporary On -Sale Liquor License for Beth Jacob Congregation BACKGROUND Pursuant to City Code, no person shall sell or give away intoxicating liquor or 3.2 percent malt liquor without first having received a license. Temporary On -Sale Liquor licenses shall be granted only to clubs and charitable, religious or nonprofit organizations that have been in existence for three years for the sale of intoxicating liquor on the premises only on the days specified in the license. No organization shall be granted more than two temporary liquor licenses in any calendar year. No license shall be issued for more than three days. The licenses are subject to final approval by the Director of Alcohol and Gambling Enforcement. Beth Jacob Congregation, located at 1179 Victoria Curve, is planning to hold an event on Sunday, May 5, 2013 at the Congregation during the hours of 5:00 p.m. to 11:00 p.m. They have requested a Temporary On -Sale Liquor license to allow for the sale of alcohol. Please find the request from Beth Jacob Congregation attached. Security will be present during the event. Beth Jacob Congregation has submitted an application, paid the license fee, and provided a certificate of insurance for liquor liability. It should be noted that Temporary On -Sale Liquor licenses have been issued in the past to other charitable, nonprofit and religious organizations within the city with no incidents or negative reports. RECOMMENDED ACTION Staff recommends the City Council approve a Temporary On -Sale Liquor license for Beth Jacob Congregation for May 5, 2013, subject to final approval of the Director of Alcohol and Gambling Enforcement. chestnut cambronne ATTORNEYS AT LAW Stuart C. Bear, Esq. sbear @chestnutcambronne.com April 9, 2013 VIA E -MAIL & U.S MAIL (orris@ mendota-heights.com Lorri Smith City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Re: Temporary On -Sale Liquor License Beth Jacob Congregation Dear Lorri: pg27 MINN5A5005 17 Washington Avenue North Suite 300 Minneapolis, MN 55401 -2048 T: 612.339.7300 F: 612.336.2940 SAINT PAUL Kelly Inn, Suite 820 161 St. Anthony Avenue St. Paul, MN 55103 T: 651.291.1900 F: 651 .291 .0063 YJ'!•f inr,',� hestn u tt_a rn b'r om The purpose of this letter is to request a temporary liquor license on behalf of Beth Jacob Congregation. Beth Jacob plans to hold a fund - raising event at the Congregation located at 1179 Victoria Curve, Mendota Heights, Minnesota, on Sunday, May 5, 2013, from 5:00 p.m. to approximately 11:00 p.m. In connection with this event, Beth Jacob plans to provide alcohol to adults in attendance from the hours of 5:00 p.m. to approximately 11:00 p.m. Beth Jacob will also arrange for an off -duty police officer to provide security during this event. Although no specific name has yet been established for the event, Beth Jacob has conducted this same type of annual fund - raising event in the past. Enclosed please find the following documents: 1. Application and Permit for 1 to 4 Day Temporary On -Sale Liquor License. 2. Certificate of Liability Insurance. 3. List of 2012 -2013 Board of Trustees of Beth Jacob Congregation. pg 28 April 9, 2013 Page 2 4. Check in the amount of $50 made payable to the City of Mendota Heights (copy enclosed — the original check will be sent via U.S. Mail along with the hard copy of this letter and documents). I would appreciate it if you would put Beth Jacob's request for a temporary liquor license on for hearing before the next City Council meeting. Should you have any questions or desire any further information, please feel free to contact me and I will be happy to help you in any way that I can. Thank you for your help with this matter. SCB:rrz Enclosures Very truly yours, t CITY OF MENDOTA HEIGHTS pg 29 1101 Victoria Curve 1 Mendota Heig 651.452.1850 phone 1 651.452. www.mendota- heights.co DATE: April 16, 2013 TO: Mayor, City Council, and City Administrator FROM: Lorri Smith, City Clerk SUBJECT: Approval of On Sale & Sunday Intoxicating Liquor Licenses for Haiku Japanese Bistro Inc. BACKGROUND The City Council held a public hearing at the April 2, 2013 City Council meeting and received public comment regarding the issuance of an intoxicating liquor license. The City has received an application for an On Sale and Sunday Intoxicating Liquor License from Ai Cai Li, owner of Haiku Japanese Bistro Inc. This is a new restaurant locating at 754 Highway 110, in Mendota Plaza. No comments from the public were received in regards to the issuance of this license. The applicant has submitted a complete license packet and paid the required license and investigation fees. The Mendota Heights Police Department has completed a thorough investigation of the applicant and has found no issues or concerns. The applicant has provided a Certificate of Liquor Liability Insurance and a Liquor Bond. The license application indicates that the restaurant will have a minimum of 1,000 square feet in floor area and seating for a minimum of 50 guests. This qualifies the applicant for a Tier Two Liquor License. If approved, the license would be effective May 1, 2013 through June 30, 2013. RECOMMENDATION Staff recommends the approval of the On Sale Intoxicating and Sunday Liquor License for Haiku Japanese Bistro Inc. doing business as Haiku Japanese Bistro, located at 754 Highway 110, for the period of May 1, 2013 through June 30, 2013. CITY OF MENDOTA HEIGHTS pg 30 1101 Victoria Curve 1 Mendota Heights 651.452.1850 phone 1 651.452.89 www.mendota -hei g hts.com 5i. DATE: April 16, 2013 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP Public Works Director /City Engineer SUBJECT: Rogers Lake Homeowners Association Weed Control Request BACKGROUND Since 2009, the City of Mendota Heights has been participating in weed control at Rogers Lake. In 2012, a group of area residents formed the Rogers Lake Homeowners Association and contributed half the cost of the weed control activity, which totaled $3,035.00. The attached email is the formal request form the Rogers Lake Homeowners Association for the same cost share weed control program for 2013. City staff has been monitoring the water quality sampling results from the Citizen Assisted Monitoring Program (CAMP) and from the Environmental Studies classes at Saint Thomas Academy; both of which submit sample results to the City annually. Many of the monitored conditions are well within State established surface water quality standards, but three of them are close to the maximum allowable concentrations and warrant close monitoring. Total phosphorous, biological oxygen demand, and total suspended solids are at, or barely below their respective maximum allowable standards, but have remained stable for 2011 and 2012 sampling years. BUDGET IMPACT The city's contractor, Midwest Acquacare, has provided a single treatment quote of $3,035.00 that consists of $3,000.00 for the treatment and $35.00 for the permit to do so. The Rogers Lake Homeowners Association has pledged to match the City's contribution. The City's cost share of $1,517.50 is budgeted and would be drawn from the Parks Maintenance Fund, which is funded through the general tax levy. RECOMMENDATION Should Council decide to continue the weed control program with the cost share proposed by the Rogers Lake Homeowners Association, staff recommends a single weed removal treatment, as proposed by Midwest Acquacare, for the total cost of $3,035; with the city paying $1,517.50 and the homeowners association paying $1,517.50. Authorization of this action would require a simple majority vote. pg 31 From: Tim Carlson Sent: Monday, April 08, 2013 9:45 PM To: John R. Mazzitello Subject: Rogers Lake Weed Control Request 2013 Hi John — on behalf of the Rogers Lake Association, please let this message serve as the formal request that the city provide half of the cost of the weed control treatments for Rogers Lake in 2013. The association will contribute the other half, payable to the city after the treatment has been applied. Please confirm that our request is on the consent agenda for the city council meeting on April 16, 2013. Thank you John. Tim Carlson CITY OF MENDOTA HEIGHTS pg 32 1101 Victoria Curve 1 Mendota Height 651.452.1850 phone 1 651.452.89 www.mendota -hei g hts.com 5j. DATE: April 16, 2013 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP Public Works Director /City Engineer SUBJECT: Resolution of Support for Legislation Authorizing Street Improvement Districts BACKGROUND There are two bills moving concurrently through the State Legislature, HF 745 (Erhardt, Edina) in the House, and SF 607 (Carlson, Eagan) in the Senate. These bills would allow cities to create street improvement districts. This authority would allow cities to collect fees from property owners within a district to fund municipal street maintenance, construction, reconstruction, and facility upgrades. If enacted, this legislation would provide cities with a tool in addition to the more well -known assessment process, to build and maintain city streets. Just as the state has fallen behind in making transportation investments, some cities faced with budget challenges have made the difficult decision in recent years to hold off on scheduled street improvement projects. Maintenance projects, such as seal coating and overlays, can prolong the lifecycle of streets to 50 to 60 years. Without ongoing maintenance, the average life expectancy of local streets is approximately 25 to 30 years. To keep up this maintenance schedule requires a reliable dedicated funding source other than the current volatile property tax system. The proposed legislation is enabling only, and Cities would be under no obligation to establish street improvement districts. The ability to do so would be codified in State Statute and would be there as a tool for cities to use along with other established funding mechanisms. Staff is not proposing that the City of Mendota Heights implement such a funding mechanism at this time, but we do think it is a tool that could be beneficial to cities elsewhere in the state where the assessment