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07 07 2026 CC Agenda PacketCITY OF MENDOTA HEIGHTS CITY COUNCIL REGULAR MEETING AGENDA July 7, 2026 at 6:00 PM Mendota Heights City Hall, 1101 Victoria Curve, Mendota Heights 1.Call to Order 2.Roll Call 3.Pledge of Allegiance 4.Approval of the Agenda The Council, upon majority vote of its members, may make additions or deletions to the agenda. These items may be submitted after the agenda preparation deadline. 5.Public Comments - for items not on the agenda Public comments provide an opportunity to address the City Council on items which are not on the meeting agenda. All are welcome to speak. Individuals should address their comments to the City Council as a whole, not individual members. Speakers are requested to come to the podium and must state their name and address. Comments are limited to three (3) minutes. No action will be taken; however, the Mayor and Council may ask clarifying questions as needed or request staff to follow up. 6.Consent Agenda Items on the consent agenda are approved by one motion of the City Council. If a councilmember requests additional information or wants to make a comment on an item, the item will be removed from the consent agenda and considered separately. Items removed from the consent agenda will be taken up as the next order of business. a.Approve Minutes from the June 16, 2026, City Council Meeting b.Approve Minutes from the June 16, 2026, City Council Work Session Meeting c.Approve Field Renovation Work at the Hagstrom-King Park Ballfield d.Approve Resolution 2026-41 Accepting a Donation for a Property Valuation Appraisal e.Approve a New Massage Therapist License f.Approve Claims List 7.Presentations a.Mendota Heights Community Foundation Page 1 of 72 b.Oheyawahi Interpretive Design (Phase III) 8.Public Hearings 9.New and Unfinished Business a.Municipal Campus Building Project - Police Station and City Hall Update and Awarding Geotechnical Services Contract and Project Update 10.Community / City Administrator Announcements 11.City Council Comments 12.Adjourn Next Meeting July 21, 2026 at 6:00PM Information is available in alternative formats or with the use of auxiliary aids to individuals with disabilities upon request by calling city hall at 651-452-1850 or by emailing cityhall@mendotaheightsmn.gov. Regular meetings of the City Council are cablecast on NDC4/Town Square Television Cable Channel 18/HD798 and online at townsquare.tv/Mendota-Heights-Streaming Page 2 of 72 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA DRAFT Minutes of the Regular Meeting Held Tuesday, June 16, 2026 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota, was held at 6:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 6:00 p.m. Councilors Lorberbaum, Paper, Mazzitello, and Maczko were also present. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Levine presented the agenda for adoption. Councilor Mazzitello moved adoption of the agenda. Councilor Lorberbaum seconded the motion. Ayes: 5 Nays: 0 PUBLIC COMMENTS Andrew Katz, 1960 Walsh Lane, thanked Public Works Director Ryan Ruzek for keeping residents who desire a sound wall along Victoria at I-35E and Highway 62 well informed about the status of the MnDOT application. He was disappointed that the City was not chosen, but believed that a sound study would help for the next application. He asked if the nearby construction would impact the results. He spoke about the safety of the intersections of Victoria Road and Walsh and Victoria Road and Kay Avenue, noting a large retaining wall and vegetation that impacts the view of the walking path. He proposed adding traffic mirrors at the double arrow signs, estimating a cost of $120 for the signs. He referenced the compost enclosure at Mendakota Park, noting that they love the program but have concerns with the location, size, and entrance. He suggested relocating the compost to the west side of the park, where the berm is. He asked that another compost location be added to the new Municipal Campus project site. He referenced the intersection of Dodd Road and South Plaza Drive, noting that intersection improvements were part of the agreement with the developer, and the apartment project is nearing completion. He asked for more information on when those improvements would be considered. CONSENT AGENDA Mayor Levine presented the consent agenda and explained the procedure for discussion and approval. Councilor Lorberbaum moved approval of the consent agenda as presented. a.Approval of June 2, 2026, City Council Minutes Page 3 of 72 6.a June 16, 2026, Mendota Heights City Council Page 2 of 5 b.Approval of May 26, 2026, City Council Work Session Minutes c.Acknowledge Minutes from the March 10, 2026, Parks and Recreation Commission Meeting d.Acknowledge Minutes from the May 12, 2026, Parks and Recreation Commission Work Session e.Acknowledge January, February, March, April, and May 2026 Fire Synopses f.Approve Resolution 2026-40 Appointing Election Judges for the 2026 State Primary and General Election g.Approve Liquor License Renewals h.Approve On-Sale Intoxicating/Sunday Liquor License for Bricksworth Beer Co. LLC., 752 North Plaza Drive i.Grading Permit for 2320 Lexington Avenue, Lexington Heights Apartments j.Approve the Planned