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2013-03-19 Council Packet CITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA March 19, 2013–7:00p.m. Mendota Heights City Hall 1.Call to Order 2.Roll Call 3.Pledge ofAllegiance 4.Adopt Agenda 5.Consent Agenda a.Acknowledgement of March 5, 2013City Council Minutes b.Acknowledgement of March 12, 2013 Parks and Recreation Commission Minutes c.Acknowledgement of March 13, 2013 Airport Relations Commission Minutes d.Receipt of February2013Fire Department Synopsis Report e.Approval of Temporary On-Sale Liquor License, St. Thomas Academy f.Approval ofResolution 2013-19, Conditional Use Permit Extension for Linder’s Flower Marts, Mendota Plaza g.Approval of Resolution 2013-20, Renewal of Agreement with ISD 197 for School Resource Officer Contract for Services h.Approval of 2013 Street Sweeping Contract i.Approval of Personnel Action Report j.Approval of Sign Permit, Intradyn, 1355 Mendota Heights Road, Suite 300 k.Approval of Purchase of Engineering Department Pickup Truck l.Approval of Invasive Plant Removal Contract in Valley Park m.Approval of Portable Generator Modifications n.Approval of Contractor List o.Approval of Claims List 6.Presentations a.North Urban Regional Trail (NURT) Greenways Study 7.Public Comments 8.Unfinished and New Business a.Contract with Inverwood Golf Course for Maintenance of the Mendota Heights Par 3 b.Resolution 2013-21,Approval of Plans and Specifications and Authorize Advertisement for Bid, Hunter/Orchard Neighborhood Street Improvements c.City Attorney RFP Review Committee 9.Council Comments 10.Adjourn pg 2 5a. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, March 5, 2013 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Duggan, Povolny, Petschel. Councilmember Norton arrived at 7:01 p.m. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Duggan moved adoption of the agenda. Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: Norton PRESENTATIONS A) DARTS INVITATION TO "POWER & POSSIBILITIES OF AGING" COMMUNITY CONVERSATION Colleen Fritch, spokesperson from DARTS, explained that on March 21, 2013 DARTS and the City of Mendota Heights are hosting a community conversation on aging. This event will take place from 6:30 p.m. to 8:30 p.m. at the Mendakota Country Club. She explained there will be more people retiring this decade than in the last four decades combined, which is the reason for the community conversation on "Power & Possibilities of Aging ". Experts participating in the event include a DARTS expert on transportation, resource specialist on in -home services, a wellness expert from Anytime Fitness, a Dakota County Public Health representative, a Dakota County Community for a Lifetime representative, and Access Solutions on home modifications. March 5, 2013 Mendota Heights City Council Page 1 pg 3 B) ST. THOMAS ACADEMY STUDENT WATER QUALITY REPORT Mr. Tony Kinzley, teacher of AP Environmental Science at St. Thomas Academy, stated there were approximately forty students who participated in the water quality study of Rogers Lake, which were required to prepare a formal group presentation. The winning group presented the findings to the City Council. Mr. Charlie Johnson explained that the students tested six different sites on Rogers Lake over a ten week period. They performed twelve different sets of testing and collected nine different tests at each site, equating to over 650 pieces of total data, analyzed and averaged that data to one number per test. The average score for each test mainly fell in the GOOD range, which shows the healthiness of Rogers Lake. There were three that were borderline high: change in temperature, total phosphate, and total solids. Mr. Joe Mahowald spoke about the positive aspects received from the lake this year in regards to dissolved oxygen, fecal coliform, biochemical oxygen demand, pH, nitrate, and turbidity. All fell in the acceptable range. Mr. Chad Hansen shared aspects of the lake that have opportunities for improvement which included the change in temperature, total phosphates, and total solids. Mr. Kevin Muckley explained the ways to decrease the phosphates and total solids in the lake, including proper application and minimal use of fertilizers within the neighborhoods surrounding the lake, sweeping yard waste and fertilizers from the pavement and the gutters along the streets and driveways, picking up pet and goose waste, maintaining buffer zones between the yards and the lake front, and using organic de -icing substitutes. The overall quality of the lake is 75.93, which is a GOOD rating. Councilmembers commented on how much they appreciated the testing and reports that the students provide each year. They also commented on the efforts that the city has made and will make in the future to continue to improve the quality of Rogers Lake. CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Norton moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling item E) Approval of Resolution 2013 -16, Denial of Conditional Use Permit for Accessory Structure, 1815 Valley Curve Road; Planning Case 2012 -34. a. Acknowledgement of February 19, 2013 City Council Minutes b. Acknowledgement of February 26, 2013 Planning Commission Minutes c. Receipt of January 2013 Fire Department Synopsis Report d. Approval of Out of State Travel for Fire Department e. Approval of Resolution 2013 -16, Denial of Conditional Use Permit for Accessory Structure, 1815 Valley Curve Road; Planning Case 2012 -34 f Approval of Resolution 2013 -15, Amendment to Commercial Storm Sewer Utility Rates g. Approval of Resolution 2013 -18, Plans and Specification and Authorize Advertisement for Bids, Crown Point/Overlook Street Project March 5, 2013 Mendota Heights City Council Page 2 pg 4 h. Receipt of February 2013 Building Activity Report i. Receipt of January 2013 Treasurer's Report j. Approval of Contractor List k. Approval of Claims List Councilmember Petschel seconded the motion. Ayes: 4 Abstention: 1 (Duggan on 6a. due to his absence from the meeting) Nays: 0 PULLED CONSENT AGENDA ITEM E) APPROVAL OF RESOLUTION 2013 -16, DENIAL OF CONDITIONAL USE PERMIT FOR ACCESSORY STRUCTURE, 1815 VALLEY CURVE ROAD; PLANNING CASE 2012 -34 Councilmember Duggan commented that he received many calls about the decision made on the raising of racing pigeons and that a lot of cities (i.e. New York City, Chicago) have lots and lots of pigeons. Councilmember Povolny moved approval of Resolution 2013 -16, Denial of a Conditional Use Permit for Accessory Structure, 1815 Valley Curve Road, Planning Case 2012 -34. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 PUBLIC COMMENTS The following students were in attendance as a requirement to further their work towards their Citizenship in the Community merit badge: Charlie Grobner, St. Joseph's School Nathan Lucas, Friendly Hills Middle School Joe Grobner, Friendly Hills Middle School Jason Lucas, Henry Sibley High School Jason Lucas explained that the Citizenship in the Community merit badge involves participating in events to learn how a community is run. March 5, 2013 Mendota Heights City Council Page 3 pg 5 UNFINISHED AND NEW BUSINESS A) PLANNING CASE 2013 -01; ORDINANCE AMENDMENT AND CONDITIONAL USE PERMIT FOR ADULT DAYCARE, 1385 MENDOTA HEIGHTS ROAD, ORDINANCE 446 AND RESOLUTION 2013 -14 Assistant to the City Administrator Jake Sedlacek explained that this planning application has two actions related to it. The first is to determine if an adult daycare, as a use, fits within the I— Industrial zone. Currently, daycare centers for either youths or adults are allowed in most business zones but daycare use of any type is not allowed in an industrial zone. The request is whether or not the City would allow an adult daycare in the industrial zone, which would require a code amendment. The applicant has proposed that the code be amended to add Adult Day Care as a conditional use permit. The language proposed for the code amendment was reviewed by the Planning Commission at their last meeting and was recommended for approval making sure that daycare uses in the industrial zone would be limited to those for people eighteen years of age or older. Mayor Krebsbach asked for a definition of a daycare. City Attorney Tami Diehm commented that the generally accepted definition would be a place where people gather during the day but nobody resides. Assistant to the City Administrator Sedlacek stated the definition of a daycare center in the zoning code is "a facility which, for gain or otherwise, regularly provides one or more persons with care, training, supervision, habilitation, rehabilitation, or development guidance on a regular basis for periods of less than twenty -four hours per day in a place other than the persons own home ". Mayor Krebsbach asked if there is any definition for license and if there was any staff to client ratio requirements. Councilmember Petschel pointed out that there is a definition in the code amendment that indicates they must be licensed by the State of Minnesota and that the licensing, in terms of number of employees and relation of employees to individual, would be covered by the licensing. Assistant to the City Administrator Sedlacek also noted that the staff to client ratio is something that is entirely within the jurisdiction of the state as licensing requirements are defined and enforced by the state; therefore, it is not something that a city would weigh in on. Councilmember Duggan asked if the separate entrance would be wide enough to accommodate a gurney if ambulance service is necessary. Assistant to the City Administrator Sedlacek answered that this would be part of the licensing requirement and part of the state inspection of the facility prior to issuing a license. Councilmember Duggan also asked if there would be adequate bathroom facilities and the appropriate Sewer Availability Charge (SAC) charge. Assistant to the City Administrator Sedlacek replied that the bathroom facilities would be covered under the state licensing requirements and the SAC charges be covered by the building permits. Mayor Krebsbach asked if this facility would be specific to a particular group of people or if it would be open to any who might want to participate in adult daycare. Assistant to the City Administrator replied that both the ordinance and the conditional use permit do not specify any particular group served except that they would need to be over eighteen years of age. March 5, 2013 Mendota Heights City Council Page 4 pg 6 Councilmember Duggan moved adoption of Ordinance No. 446, An Ordinance Amending Titled 12, Chapter 1, Section G of the City Code to Accommodate Adult Daycare in Mendota Heights in the Industrial Area. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 Assistant to the City Administrator Sedlacek stated that the planning application is for a Conditional Use Permit (CUP) for an adult daycare. The site is at 1385 Mendota Heights Road and is two parcels. The request is to have an adult daycare facility at the location, a current existing space which has been vacant for some time. The use is a mix of both office and the daycare facility. The applicants have provided detailed drawings of what the interior of the building might look like. The applicants have described traffic impact as having regular office workers on site but they will also bring clients to the site primarily using their own vans, generally from mid - morning to mid - afternoon. The traffic impact for this request is very minimal. The Planning Commission did recommend approval of the Conditional Use Permit. Mayor Krebsbach asked if this daycare facility would be open to anyone who wishes to attend. Mr. Yorn Yan, Executive Director of the United Cambodian Association of Minnesota, commented that the daycare is targeted for South Asian Seniors but would be available for anyone to attend. The association provides transportation because ninety -five to ninety -six percent of their clients do not drive. He does not believe that traffic will be an issue because they have three vans that they would use to provide transportation to and from the facility. Councilmember Duggan asked what the estimated number of adults would be that would be using the facility. Mr. Yan replied that they expect about twenty to twenty -five adults a day, three days per week, from 9:00 a.m. to 1:00 p.m. Councilmember Duggan then asked how many staff members would be present. Mr. Yan answered that each staff member would be responsible for four participants; so there would be four to five staff members on hand. This ratio is determined by the State of Minnesota. Councilmember Duggan asked about the food service provided. Mr. Yan replied that the meals would be prepared at a licensed restaurant, brought to the site on a daily basis, and then warmed up at the facility before serving. All of this would be regulated by the State of Minnesota. Councilmember Duggan also asked about the `chronic disease self - management and diabetic sessions' listed on the activity roster as these are highly intensive and require skilled personnel. Mr. Yan answered that they do have a registered nurse available for the clients on location each day that the daycare is open for two hour sessions. Councilmember Petschel made the observation that she is delighted they are moving into the business park and commended them for providing what must be a much needed service to South Asian seniors. Councilmember Duggan moved adoption of Resolution 2013 -14 Approving a Conditional Use Permit for an Adult Daycare at 1385 Mendota Heights Road. