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2013-03-05 Council PacketCITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA March 5, 2013 — 7:00 p.m. Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Presentations a. DARTS Invitation to "Power & Possibilities of Aging" Community Conversation b. St. Thomas Academy Student Water Quality Report 6. Consent Agenda a. Acknowledgement of February 19, 2013 City Council Minutes b. Acknowledgement of February 26, 2013 Planning Commission Minutes c. Receipt of January 2013 Fire Department Synopsis Report d. Approval of Out of State Travel for Fire Department e. Approval of Resolution 2013 -16, Denial of Conditional Use Permit for Accessory Structure, 1815 Valley Curve Road; Planning Case 2012 -34 f. Approval of Resolution 2013 -15, Amendment to Commercial Storm Sewer Utility Rates g. Approval of Resolution 2013 -18, Plans and Specification and Authorize Advertisement for Bids, Crown Point/Overlook Street Project h. Receipt of February 2013 Building Activity Report i. Receipt of January 2013 Treasurer's Report j. Approval of Contractor List k. Approval of Claims List 7. Public Comments 8. Unfinished and New Business a. Planning Case 2013 -01; Ordinance Amendment and Conditional Use Permit for Adult Daycare, 1385 Mendota Heights Road, Ordinance 446 and Resolution 2013 -14 b. Approval of Plans and Specifications and Authorizing Advertisement for Bids for Fire Truck Replacement, Resolution 2013 -17 9. Council Comments 10. Adjourn Please join us for a Community Conversation on the Power & Possibilities of Aging in Mendota Heights Thursday, March 2 i st 6:30 PM - 8:30 PM Mendakota Country Club Help Mendota Heights become a community for a lifetime. We will take a look at what options exist and think together about what options need to be created around housing, in -home services, transportation and health and wellness. Please RSVP for this FREE event to Mendota Heights City Hall by March 14th 651-452-1850 vV Ll1U T 1 IIU►C LFi i riEss e)Centrex REHAB' ACCESS SOLUTIONS 5a. CITY OF MENDOTA HEIGHTS pg 2 1101 Victoria Curve 1 Mendota Heights, Milk 651.452.1850 phone 1 651.452.8940 fax 5 b . www.mendota -hei g hts.com DATE: March 5, 2013 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP Public Works Director /City Engineer SUBJECT: Rogers Lake Water Quality Report — Saint Thomas Academy BACKGROUND Since the fall of 2001, students from Saint Thomas Academy have been studying the water quality of Rogers Lake in Mendota Heights. After analyzing their laboratory tests, the students form the Environmental Sciences class present their findings to the Mendota Heights City Council. The tests from the fall of 2012 have been analyzed and the students are ready to present their results. The attached information has been provided by Saint Thomas Academy, and will be the basis of their presentation this evening. The attached graphs were prepared by City staff based on the Saint Thomas Academy data in order to show trends in the different analyzed categories. Rogers Lake is maintaining its overall water quality level as compared to the 2011 test results. Total Phosphorous and Total Suspended Solids levels continue to be at, but not over, their regulatory thresholds, with all other measured categories within compliance standards. BUDGET IMPACT None RECOMMENDATION Staff recommends Council receive the water quality report for Rogers Lake from the Saint Thomas Academy students. pg 3 2012 -2013 Chemical Assessment of Rogers Lake Performed by Saint Thomas Academy A. P. Environmental Science Program Thank you for allowing us the time to share our findings withgthe Mendota Heights City Council. Forty students participated in the program this year and all were required to prepare a formal group presentation for the City Council. The winning group will present on Tuesday, March 5. This is a genuine learning opportunity for all forty students, especially the winning group. This document is intended to review the chemical water quality monitoring program used by the A.P. Environmental Science students at Saint Thomas Academy for the Mayor, Council Members, and Staff. The actual data, analysis of the data, areas in need of improvement, and possible solutions will be further discussed at the council meeting. Please direct any questions to Mr. Tony Kinzley, A.P. Environmental Science Teacher, at tkinzley @cadets.com. Which chemical tests were performed? What does each test for? What factors affect the readings? What is an acceptable reading? Wh vgere the Fall 2012 readings? Dissolved Oxygen (D.O.) The amount of oxygen dissolved in the water. Plant life increases D.O., organic waste inputs (pet waste, grass clippings, leaves) lowers D.O. 5 -12 ppm 7.7 ppm Fecal Coliform Levels of bacteria associated with pathogenic bacteria and viruses in the water Goose and pet waste. Faulty septic systems and sewer lines. 0 colonies /100m1 is safe to drink. 200 colonies /100m1 or less is safe for swimming 28.9 co1/100m1 pH The acidity or basicity of the water Acid rain is the typical cause of acidification of lakes 6.5 -8.5 pH units (slightly basic) 7.7 units Biochemical Oxygen Demand (BOD5) How much oxygen is being used by bacteria in the lake that decompose organic waste put into the water. Organic waste inputs (leaves, grass clippings, or animal waste) and algal blooms from fertilizer runoff 0 -5 ppm 3.0 ppm A Temperature (Change In Temp.) The difference in temperature between 2 testing sites on the lake Sun/shade differences, industrial thermal pollution, removal of trees /shade 0 -1 °C 1.1 °C Nitrate Measure of the amount of Nitrates in the water Animal waste, grass clippings, leaves, fertilizers. Faulty septic systems and sewer lines 0 -3 ppm (Low levels needed for proper aquatic plant growth) 0.4 ppm Total Phosphates Measure of the amount of various phosphates in the water Soil runoff, animal waste, grass clippings, leaves, some fertilizers. Faulty sewer lines and septic systems. 0 -1 ppm (Low levels needed for proper aquatic plant growth) 1.0 ppm Turbidity Amount of suspended solids in the water. A measure of water clarity Soil erosion, organic waste input 0 -40 JTU 14.4 JTU Total Solids Amount of suspended and dissolved solids in water Road salt, soil erosion, organic waste input. 0 -300 mg /L 296.1 mg/L Overall Rating A composite score of all 9 chemical tests. The 9 chemical tests Excellent: 90 -100 Good: 70 -89.9 Medium: 50 -69.9 75.9 'Average Fall 2012 Fall 2011 Fall 2010 Fall 2009 Spring 2009 Fall 2008 Spring 2008 a) — N.) o o ....) Spring 2007 Fall 2006 Spring 2006 3) _ N.) o o cn 'Spring 2005 Spring 2003 Fall 2003 Spring 2004 Fall 2004 Fall 2002 Spring 2002 a) N.) o o 1.- 'Season • Bold values indicate data collected using probeware 'Blank cells indicate that data is not available Rogers Lake Historical Data 2001 -2012 (9 Parameters and Overall Rating) in I L'L 90° ro «) ii,' .ito L'Z .p. 6.3 4.8 3.2 U.1 LID U-I 1.0 01 11, 7:3 Dissolved Oxygen I L'0Z N 00 10 1 34.0 10 10 I-, FA is CM i-, 34.2 0 o N.) Ul io t) in I-' is) (4 1 ii) 71-.. 0 ""--. l-' 0 o Fecal Coliform I CL 1 o 6'L 4 0 2 4 L'L 8.2 cN ° 000 4 (units) u. b b 4.51 0.8 2.41 1.0 11 N o 3.81 1.2 1\ ) : 1 2.41 1.0 2.2 1.6 0 cin o 4.01 2.0 ) ' (ppm) ( (Degrees F) BODS A Temperature) i-, b o 10 1-, b 1-, b o in o i:r, o LJ I I :4: 1 Phosphate 1 111 0 0.4 14.4 .4=. 0.2 18.6 01 ..4. V 0.4 17.5 0.4 12.4 0.3 9.0 "CT) :-.1 0.4i 11.6 :I=. 11.) b F--' ■.1 Nitrate Turbidity I II 341.7 tO 9/ I-h 0 Vi N tD 0 in 344.6 451.3 1 318.5 SLOE 440.3 .lCt c:n Total Solids I -.4 ---.1 Ul io 1 70.81 V UT in ■J is) ■3 i-, 01 :.4 00 ..p. 72.8 74.6 io 0 (11 00 b 01 iD 01 iv CT i-, 01 0 01 in 9 o 0 Overall I I Dissolved Oxygen r ZZOZ ZZOZ OW? 6002 8002 LOOZ 9002 SOOZ 17002 E00? ZOO? ZOO? r ZZOZ Ol 00 I. l0 in d- CO N r-I 0 ZZOZ OZOZ 600Z 800Z LOOZ 9002 SOOZ 17002 EOOZ ZOOZ LOOZ rn a Oxygen Demand (ppm) (5 u 0 .0 m r ZZOZ (.0 11) d- CO N r-I 0 ZZOZ OZOZ 600Z 800Z LOOZ 9002 SOOZ 17002 EOOZ ZDDZ LOOZ Phosphate (ppm) r ZZOZ ZZOZ OW? 6002 8002 LOOZ 9002 SOOZ 17002 E00? Z00Z ZOO? Nitrate (ppm) r ZZOZ ZZOZ OW? 6002 8002 LOOZ 9002 SOOZ 17002 E00? Z00Z ZOO? Turbidity (JTU) r ZZOZ ZZOZ OW? 6002 8002 LOOZ 9002 SOOZ 17002 E00? ZOO? ZOO? Total Suspended Solids (mg /I) ZZOZ ZZOZ OZOZ 600Z 8002 LOOZ 9002 SOOZ 17002 EOOZ ZOOZ Grade (out of 100) ca 16 > 0 ■ r ZZOZ ZZOZ OW? 6002 8002 LOOZ 9002 SOOZ 17O0Z E00? ZOO? ZOO? CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, February 19, 2013 pg 15 6a. Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Povolny, Petschel, and Norton. Councilmember Duggan was absent. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Petschel moved adoption of the agenda. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) PRESENTATIONS A) RECOGNITION OF FUTURE CITIES COMPETITION PARTICIPANTS, FRIENDLY HILLS MIDDLE SCHOOL City Engineer John Mazzitello explained the Future Cities Competition is primarily sponsored by the American Society of Civil Engineers and is for sixth through eighth grade students. City Engineer Mazzitello worked with Friendly Hills Middle School Teacher Mr. Doug Petty and his students on developing teams for entrance into the competition. The students were tasked with creating a futuristic city that deals with the issues that normal municipalities deal with. This year's issue was stormwater runoff. City Engineer Mazzitello introduced Mr. Doug Petty, the faculty lead for the competition, who introduced the teams and gave a little bit of information about the projects they created. Mr. Petty's class had three teams which were entered into the statewide competition. Of the forty-four teams entered in the competition, all three Friendly Hills Middle School teams finished in the top ten. The Council was pictured with each team and their plaques commemorating their achievement. February 19, 2013 Mendota Heights City Council Page 1 pg 16 B) SAL MONDELLI, PRESIDENT AND CEO, 360 COMMUNITIES Mr. Sal Mondelli stated that 360 Communities used to be known as Community Action Council, which was started over forty years ago in the faith community. The organization helps to support people who have hit a rough patch and help them to become self - sufficient. They do this in three ways: • Emergency services through resource centers and food shelves • Violence prevention, safe houses, advocacy actions, working with police to help them identify the warning signs • School Success Program — working with at -risk teenage mothers. Councilmembers asked questions about how the organization works with the schools and how 360 Communities is funded (53% of budget comes from federal, state, and local grants; 7% from United Way; and the remaining 40% comes from contributions from corporations, individuals, Rotary clubs, churches, etc.). CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Povolny moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling item K) Approval of Airport Relations Commission 2013 Work Plan. a. Acknowledgement of February 5, 2013 City Council Minutes Councilmember Petschel explained about one sentence she added to the minutes. Councilmember Petschel moved to accept the minutes with the added sentence. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) b. Acknowledgement of February 5, 2013 City Council Workshop Minutes c. Acknowledgement of February 12, 2013 Parks and Recreation Commission Minutes d. Acknowledgement of February 13, 2013 Airport Relations Commission Minutes e. Receipt of December 2012 Fire Department Synopsis Report f Approval of Purchase of Mower for Parks Department g. Approval of Purchase of Pickup Truck for Streets Department h. Approval of Personnel Action Report i. Approval of Joint Powers Agreement to Allow for Pharmaceutical Disposal Site at City Hall, Resolution 2013 -12 j. Acceptance of Park Bench Donation from Cliff Kirchner on Behalf of Cheyenne Lane Neighborhood, Resolution 2013 -13 k. Approval of Airport Relations Commission 2013 Work Plan i. Approval of Contractor List m. Approval of Claims List February 19, 2013 Mendota Heights City Council Page 2 pg 17 Councilmember Norton seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) PULLED CONSENT AGENDA ITEM K) APPROVAL OF AIRPORT RELATIONS COMMISSION 2013 WORK PLAN Mayor Krebsbach noted that this was a very well done work plan. Councilmember Petschel agreed that the work plan is very well done and is totally on point. The Commission has already had the legislators in to meet with them and has been very proactive. Councilmember Petschel explained that the Airport Relations Commission (ARC) has identified that their biggest challenge is going to be to watch how area navigation develops, and what kind of metrics and measurements they will use to indicate what, if any, effect it has on the City of Mendota Heights. She assured residents that the ARC has a proactive plan going forward and they are watching every operation at the end of the runway. Mayor Krebsbach stated that hard copies of the approved work plan will be made available to the public at city hall and it will also be added to the city's website. Councilmember Norton moved to adopt the Airport Relations Commission 2013 Work Plan. Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) PUBLIC COMMENTS There were no public comments. UNFINISHED AND NEW BUSINESS A) CITY ATTORNEY REQUEST FOR PROPOSALS City Administrator Justin Miller explained the draft request for proposal (RFP) for city attorney services. The RFP calls for a deadline of March 21, 2013 for proposals to be returned to the City and for a new city attorney to be in place by June 1, 2013. City Administrator Miller anticipates between seven and ten proposals to be returned. He noted that it would not be necessary for the Council to interview every firm that submits a proposal. Staff requested Council approve the RFP and then provide staff with guidelines on how to proceed with evaluating the proposals. Councilmember Norton suggested a committee to review the RFP's and choose which ones to continue on to the interview process. February 19, 2013 Mendota Heights City Council Page 3 pg 18 Councilmember Petschel moved to accept the "Request for Proposals for City Legal Services" as presented. A sub - committee of two Councilmembers and city staff will evaluate the proposals and bring three to five firms forward to the full Council for interviews. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) COUNCIL COMMENTS Councilmember Petschel commented that she noticed that St. Paul Water has been in the City over the last few weeks and asked City Engineer John Mazzitello if he could explain what the project is they are working on. Mazzitello replied that there was another water main break in the Friendly Hills Subdivision. St. Paul Water has repaired the pipe and they will come back as weather permits to repair the street. Councilmember Povolny reminded residents to be aware of where their snow shovel is and that their snow blowers are full of gas so they are prepared for the bad weather that has been forecasted. ADJOURN Councilmember Povolny moved to adjourn. Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) Mayor Krebsbach adjourned the meeting at 7:45 p.m. Sandra Krebsbach Mayor ATTEST: Lorri Smith City Clerk February 19, 2013 Mendota Heights City Council Page 4 Planning Commission Minutes February 26, 2013 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PLANNING COMMIS SON MINUTES February 26, 2013 pg 6b. The regular meeting of the Mendota Heights Planning Commission was held on Tuesday, February 26, 2013, in the Council Chambers at City Hall, 1101 Victoria Curve at 7:00 P.M. The following Commissioners were present: Chair Litton Field, Jr.; Commissioners Doug Hennes, Robin Hennessy, Mary Magnuson, Michael Noonan, Howard Roston, and Ansis Viksnins. Those absent: None. Those present were Assistant to the City Administrator Jake Sedlacek, Public Works Director /City Engineer John Mazzitello, and NAC Planner Stephen Grittman. Introduce New Commissioner: Robin Hennessy Chair Field introduced Ms. Robin Hennessy as the newest member of the Planning Commission. Commissioner Hennessy gave a brief background and why she was interested in being a part of the Planning Commission. The other commissioners also gave a brief description of themselves for the benefit of Commissioner Hennessy. Election of Chair and Vice Chair Commissioner Magnuson nominated Litton Field as Chair of the 2013 Planning Commission, seconded by Commissioner Noonan. The nomination was accepted by Commissioner Field. There being no other nominations, the vote was called. AYES: 7 NAYS: 0 Commissioner Roston nominated Mary Magnuson as Vice -Chair of the 2013 Planning Commission, seconded by Commissioner Viksnins. Commissioner Magnuson expressed her appreciation but respectfully declined and nominated Doug Hennes as Vice -Chair of the 2013 Planning Commission, seconded by Commissioner Noonan. The nomination was accepted by Commissioner Hennes. There being no other nominations, the vote was called. AYES: 7 NAYS: 0 Approval of January 22, 2013 Minutes COMMISSIONER ROSTON MOVED, SECONDED BY COMMISSIONER NOONAN, TO APPROVE THE MINUTES OF JANUARY 22, 2013, AS PRESENTED. Planning Commission Minutes February 26, 2013 AYES: 7 NAYS: 0 Old Business: pg 20 PLANNING CASE #2012 -34 Vince Nonnemacher Conditional Use Permit for an accessory structure to keep pigeons at 1815 Valley Curve Road Assistant to the City Administrator Jake Sedlacek explained that the City Council did discuss the potential code amendment for allowing pigeons in Mendota Heights. The Council voted not to change the code to allow pigeons. The original application was for a conditional use permit for an accessory structure to house pigeons. Given the Council's feedback staff recommended denial of that request as was originally outlined in Mr. Grittman's memo to the Planning Commission dated December 26, 2012. COMMMISSIONER ROSTON MOVED, SECONDED BY COMMISSIONER VIKSNINS, TO DENY THE CONDITIONAL USE PERMIT. Chair Field noted for the record that the applicant was not in attendance. He then asked if the record shows that the public hearing on this application had been closed or was it still open. Assistant Administrator Sedlacek replied that there would be no harm in making the motion again to close the public hearing. Commissioner Roston tabled his motion to deny. Chair Field asked if there were any comments from the public on Planning Case #2012 -34. There being no one wishing to comment, COMMISSIONER ROSTON MOVED, SECONDED BY COMMISSIONER VIKSNINS, TO CLOSE THE PUBLIC HEARING. AYES: 7 NAYS: 0 CONMMISSIONER ROSTON MOVED, SECONDED BY COMMISSIONER VIKSNINS, TO DENY THE CONDITIONAL USE PERMIT BASED ON THE FOLLOWING FINDINGS OF FACT: 1. THE PROPOSED ACCESSORY BUILDING IS PROPOSED TO HOUSE A USE THAT IS NOT PERMITTED IN THE ZONING DISTRICT. 2. THE PROPOSED ACCESSORY BUILDING WILL BE INCONSISTENT WITH THE CHARACTER OF THE SURROUNDING NEIGHBORHOOD. 3. THE USE AND MAINTENANCE OF THE PROPOSED ACCESSORY BUILDING WILL CONFLICT WITH OTHER NEIGHBORHOOD PRINCIPAL AND ACCESSORY ACTIVITIES. 4. THE PROPOSED ACCESSORY BUILDING, WITH THE APPLIED CONDITIONS, WILL CONSTITUTE A USE OF RESIDENTIAL PROPERTY THAT IS NOT COMMONLY FOUND IN RESIDENTIAL AREAS OF THE COMMUNITY. Planning Commission Minutes February 26, 2013 pg 21 5. THE PROPOSED USE DOES NOT FIT WITHIN THE CITY ZONING ORDINANCE DEFINITION OF DOMESTIC ANIMALS. The commission discussed the concept of an interim use permit which was a part of the code amendment considered by city council. Staff advised that it could be addressed separately from the current motion. There being no more discussion regarding the motion on the floor, Chair Field called for the vote. AYES: 7 NAYS: 0 Chair Field noted that this motion for denial would be heard by the City Council on March 5, 2013 at 7:00 p.m. COMMISSIONER ROSTON MOVED, SECONDED BY COMMISSIONER MAGNUSON THAT THE PLANNING COMMISSION REQUESTS THAT THE CITY COUNCIL CONSIDER A CODE AMENDMENT CREATING AN INTERIM USE PERMIT. There being no further discussion, Chair Field called for the vote. AYES: 7 NAYS: 0 Hearings: PLANNING CASE #2013 -01 Yorn Yan Code amendment to allow adult day care in the industrial zone as a conditional use, and a conditional use permit for the same at 1385 Mendota Heights Road Planner Grittman explained that this request is in two parts: 1. Proposed amendment to the zoning ordinance that would establish adult day care as a conditional use permit in the industrial district 2. Request for a conditional use permit under that proposed amendment The applicants, the United Cambodian Association of Minnesota(UCA), are seeking this particular amendment and conditional use permit for the property located at 1385 Mendota Heights Road. That property is zoned and guided for industrial uses and is currently occupied by an industrial and office building. This property is located at the corner of Mendota Heights Road and Pilot Knob and the applicant would be tenants in a portion of that building. Staff is proposing an amendment based on the application request and identified a series of conditions that they would propose be part of that amendment. If the commission and the council Planning Commission Minutes February 26, 2013 pg 22 adopt the amendment, the applicants are also seeking a conditional use permit under these regulations. Staff recommended approval of both the amendment and the conditional use permit under the code as presented. The commission expressed concern that the amendment specifically allows adult daycare and not daycare for children. The applicant, Yorn Yan, UCA explained that the organization was established 1992 to serve Cambodians, but also serves Chinese, Korean, and other refugee people. the building would be used for office as well as adult daycare service. Most clients would utilize group transportation. Most of their clients are 65 years and older with impairments. However, they have some that are 50 years old who qualify for adult daycare services. They are looking to move into this new facility as their current location has become too small. Commissioner Roston asked if an age limitation of 18 years and older would be a problem. Mr. Yan replied that most of the people they serve is 50 years and older. Commissioner Noonan asked where the residents reside that would use this facility. Mr. Yan answered that Dakota County has the second largest Cambodian population in Minnesota, behind Hennepin County. Moving to Mendota Heights would give them the best location to serve both counties. Chair Field asked if there was anyone who wished to testify on the proposed amendments or the conditional use permit. COMMISSIONER VIKSNINS MOVED, SECONDED BY COMMISSIONER NOONAN TO CLOSE THE PUBLIC HEARING. AYES: 7 NAYS: 0 Assistant to the City Administrator Sedlacek, in response to the concerns raised about the ages of 18 and older, suggested that item F in the proposed amendment be changed to read "The daycare facility is properly licensed by the State of Minnesota under applicable statutory requirements for clients ages 18 and over." COMMISSIONER VIKSNINS MOVED, SECONDED BY COMMISSIONER MAGNUSON TO APPROVE THE ZONING ORDINANCE AMENDMENT BASED ON THE FOLLOWING FINDINGS OF FACT, SUBJECT TO THE ADDITIONAL LANGUAGE. 1. ADULT DAYCARE IS PRIMARILY AN INDOOR USE THAT RAISES NO COMPATIBILITY ISSUES WITH OFFICE /INDUSTRIAL USES. 2. ADULT DAYCARE CLIENTS ARE COMMONLY BROUGHT TO THE SITE VIA GROUP TRANSPORTATION, AND SHOULD NOT CONFLICT WITH INDUSTRIAL TRAFFIC ON SITE OR IN THE AREA. Planning Commission Minutes February 26, 2013 pg 23 3. PROVIDING ADULT DAYCARE VIA CONDITIONAL USE PERMIT ALLOWS THE CITY TO ENSURE THAT SUCH FACILITIES WILL COMPATIBLY COEXIST WITH THE USES ON SPECIFIC PROPERTIES. AYES: 7 NAYS: 0 COMMISSIONER MAGNUSSON MOVED, SECONDED BY COMMISSIONER ROSTON TO APPROVE THE CONDITIONAL USE PERMIT BASED UPON THE FOLLOWING FINDINGS OF FACT 1. ADULT DAYCARE AT THE PROPOSED LOCATION, AT UP TO 4,000 SQUARE OF THE EXISTING BUILDING, IS PRIMARILY AN INDOOR USE THAT RAISES NO COMPATIBILITY ISSUES WITH OTHER OFFICE /INDUSTRIAL USES ON THE SITE OR IN THE AREA. 2. ADULT DAYCARE CLIENTS ARE GENERALLY PROPOSED TO BE BROUGHT TO THE SITE VIA GROUP TRANSPORTATION, AND SHOULD NOT CONFLICT WITH INDUSTRIAL TRAFFIC ON SITE OR IN THE AREA. 3. THE PROPOSED ADULT DAYCARE COMPLIES WITH THE STANDARDS OF THE PROPOSED ZONING AMENDMENT AUTHORIZING THIS USE IN THE INDUSTRIAL ZONING DISTRICT. 4. THE PROPOSED ADULT DAYCARE IS A LIMITED USE OF A PERMITTED OFFICE TENANCY, AND IS NOT EXPECTED TO ALTER THE PURPOSE OR INTENT OF THE ZONING DISTRICT OR LAND USES IN THE AREA. AYES: 7 NAYS: 0 Chair Field noted that these recommendations of approval would be forwarded to the City Council and they will be meeting on March 5, 2013 at 7:00 p.m. Verbal Review Mr. Sedlacek gave the following verbal review: PLANNING CASE #2012 -36 Robert Lindahl Variance Request • Approved by the City Council as recommended by the Planning Commission. PLANNING CASE #2012 -34 Vince Nonnemacher Code Amendment • City Council discussed the code amendment and did not approve changes to city code Commissioner Noonan, asked if the city council was studying code in relation to garages and signs. Mr. Sedlacek replied that City Council discussed both of those items at their annual goal setting work session and has directed staff to bring forward amendments. The commission would likely see the proposed change to code regarding garages at the March meeting of the Planning Commission and likely be seeing something on signs at the April meeting. Planning Commission Minutes February 26, 2013 Adiourn pg 24 COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER ROSTON, TO ADJOURN THE MEETING AT 7:36 P.M. AYES: 7 NAYS: 0 pg 25 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.com n inCITY OF MENDOTA HEIGHTS DATE: March 5, 2013 TO: Mayor, City Council and City Administrator FROM: Dave Dreelan, Assistant Fire Chief SUBJECT: January 2013 Fire Synopsis Fire Calls 6c. The department responded to 15 calls for the month. The majority of calls were classified as false alarms or as good intent calls. Of the 15 calls, five were commercial alarms, three were residential calls, two of the calls were for mutual aid, two were for gas leaks, one was an EMS call, and one call was an accident with injuries. The department responded to one structure fire. Captain four responded directly from his home and was able to control a grease fire with a portable extinguisher before it caused significant damage. Monthly Department Training The monthly department training was on fire alarms and suppression systems. Retired firefighter Roy Kingsley who is the Fire Marshal for Apply Valley brought in a training program that he has developed. The program educates the firefighters on how to deal with some of the problems we face in the field with fire alarms and suppression systems. Monthly Squad Training The monthly squad training focused on ice rescue. The training was conducted on Rogers Lake. The training department cut a hole in the ice with a chain saw so the department members could focus on the tactical response to emergencies in the water. Members practiced techniques used to remove a conscious and an uncurious victim who have fallen through the ice. MENDOTA HEIGHTS FIRE DEPARTMENT JANUARY 2013 MONTHLY REPORT FIRE CALLS NO. 13001 - 13015 NUMBER OF CALLS: 15 pg 26 FIRE ALARMS DISPATCHED: ACTUAL FIRES Structure - MH Commercial Structure - MH Residential Structure - Contract Areas Vehicle - MH Vehicle - Contract Areas Grass /Brush /No Value MH Grass /Brush /No Value Contract MEDICAL Assist Extrication HAZARDOUS SITUATION Spills /Leaks Arcing /Shorting Chemical Power Line Down FALSE ALARM Residential Malfunction Commercial Malfunction Unintentional - Commercial Unintentional - Residential Criminal GOOD INTENT Smoke Scare Steam Mistaken for Smoke Other MUTUAL AID TOTAL CALLS NUMBER 1 1 1 1 2 1 1 5 2 15 STRUCTURE CONTENTS MISC. $5,000 $1,000 TOTAL MONTHLY FIRE LOSSES $5,000 $1,000 $0 TOTALS TO DATE $0 $6,000 $0 $0 $0 FIRE LOSS TOTALS MENDOTA HEIGHTS ALL FIRES, ALL AREAS (MONTH) $6,000 MEND. HTS. ONLY STRUCT /CONTENTS MEND. HTS. ONLY MISCELLANEOUS MEND. HTS. TOTAL LOSS TO DATE $6,000 $6,000 $0 $6,000 LOCATION OF FIRE ALARMS: TO DATE MENDOTA HEIGHTS MENDOTA SUNFISH LAKE LI LYDALE OTHER TOTAL 9 1 3 2 15 9 0 1 3 2 15 LAST YEAR 17 0 1 1 0 19 BILLING FOR SERVICES AGENCY THIS MONTH TO DATE MN /DOT MILW. RR CNR RR OTHERS: TOTALS: $0 $0 WORK PERFORME HOURS TO DATE FIRE CALLS 313 MEETINGS 54 DRILLS 135.5 WEEKLY CLEAN -UP 38.5 SPECIAL ACTIVITY 131.5 ADMINISTATIVE 0 0 FIRE MARSHAL 56 56 TOTALS 728.5 728.5 313 54 135.5 38.5 131.5 LAST YEAR 464 48 152.5 36 207.5 0 67 975 FIRE MARSHAL'S TIME FOR MONTH INSPECTIONS INVESTIGATIONS RE- INSPECTION MEETINGS ADMINISTRATION SPECIAL PROJECTS TOTAL 31.5 4.5 20 56 REMARKS: SEE OTHER SIDE FOR SYNOPSIS pg27 1101 Victoria Curve 1 Mendota Heights, MN 5511E 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.com n inCITY OF MENDOTA HEIGHTS DATE: March 5, 2013 TO: Mayor, City Council and City Administrator FROM: John P. Maczko, Fire Chief SUBJECT: Out of State Travel for 2013 Fire Department Instructors Conference BACKGROUND 6d. This item has been placed on the city council agenda for consideration as per city resolution No. 98 -04 which requires that all out of state travel for city council and city employees be approved by the city council. The 2013 Fire Department Instructors Conference is being held April 23 -26, 2013 in Indianapolis, Indiana. I have attended in the past as have other officers and found it to be a very worthwhile event. This training is considered one of the premier opportunities in the fire service for instructors. There are many important sessions at this conference. Two officers would like to attend this conference. BUDGET IMPACT There is $3,500.00 in the fire department budget for this conference attendance. The cost of the conference registration is $530.00 per person to attend. There would also be costs for travel, hotel (estimated to be $2,058.80), and meals. RECOMMENDATION Staff recommends that city council authorize the out of state travel for two officers to attend the Fire Department Instructors Conference in Indianapolis, Indiana. If the city council concurs with the recommendation, they should pass a motion authorizing two officers to attend the Fire Department Instructors Conference in Indianapolis, Indiana April 23- 26, 2013. 