process is impractical. This legislation has been a high priority for the League of Minnesota Cities for several years, and this year it is receiving significant attention. The LMC, along with Metro Cities, and other legislative, engineering, and public works associations are all encouraging cities to pass resolutions in support of this legislation to indicate broad statewide support. BUDGET IMPACT None RECOMMENDATION Staff recommends Council review the attached RESOLUTION 2013 -25, A RESOLUTION SUPPORTING LEGISLATION AUTHORIZING THE ESTABLISHMENT OF MUNICIPAL STREET IMPROVEMENT DISTRICTS. If Council wishes to adopt this Resolution, the action requires a simple majority vote. pg 33 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2013 - 25 A RESOLUTION SUPPORTING LEGISLATION AUTHORIZING THE ESTABLISHMENT OF MUNICIPAL STREET IMPROVEMENT DISTRICTS WHEREAS, Minnesota contains over 135,000 miles of roadway, and over 19,000 miles (14 %) are owned and maintained by Minnesota's 853 cities; 71 of which are owned and maintained by the City of Mendota Heights; and WHEREAS, 84 percent of municipal streets are ineligible for dedicated Highway User Tax Distribution Fund dollars; and WHEREAS, the more than 700 Minnesota cities with populations below 5,000 are ineligible for dedicated Highway User Tax Distribution Fund dollars; and WHEREAS, city streets are an integral piece of the road network supporting the movement of people and goods; and WHEREAS, existing funding mechanisms, such as Municipal State Aid (MSA), property taxes and special assessments, have limited applications, leaving many cities under - equipped to address growing needs; and WHEREAS, maintenance costs increase as road systems age, and no city — large or small — is spending enough on roadway improvements and preventative maintenance to maintain a 50 -year lifecycle; and WHEREAS, cities need flexible policies and greater resources in order to meet growing demands for municipal street improvements and maintenance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mendota Heights that the City of Mendota Heights supports enabling legislation that would authorize cities to establish street improvement districts to fund municipal street maintenance, preventative maintenance, construction and reconstruction. Adopted by the City Council of the City of Mendota Heights this 16th day of April 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk 0 0 LEAGUE OF MINNESOTA CITIES pg 34 CONNECTING & INNOVATING SINCE 1913 Briefing paper -- -2013 Minnesota cities and street improvement districts League position The League supports HF 745 (Erhardt, DFL- Edina) and SF 607 (Carlson, DFL- Eagan), legislation that would allow cities to create street improvement districts. This authority would allow cities to collect fees from property owners within a district to fund municipal street maintenance, construction, reconstruction, and facility upgrades. If enacted, this legislation would provide cities with an additional tool to build and maintain city streets. Supporters HF 745/SF 607 is also supported by the following organizations: • Association of Metropolitan Municipalities • Coalition of Greater Minnesota Cities • Minnesota Association of Small Cities • North Metro Mayors • Minnesota Transportation Alliance • City Engineers Association of Minnesota • Minnesota Chapter of the American Public Works Association Background Just as the state has fallen behind in making transportation investments, some cities faced with budget challenges have made the difficult decision in recent years to hold off on scheduled street improvement projects. Maintenance projects, such as seal coating and overlays, can prolong the lifecycle of streets to 50 to 60 years. Without ongoing maintenance, the average life expectancy of local streets is approximately 25 to 30 years. For every $1 spent on maintenance, a road authority saves $7 in repairs. But this maintenance requires a reliable dedicated funding source other than the current volatile property tax system. For the same reasons, cities are also falling behind on the reconstruction projects necessary to help keep property values stable; and, cities lack viable options for building new transportation infrastructure to attract and retain the investments by businesses that keep Minnesota's economy strong. Existing funding mechanisms for street maintenance and reconstruction are inadequate. Special assessments can be onerous to property owners and are difficult to implement for some cities. Special assessments are not always useful for funding collector streets and other streets that do not abut private property. Property tax dollars are generally not dedicated and are sometimes diverted to more pressing needs such as public safety, water quality and cost participation in state and county highway projects. Municipal state aid (MSA) is limited to cities over 5,000 population - -147 145 UNIVERSITY AVE. WEST PHONE: (651) 281 -1200 FAX: (651) 281 -1299 ST. PAUL, MN 55103 -2044 TOLL FREE: (800) 925 -1122 WEB: WWW.LMC.ORG pg 35 of 853 cities in Minnesota- -and cannot be applied to more than 20% of a MSA city's lane miles. Existing MSA is not keeping up with needs on the MSA system. Key messages • This is enabling legislation. No city would be required to create a municipal street improvement district. • The street improvement district authority legislation is modeled after Minn. Stat. 435.44, which allows cities to establish sidewalk improvement districts. • This authority would provide a funding mechanism that is fair. It establishes a clear relationship between who pays fees and where projects occur, but stops short of the benefit test that sometimes makes special assessments vulnerable to legal challenges. It also does not prohibit cities from collecting fees from tax exempt properties within a district. • Fees paid under a street improvement district would be deductible just as property taxes are. • This tool allows cities to perform maintenance and reconstruction on schedule. Timely maintenance is essential to preserving streets and thereby protecting taxpayer investments. • This tool would allow property owners to fund expensive projects by paying relatively small fees over time. The tool could be used to mitigate or eliminate the need for special assessments. LMC Contact: Anne Finn, AssistantlGR Director, 651- 281 -1263, afinnWmc.org Updated March 13, 2013 CITY OF MENDOTA HEIGHTS 1101 Victoria Curve 1 Mendota Heigh 651.452.1850 phone 1 651452 8 www.mendota -hei g hts.com pg 36 5k. DATE: April 16, 2013 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP Public Works Director /City Engineer SUBJECT: A Resolution Supporting a Grant Application for Funds to Construct Trail Connection Segments along Highway 149 (Dodd Road). BACKGROUND The City of Mendota Heights has had on its books for several years a project to construct a trail connection along State Trunk Highway 149 (Dodd Road) from Market Street north to Marie Avenue. The proposed trail connection would be on the east side of Dodd Road. In addition, City staff has identified a trail gap along Dodd Road from Mendota Heights Road south to Interstate 494. This trail connection would be on the west side of Dodd Road. The City has an opportunity to apply for a grant through the Minnesota Department of Transportation (MnDOT) Corridor Investment Management Strategy (CIMS) program for both trail segments. This grant application requires a Resolution of support from the City Council. The attached Resolution would be sent to MnDOT in support of both grant applications. The estimated cost of the Market to Marie trail connection project is $292,000. Up to 90% of the construction costs would be covered by the grant with the remaining minimum of 10% being provided by the City. In order to be more competitive in the grant process, City staff is proposing an 80 %/20% funding split. If accepted the City would be responsible for providing $58,400 of the construction costs. Mendota Heights' Infrastructure Account has sufficient funds available to cover the City's portion of the construction costs. The estimated cost of the Mendota Heights Road to I -494 trail connection project is $220,000. The same grant rules would apply for this trail segment, and the City's 20% contribution would be $44,000. If both trail segments are awarded grants in 2014, the Infrastructure Fund would need to borrow a portion of the construction match form another fund that would be paid back over the coming years. BUDGET IMPACT If awarded the grants for these trail segments, the City of Mendota Heights would be responsible to provide 20% matching funds for the project. The $58,400 for the Market to Marie segment is immediately fundable from the Infrastructure Fund. The $44,000 for the Mendota Heights Road to I -494 segment would be partially funded by the Infrastructure Fund and the balance borrowed from another fund to be paid back. Municipal State Aid (MSA) funds are not allowed tole used as matching funds for these grants. If not awarded the grant, the City would have insufficient funds budgeted to cover the complete construction of both trail segments and staff would recommend waiting for further grant opportunities before constructing these segments. RECOMMENDATION Staff recommends Council approve the attached Resolution in support of the grant application. If Council desires to implement the staff recommendation, pass the attached RESOLUTION 2013 -26, A RESOLUTION SUPPORTING A GRANT APPLICATION TO THE MINNESOTA DEPARTMENT OF TRANSPORTATION CORRIDOR INVESTMENT MANAGEMENT STRATEGY (CIMS) PROGRAM FOR CONSTRUCTION OF TRAIL CONNECTION SEGMENTS ALONG HIGHWAY 149 (DODD ROAD). This action requires a simple majority vote. pg 38 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2013 - 26 RESOLUTION SUPPORTING A GRANT APPLICATION TO THE MINNESOTA DEPARTMENT OF TRANSPORTATION CORRIDOR INVESTMENT MANAGEMENT STRATEGY (CIMS) PROGRAM FOR CONSTRUCTION OF TRAIL CONNECTION SEGMENTS ALONG HIGHWAY 149 (DODD ROAD) WHEREAS, the City of Mendota