Unit Development Agreement for First Amendment to Lexington Heights Apartments Planned Unit Development k.Approve the Proposal Submitted by MN Native Landscapes (MNL) and Authorize Staff to Enter into a Contract with MNL for the Friendly Marsh Park Turf-to-Prairie Project l.Approve Resolution 2026-38 Accepting a Donation to the Ivy Hills Playground Ribbon Cutting m.Approve Resolution 2026-39 Accepting a Donation to the Cops and Bobbers Derby Day in Honor of Cliff Timm n.Approve Purchase of Bleachers for the Hagstrom-King Park Ballfield o.Approve Purchase of New Duty Handguns for the Police Department p.Approve May 2026 Treasurer’s Report q.Approval of Claims List Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 PRESENTATIONS A)A CO-OP GROCERY STORE’S MODEL AND HOW IT BENEFITS MENDOTA HEIGHTS William Boland introduced himself, providing information on the current food landscape and how things continue to deteriorate. He reviewed the results of a study that compared processed food to non-processed food. He provided additional information on the benefits of a co-op grocery store and community, providing resources on how a co-op can be started. He believed that creating a co-op in Mendota Heights would fill a gap and provide benefits to the community and surrounding communities. Mayor Levine thanked Mr. Boland for his presentation. PUBLIC HEARING No items scheduled. NEW AND UNFINISHED BUSINESS A) CITY OF MENDOTA HEIGHTS FY2025 AUDIT REPORT Kristen Schabacker explained that the Council was being asked to listen to the audit report results and ask any questions. Page 4 of 72 June 16, 2026, Mendota Heights City Council Page 3 of 5 Caroline Stustman, BerganKDV, presented the results of the FY2025 Audit, reporting a clean, or unmodified opinion. She noted one internal control finding, which is very common for smaller cities, related to the lack of segregation of accounting duties. She reported no issues of legal non-compliance. She also provided an overview of different City funds. Councilor Maczko noted that it shows a deficit fund balance for the Pilot Knob improvement of $85,000 and asked for more information. Public Works Director Ryan Ruzek stated that the City was awarded $1,850,000 in State bonding for the project, and the City is funding that project with reimbursement from the State. He stated that the City is currently incurring those costs. He noted that the project is currently paused. Councilor Maczko asked for more information on the statement related to investment risk. Ms. Stustman explained that statement is related to the insurance the City covers versus its portfolio. Councilor Maczko referenced the leases receivable mentioned in the report and asked for more information on the reference to principal and interest. Ms. Stustman replied that GASB requires the lease payment to be split between principal and interest. She confirmed that these are leases for cellular providers on the water tower. Councilor Maczko asked and received confirmation that the $7,000,000 in general obligation bonds is related to the Fire Station. Councilor Paper thanked the Finance Director for her work. He asked for clarification on whether the City essentially has $29,000,000 in cash and investments. Ms. Stustman replied that those are the investments the City is currently holding. Councilor Mazzitello stated that the City has the best Finance Director, and they are very lucky to have her. Mayor Levine echoed that statement. Councilor Lorberbaum reminded residents that the City has an AAA bond rating because they are doing very well. Mayor Levine referenced the net change in fund balance, noting that the fund balance increased by $62,000. She reviewed the amount the City spent on capital projects, noting that the City was able to add to its fund balance while making significant improvements. Finance Director Kristen Schabacher reviewed the projects included in the $1,200,000 in capital projects line item. Mayor Levine noted the equipment reserve fund, which began five years ago, with the goal of having that fund sufficiently cover the cost of equipment purchases. She noted that the fund balance could be drawn down by $3,000,000 to assist with the cost of the Municipal Campus project. She recognized Finance Director Kristen Schabacher and all the staff involved in the audit. Page 5 of 72 June 16, 2026, Mendota Heights City Council Page 4 of 5 B) MUNICIPAL CAMPUS BUILDING PROJECT – POLICE STATION AND CITY HALL UPDATE City Administrator Jacobson provided an update on the progress of the Municipal Campus Building Project. Councilor Maczko stated that the people who came and provided input have made a difference. He stated that the Council had a discussion today that the building is too big and the costs need to be reduced. He commented that the grant has been awarded, but the City has not yet made the decision as to whether to accept the grant. He explained that the intent of the grant is supposed to decrease the cost of the project, but more information is needed to determine if that would actually happen because of the requirements that would come along with the grant funds. He commented that when people say something, they need to acknowledge that they have heard them. He was disappointed that they would not be looking at a