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2013-02-19 Council PacketCITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA February 19, 2013 — 7:00 p.m. Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Presentations a. Recognition of Future Cities Competition Participants, Friendly Hills Middle School b. Sal Mondelli, President and CEO, 360 Communities 6. Consent Agenda a. Acknowledgement of February 5, 2013 City Council Minutes b. Acknowledgement of February 5, 2013 City Council Workshop Minutes c. Acknowledgement of February 12, 2013 Parks and Recreation Commission Minutes d. Acknowledgement of February 13, 2013 Airport Relations Commission Minutes e. Receipt of December 2012 Fire Department Synopsis Report f. Approval of Purchase of Mower for Parks Department g. Approval of Purchase of Pickup Truck for Streets Department h. Approval of Personnel Action Report i. Approval of Joint Powers Agreement to Allow for Pharmaceutical Disposal Site at City Hall, Resolution 2013 -12 j. Acceptance of Park Bench Donation from Cliff Kirchner on Behalf of Cheyenne Lane Neighborhood, Resolution 2013 -13 k. Approval of Airport Relations Commission 2013 Work Plan I. Approval of Contractor List m Approval of Claims List 7. Public Comments 8. Unfinished and New Business a. City Attorney Request for Proposals 9. Council Comments 10. Adjourn CITY OF MENDOTA HEIGHTS pg 2 1101 Victoria Curve 1 Mendota Heights, MN 55 651.452.1850 phone 1 651.452.8940 fax www.mendota -hei g hts.com 5a. DATE: February 19, 2013 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP Public Works Director /City Engineer SUBJECT: Presentation of the Friendly Hills Middle School 2012 -2013 Future Cities Competition teams BACKGROUND For the past several years, City staff has been assisting the faculty and students at Friendly Hills Middle School in their efforts to participate in the annual Future Cities Competition, which is sponsored by the American Society of Civil Engineers (ASCE). Each year teams of 6th through 8th graders plan a city of the future, incorporating issues such as energy use, transportation, infrastructure, waste disposal, and this year's topic — storm water runoff. The gradable tasks for the competition include the development of a virtual city using SimCity software, a written narrative about the city, a scale model of the city, and an oral presentation that is given on the day of the competition. Friendly Hills Middle School entered three teams in the competition for 2012 -1013, which was judged on January 19th at the University of Minnesota. With 43 total teams entered statewide, all three Friendly Hills teams placed in the top 10 when the final scoring was tabulated. The winning team was form Grandview Middle School in Mound, Minnesota, and they will be representing the State of Minnesota in the national competition this week in Washington, DC. To place a single team in the top 10 is a challenging enough task in this competition; but to place all three teams in the top 10 finishers demonstrates just how much of an emphasis Friendly Hills Middle School and School District 197 places on the competition and the learning lessons associated with it. BUDGET IMPACT Other than staff time, no financial impacts resulted from this activity RECOMMENDATION Staff recommends Council welcome Mr. Doug Petty, the faculty lead for the competition, the Friendly Hills Middle School Future Cities Competition teams, and their families. pg 3 6a. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, February 5, 2013 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Duggan, Povolny, Petschel, and Norton. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Duggan moved adoption of the agenda. Councilmember Norton seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Povolny moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling item E) Approval of Letter to FAA Regarding Environmental Assessment 2020 MSP Improvement Project a) Acknowledgement of January 15, 2013 City Council Minutes b) Acknowledgement of January 24, 2013 City Council Workshop Minutes c) Acknowledgement of January 22, 2013 Planning Commission Minutes d) Acknowledgement of January 9, 2013 Airport Relations Commission Minutes e) Approval of Letter to FAA Regarding Environmental Assessment 2020 MSP Improvement Project f) Approval of Personnel Action Report g) Approval of Joint Powers Agreement for Emergency Management Mutual Aid, Resolution 2013 -08 h) Approval of Temporary Liquor License for SonShine Learning Center i) Approval of Contract for Veronica Lift Station Improvements j) Approval of Purchase of Snow Plow for Streets Department k) Receipt of December 2012 Treasurer's Report February 5, 2013 Mendota Heights City Council Page 1 pg 4 1) Receipt of January 2013 Building Activity Report m) Approval of Contractor List n) Approval of Claims List Councilmember Duggan seconded the motion making acknowledgement of receipt of two changes of resolutions for discussion; 1) formally authorizing a joint powers agreement for emergency management and 2) awarding an engineering design for rehabilitating the Veronica Lift Station; and a minor change to the January 15, 2013 City Council minutes suggested by Councilmember Petschel. Ayes: 5 Nays: 0 PULLED CONSENT AGENDA ITEM E) APPROVAL OF LETTER TO FAA REGARDING ENVIRONMENTAL ASSESSMENT 2020 MSP IMPROVEMENT PROJECT Councilmember Petschel explained this request is for approval of issuing a letter to the FAA in response to the Environmental Assessment for the 2020 Long -term Comprehensive Plan at the airport. There are several items in the letter that are important to note. 1. The FAA would like to change the guidelines under which sound attenuation occurs; that being the only time sound attenuation could be done would be when the internal noise in the home is at 45 dB. For Mendota Heights, this would mean that only the homes in the DNL 75 contour would be attenuated, which would be completely unacceptable. 2. The FAA has indicated that cities may not be able to use general airport revenues to support sound attenuation, which would also be completely unacceptable. Also, according to the Long -term Comprehensive Plan, the Metropolitan Airport Commission (MAC) is indicating that should a change in the noise contour place a homeowner into a noise contour when they have not been in one previously, or it moves them into a deeper contour — say from a 64 into a 65 — that the homeowner must wait three years for any sound attenuation. Councilmember Petschel wished it to be known that the responses and concerns in this letter are completely in step with all of the other cities surrounding the airport. The timeline to respond to the environmental assessment is February 8, 2013. Councilmember Duggan suggested that besides copying Senator Klobuchar, Senator Franken, Representative Kline and Commissioner McClung, that Chair Susan Haig of the Metropolitan Council and the State Representatives be included. He would also like to see language included that a response from those copied would be welcome. Councilmember Duggan had additional grammatical suggestions that he had passed onto City Administrator Justin Miller. Councilmember Petschel suggested that the sense of the letter be approved and should Councilmember Duggan have grammatical changes, they can be included before the letter is sent out. The content of the letter being correct and the actual phrasing to be amended; Mayor Krebsbach asked if there were any other comments. There being none she called for a motion. February 5, 2013 Mendota Heights City Council Page 2 pg 5 Councilmember Norton moved approval of Letter to FAA Regarding Environmental Assessment 2020 MSP Improvement Project. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 PUBLIC COMMENTS There were no public comments. Mayor Krebsbach acknowledged the presence of a boy scout to observe the Council's process as part of his goal of receiving his merit badge. UNFINISHED AND NEW BUSINESS A) PLANNING CASE 2013 -02, SIGN VARIANCE REQUEST, ROBERT LINDAHL /CROSSWIND, LLC - 1440 NORTHLAND DRIVE, RESOLUTION 2013 -09 Assistant to the City Administrator Jake Sedlacek explained this request is to approve a variance request for property located at 1440 Northland Drive. The applicant is seeking a variance for a five foot setback where a forty foot setback is required by Code. The applicant, Robert Lindahl, would like to install a freestanding monument sign at the corner of Northland Drive. This would place the sign in the same relative area as the existing leasing sign. The property is intended to be leased out to multiple tenants, of which all will be included on the sign. The Planning Commission heard this request and voted in favor of granting a variance for a twenty foot setback, which would put the sign near the line of the parking lot. Staff did a survey the neighborhood and found that a majority of the monument signs in the industrial park are located within the setback at twenty feet or closer to the front property line. Councilmember Povolny requested to see a site map showing where the twenty foot setback would be. Councilmember Povolny asked if the sign would be as visible at the twenty foot setback as it would be at a five foot setback. Assistant Administrator Sedlacek replied that the applicant believes that at the twenty foot setback, the sign could be seen from Mendota Heights Road but it would be difficult to see when traveling from Pilot Knob Road. This visibility is the unique condition that the applicant is stating is the need for the variance. The City Code requires a front setback in the industrial zone of forty feet. Councilmember Duggan asked if the curvature of the property line impacted the required setback. Assistant to the City Administrator Sedlacek clarified that due to lot width, the curve would not impact setback requirements. Councilmember Duggan pointed out that the Council has granted these in the past and he would be in support of granting the variance. February 5, 2013 Mendota Heights City Council Page 3 pg 6 Mayor Krebsbach asked the applicant if he purchased the property or if he was leasing. Mr. Lindahl replied that he represents Crosswind, LLC who is the owner. He pointed out that this property has always been a single tenant property but the buildings are now being divided and there will be multiple tenants renting. The tenants are the ones who are very concerned about the signage being visible. As people are coming from both directions on Northland Drive, it is very difficult to see the signage because of the trees. If the sign is pushed any further back than twenty -five feet from the curb it would be very difficult to see. Mayor Krebsbach asked for a listing of the current tenants. Mr. Lindahl listed them as Dungarvin & Companies, Dungarvins of Minnesota, Dungarvin Inc., and Syngestics. Councilmember Duggan, in reference to parking, asked if the change to multiple businesses have any impact on parking requirements. Mr. Lindahl replied there are currently 700 parking stalls. Sedlacek stated that the property was developed with parking for an office complex so the current use of offices would be consistent with the original parking plans Councilmember Duggan moved adoption of RESOLUTION 2013 -09 APPROVING A 20 FOOT VARIANCE TO THE FRONT YARD SETBACK AT 1440 NORTHLAND DRIVE. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 B) PLANNING CASE 2012 -34, CODE AMENDMENT TO ALLOW PIGEONS IN RESIDENTIAL ZONES, VINCE NONNEMACHER, 1815 VALLEY CURVE ROAD Assistant to the City Administrator Jake Sedlacek explained that an application was received from Mr. Vincent Nonnemacher who is requesting a conditional use permit for an accessory structure to house pigeons. The Planning Commission did not feel that a pigeon was defined within the City's current code definitions of a common domestic pet and suggested the Council consider amending the code to include pigeons. The Planning Commission has tabled the application for a conditional use permit until amendments to the code are considered which would allow pigeon keeping and then would create an interim use permit for pigeon keeping. Language was provided to the Councilmembers on what would be four different amendments to code language to allow for the care and keeping of pigeons. Mayor Krebsbach pointed out that this discussion is different than the keeping of a bird in a cage in the house; this would be for a pigeon coop. Sedlacek confirmed and stated that the language that was provided was drafted by a professional pigeon keeping association and it is intended for animals that would be kept in a loft in a separate structure from the principle structure. There are also conditions for the construction of the coop, the keeping of birds, and professional licensure, etc. This would be different than the standard `inside the house only' animal. February 5, 2013 Mendota Heights City Council Page 4 pg 7 Councilmember Duggan stated that his concern is the concept of domestic animals, whether they are inside the house or not. If they are inside the house there is little City control but if they are outside the house the City has various controls. Councilmember Povolny mentioned that his grandfather was a pigeon raiser so he understands it. He believes that the Council owes the people to listen to this request. If it managed properly it is not a bad deal. Councilmember Norton mentioned that he was privy to sitting through the first presentation of this request as it came through the Planning Commission and he is not bothered by it. Mr. Nonnemacher is going to build a top -notch pigeon coop. Councilmember Norton suggested this activity could be limited by the size of the property. Councilmember Petschel echoed Councilmember Norton's concern. Mayor Krebsbach stated she is not in favor but would be willing to look at it more thoroughly. Her concern is that there are many different animals that residents would like to have, such as chickens and goats, which have been denied in the past. Mr. Vince Nonnemacher, 1815 Valley Curve Road, commented on his experience in raising pigeons and his history in helping animal production units build better facilities in which to house animals; from birds, cattle, and dairy calves; and is very passionate about doing it right. Mr. Nonnemacher addressed the neighbors' concerns about space. His plan is to start with two breeding pairs which would produce about eight young birds. The breeding pairs would never leave the loft. The young birds would only be taken out for training. The language in the proposed ordinance states that no pigeon would be allowed to fly outside of the loft if it has eaten within four hours. They would be trained and not permitted to sit on the loft or on neighboring roofs. His goal is to have a maximum of thirty to thirty -two young birds and to have fifteen cubic feet per bird in his loft — not two square feet. After further research, he has increased his allowable cubic feet per bird to twenty. As for the concern about the smell from the loft, if a loft is taken care of properly it does not smell. It is cleaned every day. He is also proposing to heat the floors and provide very adequate ventilation with low