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11 04 2026 CC Packet .pdfCITY OF MENDOTA HEIGHTS CITY COUNCIL REGULAR MEETING AGENDA November 4, 2026 at 6:00 PM Mendota Heights City Hall, 1101 Victoria Curve, Mendota Heights 1.Call to Order 2.Roll Call 3.Pledge of Allegiance 4.Approval of the Agenda The Council, upon majority vote of its members, may make additions or deletions to the agenda. These items may be submitted after the agenda preparation deadline. 5.Public Comments - for items not on the agenda Public comments provide an opportunity to address the City Council on items which are not on the meeting agenda. All are welcome to speak. Individuals should address their comments to the City Council as a whole, not individual members. Speakers are requested to come to the podium and must state their name and address. Comments are limited to three (3) minutes. No action will be taken; however, the Mayor and Council may ask clarifying questions as needed or request staff to follow up. 6.Consent Agenda Items on the consent agenda are approved by one motion of the City Council. If a councilmember requests additional information or wants to make a comment on an item, the item will be removed from the consent agenda and considered separately. Items removed from the consent agenda will be taken up as the next order of business. a.Approve Minutes from the October 20, 2026, City Council Meeting b.Approve Minutes from the October 20, 2026, City Council Work Session Minutes c.Acknowledge Minutes from the September 22, 2026, Planning Commission Meeting d.Approve the 2027 Community Waste Abatement Agreement with Dakota County e.Adopt Resolution 2026-68 Accepting Work and Final Payment for the Victoria Curve Street Improvements Project f.Adopt Resolution 2026-69 Accept Bids and Award Contract for the 2026 Sanitary Sewer Rehabilitation Project g.Approve Revised Certificate of Completion of Development Improvements for Page 1 of 147 Developer's Agreement between the City of Mendota Heights and Cobalt Business Center, LLC h.Adopt Resolution 2026-70 Approving the Application of Great Northern Builders, LLC for a MRCCA Minor Development Permit at 1921 Glenhill Road (Planning Case No. 2026-19) i.Approve Contract for Public Works Plumbing Upgrades j.Approval of Additional Project Scope with BANKOE for Public Works Access Control System k.Approve September 2026 Treasurer's Report l.Approve Claims List 7.Presentations a.Claims List Update - Resolution 2026-71 Revising the City's Claims List Publishing Process 8.Public Hearings 9.New and Unfinished Business a.Ordinance No. 610 - Amending Title 15: Environmental Standards, Chapter 3: Urban Forest Preservation (Planning Case No. 2026-18) 10.Community / City Administrator Announcements 11.City Council Comments 12.Adjourn Next Meeting November 17, 2026 at 6:00PM Information is available in alternative formats or with the use of auxiliary aids to individuals with disabilities upon request by calling city hall at 651-452-1850 or by emailing cityhall@mendotaheightsmn.gov. Regular meetings of the City Council are cablecast on NDC4/Town Square Television Cable Channel 18/HD798 and online at townsquare.tv/Mendota-Heights-Streaming Page 2 of 147 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA DRAFT Minutes of the Regular Meeting Held Tuesday, October 20, 2026 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota, was held at 6:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 6:00 p.m. Councilors Lorberbaum, Paper, Mazzitello, and Maczko were also present. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Levine presented the agenda for adoption. Councilor Mazzitello moved adoption of the agenda. Councilor Paper seconded the motion. Ayes: 5 Nays: 0 PUBLIC COMMENTS Cathy Helmstetter, 1248 Culligan Lane, stated that she is present to speak about the proposed changes to the claims list. She commented that the claims list has been available to residents for years and allows them to see how their tax dollars are being spent. She believed that it is important for residents to continue to see this information, especially with the Municipal Campus Project. She believed that this decision should be made in the open rather than presenting it as an informational item because of the change in policy. City Administrator Cheryl Jacobson noted that this was a work session topic, and the item will be presented at the November 4, 2026, City Council meeting for discussion and decision. CONSENT AGENDA Mayor Levine presented the consent agenda and explained the procedure for discussion and approval. Councilor Lorberbaum moved approval of the consent agenda as presented, pulling item D. a.Approval of October 6, 2026, City Council Minutes b.Approval of September 9, 2026, City Council Work Session Minutes Page 3 of 147 6.a October 20, 2026, Mendota Heights City Council Page 2 of 5 c.Approve Certificate of Completion of Development Improvements for Developer’s Agreement between the City of Mendota Heights and Cobalt Business Center, LLC d.Approve Resolution 2026-67 Supporting the Dakota County 2027 – 2031 Capital Improvement Plan e.Approval of Claims List Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 PULLED CONSENT AGENDA ITEMS D) APPROVE RESOLUTION 2026-67 SUPPORTING THE DAKOTA COUNTY 2027 – 2031 CAPITAL IMPROVEMENT PLAN Councilor Maczko stated that this is the Capital Improvement Plan for County roads within Mendota Heights and highlighted projects that he believed residents would like to be aware of. He noted the Dodd Road underpass, which has been mentioned for some time but does not appear to be within the plan. Public Works Director Ryan Ruzek replied that staff reached out to Dakota County. He explained that the funding for the underpass and trail was included in the County’s 2026 Capital Improvement Plan, so it is the assumption that the funding was provided in 2026 and set aside. Councilor Maczko asked staff to keep the pressure on the County because of the need for the project. He noted a roundabout that was proposed at Wachtler and Highway 13 and asked for an update. Public Works Director Ryan Ruzek stated that staff was working with MnDOT, which was proposing an urban roundabout, but MnDOT traffic opposed that design and commented that a full roundabout would be needed. He stated that the roundabout is proposed to be included in the Highway 13 project slated for 2031. Councilor Maczko moved to approve RESOLUTION NO. 2026-67 SUPPORTING THE DAKOTA COUNTY 2027 – 2031 CAPITAL IMPROVEMENT PLAN. Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 PRESENTATIONS No items scheduled. PUBLIC HEARING A)RESOLUTION 2026-65 ADOPTING AND CONFIRMING ASSESSMENTS FOR THE HAMPSHIRE ESTATES STREET IMPROVEMENTS Assistant City Engineer Lucas Ritchie explained that the Council was being asked to approve Resolution 2026-65, adopting and confirming assessments for the Hampshire Estates Street Improvements. Page 4 of 147 October 20, 2026, Mendota Heights City Council Page 3 of 5 Councilor Lorberbaum moved to open the public hearing. Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 Jill Smith, 625 Hampshire Drive, commented that this is the first reconstruction of the road since their home was built 37 years ago. She complimented the City and its contractors for a great project. She stated that a portion of the project is funded by the City and is spread over multiple years, which reduces the burden on residents, noting that the assessment program was started in the 1990s. Dan Gray, 542 Abby Way, stated that he had an estimated assessment last year for $6,700 and asked if this would be a replacement or addition. Public Works Director Ryan Ruzek stated that in the original feasibility report, the assessments were estimated in that range, but because of cost savings, the assessments were reduced to this amount, which is around $4,200. Mr. Gray asked why this is not funded through property taxes. Assistant City Engineer Lucas Ritchie reiterated the reduction that was made to the proposed assessment. He provided additional information on the ability to assess for street projects, which helps to spread the burden of cost. There being no one further coming forward to speak, Councilor Paper moved to close the public hearing. Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 Public Works Director Ryan Ruzek stated that in the 1990s the City adopted a policy stating that the City will assess for road projects. He stated that the policy could be reviewed and revised, but a new funding source would need to be secured, whether that is done through increases to property taxes or franchise fees. Councilor Mazzitello moved to adopt RESOLUTION NO. 2026-65 ADOPTING AND CONFIRMING ASSESSMENTS FOR THE HAMPSHIRE ESTATES STREET IMPROVEMENTS. Councilor Lorberbaum seconded the motion. Further discussion: Councilor Paper commented that this is the lowest that he has seen an assessment drop from the beginning to the end of a project. Mayor Levine echoed those comments and was pleased to see the reduction in the assessment. Ayes: 5 Nays: 0 NEW AND UNFINISHED BUSINESS A) RESOLUTION 2026-66 AUTHORIZING THE ISSUANCE AND AWARDING THE SALE OF $1,010,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2026A, PLEDGING FOR Page 5 of 147 October 20, 2026, Mendota Heights City Council Page 4 of 5 THE SECURITY THEREOF SPECIAL ASSESSMENTS AND LEVYING A TAX FOR THE PAYMENT THEREOF Keith Dahl, Ehlers, explained that the Council was being asked to approve Resolution 2026-66, authorizing the issuance and awarding the sale of $1,010,000 General Obligation Bonds, Series 2026A, pledging for the security thereof special assessments and levying a tax for the payment thereof. He presented the results of the bond sale, noting four bids received. He stated that the lowest bidder did offer a premium bond, which means that the amount of $1,010,000 was reduced to $970,000. He recommended approval as presented. Councilor Paper asked what would make it a decent sale. Mr. Dahl replied that in August, interest rates were around 3.5 percent. He stated that rates are not the same now, so the 3.8 percent is a decent rate with all things in the market considered. Councilor Mazzitello moved to approve RESOLUTION NO. 2026-66, AUTHORIZING THE ISSUANCE AND AWARDING THE SALE OF $970,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2026A, PLEDGING FOR THE SECURITY THEREOF SPECIAL ASSESSMENTS AND LEVYING A TAX FOR THE PAYMENT THEREOF. Councilor Paper seconded the motion. Further discussion: Mayor Levine commended the City for its continued AAA bond rating. Ayes: 5 Nays: 0 B) CITY HALL AND POLICE DEPARTMENT EXISTING BUILDING CONDITIONS – MOLD REMEDIATION AND REPAIR Public Works Director Ryan Ruzek provided a brief background on this item. An update was provided on mold remediation and repairs within the existing City Hall and Police Department building. COMMUNITY ANNOUNCEMENTS City Administrator Cheryl Jacobson announced upcoming community events and activities. COUNCIL COMMENTS Councilor Paper wished all the local schools well with fall playoffs. Councilor Maczko echoed the comments of Councilor Paper. Councilor Lorberbaum stated that Town Square TV continues to excel, noting a recent Upper Midwest Emmy© award received. Page 6 of 147 October 20, 2026, Mendota Heights City Council Page 5 of 5 Councilor Mazzitello commented that last Monday, Indigenous Peoples’ Day was celebrated. He stated that day also commemorates the contributions and welcoming of Italian American immigrants to this country. He provided historical context to Columbus Day and its meaning. He shared two great things from his top ten list, the establishment of the Natural Resources Commission and the creation of the Parks Master Plan. Mayor Levine commended City staff for their assistance in the Trick or Teeing event, which was also well attended by the public. She stated that the Par 3 is still open and the parks and trails are in amazing shape with the great fall weather. She encouraged residents to get out and enjoy the fall weather. ADJOURN Councilor Mazzitello moved to adjourn. Councilor Paper seconded the motion. Ayes: 5 Nays: 0 Mayor Levine adjourned the meeting at 6:57 p.m. ____________________________________ Stephanie B. Levine Mayor ATTEST: _______________________________ Nancy Bauer City Clerk Page 7 of 147 This page is intentionally left blank CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA DRAFT Minutes of the City Council Work Session Tuesday, October 20, 2026 Pursuant to due call and notice thereof, a work session of the Mendota Heights City Council was held at Mendota Heights City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the work session to order at 4:30 p.m. Councilors Lorberbaum, Maczko Mazzitello, and Paper were in attendance. Others present included: City Administrator Cheryl Jacobson, Assistant City Administrator Kelly Torkelson, Finance Director Kristen Schabacker, Public Works Director Ryan Ruzek, Parks & Recreation Director/Assistant Public Works Director Meredith Lawrence, Police Chief Kelly McCarthy, Assistant City Engineer Lucas Ritchie, Administrative/Special Projects Coordinator Noel Mills Ford, Recycling and Sustainability Coordinator Courtney Selstad, and City Clerk Nancy Bauer. CURBSIDE ORGANICS UPDATE AND DISCUSSION Courtney Selstad, Recycling and Sustainability Coordinator, provided an informational update on curbside organics collection. She noted that the Minnesota Pollution Control Agency’s plan requires metro cities with populations greater than 5,000 to implement residential curbside organics collection by 2030. She also highlighted the development of a toolkit to help cities evaluate options for implementing curbside organics collection. Dakota County anticipates considering amendments to Ordinance No. 110, Solid Waste Management, in 2027 to support the availability of curbside food scraps collection to residents by 2030. Potential amendments may include requirements for licensed haulers to provide service and submit implementation plans, limits on container delivery fees, and same-day collection of trash, recycling, and organics. Cities are not required to take any action and may defer to County requirements, but they may adopt additional local licensing provisions or arrange for services through contracts. She reviewed cities already collecting curbside organics and their service models. Curbside organics is a mandate from the State. Service will be available for Mendota Heights residents who opt-in by 2030, and everyone will be charged for the service, even those who do not opt-in. Councilor Lorberbaum inquired when this service would be available in 2030. C. Selsted responded hopefully in the spring of 2030. Page 8 of 147 6.b October 20, 2026, City Council Work Session Minutes Page - 2 Councilor Lorberbaum inquired about the cost of the service. C. Selsted noted estimates are $2.00 to $15.00 month. The city will have little control over the costs. In a contracted, organized system the costs may be lower. Mayor Levine inquired if there has been any discussion at Dakota County about Mendota Heights being a vanguard city for curbside organic collection. City Administrator Jacobson noted that had been discussed by Council when the city learned that the State was discussing curbside organic collection. Council asked about the feasibility of using the Newport facility for collected curbside organics. Staff noted that they would ask about the feasibility. City Administrator Jacobson inquired what type and size of bin would be used for collecting curbside organics. C. Selsted answered that this service will require an additional cart. Dakota County’s curbside organics collection program will not use co-collection with trash, as implemented in Ramsey and Washington counties. An audience member noted that multiple trucks already travel through the cul-de-sac to collect garbage and recycling, expressing concern that the proposed service would result in additional truck traffic. C. Selsted noted that it could be considered that the City move to a city contracted collection. If this is to be considered the city attorney would need to be consulted because state law is not fully clear on when organized collection procedures apply. Another option to consider is the use of zoning regulations to limit the number of haulers operating in the city. Currently 10 haulers provide services in the city. City Administrator Jacobson inquired when a decision should be made by Council which route to explore. C. Selsted responded at least 18 months’ notice before implementing to allow sufficient time to obtain legal advice. Mayor Levine noted that she would like to remain proactive on this topic and have community involvement to make it easy and stress free for residents. C. Selsted noted she would update the Council on this topic next year. CLAIMS LIST AGENDA UPDATE Assistant City Administrator Torkelson reviewed the City’s financial processes, including the budget approval process, in which the City Council establishes and approves the City’s budget. The City’s purchasing policy governs the procurement of goods and services, City Council authorization of funds over $10,000. As well as the claims list process where in the City Council reviews and approves vendor payments. Page 9 of 147 October 20, 2026, City Council Work Session Minutes Page - 3 Staff are proposing to remove the details on the claims list from the published City Council meeting packet due to cybersecurity concerns. Financial details included in the claims list have been used against cities by cybercriminals to steal public funds. The development of artificial intelligence (AI) technologies has made it easier for cybercriminals to pull information together that can make scams seem more legitimate. City Council will continue to receive the full unredacted claims list in their meeting packet and the Council will approve those payments. The City Council will continue to authorize expenditures above $10,000. The public would be able to review the unredacted claims list in the printed public meeting packet each meeting, by making a data request, or requesting one at the front desk. Councilor Paper asked for examples of cities that are implementing these new procedures. Assistant City Administrator Torkelson responded there were examples in the packet that were handed out tonight and include the cities of Edina, West St. Paul, Savage, Wyoming, Farmington, and Eagan. Councilor Paper asked if there was any feedback? Assistant City Administrator Torkelson responded those cities have had no issues. This change will also help ensure that Council packets comply with federally mandated ADA accessibility requirements for the website. Councilor Paper asked if any watchdog groups have pushed back on this? Assistant City Administrator Torkelson responded that she was not aware of any pushback from the cities that have implemented this process. Councilor Maczko noted he talked to staff at the City of Wyoming and gave an example of a possible scam and noted for purchases over $10,000 a resolution is approved by the City Council to authorize payments over $10,000. Council agreed that they would like these changes presented at the upcoming city council meeting to make residents aware of the change. An audience member stated that this is a good idea to implement. City Administrator Jacobson stated that a presentation would also help clear up some misinformation about the city’s financial processes in the public. It was the consensus to place this proposed change as a presentation on the agenda for the next regularly scheduled City Council meeting, with a resolution for City Council consideration and approval. ADJOURNMENT Page 10 of 147 October 20, 2026, City Council Work Session Minutes Page - 4 A motion to adjourn was made by Councilor Mazzitello, seconded by Councilor Paper, and unanimously carried. The meeting ended at approximately 5:30 pm. ___________________________ Stephanie B. Levine, Mayor ATTEST: _________________________________ Nancy Bauer, City Clerk Page 11 of 147 September 22, 2026 Mendota Heights Planning Commission Meeting Page 1 of 4 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PLANNING COMMISSION MINUTES SEPTEMBER 22, 2026 The regular meeting of the Mendota Heights Planning Commission was held on Tuesday, September 22, 2026, in the Council Chambers at City Hall, 1101 Victoria Curve, at 7:00 P.M. The following Commissioners were present: Chair Litton Field, Commissioners Patrick Corbett, Cindy Johnson, Brian Udell, Jason Stone, Jeff Nath, and Steve Goldade. Those absent: None Approval of Agenda The agenda was approved as submitted. Approval of July 28, 2026 Minutes Commissioner Johnson noted that on page ten, the first paragraph, it should state, “She recommended where the plant she mentioned a diverse set of plants that should be placed…” COMMISSIONER JOHNSON MOVED, SECONDED BY COMMISSIONER NATH TO APPROVE THE MINUTES OF JULY 28, 2026 AS AMENDED. AYES: 7 NAYS: 0 Hearings A) PLANNING CASE 2026-17 BROOKSIDE POOLS, 1187 CULLIGAN LANE – MRCCA PERMIT Community Development Manager Sarah Madden explained that Brookside Pools is the applicant and owner’s representative of the property located at 1187 Culligan Lane and has requested a Mississippi Corridor Critical Area (MRCCA) Permit to allow for the construction of a new in- ground swimming pool on the property. Hearing notices were published and mailed to all properties within 350 ft. of the site; no comments or objections to this request were received. Community Development Manager Sarah Madden provided a planning staff report and a presentation on this planning item to the Commission (which is available for viewing through the City’s website). Staff recommended approval of this application based on the findings and with conditions. Page 12 of 147 6.c September 22, 2026 Mendota Heights Planning Commission Meeting Page 2 of 4 Commissioner Johnson referenced the dimensions of the pool and asked for clarification on the location of the retaining wall, specifically whether it is within the setback. Community Development Manager Sarah Madden replied that a shorter retaining wall that does not trigger a building permit, such as this, is considered to be landscaping and can be in that location. She confirmed that the swimming pool does meet the necessary setbacks. Chair Field opened the public hearing. Chad Hope, 1187 Culligan Lane, commented that he is present to address any questions. Seeing no one coming forward wishing to speak, Chair Field asked for a motion to close the public hearing. COMMISSIONER NATH MOVED, SECONDED BY COMMISSIONER UDELL, TO CLOSE THE PUBLIC HEARING. AYES: 7 NAYS: 0 COMMISSIONER STONE MOVED, SECONDED BY COMMISSIONER UDELL, TO RECOMMEND APPROVAL OF THE MRCCA-CRITICAL AREA PERMIT REQUEST FOR 1187 CULLIGAN LANE TO ALLOW CONSTRUCTION OF A NEW IN-GROUND SWIMMING POOL, BASED ON THE FINDINGS OF FACT AND WITH THE FOLLOWING CONDITIONS: 1.A BUILDING PERMIT MUST BE APPROVED AND ISSUED BY THE CITY PRIOR TO COMMENCEMENT OF ANY SITE WORK. 2.THE PROPOSED PROJECT MUST COMPLY WITH ALL REQUIREMENTS OF THE CITY’S LAND DISTURBANCE GUIDANCE DOCUMENT. ALL PLANS MUST BE REVIEWED AND APPROVED BY THE PUBLIC WORKS DIRECTOR. 3.ALL EROSION CONTROL REQUIREMENTS MUST BE PUT IN PLACE PRIOR TO THE COMMENCEMENT OF ANY GRADING AND SITE WORK ACTIVITIES AND MUST REMAIN IN PLACE FOR THE DURATION OF THE CONSTRUCTION ACTIVITIES UNTIL PROPER SITE RESTORATION PLANS ARE COMPLETED. 4.ALL GRADING AND CONSTRUCTION ACTIVITY MUST COMPLY WITH APPLICABLE FEDERAL, STATE, AND LOCAL REGULATIONS AND CODES. 5.IF ANY SIGNIFICANT OR HERITAGE TREES ARE PROPOSED TO BE REMOVED, THE APPLICANT AND/OR PROPERTY OWNER MUST SUBMIT A FOREST ALTERATION PERMIT TO THE CITY FOR REVIEW BY THE COMMUNITY DEVELOPMENT MANAGER AND THE NATURAL RESOURCES MANAGER. 6.ALL WORK ON SITE WILL ONLY BE PERFORMED BETWEEN THE HOURS OF 7:00 A.M. AND 8:00 P.M. MONDAY THROUGH FRIDAY; 9:00 A.M. TO 5:00 P.M. WEEKENDS. AYES: 7 NAYS: 0 Page 13 of 147 September 22, 2026 Mendota Heights Planning Commission Meeting Page 3 of 4 Chair Field advised the City Council would consider this application at its October 6, 2026 meeting. New and Unfinished Business Staff Announcements / Updates Community Development Manager Sarah Madden highlighted an item that will be on the October meeting agenda and provided updates on City Council action on the items recommended by the Commission at its July meeting. She provided information on the upcoming Comprehensive Plan process and highlighted other planning items that will come before the Commission at future meetings. She reported that the City Council has paused the Municipal Campus project to complete a voluntary EAW. She noted that funds were included in the preliminary budget for a cellular coverage study, which staff anticipates will include recommendations to the City and potential ordinance changes. Chair Field asked if something should be updated in the ordinance to ensure it is clear that parks are not included in City-owned land for preferred locations. Community Development Manager Sarah Madden confirmed that topic would be part of the discussion and ordinance update that would follow the study in 2027. Chair Field asked if that language should be clarified before the study is completed to ensure that another application does not come forward that proposes a park location. Community Development Manager Sarah Madden explained that the City would enact a moratorium while the study is being completed. Commissioner Johnson asked if the EAW would come before the Commission or whether it would go directly to the City Council. Community Development Manager Sarah Madden replied that, in her experience, it is not something that involves the Planning Commission, but noted that she would verify if that is the correct process. Commissioner Stone asked if there is a thought to inviting residents to form a subcommittee to work on potential cellular tower locations, as there are many residents who support that infrastructure. Community Development Manager Sarah Madden replied that they have not discussed a committee of that nature, but expected that there would be some type of engagement with the study. Commissioner Goldade asked if the EAW would delay the potential start of construction for the Municipal Campus project. He asked about the length of the EAW process. Page 14 of 147 September 22, 2026 Mendota Heights Planning Commission Meeting Page 4 of 4 Community Development Manager Sarah Madden provided additional information on the process, noting that all City decision-making on the project has been paused while the EAW is being completed, which would delay the project timeline. She stated that the consultant has estimated four to five months to complete the process. Commissioner Goldade asked if there is a plan to update the signs that have been posted on the City property. Community Development Manager Sarah Madden replied that she is unsure. Adjournment COMMISSIONER CORBETT MOVED, SECONDED BY COMMISSIONER NATH, TO ADJOURN THE MEETING AT 7:23 P.M. AYES: 7 NAYS: 0 Page 15 of 147 6.d REQUEST FOR CITY COUNCIL ACTION MEETING DATE: November 4, 2026 AGENDA ITEM: Approve the 2027 Community Waste Abatement Agreement with Dakota County ITEM TYPE: Consent Item DEPARTMENT: Parks and Recreation CONTACT: Courtney Selstad, Recycling and Sustainability Coordinator Meredith Lawrence, Parks and Recreation/Assistant Public Works Director ACTION REQUEST: Approve the 2027 Community Waste Abatement Grant Agreement allowing the City to continue to receive reimbursement funding from Dakota County for waste abatement services provided by the city and authorize the City Administrator to act as the authorized signer to execute the 2027 grant agreement for community waste abatement. BACKGROUND: Mendota Heights is proposed to receive approximately $28,423 in community funding from Dakota County in 2027 to assist in its recycling efforts. Funding for 2027 will go toward residential communications, municipal facilities/park verification and education, special collections, multifamily recycling, reduce/reuse activities, in-person education, event recycling and organics collection. As of 2026, Mendota Heights is the fiscal agent for the Community Waste Abatement grant that includes the cities of West St. Paul, South St. Paul, Lilydale, and Sunfish Lake. FISCAL AND RESOURCE IMPACT: Funding has been included in the FY2027 budget. ATTACHMENTS: 1.DCA24730 - CITY OF MENDOTA HEIGHTS - COMMUNITY WASTE ABATEMENT - AGREEMENT CITY COUNCIL PRIORITY: Economic Vitality & Community Vibrancy, Environmental Sustainability & Stewardship, Premier Public Services & Infrastructure, Inclusive and Responsive Government Page 16 of 147 Dakota County Contract #DCA24730 Page 1 of 10 2027 Grant Agreement COMMUNITY WASTE ABATEMENT 2027 GRANT AGREEMENT This Community Waste Abatement Grant Agreement (Agreement) is made and entered into by and between the County of Dakota, acting through its Environmental Resources Department (County) and the City of Mendota Heights (Grantee), acting on behalf of itself and for the cities of West St. Paul, South St. Paul, Lilydale, Sunfish Lake. WHEREAS, Metropolitan counties are responsible for waste management policy and programs (Minn. Stat. §115A.551); and WHEREAS, Dakota County Solid Waste Ordinance 110 requires each municipality in the County to have a solid waste abatement program that is consistent with the Dakota County Solid Waste Management Plan (Management Plan), formally known as the solid waste master plan; and WHEREAS, the Management Plan governs all solid waste management in the County (Minn. Stat. § 115A.46); and WHEREAS, municipalities may not develop or implement a solid waste management activity that is inconsistent with the Management Plan (Minn. Stat. § 115A.46); and WHEREAS, the Management Plan supports performance-based funding for municipalities to develop and implement waste abatement programs, education, and outreach; and WHEREAS, by Resolution No. 19-577 (June 18, 2019), the Dakota County Board of Commissioners approved the Community Waste Abatement Grant Program (Grant Program); and WHEREAS, funding amounts for the Grant Program are established by the County Board each year as part of the Environmental Resources Department (Department) budget; and WHEREAS, the cities of Mendota Heights, West St. Paul, South St. Paul, Lilydale, and Sunfish Lake have entered into a Joint Powers Agreement under which the City of Mendota Heights has agreed to perform certain Grant Program activities on behalf of all of the cities; and WHEREAS, the Grantee agrees to perform all activities described in this Agreement and Dakota County Waste Abatement Community Grant Program Exhibit 1 (Guidelines) and Exhibit 2 (Application) to the satisfaction of the County. NOW THEREFORE, in reliance on the above statements and in consideration of the mutual promises and covenants contained in this Agreement, the County and the Grantee agree as follows: AGREEMENT 1.PURPOSE. The purpose of this Agreement is to provide grant funding to eligible municipalities to implement solid waste abatement activities as described in this Agreement and Exhibits 1 and 2. 