scheme that would place the building in the same location on the property. He appreciated that TRAA is open to removing that ballfield and moving it to another location. Mayor Levine stated that the Council has heard the community and responded to that input. She commented that initially, they had directed the architects to build once, future-ready, to fulfill the needs for the next 20 years. She stated that direction was given today to build to the current need, with the potential to expand should more space be needed in the future. She commented that they continue to work with the legislators and the State to determine if the bonding money will be accepted to draw down the cost for the community. She stated that there will be green space adjacent to City Hall, and they are committed to including a baseball field of similar quality to be constructed in another location. Councilor Lorberbaum stated that the Council received a copy of the petition, and it was clear that the residents believe that the building was too large. She stated that they have heard those comments and they are responding. City Attorney Amy Schmidt stated that during the work session, discussion was held regarding the decision to build a building and how the building would be financed. She reviewed the authority of the City Council, and the legislature has not provided the ability to delegate that decision. She explained that residents would have an ability to weigh in on financing of the building, noting that capital improvement bonds are subject to a reverse referendum. Councilor Mazzitello reminded the group of the four pillars they are committed to with respect to this project, which include being fiscally responsible with transparent scope and costs, providing long-term value to residents, efficient and effective public safety and municipal services, and that the facility be co- located to maximize efficiency, safety, security, and convenience to the public. He stated that the City is also committed to maintaining the services of the Mendota Heights Police Department. He stated that he is also committed to replacing the baseball field somewhere else in the community, noting that he has already found four potential locations where the field could be relocated. He believed they could have a temporary field in place by this fall. He stated that he would be happy to spearhead that with staff. COMMUNITY ANNOUNCEMENTS City Administrator Cheryl Jacobson announced upcoming community events and activities. Page 6 of 72 June 16, 2026, Mendota Heights City Council Page 5 of 5 COUNCIL COMMENTS Councilor Paper congratulated former Mayor Garlock on a successful Officer Scott Patrick Memorial 5k, noting that the weather was spectacular with a great turnout. He thanked the volunteers, City staff, and those who participated. He stated that Gateway Bank has been an amazing sponsor since the beginning and also recognized Goodfellas Landscaping for its sponsorship. He took a moment to remember Officer Scott Patrick. Councilor Maczko asked if staff could formally report back on public comments to the Council, as others in the community may also be interested in those responses. He complimented the Ivy Hills playground grand opening, noting the large turnout and positive comments that have been received. Councilor Lorberbaum agreed that the park's grand opening was wonderful. She encouraged residents to continue to provide input on the Municipal Campus project. She noted recent missing dogs and was impressed by the outreach of the community to find those dogs. Councilor Mazzitello stated that Friday is the Juneteenth holiday, which commemorates the end of an evil period in American history. He stated that on June 12th, Women's Veterans Day was celebrated. He stated that on the 4th of July, they will be celebrating the 250th anniversary of America and shared a historical fact from June 7, 1776. ADJOURN Councilor Mazzitello moved to adjourn. Councilor Paper seconded the motion. Ayes: 5 Nays: 0 Mayor Levine adjourned the meeting at 7:20 p.m. ____________________________________ Stephanie B. Levine Mayor ATTEST: _______________________________ Nancy Bauer City Clerk Page 7 of 72 This page is intentionally left blank CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA DRAFT Minutes of the City Council Work Session Tuesday, June 16, 2026 Pursuant to due call and notice thereof, a work session of the Mendota Heights City Council was held at Mendota Heights City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the work session to order at 4:30 p.m. Councilors Lorberbaum, Mazzitello Maczko, and Paper were in attendance. Others present included: City Administrator Cheryl Jacobson, Assistant City Administrator Kelly Torkelson, Finance Director Kristen Schabacker, Public Works Director Ryan Ruzek, Parks & Recreation Director/Assistant Public Works Director Meredith Lawrence, Police Chief Kelly McCarthy, Police Captain Wayne Wegener, City Attorney Amy Schmidt, City Clerk Nancy Bauer MUNICIPAL CAMPUS BUILDING PROJECT – POLICE STATION AND CITY HALL City Administrator Jacobson stated that several policy level questions regarding the Municipal Campus Building project warrant further discussion. She asked that the City Council discuss and provide clarification on