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2008-01-15 City Council minutesPursuant to due call and Heights, Minnesota was Heights, Minnesota. CALL TO ORDER January 15, 2008 Page 1 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, January 15, 2008 notice thereof, the regular meeting of the City Council, City of Mendota held at 7:30 o'clock p.m. at City Hall, 1101 Victoria Curve, Mendota PLEDGE OF ALLEGIANCE AGENDA ADOPTION Ayes: 5 Nays: 0 APPROVAL OF MINUTES Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Huber called the meeting to order at 7:30 p.m. The following members were present: Councilmembers Duggan, Krebsbach, Schneeman and Vitelli. Council, the audience and staff recited the Pledge of Allegiance. Councilmember Duggan moved adoption of the agenda as corrected. Councilmember Schneeman seconded the motion. Councilmember Duggan moved to approve the minutes of the December 18, 2007 City Council Meeting as amended to add item 6n. Commissioner Krebsbach seconded the motion. Councilmember Duggan moved approval of the consent calendar as presented, pulling item f. for further discussion, and authorization for execution of any necessary documents contained therein. a. Acknowledgement of the October 10, 2007 and November 15, 2007 Airport Relations Commission Minutes. b. Acknowledgement of the Building Activity Report for December 2007. c. Acknowledgement of the Monthly Fire Department Report for December 2007. d. Authorization for Execution of Amended Drug Task Force Joint Powers Agreement. January 15, 2008 Page 2 e. Authorization for Execution of 2008 Joint Powers Agreement for Traffic Markings, Street Sweeping, Crack Sealing, and Seal Coating. f. Authorization to Attend 2008 Fire Department Instructors Conference. g. Approval of Exterior Canopy Construction at 1110 Centre Pointe Curve. h. Approval of Tabling Planning Case 07 -45; AT &T Cell Tower Sublease. i. Adoption of Resolution No. 08 -01: "A RESOLUTION ACCEPTING PLEDGED SECURITIES FOR 2008." j. Adoption of Resolution No. 08 -02: "A RESOLUTION ESTABLISHING 2008 CITY DEPOSITORIES OF FUNDS." k. Adoption of Resolution No. 08 -03: "A RESOLUTION ACCEPTING WORK AND APPROVAL FINAL PAYMENT FOR JOB NUMBER 200613, IMPROVEMENT NUMBER 2007 -01, COPPERFIELD ADDITION MILL AND OVERLAY ". 1. Adoption of Resolution No. 08 -04: "A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING ON 2008 IMPROVEMENT PROJECTS — CALLAHAN PLACE." m. Approval of the List of Contractors dated January 10, 2008. n. Approval of the List of Claims, dated January 15, 2008, totaling $2,767,083.52. o. Adoption of Resolution No. 08 -05: "A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE DOCUMENTS NECESSARY TO EFFECTUATE THE PURCHASE OF CERTAIN LAND FROM THE TRUST FOR PUBLIC LAND, `ACACIA PARK CEMETERY SITE." Councilmember Duggan referred to Item 6.1., and asked staff to change Page 3 of the Preliminary Report under "Water Main," from 6 -inch pipe to 8 -inch pipe. Councilmember Krebsbach seconded the motion. EMPLOYEE RECOGNITIONS APPOINTMENT OF ACTING MAYOR Ayes: 5 Nays: 0 DESIGNATION OF OFFICIAL NEWSPAPER January 15, 2008 Page 3 Councilmember Krebsbach asked to have item 6.g. pulled to get further clarification on where the canopy is located. Ms. McDermott said she would do some research and bring this back to the Council at the end of the meeting. Mayor Huber presented Service Awards to the following employees: Those present to accept awards: - Rick Griep, Firefighter 5 years Michelle Henne, Firefighter 5 years - Rich Burrows, Fire Dept. 10 years - Tracy Wilcziek, Fire Dept. 10 years Jim Kilburg, Asst. Fire Chief 25 years - Leonard Kanitz, Public Works Mech. 35 years Kathy Swanson, City Clerk 35 years - Jerry Murphy, Police Res. Vol. 40 years Those not present to accept awards: - Mary Bang, Firefighter John Ambrose, Public Works Dept. - John Boland, Fire Dept. Linda Shipton, Senior Secretary - Nancy Bauer, Pub. Works Sec. Richard Gill, Public Works 5 years 10 years 10 years 15 years 20 years 20 years Mayor Huber thanked all the employees for their excellent work. Councilmember Vitelli moved to appoint Councilmember Duggan as Acting Mayor for 2008. Councilmember Krebsbach seconded the motion. Mayor Huber said each year the City Council must designate a local newspaper to serve as the Official City Newspaper for the year. Letters requesting designation have been received for the South-West Review and the Sun Current. Mayor Huber said the South-West Review has done an excellent job and thanked the reporter that continually attends the meetings and represents the City Council meetings in the paper. Ayes: 5 Nays: 0 FIRE DEPARTMENT DANCE January 15, 2008 Page 4 Councilmember Duggan moved to designate the South - West Review as the Official Newspaper for 2008. Councilmember Krebsbach seconded the motion. Assistant City Administrator Jake Sedlacek said the Fire Department has expressed an interest in holding a fund raising dance during the Parks Celebration in June. As it is early in the year, the Fire Department would like to proceed with some planning and is looking for some feedback from the City Council. Mr. Sedlacek said the City does not have a special permit for this type of activity. There also are concerns about noise and traffic. There is a potential that a tent could be placed on the grass. Location options for this event could be Mendota Plaza or Mendakota Park. Councilmember Duggan suggested The Village be a possible option. Mr. Sedlacek said The Village has very limited parking. Two representatives from the Mendota Heights Fire Department talked about their plans for the dance. Mayor Huber said he has a concern about having this in Mendakota Park as it would