CFM fans — similar to bathroom fans. There have been concerns raised about the cooing being objectionable. Mr. Nonnemacher pointed out that pigeons do not coo at night. After discussion about the requests in the past that were denied for the keeping of chickens and goats, Mr. Nonnemacher pointed out that chickens and goats are considered production animals in a farm setting whereas pigeons are identified as pets because they provide enjoyment and pleasure to the owner. Councilmember Povolny mentioned that there was some good language in the proposed ordinance but one thing he would address is that the setback requirements for the building would have to be considerably more than the standard setback. Mayor Krebsbach moved Denial of any Request to Change the City Code to Allow for Pigeons in Residential Zones. February 5, 2013 Mendota Heights City Council Page 5 pg 8 Councilmember Duggan seconded the motion for discussion purposes. Mr. Ron and Mrs. Dianne Berfelz, 688 West Wentworth, stated their neighbor has pigeons. Sedlacek replied that those were in existence in the City before the city code existed so they are grandfathered in. Mrs. Berfelz pointed out several questions the Council should consider should they decide to allow the raising of pigeons. She also believes that approval of this would open the door to other livestock being allowed in the city. She also mentioned the risk of theft as these pigeons become quite valuable. Councilmember Duggan stated that he does not support making decisions based on lot size. There are a lot of questions about safety and health. Until he can get a sense of what could happen if this request were approved, he would be uncomfortable supporting a change to the code. There being no other comments or discussion, Mayor Krebsbach called for the vote. Ayes: 3 (Duggan, Petschel, Krebsbach) Nays: 2 (Povolny, Norton) C) ACKNOWLEDGEMENT OF GOAL SETTING WORKSHOP ACTION ITEMS Mayor Krebsbach stated that the Council had a workshop meeting in January where they discussed larger goals and action items. There will be a meeting in May addressing the goals of the Council. City Administrator Justin Miller presented a list of the items that were discussed at the goal setting workshop and the items the Council directed further action on. If the Council acknowledges the list, then staff will move forward with the items throughout 2013. A color copy of the proposed action items will be made available on the City's website. Councilmember Petschel commended staff for stating the goals and action items clearly. Councilmember Duggan moved to acknowledge the action item list. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 D) APPROVAL OF REQUEST FOR PROPOSALS SCHEDULE FOR PROFESSIONAL SERVICES City Administrator Justin Miller stated that one of the goals that Council acknowledged was to formalize the Request for Proposal schedule that the City uses for professional services. The City has professional service agreements with attorneys, consultant planner, and auditing services but has never been on a formal schedule to go out for bids for these services. The City Attorney informed the Council that their firm, Winthrop & Weinstine, is going to be moving away from municipal work. The City is going to need to send out an RFP for a new city attorney. At the workshop, the Council directed staff to come up February 5, 2013 Mendota Heights City Council Page 6 pg 9 with a schedule for the Request for Proposal process. Staff is recommending that Council go out this year for civil attorney and labor and prosecuting attorneys be scheduled for later years The City has engaged the firm of Kern DeWenter Viere (KDV) as the auditing firm through fiscal year 2014 and will go out for bid in 2015. Staff is also recommending, per the Council direction, to proceed with a Request for Proposals for the consultant planner services this year. Mayor Krebsbach acknowledged Winthrop & Weinstine's historic role with the City. City Attorney Tami Diehm stated, on behalf of Winthrop & Weinstine, that they just celebrated their thirty-fourth year of service to the City of Mendota Heights, which was one of the firm's first clients when they were founded. They value their relationship with the City and will do everything they can to make it a smooth transition and help the City adjust to a new civil city attorney. Councilmember Norton moved to approve the Professional Services Proposal Schedule as presented. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 E) TRAFFIC SAFETY COMMITTEE CITY COUNCILMEMBER APPOINTMENT City Engineer John Mazzitello explained that in 2007 the City Council established a Traffic Safety Committee as a technical advisory committee to the Council on matters of traffic and to be a mechanism for residents who wish to bring forward traffic safety issues, intersection conflicts, stop sign requests, speed complaints, and the like. The committee is made up of six individuals; the City Engineer, the Public Works Superintendent, the Police Chief, the Fire Chief, a representative from the Planning Commission, and a representative from the City Council. Since its inception, Councilmember Jack Vitelli served as the Council representative to the Traffic Safety Committee and with his retirement, that seat is now vacant. Staff asked Council to appoint a new Council representative. Councilmember Duggan nominated Councilmember Steve Norton to the Traffic Safety Committee. Mayor Krebsbach nominated Councilmember Mike Povolny, who was previously on the Traffic Safety Committee as a representative of the Planning Commission. Councilmember Norton withdrew his name from the nominations. Councilmember Petschel suggested that should Councilmember Povolny be unable to attend a meeting of the Traffic Safety Committee that it be understood that Councilmember Norton would attend in his absence. Council member Norton agreed. Mayor Krebsbach moved to appoint Councilmember Mike Povolny to the Traffic Safety Committee, with Councilmember Norton as the alternate. Councilmember Duggan seconded the motion. Ayes: 5 Nays: 0 February 5, 2013 Mendota Heights City Council Page 7 pg 10 F) APPOINTMENT TO PLANNING COMMISSION, RESOLUTION 2013 -10 Mayor Krebsbach explained that there is one commissioner position open on the Planning Commission and before this Council meeting interviews took place to fill this position. There were four people interviewed and one withdrawal due to scheduling conflicts. Councilmember Povolny moved to adopt RESOLUTION 2013 -10 APPOINTING ROBIN HENNESSY AS PLANNING COMMISSIONER. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 COUNCIL COMMENTS Council member Duggan suggested acquiring a small library of books that would be useful to the City Council and staff to help them in their jobs. Council member Petschel commended the Mendota Heights Patch online newspaper for adding to its site the police activity map. Council member Norton thanked everyone who applied for the Planning Commission position. City Administrator Justin Miller informed the public that the winter edition of the Heights Highlights will be delivered to residents this week. ADJOURN Mayor Krebsbach adjourned the meeting at 8:15 p.m. Sandra Krebsbach Mayor ATTEST: Lorri Smith City Clerk February 5, 2013 Mendota Heights City Council Page 8 pg 11 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Council Workshop Held Tuesday, February 5, 2013 6b. Pursuant to due call and notice thereof, a workshop of the City Council, City of Mendota Heights, Minnesota was held at 5:30 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 5:30 p.m. The following members were present: Councilmembers Duggan, Norton, Povolny, and Petschel. Also in attendance: City Administrator Justin Miller INTERVIEW OF PLANNING COMMISSION CANDIDATES The city council interviewed the following candidates for a vacancy on the planning commission: • Robin Hennessy • Joel Sedgeman • Patrick Donohue • Denise Quinlan Following the interviews the council discussed the candidates and agreed to make an appointment at the city council meeting immediately following the workshop. ADJOURN Mayor Krebsbach adjourned the meeting at 6:45 p.m. ATTEST: Sandra Krebsbach, Mayor Lorri Smith, City Clerk pg 12 6c. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING February 12, 2013 The February meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, February 12, 2013 at Mendota Heights City Hall, 1101 Victoria Curve. Chair Levine called to order the parks and recreation commission meeting at 6:34 p.m. The following commissioners were present: Chair Stephanie Levine, Commissioners Mary McGrory- Ussett, Ira Kipp, Joel Paper, David Miller and Michael Toth. Excused absent: Commissioner Pat Hinderscheid. Staff present: Assistant to the City Administrator Jake Sedlacek. Election of Chair and Vice Chair CHAIR LEVINE MADE A MOTION RECOMMENDING THE ELECTION OF COMMISSIONERS MARY MCGRORY - USSETT AND DAVID MILLER AS CO -VICE CHAIRS FOR 2013. COMMISSIONER PAPER SECONDED THE MOTION AYES 6: NAYS 0 COMMISSIONER MCGRORY - USSETT MADE A MOTION RECOMMENDING THE ELECTION OF COMMISSIONER LEVINE AS CHAIR FOR 2013. COMMISSIONER MILLER SECONDED THE MOTION AYES 6: NAYS 0 Review Rules of Order Assistant to the City Administrator Sedlacek presented the existing rules of order adopted in March 2010. The commission noted a reference to the airport relations commission, and did not take action to modify the rules of order. Approval of Minutes of January 8, 2013 COMMISSIONER MILLER MADE A MOTION TO APPROVE MINUTES OF THE JANUARY 8, 2013 MEETING; COMMISSIONER MCGRORY - USSETT SECONDED THE MOTION. AYES 6: NAYS 0 Recreation Programming and Facility Update MH Parks and Recreation Commission 2 -12 -2013 Page 1 pg 13 Mr. Sedlacek reviewed agenda memo on recreation programming and facilities. The commission expressed their hope that the Sr. Golf Program could be promoted at the upcoming community discussion on aging detailed in the report. The commission sought clarification on the city council discussion of field lights at Mendakota Park. Mr. Sedlacek reported that the city council discussed the idea at their annual goal setting work session. While no formal vote was taken the consensus of the city council was that lighting ball fields at Mendakota Park would not be supported at this time. Responding to commission comments, Mr. Sedlacek noted that individual commission members could speak with individual city council members on the matter. Mr. Sedlacek cautioned the commission about any form of communication which could be construed as a violation of public meeting laws. The commission discussed the concept of field use capacity and evaluation. The commission requested that a study of current use and capacity be presented at their October meeting. Trail Open House Updates Mr. Sedlacek shared comments from Commissioner Hindersheid, who had attended the February 6, 2013 Open House on the North Urban Regional Trail (NURT). Dakota County is seeking feedback on trail alignments for the trail, from the intersection of Warrior Drive and the frontage road to Highway 110, east to Robert Street. Mr. Sedlacek provided a brief background on the NURT alignment, utilizing the flyer distributed for the open house. The commission expressed their support for utilizing existing trails either along Marie Avenue or Delaware Avenue within Mendota Heights. Commissioner Hinderscheid reported that there will be another open house in April 2013, with further detail on the plan, which will incorporate public input to date. Park Bench Donation A park bench donation has been received for a bench on the corner of Cheyenne Lane and Huber Drive, in memory of Carol Grewing. The donation has been reviewed and approved by public works staff. Mr. Sedlacek explained that the same style of bench has been used since the inception of the program. Commissioner Paper commented that his family donated a bench several years ago, and it is still in great condition. COMMISSIONER PAPER MADE A MOTION TO ACCEPTING THE PARK BENCH DONATION; COMMISSIONER MILLER SECONDED THE MOTION. AYES 6: NAYS 0 Par 3 Update Mr. Sedlacek reviewed the attached agenda materials, noting that the operating expenses just slightly outpaced operating revenues for 2012. Staff continues seeking methods to reduce operating expenses, which were trimmed again for 2012. Mr. Sedlacek outlined a four - pronged MH Parks and Recreation Commission 2 -12 -2013 Page 2 pg 14 approach to increasing revenue for 2013, which includes improved promotion, enhancing existing programs, new programs and special events. Rates are not proposed to change for the 2013 season. There was discussion on course and equipment maintenance for 2013, as the city will test directly employing Par 3 maintenance staff, instead of paying a third party to manage maintenance staff. The commission sought clarification on the Par 3 report, which only shows operating expenses and revenues for the years 2008 -2012. Mr. Sedlacek noted that the city budget, with far more detail, is available on the city website (www.mendota - heights.com) for all residents to view at any time. Commission Comments Commissioner Paper thanked the public works staff for their work in maintaining good ice at hockey and pleasure rinks. Chair Levine thanked the rink attendants and flooders for maintaining a safe and enjoyable recreation experience for residents. Commissioner Miller publicly recognized the Mendota Heights Public Works staff for their efficiency in plowing streets and trails in response to recent snowfalls. Commissioner Miller noted that the role of the parks and recreation commission is evolving into one of analysis, and encouraged staff to provide more data on a timely basis. Commissioner Toth thanked Parks Lead Terry Blum for having attended the January commission meeting, and expressed his hope that Mr. Blum will attend meetings in the future. Adjourn COMMISSIONER TOTH MADE A MOTION TO ADJOURN THE MEETING; COMMISSIONER KIPP SECONDED THE MOTION. AYES 6: NAYS 0 The meeting adjourned at 7:55 p.m. Respectfully Submitted by Jake Sedlacek MH Parks and Recreation Commission 2 -12 -2013 Page 3 pg 15 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AIRPORT RELATIONS COMMISSION MINUTES February 13, 2013 6d. The regular meeting of the Mendota Heights Airport Relations Commission was held on Wednesday, February 13, 2013 at 7:00 p.m. at 1101 Victoria Curve, Mendota Heights, MN. The following commissioners were present: David Sloan, Kevin Byrnes, Jim Neuharth, Sally Lorberbaum, Gina Norling, William Dunn, Paul Portz, and Gretchen Keenan Absent: None Also present: City Councilmember Liz Petschel and City Administrator Justin Miller Approval of Minutes Lorberbaum noted that under "Approval of Minutes" the second "approved" should be changed to "submitted ". Portz noted that under "Acknowledge Receipt of Various Reports" the word "in" should be changes to "an ". Lorberbaum made a motion, seconded by Portz, to approve the January 9th minutes as amended - all voted in favor. Election of Commission Chair and Vice -Chair Lorberbaum made a motion, seconded by Dunn, to appoint David Sloan as chair for 2013. All voted in favor. Sloan made a motion, seconded by Portz, to appoint Sally Lorberbaum as vice -chair for 2013. All voted in favor. Legislative Letters /NOC Update Councilmember Petschel attended the meeting and updated the commission on several areas of importance, including implementation details relating to RNAV, the FAA's proposed changes to their soundproofing thresholds, recent MAC meetings, proposed legislation relating to the Noise Oversight Committee, Edina's inclusion as an at -large member of the NOC, and a report on Delta's hub operations at MSP. The commission and Petschel discussed these issues and the commission thanked Petschel for the update. 