its long-term vision, service assumptions, project priorities and desired scope of the Municipal Campus Building Project. Mayor Levine opened discussion on the Municipal Campus Building Project by acknowledging that there is resident opposition to the project, and that a petition requesting a referendum has been submitted. The Mayor identified several topics for further discussion including the project’s cost, facility needs, overall project scope, potential impact on taxpayers and the project’s guiding principles. The Mayor also suggested further discussion of the “dig once” and “future ready” concepts to determine whether those principles should continue to guide the project. Mayor Levine stated her preference to avoid a referendum and emphasized the importance of helping the public understand the purpose, objectives, and long-term vision for the Municipal Campus Building Project. Councilor Mazzitello stated that he did not support reducing the quantity or quality of City services and reaffirmed that the project’s highest priority is providing a new police station. He noted that planning for future growth had been incorporated into the project scope but that the Page 8 of 72 6.b June 16, 2026, City Council Work Session Minutes Page - 2 public experienced "sticker shock" in response to the project's overall cost and building size. He expressed support for reducing the size of the building to make the project more reasonable and acceptable to the public. Councilor Lorberbaum requested clarification regarding B3 costs and the inclusion of CJN in the project budget. City Administrator Jacobson explained that the $33.1 million project budget estimate did not include the B3 costs or the state funding, because these items were not known when the estimate was prepared. She also noted that the budget includes CJN, consistent with previous Council direction. Councilor Mazzitello suggested organizing the project into three primary areas for discussion, the Police Department, Administration, and common spaces. He stated that, in his view, a "future-ready" building is one that meets the City's current needs while providing some flexibility to accommodate future needs. Councilor Mazzitello stated that the project's four guiding pillars should be maintained and believed they could still be achieved within a revised design. He expressed support for retaining the lower-level Police Department layout as currently proposed. If additional reductions were necessary, he suggested reducing the number of lower-level parking stalls and decreasing the upper-level footprint by reducing the number of workstations. He also suggested bringing the exterior walls of the upper-level inward to align with the lower level. Councilor Mazzitello reiterated that he did not support a referendum for the project. City Attorney Schmidt reviewed general information about ballot questions and referendum petitions. She noted that the petition submitted by residents requested an advisory election for the building project. She explained that only certain matters may be submitted to a referendum under Minnesota law and that the Legislature has delegated authority to cities to make specific decisions, including those related to constructing municipal facilities such as a police station and city hall. She noted that the City Council is responsible for decisions regarding municipal operations, facilities, budgeting and long-term infrastructure. City Attorney Schmidt further explained that the reverse referendum process applies to the financing of the project following a public hearing on the proposed bond issuance. She explained that residents would have 30 days after the hearing to submit a petition meeting the requirements under Minnesota law, including ballot language consistent with the state statute and validated signatures equal to at least 5 percent of the votes cast in the city’s most recent general election. If those requirements were met, the question may be submitted to voters as a yes or no ballot question. Councilor Maczko asked for clarification regarding the referendum petition process, noting that it would become relevant when Council determined how the project would be financed. City Administrator Jacobson explained that the availability of a referendum petition process depends Page 9 of 72 June 16, 2026, City Council Work Session Minutes Page - 3 on the type of financing used. She added that the financing method and bond type would be evaluated and determined at the appropriate stage of the project. Councilor Maczko stated that he would prefer not to submit the project to a referendum and emphasized the importance of community acceptance and transparency throughout the process. He stated that he did not believe the project's four guiding pillars needed to change but supported reducing the size and scope of the project to better align with the City's current needs. He suggested that combining storage areas and identifying other opportunities to reduce space could decrease the building's overall footprint. Councilor Maczko also noted that relocating the ballfield would add costs to the project. Mayor Levine stated she agreed with scaling back the size and scope of the project for current needs with flexibility built in to expand. Councilor