2.ELIGIBILITY. The cities of Mendota Heights, West St. Paul, South St. Paul, Lilydale, and Sunfish Lake are all eligible municipalities for the purposes of the Grant Program. 3.PARTIES. The parties to this Agreement are the County and Grantee, collectively referred to as the “parties”. 4.TERM. Notwithstanding the dates of signatures of the parties to this Agreement, this Agreement shall commence on January 1, 2027, through December 31, 2027, (grant calendar year) for the purposes of completing activities identified in Exhibit 2 and shall continue until April 1, 2028, for the purpose of reimbursement, unless earlier terminated by law or according to the provisions of this Agreement. 5.GRANTEE OBLIGATIONS. The Grantee shall: A.Develop, implement, and operate a local comprehensive landfill abatement program that complies with the Management Plan, Dakota County Solid Waste Ordinance 110, this Agreement, and Exhibits 1 and 2. B.Fulfill all responsibilities for Base and, if applicable, for Supplemental Funding as outlined in Exhibit 1. Page 17 of 147 Dakota County Contract #DCA24730 Page 2 of 10 2027 Grant Agreement C. Report time, expense, and performance pursuant to responsibilities set forth in this Agreement using County report forms (Exhibit 2) and additional agreed-upon reporting tools provided by the County Liaison. 6. ELIGIBLE AND INELIGIBLE EXPENSES. Grantee may use allocated funds only on eligible items as identified in Exhibit 1 and completed within the grant calendar year of this Agreement. Other waste abatement expenses may be eligible with prior written approval from the County Liaison. 7. FUNDING AMOUNT. Grantees receive performance-based funding in part from a pass-through grant from the State. Funding amounts are contingent upon available State and County funds and reflect the funding levels approved by the County Board as part of the annual budget. Base Funding is allocated for required grant activities, including administration, residential communications, municipal facilities/parks verification and employee education, and special collections. Optional Supplemental Funding is allocated for multiunit recycling, additional special collections, reduce/reuse activities, in-person education, event recycling, and organics planning. The allocated funding for the Grantee, shall be in the total amount not to exceed $116,620.08 as set forth in Exhibit 2. 8. FISCAL AGENT. Pursuant to the cities’ Joint Powers Agreement, the City of Mendota Heights acknowledges that it shall act as Fiscal Agent for the cities for purposes of receiving the Funding Amount, performing the landfill abatement program activities identified in Exhibit 2 and otherwise complying with the terms of this Agreement. The cities of West St. Paul, South St. Paul , Lilydale, and Sunfish Lake will sign this Agreement for purposes of accepting City of Mendota Height’s designation of Fiscal Agent to act on the cities’ behalf for purposes of the Grant Program, but shall not be considered parties to this Agreement. 9. FUNDING MATCH. Grantee and the cities of West St. Paul, South St. Paul, Lilydale, and Sunfish Lake shall collectively provide a 25% match of the total reimbursed grant funding amount through a cash match, in-kind contribution, or combination thereof, to pay for any new or ongoing activities that are instituted by the grant (i.e., any eligible expenses, whether new or ongoing). 10. FUNDING SOURCE ACKNOWLEDGEMENT. Grantee and the cities of West St. Paul, South St. Paul, Lilydale, and Sunfish Lake shall provide funding source credit on all print materials, relating to the activities funded under this Agreement, written as: Partially funded by Dakota County and the Minnesota Pollution Control Agency. 11. RECORDS. The Grantee shall maintain financial and other records and accounts in accordance with requirements of the County and the State of Minnesota. The Grantee shall manage funds in a dedicated bank account, maintain strict accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure. All records and accounts shall be retained as provided by law, but in no event for a period of less than five years from the last receipt of payment from the County pursuant to this Agreement. 12. PERFORMANCE REPORTING AND REIMBURSEMENT. Grantees shall report performance of responsibilities set forth in this Agreement and Exhibits 1 and 2 on a report form provided by the County. Grantees may request reimbursement for eligible expenses, less revenues or other funds received, incurred in connection with the performance of activities in accordance with this Agreement and Exhibits 1 and 2 on a reimbursement form provided by the County. Reimbursement requests must be submitted to the County Liaison by July 15 of the grant calendar year and by January 15 following the grant calendar year. The Grantee must certify that the requested reimbursements are accurate, appropriate and eligible in accordance with this Agreement, that the Grantee has submitted complete documentation of the actual expenditures for which reimbursement is sought, and that such expenditures have not been otherwise reimbursed. Reimbursement requests must be supported by documentation such as vendor invoices, receipts, or detailed financial reports produced using municipal accounting software, itemizing all expenses related to the grant, including salary and benefits. Any reimbursement request for multiple municipalities must separately itemize the request for reimbursement for each individual municipality. Reimbursement request payment will not be made for activities with incomplete documentation. Complete reimbursement requests are reviewed by the County Liaison. Payment for approved reimbursement requests will be made to the Grantee within 30 calendar days of approved reimbursement request submissions. Reimbursements will be made for approved expenditures incurred within the grant calendar year. No reimbursements will be made for reimbursement requests received after February 15 following the grant calendar year. Page 18 of 147 Dakota County Contract #DCA24730 Page 3 of 10 2027 Grant Agreement 13.FAILURE TO PERFORM. Upon review of each Grantee report, the County Liaison will notify the Grantee in writing of any unsatisfactory performance. Reimbursements will be authorized only for activities performed to the satisfaction of the County within the terms of this Agreement. 14.AMENDMENTS. The Dakota County Environmental Resources Director (Director) shall have the authority to approve in writing modifications to the Funding Amount as requested by the Grantee, as long as the amount payable does not exceed the total Funding Amount identified in Section 7 and so long as the proposed modifications are consistent with the Agreement and Exhibits 1 and 2. The County Liaison shall have the authority to approve in writing modifications to the Application activities and related expenses identified in Exhibit 2 up to the Funding Amount, as requested by the Grantee, so long as the proposed modifications are consistent with the Program Guidelines (Exhibit 1)and this Agreement. 15.PROPERTY. Upon termination of this Agreement or unless otherwise specified, any eligible infrastructure purchased by the Grantee or by the County and provided to the Grantee to fulfill Grant obligations shall be the sole property of the Grantee. 16.INDEMNIFICATION. Each party to this Agreement shall be liable for the acts of its officers, employees or agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its officers, employees or agents. The provisions of the Municipal Tort Claims Act, Minn. Stat. Ch. 466 and other applicable laws govern liability of the County and Grantee. The provisions of this section shall survive the expiration or termination of this Agreement. 17.AUTHORIZED REPRESENTATIVES: The following named persons are designated as the Authorized Representatives of the Parties for purposes of this Agreement. These persons have authority to bind the party they represent and to consent to modifications, except that the Authorized Representatives shall have only the authority specifically granted by their respective governing boards. The parties shall provide written notification to each other of any change to the Authorized Representative. Notice required to be provided pursuant this Agreement shall be provided to the following named persons and addresses unless otherwise stated in this Agreement, or in a modification of this Agreement. TO THE COUNTY TO THE GRANTEE Nikki Stewart, Director, or successor Cheryl Jacobson, or successor, City Administrator Environmental Resources Department City of Mendota Heights 14955 Galaxie Avenue Apple Valley, MN 55124 1101 Victoria Curve Mendota Heights, MN 55118 18.LIAISONS. To assist the parties in the day-to-day performance of this Agreement, to ensure compliance, and provide ongoing consultation, a liaison shall be designated by the County and the Grantee. The County and the Grantee shall keep each other continually informed, in writing, of any change in the designated liaison. At the time of execution of this Agreement, the following persons are the designated liaisons: COUNTY LIAISON GRANTEE LIAISON Gena Gerard Courney Selstad Senior Environmental Specialist Mendota Heights Recycling & Sustainability Coordinator 952-891-7021 651-255-1347 gena.gerard@co.dakota.mn.us cselstad@mendotaheightsmn.gov 19.TERMINATION, GENERAL. Either party may terminate this Agreement for cause by giving seven days’ written notice or without cause by giving thirty (30) days written notice, of its intent to terminate, to the other party. Such notice to terminate for cause shall specify the circumstances warranting termination of the Agreement. Cause shall mean a material breach of this Agreement and any supplemental agreements or amendments thereto. Notice of Termination shall be made by certified mail or personal delivery to the Authorized Representative of the other party. In addition, notification to the County or the Grantee regarding termination of this Agreement by the other party shall be provided to the Office of the Dakota County Attorney, Civil Division, 1560 Highway 55, Hastings, MN 55033. Termination of this Agreement shall not discharge any liability, responsibility or right of any party, which arises from the performance of or failure to adequately perform the terms of this Agreement prior to the effective date of termination. Page 19 of 147 Dakota County Contract #DCA24730 Page 4 of 10 2027 Grant Agreement 20.TERMINATION BY COUNTY FOR LACK OF FUNDING. Notwithstanding any provision of this Agreement to the contrary, the County may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, Minnesota Agencies, or other funding source, or if its funding cannot be continued at a level sufficient to allow payment of the amounts due under this Agreement. Written notice of termination sent by the County to the Grantee by email or facsimile is sufficient notice under this section. The County is not obligated to pay for any activities that are provided after written notice of termination for lack of funding. The County will not be assessed any penalty or damages if the Agreement is terminated due to lack of funding. 21.USE OF CONTRACTORS. The Grantee may engage contractors to perform activities funded pursuant to this Agreement. However, the Grantee retains primary responsibility to the County for performance of the activities and the use of such contractors does not relieve the Grantee from any of its obligations under this Agreement. If the Grantee engages any contractors to perform any part of the activities, the Grantee agrees that the contract for such services shall include the following provisions: A.The contractor must maintain all records and provide all reporting as required by this Agreement. B.The contractor must defend, indemnify, and hold harmless and save the County from all claims, suits, demands, damages, judgments, costs, interest, and expenses arising out of or by reason of the performance of the contracted work, caused in whole or in part by any negligent act or omission of the contractor, including negligent acts or omissions of its employees, subcontractors, or anyone for whose acts any of them may be liable. C.The contractor must provide and maintain insurance through the term of this Agreement in amounts and types of coverage as set forth in the Insurance Terms, which is attached and incorporated as Exhibit 3, and provide to the County, prior to commencement of the contracted work, a certificate of insurance evidencing such insurance coverage. D.The contractor must be an independent contractor for the purposes of completing the contracted work. E.The contractor must acknowledge that the contract between the Grantee and the contractor does not create any contractual relationship between County and the contractor. F.The contractor shall perform and complete the activities in full compliance with this Agreement and all applicable laws, statutes, rules, ordinances, and regulations issued by any federal, state, or local political subdivisions having jurisdiction over the activities. G.The contractor must use County toolkits (i.e., text, content, images) and follow the County’s Waste Abatement Education and Outreach Style Guide to provide standardized messaging. 22.EMPLOYEES OF PARTIES. Any and all persons engaged in administrating the Grant Program for the County shall not be considered employees of the Grantee, for any purpose, including Worker’s Compensation, and any and all claims that may or might arise out of said employment context on behalf of said employees while so engaged. Any and all claims made by any third party as a consequence of any act or omission on the part of said employees while so engaged shall not be the obligation or responsibility of the Grantee. Any and all persons engaged in the work to be performed by the Grantee arising from this Agreement shall not be considered employees of the County for any purpose, including Worker’s Compensation, and any and all claims that may or might arise out of said employment context on behalf of said employee while so engaged. Any and all claims made by any third party as a consequence of any act or omissions of the part of the Grantee’s employees while so engaged on any of the work arising from this Agreement shall not be the obligation or responsibility of the County. Nothing contained in this Agreement is intended or should be construed as creating or establishing the relationship of partners or joint ventures between the County and the Grantee, nor shall the County be considered or deemed an agent or representative of the Grantee, and the Grantee shall not be deemed an agent or representative of the County. 23.COMPLIANCE WITH LAWS/STANDARDS. The County and Grantee agree to abide by all federal, state or local laws, statutes, ordinances, rules and regulations now in effect or hereafter adopted pertaining to this Agreement or to the facilities, programs and staff for which either party is responsible, including but not limited to Minn. Stat. § 115A, Page 20 of 147 Dakota County Contract #DCA24730 Page 5 of 10 2027 Grant Agreement which requires cities to collect recyclable materials at all facilities under their control, wherever trash is collected, and to transfer the recyclable materials to a recycler. 24.EXCUSED DEFAULT – FORCE MAJEURE. Neither party shall be liable to the other party for any loss or damage resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting party's reasonable control, providing the defaulting party gives notice to the other party as soon as possible. Acts and events may include acts of God, acts of terrorism, war, fire, flood, epidemic, acts of civil or military authority, and natural disasters. 25.CONTRACT RIGHTS CUMULATIVE NOT EXCLUSIVE. A.In General. All remedies available to either party for breach of this Agreement are cumulative and may be exercised concurrently or separately, and the exercise of any one remedy shall not be deemed an election of such remedy to the exclusion of other remedies. The rights and remedies provided in this Agreement are not exclusive and are in addition to any other rights and remedies provided by law. B.Waiver. Any waiver is only valid when reduced to writing, specifically identified as a waiver, and signed by the waiving party’s Authorized Representative. A waiver is not an amendment to the Contract. The County’s failure to enforce any provision of this Contract does not waive the provision or the County’s right to enforce it. 26.RECORDS RETENTION AND AUDITS. Each party’s bonds, records, documents, papers, accounting procedures and practices, and other records relevant to this Agreement are subject to the examination, duplication, transcription and audit by the other party, the Legislative Auditor or State Auditor under Minn. Stat. § 16C.05, subd. 5. If any funds provided under this Agreement use federal funds these records are also subject to review by the Comptroller General of the United States and his or her approved representative. Following termination of this Agreement, the parties must keep these records for at least six years or longer if any audit-in-progress needs a longer retention time. 27.MODIFICATIONS. Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing and signed by the authorized representatives of the County and Grantee. 28.ASSIGNMENT. Neither party may assign any of its rights under this Agreement without the prior written consent of the other party. Consent under this section may be subject to conditions. 29.GOVERNMENT DATA PRACTICES. For purposes of this Agreement, all data on individuals collected, created, received, maintained or disseminated shall be administered consistent with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13. 30.MINNESOTA LAW TO GOVERN. This Agreement shall be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflict of laws. All proceedings related to this Agreement shall be venued in Dakota County, Minnesota or U.S. District Court, District of Minnesota. The provisions of this section shall survive the expiration or termination of this Agreement. 31.MERGER. This Agreement is the final expression of the agreement of the parties and the complete and exclusive statement of the terms agreed upon and shall supersede all prior negotiations, understandings, or agreements. There are no representations, warranties, or provisions, either oral or written, not contained herein. 32.SEVERABILITY. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either party. 33.ELECTRONIC SIGNATURES. Each party agrees that the electronic signatures of the parties included in this Contract are intended to authenticate this writing and to have the same force and effect as wet ink signatures. Signature pages follow Page 21 of 147 Dakota County Contract #DCA24730 Page 6 of 10 2027 Grant Agreement IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date(s) indicated below. FOR DAKOTA COUNTY (I represent and warrant that I am authorized to execute this contract on behalf of Dakota County.) By: Nikki Stewart, Director Environmental Resources Department Date of signature: Dakota County Contract #DCA24730 CITY OF MENDOTA HEIGHTS (I represent and warrant that I am authorized by law to execute this contract and legally bind the Grantee.) By: Signature line Printed Name: Title: Date of signature: Attest: Title: Date: Page 22 of 147 Dakota County Contract #DCA24730 Page 7 of 10 2027 Grant Agreement CITY OF WEST ST. PAUL (Accepting designation of City of Mendota Heights as Fiscal Agent to act on behalf of the City of West St. Paul for purposes of the Community Waste Abatement Grant Agreement between Dakota County and the City of Mendota Heights.) By: Signature line Printed Name: Title: Date of signature: Attest: Title: Date: Page 23 of 147 Dakota County Contract #DCA24730 Page 8 of 10 2027 Grant Agreement CITY OF SOUTH ST. PAUL (Accepting designation of City of Mendota Heights as Fiscal Agent to act on behalf of the City of South St. Paul for purposes of the Community Waste Abatement Grant Agreement between Dakota County and the City of Mendota Heights.) By: Signature line Printed Name: Title: Date of signature: Attest: Title: Date: Page 24 of 147 Dakota County Contract #DCA24730 Page 9 of 10 2027 Grant Agreement CITY OF LILYDALE (Accepting designation of City of Mendota Heights as Fiscal Agent to act on behalf of the City of Lilydale for purposes of the Community Waste Abatement Grant Agreement between Dakota County and the City of Mendota Heights.) By: Signature line Printed Name: Title: Date of signature: Attest: Title: Date: Page 25 of 147 Dakota County Contract #DCA24730 Page 10 of 10 2027 Grant Agreement CITY OF SUNFISH LAKE (Accepting designation of City of Mendota Heights as Fiscal Agent to act on behalf of the City of Sunfish Lake for purposes of the Community Waste Abatement Grant Agreement between Dakota County and the City of Mendota Heights.) By: Signature line Printed Name: Title: Date of signature: Attest: Title: Date: Page 26 of 147 1 Dakota County Community Waste Abatement Grant Program 2027 Guidelines I.Grant Overview A.Municipalities in Dakota County have responsibilities to establish and maintain comprehensive local waste abatement programs to support implementation of the Dakota County 2024-2044 Solid Waste Management Plan (Management Plan). Dakota County provides educational, financial, and technical assistance to municipal governments to aid local waste abatement programs. The Dakota County Community Waste Abatement Grant Program (Program) assists municipalities with waste abatement expenses. II.Grant Eligibility A.Dakota County municipalities are eligible for the Program, excluding Dakota County townships and the cities of Coates, Empire, Hampton, Miesville, New Trier, Randolph, and Vermillion. B.Municipalities, other than those listed above, with fewer than 1,000 households are eligible for limited funding in specific categories. C.To be eligible for Municipal Facilities funding, municipality must have at least one municipal facility to verify or at least one employee to educate, other than the municipality’s primary contact for the Program (Municipality Primary Contact). D.To be eligible for Multiunit Recycling funding, municipality must have multiunit residential housing. III.Grant Funding Allocation and Match A.Funding amounts are determined annually by the County Board of Commissioners. B.Base Funding: Base Funding is allocated for required grant activities, including administration, residential communications, municipal facilities/parks verification and employee education, and special collections. C.Supplemental Funding: Optional Supplemental Funding is allocated for multiunit recycling, reduce/reuse activities, in-person education, event recycling, and organics planning. D.Matching Funds: Eligible municipalities must provide a 25% match of the total reimbursed grant funding amount (Base Funding plus Supplemental Funding) through a cash match, in-kind contribution, or combination thereof, to pay for any activities that are instituted by the grant (i.e., any eligible expenses, whether new or ongoing). Any expenses that are not listed in these guidelines as Eligible Expenses are ineligible for matching funds unless pre-approved by the County Liaison. E.Fund Eligibility Limits and Flexibility: a fund allocation maximum is set for each Base and Supplemental Funding grant category to align funding levels with Solid Waste Management Plan Dakota County Contract #DCA24730 Exhibit 1 - Page 1 of 13 Page 27 of 147 2 priorities, diversion potential, and other criteria, as defined in the Fund Allocation document. Fund allocations may be adjusted up to 10% from one category to another, except Organics Planning, while not exceeding the total fund allocation for a given year, with prior written approval from the County Liaison. IV.Funding Requests Part 1: Base Funding Request (Required) 1.Grant Administration Required Activities: A.Fulfill responsibilities necessary for effective grant administration and demonstrate performance of waste abatement programs. B.Ensure named Municipality Primary Contact is properly trained to fulfill grant responsibilities by attending the Dakota County Recycling Ambassador course. C.Participate in solid waste management training to support effective implementation of grant activities, including at minimum: 1.Annual RAM/SWANA conference (cities having 1,000 or more households) 2.Association of Recycling Managers (ARM) meetings 3.Annual ARM workshop D.Ensure Municipality Primary Contact attends the six Program meetings hosted by Dakota County. E.Refer businesses, schools, multiunit properties, and other organizations to county Program Managers to coordinate all requests for resources (e.g., education, containers, labels). F.Provide reasonable support to implement the Solid Waste Management Plan, including but not limited to: 1.Update local codes as appropriate to be consistent with and no less restrictive than County Ordinance 110. G.Demonstrate Program compliance and provide waste abatement metrics in mid-year and final reports that include information for all Base and Supplemental funded projects, along with reimbursement requests, as described in Reporting and Reimbursement below. Optional Activities: H.Participate in the annual RAM compost bin sale. Eligible Expenses: A.Salary, benefits, and mileage of municipal personnel, both permanent and temporary, while working on the planning, implementing, promoting, and reporting of eligible activities. Dakota County Contract #DCA24730 Exhibit 1 - Page 2 of 13 Page 28 of 147 3 B.Solid waste training and professional memberships to support effective implementation of Base Funding or Supplemental Funding activities. C.Fees for production or usage of outreach media and materials (e.g., social media, videos, e-news, printing, graphic design, advertisements, billboards, television, radio) using waste abatement standardized messaging. D.Other expenses to administer grant-funded activities, with prior written approval from the County Liaison. 