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09 15 2026 CC Agenda PacketCITY OF MENDOTA HEIGHTS CITY COUNCIL REGULAR MEETING AGENDA September 15, 2026 at 6:00 PM Mendota Heights City Hall, 1101 Victoria Curve, Mendota Heights 1.Call to Order 2.Roll Call 3.Pledge of Allegiance 4.Approval of the Agenda The Council, upon majority vote of its members, may make additions or deletions to the agenda. These items may be submitted after the agenda preparation deadline. 5.Public Comments - for items not on the agenda Public comments provide an opportunity to address the City Council on items which are not on the meeting agenda. All are welcome to speak. Individuals should address their comments to the City Council as a whole, not individual members. Speakers are requested to come to the podium and must state their name and address. Comments are limited to three (3) minutes. No action will be taken; however, the Mayor and Council may ask clarifying questions as needed or request staff to follow up. 6.Consent Agenda Items on the consent agenda are approved by one motion of the City Council. If a councilmember requests additional information or wants to make a comment on an item, the item will be removed from the consent agenda and considered separately. Items removed from the consent agenda will be taken up as the next order of business. a.Approve Minutes from the September 1, 2026, City Council Meeting b.Approve Minutes from the August 26, 2026, City Council Work Session Meeting c.Acknowledge Minutes from the June 9, 2026, Parks and Recreation Commission Meeting d.Approve the Planned Unit Development Agreement for the Tenth Amendment to Mendota Plaza Planned Unit Development e.Approve Personnel Policy Updates f.Accept the Retirement of Dale Stein from the Mendota Heights Fire Department g.Approve Purchase Order for Tree Removals – Victoria Road Page 1 of 168 h.Adopt Resolution 2026-60 Calling for an Assessment Hearing on the Hampshire Estates Street Improvements i.Approve a Change Order for the 2026 Street Maintenance Project j.Approve Resolution 2026-61 Accepting Bids and Award Contract for the 2026 Sewer Cleaning and Televising Project k.Approve the Purchase of a Police Squad l.Approve Resolution 2026-62 Approving the Disposal of Unclaimed Property (Donation of Bicycles) m.Authorize the Transfer of Equipment from the Police Department to the Public Works Department n.Approve Claims List 7.Presentations 8.Public Hearings 9.New and Unfinished Business a.Fiscal Year 2027 Preliminary Budget and Levy b.Approve Agreement with Barr Engineering Co. for Sanitary Sewer Odor Analysis c.Award of a Professional Services Contract for an Environmental Assessment Worksheet (EAW) for the Municipal Campus Building Project 10.Community / City Administrator Announcements 11.City Council Comments 12.Adjourn Next Meeting October 6, 2026 at 6:00PM Information is available in alternative formats or with the use of auxiliary aids to individuals with disabilities upon request by calling city hall at 651-452-1850 or by emailing cityhall@mendotaheightsmn.gov. Regular meetings of the City Council are cablecast on NDC4/Town Square Television Cable Channel 18/HD798 and online at townsquare.tv/Mendota-Heights-Streaming Page 2 of 168 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA DRAFT Minutes of the Regular Meeting Held Tuesday, September 1, 2026 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota, was held at 6:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 6:00 p.m. Councilors Lorberbaum, Paper, and Maczko were also present. Councilor Mazzitello was absent. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Levine presented the agenda for adoption. Councilor Paper moved adoption of the agenda. Councilor Lorberbaum seconded the motion. Ayes: 4 Nays: 0 PUBLIC COMMENTS No one from the public wished to be heard. CONSENT AGENDA Mayor Levine presented the consent agenda and explained the procedure for discussion and approval. Councilor Paper moved approval of the consent agenda as presented, pulling items A and J. a.Approval of August 18, 2026, City Council Minutes b.Approval of August 18, 2026, City Council Work Session Minutes c.Approval of August 18, 2026, City Council Work Session Minutes d.Acknowledge the June and July Par 3 Financial Reports e.Approve Resolution 2026-54 Approving an Administrative MRCCA Minor Development Permit for 1143 Orchard Circle (Planning Case No. 2026-16) f.Adopt Resolution 2026-55 Providing for the Issuance and Sale of $1,010,000 General Obligation Improvement Bonds, Series 2026A g.Approve June 2026 and July 2026 Treasurer’s Report h.Approve Purchase Order for Lift Station Security Improvements Page 3 of 168 6.a September 1, 2026, Mendota Heights City Council Page 2 of 14 i.Approve Out-of-Metro Travel Request j.Acknowledge 1Q & 2Q Financial and Building Activity Reports k.Approval of Claims List Councilor Maczko seconded the motion. Ayes: 4 Nays: 0 PULLED CONSENT AGENDA ITEMS A) APPROVAL OF AUGUST 18, 2026 CITY COUNCIL MINUTES Councilor Maczko stated that a resident spoke at the last meeting and sent in comments that she wanted added to the minutes. He stated that the City Clerk stated that she had listened to the meeting recording and that the minutes substantially reflect what was said, but the resident felt strongly that she wanted all of her comments detailed. He asked for clarity and whether those statements could be added to the minutes. City Administrator Cheryl Jacobson stated that the Council could choose to add the verbatim comments as specified by the resident, but then also suggested that the Council provide direction on how it would like the minutes prepared in the future so that it is consistent from public commenter to public commenter. She stated that if verbatim comments are going to be allowed for one commenter, it should be done for all. Councilor Maczko agreed, but noted that he has not had a problem with the minutes as they have been prepared. He stated that if someone took the time to read the minutes and wanted their comments reinforced, he does not see a problem doing that, but also did not see a need to make verbatim comments a policy going forward. He commented that the things the resident brought up seem important to them and did not see a problem making the changes as requested for this instance. City Administrator Cheryl Jacobson confirmed that it is a choice of the Council as to whether they would like to allow a transcript of the one resident’s comments if they so choose. Councilor Maczko summarized the proposed changes suggested by the resident, which were provided in writing to the Council. Mayor Levine asked if the proposed action would be to provide a transcript of one resident’s comments within the minutes. Councilor Lorberbaum believed that it is different than a transcript in that if the City Clerk verifies that the comments requested by the resident were said at the meeting, they could be added in the minutes as requested rather than a full transcript. Councilor Maczko agreed. Councilor Maczko moved to approve the AUGUST 18, 2026, CITY COUNCIL MINUTES WITH THE NOTED ADDITION OF THE SUMMARY OF COMMENTS PROVIDED BY LYNN BURROW. Page 4 of 168 September 1, 2026, Mendota Heights City Council Page 3 of 14 Councilor Lorberbaum seconded the motion. Ayes: 4 Nays: 0 J) ACKNOWLEDGE 1Q & 2Q FINANCIAL AND BUILDING ACTIVITY REPORTS Councilor Lorberbaum referenced page 64 and asked for clarification on the statement that property tax revenues are not received until July 2026. She asked about the purpose of that statement when the report is dated September 1, 2026. Finance Director Kristen Schabacker explained that the property tax revenue shows zero percent for the first two quarters, so that statement was added to provide clarity, as the property tax revenue is shown in the third quarter report. Councilor Lorberbaum moved to acknowledge 1Q & 2Q FINANCIAL AND BUILDING ACTIVITY REPORTS. Councilor Maczko seconded the motion. Ayes: 4 Nays: 0 PRESENTATIONS A) POLICE DEPARTMENT SQUAD PROGRAM UPDATE Police Captain Wayne Wegener provided an overview and update on the squad program. Councilor Lorberbaum asked for more information about shore power. Police Captain Wayne Wegener provided additional explanation on the charging system and the gas that is saved by using shore power. He reviewed the outcomes and benefits of the program as well as sustainability. Councilor Maczko commented that the program seems to be successful and asked about the total number of squads. Police Captain Wegener replied that for patrol and administration, there are 22 squads. Councilor Maczko asked when an Officer’s shift starts if they take the vehicle home. Police Captain Wegener replied that the shift does not begin until the Officer arrives at the department for roll call, unless there is a priority call. Councilor Maczko asked the amount of time that would be spent here with the car idling versus being in the car or somewhere else. Police Captain Wegener replied that it would be call-dependent. He noted that processing evidence or receiving victim statements would require a car to idle longer. Page 5 of 168 September 1, 2026, Mendota Heights City Council Page 4 of 14 Councilor Maczko noted another department toured and the comment that was made that Officers prefer to park outside because it is more convenient than parking in a garage. He noted that should be considered as they are looking to invest in a building and ensure it is right-sized. He stated that he has received questions from residents related to the fuel usage to and from home and whether additional maintenance costs are also considered. He also made reference to a fee that is set by the Police Chief and believed that the City Council sets the fees, or should at least be ratifying that. Police Captain Wayne Wegener stated that when the program was designed, they looked to recoup the costs for fuel, recognizing that there would be some expense for maintenance. Police Chief Kelly McCarthy stated that, as they have discussed with the Council, she does not set the fee, and that is based on a rolling five-year average of fuel costs in Minnesota, based on the highest number. She stated that the IRS is not used for mileage because other things are built into that formula. She stated that the type of driving Officers do on shift is nothing like routine driving. She commented that because of the wear and tear on a vehicle during shifts, it would be unfair to say driving the vehicle home places more maintenance costs on the vehicle. She noted that all those factors were considered when the fees were set. Councilor Lorberbaum asked why some people choose not to take a vehicle home. Police Captain Wayne Wegener stated that not everyone qualifies because of the program requirements for the vehicle to be parked indoors or under security surveillance. He stated that 75 percent of Officers take the vehicle home. Councilor Paper used the scenario that an Officer is on their way to or from work and observes an incident. He asked the level of involvement that Officer would need to have because they are in a squad car. Police Captain Wayne Wegener replied that if there was something happening that rose to the level of criminal activity that created a need to be involved, he would anticipate that the Officer would become involved. He noted that similarly, if he were in his personal vehicle and there were an accident, he would still stop. He stated that if the matter is traffic enforcement, the Officer would not stop as they are not on duty. Mayor Levine thanked Police Captain Wayne Wegener for the presentation, noting that over time the program will have a lower cost than the lease program. She noted additional benefits of the program, noting that Officers are allowed to be fully dressed at home rather than having to change at the department, which helps to mitigate the shortcomings of the building. PUBLIC HEARING No items scheduled. NEW AND UNFINISHED BUSINESS A) MUNICIPAL CAMPUS BUILDING PROJECT – PETITION FOR ENVIRONMENTAL ASSESSMENT WORKSHEET Page 6 of 168 September 1, 2026, Mendota Heights City Council Page 5 of 14 City Attorney Amy Schmidt explained that the Council was being asked to determine the need for an Environmental Assessment Worksheet (EAW), explaining the EAW petition timeline and deadline for Council action. Councilor Lorberbaum asked for the definition of significant environmental effect. City Attorney Amy Schmidt replied that there is no definition in the law. She stated that the law does give them some considerations to factor when making the decision if the project may have the potential for a significant environmental effect. Councilor Maczko stated that bullet four does not state that it has to be significant, and the proposer could go through the process voluntarily. City Attorney Amy Schmidt explained that number four does touch on the potential for environmental effect, but is voluntary and is based on a request from a proposer. Councilor Lorberbaum asked the estimated time it would take to complete this. City Attorney Amy Schmidt estimated at least two to three months, noting that it is just an estimate and describing the process that would be involved to gather the information along with the public comment period. Councilor Maczko asked about the review process of the report, if it was completed, and whether it would first go before the Planning Commission or whether it would come solely to the City Council. City Attorney Amy Schmidt stated that she can follow up on that. She noted that it is not required by the State, but would depend on how the process is identified within the City Code. Public Works Director Ryan Ruzek stated that the City Council needs to act within 30 days of the public comment period. City Attorney Amy Schmidt reviewed what the Council is asked to do as the RGU to make a determination of need and the additional provisions under City Code. She stated that ICS has provided information on the technical aspects of the proposal related to the factors that must be considered to make the determination of need. She explained that because of the timeline in which a decision must be made, it would be impractical to hire a third party rather than using the paid consultants already on hand. Councilor Maczko asked and received confirmation that the City does not have a separate EAW process, and that the process follows the same process as outlined by the EQB. City Attorney Amy Schmidt provided additional clarification on the timeline for a determination to be made, noting that a decision needs to be made by September 15th. She noted that one 15-day extension could be granted, which would postpone that date to October 7, 2026. Page 7 of 168 September 1, 2026, Mendota Heights City Council Page 6 of 14 Councilor Paper asked for an estimated cost for the Environmental Assessment Worksheet (EAW) process. City Attorney Amy Schmidt replied that City staff determined an estimated range of $20,000 to $40,000 for that process. Councilor Lorberbaum asked where the funding would come from if the City were to follow that process. Finance Director Kristen Schabacker stated that each year there are contingency funds built into the budget and stated that $40,000 would be available, along with additional funds that could come from the administrative portion of the General Fund budget if needed. Councilor Maczko asked if that cost would be eligible for reimbursement through the predesign and design expenses for the grant, if the City were to accept the grant. Finance Director Kristen Schabacker replied that she did not know and would have to follow up with the grant administrator. City Administrator Cheryl Jacobson replied that staff would need to speak with the grant administrator to determine if the EAW would be eligible, as it is not necessarily required. Councilor Maczko believed that it could be considered required if the Council determines it to be required in response to the petition. City Attorney Amy Schmidt commented that they would want the terms of the grant agreement to be in place to know the answer to the question. She stated that it is beyond the scope of what is being asked tonight. Councilor Paper moved to open public discussion. Councilor Lorberbaum seconded the motion. Ayes: 4 Nays: 0 Kathleen Helmstetter, 1248 Culligan Lane, stated that she is the representative for 190 petitioners for this process, which asks the City to complete an EAW to better understand the project effects. She stated that Design Tree Consulting prepared a memorandum in response to the petition on behalf of ICS and the City. She stated that because the memorandum came through the project team, it is not an independent review and creates a clear conflict in roles, and the project team should not be the sole judge of whether its own project requires an independent review. She commented that five of the 13 acres of the project area are wetlands, yet the memorandum in response concludes that the project does not involve environmentally sensitive resources. She also noted discrepancies in the project description related to the total square footage of the proposed building. She did not believe that square footage should be used to make a legal finding without reconciling the figures and clarifying which design plan Design Tree used to make its recommendations. She commented on the statement by Design Tree that drainage, erosion, and other impacts can be handled through grading, stormwater design, permits, and engineering controls but stated that mitigating a problem later is not the same as understanding it beforehand. She noted that the existing Page 8 of 168 September 1, 2026, Mendota Heights City Council Page 7 of 14 City Hall has a documented history of water intrusion, which demonstrates why water, drainage, and soil conditions deserve additional study, especially when adjacent to five acres of wetlands. She stated that the Council does not need proof that environmental harm would occur, but that it may have the potential for significant environmental effect. She stated that 190 residents are asking for another level of due diligence, and an EAW would not stop the project but instead provide a transparent process for answering questions that will assist in planning rather than relying on mitigation afterwards. She stated that the schedule should not be more important than the land they build upon. She asked the City to complete the EAW process. Jonathan Ehrlich, 1044 Douglas Road, asked the Council to deny the petition. He did not question the good faith of those who signed the petition, but questioned whether those concerns justify the extraordinary step of another layer of environmental review. He stated that he supports environmental protection and believes the City should comply with all environmental requirements but also believes that an EAW should be used for its intended purpose rather than creating another layer of expense and delay for a project that is already exposed to extensive environmental review and regulation. He stated that the petition tells them that the project is below the EAW threshold and that it does not meet the thresholds for public water or wetland impacts, and the City’s engineering process does not indicate the potential for significant environmental effects. He stated that the petition raises questions that are reasonable to consider, but the petition does not indicate that these thresholds have been demonstrated in any way. He commented that the project would be subjected to the extensive regulatory, permitting controls, planning reviews, and other environmental safeguards. He believed the Council should ask for the additional environmental protection that would be brought through the EAW process that would not be obtained through the regular planning process. He stated that they should also consider the cost of delay, noting the cost to complete an EAW and the continued costs that rise for additional project delays. He asked the City to follow the environmental rules that already exist. He stated that controversy about a project is not the same thing as believing there is an environmental risk associated with the project. He did not believe environmental review should be weaponized, and if there is controversy about the project itself, it should continue to be discussed in that format. Steve Boley, 975 Caren Road, asked the Council to apply the same environmental standards that the City has established in other areas to itself. He stated that they need to understand the potential environmental consequences before moving forward on the project. He noted the City’s goals to protect, enhance, and restore the environmental resources within the community. He reviewed the different actions the City takes to protect, enhance, and restore the wetlands throughout the community. He believed they should gather the information before they act. He commented that the campus project has evolved into the design process, but questions remain about the environmental aspects of the property. He stated that the EAW process gives the City a way to do that. He asked the Council to direct staff to initiate a voluntary EAW process with attention to wetland, hydrology, stormwater, groundwater, habitat, and construction impacts. He asked the City to hold itself to the same standards it asks of others. Councilor Paper moved to close the public comment. Councilor Maczko seconded the motion. Ayes: 4 Nays: 0 Page 9 of 168 September 1, 2026, Mendota Heights City Council Page 8 of 14 Councilor Paper moved to adopt THE RESOLUTION ORDERING AN OPTIONAL ENVIRONMENTAL ASSESSMENT WORKSHEET PURSUANT TO CITY CODE SECTION 12-5D- 1 FOR PROPOSED MUNICIPAL CAMPUS PROJECT. Councilor Lorberbaum seconded the motion. Further discussion: Councilor Paper commented that 190 residents spoke through the petition. He stated that the City has been clear about the project and there has been transparency throughout that the project is being built to the high standard that the City holds others to. He stated that they are completing this process over a turf grass ballfield, but that is what the community is asking for. He recognized that this is not something the City has to do, recognizing that they will be spending $25,000 to $40,000 to feel good about what they do at a time when they are working diligently within the budget workshops to trim and cut whatever they can to hold costs as low as possible while continuing to provide the best level of service to the residents in this community. He stated that this is a lot of money and every time they spend money, he hopes that it is justified. He stated that 190 people have asked for this, and if they do not do this, it will create more problems and delays. He stated that the transparent report will be provided and hoped that this will not increase costs any further. He stated that the Council is working hard to keep costs low to residents, recognizing that the County has left them in a terrible position with their proposed levy increases along with the rising costs of the economy. He stated that the City is working within B3 standards and believed that these are not the best-guided dollars, but they are responding to what 190 people have requested. Councilor Macko stated that he will also be supporting this. He commented that it may seem like something extra, but they are accountable to residents, and some residents have requested an EAW. He commented that the EAW sets guidelines for things to follow to address the issues. He stated that he did not know that they made the decision to accept the grant and the B3 requirements, so that is news to him. He stated that if the EAW follows the same questions/comments required under B3, it would not be wasted work, as he believed the EAW would follow the same requirements as what would be required under B3. He recognized that there would be impacts to the timing and agreed that the consequences of not doing this are riskier than not doing it. Councilor Lorberbaum echoed the comments of the other members of the Council, recognizing that this is something requested by the residents and will provide necessary information to move forward. She asked Councilor Paper if his motion includes who would complete the EAW. Councilor Paper replied that he would not alter the motion and asked for input from staff on how a consultant would be selected. City Administrator Cheryl Jacobson replied that Public Works Director Ryan Ruzek has worked with the engineering consultants and they would probably ask them to submit a proposal. Public Works Director Ryan Ruzek replied that professional services are not required to be competitively bid and he would ask the two consulting firms he spoke with to submit proposals, and the Council would be asked to award a contract at its next meeting. He confirmed that ICS would not be involved in the EAW. He stated that there may be some costs through ICS to support the EAW process, as the consultant will need information from ICS. Page 10 of 168 September 1, 2026, Mendota Heights City Council Page 9 of 14 Councilor Lorberbaum stated that it is her understanding that ICS would stop working on the project during this time but would provide the consultant with any requested information. Public Works Director Ryan Ruzek confirmed that is accurate. Councilor Lorberbaum asked when the results from the borings would be known. Public Works Director Ryan Ruzek was unsure. City Administrator Cheryl Jacobson stated that Braun Intertec has stated that it would be available one to two weeks after the completion of the borings, which took place on Friday, August 21st. Ayes: 4 Nays: 0 B) MUNICIPAL CAMPUS BUILDING PROJECT UPDATE City Administrator Cheryl Jacobson provided a brief update on the Municipal Campus Building Project process, noting that all work has been paused since the filing of the EAW petition. Councilor Maczko asked if the work to analyze whether the grant funds will be accepted will also be stopped, and whether the POC meeting will still take place on September 8th. City Administrator Cheryl Jacobson stated that the POC meeting will be canceled and the work on the State grant will also be paused. Parks and Recreation and Assistant Public Works Director Meredith Lawrence provided more specific details about the ballfield realignment and associated costs, noting no loss in quantity or quality of fields. She confirmed that she has not done any work on an anticipated cost for a new field at the Municipal Campus location. Councilor Lorberbaum asked if that information could be ready for the Parks and Recreation Commission meeting. Parks and Recreation and Assistant Public Works Director Meredith Lawrence replied that unless ICS has that information, she could not gather it within one week. Councilor Maczko commented that it would not be her responsibility and believed that a cost was mentioned in a previous ICS report that could be used. Parks and Recreation and Assistant Public Works Director Meredith Lawrence provided information on community engagement, noting that a public comment opportunity will be provided at the September 8th Parks and Recreation Commission meeting. She commented that staff was planning to bring final quotes to the Council at the next meeting in an attempt to avoid any conflicts with TRAA, but that will no longer be the case with the previous action. Page 11 of 168 September 1, 2026, Mendota Heights City Council Page 10 of 14 Councilor Maczko asked how the action tonight impacts this. Parks and Recreation and Assistant Public Works Director Meredith Lawrence stated that based on the EAW requirement to stop work, she did not believe the Council would see quotes on September 15th. Councilor Maczko commented that although this is tied to the project, it would be separate work. He asked for clarification from the City Attorney. City Attorney Amy Schmidt stated that if the direction is to stop work because of the EAW, then this work also needs to stop. She agreed that the quotes would become invalid because of the change in timeline required by the EAW, so it would be impractical to keep going. Parks and Recreation and Assistant Public Works Director Meredith Lawrence stated because of the pause in the Municipal Campus project having an impact on the field, then the other components of the ballfield realignment would not occur. She stated that if the quotes are publicized in a packet, then it will be difficult to obtain good quotes in the future, as all future proposers will see what others have bid. Councilor Lorberbaum asked how the project would be funded if they decide to do this project in the future. Parks and Recreation and Assistant Public Works Director Meredith Lawrence noted the different options that could be available and discussed. Finance Director Kristen Schabacker stated that the Council would need to determine if it is part of the project and noted that it would be a decision of the Council as to how it would be funded. Councilor Maczko asked if there were contractors who said they could do this in the next six weeks or whether they would have been paying a premium to do it. Parks and Recreation and Assistant Public Works Director Meredith Lawrence replied that TRAA is very concerned with timelines, capacity, and quality, and if this project were not completed in the fall, it would impact two fields in the spring, which would impact the TRAA program, noting that TRAA estimated that would impact 70 families. She stated that she had reached out to the contractors after receiving the quotes and received confirmation that the projects could be completed this fall if approval was granted on September 15th at no extra cost. She was unsure what this would look like if the project moves forward, or what the timeline may be. Councilor Maczko recognized that with the delay, the earliest this could now be completed is this spring. Councilor Paper stated that the dry weather this summer has been very favorable to contractors and they have been able to move through work quickly, so there was availability this fall, but that is now a moot point. Mayor Levine recognized that this is an example of unintended consequences. Mayor Levine opened public comments for this item. Page 12 of 168 September 1, 2026, Mendota Heights City Council Page 11 of 14 Liz Petschel, 645 Quail Ridge Circle, commented that she involved herself in this project early on, noting that she attended one of the first workshops where she voiced her opinion against saving this existing building because of the issues that exist with water intrusion and potential employee health risks. She stated that the Council has received a tremendous amount of documentation, facts and figures, and staff has worked tirelessly to provide the information needed to make decisions on the project. She stated that in December everyone appeared to come on board to move ahead with the project, after the tremendous amount of work and focus groups involving residents. She commented that staff has worked tirelessly to put together presentations and host state legislators to obtain outside funding for the project, which is a great accomplishment. She stated that at some point the Council will need to make a decision and more harm is done by delay and lack of decision-making than by making an unpopular decision. She stated that they have had people from outside of the City and fictitious people commenting on the project online, which is disturbing, and hoped that no one is swayed by that type of activity. She stated that the Council has also taken a tremendous amount of citizen feedback and, as a result, they have changed the project. She recognized the discussion about rising taxes and noted that the City fathers made the decision that Mendota Heights would largely be a residential community with little business and industrial development, which places the tax burden on residents rather than businesses. She commented that the City has aging infrastructure and those costs are the burden of the residents. She stated that the City lived in Shangri-La for quite a while when the infrastructure was new, but it is aging, and there will be impacts to taxes as a result. She stated that her taxes on her home in Mendota Heights are still less than she was paying in Highland Park in 1987. She stated that there is a tremendous amount of support in the community for this project and was clear that this building should not be saved for the previous reasons she has provided. She stated that this can has been kicked down the road several times and the cost continues to rise. She asked when that is going to stop and asked the Council to seriously look at itself, how it is operating, and how it is making decisions. She did not want to see them still in this position in four years, and a lesser-quality project is completed because something needs to be done. She stressed that this building cannot be reused. She stated that the EAW will come back, and a group will still be unsatisfied and request an EIS. She was also very concerned about the staff and the circumstances under which they have been functioning. She hoped that the Council and residents are treating staff respectfully and are supporting them and the work they are asking them to do. She stated that at some point, the Council needs to act and begged them to set up a timeline of how and when they are going to act to address the needs of City Hall and the Police Department. She stated that she received a call from another former Councilmember who believed that the City Council was not aware of how expensive any project is these days, noting that a swimming pool at St. Thomas Academy was $12,000,000. She recognized that the final cost of the project may be a shock, but that is the cost to build these days. She noted that if this project had not been kicked down the road, the project cost would not be what it is and feared that it would continue to increase if the Council continues to delay action. Janine Joseph, 1915 Walsh Lane, stated that she has been coming to these meetings and has worked at some of the largest companies in Minnesota designing data, which is similar to building design. She felt that this process is missing solid communication, noting that she is not opposed to a new building if they can show that it is truly needed. She stated that those facts should be put into a one-page document that is easy to understand. She stated that they are arguing about a $20,000 to $40,000 EAW but will be spending $400,000 on baseball fields. She stated that people are unhappy and keep coming because those details that are known to the Council are not being clearly shared. She did not believe that people are unhappy that a new building is needed, but with how it has happened and been communicated. Page 13 of 168 September 1, 2026, Mendota Heights City Council Page 12 of 14 Amy Boley, 975 Caren Road, stated that when she first learned about the project, it was through a pamphlet in the mail. She stated that it was described that the new building was such and the cost of renovating the existing building was such. She explained that the information provided showed that it would be healthy and feasible to renovate the existing building at half the cost, so residents are confused about why twice as much would be spent on a new building when half the funds could be spent to renovate the existing building. She stated that given that information, it is not fiscally responsible to build a new building when it is feasible and less costly to renovate and expand the existing building. She stated that at the last meeting it was stated that the renovation option was being explored, but she had not yet heard any follow-up information on that option. Jerome Mulvihill, 1154 Orchard Place, stated that there is a lot of discussion about cost and that he is a consulting engineer. He commented that costs can be