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 March 5, 2013 Mendota Heights City Council Page 5 pg 7 B) APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR FIRE TRUCK REPLACEMENT, RESOLUTION 2013 -17 Fire Chief John Maczko and Assistant Fire Chief Dave Dreelan explained that the Fire Department has had a capital replacement plan for a number of years with an overall goal of replacing five major pieces of equipment. The department purchases a major piece of equipment every five years. The 1978 fire truck was scheduled to be replaced in 2014; however, the existing motor is not functioning. The bid specs have been designed to ensure that the city is obtaining a piece of equipment that will serve very well now and into the future, as is compatible with the equipment that is already there. The truck that is proposed to be purchased is very much comparable to the truck that was purchased in 2009 in chassis, in firefighter complement, in the pump, roll -up doors, and basically a model that would support the moving of a piece of equipment from the old truck onto this new one. It was noted that Councilmembers Povolny and Norton were part of the sub - committee that investigated the purchase of this truck. At this point, the department is requesting to be able to move forward with bidding the truck, schedule a pre -bid conference for Thursday, March 7, and schedule the bid opening for April 4. Current budget is estimated at $550,000 and the successful bidder will actually receive the existing truck and be expected to dispose of it accordingly. The department is also asking in the bidding process for the successful bidder to provide a loaner vehicle until the new truck is delivered. Councilmember Povolny stated the department did a good job of putting together the bid specifications. He feels they were very complete and thorough and believes it should be ready to bid. Councilmember Norton echoed Councilmember Povolny's comments and asked Chief Maczko to discuss the value of the old truck. Chief Maczko replied that the secondary market for these types of trucks is typically for rural departments and the size of the water tank that rural departments want or need is much different than what is available in an urban environment. Repairing the engine on the non- working vehicle would be approximately $27,000 and it is questionable if they could get that amount for the trade in. Anticipated delivery of the truck would be at the end of 2013 or early 2014. Mayor Krebsbach asked about the timeline for the financial commitment. Finance Director Kristen Schabacker replied that there would be an amount due when the bid is awarded for the chassis, which would provide the city with significant savings. Typically, there is a six month lead time from when the bid is awarded to when the chassis is delivered. The balance would be due upon delivery of the truck. Councilmember Duggan asked if there is an estimated cost for the use of a loaner. Chief Maczko replied that there is currently not an estimate on the use of a loaner, but builders have made available trade -ins for use as loaners and the cost of those depends on what the market is able to bear. March 5, 2013 Mendota Heights City Council Page 6 pg 8 Further clarifying questions were asked and answered in regards to refurbishing the old Squrt or purchasing a new one. Mayor Krebsbach asked what is ahead after this purchase. Chief Maczko replied that the next unit in the plan is the heavy rescue equipment. Councilmember Povolny moved to approve Resolution 2013 -17; Approving Specifications and Authorizing Advertisement for Bids for a 1500 GPM Engine with 55' Squrt. Councilmember Norton seconded the motion. Ayes: 5 Nays: 0 COUNCIL COMMENTS Councilmember Povolny commented that St. Thomas will be playing in the state hockey tournament this weekend. He also asked about the front end loader. City Engineer John Mazzitello replied that the front end loader is scheduled to be delivered by the end of March. Councilmember Duggan commented that since there has been so much snow this year, he is sure the fire department would appreciate it if residents would adopt a fire hydrant and shovel it out to make it easier to reach should there be a fire in the neighborhood. Since the Council would not be meeting until afterwards, Councilmember Duggan wished everyone a Happy St. Patrick's Day. Councilmember Petschel stated that the Mendota Heights Moms Club is going to be sponsoring a community blood drive. The blood mobile will be in front of the Kraus home on March 23 from 9:30 a.m. to 2:30 p.m. Daycare will be available, appointments can be scheduled in advance, and walk -ins are welcome. Ms. Kraus can be reached at p.kraus @comcast.net Councilmember Petschel also commented on the two perfect ACT scores at St. Thomas Academy, one by Connor Plunket and one by Walker Lee. 1.7 million Juniors take the ACT test and there are only 781 perfect scores. City Administrator Justin Miller expressed his appreciation to the public works department for their ongoing work all winter, especially over the past night. Mayor Krebsbach stated, with great sadness, that there was a fatality off of Delaware and expressed condolences to the family. Mayor Krebsbach also thanked NDC 4 and Town Square Television for covering the State of the City Address and for the work of staff in preparation. Mayor Krebsbach also wished all of the residents a Happy St. Patrick's Day. March 5, 2013 Mendota Heights City Council Page 7 pg 9 ADJOURN Councilmember Duggan moved to adjourn. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 Mayor Krebsbach adjourned the meeting at 8:24 p.m. Sandra Krebsbach Mayor ATTEST: Lorri Smith City Clerk March 5, 2013 Mendota Heights City Council Page 8 pg 10 5b. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING March 12, 2013 The March meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, March 12, 2013 at Mendota Heights City Hall, 1101 Victoria Curve. Chair Levine called to order the parks and recreation commission meeting at 6:30 p.m. The following commissioners were present: Chair Stephanie Levine, Commissioners Mary McGrory- Ussett, Ira Kipp, Joel Paper, Pat Hinderscheid and Michael Toth. Excused absent: Commissioner David Miller. Staff present: Recreation Program Coordinator Sloan Wallgren, Public Works Director John Mazzitello and Assistant to the City Administrator Jake Sedlacek. Approval of Minutes of February 12, 2013 Commissioner McGrory -Ussett made a motion to approve minutes of the February 12, 2013 meeting; commissioner Hinderscheid seconded the motion. Ayes 6: Nays 0 Introduction of Sloan Wallgren Mr. Wallgren introduced himself as the city's new recreation program coordinator, having started on Monday, March 4, 2013. Mr. Wallgren has experience in both recreation programming and golf course management. Commissioner Hinderscheid commented that he participated in interviews, was impressed with both finalists, and was very pleased that Mr. Wallgren has joined the city. North Urban Regional Trail Plan Mr. Mazzitello introduced Chris Hartzell from Dakota County who has been providing updates to the public on the process to define routes for the North Urban Regional Trail. Mr. Hartzell provided a presentation on the North Urban Regional Trail, defining five options for trail alignments in the area of Marie Avenue and Delaware Avenue. The county intends to create a Greenway, where trails are located in natural environments rather than along roads. Mr. Hartzell stated that Dakota County would maintain the regional trail and answered a number of questions from the commission. Commission comments on the North Urban Regional Trail alternatives included the following: • The county is encouraged to work with School District 197 early in the process. • One commissioner felt that Option 3, taking the trail through Dodge Nature Center property was the best route. MH Parks and Recreation Commission 3 -12 -2013 Page 1 pg 11 • One commissioner felt that the nature center property needs to be undisturbed as habitat for a number of animals. • One commissioner felt that Option 1, placing the trail on the western side of Henry Sibley High School property was the best option. Mr. Hartzell thanked the commission for their time and input, and mentioned that a third open house on the topic will be held on Wednesday, March 27, 2013 at West St. Paul City Hall. Recreation Programming and Facilities Update Mr. Sedlacek reviewed the agenda materials, recognizing Mr. Wallgren for getting our Recreation Flyer distributed to more local schools than it has in the past. Mr. Sedlacek also invited commissioners to attend the Junior Golf League registration on Monday, March 18 from 5:00 -7:00 p.m. at City Hall. The commission had questions about the upcoming community conversation on aging — Mr. Sedlacek reported that the event was led by DARTS, and should result in a work plan for the community to plan for the growing number of families dealing with aging issues. The Mendota Heights Parks celebration will be June 1, 2013: Mr. Wallgren reported that the event will feature activities for all ages, including a new attraction - an obstacle course and display by the Army National Guard. Mr. Sedlacek reported that no maintenance requests for parks had been received since the past meeting. Mendakota Park Playground Update Mr. Sedlacek recapped discussion from May 2012, when a presentation was made to the commission on an update to the play equipment at Mendakota Park. The commission recommended that $70,000 be included in the 2013 budget to refurbish the playground. Mr. Sedlacek asked the commission to revisit the issue before issuing a request for proposals on the project. A replacement structure could run in the range of $140,000 - $160,000. The commission supported refurbishing the playground, hoping that the project may be completed this spring. Commissioner Hinderscheid made a motion directing staff to develop a request for proposals to refurbish the playground at Mendakota Park. Commissioner Paper seconded the motion. Ayes 6: Nays 0 Commission Comments The commission welcomed Mr. Wallgren to the commission, and wished him well in the new position. Commissioner Paper recognized Terry Blum and all of the ice rink staff for a great season. MH Parks and Recreation Commission 3 -12 -2013 Page 2 pg 12 The commission expressed their appreciation for the public works staff for their efficient work to clear roads and trails following snowfalls. Adjourn Commissioner Toth made a motion to adjourn the meeting. Ayes 6: Nays 0 The meeting adjourned at 8:07 p.m. Respectfully Submitted by Jake Sedlacek MH Parks and Recreation Commission 3 -12 -2013 Page 3 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AIRPORT RELATIONS COMMISSION MINUTES March 13, 2013 pg 13 5c. The regular meeting of the Mendota Heights Airport Relations Commission was held on Wednesday, March 13, 2013 at 7:00 p.m. at 1101 Victoria Curve, Mendota Heights, MN. The following commissioners were present: David Sloan, Kevin Byrnes, Jim Neuharth, Sally Lorberbaum, and William Dunn Absent: Gina Norling and Paul Portz (both excused) Also present: City Administrator Justin Miller Approval of Minutes Lorberbaum made a motion, seconded by Dunn, to approve the February 13th minutes as submitted - all voted in favor. Sunfish Lake Representative Vacancy Chair Sloan reminded the commission that Gretchen Keenan, the former Sunfish Lake at -large representative to the NOC, had submitted her resignation. The commission discussed how to involve the new Sunfish Lake representative and agreed to wait a few months and discuss it at a future ARC meeting. Review of 2012 Actual Noise Contour Report Miller presented key findings of the MAC's "2012 Actual Noise Contour Analysis" and pointed out areas of interest to Mendota Heights. Of note was that the contours continue to shrink as operations remain lower than the 2007 forecast and planes are quieter in general. Also of note is that residential areas along Lemay Lake Road were once in the 60 DNL but now show readings lower than 60. No action was required. Acknowledge Receipt of Various Reports /Correspondence The monthly reports for January 2013 were acknowledged and commissioners updated their respective areas of focus. Neuharth discussed the Six Sigma literature he presented at the last meeting and made several suggestions about how the commission should react when certain measurements reach outside the upper control limits. Miller and Neuharth agreed to meet before the next meeting to discuss how to improve the charts presented to the commission. The commission also discussed inviting a speaker to our next meeting. Miller indicated he would review the list of speakers that was generated by the commission and discuss with Chair Sloan who to invite to the April meeting. Adiourn Dunn made a motion, seconded by Lorberbaum, that the meeting be adjourned. All voted in favor. Meeting adjourned at 8:00 pm. r n CITY OF m MENDOTA HEIGHTS pg 14 1101 Victoria Curve 1 Mendota Heights, MN 551 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.com 5d. DATE: March 19, 2013 TO: Mayor, City Council and City Administrator FROM: Dave Dreelan, Assistant Fire Chief SUBJECT: Fire Synopsis February 2013 Fire Calls The department responded to 10 calls for the month. The majority of calls were classified as false alarms or as good intent calls. Three were residential in nature and three were commercial in nature. There were two car fires, one trash fire and one EMS call. Monthly Department Training The monthly department training was dedicated to satisfying our OSHA mandated training Firefighters received training in the areas of Blood Borne Pathogens, Employee Right to Know, Pre Plans and Lock Out -Tag Out Procedures. OSHA is one of the three agencies that dictate our training requirements, the others being the National Fire Protection Association (NFPA) and the State of Minnesota Fire Certification Board. Monthly Squad Training The squad training for the month was rope and knot training The fire department has over 1,500 feet of rescue and utility rope. Rescue rope is used for any operation that would result in serious injury or death if the rope broke. Utility rope is general purpose rope that is used to hoist tools and to tie off equipment. Our water rescue rope is somewhere between utility rope and rescue rope, it has qualities of both, but its primary design requirement is to float. The training focused on tying basic utility knots, life safety knots and rigging mechanical rope rescue systems. MENDOTA HEIGHTS FIRE DEPARTMENT FEBRUARY 2013 MONTHLY REPORT FIRE CALLS NO. 13016 13025 NUMBER OF CALLS: 10 pg 15 FIRE ALARMS DISPATCHED: NUMBER ACTUAL FIRES Structure - MH Commercial Structure - MH Residential Structure - Contract Areas Vehicle - MH Vehicle - Contract Areas Grass /Brush /No Value MH Grass /Brush /No Value Contract MEDICAL