2. Residential Communications Required Activities: A.Mail county-developed articles on each of the following themes to all residential households, with a half page minimum per topic: 1.Home recycling 2.Household hazardous waste management 3.Food scraps reduction or management 4.Reduce/reuse opportunities B.Post at least one county-developed waste abatement social media message per month using county-provided messaging (e.g., county messaging toolkit, share county media posts). C.Request county approval of any proposed modifications to county-developed articles or social media posts at least two weeks before the municipal deadline for printing or publishing. D.Stock brochure racks at city-owned/operated facilities with county-provided waste abatement print materials (i.e., What Goes Where guides, Fix-It-Clinic flyers, etc.). E.Expand communications to reach diverse/underserved residents, such as using county-translated waste abatement pieces, translating county social media into additional languages, creating new messaging in consultation with the County Liaison, or utilizing culturally specific outlets to reach more people with any of the county-approved communications above. F.Maintain waste management information on the municipal website and any other website used to conduct grant activities, following county guidance in coordination with the County Liaison, keeping information and links current and ensuring all content is consistent with the county’s standardized language (i.e., terms and images). G.Serve as a resource to residents on waste abatement-related inquiries (e.g., email, phone). H.Provide funding source credit on all required articles, written as: Partially funded by Dakota County and the Minnesota Pollution Control Agency. Eligible Expenses: A.Salary, benefits, and mileage for municipality personnel, both permanent and temporary, while working on the planning, implementing, promoting, and reporting of eligible activities. Dakota County Contract #DCA24730 Exhibit 1 - Page 3 of 13 Page 29 of 147 4 B.Percentage of cost for design, production, and postage for municipality newsletter devoted to waste abatement articles on topics listed in Required Activities above using county standardized messaging articles and images. C.Fees for production or usage of outreach media and materials (e.g., social media, videos, e-news, printing, graphic design, advertisements, billboards, television, radio) using waste abatement standardized messaging. D.Consultant services or stipend for an individual, organization, or group to provide assistance. E.Other expenses to administer grant-funded activities, with prior written approval from the County Liaison. 3. Municipal Facilities Required Activities: A.Add waste abatement infrastructure (i.e., recycling and organics containers, lids, labels, and signage) in municipality-controlled facilities (e.g., buildings, parks, and roadways) where containers are needed and have not yet been placed, or replace damaged containers after all required containers are placed, using the county-developed container purchasing checklist. B.Provide verification of best waste management practices and recycling compliance at least once annually, by visually inspecting and reporting status using the Municipal Facilities Recycling Tool. C.Provide county-required educational messaging about recycling and organics (if collected) in print or electronic form to each municipal employee, volunteer, tenant, and custodial/housekeeping staff who generates and sorts trash and recycling, within 30 days of hire and at least annually thereafter. D.Conduct in-person trainings with city personnel who are responsible for the activities below (new personnel at a minimum), to educate on recycling requirements for municipalities, and organics requirements if collected: 1.Recycling container placement and monitoring on city-owned/operated property 2.Emptying trash, recycling, and organics containers on city-owned/operated property 3.Handling event permits or facility rental applications 4.Staffing events subject to city recycling requirements Optional Activities: E.Conduct tours of recycling, composting, or landfill facilities to educate municipal leaders and employees about the local recycling and waste management system. Eligible Expenses: A.Salary, benefits, and mileage for municipality personnel, both permanent and temporary, while working on the planning, implementing, promoting, and reporting of eligible activities. B.Copying and printing waste abatement education materials for municipal employees and vendors, using county messaging standards. Dakota County Contract #DCA24730 Exhibit 1 - Page 4 of 13 Page 30 of 147 5 C.Fees for tours of recycling, composting, or landfill facilities. D.Meeting expenses for in-person trainings on recycling requirements with city personnel, interpretive services, and other in-person training costs. E.Other expenses to administer grant-funded activities, with prior written approval from the County Liaison. 4.Special Collections Required Activities: A.Ensure special collection opportunities are conveniently located and scheduled, using the method specified, with independent collection opportunities for municipalities having 1,000 households or more; municipalities with fewer than 1,000 households may coordinate with a neighboring municipality for co-collection: 1.Holiday lights: offer free recycling collection during and after winter holidays 2.Mattresses and box springs: provide curbside pickup trip fee discount for recycling and reuse and/or one-day collection, with reuse of materials in good condition 3.Paper: offer free collection event for shredding and recycling of confidential documents 4.Pumpkins: provide free collection for composting after Halloween 5.Scrap metal: offer free or partly-subsidized collection for recycling if city hosts a cleanup day B.Implement a free collection of yard signs for recycling after fall elections, as a single-city or multi-city event (i.e., in collaboration with one or more adjacent cities). C.Promote all city-led special collections through social media, videos, e-news, print media, or other outreach/media channels, specifying how materials will be managed (i.e., recycling, reuse, or both). D.Promote opportunities for residents to recycle challenging materials using the Recycling Guide, through social media, videos, e-news, print media, or other outreach/media channels. E.Request and report weights, cubic yards, or number of units for each material collected, as specified on the county reporting tool. F.Coordinate timing of special collections with County Liaison to prevent duplication of effort, timing overlap, conflicting messages, pricing conflicts, and confusion for residents. Eligible Expenses: A.Salary, benefits, and mileage for municipality personnel, both permanent and temporary, while working on the planning, implementing, promoting, and reporting of eligible activities (i.e., for collection of materials listed above). B.Vendor services, less resident fees, to collect materials listed above with confirmed delivery to a reuse location or to a licensed recycling/organics facility, or to another facility approved by the County Liaison. C.Up to $30.00 per household for vendor curbside pickup trip fee services to collect materials listed in 4.A.2. Dakota County Contract #DCA24730 Exhibit 1 - Page 5 of 13 Page 31 of 147 6 D. Fees for production or usage of outreach media and materials (e.g., social media, videos, e-news, printing, graphic design, advertisements, billboards, television, radio) using waste abatement standardized messaging. E. Consultant services or stipend for an individual, organization, or group to provide assistance. F. Equipment (e.g., grabbers) and personal protective equipment for volunteers working on collections for materials listed above. G. Other expenses to administer grant-funded activities with prior written approval from the County Liaison. Part 2: Supplemental Funding Request (Optional) 5. Multiunit Recycling Required Activities: A. Provide technical assistance for participants in the Dakota County Multiunit Recycling Program by: 1. Conducting broad-based outreach through multiple communication channels to engage potential new participants through plans included in the Application, in coordination with the County Liaison. 2. Contact all past participants annually to offer additional education and county resources to address resident and staff turnover and evolving needs. 3. Responding to all multiunit requests for assistance. 4. Completing needs assessments, applications, and data-collection mechanisms. 5. Implementing infrastructure and education plans. 6. Advancing site-specific solutions for increased waste diversion, waste reduction, and reuse. B. Maintain an annually updated list of addresses and contacts for multiunit properties that are eligible for the Program, and share with Dakota County. C. Provide an annual mailing about Program resources to multiunit property managers and/or owners in coordination with County Liaison. Optional Activities: D. Coordinate with the County Liaison to revise multiunit recycling mechanisms (e.g., business license renewals, rental license renewals, rental inspections, fire inspections, and property manager meetings) and municipal planning and construction procedures to support recycling in new or remodeled buildings (e.g., recycling chutes, adequate space), consistent with city recycling codes and county ordinances. Eligible Expenses: A. Salary, benefits, and mileage for municipality personnel, both permanent and temporary, while working on the planning, implementing, promoting, and reporting of eligible activities. Dakota County Contract #DCA24730 Exhibit 1 - Page 6 of 13 Page 32 of 147 7 B.Consultant services or stipend for an individual, organization, or group to provide assistance. C.Other expenses to administer grant-funded activities, with prior written approval from the County Liaison. 6.Reduce/Reuse Activities Required Activities: A.Host a free drop box for donations of reusable athletic equipment, for a period of at least three months preferred, if there are no permanent physical locations to reuse (e.g. donate, buy, sell, exchange) within the city (municipalities having 1,000 or more households). B.Promote opportunities for residents to reuse challenging materials such as athletic equipment, furniture, and building materials (e.g., curbside pickup, drop-off, online exchange, other) using the Dakota County Reuse Map, through two or more of the following: social media, videos, e-news, print media, or other outreach/media channels. C.If (H) is selected, promote city-led reuse opportunities in (H) through two or more of the following: social media, videos, e-news, print media, or other outreach/media channels. D.Obtain and report weights for each material collected, donated, or exchanged, as specified on the county reporting tool. E.Ensure that usable leftover items are donated or reused after each city-led reuse opportunity, to the extent possible. F.Track and report number of people participating in all staffed reuse activities by monitoring participation using a sign-in sheet or clicker. G.Provide updates to the online Dakota County Reuse Map (e.g., local rental and repair services). Optional Activities: H.Implement free or low-cost reuse opportunities (e.g., swap event, collection for donation, curbside pickup discount, curbside pickup day, drop box) for materials that are challenging for residents to reuse, along with an interactive educational activity for in-person events (i.e., as described in 7A), using the best method of reuse based on data available. Preference must be given to materials and methods that meet all of the following criteria, with priority given to building materials and furniture. One activity per city may be conducted for materials that do not meet these criteria, provided the city or group of cities conducts at least one activity that does meet these criteria: 1.Significant diversion – at least 0.5 ton per event or activity 2.Fills a gap – no permanent physical location to reuse (e.g., donate, buy, sell, exchange) within the city 3.Convenient and accessible – including consideration for transportation and physical barriers 4.Confirmed reuse outlet and end use I.Create and share videos to promote reuse and repair opportunities for residents. J.Attend Reuse Minnesota meetings. Dakota County Contract #DCA24730 Exhibit 1 - Page 7 of 13 Page 33 of 147 8 K.Attend Responsible Public Purchasing Council meetings. L.Switch to reusable dishware (e.g., washable dishes and silverware) at permanent city-owned facilities. M.Provide assistance at Dakota County Fix-It Clinics held in the city, if applicable. N.Host residential reduce, reuse, or repair education classes using county messaging, ensuring all hired educators are approved in advance by the County Liaison, and reporting on outcomes by monitoring presentation attendance (e.g., sign-in sheet or head count), online webinar attendance (e.g., number of people who log on), table interactions (e.g., clicker or tally sheet), and game interactions (e.g., clicker or tally sheet). O.Facilitate changes to municipality policies to increase reuse opportunities in the community (e.g., clothing drop box prohibitions, rental companies, and secondhand stores) or internal operations (e.g., office supplies, equipment, building materials). P.Other as approved by County Liaison. Eligible Expenses: A.Salary, benefits, and mileage for municipality personnel, both permanent and temporary, while working on the planning, implementing, promoting, and reporting of eligible activities described in Required and Optional Activities above). B.Vendor services, less resident fees, to collect materials listed above at a residential drop-off day, event, or permanent collection option (drop-off site, curbside collection) with confirmed delivery to a reuse or recycling facility. C.Fees for production or usage of outreach media and materials (e.g., social media, videos, e-news, printing, graphic design, advertisements, billboards, television, radio) using waste abatement standardized messaging. D.Reuse training and professional memberships to support effective implementation of reduction/reuse activities. E.Fees for county-approved professional educators and performers who help implement required education activities on topics listed above and comply with county messaging standards. F.Consultant services or stipend for an individual, organization, or group to provide assistance. G.Washable dishware to replace single-use products, as described in Optional Activities above. H.Dishwasher up to $2,000 at city-owned facilities, including dishwashing carts and racks; must be Energy Star qualified. I.County-approved promotional items or professional services up to $500 in value that create minimal waste and engage residents in reduce/reuse activities described above. Dakota County Contract #DCA24730 Exhibit 1 - Page 8 of 13 Page 34 of 147 9 J. Other expenses to administer grant-funded activities with prior written approval from the County Liaison. 7. In-Person Education Required Activities: A. Provide resident waste abatement education at events or gatherings, in person or online, to educate at least 1% of each municipality’s population through interactive activities between city staff and residents (e.g., ed kits, games, conversations, teaching, presentations), on all four of the following topics in each city, with a focus on one or two topics per event; does not include display views or brochure distribution: 1. Home recycling 2. Household hazardous waste management 3. Food scraps reduction or management 4. Reduce/reuse opportunities B. Include at least one new event, venue, or audience per municipality for (A). C. Promote city-led education opportunities in (A) through at least one outreach/media channel. D. Ensure all staff and volunteers who implement In-Person Education activities are properly trained to fulfill responsibilities by attending the Dakota County Recycling Ambassador course and using current county messaging. E. Ensure all professional educators who implement In-Person Education activities are approved in advance by County Liaison. F. Use county presentation slides, education materials, and display materials (e.g., table runners, banners, and brochure holders), following county best practices guide. G. Coordinate with County Liaison for any education requests in schools, businesses, and multiunit residences. H. Expand waste abatement education to engage diverse/underserved residents (e.g., interpretive services, partnerships with community organizations, events, or venues), using county-translated waste abatement messaging/materials as appropriate. I. Track and report number of people educated in person by monitoring presentation participation (e.g., sign-in sheet or head count), online webinar participation (e.g., number of people who log on), verbal tabling activity interactions (e.g., clicker or tally sheet), and game interactions (e.g., clicker or tally sheet). J. Fulfill community requests for in-person education as staff and volunteer availability allows. Optional Activities: K. Conduct tours of recycling, composting, or landfill facilities to educate residents about the local recycling and waste management system. Dakota County Contract #DCA24730 Exhibit 1 - Page 9 of 13 Page 35 of 147 10 Eligible Expenses: A.Salary, benefits, and mileage for municipality personnel, both permanent and temporary, while working on the planning, implementing, promoting, and reporting of eligible activities (i.e., only activities described in Required and Optional Activities above; does not include brochure distribution, or any activities lacking an educational in-person or online face-to-face interaction and direct learning experience). B.Tablecloths, table runners, banners, signage, sign boards, stands, brochure holders, and other materials needed for engagement and education. C.Event, booth, and room rental fees. D.Fees for county-approved professional educators and performers who help implement required education activities on topics listed above and comply with county messaging standards. E.Fees for tours of recycling, composting, or landfill facilities. F.County-approved promotional items or professional services up to $500 in value that create minimal waste and engage residents in education activities described above. G.Consultant services or stipend for an individual, organization, or group to provide assistance. H.Meeting expenses for in-person trainings on recycling requirements with city personnel, interpretive services, and other in-person training costs. I.Other expenses to administer grant-funded activities, with prior written approval from the County Liaison. 8.Event Recycling Required Activities: A.Offer resources for recycling, back-of house organics (food scraps) collection, or both, at events, tournaments, and festivals held on city-owned property: 1.Contact and assist city event coordinators to plan and implement recycling collection. 2.Provide an appropriate number of co-located recycling and trash containers in strategic locations to prevent overflow, along with proper bags and signage. 3.Provide required county waste abatement messaging to educate vendors, volunteers, and custodial staff about event recycling requirements. B.Offer resources for recycling, back-of house organics (food scraps) collection, or both, at household parties (i.e., non-city events) upon request. C.Update two or more municipal forms (e.g., event permit, event vendor agreement, facility rental agreement) using county model messaging to include recycling requirements for events, tournaments, and festivals, consistent with city codes and county ordinance. Optional Activities: Dakota County Contract #DCA24730 Exhibit 1 - Page 10 of 13 Page 36 of 147 11 D.Add waste abatement infrastructure (i.e., recycling and organics containers, lids, labels, and signage) in municipality-controlled facilities (e.g., buildings, parks, and roadways) where containers are needed and have not yet been placed, or replace damaged containers after all required containers are placed, using the county-developed container purchasing checklist. Eligible Expenses: A.Salary, benefits, and mileage for municipality personnel, both permanent and temporary, while working on the planning, implementing, promoting, and reporting of eligible activities. B.X-frame containers, X-Frame bags for recyclables, grabbers, green five-gallon buckets, signage, promotion, and other materials necessary for successful project implementation at events. C.Recycling hauling services of collected materials from city events, tournaments, and festivals, with confirmed delivery to a facility licensed to manage the material. D.Consultant services or stipend for an individual, organization, or group to provide assistance. E.Recycling and organics containers or multi-stream containers, lids, lanyards, and labels/signage necessary to fulfill Optional Activities described above, consistent with the county-developed container purchasing checklist. Trash receptacles are only eligible as part of a multi-stream container (i.e., the Program does not fund stand-alone trash containers). F.Other expenses to administer grant-funded activities, with prior written approval from the County Liaison. 9.Organics Planning Optional Activities: A.Support research and planning for residential curbside organics collection. B.Support research and planning for new organics drop sites. Eligible Expenses: A.Salary, benefits, and mileage of municipal personnel, both permanent and temporary, while working on the planning, implementing, promoting, and reporting of eligible activities. B.Consultant services or stipend for an individual, organization, or group to provide assistance. C.Other expenses to administer grant-funded activities, with prior written approval from the County Liaison. V.Ineligible Expenses The following expenses are ineligible for funding: Dakota County Contract #DCA24730 Exhibit 1 - Page 11 of 13 Page 37 of 147 12 A.Expenses that are not specified as an eligible expense above, unless written approval has been obtained from the County Liaison. B.Expenses related to non-waste abatement waste issues (e.g., energy, water, sustainability). C.Expenses related to land disposal of materials, and collection and management of banned materials, trash, hazardous and household hazardous waste and business waste, unless specifically identified above (e.g., residential compact fluorescent bulb collection, multi-stream containers). D.Expenses related to enforcement (e.g., code compliance administration, inspections). E.Municipality-generated waste management. F.Infrastructure purchases (e.g., containers, bags) as part of Organics Planning. G.Dishwasher replacement, electrical costs, and plumbing costs related to dishwasher installation. H.Design/print of education and communications print materials not described above, unless prior written approval has been obtained from the County Liaison. I.Translation services. J.Out-of-state meals, travel, and lodging. K.Office supplies, equipment, and related fees including phone charges, and website host fees. L.Installation and labor costs related to equipment purchase, service costs or plans such as extended warranties, and replacement of existing equipment such as dishwashers, refrigerators/freezers, and water filling stations. M.Extended leave, defined as a formal leave of absence for a special circumstance (e.g., childbirth, caring for an ill family member, health condition, military leave) approved by the city, for voluntary or mandatory (e.g., performance) reasons. VI.Reporting and Reimbursement Required Activities: A.By July 31, 2027, municipality shall submit a mid-year report and reimbursement request form for the first six months of 2027, on forms provided by the County Liaison. B.By January 31, 2028, municipality shall submit a final report and reimbursement request form for the last six months of 2027, on forms provided by the County Liaison. C.Mid-year and final reports shall include time spent on each category, and for each city if applicable, for municipality personnel, both permanent and temporary, while working directly on the planning, implementing, promoting, and reporting of eligible activities during the reimbursement period. D.Report and reimbursement request forms must be signed by the Authorized Representative (i.e., contract signatory) for the grant agreement, or by other designee who is independent of Dakota County Contract #DCA24730 Exhibit 1 - Page 12 of 13 Page 38 of 147 13 municipality personnel who work directly on the planning, implementing, promoting, and reporting of eligible activities. E.Reimbursement requests must be for eligible expenses, less revenues or other monies received, incurred in connection with the performance of grant activities. F.Reimbursement requests must be supported by documentation that includes expense dates, vendors, items purchased, and amounts – such as vendor invoices, receipts, or detailed financial reports produced using municipal accounting software – itemizing all expenses related to the grant, including salary and benefits, with photos of purchased containers and placement, in-person education events with tables, and special collections for recycling, organics, or reuse. Any reimbursement request for multiple municipalities must separately itemize the request for reimbursement for each individual municipality. G.Salary and benefits cannot exceed the total amount budgeted for salary and benefits in the Application unless reasonable justification is provided and approved by County Liaison in advance. H.Activities outlined in the Application and contained in the Grant Agreement represent municipality’s obligations, and it is the county’s expectation that the Grant Agreement will be fully implemented, with substitutions required for purchases and activities that cannot be fulfilled as planned. Changes to Application activities and budgeted expenses, such as removing a budget line item, adding a budget line item, or increasing a budget line item by 10% or more, require a request in writing and prior approval from the County Liaison, as described in the Grant Agreement. Dakota County Contract #DCA24730 Exhibit 1 - Page 13 of 13 Page 39 of 147 Dakota County Contract #DCA24730 Exhibit 2 - Page 1 of 16 Page 40 of 147 Dakota County Contract #DCA24730 Exhibit 2 - Page 2 of 16 Page 41 of 147 Dakota County Contract #DCA24730 Exhibit 2 - Page 3 of 16 Page 42 of 147 Dakota County Contract #DCA24730 Exhibit 2 - Page 4 of 16 Page 43 of 147 2027 Community Waste Abatement Grant Application Budget - City of Mendota Heights Minimum Grant Requirements (Deliverables)Description of Expense Staff Responsible (Name) Staff Time (Hours) Staff Expense ($) Other Expense ($) Total Request ($) Matching Funds ($) Match Description (Staff or Expense) Jan-Jun Actual ($) Label # Jul-Dec Actual ($) Label # Total Spent ($) Total Unspent ($) Matching Funds Actual ($) Part 1: Base Funding Request (Required) 1. Grant Administration Staff time for grant administration Courtney Selstad, Recycling Coordinator; $61/hour (CS) 264 $ 16,104.00 $- $ 16,104.00 -$ 16,104.00$ Mileage for personal car travel between cities for grant related meetings and events, and to the Western Service Center for grant meetings and the pickup of grant materials CS 0 $ - $ 41.00 $ 41.00 -$ 41.00$ B. Ensure named Municipality Primary Contact is properly trained to fulfill grant responsibilities by attending the Dakota County Recycling Ambassador course.Complete CS 0 $ - $- $ - -$ -$ C. Participate in solid waste management training to support effective implementation of grant activities, including at minimum:-$ -$ RAM/SWANA Conference registration CS 0 $ - $ 600.00 $ 600.00 -$ 600.00$ Staff time for Conference CS 14 $ 854.00 $- $ 854.00 -$ 854.00$ ARM annual membership fee (includes workshop)CS 0 $ - $ 35.00 $ 35.00 -$ 35.00$ Staff time for meetings CS 12 $ 732.00 $- $ 732.00 -$ 732.00$ No additional cost CS 0 $ - $- $ - -$ -$ Staff time for Workshop CS 9 $ 549.00 $- $ 549.00 -$ 549.00$ D. Ensure Municipality Primary Contact attends the six Program meetings hosted by Dakota County.Staff time for meetings CS 15 $ 915.00 $- $ 915.00 -$ 915.00$ E. Refer businesses, schools, multiunit properties, and other organizations to county Program Managers to coordinate all requests for resources (e.g., education, containers, labels). No additional cost CS 0 $ - $- $ - -$ -$ F. Provide reasonable support to implement the Solid Waste Management Plan, including but not limited to:-$ -$ 1. Update local codes as appropriate to be consistent with and no less restrictive than County Ordinance 110. Staff time for coordinating updates related to curbside organics requirements. CS 40 $ 2,440.00 $- $ 2,440.00 -$ 2,440.00$ G. Demonstrate Program compliance and provide waste abatement metrics in mid-year and final reports that include information for all Base and Supplemental funded projects, along with reimbursement requests, as described in Reporting and Reimbursement below. Staff time for activity CS 160 $ 9,760.00 $- $ 9,760.00 -$ 9,760.00$ I. Optional: Participate in the annual RAM compost bin sale. NA 0 $ - $ - -$ -$ TOTAL --514 31,354.00$ 676.00$ 32,030.00$ 8,109.00$ --$ -$ -$ 32,030.00$ -$ WSP SUBTOTAL CS 165 $ 10,065.00 $ 35.00 $ 10,100.00 $ 2,556.00 SSP SUBTOTAL CS 162 $ 9,882.00 $ 641.00 $ 10,523.00 $ 2,655.00 MH SUBTOTAL CS 148 $ 9,028.00 $- $ 9,028.00 $ 2,278.00 SFL SUBTOTAL CS 19 $ 1,159.00 $- $ 1,159.00 $ 300.00 LD SUBTOTAL CS 20 $ 1,220.00 $- $ 1,220.00 $ 320.00 2. Residential Communications WSP article mailings: $700 for 1 full-color page which includes communications staff time, printing and postage x2 full pages per year (distribution to all 9,765 households) Sarah Haugen, Communications and Grant Manager (SH) 0 $ - $ 1,400.00 $ 1,400.00 -$ 1,400.00$ $8,109.00 $4,183.00 A. Mail county-developed articles on each of the following themes to all residential households, with a half page minimum per topic: A. Fulfill responsibilities necessary for effective grant administration and demonstrate performance of waste abatement programs. 