controlled by bringing in multiple consulting firms who will provide schematic designs, costs, and fees in a competitive manner. He stated that he is not against a new building but would think this building can be renovated. He stated that there is always something that can be done structurally to repair and expand something. Sharon Benmaman, Oxford Court, stated that she agrees with the previous comments about communication. She stated that she began digging into the numbers and information a few weeks ago, and it is difficult to understand. She commented on the space analysis that was done for City Hall and the Police and believed that this is the kind of detail that would better communicate the needs. She stated that she is trying to base her review on facts rather than opinion, and her preliminary analysis is trying to compare apples to apples, but commented that the numbers continue to change. She stated that the only information that reviewed the different scenarios was provided in November. She commented that the decision is not whether they do something but the delta between whether they remodel or build new. She stated that if there is clear data, it would become obvious as to what the right path is. Jack Vitelli, 1334 Sylvandale Road, congratulated the City on the excellent communication that has been done on this project. He stated that last October he became aware of the project and commented on the additional information he has received through Friday News and Heights Highlights. He stated that he volunteered for one of the resident positions to work on the team for the project and was chosen out of 19 residents. He stated that since that time, he has been involved in at least 20 meetings on the project. He stated that if the people want to know about the project, they need to come to the meetings and listen. He stated that there is an outstanding team of staff and consultants working on the project. He stated that, as Vice President of Honeywell, he was in charge of over 20,000 projects installing HVAC and security in commercial buildings. He stated that he has been observing staff who are doing an excellent job and believed that they are on the right track. He stated that staff has considered remodeling of this building, water issues, ballfield relocation, and other questions that have arisen throughout the process. He believed that the project was moving well and did not want to see the project delayed further to consider additional possibilities. He stated that if the project continues to be delayed, it raises a question about the quality of staff and the team working on the project and will continue to drive project costs up. John Nides, 2094 Patricia Street, stated that he is one of the founding members of the newly organized Mendota Heights Citizens for Responsible City Planning, which has 20 to 30 members. He urged fiscal responsibility to rehab and add onto the existing building, which will also save the field. He stated that they will not end at the Municipal Campus project and will continue to advocate for responsible City Page 14 of 168 September 1, 2026, Mendota Heights City Council Page 13 of 14 planning. He commented that whatever they build is for the future, as most of them will not be here in 50 years. He stated that he wants the best for his family and their future, and environmental impacts are an important consideration that should have been considered in the beginning. Scott Van, 1870 Hunter Lane, stated that at the end of the last Council meeting, Mayor Levine referenced experts many times. He noted that those experts are also salesmen who make more money based on the project cost, while there are many other experts who have provided their input. He noted work done by a concerned resident that was sent to the Council the previous day, with architectural experience, who provided comments on how they believe the design shows the ICS opulence and design errors. He urged the Council to read and consider that information and to consider whether the design is fitting for the community and its values. He asked the Council to stop the project work and stop wasting money. He noted that ICS is a developer and portfolio company of Blackstone, noting that their fees are based on project costs, which promotes the need for larger-than-needed project costs. He asked the Council to choose a better-qualified, local firm through an RFP process. Councilor Maczko noted the phases of construction that were included in the staff report and asked where a discussion of financing would fit. City Administrator Cheryl Jacobson replied that would be part of the end of design development, noting that as costs become clearer, they would discuss financing. Councilor Maczko asked if that decision would be made before a construction contract is awarded. City Administrator Cheryl Jacobson replied that would be a decision of the Council, again noting the discussions they would have as the costs become clearer. Councilor Maczko noted the three financing options available, two of which have community involvement and one of which does not. He stated that he would not be interested in any option for financing that goes around giving residents a voice. He stated that the Council needs to do the work to make the project needs clear so that they have support from the residents. He believed that the objection that exists is more related to the process than the project cost and does not believe that this process has done that well. He stated that the City has done a good job communicating its decisions but has not done a good job including residents in those decisions. Councilor Paper commented that the project has stopped and now Councilor Maczko wants to talk about financing. He reiterated that the project has stopped. COMMUNITY ANNOUNCEMENTS City Administrator Cheryl Jacobson announced upcoming community events and activities. COUNCIL COMMENTS Councilor Lorberbaum welcomed Happy Joe’s to Mendota Heights. Page 15 of 168 September 1, 2026, Mendota Heights City Council Page 14 of 14 Councilor Maczko echoed those comments and noted that Bricksworth is another great new business in the community. He noted that school will begin in the next week and urged drivers to stay alert for pedestrians. Councilor Paper thanked everyone who came tonight. He wished everyone a happy upcoming New Year for those who celebrate. Mayor Levine thanked all the residents who attended and provided input tonight. She believed that there is follow-up that can be done to make things clearer for the public. She welcomed everyone to the first day of meteorological fall and also urged residents to be alert for pedestrians as school begins. She noted that Happy Joe's has a scoop of ice cream for 99 cents. ADJOURN Councilor Paper moved to adjourn. Councilor Lorberbaum seconded the motion. Ayes: 4 Nays: 0 Mayor Levine adjourned the meeting at 8:35 p.m. ____________________________________ Stephanie B. Levine Mayor ATTEST: _______________________________ Nancy Bauer City Clerk Page 16 of 168 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA DRAFT Minutes of the City Council Work Session Wednesday, August 26, 2026 Pursuant to due call and notice thereof, a work session of the Mendota Heights City Council was held at Mendota Heights City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the work session to order at 3:31 p.m. Councilors Lorberbaum, Mazzitello, Maczko and Paper were in attendance. Others present included: City Administrator Cheryl Jacobson, Assistant City Administrator Kelly Torkelson, Finance Director Kristen Schabacker, Public Works Director Ryan Ruzek, Parks & Recreation Director/Assistant Public Works Director Meredith Lawrence, Community Development Manager Sarah Madden, Assistant City Engineer Lucas Ritchie, Police Sergeant Wayne Wegner, Police Chief Kelly McCarthy, and City Clerk Nancy Bauer. FY2027 PROPOSED PRELIMINARY BUDGET REVIEW City Administrator Jacobson noted budget requests that had been discussed in previous meetings and stated that the preliminary budget would need to be approved at the September 15 City Council meeting. The Council reviewed the proposed Engineering Department budget, which reflects an overall increase of 5.74 percent. Ryan Ruzek highlighted increases and noted that not included in the budget was a request for $1,000 to purchase plan review software for Engineering and two licenses for Planning for the cost of $660. The Council discussed the Community Development budget including funding for the Comprehensive Plan update, noting that most of the work on the Plan is expected to occur in 2027. Community Development Manager Madden explained that the budget also includes a request for new interactive software to track development and redevelopment projects in the city. Councilor Lorberbaum asked about the postage line items in the budget for different departments as there are postage increases planned. City Administrator Jacobson responded that some departments are relying on email instead of mailings and have adjusted postage line items accordingly. Public Works Director Ruzek presented the Streets budget noting an increase of 4.17 percent. The Council reviewed three budget requests including facility drain replacement, the skid steer proposal, and wheel loader replacement proposal. Page 17 of 168 6.b August 26, 2026, City Council Work Session Minutes Page - 2 Council discussed the solar line items in the budget and the solar for the Fire Department. Public Works Director Ruzek noted that the City pays 75 percent of the solar that is generated on site and receives a 125 percent decrease in electrical bills. Councilor Maczko asked if a report could be provided giving an overview of how solar energy is paid for and managed by the City. The Council also reviewed Public Works budget requests, including replacement of a corroding facility drain at the Public Works facility. Staff noted that the project is a necessary maintenance item and that the cost would be shared among the Streets, Parks, and Utility budgets. Public Works Director Ruzek reviewed the Sanitary Utility Fund budget and noted that the City Council approved a 5 percent utility rate increase in July, with an additional increase anticipated in the future. The budget reflects a 7.42 percent decrease in expenses. Staff also discussed groundwater inflow and infiltration within the sanitary sewer system and the implementation of a biocide treatment in response to sewer odor complaints. The Council reviewed the Streetlight Maintenance budget, which applies to the industrial district. The proposed budget reflects a 17.12 percent decrease, primarily due to the conversion of streetlights to LED technology and the resulting energy savings. Police Chief McCarthy reviewed the proposed Police Department budget which would be reduced by $30,000, due to discontinuation of membership in the Electronic Crimes Unit. Staff determined that the cost of membership had outpaced the Department’s need for the services provided. The Council also discussed proposed expenditures related to rentals and leases, prosecution costs, and overtime. Captain Wegener reviewed the budget request to increase the existing part- time Crime Analyst position by a 0.5 FTE and provide backfill for a new 0.5 FTE Records Technician position. The benefits and value of the work performed by the existing part-time crime analyst position were highlighted. City Administrator Jacobson noted that the Emergency Preparedness proposed budget reflected no increases. Finance Director Schabacker noted that the capital outlay line item is intended for the replacement of an emergency siren, if needed. The Council discussed the proposed Parks budget, which reflects a 6.73 percent increase. Staff presented four proposed budget requests, including replacement of the facility drain, the purchase of a John Deere Gator, a skid steer, and a Spray Master turf applicator. The Council discussed the proposed Spray Master, including its intended uses. Staff explained that the equipment would be used for targeted spot treatments, supporting the goal of reducing overall fertilizer and chemical use by applying products only where needed. The Council also discussed whether the equipment could be rented rather than purchased, with staff noting that rental costs would be higher than purchasing the equipment. Additional discussion was had about whether the equipment could be used to apply brine to trails, and staff indicated they would investigate that possibility. Page 18 of 168 August 26, 2026, City Council Work Session Minutes Page - 3 Public Works Director Ruzek highlighted the forestry mulching head budget request, which staff identified as a high priority for Natural Resources. He noted that the attachment would be used with the City’s skid steer to clear brush, dense vegetation and smaller trees. The Council reviewed seven proposed Parks and Recreation budget improvement packages submitted by the Parks and Recreation Commission, which were presented in order of priority. The highest-priority request was the development of a Mendakota Park Master Plan. Staff also reviewed the remaining proposed improvement packages and noted funding sources for each request, including a refresh of the Rogers Lake picnic shelter; replacement of netting at Mendakota Park, which has not been replaced since 1999; portable restroom enclosures to improve their appearance; resurfacing the pickleball courts at Friendly Hills Park, which are located within the hockey rink; improvements to the Kensington Playground, which was installed in 2011; and replacement or improvements to the dugouts at Friendly Hills. The Council discussed potential funding sources for ballfield realignment plan in connection with Mertensotto Field and the Municipal Campus Project. Mayor Levine noted that a portion of the proposed improvements could potentially be financed through the Special Parks Fund. Staff reported that the Recreation budget maintains the same level of services provided in 2026. One proposed budget request is for the replacement of a Recreation vehicle that is shared among staff. The vehicle was previously used by the Police Department, and staff noted that the cost of repairs has exceeded the vehicle’s current value. The Council also discussed the proposed replacement of the Recreation vehicle. Councilor Maczko requested that staff compile and provide the City Council with a list of City vehicles, including the annual mileage for each vehicle. The Council reviewed the Par 3 budget, including projected revenues and expenditures. Finance Director Schabacker reported that the Par 3 had a fund balance of approximately $245,000 at the end of 2025 and that current projections indicate revenues are exceeding expenditures. Staff noted that no significant operational increases are proposed. The budget includes funding to keep the Par 3 clubhouse open year-round for recreational use. Staff also reviewed anticipated capital maintenance needs including replacement of the parking lot and bituminous cart paths. The work is proposed to be coordinated with the 2027 street improvement project. The Council discussed a suggestion to sell Par 3 merchandise, such as T-shirts. Staff noted that the clubhouse has limited space for the sale and storage of merchandise. The Council reviewed the Recycling and City Hall budgets. Staff noted that the Recycling program is partially funded through Dakota County grant funding and that no increase in grant funding is anticipated for the coming year. The proposed City Hall budget included several operational and capital items, including replacement chairs for staff and increased electrical service costs. The Council also discussed a proposed budget improvement package for replacement of the City Hall boiler. City Administrator Jacobson reported that an updated budget request spreadsheet reflected a revised total of $1,901,255 in budget requests, compared with the previously reported total of Page 19 of 168 August 26, 2026, City Council Work Session Minutes Page - 4 $1,539,590. Depreciation also needed to be added to the overall total. The Council also reviewed the balances of several City funds. The Council discussed the City’s Fund Balance policy, which currently requires the City to maintain a fund balance equal to 75 percent of annual expenditures. The Council discussed whether the policy should be revised to establish a range rather than a fixed percentage and noted that a range would not affect the City’s AAA bond rating. A fund balance range of 60 to 75 percent was suggested, and the Council further discussed potential revisions to the policy. The Council reviewed several budget requests and reached consensus on the inclusion and funding of items in the preliminary budget. The Lake Augusta Outlet Study and Surface Water Management Plan were recommended for inclusion in the preliminary budget, with funding provided by the Storm Water Utility Fund. The Par 3 facility parking lot and associated work were recommended for inclusion in the preliminary budget, with funding provided by the Par 3 Fund. The cellular signal coverage study was recommended for inclusion in the preliminary budget, with funding provided from the Fund Balance. The Council also recommended the inclusion of Microsoft Copilot/AI licensing, with funding provided through the Levy, and the IT Cybersecurity Program, also funded through the Levy. The Council recommended inclusion of the Fire Department administrative structure study and the replacement of the high-pressure rescue lifting air bag system in the preliminary budget, with both items funded from Fund Balance. The Council also approved the proposed increase to the Fire Relief pension for inclusion in the preliminary budget. Audience member Rosemary Husbands inquired if the Valley Park Natural Resources Management Plan could be paid for out of the Special Parks Fund. Public Works Director Ruzek noted that there are limited funds in the Special Parks Funds. The Council recommended including the Valley Park Natural Resources Management Plan in the preliminary budget, and it be paid out of the Fund Balance. Councilor Maczko inquired why the Parks Commission is not managing the Valley Park Management Plan. Public Works Director Ruzek noted that the Natural Resources Commission is given their expertise. Mayor Levine suggested that the Natural Resources Commission provide updates to the Parks and Recreation Commission and vice versa. The Council discussed the Natural Resources Climate Action and Resilience Plan and reached consensus not to fund this item at this time. Instead, $10,000 was added to the Levy for the Comprehensive Plan. The Council also discussed the Mendakota Park Master Plan and reached consensus to include it in the preliminary budget, with funding provided by the Special Parks Fund. Page 20 of 168 August 26, 2026, City Council Work Session Minutes Page - 5 Councilor Paper inquired if the Rogers Lake picnic shelter concrete could be ground down and have an epoxy coating put over it. That was discussed as a possibility. The Mendakota Park netting replacement and portable restroom enclosures were discussed, and the Council reached consensus not to fund either project. The Council recommended funding the Friendly Hills pickleball court resurfacing in the amount of $30,000 from the Fund balance. The Council discussed the Friendly Hills dugout project and reached consensus not to proceed with the project. The Kensington Playground, which was replaced in 2009, was also discussed. The Crime Analyst FTE/ hours increase was discussed. The Council discussed the fireworks budget and recommended including $12,500 in the preliminary budget. The funding is contingent on the Mendota Heights Community Foundation raising the remaining $12,500 needed to fully fund the expense. If the Foundation is unable to raise the additional funds, the city’s contribution may be removed from the final budget. Finance Director Schabacker noted that the Levy included the AI licensing and Fire Relief pension contribution. Council discussed reducing some of the line items in the budget to cover budget requests. The line items adjustments were summarized as follows: reduce the summer concert amount to $12,000, reduce the Parks water budget to $20,000, reduce Engineer training by $1,000, and increase Engineering office/computer to $6,000 and reduce the fireworks amount to $12,500. The Council agreed to include the increase in the Police Crime Analyst hours with the costs to be paid from the Levy. The Council scheduled the next budget work session for September 9 at 4:00 pm. ADJOURNMENT A motion to adjourn was made by Councilor Mazzitello, seconded by Councilor Paper, and unanimously carried. The meeting ended at approximately 6:38 pm. _________________________ Stephanie B. Levine, Mayor ATTEST: _____________________ Nancy Bauer, City Clerk Page 21 of 168 This page is intentionally left blank CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING MINUTES JUNE 9, 2026 The June meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, June 9, 2026, at Mendota Heights City Hall, 1101 Victoria Curve. 1.Call to Order – Chair Jaffrey Blanks called the meeting to order at 6:30 p.m. 2. Roll Call – The following Commissioners were present: Chair Jaffrey Blanks, Commissioners: Michelle Muller, Jennifer Weichert, Daniel Van Lith, Kirsten Ramirez, Michael Toth, and Pau Cortes Valdes; absent: Student Representative: Evengeline Fuentes. Staff present: Parks and Recreation/Assistant Public Works Director Meredith Lawrence, Recreation Program Coordinator Willow Eisfeldt, Recreation Facilities Coordinator Trey Carlson, and Public Works Director Ryan Ruzek. 3.Pledge of Allegiance The Pledge of Allegiance was recited. 4.Approval of Agenda Motion Weichert/second Muller, to approve the agenda. AYES 7: NAYS 0 5.a Approval of Minutes from March 10, 2026, Regular Meeting Motion Muller/second Ramirez to approve the minutes of the March 10, 2026, Parks and Recreation Commission Regular Meeting. AYES 7: NAYS 0 5.b Approval of Minutes from May 12, 2026 Work Session Motion Muller/second Weichert to approve the minutes of the May 12, 2026, Parks and Recreation Commission Work Session. AYES 7: NAYS 0 6.Citizen Comment Period (for items not on the agenda) None. 7.Acknowledgement of Reports Chair Blanks read the titles of the three updates (Park Improvement Project, Par 3, and Recreation Updates) and polled the Commissioners for questions. 7.a Park Improvement Project Update Parks and Recreation/Assistant Public Works Director Meredith Lawrence reported that the Ivy Hills Park playground project was completed with a ribbon-cutting occurring last week. She provided an update on the Hagstrom King bleacher pad, noting that the bleachers are anticipated to be installed in July. She provided a brief update on the anticipated timeline for the 2026 projects. Commissioner Weichert commented that the new playground is beautiful, and the kids seem to love it. Page 22 of 168 6.c 7.b Park 3 Update Recreation Facilities Coordinator Trey Carlson provided an update on the number of rounds played each month thus far, including those played by high school students. He presented information on youth and adult programming, punch card sales, and course maintenance. Commissioner Weichert asked if the high school students pay to use the course. Mr. Carlson explained that the high schools are invoiced at a discounted rate for their use of the course, but the students do not pay the Par 3 directly. 7.c Recreation Update Recreation Program Coordinator Willow Eisfeldt introduced the Summer’s Parks and Recreation Intern, Diego Figueroa, who will be assisting with programs and events. She highlighted recent events and reviewed upcoming events and activities. She also provided an overview of the events planned for Heights Fest, which is the next Legacy Event. 8.New Business 8.a FY2027 Budget Recommendation Parks and Recreation/Assistant Public Works Director Meredith Lawrence stated that the Parks and Par 3 ten-year Capital Improvement Plan (CIP) were included in the packet for review. She stated that tonight staff is looking for recommendations on the 2027 capital items. She provided an overview of the budget process and noted that the City Administrator will be recommending a Master Plan for Mendakota Park to be included in the 2027 budget. She stated that at the May worksession, she reviewed the CIP projects in detail and reviewed the list of projects that were discussed by the Commission. The Commission members were then asked to rank those projects, and staff compiled the list using those rankings. She stated that she reached out to TRAA to ask for their input on the dugouts and which infield they would like improved but has not yet heard back. She reviewed the list of proposed projects, ranked highest to lowest. Commissioner Weichert stated that she lives near Victoria Highlands Park and commented on the number of young children in the neighborhood. She commented on the activity on the baseball field and stated that the playground is insufficient for the use and lacks shade. She asked that the playground be included in the 2027 list. Chair Blanks commented that it is too late to add that project to the list, but the input is still noted. Ms. Lawrence provided additional background information on why Kensington is recommended for replacement in 2027, noting according to Public Works staff, it is currently requiring the most maintenance of all playgrounds in Mendota Heights. Chair Blanks commented that Victoria Highlands is currently slated for 2029, but could also be considered in 2028. Commissioner Van Lith asked for information on what would be included in the Rogers Lake picnic shelter. Ms. Lawrence provided an overview of the refurbishment project that would be proposed. Page 23 of 168 Commissioner Weichert stated that she was surprised at the cost estimated for that project, although she acknowledged that the shelter needs improvement. Ms. Lawrence commented that a contractor provided some cost estimates but noted that the project would be bid out with the option to include/not include some elements. Commissioner Toth stated that he had similar questions about that project. He acknowledged that the roof needs replacement and block is needed. He asked if an itemized bid had been received to justify the cost. He asked that the Commission see the itemized bid. Ms. Lawrence stated that they are not at the phase where they would request bids of that nature. She stated that the Commission is asked to prioritize the projects, and staff have provided a cost estimate based on other project costs and estimates. She stated that when a project is actually considered, competitive bids are received and reviewed. Commissioner Weichert stated that when a corporation sends out an RFP, they provide the scope of the project and not the actual budget number. She believed that it would be interesting to see where bids come in without providing the budget number. She stated that when a budget number is provided, the contractor comes in around that number. Public Works Director Ryan Ruzek commented that the City does follow State law. He explained that for street projects, the City does not include a budget number and provided information on the solicitation process for those projects. He stated that a playground is different because they ask the vendors to provide a lot of creativity, which is why they are not bid the same way. He stated that shelter projects are bid similarly to road projects. Commissioner Toth referenced the proposed elements within the project scope for the picnic shelter and asked if there could be a situation in which the project elements are not provided because they run out of funds. Mr. Ruzek stated that the scope of the work is identified in the itemized bidding process. Ms. Lawrence noted that this process will happen during the design process once a project is approved and planned . She commented that it would not be financially responsible to spend time getting those detailed costs when it is not even known if the Commission or Council will include those in the budget. Commissioner Muller recognized the limited scope of projects that could use the special parks fund. She commented that she is unsure how they could choose to do a new playground project this year when there is a huge municipal campus project planned. She recognized that they cannot keep pushing things off in the CIP but also believed that they should work together with the Council on planned projects and focus on the needs identified in the Parks Master Plan. Ms. Lawrence stated that there are defined budget amounts for each department within the operating budget. She commented that there is also an operating budget for park maintenance. She commented that the budget is based on need. Commissioner Muller commented that the list of items is not consistent with what residents have identified as a need in the Parks Master Plan. Residents asked for a community center and splash pad. She recognized the items on the list for Mendakota and believed that it would be a waste of funds if it is planned to create a Master Plan for Mendakota. She recognized the funds Page 24 of 168 that were recently invested into Civic Center field, which will not be removed to make room for the municipal campus project. Ms. Lawrence stated that master planning balances wants and needs. She recognized that some people want a community center and splash pad, but there are also things that they must do to maintain the existing infrastructure to ensure it remains usable and safe for residents. She stated that a master plan for Mendakota would most likely span 2027 and 2028. She commented that if there were a full overhaul of the park, that would most likely be a referendum question. She stated that the Master Plan would review the options and determine what the cost would be. She commented that the netting at Mendakota is something that will become a safety concern if it does not prevent people from being hit with a ball. She did not anticipate that the Master Plan for Mendakota would be implemented immediately, as there would need to be a larger discussion about funding. She stated that the most recent design of the municipal campus project would include a community room space with more capacity than the Par 3 clubhouse. She also confirmed that there would be green space included within the municipal campus property, and staff are working with TRAA to discuss the relocation of the field. Commissioner Muller stated that backing the municipal campus project up with a master plan for Mendakota does not sit well with her. She believed that they should focus on how they could make the municipal campus project more community-friendly to align with the desires of the Master Plan and hold off on other projects. Ms. Lawrence stated that, however residents view the municipal campus project, they should express their opinions and get involved in that project as nothing has been fully decided. She recognized that some people want a gym and/or walking track included in that project, while others believe the project is already too large. She noted that the facility will not be open in 2027. Commissioner Van Lith asked which of the projects on the list would be eligible for use of the special parks fund. Ms. Lawrence stated that anything that would be a replacement would be considered as part of the general levy, while anything new would be eligible for special parks fund use and provided examples of elements within the different projects that could be eligible for special parks fund use. She provided additional context on the potential for a community garden project. Commissioner Weichert asked how much of the special parks fund is earmarked for 2026 projects. Ms. Lawrence stated that $40,000 for the Ivy Hills playground will come from that balance, along with the expansion of the basketball court at Wentworth, which is around $30,000, and other miscellaneous items that would be under $10,000. She recognized that there is not much land left for development in the community, and eventually, the Council will need to determine the long-term funding for the parks. Commissioner Toth stated that if the City plans to build a new campus on the ballfield, there should be a plan for what will happen with the existing campus land, rather than waiting, as the funds would most likely be used and it would become lawn. Commissioner Muller agreed that she would like to see parks and trails included in the discussion to ensure they are not left out. Page 25 of 168 Ms. Lawrence stated that there is a proposal, but nothing has been fully decided yet for that project, and once they determine the size and spacing for the facility, they will master plan the space for green space and/or parkland. She stated that they are still determining whether a ballfield could fit, or whether there could be a small space where programming and music in the park could be held. She stated that it would be premature to determine what could be in that space without knowing the size. She noted that the City Council has not yet approved the municipal campus project. Mr. Ruzek stated that the consultant was directed to show the amount of green space that would be left on the space if this building layout were to move forward. He noted other items that are still being decided that would impact the amount of greenspace, such as parking and stormwater management. He noted that they could perhaps have trails around a storm pond. Commissioner Muller believed there would be more community support for the project if it were shown how the site could be used by the community. Commissioner Weichert stated that it would not hurt Mendota Heights to lose a baseball field, as the City has six times the number of fields that other similarly sized communities have. She believed they could focus on other amenities that would support more members of the community. Chair Blanks commented that the municipal campus project is not within the scope of this Commission or this discussion. He asked that the Commission focus on the task at hand to review the ranked list and make a recommendation. Commissioner Ramirez asked if any of the ranked projects came from the list of wants from the community. Ms. Lawrence provided context on how the CIP is developed and stated that the CIP was reviewed after the completion of the Master Plan. She noted items on the ranked list that were included in the list of wants from the community. She stated that at the worksession, the Commission was asked if there was anything else they wanted to include for consideration, and an additional opportunity was provided to make those requests through email, and no additional suggestions were made, so at this time, the Commission is asked to consider the list that has been ranked by the Commission. She stated that if there are projects the Commission does not desire, they do not need to recommend them. She noted that the input from staff includes recommendations on safety and maintenance as well. Commissioner Van Lith stated that the Rogers Lake picnic shelter was highly ranked by many members, but he believes that it seems to be more of a want than a need, although it is a premier community gathering space. He stated that in his list of prioritizations, he attempted to find projects that would provide the most bang for the buck because of the potential for another high-priced City project that is moving forward. He stated that he would prefer to use special parks funds for something meaningful rather than small items here and there. Ms. Lawrence estimated that at most, 20 percent of the Rogers Lake shelter could be funded through the special parks fund. Page 26 of 168 Chair Blanks recognized that costs will only continue to increase, and if they continue to push off projects, they