Heights supports grant application be made to the Minnesota Department of Transportation CIMS Program; and WHEREAS, the application is to construct two - thirds (2/3) of a mile of paved trail connections for the Mendota Heights City Trail System; and WHEREAS, the trail system projects are located near busy commercial /retail businesses, schools, regional trails, and parks; and WHEREAS, the trail segments would also provide one of only a few inter -city connection to the City of Eagan Trail System; and WHEREAS, the City of Mendota Heights recognizes that it has sufficient assets to cover the proposed 20% construction cost in non -state cash matching funds for this project. NOW THEREFORE IT IS HERBY RESOLVED, if the City of Mendota Heights is awarded a grant by the Minnesota Department of Transportation, the City of Mendota Heights agrees to accept the grant award, and may enter into an agreement with the State of Minnesota for the above referenced project; and BE IT FURTHER RESOLVED that the City of Mendota Heights will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement; and BE IT FURTHER RESOLVED that the City Council of the City of Mendota Heights names the fiscal agent for the City of Mendota Heights for this project as: Kristen Schabacker — Finance Director, City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 BE IT FURTHER RESOLVED, the City of Mendota Heights hereby assures the Highway 149 Trail Connection Segment projects will be maintained for a period of no less than 20 years. Adopted by the City Council of the City of Mendota Heights this 16th day of April 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk CITY OF MENDOTA HEIGHTS pg 39 1101 Victoria Curve 1 Mendota Height 651.452.1850 phone 1 651.452.8 www.mendota -hei g hts.com 51. DATE: April 16, 2013 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP Public Works Director /City Engineer SUBJECT: Joint Powers Agreement (JPA) With Dakota County for Aerial Photography BACKGROUND Aerial photography is a critical tool used by the Engineering and Public Works Departments and is incorporated in our city -wide Geographic Information System (GIS). Dakota County has offered to spearhead a county wide aerial photography initiative that will photograph most of the County, including the City of Mendota Heights. The attached JPA outlines the cost share proposal to be divided between the County and the participating Cities. The County is paying 67% of the contract costs and the cities are being asked to contribute 33% of the cost. The 33% city share is pro -rated among the cities based on acres photographed. If approved, Mendota Heights would contribute $542.00 towards the $50,000.00 contract to complete the aerial photography. If Mendota Heights were to complete this task on our own, it would cost the City several thousand dollars. BUDGET IMPACT The $542.00 identified in the JPA is budgeted and would be paid out of the Engineering Fund. RECOMMENDATION Staff recommends Council approve the attached JOINT POWERS AGREEMENT BETWEEN THE COUNTY OF DAKOTA AND THE CITY OF MENDOTA HEIGHTS FOR COST SHARE RELATED TO THE PURCHASE OF AERIAL PHOTOGRAPHY. Authorization of this JPA requires a simple majority vote. Office of GIS Information Technology Department Dakota County Westem Service Center 14955 Galaxie Avenue Apple Valley, MN 55124 952 - 891 -7000 Fax 952 -891 -7031 www.dakotacounty.us htto:ggis.co.dakota.mn.us /DCGIS/ pg 40 March 27, 2013 Dakota County City Managers Re: 2013 Aerial Photography Enclosed please find a Joint Powers Agreement (JPA) for cost sharing related to the purchase of aerial photography in 2013. I discussed this at the City / County Engineers (CONDAC) meeting in February, 2013, and at the GIS Users Group meetings in October, 2012, and January, 2013. This is similar to previous agreements we have had in place annually since 2005. A corresponding invoice is also enclosed to expedite the JPA execution process. Please contact me immediately if you have questions about this. The JPA was prepared by Kathy Keena in the County Attorney's Office. Any questions or comments your city attorney may have regarding the agreement should be directed to her at 651- 438 -4438 or kathy.keena @co.dakota.mn.us. This JPA is essentially the same as that which was executed in 2010, updated with the current contractor and associated costs. We acquired Pictometry oblique imagery in 2006, 2008, and 2011 using a similar agreement. In 2010, we acquired orthophotography only, through a collaborative project with the Metropolitan Council and Minnesota Department of Natural Resources. This year, we are again acquiring orthophotography only, using the same specifications as in 2010, to acquire 6 -inch resolution, color, leaf -off imagery this spring. This imagery will meet national map accuracy standards for 1 " =100' scale mapping. The deliverables also include near infrared image bands, stereo images, and a county -wide MrSID or ECW image library. We will make all of this available to your city soon after it is delivered to us. It will also be available through the Dakota County Interactive Map (DCGIS), as well as through web mapping services on the county website for use in city GIS applications. We will use the stereo imagery to update the GIS basemap where necessary and will solicit input from city representatives to determine areas within your city in need of update. The stereo imagery can also be provided to any mapping and engineering contractors for city projects. pg 41 This year, through collaboration with Scott and Carver counties, we were able to achieve a significantly reduced price. The total cost for the project is expected to not exceed $50,000. This is about 30% less than we paid in 2010. The total city share of this cost is $13,459, which has been deteunined and distributed using the methodology used previously, based on the average of the total square miles and the total number of parcels in each city as a percentage of the total in all cities. Note that the same cost distribution methodology was used for sharing the cost of LiDAR in 2011. Overall Cost Breakdown County $ 36,541 Cities $ 13,459 Total Cost: $ 50,000 City Cost Breakdown Apple Valley $ 1,388 Burnsville $ 1,759 Eagan $ 2,131 Farmington $ 835 Hastings $ 746 Inver Grove Heights $ 1,477 Lakeville $ 2,087 Mendota Heights $ 542 Rosemount $ 1,428 South St Paul $ 587 West St Paul $ 479 Cities subtotal: $ 13,459 We expect to take delivery of this aerial photography late this summer, after which we will work with your staff to distribute it, if necessary. If you have any questions or concerns, please contact me at 952 -891- 7080 or randy.knippel @co.dakota.mn.us. Sincerely, 6'4'W Randy Knippel, GIS Manager cc: Brandt Richardson, Dakota County Administrator Matt Smith, OMB Division Director Dan Cater, Information Technology Department Director Kathy Keena, Assistant County Attorney pg 42 Dakota County Contract #GR00470 JOINT POWERS AGREEMENT BETWEEN THE COUNTY OF DAKOTA AND THE CITY OF MENDOTA HEIGHTS FOR COST SHARE RELATED TO THE PURCHASE OF AERIAL PHOTOGRAPHY WHEREAS, Minn. Stat. § 471.59 authorizes local governmental units to jointly or cooperatively exercise any power common to the contracting parties; and WHEREAS, Dakota County (County) is a political subdivisions of the State of Minnesota; and WHEREAS, the City of Mendota Heights (City) is a governmental and political subdivision of the State of Minnesota; and WHEREAS, the County has agreed to purchase aerial photography of Dakota County from Aero-Metric, Inc. (dba AeroMetric) at an estimated cost of $50,000.00; and WHEREAS, the City desires to utilize the aerial photography and is willing to cost share in the amount of $542.00 towards the purchase of said aerial photography. NOW, THEREFORE, in consideration of the mutual promises and benefits that the County and the City shall derive from this Agreement, the County and the City hereby enter into this Agreement for the purposes stated herein. SECTION 1 PURPOSE The purpose of this Agreement is to define the responsibilities and cost sharing obligations of the County and the City for the purchase and use of aerial photography from Aero-Metric, Inc. (dba AeroMetric). SECTION 2 PARTIES The parties to this Agreement are Dakota County, Minnesota (County) and the City of Mendota Heights, Minnesota (City). SECTION 3 TERM This Agreement shall be effective the date of the signatures of the parties to this Agreement and shall remain in effect until September 30, 2013, or until completion by the parties of their respective obligations under this Agreement, whichever occurs first, unless earlier terminated by law or according to the provisions of this Agreement. SECTION 4 COOPERATION The County and the City agree to cooperate and use their reasonable efforts to ensure prompt implementation of the various provisions of this Agreement and to, in good faith, undertake resolution of any dispute in an equitable and timely manner. SECTION 5 OBLIGATIONS OF PARTIES 5.1 The County will purchase aerial photography of Dakota County from Aero-Metric, Inc. (dba AeroMetric) at an estimated cost of $$50,000.00. pg 43 5.2 The City will pay to the County the sum of $542.00 which shall be applied towards the purchase price of the aerial photography as set forth in Section 5.1 above. The City shall make payment to the County within 45 days of receiving an invoice from the County. 