Assist Extrication HAZARDOUS SITUATION Spills /Leaks Arcing /Shorting Chemical Power Line Down FALSE ALARM Residential Malfunction Commercial Malfunction Unintentional - Commercial Unintentional - Residential Criminal GOOD INTENT Smoke Scare Steam Mistaken for Smoke Carbon Monoxide Alarms Other MUTUAL AID TOTAL CALLS 1 1 1 1 2 4 10 STRUCTURE CONTENTS MISC. TOTALS TO DATE $0 $6,000 $0 $2,000 $300 $2,300 $0 TOTAL MONTHLY FIRE LOSSES $0 $300 $0 FIRE LOSS TOTALS MENDOTA HEIGHTS ALL FIRES, ALL AREAS (MONTH) MEND. HTS. ONLY STRUCT /CONTENTS MEND. HTS. ONLY MISCELLANEOUS MEND. HTS. TOTAL LOSS TO DATE $8,300 $6,000 $0 $6,000 LOCATION OF FIRE ALARMS: TO DATE MENDOTA HEIGHTS 8 MENDOTA 0 SUNFISH LAKE 0 LILYDALE 2 OTHER 0 TOTAL 17 0 1 5 2 10 25 LAST YEAR 34 0 1 1 0 36 BILLING FOR SERVICES AGENCY THIS MONTH TO DATE MN /DOT $0 MILW. RR $0 CNR RR $0 OTHERS: TOTALS: $0 $0 $0 WORK PERFORMED HOURS TO DATE LAST YEAR FIRE CALLS 160.5 473.5 756 MEETINGS 38 92 73 DRILLS 121.5 257 295.5 WEEKLY CLEAN -UP 35.5 74 73 SPECIAL ACTIVITY 240 371.5 333.5 ADMINISTATIVE 0 0 FIRE MARSHAL 60.5 116.5 132.5 TOTALS 656 1384.5 1663.5 FIRE MARSHAL'S TIME FOR MONTH INSPECTIONS 19.5 INVESTIGATIONS RE- INSPECTION 8.5 MEETINGS 10 ADMINISTRATION 15.5 SPECIAL PROJECTS 7 TOTAL 60.5 REMARKS: SEE OTHER SIDE FOR SYNOPSIS au CITY OF MENDOTA HEIGHTS pg 16 5e. 1101 Victoria Curve 1 Mendota Heigt._, ... _..118 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.com DATE: March 19, 2013 TO: Mayor, City Council, and City Administrator FROM: Lorri Smith, City Clerk SUBJECT: Temporary On -Sale Liquor License for St. Thomas Academy INTRODUCTION Pursuant to City Code, no person except wholesalers and manufacturers, shall directly or indirectly deal in, sell, or dispose of by gift, sale or otherwise, any intoxicating liquor, wine or 3.2 percent malt liquor without first having received a license to do so. Temporary On -Sale Liquor licenses can be granted only to clubs and charitable, religious or nonprofit organizations that have been in existence for at least three years. No organization shall be granted more than two temporary liquor /special event licenses in any calendar year. No license shall be issued for more than three days. The licenses are subject to final approval by the Director of Alcohol and Gambling Enforcement. DISCUSSION St. Thomas Academy, located at 949 Lake Drive, is planning to hold their annual Community Auction Gala at St. Thomas Academy on April 20, 3013, in the school's cafeteria and gymnasium. The event will take place from 5:00 p.m. to 12:00 a.m. They have requested a Temporary On -Sale Liquor license to allow for the sale of alcoholic beverages at the event. Please find the request from St. Thomas Academy attached. Security will be present during the entire event. St. Thomas Academy has successfully submitted an application and certificate of insurance for liquor liability. It should be noted that Temporary On -Sale Liquor licenses have been issued in the past to St. Thomas Academy and many other charitable, nonprofit and religious organizations within the city with no incidents or negative reports. RECOMMENDED ACTION Staff recommends the City Council approve a Temporary On -Sale Liquor License for St. Thomas Academy for April 20, 2013, subject to approval of the Director of Alcohol and Gambling Enforcement. SAINT THOMAS ACADEMY March 6, 2013 City Clerk 1101 Victoria Curve endo ta Heigh ts, Minnesota 551i8 Dear Ms. Thone, X UMBRIS IN VERITATEN I am writing to request a temporary on-sale liquor license from the city of Mendota Heights for our annual Community Auction Gala at Saint Thomas Academy. Our annual Community Auction Gala is on Saturday, April 20, 2013 from 5:00 p.m. to 12:00 a.m. and is held in the school's cafeteria and gymnasium. I have enclosed the application and a certificate of insurance for liquor liability from our carrier. Security is on duty for the entire time of the event. Thank you for you consideration SAINT THOMAS ACADEMY COMMUNITY AUCTION 955 LAKE DRIVE • MENDOTA HEIGHTS, MINNESOTA 55120 651.683.1590 • 651.454.0995 FAX WWW.CADETS.COM pg 17 O* CITY OF m 111111MENDOTA HEIGHTS pg 18 1101 Victoria Curve 1 Mendota Heights, MN 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.com 5f. DATE: March 19, 2013 TO: Mayor, City Council and City Administrator FROM: Jake Sedlacek, Assistant to the City Administrator SUBJECT: Resolution Renewing a Conditional Use Permit BACKGROUND The Mendota Heights City Council adopted a resolution in April 2011 approving a conditional use permit for a temporary garden center at the Mendota Plaza. Linder's is requesting a renewal of that conditional use permit to locate a temporary garden center in the same location as last year, with the same footprint and signage. This would be the thirteenth year Linder's Flower Marts would have a location at Mendota Plaza, only missing the 2010 gardening season due to the redevelopment of the site. The attached resolution carries forward the conditions of approval from 2011 and reflects the requested extension. BUDGET IMPACT None. RECOMMENDATION If city council wishes to approve the request to renew the conditional use permit, pass a motion adopting RESOLUTION 2013 -19 RENEWING A CONDITIONAL USE PERMIT FOR A TEMPORARY GARDEN CENTER AT 750 HIGHWAY 110. This action requires a simple majority vote. pg 19 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2013 -19 A RESOLUTION RENEWING A CONDITIONAL USE PERMIT FOR A TEMPORARY GARDEN CENTER AT 750 HIGHWAY 110 WHEREAS, Linder's Garden Centers, on behalf of Paster Enterprises, has applied for a conditional use permit for a temporary garden center at 750 Highway 110 (PID 27- 48401 -020- 01; Lot 2 Block 1 Mendota Plaza Expansion) as proposed in planning case 2011 -07; and WHEREAS, the Mendota Heights City Council adopted resolution 2011 -24 approving the requested conditional use permit on April 5, 2011; and WHEREAS, Linder's Greenhouses faithfully complied with all of the conditions of the conditional use permit: and WHEREAS, Linder's Greenhouses has requested a renewal of the conditional use permit for 2013. NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council that a conditional use permit for a temporary garden center at 750 Highway 110 as proposed in planning case 2011 -07 is hereby renewed with the following findings of fact: 1. The temporary garden center, with conditions as recommended, is consistent with the intent of the shopping center development approval. 2. The garden center will be able to be served with existing public utilities and infrastructure 3. The garden center will not interfere with the operation of the shopping center as approved by the city. BE IT FURTHER RESOLVED, by the Mendota Heights City Council that the approval is subject to the following conditions: 1. The garden center shall be located as depicted on the submitted site plan. 2. Garden center sales operations shall be allowed from April 15 through July 20, 2013. 3. All equipment associated with the garden center use shall be removed from the premises no later than 10 days from the date garden center closes. 4. Hours of operation shall be from 8:00 a.m. to 8:00 p.m. daily. 5. All signs shall conform to the sign regulations contained in the Zoning Ordinance, including all necessary sign permits. 6. Fencing shall consist of a fence as shown in the application materials around three sides of the garden center. 7. Trash shall be removed from the garden center area on a daily basis. 8. Any necessary utilities such as electricity and water shall be supplied by the Mendota Plaza Shopping Center. pg 20 Adopted by the City Council of the City of Mendota Heights this nineteenth day of March, 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk February 25, 2013 pg21 Linder's Flower Marts 275 W Wheelock Pkwy St. Paul, MN 55117 651 - 255 -0417 Fax 651 -255 -0445 E -mail; flowermarts @Iinders.com Jake Sedlacek City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Dear Mr. Sedlacek, This letter is written to the City of Mendota Heights as a request for a renewal of our permission to operate a Flower Mart at the Mendota. Heights Plaza. Enclosed in this package please find information, drawings and letters relating to Linder's "Flower Mart" at the Mendota Plaza. This will be the thirteenth successful year we have operated at this location. In 2013 we would like to propose a selling season that would be from approximately April 15 thru July 20. We appreciated the opportunity to try the Summer /Fall concept at this location last year but we have decided not to continue with the Summer /Fall stores this year We will arrive and begin set -up prior to the opening date. As approved in 2011we are planning to operate our store in the northeast corner of the parking lot as detailed on the attached site plan. We think this location has worked very well and seems to have little or no impact on the traffic flow in the lot. Hopefully I have provided enough information about Linder's and our 2013 proposal to satisfy any of the questions you may have about Linder's doing business in Mendota Heights again this spring. We are eager to continue being a part of beautifying this area of the Twin Cities with Linder's grown flowers and plants, and are proud to be a part of your community. Sincerely, Cella aio General Manager Flower Mart Division www.Linders.com FASTER ENTERP pg 22 SESLLC SHOPPING CENTER DEVELOPMENT & MANAGEMENT February 18, 2013 City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Re: Linder's Greenhouse Mendota Plaza Shopping Center To Whom It May Concern: As you know, over the last few years we have placed Linder's Greenhouse in the Mendota Plaza Shopping Center for the display and sale of seasonal flowers, plants, annuals, etc. during the period from April - July each year. Linder's is a well known Company in the Twin Cities area with an excellent reputation for providing its customers with quality merchandise and service. In addition to Mendota Plaza, we have placed them in many of our other Shopping Centers with great success. If you need any additional information please feel free to call me. Thank you for your attention to this matter. Sincerely, PASTER ENTERPRISES, LLC MaryJane Wiatros Property Manager MENDOTA PLAZA HIGHWAY 110 & DODD RD. • MENDOTA HEIGHTS, MN fi„ieL k- Er<_ STATE TRUNK HWY. NO.110 - - - 22,800 VPD (2007) 4 42' i77) Linder's • OFF IC.F. 5.1 Flower Mart • ( V I H I 1 Fe;-.1 1 1 I ql,r0-.. 6-11DL'APr .10,1",101,F 0 en 80 SV4 8 FEEr SOUTH PLAZA DRIVE IE X II-1 I E3 I 1- ik EXISTING RESIDENTIAL HOUSING Linder's Flower Mart Mendota Plaza — Mendota Heights pg 24 Si ns: 4 — Linder's 4'x 8' = 128 sq. fL nLil CITY OF MENDOTA HEIGHTS DATE: March 19, 2013 TO: Mayor, Council and City Administrator FROM: Mike Aschenbrener 1101 Victoria Curve I Mendota Heights, MN 651.452.1850 phone 651.452.8940 fax www.mendota- heights.com SUBJECT: Resolution 2013 -20 renewing a contract with ISD 197: SCHOOL RESOURCE OFFICER CONTRACT FOR SERVICE pg 25 5g. BACKGROUND In 2003, a contractual agreement between the cities of Mendota Heights, West St. Paul and Eagan provided for a School Resource Officer (SRO) for Independent School District (ISD) 197. At that time, a West St. Paul police officer provided the service and the other participating cities reimbursed West St. Paul. In April of 2004, WSPPD notified the district of the need to reassign the officer to investigations. ISD 197 and the Mendota Heights Police Department immediately responded to the need to have an officer assigned to the high school. Day shift officers covered this need while a joint grant application was completed. Late in 2004, we learned the application was denied as we did not meet the criteria to receive federal reimbursement to have an officer at the school. A contract was then agreed upon for the SRO to service ISD 197. Some minor changes to the contract have occurred since the original 2004 -2005 contract was signed and the contract has served both parties well. The contract is billed on actual expenses only. The SRO is assigned to normal patrol duties during the summer months. The Memorandum of Understanding (MOU), which details all the working relationships, has received some minor changes which reflect on the positive outcomes and goals the school district, the SRO and the police departments are hoping to accomplish. The contract has been reviewed by both the city and school district attorneys. The school board authorized the Superintendent to sign the Service Contract and MOU on March 4, 2013. BUDGET IMPACT This is a budgeted item. There are no changes to the budget impacts. RECOMMENDATION If Council desires to implement the recommendation, pass a motion authorizing the Mayor and Clerk to sign Resolution 2013 -20 and the Contract to provide service to ISD 197; "SCHOOL RESOURCE OFFICER CONTRACT FOR SERVICE." pg 26 SRO CONTRACT School Resource Officer Contract for Service This School Resource Officer Contract for Service (the "Agreement ") dated this 4th day of March, 2013, is made pursuant to Minnesota Statute 471.59, by and between the City of Mendota Heights ( "City ") and School District 197, West St. Paul/Mendota Heights/Eagan ( "School District "). 1. Purpose The City and School District wish to participate in a School Resource Officer (SRO) Program (the "Program ") between the City of Mendota Heights Police Department and School District 197. Both the City and School District feel that a this more formalized approach to the School Liaison Officer Program will is needed to improve understanding and promote mutual respect between police, school, staff, counselors, parents, and students. The purpose of this agreement is to set forth, in writing, the terms and conditions, to create, fund, and implement the position of a police school liaison officer(s) ( "PSO "). 