0 CITY OF MENDDTA HEIGHTS pg 28 1101 Victoria Curve 1 Mendota Heights, MN 651.452.1850 phone 1 651.452.8940 f www.mendota- heights.corn 6e. DATE: March 5, 2013 TO: Mayor, City Council and City Administrator FROM: Jake Sedlacek, Assistant to the City Administrator SUBJECT: Resolution Denying a Conditional Use Permit BACKGROUND Vince Nonnemacher submitted a planning application requesting a conditional use permit for an accessory structure greater than 144 square feet at 1815 Valley Curve Road. The structure was to be used as a pigeon loft. Discussion of the application resulted in the drafting of an amendment to city code to allow for pigeon keeping in residential zones. The planning commission tabled discussion on the application for conditional use permit until hearing the outcome of city council discussion of the code amendment. The code amendment to allow pigeons was discussed by city council on February 5, 2013, and was not passed. At their regular meeting February 26, 2013, the planning commission passed a motion recommending denial of the request for a conditional use permit. BUDGET IMPACT None RECOMMENDATION The planning commission recommended denial of the request on a 7:0 vote. This matter requires a simple majority vote by the city council. If the city council desires to implement the recommendation, pass a motion adopting A RESOLUTION DENYING A CONDITIONAL USE PERMIT FOR AN ACCESSORY STRUCTURE GREATER THAN 144 SQUARE FEET 1815 VALLEY CURVE ROAD. Page I of 1 pg 29 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2013 - 16 A RESOLUTION DENYING A CONDITIONAL USE PERMIT FOR AN ACCESSORY STRUCTURE GREATER THAN 144 SQUARE FEET 1815 VALLEY CURVE ROAD WHEREAS, Vince Nonnemacher has applied for a conditional use permit for an accessory structure greater than 144 square feet to be used as a pigeon loft at 1815 Valley Curve Road (PID 27- 64000 -02 -010, Lot 1 Block 2 Ridgewood Park) as proposed in planning case 2012 -34; and WHEREAS, the Planning Commission held a public hearing on this matter at their regular meeting February 26, 2013. NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council that a conditional use permit as outlined in planning case 2012 -34 is hereby denied with the following findings of fact: 1. The accessory building is proposed to house a use that is not permitted in the zoning district 2. The proposed accessory building will be inconsistent with the character of the surrounding neighborhood 3. The use and maintenance of the proposed accessory building will conflict with other neighborhood principal and accessory activities 4. The proposed accessory building, with the applied conditions will constitute a use of residential property that is not commonly found in residential areas of the community 5. The proposed use does not fit within the city zoning ordinance definition of domestic animals Adopted by the City Council of the City of Mendota Heights this fifth day of March, 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk pg 30 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.com DATE: TO: FROM: SUBJECT: CITY OF MENOOTA HEIGHTS BACKGROUND February 26, 2012 Planning Commission Members Jake Sedlacek, Assistant to the City Administrator Planning Case 2012 -34 The Mendota Heights Planning Commission discussed planning application 2012 -34 at their regular meetings, held December 26, 2012 and January 22, 2013. Discussion at these meetings focused on whether or not to amend city code to allow for the keeping of pigeons in residential zoning districts. At the January 22, 2013 meeting, a motion recommending denying any change to city code failed on a 3 -3 vote. The commission unanimously voted to table further discussion on the conditional use permit requested in planning application 2012 -34. The Mendota Heights City Council discussed the code amendment at their regular meeting February 5, 2013, and voted 3:2 not to change code to allow pigeons. This decision impacts the request for conditional use permit, clearly articulating that keeping pigeons anywhere in the city is not allowed by code. RECOMMENDATION In keeping with the decision by city council, staff recommends denial of the conditional use permit. Findings for denial can be found attached to Stephen Grittman's memo to the planning commission dated December 20, 2012 which has been attached. Page 1 of 1 pg 31 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231 .2555 Facsimile: 763.231 .2561 planners @nacplanning.com MEMORANDUM TO: Mendota Heights Planning Commission FROM: Stephen Grittman DATE: December 20, 2012 MEETING DATE: December 26, 2012 SUBJECT: Conditional Use Permit for a Pigeon Loft in the R -1 District CASE NO: Case No. 2012 -34; NAC Case 254.04 — 12.26 APPLICANT(S): Vincent Nonnemacher LOCATION: 1815 Valley Curve Road ZONING: R -1, One Family Residential District GUIDE PLAN: Low Density Residential Background and Description of Request: The applicant is proposing to construct an accessory building for the raising of racing homing pigeons at his home located at 1815 Valley Curve Road, within the R -1 One Family Residential District. Mr. Nonnemacher plans on raising the racing homing pigeons as a hobby upon retirement, and would like to construct a 200 square foot pigeon loft in the rear yard of his property to house the pigeons. The Zoning Ordinance allows the keeping of common domestic household pets (including horses) in the R -1 District for noncommercial purposes, provided that any accessory building used to house such animals is located not less than one hundred feet (100') from the nearest residence. As a threshold question, whether homing pigeons are included within the definition of a domestic household pet is at issue. The City does not directly define pigeons as a domestic animal, but rather includes the term "birds" within its definition. Further, pigeons are not included in the City's definition of "food animal" (a definition of "farm animal" is not currently provided). While pigeons are birds, within the potential realm of the ordinance definition, they are kept pg 32 outdoors in a separate building rather than within the household, and are routinely free to leave the premises of the owner. The City may decide that a more detailed categorization of pigeons is necessary within City Code, in which case an amendment to Ordinance would be necessary. An ordinance amendment could do one of two things: 1) specifically include pigeons within the definition of a domestic animal, or 2) create language to specifically allow the raising of pigeons as an accessory or conditional use within the R -1 District. For the purpose of this report and subsequent discussion, planning staff will consider the existing definition of "domestic household pet" as comprehensive enough to include homing pigeons as a domestic "bird," so that the raising of pigeons would be considered an allowed accessory use within the R -1 District. If the Planning Commission and /or City Council determine otherwise, the application should be tabled or denied until an amendment is processed which would include an allowance for the raising and keeping of pigeons. The subject property is both a corner and a through lot. The zoning ordinance requires that all accessory buildings greater than one hundred forty four (144) square feet receive a conditional use permit. As indicated, the applicant would like to build a 200 square foot pigeon loft. Analysis: Conditional Use Permit. In considering an application for a conditional use permit the council will consider the effect of the proposed use upon the health, safety, and welfare of occupants or surrounding lands, existing and anticipated traffic conditions including parking facilities on adjacent streets, and the effect of the proposed use on the comprehensive plan. Specifically, the ordinance sets up the following requirements for consideration of Conditional Use Permits: Conditional Use Permit Standards. According to Section 12-1L-6, in considering an application for a conditional use permit, the Planning Commission and City Council shall consider the following factors: • Effect of the proposed use upon the health, safety, and welfare of occupants, surrounding lands, or community; Staff Comment: The proposed accessory structure is to be used for housing racing homing pigeons. As noted above, this use may be seen as not allowed under the current ordinance language. Some communities have had issues with homing pigeons, with respect to roosting on neighboring buildings, soiling house and garden improvements in neighboring areas, and similar concerns. The applicant should identify how they will address these types of concerns as they may relate to the proposed use of the building. 2 pg 33 • Existing and anticipated traffic conditions including parking facilities on adjacent streets; Staff Comment: The accessory structure shall not influence traffic conditions or parking facilities on adjacent streets. • Effect of the proposed use on the comprehensive plan; Staff Comment: The Comprehensive Plan has designated this parcel as Low Density Residential. A detached accessory structure for storage is a compatible use with this designation. • It must be determined that the proposed use will not seriously depreciate the surrounding property value; Staff Comment: The proposed building will be 8 feet wide by 25 feet in length, with an overall height of approximately 10 feet, constructed on a concrete slab. The building will be covered in "drivit" sheathing and asphalt shingles, designed to be compatible with the principal building. The proposed building location would be 30 feet from the east property line, one of the parcel's frontages on Hilltop Road. The building is proposed to be 18 feet from the south property line, an adjoining single family parcel. Both the applicant's house and the neighboring house to the south have setbacks from Hilltop Road of 45 feet or more. As such, the proposed location of the structure would extend at least 15 feet closer to the street than either principal residence. If the structure is to be approved, it should be no closer to the street than the homes on either of these parcels. • Proposed use is in harmony with the general purpose and intent of this chapter. Staff Comment: The proposed structure meets all other Ordinance requirements, including setback requirements pg 34 Action Requested: Following a public hearing, the Planning Commission may make one of the following recommendations on the proposed Conditional Use Permit: (1) Recommendation of approval for the Conditional Use Permit for an accessory building of 200 square feet, more than the permitted 144 square feet allowed by the zoning ordinance. This recommendation should be accompanied by findings for approval as attached to this report, and the following conditions: a. The proposed building is relocated to be no closer to the street than either of the adjoining principal houses, including the applicant's house at 1815 Valley Curve, or the property to the south at 828 Hilltop Road. b. The structure is maintained and not permitted to deteriorate in any way. c. The structure is not permitted to maintain odors or discoloration that is visible from adjoining property or from the public street. d. Landscaping is added to the south side of the building to enhance the screening of the building from the adjoin parcel. (2) Recommendation of denial for the Conditional Use Permit, based on findings for denial attached to this report. (3) Tabling of the Conditional Use Permit, pending further consideration of the proposed use of the building (keeping and raising of racing homing pigeons), contingent on the applicant's agreement to extend the timeline for consideration of the CUP. Staff Recommendation: Planning staff does not recommend the CUP. The use of the building appears to raise issues of compatibility in a single family residential neighborhood. Staff would recommend that if the keeping of racing pigeons is to be considered acceptable, a set of standards should be prepared as a part of the zoning ordinance in order to minimize potential problems with the use. If the Planning Commission believes that the use is acceptable, staff would recommend that the conditions listed above are included in any approval to give the City the ability to manage concerns over compatibility, maintenance, and operation. Supplementary Materials: 1. Application materials dated 11/21/12 2. Site Location Map 4 pg 35 Draft Findings of Fact for Approval Conditional Use Permit for Accessory Building of more than 144 square feet 1815 Valley Curve Road 1 The proposed accessory building, with the applied conditions, will meet the requirements of the zoning ordinance. 2. The proposed accessory building will be consistent with the character of the surrounding neighborhood. 3. The use and maintenance of the proposed accessory building will, with the applied conditions, blend in with other neighborhood accessory activities. 4. The proposed accessory building, with the applied conditions, will constitute a use of residential property that is commonly found in residential areas of the community. 