2013 Commission Work Plan The commission reviewed the draft 2013 work plan as was edited at the February meeting. Final edits made at this meeting included: • Changing the heading on Issue #3, as well as better defining who will attend NOC meetings • Clarifying abbreviations and where they are used • Eliminating Issue #11 and adding it as a bullet under Issue #10 A motion to approve the work plan and present it to the city council for their approval was made by Lorberbaum and seconded by Dunn All voted in favor. Acknowledge Receipt of Various Reports /Correspondence The monthly reports for December 2012 were acknowledged and commissioners updated their respective areas of focus. Neuharth distributed literature about statistical analysis methods and asked the commission to review it prior to the next meeting. Adiourn Lorberbaum made a motion, seconded by Neuharth, that the meeting be adjourned. All voted in favor. Meeting adjourned at 8:35 pm. CITY OF MENDOTA HEIGHTS pg 16 1101 Victoria Curve I Mendota Heights, MN ! 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.corn DATE: February 19, 2013 TO: Mayor, City Council and City Administrator FROM: Dave Dreelan, Assistant Fire Chief SUBJECT: December 2012 Synopsis Fire Calls 6e. The department responded to 15 calls for the month for a total of 237 for the year. The one fire was a chimney fire where the fire was contained to the flue and extinguished with a fire extinguisher. The majority of the calls were false alarms or good intent calls. There were two calls for the smell of natural gas and one medical call. Three of the calls were cancelled en route, once was for what was thought to be smoke and turned out to be exhaust from a furnace, and one was to check out smoke in the area which turned out to be a recreational fire. Monthly Department Training The monthly department training was our annually required training on hazardous material response. All members of the department are training at a minimum to be at the hazardous material operational level. At this level of training, all members are expected to be able to assist the special operation teams on the scene of a hazardous material incident. Monthly Squad Training The monthly squad training was our annual training called Captain's Choice. This training allows the captains a chance to address any training needs they feel their squad needs any additional training on to address training requests they may have received from squad members. Some of the topics covered were a UL presentation on residential construction, gas meters, foam and SCBA equipment. MENDOTA HEIGHTS FIRE DEPARTMENT DECEMBER 2012 MONTHLY REPORT FIRE CALLS NO. 12223 - 12237 NUMBER OF CALLS: 15 pg 17 FIRE ALARMS DISPATCHED: ACTUAL FIRES Structure - MH Commercial Structure - MH Residential Structure - Contract Areas Vehicle - MH Vehicle - Contract Areas Grass /Brush /No Value MH Grass /Brush /No Value Contract MEDICAL Assist Extrication HAZARDOUS SITUATION Spills /Leaks Arcing /Shorting Chemical Power Line Down FALSE ALARM Residential Malfunction Commercial Malfunction Unintentional - Commercial Unintentional - Residential Criminal GOOD INTENT Smoke Scare Steam Mistaken for Smoke Other MUTUAL AID TOTAL CALLS NUMBER 1 1 2 2 1 1 1 6 15 STRUCTURE CONTENTS MISC. TOTALS TO DATE TOTAL MONTHLY FIRE LOSSES $0 $0 $0 $28,254 $26,220 $41,000 $81,300 $0 FIRE LOSS TOTALS MENDOTA HEIGHTS ALL FIRES, ALL AREAS (MON $0 $176,774 MEND. HTS. ONLY STRUCT /CONTENTS MEND. HTS. ONLY MISCELLANEOUS MEND. HTS. TOTAL LOSS TO DATE $115,974 $19,800 $135,774 LOCATION OF FIRE ALARMS: TO DATE MENDOTA HEIGHTS MENDOTA SUNFISH LAKE LILYDALE OTHER TOTAL 13 0 1 1 0 15 200 3 9 22 3 237 LAST YEAR 173 2 19 17 10 221 BILLING FOR SERVICES AGENCY THIS MONTH TO DATE MN /DOT MILW. RR CNR RR OTHERS: TOTALS: $0 $0 $0 $0 $0 $0 WORK PERFORME HOURS TO DATE FIRE CALLS 215 MEETINGS 28.5 DRILLS 149 WEEKLY CLEAN -UP 40 SPECIAL ACTIVITY 86 ADMINISTATIVE 0 0 FIRE MARSHAL 50 741.5 TOTALS 568.5 9908.5 4080.5 406 1841 424.5 2415 LAST YEAR 3887.5 491.5 1763 432 2597.75 0 543.5 9715.25 FIRE MARSHAL'S TIME FOR MONTH INSPECTIONS INVESTIGATIONS RE- INSPECTION MEETINGS ADMINISTRATION SPECIAL PROJECTS TOTAL 27.5 8 9.5 5 50 REMARKS: SEE OTHER SIDE FOR SYNOPSIS r n CITY OF m MENDOTA HEIGHTS pg 18 1101 Victoria Curve 1 Mendota Heights, MN 5511f 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.com 6f. DATE: February 19, 2013 TO: Mayor, City Council and City Administrator FROM: Tom Olund, Public Works Superintendent SUBJECT: Purchase of a New John Deere Mower BACKGROUND Public Works would like to purchase a new John Deere Mower to replace a 2003 X Mark mower. BUDGET IMPACT In the 2013 Parks Budget, there is $12,000 budgeted for the purchase of a new John Deere mower. Staff has received a quote off the state contract for a new John Deere mower in the amount of $11,991.03 This does include sales tax and a trade -in value of $3,860.00 for the old mower. RECOMMENDATION Staff recommends that the City Council authorize a purchase order to be made to Frontier AG & Turf for the amount of $11,991.03. If the City Council concurs with the recommendation, they should pass a motion authorizing staff to execute a purchase order for the purchase of a new John Deere mower in the amount of $11,991.03 which does include sales tax. pg 19 1101 Victoria Curve 1 Mendota Heights, MN 5511 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.com n inCITY OF MENDOTA HEIGHTS DATE: February 19, 2013 TO: Mayor, City Council and City Administrator FROM: Tom Olund, Public Works Superintendent SUBJECT: Purchase of a New Pickup Truck 6g. BACKGROUND Public Works would like to purchase a new pickup truck to replace a 2002 pickup with plow. BUDGET IMPACT In the 2013 Street Budget, there is $50,000 budgeted to purchase a new truck, plow and light package. Staff has received two quotes for a new 2013 F350 regular cab pickup truck. The one quote was off the state contract in the amount of $31,207.38 and the other quote was from Inver Grove Ford in the amount of $31,000.00. Both quotes do not include applicable tax and license fees. The prices do include the trade in value for the old truck. This leaves $19,000 for the purchase of a new plow and light package at a later date. RECOMMENDATION Staff recommends that the City Council authorize a purchase order to be made to Inver Grove Ford for $31,000.00 plus tax and license fees. If the City Council concurs with the recommendation, they should pass a motion authorizing staff to execute a purchase order for the purchase of a new 2013 F350 regular cab pickup truck in the amount of $31,000.00 plus tax and license fees. pg 20 1101 Virraera Curve 1 Me Tth HeigMs. ; .651.45z h0► 1 ,65.1.t$ .994, • w w.memd a- heights,ecm 6h. DATE: TO: FROM: SUBJECT: Y OF M ERIQOTA HEIGHTS February 19, 2013 Mayor, City Council and City Administrator Tamara Schutta, HR Coordinator Personnel Action Items Item 1: Authorization to begin the recruitment process for two golf course part -time seasonal maintenance positions BACKGROUND In past the city has contracted with GM Management for certain maintenance services at the City's Par 3 golf course. This year city staff is exploring the possibility of hiring two part-time seasonal maintenance positions. These positions would be responsible for various maintenance functions as needed. Job functions would include daily light maintenance on the clubhouse and grounds to ensure a clean atmosphere. These positions would also be responsible for operating mowers and other power equipment to maintain the golf course. The two part-time seasonal positions will each be limited to 25 hours per week at an hourly rate of $10.00. Staff is requesting council approval of the position description as well as authorization to begin the recruitment process for the golf course seasonal part-time maintenance positions. BUDGET IMPACT The costs for two part-time seasonal positions is approximately $17,224.00 (wages plus FICA/Medicare) and are included in the 2013 budget. RECOMMENDATION Staff recommends that council approve the attached job description and authorize staff to begin the recruitment process for the golf course maintenance worker positions. If council concurs with the recommendation, pass a motion to approve the job description and authorize staff to start the recruitment process. A simple majority vote is all that is needed on this issue. Attachment: 1. Golf Course Maintenance Worker job description pg 21 Item 2: Authorize Appointment of Recreation Program Coordinator BACKGROUND Recently the City Council authorized staff to begin the recruitment process for a full time Recreation Program Coordinator. A total of 47 applications were received for the Recreation Program Coordinator position. Assistant to the City Administrator Jake Sedlacek and I interviewed six candidates initially and narrowed the number down to two candidates that were brought back for a more in -depth interview. Parks and Recreation Commissioner Pat Hinderscheid, City Administrator Miller, Assistant to the City Administrator Jake Sedlacek and I conducted the final interviews and have made a conditional job offer. This conditional job offer is contingent upon receipt of results of a satisfactory background check, pre - employment drug test and City Council approval. It is our pleasure to recommend to you that the City appoint Sloan Wallgren as the Mendota Heights Recreation Program Coordinator. Mr. Wallgren has over seventeen years of experience in the golf and recreation industry. Mr. Wallgren earned his associates degree in Golf Facility Management from Anoka - Hennepin Technical College and his bachelor's degree in Recreation, Parks & Leisure Studies from the University of Minnesota. BUDGET IMPACT The Recreation Program Coordinator position is assigned to pay grade 17 on the 2013 Employee Position Placement/Pay Classification Plan. The 2013 pay grade 17 range is $47,362 — 57,569. RECOMMENDATION City staff recommends that city council approve the appointment of Sloan Wallgren as Recreation Program Coordinator effective Monday, March 4, 2013 with wages set at Grade 17, Step A of the 2013 Employee Position/Pay Classification Plan. The 2013 annual salary for Grade 17, Step A is $47,362. If council concurs with the recommendation, a motion should be made to appoint Sloan Wallgren as Recreation Program Coordinator effective Monday, March 4, 2013 with wages set at Grade 17, step A, $47,362. A simple majority vote is all that is needed on this issue. pg 22 CITY OF MENDOTA HEIGHTS POSITION DESCRIPTION POSITION CLASSIFICATION TITLE: Golf Course Maintenance Worker (Seasonal part- time /non - exempt) DEPARTMENT: Recreation ACCOUNTABLE TO: Recreation Program Coordinator JOB SUMMARY This position is responsible for various maintenance functions as needed. Involves responsibility and accountability for the service and safety of the Mendota Heights Par 3 patrons, care for the clubhouse, maintenance shop and work on the golf course grounds. ESSENTIAL JOB FUNCTIONS 1. Perform daily light maintenance on the clubhouse and grounds to ensure a clean atmosphere. 2. Operate mowers, weed whips and other power equipment needed to maintain the turf. 3. Repair and maintain the golf course equipment and facilities as assigned. 4. Inventory supplies as directed and report needs to the Recreation Program Coordinator. 5. Enforce course policies and procedures. 6. Be courteous and sincere in all relations and matters dealing with the public. 7. Complete required report forms in a timely manner. 8. Attend all staff meetings and staff training sessions as required. 9. Willingness to learn operation of the irrigation system and assist in operation of the irrigation system as needed. KNOWLEDGE, SKILLS AND ABILITIES: Skill in the use of all tools, equipment and vehicles associated with the work. General mechanical knowledge and ability to work with small machinery. Knowledge of the rules and etiquette of golf. Must be able to communicate and interact with the public and co- workers in a positive manner and maintain good public relations. Must be able to physically perform the job duties and be willing to work in a variety of weather conditions. Ability to move /lift up to 50 lbs. Ability to work independently and make responsible decisions according to established procedures. MINIMUM QUALIFICATIONS Must be 18 years of age by first date of employment. Must have a valid Minnesota driver's license and a good driving record. 