2. Funding The School District will fund the actual expense incurred by the City related to the hiring of the PSO. Without limiting the generality of the foregoing, the City and School District acknowledge that the following costs will be paid by the School District (collectively, the "Costs "): A. Officer's salary; B. Officer's related benefits, including, but not limited to sick time, vacation and disability pay; C. Training and set at a flat rate of $1200 year; and D. Equipment (police equipment and squad) costs set at a flat rate of $4500 per year. In the event that the contract is extended beyond 2016, the Costs for such years will be agreed to by both parties based upon the actual amount of the Costs. In the event the School District or the City should receive a grant or special funding to offset the Costs, the amount billed to the School District will reflect the alternative funding and will result in the amount paid by the School District being adjusted accordingly. 3. Services The City shall provide the services of a police officer or officers and related support services and supplies to assist the School District in establishing and maintaining the Program at the assigned school(s). The PSO(s) will have the duties as described on a separate MOU between the City and the School District and attached hereto and made a pg27 SRO CONTRACT part hereof as Exhibit A (collectively, the "Services "). The School District agrees to provide office space, telephone, cell phone, computer and printer which are necessary for the PSO(s) to provide the Services. 4. Payment The City shall provide billing to the School District for the Services on a semi - annual basis, with invoices being provided on each July 1 and January 1. Invoices will be due and payable by the School District no more than thirty (30) days after receipt of the same. 5. Term This Agreement shall commence on the 1st day of September, 2012, and shall end on the 30th day of June, 2016. Thereafter, the Agreement may be renewed for additional two year periods as agreed by both parties. 6. Contractor The City through its Chief of Police will remain free to exercise judgment and professional expertise in determining how to best provide the Services described in this Agreement. The City acknowledges that no withholding for state or federal benefits or taxes will be made from the payments made to the City by the School District. The City also acknowledges that it has sole obligation to comply with state, local and federal tax provisions with regard to the Services and the independent contractors hired by the City to perform the Services. The City and any PSO who performs the Services for the District agree that the PSO shall not accrue any continuing contract rights and the officer specifically waives any right to a continuing contract. The City agrees that if the PSO makes any employment claim or brings any employment action of any kind, the City will be solely responsible for the defense and payment of any claim as the PSO is not an employee of the District. 7. Scheduling The duty hours of the school liaison PSO are flexible and will be primarily coordinated with the school clay and /or activities during the normal school year. The PSO officer will make daily contact with the police department for the purpose of keeping abreast of incident reports and other city activities. During non - school periods, such as summer break, the PSO's duties and schedule will be determined by the Chief of Police and the district is not billed for that time. 8. Termination of this Agreement This Independent Contract will run through 2016 but the costs associated with the Program shall be reviewed annually by both parties. Notwithstanding the four (4) year pg 28 SRO CONTRACT term of the contract, either party may terminate the Agreement by providing written notice to the other party no less than six (6) months prior to the planned termination date. 9. Temporary Emergency Reassignment The School District acknowledges that the PSO may be occasionally called upon to respond to emergencies within the community. If, in the discretion of the Chief of Police, it becomes necessary to remove the PSO from the district for more than periodic assistance to respond to emergency calls, the Chief will inform the School District officials in advance of this action. Should the liaison officer be removed from his duties in the district, the district will not pay for the officer's salary or benefits during that absence. 10. Security / Linking The PSO office will be locked and secured by a key issued only to the PSO. The PSO will be provided a suitable computer, monitor and printer and any other items or services necessary, at the expense of the School District, so that the PSO will have full access to the networked to the Mendota Heights Police email system and School District 197's email and network system at all times the PSO is working pursuant to this Agreement. 11. Indemnification Each party is responsible for its own actions. Both parties' liability shall be limited by applicable law and nothing in this Agreement shall be interpreted in any way that reduces or limits either parties statutory protections or liability limits. 12. Amendments This Agreement contains all the full understanding and agreements between the parties and may not be amended except in writing agreed to and executed by both parties. If any provision of this Agreement is found invalid by a court or agency, it shall not invalidate any remaining provisions. 13. Data Practices Sharing of data will be done only pursuant to the Minnesota Data Practices Act and the Family Educational Rights of Privacy Act. Any data shared between the two parties to this Agreement will be maintained in the accordance with all applicable state and federal laws. Because the City and the officer(s) are not employees of the District, any violation of the state or federal law in this regard is the sole responsibility of the City and the officer and each agrees to hold the District harmless if a claim or action arises because of the City's actions or omissions. pg 29 SRO CONTRACT 12. Discrimination The City and School District agree not to discriminate in providing services under this Agreement on the basis of race, sex, creed, national origin, age, or religion. The parties agree not to discriminate as required by any and all applicable state and federal laws. 13. Interpretation This Agreement shall not be construed more strictly against one party than against the other merely by virtue of the fact that it may have been prepared by counsel for one of the parties, it being recognized that both the City and the School District have contributed substantially and materially to the preparation of this Agreement. 14. Construction The headings of the sections and subsections of this Agreement are for convenience and reference only and do not form a part hereof, and in no way interpret or construe such sections and subsections. Wherever the context requires or permits, the singular shall include the plural, the plural shall include the singular and the masculine, feminine and neuter shall be freely interchangeable. 15. Parties in Interest This Agreement shall be binding upon and inure to the benefit of the parties' respective heirs, representatives, successors, and assigns. This Agreement is for the sole benefit of City and the School District and no third party is intended to be a beneficiary of or have the right to enforce this Agreement. 16. Attorneys' Fees In the event of litigation between the parties in connection with this Agreement, the prevailing party (i.e. the party whose position is substantially upheld by the court) shall be entitled to recover its reasonable attorneys' fees and costs from the non - prevailing party. The obligation in the immediately preceding sentence shall survive the expiration or earlier termination of this Agreement. 17. Definitions If any date herein set forth for the performance of any obligations by the parties or for the delivery of any instrument or notice as herein provided should be on a Saturday, Sunday or legal holiday, the compliance with such obligations or delivery shall be deemed acceptable on the next business day following such Saturday, Sunday or legal holiday. As used in this Section, the term "legal holiday" means any state or federal holiday for which financial institutions or post offices are generally closed in the State of Minnesota. The term "including" shall mean including, as an example, without limiting the generality of the foregoing. 4 pg 30 SRO CONTRACT 18. Counterparts This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same document. A signature page to any counterpart may be detached from such counterpart without impairing the legal effect of the signatures thereon and thereafter attached to another counterpart identical thereto except having attached to it additional signature pages. 19. Governing Law This Agreement shall be construed as to both validity and performance and enforced in accordance with and governed by the laws of the State of Minnesota. 20. Headings The headings contained herein are for convenience of reference only and do not affect, define, describe or limit the scope or intent of this Agreement or any of its provisions. [Remainder of Page Left Intentionally Blank. Signature Page to Follow.] pg 31 SRO CONTRACT IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above written. City of Mendota Heights School District 197 Mayor Chair, ISD 197 School Board City Clerk Clerk, ISD 197 School Board 7332852v3 pg 32 MOU School District 197 SRO Exhibit A: Services Memorandum of Understanding SCHOOL DISTRICT 197 and Mendota Heights Police Department RE: School Resource Officer (SRO) is a Police Officer provided under contract to School District 197. Reports to Administrative Sergeant and Chief of Police and works directly with school staff. Job Duties The SRO will work towards carrying out the mission of the Mendota Heights Police Department within the school community. The SRO will act in their capacity as a Police Officer to provide a safe learning environment, to prevent crime, and to investigate and solve crimes. Additionally the SRO will: - Follow all policies and procedures of the Mendota Heights Police Department (MHPD). - Follow the MHPD chain of command. - Work closely with the school administration and staff. - Work with building facilities personnel on issues related to building security. - Refer school disciplinary actions to school administration. - Work closely with school staff to identify pre - delinquent youth (at risk) and will assist in targeting the appropriate resources necessary to prevent delinquent acts. - Work closely with school administration in planning emergency preparedness and exercises. (i.e. Lockdown procedures, security plan review, etc.) - Serve as a conduit of information between students, staff, parents and Dakota County Social Services and court agencies. - Attend regular meetings of staff, police, Dakota County Criminal Justice officials (probation, 360 Communities, county attorney), Dakota County pg 33 MOU School District 197 SRO Social Service staff and other staff deemed necessary to enrich the learning environment or increase the safety of the schools. - Work with School District 197 personnel and Dakota County officials on truancy issues. - Complete appropriate police reports, according to policy, and will provide a detail of daily activities. - Meet with parents and educators (staff) as necessary to facilitate conflict resolution within the school. - Be notified when crisis response has been activated by the school on any problem or notifies school administration when crisis response is needed. - Monitor and develop a working knowledge of all students within the school setting. - Intervene and take appropriate legal action when the welfare of school staff, students, etc. may be in danger. - Provide education programs as requested. - Provide in- service education as requested. - Work at promoting a positive image of School District 197. - Meet regularly with other SRO's in Dakota County. - Stay current in industry trends and requirements - Know resources and contacts in Dakota County criminal justice system. 1) Position Requirements - The PO will have at least 24 months of service to the Mendota Heights Police Department or possess special skills /training related to working with juveniles. - Will maintain regular communication with school and Dakota County Communication Center. - Uniform and /or plain clothes as situation at school dictates. - Continually works to improve knowledge related to juvenile justice issues. 