5.3 In exchange for its cost share contribution, the City will be allowed to obtain said aerial photography from the County and use said aerial photography at no additional cost to the City. This section shall survive the expiration of this Agreement. SECTION 6 INDEMNIFICATION Except as provided below, each party to this Agreement shall be liable for the acts of its officers, employees or agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its officers, employees or agents. To the fullest extent permitted by law, the City shall defend, indemnify and hold harmless the County, its officers, employees or agents from and against all claims, damages, losses and expenses, including but not limited to attorney's fees, arising out of or resulting from the City's use of any of the aerial photography purchased by the County from Aero- Metric, Inc. (dba AeroMetric), which is the subject of this Agreement. The provisions of the Municipal Tort Claims Act, Minn. Stat. ch. 466 and other applicable laws govern liability of the County and the City. The provisions of this section shall survive the expiration or termination of this Agreement. SECTION 7 TERMINATION Either party may terminate this Agreement upon 30 days written notice to the other party, with or without cause. Notice of termination shall be made by certified mail or personal delivery to the person signing this Agreement on behalf of the other party. Termination of this Agreement shall not discharge any liability, responsibility or right of any party, which arises from the performance of or failure to adequately perform the terms of the Agreement prior to the effective date of termination. SECTION 8 GENERAL PROVISIONS 8.1 ACCOUNTING AND RECORDS. The parties agree to establish and maintain accurate and complete accounts, financial records and supporting documents relating to the receipt and expenditure of the cost share funds. Such accounts and records shall be kept and maintained by the parties for a minimum period of six years following the expiration of this Agreement. 8.2 AUDITING. The books, records, documents and accounting procedures and practices of the parties that are relevant to this Agreement are subject to examination by the other party and the State Auditor for a minimum of six years following the expiration of this Agreement. 8.3 NOTICE. Notice required to be provided pursuant to this Agreement shall be provided to the following named persons and addresses unless otherwise stated in this Agreement, or in a modification of this Agreement: TO THE COUNTY: Dan Cater or successor, Director Information Technology 1590 Hwy. 55 Mendota heights, MN 55033 TO THE CITY: Sandra Krebsbach or successor, Mayor City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 2 pg 44 In addition, notificatio to the County regarding termination of this Agreement by the other party shall be provided to the Office of the Dakota County Attorney, Civil Division, 1560 Highway 55, Mendota heights, Minnesota 55033. 8.4 LIAISONS. To assist the parties in the d of this Agreement and to ensure compliance and provide ongoing consultation, a liaison shall be designated by the County and the City. The parties shall keep each other continually informed, in vvhting, of any change in the designated liaison. At the time of execution of this Agreement, the following persons are the designated liaisons: County Liaison: City Liaison: Randy Knippel Telephone: (952) 891-7080 Email: randy.knippel@co.dakota.mn.us Justin Miller, City Administrator Telephone: (651) 255-1153 Email: justinm@mendota-heights.com 8.5 11110DIFICATIONS. Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing, a by the parties respective Boards, and si ned by the authorized representatives of the County and the City. 8.6 MINNESOTA LAW TO GOVERN. This Agreement shall be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota, without giving effect to the principles principles of confUct of laws. All proceedings related to this Agreement shall be venued in the County of Dakota, State of Minnesota. 8.7 MERGER. This Agreement is the final expression of the agreement of the parties and the complete and exclusive statement of the terms agreed upon and shall supersede all prior negotiations, understandings, or agreements. 8.8 SEVERABILITY. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either party. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date(s) indicated below. APPROVED AS TO FORM: CITY OF MENDOTA HEIGHTS By By Sandra Krebsbach, Mayor Date of Signature: , City Clerk Date of Signature: COUNTY OF DAKOTA E� ' ..3/„2.49-013 Dan Cater, Director A ��ntDdk��ou�A�m� Date Information Technology County Board Res. No. 13- Date of Signature: KG-13-78-008(EF) 3 CITY OF MENDOTA HEIGHTS pg 45 1101 Victoria Curve 1 Mendota Heights, 651.452.1850 phone 1 651.452.8940 www.mendota-heights.com DATE: April 16, 2013 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer SUBJECT: Request for Authorization to Seek Professional Services for the Assessment of the Mendota Heights Road Force Main BACKGROUND Mendota Heights operates and maintains five sanitary sewer lift stations in the city. The largest of these is located on Mendota Heights Road near Enterprise Drive and serves a majority of the industrial park. The Mendota Heights Road Lift Station was originally constructed in 1969 and upgraded in 2004. The station pumps sewage through a 14" diameter ductile iron pipe (force main) approximately one mile to the east where it is discharged into the city's interceptor sewer line. The force main is original equipment from the 1969 installation and was upgraded in 2004. The force main has been experiencing a break frequency within the last few years which has city staff concerned with the useful life remaining in the pipe. There have been five breaks within the past few years in which the city has had to hire a contractor to make an emergency repair. These repairs typically cost around $25,000- $35,000 for each occurrence. Staff is requesting city council authorization to solicit consultants for professional design services in the assessment of the existing ductile iron force main and replacement solutions. BUDGET IMPACT City staff will generate, distribute and assess the Request for Proposal (RFP) for Professional Services for the assessment of the Mendota Heights Road Force Main. Staff anticipates approximately ten hours of staff time for this task, which would be paid for out of the sanitary sewer utility fund. RECOMMENDATION Staff recommends authorizing the request to solicit for Professional Services for the Assessment of the Mendota Heights Road Force Main, and further authorizing staff to issue an RFP. CITY OF MENDOTA HEIGHTS pg 46 1101 Victoria Curve 1 Mendota Heigh`. 651.452.1850 phone 1 651.452.89 www.mendota-heights.com 5n. DATE: April 16, 2013 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer Michael Albers, PE, Civil Engineer SUBJECT: Accept Bids and Award Contract for Crown Point & Overlook Neighborhood Rehabilitation BACKGROUND Staff identified the Crown Point Drive Neighborhood Rehabilitation as a 2013 street rehabilitation project in the 2012 -2016 Street Improvement Plan (SIP). The Overlook Road Neighborhood Rehabilitation was also identified as a 2013 street rehabilitation project in the 2012 -2016 SIP. The proposed improvements for these two neighborhoods are similar in nature and staff believes that combining the two neighborhoods into one project would reduce staff time and would produce lower unit prices during construction due to the project size. The combined project will be called the Crown Point & Overlook Neighborhood Rehabilitation. Council ordered the Crown Point & Overlook Neighborhood Rehabilitation improvements at their September 18, 2012 meeting, and directed staff to prepare plans and specifications for this street rehabilitation project. Six bids (see below) were received and opened on Wednesday, April 3, 2013, at 10:00 a.m. for the Crown Point & Overlook Neighborhood Rehabilitation. NAME OF BIDDER Asphalt Surface Technologies Corp. Bituminous Roadways, Inc. McNamara Contracting, Inc. Northwest Asphalt, Inc. Valley Paving, Inc. Hardrives, Inc. AMOUNT OF BID $583,803.00 $615,767.15 $640,064.00 $649,717.59 $707,738.63 $755,548.75 One of the six bidders, Valley Paving, Inc., did not meet the requirements in the project specification for mobilization which states that the lump sum bid price for mobilization shall not exceed 4% of the total base bid. Valley Paving, Inc., mobilization bid price was 4.2% of the total base bid. Staff recommends summarily rejecting the bid from Valley Paving, Inc. Asphalt Surface Technologies Corp. a /k/a Astech Corp. submitted the lowest responsive Sid of $583,803.00. Their bid was less than the Engineer's Estimate of $823,597.75. Asphalt Surface Technologies Corp. is a contractor with many years of experience with an office in Saint Joseph, Minnesota. Staff has not worked with Asphalt Surface Technologies Corp. in the past. Staff has contacted references for Asphalt Surface Technologies Corp. and all references came back with very positive comments about their work. Staff recommends them for this contract. The substantial completion date for the project is August 2, 2013. I expect that Asphalt Surface Technologies Corp. serving in the capacity of General Contractor is capable of meeting the completion dates and installing the proposed improvements in accordance with the plans and specifications given their experience and the amount of equipment and manpower they have at their disposal. Staff will mail out a general notice to the residents about the project after council awards the contract, including information regarding the construction schedule. Street Rehabilitation — Crown Point Drive, Crown Circle, and Crown Court Proposed improvements for Crown Point Drive, Crown Circle, and Crown Court will include the reclamation of the existing bituminous roadway and the placing of a 2.5" bituminous base course and a 1.5" bituminous wear course over the reclaimed pavement material, curb and gutter repair, and catch basin repair. Disturbed boulevard areas will be restored with topsoil and sod. Driveways that are disturbed due to the street rehabilitation will be replaced in kind. Street Rehabilitation — Overlook Road, Overlook Lane, Lilac Road, and Summit Lane Proposed improvements for Overlook Road, Overlook Lane, Lilac Road, and Summit Lane (north of Marie Avenue) will include the reclamation of the existing bituminous roadway and the placing of a 2.5" bituminous base course and a 1.5" bituminous wear course over the reclaimed pavement material, curb and gutter repair, and catch basin repair. Disturbed boulevard areas will