5. The proposed use, that of housing racing pigeons, is an acceptable accessory use in the residential area, and within the meaning of the zoning ordinance definition for domestic animals. 5 pg 36 Draft Findings of Fact for Denial Conditional Use Permit for Accessory Building of more than 144 square feet 1815 Valley Curve Road 1. The proposed accessory building is proposed to house a use that is not permitted in the zoning district. 2. The proposed accessory building will be inconsistent with the character of the surrounding neighborhood. 3. The use and maintenance of the proposed accessory building will conflict with other neighborhood principal and accessory activities. 4. The proposed accessory building, with the applied conditions, will constitute a use of residential property that is not commonly found in residential areas of the community. 5. The proposed use does not fit within the City zoning ordinance definition of domestic animals. 6 Site Location Map Water/Wetlands ZNZ City Roads /\/ Major Roads L..._..._; Municipal Boundaries 1101 Victoria Curve Mendota Heights, MN 55118 CITY '!Z2:N:e44z.,- .:lt:,,,,,.:4t:.,5,a112,.tri:.18,05'7:52:b17Cit:Ott8ze:'gjLetai!r73:CC115k?:::: ° APPLICATION FOR CONSIDERATION OF PLANNING REQUEST Case No. Date of Application %%1231 11_ Fee Paid Staff Initials Street Location of Property in Question: /S15- 1/,-ti_ I.ue kCe9A-0 Applicant Name: 141.5o6/J hitioAvenfrc/t-44 PH: 4,7 -366 - 99/ 1-7 uE-Mail Address: V//)A/A/,±/AM 9 /1 e---toc2c-a4 , 6-691A-4 / °7C-1 263 ° Address: / to y 6 akut /41 &A) 4 /fa I , Property Owner Name: //huc..17 /11--A/4 P/fr.7-A /C/4- /1/J /' Property Owner Address: /M- e6tILM., Nk/1)4.07-A #15; //(11 Legal Description & PIN of Property: (Complete Legal from Title or Deed must be provided) c 9 N5 b) IA/ mud(..7) op A166.4 ti> 000 Ph-ial< Type of Request: Rezoning ?C. Conditional Use Permit Conditional Use Permit for P.U.D. Preliminary/Final Plat Approval Comprehensive Plan Amendment Variance Subdivision Approval Wetlands Permit Critical Area Permit Other: Present Zoning of Property Present Use Proposed Zoning of Property Proposed Use I hereby declare that all statements made in this request and on the additional material are true. I further authorize City Officials and agents to inspect the above property d ng daylight hours. /Or _ c.f./ /j /1 e>2 g natu re o • slicant Date / / Signature of wner Signature of Owner MIX Popov from " co. FSC " FSC° CO09042 if Date ore than one) Date City of Mendota Heights Conditional Use Permit Request Letter of Intent dated: 11/21/12 From: Vince Nonnemacher 1815 Vafley Curve Road Mendota Heights, MN 55118 To all: pg 39 1 am requesting a Conditional Use Permit for raising racing Homing pigeons. As 1 am nearing retirement 1 want a hobby that 1 enjoy tnkeepnneactkve.Raisingpigeonsvvauanacti»it»thot| enjoyed as a youth andvvould be a year around occupation of my time. My neighbor is retired and has a pigeon loft. He really enjoys his pigeons. My loft will be state of the art construction. It wiH esthetically match the design ofnlyreakdenoe and should be unobtrusive to the neighborhood. My education and industry experience in animal health and nutrition, 25 years, will allow me to maintain healthy pigeons. My many years in construction will allow me to build a facility that is sound structurally and that is easily kept clean and odor free. My wife and I built our home in Mendota Heights in 2000 with the intention of retiring in this community. Anyone who has driven past our home will note that the house and grounds are very well maintained and a benefit to the community. I intend that my pigeon loft will be equally maintained. Vince Nonnemacher .21S Z01 pg 40 pg 41 Nonnemacher Pigeon Loft 1815 Valley Curve Road; Mendota Heights, MN 55118 Design Specifications Concrete slab on grade with under floor insulation and in floor heating. Wood framing Wall insulation R-19 Ceiling insulation R-38 Vinyl coated exterior windows with double pane low E glass Metal entry door Exterior wall finish will be Drivit finish to match the existing residence Exterior shingles will be Timberline 25 year to match the residence Interior walls and ceiling will be FRP board. Floor will be epoxy coated. Electric hot water heater with a recirculating pump and thermostat for under floor heating Recessed lighting with covers House-keeping receptacle C- M I r, pg 42 7 • 0 pg 44 pg 45 Dakota County, MN Da 46 Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. Dakota County assumes no legal responsibility for the information contained in this data. Map Scale 1 inch = 218 feet 12/14/2012 CITY OF MENDOTA HEIGHTS pg47 1101 Victoria Curve 1 Mendota Heights, MN 651.452.1850 phone 1 651.452.8940 fa www.mendota -hei g hts.com 6f. DATE: March 5, 2013 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP Public Works Director /City Engineer SUBJECT: Storm Sewer Utility Fee Amended Resolution BACKGROUND At the December 18th, 2012 City Council meeting, Council adopted Resolution 2012 -114, A Resolution Authorizing Sanitary Sewer Usage Rates and Storm Sewer Utility Fees Beginning in the 1st Quarter of 2013. The adopted Resolution included an increase to the Storm Sewer Utility Fee, outlined the residential Storm Sewer Utility fee increase, but inadvertently did not include the Commercial Storm Sewer Utility fee increase. Prior to adoption of Resolution 2012 -114, staff presented tables forecasting the future fund balance for the Storm Sewer Utility Fund. The Commercial fee increase detailed below was included in these tables, and are attached for your reference. The attached Resolution amends Resolution 2012 -114, adding the new Commercial Storm Sewer Utility Fees. The new Storm Sewer Utility Fee schedule for commercial properties is summarized below. Commercial Storm Sewer Utility Fee (per Quarter) Property Use 2012 Fee /Acre 2013 Fee /Acre Business /Industrial > 1 Acre $84.00 $121.80 Business /Industrial < 1 Acre $42.00 $60.90 Golf Course /Cemetery $7.00 $10.15 Institution $28.00 $40.60 BUDGET IMPACT The Storm Sewer Utility Fee detailed above is already incorporated into the approved 2013 City budget and was included in the tables presented to Council at the December 18th, 2012 meeting. RECOMMENDATION Staff recommends Council adopt Resolution 2013 -15, A RESOLUTION AMENDING RESOLUTION 2012 -114 TO INCLUDE COMMERCIAL STORM SEWER UTILITY FEES. This action requires a simple majority vote. Storm Sewer Utility Fund without Fee Increase N r-I N l0 r-I N N r-I 0 N 1 0 in Ol N CO 1 O m 1 1 0 0 0 Lri 0 0 0 Lri 0 0 O M r-1 N O 0 4-J 0 w .O L Q_ 0 0 0 M r-1 0 0 r-r M r-1 0 0 0 Ol N r-1 0 0 in N r-1 0 0 0 N r-1 0 L w O a- J 0 0 0 Lri N. 0 0 0 Lri N. 0 0 0 Lri N. 0 0 0 Lri N. 0 0 0 Lri N. 0 ca L Q w 0 0 C▪ O N N 0 C▪ O N N 0 C▪ O N N 0 C▪ O N N 0 C▪ O N N 0 in N M l0 0 0 r1 0 in Ol N CO O m 0 0 0 l0 % -I N Storm Sewer Utility Fund with Fee Increase N % -I 0 N 0 0 01 . N 0 CO 1 0 0 N N 0 0 . 00 N N r1 1 0 0 00 N r1 1 1 be w . 0 U ' b CO N C6 CO CO 0 0 0 Lri 0 0 0 Lri 0 0 O M r1 N 0 0 4_, 0 w .O L 0_ 0 0 0 CO r1 0 0 CO 0 0 0 01 N r1 0 0 l0 N r1 0 0 0 N r1 0 L w O a- J 0 0 0 Lri N. 0 0 0 Lri N. 0 0 0 Lri N. 0 0 0 Lri N. 0 0 0 Lri N. c 0 ca L Q w 0 0 0 N N. CO 0 0 N N. CO 0 0 N N. CO 0 0 N N. CO 0 0 N N. CO 0 0 0 l0 r1 l0 0 0 01 N 0 CO 0 0 N N r1 0 0 00 N N r1 0 0 00 N r1 0 0 0 bew U C6 c co W m pg 50 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2013 - 15 RESOLUTION AMENDING RESOLUTION 2012 -114 TO INCLUDE COMMERCIAL STORM SEWER UTILITY FEES WHEREAS, the City of Mendota Heights aspires to have a self - funded storm sewer utility for the residents and businesses of the City; and WHEREAS, Storm Sewer Utility fees are utilized for storm sewer installation improvement, and maintenance projects city -wide; and WHEREAS, the City of Mendota Heights has identified the need to raise storm sewer utility fees for 2013; and WHEREAS, the City Council of the City of Mendota Heights adopted Resolution 2012- 114, A Resolution Authorizing Sanitary Sewer Usage Rates and Storm Sewer Utility Fees Beginning in the 1st Quarter of 2013, at their December 18, 2012 meeting; and WHEREAS, the adopted Resolution 2012 -114 did not identify the revised Commercial Storm Sewer Utility fees, but were included in the supporting material for the Resolution. NOW THEREFORE IT IS HERBY RESOLVED by the City Council of the City of Mendota Heights that Resolution 2012 -114 is hereby amended to include the following Commercial Storm Sewer Utility Fee schedule: Commercial Storm Sewer Utility Fee (per Quarter) Property Use 2012 Fee /Acre 2013 Fee /Acre Business /Industrial > 1 Acre $84.00 $121.80 Business /Industrial < 1 Acre $42.00 $60.90 Golf Course /Cemetery $7.00 $10.15 Institution $28.00 $40.60 NOW THEREFORE IT IS FURTHER RESOLVED by the City Council of the City of Mendota Heights that the revised sewer utility fees shall be effective the 1st quarter of 2013 (to be billed in April 2013). Adopted by the City Council of the City of Mendota Heights this 5th day of March 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS By: Sandra Krebsbach, Mayor ATTEST: Lorri Smith, City Clerk CITY OF MENDOTA HEIGHTS DATE: March 5, 2013 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer Michael Albers, PE, Civil Engineer pg 51 1101 Victoria Curve 1 Mendota Heights, MN 55 651.452.1850 phone I 651.452.8940 fax www.mendota-heights.com 6g. SUBJECT: Approval of Plans and Specifications and Authorization to Advertise for Bids for Crown Point & Overlook Neighborhood Rehabilitation BACKGROUND Staff identified the Crown Point Drive Neighborhood Rehabilitation as a 2013 street rehabilitation project in the 2012 -2016 Street Improvement Plan (SIP). The Overlook Road Neighborhood Rehabilitation was also identified as a 2013 street rehabilitation project in the 2012 -2016 SIP. The proposed improvements for these two neighborhoods are similar in nature and staff believes that combining the two neighborhoods into one project would reduce staff time and would produce lower unit prices during construction due to the project size. The combined project will be called the Crown Point & Overlook Neighborhood Rehabilitation. Council ordered the Crown Point & Overlook Neighborhood Rehabilitation improvements at their September 18, 2012 meeting, and directed staff to prepare plans and specifications for this street rehabilitation project. This project includes rehabilitating Crown Circle, Crown Court, Crown Point Drive, Lilac Road between Marie Avenue and Douglas Road, Overlook Lane, Overlook Road, Summit Lane between Marie Avenue and Overlook Road, the Marie Park parking lot, and rehabilitating the Lexington Avenue trail between Highway 110 and Douglas Road. The proposed project also includes street preventative maintenance including crack sealing and seal coating on Highway 110 Frontage Road /Carmen Lane, Bachelor Avenue, Trail Road, Sutton Lane, Stanwich Lane, Lansford Lane, Round Hill Road, Hidden Creek Trail, Nature Way, Evergreen Knoll, Gryc Court, Pamela Lane, Deer Trail Point, Deer Trail Court, Wachtler Avenue south of Wentworth Avenue, and Mayfield Heights Road. Street Rehabilitation — Crown Point Drive, Crown Circle, and Crown Court Proposed improvements for Crown Point Drive, Crown Circle, and Crown Court will include the reclamation of the existing bituminous roadway and the placing of a 2.5" bituminous base course and a 1.5" bituminous wear course over the reclaimed pavement material, curb and gutter repair, and catch basin repair. Disturbed boulevard areas will be restored with topsoil and sod. Driveways that are j i irbed due to the street rehabilitation will be replaced in kind. Street Rehabilitation — Overlook Road, Overlook Lane, Lilac Road, and Summit Lane Proposed improvements for Overlook Road, Overlook Lane, Lilac Road, and Summit Lane (north of Marie Avenue) will include the reclamation of the existing bituminous roadway and the placing of a 2.5" bituminous base course and a 1.5" bituminous wear course over the reclaimed pavement material, curb and gutter repair, and catch basin repair. Disturbed boulevard areas will be restored with topsoil and sod. Driveways that are disturbed due to the street rehabilitation will be replaced in kind. Park and Trail Improvements Proposed improvements to the Marie Park include placing a 2" overlay over the existing parking lot and trail. Proposed improvements to the trail on the east side of Lexington Avenue between Highway 110 and Douglas Road include reclamation of the existing trail and placing a 2.5" bituminous wear course over the reclaimed material and installing pedestrian curb ramps. Dakota County has included this project in their Capital Improvement Plan (CIP) to augment project cost. The City is responsible for 45% of the construction cost and design services, and the County will provide 55% of the construction cost and design services. The total estimated cost of the Lexington Avenue trail improvements is $60,000. Preventative Maintenance Proposed improvements for Highway 110 Frontage Road /Carmen Lane will include replacing broken section of bituminous curb, bituminous leveling near Highway 110, crack sealing and seal coating. The proposed project also includes preventative maintenance to Bachelor Avenue, Trail Road, Sutton Lane, Stanwich Lane, Lansford Lane, Round Hill Road, Hidden Creek Trail, Nature Way, Evergreen Knoll, Gryc Court, Pamela Lane, Deer Trail Point, Deer Trail Court, Wachtler Avenue south of Wentworth Avenue, and Mayfield Heights Road, which consists of crack sealing and seal coating. The City of Mendota Heights has a Joint Powers Agreement (JPA) administered by the City of Burnsville, which lasts through December 31, 2013. Although the JPA is written for a number of services, the City of Mendota Heights only utilizes limited services provided by the JPA (Crack Sealing and Seal Coating /Chip Seal). These services are delivered at a comparable or reduced unit cost to bid prices the City could get on their own, and the administrative fees paid are slightly more economical than if the services were administered by in -house staff. Staff proposes having the crack sealing and seal coating completed under the JPA. The total estimated cost of the crack sealing and seal coating is $100,000. Project Schedule pg 53 The Engineering staff has substantially completed the plans and specifications for this project. The next step is to advertise for bids. A proposed schedule for the remainder of this project is shown below: Item: Date: Approve Plans and Specifications March 5, 2013 Open Bids April 3, 2013 Award Contract