1. Annual RAM/SWANA conference (cities having 1,000 or more households) WSP Matching Funds = $2,556.00 Eric Weiss, Parks, Recreation and Environment Director; $71/hour x 36 hours supervisory time SSP Matching Funds = $2,655.00 Monika Miller, Planner; $45/hour x 43 hours (=$1,935) supervisory time Deb Griffith, Community Affairs Liaison; $48/hour x 15 hours (=$720) advising on community connections and making introductions to potential grant partners. MH Matching Funds = $2,278.00 Meredith Lawrence, Parks and Recreation Director/Assistant Public Works Director; $67/hour x 34 hours supervisory time SFL Matching Funds = $300.00 Christy Wilcox, City Clerk; $50/hour x 6 hours supervisory time LD Matching Funds = $320.00 Mary Tollefson, City Administrator; $64/hour x 5 hours supervisory time WSP Matching Funds = $1,081.00 Sarah Haugen, Communications and Grant Manager; $47/hour x 23 hours posting county recycling messaging on social media and maintaining grant-related information on the city website SSP Matching Funds = $1,175.00 Jacob Steiner, Communications Coordinator; $47/hour x 25 hours posting county recycling messaging on social media and maintaining grant-related information on the city website MH Matching Funds = $1,029.00 Kelly Torkelson/new Communications Coordinator; $49/hour x 21 hours supervisory time posting county recycling messaging on social media and maintaining grant- related information on the city website SFL Matching Funds = $450.00 Christy Wilcox, City Clerk; $50/hour x 9 hours maintaining grant-related information on the city website LD Matching Funds = $448.00 Mary Tollefson, City Administrator; $64/hour x 7 hours maintaining grant- related information on the city website 2. Association of Recycling Managers (ARM) meetings 3. Annual ARM workshop 1 Dakota County Contract #DCA24730 Exhibit 2 - Page 5 of 16 Page 44 of 147 2027 Community Waste Abatement Grant Application Budget - City of Mendota Heights Minimum Grant Requirements (Deliverables)Description of Expense Staff Responsible (Name) Staff Time (Hours) Staff Expense ($) Other Expense ($) Total Request ($) Matching Funds ($) Match Description (Staff or Expense) Jan-Jun Actual ($) Label # Jul-Dec Actual ($) Label # Total Spent ($) Total Unspent ($) Matching Funds Actual ($) SSP article mailings: $700 for 1 full- color page which includes communications staff time, printing and postage x2 full pages per year (distribution to all 8,640 households) Jacob Steiner, Communications Coordinator (JS) 0 $ - $ 1,400.00 $ 1,400.00 -$ 1,400.00$ MH article mailings: $800 for 1 full- color page which includes communications staff time, printing and postage x2 full pages per year (distribution to all 4,939 households) Kelly Torkelson/new Communications Coordinator (KT) 0 $ - $ 1,600.00 $ 1,600.00 -$ 1,600.00$ SFL article mailings: $350 for ½ page x 4/year, including staff time, printing and postage (distribution to all 179 households) Christy Wilcox, City Clerk (CW)0 $ - $ 1,400.00 $ 1,400.00 -$ 1,400.00$ LD article mailings: $350 for ½ page x 4/year, including staff time, printing and postage (distribution to all 567 households) Mary Tollefson, City Administrator (MT) 0 $ - $ 1,400.00 $ 1,400.00 -$ 1,400.00$ Staff time coordinating and tracking print articles CS 15 $ 915.00 $- $ 915.00 -$ 915.00$ 1. Home recycling Included above 0 $ - $- $ - -$ -$ 2. Household hazardous waste management Included above 0 $ - $- $ - -$ -$ 3. Food scraps reduction or management Included above 0 $ - $- $ - -$ -$ 4. Reduce/reuse opportunities Included above 0 $ - $- $ - -$ -$ Included in Matching Funds WSP: SH SSP: JS MH: KT 0 $ - $- $ - -$ -$ Staff time coordinating and tracking social media CS 15 $ 915.00 $- $ 915.00 -$ 915.00$ C. Request county approval of any proposed modifications to county-developed articles or social media posts at least two weeks before the municipal deadline for printing or publishing. No additional cost WSP: SH SSP: JS MH: KT 0 $ - $- $ - -$ -$ D. Stock brochure racks at city-owned/operated facilities with county-provided waste abatement print materials (i.e., What Goes Where guides, Fix-It-Clinic flyers, etc.). Staff time for activity CS 10 $ 610.00 $- $ 610.00 -$ 610.00$ E. Expand communications to reach diverse/underserved residents, such as using county-translated waste abatement pieces, translating county social media into additional languages, creating new messaging in consultation with the County Liaison, or utilizing culturally specific outlets to reach more people with any of the county-approved communications above. 1/4 page ad (black & white) in La Voz Latina (print) of translated county messaging; to be approved by county liaison CS 5 $ 305.00 $ 350.00 $ 655.00 -$ 655.00$ Included in Matching Funds WSP: SH SSP: JS MH: KT 0 $ - $- $ - -$ -$ Staff time coordinating website updates/changes CS 10 $ 610.00 $- $ 610.00 -$ 610.00$ G. Serve as a resource to residents on waste abatement-related inquiries (e.g., email, phone). Staff time communicating with residents CS 86 $ 5,246.00 $- $ 5,246.00 -$ 5,246.00$ H. Provide funding source credit on all print materials, written as: Partially funded by Dakota County and the Minnesota Pollution Control Agency.No additional cost CS 0 $ - $- $ - -$ -$ TOTAL --141 8,601.00$ 7,550.00$ 16,151.00$ $4,183.00 --$ -$ -$ 16,151.00$ -$ WSP SUBTOTAL CS 45 2,745.00$ 1,575.00$ 4,320.00$ $ 1,081.00 SSP SUBTOTAL CS 45 2,745.00$ 1,575.00$ 4,320.00$ $ 1,175.00 MH SUBTOTAL CS 40 2,440.00$ 1,600.00$ 4,040.00$ $ 1,029.00 SFL SUBTOTAL CS 6 366.00$ 1,400.00$ 1,766.00$ $ 450.00 LD SUBTOTAL CS 5 305.00$ 1,400.00$ 1,705.00$ $ 448.00 3. Municipal Facilities $4,183.00 B. Post at least one county-developed waste abatement social media message per month using county-provided messaging (e.g., county messaging toolkit, share county media posts). F. Maintain waste management information on the municipal website and any other website used to conduct grant activities, following county guidance in coordination with the County Liaison, keeping information and links current and ensuring all content is consistent with the county’s standardized language (i.e., terms and images). A. Mail county-developed articles on each of the following themes to all residential households, with a half page minimum per topic: WSP Matching Funds = $1,081.00 Sarah Haugen, Communications and Grant Manager; $47/hour x 23 hours posting county recycling messaging on social media and maintaining grant-related information on the city website SSP Matching Funds = $1,175.00 Jacob Steiner, Communications Coordinator; $47/hour x 25 hours posting county recycling messaging on social media and maintaining grant-related information on the city website MH Matching Funds = $1,029.00 Kelly Torkelson/new Communications Coordinator; $49/hour x 21 hours supervisory time posting county recycling messaging on social media and maintaining grant- related information on the city website SFL Matching Funds = $450.00 Christy Wilcox, City Clerk; $50/hour x 9 hours maintaining grant-related information on the city website LD Matching Funds = $448.00 Mary Tollefson, City Administrator; $64/hour x 7 hours maintaining grant- related information on the city website 2 Dakota County Contract #DCA24730 Exhibit 2 - Page 6 of 16 Page 45 of 147 2027 Community Waste Abatement Grant Application Budget - City of Mendota Heights Minimum Grant Requirements (Deliverables)Description of Expense Staff Responsible (Name) Staff Time (Hours) Staff Expense ($) Other Expense ($) Total Request ($) Matching Funds ($) Match Description (Staff or Expense) Jan-Jun Actual ($) Label # Jul-Dec Actual ($) Label # Total Spent ($) Total Unspent ($) Matching Funds Actual ($) A. Add waste abatement infrastructure (i.e., recycling and organics containers, lids, labels, and signage) in municipality-controlled facilities (e.g., buildings, parks, and roadways) where containers are needed and have not yet been placed, or replace damaged containers after all required containers are placed, using the county-developed container purchasing checklist. Additional bins included in Events section.0 $ - $ - $ - -$ -$ B. Provide verification of best waste management practices and recycling compliance at least once annually, by visually inspecting and reporting status using the Municipal Facilities Recycling Tool. Staff time performing verifications CS 60 $ 3,660.00 $ - $ 3,660.00 -$ 3,660.00$ C. Provide county-required educational messaging about recycling and organics (if collected) in print or electronic form to each municipal employee, volunteer, tenant, and custodial/housekeeping staff who generates and sorts trash and recycling, within 30 days of hire and at least annually thereafter. Staff time to provide required messaging electronically to all parties listed in the requirements with the exception of janitorial staff in WSP and SSP who receive printed messaging of county- produced "Recycling for Persons Emptying Containers" in English and Spanish CS 5 $ 305.00 $ - $ 305.00 -$ 305.00$ WSP Lunch n Learn pizza and lemonade for staff responsible for the activities in 1-4 below (required for new staff, but all staff with these responsibilities will be invited) CS 2 $ 122.00 $ 139.00 $ 261.00 -$ 261.00$ SSP Lunch n Learn pizza and lemonade for staff responsible for the activities in 1-4 below (required for new staff, but all staff with these responsibilities will be invited). CS 2 $ 122.00 $ 139.00 $ 261.00 -$ 261.00$ MH Lunch n Learn pizza and lemonade for staff responsible for the activities in 1-4 below (required for new staff, but all staff with these responsibilities will be invited). CS 2 $ 122.00 $ 130.00 $ 252.00 -$ 252.00$ 1. Recycling container placement and monitoring on city- owned/operated property Included above CS 0 $ - $ - -$ -$ 2. Emptying trash, recycling, and organics containers on city- owned/operated property Included above CS 0 $ - $ - -$ -$ 3. Handling event permits or facility rental applications Included above CS 0 $ - $ - -$ -$ 4. Staffing events subject to city recycling requirements Included above CS 0 $ - $ - -$ -$ E. Optional: Conduct tours of recycling, composting, or landfill facilities to educate municipal leaders and employees about the local recycling and waste management system. NA 0 $ - $ - -$ -$ TOTAL --71 4,331.00$ 408.00$ 4,739.00$ 1,338.00$ --$ -$ -$ 4,739.00$ -$ WSP SUBTOTAL CS 25 1,525.00$ 139.00$ 1,664.00$ $ 424.00 SSP SUBTOTAL CS 25 1,525.00$ 139.00$ 1,664.00$ $ 490.00 MH SUBTOTAL CS 20 1,220.00$ 130.00$ 1,350.00$ $ 360.00 SFL SUBTOTAL CS 0 -$ -$ -$ $ - LD SUBTOTAL CS 1 61.00$ -$ 61.00$ $ 64.00 4. Special Collections A. Ensure special collection opportunities are conveniently located and scheduled, using the method specified, with independent collection opportunities for municipalities having 1,000 households or more; municipalities with fewer than 1,000 households may coordinate with a neighboring municipality for co- collection: -$ -$ Mileage for collection and delivery to Recycling Zone $0.76/mile x 69 CS 0 $ - $ 52.44 $ 52.44 -$ 52.44$ Staff time on holiday lights collection at WSP City Hall Jan 2027 and Nov 15-Dec 31 2027 CS 8 $ 488.00 $ - $ 488.00 -$ 488.00$ Staff time on holiday lights collection at SSP City Hall Jan 2027 and Nov 15-Dec 31 2027 CS 8 $ 488.00 $ - $ 488.00 -$ 488.00$ WSP Matching Funds = $1,880 Sarah Haugen, Communications and Grant Manager; $47/hour x 20 hours (=$940) posting collection events on social media and the website Mike Tague, Public Works Superintendent - Parks; $53/hour x 10 hours (=$530) setting up for collection events Diane Erickson, Volunteer Manager; $41/hour x 10 hours (=$410) recruiting volunteers for collection events SSP Matching Funds = $1,685.00 Jacob Steiner, Communications Coordinator; $47/hour x 15 hours (=$705) posting collection events on social media and the website Various Public Works staff; $50/hour x 10 hours (=$500) setting up and staffing Clean-Up Day Deb Griffith, Community Affairs Liaison; $48/hour x 10 hours (=$480) recruiting volunteers for collection events MH Matching Funds = $1,520.00 Kelly Torkelson/new Communications Coordinator; $49/hour x 15 hours (=$735) posting collection events on social media and the website Tom Weiss, Lead Park Maintenance Worker; $45/hour x 10 hours (=$450) setting up collection events Meredith Lawrence, Parks and Recreation Director/Assistant Public Works Director; $67/hour x 5 hours (=$335) helping staff SFL Matching Funds = $100.00 Christy Wilcox, City Clerk; $50/hour x 2 hours helping to promote collections LD Matching Funds = $192.00 Mary Tollefson, City Administrator; $64/hour x 3 hours helping to promote collections D. Conduct in-person trainings with city personnel who are responsible for the activities below (new personnel at a minimum), to educate on recycling requirements for municipalities, and organics requirements if collected: 1. Holiday lights: offer free recycling collection during and after winter holidays $5,377.00 $1,338.00 WSP Matching Funds = $424.00 Mike Tague, Public Works Superintendent - Parks; $53/hour x 8 hours assisting with verifications and managing bin inventory SSP Matching Funds = $490.00 Melissa Blair, Assistant to the Public Works Director; $49/hour x 10 hours assisting with verifications and managing bin inventory MH Matching Funds = $360 Tom Weiss, Parks Lead Maintenance Worker; $45/hour x 8 hours assisting with verifications and managing bin inventory SFL Matching Funds = $0.00 LD Matching Funds = $64.00 Mary Tollefson, City Administrator; $64/hour x 1 hour assisting with verification 3 Dakota County Contract #DCA24730 Exhibit 2 - Page 7 of 16 Page 46 of 147 2027 Community Waste Abatement Grant Application Budget - City of Mendota Heights Minimum Grant Requirements (Deliverables)Description of Expense Staff Responsible (Name) Staff Time (Hours) Staff Expense ($) Other Expense ($) Total Request ($) Matching Funds ($) Match Description (Staff or Expense) Jan-Jun Actual ($) Label # Jul-Dec Actual ($) Label # Total Spent ($) Total Unspent ($) Matching Funds Actual ($) Staff time on holiday lights collection at MH City Hall Jan 2027 and Nov 15-Dec 31 2027 CS 8 $ 488.00 $- $ 488.00 -$ 488.00$ Residents from SFL and LD will be invited to participate in any of the collections above at no additional cost. CS 0 $ - $- $ - -$ -$ WSP curbside mattress collection beginning in spring 2027 with Second Chance Recycling or Certified Recycling, if an established reuse system is confirmed in advance by Bridging or another reuse organization. $20 pickup trip fee discount x 100. CS 0 $ - $ 2,000.00 $ 2,000.00 -$ 2,000.00$ SSP curbside mattress collection beginning in spring 2027 with Second Chance Recycling or Certified Recycling, if an established reuse system is confirmed in advance by Bridging or another reuse organization. $20 pickup trip fee discount x 100. CS 0 $ - $ 2,000.00 $ 2,000.00 -$ 2,000.00$ MH curbside mattress collection beginning in spring 2027 with Second Chance Recycling or Certified Recycling, if an established reuse system is confirmed in advance by Bridging or another reuse organization. $20 pickup trip fee discount x 45. CS 0 $ - $ 900.00 $ 900.00 -$ 900.00$ SFL curbside mattress collection beginning in spring 2027 with Second Chance Recycling or Certified Recycling, if an established reuse system is confirmed in advance by Bridging or another reuse organization. $20 pickup trip fee discount x 3. CS 0 $ - $ 60.00 $ 60.00 -$ 60.00$ LD curbside mattress collection beginning in spring 2027 with Second Chance Recycling or Certified Recycling, if an established reuse system is confirmed in advance by Bridging or another reuse organization. $20 pickup trip fee discount x 3. CS 0 $ - $ 60.00 $ 60.00 -$ 60.00$ Staff time coordinating mattress collections CS 32 $ 1,952.00 $- $ 1,952.00 -$ 1,952.00$ WSP paper shred event with Pioneer Secure Shred in April; 2 trucks for 3 hour event=$2,000 CS 0 $ - $ 2,000.00 $ 2,000.00 -$ 2,000.00$ SSP paper shred event hosted with the Wakota Federal Credit Union with Shred-It in September; 1 truck for 3 hours =$1800/2 CS 0 $ - $ 900.00 $ 900.00 -$ 900.00$ MH paper shred event with Pioneer Secure Shred in October; 2 trucks for 3 hour event=$2,000 CS 0 $ - $ 2,000.00 $ 2,000.00 -$ 2,000.00$ WSP Matching Funds =$1,880Sarah Haugen,Communications andGrant Manager; $47/hour x 20 hours (=$940) posting collection events on social media and the website Mike Tague, Public Works Superintendent - Parks; $53/hour x 10 hours (=$530) setting up for collection events Diane Erickson, Volunteer Manager; $41/hour x 10 hours (=$410) recruiting volunteers for collection events SSP Matching Funds = $1,685.00 Jacob Steiner, Communications Coordinator; $47/hour x 15 hours (=$705) posting collection events on social media and the website Various Public Works staff; $50/hour x 10 hours (=$500) setting up and staffing Clean-Up Day Deb Griffith, Community Affairs Liaison; $48/hour x 10 hours (=$480) recruiting volunteers for collection events MH Matching Funds = $1,520.00 Kelly Torkelson/new Communications Coordinator; $49/hour x 15 hours (=$735) posting collection events on social media and the website Tom Weiss, Lead Park Maintenance Worker; $45/hour x 10 hours (=$450) setting up collection events Meredith Lawrence, Parks and Recreation Director/Assistant Public Works Director; $67/hour x 5 hours (=$335) helping staff SFL Matching Funds = $100.00 Christy Wilcox, City Clerk; $50/hour x 2 hours helping to promote collections LD Matching Funds = $192.00 Mary Tollefson, City Administrator; $64/hour x 3 hours helping to promote collections 1. Holiday lights: offer free recycling collection during and after winter holidays $5,377.00 2. Mattresses and box springs: provide curbside pickup trip fee discount for recycling and reuse and/or one-day collection, with reuse of materials in good condition 3. Paper: offer free collection event for shredding and recycling of confidential documents 4 Dakota County Contract #DCA24730 Exhibit 2 - Page 8 of 16 Page 47 of 147 2027 Community Waste Abatement Grant Application Budget - City of Mendota Heights Minimum Grant Requirements (Deliverables)Description of Expense Staff Responsible (Name) Staff Time (Hours) Staff Expense ($) Other Expense ($) Total Request ($) Matching Funds ($) Match Description (Staff or Expense) Jan-Jun Actual ($) Label # Jul-Dec Actual ($) Label # Total Spent ($) Total Unspent ($) Matching Funds Actual ($) SFL and LD can participate in these collections at no cost to their grant budgets. CS 0 $ - $- $ - -$ -$ Staff time coordinating paper shredding collections CS 20 $ 1,220.00 $- $ 1,220.00 -$ 1,220.00$ WSP pumpkin collection with Highland Sanitation; 20 yd rolloff for 2 days $500 + $83/ton disposal (estimated 3.6 tons) CS 0 $ - $ 799.00 $ 799.00 -$ 799.00$ SSP pumpkin collection with Highland Sanitation; 20 yd rolloff for 2 days $500 + $83/ton disposal (estimated 3.5 tons) CS 0 $ - $ 791.00 $ 791.00 -$ 791.00$ MH 20yd rolloff Pumpkin Collection with Aspen Waste; 20yd rolloff for 2 days=$376 + $83/ton disposal (est. 6 tons) CS 0 $ - $ 997.00 $ 997.00 -$ 997.00$ SFL and LD residents can participate in any of these collections at no cost. CS 0 $ - $- $ - -$ -$ Staff time coordinating pumpkin collections CS 12 $ 732.00 $- $ 732.00 -$ 732.00$ 5. Scrap metal: offer free or partly-subsidized collection for recycling if city hosts a cleanup day South St. Paul Clean-Up Day 40yd scrap metal rolloff net cost billed with scrap metal value deducted ($245 for 40yd rolloff rental - 1/2 estimated scrap value collected) Melissa Blair, SSP Assistant to the Public Works Director 0 $ - $ 200.00 $ 200.00 -$ 200.00$ Staff time coordinating yard sign collection at WSP City Hall for 1.5 weeks following the election. CS 6 $ 366.00 $- $ 366.00 -$ 366.00$ Staff time coordinating yard sign collection at SSP City Hall for 1.5 weeks following the election. CS 6 $ 366.00 $- $ 366.00 -$ 366.00$ Staff time coordinating yard sign collection at MH City Hall for 1.5 weeks following the election. CS 6 $ 366.00 $- $ 366.00 -$ 366.00$ Residents from SFL and LD will be invited to participate in any of the collections above. CS 2 $ 122.00 $- $ 122.00 -$ 122.00$ Mileage for collection: $0.76/mile x 23 CS 0 $ - $ 17.96 $ 17.96 -$ 17.96$ WSP: Social media boosts for Special Collections events; cost for approximately 4,100 impressions on Meta platforms SH 0 $ - $ 62.50 $ 62.50 -$ 62.50$ SSP: City will post events to social media, city web calendars and print promotional flyers for community spaces; No additional cost JS 0 $ - $- $ - -$ -$ MH: City will post events to social media, city web calendars and print promotional flyers for community spaces; No additional cost KT 0 $ - $- $ - -$ -$ SFL: City will promote collections through city newsletter.CW 0 $ - $- $ - -$ -$ C. Promote all city-led special collections through social media, videos, e-news, print media, or other outreach/media channels, specifying how materials will be managed (i.e., recycling, reuse, or both). WSP Matching Funds =$1,880Sarah Haugen,Communications andGrant Manager; $47/hour x 20 hours (=$940) postingcollection events on social media and the websiteMike Tague, Public WorksSuperintendent - Parks;$53/hour x 10 hours(=$530) setting up for collection eventsDiane Erickson, Volunteer Manager; $41/hour x 10hours (=$410) recruitingvolunteers for collectioneventsSSP Matching Funds =$1,685.00Jacob Steiner,CommunicationsCoordinator; $47/hour x15 hours (=$705) postingcollection events on social media and the websiteVarious Public Works staff;$50/hour x 10 hours(=$500) setting up andstaffing Clean-Up DayDeb Griffith, CommunityAffairs Liaison; $48/hour x10 hours (=$480) recruiting volunteers for collection eventsMH Matching Funds =$1,520.00Kelly Torkelson/newCommunicationsCoordinator; $49/hour x15 hours (=$735) postingcollection events on social media and the websiteTom Weiss, Lead ParkMaintenance Worker;$45/hour x 10 hours(=$450) setting upcollection eventsMeredith Lawrence, Parksand RecreationDirector/Assistant PublicWorks Director; $67/hour x 5 hours (=$335) helpingstaffSFL Matching Funds =$100.00Christy Wilcox, City Clerk;$50/hour x 2 hourshelping to promotecollectionsLD Matching Funds =$192.00Mary Tollefson, CityAdministrator; $64/hour x3 hours helping topromote collections$5,377.00 3. Paper: offer free collection event for shredding and recycling of confidential documents B. Implement a free collection of yard signs for recycling after fall elections, as a single-city or multi-city event (i.e., in collaboration with one or more adjacent cities). 4. Pumpkins: provide free collection for composting after Halloween 5 Dakota County Contract #DCA24730 Exhibit 2 - Page 9 of 16 Page 48 of 147 2027 Community Waste Abatement Grant Application Budget - City of Mendota Heights Minimum Grant Requirements (Deliverables)Description of Expense Staff Responsible (Name) Staff Time (Hours) Staff Expense ($) Other Expense ($) Total Request ($) Matching Funds ($) Match Description (Staff or Expense) Jan-Jun Actual ($) Label # Jul-Dec Actual ($) Label # Total Spent ($) Total Unspent ($) Matching Funds Actual ($) LD: City will promote collections through city newsletter and flyers at City Hall. MT 0 $ - $- $ - -$ -$ D. Promote opportunities for residents to recycle challenging materials using the Recycling Guide, through social media, videos, e-news, print media, or other outreach/media channels. Cities will promote use of the Recycling Guide through social media and newsletters; no additional cost CS 0 $ - $- $ - -$ -$ E. Request and report weights, cubic yards, or number of units for each material collected, as specified on the county reporting tool.Staff time reporting CS 13 $ 793.00 $- $ 793.00 -$ 793.00$ F. Coordinate timing of special collections with County Liaison to prevent duplication of effort, timing overlap, conflicting messages, pricing conflicts, and confusion for residents. No additional cost CS 0 $ - $- $ - -$ -$ Fund Allocation Adjustment Reallocation: $800 from MH Events for pumpkin collection $ (800.00) $ (800.00)-$ (800.00)$ Anticipated Revenue NA -- $ - $- $ - $ - --$ -$ TOTAL --121 7,381.00$ 12,039.90$ 19,420.90$ $5,377.00 --$ -$ -$ 19,420.90$ -$ WSP SUBTOTAL CS 43 2,623.00$ 4,861.50$ 7,484.50$ $ 1,880.00 SSP SUBTOTAL CS 38 2,318.00$ 3,891.00$ 6,209.00$ $ 1,685.00 MH SUBTOTAL CS 30 1,830.00$ 3,097.00$ 4,927.00$ $ 1,520.00 SFL SUBTOTAL CS 3 183.00$ 73.10$ 256.10$ $ 100.00 LD SUBTOTAL CS 7 427.00$ 117.30$ 544.30$ $ 192.00 Part 2: Supplemental Funding Request (Optional) 5. Multiunit Recycling A. Provide technical assistance for participants in the Dakota County Multiunit Recycling Program by:-$ -$ 1. Conducting broad-based outreach through multiple communication channels to engage potential new participants through plans included in the Application, in coordination with the County Liaison. Staff time reaching out to potential new participants and discussing potential participants with other city staff, per the Outreach Plan in the MU Teams folder. CS 21 $ 1,281.00 $- $ 1,281.00 -$ 1,281.00$ 2. Contact all past participants annually to offer additional education and county resources to address resident and staff turnover and evolving needs. Staff time reaching out to past participants CS 16 $ 976.00 $- $ 976.00 -$ 976.00$ 3. Responding to all multiunit requests for assistance. Staff time fielding requests for assistance, explaining the various recycling resources to potential participants, answering general best practices questions, and follow-up communications CS 30 $ 1,830.00 $- $ 1,830.00 -$ 1,830.00$ Staff time on this activity CS 60 $ 3,660.00 $- $ 3,660.00 -$ 3,660.00$ Mileage for travel between city hall and multiunit properties $0.76/mile x 43 miles CS $ 33.14 $ 33.14 -$ 33.14$ Staff time following through with participant property needs, such as gathering requested resources, setting up containers, door-to- door education and/or presentations as requested. CS 40 $ 2,440.00 $- $ 2,440.00 -$ 2,440.00$ Interpreter to assist with education; $50/hr x 4 hours CS 0 $ - $ 200.00 $ 200.00 -$ 200.00$ CDA education session refreshments; $50 x 7 sessions CS 0 $ - $ 350.00 $ 350.00 -$ 350.00$ 6. Advancing site-specific solutions for increased waste diversion, waste reduction, and reuse. Staff time responding to site- specific needs.CS 43 $ 2,623.00 $- $ 2,623.00 -$ 2,623.00$ B. Maintain an annually updated list of addresses and contacts for multiunit properties that are eligible for the Program, and share with Dakota County.Staff time on this activity CS 20 $ 1,220.00 $- $ 1,220.00 -$ 1,220.00$ C. Promote all city-led special collections through social media, videos, e-news, print media, or other outreach/media channels, specifying how materials will be managed (i.e., recycling, reuse, or both). 5. Implementing infrastructure and education plans. 