2 years' experience in operating grounds- keeping equipment DESIRED QUALIFICATIONS: Education background in golf course maintenance. Previous experience as it relates to golf course maintenance. CITY OF MENDOTA HEIGHTS pg 23 1101 Victoria Curve I Mendota Heights, MN 5 651.452.1850 phone 651.452.8940 fax www.mendota- heights.com 6i. DATE: February 19, 2013 TO: Mayor, City Council and Administrator FROM: Mike Aschenbrener, Chief of Police SUBJECT: Resolution #2013 -12 to Approve a Joint Powers Agreement with Dakota County for Pharmaceutical Drug Disposal Program BACKGROUND In 2010 the Dakota County Sheriff's started working with the Drug Enforcement Administration to sponsor prescription drug drop off events at the Dakota County Service Centers. These events were extremely successful and have led to joint powers agreements with West Saint Paul and Burnsville Police Departments to collect unwanted medications. The success of these collection points underscores the need for each community to have a collection point. Attached you will find a picture of the collection box. Since the box needs to be public accessible to the public 24 hours per day, it is proposed to be placed in the police entrance vestibule. The county is responsible for installation and associated costs. A sworn police officer is responsible for emptying, weighing and logging in the materials collected and placing them into secure storage. All pertinent MN Pollution Control and MN Board of Pharmacy regulations will be followed. Any non - acceptable material, see attached sheet, will be transported by Mendota Height's personnel to the Dakota County Eco Site. The attached joint powers agreement (JPA) has been approved by the Dakota County Board. (Not included in your packet are the updated JPA's for West Saint Paul and Burnsville.) The JPA has been reviewed by Council Diehm. ATTACHMENTS Mendota Heights Resolution, Collection box information and Dakota County JPA. BUDGET IMPACT This is not a budgeted item but costs should be very minimal other than the on -duty time of a licensed officer who will be assigned the responsibility of emptying the receptacle. RECOMMENDATION Approve the attached resolution authorizing staff to sign the JPA with Dakota County for Pharmaceutical Drug Disposal Program. pg 24 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 2013 -12 RESOLUTION TO APPROVE A JOINT POWERS AGREEMENT WITH DAKOTA COUNTY FOR PHARMACEUTICAL DRUG DISPOSAL PROGRAM WHEREAS, Minn Stat. § 471.59 authorizes local governmental units to jointly or cooperatively exercise any power common to the contracting parties; and WHEREAS, the City of Mendota Heights ( "City ") is a governmental and political subdivision of the State of Minnesota; and WHEREAS, Dakota County ( "County ") is a political subdivision of the State of Minnesota; and WHEREAS, the nonmedical use of and disposal of prescription drugs are growing problems in the United States; and WHEREAS, expired or unwanted prescriptions or over - the - counter medications from households have traditionally been disposed of by flushing them down the toilet or drain, which can cause pollution in wastewater and which has been demonstrated to cause adverse effects to fish and other aquatic life; and WHEREAS, prescription drugs are highly susceptible to diversion, misuse and abuse; and WHEREAS, according to the 2009 National Survey on Drug Use and Health, more Americans currently abuse prescription drugs than the number of those using cocaine, hallucinogens, and heroin combined; and WHEREAS, studies show that people who abuse prescription drugs often obtain them from family and friends, including from the home medicine cabinet; and WHEREAS, medications are also a significant cause of accidental poisoning and death; and WHEREAS, removing expired or unwanted prescriptions or over - the - counter medications (collectively referred to herein as "pharmaceutical drugs ") from the possibility of potential abuse and keeping them out of the environment are important goals; and WHEREAS, the parties desire to establish a pharmaceutical drug disposal program to facilitate the collection and proper disposal of unused, unwanted, or expired pharmaceutical drugs, including controlled substances, by installing a secure drop box at the Mendota Heights Police Department (Program). NOW, THEREFORE, BE IT RESOLVED, that the City Council of Mendota Heights hereby authorizes staff to execute: A JOINT POWERS AGREEMENT WITH DAKOTA COUNTY FOR PHARMACEUTICAL DRUG DISPOSAL PROGRAM. Adopted by the City Council of the City of Mendota Heights this 19th day of February 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Sandra Krebsbach, Mayor ATTEST: By Lorrie Smith, City Clerk pg 25 Disposal of Prescription and Over - the - Counter Medicine Frequently Asked Questions What's the problem with unwanted, expired or unused medicine? • Unwanted, expired and unused medicine in the home poses safety and health threats. • Storage of medicine can lead to abuse or poisoning. Poisoning is the second leading cause of accidental death in Minnesota. • The non- medical use of prescription drugs ranks second only to marijuana as the most common form of drug abuse in America. Prescription drugs can be just as dangerous as street drugs when taken without a prescription or a doctor's supervision. • Medicines flushed down the drain or disposed of in the trash can contaminate bodies of water, harm wildlife and end up in our drinking water supply. What about prescription drug abuse? • Prescription drugs are easy to get, and most painkiller abusers reported getting them from friends or relatives, often for free. According to the AARP (American Association of Retired Persons) 3/4 of people age 45 or older take an average of four prescription medications daily. • Prescription drug abuse is a growing problem, especially among teens. Most teens get prescription drugs from family members and friends, including the home medicine cabinet. • Data shows that young people are not more likely to experiment with pain relievers than marijuana. 1/3 of all new abusers of prescription drugs in 2005 were 12 -17 year olds. Every day, 2,500 youth ages 12 to 17 abuse a prescription drug for the first time. • Pain relievers used recreationally are the second most commonly used drug in the U.S. • Though overall teen drug use is down nationwide, more teens abuse prescription drugs than any other illicit drug, except marijuana — more than cocaine, heroin, and methamphetamine combined. • Prescription drugs provide many benefits when used correctly under a doctor's care. But when abused they can be just as dangerous as illicit drugs, especially when taken with alcohol or illicit drugs. What is the overall concern about the impact on our environment? • Studies have shown that pharmaceuticals are present in our nation's lakes and streams and that certain drugs may cause ecological harm. Scientists are uncertain of human health effects from a pharmaceutical and personal care products (PPCPs) in the environment. • The risks are uncertain because they have not yet been well studied. Where can I learn more about pharmaceuticals and the environment? • U.S. EPS: http: / /www.epa.gov /ppcp/ • U.S. Geological Survey: httpj /toxics.usgs.govlregional /erc/ • From the Minnesota Pollution Control Agency: • http://www.pca.state.rnn.us/ index .php /living green /iivir - Breen- citizen /household - hazardous- waste /pharrnaceutical_- wase- disposing- of- unwar;ted- medicahions.htmi pg 26 Why can't I just flush what I don't need or put them in the trash? • Do NOT pour or flush medicine down the sink or toilet. Research shows this can pollute the groundwater and be harmful to fish and wildlife. Municipal sewage treatment plants are not equipped for pharmaceutical and person care product (PPCP) removal. Currently, there are no municipal sewage treatment plants that are engineered specifically for PPCP removal or for other unregulated contaminants. Effective removal of PPCPs from treatment plants varies based on the type of chemical and on the individual sewage treatment facilities. • Medicines that are placed in the trash and that are dumped into landfills can still be released to water, either from landfills that leach into groundwater, or when the leachate that is collected from landfills is treated in a sewage treatment plant. What drugs are most often abused? • More than seven million Americans currently abuse prescription drugs, according to the 2009 Substance Abuse and Mental Health Services Administration's National Survey on Drug Use and Health. Each day, approximately 2,500 teens use prescription drugs to get high for the first time according to the Partnership for a Drug Free America. • If unused or unwanted, remove these drugs from your home because they are most often abused: Painkillers: Vicodin, Tylenol with codeine, OxyContin, Percocet Depressants: Xanax, Valium, Nembutal Stimulants: Adderall, Ritalin, Concerta Over - the - Counter: cough medicines When are the drop boxes available? • 24 hours a day, 7 clays a week. Where are the drop boxes located? In Hastings at the Dakota County Law Enforcement Center (Sheriff's Office) 1580 Highway 55, Hastings 55033 (Drive up in circle in front of building) Day phone: 651 - 438 -4710 In Burnsville at the Burnsville Police Department 100 Civic Center Parkway, Burnsville 55337 (Inside the entryway) Day phone: 952 - 895 -4600 In West St. Paul at the West St. Paul Police Department 1616 Humboldt Avenue, West St. Paul 55118 (Inside the entryway) Day phone: 651 - 552 -4200 After 4:30 p.m. and on weekends /holidays call the Dakota Communications Center at: 651 - 322 -2323 or 952 - 322 -2323 pg27 What unwanted, unused or expired household medicines are accepted? • Medicine from households is accepted in any form, including prescription, over -the- counter and pet medicines. Examples include: Blister packs Capsules and pills Creams and gels Inhalers IV bags Liquids Patches Powders Sprays Tablets Vials EpiPens Can I bring in medicine for my relative? • Yes, you may bring in medicine for a relative if that person is not able to bring in the medicine him /herself. Can I bring in medicine that the nursing home gave to me when my relative died? • Yes. Can I dispose of pet medicine? • YES, your pet's medicine but not assorted medicines from a vet clinic. Can I dispose of over - the - counter medicine, herbal supplements or vitamins? • YES. Can I dispose of medicated patches? • YES. Can I dispose of inhalers? • YES. Can I bring my used needles and syringes? • NO, needles and syringes are not accepted in the drop boxes. They are accepted for free at Dakota County's household hazardous waste collection site located at 3365 Dodd Road, Eagan, 651 - 905 -4520. Can I bring my tubing and catheters? • NO, these are not allowed. if they don't have a needle attached, they can be placed in the trash. (Needles are accepted for free though Dakota County's household hazardous waste collection site located at 3365 Dodd Road, Eagan, 651 - 905 - 4520). What is NOT accepted? o NO needles, sharps (except EpiPens) or fever thermometers. Instead, bring these items to The Recycling Zone in Eagan (3365 Dodd Rd., 651 - 905 -4520) for free, environmentally safe - disposal. pg 28 o NO medicines from businesses, including health care facilities, Tong- term -care facilities, pharmacies, doctor's offices and veterinary clinics. Is there any paperwork to fill out? • NO, you do not need to fill out any paperwork. Will I have to show an ID? • NO, drop -off is safe and anonymous. No ID is required and no questions will be asked. The Hastings location is a drive -up. The other two locations the box is just inside the entryway. How should I bring the medicines? • Keep medicines in their original container and place them in a sealed, clear plastic bag (pills can remain in their blister packs). • Use a marker to cross out your name on medicine containers. • Place medicine that is no longer in its original container in a clear plastic bag and write the name of the medicine on the bag. What happens to the medicines after I drop them off? • The medicines are placed in special containers and securely stored by the each law enforcement agency (Burnsville police, Sheriff's office, and West St. Paul police). When enough medicines have been collected, they are taken under law enforcement escort to a waste -to- energy facility in Minnesota that is licensed to burn this type of waste. The medicines are then destroyed. Is the disposal method environmentally safe? • Incineration is environmentally safer than other disposal methods, such as flushing or placing in a landfill. The process is highly regulated by the State of Minnesota and U.S. Environmental Protection Agency. How do I properly dispose of empty pill bottles? • Some empty pill bottles can be recycled. Plastic bottles labeled with #1 or #2 on the bottom are collected with curbside recycling programs. Remove the prescription label before recycling. Contact your recycling service provider, building manager or city recycling coordinator for more information. • Plastic pill bottles labeled with #5 on the bottom can be recycled through the Preserve Gimme 5 program at Whole Foods Markets in St. Paul (651- 690 -0197) and Minneapolis (612- 927 - 8141). • Empty pill bottles that are not recyclable may be placed in the trash. Remove or black out the prescription label. pg 29 Why can't I take it back to my drug store or pharmacist? • Some drug stores offer take -back programs for some medicines. Residents can participate in these programs as an alternative to Dakota County's drop box collections. • Drug store take -back programs currently cannot take medicines that are classified as "controlled substances" by the U.S. Food and Drug Administration. Controlled substances are accepted at the Dakota County drop box collections. Who is paying for this service? • Dakota County pays for this service with funds collected through the Dakota County Environmental Department. The program is a partnership between the Sheriff's Office, County Attorney and local law enforcement agencies. Why aren't the drug companies paying for this? • At this time, there are no laws requiring drug companies to pay for disposal of unwanted medicines, nor are there any voluntary programs. Some pharmacies have set up programs with third parties where customers can purchase a pre -paid envelope and mail unwanted drugs, not including controlled substances, to a disposal facility. • For now, local governments in Minnesota are taking the initiative to pay for the proper disposal of unwanted and unused medicines. Will you be collecting information about me when I return my medicine? • NO. Dakota County staff will not collect any personal information about you from the medicine bottles that are disposed, nor will you be asked to show identification or fill out any forms. • If possible, mark out personal information from the labels on your medicine bottle using a heavy duty marker. How can I get more information? For more information on about proper handling of unwanted or expired medicines, contact the Dakota County Sheriff's Office at 651- 438 -4710 or go to: http: / /www. co. dakota.mn. us /Departments /Sheriff /.. WhoWeAre /SheriffBellows.htm pg 30 pg 31 Dakota County Contract # JOINT POWERS AGREEMENT BETWEEN DAKOTA COUNTY AND THE CITY OF FOR PHARMACEUTICAL DRUG DISPOSAL PROGRAM WHEREAS, Minn. Stat. § 471.59 authorizes local governmental units to jointly or cooperatively exercise any power common to the contracting parties; and WHEREAS, Dakota County ( "County ") and the City of ( "City ") are political subdivisions of the State of Minnesota; and and WHEREAS, the nonmedical use of and disposal of prescription drugs are growing problems in the United States; WHEREAS, expired or unwanted prescriptions or over - the - counter medications from households have traditionally been disposed of by flushing them down the toilet or drain which can cause pollution in wastewater and which has been demonstrated to cause adverse effects to fish and other aquatic life; and WHEREAS, prescription drugs are highly susceptible to diversion, misuse and abuse; and WHEREAS, according to the 2009 National Survey on Drug Use and Health, more Americans currently abuse prescription drugs than the number of those using cocaine, hallucinogens, and heroin combined; and WHEREAS, studies show that people who abuse prescription drugs often obtain them from family and friends, including from the home medicine cabinet; and WHEREAS, medications are also a significant cause of accidental poisoning and death; and WHEREAS, removing expired or unwanted prescriptions or over - the - counter medications (collectively referred to herein as "pharmaceutical drugs ") from the possibility of potential abuse and keeping them out of the environment is an important goal; and WHEREAS, the City desires to establish a pharmaceutical drug disposal program to facilitate the collection and proper disposal of unused, unwanted, or expired pharmaceutical drugs, including controlled substances ( "Program ") and the County desires to provide assistance for the Program. NOW, THEREFORE, in consideration of the mutual promises and benefits that the County and the City shall derive from this Agreement, the County and the City hereby enter into this Agreement for the purposes stated