be restored with topsoil and sod. Driveways that are disturbed due to the street rehabilitation will be replaced in kind. Park and Trail Improvements Proposed improvements to the Marie Park include placing a 2" overlay over the existing parking lot and trail. Proposed improvements to the trail on the east side of Lexington Avenue between Highway 110 and Douglas Road include reclamation of the existing trail and placing a 2.5" bituminous wear course over the reclaimed material and installing pedestrian curb ramps. Dakota County has included this project in their Capital Improvement Plan (CIP) to augment project cost. The City is responsible for 45% of the construction cost and design services, and the County will provide 55% of the construction cost and design services. The total estimated cost of the Lexington Avenue trail improvements is $60,000. Preventative Maintenance pg 48 Proposed improvements for Highway 110 Frontage Road /Carmen Lane will include replacing broken section of bituminous curb, bituminous leveling near Highway 110, crack sealing and seal coating. The proposed project also includes preventative maintenance to Bachelor Avenue, Trail Road, Sutton Lane, Stanwich Lane, Lansford Lane, Round Hill Road, Hidden Creek Trail, Nature Way, Evergreen Knoll, Gryc Court, Pamela Lane, Deer Trail Point, Deer Trail Court, Wachtler Avenue south of Wentworth Avenue, and Mayfield Heights Road, which consists of crack sealing and seal coating. The City of Mendota Heights has a Joint Powers Agreement (JPA) administered by the City of Burnsville, which lasts through December 31, 2013. Although the JPA is written for a number of services, the City of Mendota Heights only utilizes limited services provided by the JPA (Crack Sealing and Seal Coating /Chip Seal). These services are delivered at a comparable or reduced unit cost to bid prices the City could get on their own, and the administrative fees paid are slightly more economical than if the services were administered by in -house staff. Staff proposes having the crack sealing and seal coating completed under the JPA. The total estimated cost of the crack sealing and seal coating is $100,000. Project Schedule A proposed schedule for the remainder of this project is shown below: Item: Award Contract Begin Construction Complete Construction Assessment Hearing BUDGET IMPACT Date: April 16, 2013 May /June 2013 August 2, 2013 October 2013 The total construction cost for the Crown Point & Overlook Neighborhood Rehabilitation improvements and the Lexington Avenue trail improvements is $583,803.00. Preventative maintenance costs are for crack sealing & seal coating is $100,000. These costs do not include indirect costs for legal, engineering, administration, and finance. Staff anticipates that there will be additional project costs for work that is not included in this contract, such as material testing and signage by others. The total project cost is summarized below: PROJECT COSTS ITEM Street Rehabilitation and Trail Improvements (This Contract) Crack Sealing & Seal Coating by JPA w/ Burnsville Signage by Others (Estimated) Total Construction Cost Indirect Costs Geotechnical Services (Materials Testing) Total Project Cost COST $583,803.00 $100,000.00 $15,000.00 $698,803.00 $139,760.60 $5,000.00 $843,563.60 pg 49 The Crown Point & Overlook Neighborhood Rehabilitation project is proposed to be financed by special assessments, Dakota County funds (Lexington Avenue trail improvement), and municipal bond sales. RECOMMENDATION Staff recommends summarily rejecting the bid from Valley Paving, Inc. due to their mobilization unit bid price exceeding 4% of the total base bid. Staff recommends that the council accept the bids and award the construction contract to Asphalt Surface Technologies Corp. a /k/a Astech Corp. for their bid in the amount of $583,803.00. If city council wishes to implement the staff recommendations, pass a motion adopting A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE CROWN POINT & OVERLOOK NEIGHBORHOOD REHABILITATION (PROJECT #201207). This action requires a simple majority vote. pg 50 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2013 -27 A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE CROWN POINT & OVERLOOK NEIGHBORHOOD REHABILITATION (PROJECT #201207) WHEREAS, pursuant to an advertisement for bids for the proposed construction of storm sewer, street paving, trail improvements and related appurtenant work for Highway 110 Frontage Road /Carmen Lane, Crown Circle, Crown Court, Crown Point Drive, Lilac Road between Marie Avenue and Douglas Road, Overlook Lane, Overlook Road, and Summit Lane between Marie Avenue and Overlook Road referred to as the Crown Point & Overlook Neighborhood Rehabilitation, bids were received, opened, and tabulated according to law and the following bids were received complying with said advertisement: NAME OF BIDDER Asphalt Surface Technologies Corp. Bituminous Roadways, Inc. McNamara Contracting, Inc. Northwest Asphalt, Inc. Valley Paving, Inc. Hardrives, Inc. and AMOUNT OF BID $583,803.00 $615,767.15 $640,064.00 $649,717.59 $707,73 8.63 $755,548.75 WHEREAS, the bid submitted by Valley Paving, Inc. did not meet the requirements in the project specification for mobilization which states that the lump sum bid price for mobilization shall not exceed 4% of the total base bid; and WHEREAS, the City Engineer recommended that the bid submitted by Valley Paving, Inc. be summarily rejected; and WHEREAS, the City Engineer recommended that the lowest responsible bid submitted by Asphalt Surface Technologies Corp. a /k/a Astech Corp. of Saint Joseph, Minnesota, be accepted. WHEREAS, the City Engineer has recommended that the crack seal and seal coating to Bachelor Avenue, Trail Road, Sutton Lane, Stanwich Lane, Lansford Lane, Round Hill Road, Hidden Creek Trail, Nature Way, Evergreen Knoll, Gryc Court, Pamela Lane, Deer Trail Point, Deer Trail Court, Wachtler Avenue south of Wentworth Avenue, and Mayfield Heights Road be completed under the existing Joint Powers Agreement administered by the City of Burnsville. NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council as follows: 1. That the bids for the above project are hereby received and accepted. pg 51 2. That the bid of Asphalt Surface Technologies Corp. a /k/a Astech Corp. of Saint Joseph, submitted for the construction of the above described improvements be and the same is hereby accepted. 3. That the contract be awarded to Asphalt Surface Technologies Corp. a /k/a Astech Corp. of Saint Joseph, and that the Mayor and Clerk are hereby authorized and directed to execute and deliver any and all contracts and documents necessary to consummate the awarding of said bids. Adopted by the City Council of the City of Mendota Heights this sixteenth day of April, 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk DATE: TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS BACKGROUND pg 52 1101 Victoria Curve 1 Mendota Heights, 651.452.1850 phone 1 651.452.894 www.rnendota -hei g hts.con 5o. April 16, 2013 Mayor, City Council and City Administrator Jake Sedlacek, Assistant to the City Administrator A Resolution Approving a Critical Area Permit at 1205 Culligan Lane Brian and Jennifer Krisko have submitted a request for a critical area permit to construct a privacy fence along the side and rear lot lines of their property at 1205 Culligan Lane. The application has been assigned planning case number 2013 -05. The applicants were approved for a similar fence along their east property line in 2008, but did not install the fence as approved. This new request would enclose the entire back yard. The proposed fence otherwise meets all code requirements. City Code Title 12, Chapter 3 allows minor developments for single - family dwellings to be forwarded to city council without planning commission review. This request has no discernible impact upon the Mississippi River Critical Corridor Area. BUDGET IMPACT N/A RECOMMENDATION Staff recommends approval of the request. This matter requires a simple majority vote by the council. If the city council desires to implement the recommendation, pass a motion adopting RESOLUTION 2013 -28 APPROVING A CRITICAL AREA PERMIT FOR A FENCE AT 1205 CULLIGAN LANE. If council feels that the application requires full public hearing, pass a motion directing staff to add this item to the May 2013 planning commission meeting. pg 53 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2013 -28 A RESOLUTION APPROVING A CRITICAL AREA PERMIT FOR A FENCE AT 1205 CULLIGAN LANE WHEREAS, Brian and Jennifer Krisko have applied for a Critical Area Permit to construct a fence at 1205 Culligan Lane [PIN: 27- 44900 - 050 -00, Lot 5 Leone Re -Arr. and that part of the adjoining Culligan Lane cul -de -sac, abandoned, lying north of a line extending from the southeast corner of said lot to the southwest corner of said lot. The west boundary line of lot 5 is marked by the Judicial Landmarks set pursuant to case no. CX -98 -7128] as proposed in Planning Case 2013 -05; and WHEREAS, the Mendota Heights City Code Title 12, Chapter 3 allows minor developments for single - family dwellings to be forwarded to city council without planning commission review; and WHEREAS, the city staff recognizes the planning application to be a minor development and/or change to a single family dwelling; and WHEREAS, staff recommends approval of the critical area permit as outlined in the planning application. NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council that a critical area permit as proposed in planning case 2013 -05 is hereby approved with the following findings of fact: 1. The proposed fence will be compliant with city code. 2. The proposed project creates no new visual impact on the river. 3. The project includes no changes site grading and erosion control. 