2 pg 34 MOU School District 197 SRO - Will be reassigned as needed by the department when not under contract. - Will continue to attend POST courses as needed to maintain license (will notify school in advance of absence). - Will respond to emergencies as needed outside of school. - Will work with staff at all School District 197 schools. Reviewed and agreed upon 2013. Mike Aschenbrener Chief of Police Dr. Nancy Allen- Mastro Superintendent r n CITY OF m MENDOTA HEIGHTS 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.com pg 35 5h. DATE: March 19, 2013 TO: Mayor, City Council and City Administrator FROM: Tom Olund, Public Works Superintendent SUBJECT: Street Sweeping BACKGROUND The city needs to contract with a street sweeping firm soon in order to be placed high on the list for having our city streets swept early. Requests for bids were sent to contractors that have been interested in bidding in the past. We received three bids and they are follows: Pearson Bros., Inc. Mike McPhillips, Inc. Allied Blacktop Company BUDGET IMPACT $74.00 /hour $74.50 /hour $75.00 /hour There is $32,000.00 in the 2013 budget for street sweeping. The estimated cost to do the spring street sweeping is $17,760.00. The bill for the spring sweeping in 2012 was $17,940.00. RECOMMENDATION Staff recommends that the street sweeping contract be awarded to the lower bidder, Pearson Bros., Inc. for their low bid of $74.00 an hour. Pearson Bros., Inc. has swept the city's streets for the last 10 years and has always done an excellent job. pg 36 5i. 1101 Virtaera Cure 1 MendcRa Iaeig11E5. .651.451185600V ,65.1.e$ .99b0fax w w.memd a- heights,ecm DATE: TO: FROM: SUBJECT: Y OF M ERIQOTA HEIGHTS March 19, 2013 Mayor, City Council and City Administrator Tamara Schutta, HR Coordinator Personnel Action Items Item 1: Par 3 Temporary Seasonal Hires 2013 At a recent meeting, City Council gave approval for staff to begin the hiring and recruitment process for the 2013 Par 3 golf season. Several employees from the 2012 golf season have re- applied for Par 3 positions. Applicants were offered their position contingent upon a successful completion of a criminal background check and council approval. Staff is recommending the following individuals for employment for the 2013 golf season: Position Clubhouse Workers Golf Course Jr. Ranger/ Clubhouse Worker Golf Instructors BUDGET IMPACT As noted above. RECOMMENDATION Name Thomas Clifford Jason Lano Max Schway Jeff Skaar Rate of Pay: $8.50 $8.50 $9.00 $8.75 Darlene Wandersee $11.36 David Kessel John Mangold $22.75 $22.50 City staff recommends that city council approve the above mentioned part-time seasonal position candidates for employment for the 2013 Par 3 golf season. CITY OF MENDOTA HEIGHTS pg37 1101 Victoria Curve I Mendota Heights, MN 651.452.1850 phone 651.452.8940 fax www.mendota- heights.com 5j. DATE: March 19, 2013 TO: Mayor, City Council & City Administrator FROM: Paul R. Berg Code Enforcement Officer SUBJECT: Sign permit approval for Intradyn, 1355 Mendota Heights Road, Suite # 300. BACKGROUND Spectrum Sign Systems has submitted for Council review and approval a sign permit application and associated drawings. The sign will have twelve square feet of signage and will not be illuminated. BUDGET IMPACT N/A RECOMMENDATION Staff recommends approval of the sign as proposed. This action requires a majority vote of the city council. Wellington Southridge 1 ' -3" g, -0„ of, INTRADYN' "' Archiving and eDiscovery Innovation Furnish and Install (1) 1 ' -e" x 8' -0" Tenant ID Sign A. Digitally Printed Logo B. First Surface White Vinyl C. 1 /4" Black Acrylic Fanel A. C. pg 38 SPECTRUM SIGN SYSTEMS, INC 9278 Isanti St. NE Blaine, MN 55449 763.432.7447 763.208.9159 www.spectrum- signs.com CLIENT INFORMATIQ Wellington Attn: Kathy Bayliss 1625 Energy Park Pr. Suite #100 St. Paul, MN 55108 PHONE 651- 292 -9844 1355 Mendota Rd. Mendota Heights, MN DATE /REVISIQ 2 -21 -13 aF Patrick Wolfer This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems will be reimbursed $1,000.00 per occurrence. Customer Approval r n CITY OF m MENDOTA HEIGHTS 1101 Victoria Curve 1 Mendota Heights, MN 551 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.com pg 39 DATE: March 19, 2013 TO: Mayor, City Council and City Administrator FROM: John R. Mazzitello, PE, PMP, Public Works Director /City Engineer Ryan Ruzek, PE, Assistant City Engineer SUBJECT: Purchase of a New Pickup Truck BACKGROUND The engineering department would like to purchase a new pickup truck to replace a 1999 pickup. BUDGET IMPACT In the 2013 Engineering Budget, there is $29,000 budgeted to purchase a new truck, topper and light package. Staff has received two quotes for a new 2013 F150 super cab pickup truck. The one quote was off the state contract in the amount of $24,888.92 and the other quote was from Inver Grove Ford in the amount of $24,750.00. Both quotes do not include applicable tax and license fees. The prices do include the trade in value for the old truck. This leaves $4,250 for the purchase of a topper and light package at a later date. RECOMMENDATION Staff recommends that the City Council authorize a purchase order to be made to Inver Grove Ford for $24,750.00 plus tax and license fees. If the City Council concurs with the recommendation, they should pass a motion authorizing staff to execute a purchase order for the purchase of a new 2013 F150 super cab pickup truck in the amount of $31,000.00 plus tax and license fees. 0 * CITY OF !i'IJ MENDOTA HEIGHTS pg 40 51. 1101 Victoria Curve I Mendota Heights, MN 651.452.1850 phone 651.452.8940 fax www.mendota- heights.com DATE: March 19, 2013 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer SUBJECT: Authorize Purchase Order for the Removal/Control of Invasive Plants in Valley Park BACKGROUND In 2002, the City funded (with the support of a fifty- percent matching grant from the Metro Greenways Planning Grant Minnesota DNR) development of a Natural Resources Management Plan for the city. One of three focus areas in the plan was Valley Park where communities of invasive plants were identified and management recommendations were presented. In addition to buckthorn, other invasive species identified are: black locust, Siberian elm, garlic mustard, burdock, sweet clover, thistle, Amur Maple, spotted knapweed, and more. Great River Greening began invasive species removal in 2009 in Valley Park. Mature plants have been cut and cleared from infested park areas and follow -up treatment is required to keep the species under control. Spraying of newly emerging one or two year old plants has proven to be very effective. BUDGET IMPACT City Council has annually included funding in city budgets for `Control of Invasive Plants' in City Parks. The funding amount in the 2013 City Budget in the Parks Maintenance Budget for this effort is $20,000.00. Great River Greening has prepared the attached work/control /task/cost estimate to address the invasive plants and has prioritized where their efforts should be concentrated. Their proposal for Valley Park consists of $4000.00 for garlic mustard control and $6000.000 for buckthorn control. Prairie Restorations was not responsive to the request for a quote on this work. RECOMMENDATION If the City Council wishes to control invasive plant species in Valley Park, authorize the City Administrator to issue a `not -to- exceed' Purchase Order in the amount of $10,000.00 to Great River Greening to begin immediately on invasive plant removals and control. G R E A T R I V E R GREENING 11 February 2013 Ryan Ruzek, P.E. City of Mendota Heights Dear Ryan, Thank you for the opportunity to work with you on the Valley Park restoration project. Greening's 2013 proposal and 2012 report for this project is outlined below. pg 41 t % &Per (jre /EV 35 W. Water St #201 Saint Paul MN 55107 www_greatrivergreening. org Tel: 651 665.9500 Fax: 651 665.9409 Garlic mustard In 2012, the garlic mustard control was sustained with spring cutting and fall spraying. Infestation is on a decline, which is typical for this stage of control of an advanced infestation. Spread to the north is relatively contained; spread to the south along between the trail and the creek is fully contained. An established population of modest size was discovered in the southeast corner in winter 2012, controlled and smothered with chip to limit spread. For 2013, we propose to continue with spring cutting and fall spraying of garlic mustard for control (containment and reduction) in main central infestation. $4,000 Buckthorn Control In 2012, buckthorn was removed from most of the perimeter of the Central Oak Knob. This included cutting, stacking and stump treating by our crew as well as two corporate volunteer events of 15 volunteers each. With matching funds*, >1,000 Penn Sedge plugs were plugged into the hillside, and aggressive woodland seed spread, with volunteers. With the drought in the wetland, most buckthorn piles hauled off. In 2013 we propose to burn the remaining piles with a volunteer event on Sat Feb 23 (we will pull all necessary permits), and then continue with buckthorn removal in the SW portion of the Central Oak Knob, which will open up the view of the Central Oak Knob from the recreation trail. We will spread aggressive native seed to begin the re- vegetation process. Buckthorn sprouts will also be controlled via foliar spraying in the previous treatment areas. $6,000 res tar ut�J irice�oi.�19'afmnuutitieb pg 42 Great River Greening is the region's leader in improving the ecological value of urban land and engaging the public in this effort. Since its beginning in 1985, Greening has involved more than 20,000 volunteers, planted over 54,000 native trees and shrubs and 267 acres of prairie grasses and wildflowers, and cut more than 800 acres of invasive species. We work on both public and private lands. Our professional staff of ecologists, landscape designers, and field crew is among the best in the field. Please do not hesitate to call me if you have any questions or comments. We look forward to continuing our Valley Park restoration work with you. Sincerely, Wiley Buck Restoration Ecologist 651- 665 -9500 ext 15 *Funding for this project was provided by the Minnesota Environment and Natural Resources Trust Fund as recommended by the Legislative- Citizen Commission on Minnesota Resources (LCCMR), through Great River Greening's membership in the Metro Conservation Corridors partnership. G■ [Ai NNNNN en • ENVIRONMENT must` Fun; pg 43 Valley Park Restoration 2013 G R E A T R 1 1' F R GRFFMIN� Legend 2013 Buckthorn 2013 Garlic Mustard II I I Feet 0 137.5 275 550 e CITY OF MENDOTA HEIGHTS pg 44 5m. 1101 Victoria Curve I Mendota Heights, MN 651.452.1850 phone 651.452.8940 fax www.mendota- heights.com DATE: March 19, 2013 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer SUBJECT: Authorize Purchase Order for Portable Generator Modifications BACKGROUND City Council authorized the purchase of a replacement portable generator at their October 30, 2012 meeting. The new Kohler generator purchased from Total Energy has been delivered to the city. Several modifications need to be done to the generator prior to the unit being placed into service. These modifications were predicted and were to be performed once the city took possession of the unit. The necessary modifications include: • Disconnect and reuse existing cord set from old portable generator (purchase new connectors) • Fabricate and install cord storage box • Perform a test run at each lift station • Provide two general use receptacles • Provide three exterior LED lights Total Construction & Equipment, Inc. has supplied a quote of $8080.00 to complete the work and ready the generator for active service. BUDGET IMPACT The Sanitary Sewer Utility Fund had $55,000.00 budgeted for the replacement trailer mounted generator. The generator unit cost was $33,500.00 leaving a balance of $21,500.00. The proposed modifications are quoted at $8080.00. Staff is also researching the value of the existing generator which will be placed in the state surplus auction. RECOMMENDATION Staff recommends authorizing a purchase order for Total Construction & Equipment, Inc. for $8,080.00. pg 45 5n. 2013 Licensing List for City Council Type Contractor Name Excavating Gas Piping General HVAC Landscape PAC, LLC Advantage Heating & Air Conditioning C70 Builders, Inc Allison Plumbing, LLC Angell Aire, Inc Boehm Heating Company Stafford Home Service JCE Tree Service Wednesday, March 13, 2013 Page 1 of 1 pg 46 1101 Victoria Curve I Mendota Heights, MN 5°_ 651.452.1850 phone 651.452.8940 fax wwwmendota- heights.com 5o. DATE: TO: FROM: SUBJECT: CITY OF MENIDOTA HEIGHTS BACKGROUND March 19, 2013 Mayor, City Council and City Administrator Kristen Schabacicer, Finance Director Claims List Summary Significant Claims Great River Greening — Valley Park & Pilot Knob Work Metro Council Environmental Services — Sewer Service City of Mendota Heights — Credit Card Transfer Morton Salt — Road Salt Xcel Energy - Utilities $ 4,550.00 $ 82,600.57 $ 12,000.00 $ 12,280.93 $ 14,381.18 Manual Checks Total $ 22,094.82 System Checks Total $ 151,229.65 Total for the list of claims for the March 19, 2013 city council meeting $ 173,324.47 RECOMMENDATION: Approval of the list of claims for March 19, 2013. Account CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 03/05/13 MAN Comments DEPT Descr Amount pg47 03/14/13 11:09 AM Page 1 Search Name MENDOTA HEIGHTS, G 15 -1155 G 01 -1155 Search Name MENDOTA HEIGHTS, CITY OF CREDIT CARD TRANSFER CREDIT CARD TRANSFER CM, OF $6,000.00 $6,000.00 $12,000.00 $12,000.00 Account CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 03/13/13 MAN Comments DEPT Descr Search Name AFFINITY PLUS G 01 -2073 03/15/2013 PAYROLL Search Name AFFINITY PLUS Search Name B C A - BTS E 45 -4490- 045 -45 BACKGROUND CHECKS - PAR3 Search Name B C A - BTS Search Name HOME DEPOT CREDIT SERVICES E 01- 4305 - 070 -70 E 01- 4335 - 315 -30 E 08- 4335 - 000 -00 E 08- 4335 - 000 -00 OPERATING SUPPLIES - PARKS BLDG MAINT. SUPPLIES - FIRE HALL BLDG MAINT. SUPPLIES - CITY HALL BLDG MAINT. SUPPLIES - CITY HALL E 01- 4305 - 070 -70 OPERATING SUPPLIES - PARKS E 08- 4335 - 000 -00 BLDG MAINT. SUPPLIES - CITY HALL E 08- 4335 - 000 -00 BLDG MAINT. SUPPLIES - CITY HALL Search Name HOME DEPOT CREDIT SERVICES Search Name I C M A RETIREMENT 457 G 01 -2072 03/01/2013 PAYROLL Search Name I C M A RETIREMENT 457 Search Name MILLER, TRISTA E 01 -4410- 020 -20 Search Name MILLER, TRISTA Search Name MN CHAPTER IAAI UNIFORM TAILORING - T. MILLER E 01 -4400- 030 -30 MN IAAI CONF. REG. - J. LEE Search Name MN CHAPTER IAAI Search Name NATIONWIDE RETIREMENT SOLUTION G 01 -2072 03/01/2013 PAYROLL Search Name NATIONWIDE RETIREMENT SOLUTION Search Name SELECT ACCOUNT E 05- 4131 - 105 -15 E 01- 4131 - 070 -70 E 01- 4131 - 020 -20 E 01- 4131 - 110 -10 G 01 -2071 Search Name SELECT ACCOUNT MARCH 2013 H S A CONTRIBUTIONS MARCH 2013 H S A CONTRIBUTIONS MARCH 2013 H 5 A CONTRIBUTIONS MARCH 2013 H S A CONTRIBUTIONS MARCH 2013 H S A CONTRIBUTIONS Search Name UNITED WAY OF ST. PAUL G 01 -2070 03/01/2013 PAYROLL Search Name UNITED WAY OF ST. PAUL Search Name US POSTAL SERVICE G 01 -1210 Search Name US POSTAL SERVICE REPLENISH POSTAGE METER Golf Course Parks & Recreation Fire Spec Fds Spec Fds Parks & Recreation Spec Fds Spec Fds Police Fire Engineering Enterprise Parks & Recreation Police Administration Amount $1,040.00 $1,040.00 $105.00 $105.00 $72.58 $58.96 $6.86 $5.74 $64.74 $11.03 $28.26 $248.17 $661.92 pq 48 03/14713 11:21 AM Page 1 $661.92 $117.84 $117.84 $250.00 $250.00 $650.00 $650.00 $375.00 $375.00 $1,125.00 $490.41 $3,408.48 $5,773.89 $48.00 $48.00 $1,200.00 $1,200.00 $10,094.82 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 03/19/13 PAY Account Comments DEPT Descr Amount pg 49 03/14/13 11:15 AM Page 1 Search Name A B C RENTALS E 01- 4330-490 -70 EQUIPMENT REPAIRS Parks & Recreation $232.52 Search Name A B C RENTALS $232.52 Search Name AAA CREDIT SCREENING SERVICE G 01 -2010 EMPLOYEE SCREENING - PD $25.00 E 01- 4306 - 070 -70 EMPLOYEE SCREENING - PARKS Parks & Recreation $25.00 Search Name AAA CREDIT SCREENING SERVICE $50.00 Search Name ALL SAFE INC E 08- 4335 - 000 -00 FIRE EXTINGUISHER SERVICE Spec Fds $97.20 Search Name ALL SAFE INC $97.20 Search Name ALLEGRA