Lorberbaum stated that the project's guiding pillars should remain in place and that the design should include some capacity for future growth. She noted that residents have expressed a desire for the project to be scaled back and stated that the size of the building should be reduced. She also suggested that relocating the ballfield should be considered. Councilor Lorberbaum added that she would need additional information regarding CJN before determining whether it should be included in the building. Councilor Paper stated that he has heard from many residents and emphasized the importance of clearly communicating the need for improvements to the Police Department facilities. He expressed the view that the overall scale of the building is too large, particularly the common areas, meeting rooms, and community room. Councilor Paper stated that he has also heard support for the project but noted that the ballfield remains a significant community concern. Mayor Levine stated she agreed with the comments made. The size, scope, and cost of the building is concerning to residents. Future ready should be redefined to be built for current need with some flexibility for the future. City Administrator Jacobson reported that staff had met with the Department of Public Safety grants manager regarding the project funding. She explained that the state funding was awarded for the predesign and design phases of the project. If the City wished to use the funding for construction, legislative approval would be required, which would extend the process. She also noted that the grant is not available for reimbursement of costs incurred prior to the end of the legislative session. City Administrator Jacobson stated that Minnesota Management and Budget (MMB) has indicated that eligible predesign and design costs incurred on or after May 18, the final day of the legislative session, may be considered for reimbursement. She noted that MMB will issue guidance and the necessary forms to administer the grant. She also reported that the project's B3 dashboard has been established. Page 10 of 72 June 16, 2026, City Council Work Session Minutes Page - 4 Councilor Mazzitello asked what was required for the B3 requirements. City Administrator Jacobson said that is not known yet. Mayor Levine stated that Adam Crepeau of the Two Rivers Athletic Association had expressed that construction of a new police station and city hall was a higher priority than retaining the existing ballfield at its current location. The Mayor stated that, according to Mr. Crepeau, the association would support relocating the ballfield to Mendakota Park, Friendly Hills Park, or fields in West St. Paul, provided that a suitable field would be available for use by May 2027. City Administrator Jacobson asked for clarification on whether CJN should be included in the project. Councilor Mazzitello and Councilor Lorberbaum both stated that more information was needed. Councilor Maczko expressed concern about the site topography, the proposed building location on the site, and the overall design of the building. He stated that while two ways in and two ways out for the Police Department is desirable, it may be more of a nice to have. He also noted that soil borings had not yet been completed on the ballfield site and expressed the opinion that preserving the ballfield had not been seriously evaluated. Mayor Levine asked what cost savings would result from the proposed changes. It was noted that the building footprint needs to be reduced, which would reduce office space and square off the building. Councilor Mazzitello noted that, based on current estimates and prior to completion of a detailed design, the project cost is approximately $485 per square foot. He also suggested that the existing City Hall building could be repurposed for storage, which would allow storage space to be removed from the new building. He stated that this change would reduce the overall footprint of the proposed building. ADJOURNMENT Mayor Levine adjourned the meeting at 5:56 p.m. _________________________ Stephanie B. Levine, Mayor ATTEST: _____________________ Nancy Bauer, City Clerk Page 11 of 72 6.c REQUEST FOR CITY COUNCIL ACTION MEETING DATE: July 7, 2026 AGENDA ITEM: Approve Field Renovation Work at the Hagstrom-King Park Ballfield ITEM TYPE: Consent Item DEPARTMENT: Parks and Rec CONTACT: Meredith Lawrence, Parks and Recreation/Assistant Public Works Director John Boland, Public Works Superintendent ACTION REQUEST: Approve field renovation work at the Hagstrom-King Park ballfield by Magic Turf in the amount of $15,097.50. BACKGROUND: In addition to poor drainage at this field, the Two Rivers Athletic Association (TRAA) has brought forth concerns regarding the infield surface and lips that have developed at the Hagstrom-King ballfield. Staff worked to develop the scope of the renovation work needed, which includes the following: •Correct arc to 60 feet from the 46 foot pitching rubber •Haul and spread City supplied soil to lift right field and help with existing drainage •Lift and grade infield to match new elevation utilizing existing aglime and estimated 50 tons of City supplied new aglime •Prepare and seed dirt areas •Construct new clay mound at 46' •Install new home plate •Install new pitching