herein. SECTION 1 PURPOSE The purpose of this Agreement is to define the responsibilities and obligations of the County and the City for the organization and implementation of the Program. SECTION 2 PARTIES The parties to this Agreement are Dakota County, Minnesota ( "County ") and the City of Minnesota ( "City "). SECTION 3 TERM This Agreement shall be effective the date of the signatures of the parties to this Agreement and shall remain in effect until December 31, 2015, unless earlier terminated by law or according to the provisions of this Agreement. SECTION 4 COOPERATION The parties agree to cooperate and use their reasonable efforts to ensure prompt implementation of the various provisions of this Agreement and to, in good faith, undertake resolution of any dispute in an equitable and timely manner. SECTION 5 OBLIGATIONS OF THE PARTIES 5.1 RESPONSIBILITIES OF THE PARTIES. A. Program Approval and Reporting Requirements. • The City shall obtain any necessary approvals from the Minnesota Pollution Control Agency ( "MPCA ") for conducting the Program, including obtaining a hazardous waste generator number if necessary. • In accordance with federal law, the City shall obtain any necessary approvals from the U.S. Drug Enforcement Administration Program ( "DEA ") for conducting the Program. • The City shall obtain any necessary approvals from the Minnesota Board of Pharmacy ( "MBP ") for conducting the Program. • The City is responsible for generating and filing any necessary reports with the MPCA, the DEA, and the MBP, or with any other local, state, or federal government or agency as required by any applicable law, statute, ordinance, rule or regulation. B. Drop Box. • The City will install a drop box in a secure location at the City's Police Department. The costs associated with installing the drop box shall be the responsibility of the City. • The City shall be responsible for the maintenance of the drop box and the costs thereof. C. Collection, Monitoring and Transportation to Dakota County Drug Task Force. The drop box must be monitored by licensed peace officers employed by the City. The City, through the use of its licensed peace officers, is responsible for collecting and packaging pharmaceutical drugs collected in the drop box. The packaging must be of a type that is appropriate for the waste and will be accepted by the incinerator selected by the County pursuant to Section 5.1(E) of this Agreement. • The costs associated with monitoring the drop box and collecting /packaging /storing the collected pharmaceutical drugs shall be the responsibility of the City. • After removing the collected pharmaceutical drugs from the drop box, licensed peace officers of the City's Police Department shall store the collected pharmaceutical drugs in a secure location at the police department until the pharmaceutical drugs are either properly disposed of or transferred to the Dakota County Drug Task Force for disposal. • The City, through the use of licensed peace officers employed by the City, is responsible for transporting the collected pharmaceutical drugs to the Dakota County Drug Task Force to relinquish the collected pharmaceutical drugs for the purpose of disposal. The City shall be responsible for the costs associated with said transportation. Prior to relinquishing possession of the collected pharmaceutical drugs, the City shall record the weight of the pharmaceuticals and the number of containers given to the Dakota County Drug Task Force and shall report this information to the County's liaison. • The County and the City will develop a mutually agreed upon chain of custody process to document the transfer and disposal of containers of collected pharmaceutical drugs. 2 pg 33 D. Collection and Disposal of Unacceptable Wastes. • The following wastes will not be accepted for collection in the drop box: sharps; thermometers; cancer medications (chemotherapy or radioactive pharmaceutical wastes); and medical waste or items contaminated with bodily fluids (e.g., bandaging, empty IV bags, etc.). • If any such unacceptable wastes or other hazardous material are collected in the drop box, the City is responsible for managing these wastes by removing them from the drop box and packaging them in appropriate containers. • The City shall be responsible for bringing these unacceptable wastes to the Dakota County Recycling Zone, 3365 Dodd Rd, Eagan, or to another mutually agreed upon location. • The County, at County expense, will properly dispose of these unacceptable wastes. • The City shall be responsible for the management of any trash (e.g., cans, bottles, paper bags, etc.) collected in the drop box, including the disposal thereof. E. Disposal of Collected Pharmaceutical Drugs. • The County, through the Dakota County Sheriff's Office, shall be responsible for transporting the pharmaceutical drugs for disposal. The County shall be responsible for the costs associated with said transportation. • The final method of disposal will be by incineration at a licensed /permitted incinerator within the State of Minnesota. The County, through its Environmental Management Department, shall select and execute contracts with disposal contractors for the disposal of the collected pharmaceutical drugs. • During each calendar year of the term of this Agreement, the County shall pay for the costs of disposing the pharmaceutical drugs at the selected incinerator(s); however, said disposal costs are limited to a cumulative amount of $15,000 each calendar year for all cities participating in the Program through separate joint powers agreements with the County. F. Training. • The County, through its Environmental Management Department and Sheriff's Office, will provide training to City employees on managing pharmaceutical wastes, as agreed to between the Director of the Environmental Management Department and the City's liaison. G. Program Promotion and Acknowledgment. • The City is responsible for local promotion of the Program. • The County and City shall appropriately acknowledge each other in any promotional materials, signage, reports, publications, notices, and presentations relating to the Program. This section shall survive the expiration or termination of this Agreement. 5.2 COSTS OF EMPLOYEES. In carrying out their respective obligations under this Agreement, each party shall be responsible for payment to their own employees. No party shall be liable to the other party for any remuneration to the other party's employees. 5.3 COMPLIANCE WITH LAWS /STANDARDS. The City and County shall abide by all federal, state, or local laws, statutes, ordinances, rules and regulations in conducting the Program. SECTION 6 INDEMNIFICATION Each party to this Agreement shall be liable for the acts of its officers, employees or agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its officers, employees or agents. The provisions of the Municipal Tort Claims Act, Minn. Stat. ch. 466 and other applicable laws govern liability of the County and the City. The provisions of this section shall survive the expiration or termination of this Agreement. SECTION 7 AUTHORIZED REPRESENTATIVES AND LIAISONS 7.1 AUTHORIZED REPRESENTATIVES. The following named persons are designated the authorized representatives of the parties for purposes of this Agreement. These persons have authority to bind the party they represent and to consent to modifications, except that the authorized representative shall have only the authority specifically or generally granted by their respective governing boards. Notice required to be provided pursuant to this Agreement shall be provided to the following named persons and addresses unless otherwise stated in this Agreement, or in a modification of this Agreement: TO THE COUNTY: or successor, Chair Dakota County Board of Commissioners Administration Center 1590 Hwy. 55 Hastings, MN 55033 TO THE CITY: or successor, Mayor In addition, notification to the County regarding termination of this Agreement by the other party shall be provided to the Office of the Dakota County Attorney, Civil Division,1560 Highway 55, Hastings, Minnesota 55033. 7.2 LIAISONS. To assist the parties in the day -to -day performance of this Agreement and to ensure compliance and provide ongoing consultation, a liaison shall be designated by the County and the City. The parties shall keep each other continually informed, in writing, of any change in the designated liaison. At the time of execution of this Agreement, the following persons are the designated liaisons: County Liaison Sheriff Dave Bellows Telephone: (651) 438 -4701 Email: dave.bellows @co.dakota.mn.us SECTION 8 TERMINATION City Liaison Telephone: Email: 8.1 IN GENERAL. Either party may terminate this Agreement for cause by giving seven days' written notice or without cause by giving 45 days' written notice, of its intent to terminate, to the other party. Such notice to terminate for cause shall specify the circumstances warranting termination of the Agreement. Cause shall mean a material breach of this Agreement and any supplemental agreements or amendments thereto. Notice of Termination shall be made by certified mail or personal delivery to the authorized representative of the other party. Termination of this Agreement shall not discharge any liability, responsibility or right of any party, which arises from the performance of or failure to adequately perform the terms of this Agreement prior to the effective date of termination. 8.2 TERMINATION FOR LACK OF FUNDING. Notwithstanding any provision of this Agreement to the contrary, either party may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, Minnesota Agencies, or other funding source, or if funding cannot be continued at a level sufficient to allow payment of the amounts due under this Agreement. Written notice of termination sent by the terminating party to the other party by facsimile is sufficient notice under this section. The terminating party is not obligated to pay for any services that are provided after written notice of termination for lack of funding. Neither party will be assessed any penalty or damages if the Agreement is terminated due to lack of funding. 4 SECTION 9 GENERAL PROVISIONS 9.1 SUBCONTRACTING. The parties shall not enter into any subcontract for the performance of the services contemplated under this Agreement nor assign any interest in the Agreement without prior written consent of all parties and subject to such conditions and provisions as are deemed necessary. Such consent shall not be unreasonably withheld. The subcontracting or assigning party shall be responsible for the performance of its subcontractors or assignors unless otherwise agreed. 9.2 EXCUSED DEFAULT — FORCE MAJEURE. Neither party shall be liable to the other party for any loss or damage resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting party's reasonable control, providing the defaulting party gives notice to the other party as soon as possible. Acts and events may include acts of God, acts of terrorism, war, fire, flood, epidemic, acts of civil or military authority, and natural disasters. 9.3 CONTRACT RIGHTS CUMULATIVE NOT EXCLUSIVE. A. All remedies available to either party for breach of this Agreement are cumulative and may be exercised concurrently or separately, and the exercise of any one remedy shall not be deemed an election of such remedy to the exclusion of other remedies. The rights and remedies provided in this Agreement are not exclusive and are in addition to any other rights and remedies provided by law. B. Waiver for any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be construed to be modification for the terms of this Agreement unless stated to be such in writing and signed by authorized representatives of the County and the City. 9.4 MODIFICATIONS. Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing, signed by the authorized representatives of the County and the City. 9.5 MINNESOTA LAW TO GOVERN. This Agreement shall be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflict of laws. All proceedings related to this Agreement shall be venued in Dakota County, Minnesota. The provisions of this section shall survive the expiration or termination of this Agreement. 9.6 MERGER. This Agreement is the final expression of the agreement of the parties and the complete and exclusive statement of the terms agreed upon and shall supersede all prior negotiations, understandings, or agreements. 9.7 SEVERABILITY. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either party. 5 pg 36 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date(s) indicated below. APPROVED AS TO FORM: DAKOTA COUNTY Assistant County Attorney /Date KS- 12 -130- County Board Res. No. 13- By , Chair Dakota County Board of Commissioners Date of Signature: CITY OF By , Mayor Date of Signature: , City Clerk Date of Signature: 6 CITY OF MENDOTA HEIGHTS pg37 1101 Victoria Curve 1 Mendota Heights, M 651.452.1850 phone 1 651.452.8940 www.mendota- heights.com 6j. DATE: February 19, 2013 TO: Mayor, City Council and City Administrator FROM: Jake Sedlacek, Assistant to the City Administrator SUBJECT: Resolution Accepting a Gift BACKGROUND Cliff Kirchner, on behalf of residents on Cheyenne Lane, has submitted a request to make a donation through our Park Bench Donation program. The parks and recreation commission reviewed this request at their regular meeting February 12, 2013 and recommended approval of the request. Mr. Kirchner has requested the bench be located at the intersection of Cheyenne Lane and Huber Drive, and has discussed this location with public works staff, who approve of the bench. The Park Bench Donation program was adopted in 2001. Through the program, a resident may donate $750 to the city to offset the costs to purchase and install a park bench. Any costs above the donated amount would be the responsibility of the city. BUDGET IMPACT The current cost of a bench similar to previously installed benches is $1,080. Costs to purchase and install the park bench exceeding $750 may be drawn from the Parks Equipment Repair/Maintenance line item. There will be additional costs for time and material to install a concrete pad for the bench. RECOMMENDATION At their February 12, 2013 meeting, the parks and recreation commission voted 6:0 to recommend accepting the park bench donation from Cliff Kirchner. If city council wishes to implement this recommendation, pass a motion adopting the RESOLUTION 2013 -13, A RESOLUTION FORMALLY ACCEPTING A GIFT FROM CLIFF KIRCHNER. This action requires a simple majority vote. Page I of 1 pg 38 City of Mendota Heights Dakota County, Minnesota RESOLUTION 2013 -13 A RESOLUTION FORMALLY ACCEPTING A GIFT FROM CLIFF KIRCHNER WHEREAS, the City of Mendota Heights desires to follow Minnesota Statute 465.03 "Gifts to municipalities "; and WHEREAS, the Minnesota State Statute requires a resolution to accept gifts to municipalities; and WHEREAS, the City has previously acknowledged gifts with a resolution; and WHEREAS, the City Council of the City of Mendota Heights have duly considered this matter and wish to acknowledge the civic mindedness of citizens and officially recognize their donations. NOW THEREFORE BE IT HEREBY RESOLVED that the City Council of the City of Mendota Heights formally accepts $750.00 from Cliff Kirchner on behalf of the Cheyenne Lane Neighborhood for a park bench donation. Adopted by the City Council of the City of Mendota Heights this 19th day of February, 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Sandra Krebsbach, Mayor ATTEST: By Lorri Smith, City Clerk DNA A4A AA pg 39 CITY OF MENDOTA HEIGHTS Park Bench Donation Program From time to time, citizens may wish to memorialize friends or relatives through the donation of a Park Bench to the City's Parks and Trail System. The process for memorialization will be as follows: 1. Minimum donation required, per bench, shall be $750.00 (Subject to yearly review) 2. Bench may be placed throughout the Mendota Heights Parks and Trail System with the recommendation of the Parks and Recreation Commission 3. Recognition or memorial plaque will be attached to back of approved standard bench design 4. Text of memorial plaque shall be approved by the City 5. Cost of the recognition or memorial plaque will be included within the donated amount 6. Minnesota Statue requires all donations to be officially accepted by the City Council Adopted by the City Council of the City of Mendota Heights December 18, 2001 PARK BENCH DONATION FORM DATE: NAME: ADDRESS: 73 7 cn` 7.eFAhv 64/ PHONE: 61 77.E o39l �- Email: I would like to make a contribution of $750.00 to the City of Mendota Heights (incl d donation p wi this application) for in Ilation of a Park Bench at a following location: I would like the following message placed on the recognition / memorial plaque attached to the back of the bench: (Plaque area is 2" by 10 ") 74/ Zr/ /wo ,%'6 aRI OF 64-406 &Rci(i" //✓ G- / 1 V4 v-o c o / A F7 o,n Fit /?