will cost more in the future. He also recognized that the Commission only makes a recommendation and the City Council makes the final decision. Commissioner Weichert believed that a community garden should be eliminated as it had already been voted against by the Council once, and there is no location. Commissioner Muller agreed. Commissioner Weichert referenced the water source proposed for the dog park and believed that it could be removed, as not all residents have dogs, and people can bring their own water. Commissioner Toth agreed. He commented that he is a dog owner but believed that the cost of $70,000 is too high. He stated that the City provided a space for people to run their dogs, and they should be responsible for bringing their own water. He suggested that the project be removed from the list so they can focus on people and safety. Chair Blanks commented that those are great comments, and it is also reflected in the rankings, as those items were at the bottom of the ranked list. Commissioner Weichert asked if the Mendakota netting request arose because someone was hit by a baseball. Ms. Lawrence stated that she met with the maintenance team, and this was an item recommended by the maintenance team, as it is deteriorating and it is difficult to maintain the netting. She stated that during the offseason, the staff will remove it and determine if maintenance could be done. She was not aware of any reported injuries but noted that the netting covers the seating area, bathroom, waiting area, and concession, which is common for sports complexes in high traffic areas where people may not be watching the game. Mr. Ruzek replied that it is also necessary with multiple fields, as it is difficult to watch all the fields for a foul ball. Commissioner Weichert was unsure that the netting was necessary. Commissioner Ramirez explained that the netting already exists. Commissioner Muller believed that they should let staff try to patch it and push the project for another year or two. Commissioner Toth asked about the age of the netting. Ms. Lawrence was unsure. Commissioner Toth recognized that the netting has had a good lifecycle. He commented that the netting is removed in the fall, and maintenance has occurred to protect and maintain it. Chair Blanks stated that he would assume that if the patching were able to be sufficient, the money would not be spent on new netting. Ms. Lawrence confirmed that staff would not spend the money if it were not necessary. Page 27 of 168 Chair Blanks asked if there were any disagreements with how the list is ranked, confirming that the dog park and community garden could be removed. He explained that the Commission will make a recommendation, but that does not mean the Council will approve projects in that order, noting that the Council could choose two projects that may not be ranked at the top of that list. Commissioner Weichert stated that portable restrooms do impact home valuations and, therefore, she would support enclosures for them when they are adjacent to homes, and noted that perhaps a different color would be better. Ms. Lawrence explained that the City leases those and makes a choice based on price and cleaning reputation. She stated that the decision on enclosures will be made by the City Council, but noted that they would probably recommend doing all of the portable bathrooms with enclosures or none, from the standpoint of equity. She stated that there have been extensive discussions about portable bathrooms in the parks and the locations in the past. She stated that her biggest goal with the portable bathrooms is that they are serviced regularly and are clean. Chair Blanks noted the cost for that project is estimated at $90,000, so as they think about costs and spending, that seems to be an expensive project. Commissioner Ramirez stated that she would view that as an aesthetic project rather than something that would provide benefit to the community. Commissioner Weichert stated that it impacts the value of her home. Commissioner Ramirez replied that it has an impact on a very small number of people in the community. Motion Muller/second Weichert to recommend approval of the budget priority list with the Rogers Lake picnic shelter refurbishment, portable restroom enclosures, Friendly Hills pickleball acrylic surfacing, Kensington playground, and Friendly Hills dugout addition (or whatever the dugout recommendation of TRAA is). Further discussion: Commissioner Cortes Valdes recognized the desire for these projects to have a broad impact on the community and align with the desires of the community. He was unsure of the impact that the portable restroom enclosures would have and would put items with more of an impact higher than those items. Commissioner Toth commented that these are the top five projects, and regardless of the order submitted, the City Council will choose the projects. Ms. Lawrence stated that the City Council does request that the items be ranked. She confirmed that the choice will be of the City Council, but she must include the prioritization of the Commission in her report to the City Council. Commissioner Muller recognized that Rogers Lake serves a lot of people in the community, and a baseball field resurfacing/dugout project is done each year. She stated that she is open to changing the order of the projects. Page 28 of 168 Chair Blanks asked and received confirmation that the restroom enclosures could be moved to the bottom of the list. Commissioner Muller asked if anyone felt strongly about any of the three projects that were removed from the list. Commissioner Ramirez stated that she would like to see the Mendakota netting included, as they should rely on the expertise and opinion of City staff. Chair Blanks echoed that, noting that he would put the safety of individuals over aesthetics. Commissioner Muller stated that she would also factor in privacy for the enclosures of the portable restrooms. She stated that it could also be fully funded through the special parks fund. Commissioner Weichert stated that these bright blue portable bathrooms in the parks do not beautify the parks. She stated that it would look better and blend more with the environment. She also understood that the project would not benefit everyone. Commissioner Cortes Valdes agreed with Commissioner Ramirez on the netting and would prefer to rely on the opinion of staff on whether that is in need of replacement. He stated that he would include it on the list. Commissioner Toth stated that he would put the netting back on the list and remove the Friendly Hills dugout. He stated that the Friendly Hills ballpark has shade in the evening. He stated that he supports the enclosures for the portable bathrooms. Chair Blanks commented that a dugout was placed on the list, but TRAA will determine the location. Commissioner Cortes Valdes stated that the enclosure would be on three sides, and the blue would still be visible from one side. Ms. Lawrence stated that staff would measure out space for an ADA-compliant portable bathroom, and a three-sided enclosure would be constructed to house the portable bathroom. She commented that the enclosure would be tight to the portable bathroom, so there would not be additional space, and there would be a concrete base. Commissioner Weichert asked if the concrete slab is necessary. Mr. Ruzek replied that if they are making improvements, such as an enclosure, they would need to put the slab in. Commissioner Toth commented that it would be a cosmetic enhancement. Chair Blanks reviewed the cost estimates for the different projects. Ms. Lawrence provided input on the path forward if there is a desire to amend the motion. Commissioner Muller stated that she would propose to add the Mendakota netting and backstop back on the list. She stated that she would prefer that it be last, as she would prefer it not to be on the list. Page 29 of 168 Commissioner Toth suggested they follow the original rankings within the packet, and the Council can make the choices. Chair Blanks suggested that they withdraw the original motion and make a new motion for clarity. Ms. Lawrence agreed. Commissioner Muller withdrew the motion, and Commissioner Weichert withdrew her second. Motion Toth/second Blanks to recommend approval of the budget priority list in the order presented within the Commission packet, items one through six, striking the community garden and dog park water source from the list. AYES 7: NAYS 0 Ms. Lawrence provided background information on the recommended Par 3 projects for 2027 and reviewed the list. She confirmed that the Par 3 would have sufficient funding for those projects. Commissioner Weichert commented that they need to do everything they can to keep the Par 3 well-maintained and functioning well. Motion Blanks/second Muller to recommend approval of the Par 3 projects proposed for 2027 as presented by staff. AYES 7: NAYS 0 9.Unfinished Business 10.Staff Announcements Parks and Recreation/Assistant Public Works Director Meredith Lawrence shared the following announcements: •The Student Representative graduated and wished her well. A posting will be done to recruit a new Student Representative. •There will be a ribbon-cutting for the River to River Greenway project on July 8th at 2:00p.m. at Valley Park. •Summer programming began this week, and appreciation was expressed for seasonal staff members. •Other events can be found on the City’s website. 11.Student Representative Update None. 12.Commission Comments and Park Updates Commissioner Weichert •Has visited many parks and commented on the great job completed by the maintenance crew Commissioner Muller •There has been a lot of lacrosse activity at Kensington Page 30 of 168 •People are excited about the path at Hagstrom King •Everything looks great at Friendly Hills Commissioner Ramirez •Participated in a trash clean-up at Rogers Lake for Earth Day •Has been running softball tournaments at Mendakota on weekends and commented on the great job staff has been doing in preparation, and in response to an issue that arose Commissioner Cortes Valdes •Hagstrom King has a lot of work going on •His kids enjoyed the new playground at Ivy Hills and commented on the need for seating in the areas that receive shade from trees Commissioner Van Lith •Marie has a lot of activity from pickleball •Victoria Highlands looks to be in good condition Commissioner Toth •Commented on the use of the ballfield at Civic Center •Market Square is a nice place to visit for lunch or the summer concert series •Provided historical background on Civic Center Park and the dedicated ballfield Chair Blanks •Valley and Wentworth are both in great shape •Encouraged residents to get out and enjoy the weather and the park system 13.Adjourn Motion Toth/Second Muller to adjourn the meeting at 8:29 PM AYES 7: NAYS 0 Minutes drafted by: Amanda Staple TimeSaver Off Site Secretarial, Inc. Page 31 of 168 6.d REQUEST FOR CITY COUNCIL ACTION MEETING DATE: September 15, 2026 AGENDA ITEM: Approve the Planned Unit Development Agreement for the Tenth Amendment to Mendota Plaza Planned Unit Development ITEM TYPE: Consent Item DEPARTMENT: Community Development CONTACT: Sarah Madden, Community Development Manager ACTION REQUEST: Accept and Approve the Planned Unit Development Agreement for Tenth Amendment to Mendota Plaza Planned Unit Development and authorize the Mayor and City Clerk to execute this agreement on behalf of the City of Mendota Heights. BACKGROUND: The original Planned Unit Development Agreement between the City and the property owner was executed in 2009. At that time, the PUD proposed to redevelop the Mendota Plaza property by remodeling the existing Mendota Plaza building, showed new commercial uses and residential buildings, and included public infrastructure improvements. The original PUD detailed the freestanding sign locations as shown in the Master Plan, and required that building signage comply with the “Design Standards” as well as City Code, and was subject to City Council review and approval. The Area Identification Signs were listed in the Design Standards as limited to 200-sq.ft. and 35-ft in height, and seven freestanding sign locations were outlined on the Master Plan. Throughout the continued development of the shopping center and surrounding out-parcels, the Planned Unit Development has been amended nine times since its inception in 2009. This PUD Amendment was approved by the City Council on August 5, 2026, with the adopting of Resolution No. 2026-50. The approved plans include an increase to the maximum height of a freestanding sign to 45-ft, and to increase the maximum sign square footage to 375-sq.ft. Two pylon signs within the development property are proposed to be replaced and upgraded to a new design, with one adding digital signage components. The Planned Unit Development Agreement (the "Developer's Agreement") details the specific approvals related to this PUD, includes the specific signage elevation plans, and incorporates the red-lined language of the development agreements which was approved by the City Page 32 of 168 Council as part of this amendment request. The PUD Amendment Agreement amongst and between the City of Mendota Heights and the development property owner will be executed and entered into by the property owners' representative Howard Paster of Mendota Mall Associates. This agreement has been prepared by city staff and reviewed by the city attorney; and has been approved for content and presentation to the City Council under this action item. The property owner has also reviewed the document and agrees to the terms. FISCAL AND RESOURCE IMPACT: Not Applicable ATTACHMENTS: 1.Planned Unit Development Agreement for Tenth Amendment to Mendota Plaza Planned Unit Development CITY COUNCIL PRIORITY: Economic Vitality & Community Vibrancy Page 33 of 168 1 (reserved for recording information) TENTH AMENDMENT TO PLANNED UNIT DEVELOPMENT AGREEMENT FOR MENDOTA PLAZA THIS TENTH AMENDMENT TO PLANNED UNIT DEVELOPMENT AGREEMENT ("TENTH Amendment") is made this _________ day of September, 2026 ("Effective Date"), by and among the City of Mendota Heights, a Minnesota municipal corporation, having its principal office at 1101 Victoria Curve, Mendota Heights, Minnesota 55118 (the "City"), Mendota Mall Associates – Outlots, LLC, a Minnesota limited liability company, having its principal office at 5320 West 23rd Street, Suite 205, St. Louis Park, Minnesota 55416, its successors and assigns as permitted herein (“Mendota Mall – Outlots”), and Mendota Mall Associates, LLP, a Minnesota limited liability partnership, having its principal office at 606 Washington Avenue North, Suite 400, Minneapolis, Minnesota 55401, its successors and assigns as permitted herein (“Mendota Mall Associates”). Mendota Mall – Outlots and Mendota Mall Associates are collectively referred to herein as “Developer”. W I T N E S S E T H: WHEREAS, the City and Mendota Mall Associates, LLP, a Minnesota limited liability partnership, entered into that certain Planned Unit Development Agreement dated April 30, 2009, recorded August 19, 2010, as Doc. No. 2747291 ("Original Agreement"), as amended by that certain First Amendment to Planned Unit Development Agreement dated January 16, 2010, recorded August 19, 2010, as Doc. No. 2747292 ("First Amendment”), as amended by that certain Second Amendment to Planned Unit Development Agreement dated June 9, 2010, recorded August 19, 2010, as Doc. No. 2747293 ("Second Amendment”), as amended by that certain Third Amendment to Planned Unit Development Agreement dated October 22, 2010, recorded December 8, 2010, as Doc. No. 2771092 ("Third Amendment”), as amended by that certain Fourth Amendment to Planned Unit Development Agreement dated November 28, 2011, recorded April 10, 2012, as Doc. No. 2860812 ("Fourth Amendment"), as amended by that certain Fifth Page 34 of 168 2 Amendment to Planned Unit Development Agreement dated July 3, 2012, recorded July 12, 2012, as Doc. No. 2879898 ("Fifth Amendment"); as amended by that certain Sixth Amendment to Planned Unit Development Agreement dated November 7, 2016, recorded November 17, 2016, as Doc. No. 3161890 ("Sixth Amendment"); as amended by that certain Seventh Amendment to Planned Unit Development Agreement dated October 12, 2017, recorded October 13, 2017, as Doc. No. 3217765 (“Seventh Amendment”) as amended by that certain Eighth Amendment to Planned Unit Development Agreement dated April 5, 2022, recorded April 13, 2022, as Doc. No. 3534664 (“Eighth Amendment”) as amended by that certain Ninth Amendment to Planned Unit Development Agreement dated May 3, 2022, recorded July 28, 2025, as Doc. No. 3685229 (“Ninth Amendment”) (collectively referred to as the "Agreements”); and WHEREAS, the Developer has requested to make certain changes to two Area Identification Signs on the Development Property (as defined in the Agreement); and WHEREAS, the Developer and City desire to enter into this Tenth Amendment to Planned Unit Development Agreement to allow the proposed changes and to amend the Mendota Plaza Design Standards (as amended in the Agreement). WHEREAS, On August 5, 2026, the City Council adopted Resolution 2026-50, approving a Planned Unit Development Amendment and Final Development Plan as an Amendment to the Mendota Plaza PUD, which set forth conditions of approval applicable to the Amended PUD, including a requirement that the Developer enter into this Agreement with the City to memorialize the terms and conditions applicable to the Project and the Development Property; and NOW THEREFORE, the parties hereto agree as follows: 1.Definitions. Capitalized terms used, but not defined herein, have the meanings ascribed to them in the Agreement, except for existing terms re-defined in this Amendment of the following new terms which will be defined as follows (or as defined elsewhere in this Tenth Amendment): terms with new definitions as set forth in this Amendment: a.Pylon 1: An existing Area Identification Sign located on Lot 2, Block 1, Mendota Plaza Expansion, which will be improved, as illustrated on the Sign Elevation Plan attached hereto as Exhibit D. b.Pylon 2: An existing Area Identification Sign located on Outlot A, Mendota Plaza Expansion, which will be improved, as illustrated on the Sign Elevation Plan attached hereto as Exhibit E. c.Plans. The Plans approved by the City for the improvement of signage within the Development Property, including, without limitation, those attached hereto as Exhibits A- F (collectively referred to as the “Plans”) d.Signage Improvements. The Developer, or an affiliate, plan on updating two of the existing Area Identification Signs within the Development Property, including a re-face of Page 35 of 168 3 the materials of the freestanding signs, increases in height and size, and the incorporation of one digital display component into the freestanding sign identified as Pylon 1. e.Mendota Plaza Design Standards. Exhibit H to the Agreement. 2.Signage. Section 4.5 of the Agreement is hereby amended to add the following: c.The Mendota Plaza Design Standards are hereby amended to allow for performance standards for dynamic display signs, per the amendment to the Mendota Plaza Planned Unit Development approved by the City Council on August 5, 2026 to incorporate the language identified on Exhibit B and as follows: i.General Standards. All dynamic display signs shall meet the following standards: 1.The images and messages displayed shall be static. Unless otherwise specified, each display shall be maintained for a minimum of 15 minutes. 2.The transition from one display to another shall be instantaneous without any special effects. Motion, animation and video images are prohibited on dynamic LED sign displays. No portion of the images may flash, scroll, twirl, change color, or in any manner imitate movement. 3.The images and messages displayed shall be complete in themselves, without continuation in content to the next image or message or to any other sign. 4.Only one, contiguous dynamic display area is allowed on a sign face. 5.Audio speakers or any audio component is prohibited. The sign shall not emit any sound. 6.Every line of copy and graphics in a dynamic display shall be at least seven inches in height on a road with a speed limit of 25 to 34 miles per hour, nine inches on a road with a speed limit of 35 to 44 miles per hour, 12 inches on a road with a speed limit of 45 to 54 miles per hour, and 15 inches on a road with a speed limit of 55 miles per hour or more. 7.Dynamic display signs must be designed and equipped to freeze the device in one position if a malfunction occurs. The displays must also be equipped with a means to immediately discontinue the display if it malfunctions, and the sign owner must stop the dynamic display when a malfunction is identified and discontinue the display until repaired. ii.Brightness Standards - All signs and dynamic displays must meet the following brightness standards in addition to any other requirements of this Code. Page 36 of 168 4 1.No sign may be brighter than is necessary for clear and adequate visibility; 2.No sign may be of such intensity or brilliance as to impair the vision of a motor vehicle driver with average eyesight or to otherwise interfere with the driver's operation of a motor vehicle; 3.No sign may be of such intensity or brilliance that it interferes with the effectiveness of an official traffic sign, device or signal. 4.The person owning or controlling the sign must adjust the sign to meet the brightness standards in accordance with the City's instructions. The adjustment must be made immediately upon notice of noncompliance from the City. The person owning or controlling the sign may appeal the City's determination through the appeal procedure. d.Right to Proceed. The Developer may not obtain a building permit for the Project until the following conditions have been satisfied: (a) this Agreement has been fully executed by the City and the Developer and has been filed with the City Clerk; (b) this Agreement has been filed of record in the Office of the Dakota County Recorder or Registrar of Titles, as applicable. e.Commencement of Development. If the Developer does not commence construction of the Signage Improvements within one year from the approval of the Final Development Plan, the Final Development Plan will lapse and will be of no further effect and the standards of the previously approved Agreements and base zoning district shall govern. For good cause shown by the Developer, the City Council may extend for up to one additional year the period for the commencement of construction. For purposes of this Agreement, commencement of development is deemed to have occurred with the Developer obtains the necessary permits to commence the installation of the Infrastructure Improvements. f.Exhibits. The following Exhibits constitute the approved plans and are attached hereto and by reference made part of this Amendment: Exhibit A Legal Description / PID of the Subject Property Exhibit B Resolution No. 2026-50 Exhibit C Site Aerial – Area Identification Signs Exhibit D Pylon 1 – Sign Elevations Exhibit E Pylon 2 – Sign Elevations Exhibit F Text Amendment to Mendota Plaza Design Standards g.Ratification. Except as expressly amended hereby, all of the terms, provisions, covenants and conditions of the Agreement are hereby ratified and confirmed and will continue in full force and effect. Page 37 of 168 5 h.Authority. The individuals executing this Tenth Amendment hereby represent and warrant that they are duly empowered and duly authorized to so execute this Tenth Amendment on behalf of the parties they represent. i.Counterparts. This Tenth Amendment may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Page 38 of 168 6 IN WITNESS WHEREOF, the City and the Developer have executed this Agreement to be effective as of the Effective Date first written above. [Remainder of page left blank intentionally; signature pages follow.] Page 39 of 168 7 CITY OF MENDOTA HEIGHTS By: Stephanie B. Levine, Mayor By: Nancy Bauer, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this ____ day of __________________, 2026, by Stephanie B. Levine and Nancy Bauer, the Mayor and City Clerk, respectively, of the CITY OF MENDOTA HEIGHTS, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public This instrument was drafted by: The City of Mendota Heights 1101 Victoria Curve Mendota Heights, Minnesota 55118 Page 40 of 168 8 MENDOTA MALL ASSOCIATES – OUTLOTS LLC, a Minnesota limited liability company By: _____________________________ Howard A. Paster Its: Chief Manager STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ____ day of __________________, 2026, by Howard A. Paster, the Chief Manager of MENDOTA MALL ASSOCIATES – OUTLOTS LLC, a Minnesota limited liability company, on behalf of such limited liability company. Notary Public Page 41 of 168 9 MENDOTA MALL ASSOCIATES, LLP, a Minnesota limited liability partnership By: _____________________________ Howard A. Paster Its: Chief Manager STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ____ day of __________________, 2026, by Howard A. Paster, the Chief Manager of MENDOTA MALL ASSOCIATES, LLP, a Minnesota limited liability partnership, on behalf of such limited liability partnership. Notary Public This instrument was drafted by: The City of Mendota Heights 1101 Victoria Curve Mendota Heights, Minnesota 55118 Page 42 of 168 10 EXHIBIT A Subject Property Legal Description Lot 2, Block 1, Mendota Plaza Expansion, Dakota County Minnesota. PID No. AND Outlot A, Mendota Plaza Expansion, Dakota County Minnesota. PID No. Page 43 of 168 11 EXHIBIT B Resolution No. 2026-50 Page 44 of 168 12 Page 45 of 168 13 Page 46 of 168 14 Page 47 of 168 15 EXHIBIT C Site Aerial – Area Identification Signs Page 48 of 168 16 EXHIBIT D Pylon 1 – Sign Elevations Page 49 of 168 17 Page 50 of 168 18 Page 51 of 168 19 EXHIBIT E Pylon 2 – Sign Elevations Page 52 of 168 20 Page 53 of 168 21 Page 54 of 168 22 EXHIBIT F Text Amendment to Mendota Plaza Design Standards General Standards. All dynamic display signs shall meet the following standards: a.The images and messages displayed shall be static. Unless otherwise specified, each display shall be maintained for a minimum of 15 minutes. b.The transition from one display to another shall be instantaneous without any special effects. Motion, animation and video images are prohibited on dynamic LED sign displays. No portion of the images may flash, scroll, twirl, change color, or in any manner imitate movement. c.The images and messages displayed shall be complete in themselves, without continuation in content to the next image or message or to any other sign. d.Only one, contiguous dynamic display area is allowed on a sign face. e.Audio speakers or any audio component is prohibited. The sign shall not emit any sound. f.Every line of copy and graphics in a dynamic display shall be at least seven inches in height on a road with a speed limit of 25 to 34 miles per hour, nine inches on a road with a speed limit of 35 to 44 miles per hour, 12 inches on a road with a speed limit of 45 to 54 miles per hour, and 15 inches on a road with a speed limit of 55 miles per hour or more. g.Dynamic display signs must be designed and equipped to freeze the device in one position if a malfunction occurs. The displays must also be equipped with a means to immediately discontinue the display if it malfunctions, and the sign owner must stop the dynamic display when a malfunction is identified and discontinue the display until repaired. Brightness Standards - All signs and dynamic displays must meet the following brightness standards in addition to any other requirements of this Code. a.No sign may be brighter than is necessary for clear and adequate visibility; b.No sign may be of such intensity or brilliance as to impair the vision of a motor vehicle driver with average eyesight or to otherwise interfere with the driver's operation of a motor vehicle; c.No sign may be of such intensity or brilliance that it interferes with the effectiveness of an official traffic sign, device or signal. d.The person owning or controlling the sign must adjust the sign to meet the brightness standards in accordance with the City's instructions. The adjustment Page 55 of 168 23 must be made immediately upon notice of noncompliance from the City. The person owning or controlling the sign may appeal the City's determination through the appeal procedure. Page 56 of 168 This page is intentionally left blank 6.e REQUEST FOR CITY COUNCIL ACTION MEETING DATE: September 15, 2026 AGENDA ITEM: Approve Personnel Policy Updates ITEM TYPE: Consent Item DEPARTMENT: Administration CONTACT: Noel Mills Ford, Administrative Special Projects Coordinator ACTION REQUEST: Approve recommended updates to City personnel policies. BACKGROUND: The City's personnel policies outlined expectations and standards for city employees through their employment. Last year, the City Council revised the personnel policy as a whole to reflect current best practices and statutory requirements. Staff review the personnel policies annually to update these policies to ensure they continue to reflect legal mandates and best practices. This year, proposed revisions reflect a clarification of existing practices within the policies rather than policy changes. The following updates are reflected in the proposed revised policies: 1.04 Compensation Policy Clarify scope. Clarify what is considered "hours worked" when calculating overtime. Clarify language for current practice of providing longevity pay, Cost of Living Adjustments, and Labor Negotiations. 1.07 Leave Policy Clarify how Bereavement Leave may be taken and when. Having an updated, accurate, and complete personnel policy ensures employees are aware of their responsibilities and the standards they are held to. The proposed revisions support the City Council's goals to be a workplace of choice, retain and develop staff, and foster engagement, accountability, and compliance with state and federal laws. FISCAL AND RESOURCE IMPACT: There are no fiscal or resource impacts associated with adopting the revised personnel policy. Page 57 of 168 ATTACHMENTS: 1.Personnel Policy 1.04 Compensation Policy V2 2.Personnel Policy 1.07 Leave Policy V2 CITY COUNCIL PRIORITY: Inclusive and Responsive Government, Premier Public Services & Infrastructure Page 58 of 168 1.04 Compensation Policy – Page 1 City of Mendota Heights: Compensation Policy Policy Number 1.04 Adopted: 05/01/1979 Revised: 10/21/2025 Authority: City Council 1.PURPOSE The purpose of this policy is to outline how employees can expect to be compensated during employment with the City. City employees will be compensated according to pay schedules adopted annually by the City Council. Unless specifically approved by the Council, employees will not receive compensation beyond the authorized pay for their positions. Compensation for seasonal and temporary employees will be determined at the time of hire and reviewed annually by the City Council. 2.SCOPE This policy applies to all regular employees, unless otherwise specified. Union employees are covered by collective bargaining agreements and are exempt from any provision of this policy which is inconsistent with such agreement. 2.3. COMPENSATION PLAN The City of Mendota Heights administers, maintains and regularly updates an internal job classification system in compliance with the Local Government Pay Equity Act. The city’s non- union compensation structure is reviewed regularly to ensure that position grading and compensation align with market trends and that funding is available to administer the plan. Any changes in the plan are approved by the City Council. In addition, the City maintains insurance plans, holiday and vacation schedules, and other supplemental benefits that are competitive with the market. Key Objectives •Attract and retain qualified employees to provide services to residents •Maintain a plan that is equitable and competitive •Maintain a plan that is clear and easy to communicate to employees •Maintain compliance with the Minnesota Local Government Pay Equity Act •Maintain compliance with all applicable local, state and federal laws and regulations In addition to the key objectives of compensation, there are three factors in the city’s compensation plan. All three of the factors must be balanced when administering the compensation plan. 1.Job Classification (Non-Union Employees) Page 59 of 168 1.04 Compensation Policy – Page 2 The compensation plan consists of 22 salary grades with a corresponding range of pay for each grade. Pay rates for each grade have a minimum and maximum range with corresponding step increases. For non-union employees, the pay An employee’s pay grade is assigned based on the classification evaluation of the job description. Employees receive a pay step increase annually on their work anniversary until they reach the range maximum for their grade. Compensation is based on the requirements of the position and is not based on additional qualifications or skills an employee possesses. 2.Job Evaluation/Internal Equity The City uses a point-factor job evaluation methodology to ensure internal equity. Positions are assigned to a grade based on the breadth and depth of responsibilities defined in the position’s job description. Human Resources will maintain the evaluation record for each position. While compensation for union positions is negotiated outside of the non-union compensation plan, union positions will also be evaluated to assess alignment with other city positions as well as market trends. 3.Market Comparison The City’s compensation system is intended to be competitive at a minimum with the average salary ranges of comparative organizations in the primary labor market. The primary labor market is currently defined as cities chosen based on: •Population •Proximity of location and •Performance expectations Salaries of representative benchmark classes for occupational groups are compared to salary ranges of the comparative jurisdictions. If the City Administrator identifies a position that requires review due to market or equity concerns, a recommendation may be made to adjust the salary grade. Adjustments may be implemented in the next fiscal year, or sooner, if financially feasible and approved by the City Council. 