April 16, 2013 Begin Construction May /June 2013 Complete Construction August 2013 Assessment Hearing October 2013 BUDGET IMPACT The total estimated construction cost from the feasibility report for the Crown Point & Overlook Neighborhood Rehabilitation improvements is $761,211.25, Lexington Avenue trail improvements is $60,000, and crack sealing and seal coating is $100,000, not including indirect costs for legal, engineering, administration, and finance. The Crown Point & Overlook Neighborhood Rehabilitation project is proposed to be financed by special assessments, Dakota County funds (Lexington Avenue trail improvement), and municipal bond sales. RECOMMENDATION Staff recommends that the council approve the final plans and specifications and authorize staff to advertise for bids. If city council wishes to implement the staff recommendations, pass a motion adopting A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE CROWN POINT & OVERLOOK NEIGHBORHOOD REHABILITATION (PROJECT #201207). This action requires a simple majority vote. pg 54 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2013 -18 A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE CROWN POINT & OVERLOOK NEIGHBORHOOD REHABILITATION (PROJECT #201207) WHEREAS, the City Engineer reported that the proposed improvements and construction thereof were feasible, desirable, necessary, and cost effective, and further reported on the proposed costs of said improvements and construction thereof; and WHEREAS, the City Council has heretofore directed the City Engineer to proceed with the preparation of plans and specifications thereof; and WHEREAS, the City Engineer has prepared plans and specifications for said improvements and have presented such plans and specifications to the City Council for approval. WHEREAS, the City Engineer has recommended that the crack seal and seal coating be completed under the existing Joint Powers Agreement administered by the City of Burnsville. NOW THEREFORE BE IT RESOLVED; by the Mendota Heights City Council as follows: 1. That the plans and specifications for said improvements be and they are hereby in all respects approved by the City. 2. That the Clerk with the aid and assistance of the City Engineer be and is hereby authorized and directed to advertise for bids for said improvements all in accordance with the applicable Minnesota Statutes, such as bids to be received at the City Hall of the City of Mendota Heights by 10:00 A.M., Wednesday, April 3, 2013, and at which time they will be publicly opened in the City Council Chambers of the City Hall by the City Engineer, will then be tabulated, and will then be considered by the City Council at a regular Council meeting. 3. That the crack sealing and seal coating contract be awarded under the Joint Powers Agreement administered by the City of Burnsville. Adopted by the City Council of the City of Mendota Heights this fifth day of March 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk IL': 0 di 2,1 1—• 0 co a a cc 0 H 40 V) Year to Date February -2011 Fee Collected $ 7,241.02 $ 6,445.70 $ t FM 77 ) ) Fee Collected 5 171,1 nn o 0 (0 k kn. 00 — U) CON 64e9 Building No. Valuation Permits SFD APT 0 Townhouse 0 Condo 0 Misc. 35 $ 314,865.00 Cll 19 $ 343,688.00 Sub Total: 54 $ 658.553,60 i 3 C 1 O a' z N CO CO 0 !Trade 0 . g 65 • • 20 a •—`- I-c3 00)0 0 o ' YEAR TO DATE - February 2012 0 C0 01011- CO CO 0 Cd 4 07 tO CO CO tO -r--- CO .nr 0) 0)0) Fee Collected $ 2.014.00 $ $ 25.00 00 0)0 ci 001 OC 00 640) a; 0 $ 704,000.00 $ 781,171.00 $ 2,440,183.00 $ 3,925,354.00 0 69- •Ct- ,- CO CO 0 ci z 0 000 CO CO .9 .— . 0 ... 0 I- 0 0) g, :it 0 . --- 0 < a) ca '. .73 0 = 6964 $ 8,579.00 $ 26,194.45 $ 34,773.45 Fee Collected $ 1,203.00 0 0 n: 0 6o ou- 69 $ 4,730.00) YEAR TO DATE - Februart ta 69 64 $ 455,481.00 $ 3,230,856.00 $ 3,686,337.00 1 I ■ C .g. Ta Ta 60)0)60) 1 (,)- • 0 0 0 0 LO 1- 0 0) N cAl 0)0 N ci z 0) 0) 0) N. .9 0 I— cu o o I "§ ; .1;„; o i— .0 o, AI .E .0 ‘..• uU a: cu co od 0 < - au (6) 2 CD • .2" • -5 co ry 2013 0 t3' A' -.5 0 0 c..) u_ $ - $ - $ - $ 2,247.20 $ 8,737.63 $ 10,984.83 Fee Collected $ 475.00 00 CC CI 0)0) CD CO 6- LP ni: ni 0) IRRENT MONTH -Febru t C 0 ...r. CO = Ws $ - $ - $ - $ 116,499.00 $ 614,040.00 $ 730,539.00 1 , . 0 0 T, 0)3(5(0) ■ 1 0) 0) z 0 00000s- cn 0 Z m en CO, Permits SFD APT Townhouse Condo Misc. C/l Sub Total: .F.3 rermits Plumbing Sewer 65 • • 02 -:( o 0010 2 0 V) 0 L0 4-7 0 0 0 t-13 0 Fee Collected 0 0 0) (0 CO z o Fee Collected 0 0 0 9-) 'al v' ,7) 0 Fee Collected 0 69- a z LE, 0 `a3 L: 658,553.00 I $ 0 0 0) C*4 CD 69. —1 4- 1— 334 $ 3,686,337.00 I $ 49,503.45 1— 0 4'4 0 E 0 0. 0 T) a) 0 (0 w (0 g <0 E <0 g ro .?3 > x a; 0 E cu = 0 CITY OF MENDOTA HEIGHTS TREASURER'S REPORT JANUARY 2013 American Bank Checking Account .0296 Savings Account .0296 Collateral - Bonds Gov't. Guar. Investments BALANCE COLLATERAL $228.231.25 $640.19 $238.871.44 pQ. $873/432.00 $250.000.00 Cost PV Saving Cert2UO/O4@0i3O96Cherokee $13.962.59 $13,952.59 FHLB 1.25% 7/18/22 $200.000.00 $200.164.00 FHLB 1.01Y6 8/15/22 $1.750.000.00 $1.748.460.00 FHLB 1.00% 12/14/22 $510.000.00 $500.177.40 FHLB 1.00% 12/28/22 $700.000.00 $697.660.00 Sovereign Bank 0.4% 2/7/13 $245.000.00 $245.009.80 Bank of India O.35963/2O/13 $240.000.00 $240.038.40 Beal Bank 0.45% 5/8/13 $248.000.00 $248.146.32 Bank of Baroda 0.40% 5/16/13 $145.000.00 $145.071.05 Discover Bank 0.35% 5/28/13 $200.000.00 $200.078.00 Bank Hapoalim 0.40% 5/30/13 $200.000.00 $200.112.00 Comenity Bank 0.35% 6/12/13 $100.000.00 $99.765.00 Saflie Mae Bank 0J596 06/14/13 $100.000.00 $100.118.00 Ally Bank 0.8096 06/14/13 $100.008.80 $100.137.00 Comenity Bank 0.40% 6/19/13 $100.000.00 $00.775.00 Mizuho Corp Bank 0.40% 6/26/13 $100.000.00 $100.065.00 Goldman Sachs Bank 1.5096 12/08/14 $245.000.00 $246.325.45 GE Capital Financial Inc 2.069611/4K1G $245.000.00 $249.718.70 American Express Cent Bank 2.05% 12/1/16 $245.000D0 $249.588.85 GE Capital Retail Bank 2.00% 7/6/18 $200.000.00 $203.864.00 Fideflty Institutional Government Portfolio (Piper) $4,059.519.50 $4.069.519.50 Gov�. Securities Fund 2896 Sold G/4 $433.187.00 $1.031.000.00 MMkt Fd (WF) $18.584.26 TOTAL FUNDS AVAILABLE 1/31/13 Funds Available 1/1/2013 Rates Money Market JAN Bank 0.0296 5Yr. Tr. 0.88% $10.625.114.79 $12.121.83917 2013 Licensing List for City Council pg 57 6j. Type Contractor Name Concrete Gas Piping General HVAC Northland Concrete & Masonry Signature Mechanical, Inc Tranwave Heating & Cooling The Bainey Group, Inc Albertson Mechanical Heating & Cooling Two, Inc K & S Heating, Air (S( Plumbing, LLC Metro Heating & Cooling St. Paul Plumbing & Heating Co Woodland Stoves & Fireplaces Wednesday, February 27, 2013 Page 1 of 1 1101 Victoria Curve I Mendota Heights, f�1f3 5 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.com DATE: TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS BACKGROUND March 5, 2013 Mayor, City Council and City Administrat_or�/ Kristen Schabacker, Finance Director V,.jiV"" Claims List Susnmary Significant Claims Bolton & Menk — Hunter /Orchard Work KLM Engineering — T Mobile Work LMCIT — Legal Costs Lower Mississippi River WMO — 2013 Membership Morton Salt- Road Salt Rupp, Anderson, Squires & Wald — Legal Stonebrooke Equipment — Equipment Repair & Street Dept Plow Total Energy Systems LLC — Generators $ 3,055.00 $ 3,400.00 $ 4,165.40 $ 8,326.76 $ 43,064.27 $ 6,377.05 $ 9,241.91 $ 66,850.32 Manual Checks Total $ 43,054.62 System Checks Total $ 201,072.32 Total for the list of claims for the March 5, 2013 city council meeting $ 244,126.94 RECOMMENDATION: Approval of the list of claims for March 5, 2013. CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 2/27/13 MAN Account Comments DEPT Descr Amount 02L2/13 11:44 AM Pg Page 1 Search Name AFFINITY PLUS G 01 -2073 03/01/2013 PAYROLL Search Name AFFINITY PLUS Search Name I C M A RETIREMENT 457 G 01 -2072 02/15/2013 PAYROLL Search Name I C M A RETIREMENT 457 Search Name MENDOTA HEIGHTS GENERAL ACCT. G 01 -1021 REPLENISH PETTY CASH Search Name MENDOTA HEIGHTS GENERAL ACCT. Search Name NATIONWIDE RETIREMENT SOLUTION G 01 -2072 02/15/2013 PAYROLL Search Name NATIONWIDE RETIREMENT SOLUTION Search Name SW /WC SERVICE COOPERATIVES E 01- 4131 - 020 -20 E 01- 4131 - 110 -10 E 01 -4131- 040 -40 E 01 -4131- 070 -70 E 01- 4131- 050 -50 E 05- 4131- 105 -15 G 01 -2074 G 01 -2071 Search Name SW /WC SERVICE MARCH 2013 HEALTH INS PREMIUM MARCH 2013 HEALTH INS PREMIUM MARCH 2013 HEALTH INS PREMIUM MARCH 2013 HEALTH INS PREMIUM MARCH 2013 HEALTH INS PREMIUM MARCH 2013 HEALTH INS PREMIUM MARCH 2013 HEALTH INS PREMIUM MARCH 2013 HEALTH INS PREMIUM COOPERATIVES Search Name UNITED WAY OF ST. PAUL G 01 -2070 02/15/2013 PAYROLL Search Name UNITED WAY OF ST. PAUL Search Name XCEL ENERGY E 01- 4211 - 320 -70 E 45- 4211 - 046 -45 E 45 -4212- 046 -45 E 45 -4211- 047 -45 E 01- 4212- 320 -70 Search Name XCEL ENERGY JAN 2013 UTILITIES JAN 2013 UTILITIES JAN 2013 UTILITIES JAN 2013 UTILITIES JAN 2013 UTILITIES Police Administration Code Enforcement/Insp Parks & Recreation Road & Bridges Engineering Enterprise Parks & Recreation Golf Course Golf Course Golf Course Parks & Recreation $1,040.00 $1,040.00 $661.92 $661.92 $492.19 $492.19 $650.00 $650.00 $17,086.00 $3,488.00 $1,452.00 $1,364.50 $4,574.00 $4,268.50 $1,561.00 $6,062.00 $39,856.00 $48.00 $48.00 $24.82 $22.30 $73.55 $115.47 $70.37 $306.51 $43,054.62 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 03/05/13 PAY Account Comments Search Name AMERICAN FLEET SUPPLY E 01- 4330 - 440 -20 EQUIPMENT REPAIR PARTS Search Name AMERICAN FLEET SUPPLY Search Name AMERICOM, INC E 01- 4330 - 460 -30 Search Name AMERICOM, INC Search Name ASSURANT EMPLOYEE BENEFITS E 01- 4132 - 031 -30 MARCH 2013 LTD PREMIUM Search Name ASSURANT EMPLOYEE BENEFITS Search Name BERTELSON TOTAL OFFICE SOLUTNS DEPT Descr 02/28/13 11:48 AM Pg 60 Page 1 Amount BLDG EQUIPMENT REPAIRS - FIRE HALL E 01 -4300- 080 -80 E 01- 4300 - 110 -10 E 01- 4300 - 110 -10 E 15- 4300 - 060 -60 E 01- 4300-070-70 E 01- 4300 - 040 -40 E 01- 4300 - 110 -10 E 01- 4300 - 110 -10 E 05- 4300 - 105 -15 OFFICE SUPPLIES - LEI I ERHEAD STATIONERY OFFICE SUPPLIES - ADMIN. OFFICE SUPPLIES - ADMIN. OFFICE SUPPLIES - LETTERHEAD STATIONERY OFFICE SUPPLIES - LETTERHEAD STATIONERY OFFICE SUPPLIES - LETTERHEAD STATIONERY OFFICE SUPPLIES - LETTERHEAD STATIONERY OFFICE SUPPLIES - ADMIN. OFFICE SUPPLIES - LETTERHEAD STATIONERY Search Name BERTELSON TOTAL OFFICE SOLUTNS Search Name BOLTON & MENK INC E 27- 4220 - 774 -00 Search Name BOLTON & MENK INC HUNTER /ORCHARD RECONSTRUCTION Search Name C. DARLENE OEHLKE, CAP E 01- 4220 - 110 -10 02/19/13 CITY COUNCIL MTG E 01 -4220- 080 -80 02/26/13 PLANNING COMM. MTG Search Name C. DARLENE OEHLKE, CAP Search Name CENTRAL IRRIGATION SUPPLY E 15- 4305 - 060 -60 E 01- 4305 - 070 -70 E 01 -4305- 050 -50 E 01- 4305 - 050 -50 OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - SHOP Search Name CENTRAL IRRIGATION SUPPLY Search Name CENTURY LINK E 45- 4210 - 045 -45 Search Name CENTURY LINK FEB -MAR 2013 SERVICE Search Name COOL AIR MECHANICAL, INC. E 08- 4335 - 000 -00 HVAC WORK - CITY HALL Search Name COOL AIR MECHANICAL, INC. Search Name CRAWFORD DOOR E 08- 4335 - 000 -00 Search Name CRAWFORD DOOR EQUIP. REPAIR PARTS - CrrY HALL Search Name CREATIVE PRODUCT SOURCING, INC E 01- 4305 - 220 -20 DARE SUPPLIES G 01 -2035 DARE SUPPLIES Police Fire Fire Planning Administration Administration Utility Enterprise Parks & Recreation Code Enforcement/Insp Administration Administration Engineering Enterprise Spec Fds Administration Planning Utility Enterprise Parks & Recreation Road & Bridges Road & Bridges Golf Course Spec Fds Spec Fds Police $58.48 $58.48 $584.55 $584.55 $195.60 $195.60 $327.10 $36.67 $35.26 $327.10 $245.33 $163.55 $327.10 $142.44 $245.33 $1,849.88 $3,055.00 $3,055.00 $54.00 $78.40 $132.40 $33.72 $33.72 $54.81 $33.73 $155.98 $52.94 $52.94 $747.93 $747.93 $28.22 $28.22 $90.47 -$5.82 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 03/05/13 PAY Account Comments Search Name CREATIVE PRODUCT SOURCING, INC Search Name CROWN TROPHY DEPT Descr E 01 -4490- 020 -20 PLATES - PD Search Name CROWN TROPHY Police 021?8/13 11:48 AM p 61 Page 2 Amount $84.65 $50.50 $50.50 Search Name DAKOTA COMMUNICATIONS CENTER E 01 -4275- 020 -20 MARCH 2013 DCC FEE Police $15,174.35 E 01- 4275 - 030 -30 MARCH 2013 DCC FEE Fire $798.65 Search Name DAKOTA COMMUNICATIONS CENTER $15,973.00 Search Name DAKOTA COUNTY FINANCIAL SERVIC G 01 -2010 4 QTR UTILITIES - TRAFFIC Search Name DAKOTA COUNTY FINANCIAL SERVIC $204.20 $204.20 Search Name DELTA DENTAL E 01- 4131- 020 -20 MARCH 2013 DENTAL PREMIUM Police $756.00 G 01 -2074 MARCH 2013 DENTAL PREMIUM $162.00 G 01 -2071 MARCH 2013 DENTAL PREMIUM $1,415.25 E 15- 4131 - 060 -60 MARCH 2013 DENTAL PREMIUM Utility Enterprise $211.50 E 08- 4131 - 000 -00 MARCH 2013 DENTAL PREMIUM Spec Fds $40.50 E 05- 4131 - 105 -15 MARCH 2013 DENTAL PREMIUM Engineering Enterprise $81.00 E 01- 4131 - 050 -50 MARCH 2013 DENTAL PREMIUM Road & Bridges $333.00 E 01- 4131 - 110 -10 MARCH 2013 DENTAL PREMIUM Administration $252.00 E 01- 4131 - 070 -70 MARCH 2013 DENTAL PREMIUM Parks & Recreation $81.00 Search Name DELTA DENTAL $3,332.25 Search Name ELECTRO WATCHMAN E 08- 4335- 000 -00 E 15- 4210 - 060 -60 Search Name ELECTRO WATCHMAN QUARTERLY MONITORING - CITY HALL QUARTERLY MONITORING - LIFT STATIONS Search Name FACTORY MOTOR PARTS E 01- 4330 - 460 -30 EQUIPMENT REPAIR PARTS Search Name FACTORY MOTOR PARTS Search Name FIRESIDE HEARTH & HOME R 01 -3315 REFUND - CXL'D PERMIT R 01 -3253 REFUND - CXL'D PERMIT R 01 -3250 REFUND - CXL'D PERMIT R 01 -3315 REFUND - CXL'D PERMIT Search Name FIRESIDE HEARTH & HOME Search Name FLEET SERVICES E 01- 4200 - 610 -20 Search Name FLEET SERVICES Search Name FLEMING, PEYTON E 01 -4400- 020 -20 Search Name FLEMING, PEYTON Search Name G &K SERVICES E 15- 4335 - 310 -60 E 15- 4335 - 310 -60 E 01- 4335 - 310 -70 JAN 2013 SQUAD LEASES COURSE REG. - P. FLEMING MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE Spec Fds Utility Enterprise Fire Police Police Utility Enterprise Utility Enterprise Parks & Recreation $272.54 $529.02 $801.56 $89.23 $89.23 $1.00 $50.00 $69.25 $5.00 $125.25 $4,292.88 $4,292.88 $2,045.00 $2,045.00 $36.40 $36.40 $36.40 Account E 01- 4335 - 310 -50 E 15- 4335 - 310 -60 E 01- 4335 - 310 -50 E 01- 4335 - 310 -70 E 01- 4335 - 310 -50 E 15- 4335 - 310 -60 E 01- 4335 - 310 -70 E 01- 4335 - 310 -50 E 01- 4335 - 310 -70 Search Name G &K SERVICES Search Name GERLACH SERVICE INC. CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 03/05/13 PAY Comments MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE E 01- 4330 - 490 -70 EQUIPMENT REPAIR PARTS Search Name GERLACH SERVICE INC. Search Name GRAINGER E 08- 4335 - 000 -00 E 08- 4335 - 000 -00 E 01- 4305 - 070 -70 Search Name GRAINGER Search Name GRAYBAR ELECTRIC E 15- 4330 - 490 -60 Search Name GRAYBAR ELECTRIC BLDG REPAIR - CITY HALL BLDG REPAIR - CITY HALL OPERATING SUPPLIES - PARKS EQUIPMENT REPAIR SUPPLIES Search Name HENNEPIN TECHNICAL COLLEGE E 01 -4400- 030 -30 TUITION - J. LAIRD Search Name HENNEPIN TECHNICAL COLLEGE Search Name HONSA LIGHTING SALES E 08- 4335 - 000 -00 BLDG MAINT. SUPPLIES Search Name HONSA LIGHTING SALES Search Name HOSE INC E 01- 4330 - 215 -70 Search Name HOSE INC Search Name INSPECTRON INC E 01- 4231 - 040 -40 Search Name INSPECTRON INC Search Name INTEGRA TELECOM E 01- 4210 - 070 -70 E 15- 4210- 060 -60 E 01- 4210 - 050 -50 E 01- 4210- 020 -20 E 05- 4210 - 105 -15 E 01- 4210- 040 -40 E 01- 4210 - 020 -20 E 01- 4210 - 110 -10 Search Name INTEGRA TELECOM PARKS REPAIRS INSPECTIONS - JAN 2013 FEB -MAR 2013 TELEPHONE SERVICE FEB -MAR 2013 TELEPHONE SERVICE FEB -MAR 2013 TELEPHONE SERVICE FEB -MAR 2013 TELEPHONE SERVICE FEB -MAR 2013 TELEPHONE SERVICE FEB -MAR 2013 TELEPHONE SERVICE FEB -MAR 2013 TELEPHONE SERVICE FEB -MAR 2013 TELEPHONE SERVICE Search Name KLM ENGINEERING, INC G 01 -2125 T- MOBILE PROJECT RETAINER Search Name KLM ENGINEERING, INC DEPT Descr Road & Bridges Utility Enterprise Road & Bridges Parks & Recreation Road & Bridges Utility Enterprise Parks & Recreation Road & Bridges Parks & Recreation Parks & Recreation Spec Fds Spec Fds Parks & Recreation Utility Enterprise Fire Spec Fds Parks & Recreation 02/2,8/13 11:48 AM pg b2 Page 3 Amount $36.40 $36.40 $36.40 $36.40 $36.40 $36.40 $36.40 $36.40 $36.40 $436.80 $42.75 $42.75 $13.44 - $13.44 $27.62 $27.62 $18.86 $18.86 $341.22 $341.22 $135.82 $135.82 $30.89 $30.89 Code Enforcement/Insp $725.00 Parks & Recreation Utility Enterprise Road & Bridges Police Engineering Enterprise Code Enforcement/Insp Police Administration $725.00 $48.61 $279.90 $48.61 $149.21 $190.30 $76.12 $304.48 $380.59 $1,477.82 $3,400.00 $3,400.00 Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 03/05/13 PAY Comments DEPT Descr pg 02/28/13 11:48 AM Page 4 Amount Search Name KREMER SERVICES, LLC E 01 -4330- 490 -70 EQUIPMENT REPAIR - PARKS E 01- 4330 - 440 -20 EQUIPMENT REPAIR - PD Search Name KREMER SERVICES, LLC Search Name L E L S G 01 -2075 Search Name L E L S Search Name L M C I T1 G 01 -2010 Search Name L M C I T1 MARCH 2013 UNION DUES INS. CLAIM #C0015521 Search Name LIFELINE TRAINING, LTD. E 01- 4400 - 020 -20 CLASS REGISTRATION - J. VONFELDT Search Name LIFELINE TRAINING, LTD. Search Name LOGIS E 01- 4301 - 030 -30 G 23 -2010 E 23 -4490- 000 -00 E 01- 4223 - 020 -20 Search Name LOGIS APPLICATION SUPPORT - FIRE DEPT FIREWALL ROUTER WORK FIREWALL ROUTER WORK APPLICATION SUPPORT - PD Search Name LOWER MISSISSIPPI RIVER WMO E 29 -4404- 000 -00 2013 MEMBERSHIP Search Name LOWER MISSISSIPPI RIVER WMO Search Name MACZKO, MIKE E 01 -4410- 070 -70 Search Name MACZKO, MIKE Search Name MARKS TOWING E 01- 4330 - 490 -50 Search Name MARKS TOWING Search Name MAZZITELLO, JOHN E 05 -4415- 105 -15 Search Name MAZZITELLO, JOHN Search Name MENARDS E 15- 4335-310 -60 E 01- 4335 - 310 -70 E 01- 4335 - 310 -50 E 15- 4335 - 310 -60 E 01- 4335 - 310 -70 E 01- 4335 - 310 -50 E 01- 4305 - 050 -50 Search Name MENARDS Search Name METRO SALES E 01- 4330 - 490 -70 E 01- 4330 - 440 -20 E 15- 4330 - 490 -60 E 05- 4330 - 490 -15 2013 CLOTHING ALLOWANCE TOWING - EQUIP. REPAIR MILEAGE REIMB. - J. MAZZITELLO BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW BLDG MAINT. SUPPLIES - PW OPERATING SUPPLIES - STREETS QUARTERLY COPIER MAINTENANCE QUARTERLY COPIER MAINTENANCE QUARTERLY COPIER MAINTENANCE QUARTERLY COPIER MAINTENANCE Parks & Recreation Police Police Fire Spec Fds Police Spec Fds Parks & Recreation Road & Bridges Engineering Enterprise Utility Enterprise Parks & Recreation Road & Bridges Utility Enterprise Parks & Recreation Road & Bridges Road & Bridges Parks & Recreation Police Utility Enterprise Engineering Enterprise $1,147.71 $100.24 $1,247.95 $585.00 $585.00 $4,165.40 $4,165.40 $329.00 $329.00 $54.00 $288.00 $519.75 $2,169.00 $3,030.75 $8,326.76 $8,326.76 $370.00 $370.00 $245.71 $245.71 $107.92 $107.92 $17.88 $17.88 $17.89 $13.21 $13.21 $13.21 $204.74 $298.02 $85.82 $285.20 $51.49 $47.20 Account E 01- 4300 - 080 -80 E 45- 4305 - 045 -45 E 01- 4330 - 490 -10 E 01- 4330 - 445 -40 Search Name METRO SALES Search Name MINNEAPOLIS FINANCE E 01- 4223 - 020 -20 Search Name MINNEAPOLIS FINANCE Search Name MITCHELL1 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 03/05/13 PAY Comments QUARTERLY COPIER MAINTENANCE QUARTERLY COPIER MAINTENANCE QUARTERLY COPIER MAINTENANCE QUARTERLY COPIER MAINTENANCE DEPT 2013 APS FEE DEPT E 01- 4300 - 050 -50 MARCH 2013 SERVICE Search Name MITCHELL1 Search Name MN BENEFIT ASSN E 01- 4131- 050 -50 G 01 -2071 G 01 -2073 Search Name MN BENEFIT ASSN Search Name MN CHAPTER IAAI MARCH 2013 PREMIUM MARCH 2013 PREMIUM MARCH 2013 PREMIUM E 01 -4404- 020 -20 2013 MEMBERSHIP Search Name MN CHAPTER IAAI Search Name MN CHIEFS OF POLICE ASSN E 01 -4400- 020 -20 CONF. REGISTRATION - PD Search Name MN CHIEFS OF POLICE ASSN Search Name MN FIRE SERVICE CERTIFICATION E 01 -4403- 030 -30 CERT. EXAM - D. STEIN Search Name MN FIRE SERVICE CERTIFICATION Search Name MN GFOA E 01 -4404- 110 -10 E 01 -4404- 110 -10 Search Name MN GFOA Search Name MN GLOVE INC E 01- 4305 - 050 -50 Search Name MN GLOVE INC Search Name MNFIAM BOOK SALES E 01 -4402- 030 -30 Search Name MNFIAM BOOK SALES Search Name MNPEA G 01 -2075 Search Name MNPEA Search Name MORTON SALT E 01 -4421- 050 -50 E 01 -4421- 050 -50 E 01 -4421- 050 -50 E 01 -4421- 050 -50 E 01 -4421- 050 -50 2013 MEMBERSHIP - H. GALIOV 2013 MEMBERSHIP - K. SCHABACKER SUPPLIES - STREETS BOOKS - FIRE DEPT MARCH 2013 UNION DUES ROAD SALT ROAD SALT ROAD SALT ROAD SALT ROAD SALT DEPT Descr Planning Golf Course Administration Code Enforcement/Insp Police Road & Bridges Road & Bridges Police Police Fire Administration Administration Road & Bridges Fire Road & Bridges Road & Bridges Road & Bridges Road & Bridges Road & Bridges g 2(28/13 11:48 AM P 04 Page 5 Amount $42.91 $4.29 $575.01 $51.49 $1,143.41 $204.00 $204.00 $158.13 $158.13 $11.82 $46.34 $14.95 $73.11 $25.00 $25.00 $1,295.00 $1,295.00 $75.00 $75.00 $60.00 $60.00 $120.00 $69.86 $69.86 $132.53 $132.53 $117.00 $117.00 $10,369.60 $6,130.48 $10,503.48 $8,091.38 $1,988.26 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 03/05/13 PAY Account Comments E 01 -4421- 050 -50 ROAD SALT Search Name MORTON SALT Search Name NATURE CALLS, INC E 01- 4200 - 610 -70 Search Name NATURE CALLS, INC FEB 2013 RENTALS - PARKS Search Name NORTHWEST LASER AND INSTRUMENT E 01- 4210 - 040 -40 SURVEYING SUPPLIES Search Name NORTHWEST LASER AND INSTRUMENT Search Name NUSS TRUCK & EQUIPMENT E 01- 4330 - 490-50 EQUIPMENT REPAIR - STREETS Search Name NUSS TRUCK & EQUIPMENT Search Name OFFICE DEPOT E 05- 4300 - 105 -15 E 01- 4300 - 030 -30 E 01- 4300-030 -30 E 01- 4300 - 110 -10 E 01- 4300 - 110 -10 E 01- 4300 - 070 -70 Search Name OFFICE DEPOT OFFICE SUPPLIES - ENG. OFFICE SUPPLIES -FIRE DEPT OFFICE SUPPLIES - FIRE DEPT OFFICE SUPPLIES - ADMIN OFFICE SUPPLIES - ADMIN OFFICE SUPPLIES - PARKS Search Name OREILLY AUTO /FIRST CALL E 01- 4330 - 490 -50 E 01- 4330 - 490 -70 EQUIPMENT REPAIR SUPPLIES - SHOP EQUIPMENT REPAIR SUPPLIES - SHOP E 15- 4330 - 490 -60 EQUIPMENT REPAIR SUPPLIES - SHOP Search Name OREILLY AUTO /FIRST CALL Search Name PORTZ, PAUL E 01 -4490- 080-80 G 01 -2010 Search Name PORTZ, PAUL Search Name RADCO E 01- 4330 - 490 -70 Search Name RADCO 2013 PARKING REIMBURSEMENT 2012 PARKING REIMBURSEMENT EQUIPMENT REPAIR PARTS Search Name RATWIK,ROSZAK & MALONEY, P.A. E 01- 4481 - 110 -10 JAN 2013 LEGAL SERVICES Search Name RATWIK,ROSZAK & MALONEY, P.A. Search Name REYES, MARIO E 01 -4400- 020 -20 Search Name REYES, MARIO Search Name RUPP, ANDERSON, SQUIRES & WALD E 01 -4481- 110 -10 JAN 2013 LEGAL SERVICES Search Name RUPP, ANDERSON, SQUIRES & WALD CONF. REGISTRATION - M. REYES Search Name SELECT ACCOUNT E 01- 4220 - 110 -10 JAN -FEB 2013 H S A PARTICIPANT FEE Search Name SELECT ACCOUNT Search Name SMITH, LORRI DEPT Descr Road & Bridges Parks & Recreation Code Enforcement/Insp Road & Bridges Engineering Enterprise Fire Fire Administration Administration Parks & Recreation Road & Bridges Parks & Recreation Utility Enterprise Planning Parks & Recreation Administration Police Administration Administration g 2/Z8/13 11:48 AM p 66 Page 6 Amount $5,981.07 $43,064.27 $202.75 $202.75 $69.58 $69.58 $2,247.12 $2,247.12 $2.54 $90.41 $3.20 - $22.94 $21.90 $5.37 $100.48 $46.20 $4620 $46.20 $138.60 $7.00 $14.00 $21.00 $89.61 $89.61 $729.00 $729.00 $250.00 $250.00 $6,377.05 $6,377.05 $62.26 $62.26 Account E 01 -4415- 640 -12 Search Name SMITH, LORRI Search Name SPRINT E 01- 4223 - 020 -20 E 15- 4210 - 060 -60 E 01- 4210 - 050 -50 E 45-4210- 045 -45 E 01- 4210 - 030 -30 E 01- 4210 - 110 -10 E 01- 4210 - 020 -20 E 05- 4210 - 105-15 Search Name SPRINT CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 03/05/13 PAY Comments MILEAGE REIMB. - L. SMITH FEB 2013 CELL SERVICE FEB 2013 CELL SERVICE FEB 2013 CELL SERVICE FEB 2013 CELL SERVICE FEB 2013 CELL SERVICE FEB 2013 CELL SERVICE FEB 2013 CELL SERVICE FEB 2013 CELL SERVICE Search Name STONEBROOKE EQUIPMENT INC E 01- 4330 - 490 -70 E 15- 4330 - 490 -60 E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS E 01- 4620 - 050 -50 POWER PLOW Search Name STONEBROOKE EQUIPMENT INC Search Name SUN LIFE E 01 -4131- 020 -20 E 15- 4131 - 060 -60 G 01 -1145 G 01 -2071 G 01 -2074 E 05- 4131 - 105 -15 E 08- 4131 - 000 -00 E 01 -4131- 050 -50 E 01- 4131 - 110 -10 E 01- 4131 - 070 -70 Search Name SUN LIFE Search Name T MOBILE E 01- 4210 - 070 -70 Search Name T MOBILE Search Name TECH DEPOT E 05- 4331 - 105 -15 E 01- 4300 - 110 -10 Search Name TECH DEPOT Search Name TERMINAL SUPPLY CO E 01- 4330 - 490 -50 Search Name TERMINAL SUPPLY CO MAR 2013 TERM LIFE & ST DIS. PREMIUM MAR 2013 TERM LIFE & ST DIS. PREMIUM MAR 2013 TERM LIFE & ST DIS. PREMIUM MAR 2013 TERM LIFE & ST DIS. PREMIUM MAR 2013 TERM LIFE & ST DIS. PREMIUM MAR 2013 TERM LIFE & ST DIS. PREMIUM MAR 2013 TERM LIFE & ST DIS. PREMIUM MAR 2013 TERM LIFE & ST DIS. PREMIUM MAR 2013 TERM LIFE & ST DIS. PREMIUM MAR 2013 TERM LIFE & ST DIS. PREMIUM JAN 2013 CELL SERVICE OFFICE EQUIPMENT - LAMINATOR OFFICE EQUIPMENT - LAMINATOR EQUIPMENT REPAIR PARTS Search Name TOTAL ENERGY SYSTEMS LLC E 15- 4620- 060 -60 GENERATOR E 24- 4620 - 000 -00 GENERATOR E 15- 4620 - 060 -60 GENERATOR Search Name TOTAL ENERGY SYSTEMS LLC DEPT Descr Elections Police Utility Enterprise Road & Bridges Golf Course Fire Administration Police Engineering Enterprise Parks & Recreation Utility Enterprise Road & Bridges Road & Bridges Police Utility Enterprise Engineering Enterprise Spec Fds Road & Bridges Administration Parks & Recreation Parks & Recreation Engineering Enterprise Administration Road & Bridges Utility Enterprise Spec Fds Utility Enterprise 02/28/13 11:48 AM 66 Page 7 Amount $58.78 $58.78 $319.92 $60.99 $17.57 -$3.56 $39.61 $142.75 $896.61 $333.93 $1,807.82 $487.32 $21.34 $423.18 $8,310.07 $9,241.91 $504.43 $74.94 - $39.00 $1,364.19 - $21.40 $105.29 $80.35 $216.70 $300.52 $102.15 $2,688.17 $88.51 $88.51 $138.68 $138.68 $277.36 $281.11 $281.11 $35,803.13 $10,349.07 $20,698.12 $66,850.32 Search Name TWIN CITIES OCCUPATIONAL HLTH E 01 -4244- 030 -30 EXAMS - FIRE DEPT Fire $120.00 Pg CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 03/05/13 PAY Account Comments E 01- 4306 - 070 -70 PRE -EMP. TEST Search Name TWIN CITIES OCCUPATIONAL HLTH Search Name TWIN CITY TELEPHONE E 01- 4330 - 440 -20 TELEPHONE SERVICE - PD Search Name TWIN CITY TELEPHONE Search Name U. S. BANK E 01 -4400- 020 -20 E 01 -4400- 030 -30 E 01- 4330 - 490 -70 E 05- 4410- 105 -15 E 01- 4331 - 030 -30 Search Name U. S. BANK Search Name UNIFORMS UNLIMITED E 01 -4410- 020 -20 E 01 -4410- 020 -20 E 01 -4410- 020 -20 E 01 -4410- 020 -20 E 01 -4410- 020 -20 Search Name UNIFORMS UNLIMITED SEMINAR - PD - C. WILLSON TRAVEL EXPENSE - D. STEIN EQUIPMENT REPAIR - PARKS CLOTHING - ENGINEERING EQUIPMENT - FIRE DEPT EQUIPMENT - S. MEYER UNIFORM - P. FLEMING EQUIPMENT - R. PENTEL UNIFORM - T. ROSSE EQUIPMENT - C. WILLSON Search Name UNLIMITED SUPPLIES INC E 01- 4305 - 070 -70 E 15- 4305 - 060 -60 E 01- 4305 - 050 -50 OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - SHOP OPERATING SUPPLIES - SHOP Search Name UNLIMITED SUPPLIES INC Search Name WILLSON, CHAD E 01 -4410- 020 -20 Search Name WILLSON, CHAD Search Name ZACKS INC CLOTHING REIMBURSEMENT E 01- 4305 - 050 -50 OPERATING SUPPLIES - STREETS Search Name ZACKS INC Search Name ZAHL - PETROLEUM MAINT. CO. E 01- 4330-460 -30 E 05- 4330 - 490 -15 E 01- 4330 - 445 -40 E 01- 4330 - 440 -20 E 15- 4330 - 490 -60 E 01- 4330 - 490 -70 FUEL PUMP REPAIRS FUEL PUMP REPAIRS FUEL PUMP REPAIRS FUEL PUMP REPAIRS FUEL PUMP REPAIRS FUEL PUMP REPAIRS E 01- 4330 - 490 -50 FUEL PUMP REPAIRS Search Name ZAHL - PETROLEUM MAINT. CO. Search Name ZIEGLER INC E 01- 4330 - 490 -50 Search Name ZIEGLER INC EQUIPMENT REPAIR PARTS DEPT Descr Parks & Recreation Police Police Fire Parks & Recreation Engineering Enterprise Fire Police Police Police Police Police Parks & Recreation Utility Enterprise Road & Bridges Police Road & Bridges Fire Engineering Enterprise Code Enforcement/Insp Police Utility Enterprise Parks & Recreation Road & Bridges Road & Bridges 02/28/13 11:48 AM pg 67 Page 8 Amount $55.00 $175.00 $93.00 $93.00 $130.00 $92.15 $81.76 $99.93 $749.86 $1,153.70 $93.17 $67.50 $8.95 $367.99 $8.99 $546.60 $71.50 $71.50 $71.50 $214.50 $158.00 $158.00 $189.84 $189.84 $108.44 $54.23 $54.23 $108.44 $108.44 $108.44 $108.44 $650.66 $629.49 $629.49 $201,072.32 DATE: TO: FROM: SUBJECT: BACKGROUND CITY OF MENDOTA HEIGHTS pg 68 1101 Victoria Curve 1 Mendota Heights, I' =" • 651.452.1850 phone 1 651.452.8940 fa, www.rnendota -hei g hts.con 8a. March 5, 2013 Mayor, City Council and City Administrator Jake Sedlacek, Assistant to the City Administrator Ordinance 446 Amending City Code Yorn Yan, with the United Cambodian Association of Minnesota, submitted a planning application requesting a code amendment to allow adult daycare as a conditional use in the industrial zoning designation. Mr. Yan also requested a conditional use permit to locate an adult daycare in the existing building at 1385 Mendota Heights Road. The property is zoned as I — Industrial and used as office. The planning commission heard the request at their regular meeting on Tuesday, February 26, 2013. Planner Grittman reviewed his report, noting that the amendment to allow daycare for adults is anticipated to have minimal impact in commercial /industrial zones. A daycare for children would not be viewed the same way. The planning commission sought to clarify that the amendment would only pertain to adults, and supported additional language to the drafted amendment presented by Mr. Grittman. Occupancy limits were discussed; Mr. Grittman stated that occupancy is a condition of state licensing requirements. The applicant thanked the commission for their consideration, and explained that the organization has outgrown it's current space in Inver Grove Heights. Dakota County has the second highest concentration of Cambodian population in Minnesota, behind Hennepin County. The proposed location provides great access for clients in both counties. Mr. Yan clarified that the overwhelming majority of their clients would be transported to the facility via shuttle vans, limiting traffic impact. There were no comments at the public hearing. BUDGET IMPACT N/A RECOMMENDATION The planning commission recommended approval of the code amendment and the conditional use permit as shown in the attached documents. Each action requires a simple majority vote by the council. If the city council desires to implement the recommendation, pass a motion adopting ORDNANCE 446, AMENDING TITLE 12, CHAPTER 1 OF CITY CODE. The council may also pass a motion adopting RESOLUTION 2013 -14 APPROVING A CONDITIONAL USE PERMIT FOR AN ADULT DAYCARE AT 1385 MENDOTA HEIGHTS ROAD. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 446 pg 69 AN ORDINANCE AMENDING TITLE 12, CHAPTER 1, SECTION G OF THE CITY CODE The City Council of the City of Mendota Heights, Minnesota ordains as follows: The following language be added to Section 12 -1G -2 regarding conditional use permits in the industrial zoning designation: Adult Daycare, provided that the proposed facility meets the following conditions: A. A majority of clients are brought to the site through the use of group transportation, such as vans or buses. B. A separate exterior entrance is available to the facility for clients and staff. C. The facility will require parking space at a rate no greater than that of an office tenant for staff, clients, and visitors. D. If located in a multi- tenant building, the daycare facility is found to be compatible with the other uses that are allowed on the property under the applicable zoning regulations. E. Outdoor activities on or around the property in question, if part of the program, are accessible via adequate pedestrian facilities such as sidewalks or trails. F. The Daycare facility is properly licensed by the State of Minnesota under applicable statutory requirements for clients ages 18 and over. Adopted and ordained into an Ordinance this fifth day of March 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk pg 70 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2013 - 14 A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR AN ADULT DAYCARE AT 1385 MENDOTA HEIGHTS ROAD WHEREAS, Yorn Yan, on behalf of 1385 Mendota Heights Rd Property, LLC has applied for a conditional use permit for an adult daycare at 1385 Mendota Heights Road (PID 27- 4830 -02- 072, W 116.9 ft of Lot 7, Block 2 Mendota Heights Industrial Park) as proposed in planning case 2013 -01; and WHEREAS, the Planning Commission held a public hearing on this matter at their regular meeting February 26, 2013. NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council that a conditional use permit as outlined in planning case 2013 -01 is hereby approved with the following findings of fact: 1. Adult Daycare at the proposed location, at up to 4,000 square feet of the existing building, is primarily an indoor use that raises no compatibility issues with other office /industrial uses on the site or in the area 2. Adult daycare clients are generally proposed to be brought to the site via group transportation, and should not conflict with industrial traffic on -site or in the area 3. The proposed adult daycare complies with the standards of the proposed zoning amendment authorizing this use in the Industrial Zoning District 4. The proposed adult daycare is a limited use of a permitted office tenancy, and is not expected to alter the purpose or intent of the zoning district or land uses in the area Adopted by the City Council of the City of Mendota Heights this fifth day of March, 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk pg 71 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231 .2555 Facsimile: 763.231 .2561 planners @nacplanning.com MEMORANDUM TO: Mendota Heights Planning Commission FROM: Stephen W. Grittman DATE: February 21, 2013 MEETING DATE: February 26, 2013 SUBJECT: Adult Day Care in Industrial District (Zoning Amendment and CUP) CASE NO: NAC Case 254.04 -13.03 APPLICANT(S): Yorn Yan; United Cambodian Association of Minnesota LOCATION: 1385 Mendota Heights Road ZONING: I, Industrial GUIDE PLAN: Industrial Background and Description of Request: The applicants are seeking to consolidate their offices and services to a single location within the Mendota Heights Industrial Park, at 1385 Mendota Heights Road. They would occupy about 4,000 square feet of a 32,000 square foot building. Office and administrative uses are permitted in the Industrial zoning district, however, the proposed adult day care activity is not currently listed in the district. As such, the applicants are seeking an amendment to the Industrial District uses to add Adult Day Care as a Conditional Use Permit, and then also seeking a CUP for this facility under the proposed revision to the code. Analysis: Zoning Amendment. Daycare, as noted above, is not currently listed as an allowable use in the Industrial District. Daycare is allowed as a permitted use in four of the five Business Districts (B -1A through B -4), with the exception of B -1. Daycare is also allowed in the Residential Districts by Conditional Use Permit. The current listing in pg 72 those districts does not distinguish between Adult or Child daycare, although the residential item uses use term "Private Nursery or Daycare School ". Adult Daycare, as proposed by the applicants in this case, consists of group social activities for seniors who are otherwise home - bound. The applicants operate small vans or buses and pick up seniors at their homes and bring them to the site for activities, returning them home again by van or small bus. The applicants propose to operate the daycare for three days per week (Tuesday — Thursday), from 9:00 a.m. to 1:00 p.m. Daycare operations are common in commercial and industrial areas in many communities. Although they raise some issues for traffic control and use compatibility that would not be typical to industrial districts, proximity to work environments often results in zoning allowance of daycare uses in those areas. The application in this case anticipates Adult Daycare in the Industrial District by Conditional Use Permit. There are a number of reasons to consider this amendment in steps. These include the following: (1) Adult Daycare is often provided just as the applicants propose — via van or bus delivery at specific times (often peak), rather than individual drivers. This helps to limit traffic conflicts and parking concerns in the industrial area. This contrasts with Child Daycare which is dominated by children who are driven individually to the site, commonly during peak traffic periods. (2) Adult Daycare is almost always dominated by indoor activity, resulting in fewer concerns over land use compatibility due to noise, on -site or adjacent street truck traffic, or other conditions common to industrial areas. This is in contrast to Child Daycare, in which outdoor activity is a condition of most licensing requirements. (3) The Conditional Use Permit requirement permits the City to examine each application to ensure that the particular site in question will have adequate facilities to avoid land use or operational conflicts with the site or neighborhood. This is important to ensure that the long -range land use of the properties in the district are not compromised by non - industrial uses. As such, the proposed amendment would be made to the Industrial District Conditional Uses, Section 12-1G-2, as follows: Adult Daycare, provided that the proposed facility meets the following conditions: A. Clients are brought to the site primarily through the use of group transportation, such as vans or buses. B. A separate exterior entrance is available to the facility for clients and staff. C. The facility will require parking space at a rate no greater than that of an office tenant for staff, clients, and visitors. 2 pg 73 D. If located in a multi- tenant building, the daycare facility is found to be compatible with the other uses that are allowed on the property under the applicable zoning regulations. E. Outdoor activities on or around the property in question, if part of the program, are accessible via adequate pedestrian facilities such as sidewalks or trails. F. The Daycare facility is properly licensed by the State of Minnesota under applicable statutory requirements. Conditional Use Permit. The proposed site, noted, is at 1385 Mendota Heights Road, the northeast corner of Mendota Heights Road and Pilot Knob. The applicants would occupy the northeast corner of the building, where there is a direct exterior entrance to the east -side parking lot, along with other exits to common space in the building. As noted above, clients would be brought to the facility via van or small bus from their homes at about 9:00 a.m. on Tuesday, Wednesday, and Thursday of each week, leaving the site about 1:00 p.m. to return home. They have indicated to staff that they would not likely have outdoor activity. It is noted that a trail exists on the west side of the property along Pilot Knob Road, and Mendota Heights Road has a trail along the south side of the roadway. No on -site sidewalk currently provides access from the applicant's entrance to these trails. The applicants will also utilize the facility for their offices from which they coordinate other social services to members of their client community. The applicants currently hold a license from the State for a different location — their interest in this site would be to move both their daycare and office uses to a single combined location. Action Requested: Following a public hearing, the Planning Commission may consider one of the following Actions: Zoning Ordinance Amendment. (1) Motion to recommend approval of the amendment to the Zoning Ordinance, specifically the 1, Industrial District, to add Adult Daycare by Conditional Use Permit. (2) Motion to recommend denial of the amendment to the Zoning Ordinance related to Adult Daycare in the Industrial District. Conditional Use Permit for 1385 Mendota Heights Road. (1) Motion to recommend approval of the Conditional Use Permit for an Adult Daycare facility at 1385 Mendota Heights Road as a tenant in a multiple tenant 3 pg 74 building, occupying approximately 4,000 square feet, based on a finding that the proposed Adult Daycare would meet the requirements of the proposed zoning amendment being considered concurrently with this application. Staff Recommendation: Staff believes that the inclusion of Adult Daycare in the Industrial District is compatible with the uses and activities commonly found in such areas, and recommends approval of both the zoning amendment and Conditional Use Permit as requested. It is noted that the proposed CUP would meet the conditions identified in the draft amendment, and would be unlikely to raise any compatibility issues with other uses on the site or in the area. Supplementary Materials: 1. Application Materials Date 2 -2013 4 pg 75 Draft Findings of Fact for Approval Zoning Ordinance Amendment for Adult Daycare by Conditional Use Permit in the I, Industrial Zoning District 1 Adult Daycare is primarily an indoor use that raises no compatibility issues with office /industrial uses. 2. Adult Daycare clients are commonly brought to the site via group transportation, and should not conflict with industrial traffic on site or in the area. 3. Providing Adult Daycare via Conditional Use Permit allows the City to ensure that such facilities will compatibly coexist with the uses on specific properties. 5 pg 76 Draft Findings of Fact for Approval Conditional Use Permit for Adult Daycare 1385 Mendota Heights Road 1. Adult Daycare at the proposed location, at up to 4,000 square of the existing building, is primarily an indoor use that raises no compatibility issues with other office /industrial uses on the site or in the area. 2. Adult Daycare clients are generally proposed to be brought to the site via group transportation, and should not conflict with industrial traffic on site or in the area. 3. The proposed Adult Daycare complies with the standards of the proposed zoning amendment authorizing this use in the Industrial zoning district. 4. The proposed Adult Daycare is a limited use of a permitted office tenancy, and is not expected to alter the purpose or intent of the zoning district or land uses in the area. 6 pg 77 4 {Cali; #Ui;� NE It ts.,.M+f 651.452.8(.:)4.0:16*: �.114�iE G'11EK7� 1:$ L0E','. C:ir1 OF ME .IL©TA HEIGHTS. APPLICATION FOR CONSIDERATION OF PLANNING REQUEST Case No. 20 i 3 Date of Application Fee Paid 3572. dO - Staff Initials 7;49 Street Location of Property in Question: 1385 Applicant Name: Yorn Yan Mendota Heights Road, Mendota Heights, MN 55120 E -Mail Address: yornyan@comcast.net Address: 6415 Carmen Ave., Inver Grove Heights, MN 55076 PH: 651 -428 -7104 Property Owner Name: 1385 Mendota Heights Rd Property, LLC Property Owner Address: 1385 Mendota Heights Rd., Mendota Heights, MN 55120 Legal Description & PIN of Property: (Complete Legal from Title or Deed must be provided) M44 Lo 4 I is 5 6,1 Type of Request: Rezoning Conditional Use Permit Conditional Use Permit for P.U.D. Preliminary/Final Plat Approval Comprehensive Plan Amendment Variance Subdivision Approval Wetlands Permit Critical Area Permit X Other: Arne v‘ (Ime, 2+5,1 Coct,e- Applicable City Ordinance Number Present Zoning of Property Proposed Zoning of Property Proposed Use Section Present Use I hereby declare that all statements made in this request and on the additional material are true. I further authorize City Officials and agents to ' spect the above property during daylight hours. s �� /.