/v2 ail ,/V 6,48.0& cmr 1 understand that the desired bench location and text of the recognition / memorial plaque mustbe Gev'e a pro by the Park and Recreation Commission. U E SG 1101 Victoria Curve — Mendota Heights, MN 55118 — (651) 452 -1850 — FAX (651) 452 -8940 www.mendota - heights.com 0 * CITY OF !i'IJ MENDOTA HEIGHTS pg 40 1101 Victoria Curve 1 Mendota Heights, MN 55F 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.com DATE: February 19, 2013 TO: Mayor and City Council FROM: Justin Miller, City Administrator SUBJECT: 2013 Airport Relations Commission Work Plan BACKGROUND 6k. Each year the Airport Relations Commission adopts a work plan that guides their activities for the year. At their February 13th meeting, the ARC adopted the attached "2013 Airport Noise Plan of Action" and recommended that the City Council formally adopt it. The plan is organized to address the following topics: 1. Develop and strengthen our partnerships with the Metropolitan Airports Commission (MAC), the Federal Aviation Administration (FAA), legislative leaders and other government bodies regarding airport issues. 2. Monitor airport operations. 3. Work collaboratively with other communities on mutual concerns in regards to airport development and operations. 4. Monitor implementation of Performance Based Navigation (PBN) procedures. 5. Monitor residential land use in Mendota Heights, particularly developable parcels that may be affected by airport noise. 6. Monitor night time aircraft operations and restrictions. 7. Observe ongoing changes in fleet mix. 8. Provide oversight of 2030 Plan. 9. Provide communications to City Council and residents regarding airport issues, and inform the City Council of pertinent issues. 10. Monitor correspondence and new information on national and international noise mitigation efforts. Once approved, hard copies of the work plan will be made available to the public at city hall and it will also be added to the city's website. BUDGET IMPACT N/A RECOMMENDATION Staff and the Airport Relations Commission recommend that the Mendota Heights City Council approve the attached "2013 Airport Noise Plan of Action ". This action requires a majority vote of the city council. pg 41 2013 Airport Noise Plan of Action Mendota Heights Airport Relations Commission Mendota Heights City Code (2 -4 -6) establishes the following powers and duties for the Mendota Heights Airport Relations Commission: A. The Airport Relations Commission shall advise the city council on matters pertaining to airport noise and operations at Minneapolis - St. Paul International Airport (MSP). B. The Airport Relations Commission is expected to monitor proposed rules, procedures and programs which impact the air noise situation within the city and to make recommendations to the city council regarding strategies to mitigate the city's air noise exposure. C. The Airport Relations Commission shall have such other duties and powers as granted by the City Council from time to time. (Ord. 290, 4 -20 -1993) - 1 - Current as of: 2/13/2013 pg 42 In an effort to mitigate airport noise in the Mendota Heights community and assure equity of the current runway use system, the Commission has given high priority to the following issues (not in priority order): 1. Develop and strengthen our partnerships with the Metropolitan Airports Commission (MAC), the Federal Aviation Administration (FAA), legislative leaders and other government bodies regarding airport issues. 2. Monitor airport operations. 3. Work collaboratively with other communities on mutual concerns in regards to airport development and operations. 4. Monitor implementation of Performance Based Navigation (PBN) procedures. 5. Monitor residential land use in Mendota Heights, particularly developable parcels that may be affected by airport noise. 6. Monitor night time aircraft operations and restrictions. 7. Observe ongoing changes in fleet mix. 8. Provide oversight of 2030 Plan. 9. Provide communications to City Council and residents regarding airport issues, and inform the City Council of pertinent issues. 10. Monitor correspondence and new information on national and international noise mitigation efforts. - 2 - Current as of: 2/13/2013 pg 43 Issue #1: Develop and strengthen our partnerships with MAC, the FAA, legislative leaders and other government bodies regarding airport issues. Action Steps: Who: When: • Invite our State Senator and Representatives to a regular ARC /Staff As Appropriate ARC meeting. • Invite FAA Tower Operator and MAC Staff to a regular ARC /Staff As Appropriate ARC meeting. • Invite our MAC Commissioner to a regular ARC meeting. ARC /Staff As Appropriate • Attend meetings of the MAC. ARC /Staff Bi- Monthly or As Needed • Conduct meetings at airport related facilities ARC /Staff As Appropriate Issue #2: Monitor airport operations. Action Steps: Who: When: • Monitor departure operations (such as: % night departures, ARC /Staff Monthly % total departures, noise monitoring, and complaints). • Communicate inequality of runway use. ARC /Staff As Appropriate • Monitor flight data trends to ensure adherence to the ARC /Staff Monthly corridor over Mendota Heights 3 - Current as of: 2/13/2013 pg 44 Issue #3: Work collaboratively with other communities on mutual concerns in regards to airport development and operations. Action Steps: Who: When: • Monitor activities and processes of MSP NOC. ARC /Staff Monthly • Attend regular NOC meetings and provide input and dialog ARC /Staff Bi- Monthly on issues that affect Mendota Heights residents and businesses Issue #4: Monitor implementation of PBN procedures. Action Steps: Who: When: • Monitor PBN procedure results from all runways and ARC /Staff ensure compliance in the Eagan/Mendota Heights Corridor • Involve elected representatives in PBN adoption. ARC /Staff • Monitor the use of Continuous Descent Approach. ARC Staff As Appropriate As Appropriate As Appropriate Issue #5: Monitor residential land use in Mendota Heights, particularly developable parcels that may be affected by airport noise. Action Steps: Who: When: • Monitor applications for development and redevelopment ARC /Staff As Requested in airport noise impacted areas. • Provide recommendations to the City Council for ARC /Staff As Requested development rezoning and /or acquisition of these sites. • Review all planning application materials submitted within ARC /Staff As Requested airport noise impact zones. - 4 - Current as of: 2/13/2013 pg 45 Issue #6: Monitor night time aircraft operations and restrictions. Action Steps: Who: When: • Have NOC representative lobby for further restrictions on ARC/NOC Ongoing nighttime operations (preferred nighttime headings). • Monitor night departure trends. ARC /Staff Monthly Issue #7: Observe ongoing changes in fleet mix. Action Steps: Who: When: • Monitor NOC updates on fleet mix ARC /Staff Ongoing • Advocate for use of quieter aircraft. ARC /Staff Ongoing Issue #8: Provide oversight of 2030 Plan. Action Steps: Who: When: • Continue to monitor and assess the impact of the 2030 Plan ARC /Staff Ongoing on Mendota Heights. • Work proactively with other Cities to require MAC to ARC /Staff Ongoing address and minimize adverse effects of implementing 2030 Plan. • Advocate for MAC's expanded use of reliever airports. ARC /Staff Ongoing Issue #9: Provide communications to City Council and residents regarding airport issues, and inform City Council of pertinent issues. Action Steps: Who: When: • Provide annual report in Heights Highlights and to the City ARC /Staff Annual Council • Develop means for more direct feedback from citizens ARC /Staff Ongoing • Post link to MAC Noise website with our agendas /minutes Staff Ongoing • Televise ARC meetings as agenda content dictates. Staff As Appropriate • Maintain list of meetings pertaining to the airport. Staff Ongoing • Heighten awareness and communication of Mendota ARC /Staff Ongoing Heights' noise and operational concerns - 5 - Current as of: 2/13/2013 pg 46 Issue #10: Monitor correspondence and new information on national and international noise mitigation efforts. Action Steps: Who: When: • Send City representative to NOISE conferences as City ARC /Staff As Appropriate budget allows. • Monitor national and international airport issues, ARC /Staff As Appropriate particularly as they relate to noise. • Review and provide input to the MAC during noise and ARC /Staff Continuous other environmental studies. - 6 - Current as of: 2/13/2013 pg 47 61. tzr....nrctrnzzerm....tr 2013 Licensing List for City Council Type Drywall Gas Piping General HVAC Masonry Contractor Name Prestige Drywall, Inc Centerpoint Energy Minnesota Gas Kline Corporation dba Pratical Systems KuIIa Heating & Air, Inc Optimum Mechanical System Greiner Construction Gunderson Construction, Inc Kline Corporation dba Practical Systems SC Landa Inc, dba Tradition Roofing & Exteriors Stoneman Masonry, Inc Better Air, Inc Centerpoint Energy Minnesota Gas Ku Ila Heating & Air, Inc Optimum Mechanical System KCI Concrete, Inc Wednesday, February 13, 2013 Page 1 of 1 pg 48 1101 Victoria Curve I Mendota Heights, MN 55' 651,4521850 phone I 651,452.8940 fax www.mendota-heights,com 6m. DATE: TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS BACKGROUND February 19, 2013 Mayor, City Council and City Administrator Kristen Schabacker, Finance Director Claims List Summary Significant Claims Dakota County — 2013 Domestic Preparedness Committee Participation Les Jones Roofing — Final Payment PW Roof Mendakota Country Club — Appreciation Dinner Metro Council Environmental Services — SAC & Sewer Service MN Departrnent of Labor & Industry — State Surcharges Morton Salt — Street Salt Nystrom Publishing — Newsletter Costs Ratwick Roszak & Maloney — Legal Costs Xcel Energy — Utilities December 2012 & January 2013 Yocum Oil Company — Fuel Manual Checks Total System Checks Total $ 2,900.00 $ 5,641.15 $ 3,041.58 $ 99,475.12 $ 4,811.33 $ 20,815.37 $ 2,878.09 $ 2,704.35 $ 26,606.44 $ 7,829.43 $ 25,518.21 $ 197,654.67 Total for the list of claims for the February 19, 2013 city council meeting $ 223,172.88 RECOMMENDATION: Approval of the list of claims for February 19, 2013. Account CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 2/14/13 MAN Comments DEPT Descr pg 49 02/14/13 11:26 AM Page 1 Amount Search Name AFFINITY PLUS G 01 -2073 Search Name AFFINITY PLUS 02/15/2013 PAYROLL Search Name HOME DEPOT CREDIT SERVICES E 01- 4305 - 070 -70 E 01- 4305 - 030 -30 E 01- 4330 - 460 -30 E 08- 4335 - 000 -00 E 01- 4305 - 070 -70 E 08- 4335 - 000 -00 E 15- 4305 - 060 -60 OPERATING SUPPLIES - PARKS OPERATING SUPPLIES - FIRE DEPT EQUIPMENT REPLACEMENT - FIRE DEP BLDG MAINT. SUPPLIES - CITY HALL OPERATING SUPPLIES - PARKS BLDG MAINT. SUPPLIES - CITY HALL OPERATING SUPPLIES - SHOP E 01- 4305 - 070 -70 OPERATING SUPPLIES - SHOP E 01- 4305 - 050 -50 OPERATING SUPPLIES - SHOP Search Name HOME DEPOT CREDIT SERVICES Search Name I C M A RETIREMENT 457 G 01 -2072 02/01/2013 PAYROLL Search Name I C M A RETIREMENT 457 Search Name INTEGRA TELECOM E 05- 4210 - 105 -15 E 01- 4210 - 110 -10 E 01- 4210 - 040 -40 E 01- 4210- 020 -20 E 01- 4210 - 050 -50 E 01- 4210 - 070 -70 E 15- 4210- 060 -60 E 01- 4210- 020 -20 Search Name INTEGRA TELECOM JAN -FEB 2013 TELEPHONE SERVICE JAN -FEB 2013 TELEPHONE SERVICE JAN -FEB 2013 TELEPHONE SERVICE JAN -FEB 2013 TELEPHONE SERVICE JAN -FEB 2013 TELEPHONE SERVICE JAN -FEB 2013 TELEPHONE SERVICE JAN -FEB 2013 TELEPHONE SERVICE JAN -FEB 2013 TELEPHONE SERVICE Search Name MN DEPT OF LABOR & INDUSTRY G 01 -2010 3RD QTR SURCHARGES G 01 -2010 3RD QTR SURCHARGES Search Name MN DEPT OF LABOR & INDUSTRY Search Name NATIONWIDE RETIREMENT SOLUTION G 01 -2072 02/01/2013 PAYROLL Search Name NATIONWIDE RETIREMENT SOLUTION Search Name OFFICE MAX E 01- 4305 - 020 -20 Search Name OFFICE MAX Search Name SELECT ACCOUNT E 01- 4131 - 110 -10 E 05- 4131 - 105-15 E 01- 4131 - 070 -70 G 01 -1145 G 01 -2071 E 01- 4131 - 020 -20 Search Name SELECT ACCOUNT Search Name T MOBILE STAMPS - PD FEB 2013 H S A CONTRIBUTIONS FEB 2013 H S A CONTRIBUTIONS FEB 2013 H S A CONTRIBUTIONS FEB 2013 H S A CONTRIBUTIONS FEB 2013 H S A CONTRIBUTIONS FEB 2013 H S A CONTRIBUTIONS Parks & Recreation Fire Fire Spec Fds Parks & Recreation Spec Fds Utility Enterprise Parks & Recreation Road & Bridges Engineering Enterprise Administration Code Enforcement/Inspections Police Road & Bridges Parks & Recreation Utility Enterprise Police Police Administration Engineering Enterprise Parks & Recreation Police $1,040.00 $1,040.00 $131.70 $128.15 $148.56 $23.36 $92.18 $28.82 $3.65 $3.65 $3.65 $563.72 $661.92 $661.92 $193.05 $386.10 $77.22 $151.46 $49.32 $49.31 $284.10 $308.88 $1,499.44 - $200.47 $5,011.80 $4,811.33 $650.00 $650.00 $73.88 $73.88 $326.94 $250.00 $250.00 $350.00 $2,272.32 $750.00 $4,199.26 Account G 01 -2010 Search Name T MOBILE CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 2/14/13 MAN Comments DEPT Descr DEC 2012 CELL SERVICE Search Name UNITED WAY OF ST. PAUL G 01 -2070 02/01/2013 PAYROLL Search Name UNITED WAY OF ST. PAUL Search Name XCEL ENERGY G 15 -2010 G 01 -2010 G 08 -2010 G 15 -2010 G 28 -2010 G 01 -2010 G 08 -2010 Search Name XCEL ENERGY NOV -DEC 2012 NOV -DEC 2012 NOV -DEC 2012 NOV -DEC 2012 NOV -DEC 2012 NOV -DEC 2012 NOV -DEC 2012 GAS UTILITIES EL. UTILITIES EL. UTILITIES EL. UTILITIES EL. UTILITIES GAS UTILITIES GAS UTILITIES pg 50 02/14/13 11:26 AM Page 2 Amount $472.95 $472.95 $48.00 $48.00 $687.80 $3,504.45 $1,748.51 $1,010.07 $1,526.00 $2,068.58 $952.30 $11,497.71 $25,518.21 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/19/13 PAY pg51 02/14/13 11:36 AM Page 1 Account Comments DEPT Descr Amount Search Name 4 PAWS ANIMAL CONTROL E 01- 4225 - 800 -90 JAN 2013 ANIMAL CONTROL G 01 -2010 DEC 2012 ANIMAL CONTROL Search Name 4 PAWS ANIMAL CONTROL Search Name A B C RENTALS E 01- 4330 - 490 -50 Search Name A B C RENTALS Animal Control $320.63 $454.63 $775.26 EQUIPMENT REPAIRS Road & Bridges $310.00 Search Name ALLEGRA PRINT & IMAGING E 01- 4300 - 020 -20 BUSINESS CARDS - PD E 01- 4305 - 040 -40 GAS LINE CARDS - CODE Search Name ALLEGRA PRINT & IMAGING Police Code Enforcement/Insp $310.00 $102.68 $159.58 $262.26 Search Name AMERICAN FLEET SUPPLY E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS Road & Bridges $364.53 Search Name AMERICAN FLEET SUPPLY $364.53 Search Name ASPEN MILLS E 01- 4305 - 155 -30 GEAR - FIRE DEPT Fire $74.81 Search Name ASPEN MILLS $74.81 Search Name AWARDS BY HAMMOND E 01 -4490- 030-30 PLATES - FIRE DEPT Fire $160.60 Search Name AWARDS BY HAMMOND $160.60 Search Name BATTERIES PLUS E 08- 4335 - 000 -00 E 01- 4305 - 070 -70 Search Name BATTERIES PLUS BATTERIES - CITY HALL BATTERIES - PARK Search Name BERTELSON TOTAL OFFICE SOLUTNS E 01- 4300 - 020 -20 OFFICE SUPPLIES - PD Search Name BERTELSON TOTAL OFFICE SOLUTNS Search Name BOUND TREE MEDICAL LLC Spec Fds Parks & Recreation Police E 01- 4305 - 030 -30 MEDICAL EQUIPMENT & SUPPLIES - FIRE DEPT Fire Search Name BOUND TREE MEDICAL LLC $29.90 $29.90 $59.80 $139.37 $139.37 $628.28 $628.28 Search Name BREDEMUS HARDWARE COMPANY, INC E 08- 4335 - 000 -00 REPAIRS - CITY HALL Spec Fds $448.41 Search Name BREDEMUS HARDWARE COMPANY, INC $448.41 Search Name BUSINESS FORMS & ACCTG E 15- 4300 - 060 -60 OFFICE SUPPLIES - A/P CHECKS Utility Enterprise $49.66 E 01- 4300 - 110 -10 OFFICE SUPPLIES - A/P CHECKS Administration $37.24 E 01- 4300 - 020 -20 OFFICE SUPPLIES - A/P CHECKS Police $77.59 E 01- 4300 - 040 -40 OFFICE SUPPLIES - A/P CHECKS Code Enforcement/Insp $9.31 E 01- 4300 - 030 -30 OFFICE SUPPLIES - A/P CHECKS Fire $24.83 E 01- 4300 - 070 -70 OFFICE SUPPLIES - A/P CHECKS Parks & Recreation $34.14 E 05- 4300 - 105 -15 OFFICE SUPPLIES - A/P CHECKS Engineering Enterprise $12.41 E 01 -4300- 050 -50 OFFICE SUPPLIES - A/P CHECKS Road & Bridges $55.87 E 45- 4300 - 045 -45 OFFICE SUPPLIES - A/P CHECKS Golf Course $9.31 Search Name BUSINESS FORMS & ACCTG $310.36 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/19/13 PAY Account Comments DEPT Descr pg 52 02/14/13 11:36 AM Page 2 Amount Search Name C. DARLENE OEHLKE, CAP E 01- 4220 - 110 -10 02/05/2013 CITY COUNCIL MTG Search Name C. DARLENE OEHLKE, CAP Search Name CAMELOT CLEANERS G 01 -2010 UNIFORMS CLEANING - PD Search Name CAMELOT CLEANERS Search Name CONTRACTORS & SURVEYORS SUPPLY E 01- 4210 - 040 -40 SURVEYING SUPPLIES Search Name CONTRACTORS & SURVEYORS SUPPLY Search Name CRAWFORD DOOR E 01- 4335 - 310 -50 E 01- 4335 - 310 -70 E 15 -4335- 310 -60 E 01 -4335- 310 -50 E 01- 4335 - 310 -70 E 15- 4335 - 310 -60 Search Name CRAWFORD DOOR Search Name DAKOTA COUNTY GARAGE DOOR REPAIRS - PW GARAGE DOOR REPAIRS - PW GARAGE DOOR REPAIRS - PW GARAGE DOOR REPAIRS - PW GARAGE DOOR REPAIRS - PW GARAGE DOOR REPAIRS - PW E 15 -4490- 060 -60 2013 JPA PUMP MAINTENANCE Search Name DAKOTA COUNTY Search Name DAKOTA COUNTY FINANCIAL SERVIC E 07 -4400- 000 -00 2013 DPC PARTICIPATION Search Name DAKOTA COUNTY FINANCIAL SERVIC Search Name DAKOTA COUNTY TREAS - AUDITOR E 15 -4490- 060 -60 E 01- 4268 - 070 -70 E 01- 4223 - 020 -20 E 01- 4220 - 050 -50 3 -YEAR OBSTRUCTION PERMIT 3 -YEAR OBSTRUCTION PERMIT 3 -YEAR OBSTRUCTION PERMIT 3 -YEAR OBSTRUCTION PERMIT Search Name DAKOTA COUNTY TREAS - AUDITOR Search Name DELL MARKETING L.P. E 01- 4305 - 020 -20 EQUIPMENT - PD E 01- 4300 - 110 -10 EQUIPMENT - ADMIN Search Name DELL MARKETING L.P. Search Name EVEREST EMERGENCY VEHICLES INC G 01 -2010 EQUIPMENT REPAIR PARTS Search Name EVEREST EMERGENCY VEHICLES INC Search Name FISCHER S SERVICE - PLOWING E 08- 4335 - 000 -00 E 01- 4335 - 315 -30 E 01- 4268 - 500 -30 Search Name FISCHER S SERVICE - JAN 2013 PLOWING - CITY HALL JAN 2013 PLOWING - FIRE HALL JAN 2013 PLOWING - DRIVEWAYS PLOWING Search Name GOPHER STATE ONE CALL E 01- 4210 - 040 -40 JAN 2013 SERVICES Administration $140.60 $140.60 $68.61 $68.61 Code Enforcement/Insp $254.26 Road & Bridges Parks & Recreation Utility Enterprise Road & Bridges Parks & Recreation Utility Enterprise Utility Enterprise Spec Fds Utility Enterprise Parks & Recreation Police Road & Bridges Police Administration Spec Fds Fire Fire $254.26 $165.59 $165.58 $165.58 $585.67 $585.67 $585.66 $2,253.75 $184.14 $184.14 $2,900.00 $2,900.00 $31.25 $31.25 $31.25 $31.25 $125.00 $56.84 $78.01 $134.85 $326.20 $326.20 $195.00 $195.00 $594.00 $984.00 Code Enforcement/Insp $81.50 Search Name GOPHER STATE ONE CALL $81.50 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/19/13 PAY pg53 02/14/13 11:36 AM Page 3 Account Comments DEPT Descr Amount Search Name GOVERNMENT FINANCE OFFICERS E 01- 4404 - 110 -10 2013 MEMBERSHIP Administration $190.00 Search Name GOVERNMENT FINANCE OFFICERS $190.00 Search Name GRANNIS & HAUGE, P.A. E 01- 4222 - 120 -20 JAN 2013 LEGAL SERVICES Police $5,356.00 Search Name GRANNIS & HAUGE, P.A. $5,356.00 Search Name GRAYBAR ELECTRIC E 01- 4335 - 310 -50 BLDG MAINT. SUPPLIES - PW Road & Bridges $59.67 E 01- 4335 - 310 -70 BLDG MAINT. SUPPUES - PW Parks & Recreation $59.66 E 15- 4335 - 310 -60 BLDG MAINT. SUPPLIES - PW Utility Enterprise $59.66 E 01- 4335 - 310 -50 BLDG MAINT. SUPPLIES - PW Road & Bridges $3.55 E 01- 4335 - 310 -70 BLDG MAINT. SUPPLIES - PW Parks & Recreation $3.55 E 15- 4335 - 310 -60 BLDG MAINT. SUPPUES - PW Utility Enterprise $3.54 Search Name GRAYBAR ELECTRIC $189.63 Search Name HIGHWAY TECHNOLOGIES E 01 -4400- 050 -50 SEMINAR REGISTRATION Road & Bridges $199.75 Search Name HIGHWAY TECHNOLOGIES $199.75 Search Name HOSE INC E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS Road & Bridges $17536 Search Name HOSE INC $175.36 Search Name HUEBSCH E 08- 4335 - 000 -00 MAT SERVICE - CITY HALL Spec Fds $184.50 Search Name HUEBSCH $184.50 Search Name INTERNATIONAL CODE COUNCIL E 01 -4404- 040 -40 2013 MEMBERSHIP Code Enforcement/Insp $125.00 Search Name INTERNATIONAL CODE COUNCIL $125.00 Search Name INTERSTATE POWER SYSTEMS E 01- 4330 - 460 -30 TRANSFORMER REPAIRS - FIRE HALL Fire $646.46 Search Name INTERSTATE POWER SYSTEMS $646.46 Search Name INVER GROVE FORD E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS Road & Bridges $83.06 Search Name INVER GROVE FORD $83.06 Search Name IRON MOUNTAIN RECORDS MGMT E 01- 4490 - 110 -10 JAN 2013 SHREDDING Administration $19.06 E 01 -4490- 020 -20 JAN 2013 SHREDDING Police $57.24 Search Name IRON MOUNTAIN RECORDS MGMT $76.30 Search Name JANI -KING OF MINNESOTA, INC. E 01- 4335 - 315-30 FEB 2013 SERVICE - FIRE HALL Fire $213.75 E 01- 4335 - 310 -50 FEB 2013 SERVICE - PW GARAGE Road & Bridges $71.25 E 01- 4335 - 310 -70 FEB 2013 SERVICE - PW GARAGE Parks & Recreation $71.25 E 15- 4335 - 310 -60 FEB 2013 SERVICE - PW GARAGE Utility Enterprise $71.25 Search Name JANI -KING OF MINNESOTA, INC. $427.50 Search Name JRK SEED & TURF SUPPLY E 01 -4400- 070 -70 WORKSHOPS - PARKS Parks & Recreation $45.00 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/19/13 PAY pg 54 02/14/13 11:36 AM Page 4 Account Comments DEPT Descr Amount Search Name JRK SEED & TURF SUPPLY $45.00 Search Name KAT KEYS E 08- 4335 - 000 -00 BLDG MAINTENANCE - CITY HALL Spec Fds $150.00 E 08- 4335 - 000 -00 BLDG MAINTENANCE - CITY HALL Spec Fds $140.00 Search Name KAT KEYS $290.00 Search Name KREMER SERVICES, LLC E 01- 4330 - 490-50 EQUIPMENT REPAIR & INSPECTION Road & Bridges $106.00 Search Name KREMER SERVICES, LLC $106.00 Search Name LEAGUE MN CITIES E 01- 4400 - 020 -20 PATROL SUBSCRIPTION - PD Police $1,445.00 Search Name LEAGUE MN CITIES $1,445.00 Search Name LES JONES ROOFING, INC. G 24 -2010 PW ROOF - FINAL PMT $5,641.15 Search Name LES JONES ROOFING, INC. $5,641.15 Search Name LEXISNEXIS E 01- 4223 - 020 -20 JAN 2013 SERVICES Police $60.65 Search Name LEXISNEXIS $60.65 Search Name LILLIE SUBURBAN NEWS E 01- 4240 - 080 -80 01/06/13 PLANNING NOTICES Planning $45.86 E 01- 4240 - 110 -10 2013 BUDGET PUBLICATION Administration $58.95 Search Name LILLIE SUBURBAN NEWS $104.81 Search Name MAZZITELLO, JOHN E 01 -4400- 110 -10 TUITION REIMBURSEMENT - J. MAZZITELLO Administration $423.85 Search Name MAZZITELLO, JOHN $423.85 Search Name MENARDS E 08- 4335 - 000 -00 E 08 -4335- 000 -00 E 01- 4305 - 050 -50 E 08- 4335 - 000 -00 E 08- 4335 - 000-00 Search Name MENARDS BLDG MAINT. SUPPLIES BLDG MAINT. SUPPLIES OPERATING SUPPLIES - STREETS BLDG MAINT. SUPPLIES BLDG MAINT. SUPPLIES Spec Fds Spec Fds Road & Bridges Spec Fds Spec Fds $22.41 $23.72 $18.13 $24.63 - $13.63 $75.26 Search Name MENDAKOTA COUNTRY CLUB G 01 -1145 APPRECIATION DINNER $1,140.00 E 01 -4490- 109 -09 APPRECIATION DINNER City Council $1,901.58 Search Name MENDAKOTA COUNTRY CLUB $3,041.58 Search Name METRO AREA MGMT ASSOCIATION E 01 -4404- 110 -10 2013 MEMBERSHIP Administration $45.00 Search Name METRO AREA MGMT ASSOCIATION $45.00 Search Name METRO COUNCIL ENVIRONMENTSVC E 15 -4449- 060 -60 MARCH 2013 SEWER SERVICE Utility Enterprise $82,600.57 R 15-3320 JAN 2013 SAC CHARGES $17,045.00 R 15 -3615 JAN 2013 SAC CHARGES - $170.45 Search Name METRO COUNCIL ENVIRONMENTSVC $99,475.12 Search Name METRO JANITORIAL SUPPLY INC Account E 01- 4305 - 070 -70 E 01- 4305 - 050 -50 E 15- 4305 - 060 -60 Search Name METRO JANITORIAL Search Name METRO SALES G 15 -2010 E 01- 4330 - 490 -50 E 01- 4330 - 490 -70 E 15- 4330 - 490 -60 G 01 -2010 Search Name METRO SALES CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/19/13 PAY Comments CLEANING SUPPLIES - SHOP CLEANING SUPPLIES - SHOP CLEANING SUPPLIES - SHOP SUPPLY INC COPIER MAINTENANCE - PW COPIER MAINTENANCE - PW COPIER MAINTENANCE - PW COPIER MAINTENANCE - PW COPIER MAINTENANCE - PW Search Name MID NORTHERN ELECTRIC E 01- 4330 - 460 -30 EL. REPAIRS - FIRE HALL Search Name MID NORTHERN ELECTRIC Search Name MID NORTHERN SERVICES E 01- 4335 - 310 -50 LIGHTING REPAIRS - PW E 01- 4335 - 310 -70 LIGHTING REPAIRS - PW E 15- 4335 - 310 -60 LIGHTING REPAIRS - PW E 28- 4330 - 000 -00 STREET EIGHTH REPAIRS PW Search Name MID NORTHERN SERVICES Search Name MN DEPT OF LABOR & INDUSTRY E 08- 4335 - 000 -00 ANNUAL ELEVATOR LICENSE Search Name MN DEPT OF LABOR & INDUSTRY Search Name MN TEAMSTERS LOCAL 320 G 01 -2075 FEB 2013 UNION DUES Search Name MN TEAMSTERS LOCAL 320 Search Name MORTON SALT E 01 -4421- 050 -50 E 01 -4421- 050 -50 E 01 -4421- 050 -50 Search Name MORTON SALT Search Name NORTHLAND CHEMICAL ROAD SALT ROAD SALT ROAD SALT E 01- 4305 - 050 -50 SHOP SUPPLIES - PW E 01- 4305 - 070 -70 SHOP SUPPLIES - PW E 15- 4305-060 -60 SHOP SUPPLIES - PW Search Name NORTHLAND CHEMICAL Search Name NORTHWEST ASSOCIATED CONSULTAN E 01- 4221- 135 -80 JAN 2013 RETAINER Search Name NORTHWEST ASSOCIATED CONSULTAN Search Name NUSS TRUCK & EQUIPMENT E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS E 01- 4330-490 -50 EQUIPMENT REPAIR PARTS Search Name NUSS TRUCK & EQUIPMENT Search Name NYSTROM PUBLISHING CO., INC. DEPT Descr Parks & Recreation Road & Bridges Utility Enterprise Road & Bridges Parks & Recreation Utility Enterprise Fire Road & Bridges Parks & Recreation Utility Enterprise Spec Fds Spec Fds Road & Bridges Road & Bridges Road & Bridges Road & Bridges Parks & Recreation Utility Enterprise Planning Road & Bridges Road & Bridges Road & Bridges pg 55 02/14/13 11:36 AM Page 5 Amount $105.07 $105.07 $105.06 $315.20 $1.71 $22.09 $22.09 $22.08 $3.44 $71.41 $913.70 $913.70 $31534 $315.34 $315.34 $1,443.40 $2,389.42 $100.00 $100.00 $615.00 $615.00 $8,370.97 $6,040.24 $6,404.16 $20,815.37 $69.69 $69.68 $69.68 $209.05 $2,400.00 $2,400.00 $497.50 $19.73 $10.47 $527.70 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/19/13 PAY pg 56 02/14/13 11:36 AM Page 6 Account Comments DEPT Descr Amount E 45- 4268 - 650 -45 WINTER 2013 NEWSLE i 1 ER Golf Course $97.84 E 21- 4268 - 650 -00 WINTER 2013 NEWSLt 1 i ER Spec Fds $269.06 E 01- 4268 - 650 -85 WINTER 2013 NEWSLETTER Recycling $114.15 E 01- 4268 - 650 -10 WINTER 2013 NEWSLETTER Administration $1,418.66 E 01- 4268- 650 -70 WINTER 2013 NEWSLETTER Parks & Recreation $815.32 E 15- 4268 - 650 -60 WINTER 2013 NEWSLEI iER Utility Enterprise $163.06 Search Name NYSTROM PUBLISHING CO., INC. $2,878.09 Search Name OFFICE DEPOT E 01- 4300 - 110 -10 E 01- 4300 - 110 -10 E 01- 4300 - 110-10 Search Name OFFICE DEPOT OFFICE SUPPLIES - ADMIN OFFICE SUPPLIES - ADMIN OFFICE SUPPLIES - ADMIN Administration $14.55 Administration $12.39 Administration $22.94 $49.88 Search Name OPTUMHEALTH FINANCIAL SERVICES E 01 -4490- 110 -10 JAN 2013 COBRA FEE Administration $49.45 Search Name OPTUMHEALTH FINANCIAL SERVICES $49.45 Search Name OREILLY AUTO /FIRST CALL E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - STREETS Road & Bridges $16.00 Search Name OREILLY AUTO /FIRST CALL $16.00 Search Name OXYGEN SERVICE CO E 01- 4200 - 610 -50 CYLINDER RENT Road & Bridges $26.51 E 01- 4200-610 -70 CYLINDER RENT Parks & Recreation $26.51 E 15- 4200 - 610 -60 CYLINDER RENT Utility Enterprise $26.50 Search Name OXYGEN SERVICE CO $79.52 Search Name PENTEL, REBECCA E 01- 4130 - 021 -20 TEMP HELP - PD Police $640.00 E 01- 4130 - 021 -20 TEMP HELP - PD Police $460.00 Search Name PENTEL, REBECCA $1,100.00 Search Name PHYSIO CONTROL (MEDTRONIC) E 01- 4305 - 020 -20 MEDICAL EQUIPMENT PARTS Police $613.46 Search Name PHYSIO CONTROL (MEDTRONIC) $613.46 Search Name PIONEER ENGINEERING E 69- 4220 - 751 -00 WAGON WHEEL TRL PROJECT E 27- 4220 - 784 -00 MARIE AVE REHAB E 27 -4220- 782 -00 LEMAY LAKE PROJECT Search Name PIONEER ENGINEERING Search Name RATWIK,ROSZAK & MALONEY, P.A. G 01 -2010 DEC 2012 LEGAL SERVICES Search Name RATWIK,ROSZAK & MALONEY, P.A. Search Name RICOH USA, INC. E 01- 4300 - 110 -10 Search Name RICOH USA, INC. FAX MACHINE TONER Search Name SEVEN CORNERS ACE HDWE E 01- 4305-070-70 OPERATING SUPPLIES - PARKS Search Name SEVEN CORNERS ACE HDWE Spec Fds Spec Fds Spec Fds Administration Parks & Recreation $855.00 $427.50 $900.00 $2,182.50 $2,704.35 $2,704.35 $127.57 $127.57 $54.01 $54.01 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/19/13 PAY pg 57 02/14/13 11:36 AM Page 7 Account Comments DEPT Descr Amount Search Name SINGLETON INTERNATIONAL E 01 -4400- 020 -20 TRAINING - P. FLEMING Police $750.00 Search Name SINGLETON INTERNATIONAL $750.00 Search Name SOLBERG AGGREGATE G 01 -2010 STREET MAINT. MATERIALS - LIME ROCK $2,031.22 Search Name SOLBERG AGGREGATE $2,031.22 Search Name SPRWS E 01 -4425- 310 -50 JAN 2013 SERVICE - PW Road & Bridges $13.86 E 01 -4425- 310 -70 JAN 2013 SERVICE - PW Parks & Recreation $13.86 E 15 -4425- 310 -60 JAN 2013 SERVICE - PW Utility Enterprise $13.86 E 01- 4425 - 315 -30 JAN 2013 SERVICE - FIRE HALL Fire $54.34 E 08 -4425- 000 -00 JAN 2013 SERVICE - CITY HALL Spec Fds $54.62 Search Name SPRWS $150.54 Search Name TOWMASTER E 01- 4330 - 490 -50 EQUIPMENT REPAIR - STREETS Road & Bridges $260.78 Search Name TOWMASTER $260.78 Search Name TWIN CITIES OCCUPATIONAL HLTH E 01 -4244- 030 -30 EXAMS - FIRE DEPT Fire $120.00 Search Name TWIN CITIES OCCUPATIONAL