PRINT & IMAGING E 01- 4300 - 030 -30 BUSINESS CARDS - PARKS Fire $60.46 E 01- 4300 - 020 -20 ENVELOPES - PD Police $276.32 Search Name ALLEGRA PRINT & IMAGING $336.78 Search Name ASCHENBRENER, MICHAEL E 01 -4300- 020-20 OFFICE SUPPLIES - PD Police $91.71 Search Name ASCHENBRENER, MICHAEL $91.71 Search Name AWARDS BY HAMMOND E 01 -4490- 030 -30 PLATE - FIRE DEPT Fire $28.96 Search Name AWARDS BY HAMMOND $28.96 Search Name BATTERIES PLUS E 01- 4305 - 020 -20 BATTERIES - PD Police $23.95 E 15- 4330 - 490 -60 BATTERIES - PW Utility Enterprise $21.99 E 01- 4330 - 490 -70 BATTERIES - PW Parks & Recreation $21.99 E 01- 4330 - 490 -50 BATTERIES - PW Road & Bridges $22.00 E 15- 4330 - 490 -60 BATTERIES - PW Utility Enterprise $21.99 E 01- 4330 - 490 -50 BATTERIES - PW Road & Bridges $22.00 E 01- 4330 - 490 -70 BATTERIES - PW Parks & Recreation $21.99 Search Name BATTERIES PLUS $155.91 Search Name BERTELSON TOTAL OFFICE SOLUTNS E 01- 4300 - 030 -30 OFFICE SUPPLIES - COPY PAPER Fire $21.13 E 01- 4300 - 020 -20 OFFICE SUPPLIES - PD Police $288.82 E 01- 4300 - 080 -80 OFFICE SUPPLIES - PLANNING Planning $57.86 E 01- 4300 - 070 -70 OFFICE SUPPLIES - PARKS Parks & Recreation $23.19 E 05- 4300 - 105 -15 OFFICE SUPPLIES - COPY PAPER Engineering Enterprise $42.26 E 15- 4300 - 060 -60 OFFICE SUPPLIES - COPY PAPER Utility Enterprise $21.13 E 01- 4300 - 080 -80 OFFICE SUPPLIES - COPY PAPER Planning $63.39 E 01- 4300 - 070 -70 OFFICE SUPPLIES - COPY PAPER Parks & Recreation $49.30 E 01 -4300- 040 -40 OFFICE SUPPLIES - COPY PAPER Code Enforcement/Insp $70.43 E 01- 4300 - 020 -20 OFFICE SUPPLIES - COPY PAPER Police $70.43 E 01- 4300-110 -10 OFFICE SUPPLIES - COPY PAPER Administration $366.24 E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN Administration $64.41 E 01- 4300- 070 -70 OFFICE SUPPLIES - PARKS Parks & Recreation $19.76 E 01- 4300 - 070 -70 OFFICE SUPPLIES - PARKS Parks & Recreation $65.98 Search Name BERTELSON TOTAL OFFICE SOLUTNS $1,22433 Search Name BESSER WELDING & FABRICATION CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 03/19/13 PAY Account Comments DEPT Descr Amount E 01 -4420- 050 -50 SIGN PARTS Road & Bridges $235.50 Search Name BESSER WELDING & FABRICATION $235.50 Search Name BOEHM HEATING R 01 -3140 REFUND - CITY LICENSE $10.00 Search Name BOEHM HEATING $10.00 Search Name BOLAND, JOHN E 01- 4400-070-70 TUITION REIMBURSEMENT - J. BOLAND Parks & Recreation $1,680.00 Search Name BOLAND, JOHN $1,680.00 Search Name BOLTON & MENK INC E 27- 4220-774 -00 HUNTER /ORCHARD RECONSTRUCTION Spec Fds $780.00 E 15- 4220 - 060 -60 SANITARY SEWER REHAB. Utility Enterprise $465.00 Search Name BOLTON & MENK INC $1,245.00 Search Name C. DARLENE OEHLKE, CAP E 01- 4220 - 110 -10 3/5/2013 CITY COUNCIL MTG Administration $125.40 Search Name C. DARLENE OEHLKE, CAP $125.40 Search Name CAMELOT CLEANERS G 01 -2010 UNIFORMS CLEANING - PD $14.59 E 01 -4410- 020 -20 UNIFORMS CLEANING - PD Police $98.06 Search Name CAMELOT CLEANERS $112.65 Search Name CONTINENTAL SAFETY EQ E 01- 4305 - 050 -50 SAFETY SUPPLIES Road & Bridges $218.89 Search Name CONTINENTAL SAFETY EQ $218.89 Search Name DAKOTA COUNTY RECORDER E 01- 4220 - 080 -80 FEB 2013 ABSTRACT FEES Planning $92.00 Search Name DAKOTA COUNTY RECORDER $92.00 Search Name DIGITAL -ALLY E 01- 4301 - 020 -20 SOFTWARE - PD Police $849.66 Search Name DIGITAL -ALLY $849.66 Search Name ENVIROMATIC CORPORATION E 08- 4335 - 000 -00 EQUIPMENT REPAIRS - CITY HALL Spec Fds $499.35 Search Name ENVIROMATIC CORPORATION $499.35 Search Name FACTORY MOTOR PARTS E 01- 4330 - 490 -70 EQUIPMENT MAINT. PARTS Parks & Recreation $131.71 E 01- 4330 - 490 -70 EQUIPMENT MAINT. PARTS Parks & Recreation - $12.18 Search Name FACTORY MOTOR PARTS $119.53 Search Name FISCHER S SERVICE - PLOWING E 08- 4335 - 000 -00 SNOWPLOWING - CITY HALL Spec Fds $910.00 Search Name FISCHER S SERVICE - PLOWING $910.00 Search Name GOPHER STATE ONE CALL E 01- 4210 - 040 -40 FEB 2013 SERVICES Code Enforcement/Insp $63.90 Search Name GOPHER STATE ONE CALL $63.90 Search Name GRAINGER E 08- 4335 - 000 -00 BLDG MAINT. SUPPLIES Spec Fds $41.68 pg 50 03/14/13 11:15 AM Page 2 Account E 08- 4335 - 000 -00 E 08- 4335 - 000 -00 E 08- 4335 - 000 -00 Search Name GRAINGER CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 03/19/13 PAY Comments BLDG MAINT. SUPPLIES BLDG MAINT. SUPPLIES BLDG MAINT. SUPPLIES Search Name GRANNIS & HAUGE, P.A. E 01- 4222 - 120 -20 FEB 2013 LEGAL - TRIALS E 01- 4222 - 120 -20 FEB 2013 LEGAL - PROSECUTIONS Search Name GRANNIS & HAUGE, P.A. Search Name GRAYBAR ELECTRIC E 08- 4335 - 000 -00 Search Name GRAYBAR ELECTRIC BLDG MAINT. SUPPLIES Search Name GREAT RIVER GREENING G 09 -2010 PILOT KNOB HILL PROJECT G 01 -2010 VALLEY PARK WORK Search Name GREAT RIVER GREENING Search Name HANCO CORPORATION E 01- 4305 - 070 -70 Search Name HANCO CORPORATION Search Name HARLEY M. OGATA E 01 -4481- 110 -10 Search Name HARLEY M. OGATA Search Name HUEBSCH E 08- 4335 - 000 -00 Search Name HUEBSCH HYDRAULIC JACK LEGAL SERVICES - ARBITRATION MAT SERVICE - CITY HALL Search Name IRON MOUNTAIN RECORDS MGMT E 01- 4490 - 110 -10 FEB 2013 SHREDDING E 01 -4490- 020 -20 FEB 2013 SHREDDING Search Name IRON MOUNTAIN RECORDS MGMT Search Name JANI -KING OF MINNESOTA, INC. E 01- 4335 - 310 -50 MARCH 2013 SERVICE - PW GARAGE E 01 -4335- 310 -70 MARCH 2013 SERVICE - PW GARAGE E 15- 4335 - 310 -60 MARCH 2013 SERVICE - PW GARAGE Search Name JANI -KING OF MINNESOTA, INC. Search Name KONE, INC. E 08- 4335 - 000 -00 E 08- 4335 - 000 -00 Search Name KONE, INC. ELEVATOR SERVICE - CITY HALL ELEVATOR CONTRACT - CITY HALL DEPT Descr Spec Fds Spec Fds Spec Fds Police Police Spec Fds Parks & Recreation Administration Spec Fds Administration Police Road & Bridges Parks & Recreation Utility Enterprise Spec Fds Spec Fds Search Name LANGUAGE LINE SERVICES E 01- 4223 - 020 -20 INTERPRETER SERVICES - PD Police Search Name LANGUAGE LINE SERVICES Search Name LEXISNEXIS E 01- 4223 - 020 -20 FEB 2013 SERVICES Police Search Name LEXISNEXIS Search Name ULUE SUBURBAN NEWS Amount $5.33 $19.47 $4.40 $70.88 $570.00 $5,356.00 $5,926.00 $16.46 $16.46 $800.00 $3,750.00 $4,550.00 $319.56 $319.56 $1,361.61 $1,361.61 $184.50 $184.50 $10.90 $32.70 $43.60 $71.25 $71.25 $71.25 $213.75 $432.66 $169.38 $602.04 $6.49 pg 51 03/14/13 11:15 AM Page 3 $6.49 $50.00 $50.00 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 03/19/13 PAY 03/14pqq 52 T13 11:15 AM Page 4 Account Comments DEPT Descr Amount E 01- 4240 - 080 -80 FEB 2013 PLANNING NOTICES Planning $180.40 Search Name LILLIE SUBURBAN NEWS $180.40 1 Search Name LITTLE FALLS MACHINE, INC. E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS Search Name LITTLE FALLS MACHINE, INC. Road & Bridges $2,377.74 $2,377.74 Search Name LOGIS E 01- 4223 - 020 -20 POLICE MOBILE DEVELOPMENT Police $1,420.00 E 01- 4223 - 020 -20 NETWORK SERVICE - PD Police $49.50 Search Name LOGIS $1,469.50 Search Name LUCKY U, LLC R 01 -3307 REFUND OVERPAYMENT $25.00 Search Name LUCKY U, LLC $25.00 Search Name MENARDS E 01- 4305 - 050 -50 E 01- 4305 - 070 -70 E 15- 4305- 060 -60 E 08- 4335 - 000 -00 Search Name MENARDS OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - SHOP BLDG MAINT. SUPPLIES Road & Bridges Parks & Recreation Utility Enterprise Spec Fds $20.80 $20.80 $20.80 $27.18 $89.58 Search Name METRO AREA MGMT ASSOCIATION E 01 -4400- 110 -10 SEMINAR - J. MILLER Administration $20.00 Search Name METRO AREA MGMT ASSOCIATION $20.00 Search Name METRO COUNCIL ENVIRONMENT SVC E 15 -4449- 060 -60 APRIL 2013 SEWER CHARGES Utility Enterprise $82,600.57 Search Name METRO COUNCIL ENVIRONMENT SVC $82,600.57 Search Name METRO FIRE E 01- 4330 - 460 -30 EQUIPMENT REPAIR Fire $269.71 Search Name METRO FIRE $269.71 Search Name MID NORTHERN ELECTRIC E 15- 4335 - 310 -60 LIGHTING REPAIRS - PW E 01- 4335 - 310 -70 LIGHTING REPAIRS - PW E 01- 4335 - 310 -50 LIGHTING REPAIRS - PW Search Name MID NORTHERN ELECTRIC Search Name MILLER, JUSTIN E 01 -4490- 109 -09 Search Name MILLER, JUSTIN MEETING SUPPLIES Search Name MN HELICOPTERS, INC. E 01 -4490- 800 -90 DEER COUNT Search Name MN HELICOPTERS, INC. Utility Enterprise Parks & Recreation Road & Bridges City Council Animal Control $147.10 $147.10 $147.10 $441.30 $52.25 $52.25 $915.00 $915.00 Search Name MN ST ADMIN ITG TELECOM SRVCE G 01 -2010 OCT 2012 SERVICE $85.30 E 01- 4210 - 030 -30 JAN 2013 SERVICE Fire $85.94 G 01 -2010 NOV 2012 SERVICE $88.10 E 01- 4223 - 020 -20 FEB 2013 WAN SERVICE Police $125.81 E 01- 4220 - 133 -10 FEB 2013 WAN SERVICE Administration $148.00 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 03/19/13 PAY Account Comments DEPT Descr Amount E 01- 4223 - 020 -20 JAN 2013 WAN SERVICE Police $125.81 E 01- 4220 - 133 -10 JAN 2013 WAN SERVICE Administration $148.00 G 01 -2010 NOV 2012 WAN SERVICE $125.81 G 01 -2010 NOV 2012 WAN SERVICE $148.00 G 01 -2010 DEC 2012 SERVICE $85.76 Search Name MN ST ADMIN ITG TELECOM SRVCE $1,166.53 Search Name MN TEAMSTERS LOCAL 320 G 01 -2075 MARCH 2013 UNION DUES $615.00 Search Name MN TEAMSTERS LOCAL 320 $615.00 Search Name MORTON SALT E 01 -4421- 050 -50 ROAD SALT Road & Bridges $4,128.16 E 01- 4421 - 050 -50 ROAD SALT Road & Bridges $2,092.56 E 01 -4421- 050 -50 ROAD SALT Road & Bridges $1,772.28 E 01- 4421 - 050 -50 ROAD SALT Road & Bridges $4,287.93 Search Name MORTON SALT $12,280.93 Search Name NATURE CALLS, INC E 01- 4200 - 610 -70 MARCH 2013 RENTALS Parks & Recreation $202.75 Search Name NATURE CALLS, INC $202.75 pg 53 03/14/13 11:15 AM Page 5 Search Name NORTHWEST ASSOCIATED CONSULTAN E 01- 4221 - 135 -80 FEB 2013 RETAINER Planning $2,400.00 Search Name NORTHWEST ASSOCIATED CONSULTAN $2,400.00 Search Name OSLAND JANITORIAL SUPPLY E 08- 4335 - 000 -00 SUPPLIES - CITY HALL Spec Fds $235.13 Search Name OSLAND JANITORIAL SUPPLY $235.13 Search Name OXYGEN SERVICE CO E 01- 4200 - 610 -50 CYLINDER RENT - PW Road & Bridges $23.94 E 01- 4200-610 -70 CYLINDER RENT - PW Parks & Recreation $23.94 E 15- 4200 - 610 -60 CYLINDER RENT - PW Utility Enterprise $23.94 Search Name OXYGEN SERVICE CO $71.82 Search Name P 0 S T BOARD E 01- 4220-020 -20 LICENSES RENEWALS Police $360.00 Search Name P 0 S T BOARD $360.00 Search Name PENTEL, REBECCA E 01- 4130 - 021 -20 TEMP HELP - PD Police $690.00 Search Name PENTEL, REBECCA $690.00 Search Name PUSH PEDAL PULL E 01- 4330 - 440 -20 EQUIPMENT REPAIR - PD Police $466.20 Search Name PUSH PEDAL PULL $466.20 Search Name R D 0 EQ CO E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS Road & Bridges $6.90 Search Name R D 0 EQ CO $6.90 Search Name REILING CONSTRUCTION R 15 -3320 REFUND - SAC CHARGE $2,365.00 Search Name REILING CONSTRUCTION $2,365.00 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 03/19/13 PAY Account Comments DEPT Descr Amount pg 54 03/14/13 11:15 AM Page 6 Search Name RIGID HITCH INCORPORATED E 01- 4330 - 490 -70 EQUIPMENT MAINT. PARTS Search Name RIGID HITCH INCORPORATED Search Name SEVEN CORNERS ACE HOWE E 01- 4305 - 070 -70 E 15-4305- 060 -60 E 01- 4305 - 050 -50 OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - SHOP Search Name SEVEN CORNERS ACE HDWE Search Name SPRWS E 01 -4425- 310 -50 E 01 -4425- 310 -70 E 15 -4425- 310 -60 E 08 -4425- 000 -00 Search Name SPRWS FEB 2013 SERVICE - PW FEB 2013 SERVICE - PW FEB 2013 SERVICE - PW FEB 2013 SERVICE - CITY HALL Search Name STONEBROOKE EQUIPMENT INC E 01- 4330 - 490 -70 EQUIPMENT PARTS E 01- 4330 - 490 -70 EQUIPMENT PARTS Search Name STONEBROOKE EQUIPMENT INC Search Name STREICHERS E 01- 4305 - 020 -20 SUPPLIES - PD Search Name STREICHERS Parks & Recreation Parks & Recreation Utility Enterprise Road & Bridges Road & Bridges Parks & Recreation Utility Enterprise Spec Fds Parks & Recreation Parks & Recreation Police $445.65 $445.65 $112.17 $112.16 $112.17 $336.50 $15.74 $15.74 $15.74 $63.20 $110.42 $37.41 $537.04 $574.45 $244.71 $244.71 Search Name THE RETROFIT COMPANIES, INC. E 01- 4280 - 310 -50 RECYCLING Road & Bridges $167.28 E 01- 4280 - 310 -70 RECYCLING Parks & Recreation $167.27 E 15- 4280 - 310 -60 RECYCLING Utility Enterprise $167.27 Search Name THE RETROFIT COMPANIES, INC. $501.82 Search Name TRI STATE BOBCAT E 01- 4330 - 490 -50 Search Name TRI STATE BOBCAT EQUIPMENT MAINT. PARTS Road & Bridges $40.25 $40.25 Search Name UNIFORMS UNLIMITED E 01 -4410- 020 -20 UNIFORM - C. WILLSON Police $122.90 E 01- 4330 - 440 -20 EQUIPMENT REPAIRS - P. FLEMING Police $133.58 Search Name UNIFORMS UNLIMITED $256.48 Search Name US BANK E 01- 4223 - 020 -20 Search Name US BANK Search Name VERIZON WIRELESS E 01- 4210 - 030 -30 Search Name VERIZON WIRELESS Search Name WASTE MANAGEMENT E 01 -4280- 310 -50 E 01- 4280 - 310 -70 E 15- 4280 - 310 -60 E 08- 4280 - 000 -00 APRIL 2013 DCC PAYMENT Police $708.33 $708.33 FEB -MAR 2013 CELL SERVICE Fire $137.05 FEB 2013 SERVICE - PW GARAGE FEB 2013 SERVICE - PW GARAGE FEB 2013 SERVICE - PW GARAGE FEB 2013 SERVICE - CITY HALL Road & Bridges Parks & Recreation Utility Enterprise Spec Fds $137.05 $190.51 $190.50 $190.50 $145.97 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 03/19/13 PAY Account Comments DEPT Descr Amount pq 55 03/14713 11:15 AM Page 7 Search Name WASTE MANAGEMENT Search Name WINTHROP & WEINSTINE E 01- 4220 - 120 -80 JAN 2013 LEGAL SERVICES E 01- 4220 - 120 -50 JAN 2013 LEGAL SERVICES E 01- 4220 - 120 -10 JAN 2013 LEGAL SERVICES E 01- 4221- 120 -10 JAN 2013 LEGAL SERVICES - RETAINER E 01- 4220 - 120 -20 JAN 2013 LEGAL SERVICES Search Name WINTHROP & WEINSTINE Search Name XCEL ENERGY E 15- 4211 - 310 -60 E 15- 4212 - 400 -60 E 15- 4212 - 310 -60 E 08- 4212 - 000 -00 E 01- 4212 - 320 -70 E 01- 4212 - 315 -30 E 01- 4212- 310 -70 E 01 -4212- 310 -50 E 01 -4211- 300 -50 E 15- 4211 - 400 -60 E 08- 4211 - 000 -00 E 01- 4211 - 420 -50 E 01- 4211 - 320 -70 E 01- 4211 - 315 -30 E 01- 4211 - 310 -70 E 01- 4211 - 310 -50 E 28- 4211 - 000 -00 Search Name XCEL ENERGY FEB 2013 EL. UTILITIES FEB 2013 GAS UTILITIES FEB 2013 GAS UTILITIES FEB 2013 GAS UTILITIES FEB 2013 GAS UTILITIES FEB 2013 GAS UTILITIES FEB 2013 GAS UTILITIES FEB 2013 GAS UTILITIES FEB 2013 EL. UTILITIES FEB 2013 EL. UTILITIES FEB 2013 EL. UTILITIES FEB 2013 EL. UTILITIES FEB 2013 EL. UTILITIES FEB 2013 EL. UTILITIES FEB 2013 EL. UTILITIES FEB 2013 EL. UTILITIES FEB 2013 EL. UTILITIES $717.48 Planning $132.50 Road & Bridges $318.00 Administration $469.34 Administration $500.00 Police $330.00 $1,749.84 