take up some parking space and there will be some ballgames going on at the same time. Firefighter Perrault said he would agree that Mendakota Park would not be a good option anymore, and believes Mendota Plaza would be a much better location, perhaps in the location where the Halloween Bonfire is held. The problem with the bonfire location is that the area is dirt and grass which would not be good for this type of activity. Firefighter Perrault said the Plaza would be a great location and he made a call Paster Enterprises to let them know this is being considered. Paster Enterprises said they liked the idea and offered to work with the Fire Department on this. Councilmember Duggan said this is a very special event and a fund raiser for the Fire Department, and he would be surprised if there were less than 500 people at the dance. Councilmember Duggan said he supports this very much and concurred that The Village would not be January 15, 2008 Page 5 a good location. Councilmember Duggan said having a tent placed in the parking lot is a very good idea as well. Councilmember Schneeman said she thinks this is a great idea and suggested to make this a family event with kids involved. Firefighter Perrault said they may have a kids' band early in the evening, with the band for adults starting later. Councilmember Duggan said he will contact the owners of Dancers Studio to see if they would be interested in donating some of their time to teach some dance steps during that evening. Firefighter Perrault said they have always held their November Fireman's Ball in either Oakdale or Eagan as there are not facilities in Mendota Heights that would hold that many people, and the Relief Association would like to have a dance here in Mendota Heights. Councilmember Vitelli said he fully supports the proposal and has a lot of trust in the Fire Department's judgment. Councilmember Krebsbach asked if the Fire Department will still hold the November Ball as well. Firefighter Perrault said that was correct. Firefighter Perrault said the firefighters go door to door and sell a lot of tickets, but not many show up for the dance. This is a trial run for the June dance and maybe next year, the November Ball will be moved to this timeframe in June. Councilmember Duggan said he attended a Tempe (AZ) Fire Department fundraiser and they had a fireman's boot on display with a sign seeking donations to be put into this boot. This may be a good way to raise additional funds. Councilmember Krebsbach said the Fire Department plans wonderful events and she supports these activities. Mayor Huber asked the firefighters to come back to the February 19th Council meeting with an update. 2008 COMMISSION APPOINTMENTS Ayes: 5 Nays: 0 CONSENT CALENDAR ITEM FOLLOWUP Ayes: 5 Nays: 0 2008 GOAL SETTING WORKSHOP COUNCIL COMMENTS January 15, 2008 Page 6 Councilmember Duggan said he would be glad to serve as a Council liaison on this project if needed. Mayor Huber said Council interviewed very good commissioner candidates earlier this evening for several commission openings. As the result of the interviews, he recommended that Joe Lally and Bruce McManus be reappointed to the Planning Commission; that Maureen Sullivan Brackey, Michael Toth and Liz O'Brien be appointed to the Parks and Recreation Commission, and that Ken Reed and Lyle Odland be appointed to the Airport Relations Commission. Councilmember Schneernan moved adoption of Resolution No. 08-06: "A RESOLUTION APPOINTING ADVISORY COMMISSIONERS," as recommended by Mayor Huber Councilmember Duggan seconded the motion. Ms. McDermott provided a map showing the location of 1110 Center Pointe Drive and indicated where the canopy would be located. This is the old Gould battery site. Councilmember Krebsbach moved to approve the Exterior Canopy Construction at 1110 Centre Pointe Curve as presented. Councilmember Duggan seconded the motion. It was the consensus of Council to schedule the 2008 Goal Setting Workshop for Friday, January 25th at 7:30 am for coffee and discussion beginning at 8:00 am at City Hall. Councilmember Vitelli said he really enjoys serving on the Council and respects all the other Council members. He mentions this as he read recent newspaper articles about other city councils that have so many problems. ADJOURN Ayes: 5 Nays: 0 January 15, 2008 Page 7 Councilmember Schneeman congratulated the new commission appointees and said it was a tough choice as the applicants were all very good. Councilmember Krebsbach said she also enjoys serving on this Council and welcomed the new commissioners. Councilmember Duggan welcomed the Holy Family Maronite Church to the community (recently acquired the Royal Redeemer Church). Councilmember Duggan said he also enjoys serving on the Council. Differences are excellent. It is the ability to express them temperately that is important and Council has learned to do that very well. Councilmember Duggan said there are plans for a new restaurant called "Teresa's Mexican Restaurant" in Mendota Plaza where Ziggy's used to be. Mayor Huber said that when he was up at The Village recently some of the shop owners asked about getting a US Postal mailbox there and he would like the city to work with the Post Office on that. Mayor Huber informed Council that Representative Rick Hanson lost his father who recently passed away. There being no further business to come before the Council, Councilmember Duggan moved to adjourn the meeting to the Closed Session for Labor Negotiations with subsequent adjournment to the Goal Setting Workshop on January 25t. Councilmember Krebsbach seconded the motion. Time of Adjournment 8:15 p.m. ,( r ` ice- Rebecca Shaffer Recording Secretary