4. Completing needs assessments, applications, and data-collection mechanisms. WSP Matching Funds = $1,854.00 Zach Ludwig, Housing and Code Inspector; $48/hour x 15 hours (=$720) refering properties to the Recycling Coordinator/Multiunit Grant program Bryan Byrd, Administrative Specialist; $42/hour x 27 hours (=$1,134) including multiunit grant information in rental license packets and refering properties to Recycling Coordinator SSP Matching Funds = $2,055.00 Deb Griffith, Community Affairs Liaison; $48/hour x 20 hours (=$960) refering properties to the Recycling Coordinator and promoting the Multiunit Grant program Monika Miller, Planner; $45/hour x 10 hours (=$450) refering properties to the Recycling Coordinator Mike Lindamood, Code Enforcement Officer; $43/hour x 15 hours (=$645) refering properties to the Recycling Coordinator/Multiunit Grant program MH Matching Funds = $732.00 Sarah Madden, Community Development Manager; $61/hour x 12 hours refering properties to the Recycling Coordinator/Multiunit Grant program SFL Matching Funds = $0.00 LD Matching Funds = $192.00 Mary Tollefson, City Administrator; $64/hour x 3 hours refering properties to the Recycling Coordinator/Multiunit Grant program $4,833.00 WSP Matching Funds =$1,880Sarah Haugen,Communications andGrant Manager; $47/hour x 20 hours (=$940) postingcollection events on social media and the websiteMike Tague, Public WorksSuperintendent - Parks;$53/hour x 10 hours(=$530) setting up for collection eventsDiane Erickson, Volunteer Manager; $41/hour x 10hours (=$410) recruitingvolunteers for collectioneventsSSP Matching Funds =$1,685.00Jacob Steiner,CommunicationsCoordinator; $47/hour x15 hours (=$705) postingcollection events on social media and the websiteVarious Public Works staff;$50/hour x 10 hours(=$500) setting up andstaffing Clean-Up DayDeb Griffith, CommunityAffairs Liaison; $48/hour x10 hours (=$480) recruiting volunteers for collection eventsMH Matching Funds =$1,520.00Kelly Torkelson/newCommunicationsCoordinator; $49/hour x15 hours (=$735) postingcollection events on social media and the websiteTom Weiss, Lead ParkMaintenance Worker;$45/hour x 10 hours(=$450) setting upcollection eventsMeredith Lawrence, Parksand RecreationDirector/Assistant PublicWorks Director; $67/hour x 5 hours (=$335) helpingstaffSFL Matching Funds =$100.00Christy Wilcox, City Clerk;$50/hour x 2 hourshelping to promotecollectionsLD Matching Funds =$192.00Mary Tollefson, CityAdministrator; $64/hour x3 hours helping topromote collections$5,377.00 6 Dakota County Contract #DCA24730 Exhibit 2 - Page 10 of 16 Page 49 of 147 2027 Community Waste Abatement Grant Application Budget - City of Mendota Heights Minimum Grant Requirements (Deliverables)Description of Expense Staff Responsible (Name) Staff Time (Hours) Staff Expense ($) Other Expense ($) Total Request ($) Matching Funds ($) Match Description (Staff or Expense) Jan-Jun Actual ($) Label # Jul-Dec Actual ($) Label # Total Spent ($) Total Unspent ($) Matching Funds Actual ($) WSP multiunit annual mailing to 20 HOAs and 144 rental properties. $0.25 postcard/property, $0.65 postage/property = $0.90 per property. CS 0 $ - $ 147.60 $ 147.60 -$ 147.60$ SSP multiunit annual mailing to 11 HOAs and 72 rental properties. $0.25 postcard/property, $0.65 postage/property = $0.90 per property CS 0 $ - $ 74.70 $ 74.70 -$ 74.70$ MH multiunit annual mailing to 18 HOAs and 8 rental properties. $0.25 postcard/property, $0.65 postage/property = $0.90 per property CS 0 $ - $ 23.40 $ 23.40 -$ 23.40$ LD multiunit annual mailing to 7 HOAs and 3 rental properties. $0.25 postcard/property, $0.65 postage/property = $0.90 per property CS 0 $ - $ 9.00 $ 9.00 -$ 9.00$ Staff time on this activity CS 43 $ 2,623.00 $ - $ 2,623.00 -$ 2,623.00$ D. Optional: Coordinate with the County Liaison to revise multiunit recycling mechanisms (e.g., business license renewals, rental license renewals, rental inspections, fire inspections, and property manager meetings) and municipal planning and construction procedures to support recycling in new or remodeled buildings (e.g., recycling chutes, adequate space), consistent with city recycling codes and county ordinances. NA 0 $ - $ - $ - -$ -$ TOTAL --273 16,653.00$ 837.84$ 17,490.84$ 4,833.00$ --$ -$ -$ 17,490.84$ -$ WSP SUBTOTAL CS 110 6,710.00$ 447.60$ 7,157.60$ $ 1,854.00 SSP SUBTOTAL CS 114 6,954.00$ 224.70$ 7,178.70$ $ 2,055.00 MH SUBTOTAL CS 40 2,440.00$ 123.40$ 2,563.40$ $ 732.00 SFL SUBTOTAL CS 0 -$ -$ -$ $ - LD SUBTOTAL CS 9 549.00$ 42.14$ 591.14$ $ 192.00 6. Reduce/Reuse Activities A. Host a free drop box for donations of reusable athletic equipment, for a period of at least three months preferred, if there are no permanent physical locations to reuse (e.g. donate, buy, sell, exchange) within the city (municipalities having 1,000 or more households). Staff time coordinating and servicing collections to be held for 2 weeks at MH City Hall and SSP Woog Arena, and 3 months at WSP Dome/Ice Arena (central location to all 5 cities) CS 20 $ 1,220.00 $ - $ 1,220.00 -$ 1,220.00$ B. Promote opportunities for residents to reuse challenging materials such as athletic equipment, furniture, and building materials (e.g., curbside pickup, drop- off, online exchange, other) using the Dakota County Reuse Map, through two or more of the following: social media, videos, e-news, print media, or other outreach/media channels. Cities will promote use of the Reuse Map through social media and newsletters; no additional cost CS 0 $ - $ - $ - -$ -$ C. If (H) is selected, promote city-led reuse opportunities in (H) through two or more of the following: social media, videos, e-news, print media, or other outreach/media channels. Activities in H will be promoted on city social media, newsletter and e- news; no additional cost CS 0 $ - $ - $ - -$ -$ D. Obtain and report weights for each material collected, donated, or exchanged, as specified on the county reporting tool.Staff time on this activity CS 8 $ 488.00 $ - $ 488.00 -$ 488.00$ E. Ensure that usable leftover items are donated or reused after the event, to the extent possible.No additional cost CS 0 $ - $ - $ - -$ -$ F. Track and report number of people participating in all staffed reuse activities by monitoring participation using a sign-in sheet or clicker.No additional cost CS 0 $ - $ - $ - -$ -$ G. Provide updates to the online Dakota County Reuse Map (e.g., local rental and repair services).No additional cost CS 0 $ - $ - $ - -$ -$ C. Provide an annual mailing about Program resources to multiunit property managers and/or owners in coordination with County Liaison. WSP Matching Funds = $1,854.00Zach Ludwig, Housing and Code Inspector; $48/hour x 15 hours (=$720) refering properties to the Recycling Coordinator/Multiunit Grant programBryan Byrd, Administrative Specialist; $42/hour x 27 hours (=$1,134) including multiunit grant information in rental license packets and refering properties to Recycling CoordinatorSSP Matching Funds = $2,055.00Deb Griffith, Community Affairs Liaison; $48/hour x 20 hours (=$960) refering properties to the Recycling Coordinator and promoting the Multiunit Grant programMonika Miller, Planner; $45/hour x 10 hours (=$450) refering properties to the Recycling Coordinator Mike Lindamood, Code Enforcement Officer; $43/hour x 15 hours (=$645) refering properties to the Recycling Coordinator/Multiunit Grant program MH Matching Funds = $732.00 Sarah Madden, Community Development Manager; $61/hour x 12 hours refering properties to the Recycling Coordinator/Multiunit Grant program SFL Matching Funds = $0.00 LD Matching Funds = $192.00 Mary Tollefson, City Administrator; $64/hour x 3 hours refering properties to the Recycling Coordinator/Multiunit Grant program WSP Matching Funds = $825 Sarah Haugen, Communications and Grant Manager; $47/hour x 10 hours (=$470) assisting with Reuse-A- Palooza outreach and promotions Eric Weiss, Parks, Recreation and Environment Director; $71/hour x 5 hours (=$355) assisting with Reuse-A-Palooza outreach and events SSP Matching Funds = $480.00 Deb Griffith, SSP Community Affairs Liaison; $48/hour x 10 hours assisting with Reuse-A- Palooza outreach and promotions MH Matching Funds = $923 Kelly Torkelson/new Communications Coordinator; $49/hour x 12 hours (=$588) assisting with promotions of the Art & Craft Supply Swap and Reuse-A-Palooza Meredith Lawrence, Parks and Recreation Director/Assistant Public Works Director; $67/hour x 5 hours (=$335) assisting with the Art & Craft Supply Swap and Reuse-A- Palooza outreach and events SFL Matching Funds = $0.00 LD Matching Funds = $0.00 $4,833.00 $2,228.00 7 Dakota County Contract #DCA24730 Exhibit 2 - Page 11 of 16 Page 50 of 147 2027 Community Waste Abatement Grant Application Budget - City of Mendota Heights Minimum Grant Requirements (Deliverables)Description of Expense Staff Responsible (Name) Staff Time (Hours) Staff Expense ($) Other Expense ($) Total Request ($) Matching Funds ($) Match Description (Staff or Expense) Jan-Jun Actual ($) Label # Jul-Dec Actual ($) Label # Total Spent ($) Total Unspent ($) Matching Funds Actual ($) WSP/SSP: Building Materials Collection, Q4 2027 with Better Futures Minnesota. This fee includes transportation of materials, 3 Better Futures staff for unloading vehicles, taking inventory of donated materials and providing weights after the event. Collection will be part of Reuse-A-Palooza (please see attached description) CS 0 $ - $ 1,600.00 $ 1,600.00 -$ 1,600.00$ Social media boosts for Building Materials Collection and Reuse-A- Palooza; cost for approximately 23,000 impressions on Meta platforms CS 0 $ - $ 260.67 $ 260.67 -$ 260.67$ Staff time on Building Materials Collection CS 20 $ 1,220.00 $- $ 1,220.00 -$ 1,220.00$ MH Art & Crafts Supply Swap, Q1 2027 (part of Winter Whirl events), leftovers going to CRAFT Thrift and the MN Textile Center CS 15 $ 915.00 $- $ 915.00 -$ 915.00$ I. Optional: Create and share videos to promote reuse and repair opportunities for residents. Bulky reuse video created in 2026 will be included in the city social media rotation. No additional cost. CS 0 $ - $- $ - -$ -$ ReuseMN Individual Membership CS 0 $ - $ 50.00 $ 50.00 -$ 50.00$ ReuseMN Conference registration CS 0 $ - $ 105.00 $ 105.00 -$ 105.00$ Staff time at ReuseMN meetings and Conference CS 12 $ 732.00 $- $ 732.00 -$ 732.00$ K. Optional: Attend Responsible Public Purchasing Council meetings.NA 0 $ - $- $ - -$ -$ L. Optional: Switch to reusable dishware (e.g., washable dishes and silverware) at permanent city-owned facilities.NA 0 $ - $- $ - -$ -$ M. Optional: Provide assistance at Dakota County Fix-It Clinics held in the city, if applicable.NA 0 $ - $- $ - -$ -$ N. Optional: Host residential reduce, reuse, or repair education classes using county messaging, ensuring all hired educators are approved in advance by the County Liaison, and reporting on outcomes by monitoring presentation attendance (e.g., sign-in sheet or head count), online webinar attendance (e.g., number of people who log on), table interactions (e.g., clicker or tally sheet), and game interactions (e.g., clicker or tally sheet). NA 0 $ - $- $ - -$ -$ O. Optional: Facilitate changes to municipality policies to increase reuse opportunities in the community (e.g., clothing drop box prohibitions, rental companies, and secondhand stores) or internal operations (e.g., office supplies, equipment, building materials). NA 0 $ - $- $ - -$ -$ P. Optional: Other as approved by County Liaison. Reuse-A-Palooza reuse week across all cities in fall 2027. Concept: Building Materials Collection a cornerstone event of a reuse week “Reuse-A-Palooza” to promote event as well as reuse in general. Include WSP, SSP, and MH, with WSP as the lead, as they have the main business district of the area and some enthusiastic reuse business owners. Timing: Fall 2027, ideally around October 20, National Reuse Day Potential components: - Fix-It Clinic in SSP (County-led but promoted with Reuse-A-Palooza) - Building Materials Collection in WSP - Teen Upcycling class in MH (not grant funded) - Social media that directs residents to Reuse Map as well as local reuse businesses who would in turn promote the Reuse-A- CS 25 $ 1,525.00 $- $ 1,525.00 -$ 1,525.00$ TOTAL -100 6,100.00$ 2,015.67$ 8,115.67$ 2,228.00$ --$ -$ -$ 8,115.67$ -$ WSP SUBTOTAL CS 35 2,135.00$ 921.43$ 3,056.43$ $ 825.00 SSP SUBTOTAL CS 29 1,769.00$ 1,061.25$ 2,830.25$ $ 480.00 WSP Matching Funds =$825Sarah Haugen,Communications andGrant Manager; $47/hour x 10 hours (=$470) assisting with Reuse-A-Palooza outreach andpromotionsEric Weiss, Parks,Recreation andEnvironment Director; $71/hour x 5 hours (=$355) assisting with Reuse-A-Palooza outreach and events SSP Matching Funds = $480.00 Deb Griffith, SSP Community Affairs Liaison; $48/hour x 10 hours assisting with Reuse-A- Palooza outreach and promotions MH Matching Funds = $923 Kelly Torkelson/new Communications Coordinator; $49/hour x 12 hours (=$588) assisting with promotions of the Art & Craft Supply Swap and Reuse-A-Palooza Meredith Lawrence, Parks and Recreation Director/Assistant Public Works Director; $67/hour x 5 hours (=$335) assisting with the Art & Craft Supply Swap and Reuse-A- Palooza outreach and events SFL Matching Funds = $0.00 LD Matching Funds = $0.00 H. Optional: Implement free or low-cost reuse opportunities (e.g., swap event, collection for donation, curbside pickup discount, curbside pickup day, drop box) for materials that are challenging for residents to reuse, along with an interactive educational activity for in-person events (i.e., as described in 7A), using the best method of reuse based on data available. Preference must be given to materials and methods that meet all of the following criteria, with priority given to building materials and furniture. One activity per city may be conducted for materials that do not meet these criteria, provided the city or group of cities conducts at least one activity that does meet these criteria: 1. Significant diversion – at least 0.5 ton per event or activity 2. Fills a gap – no permanent physical location to reuse (e.g., donate, buy, sell, exchange) within the city 3. Convenient and accessible – including consideration for transportation and physical barriers 4. Confirmed reuse outlet and end use J. Optional: Attend Reuse Minnesota meetings. $2,228.00 8 Dakota County Contract #DCA24730 Exhibit 2 - Page 12 of 16 Page 51 of 147 2027 Community Waste Abatement Grant Application Budget - City of Mendota Heights Minimum Grant Requirements (Deliverables)Description of Expense Staff Responsible (Name) Staff Time (Hours) Staff Expense ($) Other Expense ($) Total Request ($) Matching Funds ($) Match Description (Staff or Expense) Jan-Jun Actual ($) Label # Jul-Dec Actual ($) Label # Total Spent ($) Total Unspent ($) Matching Funds Actual ($) MH SUBTOTAL CS 30 1,830.00$ 32.99$ 1,862.99$ $ 923.00 SFL SUBTOTAL CS 0 -$ -$ $ - LD SUBTOTAL CS 6 366.00$ 366.00$ $ - 7. In-Person Education WSP: Staff time at the following in- person events: Table at Explore West St. Paul Days in June (150 people educated); Recycling Relay activity at WSP/MH Safety Camp Tykes in July (45 people educated); Table at COPS in the Park in August (100 people educated); NEW: Table at a ROCC event TBD (will work with ROCC to determine an appropriate event) Other community events as requested and available CS 55 $ 3,355.00 $ - $ 3,355.00 -$ 3,355.00$ SSP: Staff time at the following in- person events: Table at Environmental Expo in April (75 people educated); Table at Kaposia Days in June (150 people educated); NEW: Work with Pastors in Action group to determine additional educational opportunities to serve a diverse audience Other community events as requested and available CS 51 $ 3,111.00 $ - $ 3,111.00 -$ 3,111.00$ SSP: Booth fee for Kaposia Days CS 0 $ - $ 50.00 $ 50.00 -$ 50.00$ MH: Staff time at the following in- person events: Table at Fishing Derby in July (60 people educated); Recycling Relay activity at WSP/MH Safety Camp in August (45 people educated); NEW: Table at Back-to- school/Homecoming community event at Two Rivers High School; Table at Trick-or-Teeing in October (150 people educated); Other community events as requested and available CS 43 $ 2,623.00 $ - $ 2,623.00 -$ 2,623.00$ SFL: Staff time tabling at Arbor Day event in May (20 people educated) CS 4 $ 244.00 $ - $ 244.00 -$ 244.00$ Mileage for travel to and from education events $0.76/mile x 76 miles CS 0 $ - $ 58.17 $ 58.17 -$ 58.17$ A. Provide resident waste abatement education at events or gatherings, in person or online, to educate at least 1% of each municipality’s population through interactive activities between city staff and residents (e.g., ed kits, games, conversations, teaching, presentations), on all four of the following topics in each city, with a focus on one or two topics per event; does not include display views or brochure distribution: WSP Matching Funds = $923.00 Eric Weiss, Parks, Recreation and Environment Director; $71/hour x 13 hours assistance coordinating recycling education events in tandem with Parks Department SSP Matching Funds = $816.00 Deb Griffith, SSP Community Affairs Liaison; $48/hour x 17 hours assistance coordinating recycling education events in tandem with city organizations MH Matching Funds = $670.00 Meredith Lawrence, Parks and Recreation Director/Assistant Public Works Director; $67/hour x 10 hours assistance with coordinating recycling education events in tandem with Parks Department SFL Matching Funds = $100.00 Christy Wilcox, City Clerk; $50/hour x 2 hours promoting Arbor Day in the community LD Matching Funds = $0.00 $2,509.00 9 Dakota County Contract #DCA24730 Exhibit 2 - Page 13 of 16 Page 52 of 147 2027 Community Waste Abatement Grant Application Budget - City of Mendota Heights Minimum Grant Requirements (Deliverables)Description of Expense Staff Responsible (Name) Staff Time (Hours) Staff Expense ($) Other Expense ($) Total Request ($) Matching Funds ($) Match Description (Staff or Expense) Jan-Jun Actual ($) Label # Jul-Dec Actual ($) Label # Total Spent ($) Total Unspent ($) Matching Funds Actual ($) 1. Home recycling To be assigned to one of the events listed above in each city CS 0 $ - $ - $ - -$ -$ 2. Household hazardous waste management To be assigned to one of the events listed above in each city CS 0 $ - $ - $ - -$ -$ 3. Food scraps reduction or management To be assigned to one of the events listed above in each city CS 0 $ - $ - $ - -$ -$ 4. Reduce/reuse opportunities To be assigned to one of the events listed above in each city CS 0 $ - $ - $ - -$ -$ B. Include at least one new event, venue, or audience per municipality for (A).Included in lists in (A) above CS 0 $ - $ - $ - -$ -$ C. Promote city-led education opportunities in (A) through at least one outreach/media channel. City-led events listed in (A) are promoted on social media, the website and newsletters; No additional cost CS 0 $ - $ - $ - -$ -$ D. Ensure all staff and volunteers who implement In-Person Education activities are properly trained to fulfill responsibilities by attending the Dakota County Recycling Ambassador course and using current county messaging. No additional cost CS 0 $ - $ - $ - -$ -$ E. Ensure all professional educators who implement In-Person Education activities are approved in advance by County Liaison.No additional cost CS 0 $ - $ - $ - -$ -$ F. Use county presentation slides, education materials, and display materials (e.g., table runners, banners, and brochure holders), following county best practices guide. No additional cost CS 0 $ - $ - $ - -$ -$ G. Coordinate with County Liaison for any education requests in schools, businesses, and multiunit residences.No additional cost CS 0 $ - $ - $ - -$ -$ H. Expand waste abatement outreach to engage diverse/underserved residents including using county translated waste abatement messaging/materials as appropriate. Hire Spanish interpreter for education table at event(s) attended by Spanish speakers; $50/hour x 6. CS 0 $ - $ 300.00 $ 300.00 -$ 300.00$ I. Track and report number of people educated in person by monitoring presentation participation (e.g., sign-in sheet or head count), online webinar participation (e.g., number of people who log on), verbal tabling activity interactions (e.g., clicker or tally sheet), and game interactions (e.g., clicker or tally sheet). No additional cost CS 0 $ - $ - $ - -$ -$ J. Fulfill community requests for in-person education as staff and volunteer availability allows. Staff time included in section (A) above CS 0 $ - $ - $ - -$ -$ K. Optional: Conduct tours of recycling, composting, or landfill facilities to educate residents about the local recycling and waste management system.NA -0 $ - $ - $ - -$ -$ TOTAL -153 9,333.00$ 408.17$ 9,741.17$ 2,509.00$ -$ -$ -$ 9,741.17$ -$ WSP SUBTOTAL CS 55 3,355.00$ 300.00$ 3,655.00$ $ 923.00 SSP SUBTOTAL CS 51 3,111.00$ 50.00$ 3,161.00$ $ 816.00 MH SUBTOTAL CS 43 2,623.00$ -$ 2,623.00$ $ 670.00 SFL SUBTOTAL CS 4 244.00$ 58.17$ 302.17$ $ 100.00 LD SUBTOTAL CS 0 -$ -$ $ - 8. Event Recycling Staff time assisting with coordination of recycling and/or food scraps collection for SSP Taco Feed (Spring 2027), SSP On the Road Again (Oct 2027), Rock the Barn in WSP (May 2027), other events as requested CS 10 $ 610.00 $ - $ 610.00 -$ 610.00$ SSP: 40 Extra recycling containers and service for On The Road Again in October provided by a licensed hauler TBD CS 0 $ - $ 500.00 $ 500.00 -$ 500.00$ B. Offer resources for recycling, back-of house organics (food scraps) collection, or both, at household parties (i.e., non-city events) upon request. Staff time coordinating the free rental of recycling, trash and organics xframes for residents CS 20 $ 1,220.00 $ - $ 1,220.00 -$ 1,220.00$ A. Offer resources for recycling, back-of house organics (food scraps) collection, or both, at events, tournaments, and festivals held on city-owned property: 1. Contact and assist city event coordinators to plan and implement recycling collection. 2. Provide an appropriate number of co-located recycling and trash containers in strategic locations to prevent overflow, along with proper bags and signage. 3. Provide required county waste abatement messaging to educate vendors, volunteers, and custodial staff about event recycling requirements. WSP Matching Funds = $710.00 Eric Weiss, Parks, Recreation and Environment Director; $71/hour x 10 hours evaluating and refering event partners to the Recycling Coordinator for waste information/resources, and facilitiating mechanism updates SSP Matching Funds = $480.00 Deb Griffith, SSP Community Affairs Liaison; $48/hour x 10 hours evaluating and refering event partners to the Recycling Coordinator for waste information/resources MH Matching Funds = $335.00 Meredith Lawrence, Parks and Recreation Director/Assistant Public Works Director; $67/hour x 5 hours evaluating and refering event partners to the Recycling Coordinator for waste information/resources, and facilitiating mechanism updates SFL Matching Funds = $0.00 LD Matching Funds = $0.00 WSP Matching Funds = $923.00Eric Weiss, Parks, Recreation and Environment Director; $71/hour x 13 hours assistance coordinating recycling education events in tandem with Parks Department SSP Matching Funds = $816.00Deb Griffith, SSP Community Affairs Liaison; $48/hour x 17 hours assistance coordinating recycling education events in tandem with city organizationsMH Matching Funds = $670.00Meredith Lawrence, Parks and Recreation Director/Assistant Public Works Director; $67/hour x 10 hours assistance with coordinating recycling education events in tandem with Parks Department SFL Matching Funds = $100.00Christy Wilcox, City Clerk; $50/hour x 2 hours promoting Arbor Day in the community LD Matching Funds = $0.00 $1,525.00 $2,509.00 10 Dakota County Contract #DCA24730 Exhibit 2 - Page 14 of 16 Page 53 of 147 2027 Community Waste Abatement Grant Application Budget - City of Mendota Heights Minimum Grant Requirements (Deliverables)Description of Expense Staff Responsible (Name) Staff Time (Hours) Staff Expense ($) Other Expense ($) Total Request ($) Matching Funds ($) Match Description (Staff or Expense) Jan-Jun Actual ($) Label # Jul-Dec Actual ($) Label # Total Spent ($) Total Unspent ($) Matching Funds Actual ($) C. Update two or more municipal forms (e.g., event permit, event vendor agreement, facility rental agreement) using county model messaging to include recycling requirements for events, tournaments, and festivals, consistent with city codes and county ordinance. Staff time updating Dakota County website links on previously updated forms. Also WSP: follow up with finalized Athletic Facilities Rental Policy link when available MH: Picnic Shelter Rental Policy; Field and Facility Use Policy (depending on next city update) SSP: follow up with finalized park rental build-out in Civic Rec with examples when available CS 8 $ 488.00 $- $ 488.00 -$ 488.00$ D. Optional: Add waste abatement infrastructure (i.e., recycling and organics containers, lids, labels, and signage) in municipality-controlled facilities (e.g., buildings, parks, and roadways) where containers are needed and have not yet been placed, or replace damaged containers after all required containers are placed, using the county-developed container purchasing checklist. WSP Robert Street recycling bins from Pilot Rock (32 gallon) x 2 CS 0 $ - $ 1,700.00 $ 1,700.00 -$ 1,700.00$ Fund Allocation Adjustment Move $800 of MH Supplemental funds (10%) to MH Special Collections for pumpkin collection $ 800.00 $ 800.00 -$ 800.00$ TOTAL -38 2,318.00$ 3,000.00$ 5,318.00$ 1,525.00$ -$ -$ -$ 5,318.00$ -$ WSP SUBTOTAL CS 15 915.00$ 1,700.00$ 2,615.00$ $ 710.00 SSP SUBTOTAL CS 15 915.00$ 500.00$ 1,415.00$ $ 480.00 MH SUBTOTAL CS 8 488.00$ 800.00$ 1,288.00$ $ 335.00 SFL SUBTOTAL CS 0 -$ -$ $ - LD SUBTOTAL CS 0 -$ -$ $ - 9. Organics Planning A. Optional: Support research and planning for residential curbside organics collection. Staff time for curbside organics collection planning activities in collaboration with Dakota County CS 38 $ 2,318.00 $ 14.50 $ 2,332.50 -$ 2,332.50$ WSP Matching Funds =$710.00Eric Weiss, Parks,Recreation andEnvironment Director;$71/hour x 10 hoursevaluating and refering event partners to the Recycling Coordinator for waste information/resources, and facilitiating mechanism updates SSP Matching Funds = $480.00 Deb Griffith, SSP Community Affairs Liaison; $48/hour x 10 hours evaluating and refering event partners to the Recycling Coordinator for waste information/resources MH Matching Funds = $335.00 Meredith Lawrence, Parks and Recreation Director/Assistant Public Works Director; $67/hour x 5 hours evaluating and refering event partners to the Recycling Coordinator for waste information/resources, and facilitiating mechanism updates SFL Matching Funds = $0.00 LD Matching Funds = $0.00 WSP Matching Funds = $426.00 Eric Weiss, Parks, Recreation and Environment Director; $71/hour x 6 hours participating in curbside- related leadership and council discussions SSP Matching Funds = $450.00 Monika Miller, Planner; $45/hour x 10 hours participating in curbside and drop site-related leadership and council discussions MH Matching Funds = $201.00 Meredith Lawrence, Parks and Recreation Director/Assistant Public Works Director; $67/hour x 3 hours participating in curbside-related leadership and council discussions SFL Matching Funds = $50.00 Christy Wilcox, City Clerk; $50/hour x 1 hour participating in curbside- related council discussion LD Matching Funds = $64.00 Mary Tollefson, City Administrator; $64/hour x 1 hour participating in curbside-related council discussion $1,525.00 $1,191.00 11 Dakota County Contract #DCA24730 Exhibit 2 - Page 15 of 16 Page 54 of 147 2027 Community Waste Abatement Grant Application Budget - City of Mendota Heights Minimum Grant Requirements (Deliverables)Description of Expense Staff Responsible (Name) Staff Time (Hours) Staff Expense ($) Other Expense ($) Total Request ($) Matching Funds ($) Match Description (Staff or Expense) Jan-Jun Actual ($) Label # Jul-Dec Actual ($) Label # Total Spent ($) Total Unspent ($) Matching Funds Actual ($) B. Optional: Support research and planning for new organics drop sites. Staff time for SSP drop site planning and implimentation activities in collaboration with Dakota County CS 21 $ 1,281.00 $ 1,281.00 -$ 1,281.00$ TOTAL --59 3,599.00$ 14.50$ 3,613.50$ 1,191.00$ -$ -$ -$ 3,613.50$ -$ WSP SUBTOTAL CS 24 1,464.00$ 0.75$ 1,464.75$ $ 426.00 SSP SUBTOTAL CS 21 1,281.00$ 1,281.00$ $ 450.00 MH SUBTOTAL CS 12 732.00$ 732.00$ $ 201.00 SFL SUBTOTAL CS 1 61.00$ 61.00$ $ 50.00 LD SUBTOTAL CS 1 61.00$ 13.75$ 74.75$ $ 64.00 GRAND TOTAL --1,470.00 89,670.00 26,950.08 116,620.08 31,293.00 0 0 0 116,620.08 - WSP Matching Funds =$426.00Eric Weiss, Parks,Recreation andEnvironment Director;$71/hour x 6 hoursparticipating in curbside-related leadership and council discussions SSP Matching Funds = $450.00 Monika Miller, Planner; $45/hour x 10 hours participating in curbside and drop site-related leadership and council discussions MH Matching Funds = $201.00 Meredith Lawrence, Parks and Recreation Director/Assistant Public Works Director; $67/hour x 3 hours participating in curbside-related leadership and council discussions SFL Matching Funds = $50.00 Christy Wilcox, City Clerk; $50/hour x 1 hour participating in curbside- related council discussion LD Matching Funds = $64.00 Mary Tollefson, City Administrator; $64/hour x 1 hour participating in curbside-related council discussion $1,191.00 12 Dakota County Contract #DCA24730 Exhibit 2 - Page 16 of 16 Page 55 of 147 INSURANCE TERMS Contractor agrees to provide and maintain at all times during the term of this Contract such insurance coverages as are indicated herein and to otherwise comply with the provisions that follow. Such policy(ies) of insurance shall apply to the extent of, but not as a limitation upon or in satisfaction of, the Contract indemnity provisions. The provisions of this section shall also apply to all Subcontractors, Sub-subcontractors, and Independent Contractors engaged by Contractor with respect to this Contract, and Contractor shall be entirely responsible for securing the compliance of all such persons or parties with these provisions. APPLICABLE SECTIONS ARE CHECKED ☒1. Workers Compensation. Workers' Compensation insurance in compliance with all applicable statutes including an All States or Universal Endorsement where applicable. Such policy shall include Employer's