4. The property does not have a view of, and cannot be viewed from the Mississippi River. Adopted by the City Council of the City of Mendota Heights this sixteenth day of April, 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST: Lorri Smith, City Clerk pg 54 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone I 651.452.8940 fax www.mendota- heights.com CITY OF MENJDOTA HEIGHTS APPLICATION FOR CONSIDERATION OF PLANNING REQUEST Case No. 2> i; Date of Application Fee Paid Staff Initials- s Street Location of Property in Question: 92i' 1 SS-II� Applicant Name: BVIAwn K v ist(A) PH: (0Q',-5-K. E -Mail Address: j(}keri -,0l.o e.c.v+r s to 0-4- � +-�-✓- t • K asIW s y o.LLvv. Address: &L4wee t1 o30 c� Property Owner Name: -TP_Al yi- °4-Y,Aw1 14visk Property Owner Address: 8 e.as :TY-Q.-- Legal Description & PIN of Property: (Complete Legal from Title or Deed must be provided) Type of Request: Rezoning Conditional Use Permit Conditional Use Permit for P.U.D. Preliminary /Final Plat Approval Comprehensive Plan Amendment Variance Subdivision Approval Wetlands Permit Critical Area Permit Other: Applicable City Ordinance Number Present Zoning of Property ia- ► Present Use Proposed Zoning of Property) Proposed Use Section hereby declare that all statements made in this request and on the additional material are true. I further authorize City Officials and agents to inspect the above pr • •erty during daylight hours. 411°113 Date 4-Ioo1l-2, ature of Owner (if more than one) Date ate n•AL,A. pg 55 City of Mendota Heights APPLICATION FOR CONSIDERATION OF PLANNING REQUEST Case No. `S" i3 Date of Appli, ation Fee Paid A/d b . o0 Applicant Name: 1<v ►4-O B1n°uA--- . PH: L51 " 51 Z -1°1.q 1 (Last) (First) (M) '` v-i E -Mail Address: j.lo -VVv 0� C,w rr�-c.a • � Address: ) e9 0 S--- C 11 ► qa-v\ -- in ,D- ,-- k,--6 i i(Vv 1) X11 fii (Number & Street) J (City) (Sta e) (Zip) Owner Name: KV"iS v ►c` -U\--`4" `TeANA:t (Last) (First) (M) Address: S&Aw'-Q----- (Number & Street) Street Location of Property in Question: (City) (State) (Zip) 1 a Ds- Cuutunki&_,L(...vui__ Legal Description & PIN of Property: (Complete Legal from Title or Deed must be provided) LET 5 Le,a w2- Q e,- Zvi cu-d---11/.44 /.4 Q41,A. - D-F fie. C" D-i V\ i C 5a.1..._ \,--6 U•11.. COQ - 'e - sC� tr,r,E . ,1 Iry vv-ty, cyc ()L- 1 t -ems ► till-- i-v ervu -��e..- 5 -C-V vv�A/ 1 a� -to -1 --SW CO v- v�a.v a Type of Request: - 1/..e. v..ts-i-- 1 °u'd ' IAVLQ of Uo-I g- 1 ww .at✓ 6 -i vAd.ic-i aL.Q.... Rezoning Variance - Conditional Use Permit Subdivision Approval cu,r,s +0 Conditional User Permit for P.U.D. Wetlands Permit Chk..., ).Lk) Preliminary/Final Plat Approval 1 Critical Area Permit hex,- qg.. -112cz Comprehensive Plan Amendment Other (attach explanation) 0 10n-4 Applicable City Ordinance Number Section Present Zoning of Property e..st d.Q,, -1 resent Use (/e-cn r � a -Q-- -r Proposed Zoning of Property VJ /Pc— Proposed Use h� /A- I - I hereby declare that all statements made in this request and on the additional material are true. I further authorize City Officials and agents to inspect the above property during daylight hours. (Signature of Applicant) Date Received ry 1101 Victoria Curve • Mendota Heights, MN 55rc�Y'1Stin T)9f5z ^41151g6) • FAX (651) 4528940 www.mendota- heights.com SC11 /9G5 /!e` %r / -ri4a /`? 170‘741 '30 ro Pc% 2/4 276 5 11-01 19a.fil`Pt As re /icc�— jpcx/�/� m d-7 /7IAZ ic CNei I -7 Nv r'' i »A 1 pg 56 Surveyor's Certificate SURVEY FOR :Manley Brothers Construction DESCRIBED AS :Lot 5, LEONE RE -AR., City of Mendota Heights, Dakota County, Minnesota and reserving eosgments of record, N 89 °40 47° W 99.90 c cio man 26.65 -Woad fence le on Line- 902 r- ,917.17 X10381- 2 •.926.68 1. hi. 79 5 119 120 Brian & Jennifer )(Hake Rea. Car fence Is 0.8Ft West and 0.4 Ft South of prop. Cor. 922.10 the it 9e1.64 / /022.87 he fs ncc 'PP 39 9 1 2 2- -mnwAd7 .925.43 1 914 54123 1.15,925, 213. 1 4 925,73 .923.80 Deck 21.E 8 18,83 g 23.4371.50 : 20.33 8 ,923.949`23.70 g7 100 Proposed 2 -Story I �- 923g7Q1.319'pcw 94 0 at5-- 1- 1.56 15.00 ' 11. 0 War gnu 0 0 12.00 46.00 22.00 0, 9213.28 m se ng tree number 72.0.?? gnd.74 .922.15 god 51.66 918.6 be Note: Proposed Lot Comers Elevations, Ara Per City Approved Grading Plan. PROPOSED ELEVATIONS • gi3nts5we chum 21.33 Garage '9 922.94 .197 2.57 ' 922.66 22.f0"1 92 80 OB J bl 1 , 923.41 911.4L _•9922.4D - is - 0.53.. S5 L- 921.49 , 921.�iD .8Z1,63 re wogs ,9110.60.RP3 920.02 -1 qpp t f1 'thlAss UtR rlik . a,g7� 91 li5t�, la.OD 722 i; S 89° 40'14" E 99.83n tts , 17 da > it :0 B LOT SQ. FOOTAGE 118 =t888 = 21.966 eob '- CC 11 ibus r hhcR,.Zb pg 57 /goo g- Ap i4,a�7P. 741 b f°,05 e..' u9aeol 919.35 1199 . _ -.91 9.38 . _ , - . 918.85 9v eob M , 91o.a4 ,pfi Top of Foundation ba= 0Q ,15 Garage Floor = 00d?0 Basement Floor = 000.0 Aprox. Sewer Service = Verify Proposed Elev. =Q Existing Elev. Drainage Directions Denotes Offset Stake = • SCALE: .9 1 Inc 9lp�4NE \ \ \1115{Ilifu,Jh• g. a �,�� ,itNi , ,8fitIEHMARK, mitt <c•'' `.:, ' 1i� 2 &3/1 3RD.AOD. •.'U�REGISTERED,,'= 915.88 er ; Y* I SURVEYOR ; 'Ir` 3111` 176 .'4 .6IN. SETBACK REQUIREMENTS a .+ 5 ,`9. ",�nnNu t"el4 Rear ont -30 House Side e- 10 h m 30 foot 30/20°!. HEDLUN,Q PLANNING ENGINEERING SURVEYING 2005 Pin Oak Drive Eagan, MN 55122 Phone: (651) 405 -6500 Fax: (651) 405 -6605 I HEREBY CERTIFY THAT THIS 15 A TRUE AND CORRECT REPRESENTATION OF THE BOUNDARIES OF 1HE ABOVE DESCRIBED PROPERTY AS SURVEYED BY ME OR UNDER MY DIRECT SUPERVISION AND DOES NOT PURPORT TO SHOW IMPROVEMENTS OR ENC -'ACHMENTS, EXCEPT AS SHOWN. Q• DATE L$ ,QS . JOB N0: 05R -379 8009: PAGE Y D. UNDGREN (/LAND SURVEYOR ESOTA UCENSE UMBER 14376 CAO FILE: Manley -05 1205 Culligan Ln 40 20 0 40 Feet 4/28/08 City of Mendota Heights 1 0 139 11 139 . -. —.. 1936 r 205 / 95 r r 1905 CULLIGAN LN 100 mX -1206` 57 jl ,E 1187 01 N .1206- -- -- -=100 .-- .- .-- 120--- -- ---- - -- --- - ----- -._'.119Q 2013 Licensing List for City Council pg 59 5p. Type Contractor Name Asphalt General HVAC Masonry Sign Asphalt Associates, Inc Consulting Management Construction, Inc Performance Pool & Spa, Inc S R Construction Services B & D Plumbing, Heating & Air Lofgren Heating & Air Conditioning Swift Mechanical, Inc Rogers Tile, Brick & Stone, Inc G K & M Enterprises, Inc dba Signcrafters Outdoor Leroy Signs, Inc Thursday, April 11, 2013 Page 1 of 1 1101 Victoria Curve 1 Mendota Heights, 651.452.1850 phone 1 651.452.894 www.mendota•heights.com pg 60 5q. DATE: TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS BACKGROUND April 16, 2013 Mayor, City Council and City Administrator Kristen Schabacker, Finance Director N Claims List Summary Significant Claims Bolton & Menk — Hunter/Orchard Project Inver Grove Ford — Streets Dept Vehicle John Deere Sales — Parks Mower Lisa Lynn Consulting — Police Dept Training Met Council Environmental Services — May Sewer Service $ 4,437.23 $ 33,160.75 $ 11,991.03 $ 3,375.00 $ 82,600.57 Manual Checks Total $ 37,677.54 System Checks Total $ 140,154.31 Total for the list of claims for the April 16, 2013 city council meeting $ 177,831.85 RECOMMENDATION: Approval of the list of claims for April 16, 2013. CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 3/31/13 MAN Psc'91 /13 11:04 AM Page 1 Account Comments DEPT Descr Amount Search Name BOY SCOUTS OF AMERICA E 01 -4404- 020 -20 2013 MEMBERSHIP Police $15.00 Search Name BOY SCOUTS OF AMERICA $15.00 Search Name I C M A RETIREMENT 457 G 01 -2073 03/29/2013 PAYROLL $192.00 G 01 -2072 03/29/2013 PAYROLL $445.07 Search Name I C M A RETIREMENT 457 $637.07 Search Name NATIONWIDE RETIREMENT SOLUTION G 01 -2072 03/29/2013 PAYROLL $650.00 Search Name NATIONWIDE RETIREMENT SOLUTION $650.00 Search Name UNITED WAY OF ST. PAUL G 01 -2070 03/29/2013 PAYROLL $48.00 Search Name UNITED WAY OF ST. PAUL $48.00 Search Name WALTONS HOLLOW E 01- 4435 - 200 -70 PE i i ING ZOO DEPOSIT - PARK CELEBRATION Parks & Recreation $500.00 Search Name WALTONS HOLLOW $500.00 $1,850.07 Account CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 4/10/13 MAN Comments DEPT Descr Amount NW /13 11:08 AM Page 1 Search Name AFFINITY PLUS G 01 -2073 Search Name AFFINITY PLUS Search Name B C A - BTS E 45- 4490 - 045 -45 E 01 -4490- 070 -70 Search Name B C A - BTS 04/12/2013 PAYROLL BACKGROUND CHECKS BACKGROUND CHECKS Search Name HOME DEPOT CREDIT SERVICES E 15- 4305 - 060 -60 E 08- 4335 - 000 -00 E 08- 4335 - 000 -00 E 01- 4305 - 070 -70 E 08- 4335 - 000 -00 E 01- 4305 - 070 -70 E 08- 4335 - 000 -00 E 01- 4305 - 070 -70 E 01- 4305 - 030 -30 E 08- 4335 - 000 -00 E 01- 4305 - 070 -70 E 01- 4305 - 070 -70 E 01- 4335 - 315 -30 E 01 -4305- 050 -50 OPERATING SUPPUES - SHOP BLDG MAINTENANCE - CITY HALL BLDG MAINTENANCE SUPPLIES- CITY HALL OPERATING SUPPUES - PARKS BLDG MAINTENANCE SUPPLIES- CITY HALL OPERATING SUPPLIES - SHOP BLDG MAINTENANCE SUPPLIES- CITY HALL OPERATING SUPPLIES - PARKS OPERATING SUPPLIES - FIRE DEPT BLDG MAINTENANCE - CITY HALL OPERATING SUPPLIES - PARKS OPERATING SUPPLIES - PARKS BLDG REPAIR SUPPLIES - FIRE HALL OPERATING SUPPLIES - SHOP Search Name HOME DEPOT CREDIT SERVICES Search Name INVER GROVE FORD E 01- 4620 - 050 -50 Search Name INVER GROVE FORD Search Name US POSTAL SERVICE E 15 -4318- 060 -60 Search Name US POSTAL SERVICE STREET DEPT VEHICLE 1 QTR UTILITY BILLING POSTAGE Golf Course Parks & Recreation Utility Enterprise Spec Fds Spec Fds Parks & Recreation Spec Fds Parks & Recreation Spec Fds Parks & Recreation Fire Spec Fds Parks & Recreation Parks & Recreation Fire Road & Bridges Road & Bridges Utility Enterprise $1,040.00 $1,040.00 $30.00 $75.00 $105.00 $16.53 $39.14 $14.90 $87.72 $49.42 $16.53 $4.94 $163.07 $45.76 $25.66 $83.96 $74.77 $9.71 $16.54 $648.65 $33,160.75 $33,160.75 $873.07 $873.07 $35,827.47 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/16/13 PAY P9:101/13 11:12 AM Page 1 Account Comments DEPT Descr Amount Search Name ARROW ELECTRONICS E 08- 4280 - 000-00 RECYCLING - CITY HALL Spec Fds $97.57 Search Name ARROW ELECTRONICS $97.57 Search Name B CA - C J I S E 01- 4223 - 020 -20 CJDN QUARTERLY CHARGE - Q1 2013 Police $720.00 Search Name BCA -CJIS $720.00 Search Name B C A - TRAINING & EDUCATION E 01 -4400- 020 -20 CONFERENCE REGISTRATION - E. PETERSEN Police $125.00 E 01 -4400- 020 -20 CONFERENCE REGISTRATION - B. CONVERY Police $125.00 