Utility Enterprise $432.29 Utility Enterprise $132.81 Utility Enterprise $1,033.63 Spec Fds $1,314.54 Parks & Recreation $160.84 Fire $978.27 Parks & Recreation $1,033.60 Road & Bridges $1,033.60 Road & Bridges $1,721.96 Utility Enterprise $530.31 Spec Fds $1,680.18 Road & Bridges $200.80 Parks & Recreation $1,274.30 Fire $770.76 Parks & Recreation $432.29 Road & Bridges $432.30 Spec Fds $1,218.70 $14,381.18 $151,229.65 CITY OF MENDOTA HEIGHTS pg 56 1101 Victoria Curve 1 Mendota Heights, MN 651.452.1850 phone 1 651.452.8940 fax www.mendota -hei g hts.com 6a. DATE: March 19, 2013 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP Public Works Director /City Engineer SUBJECT: Dakota County North Urban Regional Trail (NURT) Realignment and Greenways Study BACKGROUND For the past several years, Dakota County has been developing a greenway network through the County. They have received grant money through the Metropolitan Council for planning and execution of the network. The history of the greenways program will be provided through the presentation made by Mr. Chris Hartzell, the County's project manager for the NURT realignment portion of the greenways plan. A copy of a condensed version of Mr. Hartzell's presentation is attached. The NURT is a County facility that, when complete, will connect the Big Rivers Regional Trail (BRRT) with the Mississippi River Regional Trail (MRRT) by running through Mendota Heights, West Saint Paul, and South Saint Paul. The NURT is nearly complete and one of the remain connections to be made is from Warrior Drive and Mendota Road in Mendota Heights to Garlough Environmental Magnet School in West Saint Paul. There are number of realignment alternatives being analyzed as part of this connection, three north -south alignments, and two east -west alignments. Both east -west alignments are in West Saint Paul, and two of the three north -south alignments are in Mendota Heights. The three north - south alignments consist of: Option 1 — School District 197 property at Henry Sibley High School (parallel to Warrior Drive and Marie Avenue) Option 2 — The existing trail along Delaware Avenue Option 3 — Dodge Nature Center Property in West Saint Paul between Delaware Avenue and Charlton Street south of Marie Avenue Mr. Hartzell from Dakota County will be able to present these alternatives in greater detail during his presentation. The County is in the information gathering stage of the selection process, so a formal action is not required at this time. The County would like input from the Council and your thoughts on the proposed alignment alternatives. The attached presentation slides provide some background on the project. The presentation Mr. Hartzell will be making at tonight's Commission meeting will provide more detail on the alignment alternatives. pg 57 Also attached to this staff memo is the decision matrix being used to evaluate the different design alternatives. This matrix is still in draft form, but it provides an indication as to how the different alternatives are being evaluated. Cost estimated listed in the matrix are extremely preliminary and are only presented as approximations of construction cost. At a recent meeting of the Project Management Team (PMT), a group of technical staff of stakeholder groups including Dakota County, West Saint Paul, and Mendota Heights, it was agreed to report to the County Board of Commissioners that Option 3 (the Dodge Nature Center alignment) is the best fit for the greenways project from a purely technical standpoint. However, Option 1 (the Henry Sibley alignment) is a plausible alternative that has the potential to meet most of the criteria of the greenways grant. BUDGET IMPACT None RECOMMENDATION There is no official action necessary at this time. Staff recommends Council listen to the report from Dakota County and offer any comments the Council may have. Mendota Heights Parks Recreation 1 ommissice- ow pg 59 North Urban R Regional Trail gnment Study G10 • Great Places • 7 Community Parks Dodge Nature Center 1 •Connected Places • 4 schools and 5 communities including South St. Paul, West St. Paul, Sunfish Lake, Mendota Heights, and Lilydale pg 60 Grealwalierformance Goals • Away from streets 80% of the time • 10 feet wide • Aesthetic design signature • Grade separated crossings (tunnels) at arterial roads _ and controlled intersections at collector roads • Special crossing markings at local roads driveways • Stormwater infiltration • Interpretive elements, wayfinding signage, benches pg 61 Grewci$anagernent • Trails constructed by Dakota County • Dakota County Maintenance • Repairs • Snow Plowing • Etc. • Trails constructed by the City • When trail connections are complete • Dakota County will evaluate trails for regional standards • Dakota County will plan how to update trails to regional standards • Trail segments that meet regional standards • Maintenance responsibility will be deferred to Dakota County pg 62 History 1996 — Dakota County North Urban Regional Trail Master Plan Completed • This established a regional trail corridor from the Big Rivers Regional Trail to the Mississippi River Regional Trail _ • 2014 — Delivery of Transportation Enhancement Grant • Federal grant money to be applied towards the overall project construction cost. Deadline for project delivery is March 2014. "if pg 63 Background North Urban Regional Trail: • Connects 7 community parks a~ Connects 4 schools and 1 library (St. Croix, Wentworth Library, Vessey Asa derny. 6arioagh Elerrlentary, Henry Sibley High School) ► Links 5 communities (South St. Paul, West St, Paul, Sunfish Laker Mendota Heights, 111ydale) s Connects to commercial area {Robert St.. Mendota Village, Mendota Plaza} • Provides access to ma ny tegIonaI destinations beyond northern Dakota County a~ Supports alternatives to automobile transportation 1 Supports active living Northern Dakota County Regrona1 Greenways ' } 1gun¢ R4g1pno! Tray . ,Mernalo Roma ($I414 cash 4►Onrkoad) F Iw, f#ytorar! Trail F. .; H S! AY �a a rThaa 0p.m C1YN,' 4 ■^:1 +'0 ++ 29 I Sarn Moopsn RegIgnil Trail St Paull lirral LIyd.4 - ilarrlr4I*7.pd Ragkor5.1 Trill West St. Paul Wi{}Nippi Wirer Regional Trail • Eeat llamas La..- ) • eig Fewer' Regions! 7J1I Mendota Heights STUDY jMer, I AREA South St. c,:, Paul pg 64 T -EE the 1410 Sah Ante) 1i Sshw1 [alrpnhenrhn Plan for .iartaugh Onnantrry Sah n1 IdenllRu 1 nerd Irr IFilfa4l+u lydl NI deaft of rd ind JIirr iIs ,g .Im J Irh aeullrg it Durllln iir Filmier!' Ow &Nat Mil pad$ r h alai r I;•ll[h Ha, The 2471 [.ry al Melt Si P4. Pinretriin ant IlelalrMuter ha- 141141I el .edrltrian and hlr1cIr r llkrerf erI!1 1.1f IIJ.'Iln JY} 1 nd Ilan l deal`... . t:Ir {w/tilllq Ipr Nil' ' &pond Tp.II Will 11141b1 W4 t rn $eharl hrw the aa17 1 r9�T h!ITI Iii M pg 65 North Urban R Regional Trail gent Study G10 North -South Options 1. Warrior Dr & Marie Ave Delaware Ave 1S. DNC— Marie Unit East -West Options 4. DNC — Main Unit 5. Marie Ave Road Diet pg 66 Option No. 1 Warrior Drive Proposed Conditions (_1_J �n land MI L 1S- ,�.. +,....__ • 1 1 1 • Key Elements Street remains.. unchanged • Trail is separated from road (off- road) Existing Trail Existing Trail Existing pathway realigned Existing Trail Existing pathway realigned pg 68 Option No. 1 Marie Avenue Proposed Conditions ahan to Delaware) 4i* Existing pathway realigned Retaining Wall Existing Trail 10' paved trail r. • 10' paved trail Existing Trail Key Elements • Landscaped Boulevard • At -grade crossing at Delaware • '% ly i • L ' k _ �T pg 69 Option No. 2 Delaware Avenue Proposed Conditions W .rem P " 'k xN lia!I arxI 15rno .1.1 nY iiwitid - 1' I te..'.:.;Alrili . • # I • • Key Elements Uses existing trail Enhances existing conditions with landscaping small trees or shrubs North Urban Regional Trail AlignmeT-tiStudy • Marie Avenue & Charlton crossings treatments are being studied • Potential pedestrian crossing environment review of: • Signage and Striping —"Crosswalk Markings • Bump -outs • Advance warning flashing systems Tunnels Kevents y • Select an Alignment • Physical Development Committee April 16th, 2013 • Apple Valley Western Service Center • Open House No. 3 • March 27, 2013 • West St. Paul City Hall • Construction • Late Spring 2014 through 2015 NORTH URBAN REGIONAL TRAIL AILIGNMENT STUDY EVALUATION MATRIX *Note: Public Acceptance of the trail alignment options is the fourth evaluation criteria category that is considered in the overall evaluation of trail alignment options. However, public acceptance is not able to be objectively measured in the evaluation matrix and therefore, will be included in the overall study report instead. ALIGNMENT ALTERNATIVES 1 -4 1 -5 2 -4 2 -5 3 EVALUATION CRITERIA* Warrior Off Road & DNC- Main Unit Warrior Off Road & Marie Road Diet Delaware Ave & DNC- Main Unit Delaware Ave & Marie Road Diet DNC -Marie Unit & DNC - Main Unit Comments Technical Feasibility Consistency with Dakota County Greenway Vision: - Provides corridor based recreation experience GOOD FAIR FAIR POOR GOOD - Serves non - motorized transportation GOOD GOOD GOOD GOOD GOOD - Facilitates ecologically functioning habitat GOOD FAIR FAIR POOR GOOD Marie Road Diet (fair) if paired with off -road north -south option; poor if both on- roaod, wider corridor promotes this - Opportunities to improve water quality GOOD FAIR FAIR OR GOOD Provides regional connectivity consistent with Dakota County Park System Plan GOOD GOOD GOOD GOOD GOOD Consistent with City of West St. Paul Bike and Pedestrian Master Plan GOOD GOOD GOOD GOOD GOOD Consistent with City of Mendota Heights Parks and Trails Plan FAIR FAIR GOOD GOOD N/A Consistent with Garlough Elementary Safe Routes to School Plan GOOD FAIR GOOD FAIR GOOD Complements existing and /or planned pedestrian /bicycle facilities FAIR FAIR GOOD FAIR GOOD Conducive to a grade separation to Garlough Elementary Magnet School GOOD POOR GOOD POOR GOOD Potential ability to coordinate trail project with Marie Ave reconstruction project GOOD FAIR GOOD FAIR GOOD Percent of trail away from roadway (20' or greater) 75% 40% 55% 0% 75% Directness of route (length of new trail construction) 7050 FT 7050 FT 3250 FT 3250 FT 5150 FT Number of at -grade roadway crossings 2 3 2 3 3 Assumes underpass at Marie Ave with Option 3 and underpass at Charlton St with Options 1 -4, 2 -4 and 3 Number of driveway crossings 2 2 4 4 0 School access roads are counted as driveways Environmental Compatibility Wetland impacts GOOD GOOD GOOD GOOD GOOD Impacts to mature trees FAIR GOOD FAIR GOOD Impact(s) to Challenge Hill at Dodge Nature Center FAIR GOOD FAIR GOOD FAIR Impact(s) on DNC Educational /Instruction Areas GOOD GOOD GOOD GOOD FAIR Impact(s) to Existing DNC Nature Trails (without ability to restore) GOOD GOOD GOOD GOOD FAIR Total acres of new easement required for the trail 3.75 2.14 1.60 0.00 5.73 length of trail outside existing ROW x 30 Amount of DNC restoration required (acres) 1.05 0 1.05 0 4.71 Number of residential parcels impacted 0 0 0 0 0 Economic Viability Maximizes use of current Federal grant money GOOD FAIR FAIR GOOD Estimated Trail Construction and Restoration Cost $680,000 $675,000 $595,000 $590,000 $980,000 Does not include cost of easement acquisition RECOMMENDATIONS Project Steering Committee Preferred Alignment *Note: Public Acceptance of the trail alignment options is the fourth evaluation criteria category that is considered in the overall evaluation of trail alignment options. However, public acceptance is not able to be objectively measured in the evaluation matrix and therefore, will be included in the overall study report instead. CITY OF MENDDTA HEIGHTS 1101 Victoria Curve 1 Mendota He 651.452.1850 phone 1 651.452.ay4u tax www.mendota- heights.com pg 74 8a. 5118 DATE: March 19, 2013 TO: Mayor, City Council and City Administrator FROM: Jake Sedlacek, Assistant to the City Administrator SUBJECT: Authorization to Enter into Maintenance Agreement BACKGROUND The Mendota Heights Par 3 Golf Course has been maintained by a private contractor for the past four years. At the close of the 2012 golf season, city staff felt it was appropriate to consider all options for golf course maintenance, including contracting, partnering with other local courses, or directly supervising maintenance staff. Staff has been in contact with local golf courses about partnering to provide maintenance services. As a result, the City of Inver Grove Heights (Inverwood Golf Course) has submitted a proposal to maintain the golf course, irrigation system and equipment for the 2013 golf season. Attached you will find a copy of this proposal, which has been vetted by staff for both cities. The contract reflects a comprehensive maintenance plan, within our current budget. The turf conditions at the Par 3 Golf Course have improved each year under city ownership. The attached proposal brings a wealth of knowledge and resources to the Par 3, and will maintain the level of play our customers have come to expect. Inverwood intends to utilize and maintain our existing equipment, but may also bring their equipment to the Par 3 as needed. BUDGET IMPACT The proposed contract is all inclusive and totals $48,600. This includes all course and equipment maintenance, chemical applications, and a management fee. Any repairs to city -owned equipment over $500 would need prior approval by the City of Mendota Heights. Staff finds the proposed contract to be reasonable in terms of scope of work and value and is consistent with expenses incurred over the past several years. RECOMMENDATION If city council wishes to implement this recommendation, pass a motion authorizing staff to enter into a maintenance contract for the Par 3 Golf Course. This action requires a simple majority vote. Proposal: Date: March 12, 2013 To: The City of Mendota Heights From: The City of Inver Grove Heights Inver Wood Golf Course For: Golf Course Maintenance Services Mendota Heights Par Three Golf Course Scope of Services: The City of Inver Grove Heights/Inver Wood Golf Course (Contractor) will provide golf course maintenance services to the City of Mendota Heights for the 2013 golf season beginning April 1, 2013, or as soon as weather permits, and ending November 3, 2013. The Contractor will maintain the golf course to provide good playing conditions, while sustaining aesthetically pleasing and healthy turf conditions. Services will be provided based on the following summarized schedule: Cutting Frequency - Start Time 7:00 AM Greens 3 Times Weekly Tees 2 Times Weekly Fairways 2 Times Weekly Rough 1 Time Weekly Other Weekly Maintenance Irrigation System Operation Daily Cup Changes 2 Times Weekly Refuse Removal 2 Times Weekly Tee Repair/Spot Seeding 2 Times Weekly Clubhouse Garden 2 Times Weekly Misc. Trimming 2 Times Weekly Annual Maintenance Verticut Greens Spring Green Aerification Fall Tree Removal As Needed Applications Crabgrass Spring Fertilizer/Fungicide - Greens 11 Applications Fertilizer - Tees 4 Applications Fertilizer Fairways & Roughs 1 Application Pesticides/Herbicides As Needed Topdressing - Greens 4 Times May thru August Winter Treatment Fall Equipment Maintenance Oil and Filter Changes 1 Time Annually Air Filter Changes 2 Times Annually Reel Sharpening and Maintenance 1 Time Annually Equipment Repair As Needed PROPOSAL Golf Course Maintenance Services Page 2 Scheduling Specific work days will be determined by the Contractor and remain the same throughout the operational season. Application scheduling will occur a minimum of seven (7) days in advance with communication between the Contractor and Mendota Heights staff. Changes to the maintenance schedule based on weather interruptions are situational by nature and will need to be communicated on that basis. Staffing: Golf Course 1. Inver Wood Supervisory Staff Position Experience Glen Lentner, CGCS Superintendent 38 Years Joel Metz Assistant Superintendent 21 Years Tim Lage Mechanic 19 Years Al McMurchie, PGA Life Member Manager 32 Years 2. Inver Wood Golf Course will select and provide two (2) laborers to execute the weekly maintenance duties for the 31-week period, three (3) days per week for a total of 93 days. Laborers will have a minimum of two (2) full seasons of maintenance experience for all defined tasks. 