Liability coverage in an amount no less than $500,000. If Contractor is not required by Statute to carry Workers’ Compensation Insurance, Contractor agrees: (1) to provide County with evidence documenting the specific provision under Minn. Stat. § 176.041 which excludes Contractor from the requirement of obtaining Workers’ Compensation Insurance; (2) to provide prior notice to County of any change in Contractor’s exemption status under Minn. Stat. § 176.041; and (3) to defend, hold harmless and indemnify County from and against any and all claims and losses brought by Contractor or any subcontractor or other person claiming through Contractor for Workers’ Compensation or Employers’ Liability benefits for damages arising out of any injury or illness resulting from performance of work under this Contract. If any such change requires Contractor to obtain Workers’ Compensation Insurance, Contractor agrees to promptly provide County with evidence of such insurance coverage. ☒2. General Liability. "Commercial General Liability Insurance" coverage, providing coverage on an "occurrence" basis. Policy shall include, but not be limited to, coverage for Bodily Injury, Property Damage, Personal Injury, Contractual Liability (applying to this Contract), Independent Contractors, "XC&U" and Products-Completed Operations liability (if applicable). An Insurance Services Office "Comprehensive General Liability" policy which includes a Broad Form Endorsement GL 0404 (Insurance Services Office designation) shall be considered to be an acceptable equivalent policy form. Claims-made coverage is acceptable. A total combined general liability policy limit of at least $2,000,000 per occurrence and aggregate, applying to liability for Bodily Injury, Personal Injury, and Property Damage, which total limit may be satisfied by the limit afforded under its Commercial General Liability policy, or equivalent policy, or by such policy in combination with the limits afforded by an Umbrella or Excess Liability policy (or policies); provided, that the coverage afforded under any such Umbrella or Excess Liability policy is at least as broad as that afforded by the underlying Commercial General Dakota County Contract #DCA24730 Exhibit 3 - Page 1 of 3 Page 56 of 147 Liability policy (or equivalent underlying policy). Coverage under such policy may be subject to a deductible, not to exceed $25,000 per occurrence. Contractor agrees to maintain such insurance for at least one (1) year from Contract termination. ☒Such policy(ies) shall name Dakota County, its officers, employees and agents as Additional Insureds thereunder. ☐3. Professional Liability Professional Liability (errors and omissions) insurance with respect to its professional activities to be performed under this Contract. This amount of insurance shall be at least $2,000,000 per occurrence and aggregate. Coverage under such policy may be subject to a deductible, not to exceed $25,000 per occurrence. Contractor agrees to maintain such insurance for at least one (1) year from Contract termination. Contractor therefore agrees that it will not seek or voluntarily accept any such change in its Professional Liability insurance coverage if such impairment of Dakota County's protection could result; and further, that it will exercise its rights under any "Extended Reporting Period" ("tail coverage"). ☒4. Automobile Liability. Business Automobile Liability insurance covering liability for Bodily Injury and Property Damage arising out of the ownership, use, maintenance, or operation of all owned, non-owned and hired automobiles and other motor vehicles utilized by Contractor in connection with its performance under this Contract. Such policy shall provide total liability limits for combined Bodily Injury and/or Property Damage in the amount of at least $2,000,000 per accident ☒Such policy, shall include Dakota County, its officers, employees and agents as Additional Insureds thereunder. ☐5. Network Security and Privacy Liability. Network security and privacy liability insurance, including first-party costs, for any breach that compromises data obtained while providing services under this Agreement. This insurance should to cover claims which may arise from failure of Contractor’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data including but not limited to confidential or private information, transmission of a computer virus or denial of service. The required limit shall not be less than $2,000,000 per occurrence with a $4,000,000 aggregate limit. Claims-made coverage is acceptable. Such insurance shall name Dakota County, its officials, employees, volunteers and agents as additional insureds. The policy shall provide an extended reporting period of not less than thirty-six (36) months from the expiration date of the policy, if the policy if not renewed. ☒6. Evidence of Insurance. Dakota County Contract #DCA24730 Exhibit 3 - Page 2 of 3 Page 57 of 147 Contractor shall promptly provide Dakota County with a Certificate of Insurance prior to commencement of any work. At least 10 days prior to termination of any such coverage, Contractor shall provide Dakota County with evidence that such coverage will be renewed or replaced upon termination with insurance that complies with these provisions. ☒7. Insurer: Policies. All policies of insurance shall be issued by financially responsible insurers licensed to do business in the State of Minnesota by a n insurer with a current A.M. Best Company rating of at least A:VII. ☒8. Release and Waiver. Contractor agrees to rely entirely upon its own property insurance for recovery with respect to any damage, loss or injury to the property interests of Contractor. Contractor hereby releases Dakota County, its officers, employees, agents, and others acting on their behalf, from all claims, and all liability or responsibility to Contractor, and to anyone claiming through or under Contractor, by way of subrogation or otherwise, for any loss of or damage to Contractor's business or property caused by fire or other peril or event, even if such fire or other peril or event was caused in whole or in part by the negligence or other act or omission of Dakota County or other party who is to be released by the terms here of, or by anyone for whom such party may be responsible. Contractor agrees to effect such revision of any property insurance policy as may be necessary in order to permit the release and waiver of subrogation agreed to herein. Contractor shall, upon the request of Dakota County, promptly provide a Certificate of Insurance, or other form of evidence as may be reasonably requested by Dakota County, evidencing that the full waiver of subrogation privilege contemplated by this provision is present; and/or, if so requested by Dakota County, Contractor shall provide a full and complete copy of the pertinent property insurance policy(ies). Revised: 11/23 Dakota County Contract #DCA24730 Exhibit 3 - Page 3 of 3 Page 58 of 147 This page is intentionally left blank 6.e REQUEST FOR CITY COUNCIL ACTION MEETING DATE: November 4, 2026 AGENDA ITEM: Adopt Resolution 2026-68 Accepting Work and Final Payment for the Victoria Curve Street Improvements project ITEM TYPE: Consent Item DEPARTMENT: Engineering CONTACT: Ryan Ruzek, Public Works Director Lucas Ritchie, Assistant City Engineer ACTION REQUEST: The City Council is asked to adopt Resolution 2026-68, accepting the completed work and authorizing final payment for the Victoria Curve Street Improvements project. BACKGROUND: At its June 20, 2023, meeting, the City Council awarded the construction contract for the Victoria Curve Street Improvements project to Danner, Inc., based on its low bid of $1,169,094.81. All contract work has been completed, inspected, and approved. The City has received all required closeout documentation, and the project is ready for final acceptance and payment. Final acceptance will initiate the one-year guarantee period. FISCAL AND RESOURCE IMPACT: The project was funded through special assessments, municipal bonds, Municipal State Aid, and utility funds. The final construction cost totaled $1,110,258.54. The remaining final payment, including retainage, is $22,205.17. ATTACHMENTS: 1.Resolution 2026-68 Resolution Accepting Work and Approving Final Payment for the Victoria Curve Street Improvements, Project 202305 CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure Page 59 of 147 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2026-68 RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR THE VICTORIA CURVE STREET IMPROVEMENTS, PROJECT 202305 WHEREAS, the City of Mendota Heights entered into a written contract with Danner, Inc., of Mendota Heights, Minnesota, on June 21, 2023, for the Victoria Curve Street Improvements, Project 202305; and WHEREAS, Danner, Inc. has satisfactorily completed the improvements in accordance with the contract documents; and WHEREAS, the completed work has been inspected and approved, and all required documentation for final payment has been received. NOW, THEREFORE, BE IT RESOLVED, by the Mendota Heights City Council that the work completed under said contract is hereby accepted and approved. BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby directed to issue a proper order for the final payment on such contract in the amount of $22,205.17, taking the contractor’s receipt in full. Adopted by the Mendota Heights City Council this fourth day November, 2026. CITY COUNCIL CITY OF MENDOTA HEIGHTS ______________________________ Stephanie B. Levine, Mayor ATTEST: Nancy Bauer, City Clerk Page 60 of 147 6.f REQUEST FOR CITY COUNCIL ACTION MEETING DATE: November 4, 2026 AGENDA ITEM: Adopt Resolution 2026-69 Accept Bids and Award Contract for the 2026 Sanitary Sewer Rehabilitation Project ITEM TYPE: Consent Item DEPARTMENT: Engineering CONTACT: Lucas Ritchie, Assistant City Engineer Ryan Ruzek, Public Works Director ACTION REQUEST: Adopt Resolution 2026-69 to Accept Bids and Award a Contract for the 2026 Sanitary Sewer Rehabilitation Project. BACKGROUND: The City of Mendota Heights maintains approximately 77 miles of sanitary sewer pipe, including 6.5 miles of sanitary interceptor sewer. Much of the system is aging, with many pipes approaching 60 years in service, requiring ongoing maintenance and rehabilitation to preserve their functionality and extend their useful life. The City maintains a routine sanitary sewer inspection and maintenance program that includes cleaning and televising. Televising provides detailed condition assessments of the sewer system, allowing staff to identify areas requiring immediate or future repairs. When rehabilitation is necessary, cured-in-place pipe (CIPP) lining provides a cost-effective method of extending the useful life of existing pipes without the need for full excavation and replacement. The 2026 Sanitary Sewer Rehabilitation Project includes approximately 2,317 linear feet of CIPP lining and the reinstatement of 46 sanitary sewer service connections. The proposed improvements are located throughout the City and target sewer segments identified through routine televising inspections and historical maintenance concerns. FISCAL AND RESOURCE IMPACT: Two bids were received and opened at Mendota Heights City Hall on Wednesday, October 14, 2026, at 10:00 a.m. for the 2026 Sanitary Sewer Rehabilitation Project. The bids received are summarized below: Page 61 of 147 NAME OF BIDDER AMOUNT OF BID Visu-Sewer $140,983.00 Insituform Tech. USA, LLC $182,055.31 The City’s Capital Improvement Plan identifies a budget of $250,000 for the 2026 Sanitary Sewer Rehabilitation project. The lowest responsible bid was submitted by Visu-Sewer in the amount of $140,983 which exceeds the Engineer’s Estimate of $112,659.00. The project is proposed to be funded through the Sanitary Sewer Utility Fund, which has an adequate balance to cover the project costs. ATTACHMENTS: 1.Resolution 2026-69 A Resolution Accepting Bids and Awarding Contract for the 2026 Sanitary Sewer Rehabilitation Project 2.2026 Sanitary Sewer Rehabilitation Bid Abstract 3.2026 Sanitary Sewer Rehabilitation Project Areas CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure Page 62 of 147 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2026-69 A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE 2026 SANITARY SEWER REHABILITATION PROJECT WHEREAS, the City of Mendota Heights solicited competitive bids for the 2026 Sanitary Sewer Rehabilitation Project through a publicly accessible online bidding platform, with project specifications and an advertisement for bids made available for a period of 28 days; and WHEREAS, two bids were received and opened on October 14, 2026, and tabulated as follows: NAME OF BIDDER AMOUNT OF BID Visu-Sewer $140,983.00 Insituform Tech. USA, LLC $182,055.31 WHEREAS, the Public Works Director recommends that the low bid submitted by Visu- Sewer of Oak Grove, Minnesota, be accepted. NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council as follows: 1.That the bids received for the 2026 Sanitary Sewer Rehabilitation Project are hereby acknowledged and placed on file. 2.That the bid submitted by Visu-Sewer of Oak Grove, Minnesota, in the amount of $140,983.00 is hereby accepted, and the contract for the 2026 Sanitary Sewer Rehabilitation Project is awarded to Visu-Sewer. 3.That the Mayor and City Clerk are hereby authorized and directed to execute all necessary contract documents on behalf of the City. Adopted by the City Council of the City of Mendota Heights this fourth day of November, 2026. CITY COUNCIL CITY OF MENDOTA HEIGHTS _____________________________ Stephanie B. Levine, Mayor ATTEST: Nancy Bauer, City Clerk Page 63 of 147 CITY OF MENDOTA HEIGHTSPROJECT: 2026 Sanitary Sewer RehabilitationBID POSTING DATE:9/18/2026BID LETTING DATE:10/14/2026PROJECT #: MH202607BID ABSTRACT DATE:10/14/2026I certify that I have personally opened and read all bids, verified this abstract and find it correct.By:10/14/2026ITEM NO.ITEM DESCRIPTIONUNITENGINEER'S ESTIMATED QUANTITYENGINEER'S ESTIMATED UNIT PRICEENGINEER'S ESTIMATED AMOUNTBID UNIT PRICE BID AMOUNTBID UNIT PRICE BID AMOUNT1 4" CIPP L.F. 187 $80.00 $14,960.00 $145.00 $27,115.00 $472.22 $88,305.142 8" CIPP L.F. 1,282 $38.50 $49,357.00 $36.00 $46,152.00 $33.83 $43,370.063 9" CIPP L.F. 848 $41.50 $35,192.00 $54.50 $46,216.00 $47.57 $40,339.364 Lateral Reinstatements (any size) Ea. 46 $95.00 $4,370.00 $50.00 $2,300.00 $56.89 $2,616.945 Protruding Tap Trimming (any size) Ea. 12 $315.00 $3,780.00 $350.00 $4,200.00 $111.11 $1,333.326 Mobilization & Traffic Control L.S. 1 $5,000.00 $5,000.00 $15,000.00 $15,000.00 $6,090.49 $6,090.492026 SANITARY SEWER REHABILITATION TOTAL BID AMOUNTS: $112,659.00 $140,983.00 $182,055.31Apparent Low Bid #1 Submitted Bid #2Visu-Sewer Insituform Tech. USA, LLCBID ABSTRACTPage 1 of 1Page 64 of 147 Page 65 of 147 This page is intentionally left blank 6.g REQUEST FOR CITY COUNCIL ACTION MEETING DATE: November 4, 2026 AGENDA ITEM: Approve Revised Certificate of Completion of Development Improvements for Developer's Agreement between the City of Mendota Heights and Cobalt Business Center, LLC ITEM TYPE: Consent Item DEPARTMENT: Engineering CONTACT: Ryan Ruzek, Public Works Director ACTION REQUEST: Approve Certificate of Completion of Development Improvements for Developer's Agreement between the City of Mendota Heights and Cobalt Business Center, LLC BACKGROUND: The City of Mendota Heights entered into a Developer's Agreement on July 16, 2025, with Cobalt Business Center, LLC for the installation of public and private storm sewer improvements at 1315 Mendota Heights Road. Staff was contacted by Evan Mattson of Endeavor Development requesting a certificate of completion of the improvements due to a pending sale of the property. Section 4, Item G of the Developer's Agreement provides that if the Developer were to sell the Development, as defined in the Agreement, to an independent third party, that upon the Developer’s request, the City would certify to the Developer and its buyer the status of the property and the Developer’s obligations under the Agreement. The final item of this certification is confirmation that the Agreement is completed and can be terminated, and the Developer can be released from their obligations under the Agreement. Staff reviewed the Development Agreement and other records related to this development project and noted that all of the Obligations of the Developer outlined in the Development Agreement had been satisfied. The Certificate of Completion was approved by the City Council at their previous meeting on October 20, 2026. Following the meeting and approval of this document, the developer contacted city staff and requested a revision to the content of this Certificate. The developer is requesting to modify the document to indicate that the remaining landscape escrow on file will be returned to the buyer and future owner of 1315 Mendota Heights Road, and not to the original Developer (Endeavor). Staff recommends that the City Council approve this revision to the Certificate of Completion, and have no issues with making Page 66 of 147 this change based on the developer's request. The executed Certificate of Completion will be recorded with Dakota County against the property. FISCAL AND RESOURCE IMPACT: Not Applicable. ATTACHMENTS: 1.Certification of Completion for Developer's Agreement (Cobalt Business Center) (revised 10/22/26) CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure, Economic Vitality & Community Vibrancy Page 67 of 147 1 240402v1 (reserved for recording data) CERTIFICATE OF COMPLETION OF DEVELOPER IMPROVEMENTS Date: ______________, 2026 WHEREAS, the CITY OF MENDOTA HEIGHTS, a Minnesota municipal corporation (“City”) and COBALT BUSINESS CENTER, LLC, a Delaware limited liability company (“Developer”) entered into a Developer’s Agreement dated July 16, 2026, which was filed of record in the Office of the Dakota County Recorder on July 28, 2026, as Document No. 3685294 (“Agreement”); and WHEREAS, the Agreement provided for the development of a parcel of land legally described in Exhibit A attached hereto; and WHEREAS, the Agreement further provided that if the Developer were to sell the Development, as such was defined in the Agreement, to an independent third party, that upon the Developer’s request, the City would certify to the Developer and its buyer the status of the property and the Developer’s obligations under the Agreement; and WHEREAS, the Developer has made such a request to the City in anticipation of selling the Development to an independent third party. NOW, THEREFORE, the City of Mendota Heights does hereby certify and declare to the Developer and its buyer the following: 1.The Developer and its buyer may rely on the representations and agreements made by the City in this certification; 2.The Developer Improvements, as such were defined in the Agreement, are complete, with outstanding warranty period on landscaping in effect until October 1, 2027; Page 68 of 147 2 240402v1 3.The City currently holds $71,800 in escrow as security for remaining landscape obligations under the Agreement, and upon completion of the warranty period, the City will return any remaining amount to the property owner; Developer and not its buyer; 4.The Developer and not its buyer will remain responsible for obligations under the Agreement, and that Developer’s buyer and any subsequent owners of the Development are hereby released from all obligations under the Agreement; and 5.As of the date of this Certification, there exist no defaults, events of default, or conditions which with the passage of time or giving of notice would constitute a default under the Agreement. THIS CERTIFICATE SHALL BE CONCLUSIVE DETERMINATION OF THE SATISFACTION OF THE DEVELOPER’S AGREEMENT AND COVENANTS IN THE AGREEMENT TO THE EXTENT SET FORTH HEREIN. CITY OF MENDOTA HEIGHTS By ___________________________________ Stephanie B. Levine, Mayor ( S E A L ) And __________________________________ Nancy Bauer, City Clerk STATE OF MINNESOTA ) )ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this _______ day of __________________, 2026, by Stephanie B. Levine and by Nancy Bauer, respectively the Mayor and City Clerk of the City of Mendota Heights, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. ____________________________________ Notary Public This Instrument was Drafted by: CAMPBELL KNUTSON, Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 (651) 452-5000 AKLS Page 69 of 147 3 240402v1 EXHIBIT A Page 70 of 147 This page is intentionally left blank 6.h REQUEST FOR CITY COUNCIL ACTION MEETING DATE: November 4, 2026 AGENDA ITEM: Adopt Resolution 2026-70 Approving the Application of Great Northern Builders, LLC for a MRCCA Minor Development Permit at 1921 Glenhill Road (Planning Case No. 2026-19) ITEM TYPE: Resolution DEPARTMENT: Community Development CONTACT: Sarah Madden, Community Development Manager ACTION REQUEST: Adopt Resolution 2026-70 Approving a Mississippi River Corridor Critical Area (MRCCA) Minor Development Permit for Great Northern Builders, LLC to allow for construction of a deck at 1921 Glenhill Road. BACKGROUND: The applicant is requesting approval of a Mississippi River Corridor Critical Area (MRCCA) Permit to authorize the construction of a new deck, which is a replacement and realignment of the existing deck attached to the home at 1921 Glenhill Road. The proposed deck is a smaller footprint than the existing deck, but it does extend 4'10" further to the west than the existing structure. The subject property is located within the R-1 Residential Zoning district; and is situated within the Mississippi River Corridor Critical Area overlay district. According to the city’s MRCCA Mapping of this area, the subject property is located in the SR-Separated by River District. The MRCCA Map of the subject property shows a demarcated bluff line approximately 127-ft. (at its closest point) from the north-west corner of the existing structure. The subject property does not contain any portion of the Bluff Impact Zone. No part of this proposal will impact or affect any adjacent bluff, steep slopes, or bluff impact zones (BIZ). The MRCCA Mapping system also identifies any Primary Conservation Areas (PCA), which include protected areas such as established Significant Existing Vegetative Stands or Native Plant Communities on properties inside the MRCCA district. Within the BIZ that is closest to this site, a PCA is identified as containing Midwestern White Oak - Red Oak Forest. The location of this deck does not impact any part(s) of the nearby PCA’s in this area. Pursuant to City Code Section 12-6A-3, a Critical Area Permit is required for the construction of Page 71 of 147 any new structure, building, building addition, vegetation removal, or land alteration on a property within the MRCCA Districts. Because this deck is not a like-for-like replacement of the existing deck, and is covering areas of the property not previously covered by decking, this proposal is considered a new structure and not a replacement. This determination means that a MRCCA review is necessary as opposed to an administrative approval through the standard building permit process. Additionally, 12-6A-12 requires a Site Plan Review as part of any building permit submittal or zoning approval within the MRCCA Districts, and Subpart D. of that section includes an allowance for “Minor Developments”, which include minor improvements to a single-family property that can be approved directly by the City Council, without Planning Commission review or recommendation, and without a public hearing, but only if the minor project and plans conform to the general standards of this section. The scope of this deck proposal would meet these eligibility requirements. Eligible projects for an Administrative MRCCA Permit include small building additions, decks; fences; etc. All administratively approved projects must meet or comply with the following conditions (with Staff comments noted afterwards): 1.No part of the subject property shall have slopes of greater than eighteen percent (18%). Staff Comments: The proposed deck improvement is located to the north-west of the existing home and will be affixed to the home as a replacement of the existing rear deck. As shown on the submitted contour maps, the topography in this area gently slopes towards Culligan Lane. There are no steep slopes present surrounding the deck area and the grade is less than 18%. As proposed, the project complies with this standard. 2.No part of the project shall impact, disturb or be situated in a bluff line setback area as defined by this chapter, whether on the same parcel or on an abutting parcel of land. Staff Comments: Although the subject property is situated in the MRCCA overlay district, there are no bluffs within the project area; the subject site is significantly setback from the BIZ and bluff setback for structures. The project, as proposed, will not adversely impact any abutting or neighboring property. As proposed, the project complies with this standard. 3.The proposed project shall not expand the enclosed area of the principal or accessory structures by more than two hundred (200) square feet. Staff Comments: The proposed deck is approximately 186 square feet, and actually is a reduction in size from the prior deck. The proposed project complies with this standard. 4.The proposed project shall not increase the height of any existing structure. Staff Comments: As shown on the submitted plan set, the proposed deck will be affixed to the existing home exterior and is not covered. The proposed project complies with Page 72 of 147 this standard. 5.The proposed project shall be in compliance with all other requirements of this Chapter, and any other applicable regulations. Staff Comments: The proposed project is subject to the City’s rules and regulations including the Land Disturbance Guidelines. Staff has included a condition that all site work must comply with the standards and all appropriate permits must be obtained. Provided the conditions are met, the proposed project complies with this standard. 6.The proposed project shall not result in significant changes to the existing finished grade. Staff Comment: The orientation and location of the deck is offset from the location of the existing deck. The new deck extends further to the west than the existing structure. New posts and footings will be established, but the existing grades on site will not be impacted with this proposal. The applicant has indicated that based on the type of footings used for this project, excavation is not needed. As proposed, the project complies with this standard. 7.The proposed project areas shall include native vegetation. Staff Comments: This permit would allow the installation of a typical residential deck attached to the existing home on the property. There are no plans to remove or disturb any native vegetation. The applicant has indicated that the construction methods used will not disturb soils. There is existing landscaping in place on the property as it is an established residential dwelling in a neighborhood setting. Staff confirms this standard is being met. RECOMMENDATION: Based on staff’s interpretation of the intent of the Minor Development provisions of Title 12- 6A-12, the scope of the project does not require Planning Commission recommendation and a public hearing; and therefore, may be given full consideration and approval by the City Council. Since there are no impacts to the Mississippi River Corridor’s bluff areas, bluff impact zone, or PCA’s in this district, and no impacts to the surrounding properties, staff recommends the City Council approve this MRCCA Minor Development Permit to Great Northern Builders, LLC, on behalf of Daniel & Jodi Saltzman of 1921 Glenhill Road, with the findings-of fact and conditions as noted in the attached Resolution 2026-70. FISCAL AND RESOURCE IMPACT: n/a ATTACHMENTS: 1.Resolution 2026-70 Resolution Approving a Mississippi River Corridor Critical Area (MRCAA) Permit for Construction of a Deck at 1921 Glenhill Road 2.Site Location Map Page 73 of 147 3.Site Contour Maps 4.MRCCA Primary Conservation Areas Map 5.Letter of Intent 6.Deck Permit Plans, dated 10/28/26 CITY COUNCIL PRIORITY: Environmental Sustainability & Stewardship, Economic Vitality & Community Vibrancy Page 74 of 147 Resolution No. 2026-70 Page | 1 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2026-70 RESOLUTION APPROVING A MISSISSIPPI RIVER CORRIDOR CRITICAL AREA (MRCCA) PERMIT FOR CONSTRUCTION OF A DECK AT 1921 GLENHILL ROAD PLANNING CASE 2026-19 WHEREAS, Great Northern Builders, LLC, (the “Applicant”) in coordination and on behalf of Daniel and Jodi Saltzman (the “Owner”) made an Application for a Mississippi River Corridor Critical Area (MRCCA) Permit to allow for the construction of a rear deck and associated exterior improvements on the property located at 1921 Glenhill Road, and legally described in Exhibit A (the “Subject Property”); and WHEREAS, the Subject Property is guided LDR-Low Density Residential in the 2040 Comprehensive Plan, zoned R-1 Low Density Residential, and is situated in the Mississippi River Corridor Critical Area Overlay District; and WHEREAS, pursuant to City Code Title 12-6A-3: Mississippi River Corridor Critical Area Overlay District, a permit is required to approve any new development activities involving a building permit, land disturbance, vegetation removal, or land use approval, and the proposed project qualifies as a Minor Development under Title 12-6A-12, Subpart D of the City Code provisions for those properties situated in the recognized MRCCA District; and WHEREAS, the proposed project is compliant with the required conditions for exemption from Planning Commission review and public hearing, and can be considered and acted on directly by the City Council. NOW, THEREFORE, BE IT RESOLVED by the Mendota Heights City Council that the Administrative MRCCA Minor Development Permit for the property located at 1921 Glenhill Road, and proposed under Planning Case No. 2026-19, is hereby approved and supported by the following findings-of-fact: 1.The proposed deck project poses no threat to the general health, safety and welfare of the public, nor creates any negative impacts upon the MRCCA area, adjacent bluffs, bluff impact zones (BIZ’s), Primary Conservation Areas (PCA’s) or surrounding properties. 