-- �%' -� 9.0/3 Si ature oVApplicant ature of Owner Date Date Signature of Owner (if more than one) Date Ehlers: Provide e&ders with opportunities for improving health, social- interaction, and developing independent riving skiffs ,Legal. assistance: Assist individuals andfarnitres with fegaCneeds Community Engagement Involve community members in addressing issues affecting individuals, families and communities Family: Promote healthy farniCes, good health, self - sufficiency, financial stability, andjo6 advancement 5lealth anif2o6acco: Educate community to understand more about the impact of tobacco and chemicals on good health Children anif'Youtfu Ensure that youth achieve success in school, pursue higher edification, and become productive citizens. United Way Funded Agency minhsinnegrieltifiqw8 UNITED CAMBODIAN ASSOCIATION OF MINNESOTA, INC. 6415 Carmen Avenue, Inver Grove Heights, MN 55076. TEL: (651) 222 -3299. FAX: (651) 222 -3599 Mailing Address: P.O. Box 2397, Inver Grove Heights, MN 55076 February 4, 2013 Jake A. Sedlacek, Assistant to the City Administrator City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Re: Request for Conditional Use in the Industrial Zone Dear Mr. Sedlacek: My name is Yorn Yan, the Executive Director of United Cambodian Association of Minnesota Inc., the only human /social service provider for Cambodian American community in Minnesota. We are moving our office to the building located at 1385 Mendota Heights Road, Suite 500, Mendota Heights, MN 55120, and as a part of our social service programs, we offer Adult Day Care program. Therefore, I understand that we need a special permit to use the new space for the purpose of providing Adult Day Care Services. After a brief meeting with you, it is understood that we need to apply for a change of condition of use for the premise, therefore, I am submitting to you the application requesting for CONDITIONAL USE of the promise. UCAM is renting approximately 4,000 square feet of office space located at 1385 Mendota Heights Road, Suite 500, Mendota Heights, MN 55120. UCAM provides the following social services to the communities: • English As Second Language • Citizenship classes • Health and Tobacco Education Program A Non - Profit. 501 (c) (3). Mutual Assistance Association pg 79. • Transportation and interpretation arrangements • Legal Assistance Services • Adult Day Program UCAM offers Adult Day Care Program 12 hours per week: Tuesday, Wednesday and Thursday from 9:00 am to 1:00 pm (4 hours a day and 3 days per week). That is about 10% of all UCAM business activity hours that is used for the Adult Day Care Program. UCAM Adult Day Program include the following activities: • Provide breakfast and lunches (catering) • Health screening • Physical therapy • Chronic disease self - management and diabetic sessions • Art, craft and music • Case management • Supervised exercises • Group discussions • Recreational activities: storytelling, dominoes, cards, pool, music, poetry • Daily living activities for clients who need special assistance: eating, walking, toileting, and dressing. Please consider our proposal to use the above location for our Adult Day Services as Conditional Use in the Industrial Zone. In addition, we will use this amendment to apply for the state licensure for our Adult Day Services for Cambodian, Karen and other Asian seniors. You can reach me at 651- 428 -7104 or at yornyan @comcast.net with any questions regarding this letter. Yo an Ex-cutive Director pg 80 1385 Mendota Height Road Property, LLC January, 29t'', 2013 To the City Of Mendota Heights, My name is Kong Khieu, I am the principal partners and the owner of the building located at 1385 Mendota heights Road, Mendota Heights, MN 55120. Also I am the owner of TBS Office Automations, sales and service of KYOCERA office equipments who is the main tenant of the building. My wife and I have purchase this office building in 2004 during of which this building was sit empty and abandoned. Since 2004 we have been working very hard to renovate and make a lot of improvement to bring in tenants to the building. My purpose of writing this letter to you today is to express my support for UCAM who had shown a very serious interest in relocate to this building. UCAM has been in business for over 25 years and I knew they are very good people and have a very high ethical business standard. UCAM is a small business but it is a very important business to move to Mendota Heights, They will be a part of our city business communities that will definitely offer lot of benefits to all. If you have any questions please feel free to contact me any times. Sincerely Yours, Mr. Kpng Khieu y ner Of 1385 Mendota Heights Road Property, LLC 1385 Mendota Heights Road, Mendota Heights, MN 55120 P11: (651)434 7331:EMA1L kon khieu imail.com pg 81 Exit 1 Exit Space Layout For Suite 500 (United Cambodian Association Of Minnesota) Dimension - 45' Office 10x12 Main Entran II ROOM 55' x 45' ( w/ 7' High Wall Division) Floor Covering : Carpet Ceiling To: 14' High , Full Light & Sprinkler System, Air Condition & Heat l7 4' N Exit/Entrance ROOM 20 x 12 12• Exit OFFICE 20' x 18' pg 82 Elders Provide elders with opportunities for improving health, socialinteraction, and developing independent living skills LegarAssi'stance: Assist individuals andfamifes with legal needs Community Engagement: Involve community members in addressing issues affecting inth'viduals, families and communities Family: Promote healthyfamilies, good health, self-sufficiency, financialstability, andjob advancement Wealth and7o6acco: Educate community to understandmore about the impact of tobacco and chemicals on good health Children and'Youth: Ensure that youth achieve success in school pursue higher education, and become productive citizens. United Way Funded Agency va ov y UNITED CAMBODIAN ASSOCIATION OF MINNESOTA, INC. 6415 Carmen Avenue, Inver Grove Heights, MN 55076. TEL: (651) 222 -3299. FAX: (651) 222 -3599 Mailing Address: P.O. Box 2397, Inver Grove Heights, MN 55076 February 14, 2013 Jake A. Sedlacek, Assistant to the City Administrator City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Re: Planning Case File #2013 -01 Dear Mr. Sedlacek: Per your request, I am writing this letter to provide you with additional information you need to process our application. 1) We have four staff members working on our adult day program: 1) Ton Keo, 2) Chan Sophy, 3) Yan Roeun, and 4) Winner Saw. 2) We estimate to serve 20 -25 eligible clients a day three days a week on Tuesday, Wednesday and Thursday. 3) We estimate three of vehicle trips to be operated a day for our adult day program. You can reach me at 651- 428 -7104 or at yornyanc�comcast.net with any questions regarding this letter. Sincerely, /444// Y n Yan Executive Director A Non - Profit. 501 (c) (3). Mutual Assistance Association Dakota County, MN ig 84 .164A 274825101020 O 1345 NORTHLAND DR 1345 MENDOTA HEIGHTS RD LLC 274825101030 0 1340 MENDOTA HEIGHTS RD 1345 MENDOTA HEIGHTS RD LLC 274830002072 ©1385 MENDOTA HEIGHTS RD 1385 MENDOTA HEIGHTS ROAD PROPERTY LLC 274830002080 0 1385 MENDOTA HEIGHTS RD 1385 MENDOTA HEIGHTS ROAD PROPERTY LLC 0 274830002060 CITY OF MENDOTA HEIGHTS 270330078070 O 1415 MENDOTA HEIGHTS RD LAMAR LLC 0 0 0 270330079020 2515 PILOT KNOB RD MENDOTA MGMT CO LLC 277128601010 2425 ENTERPRISE DR UNITED PROPERTIES INV CO 270330078082 2411 PILOT KNOB RD VALMONT COATINGS INC 277128601030 0 1355 MENDOTA HEIGHTS RD WILLIAM ] HARGIS 274825001010 ® 2520 PILOT KNOB RD WYATT THE PUDEL POINTER M H LLC 274825001030 ED 1369 NORTHLAND DR WYATT THE PUDEL POINTER M H LLC 277128605001 274825001020 O 2400 PILOT KNOB RD ED 1370 MENDOTA HEIGHTS RD MED ALLEY HEALTH SPECIALTIES LLC WYATT THE PUDEL POINTER MH LLC 0 277128605002 MED ALLEY HEALTH SPECIALTIES LLC Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a Map Scale legal document and should not be substituted for a title search,appraisal, survey, or for zoning 1 inch = 463 feet t'arifiratinn r7a Lnta r'nrrnhi, acciimac nn !anal racnnncihilih, frr hha inFnrmahinn rnnFainari in hhic riata r n CITY OF m MENDOTA HEIGHTS pg 85 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.com 8b. DATE: March 5, 2013 TO: Mayor, City Council and City Administrator FROM: John P. Maczko, Fire Chief SUBJECT: Approval of Truck Specifications and Authorizing Advertisement for Bids The purpose of this memo is to obtain Council authorization to advertise for a new 1500 gpm fire engine. DISCUSSION: As Council is aware, the department has been following a capital replacement plan for all of our major pieces of equipment. We have been working towards replacing one major piece of equipment every five years. Since we have five major pieces of equipment we would be replacing equipment after it reaches 25 years of age. This is a little longer than is the industry standard of 20 years, however, our experience has been that this is reasonable based on how we specify our equipment and how we use and take care of it. The proposed truck will replace our 1978 1250 gpm engine with Squrt. The existing truck has served us well and was scheduled to be replaced in 2014. As you are aware, the truck suffered a major engine failure last October and we have been working diligently on specifications for a replacement since. We have been relying on mutual aid for assistance, if needed, to assist us until a bid process could occur. As part of the bidding process we are asking bidders to provide /include the cost of a loaner engine that can be used until the new truck arrives in late 2013 or early 2014. The specifications on the equipment have been developed over the past four months by a Fire Department Truck Committee lead by Assistant Chief Dave Dreelan who was assisted by Captain Scott Goldenstein and Firefighter Jamie Lerbs who lead two sub - committees. The specifications were developed to be as open as possible to allow several manufacturers to bid. The truck is specified as the committee would like the truck equipped but also provides some items to be deducted if needed. While the committee considers these items important it also realizes that there is not an unlimited amount of dollars available. The project will involve taking the 55' Master Stream "SQURT" device off of the existing 1978 chassis, rehabilitating it and installing it on a new chassis that matches our last truck purchase in 2009. After consulting with Councilmembers Povolny and Norton we are also bidding an option that would allow bidders to install a new "55' Squrt" rather than refurbish the existing unit if pg 86 they feel that is the best and most economical approach. The department and council could then decide what is in the best interest of the city. The remaining 1978 chassis and body would become the property of the successful bidder. As Chief I feel very strongly that the new truck and equipment needs to be as compatible as possible with our existing equipment to minimize training and maximize efficiency without sacrificing changes in technology. The truck committee proposal meets that standard with a chassis that is similar to our 2009 engine in layout, use, and size and a "master stream device" (the 55' SQURT) that we have used for 34 years and operates functionally like our 65' TELE- SQURT. The truck is also proposed to carry a minimum 500 gallons of water and like the 2009 fire engine be equipped with a 1500 gpm Waterous pump (made in South Saint Paul) with foam capability, roll -up doors, as opposed to swing -out doors, that are safer, by not hiding a firefighter behind a door, and allowing easier access to equipment, and an equipment body built of stainless steel to provide the longevity we are looking for (the truck we are replacing was also made of stainless steel). While many hours of research and talking with vendors has gone into the specifications, the committee wants to be sure that we obtain the best value for the dollar on equipment that meets the department's needs. To help up meet that goal, we will be scheduling a pre -bid conference whereby any manufacturer who wishes further information, or has concerns about the specifications, may ask for clarification. This should also help maximize the competitive market. The actual specifications are over 100 pages, so they are not included in this report. They are available for review at city hall if desired. FUNDING This truck has been planned for in our equipment replacement schedule with a budget estimate of $550,000. Council will need to decide at time of award how it wishes to fund the purchase of the truck as several options are available including: using debt service to pay Equipment Certificates, the Equipment Reserve Fund, City Reserves or a combination thereof. I will work with City Administrator Miller and Finance Director Schabacker to evaluate options to present options to Council for consideration at time of award. RECOMMENDATION: I recommend that the City Council approve the attached Resolution No. 2013 -17 "Resolution Approving Specifications and Authorizing Advertisement for Bids for a 1500 GPM Engine with 55" SQURT". pg 87 City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 2013 -17 RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR A 1500 GPM ENGINE WITH 55' SQURT WHEREAS, the City Council has therefore directed the Fire Chief to proceed with the preparation of specifications thereof; and WHEREAS, the Mendota Heights Fire Department Truck Committee and Fire Chief have prepared the specifications for said fire apparatus and has presented such specifications to the City Council for approval. NOW THEREFORE, IT IS HEREBY RESOVLED by the City Council of the City of Mendota Heights, Minnesota, as follows: That the specifications for said improvements by and they are hereby in all respects approved. That the City Clerk with the aid and assistance of the Fire Chief be and is hereby authorized and directed to advertise for bids for said fire apparatus all in accordance with the applicable Minnesota Statues, such bids to be received at City Hall of the City of Mendota Heights by 4:OOpm Thursday, April 4, 2013, at which time they will be publicly opened at City Hall by the City Clerk, tabulated, and will then be considered by the City Council at a regular Council meeting. Adopted by the City Council of the City of Mendota Heights this 5th day of March, 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS By: Sandra Krebsbach, Mayor ATTEST: Lorri Smith, City Clerk