3.4. OVERTIME Non-exempt employees covered by the Fair Labor Standards Act (FLSA) will receive overtime compensation at a rate of one and one-half (1½) times the regular rate of pay for hours worked beyond 40 hours in a workweek. In the case of an employee working as a regular full-time employee with the City as well as a Paid-on-Call Firefighter for the Mendota Heights Fire Department, the employee’s hours worked as a Paid-on-Call Firefighter will all be considered overtime per a written pre-employment contract and compensated based on the Firefighter wage. Page 60 of 168 1.04 Compensation Policy – Page 3 Employees can request their overtime compensation either as cash or as compensatory time- off. All overtime must be authorized by an employee’s supervisor. Working unauthorized overtime may result in disciplinary action. Holiday hours are not considered hours worked for the purposes of overtime computation. Compensatory time off is not considered hours worked for the purposes of overtime computation. Any hours of leave taken, either paid or unpaid, are not considered hours worked for the purposes of overtime computation. Overtime hours worked shall not be paid twice for the same hours worked. Non-exempt full-time employees required to work on any city-observed holiday shall receive compensatory time or cash compensation at one and one-half (1½) times for hours worked on such a holiday. Additional details regarding the City’s holiday policy can be found in the City’s Personnel Policy 1.08 “Holiday and City Hall Closure Policy.” The maximum allowable balance of compensatory hours carried into the next calendar year shall be one hundred (100) hours. Any employee balance in excess of the 100 hours will be converted to monetary compensation in December. All employees, in all departments, may be required to work overtime when requested by their supervisors. Supervisors will make reasonable efforts to balance the personal needs of their employees when assigning overtime work. 5.LONGEVITY Regular part-time and full-time employees receive a cash gift for achieving milestone anniversaries starting at their tenth year of service. Milestone anniversaries are those in increments of five years (five years, 10 years, 15 years, 20 years, etc.). The gift is applied to an employee’s paycheck the year following the anniversary and is taxed like regular wages. The gift amount increases as the number of years served increases. Years of Service Gift Amount 10 $25 15 $50 20 $75 25 $100 30 $125 35 $150 40 $175 45 $200 If an employee terminates employment with the City and is re-hired, previous years served will count toward the employee’s total years of service. Leaves of absence do not affect an employee’s years of service. The Finance Department will manage the disbursement of cash gifts. Page 61 of 168 1.04 Compensation Policy – Page 4 Regular part-time and full-time employees also receive a certificate to commemorate each milestone anniversary, starting at the employee’s fifth year of service. Certificates are presented to employees the year after they reach a milestone anniversary, by their department head and/or supervisor. The Human Resources Department will manage the disbursement of certificates. 6. COST OF LIVING ADJUSTMENT (COLA) At the beginning of each calendar year, the City Council may approve a COLA for all employees. The COLA is a pay rate percentage increase that applies to the pay rate of all regular employees starting January 1 of the year the COLA is approved. The job classification pay grade step rates are also increased based on the COLA rate. 7. LABOR NEGOTIATIONS AND COMPENSATION Employee unions run on two-year cycles. Before a contract between the City and an employee union expires, union representatives must submit a draft proposal for a new contract to the City Administrator. The City will respond with its contract proposal. The City and the union representatives will negotiate continually until a tentative agreement is formed. The City Council will review and may approve the tentative agreement. The City Council must approve a tentative agreement for it to become the final contract. 4.8. PAY NOTICES If the City alters an employee’s pay, the City must follow the MN Wage Theft Law by providing written notice to the employee of the wage change. The employee must sign the notice to acknowledge receipt. 5.9. DIRECT DEPOSIT The City requires all regular employees to enroll in direct deposit. This is an efficient and safe way for employees to receive their pay. The money is placed in employee accounts by pay day and pay stubs are available electronically. 6.10. PAY EQUITY The City of Mendota Heights is required to complete a Pay Equity Report to the State of Minnesota every three years to evaluate if the City’s compensation plan is in alignment with State requirements for pay equity between men and women. 7.11. PAY DAYS Employees shall be paid bi-weekly on alternate Fridays. If a payday falls on a holiday, employees will receive their pay the preceding workday. Page 62 of 168 1.04 Compensation Policy – Page 5 8.12. DEFERRED COMPENSATION Regular employees may voluntarily participate in a deferred compensation plan, with employee contributions deposited to their individual accounts. More information on deferred compensation can be found in the City’s Personnel Policy 1.05 “Benefit Policy.” 9.13. MINNESOTA WAGE DISCLOSURE PROTECTION LAW Under the Minnesota Wage Disclosure Protection Law, employees have the right to disclose their own wages to any person. In addition, the Minnesota Government Data Practices Act defines an employee’s gross salary and salary range as public personnel data. In accordance with state law, the City may not: •Prohibit an employee from disclosing their own wages •Require an employee to sign a waiver limiting this right •Take any adverse employment action against an employee for disclosing the employee’s own wages •Retaliate against an employee for asserting rights under the law 10.14. AUTHORITY The City Council will consider and may approve substantial amendments to this policy. The City Administrator may make incidental changes without City Council approval. Page 63 of 168 1.07 Leave and Vacation Policy - Page 1 City of Mendota Heights: Leave Policy Policy Number 1.07 Adopted: 5/01/1979 Revised: 10/21/2025 Authority: City Council 1.PURPOSE The purpose of this policy is to outline how employees accrue and use leave benefits. Employees are entitled to accrue leave benefits as outlined in this policy. Regular part-time employees are entitled to a pro-rated accrual of these leave benefits unless otherwise noted. Employees will begin the accrual of their leave balances at the start of their employment with the City. Employees are able to review their existing leave banks on their paystub. For the purpose of accumulating additional leave, an employee using Vacation Leave, Personal/Earned Sick and Safe Time Leave, compensatory time, or Extended Disability Leave is considered to be working. An employee on paid Military Leave or Minnesota Paid Family Medical Leave is also considered to be working. An employee using unpaid leave is not considered to be working. Only the leave balance records kept by the Finance Director shall be considered official. 2.OVERVIEW Accrued leave balances include Vacation Leave, Personal/Earned Sick and Safe Time Leave, compensatory time, and Extended Disability Leave. To use accrued leave, employees will designate which accrued leave to use on their standard timesheet. The minimum increment of leave an employee may take is .25 hours or fifteen (15) minutes. An employee’s combined work hours and accrued leave use during a standard work week cannot exceed 40 hours. No employee who is on leave will be allowed to work their regular job for the purpose of receiving double pay. Outside of job-protected leave, employees are able to use up to twenty (20) consecutive working days of accrued leave or combined accrued leave. Leave taken as Personal/Earned Sick and Safe Time Leave may also exceed this in accordance with State law. Exceptions may be granted by the City Administrator. 3.VACATION LEAVE Vacation Leave is accrued on an ongoing basis. Vacation Leave shall be approved by the supervisor to accommodate the work schedule of the department. In December of each year, employees may cash out up to forty (40) hours of unused Vacation Leave in excess of two-hundred (200) hours. Any remaining hours in excess of two-hundred (200) hours will be forfeited. When an employee terminates their employment with the City, they shall be paid per the Leave Payout After Separation section of this policy, at their current salary rate for their unused Vacation Leave up to a maximum of two-hundred (200) hours. Page 64 of 168 1.07 Leave and Vacation Policy - Page 2 Full-time employees earn and accrue Vacation Leave at a rate based on years of employment per the following schedule. Part-time employees will receive a pro-rated leave accrual based on hours worked. Full-time (40-hour workweek) Vacation Leave accrual schedule: Start of accrual according to years of service Annual accrual Start of employment 80 hours 5th work anniversary 120 hours 10th work anniversary 128 hours 11th work anniversary 136 hours 12th work anniversary 144 hours 13th work anniversary 152 hours 14th work anniversary 160 hours 4.PERSONAL/EARNED SICK AND SAFE TIME LEAVE Mendota Heights Personal/Earned Sick and Safe Time Leave is the city’s designated leave bank for Earned Sick and Safe Time (ESST). Minnesota State Law requires that employers provide ESST that employees may use for mental or physical illness, injury or other health condition, for medical diagnosis, care or treatment of a mental or physical illness, injury or health condition, preventative care, closure of the employee’s place of business due to weather or other public emergency, absence due to domestic abuse or assault, or care of a family member or other designated individual. Mendota Heights Personal/ESST Leave meets the requirements of ESST Leave and will be designated as the city’s ESST leave bank. Employees accrue one (1) hour of Personal/ESST Leave for every thirty (30) hours worked up to forty-eight (48) hours per twelve months of employment. Employees are allowed to accrue up to a balance of three-hundred-and-twenty (320) hours of Personal/ESST Leave. Personal/ESST Leave, with prior approval of the supervisor, shall be available for use without restriction. If used without prior approval from the supervisor for three or more days, the City may request reasonable documentation consistent with Earned Sick and Safe Time statutory requirements. Each December, any employee with an accrued Personal/ESST Leave balance in excess of three- hundred-and-twenty (320) hours may convert the excess hours at the rate of 50% to either additional cash compensation, or additional Vacation Leave. The compensation will be made, or the extra credited, during a December payroll. Upon separation, regular employees shall be Page 65 of 168 1.07 Leave and Vacation Policy - Page 3 compensated per the Leave Payout After Separation section of this policy for any unused Personal/ESST Leave balance up to the maximum of three hundred and twenty (320) hours. It is the intent of this leave to meet the state statutory requirements for Earned Sick and Safe Time. 5.SEASONAL EMPLOYEE PERSONAL/EARNED SICK AND SAFE TIME LEAVE Seasonal Personal/ESST Leave with prior approval of the supervisor shall be available for use without restriction. If used without prior approval from the supervisor for three or more days, the City may request reasonable documentation consistent with Earned Sick and Safe Time statutory requirements. Seasonal employees who work at least eighty (80) hours annually, between January and December, will accrue one (1) hour of personal leave for every thirty (30) hours worked up to a maximum twelve (12) month accrual of forty-eight (48) hours. This leave accrual will begin at the start of their employment. The Personal/ESST Leave bank will cap at eighty (80) hours. Seasonal employees who begin working for the City within one-hundred-and-eighty (180) days of the end of their previous position will have their Personal/ESST Leave bank reinstated. There is no pay out of seasonal Personal/ESST Leave after termination from employment. It is the intent of this leave to meet the state statutory requirements for Earned Sick and Safe Time. 6.EXTENDED DISABILITY LEAVE All regular full-time employees shall accrue Extended Disability Leave at the rate of forty-eight (48) hours per twelve (12) months of employment, to a cumulative maximum of six-hundred- and-forty (640) hours. Extended Disability Leave is available for use on the first day of a personal or work-related illness or injury. When used, the employee will be compensated at the same rate as the employee earns from their employment with the City. Extended Disability Leave has no cash value upon termination or retirement and employees will not be compensated for any unused Extended Disability Leave upon separation from employment. Extended Disability Leave may be used as follows: A.When an employee is unable to perform work duties due to illness or disability (including pregnancy). B.For medical, dental or other care provider appointments. C.When an employee has been exposed to a contagious disease of such nature that their presence at the work place could endanger the health and safety of others. D.For absences due to an illness or injury to the employee's child, spouse, sibling, parent, mother-in-law, father-in-law, grandchild (including a step grandchild, biological, adopted, or foster grandchild), grandparent, or stepparent, for reasonable periods of time as the employee's attendance may be necessary, on the same terms upon which Page 66 of 168 1.07 Leave and Vacation Policy - Page 4 the employee is able to use Extended Disability Leave for the employee's own illness, injury, disability, or care provider appointments. Employees are to keep their supervisor informed of their or their family member's condition. When an employee uses Extended Disability Leave for more than three consecutive days, the City may require appropriate supporting documentation such as a letter or report from the healthcare provider. Any employee who makes a false claim for Extended Disability Leave will be subject to disciplinary action, up to and including transfer, demotion, suspension, or dismissal. After accrued Extended Disability Leave has been exhausted, compensatory time and Personal/ESST Leave may be used for absences that would otherwise qualify for the use of Extended Disability Leave upon approval of the City Administrator, to the extent the employee is entitled to such leave. In cases of extreme unplanned emergency involving employees with a record of meritorious service, who, through serious or protracted illness, have used up all accumulated Personal/ESST Leave, Extended Disability Leave, and compensatory time, an extension of Extended Disability Leave beyond the maximum provided may be granted by the City Administrator. The resulting deficit will be repaid through the substitution of Personal/ESST Leave and Extended Disability Leave accruals as they are earned once the employee returns to work. 7.COMPENSATORY TIME Non-exempt employees may request the accrual of compensatory time in lieu of overtime pay. One and a half (1.5) hours of compensatory time will be accrued for every one (1) hour of overtime worked. Use of compensatory time requires prior approval of the employee’s supervisor. The maximum allowable balance of such hours carried into the next calendar year shall be one hundred (100) hours. Any employee balance in excess of the 100 hours will be converted to monetary compensation at the second payroll in December. 8.LEAVE PAYOUT AFTER SEPARATION FROM EMPLOYMENT Leave Payout after separation of employment will follow the guidelines outlined in the city’s Personnel Policy 1.13 “Separation from Employment Policy.” 9.PARENTING LEAVE The City of Mendota Heights offers one-hundred-and-twenty (120) hours of paid parental leave to eligible employees following the birth or adoption of a child, in support of work-life balance and family needs. Employees may use the city’s Parenting Leave to supplement any paid leave up to 100% of their regular wage. Employees may not use Parenting Leave to be compensated above 100% of their regular wages while on Parenting Leave. Parenting Leave is not meant to be a replacement for any other leave for which an employee is eligible to accrue. An employee is still eligible for additional leave benefits, such as Bereavement Leave, while they are on Parenting Leave. Page 67 of 168 1.07 Leave and Vacation Policy - Page 5 Leave taken for prenatal appointments does not count towards an employee’s allocation of Parenting Leave or Parenting Leave benefits. A.Eligibility Employees who work an average of twenty (20) hours or more per week and have been employed more than ninety (90) days are entitled to take a paid leave of absence in connection with the birth or adoption of a child. Parents are still eligible for this leave in the case of stillbirth. Employees may use this leave once per rolling twelve (12) month period. This policy supplements the employee benefit guarantee through the Minnesota Paid Family Medical Leave program. B.Benefit The Mendota Heights Parenting Leave benefit provides 100% of the employee’s regular base rate of pay for regularly scheduled work hours, for up to fifteen (15) working days (or 120 hours) for full-time employees. Multiple births or adoptions (e.g. twins, etc.) medical conditions, and/or other circumstances will not increase the length of Parenting Leave granted. Parenting Leave may be taken intermittently, but it must be taken within one (1) year of a qualifying event. It cannot be taken prior to a qualifying event. Any unused Parenting Leave will be forfeited. For eligible part-time employees, Parenting Leave will be calculated based on a pro-rated basis. A weekly average of the hours worked over the twelve (12) months prior to the beginning of the leave should be used for calculating the employee’s normal work week. Employees may supplement any paid leave benefits with their existing leave banks per the Leave of Absence Without Pay section of this policy. C.Exceptions This policy does not apply to foster parents, surrogate mothers or sperm donors. D.Coordination of Benefits Parenting Leave will run concurrently with any leave taken under the Federal Family and Medical Leave Act, the Minnesota Parental Leave Act, or the Minnesota Paid Family Leave program. Employees who receive Parenting Leave and who do not return for work will be subject to reimburse the City for the leave. An employee granted leave will continue to be covered under the City of Mendota Heights’ benefit plan under the same conditions and at the same level of city contribution as would have been provided if they had been continuously employed during the leave period. Employee contributions to any benefit premiums will be required either through payroll deduction or by direct payment to the City. Benefits will continue to accrue for the employee similarly to other city paid leaves, i.e. Vacation Leave, Extended Disability Leave, Personal/ESST Leave. E.Documentation Eligible employees anticipating Parenting Leave must submit notice to their supervisor at least thirty (30) days before the anticipated birth or adoption of the child whenever possible. An Page 68 of 168 1.07 Leave and Vacation Policy - Page 6 eligible employee will be required to furnish appropriate medical documentation for the birth of a child. If applicable, the medical certification requirements for the federal Family and Medical Leave Act (FMLA) will govern. The medical documentation must be completed and signed by the individual’s health care provider. In cases of adoption, the employee will be required to furnish appropriate adoption documentation, such as a letter from an adoption agency, or an adoption certificate from the attorney. Employees receiving Minnesota Paid Family Leave will also be required to provide documentation recording their paid leave benefit to the City to confirm that they have not been compensated above 100% of their regular wage when their paid leave benefit is combined with supplemental leave from the City. 10. MINNESOTA PAID FAMILY MEDICAL LEAVE (PFML) Starting January 1, 2026, employees will be eligible for Paid Family and Medical Leave through the State of Minnesota. In a rolling benefit year, employees may take up to twelve (12) weeks of Medical Leave or twelve (12) weeks of Family Leave. If employees qualify for both leave types, they can take a combined maximum of twenty (20) weeks in one twelve (12) month period. The employee benefit year starts the first day they take leave. The paid benefit also begins at the start of the leave. Per the State of Minnesota, Medical and Family Leaves are defined as follows: A.Medical Leave Employees may take Medical Leave for the care of their own serious health condition. A serious health condition means a physical or mental illness, injury, impairment, condition, or substance use disorder. This may involve evaluation, treatment, inpatient care, recovery, or not being able to perform regular work, attend school, or do regular daily activities. This includes childbirth, conditions related to pregnancy, or surgery. B.Family Leave Family Leave includes any of the following: Bonding leave – to care for and bond with a new child welcomed through birth, adoption, or foster placement Caring leave – to care for a family member with a serious health condition Military family leave – to support a family member called to active duty Safety leave – to respond to issues such as domestic violence, sexual assault, or stalking Each leave requires certification from a health care provider or service provider. The payment while on PFML is provided through the State. The amount is based on how much an employee normally earns. Employees will receive between 55% and 90% of their regular wages while on leave, with a maximum weekly benefit set at the state average wage. Page 69 of 168 1.07 Leave and Vacation Policy - Page 7 Employees are not required to supplement the unpaid portion of their job-protected leave, however they may use accrued leave including, Vacation Leave, compensatory time, Extended Disability Leave, or Personal/ESST Leave for any period of job-protected unpaid leave. If an employee becomes eligible for workers’ compensation, they may be eligible for combined benefits with PFML. Employees are not able to stack leave benefits, either through the City or the State, to receive more than 100% of their regular wages. However, an employee may elect to only receive a percentage of their wages funded by leave balances during their unpaid job-protected leave. If an employee has been in their current role for at least 90 days, they will have job-protected leave while on PFML, meaning that they will have their same position restored or an equivalent position restored when they return from leave. Employees may take this leave either in a single continuous block or as intermittent leave taken in small blocks of time. An employee on PFML will continue to be covered under the City of Mendota Heights’ benefit plan under the same conditions and at the same level of city contribution as would have been provided if they had been continuously employed during the leave period. Employee contributions to any benefit premiums will be required either through payroll deduction or by direct payment to the City. Benefits will continue to accrue for the employee similarly to other city paid leaves, i.e. Vacation Leave, Extended Disability Leave, Personal/ESST Leave. Starting January 1, 2026, employees who take unpaid FMLA leave prior to taking Minnesota PFML within a twelve (12) month period will have a reduced PFML benefit equivalent to the FMLA taken in that time period. 11. FEDERAL FAMILY AND MEDICAL LEAVE ACT (FMLA) In accordance with the Federal Family and Medical Leave Act, the City of Mendota Heights will grant job-protected unpaid family and medical leave to full-time, benefit eligible employees, and part-time, leave-eligible employees for up to twelve (12) weeks per twelve (12) month period, for any one or more of the following reasons: 1.The birth of a child and in order to care for such child or the placement of a child with the employee for adoption or foster care where such leave is taken within the twelve (12) month period following the child's birth or placement with the employee; or 2.In order to care for an immediate family member (spouse, child, or parent) of the employee if such immediate family member has a serious health condition; or 3.The employee's own serious health condition defined under the FMLA that makes the employee unable to perform the functions of the employee’s position; or 4.A qualifying exigency associated with a covered family member’s active duty or call to active duty; or 5.To care for an injured or ill service member. This leave may be extended to up to twenty-six (26) weeks in a single twelve-month period for an employee whose spouse, child, parent or next-of-kin is a “covered service member” under the FMLA. Page 70 of 168 1.07 Leave and Vacation Policy - Page 8 Entitlement to leave for birth, adoption or placement of a foster child expires 12 months after the birth, adoption or placement. The leave must be concluded within this one-year period. A.Eligibility To be eligible for family/medical leave an employee must: 1.Have worked for the City for at least twelve (12) months; and 2.Have worked at least one-thousand-two-hundred-fifty (1,250) hours over the previous twelve (12) months. Part-time (leave-eligible) employees, who work a regular schedule of 20 hours per week, are eligible for family/medical leave as long as they have continuously worked for the City at least six-hundred-twenty-five (625) hours over the previous twelve (12) months. B.Definitions •“Spouse” includes legal spouse, domestic partners and common-law spouses. •“Caring for” a covered family member includes psychological as well as physical care. It also includes acquiring care and sharing care duties. An eligible “child,” with some exceptions, is under 18 years of age. •An eligible “parent” includes a biological parent or a person who stood in the place of a parent. •“Serious health condition” means an illness, injury, impairment, or physical or mental condition that involves one of the following: o Hospital care: Any period of incapacity or treatment connected with inpatient care (i.e., an overnight stay) in a hospital, hospice, or residential medical care facility; o Pregnancy: Any period of incapacity due to pregnancy, prenatal medical care or childbirth; o Absence plus treatment: A period of incapacity of more than three consecutive calendar days that also involves continuing treatment by or under the supervision of a health care provider; o Chronic conditions requiring treatments: An incapacity from a chronic condition which requires periodic visits for treatment by a health care provider, continues over an extended period of time, and may cause episodic rather than a continuing period of incapacity; o Permanent/long-term conditions requiring supervision o Multiple treatments: Any period of absence to receive multiple treatments (including any period of recovery therefrom) by a health care provider or by a provider of health care services under orders of, or on referral by, a health care provider. Page 71 of 168 1.07 Leave and Vacation Policy - Page 9 C.Length and Amount of Leave The length of FMLA Leave is not to exceed twelve (12) weeks in any twelve (12) month period measured backward from the date an employee uses any FMLA leave. Under the rolling twelve (12)-month period, each time an employee takes FMLA leave, the remaining leave entitlement would be the balance of the twelve (12) weeks which has not been used during the immediately preceding twelve (12) months. D.Notice In the case of a foreseeable leave, the employee must give the employee’s supervisor at least thirty (30) days-notice if possible. If this is not possible, the employee must notify the supervisor as soon as practicable. In the case of unforeseeable leave, notice must be given as soon as practicable. If the situation requires an intermittent or reduced work schedule, the employee must obtain supervisor approval in advance. The employee will be expected to work with the City to the fullest extent possible to minimize disruption caused by the absence. Use of FMLA leave shall be requested by contacting Human Resources. E.Use of Paid Leave FMLA provides job protection for the period of time in which an employee needs to miss work, but it does not provide pay. An employee, as permitted by law, must exhaust all eligible Extended Disability Leave, Personal/ESST Leave, compensatory time, floating holidays and Vacation Leave, before taking unpaid leave, unless the employee’s medical condition is covered by workers’ compensation. All eligible leave taken due to an eligible family or medical issue or qualifying condition, either paid or unpaid, will count towards the twelve (12) weeks of leave allowed under the FMLA. F.Benefits While on FMLA leave, the City will continue to make the employer’s contribution to the employee’s insurance plans. The employee, however, will be responsible for the employee’s share of the insurance cost, which may mean that the employee will need to send in payments during the unpaid leave. An employee’s failure to submit insurance payments may result in termination of the employee’s group health coverage. If an employee chooses not to return to work after an unpaid leave, they may be required to repay the employer’s share of the insurance cost. G.Seniority Seniority does not accrue during any period of unpaid FMLA except as allowed when the leave is covered by workers’ compensation. However, seniority accrued prior to commencement of FMLA leave will not be lost. H.Intermittent or Reduced Leave Leave on an intermittent basis is available to an employee under the following circumstances: 1.Their own serious health condition. 2.Providing care for their spouse, child, or parent with a serious health condition. Page 72 of 168 1.07 Leave and Vacation Policy - Page 10 3.Providing care for a covered service member with a serious health condition. 4.A qualifying exigency. 5.Birth, adoption, or foster placement of a child with prior approval from the supervisor. It may be necessary for the employee to temporarily transfer to another position where an adjusted schedule could be better accommodated. This temporary transfer will not affect rate of pay and benefits, except that pay and benefits will be adjusted according to time worked. For part-time, leave-eligible employees, the family and medical leave entitlement is calculated on a pro-rated basis. I.Reinstatement Subject to certain exceptions (such as when the employee would not otherwise have been employed at the time reinstatement is requested, or the employee is within the category of employees where restoration would cause substantial and grievous economic injury to the City), employees who take FMLA leave are entitled to be reinstated to their original job at the City or to an equivalent job with equivalent pay, benefits and other terms and conditions of employment. Nothing in this policy, however, shall be construed to entitle any restored employee to accrue any seniority or employment benefits during any period of leave. Where the employee's need for leave due to the employee's own serious health condition lasts beyond a single leave year, the City will require employees to provide a new medical certification in each subsequent leave year. Such new medical certifications are subject to the provisions for authentication and clarification and second and third opinions. J.Certification 1.Serious health conditions. For FMLA leave related to a serious health condition affecting the employee or the employee’s spouse, child, or parent, the employee shall provide the City with certification from the health care provider within fifteen (15) days of the City’s request for certification. The certification must state the following: •The date the serious health condition started. •The probable duration of the condition. •The appropriate medical facts regarding the condition. If the requested leave is for the employee’s own serious health condition, the certification must state that the employee is unable to perform the essential functions of the employee’s position. If the requested leave is to care for a spouse, child, or parent with a serious health condition, the certification must state that the employee is needed to care for the person and the estimated amount of time that the employee will be needed to provide such care. The City may also require a second medical opinion paid for by the City and made by a city-selected health care provider. If the second opinion conflicts with the opinion Page 73 of 168 1.07 Leave and Vacation Policy - Page 11 provided by the employee, the City may request, at the City’s expense, a third opinion from another city- selected health care provider. The third opinion will be considered final and binding. The City Administrator may, from time to time as allowed by law, request re- certifications to update the status of the employee or the family member’s serious health condition and the employee’s projected date of return to work. Medical certification forms for employees to provide to their health care provider may be obtained from the Administration office. 2.Reduced or intermittent leave. If an employee is requesting a reduced leave or intermittent work schedule, the medical certification must state that the reduced or intermittent schedule is medically necessary and for how long it may be necessary. 3.Upon return to work. Depending on the circumstances necessitating the leave, the City may request that an employee, upon returning from FMLA leave due the employee’s serious health condition, provide the City with certification from the employee’s health care provider that the employee is able to resume work. 4.Active duty or call to active duty. The City may request leave taken pursuant to active duty to be supported by certification of a qualifying exigency. The certification form may be obtained from Human Resources. 5.Injured or ill service member. For FMLA leave related to care for an eligible covered service member, the employee shall provide the City with certification from the health care provider within fifteen (15) days of the City’s request. The certification must include the following: •Sufficient information to indicate the employee’s spouse, child, parent or next of kin meets the definition of a “covered service member” under the FMLA. •The probable duration of the condition. •The appropriate medical facts regarding the condition. If an employee does not provide the requested certification(s) described above in a timely manner, the City may deny FMLA leave until the employee submits the necessary certification(s). Also, if an employee fails to provide the requested certification at the time an employee returns to work following a serious health condition affecting the employee, the City may deny job restoration until the employee submits such certification. K.Spouses Employed by the City Eligible spouses who are both employed by the City are limited to a combined total of twelve (12) weeks of leave in a twelve-month period for the following reasons: •Birth of a child and bonding with the newborn; or •Placement of a child for adoption or foster care and bonding with the newly placed child; or •Care of a parent with a serious health condition. Page 74 of 168 1.07 Leave and Vacation Policy - Page 12 Eligible spouses who are both employed by the City are each entitled to twelve (12) weeks of FMLA leave in a twelve-month period without regard to the amount of leave their spouses use for the following reasons: •Care of a spouse or child with a serious health condition; or •A serious health condition that makes the employee unable to perform the functions of their job; or •A qualifying exigency arising out of the fact the employee’s spouse, child or parent is a military member on “covered active duty”. L.Failure to Return from FMLA Leave Employees who cannot return from an approved FMLA leave at the end of the approved leave period may request an extension (up to the maximum allowed under FMLA). If the employee’s maximum allowance has already been used, the employee can request to go on a leave of absence without pay. If approved, before leave of absence without pay begins, the employee must use any accrued Extended Disability Leave, Personal/ESST Leave, compensatory time, or Vacation Leave that remains. If the leave of absence without pay is approved, the employee will be required to pay the full cost of all group insurance, as provided under COBRA, in order to continue coverage. If the leave of absence without pay is not approved or the employee fails to request additional leave, the employee will be considered to have voluntarily resigned. If circumstances beyond the employee’s control prevented the employee from requesting additional leave, a retroactive leave request may be allowed, subject to the Council’s approval. If an employee fails to return from an FMLA leave and is determined to have voluntarily quit as described above, the City may seek reimbursement from the employee for the portion of the insurance premiums paid by the City on behalf of that employee during the period of leave. 