Search Name B C A - TRAINING & EDUCATION $250.00 Search Name BERTELSON TOTAL OFFICE SOLUTNS E 01- 4300 - 020 -20 OFFICE SUPPLIES - PD Police - $20.07 E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN Administration $136.36 Search Name BERTELSON TOTAL OFFICE SOLUTNS $116.29 Search Name BOLTON & MENK INC E 15 -4220- 060 -60 SANITATY SEWER CONSULTING Utility Enterprise $82.93 E 27- 4220 - 774 -00 HUNTER /ORCHARD PROJECT Spec Fds $4,354.30 Search Name BOLTON & MENK INC $4,437.23 Search Name BUSINESS FORMS & ACCTG E 15- 4300 - 060 -60 UTILITY BILLS PRINTING Utility Enterprise $919.43 Search Name BUSINESS FORMS & ACCTG $919.43 Search Name C. DARLENE OEHLKE, CAP E 01- 4220 - 080 -80 03/26/13 PLANNING COMM. MEETING Planning $60.00 E 01- 4220 - 110 -10 04/02/13 CITY COUNCIL MEETING Administration $134.40 Search Name C. DARLENE OEHLKE, CAP $194.40 Search Name CC S i 1 i CHERI E 01- 4305 - 030 -30 CLOTHING - FIRE DEPT Fire $2,024.00 Search Name CC S I I I C H E R I $2,024.00 Search Name CENTRAL IRRIGATION SUPPLY E 01- 4330 - 215 -70 EQUIP. REPAIR - IRRIGATION Parks & Recreation $48.48 Search Name CENTRAL IRRIGATION SUPPLY $48.48 Search Name CONTINENTAL SAFETY EQ E 01- 4305 - 050 -50 SAFETY SUPPLIES Road & Bridges $101.42 E 01- 4305 - 050 -50 SAFETY SUPPLIES Road & Bridges $98.57 Search Name CONTINENTAL SAFETY EQ $199.99 Search Name DAKOTA COUNTY CHIEFS OF POLICE E 01 -4404- 020 -20 2013 MEMBERSHIP Police $220.00 Search Name DAKOTA COUNTY CHIEFS OF POLICE $220.00 Search Name DAKOTA COUNTY RECORDER E 01- 4220 - 080 -80 MARCH 2013 ABSTRACT/TORRENS FEES Planning $184.00 Search Name DAKOTA COUNTY RECORDER $184.00 Search Name DAKOTA COUNTY TREASURER E 05- 4220 - 105 -15 COST SHARING - AERIAL PHOTOGRAPHY Engineering Enterprise $542.00 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/16/13 PAY Account Comments Search Name DAKOTA COUNTY TREASURER Search Name DISCOUNT STEEL, INC. E 01- 4330 - 490 -50 E 01- 4330 - 490 -70 E 15- 4330 - 490 -60 Search Name DISCOUNT STEEL, INC. Search Name ECOLAB INC E 01- 4305 - 030 -30 Search Name ECOLAB INC DEPT Descr P90411 /13 11:12 AM Page 2 Amount EQUIPMENT REPAIR- SHOP EQUIPMENT REPAIR - SHOP EQUIPMENT REPAIR - SHOP OPERATING SUPPLIES - FIRE DEPT Search Name EMERGENCY AUTOMOTIVE TECHNOLOG E 01- 4330 - 440 -20 EQUIPMENT REPAIR - PD Search Name EMERGENCY AUTOMOTIVE TECHNOLOG Search Name FERRELLGAS E 01 -4422- 050 -50 Search Name FERRELLGAS Search Name FISCHER S SERVICE - E 08- 4335 - 000 -00 E 01- 4335 - 315 -30 E 01- 4268 - 500 -30 Search Name FISCHER S SERVICE - STREET MAINT. MATERIALS PLOWING MARCH 2013 SNOWPLOWING - CITY HALL MARCH 2013 SNOWPLOWING - FIRE HALL MARCH 2013 SNOWPLOWING - DRIVEWAYS PLOWING Search Name FLAGSHIP RECREATION E 10 -4490- 000 -00 BENCH - PARK DONATION PROGRAM Search Name FLAGSHIP RECREATION Search Name G &K SERVICES E 01- 4335 - 310 -50 E 01- 4335 - 310 -70 E 15- 4335 - 310 -60 Search Name G &K SERVICES MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE Search Name GOPHER STATE ONE CALL E 01- 4210 - 040 -40 MARCH 2013 SERVICES Search Name GOPHER STATE ONE CALL Search Name GRAINGER E 01- 4335 - 310 -50 E 01- 4335 - 310 -70 E 15- 4335 - 310 -60 Search Name GRAINGER BLDG MAINT. EQUIPMENT BLDG MAINT. EQUIPMENT BLDG MAINT. EQUIPMENT Search Name GRANNIS & HAUGE, P.A. E 01- 4222 - 120 -20 MARCH 2013 SERVICES Search Name GRANNIS & HAUGE, P.A. Search Name GRAYBAR ELECTRIC E 28- 4330 - 000 -00 E 28- 4330 - 000 -00 E 08- 4335 - 000 -00 Search Name GRAYBAR ELECTRIC STREET LIGHTING REPAIRS STREET LIGHTING REPAIRS LIGHTING REPAIRS - CITY HALL Road & Bridges Parks & Recreation Utility Enterprise Fire Police Road & Bridges Spec Fds Fire Fire Spec Fds Road & Bridges Parks & Recreation Utility Enterprise Code Enforcement/Insp Road & Bridges Parks & Recreation Utility Enterprise Police Spec Fds Spec Fds Spec Fds $542.00 $49.03 $49.03 $49.02 $147.08 $197.19 $197.19 $299.25 $299.25 $290.73 $290.73 $390.00 $195.00 $1,728.00 $2,313.00 $1,180.97 $1,180.97 $36.40 $36.40 $36.40 $109.20 $53.85 $53.85 $57.77 $57.77 $57.77 $173.31 $5,356.00 $5,356.00 $25.27 - $25.27 $92.10 $92.10 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/16/13 PAY Pg4PI /13 11:12 AM Page 3 Account Comments DEPT Descr Amount Search Name HANCO CORPORATION E 01- 4330-490-70 EQUIPMENT REPAIR PARTS Parks & Recreation $45.68 Search Name HANCO CORPORATION $45.68 Search Name HONSA LIGHTING SALES E 08- 4335 - 000 -00 BLDG MAINT. SUPPLIES Spec Fds $135.82 Search Name HONSA LIGHTING SALES $135.82 Search Name HOSE INC E 01- 4330 - 490-50 EQUIPMENT REPAIR PARTS Road & Bridges $52.07 Search Name HOSE INC $52.07 Search Name IRON MOUNTAIN RECORDS MGMT E 01 -4490- 020 -20 MARCH 2013 SHREDDING Police $32.52 E 01 -4490- 110 -10 MARCH 2013 SHREDDING Administration $10.84 Search Name IRON MOUNTAIN RECORDS MGMT $43.36 Search Name JANI -KING OF MINNESOTA, INC. E 01- 4335 - 315 -30 APRIL 2013 SERVICE - FIRE HALL Fire $213.75 E 01- 4335 - 310 -50 APRIL 2013 SERVICE - PW GARAGE Road & Bridges $71.25 E 01- 4335 - 310 -70 APRIL 2013 SERVICE - PW GARAGE Parks & Recreation $71.25 E 15 -4335- 310 -60 APRIL 2013 SERVICE - PW GARAGE Utility Enterprise $71.25 Search Name JANI -KING OF MINNESOTA, INC. $427.50 Search Name JOHN DEERE GOVT & NATL SALES E 01- 4620- 070 -70 DIESEL MOWER - PARKS Parks & Recreation $11,991.03 Search Name JOHN DEERE GOVT & NATL SALES $11,991.03 Search Name LANGUAGE LINE SERVICES E 01- 4223 - 020 -20 INTERPRETER SERVICES - PD Police $32.62 Search Name LANGUAGE LINE SERVICES $32.62 Search Name LEXISNEXIS E 01- 4223 - 020 -20 MARCH 2013 SERVICES Police $50.00 Search Name LEXISNEXIS $50.00 Search Name LIDS TEAM SPORTS E 01 -4435- 200 -70 SOFTBALLS Parks & Recreation $618.31 Search Name LIDS TEAM SPORTS $618.31 Search Name LILLIE SUBURBAN NEWS E 27- 4240 - 787 -00 NOTICE - CROWN POINT PROJECT Spec Fds $72.05 E 01- 4240 - 030 -30 NOTICE - FIRE TRUCK BID Fire $39.30 E 01- 4240 - 080 -80 ZONING /PLANNING NOTICES Planning $81.88 E 01- 4240 - 110 -10 ADMIN. NOTICE Administration $22.93 Search Name LILLIE SUBURBAN NEWS $216.16 Search Name USA LYNN CONSULTING E 01 -4400- 020 -20 COACHING - PD Police $3,375.00 Search Name USA LYNN CONSULTING $3,375.00 Search Name LUBE -TECH G 01 -1210 MOTOR OIL $681.49 Search Name LUBE -TECH $681.49 Account Search Name LYNN & ASSOCIATES E 01- 4400 - 11040 Search Name LYNN & ASSOCIATES Search Name M RP A E 45 -4400- 045 -45 Search Name M R P A CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/16/13 PAY Comments DEPT Descr Pg501/13 11:12 AM Page 4 Amount CONFERENCE - J. MILLER GOLF WORKSHOP - J. SEDLACEK Search Name M T I DISTRIBUTING COMPANY E 01- 4330 - 490 -70 EQUIPMENT REPAIR SUPPLIES Search Name M T I DISTRIBUTING COMPANY Search Name MENARDS E 01- 4305 - 050 -50 E 08- 4335-000 -00 E 01- 4335 - 310 -50 E 01 -4335- 310 -70 E 15- 4335 - 310 -60 E 01- 4305 - 070 -70 E 01- 4335 - 310 -50 E 01- 4335 - 315 -30 E 15- 4335- 310 -60 E 01- 4335 - 310 -50 E 01- 4335 - 310 -70 E 15- 4335 - 310 -60 E 01 -4422- 050 -50 E 01- 4335 - 310 -70 Search Name MENARDS OPERATING SUPPLIES - STREETS BLDG MAINT. SUPPLIES - CITY HALL PAINTING SUPPLIES - PW PAINTING SUPPLIES - PW PAINTING SUPPLIES - PW OPERATING SUPPLIES - PARKS BLDG MAINT. SUPPLIES - PW PAINTING SUPPLIES - FIRE HALL BLDG MAINT. SUPPLIES - PW PAINTING SUPPLIES - PW PAINTING SUPPLIES - PW PAINTING SUPPLIES - PW STREET MAINT. MATERIALS BLDG MAINT. SUPPLIES - PW Search Name METRO COUNCIL ENVIRONMENT SVC E 15 -4449- 060 -60 MAY 2013 SEWER CHARGES Search Name METRO COUNCIL ENVIRONMENT SVC Search Name METRO SALES E 01- 4330 - 460 -30 E 15- 4330 - 490 -60 E 01- 4330 - 490 -50 E 01- 4330 - 490 -70 Search Name METRO SALES QUARTERLY COPIER MAINTENANCE - FIRE DEPT QUARTERLY COPIER MAINTENANCE - PW QUARTERLY COPIER MAINTENANCE - PW QUARTERLY COPIER MAINTENANCE - PW Search Name MINNESOTA PIPE & EQUIPMENT E 15- 4330 - 490 -60 EQUIPMENT REPAIR PARTS Search Name MINNESOTA PIPE & EQUIPMENT Search Name MITCHELL1 E 01- 4301 - 030 -30 Search Name MITCHELL1 APRIL 2013 SERVICE Search Name MN FIRE SERVICE CERTIFICATION E 01 -4403- 030 -30 FF II EXAM: R. BURROWS Search Name MN FIRE SERVICE CERTIFICATION Search Name MN LOCKS E 01- 4330 - 440 -20 LOCK RE -KEY Administration Golf Course Parks & Recreation Road & Bridges Spec Fds Road & Bridges Parks & Recreation Utility Enterprise Parks & Recreation Road & Bridges Fire Utility Enterprise Road & Bridges Parks & Recreation Utility Enterprise Road & Bridges Parks & Recreation Utility Enterprise Fire Utility Enterprise Road & Bridges Parks & Recreation Utility Enterprise Fire Fire Police $980.00 $980.00 $49.00 $49.00 $632.10 $632.10 $97.68 $9.99 $43.13 $43.12 $43.12 $119.53 $3.59 $44.02 $3.59 $11.75 $11.74 $11.74 $76.78 $3.59 $523.37 $82,600.57 $82,600.57 $68.15 $26.08 $26.09 $26.08 $146.40 $515.53 $515.53 $158.13 $158.13 $75.00 $75.00 $63.02 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/16/13 PAY p9D411 /13 11:12 AM Page 5 Account Comments DEPT Descr Amount Search Name MN LOCKS $63.02 Search Name MN ST ADMIN ITG TELECOM SRVCE E 01- 4223 - 020 -20 MAR 2013 WAN SERVICE Police $125.81 E 01- 4220 - 133 -10 MAR 2013 WAN SERVICE Administration $148.00 Search Name MN ST ADMIN ITG TELECOM SRVCE $273.81 Search Name MN TEAMSTERS LOCAL 320 G 01 -2075 APRIL 2013 UNION DUES $615.00 Search Name MN TEAMSTERS LOCAL 320 $615.00 Search Name MUNICI -PALS E 01 -4404- 110 -10 2013 MEMBERSHIP Administration $25.00 Search Name MUNICI -PALS $25.00 Search Name NATURE CALLS, INC E 01- 4200 - 610 -70 APRIL 2013 RENTALS - PARKS Parks & Recreation $760.31 Search Name NATURE CALLS, INC $760.31 Search Name NORTH STAR PUMP SERVICE E 15- 4330 - 400 -60 LIFT STATION MAINTENANCE Utility Enterprise $1,937.41 Search Name NORTH STAR PUMP SERVICE $1,937.41 Search Name NORTHWEST ASSOCIATED CONSULTAN E 01- 4221 - 135 -80 MARCH 2013 RETAINER Planning $2,400.00 Search Name NORTHWEST ASSOCIATED CONSULTAN $2,400.00 Search Name OFFICE DEPOT E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN Administration $14.55 E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN Administration $35.35 E 01- 4300 - 070 -70 OFFICE SUPPLIES - PARKS Parks & Recreation $80.12 