3. is included for all turf applications, topdressing procedures, and irrigation system operation. Superintendants hold all current pesticide and fertilizer application licenses. 4. Additional laborer staff for special projects such as annual aerification, irrigation system shutdown, and tree removal will be provided as required with on-site supervision. Costs for these procedures are included within this proposal. Proposed Contract Terms: 1. Reporting: Contractor shall provide a report to the City of Mendota Heights contact on a monthly basis on course conditions, previous and upcoming maintenance activities. 2. Insurance Property: City of Mendota Heights to provide Certificate of Insurance in order to indemnify the Contractor in the event of natural disaster and/or business interruption. 3. Insurance Liability: Contractor will provide Certificate of Insurance in order to indemnify the City of Mendota Heights from general liability claims. 4. Insurance Personnel: All personnel wages, taxes, and benefits to be provided by City of Inver Grove Heights/Inver Wood Golf Course. In addition, the Contractor will provide Certificate of Insurance in order to indemnify the City of Mendota Heights from claims. 5. Equipment: Inver Wood supervisory staff may elect to remove existing golf course maintenance equipment owned by the City of Mendota Heights to the Inver Wood Golf Course maintenance facility for purposes of repair. In addition, Inver Wood supervisory staff may elect to provide additional maintenance equipment for routine or specialized uses. Transport of equipment to be insured by the Contractor. 6. City of Mendota Heights Maintenance Equipment - Emergency Repair: The City of Mendota Heights acknowledges that unforeseen equipment repairs may occur, and reserves the right to provide timely approval of any large equipment repair in excess of $500.00. PROPOSAL Golf Course Maintenance Services Page 3 7. Irrigation System - Emergency Repair: The City of Mendota Heights acknowledges that unforeseen irrigation system repairs may occur, and reserves the right to provide timely approval of any large irrigation system repair in excess of $500.00. 8. Fuel to be provided and delivered by the City of Mendota Heights, Public Works Department. 9. Term: Golf course maintenance - April 1, 2013, or as soon as weather permits, and ending November 3, 2013. Winter season equipment maintenance December 1, 2013 through December 31, 2013. 10. Management Fee: All-inclusive flat fee - $48,600.00. All supervision, labor, and general expenses included. Invoicing to take place in nine (9) equal monthly payments of $5,400.00 for the period April through December, payable by the end of each month (invoice terms: net 30 days). 11. Termination: Either party may terminate this contract upon 30 days written notice. 12. Renewal: Upon mutual agreement of both parties after conclusion of the golf season. Contacts: City of Inver Grove Heights City of Mendota Heights Al McMurchie Jake A. Sedlacek Golf Course Manager Assistant to the City Administrator Inver Wood Golf Course (651) 255-1142 (651) 457-3667 jakes@mendota-heights.com amcmurchie@invergroveheights.org City of Inver Grove HeightsCity of Mendota Heights Signature: Signature: _____________________________ _____________________________ Name: Name: _____________________________ _____________________________ Title: Title: _____________________________ _____________________________ Date: Date: _____________________________ _____________________________ CITY OF MENDOTA HEIGHTS DATE: March 19, 2013 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer Michael Albers, PE, Civil Engineer 1101 Victoria Curve 1 Mendota Heights, MN 651.452.1850 phone I 651.452.8940 fax www.mendota-heights.com pg 75 8b. SUBJECT: Approval of Plans and Specifications and Authorization to Advertise for Bids for Hunter and Orchard Neighborhood Improvements BACKGROUND Staff identified the Hunter Lane Neighborhood Improvements as a 2013 street reconstruction project in the 2012 -2016 Street Improvement Plan (SIP). The Glenhill Road Neighborhood Rehabilitation was identified as a 2013 street rehabilitation project in the 2012 -2016 SIP. Due to the close proximity of these projects to each other, staff proposes to combine these two neighborhood improvements into one project to reduce redundancies, staff time, and would produce lower unit prices during construction due to the project size. The combined project will be called the Hunter and Orchard Neighborhood Improvements. Council ordered the Hunter and Orchard Neighborhood Improvements at their October 16, 2012 meeting, and directed staff to prepare plans and specifications for this street reconstruction proj ect. This project includes reconstructing the rural sections of Culligan Lane, Hunter Lane and Orchard Place. This project also includes rehabilitating the urban sections of Culligan Lane, Glenhill Road, Orchard Circle, and Veronica Lane. The proposed project also includes rehabilitating the Veronica Lane sanitary sewer lift station. Plans and specifications are available in the Engineering Department. Street Reconstruction — Hunter Lane, Orchard Place, and Culligan Lane (East) The project includes reconstructing the rural sections of Culligan Lane, Hunter Lane and Orchard Place. The horizontal alignment of these streets will remain approximately the same. The proposed street width on Hunter Lane and Orchard Place is 29 feet wide from face of curb to face of curb with surmountable curb were permissible and B618 barrier curb where necessary, as directed by the city council. Culligan Lane shall match the existing urban section with a proposed street width of 30 feet wide from face of curb to face of curb with B618 barrier curb, as directed by the city council. pg 76 Storm sewer improvements will consist of adding catch basins and storm sewer pipe and connecting to the existing storm sewer system. St. Paul Regional Water Services (SPRWS) has recommended replacing the existing water main and hydrants on Hunter Lane, Orchard Place and Culligan Lane. Street Rehabilitation — Culligan Lane (West), Glenhill Road, and Veronica Lane Proposed improvements for the existing urban street section of Culligan Lane, Glenhill Road, and Veronica Lane will include the reclamation of the existing bituminous roadway and the placing of a 2.5" bituminous base course and a 1.5" bituminous wear course over the reclaimed pavement material, curb and gutter repair, and catch basin repair. Disturbed boulevard areas will be restored with topsoil and sod. Driveways that are disturbed due to the street rehabilitation will be replaced in kind. Street Rehabilitation — Orchard Circle Proposed improvements for the existing urban street section of Orchard Circle will include milling of a 6 -foot wide strip adjacent to the existing curb and gutter and placing a 1.5" bituminous overlay extending over the entire width of the roadway, curb and gutter repair, and catch basin repair. Driveways that are disturbed due to the street rehabilitation will be replaced in kind. Sanitary Sewer Proposed improvements for the Veronica Lane Sanitary Sewer Lift Station will include leaving the existing structure in -place while replacing the existing top slab and access hatch and replacing the pumps, controls, piping, and electrical components to ensure continued reliability and code compliance. Project Schedule The Engineering staff has substantially completed the plans and specifications for this project. The next step is to advertise for bids. A proposed schedule for the remainder of this project is shown below: Item: Date: Approve Plans and Specifications March 19, 2013 Open Bids May 1, 2013 Award Contract May 7, 2013 Begin Construction June /July 2013 Complete Construction Fall 2013 Assessment Hearing October 2013 Final Wear Course of Bituminous Pavement Summer 2014 BUDGET IMPACT The total estimated construction cost from the feasibility report for the Hunter and Orchard Neighborhood Improvements is $1,919,356.75, not including indirect costs for legal, engineering, administration, and finance. The Hunter and Orchard Neighborhood Improvements are proposed to be financed by special assessments, municipal bonds, and utility funds. pg 77 RECOMMENDATION Staff recommends that the council approve the final plans and specifications and authorize staff to advertise for bids. If city council wishes to implement the staff recommendations, pass a motion adopting A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE HUNTER AND ORCHARD NEIGHBORHOOD IMPROVEMENTS (PROJECT #200902). This action requires a simple majority vote. pg 78 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2013 -21 A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE HUNTER AND ORCHARD NEIGHBORHOOD IMPROVEMENTS (PROJECT #200902) WHEREAS, the City Engineer reported that the proposed improvements and construction thereof were feasible, desirable, necessary, and cost effective, and further reported on the proposed costs of said improvements and construction thereof; and WHEREAS, the City Council has heretofore directed the City Engineer to proceed with the preparation of plans and specifications thereof; and WHEREAS, the City Engineer has prepared plans and specifications for said improvements and have presented such plans and specifications to the City Council for approval. NOW THEREFORE BE IT RESOLVED; by the Mendota Heights City Council as follows: 1. That the plans and specifications for said improvements be and they are hereby in all respects approved by the City. 2. That the Clerk with the aid and assistance of the City Engineer be and is hereby, authorized and directed to advertise for bids for said improvements all in accordance with the applicable Minnesota Statutes, such as bids to be received at the City Hall of the City of Mendota Heights by 10:00 A.M., Wednesday, May 1, 2013, and at which time they will be publicly opened in the City Council Chambers of the City Hall by the City Engineer, will then be tabulated, and will then be considered by the City Council at a regular Council meeting. Adopted by the City Council of the City of Mendota Heights this nineteenth day of March 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk Hunter and Orchard Neighborhood Improvements Proposed Curb Locations March 14, 2013 0 300 SCALE IN FEET PY 79 ni City of Mendota LLAAA•A Heights Legend Barrier Curb (B618) Surmountable Curb Street Width 29' Typical Section 30' Typical Section / 18 1155 1835 1845 : 7,1 -------1 1889 1885 90i, 114Ipg / . it 1�i. 077 . _ 1 lui II - i 1205 i 1199 i 1187 j re z CULLIGAN LN LH— ! _ r' I 1140 . 1134 I ' 1128 " 1122 ! r ! 11 1127 ji i 1139 i I I UkCHARD P 114 3 18 6 0 186 1870 1880 1890 08 r 16 1 1 I J'LL • 1140 ------r —L]1120 142i ORCHARDHL itit,--1,— IL I 1.1111:„— *.. --i 111 Li 1 ARIE AV 1 yA -1-1-5T3 I I------ 1179 I - ...11111111mminiew Id VAIL TOR 8c. DATE: March 19, 2013 TO: Mayor and City Council FROM: Justin Miller, City Administrator SUBJECT: ADDENDUM –City Attorney RFP Review Committee BACKGROUND th At the February 19city council meeting, a Request for Proposals (RFP) for city attorney services was approved. It was suggested at that time that a committee of two city councilmembers be named to review the proposals so that a more manageable number of firms could be interviewed for final consideration. st The deadline for submittals is Thursday, March 21. Interviews are tentatively planned for the th week of April 8, although no dates or times have been established yet. In order to keep on schedule, the review committee would need to meet and make recommendations on finalists by the end of March. It is anticipated that we will receive five to ten proposals. The number of firms selected to interview is up to the city council. The proposed schedule, as outlined in the RFP, is: Submittals dueMarch 21 Review of submittals completeApril 4 InterviewsWeek of April 8 Contract negotiation completedEnd of April Contract approval by councilMay 7 Contract effective dateJune 1 BUDGET IMPACT N/A RECOMMENDATION If the council wishes to proceed with the committee review approach, staff recommends that the Mendota Heights City Council name two councilmembers for this task. This action requires a majority vote of the city council.