HLTH $120.00 Search Name TWIN CITY REFUSE & RECYCLING E 01- 4330 - 460 -30 RECYCLING SERVICE - FIRE HALL Fire $24.00 E 08- 4280 - 000 -00 RECYCLING SERVICE - FIRE HALL Spec Fds $30.00 Search Name TWIN CITY REFUSE & RECYCLING $54.00 Search Name TWIN CITY TELEPHONE E 01- 4330 - 440 -20 E 01- 4330 - 490 -10 Search Name TWIN CITY TELEPHONE Search Name UNIFORMS UNLIMITED TELEPHONE SERVICE TELEPHONE SERVICE Police $105.17 Administration $105.17 $210.34 E 01 -4410- 020 -20 EQUIPMENT - S. MEYER Police $23.40 E 01 -4410- 020 -20 UNIFORM - P. FLE3MING Police $223.50 E 01 -4410- 020 -20 UNIFORM - J. LARRIVE Police $96.19 E 01 -4410- 020 -20 UNIFORM - T. MILLER Police $245.00 E 01 -4410- 020 -20 UNIFORM - P. FLEMING Police $101.97 E 01 -4410- 020 -20 UNIFORM - R. PENTEL Police $144.50 Search Name UNIFORMS UNLIMITED $834.56 Search Name US BANK E 01- 4223 - 020 -20 Search Name US BANK Search Name VERIZON WIRELESS E 01- 4210 - 030 -30 Search Name VERIZON WIRELESS MARCH 2013 DCC PAYMENT Police $708.33 $708.33 JAN -FEB 2013 CELL SERVICE - FIRE DEPT Fire $134.93 Search Name WACONIA FARM SUPPLY E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS Road & Bridges Road & Bridges $134.93 $37.62 $368.57 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/19/13 PAY Account Comments DEPT Descr pg 58 02/14/13 11:36 AM Page 8 Amount Search Name WACONIA FARM SUPPLY Search Name WINTHROP & WEINSTINE G 01 -2010 DEC 2012 LEGAL - RETAINER G 01 -2010 DEC 2012 LEGAL - GENERAL Search Name WINTHROP & WEINSTINE Search Name XCEL ENERGY E 15- 4211 - 310 -60 E 01- 4211 - 320 -70 E 15- 4212 - 400 -60 E 15- 4212- 310 -60 E 08- 4212 - 000 -00 E 01- 4212 - 320 -70 E 01- 4212 - 315 -30 E 01- 4212 - 310 -70 E 01 -4212- 310 -50 E 15- 4211- 400 -60 E 08- 4211 - 000 -00 E 01- 4211 - 420 -50 E 01- 4211 - 315 -30 E 01- 4211 - 310 -70 E 01- 4211 - 310 -50 E 01- 4211 - 300 -50 E 28- 4211- 000 -00 Search Name XCEL ENERGY JAN 2013 EL. UTILITIES JAN 2013 GAS UTILITIES JAN 2013 GAS UTILITIES JAN 2013 GAS UTILITIES JAN 2013 GAS UTILITIES JAN 2013 GAS UTILITIES JAN 2013 GAS UTILITIES JAN 2013 GAS UTILITIES JAN 2013 GAS UTILITIES JAN 2013 EL. UTILITIES JAN 2013 EL. UTILITIES JAN 2013 EL. UTILITIES JAN 2013 EL. UTILITIES JAN 2013 EL. UTILITIES JAN 2013 EL. UTILITIES JAN 2013 EL. UTILITIES JAN 2013 EL. UTILITIES Search Name YOCUM OIL COMPANY, INC. G 01 -1210 FUEL DIESEL Search Name YOCUM OIL COMPANY, INC. $406.19 $500.00 $950.37 $1,450.37 Utility Enterprise $408.72 Parks & Recreation $716.99 Utility Enterprise $111.80 Utility Enterprise $1,002.89 Spec Fds $1,573.91 Parks & Recreation $189.96 Fire $1,151.86 Parks & Recreation $1,002.88 Road & Bridges $1,002.88 Utility Enterprise $733.77 Spec Fds $1,875.51 Road & Bridges $225.92 Fire $846.88 Parks & Recreation $408.72 Road & Bridges $408.72 Road & Bridges $1,724.32 Spec Fds $1,723.00 $15,108.73 $7,829.43 $7,829.43 $197,654.67 CITY OF MENDOTA HEIGHTS DATE: February 19, 2013 TO: Mayor and City Council FROM: Justin Miller, City Administrator SUBJECT: City Attorney Request for Proposals BACKGROUND pg 59 1101 Victoria Curve I Mendota Heights, MN 55 651.452.1850 phone 651.452.8940 fax www.mendota- heights.com 8a. At the February 5th city council meeting, staff was directed to prepare a Request for Proposals (RFP) for city attorney services. Attached to this report is a draft RFP for the council's consideration. The timeline included in the attached draft calls for proposals to be returned by March 21st and for the new city attorney to be in place by June 1st. Staff has a list of potential firms that the RFP will be sent to, and it will be advertised on the city's website as well as with the League of Minnesota Cities. Undetermined at this time is the interview /selection process. Staff recommends that the city council discuss if the entire council wants to interview applicants or if a smaller subcommittee should review the proposals. Depending on the number of proposals received, it may be helpful for a group of council and staff to review the proposals and narrow down the applicants to a more manageable number for interviewing purposes. Staff will be prepared to accumulate the proposals and provide a summary of pertinent information (specialties, fees, experience, references, etc.) for any review process. BUDGET IMPACT The RFP process will require little city expenditures. It is anticipated that the financial aspects of the applicant's proposals will serve as a portion of the selection process. RECOMMENDATION Staff recommends that the Mendota Heights City Council approve the attached "Request for Proposals for City Legal Services" and provide direction on how the council wishes to evaluate the proposals. This action requires a majority vote of the city council. pg 60 City of Mendota Heights Request for Proposals For City Legal Services City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 www.mendota- heights.com February 2013 pg 61 INTRODUCTION AND BACKGROUND A. General Information and Scope of Work The City of Mendota Heights invites written proposals from qualified law firms interested in providing a full range of civil legal services to the City of Mendota Heights. The City Attorney is expected to provide general legal services for the City and act in an advisory capacity to the City Council, City Administrator, staff and appointed committees, as directed. Specifically, the City Attorney can expect to provide the following services: • Attend all City Council meetings and selected work sessions. Attend commission, committee and staff meetings as requested by the City Council or City Administrator. City Council meetings are ordinarily held the first and third Tuesday of the month at 7:00 pm. • Draft ordinances, resolutions and correspondence as requested. • Prepare official documents including development agreements and planned unit development agreements. • Review Council and Planning Commission agenda backgrounds and minutes. • Participate in meetings and discussions with Mayor, Councilmembers, City Administrator, staff and other individuals as requested. • Draw up municipal contracts for public improvements, joint powers agreements, purchases and other purposes as requested. • Assist staff in processing licensing violations, administrative fines and suspensions. • Represent the City in the acquisition of property and easements. • Conduct occasional law updates for City Council and staff as necessary. • Advise and assist staff as requested in the development of Requests for Proposal and formal bid documents. • Represent the City in matters related to the enforcement of City building, housing, zoning and fire codes. • Research and submit legal opinions on legal matters requested by City Council or City Administrator. • Defend the City in litigation as required. As a minimum, the proposal shall include: • Provide resumes for your firm and for each attorney who may provide services to the City. • Describe special areas of expertise held by members of the applicant firm and describe how they may be utilized /applied within Mendota Heights. • Describe your research capabilities and the references that you utilize. Detail your capabilities to maintain a proper response time for legal reports and memos. • Describe your support staff (knowledge, skills, abilities, expertise). • List and describe any previous or current experience in municipal legal services, specify activities performed and the name of a person who may be contacted at the municipality. • List previous or current activities performed for the City of Mendota Heights. • Define any potential conflicts of interest the firm may have providing services to the City. • Provide a detailed description and explanation of all fees and /or charges that may arise for provided prosecution and related legal services. B. Qualifications and Selection Criteria The City of Mendota Heights intends to select and award a contract to the firm best qualified to perform the work described in Section A based on cost, extent and quality of firm's resources, pg 62 communication and presentation skills, and quality and extent of municipal representation experience. C. Review and Recommendation Process Based upon review of the submitted proposals and potential interview of qualified candidates, one firm will be recommended for City Council approval. Interviewing, if needed, is preliminarily scheduled for the week of April 8th at Mendota Heights City Hall. D. Financial Liability Limitations The City of Mendota Heights shall not be liable for any expenses incurred by the applicant associated with the preparation of the proposal, attendance at the interviews, preparation of a compensation (fees) schedule or final contract negotiations. E. Rights of Review The City of Mendota Heights reserves the right to reject any proposal or to request additional information from any or all applicants. F. Proposals Considered Public Data Consistent with Minnesota Statues Chapter 13, proposals submitted may be considered public data and may be released to those who request copies. II. PROPOSAL INSTRUCTIONS A. Proposal Submission Six (6) copies of the Proposal shall be submitted to: Justin Miller City Administrator City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 651 - 255 -1153 justinm @ mendota - heights.com All responses, questions, and correspondence should be directed to Justin Miller. In the interest of fairness to all respondents, please do not contact other staff, elected or appointed officials. B. Anticipated Schedule (subject to change) 1. Proposal Due Date 2. Review of RFP's Completed March 21, 2013 April 4, 2013 3. Interviews (If Needed) Week of April 8, 2013 pg 63 4. Contract Negotiation Completed April 2013 5. Contract Finalization May 7, 2013 6. Contract Effective Date June 1, 2013 NOTE: ALL PROPOSALS MUST BE RECEIVED BY MARCH 21, 2013 AT MENDOTA HEIGHTS CITY HALL NO LATER THAN 4:00 P.M. 111. PROPOSAL CONTENT During the evaluation process, the City of Mendota Heights shall reserve the right to request additional information or clarifications from a firm, or to allow corrections of errors and /or omissions. The following material is required to be received by March 21, 2013, for a proposing firm to be considered: A. Cover Letter /Title Page Title page showing the following: The firm's name, address, telephone, and email address of the contact person; and the date of the proposal. B. Transmittal Letter A signed letter of transmittal briefly stating the firm's understanding of the work to be done, the commitment to perform the work within requested time periods, a statement why the firm believes that it is best qualified to perform the engagement and a statement that the proposal is a firm and irrevocable offer. C. Technical Proposal The proposal for technical qualifications shall be limited to eight -pages excluding resumes and references. The purpose of the technical proposal is to demonstrate the qualifications, competence, and capacity of the firm seeking to undertake the City Attorney role for the City of Mendota Heights in conformity with the requirements of this request. As such, the substance of the proposals will carry more weight than form or manner of presentation. The technical proposal should demonstrate the qualifications of the firm and of the particular staff to be assigned to this engagement. Please identify the primary attorney who would be assigned responsibility for Mendota Heights and his /her primary backups. 1. Firms Profile a. A description of the legal services, specifically relating to City government, which the firm is capable of providing, together with an explanation of how these services might best assist the City of Mendota Heights. b. A brief description of the experience of the firm in representing municipalities. pg 64 c. A brief description of the proficiency of the firm in dealing with development and redevelopment issues, land use law, and Minnesota Statue 429 special assessment processes. d. Any additional information which might be beneficial to the City of Mendota Heights in evaluating the firm's qualifications to serve as City Attorney. 2. Personnel Qualifications - Resumes For each member of the professional staff proposed to be assigned to this engagement, please provide the following information: a. A brief resume of the professional experience and qualifications of the individual. b. An outline of the proposed function of the individual in the proposed engagement. c. A description of the accessibility and availability of the individual during the course of the engagement. d. The office location to which the individual is assigned. 3. References a. Please include a list of municipal clients where related services were provided by the professional staff proposed along with the name and telephone number of a person who may be contacted at the municipality. b. Include a list of previous or current services provided to the City of Mendota Heights. 4. Compensation Schedule a. The proposal should clearly set forth the basis for fees to be charged for the work proposed. Rates should be clearly stated for varying levels of staff expected to perform support services. b. Identify any other costs the city will be charged in addition to those noted in 4a. IV. CONTRACT EXECUTION The information below is being provided as part of this Request for Proposal to give proposers an understanding of the City's expectations with respect to contract execution. A. Negotiations and Contract Execution The City reserves the right to negotiate the final terms and conditions of the contract to be executed. Should the City and a firm be unable to agree upon the entire contract, the City reserves the right to discontinue negotiations, select another firm, or reject all of the statements pg 65 of proposal. Upon completion of negotiations agreeable to the City and firm, a contract shall be executed. It is anticipated that the City will establish a relationship with a selected firm for a minimum of three (3) years. A contract for one year with annual renewals is expected. Each party may terminate the contract with 90 -day notice. Contracting Ethics 1. No elected official or employee of the City of Mendota Heights who exercises any responsibilities in the review, approval, or implementation of the proposal shall participate in any decision which affects his or her direct or indirect financial interests. 2. It is a breach of ethical standards for any person to offer, give, or agree to give any City of Mendota Heights employee or Council person, or for any City of Mendota Heights employee or Council person to solicit, demand, accept, or agree to accept from another person or firm, a gratuity or an offer of employment whenever a reasonable prudent person would conclude that such consideration was motivated by an individual, group or corporate desire to obtain special, preferential, or more favorable treatment than is normally accorded the general public. 3. The firm shall not assign any interest in this contract and shall not transfer any interest in the same without the prior written consent of the City. 4. The firm shall not accept any private client or project which, by nature, places it in ethical conflict during its representation of the City of Mendota Heights.