12. LEAVE OF ABSENCE WITHOUT PAY The granting of a leave of absence without pay is at the discretion of the City. An employee may request a leave of absence without pay in the case that their leave banks have been exhausted and additional leave is required. The City Administrator will approve such leaves of absence based on City needs and the employee’s reason for requesting the leave. A leave of absence without pay shall not exceed a period of ninety (90) days. Prior to requesting leave under this section, an employee must first exhaust all appropriate categories of paid leave. A leave of absence without pay may be extended for up to an additional 30 days at the discretion of the City Administrator. An employee will not accrue service credits or Vacation Leave, Personal/ESST Leave, or Extended Disability Leave while on a leave of absence without pay. If a designated paid holiday occurs while on a leave of absence without pay, the employee will not receive compensation for that holiday. In the case that an employee is on a leave of absence without pay over the course of an entire month, they will be responsible for the entire cost of group insurance benefits and they do not receive a city contribution for that time. Page 75 of 168 1.07 Leave and Vacation Policy - Page 13 Employees returning from a leave of absence without pay for a reason other than a qualified Parenting Leave or FMLA, will not be guaranteed return to their original position. 13. ADMINISTRATIVE LEAVE Administrative leave will be assigned by the City Administrator or their designee. Administrative leave may or may not be paid. In the case of an unpaid administrative leave, an employee will be able to use their accrued leave benefits in order to receive up to 100% of their regular pay. 14. BEREAVEMENT LEAVE All regular employees, both full-time and part-time, may take up to twenty-four (24) hours of paid Bereavement Leave within one year of the death attend the funeral of their spouse, parent, children, grandmother, grandfathergrandparent, sibling, parent-in-law, sibling-in-law, spouses of children, and grandchildren, as paid Bereavement Leave. Such leave shall not exceed three days and Bereavement Leave will not be deducted from the employee’s Vacation Leave, Personal/ESST Leave, or Extended Disability Leave balances. Bereavement Leave will be pro- rated for part-time employees based on employment status. Up to four (4) hours of paid Bereavement Leave will be granted to attend the funeral of another city employee. 15. MILITARY LEAVE State and federal laws provide protections and benefits to city employees who are called to military service, whether in the reserves or on active duty. Such employees are entitled to a leave of absence without loss of pay, seniority status, efficiency rating, or benefits for the time the employee is engaged in training or active service not exceeding a total of fifteen (15) days in any calendar year. The leave of absence is only in the event the employee returns to employment with the City as required upon being relieved from service or is prevented from returning by physical or mental disability or other cause not the fault of the employee or is required by the proper authority to continue in military or naval service beyond the fifteen (15) day paid leave of absence. Employees on extended unpaid Military Leave will receive fifteen days paid leave of absence in each calendar year, not to exceed five years. Where possible, notice is to be provided to the City at least ten (10) working days in advance of the requested leave. If an employee has not yet used the employee’s fifteen (15) days of paid leave when called to active duty, any unused paid time will be allowed for the active-duty time, prior to the unpaid leave of absence. Employees are required to provide documentation, such as a copy of military orders or applicable drill schedule to the City to support the Military Leave. Employees returning from military service will be reemployed in the job that they would have attained had they not been absent for military service and with the same seniority, status and pay, as well as other rights and benefits determined by seniority. Unpaid Military Leave will be considered hours worked for the purpose of leave accruals. Page 76 of 168 1.07 Leave and Vacation Policy - Page 14 Eligibility for continuation of insurance coverage for employees on Military Leave beyond fifteen (15) days will follow the same procedures as for any employee on a leave of absence without pay. Employees will be granted up to ten (10) working days of unpaid leave whose immediate family member is a member of the United States armed forces who has been injured or killed while engaged in active service. The ten (10) days may be reduced if an employee elects to use appropriate accrued paid leave. Unless the leave would unduly disrupt the operations of the City, employees whose immediate family member, as a member of the United States armed forces has been ordered into active service in support of a war or other national emergency, will be granted an unpaid leave of absence, not to exceed one day’s duration in any calendar year, to attend a send-off or homecoming ceremony for the mobilized service member. 16. SCHOOL ACTIVITY / SCHOOL CONFERENCE LEAVE Benefit-eligible employees may take up to sixteen (16) hours of unpaid leave during any twelve (12) month period to attend school conferences or school-related activities involving the employee’s child (including a foster child), providing these conferences or activities cannot be scheduled during non-work hours. The employee must give the employee’s supervisor sufficient prior notice of the intended absence and make a reasonable effort to schedule the leave so as not to unduly disrupt operations. Paid compensatory time, Vacation Leave, or Personal/ESST Leave may, but is not required to, be used to cover these absences. 17. BONE MARROW / ORGAN DONATION LEAVE Employees working at least an average of twenty (20) hours per week may take paid leave not to exceed 40 hours, unless agreed to by the City Administrator, for bone marrow or organ donation. The City may require verification from a physician of the purpose and length of each leave requested by an employee for donation(s). This paid leave will not be deducted from the employee’s leave balance. 18. VOTING AND ELECTION JUDGE LEAVE City employees who are eligible to vote and who are scheduled to work eight (8) hours during poll hours on a federal or state Election Day will be allowed to take sufficient time off from work to vote without penalty of deduction from salary or wages on account of such absence. Employees who plan to take time off to vote should request the time off at least two (2) days in advance, so that staffing and work plans can be arranged to accommodate the lost hours. If an employee wishes to take time off from work to serve as an election judge (as defined by state statute) in another city, school district or township, they must notify their supervisor at least ten (10) days in advance and provide certification from the appointing authority. The employee will receive full pay for their regularly scheduled hours for that day. While employees may choose to take accrued leave to serve as an election judge, employees cannot take Vacation Leave and Election Judge Leave at the same time in order to be doubly compensated. Management may need to limit the number of employees serving as election judges to maintain adequate coverage. Page 77 of 168 1.07 Leave and Vacation Policy - Page 15 If an employee serves as an election judge with the City, they will receive regular city pay in lieu of election judge pay during the employee’s regular work hours. City staff may be assigned to assist with various election duties as part of their job assignments. 19. JURY OR WITNESS DUTY LEAVE An employee who is called to jury duty, is subpoenaed as a witness in a court case, or serves voluntarily in a case relating to city business is entitled to compensation from the City equal to the difference between regular city pay and the amount received for serving as a juror or witness. Such employees will be required to turn over any compensation they receive for jury duty, minus mileage reimbursement, to the City in order to receive their regular wages for the period. Time spent on jury duty will not be counted as time worked in computing overtime. Employees excused or released from jury duty during their regular working hours will report to their regular work duties as soon as reasonably possible or will take accrued vacation or compensatory time to make up the difference. The employee must notify the employee’s supervisor as soon as possible about the need for jury or witness duty leave. Those regular part-time employees that have a set weekly schedule shall receive prorated Jury or Witness Duty Leave. An employee who appears on behalf of the City in a court proceeding will receive full, regular city pay but must remit any additional payments received as a witness or expert to the Finance Director. An employee who appears on behalf of the City at a court proceeding may submit any related expenses, such as parking, for reimbursement. Time off for court appearances or other proceedings as a party to any civil or criminal litigation that is not related to city business must be taken as Vacation Leave, Personal/ESST Leave or compensatory time. An employee who is paid to serve as an expert witness in a case which is not related to city business must take Vacation Leave, Personal/ESST Leave or compensatory time for the time spent participating in the case. 20. AUTHORITY The City Council will consider and may approve substantial amendments to this policy. The City Administrator may make incidental changes without City Council approval. Page 78 of 168 6.f REQUEST FOR CITY COUNCIL ACTION MEETING DATE: September 15, 2026 AGENDA ITEM: Accept the Retirement of Dale Stein from the Mendota Heights Fire Department ITEM TYPE: Consent Item DEPARTMENT: Administration CONTACT: Dan Johnson, Fire Chief ACTION REQUEST: Accept the retirement of Dale Stein as a Mendota Heights Firefighter. BACKGROUND: Dale Stein served as a Mendota Heights firefighter for over 20 years, 12 of which he served as the department’s training officer, a role in which he took great pride. Dale's retirement is effective August 31, 2026. We are thankful for his years of service and leadership in the Mendota Heights Fire Department. FISCAL AND RESOURCE IMPACT: N/A ATTACHMENTS: None CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure Page 79 of 168 This page is intentionally left blank 6.g REQUEST FOR CITY COUNCIL ACTION MEETING DATE: September 15, 2026 AGENDA ITEM: Approve Purchase Order for Tree Removals – Victoria Road ITEM TYPE: Consent Item DEPARTMENT: Engineering CONTACT: Ryan Ruzek, Public Works Director ACTION REQUEST: Approve a purchase order for the removal of trees along the Victoria Road pedway. BACKGROUND: Master Gardeners have requested the removal of several large Siberian Elms (trees) along Victoria Road for a few years. The location of the trees is on the east side of the pedway between Marie Avenue and Douglas Road. Siberian Elms are an invasive, non-native tree. In the spring, these invasive trees drop millions of seeds that enter the storm sewer and can then germinate along ponds and the Mississippi River out competing native vegetation. In addition, they can become a hazard when they reach maturity due to dropping large, tree-sized branches which pose a public safety concern. The trees also introduce additional maintenance of the demonstration roadside prairie planting. Letters were mailed to the adjacent properties notifying them of the project. Some Siberian Elms will remain on private property, and the hope is that the homeowners will also use the city contractor to remove the private trees. The work is tentatively scheduled for December 2026. Staff solicited bids from three companies for the tree removals and appurtenant work and received two quotes: Savatree: $8,234 Ivan’s Tree Service: $15,200 FISCAL AND RESOURCE IMPACT: Purchase Order to Savatree for $8,234. This work will be charged to the 2026 Natural Resources Tree Removal budget. ATTACHMENTS: None CITY COUNCIL PRIORITY: Page 80 of 168 Economic Vitality & Community Vibrancy, Premier Public Services & Infrastructure, Environmental Sustainability & Stewardship, Inclusive and Responsive Government Page 81 of 168 6.h REQUEST FOR CITY COUNCIL ACTION MEETING DATE: September 15, 2026 AGENDA ITEM: Adopt Resolution 2026-60 Calling for an Assessment Hearing on the Hampshire Estates Street Improvements ITEM TYPE: Consent Item DEPARTMENT: Engineering CONTACT: Lucas Ritchie, Assistant City Engineer ACTION REQUEST: Adopt Resolution 2026-60 calling for an assessment hearing on the Hampshire Estates Street Improvements project BACKGROUND: On December 16, 2025, the City Council adopted Resolution 2025-86 ordering the Hampshire Estates Street Improvements and directing staff to prepare plans and specifications for this street rehabilitation project. The plans were approved and authorized for bidding on March 17, 2026, and a construction contract was awarded to Bituminous Roadways, Inc. in the amount of $1,969,187.50 on April 21, 2026. The Hampshire Estates Street Improvements are being financed by Special Assessments, Municipal Bonds, Municipal State Aid, Saint Paul Regional Water Services Funds, Special Park Funds, and Utility Funds. The project costs are further expanded to include indirect costs for administration, engineering, finance, legal, etc. Project Total Estimated Costs Street Improvements $994,524.00 Indirect Costs for Street Improvements (20%)* $198,904.80 Total Costs for Street Improvements $1,193,428.80 Park Improvements $181,702.00 Indirect Costs Park Improvements (20%)* $36,340.40 Page 82 of 168 Total Costs for Park Improvements $218,042.40 Storm Sewer Improvements $189,290.00 Water Improvements $20,890.00 Sanitary Improvements $55,240.00 Total Cost for Utility Improvements $265,420.00 Saint Paul Regional Water Service Watermain Replacement $119,230.00 Indirect Costs for SPRWS (15%)* $17,884.50 Total Cost for SPRWS Improvements $137,114.50 Total Improvement Cost $1,560,876.00 Total Indirect Costs* $253,129.70 Total Project Cost $1,814,005.70 Funding Source Project Total Municipal Levy - Streets $565,771.90 Municipal Levy - Parks & Trails $89,582.80 Total Municipal Levy $655,354.70 Municipal State Aid Funds (Roadway) $83,885.00 Municipal State Aid Funds (Storm Sewer) $57,011.00 Municipal State Aid Funds (Trail) $116,459.60 Special Parks Fund $12,000 Residential Assessments (50%) $543,771.90 Utility Fund - Storm Sewer $132,279.00 Utility Fund - Sanitary $55,240.00 Utility Fund - Water $20,890.00 Saint Paul Regional Water Services $137,114.50 Total Funding $1,814,005.70 Page 83 of 168 FISCAL AND RESOURCE IMPACT: None at this time. Project costs will be refined and updated as part of the special assessment hearing, scheduled for October 20, 2026. All properties within the project limits will be included in this assessment hearing. ATTACHMENTS: 1.Res 2026-60 Resolution Calling for an Assessment Hearing on the Hampshire Estates Street Improvements CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure Page 84 of 168 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 2026-60 RESOLUTION CALLING FOR AN ASSESSMENT HEARING ON THE HAMPSHIRE ESTATES STREET IMPROVEMENTS WHEREAS, the City Council, approved Resolution 2025-86 Ordering Plans for the Hampshire Estates Street Improvements; and WHEREAS, the plans for the Hampshire Estates Street Improvements were approved and authorized for an advertisement for bids under Resolution 2026-21; and WHEREAS, the City Council accepted the bids and authorized and approved a contract with Bituminous Roadways, Inc under Resolution 2026-29 for their low bid of $1,969,187.50; and WHEREAS, the City Council desires to specially assess the benefitting properties following the Mendota Heights Street Reconstruction and Assessment Policy; and NOW THEREFORE, BE IT RESOLVED, the Mendota Heights City Council will consider the special assessments, and an assessment hearing shall be held on such proposed assessments on the twentieth day of October, 2026, before the City Council in the Mendota Heights City Hall located at 1101 Victoria Curve at 6:00 p.m. The City Clerk is hereby directed to give published, posted, and mailed notice of such hearing as required by law including total project costs and assessment amounts Adopted by the City Council of the City of Mendota Heights this fifteenth day of September, 2026. CITY COUNCIL CITY OF MENDOTA HEIGHTS BY________________________________ ATTEST Stephanie B. Levine, Mayor BY_________________________ Nancy Bauer, City Clerk Page 85 of 168 6.i REQUEST FOR CITY COUNCIL ACTION MEETING DATE: September 15, 2026 AGENDA ITEM: Approve a Change Order for the 2026 Street Maintenance Project ITEM TYPE: Consent Item DEPARTMENT: Engineering CONTACT: Lucas Ritchie, Assistant City Engineer ACTION REQUEST: Approve a change order for the 2026 Street Maintenance Project. BACKGROUND: Annual crack sealing and seal coating are performed to extend pavement life and maintain streets within the City. These treatments serve as an intermediate pavement preservation method between larger pavement rehabilitation projects. The City awarded the 2026 Crack Seal & Seal Coating Project to Pearson Bros in the amount of $84,283.65. The project included crack sealing and seal coating on roadways identified for maintenance based on pavement condition and the City's pavement management program. During the seal coating process, additional quantities were required to complete the planned improvements. The additional quantities were used to address the actual field conditions encountered during construction and complete the seal coating work as intended. The resulting change order increases the contract amount with Pearson Bros to $98,824.15. FISCAL AND RESOURCE IMPACT: The original contract amount for the 2026 Crack Seal & Seal Coating Project was $84,283.65. The additional quantities required during construction result in a revised contract amount of $98,824.15. The 2026 Street Striping Project, which was awarded to Sir-Lines-A-Lot in the amount of $24,729.18, is also included in the City's overall budget for these improvements. The revised combined cost of the 2026 Street Maintenance and Striping Projects is $123,553.33, which is below the $135,000 budgeted for these items in 2026. Funding for the street maintenance and pavement marking improvements is included in the Page 86 of 168 Public Works annual street maintenance and pavement marking budgets. The available funds are sufficient to cover the revised project costs. Staff recommends that the City Council approve the change order with Pearson Bros, increasing the contract amount for the 2026 Crack Seal & Seal Coating Project to $98,824.15. ATTACHMENTS: None CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure Page 87 of 168 6.j REQUEST FOR CITY COUNCIL ACTION MEETING DATE: September 15, 2026 AGENDA ITEM: Approve Resolution 2026-61 Accepting Bids and Award Contract for the 2026 Sewer Cleaning and Televising Project ITEM TYPE: Consent Item DEPARTMENT: Engineering CONTACT: Lucas Ritchie, Assistant City Engineer ACTION REQUEST: Approve Resolution 2026-61 to accept bids and award a contract for the 2026 Sanitary Sewer Cleaning and Televising Project. BACKGROUND: The City of Mendota Heights maintains approximately 77 miles of sanitary sewer pipe, including 6.5 miles of Sanitary Interceptor Line. Much of the system is aging, with many pipes approaching 60 years in service, and will require ongoing maintenance and future repairs. To extend the useful life of the system and identify needed improvements, the City follows a regular maintenance program that includes a combination of sewer cleaning and televising. Televising provides detailed condition assessments, allowing staff to identify locations in need of immediate repairs as well as locations that may require future maintenance or rehabilitation. City policy establishes a goal of televising the entire sanitary sewer system on a 10-year cycle, with cleaning performed as necessary based on inspections and condition assessments. To meet this goal, staff typically inspect and televise approximately 7–10 miles of sanitary sewer pipe annually. For 2026, the Sanitary Sewer Cleaning and Televising Project includes approximately 10.2 miles of sanitary sewer pipe. FISCAL AND RESOURCE IMPACT: Four (4) bids were received in the Mendota Heights Council Chambers on Friday, September 4, 2026, at 10:00 a.m. for the 2026 Sanitary Sewer Cleaning and Televising Project. The bids received are summarized below. Page 88 of 168 NAME OF BIDDER AMOUNT OF BID Pipe Services $91,807.12 American Environmental $104,821.00 Empire Pipe Services $165,345.05 National Power Rodding $1,245,860.00 The City's Capital Improvement Plan identifies a budget of $75,000 for the 2026 Sanitary Sewer Cleaning and Televising Project. The lowest responsible bid was submitted by Pipe Services in the amount of $91,807.12, which is 6.7% above the Engineer's Estimate of $86,026.25. Funding for the project is available in the Sanitary Sewer Utility Fund. Although the contract amount exceeds the budgeted amount, staff have identified a lower-than-budgeted cost for the sanitary sewer lining project planned for 2026. The Sanitary Sewer Utility Fund has sufficient funds to accommodate the additional cost of the cleaning and televising project while maintaining funding for the planned lining project. ATTACHMENTS: 1.Resolution 2026-61 Resolution Accepting Bids and Awarding Contract for the 2026 Sanitary Sewer Cleaning and Televising Project 2.2026 Sanitary Sewer Cleaning & Televising Bid Abstract CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure Page 89 of 168 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2026-61 A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE 2026 SANITARY SEWER CLEANING AND TELEVISING PROJECT WHEREAS, the proposed cleaning and televising of sanitary sewers to serve the area referred to as 2026 Sanitary Sewer Televising and Cleaning Project (City Project No. 202604), bids were received, opened and tabulated according to law and the following bids were received complying with said advertisement: NAME OF BIDDER AMOUNT OF BID Pipe Services $91,807.12 American Environmental $104,821.00 Empire Pipe Services $165,345.05 National Power Rodding $1,245,860.00 and WHEREAS, the Public Works Director recommends that the low bid submitted by Pipe Services of Shakopee, Minnesota, be accepted. NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council as follows: 1.That the bids for the above project are hereby received and accepted. 2. That the bid of Pipe Services of Shakopee, Minnesota, submitted for the cleaning and televising of the above described project be and the same is hereby accepted. 3. That the contract be awarded to Pipe Services of Shakopee, Minnesota, and that the Mayor and Clerk are hereby authorized and directed to execute and deliver any and all contracts and documents necessary to consummate the awarding of said bids. Adopted by the City Council of the City of Mendota Heights this fifteenth day of September, 2026. CITY COUNCIL CITY OF MENDOTA HEIGHTS ATTEST Stephanie B. Levine, Mayor _________________________ Nancy Bauer, City Clerk Page 90 of 168 CITY OF MENDOTA HEIGHTSPROJECT:2026 Sanitary Sewer Selective Cleaning and TelevisingPROJECT #:202604I certify that I have personally opened and read all bids, verified this abstract and find it correct.By::DATERyan Ruzek; Public Works DirectorSCHEDULE 'A' - CONTRACTOR TO TELEVISE SANITARY SEWERITEM NO.ITEM DESCRIPTIONUNITENGINEER'S ESTIMATED QUANTITYENGINEER'S ESTIMATED UNIT PRICEENGINEER'S ESTIMATED AMOUNTBID UNIT PRICEBID AMOUNTBID UNIT PRICEBID AMOUNTBID UNIT PRICEBID AMOUNTBID UNIT PRICEBID AMOUNT1Televise 4" Sewer in R.O.W. L.F. 187$1.15 $215.05 $0.88 $164.56$1.00 $187.00 $4.35 $813.45 $20.00 $3,740.002Televise 8" Sewer in R.O.W. L.F. 8,115$1.15 $9,332.25$0.88 $7,141.20 $1.00 $8,115.00 $1.35 $10,955.25 $10.00 $81,150.003Televise 9" Sewer in R.O.W. L.F. 23,555$1.15 $27,088.25$0.88 $20,728.40 $1.00 $23,555.00 $1.35 $31,799.25 $10.00 $235,550.004Televise 10" Sewer in R.O.W. L.F. 2,474$1.15 $2,845.10$0.88 $2,177.12 $1.00 $2,474.00 $1.35 $3,339.90 $10.00 $24,740.005Televise 8" Sewer in Easements L.F. 2,080$1.15 $2,392.00$1.24 $2,579.20 $1.75 $3,640.00 $2.00 $4,160.00 $15.00 $31,200.006Schedule 'A' Mobilization L.S. 1 $2,500.00 $2,500.00 $1,100.00$1,100.00 $5,000.00 $5,000.00 $2,205.00 $2,205.00 $50,000.00 $50,000.00SCHEULDE 'A' SUBTOTAL$44,372.65$33,890.48$42,971.00$53,272.85$426,380.00SCHEDULE 'B' - CONTRACTOR TO CLEAN & TELEVISE SANITARY SEWERITEM NO.ITEM DESCRIPTIONUNITENGINEER'S ESTIMATED QUANTITYENGINEER'S ESTIMATED UNIT PRICEENGINEER'S ESTIMATED AMOUNTBID UNIT PRICEBID AMOUNTBID UNIT PRICEBID AMOUNTBID UNIT PRICEBID AMOUNTBID UNIT PRICEBID AMOUNT1 Clean & Televise 8" Sewer in R.O.W. L.F. 3,739$1.35 $5,047.65 $1.72 $6,431.08$2.25 $8,412.75 $3.80 $14,208.20 $25.00 $93,475.002 Clean & Televise 9" Sewer in R.O.W.L.F. 7,260 $1.35 $9,801.00 $1.72 $12,487.20 $2.25 $16,335.00 $3.80 $27,588.00 $25.00 $181,500.003 Clean & Televise 12" Sewer in R.O.W.L.F. 4,265 $1.35 $5,757.75 $1.72 $7,335.80 $2.25 $9,596.25 $3.80 $16,207.00 $25.00 $106,625.004 Clean & Televise 8" Sewer in EasementsL.F. 2,248 $2.30 $5,170.40 $3.79 $8,519.92 $2.25 $5,058.00 $6.00 $13,488.00 $45.00 $101,160.005 Clean & Televise 9" Sewer in EasementsL.F. 3,108 $2.30 $7,148.40 $3.79 $11,779.32 $3.00 $9,324.00 $6.00 $18,648.00 $45.00 $139,860.006 Clean & Televise 10" Sewer in EasementsL.F. 771 $2.30 $1,773.30 $3.79 $2,922.09 $3.00 $2,313.00 $6.00 $4,626.00 $45.00 $34,695.007 Clean & Televise 12" Sewer in EasementsL.F. 1,008 $2.30 $2,318.40 $3.79 $3,820.32 $3.00 $3,024.00 $6.00 $6,048.00 $45.00 $45,360.008 Clean & Televise 15" Sewer in EasementsL.F. 929 $2.30 $2,136.70 $3.79 $3,520.91 $3.00 $2,787.00 $6.00 $5,574.00 $45.00 $41,805.009 Schedule 'B' MobilizationL.S. 1 $2,500.00 $2,500.00 $1,100.00 $1,100.00 $5,000.00 $5,000.00 $5,685.00 $5,685.00 $75,000.00 $75,000.00SCHEDULE 'B' SUBTOTAL$41,653.60$57,916.64$61,850.00$112,072.20$819,480.00BID ABSTRACT SUMMARYSCHEDULE 'A' - CONTRACTOR TO TELEVISE SANITARY SEWER$44,372.65$33,890.48 $42,971.00 $53,272.85 $426,380.00SCHEDULE 'B' - CONTRACTOR TO CLEAN & TELEVISE SANITARY SEWER$41,653.60$57,916.64 $61,850.00 $112,072.20 $819,480.002026 BID PROPOSAL - GRAND TOTAL100%$86,026.25107%$91,807.12122%$104,821.00192%$165,345.051448%$1,245,860.009/4/2026ENGINEER'S ESTIMATE PIPE SERVICESAMERICAN ENVIRONMENTALEMPIRE PIPE SERVICESNATIONAL POWER RODDINGENGINEER'S ESTIMATE PIPE SERVICESAMERICAN ENVIRONMENTALEMPIRE PIPE SERVICESNATIONAL POWER RODDINGBID ABSTRACTPage 91 of 168 6.k REQUEST FOR CITY COUNCIL ACTION MEETING DATE: September 15, 2026 AGENDA ITEM: Approve the Purchase of a Police Squad ITEM TYPE: Consent Item DEPARTMENT: Police CONTACT: Wayne Wegener, Police Captain ACTION REQUEST: Approve the purchase of a police squad after the current lease expires. BACKGROUND: The Police Department is transitioning from leased vehicles to city-owned vehicles. With this transition, the leased vehicles nearing expiration are inspected and examined to determine if purchasing them after the lease is fiscally responsible. In September, the Department was advised by the leasing authority that a squad lease was nearing expiration. This vehicle was inspected by the Public Works mechanic, and it was determined purchasing this vehicle after the lease expiration was appropriate. FISCAL AND RESOURCE IMPACT: The cost to purchase the vehicle is $30,525. This funding for this is available in the Police Department Budget. ATTACHMENTS: None CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure Page 92 of 168 This page is intentionally left blank 6.l REQUEST FOR CITY COUNCIL ACTION MEETING DATE: September 15, 2026 AGENDA ITEM: Approve Resolution 2026-62 Approving the Disposal of Unclaimed Property (Donation of Bicycles) ITEM TYPE: Consent Item DEPARTMENT: Police CONTACT: Wayne Wegener, Police Captain ACTION REQUEST: Approve Resolution 2026-62 Approving the Disposal of Unclaimed Property and the donation of bicycles to Rick's Bike Sale. BACKGROUND: In September 2026, the Mendota Heights Police Department inventoried bicycles and other items being held as property. It was determined 16 bicycles met the requirements for the Police Department to remove them from property. Seeing value in not simply disposing of bicycles, the Police Department partners with Rick’s Bike Sale. Rick, along with other volunteers, refurbishes bicycles and donates the profits to Kids ‘n Kinship and DARTS. To date, Rick’s Bike Sale has raised more than $688,565.00. Kids ‘n Kinship is a nonprofit organization that provides role models to children and youth ages 5-16 who are in need of an additional supportive relationship with an adult. Through this program, children receive positive attention, enriching activities, and develop a sense of self- worth that is essential to functioning in school, healthy relationships, and eventually on the job. DARTS is a community-based nonprofit that provides a network of valuable information and resources to people. It connects them to services and partnerships that improve their quality of life, help them age well, and enable them to engage in their community. FISCAL AND RESOURCE IMPACT: Rick’s Bike Sale takes the bikes at no cost to the City. ATTACHMENTS: 1.Bike Donation-Property Removal Resolution 2026 2.Bike List CITY COUNCIL PRIORITY: Page 93 of 168 Economic Vitality & Community Vibrancy Page 94 of 168 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2026-62 A RESOLUTION APPROVING DISPOSAL OF UNCLAIMED PROPERTY WHEREAS, the City of Mendota Heights desires to follow Title 1 – Chapter 9 of the City Code “Unclaimed Personal Property” for appropriate disposition of property; and WHEREAS, Title 1 – Chapter 9 of the Code defines property eligible; and WHEREAS, the Code in Chapter 2 defines allowable legal disposition of the property; and WHEREAS, the City Council of the City of Mendota Heights have duly considered this matter and wish to remove 16 bicycles from the Police Department’s property room and donate them to Rick’s Bike Sale. NOW, THEREFORE, BE IT RESOLVED, the Mendota Heights City Council authorizes the Police Department to donate 16 found, unclaimed bicycles to Rick’s Bike Sale. Adopted by the City Council of the City of Mendota Heights this 15th day of September 2026. CITY COUNCIL CITY OF MENDOTA HEIGHTS ___________________________ Stephanie .B. Levine, Mayor ATTEST ______________________________ Nancy Bauer, City Clerk Page 95 of 168 Bike Description Serial Number Blue Pacific kids bike A97004170 Black bicycle with floral pattern EB131206534 Black Road Master Bike with a small light NA Bicycle, black and white in color, covered in different colored tape.WSBC 602284942L Red and Blue Schwinn Bicycle NLS17B10597 pink Next mountain bike 8575 83c Lime green children's bike NA Schwinn Ranger Bicycle Red in color 15C13658 Kent 20" BMX Bicycle White/Black/Blue 104403211 Specialized bike wsbc711136480i Red Trek Merlin 8 Gen 3 WTU109JC0615T blue/purple 'Pacific Topaz' children's bicycle AV382430 red schwinn moutain bike NA Men's bicycle 41200567 Orange kids bike NA Gary Fischer Bike wl0207435 Page 96 of 168 6.m REQUEST FOR CITY COUNCIL ACTION MEETING DATE: September 15, 2026 AGENDA ITEM: Authorize the Transfer of Equipment from the Police Department to the Public Works Department ITEM TYPE: Consent Item DEPARTMENT: Police CONTACT: Wayne Wegener, Police Captain ACTION REQUEST: Authorize the Transfer of Equipment from the Police Department to the Public Works Department. BACKGROUND: The Police Department currently owns a MPH Industries Inc. speed radar feedback sign trailer. This trailer has been in storage for several years and is not used, as the electronics and radar feedback sign component of the trailer do not function. In discussions with Public Works, it was determined they would be able to remove the electronics and sign components and repurpose the trailer portion of the equipment for use within their department. FISCAL AND RESOURCE IMPACT: There is no fiscal impact. ATTACHMENTS: None CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure Page 97 of 168 This page is intentionally left blank Page 98 of 1686.n Page 99 of 168 Page 100 of 168 Page 101 of 168 Page 102 of 168 Page 103 of 168 Page 104 of 168 Page 105 of 168 Page 106 of 168 Page 107 of 168 Page 108 of 168 This page is intentionally left blank 9.a REQUEST FOR CITY COUNCIL ACTION MEETING DATE: September 15, 2026 AGENDA ITEM: Fiscal Year 2027 Preliminary Budget and Levy ITEM TYPE: New and Unfinished Business DEPARTMENT: Administration CONTACT: Kristen Schabacker, Finance Director Cheryl Jacobson, City Administrator ACTION REQUEST: Adopt a preliminary budget and proposed levy for Fiscal Year 2027: •Resolution 2026-57 Approving Proposed 2026 Levy Collectible in 2027 •Rsolution 2026-58 Adopting 2027 Preliminary Budget •Resolution 2026-59 Approving Final 2026 Tax Levy for Special Taxing District No. 1 Collectible in 2027 BACKGROUND: The City's operating budget is the budget used to finance the day-to-day operations and obligations of the city. The operating budget is also called the General Fund budget. The budget development process began in June, with staff preparing budget recommendations and requests. The City Council reviewed the recommendations and requests over the course of four city council work sessions held in August and September. These work sessions were open to the public. The preliminary budget focuses on the following city council strategic priorities: •Economic Vitality and Community Vibrancy •Environmental Sustainability and Stewardship •Premier Public Services and Infrastructure •Inclusive and Responsive Government The budget process requires that the City adopt the preliminary budget and property tax levy for 2027 and certify it to Dakota County by September 30. FISCAL AND RESOURCE IMPACT: The proposed General Fund budget for 2027 is $14,689,962, an increase of 5.19% or $725,128 Page 109 of 168 over 2026. The tax levy for 2027 is $14,845,964 which is an increase of 4.07% or $581,211 over 2026 and consists of the following: 2026 Final 2027 Preliminary General Fund $11,163,849 $11,761,939 Emergency Preparedness $25,000 $25,000 Fire Relief $288,000 $308,160 Equipment Reserve $148,000 $0 Oheyawahe $10,000 $0 Legal & Contingency $40,000 $40,000 General Fund Levy $11,674,849 $12,135,099 Improvement Bonds $1,590,900 $1,718,899 Tax Abatement Bonds $170,108 $172,368 Fire Station Levy $623,123 $624,540 Equipment Certificates $132,773 $134,558 Total Special Levy $2,516,904 $2,650,365 Streetlight Taxing District $73,000 $60,500 Total Tax Levy $14,264,753 $14,845,964 Tax Impact on Residential Properties The value of residential properties in Mendota Heights increased an average of 0.34% from 2026 to 2027. The median market value for a residential home in Mendota Heights is $553,200. The proposed levy will increase the city's portion of property taxes on the median home value from $2,207 in 2026 to $2,265 in 2027. This represents a 2.65% increase in city taxes. ATTACHMENTS: 1.Res 2026-57 Resolution Approving Proposed 2026 Levy Collectible 2027 2.Res. 2026-58 Resolution Adopting Preliminary 2027 Budget 3.Res. 2026-59 Resolution Approving Final 2026 Tax Levy for Special Taxing District 1 Collectible 2027 4.Preliminary 2027 Budget Book 5.BIP Summary List 2027 09032026 6.2027 MHTS Tax Rate Calc Prelim 7.2027 Preliminary Tax Rate Analysis CITY COUNCIL PRIORITY: Economic Vitality & Community Vibrancy, Premier Public Services & Infrastructure, Environmental Sustainability & Stewardship, Inclusive and Responsive Government Page 110 of 168 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2026-57 RESOLUTION APPROVING PROPOSED 2026 LEVY COLLECTIBLE IN 2027 WHEREAS, the state law requires the City of Mendota Heights to certify a tentative tax levy for 2027 prior to September 30, 2026; and WHEREAS, the levy may be adjusted prior to December 28, 2026, to an amount not to exceed the adopted tentative levy. NOW THEREFORE BE IT RESOLVED, that the City Council adopt the following tentative levy for tax against all taxable property in the City of Mendota Heights for collection in the year 2027: 2027 Preliminary General Fund 11,761,939 Emergency Preparedness 25,000 Fire Relief 308,160 Legal & Contingency Levy 40,000 Net General Tax Levy $12,135,099 Special Debt Levies Improvement Bonds 1,718,899 Tax Abatement Bonds 172,368 Fire Station Levy 624,540 Equipment Certificates 134,558 Net Levy Debt Service $2,650,365 Street Light District $60,500 Preliminary Levy Certified $14,845,964 BE IT FURTHER RESOLVED that the debt levies for Series 2015C and 2020A have been reduced because sufficient funds exist in the debt service fund for the payment of the debt service levy. BE IT FURTHER RESOLVED that the levy shall be amended following budget hearings to reflect the adopted city budget. Page 111 of 168 BE IT FURTHER RESOLVED that the City Council will hold a hearing Monday, November 30, 2026 at 6:00 P.M. at a special meeting for the purpose of considering the proposed budget and levy. The public is invited to attend the meeting and speak to the final budget and levy. The City Council will consider the final budget and levy at their regular meeting on December 1, 2026. Adopted by the City Council of the City of Mendota Heights this 15th day of September, 2026. CITY COUNCIL CITY OF MENDOTA HEIGHTS ____________________________ Stephanie B. Levine, Mayor ATTEST ____________________________ Nancy Bauer, City Clerk Page 112 of 168 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2026-58 RESOLUTION ADOPTING 2027 PRELIMINARY BUDGET WHEREAS, State Statute requires City Council adoption of a proposed budget for 2027 on or before September 30, 2026; and WHEREAS, the City Council has received and reviewed the City Administrator’s proposed 2027 budget; and WHEREAS, the Council recognized that the budget document was prepared on the basis of a preliminary levy; and WHEREAS, City Council will hold a hearing Monday, November 30, 2026 at 6:00 P.M. at a special meeting for the purpose of considering the proposed budget and levy. The public is invited to attend the meeting and speak to the proposed budget and levy. The City Council will consider the final budget and levy at their regular meeting on December 1, 2026. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Mendota Heights that the City Administrator’s proposed 2027 budget appropriates expenditures in a manner consistent with service level needs and preliminary levy funding; and BE IT FURTHER RESOLVED, that Council hereby adopts the Administrator’s proposed 2027 budget subject to amendment following budget and levy hearings and adoption of a final levy. The 2027 proposed budget reflects $22,483,722 of expenditures for all budgeted funds. Adopted by the City Council of the City of Mendota Heights this 15th day of September, 2026. CITY COUNCIL CITY OF MENDOTA HEIGHTS __________________________ Stephanie B. Levine, Mayor ATTEST ____________________ Nancy Bauer, City Clerk Page 113 of 168 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2026-59 RESOLUTION APPROVING FINAL 2026 TAX LEVY FOR SPECIAL TAXING DISTRICT NO. 1 COLLECTIBLE IN 2027 WHEREAS, the City of Mendota Heights has, by Resolution No. 87-91, authorized the levy of taxes within Special Tax District No. 1 for the purpose of paying operating costs of the street lighting system established with said district; and WHEREAS, the City of Mendota Heights has determined that the sum of $60,500 will be required in 2027 for the purpose of paying such operating costs. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Mendota Heights adopt the following levy against all taxable property within said Special Taxing District No. 1. Operation and Maintenance costs $60,500 BE IT FURTHER RESOLVED, that any tax exempt property within said district be billed for services at a comparable rate computed on the assessor’s market value of such property. Adopted by the City Council of the City of Mendota Heights this 15th day of September, 2026. CITY COUNCIL CITY OF MENDOTA HEIGHTS __________________________ Stephanie B. Levine, Mayor ATTEST ________________________ Nancy Bauer, City Clerk Page 114 of 168 BUDGET AND REVENUE SUMMARY CITY OF MENDOTA HEIGHTS 2027 BUDGET BUDGET AND REVENUE SUMMARY 2024 2025 2025 2026 2027 BUDGET ACTUAL ACTUAL BUDGET BUDGET BUDGET % CHANGE GENERAL FUND $12,217,106 $12,768,713 $13,117,369 $13,964,834 $14,689,962 5.19% GENERAL FUND CONTINGENCY $84,424 $14,527 $40,000 $40,000 $40,000 0.00% UTILITY FUND $2,051,309 $2,194,646 $2,510,133 $2,966,269 $2,830,030 -4.59% STORM WATER UTILITY FUND $397,508 $330,136 $836,270 $863,749 $782,549 -9.40% PAR THREE FUND $292,602 $300,567 $344,058 $379,029 $462,246 21.96% CITY HALL FUND $275,964 $274,887 $346,258 $280,522 $311,005 10.87% EMERGENCY PREPAREDNESS FUND $73,257 $32,524 $46,700 $46,700 $46,700 0.00% FACILITY/INFRASTUCTURERESERVE FUND $97,952 $540,985 $0 $300,000 $0 -100.00% FIRE RELIEF FUND $390,369 $425,314 $410,000 $440,000 $478,160 8.67% SPECIAL PARK FUND $372,106 $57,725 $2,000 $97,125 $42,205 -56.55% DEBT FUND $2,383,030 $2,348,361 $2,348,361 $2,516,904 $2,650,365 5.30% EQUIPMENT RESERVE FUND $703,451 $1,216,018 $180,000 $408,000 $90,000 -77.94% STREETLIGHT MAINTENANCE FUND $81,060 $70,747 $93,000 $73,000 $60,500 -17.12% TOTAL BUDGET $19,420,139 $20,575,149 $20,274,149 $22,376,132 $22,483,722 0.48% REVENUE GENERAL FUND $13,682,695 $14,076,591 $13,117,369 $13,964,834 $14,689,962 5.19% GENERAL FUND CONTINGENCY $40,000 $40,000 $40,000 $40,000 $40,000 0.00% UTILITY FUND $2,625,119 $2,094,896 $2,558,585 $2,846,050 $3,004,490 5.57% STORM WATER UTILITY FUND $519,174 $417,717 $615,350 $770,350 $780,350 1.30% PAR THREE FUND $326,205 $390,903 $307,000 $362,000 $391,700 8.20% CITY HALL FUND $269,228 $269,534 $260,000 $286,000 $286,000 0.00% EMERGENCY PREPAREDNESS FUND $33,005 $30,008 $25,000 $25,000 $25,000 0.00% FACILITY/INFRASTUCTURERESERVE FUND $106,721 $117,103 $0 $300,000 $0 -100.00% FIRE RELIEF FUND $409,806 $450,420 $410,000 $440,000 $478,160 8.67% SPECIAL PARK FUND $34,557 $339,656 $5,000 $5,000 $5,000 0.00% DEBT FUND $2,383,030 $2,348,361 $2,348,361 $2,516,904 $2,650,365 5.30% EQUIPMENT RESERVE FUND/RESERVES $713,683 $209,674 $180,000 $408,000 $90,000 -77.94% STREETLIGHT MAINTENANCE FUND $83,022 $89,995 $93,000 $73,000 $60,500 -17.12% TOTAL REVENUE $21,226,244 $20,874,857 $19,959,665 $22,037,138 $22,501,527 2.11% Page 115 of 168 TAX LEVY SUMMARY CITY OF MENDOTA HEIGHTS 2027 BUDGET TAX LEVY SUMMARY 2024 2025 2026 2027 % CHANGE GENERAL FUND $10,104,289 $10,617,020 $11,163,849 $11,761,939 5.36% EMERGENCY PREPAREDNESS $25,000 $25,000 $25,000 $25,000 0.00% FIRE RELIEF $252,000 $270,000 $288,000 $308,160 7.00% EQUIPMENT RESERVE $0 $180,000 $148,000 $0 -100.00% OHEYAWAHE $0 $20,000 $10,000 $0 -100.00% LEGAL AND CONTINGENCY $40,000 $40,000 $40,000 $40,000 0.00% GENERAL FUND LEVY $10,421,289 $11,152,020 $11,674,849 $12,135,099 3.94% IMPROVEMENT BONDS $1,428,946 $1,418,633 $1,590,900 $1,718,899 8.05% TAX ABATEMENT BONDS $170,731 $173,097 $170,108 $172,368 1.33% FIRE STATION LEVY $622,283 $620,393 $623,123 $624,540 0.23% EQUIPMENT CERTIFICATES - DUMP TRUCK $26,775 $0 $0 $0 0.00% EQUIPMENT CERTIFICATES - FIRE TRUCK $134,295 $136,238 $132,773 $134,558 1.34% TOTAL SPECIAL LEVY $2,383,030 $2,348,361 $2,516,904 $2,650,365 5.30% STREETLIGHT TAXING DISTRICT $85,000 $93,000 $73,000 $60,500 -17.12% TOTAL TAX LEVY $12,889,319 $13,593,381 $14,264,753 $14,845,964 4.07% Page 116 of 168 GENERAL FUND REVENUE SUMMARY GENERAL FUND FUND 01 REVENUE SOURCE 2024 ACTUAL 2025 ACTUAL 2025 BUDGET 2026 BUDGET 2027 BUDGET % CHANGE TAXES CURRENT TAX LEVY $10,153,171 $10,539,651 $10,617,020 $11,163,849 $11,761,939 5.36% LICENSES AND PERMITS CIGARETTE LICENSES $1,800 $1,800 $1,800 $1,800 $1,800 0.00% RUBBISH LICENSES $1,535 $1,740 $1,400 $1,400 $1,500 7.14% LIQUOR LICENSES $37,350 $43,658 $33,000 $33,000 $40,000 21.21% BUILDING PERMITS $606,180 $560,883 $350,000 $375,000 $375,000 0.00% HEATING PERMITS $67,818 $78,069 $40,000 $42,000 $42,000 0.00% PLUMBING PERMITS $27,314 $41,983 $25,000 $26,000 $26,000 0.00% RIGHT OF WAY PERMITS $23,913 $17,659 $10,000 $10,000 $14,000 40.00% MASSAGE PERMITS $3,379 $3,121 $3,000 $3,000 $2,500 -16.67% FORESTRY FEE $0 $28,450 $0 $0 $0 0.00% TOTAL LICENSES AND PERMITS $769,289 $777,363 $464,200 $492,200 $502,800 2.15% FINES AND FORFEITS COURT FINES $60,557 $49,721 $65,000 $65,000 $60,000 -7.69% FALSE ALARMS FINES $4,640 $250 $2,500 $2,500 $1,000 -60.00% TOTAL FINES AND FORFEITS $65,197 $49,971 $67,500 $67,500 $61,000 -9.63% CHARGES FOR SERVICES RECREATION PROGRAMS $25,265 $25,882 $35,000 $35,000 $35,000 0.00% PARK USE FEES $0 $0 $7,500 $7,500 $7,500 0.00% FIELD USE FEES $20,472 $17,815 $10,500 $10,500 $10,500 0.00% SOFTBALL LEAGUES $6,289 $6,659 $6,200 $6,100 $6,100 0.00% PLANNING FEES $10,342 $17,500 $10,000 $10,000 $10,000 0.00% FIRE CONTRACTS $215,372 $235,168 $235,334 $227,498 $258,000 13.41% LILYDALE POLICING $335,016 $359,616 $361,541 $388,494 $393,300 1.24% MENDOTA POLICING $69,720 $73,380 $73,774 $79,274 $80,260 1.24% POLICE SECURITY (OFF DUTY OT)$8,261 $18,476 $10,000 $10,000 $10,000 0.00% STREET MAINT. CHARGES $650 $1,750 $1,500 $1,500 $1,500 0.00% ENGINEERING CHARGES $111,890 $88,506 $40,000 $40,000 $40,000 0.00% FILING FEES $15 $0 $0 $20 $0 -100.00% LEASE MAINTENANCE CHARGES $6,886 $7,865 $6,000 $4,000 $4,000 0.00% TOTAL CHARGES FOR SERVICES $810,178 $852,618 $797,349 $819,886 $856,160 4.42% Page 117 of 168 GENERAL FUND REVENUE SUMMARY INTERGOVERNMENTAL MSA MAINTENANCE $183,631 $217,036 $170,000 $170,000 $200,000 17.65% POLICE STATE AID $239,625 $251,763 $195,000 $210,000 $240,000 14.29% FEDERAL AND STATE GRANTS $58,599 $118,590 $50,000 $50,000 $50,000 0.00% DAKOTA COUNTY GRANT $25,214 $5,766 $10,000 $10,000 $10,000 0.00% PEACE OFFICER INSUR REIMBURSE $174,167 $162,022 $160,000 $160,000 $160,000 0.00% ELECTION REIMBURSEMENT $14,732 $0 $0 $0 $0 0.00% TOTAL INTERGOVERNMENTAL $695,968 $755,177 $585,000 $600,000 $660,000 10.00% MISCELLANEOUS REVENUE SUNDRY REVENUE $174,528 $76,232 $20,000 $20,000 $20,000 0.00% DONATIONS $51,805 $21,110 $0 $0 $0 0.00% CELL TOWER REVENUE $54,821 $94,307 $90,000 $90,000 $90,000 0.00% INTEREST $464,243 $435,057 $50,000 $50,000 $75,000 50.00% TOTAL MISCELLANEOUS $745,397 $626,706 $160,000 $160,000 $185,000 15.63% DAKOTA COUNTY WASTE MANAGEMENT $13,901 $11,212 $28,750 $93,849 $95,513 1.77% TOTAL DAKOTA COUNTY $13,901 $11,212 $28,750 $93,849 $95,513 1.77% OTHER REVENUE UNAPPROPRIATED FUND TRANSFER $47,550 $47,550 $47,550 $47,550 $47,550 0.00% UTILITY FRANCHISE FEE $382,044 $416,343 $350,000 $520,000 $520,000 0.00% TOTAL OTHER REVENUE $429,594 $463,893 $397,550 $567,550 $567,550 0.00% TOTAL GENERAL FUND REVENUE $13,682,695 $14,076,591 $13,117,369 $13,964,834 $14,689,962 5.19% Page 118 of 168 GENERAL FUND EXPENDITURE SUMMARY GENERAL FUND FUND 01 DEPARTMENT 2024 ACTUAL 2025 ACTUAL 2025 BUDGET 2026 BUDGET 2027 BUDGET % CHANGE CITY COUNCIL $48,868 $52,548 $60,371 $57,420 $47,420 -17.42% ADMINISTRATION $1,550,427 $1,765,238 $1,747,875 $1,863,450 $1,940,592 4.14% ELECTIONS $128,915 $54,387 $64,201 $126,594 $65,788 -48.03% IT $324,456 $361,381 $384,688 $316,694 $443,680 40.10% POLICE $5,149,911 $5,365,843 $5,512,151 $5,958,961 $6,250,772 4.90% FIRE $759,854 $859,910 $787,891 $797,893 $864,464 8.34% CODE ENFORCEMENT $547,458 $523,947 $344,625 $347,625 $352,825 1.50% PUBLIC WORKS-STREETS $1,160,441 $1,184,989 $1,338,974 $1,369,827 $1,426,943 4.17% PUBLIC WORKS-PARKS $1,249,219 $1,222,803 $1,326,115 $1,391,303 $1,424,682 2.40% RECREATION $89,972 $92,611 $120,850 $132,900 $130,400 -1.88% NATURAL RESOURCES $373,366 $383,841 $478,319 $510,748 $493,255 -3.42% COMMUNITY DEVELOPMENT $197,556 $185,152 $198,578 $228,977 $335,507 46.52% RECYCLING $6,443 $18,385 $54,600 $126,548 $135,484 7.06% ENGINEERING $630,220 $697,678 $698,131 $735,894 $778,150 5.74% TOTAL GENERAL FUND $12,217,106 $12,768,713 $13,117,369 $13,964,834 $14,689,962 5.19% GENERAL FUND CONTINGENCY $84,424 $14,527 $40,000 $40,000 $40,000 0.00% Page 119 of 168 CITY COUNCIL DEPARTMENT 9 2024 2025 2025 2026 2027 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE CITY COUNCIL 4110 SALARIES-REGULAR $22,682 $22,605 $22,500 $22,500 $22,500 0.00% 4133 WORKERS COMPENSATION $178 $80 $100 $50 $50 0.00% 4135 FICA $1,735 $1,729 $1,721 $1,721 $1,721 0.00% MN PAID LEAVE $0 $0 $0 $99 $99 0.00% TOTAL HUMAN RESOURCES $24,595 $24,414 $24,321 $24,370 $24,370 0.00% 4220 PROFESSIONAL SERVICES $234 $2,857 $3,000 $2,000 $4,500 125.00% 4400 TRAINING $1,080 $825 $2,500 $2,500 $2,500 0.00% 4490 TELEPHONE $544 $500 $550 $550 $550 0.00% 4490 FIREWORKS $20,225 $20,225 $25,000 $25,000 $12,500 -50.00% 4490 MISCELLANEOUS $2,190 $3,727 $5,000 $3,000 $3,000 0.00% TOTAL OTHER CHARGES $24,273 $28,134 $36,050 $33,050 $23,050 -30.26% 4600 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $48,868 $52,548 $60,371 $57,420 $47,420 -17.42% BUDGET REQUESTS REQUESTED APPROVED COUNCIL CHAMBER MICS 18,000$ 18,000$ COUNCIL IPADS 5,720$ -$ OBJ DESCRIPTION Page 120 of 168 ADMINISTRATION DEPARTMENT 10 2024 2025 2025 2026 2027 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE ADMINISTRATION 4110 SALARIES-REGULAR $801,172 $926,416 $902,658 $991,645 $1,036,148 4.49% 4115 SALARIES-OVERTIME $690 $481 $0 $0 $0 0.00% 4131 INSURANCE $137,231 $160,550 $180,194 $195,180 $203,364 4.19% 4133 WORKERS COMPENSATION $13,707 $7,082 $11,000 $6,125 $6,125 0.00% 4134 PERA $55,929 $67,428 $67,699 $73,676 $76,886 4.36% 4135 FICA $58,711 $70,133 $69,054 $75,861 $79,265 4.49% MN PAID LEAVE $0 $0 $0 $4,363 $4,559 4.49% 4137 EMPLOYEE ASSISTANCE PROGRAM $1,918 $2,016 $2,020 $2,500 $2,500 0.00% TOTAL HUMAN RESOURCES $1,069,358 $1,234,107 $1,232,625 $1,349,350 $1,408,847 4.41% 4200 RENTALS AND LEASES $218 $1,218 $1,000 $1,000 $1,500 50.00% 4209 CITY HALL RENT $78,000 $92,500 $92,500 $101,750 $101,750 0.00% 4210 TELEPHONE $459 $326 $2,000 $2,000 $1,000 -50.00% 4220 CITY ATTORNEY $19,534 $23,941 $27,000 $30,000 $30,000 0.00% 4220 AUDITOR $27,798 $30,561 $32,000 $35,350 $37,200 5.23% 4220 CODIFICATION SERVICES $898 $9,967 $5,500 $7,500 $7,500 0.00% 4220 PROF SERVICES - HR $10,056 $5,215 $5,000 $5,000 $5,000 0.00% 4220 SAFETY TRAINING $8,735 $9,391 $12,800 $12,800 $13,700 7.03% 4220 HR TESTING $1,446 $588 $1,500 $1,500 $1,500 0.00% 4220 COUNCIL RECORDING SERVICES $5,284 $6,265 $6,000 $6,000 $6,500 8.33% 4220 MISCELLANEOUS $17,665 $41,405 $21,000 $21,000 $21,000 0.00% 4220 ADA TRANSITION PLAN $0 $29,015 $35,000 $0 $0 0.00% 4240 LEGAL PUBLICATIONS $2,447 $1,207 $2,500 $2,500 $2,500 0.00% 4250 LIABILITY AND AUTO INSURANCE $148,023 $164,629 $152,200 $169,650 $178,150 5.01% 4268 NEWSLETTER $23,274 $15,842 $25,000 $20,000 $20,000 0.00% TOTAL CONTRACTUAL SERVICES $343,836 $432,068 $421,000 $416,050 $427,300 2.70% 4300 OFFICE SUPPLIES $7,910 $6,995 $5,500 $5,500 $6,500 18.18% 4306 RECRUITMENT COSTS $83 $10 $2,000 $2,000 $2,000 0.00% 4318 POSTAGE $1,897 $2,078 $2,500 $3,000 $2,500 -16.67% 4320 FUEL $3,298 $3,334 $2,700 $3,000 $3,500 16.67% 4330 EQUIPMENT REPAIR $1,203 $4,759 $3,000 $3,000 $4,500 50.00% 4331 MISCELLANEOUS FURNITURE/EQUIP $0 $0 $1,000 $1,000 $1,000 0.00% TOTAL COMMODITIES $14,391 $17,175 $16,700 $17,500 $20,000 14.29% 4400 TRAINING $6,006 $8,586 $10,000 $8,000 $9,000 12.50% 4402 BOOKS AND SUBSCRIPTIONS $0 $1 $1,000 $500 $500 0.00% 4404 MEMBERSHIP DUES $21,575 $22,748 $24,000 $27,500 $30,395 10.53% 4415 MILEAGE AND AUTO ALLOWANCE $3,114 $3,252 $3,500 $3,500 $3,500 0.00% 4437 CREDIT CARD FEES $2,679 $2,061 $3,000 $5,000 $5,000 0.00% 4480 CONTINGENCY $84,424 $14,527 $30,000 $30,000 $30,000 0.00% 4490 MISCELLANEOUS $4,369 $3,719 $5,000 $5,000 $5,000 0.00% 4490 ARC PER DIEM $675 $625 $1,050 $1,050 $1,050 0.00% TOTAL OTHER CHARGES $122,843 $55,519 $77,550 $80,550 $84,445 4.84% 4600 CAPITAL OUTLAY $0 $26,370 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $26,370 $0 $0 $0 0.00% TOTAL EXPENDITURES $1,550,427 $1,765,238 $1,747,875 $1,863,450 $1,940,592 4.14% BUDGET REQUESTS REQUESTED APPROVED CELLULAR COVERAGE RFP $60,000 $60,000 COMMUNITY SURVEY $20,000 $0 OBJ DESCRIPTION Page 121 of 168 ELECTIONS DEPARTMENT 12 2024 2025 2025 2026 2027 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE ELECTIONS 4110 SALARIES-REGULAR $34,430 $36,058 $35,085 $37,499 $38,926 3.81% 4115 SALARIES-OVERTIME $5,501 $0 $0 $5,000 $0 -100.00% 4125 SALARIES-ELECTION JUDGES $49,193 -$20 $0 $35,000 $0 -100.00% 4131 INSURANCE $8,001 $8,001 $8,001 $8,400 $8,820 5.00% 4134 PERA $2,936 $2,639 $2,631 $3,187 $2,919 -8.41% 4135 FICA $4,739 $2,641 $2,684 $3,251 $2,977 -8.43% MN PAID LEAVE $0 $0 $0 $187 $171 -8.56% TOTAL HUMAN RESOURCES $104,799 $49,320 $48,401 $92,524 $53,813 -41.84% 4220 CONSULTING FEES $198 $126 $0 $200 $200 0.00% 4220 ABSENTEE/EARLY VOTING $0 $0 $4,500 $5,555 $2,000 -64.00% 4240 LEGAL PUBLICATIONS $146 $0 $0 $200 $0 -100.00% TOTAL CONTRACTUAL SERVICES $344 $126 $4,500 $5,955 $2,200 -63.06% 4300 OFFICE SUPPLIES $2,734 $104 $0 $4,500 $0 -100.00% 4318 POSTAGE $4,207 $6 $0 $600 $0 -100.00% 4330 BALLOT COUNTER MAINTENANCE $0 $0 $3,500 $2,000 $0 -100.00% 4330 ELECTRONIC POLL BOOKS $1,314 $4,245 $4,000 $1,315 $0 -100.00% 4330 ELECTRONIC POLL BOOK MAINTENANCE $5,308 $0 $2,800 $1,200 $1,200 0.00% 4330 ELECTION (BALLOT COUNTER) EQUIPMENT $0 $0 $0 $11,000 $8,000 -27.27% TOTAL COMMODITIES $13,563 $4,355 $10,300 $20,615 $9,200 -55.37% 4415 MILEAGE AND AUTO ALLOWANCE $219 $10 $0 $250 $0 -100.00% 4490 MISCELLANEOUS $8,763 $0 $0 $6,200 $0 -100.00% 4490 IPADS, CELL SERVICE, MISC EQUIPMENT $1,228 $575 $1,000 $1,050 $575 -45.24% TOTAL OTHER CHARGES $10,209 $585 $1,000 $7,500 $575 -92.33% 4600 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $128,915 $54,387 $64,201 $126,594 $65,788 -48.03% BUDGET REQUESTS REQUESTED APPROVED OBJ DESCRIPTION Page 122 of 168 INFORMATION TECHNOLOGY DEPARTMENT 14 2024 2025 2025 2026 2027 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE IT 4110 SALARIES-REGULAR $0 $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 $0 0.00% 4110 IT STAFF POSITION $0 $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 $0 0.00% 4210 IPT $46,136 $40,792 $33,405 $39,275 $39,025 -0.64% 4220 WEBSITE COSTS $0 $0 $1,200 $0 $3,095 100.00% LOGIS SUPPORT $91,901 $75,894 $70,900 $58,000 $82,085 41.53% WEB SERVICES $4,423 $8,846 $8,846 $8,846 $8,850 0.05% STATE OF MN LINE FEES (FIBER FEE)$1,332 $1,332 $3,000 $1,332 $1,335 0.23% SERVER HOSTING $45,108 $47,015 $48,375 $48,375 $73,345 51.62% FIBER MANAGEMENT (LOGIS)$10,382 $7,426 $10,476 $3,177 $6,135 93.11% TOTAL CONTRACTUAL SERVICES $199,282 $181,305 $176,202 $159,005 $213,870 34.51% 4301 COMPUTER SOFTWARE AND HARDWARE MICROSOFT LICENSES & CALS $51,679 $33,098 $47,359 $51,870 $52,575 1.36% COMPUTER REPLACEMENT $5,446 $15,971 $17,810 $17,028 $16,615 -2.43% MISC HARDWARE & SOFTWARE $10,692 $56,342 $54,470 $3,000 $15,000 400.00% LASERFICHE MAINTENANCE $22,201 $15,866 $31,414 $10,783 $9,575 -11.20% SOFTWARE MAINTENANCE/RENEWALS $24,238 $55,433 $52,683 $66,008 $94,920 43.80% FIREWALL $8,087 $0 $0 $0 $0 0.00% CYBERSECURITY PROGRAM $0 $0 $0 $0 $32,125 100.00% DOOR ACCESS SYSTEM MAINTENANCE $2,831 $3,366 $4,000 $5,000 $5,000 0.00% TOTAL COMMODITIES $125,174 $180,076 $207,736 $153,689 $225,810 46.93% 4400 TRAINING $0 $0 $750 $0 $0 0.00% 4490 MISCELLANEOUS $0 $0 $0 $4,000 $4,000 0.00% TOTAL OTHER CHARGES $0 $0 $750 $4,000 $4,000 0.00% 4600 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $324,456 $361,381 $384,688 $316,694 $443,680 40.10% BUDGET REQUESTS REQUESTED APPROVED MS CO-PILOT/AI LICENSING $11,310 $11,310 CYBERSECURITY PROGRAM $32,125 $32,125 PHOTO SOFTWARE $12,500 $12,500 OBJ DESCRIPTION Page 123 of 168 POLICE DEPARTMENT DEPARTMENT 20 OBJ DESCRIPTION 2024 2025 2025 2026 2027 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE POLICE 4110 SALARIES-REGULAR/PATROL $1,440,633 $1,592,422 $1,574,617 $1,785,251 $1,838,883 3.00% 4110 SALARIES-REGULAR/ADMINISTRATION $1,011,992 $1,079,257 $983,372 $1,098,976 $1,236,905 12.55% 4110 SALARIES - CADET $45,970 $48,813 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME/PATROL $37,235 $47,993 $80,946 $80,946 $80,946 0.00% 4130 SALARIES-TEMPORARY $4,481 $595 $10,400 $10,400 $10,400 0.00% 4131 INSURANCE $617,101 $627,073 $669,920 $732,000 $775,350 5.92% 4133 WORKERS COMPENSATION $169,502 $109,062 $210,000 $116,650 $116,650 0.00% 4134 PERA/PATROL $249,520 $285,627 $293,035 $330,317 $339,810 2.87% 4134 PERA/ADMINISTRATION $160,457 $169,249 $157,339 $171,998 $191,016 11.06% 4135 FICA/PATROL $24,282 $28,097 $24,801 $27,856 $28,633 2.79% 4135 FICA/ADMINISTRATION $26,294 $26,418 $24,421 $29,624 $34,904 17.82% MN PAID LEAVE $0 $0 $0 $13,093 $13,935 6.43% TOTAL HUMAN RESOURCES $3,787,467 $4,014,606 $4,028,851 $4,397,111 $4,667,432 6.15% 4200 RENTALS AND LEASES $102,540 $89,128 $250,000 $300,000 $300,000 0.00% 4209 CITY HALL RENT $92,000 $92,000 $92,000 $101,200 $101,200 0.00% 4210 TELEPHONE $22,699 $27,369 $26,500 $26,500 $34,700 30.94% 4220 PROFESSIONAL SERVICES/LICENSES/FEES $4,545 $4,897 $13,200 $13,200 $13,200 0.00% 4222 PROSECUTIONS $71,032 $70,643 $75,000 $106,500 $110,000 3.29% 4225 ANIMAL IMPOUNDING FEES $1,343 $1,267 $2,500 $2,500 $2,500 0.00% 4223 OTHER CONTRACTUAL SERVICES $177,952 $208,855 $253,000 $250,000 $250,000 0.00% 4275 DISPATCH ANNUAL FEE $279,823 $289,009 $295,500 $288,350 $299,850 3.99% TOTAL CONTRACTUAL SERVICES $751,935 $783,168 $1,007,700 $1,088,250 $1,111,450 2.13% 4300 OFFICE SUPPLIES $3,111 $5,620 $6,000 $6,000 $6,000 0.00% 4301 COMPUTER SOFTWARE/HARDWARE $9,977 $71,884 $56,100 $56,100 $56,100 0.00% CYBERSECURITY PROGRAM $0 $0 $0 $0 $22,240 100.00% 4305 OPERATING SUPPLIES $40,352 $23,068 $40,000 $40,000 $40,000 0.00% 4305 POLICE RESERVES $23,744 $3,396 $6,000 $6,000 $6,000 0.00% 4306 RECRUITMENT COSTS $37,854 $20,166 $15,000 $15,000 $10,000 -33.33% 4318 POSTAGE $487 $1,328 $4,000 $4,000 $4,000 0.00% 4320 GAS AND OIL $56,355 $53,945 $70,000 $70,000 $70,000 0.00% 4330 EQUIPMENT REPAIR/GENERAL $70,244 $9,471 $30,000 $30,000 $30,000 0.00% 4330 EQUIPMENT REPAIR/CAR SET UP $110,408 $37,382 $90,000 $90,000 $90,000 0.00% 4331 MISCELLANEOUS FURNITURE/EQUIP $10,355 $7,005 $11,000 $11,000 $11,000 0.00% TOTAL COMMODITIES $362,889 $233,264 $328,100 $328,100 $345,340 5.25% 4400 TRAINING $46,712 $43,407 $50,000 $50,000 $50,000 0.00% 4402 BOOKS AND SUBSCRIPTIONS $198 $0 $500 $500 $500 0.00% 4404 MEMBERSHIP DUES $41,269 $46,366 $50,000 $48,000 $24,050 -49.90% 4410 CLOTHING AND EQUIPMENT $53,509 $47,689 $40,000 $40,000 $40,000 0.00% 4430 CAR WASHES $0 $0 $1,000 $1,000 $1,000 0.00% 4490 MISC - WELLNESS $1,205 $10,545 $0 $0 $5,000 100.00% 4490 MISCELLANEOUS $5,122 $7,483 $5,000 $5,000 $5,000 0.00% 4490 SHREDDING $1,241 $1,208 $1,000 $1,000 $1,000 0.00% TOTAL OTHER CHARGES $149,256 $156,698 $147,500 $145,500 $126,550 -13.02% 4610 CAPITAL OUTLAY $98,364 $178,107 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $98,364 $178,107 $0 $0 $0 0.00% TOTAL EXPENDITURES $5,149,911 $5,365,843 $5,512,151 $5,958,961 $6,250,772 4.90% BUDGET REQUESTS REQUESTED APPROVED CYBERSECURITY PROGRAM $22,240 $22,240 CRIME ANALYST POSITION $64,631 $64,631 Page 124 of 168 FIRE DEPARTMENT DEPARTMENT 30 2024 2025 2025 2026 2027 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE FIRE 4110 SALARIES-REGULAR/ADMIN $100,790 $107,870 $100,905 $106,761 $113,672 6.47% 4110 SALARIES-REGULAR/FIREFIGHTERS $207,636 $197,898 $204,998 $216,673 $227,673 5.08% 4131 INSURANCE $16,191 $17,133 $17,145 $18,000 $18,900 5.00% 4132 INSURANCE-LONG TERM DISABILITY $3,817 $2,606 $3,000 $3,000 $3,000 0.00% 4133 WORKERS COMPENSATION $58,582 $27,945 $39,000 $21,675 $21,675 0.00% 4134 PERA/ADMIN $7,568 $7,812 $7,568 $8,007 $8,525 6.47% 4135 FICA/ADMIN $7,530 $7,999 $7,719 $8,167 $8,696 6.48% 4135 FICA/FIREFIGHTERS $4,178 $3,778 $2,972 $3,142 $3,301 5.06% MN PAID LEAVE $0 $0 $0 $1,423 $1,502 5.55% TOTAL HUMAN RESOURCES $406,291 $373,040 $383,307 $386,848 $406,944 5.19% 4200 RENTALS AND LEASES $13 $13 $500 $250 $250 0.00% 4210 TELEPHONE $4,921 $4,237 $4,500 $4,250 $4,500 5.88% 4211 ELECTRICAL SERVICE $14,137 $19,812 $15,000 $15,000 $15,000 0.00% 4212 GAS SERVICE $11,928 $16,794 $20,000 $18,000 $18,000 0.00% 4213 SOLAR LEASE $4,147 $4,491 $4,651 $4,675 $4,840 3.53% PROFESSIONAL SERVICES 4220 LOGIS - IT SERVICES $5,329 $7,565 $10,370 $6,000 $20,000 233.33% 4220 AUDIT $11,100 $11,700 $10,000 $12,000 $12,500 4.17% 4220 LEGAL $0 $1,134 $1,750 $1,250 $1,250 0.00% 4220 OTHER PROFESSIONAL SERVICES $17,137 $12,543 $9,000 $10,000 $10,000 0.00% 4240 LEGAL PUBLICATIONS $0 $134 $500 $250 $250 0.00% 4244 MEDICAL EXAMS $6,073 $7,390 $10,500 $10,500 $10,500 0.00% 4268 SNOWPLOW FIREFIGHTER DRIVEWAYS $3,815 $2,680 $11,000 $10,000 $10,000 0.00% 4268 DEPARTMENT REPORT PRINTING $4,397 $3,220 $4,500 $4,000 $4,000 0.00% 4268 STATIC TESTING $9,823 $9,014 $12,750 $11,500 $11,500 0.00% 4268 OTHER CONTRACTUAL SERVICES $0 $1,059 $0 $0 $0 0.00% 4275 DISPATCH ANNUAL FEE $18,682 $18,547 $20,000 $33,270 $34,210 2.83% 4280 RUBBISH COLLECTION $2,822 $2,985 $2,900 $3,000 $3,300 10.00% TOTAL CONTRACTUAL SERVICES $114,324 $123,319 $137,921 $143,945 $160,100 11.22% 4300 OFFICE SUPPLIES $2,741 $835 $2,000 $2,000 $2,000 0.00% 4301 COMPUTER SOFTWARE $8,923 $14,770 $13,000 $14,000 $18,050 28.93% 4301 COMPUTER HARDWARE $6,694 $36,862 $29,263 $4,000 $4,000 0.00% CYBERSECURITY PROGRAM $0 $0 $0 $0 $19,770 100.00% 4305 OPERATING SUPPLIES BOOTS/BUNKERPANTS/COATS $42,498 $12,497 $48,500 $49,000 $49,000 0.00% HOSE/NOZZELS/FITTINGS $3,611 $11,562 $13,000 $13,000 $13,500 3.85% MISCELLANEOUS OPERATING SUPPLIES $14,707 $23,284 $21,000 $21,000 $25,000 19.05% FIRE PREVENTION $3,413 $3,381 $7,750 $7,750 $7,750 0.00% 4318 POSTAGE $183 $153 $150 $150 $150 0.00% 4320 GAS AND OIL $8,936 $9,446 $9,000 $9,000 $9,000 0.00% 4330 EQUIPMENT REPAIR COPIER MAINTENANCE $224 $1,808 $1,000 $1,000 $1,000 0.00% RADIO REPAIRS AND MAINTENANCE $1,356 $6,021 $1,750 $2,250 $2,250 0.00% APPARATUS REPAIRS AND MAINTENANCE $36,751 $17,398 $30,000 $31,000 $31,000 0.00% SCBA SERVICE $1,103 $2,363 $1,500 $1,500 $1,500 0.00% OTHER REPAIRS AND MAINTENANCE $11,447 $8,628 $8,500 $10,000 $10,000 0.00% 4331 MISC FURNITURE/EQUIPMENT $0 $0 $0 $0 $2,000 100.00% 4335 BUILDING MAINTENANCE $46,132 $60,055 $35,000 $55,000 $55,000 0.00% TOTAL COMMODITIES $188,719 $209,062 $221,413 $220,650 $250,970 13.74% OBJ DESCRIPTION Page 125 of 168 FIRE DEPARTMENT DEPARTMENT 30 4400 TRAINING $25,367 $10,994 $18,750 $19,000 $19,250 1.32% 4402 BOOKS AND SUBSCRIPTIONS $3,180 $1,325 $2,500 $3,500 $3,250 -7.14% 4403 TRAINING EXPENSES $4,612 $3,555 $5,500 $5,500 $5,500 0.00% 4404 MEMBERSHIP DUES $1,461 $1,554 $2,250 $2,250 $2,250 0.00% 4410 UNIFORMS $9,811 $11,840 $12,500 $12,500 $12,500 0.00% 4415 MILEAGE $51 $83 $250 $200 $200 0.00% 4425 WATER SERVICE $2,176 $1,911 $3,000 $3,000 $3,000 0.00% 4490 MISCELLANEOUS $3,862 $1,525 $500 $500 $500 0.00% TOTAL OTHER CHARGES $50,520 $32,789 $45,250 $46,450 $46,450 0.00% 4630 CAPITAL OUTLAY $0 $121,700 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $121,700 $0 $0 $0 0.00% TOTAL EXPENDITURES $759,854 $859,910 $787,891 $797,893 $864,464 8.34% BUDGET REQUESTS REQUESTED APPROVED RESCUE AIR BAGS $15,000 $15,000 RESCUE BOAT $4,000 $4,000 INCLUDED IN OPERATING SUPPLIES ABOVE CYBERSECURITY PROGRAM $19,770 $19,770 ADMINISTRATIVE STRUCTURE STUDY $15,500 $15,500 FIRE DEPT AV EQUIPMENT $18,400 $18,400 Page 126 of 168 CODE ENFORCEMENT 2024 2025 2025 2026 2027 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE CODE ENFORCEMENT 4110 SALARIES-REGULAR $0 $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 $0 0.00% 4133 INSURANCE-WORKERS COMPENSATION $0 $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 $0 0.00% 4209 CITY HALL RENT $14,500 $0 $0 $0 $0 0.00% 4210 TELEPHONE $3,351 $3,133 $4,000 $4,000 $4,000 0.00% 4220 PROFESSIONAL SERVICES $558 $598 $500 $500 $500 0.00% CITY ATTORNEY $1,746 $6,979 $1,000 $1,000 $1,000 0.00% CITY ENGINEER/GOPHER ONE $0 $0 $500 $500 $500 0.00% ASSET MANAGEMENT SYSTEM $0 $0 $0 $0 $5,200 100.00% 4231 CONTRACTED INSPECTIONS $507,607 $494,854 $319,000 $322,000 $322,000 0.00% TOTAL CONTRACTUAL SERVICES $527,762 $505,564 $325,000 $328,000 $333,200 1.59% 4300 OFFICE SUPPLIES $352 $2,553 $1,250 $1,250 $1,250 0.00% 4305 OPERATING SUPPLIES $1,692 $1,693 $500 $500 $500 0.00% 4318 POSTAGE $2,415 $2,459 $2,500 $2,500 $2,500 0.00% TOTAL COMMODITIES $4,459 $6,705 $4,250 $4,250 $4,250 0.00% 4400 TRAINING $0 $0 $500 $500 $500 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $250 $250 $250 0.00% 4404 MEMBERSHIP DUES $0 $0 $125 $125 $125 0.00% 4490 MISCELLANEOUS $55 $0 $500 $500 $500 0.00% 4437 CREDIT CARD FEES $15,183 $11,678 $14,000 $14,000 $14,000 0.00% TOTAL OTHER CHARGES $15,238 $11,678 $15,375 $15,375 $15,375 0.00% 4620 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $547,458 $523,947 $344,625 $347,625 $352,825 1.50% BUDGET REQUESTS REQUESTED APPROVED BUILDING PLAN SCANNING 15,000$ 15,000$ OBJ DESCRIPTION Page 127 of 168 STREETS DEPARTMENT 50 2024 2025 2025 2026 2027 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE PW - STREETS 4110 SALARIES-REGULAR $429,762 $486,003 $470,115 $494,097 $521,551 5.56% 4115 SALARIES-OVERTIME $19,858 $26,899 $22,375 $22,375 $22,375 0.00% 4130 SALARIES-TEMPORARY $670 $8,536 $8,000 $8,000 $8,000 0.00% 4131 INSURANCE $116,594 $111,205 $122,072 $128,160 $134,568 5.00% 4133 WORKERS COMPENSATION $68,554 $31,646 $42,000 $23,350 $23,350 0.00% 4134 PERA $33,387 $37,296 $36,937 $38,735 $40,569 4.73% 4135 FICA $35,941 $39,920 $38,287 $40,122 $42,222 5.23% MN PAID LEAVE $0 $0 $0 $2,308 $2,428 5.20% TOTAL HUMAN RESOURCES $704,767 $741,505 $739,786 $757,147 $795,063 5.01% 4200 RENTALS AND LEASES $4,530 $4,600 $5,000 $5,000 $5,000 0.00% 4210 TELEPHONE $2,450 $2,384 $4,000 $4,000 $4,000 0.00% 4211 ELECTRICAL-STREET LIGHTS $23,705 $24,916 $26,000 $26,000 $26,000 0.00% 4211 ELECTRICAL-PUBLIC WORKS GARAGE -$320 $1,116 $2,500 $2,500 $2,500 0.00% 4211 ELECTRICAL-TRAFFIC SIGNALS $3,348 $4,279 $4,000 $4,000 $5,000 25.00% 4212 GAS SERVICE $2,855 $3,953 $9,000 $7,500 $7,500 0.00% 4213 SOLAR LEASE $2,362 $2,468 $2,588 $2,580 $2,705 4.84% 4220 PROFESSIONAL SERVICES $9,815 $28,904 $7,500 $10,000 $12,000 20.00% 4220 ASSET MANAGEMENT SYSTEM $0 $0 $0 $0 $3,000 100.00% 4220 CITY ATTORNEY $1,317 $378 $1,000 $1,000 $1,000 0.00% 4240 LEGAL PUBLICATIONS $61 $118 $500 $500 $500 0.00% 4280 RUBBISH REMOVAL $3,760 $3,895 $4,000 $4,000 $4,500 12.50% TOTAL CONTRACTUAL SERVICES $53,883 $77,011 $66,088 $67,080 $73,705 9.88% 4300 OFFICE SUPPLIES $1,195 $1,404 $1,000 $1,500 $1,500 0.00% 4305 OPERATING SUPPLIES $15,090 $22,078 $18,000 $18,000 $25,000 38.89% 4306 RECRUITMENT COSTS $10 $0 $500 $500 $500 0.00% 4318 POSTAGE $108 $43 $50 $50 $75 50.00% 4320 GAS AND OIL $24,043 $29,278 $45,000 $45,000 $40,000 -11.11% 4330 EQUIPMENT REPAIR $87,165 $84,249 $90,000 $90,000 $95,000 5.56% 4331 MISC OFFICE/COMPUTER EQUIPMENT $0 $847 $1,500 $1,500 $1,500 0.00% 4335 PUBLIC WORKS GARAGE MAINTENANCE BUILDING MAINTENANCE $12,830 $10,834 $11,500 $15,000 $15,000 0.00% 4336 SNOW REMOVAL DAMAGE REPAIR $960 $579 $4,000 $4,000 $4,000 0.00% TOTAL COMMODITIES $141,402 $149,311 $171,550 $175,550 $182,575 4.00% 4400 TRAINING $7,057 $3,227 $7,500 $7,500 $7,500 0.00% 4404 MEMBERSHIP DUES $0 $102 $300 $300 $300 0.00% 4410 PERSONAL PROTECTIVE EQUIPMENT (PPE $5,913 $6,332 $5,500 $6,000 $6,500 8.33% 4415 MILEAGE AND AUTO ALLOWANCE $240 $2 $250 $250 $300 20.00% 4420 STREET SIGNS AND POSTS $12,782 $10,711 $12,000 $15,000 $15,000 0.00% 4421 SAND AND SALT $75,640 $25,215 $125,000 $100,000 $100,000 0.00% 4422 STREET MAINTENANCE MATERIAL $38,470 $29,417 $40,000 $50,000 $50,000 0.00% 4423 CRACK SEALING/CHIP SEALING $59,514 $65,976 $100,000 $115,000 $115,000 0.00% 4424 STREET SWEEPING AND STRIPING $59,893 $75,811 $70,000 $75,000 $80,000 6.67% 4425 WATER SERVICE-PUBLIC WORKS $353 $353 $500 $500 $500 0.00% 4490 MISCELLANEOUS $527 $16 $500 $500 $500 0.00% TOTAL OTHER CHARGES $260,389 $217,162 $361,550 $370,050 $375,600 1.50% 4620 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $1,160,441 $1,184,989 $1,338,974 $1,369,827 $1,426,943 4.17% BUDGET REQUESTS REQUESTED APPROVED FACILITY DRAIN REPLACEMENT $8,333 $8,333 SKID STEER $35,000 $0 WHEEL LOADER $230,000 $0 OBJ DESCRIPTION Page 128 of 168 PARKS DEPARTMENT 70 2024 2025 2025 2026 2027 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE PW - PARKS 4110 SALARIES-REGULAR $557,961 $604,557 $613,837 $638,461 $676,382 5.94% 4115 SALARIES-OVERTIME $4,050 $18,649 $30,500 $15,000 $15,000 0.00% 4130 SALARIES-TEMPORARY $46,042 $46,789 $50,000 $50,000 $55,000 10.00% 4131 INSURANCE $135,884 $147,706 $153,848 $161,520 $169,596 5.00% 4133 WORKERS COMPENSATION $27,412 $17,358 $33,000 $18,350 $18,350 0.00% 4134 PERA $41,880 $44,957 $48,325 $48,582 $51,366 5.73% 4135 FICA $50,398 $53,708 $53,117 $53,815 $57,099 6.10% MN PAID LEAVE $0 $0 $0 $3,095 $3,284 6.11% TOTAL HUMAN RESOURCES $863,627 $933,725 $982,627 $988,823 $1,046,077 5.79% 4200 RENTALS AND LEASES $23,419 $25,085 $29,000 $29,000 $29,000 0.00% 4210 TELEPHONE $3,216 $3,425 $4,000 $4,000 $4,000 0.00% 4211 ELECTRICAL-PW/WARMING HOUSES -$320 $1,116 $3,000 $3,000 $3,000 0.00% 4211 ELECTRICAL-COMF. STAT./AERATOR $3,803 $5,711 $6,000 $6,000 $6,000 0.00% 4212 GAS SERVICE $3,415 $4,836 $9,000 $7,500 $7,500 0.00% 4213 SOLAR LEASE $2,362 $2,469 $2,588 $2,580 $2,705 4.84% 4220 PROFESSIONAL SERVICES CITY ATTORNEY $3,366 $1,980 $2,500 $3,000 $3,000 0.00% TESTING/COMMISSION MINUTES $4,049 $1,851 $5,000 $5,000 $5,000 0.00% BIKE/PED PLAN - VALLEY FOREST $25,214 $0 $0 $0 $0 0.00% CITY ENGINEERING $540 $0 $0 $500 $500 0.00% OTHER PROFESSIONAL SERVICES $1,315 $0 $0 $500 $500 0.00% ASSET MANAGEMENT SYSTEM $0 $0 $0 $0 $3,000 100.00% 4240 LEGAL PUBLICATION $324 $208 $750 $750 $750 0.00% 4280 RUBBISH REMOVAL $3,760 $3,895 $4,000 $4,000 $4,500 12.50% TOTAL CONTRACTUAL SERVICES $74,462 $50,575 $65,838 $65,830 $69,455 5.51% 4300 OFFICE SUPPLIES $1,706 $2,282 $2,000 $2,000 $2,500 25.00% 4305 OPERATING SUPPLIES $20,922 $15,656 $20,000 $20,000 $20,000 0.00% 4306 RECRUITMENT COSTS $10 $620 $500 $500 $500 0.00% 4318 POSTAGE $506 $528 $500 $500 $500 0.00% 4320 GAS AND OIL $16,518 $18,416 $25,000 $25,000 $25,000 0.00% 4330 EQUIPMENT REPAIRS AND MAINTENANCE EQUIPMENT REPAIRS/MAINTENANCE $44,115 $45,877 $46,500 $46,500 $50,000 7.53% PARKS MAINTENANCE COSTS $101,458 $106,372 $105,000 $110,000 $122,500 11.36% TOWN CENTRE LANDSCAPE MAINT.