Search Name OFFICE DEPOT $130.02 Search Name OLSEN COMPANIES E 15- 4335-310 -60 OSHA ANNUAL HOIST INSPECTION Utility Enterprise $47.69 E 01- 4335 - 310 -50 OSHA ANNUAL HOIST INSPECTION Road & Bridges $47.70 E 01- 4335 - 310 -70 OSHA ANNUAL HOIST INSPECTION Parks & Recreation $47.70 Search Name OLSEN COMPANIES $143.09 Search Name OPTUMHEALTH FINANCIAL SERVICES E 01 -4490- 110 -10 MAR 2013 COBRA ADMIN. FEE Administration $45.00 Search Name OPTUMHEALTH FINANCIAL SERVICES $45.00 Search Name OREILLY AUTO /FIRST CALL E 01- 4330 - 440 -20 EQUIPMENT REPAIR PARTS - PD Police $173.16 Search Name OREILLY AUTO /FIRST CALL $173.16 Search Name OXYGEN SERVICE CO E 01- 4330 - 490-70 EQUIPMENT REPAIR SUPPLIES - SHOP Parks & Recreation $57.62 E 15- 4200 - 610 -60 CYLINDER RENT - PW Utility Enterprise $28.80 E 01- 4305 - 030 -30 CYLINDER RENT - FIRE DEPT Fire $109.65 E 01- 4200 - 610 -70 CYLINDER RENT - PW Parks & Recreation $28.81 E 01- 4330 - 490 -50 EQUIPMENT REPAIR SUPPLIES - SHOP Road & Bridges $57.63 E 01- 4200 - 610 -50 CYLINDER RENT - PW Road & Bridges $28.81 E 15- 4330 - 490 -60 EQUIPMENT REPAIR SUPPLIES - SHOP Utility Enterprise $57.62 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/16/13 PAY P(ga1/13 11:12 AM Page 6 Account Comments DEPT Descr Amount Search Name OXYGEN SERVICE CO $368.94 Search Name PENTEL, REBECCA E 01- 4130 - 021 -20 TEMP HELP - PD Police $700.00 Search Name PENTEL, REBECCA $700.00 Search Name PUBLIC SAFETY EQUIPMENT, LLC E 01- 4330 - 440 -20 RADAR CERTIFICATION - PD Police $282.00 Search Name PUBLIC SAFETY EQUIPMENT, LLC $282.00 Search Name REYES, MARIO E 01 -4400- 020 -20 TRAVEL EXPENSE REIMB. Police $295.83 Search Name REYES, MARIO $295.83 Search Name ROZS AUTO BODY INC. E 01- 4330 - 490 -50 EQUIPMENT REPAIR Road & Bridges $310.23 E 01- 4330 - 490 -70 EQUIPMENT REPAIR Parks & Recreation $310.22 E 15- 4330 - 490 -60 EQUIPMENT REPAIR Utility Enterprise $310.22 Search Name ROZS AUTO BODY INC. $930.67 Search Name SPRWS E 45 -4425- 045 -45 Q1 2013 SERVICE - PAR3 Golf Course $45.03 Search Name SPRWS $45.03 Search Name STEIN, DALE E 01 -4403- 030 -30 TRAINING EQUIPMENT Fire $916.62 Search Name STEIN, DALE $916.62 Search Name TEAM LABORATORY CHEMICAL CORP E 15- 4330 - 490 -60 SEWER MAINTENANCE SUPPLIES Utility Enterprise $1,631.98 Search Name TEAM LABORATORY CHEMICAL CORP $1,631.98 Search Name TOTAL TOOL E 01- 4305 - 070 -70 OPERATING SUPPLIES Parks & Recreation $62.85 Search Name TOTAL TOOL $62.85 Search Name TWIN CITIES OCCUPATIONAL HLTH E 01 -4244- 030 -30 FIRE FIGHTER PHYSICALS Fire $800.00 E 01- 4244 - 030 -30 FIRE FIGHTER PHYSICALS Fire $205.00 Search Name TWIN CITIES OCCUPATIONAL HLTH $1,005.00 Search Name US BANK E 01- 4223- 020 -20 MAY 2013 DCC PAYMENT Police $708.33 Search Name US BANK $708.33 Search Name VERIZON WIRELESS E 01- 4210 - 030 -30 MAR -APR 2013 CELL SERVICE - FIRE DEPT Fire $136.72 Search Name VERIZON WIRELESS $136.72 Search Name WASTE MANAGEMENT E 01- 4280 - 310 -50 MAR 2013 SERVICE - PW GARAGE Road & Bridges $189.41 E 01- 4280 - 310 -70 MAR 2013 SERVICE - PW GARAGE Parks & Recreation $189.41 E 15- 4280 - 310 -60 MAR 2013 SERVICE - PW GARAGE Utility Enterprise $189.40 E 08- 4280 - 000 -00 MAR 2013 SERVICE - CITY HALL Spec Fds $164.52 Search Name WASTE MANAGEMENT $732.74 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 04/16/13 PAY pg)91/13 11:12 AM Page 7 Account Comments DEPT Descr Amount Search Name WIEGNER, HAROLD E 01- 4500 - 050 -50 TREE PRUNING Road & Bridges $450.00 Search Name WIEGNER, HAROLD $450.00 Search Name WINTHROP & WEINSTINE E 01- 4220 - 120 -10 FEB 2013 LEGAL SERVICES Administration $324.50 E 01- 4220 - 120 -70 FEB 2013 LEGAL SERVICES Parks & Recreation $73.75 E 01- 4220 - 120 -20 FEB 2013 LEGAL SERVICES Police $521.62 E 01- 4221 - 120 -10 FEB 2013 LEGAL SERVICES - COUNCIL MTGS Administration $500.00 E 01- 4220 - 120 -50 FEB 2013 LEGAL SERVICES Road & Bridges $73.75 Search Name WINTHROP & WEINSTINE $1,493.62 Search Name ZEE MEDICAL SVC E 01- 4305 - 050 -50 FIRST AID SUPPLIES - PW Road & Bridges $34.79 E 01 -4305- 070 -70 FIRST AID SUPPLIES - PW Parks & Recreation $34.79 E 15 -4305- 060 -60 FIRST AID SUPPLIES - PW Utility Enterprise $34.79 Search Name ZEE MEDICAL SVC $104.37 Search Name ZIEGLER INC E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS Road & Bridges $208.58 Search Name ZIEGLER INC $208.58 $140,154.31 nLil CITY OF MENDOTA HEIGHTS 1101 Victoria Curve I Mendota - 651.452.1850 phone 1 www.mendota- heights.com pg 70 6a. DATE: April 16, 2013 TO: Mayor, City Council and Administrator FROM: Mike Aschenbrener, Chief of Police & Emergency Manager SUBJECT: Speed Trailer Presentation BACKGROUND In June of 2011 the Traffic Safety Committee recommended the City consider the purchase of a Speed Trailer. In December of 2011 the City Council authorized the purchase of a speed trailer from MPH Industries. The trailer has capacities above and beyond the sign board "your speed is The trailer arrived in the spring of 2012 and Reserve Police Officer Jim Knox asked if he could be responsible for the speed cart. He reviewed the manual, tested the system, wrote a program to pull data from the on board computer and has learned all things MPH speed cart. After some initial data analysis it was determined, by Jim sitting in the field and doing a manual comparison, that there was a flaw in the programming used to gather data. He spent countless hours developing useful data sets for the police and engineering departments use. Jim volunteers his time with the City and will provide an overview of the speed trailer program to date. RECOMMENDATION Informational presentation only no action required. CITY OF MENDOTA HEIGHTS pg 71 1101 Victoria Curve 1 Mendota Heigh: 651.452.1850 phone 1 651.452.8 www.mendota- heights.com 8a. DATE: April 16, 2013 TO: Mayor, City Council and City Administrator FROM: John P. Maczko, Fire Chief SUBJECT: Approval for Purchase of Fire Truck PURPOSE: The purpose of this memo is to ask for approval to enter into a purchase agreement for the procurement of a new 1500 GPM fire engine with foam capability and refurbishment of aerial device. DISCUSSION: As Council is aware, the department has been planning several years for the replacement of our 1978 engine in 2014. In October of last year a truck committee was formed to research and develop specifications for a new engine. A truck committee consisting of Assistant Chief Dave Dreelan, Captain Scott Goldenstein, Captain Scott Henning, Training Officer Dale Stein, Firefighters Jamie Lerbs, Barry Sommervold, Jacob Husnik, Dan Willems and Dan Ober spent many hours researching and reviewing our department needs now and into the future and developing specifications for bid. Council also appointed Councilmembers Mike Povolny and Steve Norton to assist in review and recommendation. On March 5, 2013, Council gave the department approval to advertise bids for the replacement of the truck with a bid opening scheduled for 4:OOpm April 4, 2013. The truck was advertised in the Southwest Review (the official city newspaper) as well as specifications sent directly to Custom Fire, Precision Fire, Rosenbauer /General Safety and Pierce. On Thursday, March 14, at 9:OOam a pre -bid conference was held at the fire station and a subsequent addendum was developed. Bids were opened at City Hall on Thursday April 4th. Two bids were received: Option 1 (refurbished Aerial) Option 2 (new Aerial) Loaner Custom Fire $615,395.07 $684,881.00 no charge Precision Fire $689,866.00 $724,291.00 $1,000 /month Truck committee representatives, Councilmember Povolny and I extensively reviewed Rd package of the low bidder (Custom Fire) for compliance with the specifications and have found that they have complied with the requirements. The committee has recommended that we proceed with Option 1 (refurbishing the aerial) rather than purchase new. I agree with that recommendation as the equipment we are refurbishing is in current production. There is no need to expend the additional dollars to purchase new. BUDGET IMPACT: The original amount estimated in the budget for the purchase was $550,000. While the recommended truck is above the estimated budget, the original budget number was not thoroughly known and is never really known until the equipment is bid. Since the recommendation is for the low bidder and the second bidder was higher I believe we are getting a fair bid price in the current market on this type of truck. We asked for several payment options and credits available for pre - payment. Custom Fire has provided a .5% per month incentive for prepayment of the truck. By prepaying $590,165 on May 15, the estimated savings would be $25,200 off the bid price. (The actual savings will be based on when we pre -pay and when the chassis and truck are actually delivered) This would bring the final purchase price of the truck to about $40,000 over estimate (7 %). RECOMMENDATION: It is the recommendation of the committee that we precede with the purchase of the refurbishment as recommended by the truck committee and that we award the construction of the truck to the low bidder of Custom Fire Apparatus for Chassis Option 1 - $615,395.07. The committee, myself and Councilmembers Povolny and Norton recommend that we pre -pay the amount of $590,165.00 upon signing of the contract. We have had experience with Custom Fire in the past and they have always been responsive and have delivered. This is the same approach we used in 2009 when we purchased our last truck and we can always go after the performance bond if necessary (which we don't expect). In reviewing this recommendation with Finance Director Schabacker and City Administrator Miller they are also in agreement with the pre - payment recommendation and further recommend that we not bond for the truck. They recommend the truck be paid for with fund balance. ACTION REQUIRED: If Council agrees with staff recommendation, they should pass a motion awarding the bid to Custom Fire for their low bid and direct staff to enter into a contract with Custom Fire to pre -pay for the truck using fund balance.