2.The proposed deck will not impact or change any grades or drainage ways on the subject property. 3.The proposed deck project will be done in accordance with all requirements of the City’s Land Disturbance Guidance Guidelines. Page 75 of 147 Resolution No. 2026-70 Page | 2 4. The proposed deck project meets the general purpose and intent of the Mississippi River Corridor Critical Area Overlay District, and is consistent with the City Code and the Comprehensive Plan. BE IT FURTHER RESOLVED, by the Mendota Heights City Council that the Administrative MRCCA Minor Development Permit as requested by Great Northern Builders, LLC and for the property located at 1921 Glenhill Road is hereby approved, with the following conditions: 1. A building permit must be approved and issued by the City prior to the commencement of any site work. 2. All grading and construction activity must comply with applicable federal, state, and local regulations and codes, including the City’s Land Disturbance Guidance Document. 3. All erosion control requirements must be put in place prior to the commencement of any grading and site work activities and must remain in place for the duration of the construction activities until proper site restoration plans are completed. 4. All work on site will only be performed between the hours of 7:00 AM and 8:00 PM Monday through Friday; 9:00 AM to 5:00 PM weekends. Adopted by the City Council of the City of Mendota Heights this 4th day of November 2026. CITY COUNCIL CITY OF MENDOTA HEIGHTS ________________________________ Stephanie B. Levine, Mayor ATTEST: Nancy Bauer, City Clerk Page 76 of 147 Resolution No. 2026-70 Page | 3 EXHIBIT A Address: 1921 Glenhill Road PIN: 27-81250-01-070 Legal Description: Lot 7, Block 1, VALLEY VIEW OAK, Dakota County, Minnesota. Page 77 of 147 666666666666666666 66666666 66³ "" " "* !* !"" ( ! " " " """³ * * ³³ ³ 6 66666666666 6 FMFM 6 6 6 6 6666666!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 18851254 1941 1889 370 1253 1215 1875 1948 1903 1217 1190 1203 1933 1290 19011248 1247 1949 330 1905 1242 1954 1991 1199 1187 1936 1308 1942 1200 1219 1206 1205 1907 1919 1921 1902 1230 1193 1911 1224 1920 1290 1235 1908 1935 1914 1885 1264 1181 1310 1280 390 CULLIGAN LN GLENHILL RDG S T 2ND ST HUNTER CT RCPDIPRCPRCP RCP Dakota County, MN Site Location Map1921 Glenhill Road Date: 10/28/2026 City ofMendotaHeights0200 SCALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Legend 66 Storm Pipe, City of Mendota Heights Watermain, SPRWS Gravity, By Others Gravity, City of Mendota Heights FM Force Main, City of Mendota Heights Page 78 of 147 Page 79 of 147 Page 80 of 147 MRCCA Data Resource Layers MRCCA Boundary City and Township Boundaries Parcels MRCCA Primary Conservation Areas Natural Drainage Routes Shore Impact Zones Native Plant Communities Significant Existing Vegetative Stands BIZ Wetlands 100 Year Floodplain River MRCCA Primary Conservation Areas (PCA's) Page 81 of 147 Page 82 of 147 Page 83 of 147 Page 84 of 147 Page 85 of 147 Page 86 of 147 Page 87 of 147 Page 88 of 147 6.i REQUEST FOR CITY COUNCIL ACTION MEETING DATE: November 4, 2026 AGENDA ITEM: Approve Contract for Public Works Plumbing Upgrades ITEM TYPE: Consent Item DEPARTMENT: Public Works CONTACT: John Boland, Public Works Superintendent ACTION REQUEST: The Public Works Department is requesting City Council approval to award a contract to NAC in the amount of $8,446 for interior plumbing upgrades at the Public Works facility. This project will install a dedicated water line to streamline the winter road brine-making process, replacing the current manual fire hose filling method to accommodate increased operational demands. BACKGROUND: The Public Works Department utilizes an onsite brine maker to prepare treatments for winter road applications. •Current Operations: Staff currently fills the brine maker manually using a standard fire hose. •Increased Demand: With the recent addition of a new truck-mounted tank, the volume of brine required for winter operations will significantly increase. •The Solution: To match this increased demand and improve operational efficiency, water will be plumbed directly to the brine maker pump inside the building. Project Scope The proposed work consists of plumbing a 1.5" water line equipped with a reduced pressure (RPZ) backflow preventer valve. This line will run from the existing wash bay area directly to the brine tank. Bid Summary & Evaluation Staff solicited and received two competitive quotes for the specified scope of work: Page 89 of 147 Contractor Base Bid Amount NAC $8,446 Legend Mechanical $8,900 FISCAL AND RESOURCE IMPACT: The lowest responsive and responsible quote was provided by NAC for $8,446. The salt budget has sufficient funds available to fully cover the cost of this project. With the mild spring from this year, the salt bin is currently full, and the winter is projecting a late start. ATTACHMENTS: None CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure Page 90 of 147 6.j REQUEST FOR CITY COUNCIL ACTION MEETING DATE: November 4, 2026 AGENDA ITEM: Approval of Additional Project Scope with BANKOE for Public Works Access Control System ITEM TYPE: Consent Item DEPARTMENT: Public Works CONTACT: John Boland, Public Works Superintendent ACTION REQUEST: Approve an addition to the recently authorized access control project to include three (3) remaining shop doors at the Public Works facility, to be performed by BANKOE for a total cost not to exceed $9,300, with funding provided by the Public Works operating budget. BACKGROUND: The City Council recently approved a contract to install electronic fob access controls on exterior doors at the Public Works facility. The funding for this project was originally allocated based on a cost estimate from a previous year's Capital Improvement Plan (CIP). The cost for the access control system increased significantly from BANKOE's initial bid for all the doors. Because of this market inflation and rising equipment costs, the original funding allocated in the CIP was no longer sufficient to cover the full scope of the initial plan, forcing the recently approved project scope to leave three shop doors out of the security upgrade. Public Works staff recommends expanding the project scope to include these final three doors now. This is a distinct addition to the scope rather than a change to the initial authorization. Having BANKOE complete all doors concurrently offers significant operational and financial benefits: •Operational Efficiency: BANKOE can complete the work in a single deployment while already onsite, eliminating future mobilization costs and secondary operational disruptions. •Bringing the final three doors onto the fob system will allow the doors to be electronically monitored and used by all city staff with a fob, rather than having to manage physical keys. FISCAL AND RESOURCE IMPACT: The cost to add the three remaining shop doors to the project scope is not to exceed $9,300. Page 91 of 147 Public Works has identified sufficient available funding within its current fiscal year operating budget to cover this shortfall and project addition. ATTACHMENTS: None CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure Page 92 of 147 Page 93 of 1476.k This page is intentionally left blank Page 94 of 1476.l Page 95 of 147 Page 96 of 147 Page 97 of 147 Page 98 of 147 Page 99 of 147 Page 100 of 147 Page 101 of 147 Page 102 of 147 Page 103 of 147 Page 104 of 147 Page 105 of 147 Page 106 of 147 This page is intentionally left blank 7.a REQUEST FOR CITY COUNCIL ACTION MEETING DATE: November 4, 2026 AGENDA ITEM: Claims List Update ITEM TYPE: Resolution DEPARTMENT: Administration CONTACT: ACTION REQUEST: The City Council is asked to approve Resolution 2026-71: Revising the City's Claims List Publishing Process BACKGROUND: The City Council is asked to consider Resolution 2026-71 to revise the City's claims list publishing process. Under the proposed change, the City would replace the detailed claims list with a summary memo in the digitally posted City Council meeting agenda packet available on the City's website. The detailed claims list would remain available to the public through the City's standard data practices request process, for review at City Hall, and in the printed public meeting packet available at each City Council meeting. The detailed claims list will continue to be provided to City Council members for review and approval. This change reflects a cybersecurity precaution intended to reduce the City's exposure to financial fraud by limiting the online availability of detailed financial information that could be used to target the City, its vendors, and employees. The claims list contains detailed information about payments made by the City, including vendor names, contact information, and invoice amounts. While this information is public data, its availability in a publicly posted meeting packet may make it easier for cybercriminals to identify vendors, impersonate legitimate business contacts, and exploit payment information to facilitate financial fraud. Public agencies must consider how publicly available information can be used to facilitate sophisticated cyberattacks and fraudulent payment schemes. Requiring an additional step to access the detailed claims list is intended to create a barrier to automated collection and mass targeting of this information while preserving the public's ability to review the City's financial transactions. To mitigate this risk, staff recommend an approach already implemented by other municipalities: removing the detailed claims list from the digitally posted City Council meeting packet while continuing to make it available in the printed public meeting packet, for review at City Hall, and through the City's standard data practices request process. Examples of other Page 107 of 147 Minnesota cities that have implemented similar changes include Edina, West St. Paul, Eagan, and Farmington. FISCAL AND RESOURCE IMPACT: There is no cost associated with this change. ATTACHMENTS: 1. Claims List Update 2. City Claims List Examples 3. Sample Claims List Cover Memo 4. Resolution 2026-71 Revised Claims List Publishing Process CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure Page 108 of 147 Claims List Update City of Mendota Heights November 4, 2026 Page 109 of 147 Plan The City Budget : The City’s budget process reviews all planned operating and capital expenditures that the city will make in the upcoming budget year. The approved budget provides a plan for spending in the upcoming year, but procurement of the budgeted items still must follow additional processes. Budget proposals are reviewed by Department Directors, Finance Director, City Administrator before going to City Council. The City Council sets final priorities and designates the tax levy. What are the city’s financial processes? Internal controls Page 110 of 147 Authorize Procurement: The City’s purchasing policy guides procurement of goods and services. Current policy states that the City Council must approve expenditures that exceed $10,000. Goods and services that cost less than $10,000 are approved by staff but are reflected in the claims list which is reviewed and approved by the City Council. Staff follow the City’s purchasing policy and bring required bids and quotes to the City Council for approval or denial. What are the city’s financial processes? Internal controls Page 111 of 147 Pay Claims List: The Claims List is a ledger of all vendor checks that are paid by the city. The claims list reflects checks that are reviewed and approved By City Council before payment. The short Manual List reflects checks already paid by the City. These are payments that don’t fall in a regular claims list schedule, things like emergency expenses and payroll items. After City Council approval, checks are prepped by the city Accountant, verified by the Finance Director, and then the printed checks are reviewed against the claims list by the City Clerk What are the city’s financial processes? Internal controls Page 112 of 147 Process follows law Mendota Heights is a Statutory Plan A City, which means that we follow governing processes set forth in State Law including those that relate to public finance. Examples of public finance processes governed by state Law: -The Public Purpose Doctrine – All expenditures must serve a public purpose (Minn. Constitution art. X § 1) -Bills must be paid within 35 days (Minn. Stat. § 471.425.) -The City Council must approve claims (Minn. Stat. § 412.271.) Staff do not approve or pay for expenses outside of City Council direction and authority. Staff administer the direction of the City Council. All expenses paid by the City are approved by the City Council. Vendor payments follow a set process that includes budgeting, authorization, purchase, and payment. Each of these include city council review and approval as well as additional staff checks and balances. Page 113 of 147 What is the claims list? The claims list is a ledger that documents all vendor payments made by the City. What is being proposed? Remove the detail on the claims list from the published public City Council meeting packet. Why is this important? Staff receive daily scams attempting to defraud the city. Financial details included on the claims list have been used against cities by cybercriminals to steal public dollars. The development of AI technologies have made it easier for cybercriminals to do this by reducing the difficulty of pulling together information, like published claims lists, that can make scams seem more legitimate. Page 114 of 147 What would stay the same? The City Council will continue to receive the full unredacted claims list in their meeting packet. The City Council will approve payments. The City Council will continue to authorize expenditures above $10,000. The public will still be able to review the unredacted claims list •In the printed meeting packet provided at each meeting, or •By making a data request, or •By requesting at the front desk When would this happen Staff recommend implementing this change for the next City Council meeting agenda. Page 115 of 147 Page 116 of 147 Page 117 of 147 Page 118 of 147 Page 119 of 147 Page 120 of 147 Page 121 of 147 Page 122 of 147 Page 123 of 147 This page is intentionally left blank 6.d REQUEST FOR CITY COUNCIL ACTION MEETING DATE: November 4, 2026 AGENDA ITEM: Claims List ITEM TYPE: Consent Item DEPARTMENT: Finance CONTACT: Kristen Schabacker, Finance Director ACTION REQUEST: Staff recommends the Mendota Heights City Council approve the list of claims for Nov. 4, 2026. BACKGROUND: For security purposes, the detailed claims reports are not included in the public agenda packet but are available in the agenda packet provided to City Council. To request the claims reports, please submit a data request. FISCAL AND RESOURCE IMPACT: Manual Checks Total: $100,000 System Checks Total: $600,000 Total of the list of claims for the Nov. 4, 2026 City Council meeting: $700,000 ATTACHMENTS: None CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure SAMPLE MEMO Page 124 of 147 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2026-71 REVISING THE CITY CLAIMS LIST PUBLISHING PROCESS WHEREAS, the public has the right to access and review the City's claims list in accordance with applicable Minnesota public data laws; and WHEREAS, the City's claims list contains detailed financial information, including vendor names, contact information, and invoice amounts, that could be used by cybercriminals to target the City, impersonate legitimate vendors or business contacts, and facilitate fraudulent payment schemes; and WHEREAS, the increased availability and sophistication of artificial intelligence and other automated tools may make it easier to collect and analyze publicly posted financial information and use that information to facilitate targeted fraud; and WHEREAS, the detailed claims list will remain available to the public through the City's standard data practices request process, for review at City Hall, and in the printed public meeting packet available at the City Council meeting; and WHEREAS, this approach is intended to reduce the risk of automated collection and mass targeting of the City's financial information while preserving the public's ability to review the City's financial transactions. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mendota Heights, Minnesota, that the City revise its claims list publishing process as follows: 1.The detailed claims list will be replaced with a summary memo in the digitally posted City Council meeting agenda packet available on the City's website. 2.The detailed claims list will continue to be provided to City Council members for review. 3.The detailed claims list will remain available to the public through the City's standard data practices request process, for review at City Hall, and in the printed public meeting packet available at the City Council meeting. Adopted by the Mendota Heights City Council this 4th day of November, 2026. CITY COUNCIL CITY OF MENDOTA HEIGHTS ______________________________ Stephanie B. Levine, Mayor Page 125 of 147 ATTEST: Nancy Bauer, City Clerk Page 126 of 147 This page is intentionally left blank 9.a REQUEST FOR CITY COUNCIL ACTION MEETING DATE: November 4, 2026 AGENDA ITEM: Ordinance No. 610 - Amending Title 15: Environmental Standards, Chapter 3: Urban Forest Preservation (Planning Case No. 2026-18) ITEM TYPE: Ordinance DEPARTMENT: Community Development CONTACT: Sarah Madden, Community Development Manager Krista Spreiter, Natural Resources Manager ACTION REQUEST: Approve Ordinance No. 610, Amending Title 15: Environmental Standards, Chapter 3: Urban Forest Preservation to incorporate minor updates. BACKGROUND: The proposed amendments to Title 15: Environmental Standards, Chapter 3: Urban Forest Preservation consist of minor “clean-up” revisions aimed at improving clarity, consistency, enforcement, and usability. These amendments do not alter the underlying intent or policy direction of the Urban Forest Preservation chapter. Instead, they update the text to reduce repeated provisions or redundant language, and clarify provisions to support more effective implementation and enforcement. These changes represent a look-back at the implementation of this ordinance since it was put into effect on January 1, 2025, and the suggested changes are part of the City’s regular maintenance of the City Code to ensure it remains a clear and enforceable code that is a user- friendly and consistent document for staff, applicants, and the public. Staff will continue to monitor the ordinance and the Forest Alteration Permit review process for possible adjustments that may be necessary in the future. The Natural Resources Commission reviewed this topic at their June and July work session meetings and recommended to staff to implement certain changes to the Urban Forest Preservation ordinance. The prepared redline accomplishes the direction of the Natural Resources Commission. The Planning Commission then reviewed this item at their regular meeting on October 27, 2026, as the ordinance relates to the City's "official controls" on the use of land and Page 127 of 147 development. A staff report was presented for Planning Commission discussion, and a public hearing was held. No one came forward to speak relating to this ordinance at the public hearing. The Commission discussed the difference between significant and heritage trees, and where this difference should be outlined in the ordinance, the procedural steps for a staff decision on a building permit where trees are not affected, and the newly proposed requirement for a ISA Certified Arborist to be engaged in the development of a Forest Management plan and the designation of any trees as diseased, dead, or hazardous. Through their discussion, the Planning Commission agreed that the draft ordinance should be modified in the following ways: 1. Within Section 1 of the draft ordinance, correct the use of "specimen" tree, to be changed to "heritage" tree 2. Within Section 4 of the draft ordinance, add the word "significant" to clarify in the new listed Exception #11 that it applies to projects where no significant trees are affected. A copy of the 10/27/26 planning report with attachments and an excerpt from the unapproved minutes are attached to this memo. As noted in the attachment, staff recommended approval of the ordinance as presented. Following their discussion, the Planning Commission affirmed the staff recommendation, with two small changes to the draft ordinance relating to clarity of tree types. The Commission voted unanimously (6-0) to recommend to the City Council approval of Ordinance No. 610. An updated redline has been included as an attachment to this report. Due to the length of the proposed ordinance amendment, the City Council is also asked to consider authorizing the publication of a Summary Ordinance, which requires 4/5ths of the Council’s votes to succeed. Staff recommends that the City Council approve the ordinance amendments within Ordinance No. 610, and may make an additional motion for the consideration of summary ordinance publication, as noted below: 1. Adopt Ordinance No. 610, Amending Title 15: Environmental Standards, Chapter 3: Urban Forest Preservation ; and 2. Authorize Publication of a Summary Ordinance of Ordinance No. 610 FISCAL AND RESOURCE IMPACT: Not Applicable ATTACHMENTS: 1. Ordinance No. 610 - Amending Title 15-3: Urban Forest Preservation 2. Summary of Ordinance No. 610 3. Planning Commission Staff Report 10-27-26 4. Unapproved Planning Commission Minutes 10-27-26 CITY COUNCIL PRIORITY: Environmental Sustainability & Stewardship, Economic Vitality & Community Vibrancy, Page 128 of 147 Inclusive and Responsive Government Page 129 of 147 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 610 AMENDING TITLE 15: ENVIRONMENTAL STANDARDS, CHAPTER 3: URBAN FOREST PRESERVATION The City Council of the City of Mendota Heights does ordain: Section 1. City Code Title 15– ENVIRONMENTAL STANDARDS, Chapter 3: URBAN FOREST PRESERVATION is hereby amended by adding the underlined and removing the striked language within Section 5: Forest Alteration Permit, subsection A and re- lettering the remaining subsections as follows: 3. A project that requires a planning application when trees on the property may be affected. 4. A grading or building permit is required and trees on the property may be affected. B.Failure to obtain a Forest Alteration Permit prior to removing significant or heritagespecimen trees when a forest alteration permit is required will result in a tree replacement requirement that assumes all trees removed were significant trees, and/or escrow fee forfeiture. Section 2. City Code Title 15 – ENVIRONMENTAL STANDARDS, Chapter 3: URBAN FOREST PRESERVATION is hereby amended by adding the underlined and removing the striked language within Section 6: Forest Management Plan, subsection A as follows: 2. A project that requires a planning applicationcase when trees on the property may be affected. 3. A grading or building permit is required and trees on the property may be affected. Section 3. City Code Title 15 – ENVIRONMENTAL STANDARDS, Chapter 3: URBAN FOREST PRESERVATION is hereby amended by adding the underlined language within Section 6: Forest Management Plan, subsection C as follows: C. Forest Management Plan Requirements 1. The Forest Management Plan shall be produced and approved by an ISA Certified Arborist, and include the following: a. A forest and significant tree inventory shall be produced and approved by an ISA Certified Arborist and overlaid on site plans that show size, species, and location of all significant trees located within the property where tree removal is proposed. Diseased, invasive, hazardous, trees must be deemed so by a certified arborist before building occurs. Page 130 of 147 Section 4. City Code Title 15 – ENVIRONMENTAL STANDARDS, Chapter 3: URBAN FOREST PRESERVATION is hereby amended by adding the underlined language within Section 6: Forest Management Plan, subsection E as follows: 11. Projects that will not affect significant trees on the property or surrounding properties, with city staff approval. Section 5. City Code Title 15 – ENVIRONMENTAL STANDARDS, Chapter 3: URBAN FOREST PRESERVATION is hereby amended by adding the underlined and removing the striked language within Section 6: Forest Management Plan, subsection G as follows: 1. If less than seven (7) total significant and/or heritage trees on the property are removed, the applicant shall replace one tree per significant or heritage tree removed. Replacement trees shall be a minimum of one caliper inch in size. 2. If seven (7) or more total significant or heritage trees on the property are removed, the applicant shall mitigate all significant and heritage tree inches measured at DSH at a rate of 75%. Example: 84 DSH inches removed x .75 = 63 DSH inches required to be replaced 3. When an in-lieu of fee is to be paid by the applicant, the fee shall be calculated at two and a half times per caliper inch of the current escrow rate for any heritage trees removed. 