$2,100 $0 $9,000 $9,000 $9,000 0.00% INFIELD MAINTENANCE $8,010 $9,476 $10,000 $15,000 $15,000 0.00% 4331 MISC OFFICE/COMPUTER EQUIP $1,355 $847 $1,500 $1,500 $1,500 0.00% 4335 BUILDING MAINTENANCE BUILDING MAINTENANCE $12,922 $10,526 $11,500 $15,000 $15,000 0.00% TOTAL COMMODITIES $209,621 $210,600 $231,500 $245,000 $261,500 6.73% OBJ DESCRIPTION Page 129 of 168 PARKS DEPARTMENT 70 4400 TRAINING $3,935 $4,983 $5,000 $5,000 $6,000 20.00% 4404 MEMBERSHIP DUES $450 $462 $1,000 $1,000 $1,000 0.00% 4410 PERSONAL PROTECTIVE EQUIPMENT (PPE)$3,835 $5,416 $5,500 $6,000 $6,000 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $0 $32 $400 $400 $400 0.00% 4425 WATER SERVICE PUBLIC WORKS $351 $353 $500 $500 $500 0.00% PARKS $12,438 $10,312 $30,000 $30,000 $30,000 0.00% 4490 MISCELLANEOUS $1,106 $296 $1,500 $1,500 $1,500 0.00% 4490 COMMISSIONER PER DIEM $1,625 $950 $2,250 $2,250 $2,250 0.00% TOTAL OTHER CHARGES $23,739 $22,804 $46,150 $46,650 $47,650 2.14% 4600 CAPITAL OUTLAY $77,770 $5,100 $0 $45,000 $0 0.00% TOTAL CAPITAL OUTLAY $77,770 $5,100 $0 $45,000 $0 0.00% TOTAL EXPENDITURES $1,249,219 $1,222,803 $1,326,115 $1,391,303 $1,424,682 2.40% BUDGET REQUESTS REQUESTED APPROVED FACILITY DRAIN REPLACEMENT $8,333 $8,333 JOHN DEERE GATOR $42,000 $0 SKID STEER $35,000 $0 SPRAY MASTER $25,000 $25,000 FRIENDLY HILLS PICKLEBALL COURT SURFACIN $30,000 $30,000 Page 130 of 168 RECREATION DEPARTMENT 70 2024 2025 2025 2026 2027 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE RECREATION 4435 SOFTBALL LEAGUES $5,408 $3,586 $5,500 $6,000 $6,000 0.00% 4435 TENNIS LESSONS/PICKLEBALL $164 $3,264 $4,000 $3,000 $4,000 33.33% 4435 SUMMER CONCERTS $7,475 $9,510 $15,000 $15,000 $12,000 -20.00% 4435 WINTERFEST $9,359 $10,941 $8,500 $9,000 $9,000 0.00% 4435 SAFETY CAMP $3,051 $1,245 $2,000 $3,500 $3,000 -14.29% 4435 SPECIAL EVENTS/PROGRAMMING $2,548 $2,818 $5,000 $6,000 $6,000 0.00% 4435 TRICK OR TEEING $3,743 $4,070 $5,000 $5,500 $5,500 0.00% 4435 TOUCH A TRUCK $0 $1,529 $3,000 $2,750 $2,750 0.00% 4435 TOUR DE REC $741 $78 $1,000 $1,200 $1,200 0.00% 4435 WORKOUTS IN THE PARK $335 $340 $1,000 $700 $700 0.00% 4435 CONTRACTED PROGRAMS $7,434 $9,870 $11,250 $10,750 $10,750 0.00% 4435 SENIORS PROGRAMMING $233 $414 $4,500 $4,000 $4,000 0.00% 4435 PROGRAM SUPPLIES/EQUIPMENT $3,498 $4,476 $6,000 $6,000 $6,000 0.00% 4435 FIELD TRIPS $1,077 $323 $4,000 $2,000 $2,000 0.00% 4435 RECREATION OFFICE SUPPLIES $246 $1,199 $600 $1,000 $1,300 30.00% 4435 KIDS FISHING DERBY $682 $0 $1,750 $1,750 $1,750 0.00% 4435 YOUTH AND STAFF SHIRTS $894 $2,048 $3,250 $3,250 $3,250 0.00% 4435 SCHOLARSHIP PROGRAM $0 $0 $2,000 $1,250 $1,250 0.00% 4435 PARK CELEBRATION EVENTS $9,469 $9,672 $10,000 $10,000 $11,000 10.00% 4435 MARKETING & COMMUNICATIONS $11,555 $11,377 $10,000 $12,500 $14,000 12.00% 4435 NATURE BASED PROGRAMMING $0 $742 $0 $1,000 $1,200 20.00% 4435 MISCELLANEOUS $14,034 $3,610 $2,500 $5,000 $5,000 0.00% 4436 ONLINE REGISTRATION FEES $2,739 $2,603 $3,000 $3,250 $3,250 0.00% 4400 TRAINING/CONFERENCES $4,076 $7,346 $7,500 $9,000 $9,000 0.00% 4400 SEASONAL STAFF TRAINING $409 $750 $3,000 $1,500 $1,500 0.00% 4400 MEMBERSHIPS/SUBSCRIPTIONS $803 $800 $1,500 $2,000 $2,000 0.00% 4400 TUITION REIMBURSEMENT $0 $0 $0 $6,000 $3,000 -50.00% TOTAL RECREATION CHARGES $89,972 $92,611 $120,850 $132,900 $130,400 -1.88% BUDGET REQUESTS REQUESTED APPROVED REPLACEMENT VEHICLE $46,000 $20,000 OBJ DESCRIPTION Page 131 of 168 NATURAL RESOURCES 2024 2025 2025 2026 2027 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE NATURAL RESOURCES 4110 SALARIES-REGULAR $96,504 $99,916 $100,248 $109,982 $117,247 6.61% 4115 SALARIES - OVERTIME $0 $4,506 $0 $0 $0 0.00% 4130 SALARIES - TEMP $0 $7,516 $0 $10,000 $10,000 0.00% 4131 INSURANCE $22,860 $22,860 $22,860 $24,000 $25,200 5.00% 4134 PERA $7,238 $7,832 $7,519 $8,249 $8,794 6.61% 4135 FICA $7,383 $8,563 $7,669 $9,179 $9,734 6.05% MN PAID LEAVE $0 $0 $0 $528 $560 6.06% TOTAL HUMAN RESOURCES $133,985 $151,193 $138,296 $161,938 $171,535 5.93% 4333 VALLEY PARK POLLINATOR CORRIDOR $0 $0 $15,000 $15,000 $12,000 -20.00% 4333 VALLEY PARK FOREST ENHANCEMENT - NORTH $0 $2,745 $0 $0 $0 0.00% 4333 VALLEY PARK FOREST ENHANCEMENT - SOUTH CENTRA $1,962 $2,500 $11,183 $2,580 $1,500 -41.86% 4333 VALLEY PARK NW FOREST ENHANCEMENT $4,150 $9,431 $10,000 $0 $0 0.00% 4333 VALLEY PARK E FOREST ENHANCEMENT $10,650 $0 $15,252 $1,220 $1,220 0.00% 4333 VALLEY PARK S OAK/ASPEN KNOLL ENHANCEMENT $0 $0 $0 $0 $0 0.00% 4333 COPPERFIELD POND ISTHMUS ENHANCEMENT $0 $30,563 $0 $25,870 $7,000 -72.94% 4333 FRIENDLY MARSH TURF TO PRAIRIE $0 $0 $0 $4,400 $4,400 0.00% 4333 ROGERS LAKE - SAVANA/FOREST AND SHORELINE ENHA $5,114 $0 $34,518 $18,040 $17,000 -5.76% 4333 NATURAL RESOURCE MAINTENANCE $26,287 $9,622 $37,670 $40,500 $40,000 -1.23% 4333 PILOT KNOB RESTORATION $15,000 $17,757 $15,600 $16,000 $16,000 0.00% 4333 TREE SALE $9,626 $10,018 $10,000 $10,250 $10,250 0.00% 4333 TREE CANOPY PROGRAM $16,835 $14,985 $27,000 $27,600 $27,600 0.00% 4500 TREE REMOVAL $134,543 $103,034 $100,000 $110,000 $110,000 0.00% 4333 TREE PLANTING $2,645 $17,382 $10,000 $10,250 $10,250 0.00% 4333 TREE CARE (PRUNING, WATERING, DISEASE PREVENTIO $8,140 $5,001 $52,000 $53,300 $50,000 -6.19% 4333 CLIMATE ACTION AND RESILIANCY PLAN $0 $0 $0 $5,000 $0 -100.00% 4333 LANDSCAPE ORDINANCE DEVELOPMENT $0 $0 $0 $7,000 $7,000 0.00% 4333 NATURAL RESOURCES - MISCELLANEOUS $0 $4,614 $0 $0 $5,000 100.00% TOTAL CONTRACTUAL SERVICES $234,952 $227,652 $338,223 $347,010 $319,220 -8.01% 4410 PPE $0 $0 $0 $0 $500 100.00% 4490 MISCELLANEOUS $3,204 $3,171 $0 $0 $0 0.00% 4490 COMMISSIONER PER DIEM $1,225 $1,825 $1,800 $1,800 $2,000 11.11% TOTAL OTHER CHARGES $4,429 $4,996 $1,800 $1,800 $2,500 38.89% TOTAL EXPENDITURES $373,366 $383,841 $478,319 $510,748 $493,255 -3.42% BUDGET REQUESTS REQUESTED APPROVED CLIMATE ACTION AND RESILIENCY PLAN $50,000 $0 VALLY PARK NRMP $20,000 $20,000 FORESTRY MOWER MULCHING HEAD $30,000 $30,000 OBJ DESCRIPTION Page 132 of 168 COMMUNITY DEVELOPMENT DEPARTMENT 80 2024 2025 2025 2026 2027 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE COMMUNITY DEVELOPMENT 4110 SALARIES-REGULAR $110,785 $117,639 $117,124 $125,467 $133,754 6.60% 4131 INSURANCE $22,860 $22,860 $22,860 $24,000 $25,200 5.00% 4134 PERA $8,309 $8,823 $8,784 $9,410 $10,032 6.61% 4135 FICA $8,191 $8,640 $8,960 $9,598 $10,232 6.61% MN PAID LEAVE $0 $0 $0 $552 $589 6.70% TOTAL HUMAN RESOURCES $150,145 $157,961 $157,728 $169,027 $179,807 6.38% 4220 PROFESSIONAL SERVICES CONSULTING PLANNER $20,771 $0 $10,000 $10,000 $10,000 0.00% COMP PLAN $0 $0 $500 $9,500 $100,000 952.63% CITY ATTORNEY $15,011 $16,054 $10,000 $10,000 $10,000 0.00% OPEN TO BUSINESS - DAKOTA COUNTY $3,000 $3,000 $3,000 $3,000 $3,090 3.00% PLANNING COMMISSION-MINUTES $2,196 $2,578 $3,500 $3,500 $3,500 0.00% RESOLUTION FILING WITH COUNTY $609 $657 $2,000 $2,000 $2,000 0.00% OTHER PROFESSIONAL SERVICES $0 $0 $500 $500 $5,660 1032.00% 4222 PROSECUTIONS $0 $0 $0 $10,000 $10,000 0.00% 4240 LEGAL PUBLICATIONS $1,162 $1,102 $2,000 $2,000 $2,000 0.00% TOTAL CONTRACTUAL SERVICES $42,749 $23,391 $31,500 $50,500 $146,250 189.60% 4300 OFFICE SUPPLIES $366 $356 $1,000 $1,000 $1,000 0.00% 4318 POSTAGE $472 $472 $1,000 $1,000 $1,000 0.00% TOTAL COMMODITIES $838 $828 $2,000 $2,000 $2,000 0.00% 4400 TRAINING $835 $99 $2,000 $2,000 $2,000 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $500 $500 $500 0.00% 4404 MEMBERSHIP DUES $492 $725 $750 $850 $850 0.00% 4415 MILEAGE AND AUTO ALLOWANCES $30 $26 $100 $100 $100 0.00% 4490 PLANNING COMMISSION PER DIEM $1,650 $1,550 $3,000 $3,000 $3,000 0.00% 4490 MISCELLANEOUS $817 $571 $1,000 $1,000 $1,000 0.00% TOTAL OTHER CHARGES $3,824 $2,971 $7,350 $7,450 $7,450 0.00% 4600 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $197,556 $185,152 $198,578 $228,977 $335,507 46.52% BUDGET REQUESTS REQUESTED APPROVED DEVELOPMENT TRACKER GIS $4,500 $4,500 INCLUDED IN 4220 OTHER ABOVE OBJ DESCRIPTION Page 133 of 168 RECYCLING DEPARTMENT 85 2024 2025 2025 2026 2027 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE RECYCLING 4110 SALARIES-REGULAR $0 $0 $0 $80,387 $85,696 6.60% 4115 SALARIES-OVERTIME $0 $0 $0 $500 $500 0.00% 4131 INSURANCE $0 $0 $0 $24,000 $25,200 5.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $6,067 $6,465 6.56% 4135 FICA $0 $0 $0 $6,188 $6,594 6.56% MN PAID LEAVE $0 $0 $0 $356 $379 6.46% TOTAL HUMAN RESOURCES $0 $0 $0 $117,498 $124,834 6.24% 4220 RECYCLING EVENTS/SUPPLIES $6,239 $6,896 $10,000 $7,500 $9,000 20.00% 4220 SHARED RECYCLING POSITION $0 $11,099 $42,000 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $6,239 $17,995 $52,000 $7,500 $9,000 20.00% 4300 OFFICE SUPPLIES $0 $390 $500 $200 $200 0.00% 4318 POSTAGE $0 $0 $500 $100 $100 0.00% TOTAL COMMODITIES $0 $390 $1,000 $300 $300 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $100 $250 $350 40.00% 4490 MISCELLANEOUS $203 $0 $1,500 $1,000 $1,000 0.00% TOTAL OTHER CHARGES $203 $0 $1,600 $1,250 $1,350 8.00% 4600 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $6,443 $18,385 $54,600 $126,548 $135,484 7.06% BUDGET REQUESTS REQUESTED APPROVED OBJ DESCRIPTION Page 134 of 168 ENGINEERING FUND 5 DEPARTMENT 15 2024 2025 2025 2026 2027 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE ENGINEERING 4110 SALARIES-REGULAR $397,886 $441,986 $429,798 $454,777 $483,354 6.28% 4115 SALARIES-OVERTIME $8,528 $22,967 $10,000 $10,000 $10,000 0.00% 4130 SALARIES-TEMPORARY $0 $0 $10,000 $10,000 $10,000 0.00% 4131 INSURANCE $78,340 $80,565 $83,439 $87,600 $91,980 5.00% 4133 WORKERS COMPENSATION $7,359 $3,685 $5,500 $3,050 $3,050 0.00% 4134 PERA $31,243 $34,087 $32,985 $34,858 $36,814 5.61% 4135 FICA $33,824 $35,884 $34,409 $36,320 $38,507 6.02% MN PAID LEAVE $0 $0 $0 $2,089 $2,215 6.03% TOTAL HUMAN RESOURCES $557,180 $619,174 $606,131 $638,694 $675,920 5.83% 4200 RENTALS AND LEASES $866 $866 $900 $1,000 $1,000 0.00% 4209 CITY HALL RENT $59,000 $59,000 $59,000 $64,900 $64,900 0.00% 4210 TELEPHONE $1,088 $1,091 $4,000 $2,500 $2,500 0.00% 4220 PROFESSIONAL SERVICES $145 $0 $2,000 $2,000 $2,000 0.00% 4220 ASSET MANAGEMENT SYSTEM $0 $0 $0 $0 $3,000 100.00% 4220 CITY AUDIT $3,979 $4,011 $4,200 $4,550 $4,780 5.05% TOTAL CONTRACTUAL SERVICES $65,078 $64,968 $70,100 $74,950 $78,180 4.31% 4300 OFFICE SUPPLIES $1,878 $1,176 $2,000 $2,000 $2,000 0.00% 4305 OPERATING SUPPLIES $414 $60 $1,500 $1,500 $1,500 0.00% 4318 POSTAGE $427 $160 $300 $500 $500 0.00% 4320 GAS AND OIL $2,910 $3,503 $3,500 $3,500 $4,000 14.29% 4330 EQUIPMENT REPAIR $0 $1,696 $1,500 $1,500 $1,800 20.00% 4331 MISC OFFICE/COMPUTER EQUIPMENT $0 $3,453 $5,000 $5,000 $5,000 0.00% TOTAL COMMODITIES $5,630 $10,047 $13,800 $14,000 $14,800 5.71% 4400 TRAINING $1,885 $3,029 $5,000 $5,000 $6,000 20.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $100 $100 $0 $0 0.00% 4404 MEMBERSHIP DUES $0 $0 $1,000 $1,000 $1,000 0.00% 4410 CLOTHING AND EQUIPMENT $93 $252 $750 $750 $750 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $354 $2 $1,000 $1,000 $1,000 0.00% 4490 MISCELLANEOUS $0 $104 $250 $500 $500 0.00% TOTAL OTHER CHARGES $2,332 $3,488 $8,100 $8,250 $9,250 12.12% 4620 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $630,220 $697,678 $698,131 $735,894 $778,150 5.74% BUDGET REQUESTS REQUESTED APPROVED OBJ DESCRIPTION Page 135 of 168 UTILITY FUND REVENUE SUMMARY UTILITY FUND FUND 15 REVENUES 2024 2025 2025 2026 2027 REVENUE SOURCE ACTUAL ACTUAL BUDGET BUDGET BUDGET % CHANGE SEWER RENTAL $2,537,860 $2,692,028 $2,522,235 $2,798,000 $2,935,000 4.90% SEWER PERMITS $2,190 $1,275 $1,500 $2,000 $2,000 0.00% LILYDALE LIFT STATION MAINT.$7,111 $8,715 $6,000 $7,200 $8,640 20.00% MISCELLANEOUS INCOME $31,035 $48,885 $20,000 $20,000 $20,000 0.00% INTERST INCOME $83,273 $93,334 $20,000 $30,000 $50,000 66.67% UNAPPROPRIATED TRANSFER -$36,350 -$749,341 -$11,150 -$11,150 -$11,150 0.00% TOTAL UTILITY FUND REVENUE $2,625,119 $2,094,896 $2,558,585 $2,846,050 $3,004,490 5.57% Page 136 of 168 UTILITY FUND 15 DEPARTMENT 60 2024 2025 2025 2026 2027 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE SEWER UTILITY 4110 SALARIES-REGULAR $187,852 $184,344 $179,683 $191,521 $202,470 5.72% 4115 SALARIES-OVERTIME $3,630 $10,487 $5,000 $5,000 $5,000 0.00% 4130 SALARIES-TEMPORARY $2,508 $4,751 $8,000 $8,000 $8,000 0.00% 4131 INSURANCE $28,388 $29,127 $43,205 $45,360 $47,628 5.00% 4133 WORKERS COMPENSATION $16,071 $7,464 $10,000 $5,550 $5,550 0.00% 4134 PERA -$1,502 -$580 $13,851 $14,739 $15,560 5.57% 4135 FICA $15,125 $15,844 $14,740 $15,646 $16,483 5.35% MN PAID LEAVE $0 $0 $0 $900 $948 5.33% 4139 OPEB $8,390 $1,777 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $260,461 $253,213 $274,479 $286,716 $301,639 5.20% 4200 RENTALS AND LEASES $2,063 $2,745 $4,000 $4,000 $4,000 0.00% 4209 CITY HALL RENT $8,250 $8,250 $8,250 $9,075 $9,075 0.00% 4210 TELEPHONE $1,300 $1,128 $7,500 $5,000 $2,500 -50.00% 4211 ELECTRIC SERVICE PUBLIC WORKS GARAGE -$320 $1,116 $2,500 $2,500 $2,500 0.00% LIFT STATIONS $7,624 $12,460 $12,000 $10,000 $15,000 50.00% 4212 GAS SERVICE PUBLIC WORKS GARAGE $2,855 $3,952 $9,000 $7,500 $7,500 0.00% LIFT STATIONS $2,470 $3,365 $3,500 $3,500 $4,000 14.29% 4213 SOLAR LEASE $2,362 $2,468 $2,588 $2,580 $2,705 4.84% 4220 PROFESSIONAL SERVICES CITY ENGINEER $3,509 $8,871 $0 $5,000 $5,000 0.00% CITY AUDIT $3,706 $3,820 $4,000 $4,325 $4,540 4.97% TRAINING $1,000 $3,000 $1,500 $1,500 $3,000 100.00% OTHER PROFESSIONAL SERVICES $3,820 $6,789 $15,000 $5,000 $66,500 1230.00% 4240 LEGAL PUBLICATIONS $0 $222 $250 $250 $250 0.00% 4250 LIABILITY AND AUTO INSURANCE $10,139 $11,357 $10,500 $11,700 $12,250 4.70% 4280 RUBBISH REMOVAL $3,760 $3,895 $4,000 $4,000 $4,500 12.50% TOTAL CONTRACTUAL SERVICES $52,537 $73,439 $84,588 $75,930 $143,320 88.75% 4300 OFFICE SUPPLIES $1,721 $2,136 $2,000 $2,000 $2,500 25.00% 4305 OPERATING SUPPLIES $21,446 $14,947 $20,000 $25,000 $25,000 0.00% 4318 POSTAGE $7,354 $5,539 $6,000 $8,000 $8,000 0.00% 4320 GAS AND OIL $5,654 $6,200 $7,500 $7,500 $7,500 0.00% 4330 EQUIPMENT REPAIRS AND MAINTENANCE SEWER CLEANING/TELEVISING $62,259 $70,203 $62,000 $75,000 $75,000 0.00% SEWER LINING $0 $0 $250,000 $250,000 $208,000 -16.80% ROOT CHEMICALS $6,816 $4,809 $10,000 $10,000 $10,000 0.00% SOFTWARE SUPPORT $840 $6,712 $1,000 $10,000 $7,000 -30.00% ASSET MANAGEMENT SYSTEM $0 $0 $0 $0 $5,000 100.00% EQUIPMENT REPAIRS AND MAINTENANC $82,162 $75,713 $60,750 $70,750 $75,000 6.01% 4331 FURNITURE/EQUIPMENT $0 $878 $1,200 $1,500 $1,500 0.00% 4335 PUBLIC WORKS GARAGE MAINTENANCE BUILDING MAINTENANCE $12,698 $9,685 $11,500 $15,000 $15,000 0.00% TOTAL COMMODITIES $200,950 $196,821 $431,950 $474,750 $439,500 -7.42% OBJ DESCRIPTION Page 137 of 168 UTILITY FUND 15 DEPARTMENT 60 4400 TRAINING $994 $1,752 $2,500 $2,500 $2,500 0.00% 4404 MEMBERSHIP DUES $10 $267 $500 $500 $500 0.00% 4410 CLOTHING AND EQUIPMENT $1,308 $1,705 $1,250 $1,500 $1,750 16.67% 4415 MILEAGE AND AUTO ALLOWANCE $34 $17 $250 $250 $250 0.00% 4425 WATER SERVICE $353 $353 $450 $450 $450 0.00% 4437 CREDIT CARD FEES $7,617 $10,479 $3,000 $8,500 $12,000 41.18% 4449 MWCC CHARGES $1,314,748 $1,443,499 $1,443,499 $1,889,173 $1,707,521 -9.62% 4490 MISCELLANEOUS $5,606 $1,855 $5,000 $6,000 $600 -90.00% 4491 DEPRECIATION $206,692 $211,245 $200,000 $220,000 $220,000 0.00% TOTAL OTHER CHARGES $1,537,361 $1,671,172 $1,656,449 $2,128,873 $1,945,571 -8.61% 4600 CAPITAL OUTLAY $0 $0 $62,667 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $62,667 $0 $0 0.00% TOTAL EXPENDITURES $2,051,309 $2,194,646 $2,510,133 $2,966,269 $2,830,030 -4.59% BUDGET REQUESTS REQUESTED APPROVED FACILITY DRAIN REPLACEMENT $8,333 $8,333 Page 138 of 168 STORM WATER UTILITY FUND 29 DEPARTMENT STORM WATER UTILITY FUND 29 REVENUES 2024 2025 2025 2026 2027 REVENUE SOURCE ACTUAL ACTUAL BUDGET BUDGET BUDGET % CHANGE STORM WATER UTILITY FEES $647,637 $743,159 $615,000 $750,000 $750,000 0.00% MISCELLANEOUS INCOME $31,435 $0 $0 $15,000 $15,000 0.00% INTEREST INCOME $46,359 $49,276 $10,000 $15,000 $25,000 66.67% UNAPPROPRIATED TRANSFER -$206,258 -$374,718 -$9,650 -$9,650 -$9,650 0.00% TOTAL STORM UTILITY FUND REVENUE $519,174 $417,717 $615,350 $770,350 $780,350 1.30% Page 139 of 168 STORM WATER UTILITY FUND 29 DEPARTMENT 29 2024 2025 2025 2026 2027 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE STORM WATER UTILITY 4110 SALARIES-REGULAR $27,823 $28,322 $28,904 $30,676 $31,843 3.80% 4131 INSURANCE $4,654 $4,956 $7,087 $7,440 $7,812 5.00% 4134 PERA -$607 -$1,085 $2,168 $2,301 $2,388 3.78% 4135 FICA $2,093 $2,129 $2,211 $2,347 $2,436 3.79% MN PAID LEAVE $0 $0 $0 $135 $140 3.70% 4139 OPEB $1,378 $400 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $35,341 $34,722 $40,370 $42,899 $44,619 4.01% 4209 CITY HALL RENT $8,250 $8,250 $8,250 $9,075 $9,075 0.00% 4220 PROFESSIONAL SERVICES CITY AUDIT $1,277 $1,433 $1,500 $1,625 $1,705 4.92% ENGINEERING FEES $9,268 $14,477 $30,000 $30,000 $30,000 0.00% RAIN GARDEN DESIGN/CONSTRUCTION $3,524 $1,008 $50,000 $50,000 $50,000 0.00% SURFACE WATER TREATMENT $5,802 $4,995 $10,000 $10,000 $10,000 0.00% OTHER PROFESSIONAL SERVICES $12,378 $96,124 $100,000 $30,000 $225,000 650.00% ASSET MANAGEMENT SYSTEM $0 $0 $0 $0 $5,000 100.00% 4240 LEGAL PUBLICATIONS $0 $269 $250 $250 $250 0.00% TOTAL CONTRACTUAL SERVICES $40,498 $126,555 $200,000 $130,950 $331,030 152.79% 4300 OFFICE SUPPLIES $103 $0 $250 $250 $250 0.00% 4318 POSTAGE $1 $0 $150 $150 $150 0.00% 4330 EQUIPMENT REPAIR $6,637 $7,046 $10,000 $10,000 $10,000 0.00% 4337 STORM SEWER MAINTENANCE $27,950 $64,116 $50,000 $50,000 $50,000 0.00% 4339 POND MAINTENANCE $144,428 $4,445 $100,000 $191,000 $100,000 -47.64% TOTAL COMMODITIES $179,119 $75,607 $160,400 $251,400 $160,400 -36.20% 4404 MEMBERSHIP DUES $27,896 $31,480 $30,000 $30,000 $34,000 13.33% 4460 CONSTRUCTION COSTS $56,885 $0 $350,000 $350,000 $150,000 -57.14% 4490 MISCELLANEOUS $498 $206 $500 $500 $500 0.00% 4491 DEPRECIATION $57,271 $61,567 $55,000 $58,000 $62,000 6.90% TOTAL OTHER CHARGES $142,550 $93,252 $435,500 $438,500 $246,500 -43.79% 4600 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $397,508 $330,136 $836,270 $863,749 $782,549 -9.40% BUDGET REQUESTS REQUESTED APPROVED LAKE AUGUSTA STUDY $100,000 $100,000 SWMP UPDATE $100,000 $100,000 OBJ DESCRIPTION Page 140 of 168 PAR THREE REVENUE SUMMARY PAR 3 REVENUES 2024 2025 2025 2026 2027 REVENUE SOURCE ACTUAL ACTUAL BUDGET BUDGET BUDGET % CHANGE GREEN FEES $231,340 $284,003 $220,000 $256,000 $288,000 12.50% RECREATION PROGRAMS $42,880 $44,876 $50,000 $51,000 $46,000 -9.80% CONCESSIONS $46,478 $53,718 $36,000 $51,500 $54,000 4.85% SUNDRY REVENUE $296 $177 $0 $0 $200 100.00% INTEREST $5,211 $8,129 $1,000 $3,500 $3,500 0.00% TOTAL PAR THREE FUND REVENUE $326,205 $390,903 $307,000 $362,000 $391,700 8.20% Page 141 of 168 PAR THREE FUND 45 DEPARTMENT 45 2024 2025 2025 2026 2027 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE PAR 3 4110 SALARIES-ADMIN $36,597 $60,838 $69,821 $72,156 $76,922 6.61% 4115 SALARIES-OVERTIME(HOLIDAY)$1,416 $1,471 $2,200 $2,200 $2,200 0.00% 4110 SALARIES-CLUBHOUSE $50,073 $45,025 $46,000 $48,000 $52,000 8.33% 4110 SALARIES - MAINTENANCE $26,239 $23,899 $27,000 $28,000 $28,000 0.00% 4131 INSURANCE $7,544 $15,088 $18,517 $19,440 $20,412 5.00% 4133 WORKERS COMPENSATION $3,124 $1,438 $1,900 $1,050 $1,050 0.00% 4134 PERA $6,672 $8,433 $10,043 $10,419 $11,934 14.54% 4135 FICA $7,135 $9,854 $11,094 $11,502 $12,173 5.83% MN PAID LEAVE $0 $0 $0 $662 $700 5.74% 4138 UNEMPLOYMENT $2,072 $2,710 $2,000 $2,000 $2,000 0.00% TOTAL HUMAN RESOURCES $140,871 $168,756 $188,575 $195,429 $207,391 6.12% 4200 RENTALS AND LEASES $6,679 $8,098 $8,000 $7,500 $8,400 12.00% 4210 TELEPHONE $5,306 $5,380 $5,200 $4,500 $4,500 0.00% 4211 ELECTRIC SERVICE CLUBHOUSE $890 $1,180 $875 $975 $1,300 33.33% MAINTENANCE $499 $2,065 $3,350 $3,350 $3,000 -10.45% 4212 GAS SERVICE $793 $3,962 $1,200 $1,200 $4,200 250.00% 4213 SOLAR LEASE $2,175 $2,272 $2,383 $2,375 $2,490 4.84% 4220 PROFESSIONAL SERVICES CITY AUDIT $3,171 $3,343 $3,500 $3,775 $3,965 5.03% SYSTEM INSPECTIONS $1,196 $1,816 $3,000 $3,000 $3,000 0.00% DEPT OF AG LICENSE $25 $50 $100 $100 $100 0.00% 4250 LIABILITY AND AUTO INSURANCE $4,867 $5,408 $5,000 $5,525 $5,800 4.98% 4268 CONTRACT SERVICES IRRIGATION SYSTEM SERVICES $0 $788 $4,500 $4,500 $4,500 0.00% IRRIGATION SOFTWARE $2,784 $3,047 $2,750 $3,300 $8,000 142.42% 4280 RUBBISH REMOVAL $1,303 $1,127 $1,300 $1,400 $1,400 0.00% TOTAL CONTRACTUAL SERVICES $29,689 $38,535 $41,158 $41,500 $50,655 22.06% 4300 OFFICE SUPPLIES $600 $2,554 $800 $800 $1,500 87.50% 4301 FORE UP TEE TIME SOFTWARE $0 $3,200 $0 $4,250 $4,250 0.00% 4305 GOLF SUPPLIES $151 $543 $4,500 $2,500 $2,500 0.00% 4310 CONCESSIONS $8,970 $6,339 $9,000 $10,500 $10,500 0.00% 4320 GAS AND OIL $2,187 $2,394 $3,000 $3,500 $4,000 14.29% 4330 REPAIRS AND MAINTENANCE GROUNDSKEEPING EQUIPMENT REPAIR $3,213 $4,380 $12,000 $12,000 $12,000 0.00% REEL SHARPENING $2,831 $1,905 $2,250 $3,000 $3,000 0.00% 4331 MISC FURNITURE/EQUIPMENT $17,546 $0 $2,500 $4,000 $4,000 0.00% 4334 COURSE MAINTENANCE MISCELLANEOUS $1,684 $0 $3,500 $3,500 $3,500 0.00% CHEMICALS AND FERTILIZER $17,891 $21,423 $24,000 $24,000 $24,000 0.00% IRRIGATION SYSTEM REPAIR $2,007 $931 $6,500 $6,500 $6,500 0.00% COURSE BEAUTIFICATION $22,890 $2,809 $3,500 $4,000 $4,000 0.00% SOIL/SAND $618 $700 $1,750 $1,750 $2,000 14.29% 4335 BUILDING MAINTENANCE $23,107 $22,774 $9,000 $15,000 $20,000 33.33% TOTAL COMMODITIES $103,693 $69,951 $82,300 $95,300 $101,750 6.77% OBJ DESCRIPTION Page 142 of 168 PAR THREE FUND 45 DEPARTMENT 45 4400 TRAINING $0 $726 $2,000 $2,000 $2,000 0.00% 4404 MEMBERSHIP DUES $255 $90 $500 $750 $750 0.00% 4410 CLOTHING AND EQUIPMENT $2,577 $2,284 $5,500 $5,750 $5,750 0.00% 4415 MILEAGE $0 $232 $0 $1,000 $200 -80.00% 4435 RECREATION PROGRAM SUPPLIES $962 $1,999 $3,000 $2,000 $2,000 0.00% 4425 WATER SERVICE $394 $430 $500 $500 $500 0.00% 4427 SEWER SERVICE $1,762 $1,819 $1,675 $1,850 $2,000 8.11% 4436 ONLINE REGISTRATION FEE $2,928 $3,728 $3,100 $3,200 $4,000 25.00% 4437 CREDIT CARD FEES $9,190 $11,573 $8,500 $10,000 $13,000 30.00% 4490 MISCELLANEOUS $282 $445 $2,250 $2,250 $2,250 0.00% 4500 TREE REMOVAL $0 $0 $5,000 $5,000 $5,000 0.00% TOTAL OTHER CHARGES $18,349 $23,325 $32,025 $34,300 $37,450 9.18% 4620 CAPITAL OUTLAY $0 $0 $0 $12,500 $65,000 420.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $12,500 $65,000 0.00% TOTAL EXPENDITURES $292,602 $300,567 $344,058 $379,029 $462,246 21.96% BUDGET REQUESTS REQUESTED APPROVED PARKING LOT REPLACEMENT $65,000 $65,000 Page 143 of 168 CITY HALL FUND 8 DEPARTMENT 0 2024 2025 2025 2026 2027 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE CITY HALL 4110 SALARIES-REGULAR $77,989 $84,669 $82,056 $84,927 $87,464 2.99% 4115 SALARIES-OVERTIME $924 $2,221 $0 $0 $0 0.00% 4131 INSURANCE $21,572 $22,103 $22,860 $24,000 $25,200 5.00% 4133 WORKERS COMPENSATION $8,232 $4,513 $7,500 $4,150 $4,150 0.00% 4134 PERA -$4,179 -$571 $6,154 $6,370 $6,560 2.98% 4135 FICA $6,769 $7,395 $6,277 $6,496 $6,691 3.00% MN PAID LEAVE $0 $0 $0 $374 $385 2.94% 4139 OPEB $6,257 $1,332 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $117,564 $121,663 $124,847 $126,317 $130,450 3.27% 4211 ELECTRIC SERVICE $19,037 $31,045 $24,000 $24,000 $30,000 25.00% 4212 GAS SERVICE $6,922 $9,102 $13,000 $12,000 $12,000 0.00% 4213 SOLAR LEASE $4,780 $4,994 $5,411 $5,180 $5,655 9.17% 4220 PROFESSIONAL SERVICES ARCHITECTURAL SERVICES $0 $0 $15,000 $0 $0 0.00% MISC PROFESSIONAL SERVICES $500 $0 $1,000 $1,000 $1,000 0.00% 4250 LIABILITY AND AUTO INSURANCE $7,097 $7,896 $7,300 $8,125 $8,500 4.62% 4280 RUBBISH SERVICE $5,086 $5,340 $4,800 $5,500 $6,000 9.09% TOTAL CONTRACTUAL SERVICES $43,422 $58,378 $70,511 $55,805 $63,155 13.17% 4331 FURNITURE/EQUIPMENT $13,181 $0 $5,000 $5,000 $15,000 200.00% 4335 BUILDING MAINTENANCE $50,556 $56,850 $40,000 $40,000 $50,000 25.00% TOTAL COMMODITIES $63,737 $56,850 $45,000 $45,000 $65,000 44.44% 4404 MEMBERSHIP DUES $0 $0 $50 $50 $50 0.00% 4415 MILEAGE $0 $0 $100 $100 $100 0.00% 4425 WATER SERVICE $2,753 $2,711 $6,000 $6,000 $5,000 -16.67% 4480 CONTINGENCY/RESERVE $0 $0 $10,000 $10,000 $10,000 0.00% 4490 MISCELLANEOUS $0 $0 $250 $250 $250 0.00% 4491 DEPRECIATION $35,778 $35,285 $37,000 $37,000 $37,000 0.00% TOTAL OTHER CHARGES $38,530 $37,996 $53,400 $53,400 $52,400 -1.87% 4600 CAPITAL OUTLAY $12,711 $0 $52,500 $0 $0 0.00% TOTAL CAPITAL OUTLAY $12,711 $0 $52,500 $0 $0 0.00% TOTAL EXPENDITURES $275,964 $274,887 $346,258 $280,522 $311,005 10.87% BUDGET REQUESTS REQUESTED APPROVED BOILER REPLACEMENT $75,000 $0 OBJ DESCRIPTION Page 144 of 168 EMERGENCY PREPAREDNESS FUND 7 DEPARTMENT 0 2024 2025 2025 2026 2027 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE EMERGENCY PREPAREDNESS 4110 SALARIES-REGULAR $0 $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 $0 0.00% 4211 ELECTRIC SERVICE $0 $0 $0 $0 $0 0.00% 4220 PROFESSIONAL SERVICES $0 $10,469 $9,000 $9,000 $9,000 0.00% TOTAL CONTRACTUAL SERVICES $0 $10,469 $9,000 $9,000 $9,000 0.00% 4305 OPERATING SUPPLIES $0 $0 $1,500 $1,500 $1,500 0.00% 4330 REPAIRS AND MAINTENANCE SIREN MAINTENANCE AGREEMENT $3,225 $3,225 $5,000 $5,000 $5,000 0.00% PHSYICALS $0 $0 $3,000 $3,000 $3,000 0.00% DAKOTA COUNTY SPECIAL OPS $0 $0 $3,000 $3,000 $3,000 0.00% EOC SUPPLIES $0 $0 $1,000 $1,000 $1,000 0.00% TOTAL COMMODITIES $3,225 $3,225 $13,500 $13,500 $13,500 0.00% 4400 AMEM ANNUAL CONFERENCE $0 $0 $1,200 $1,200 $1,200 0.00% 4400 DAKOTA COUNTY EMER. PREP. CMTE.$15,127 $6,435 $11,000 $11,000 $11,000 0.00% 4490 MISCELLANEOUS $0 $0 $0 $0 $0 0.00% TOTAL OTHER CHARGES $15,127 $6,435 $12,200 $12,200 $12,200 0.00% 4620 CAPITAL OUTLAY $54,905 $12,396 $12,000 $12,000 $12,000 0.00% TOTAL CAPITAL OUTLAY $54,905 $12,396 $12,000 $12,000 $12,000 0.00% TOTAL EXPENDITURES $73,257 $32,524 $46,700 $46,700 $46,700 0.00% BUDGET REQUESTS REQUESTED APPROVED OBJ DESCRIPTION Page 145 of 168 FIRE RELIEF ASSOCIATION FUND 6 2024 2025 2025 2026 2027 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE FIRE RELIEF 4110 SALARIES-REGULAR $0 $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 $0 0.00% 4200 RENTALS AND LEASES $0 $0 $0 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $0 $0 $0 $0 $0 0.00% 4300 OFFICE SUPPLIES $0 $0 $0 $0 $0 0.00% TOTAL COMMODITIES $0 $0 $0 $0 $0 0.00% 4490 FIRE AID $151,179 $175,939 $140,000 $152,000 $170,000 11.84% 4490 CITY CONTRIBUTION $239,190 $249,375 $270,000 $288,000 $308,160 7.00% 4490 SUPPLEMENTAL BENEFIT ADMIN $0 $0 $0 $0 $0 0.00% TOTAL OTHER CHARGES $390,369 $425,314 $410,000 $440,000 $478,160 8.67% 4600 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $390,369 $425,314 $410,000 $440,000 $478,160 8.67% BUDGET REQUESTS REQUESTED APPROVED RELIEF PENSION INCREASE $20,160 $20,160 OBJ DESCRIPTION Page 146 of 168 SPECIAL PARK FUND FUND 10 DEPARTMENT 0 2024 2025 2025 2026 2027 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE SPECIAL PARK 4110 SALARIES-REGULAR $0 $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 $0 0.00% 4220 PROFESSIONAL SERVICES $77,102 $9,408 $0 $0 $0 0.00% 4220 CITY AUDIT $1,369 $1,433 $1,500 $1,625 $1,705 4.92% TOTAL CONTRACTUAL SERVICES $78,472 $10,841 $1,500 $1,625 $1,705 4.92% 4300 OFFICE SUPPLIES $0 $0 $0 $0 $0 0.00% TOTAL COMMODITIES $0 $0 $0 $0 $0 0.00% 4460 ADJUSTABLE HOOPS $0 $0 $0 $0 $0 0.00% 4460 CONSTRUCTION COSTS $39,536 $51 $0 $0 $0 0.00% 4490 MISCELLANEOUS $0 $0 $500 $500 $500 0.00% TOTAL OTHER CHARGES $39,536 $51 $500 $500 $500 0.00% 4620 CAPITAL OUTLAY $254,099 $0 $0 $95,000 $40,000 -57.89% TOTAL CAPITAL OUTLAY $254,099 $0 $0 $95,000 $40,000 0.00% TOTAL EXPENDITURES $372,106 $10,892 $2,000 $97,125 $42,205 -56.55% BUDGET REQUESTS REQUESTED APPROVED MENDAKOTA PARKS MASTER PLAN $40,000 $40,000 ROGERS LAKE PICNIC SHELTER REFRESH $195,000 $0 MENDAKOTA NETTING FOR BACKSTOP $60,000 $0 PORTABLE RESTROOM ENCLOSURES $86,000 $0 KENSINGTON PLAYGROUND REPLACEMENT $230,000 $0 FRIENDLY HILLS DUGOUT $24,000 $0 CAT OBJ DESCRIPTION Page 147 of 168 DEBT SERVICE CITY OF MENDOTA HEIGHTS 2027 BUDGET DEBT SUMMARY IMPROVEMENT BONDS 2024 LEVY 2025 LEVY 2026 LEVY 2027 LEVY END DATE 2014 Refunding $66,661 $65,148 $30,000 $0 2/1/2027 2014 $78,389 $76,824 $25,157 $24,709 2/1/2035 2015 Refunding $134,859 $131,394 $127,929 $105,000 2/1/2028 2015 $48,545 $48,290 $47,773 $47,256 2/1/2036 2016 $79,380 $78,726 $78,072 $82,374 2/1/2037 2017 $94,878 $94,140 $88,152 $92,441 2/1/2030 2018 $105,427 $107,377 $103,867 $101,565 2/1/2030 FIRE STATION $622,283 $620,393 $623,123 $624,540 2/1/2035 2019 $274,466 $227,591 $232,989 $201,323 2/1/2031 2020 $171,703 $174,119 $176,429 $173,385 2/1/2032 2021 $202,606 $104,951 $107,403 $104,448 2/1/2034 2022 $172,033 $171,609 $170,923 $175,224 2/1/2033 2023 $0 $138,464 $139,191 $134,405 2/1/2034 2024 $0 $0 $263,015 $265,002 2/1/2035 2025 $0 $0 $0 $211,767 2/1/1937 TOTAL $2,051,229 $2,039,026 $2,214,023 $2,343,439 TAX ABATEMENT BONDS 2024 LEVY 2025 LEVY 2026 LEVY 2027 LEVY END DATE 2020 TAX ABATEMENT BONDS $170,731 $173,097 $170,108 $172,368 2/1/2032 EQUIPMENT CERTIFICATES 2024 LEVY 2025 LEVY 2026 LEVY 2027 LEVY END DATE DUMP TRUCK $26,775 $0 $0 $0 2/1/2025 FIRE TRUCK $134,295 $136,238 $132,773 $134,558 2/1/2034 GRAND TOTAL $2,383,030 $2,348,361 $2,516,904 $2,650,365 Page 148 of 168 STREETLIGHT MAINTENANCE FUND 28 DEPARTMENT 0 2024 2025 2025 2026 2027 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE STREET LIGHT MAINTENANCE 4110 SALARIES-REGULAR $0 $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 $0 0.00% 4211 ELECTRICAL SERVICES $9,719 $5,462 $17,500 $12,500 $10,000 -20.00% 4220 PROFESSIONAL SERVICES $0 $0 $500 $500 $500 0.00% TOTAL CONTRACTUAL SERVICES $9,719 $5,462 $18,000 $13,000 $10,500 -19.23% 4330 REPAIRS AND MAINTENANCE $11,841 $17,685 $75,000 $60,000 $50,000 -16.67% TOTAL COMMODITIES $11,841 $17,685 $75,000 $60,000 $50,000 -16.67% 4490 MISCELLANEOUS $0 $0 $0 $0 $0 0.00% TOTAL OTHER CHARGES $0 $0 $0 $0 $0 0.00% 4620 CAPITAL OUTLAY $59,500 $47,600 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $59,500 $47,600 $0 $0 $0 0.00% TOTAL EXPENDITURES $81,060 $70,747 $93,000 $73,000 $60,500 -17.12% BUDGET REQUESTS REQUESTED APPROVED OBJ DESCRIPTION Page 149 of 168 City of Mendota Heights Capital Requests Summary Fiscal Year 2027 Cell Signal Coverage Study 60,000$ Replacement Vehicle 20,000$ Council Mics for Recording 18,000$ Cable Fund Building Plan Digitizing 15,000$ Alternative Structure Study - Fire Dept 15,500$ High Pressure Rescue Lifting Air Bag System 15,000$ Valley Park Natural Resources Management Plan 20,000$ Friendly Hills Pickleball Court Surfacing 30,000$ Spray Master Turf Applicator 25,000$ Forestry Mulching Head 30,000$ Municipal Campus Project 1,037,872$ Depreciation 218,300$ TOTAL 1,504,672$ A/V Equipment Replacement - Fire Station 18,400$ Emergency Preparedness Fund Par 3 Parking Lot & Associated Work 65,000$ Par 3 Fund Mendakota Park Master Plan 40,000$ Special Park Fund Garage Floor Drain at PW Facility 25,000$ Facility Reserve Surface Water Management Plan 100,000$ Stormwater Fund Lake Augusta Outlet Study 100,000$ Stormwater Fund TOTAL 348,400$ Capital Item Funding Source: Fund Balance Capital Item Funding Source: Other Funds Page 150 of 168 CITY OF MENDOTA HEIGHTS Version 09/10/2026 2027 BUDGET REQUEST SUMMARY WORKSHEET - GENERAL FUND & GENERAL FUND BALANCE Unassigned General Fund Balance 12/31/2025 13,185,110$ Obligated Funds 1,532,399$ 14,688,962$ Unassigned General Fund Balance 11,652,711$ Proposed FY2027 General Fund Expenditures 14,688,962$ 75%11,016,722$ 60%8,813,377$ (Estimated) Available Unassigned Fund Balance 635,990$ 2,839,334$ Funded FY2027 Budget Requests From Unassigned Fund Balan 1,504,672$ Available Unassigned Fund Balance 635,990$ Remaining/Cushion 1,334,662$ Yes No Levy Fund Balance Other Administration Cellular Signal Coverage Study 60,000$ N/A X 60,000$ Administration Replacement Vehicle 46,000$ Yes X 20,000$ Administration Community Survey 20,000$ N/A X Administration Photo Software 12,500$ N/A X 12,500$ Administration Facility - City Hall Boiler Replacements 75,000$ Yes X Administration IT - MS Co-Pilot/AI Licensing 11,310$ N/A X 11,310$ Administration IT - Cybersecurity Program 74,135$ N/A X 74,135$ Administration City Council - Council Chambers Mics for Recording 18,000$ No X 18,000$ Administration City Council - IPADS for electronic packets 5,720$ No X CD/Planning Development Tracker GIS Application 4,500$ N/A X 4,500$ Engineering Building Plan Digitizing 15,000$ N/A X 15,000$ Fire Rescue Boat for Small Bodies of Water 4,000$ No X 4,000$ Fire Administrative Structure Study 15,500$ N/A X 15,500$ Fire Replacement High-Pressure Rescue Lifting Air Bag System 15,000$ Yes X 15,000$ Fire AV Equipment Replacement 18,400$ No X 18,400$ Natural Resources Climate Action and Resilence Plan 50,000$ N/A X 10,000$ Natural Resources Valley Park Natural Resources Management Plan 20,000$ N/A X 20,000$ Par 3 Facility - Parking Lot and Associated Work 65,000$ Yes X 65,000$ PAR 3 Parks Mendakota Park Master Plan 40,000$ No X 40,000$ SPF Parks Rogers Lake Picnic Shelter Refresh 195,000$ Yes X Parks Mendakota Netting for Backstop 60,000$ Yes X Parks Portable Restroom Enclosures 86,000$ Yes X Parks Friendly Hills Pickleball Court Surfacing 30,000$ Yes X 30,000$ Parks Kensington Playground Replacement 230,000$ Yes X Parks Friendly Hills Dugouts 24,000$ Yes X Police Position Change - Crime Analyst FTE/Hours Increase 64,631$ No X 64,631$ Public Works Streets - Wheel Loader 230,000$ Yes X Public Works Parks - Spray Master Turf Applicator 25,000$ No X 25,000$ Public Works Parks - John Deere Gator 42,000$ Yes X Public Works Natural Resources - Forestry Mulching Head 30,000$ No X 30,000$ Public Works Facility - Replace Garage Floor Drain at PW Building 25,000$ No X 25,000$ Public Works Parks/Streets - Skid Steer Replacement 70,000$ Yes X Storm Water Utility Surface Water Management Plan 100,000$ Yes X 100,000$ STORMWATER FUND Storm Water Utility Lake Augusta Outlet Study 100,000$ Yes X 100,000$ STORMWATER FUND Fire Fire Relief Pension Contribution 20,160$ N/A X 20,160$ Administration Building Fund: Municipal Campus Building Project 1,037,872$ Yes X 1,037,872$ Administration Depreciation 218,300$ N/A X 218,300$ TOTAL 3,158,028$ 201,236$ 1,504,672$ 348,400$ Department Budget Item Requested Initial Budget Request Recommended? Included in CIP? Notes Funding Source Page 151 of 168 Net Tax Capacity Pay 2026 Pay 2027 Actual Preliminary Tax Capacity Value 39,494,454 40,267,471 1.96% Tax Increment (420,608) (429,470) 2.11% Fiscal disparaties Contribution (4,111,466) (4,155,741) 1.08% Net Tax Capacity 34,962,380 35,682,260 2.06% Tax Capacity Rate Estimate Tax levy 14,191,753 14,785,464 4.18% Fiscal disparities (517,743) (519,435) 0.33% Net tax levy 13,674,010 14,266,029 4.33% Net Tax Capacity 34,962,380 35,682,260 2.06% Tax Capacity Rate 0.39118 0.39989 2.23% City of Mendota Heights Page 152 of 168 Market Value for Residential Properties Increased an Average of 0.34% from 2026 to 2027 2027 Home Value Total 2026 Tax City Tax Difference % Change 318,915$ 1,247.53$ 320,000$ 1,279.65$ 32.11$ 2.57% $423,560 1,656.88$ $425,000 1,699.53$ 42.64$ 2.57% $551,325 $2,206.87 $553,200 $2,265.38 58.51$ 2.65% $697,630 $2,922.26 $700,000 $2,999.18 76.91$ 2.63% Tax Rates for Mendota Heights 2006 28.027 2007 26.398 The percentage change increases as the valuations of the property increases over $500,000. 2008 24.142 Property taxes are calculated at 1% on the first $500,000 of the valuation. 2009 26.165 The calculation increases to 1.25% on the value over $500,000. 