4.3. For every heritage tree preserved on site, escrow may be reduced by $250.00. Section 6. City Code Title 15 – ENVIRONMENTAL STANDARDS, Chapter 3: URBAN FOREST PRESERVATION is hereby amended by adding the underlined and removing the striked language within Section 7: Tree Loss Mitigation as follows: A. The applicant shall mitigate loss of significant and heritage trees by planting replacement trees in appropriate areas on the property in accordance with section 15- 3-6G. E. Significant and Heritage Tree Replacement Calculation, and as indicated in the applicant’s approved Forest Management Plan, if required. Trees shall not be planted within 10 feet of property lines without written permission of the affected adjacent property, nor shall trees be planted at lot corners in a way that obstructs a driver’s line of sight. If compliance with the tree replacement requirement is not feasible, the City may approve alternative tree replacement measures, including the planting of trees at an alternate site. The alternate site must be public land, and the choice of the city. The city may require post-construction tree care. If alternative tree replacement measures are not feasible, the City may approve an in-lieu of fee to be paid by the applicant at the current escrow rate, to be used for city tree care, tree planting, or city programs to improve the city’s urban forest canopy. Section 7. Effective date. This ordinance shall be effective immediately following adoption and publication according to law. Page 131 of 147 ADOPTED this 4th day of November, 2026 by the City Council for the City of Mendota Heights. CITY COUNCIL CITY OF MENDOTA HEIGHTS ___________________________________ Stephanie B. Levine, Mayor ATTEST: ___________________________ Nancy Bauer, City Clerk Page 132 of 147 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA SUMMARY ORDINANCE NO. 610 AMENDING TITLE 15: ENVIRONMENTAL STANDARDS, CHAPTER 3: URBAN FOREST PRESERVATION NOTICE IS HEREBY GIVEN that, on November 4, 2026, Ordinance No. 610 was adopted by the City Council of the City of Mendota Heights, Minnesota. NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ordinance No. 610, the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the ordinance adopted by the City Council consists of minor revisions intended to improve clarity, consistency, enforcement, and usability of the Urban Forest Preservation ordinance. The amendments update repeated language throughout the chapter related to the Forest Alteration Permit and Forest Management Plan processes, clarify required details on submitted applications and plans, and do not alter the underlying purpose and intent of the Urban Forest Preservation ordinance. A printed copy of the whole ordinance is available for inspection by any person during the City’s regular office hours at the office of the City Administrator/City Clerk or on the City’s website. PASSED, ADOPTED and APPROVED FOR PUBLICATION by the City Council of the City of Mendota Heights, Minnesota, this 4th day of November, 2026. CITY COUNCIL OF MENDOTA HEIGHTS /S/Stephanie B. Levine, Mayor Attest /s/Nancy Bauer, City Clerk Page 133 of 147 Planning Commission Meeting Date: October 27, 2026 Agenda Item: CASE No. 2026-18 Ordinance Amendment Application of the City of Mendota Heights for an Ordinance Amendment to Title 15: Environmental Standards, Chapter 3: Urban Forest Preservation Department: Natural Resources Contact: Krista Spreiter, Natural Resources Manager Sarah Madden, Community Development Manager Action Request: The Planning Commission is asked to hold a public hearing on the Ordinance Amendment application. The role of the Planning Commission is to consider this ordinance amendment for consistency with the City's Comprehensive Plan. Action Deadline: Introduction: The Urban Forest Preservation Ordinance (Ordinance No. 595) was put into effect in January of 2025 with the intent to protect, preserve, and enhance trees and woodlands within the City, by reasonably limiting the removal of trees during construction, site work, and land development activities, as well as to mitigate for the loss of trees due to these activities, thereby promoting and protecting public health, safety, welfare and assuring a healthy urban forest into the future. The enclosed draft ordinance provides amendments to Title 15: Environmental Standards, Chapter 3: Urban Forest Preservation which accomplishes the recommendations of the Natural Resources Commission. The Planning Commission is asked to hold a public hearing on this ordinance amendment, as it relates to the City's "official controls" on the use of land and development, and then provide a recommendation to the City Council. A public hearing notice for this item was published in the Pioneer Press. No public comments have been received as of the submittal of this report. Background: The Urban Forest Preservation ordinance and subsequent permitting process has now been in effect for 21 months. Staff reviewed ten Forest Alteration Permits in 2025, and so far in 2026, five of these permits and Forest Management Plans have been completed. Staff anticipates that the yearly review of these permits will continue on this trend of between 5-10 permits annually. Page 134 of 147 The ordinance requires a Forest Alteration Permit when the following occurs: •Removal of any Heritage Tree. •Removal of 33% of significant and/or heritage trees on any lot, vacant or otherwise occupied, when the property contains seven (7) or more significant or heritage trees. •A project that requires a planning application when trees on the property may be affected. •A grading or building permit is required and trees on the property may be affected. The ordinance requires a Forest Management Plan in the following circumstances: •When removing 33% or more of significant and/or heritage trees on any lot, vacant or otherwise occupied, when the property contains seven (7) or more significant or heritage trees. •A project that requires a planning case where trees on the property may be affected. •A grading or building permit is required and trees on the property may be affected. Analysis: As part of the Forest Management Plan process, there have been discussions between applicants and city staff on the viability of mitigation or replacement tree locations. Staff has accepted in-lieu fees in cases where the applicant has been able to demonstrate that not all of the replacement trees are able to be placed on-site. For example, it is not in the best interest of the survival of the replacement trees if they are placed too closely together. This is a situation where the City may accept an in-lieu fee for future plantings on public property. Additionally, staff has received concerned comments from residents related to residential redevelopment or infill development, where tree removal plans have changed following the development review process. In these cases, after-the-fact FIrest Management Plans have been submitted, and the City must rely on the information available to them at that time from the developer. Earlier this year, staff presented an overview of the implementation process for this ordinance to the Natural Resources Commission. Direction was provided by that Commission for staff to consider ordinance amendments including: •Language that the mitigation fee can be used towards tree care and tree programs benefiting private property owners such as the Tree Canopy Program, etc. •Adding language: Diseased, invasive, hazardous, trees must be deemed so by a certified arborist before building occurs. •Adding language: The Forest Management Plan must be developed by a certified arborist. •Include requirement that all planning cases will require a forest alteration permit and forest alteration plan, at the discretion of city staff, to allow for lenience in cases where projects such as building interior only renovations and projects would not be required to comply. The Natural Resources Commission also requested amendments related to the fee schedule, which are not included in this ordinance amendment and would not be under the review of the Planning Commission. Page 135 of 147 Staff has prepared the enclosed [draft] revisions to the Urban Forest Preservation ordinance to accomplish the recommendations from the Natural Resources Commission. The intent of these amendments is to address the items that have arose during the City's first 21 months of implementation of these environmental regulations, and to continue the City's goal of a clear and enforceable code. Alternatives: 1.Recommend Approval of the Ordinance Amendment to Title 15-3: Urban Forest Preservation as presented; 2.Recommend Approval of the Ordinance Amendment to Title 15-3: Urban Forest Preservation with changes determined through discussion by the Planning Commission; 3.Table the request and request additional information from staff. Staff Recommendation: Staff recommends that the Planning Commission recommend to the City Council approval of the Ordinance Amendment to Title 15: Environmental Standards, Chapter 3: Urban Forest Preservation as presented. Attachments: 1.Ordinance No. 610- Urban Forest Preservation Updates 2.Excerpt from Natural Resources Commission Meeting Minutes 7-8-26 Page 136 of 147 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 610 AMENDING TITLE 15: ENVIRONMENTAL STANDARDS, CHAPTER 3: URBAN FOREST PRESERVATION The City Council of the City of Mendota Heights does ordain: Section 1. City Code Title 3 – ENVIRONMENTAL STANDARDS, Chapter 3: URBAN FOREST PRESERVATION is hereby amended by adding the underlined and removing the striked language within Section 5: Forest Alteration Permit, subsection A and re- lettering the remaining subsections as follows: 3. A project that requires a planning application when trees on the property may be affected. 4. A grading or building permit is required and trees on the property may be affected. B.Failure to obtain a Forest Alteration Permit prior to removing significant or specimen trees when a forest alteration permit is required will result in a tree replacement requirement that assumes all trees removed were significant trees, and/or escrow fee forfeiture. Section 2. City Code Title 3 – ENVIRONMENTAL STANDARDS, Chapter 3: URBAN FOREST PRESERVATION is hereby amended by adding the underlined and removing the striked language within Section 6: Forest Management Plan, subsection A as follows: 2. A project that requires a planning applicationcase when trees on the property may be affected. 3. A grading or building permit is required and trees on the property may be affected. Section 3. City Code Title 3 – ENVIRONMENTAL STANDARDS, Chapter 3: URBAN FOREST PRESERVATION is hereby amended by adding the underlined language within Section 6: Forest Management Plan, subsection C as follows: C. Forest Management Plan Requirements 1. The Forest Management Plan shall be produced and approved by an ISA Certified Arborist, and include the following: a. A forest and significant tree inventory shall be produced and approved by an ISA Certified Arborist and overlaid on site plans that show size, species, and location of all significant trees located within the property where tree removal is proposed. Diseased, invasive, hazardous, trees must be deemed so by a certified arborist before building occurs. Section 4. City Code Title 3 – ENVIRONMENTAL STANDARDS, Chapter 3: URBAN FOREST PRESERVATION is hereby amended by adding the underlined language within Section 6: Forest Management Plan, subsection E as follows: Page 137 of 147 11. Projects that will not affect trees on the property or surrounding properties, with city staff approval. Section 5. City Code Title 3 – ENVIRONMENTAL STANDARDS, Chapter 3: URBAN FOREST PRESERVATION is hereby amended by adding the underlined and removing the striked language within Section 6: Forest Management Plan, subsection G as follows: 1. If less than seven (7) total significant and/or heritage trees on the property are removed, the applicant shall replace one tree per significant or heritage tree removed. Replacement trees shall be a minimum of one caliper inch in size. 2. If seven (7) or more total significant or heritage trees on the property are removed, the applicant shall mitigate all significant and heritage tree inches measured at DSH at a rate of 75%. Example: 84 DSH inches removed x .75 = 63 DSH inches required to be replaced 3. When an in-lieu of fee is to be paid by the applicant, the fee shall be calculated at two and a half times per caliper inch of the current escrow rate for any heritage trees removed. 4.3. For every heritage tree preserved on site, escrow may be reduced by $250.00. Section 6. City Code Title 3 – ENVIRONMENTAL STANDARDS, Chapter 3: URBAN FOREST PRESERVATION is hereby amended by adding the underlined and removing the striked language within Section 7: Tree Loss Mitigation as follows: A.The applicant shall mitigate loss of significant and heritage trees by planting replacement trees in appropriate areas on the property in accordance with section 15- 3-6G. E. Significant and Heritage Tree Replacement Calculation, and as indicated in the applicant’s approved Forest Management Plan, if required. Trees shall not be planted within 10 feet of property lines without written permission of the affected adjacent property, nor shall trees be planted at lot corners in a way that obstructs a driver’s line of sight. If compliance with the tree replacement requirement is not feasible, the City may approve alternative tree replacement measures, including the planting of trees at an alternate site. The alternate site must be public land, and the choice of the city. The city may require post-construction tree care. If alternative tree replacement measures are not feasible, the City may approve an in-lieu of fee to be paid by the applicant at the current escrow rate, to be used for city tree care, tree planting, or city programs to improve the city’s urban forest canopy. Section 7. Effective date. This ordinance shall be effective immediately following adoption and publication according to law. ADOPTED this 4th day of November, 2026 by the City Council for the City of Mendota Heights. Page 138 of 147 CITY COUNCIL CITY OF MENDOTA HEIGHTS ___________________________________ Stephanie B. Levine, Mayor ATTEST: ___________________________ Nancy Bauer, City Clerk Page 139 of 147 community. Coordinator Selstad will be the lead on the project, with input and feedback from staff. One of the sections of the newsletter will focus on and highlight efforts by residents. Staff would like the Natural Resources Commission to provide resources and feedback on this topic if they wish to do so. The Commission agreed that they would like to contribute to the newsletter by looking for content that could be included, and reviewing some of the content, such as resident efforts and projects to be highlighted. The Commission also provided ideas for the newsletter such as: •Partners in Energy •Highlighting businesses such as ‘Mowing Green’ and all electric mowing and landscaping company that serves Mendota Heights •The value of heritage trees and high-value trees such as oaks •The Mendakota Organics drop-off site The first issue of the newsletter – titled ‘The Green Scene’ has been finalized and is projected to be distributed in July. The newsletter is distributed quarterly, with the second issue to be out in early October. Material for the October issue is due to staff by August 31st. Residents can sign up for the newsletter through the City’s Website, similar to Friday News and other city communications. c.Urban Forest Preservation Ordinance Implementation Manager Spreiter gave an overview of the Urban Forest Preservation Ordinance (Ordinance 595), adopted in January of 2025 with the intent to protect, preserve, and enhance trees and woodlands within the City, by reasonably limiting the removal of trees during construction, site work, and land development activities, as well as to mitigate for the loss of trees due to these activities, thereby promoting and protecting public health, safety, welfare and assuring a healthy urban forest into the future. The ordinance requires a Forest Alteration Permit when the following occurs: •Removal of any Heritage Tree. •Removal of 33% of significant and/or heritage trees on any lot, vacant or otherwise occupied, when the property •contains seven (7) or more significant or heritage trees. •A project that requires a planning application when trees on the property may be affected. •A grading or building permit is required and trees on the property may be affected. The ordinance requires a Forest Management Plan in the following circumstances: Page 10 of 16Page 140 of 147 •When removing 33% or more of significant and/or heritage trees on any lot, vacant or otherwise occupied, when the •property contains seven (7) or more significant or heritage trees. •A project that requires a planning case where trees on the property may be affected. •A grading or building permit is required and trees on the property may be affected. The ordinance and subsequent permitting process has now been in effect for 17 months. Several permits have been required, as well as forest management plans. Staff will give an overview of some of the successes and challenges that have taken place with implementation. Manager Spreiter and the Commission discussed challenges such as: •In most development cases, mitigation trees are not able to be placed on site, so often a large fee is submitted for planting of mitigation trees on public property; however the city is quickly running out of public space for mitigation trees. •At the June Commission Work Session Resident Husbands shared her experience with the neighboring property development, who did not apply for a permit as no removals were shown or proposed, and removed trees with redevelopment. The builder was able to remove trees without mitigation or a Forest Management Plan, as they were able to submit an after-the-fact report from a certified arborist claiming all trees on site had been diseased or hazardous, and thus exempt from mitigation. The Commission gave direction to amend the current ordinance to include: •Include language to the effect that the mitigation fee could be used towards tree care, tree programs benefiting private property owners such as the Tree Canopy Program, etc. •Add language: Diseased, invasive, hazardous, trees must be deemed so by a certified arborist BEFORE building occurs.’ Also, ‘the forest management plan must be developed by a certified arborist. •Include a higher fee for removal of heritage trees and heritage tree mitigation. •Include requirement that all planning cases will require a forest alteration permit and forest alteration plan, at the discretion of city staff, to allow for lenience in cases where projects such as building interior only renovations and projects would not be required to comply. d.Curb-cut Raingarden Program Update Page 11 of 16Page 141 of 147 DRAFT/UNAPPROVED MINUTES EXCERPT FROM DRAFT/UNAPPROVED 10/27/26 PLANNING COMMISSION MINUTES A) PLANNING CASE 2026-18 CITY OF MENDOTA HEIGHTS – ORDINANCE AMENDMENT Community Development Manager Sarah Madden explained that the Planning Commission is asked to review the draft ordinance amendments to Title 15: Environmental Standards, Chapter 3: Urban Forest Preservation, which accomplishes the recommendations of the Natural Resources Commission. The Planning Commission is asked to hold a public hearing, as it relates to the City’s “official controls” on the use of land and development, and then provide a recommendation to the City Council. Hearing notices were published and mailed to all properties within 350 ft. of the site; no comments or objections to this request were received. Community Development Manager Sarah Madden provided a planning staff report and a presentation on this planning item to the Commission (which is available for viewing through the City’s website). Staff recommended approval of this application based on the findings and with conditions. Commissioner Corbett referenced Section 5, Subsection A, three and four of the current language and asked for clarification. Community Development Manager Sarah Madden replied that the intention was to move that language to the exceptions section. Commissioner Corbett referenced the new language in Section 11, 6E, and asked if grading or building permits should also be listed. Community Development Manager Sarah Madden replied that permits could be added to provide clarity if there are concerns with interpretation. Commissioner Corbett stated that he has concerns with staff approval and asked about that process, as it would seem objective. Natural Resources Manager Krista Spreiter explained that an exception is included as discretion and provided an example. Commissioner Corbett commented that he does not believe it should be discretionary and stated that exclusions should be well defined. He asked if there are a lot of these in the city and about the cost for a certified arborist. Natural Resources Manager Krista Spreiter replied that there are many cases where it is beneficial to the applicant to have the arborist review the site ahead of time to identify diseased trees. Page 142 of 147 DRAFT/UNAPPROVED MINUTES Commissioner Corbett asked why a member of the City staff does not have the training to be a certified arborist rather than hiring that out. Natural Resources Manager Krista Spreiter replied that she is the only natural resources staff member and she would not have the time or resources to complete a tree survey for every applicant. She stated that a certified arborist has been in the field for at least ten years and then has to take a rigorous exam. She commented that almost every professional tree care company has an arborist on their team. Commissioner Corbett commented that there seems to be subjectivity in the City’s criteria and this has been done with less certified people, which is why it is being escalated to certified arborists rather than landscapers. He believed that is a burden on an applicant if there is subjectivity. Community Development Manager Sarah Madden stated that staff determines that a forest alteration permit is needed when someone has submitted a permit application or building permit, or if they happen to tell staff they are removing a tree; otherwise, they will find out after the fact. She provided additional information on that review process and confirmed that some people will still choose not to follow the rules. Commissioner Corbett asked if there is recourse if trees are touched that are not supposed to be. Public Works Director Ryan Ruzek stated that a lot of times neighbors call City staff, but if staff were to observe a tree that had been removed, it would be assumed that it was a native tree and double replacement would be required. He stated that if there is a survey of the property, the surveyor is noting the location and species of trees. Community Development Manager Sarah Madden confirmed that every building permit that includes exterior work would require a landscaping plan that identifies the trees on the property. Commissioner Johnson commented that there is no grey area when a certified arborist is involved. Community Development Manager Sarah Madden explained the change in language proposed and when a certified arborist would be required. Chair Field provided a scenario with a two-acre lot and a plan that has no impact on the trees on the property. He asked if the tree survey would need to incorporate all trees on the property or just trees within a certain proximity. Public Works Director Ryan Ruzek replied that in that situation they may need a general count of the trees, but they would not expect that property to be fully surveyed. Community Development Manager Sarah Madden stated that on lots with a lot of trees, developers know a forest management plan will be required and that they cannot remove more than 33 percent of the trees. She noted that trees not surveyed are not credited in the calculation. Page 143 of 147 DRAFT/UNAPPROVED MINUTES Chair Field stated that in that scenario maybe no trees or only one tree would be impacted and asked if a survey of the entire property would be required. Natural Resources Technician Krista Spreiter stated that is where the discretionary piece would come in. She stated that under the current language, every tree on the lot would need to be surveyed. Chair Field referenced Section 5, paragraph two, where “or heritage trees” was removed. He provided the example of five maple trees that were planted when the applicant built the home and asked if those would be included in the required replacement. Natural Resources Technician Krista Spreiter stated that language was removed because it was redundant. She provided clarification on when a forest alteration permit and/or forest management plan would be required. Commissioner Johnson referenced Section B and asked if they should instead say, “prior to tree removal,” and whether diseased and dying trees should also be listed. Community Development Manager Sarah Madden noted that this is an area where the text is remaining the same and stated that the B has been added to clarify the subsection. She stated that a certified arborist is required to deem a tree as diseased or dying. Public Works Director Ryan Ruzek commented that they did run into this issue this summer, but the tree removal company had a certified arborist and sent the City a report showing that the trees removed were diseased and dying. Commissioner Stone asked if they are requiring the tree company to submit a report to the City stating that the tree needed to be removed. He stated that any time he has had an arborist out to his property, they have never said not to remove the tree and always recommend removing more trees. Natural Resources Technician Krista Spreiter stated that the language in the original ordinance states that an arborist is evaluating each tree but not recommending whether or not they be removed. She reviewed the categories the trees can be placed into and stated that staff also inspect after the survey is submitted to double-check. Commissioner Stone asked if she is the only staff member who can do that and whether she would have the time to do that. Natural Resources Technician Krista Spreiter clarified that she does have time to inspect but does not have the time to complete a full survey for every permit. Commissioner Johnson referenced Section 3, a, and asked if those details would be included on the plan. Page 144 of 147 DRAFT/UNAPPROVED MINUTES Natural Resources Technician Krista Spreiter explained that language was added as a double insurance and provided an example. She confirmed that additional language could be added if desired. Commissioner Johnson referenced language in b and asked if that should read, “prior to removal of any tree”. Natural Resources Technician Krista Spreiter stated that a permit is not required for something under six inches. She stated that buckthorn is exempt because it is invasive. Commissioner Corbett asked if there is a definition of tree and the threshold for removal. Natural Resources Technician Krista Spreiter stated that within the definitions, it spells out significant trees and what the ordinance applies to, noting that only significant trees are regulated. She stated that language could be added, such as language that affects significant trees or trees regulated under this ordinance. Commissioner Corbett stated that he prefers that language. Community Development Manager Sarah Madden confirmed that significant trees could be used. Commissioner Corbett stated that he would like to see “with staff approval” removed from number two. Commissioner Johnson believed there is benefit in having that language so that the reader of the ordinance understands the process. Public Works Director Ryan Ruzek commented that when he reviews a permit, he looks at aerial photos to verify whether there are trees or swimming pools. Commissioner Corbett stated that it was his understanding that this was not done, which is what led to previous problems. He stated that if there is a process that is followed, it should be described. He stated that a satellite photo could be inaccurate depending on how old it is. Public Works Director Ryan Ruzek replied that satellite photos are taken twice a year. He stated that if there is something on the plan that looks like it could be impacted by a project, he notes that on the card. He provided additional information on the different staff members that are involved in project review. Community Development Manager Sarah Madden stated that staff review the permit plans and determine if they think they are accurate. Commissioner Corbett commented on the subjectivity of a staff review and questioned whether those details should be specified. Page 145 of 147 DRAFT/UNAPPROVED MINUTES Chair Field commented that he does not believe that the process needs to be spelled out in the ordinance. Community Development Manager Sarah Madden stated that the qualifier for staff approval is that there would be a step in which staff determines they agree with the applicant that no trees would be impacted. Commissioner Corbett stated that is where his questions arise as to what the process is and who determines that. Community Development Manager Sarah Madden reiterated that the information is defined elsewhere. Chair Field opened the public hearing. Seeing no one coming forward wishing to speak, Chair Field asked for a motion to close the public hearing. COMMISSIONER CORBETT MOVED, SECONDED BY COMMISSIONER NATH, TO CLOSE THE PUBLIC HEARING. AYES: 6 NAYS: 0 Community Development Manager Sarah Madden stated that specific language does not need to be noted, just the concept of the suggested changes, providing examples. She stated that staff would then draft the language additions to be presented to the City Council. Commissioner Corbett asked for clarification on the change Commissioner Johnson would like to make. Commissioner Johnson noted her proposed change for Section 1, b, and stated that she would not want to have any holes or gaps. Commissioner Corbett asked if a specimen tree is more inclusive than a significant tree. Community Development Manager Sarah Madden noted that it should read heritage rather than specimen. Commissioner Johnson agreed to the language as clarified by staff. Chair Field noted Section 6, paragraph a, and asked if “a” is needed as there is no “b”. Community Development Manager Sarah Madden replied that the section does have a “b”, but the other sections are not being amended, which is why they were not included. Page 146 of 147 DRAFT/UNAPPROVED MINUTES COMMISSIONER JOHNSON MOVED, SECONDED BY COMMISSIONER CORBETT, TO RECOMMEND APPROVAL OF THE ORDINANCE AMENDMENT TO TITLE 15: ENVIRONMENTAL STANDARDS, CHAPTER 3: URBAN FOREST PRESERVATION, CHANGING SPECIMEN TO HERITAGE IN SECTION 1, B, AND ADDING THE WORD SIGNIFICANT TO SECTION 4, PARAGRAPH 11. AYES: 6 NAYS: 0 Chair Field advised the City Council would consider this application at its November 4, 2026 meeting. Page 147 of 147