2010 28.061 2011 29.733 2012 32.057 2013 34.479 2014 34.737 2015 34.964 0.0001511 2015 referendum rate 2016 35.247 0.0001284 2016 referendum rate 2017 37.487 0.0001297 2017 referendum rate 2018 37.826 0.0001207 2018 referendum rate 2019 39.294 0.0001146 2019 referendum rate 2020 38.315 0.0001061 2020 referendum rate 2021 37.849 0.0001011 2021 referendum rate 2022 39.741 0.0000711 2022 referendum rates 2023 36.889 0.0000000 Referendum complete 2024 37.256 2025 38.400 0.384 2026 39.118 0.39118 2027 39.989 0.39989 Page 153 of 168 This page is intentionally left blank 9.b REQUEST FOR CITY COUNCIL ACTION MEETING DATE: September 15, 2026 AGENDA ITEM: Approve Agreement with Barr Engineering Co. for Sanitary Sewer Odor Analysis ITEM TYPE: New and Unfinished Business DEPARTMENT: Engineering CONTACT: Lucas Ritchie, Assistant City Engineer Ryan Ruzek, Public Works Director ACTION REQUEST: Approve an agreement with Barr Engineering Co. to complete Phase 1 of the City's sanitary sewer odor analysis for a cost not to exceed $25,000. BACKGROUND: The City has been investigating elevated hydrogen sulfide (H₂S) concentrations and sewer odors within portions of the sanitary sewer system downstream of the City's industrial park. H₂S monitoring has identified elevated concentrations within the gravity sanitary sewer, with concentrations increasing between the City's upstream and downstream monitoring locations near the Friendly Hills neighborhood. The City's investigation to date has included H₂S monitoring, adjustments to the City's Bioxide dosing program, and wastewater sampling at several locations within the sanitary sewer system. The wastewater sampling has provided additional information regarding wastewater characteristics and potential sources contributing to H₂S generation. Additional analysis is needed to better understand the relationship between wastewater characteristics, sulfide generation, sewer hydraulics, and headspace ventilation. Barr Engineering Co. has provided a proposal dated August 18, 2026, to conduct a Phase 1 analysis of the sanitary sewer odor issues. In addition to analyzing the wastewater sampling results, Barr's proposed work includes reviewing existing sewer plans, H₂S monitoring data, Bioxide dosing information, and other available background information. Using the available data and physical and hydraulic characteristics of the sewer system, Barr will characterize sulfide generation rates within portions of the gravity sewer. A mechanistic ventilation model will then be used to evaluate H₂S accumulation within the sewer headspace. Page 154 of 168 The model will also be used to evaluate potential causes of sewer gas venting within the residential area, including the effects of air entrainment and headspace pressurization. The Phase 1 analysis will be summarized in a technical memorandum identifying Barr's findings and recommendations and providing a proposed Phase 2 scope and budget if additional investigation, design, or implementation is warranted. Barr will also participate in a virtual meeting with City staff to review the modeling results, recommendations, and potential next steps. FISCAL AND RESOURCE IMPACT: Barr Engineering Co. will complete the Phase 1 services on an hourly basis, with a total not-to- exceed amount of $25,000. Funding for the proposed services is available in the Sanitary Sewer Fund. ATTACHMENTS: 1.Barr Proposal CITY COUNCIL PRIORITY: Inclusive and Responsive Government, Premier Public Services & Infrastructure Page 155 of 168 Barr Engineering Co. 4300 MarketPointe Drive, Suite 200, Minneapolis, MN 55435 952.832.2600 www.barr.com August 18, 2026 Lucas Ritchie, P.E. Assistant City Engineer City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Re: Scope for Consulting Services: Sanitary Sewer Odor Issues Dear Lucas: The City of Mendota Heights has hydrogen sulfide issues in sections of its gravity sanitary sewer system that are located downstream of an industrial park. Our understanding is that there are two main issues: 1. Persistent, elevated gas-phase hydrogen sulfide concentrations in the headspace of a gravity sewer at and downstream of the location labeled “H2S Monitor Downstream” in Figure 1, and 2. Venting of odorous sewer gas within a residential area resulting in odor complaints, especially within the orange rectangle shown in Figure 1. As shown in Figure 1, the locations of both the elevated hydrogen sulfide concentrations and the odor complaints are located downstream of both (1) the discharge point for a 3,400-ft long force main that conveys the wastewater from the industrial park and other sources, and (2) a remaining drop structure in the gravity sewer. Figure 1 Locations in sewer system potentially associated with elevated headspace hydrogen sulfide concentrations and odor complaints As provided during a conference call, headspace hydrogen sulfide concentrations increase between the “H2S Monitor Upstream” location and the “H2S Monitor Downstream” locations (Figure 1). The upstream Page 156 of 168 Lucas Ritchie, P.E. August 18, 2026 Page 2 W:\Business Units\WR\Proposals\2026\P188.26 City of Mendota Heights Sanitary Sewer Odor\Scope v02.docx monitor measured headspace hydrogen sulfide concentrations of 2 to 10 parts per million by volume (ppmv). The downstream monitor measured headspace hydrogen sulfide concentrations of 40 to 50 ppmv. The remaining drop structure located between the two monitoring locations is a potential culprit for promoting the volatilization of dissolved hydrogen sulfide from the flowing wastewater and the resulting accumulation of hydrogen sulfide in the headspace of the downstream gravity sewer.1 Currently, it is not known if the observed increase in headspace hydrogen sulfide concentration is the anticipated outcome for a gravity sewer with a drop structure receiving the force main discharge. The depletion of the added oxygen and the creation of septic conditions within the gravity sewer could contribute to the higher downstream hydrogen sulfide concentrations. Alternatively, an additional source of biochemical oxygen demand could be a contributing factor to the increased downstream headspace concentrations. A combination of sampling and process analysis modeling should provide insights into the reasons for the higher downstream hydrogen sulfide concentrations. Typically, the process analysis models provide the rate constants, and the associated sampling provides the required water concentrations. Several modeling tools are available to characterize the appearance of septic conditions downstream of a force main and to estimate hydrogen sulfide generation rates.2, 3, 4, 5 In addition, the accumulation of hydrogen sulfide in the headspace of a gravity sewer is influenced by the ventilation of the gravity sewer. The air flow rates and headspace pressures in a gravity sewer system can be calculated from a steady-state mechanistic ventilation model based on the physical and hydraulic characteristics of the gravity sewer.6, 7, 8 The mechanistic ventilation model can also provide insights into the cause of the venting of odorous sewer gas that has generated odor complaints. Sewer gas venting is usually associated with headspace gas pressure being greater than the local atmospheric pressure. When applied to a gravity sewer system, the ventilation model can identify locations where air is drawn into the sewer and where air is pushed out of the sewer. The headspace of a gravity sewer can become pressurized by several mechanisms including constrictions in the cross-sectional area of a pipe’s headspace and air entrainment at drop structures.9 1 Guo S. et al. 2018. Effects of drop structures and pump station on sewer air pressure and hydrogen sulfide: Field investigation. Journal of Environmental Engineering ASCE 144(3): 04018011. 2 EPA. 1985. Odor and Corrosion Control in Sanitary Sewerage Systems and Treatment Plants. Design Manual. EPA/615/1-85/018. U.S. Environmental Protection Agency, Cincinnati, OH, 132 pp. 3 ASCE. 1989. Sulfide in Wastewater Collection and Treatment Plants. Manuals and Reports on Engineering Practice No. 69. American Society of Civil Engineers, New York, NY, 324 pp. 4 Nielsen A. H. et al. 2005. Simulation of sulfide buildup in wastewater and atmosphere of sewer networks. Water Science & Technology 52(3): 201-208. 5 Hvitved-Jacobsen T. et al. 2013. Sewer Process: Microbial and Chemical Process Engineering of Sewer Networks. Second Edition. CRC Press, Boca Raton, FL, 379 pp. 6 Qian Y. et al. 2018. Air flow modeling in a prototype sanitary sewer system. Journal of Environmental Engineering ASCE 144: 04018008. 7 Zhang Q. et al. 2020. Steady air flow model for large sewer networks: a theoretical framework. Water Science & Technology 82(3): 503-512. 8 Zobeyer H. et al. 2020. Air flow model development and application in a complex combined sewer system. Water Science & Technology 82(8): 1787-1700. 9 Ding Q. et al. 2018. Air entrainment in a vertical drop structure with limited air supply. Theoretical and Applied Mechanics Letters 8(5): 315-319. Page 157 of 168 Lucas Ritchie, P.E. August 18, 2026 Page 3 W:\Business Units\WR\Proposals\2026\P188.26 City of Mendota Heights Sanitary Sewer Odor\Scope v02.docx Proposed Work The proposed work, detailed in the following section, has two major components: data collection and data evaluation. Data evaluation will follow data collection with a few possible exceptions. Our understanding is that some of the data collection work has already started with the collection and analysis of wastewater samples. With the planned removal of the remaining drop structure, measurements of the differential pressures across manhole locations before and after the remaining drop structure should be collected soon. The thinking is that the drop structure could be at least partially responsible for the pressurization of the gravity sewer headspace at the odor complaint locations. Measuring the headspace pressures before modification of the drop structure could also provide insights on the likelihood that the odor complaints might stop after the planned construction work. Scope of Services – Phase 1 1.Review available existing information including existing maps, sanitary sewer plans and profiles,monitoring data including H₂S measurements, current liquid oxygen dosing rate information, and other pertinent background materials provided by the City. This review will be used to develop an understanding of existing system conditions, identify potential data gaps, and help guide subsequent investigation and recommendations. 2.Attend on-site meeting with City staff to confirm known problem areas, review system operations, discuss industrial park discharge characteristics, and identify key monitoring locations.3.Assist City in identifying the locations for sampling wastewater and for sampling headspace 4.Assist the City in defining the analytical wastewater parameters (e.g., total dissolved sulfide and biochemical oxygen demand) and headspace parameters (e.g., differential pressures across themanhole and gas-phase hydrogen sulfide concentrations) that should be measured as part of the sampling effort.5.Based on the measured parameters and the available physical and hydraulic properties of the gravity sewer system, characterize the rates of sulfide generation within sections of the gravitysewer system.6.Use a mechanistic ventilation model to assess the potential for the sulfide generated in the wastewater to accumulate in the headspace of the gravity sewer considering the impact of theremaining drop structure. 7.Use a mechanistic ventilation model to evaluate why odorous sewer gas is being venting in theresidential area considering the impact of the remaining drop structure to promote airentrainment and pressurization of the gravity sewer’s headspace. 8.Summarize findings in a technical memorandum including recommending next steps and developa Phase 2 scope and budget for additional investigation, design, or implementation if warranted. 9.Participate in one virtual meeting to review and discuss modeling, recommendations and nextsteps. 10.Coordinate with City staff throughout the study, provide updates, document assumptions, and support decision-making on the phased approach. We will provide project updates via email, as required Page 158 of 168 Lucas Ritchie, P.E. August 18, 2026 Page 4 W:\Business Units\WR\Proposals\2026\P188.26 City of Mendota Heights Sanitary Sewer Odor\Scope v02.docx Schedule Schedule will be coordinated with you. We will begin work after receiving a signed work order and/or notice to proceed. Agreement This Agreement will be effective for the duration of the services, unless terminated earlier by either City of Mendota Heights (Client) or Barr. Barr will commence work upon receipt of a copy of this letter signed by Client. We anticipate a phased approach and have developed an estimated budget, based on our experience and judgement and the available information. For the services provided, Client will pay Barr according to the attached Standard Terms. Barr will bill Client approximately monthly. The cost of the services will not exceed $25,000 (USD) without prior approval by you. We understand you have the authority to direct us. We will direct communications to you at the address on this letter. Direction should be provided to me at 4300 MarketPointe Drive, Suite 200, Minneapolis, MN 55435. During the term of this Agreement, Barr agrees to maintain with a company or companies lawfully authorized to do business in the jurisdiction in which the project is located, the type of insurance and policy limits as set forth below (USD): Workers’ Compensation and Employers’ Liability 1. Coverage A: Per State Statute 2. Coverage B: $500,000 Each Accident $500,000 Disease – Policy Limit $500,000 Disease – Each Employee Commercial General Liability 1. $2,000,000 General Aggregate 2. $2,000,000 Products – Completed Operations Aggregate 3. $1,000,000 Each Occurrence 4. $1,000,000 Personal Injury Commercial Automobile Liability 1. $1,000,000 Combined Single Limit Bodily Injury and Property Damage The Commercial Automobile Liability shall provide coverage for the following automobiles: 1. All Owned Automobiles 2. All Non-Owned Automobiles 3. All Hired Automobiles Umbrella Liability 1. $10,000,000 Each Claim $10,000,000 Annual Aggregate 2. The Umbrella Liability provides excess limits for the Commercial General Liability, Employers' Liability, and Commercial Automobile Liability policies. Page 159 of 168 Lucas Ritchie, P.E. August 18, 2026 Page 5 W:\Business Units\WR\Proposals\2026\P188.26 City of Mendota Heights Sanitary Sewer Odor\Scope v02.docx Professional and Pollution Incident Liability Professional Liability insurance including Pollution Incident Liability coverage with limits of not less than $5,000,000 Per Claim / $5,000,000 Annual Aggregate. Certificates of Insurance Certificates of Insurance will be provided upon request. Barr and Client waive all rights, including their insurers’ subrogation rights, against each other, their subcontractors, agents, and employees, and the other’s consultants, separate contractors, and their subcontractors, agents, and employees for losses or damages covered by their respective property or casualty insurance, commercial general liability, or Builder’s Risk insurance. This waiver of subrogation is effective notwithstanding any duty of indemnity. If this Agreement is satisfactory, please sign the enclosed copy of this letter in the space provided, and return it to Barr. Sincerely yours, BARR ENGINEERING CO. Jim Herbert Its Vice President Accepted this ____________ day of ___________________, 20____ CITY OF MEDOTA HEIGHTS By Its Attachments Standard Terms—Professional Services Page 160 of 168 STANDARD TERMS —PROFESSIONAL SERVICES Page 1 of 2 Rev: 08/03/2026 Barr’s Agreement with Client consists of the accompanying letter or other authorization, Work Orders, and these Standard Terms – Professional Services. Section 1: Barr’s Responsibilities 1.1 Barr will provide the professional services (“Services”) described in this Agreement. Barr will use that degree of care and skill ordinarily exercised under similar circumstances by reputable members of Barr’s profession practicing in the same locality. 1.2 Barr will select the means, methods, techniques, sequences, or procedures used in providing its Services. If Client directs Barr to deviate from Barr selections, Client agrees to hold Barr harmless from claims, damages, and expenses arising out of Client direction. 1.3 Barr will acquire all licenses applicable to its Services and will comply with applicable law. 1.4 Barr duties do not include supervising Client contractors or commenting on, supervising, or providing the means and methods of their work unless Barr accepts any such duty in writing. Barr will not be responsible for the failure of Client contractors to perform in accordance with their undertakings. 1.5 Barr will provide a health and safety program for Barr employees, but will not be responsible for contractor, job, or site health or safety unless Barr accepts that duty in writing. 1.6 Estimates of Barr’s fees or other project costs will be based on information available to Barr and on Barr’s experience and knowledge. Such estimates are an exercise of Barr’s professional judgment and are not guaranteed or warranted. Actual costs may vary. Client should add a contingency to the budgeted fees and costs to account for unexpected costs. 1.7 The information Client provides to Barr will be maintained in confidence except as required by law. Section 2: Client Responsibilities 2.1 Client will provide access to property. 2.2 Client will provide Barr with prior reports, specifications, plans, changes in plans, and other information about the project that may affect the delivery of Barr’s Services. Client will hold Barr harmless from claims, damages, and related expenses, including reasonable attorneys’ fees, involving information not timely called to Barr’s attention or not correctly shown on documents Client furnishes to Barr. 2.3 Client agree to provide Barr with information on contamination and dangerous and hazardous substances and processes Barr may encounter in performing the Services and related emergency procedure information. 2.4 Client agree to hold Barr harmless as to claims that Barr is an owner, operator, generator, transporter, treater, storer, or a disposal facility within the meaning of any law governing the handling, treatment, storage, or disposal of dangerous or hazardous materials. 2.5 Site remediation services may involve risk of contamination of previously uncontaminated air, soil, or water. If Client is requesting that Barr provide services that include this risk, Client agrees to hold Barr harmless from such contamination claims, damages, and expenses, including reasonable attorneys’ fees, unless and to the extent the loss is caused by Barr negligence. 2.6 Monitoring wells are Client property and Client is responsible for their permitting, maintenance and abandonment unless Barr accepts that duty in writing. Samples remaining after tests are conducted and field and laboratory equipment that cannot be adequately cleansed of contaminants are Client property. They will be discarded or returned to Client, at Barr’s discretion, unless within 15 days of the report date Client gives written direction to store or transfer the materials at Client expense. 2.7 Client agrees to make disclosures required by law. If Barr is required by law or legal process to make such disclosures, Client agrees to hold Barr harmless and indemnify Barr from related claims and costs, including reasonable attorneys’ fees. Section 3: Digital Files, Reports and Work Product 3.1 Barr's digital files, including but not limited to models, executable data, source code, and all other digital files, remain the property of Barr and shall be provided to the Client only if expressly provided for in this Agreement. Any digital files not containing a seal are provided for the convenience of the Client only, and use by Client or others to whom Client provides the digital files is at the Client's sole risk and without liability to Barr. 3.2 Barr will retain all data relating to the Services for a minimum of seven years and financial data for three years. 3.3 Barr reports, notes, calculations, and other documents, and computer software, programs, models, and data developed by Barr are instruments of Barr Services, and they remain Barr property, subject to a license to Client for Client’s use in the related project for the purposes disclosed to Barr. At Barr’s request, Client will execute Barr’s standard digital data and conditional use agreement prior to receiving any digital data files. Further, Client may not use or transfer such information and documents to others for a purpose for which they were not prepared without Barr’s written approval. Client agrees to indemnify and hold Barr harmless from claims, damages, and expenses, including reasonable attorneys’ fees, arising out of any unauthorized transfer or use. 3.4 Because electronic documents may be modified intentionally or inadvertently, Client agrees that Barr will not be liable for damages resulting from change in an electronic document occurring after Barr’s transmittal to Client. In case of any difference or ambiguity between an electronic and a paper document, the paper document shall govern. When accepting document transfer in electronic format, Client accepts exclusive risk relating to long-term capability, usability, and readability of documents, software application packages, operating systems, and computer hardware. 3.5 If Client does not pay for the Services in full as agreed, Barr may retain reports and work not yet delivered to Client and Client agrees to return to Barr our reports and other work in Client’s possession or under Client’s control. Client agrees not to use or rely upon Barr Services or work for any purpose until it is paid for in full. Page 161 of 168 STANDARD TERMS —PROFESSIONAL SERVICES Page 2 of 2 Rev: 08/03/2026 Section 4: Compensation 4.1 Client will pay for the Services as agreed or according to the current fee schedules if there is no other written agreement as to price. An estimated cost is not a firm figure unless stated as such and Client should allow for a contingency in addition to estimated costs. 4.2 Client will pay each invoice within 30 days after receipt as to all undisputed amounts. Payments not made within 60 days of invoice date will bear interest from the date that is 30 days after the date of the invoice at a rate equal to the lesser of 18 percent per annum or the highest rate allowed by law. Client agrees to pay all Barr costs of collection, including reasonable attorney fees. 4.3 If Client directs Barr to invoice another, Barr will do so, but Client agrees to be responsible for Barr compensation unless Client provides Barr with that person's written acceptance of the terms of Barr’s Agreement and Barr agrees to extend credit to that person. 4.4 Client agrees to compensate Barr in accordance with Barr’s fee schedule if Barr is asked or required to respond to legal process arising out of a proceeding to which Barr is not a party. 4.5 If Barr is delayed by factors beyond Barr’s control, or if the project conditions or the scope of work change, or if the standards change, Barr will receive an equitable adjustment of our compensation. 4.6 In consideration of Barr providing insurance to cover claims made by Client, Client hereby waives any right of offset as to payment otherwise due to Barr. Section 5: Disputes, Damage, and Risk Allocation 5.1 Barr and Client will exercise good faith efforts to resolve disputes without litigation. Such efforts will include a meeting attended by each party’s representative empowered to resolve the dispute. Disputes (except collections) will be submitted to mediation as a condition precedent to litigation. 5.2 Barr will not be liable for special, incidental, consequential, or punitive damages, including but not limited to those arising from delay, loss of use, loss of profits or revenue, loss of financing commitments or fees, or the cost of capital. Barr and Client waives against the other and its subcontractors, agents, and employees all rights to recover for losses covered by our respective property/casualty or auto insurance policies. 5.3 Barr will not be liable for damages unless Client has notified Barr of Client’s claim within 30 days of the date of Client discovery of it and unless Client has given Barr an opportunity to investigate and to recommend ways of mitigating damages, and unless suit is commenced within two years of the earlier of the date of injury or loss and the date of completion of the Services. 5.4 For Client to obtain the benefit of a fee which includes a reasonable allowance for risks, Client agrees that Barr’s aggregate liability will not exceed the fee paid for Barr’s Services, but not less than $50,000, and Client agrees to indemnify Barr from all liability to others in excess of that amount. If Client is unwilling to accept this allocation of risk, Barr will increase Barr’s aggregate liability to $100,000 provided that, within 10 days of the date of this Agreement, Client provides payment in an amount that will increase Barr fees by 10%, but not less than $500, to compensate Barr for the greater risk undertaken. This increased fee is not the purchase of insurance. 5.5 If Client fails to pay Barr within 60 days following invoice date, Barr may consider the default a total breach of this Agreement and, at Barr’s option, Barr may terminate all of Barr’s duties without liability to Client or to others. 5.6 If Barr is involved in legal action to collect compensation, Client agrees to pay Barr’s collection expenses, including reasonable attorneys’ fees. 5.7 The law of the state of Minnesota will govern all disputes. Barr and Client hereby agree to submit to the exclusive jurisdiction of the State Courts sitting in Hennepin County, Minnesota, for all claims relating to the contract of the services performed by Barr and waive any objections to such location based on jurisdiction, venue or inconvenient forum. Barr and Client waives trial by jury. No employee acting within the scope of employment will have any individual liability for his or her acts or omissions and Client agrees not to make any claim against individual employees. Section 6: Miscellaneous Provisions 6.1 Barr will provide a certificate of insurance to Client upon request. Any claim as an Additional Insured will be limited to losses caused by Barr’s sole negligence. 6.2 This Agreement is Barr’s entire agreement, and it supersedes prior agreements. Only a writing signed by an authorized representative for Barr and Client making specific reference to the provision modified may modify it. 6.3 Neither Barr nor Client will assign this Agreement without the written approval of the other. No other person has any rights under this Agreement. 6.4 Only a writing may terminate this Agreement. Barr will receive an equitable adjustment of Barr’s compensation as well as Barr’s earned fees and expenses if Barr’s work is terminated prior to completion. 6.5 Barr will comply with all applicable federal and state nondiscrimination, equal employment opportunity, affirmative action, and related contractual requirements, including all mandatory contract clauses and flow-down provisions required by applicable law. 6.6 Neither Barr nor Client, including Barr officers, employees, and agents, are agents of the other, except as agreed in writing. Except as agreed in writing, nothing in this Agreement creates in either party any right or authority to incur any obligations on behalf of, or to bind in any respect, the other party. Nothing contained herein will prevent either party from procuring or providing the same or similar products or services from or to any third person, provided that there is no breach of any obligations pertaining to confidentiality. End of Standard Terms Page 162 of 168 This page is intentionally left blank 9.c REQUEST FOR CITY COUNCIL ACTION MEETING DATE: September 15, 2026 AGENDA ITEM: Award of a Professional Services Contract for an Environmental Assessment Worksheet (EAW) for the Municipal Campus Building Project ITEM TYPE: New and Unfinished Business DEPARTMENT: Engineering CONTACT: Ryan Ruzek, Public Works Director ACTION REQUEST: Award a professional services contract to Bolton & Menk, Inc. to provide professional services necessary to complete an Environmental Assessment Worksheet (EAW) for the Municipal Campus Building Project. BACKGROUND: The City Council ordered the preparation of an Environmental Assessment Worksheet for the Municipal Campus Building Project at their September 1, 2026, meeting. Staff solicited proposals from three qualified firms on the Environmental Review and Technical Services Master Contract Program. The benefits of using qualified firms are: • Enhance the environmental review process and thereby increase agency efficiency and effectiveness, which will reduce the cost of delivering government services to citizens and other stakeholders; • Provide greater consistency in these types of professional services procured by government entities; • Streamlined administrative process to procure environmental review and technical services; and • Reduced time to engage services Staff received proposals from WSB Engineering, Bolton & Menk, Inc., and Barr Engineering. All three firms demonstrated an understanding of the project and the requirements associated with preparing the EAW. Each proposal includes preparation of the EAW and associated technical analysis, wetland delineation, coordination with regulatory agencies, response to public comments, and preparation of the Findings of Fact/Record of Decision. The proposal fee results are: Page 163 of 168 Consultant Total Cost Avg. Hourly Rate Bolton & Menk, Inc.$36,436 $171 WSB Engineering $26,350 $188 Barr Engineering $55,200 $148 While WSB Engineering submitted the lowest overall proposal cost, Bolton & Menk's proposal provides a competitive fee and the proposed project team has the experience necessary to complete the EAW process. The contract will be paid on an hourly basis, and because the firms' proposed scopes of work are generally comparable, staff anticipates that the overall level of effort required to complete the EAW will be similar among the firms. Bolton & Menk is also prepared to begin work immediately upon authorization and anticipates completing the wetland delineation within the next month, which is important to maintaining the project schedule. Staff would be comfortable awarding the project to any of the three firms based on their qualifications and proposed scope of work. However, staff recommends awarding the project to Bolton & Menk based on the firm's proposed project team, ability to meet the necessary project schedule, and competitive overall fee. FISCAL AND RESOURCE IMPACT: The proposed fee will be paid for through contingency funds from the general levy. ATTACHMENTS: 1.Mendota Heights_EAW Proposal_9-10-26 CITY COUNCIL PRIORITY: Economic Vitality & Community Vibrancy, Premier Public Services & Infrastructure, Environmental Sustainability & Stewardship, Inclusive and Responsive Government Page 164 of 168 3300 Fernbrook Ln North Suite 300 Plymouth, MN 55447 Phone: (763) 544-7129 Bolton-Menk.com September 10, 2026 To: Ryan Ruzek Public Works Director City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 RE: City Hall Complex EAW Scope of Services Good afternoon, Ryan. Please find attached the scope and fee estimate for the discretionary Environmental Assessment Worksheet (EAW) for the expansion of the City Hall complex located at 1101 Victoria Curve. Our team at Bolton & Menk is committed to supporting the City through this petition-ordered EAW process and ensuring the environmental review documentation is completed thoroughly, efficiently, and in full compliance with MEPA and EQB requirements. The following proposal outlines our approach, encompassing project coordination, technical assessments, preparation and City review of the EAW, and completion of all steps through the final EIS needs determination in accordance with Minnesota Rules. Please feel free to reach out if you have any questions or need further clarification. You can reach me at angie.smith@bolton-menk.com or 612-400-5540. I look forward to working with you and your team as we get this process initiated. Best regards, Bolton & Menk, Inc. Angie Smith Environmental Planning Division Leader |Senior Associate Page 165 of 168 Mendota Heights – EAW Proposal Page | 2 Suite 300 Plymouth, MN 55447 Phone: (763) 544-7129 Bolton-Menk.com Scope of Services Environmental Assessment Worksheet An Environmental Assessment Worksheet (EAW) will be prepared in accordance with the Minnesota Environmental Policy Act (MEPA) and Environmental Quality Board (EQB) guidelines for the proposed City Hall Complex Expansion project, which was ordered by the City Council following completion of the citizen petition review. With the City serving as both the project proposer and the Responsible Government Unit (RGU), Bolton & Menk will support a transparent, well-coordinated, and defensible environmental review process. Our team has extensive experience with MEPA requirements and EQB procedures and will work closely with City staff and the City’s project consultants throughout development of the EAW. Although the project was initiated through a citizen petition rather than a mandatory threshold, the EAW will follow the same regulatory steps and documentation standards to ensure accuracy and completeness. The EAW will describe the social, economic, and environmental conditions within the project area, evaluate potential impacts associated with the proposed expansion, and identify any necessary minimization or mitigation measures. All documentation will be prepared consistent with Minnesota Rules Chapter 4410 and current EQB environmental review guidance. Scope of Work Bolton & Menk will draw from our multidisciplinary team of environmental planners, water resource specialists, and natural resource professionals to complete the EAW with accuracy and consistency. The EAW will include a comprehensive evaluation of all required topic areas based on EQB guidance. If additional technical assessments are needed to support the environmental review, these will be clearly communicated to the City along with any associated fee adjustments. Once the Draft EAW is assembled, it will be provided to City staff for one review period. Following incorporation of City comments, Bolton & Menk will finalize the EAW for City approval and prepare the document for submittal to the EQB for publication and initiation of the public review period. Task 1. Project Management and QA/QC •Maintain consistent communication with City staff and provide timely project updates. •Complete quality assurance and quality control reviews of all EAW materials prior to RGU review. Task 2. Technical Assessments •Conduct wetland delineation and prepare the associated report. •Prepare SHPO documentation for City submittal. •Complete MnDNR and USFWS threatened and endangered species queries and documentation. Task 3. EAW •Upon receipt of all project materials, coordinate with City staff and project consultants to prepare the Draft EAW. Page 166 of 168 Mendota Heights – EAW Proposal Page | 3 Suite 300 Plymouth, MN 55447 Phone: (763) 544-7129 Bolton-Menk.com • Provide the Draft EAW to City staff for one review period to confirm accuracy and completeness. • Incorporate City comments and finalize the EAW for RGU approval. • Submit the approved EAW to the Environmental Quality Board (EQB) for publication and initiation of the public review period. Task 4. Findings of Fact and Conclusion / Record of Decision (FOFC/ROD) • Review and respond to agency and public comments received by the RGU. • Prepare the Draft FOFC/ROD for City review. • Attend one Planning Commission or City Council meeting, if requested. Fee Estimate BMI staff will complete the EAW and associated technical analysis for $36,436, coordinating with the RGU throughout the entire process. This cost estimate is based on the anticipated technical evaluation, robust public and agency comments, and additional coordination with the City’s other project consultants. Should analysis extend beyond the anticipated reviews, based on site complexity or other current project unknowns, we will either charge at our standard hourly rates or provide an additional scope and fee for those services. Task # Task Description Anticipated Hours Total Fee 1 Project Management, QA/QC 15 $3,346 2 Technical Assessments 50 $9,078 3 Environmental Assessment Worksheet 118 $19,380 4 Findings of Fact and Conclusion / Record of Decision 32 $4,632 TOTAL 213 $36,436 Bolton & Menk proposes to complete our EAW efforts on an hourly estimate. We will bill monthly based on work completed. We do not charge separately for fees that are normal and customary expenses associated with operating a professional business. Unless otherwise agreed, the rates above include vehicle and personal expenses, mileage, telephone, and routine expendable supplies; and no separate charges will be made for these activities and materials. Page 167 of 168 Mendota Heights – EAW Proposal Page | 4 Proposed Schedule The proposed project schedule reflects a streamlined approach that begins with notice to proceed on September 21, 2026, and incorporates anticipated wetland delineation fieldwork within the next month. The timeline assumes one City staff review cycle for both the Draft EAW and the Draft FOFC/ROD, allowing the project team to maintain momentum while ensuring thorough RGU evaluation. The schedule is contingent on timely coordination with the City’s consulting partners and prompt receipt of all necessary data and information to support analysis and documentation. Page 168 of 168