ribber •Install new base anchors at 60 feet (double first base anchor) This project is anticipated to be completed by mid-August based on scheduling collaboration with TRAA. The field will have new seed in areas which will result in the field being closed for the remainder of the 2026 season. FISCAL AND RESOURCE IMPACT: Included in the FY2026 Public Works-Parks Maintenance budget was $15,000 for this project. Page 12 of 72 Staff has received the following bids for this project: •Magic Turf: $15,097.50 •Minnesota Sodding Company (MSC): $27,985.44 Magic Turf has done work for the City of Mendota Heights in the past and staff feel they do a great job. ATTACHMENTS: None CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure, Economic Vitality & Community Vibrancy, Inclusive and Responsive Government Page 13 of 72 6.d REQUEST FOR CITY COUNCIL ACTION MEETING DATE: July 7, 2026 AGENDA ITEM: Approve Resolution 2026-41 Accepting a Donation for a Property Valuation Appraisal ITEM TYPE: Consent Item DEPARTMENT: Engineering CONTACT: Ryan Ruzek, Public Works Director ACTION REQUEST: Approve Resolution 2026-41 accepting a donation for a property valuation appraisal of 2095 Valencour Circle. BACKGROUND: There is a single-family home adjacent to Oheyawahe/Historic Pilot Knob at 2095 Valencour Circle. This is the last home remaining on Valencour Circle. The Oheyawahe Task Force is recommending that the city acquire the home if/when it becomes available to become part of Oheyawahe. The Pilot Knob Preservation Association is donating $3,500 for this appraisal. The intention of the appraisal is to estimate the home valuation for both private fundraising and public budgeting. FISCAL AND RESOURCE IMPACT: The $3,500 donation will be used to contract with a third-party appraiser. The City is grateful for the generosity of this financial donation. ATTACHMENTS: 1.Resolution 2026-41 Formally Accepting a Donation for a Property Valuation Appraisal of 2095 Valencour Circle CITY COUNCIL PRIORITY: Economic Vitality & Community Vibrancy, Premier Public Services & Infrastructure, Environmental Sustainability & Stewardship, Inclusive and Responsive Government Page 14 of 72 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2026-41 FORMALLY ACCEPTING A DONATION FOR A PROPERTY VALUATION APPRAISAL OF 2095 VALENCOUR CIRCLE WHEREAS, the City of Mendota Heights desires to follow Minnesota Statute 465.03 “Gifts to Municipalities”; and WHEREAS, the Minnesota Statute requires a resolution to accept gifts to municipalities; and WHEREAS, the City has previously acknowledged gifts with a resolution; and WHEREAS, the City Council of the City of Mendota Heights has duly considered this matter and wish to acknowledge the civic mindedness of citizens and officially recognize their donations. NOW, THEREFORE, IT IS HEREBY RESOLVED that the City Council of the City of Mendota Heights formally accepts $3,500 for a property valuation appraisal of 2095 Valencour Circle. The property owner, David Doty, has approved the appraisal to proceed. Adopted by the City Council of the City of Mendota Heights this 7th day of July, 2026. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie B. Levine, Mayor ATTEST: _________________________ Nancy Bauer, City Clerk Page 15 of 72 6.e REQUEST FOR CITY COUNCIL ACTION MEETING DATE: July 7, 2026 AGENDA ITEM: Approve a New Massage Therapist License ITEM TYPE: Consent Item DEPARTMENT: Administration CONTACT: Nancy Bauer, City Clerk ACTION REQUEST: Approve a new massage therapist license. BACKGROUND: Bethany Catlin has completed all application requirements for a new massage therapist license and has secured employment at the licensed massage establishment, Hush Therapeutic Massage. She has also successfully passed a background check conducted by the Mendota Heights Police Department. FISCAL AND RESOURCE IMPACT: N/A ATTACHMENTS: None CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure Page 16 of 72 This page is intentionally left blank Page 17 of 726.f Page 18 of 72 Page 19 of 72 Page 20 of 72 Page 21 of 72 Page 22 of 72 Page 23 of 72 Page 24 of 72 Page 25 of 72 Page 26 of 72 Page 27 of 72 Page 28 of 72 Page 29 of 72 Page 30 of 72 Page 31 of 72 Page 32 of 72 Page 33 of 72 Page 34 of 72 7.a REQUEST FOR CITY COUNCIL ACTION MEETING DATE: July 7, 2026 AGENDA ITEM: Mendota Heights Community Foundation ITEM TYPE: Presentation DEPARTMENT: Administration CONTACT: Cheryl Jacobson, City Administrator ACTION REQUEST: Informational. Ansis Viksnins will present information on the Mendota Heights Community Foundation. BACKGROUND: The Mendota Heights Community Foundation is a Minnesota non-profit corporation with a mission of bringing people to serve, strengthen and celebrate the community of Mendota Heights. FISCAL AND RESOURCE IMPACT: N/A ATTACHMENTS: None CITY COUNCIL PRIORITY: Economic Vitality & Community Vibrancy Page 35 of 72 This page is intentionally left blank 7.b REQUEST FOR CITY COUNCIL ACTION MEETING DATE: July 7, 2026 AGENDA ITEM: Oheyawahi Interpretive Design (Phase III) ITEM TYPE: Presentation DEPARTMENT: Natural Resources CONTACT: Krista Spreiter, Natural Resources Manager ACTION REQUEST: Informational. Full Circle Indigenous Planning + Design will present the Oheyawahi Interpretive Design (Phase III). BACKGROUND: In 2019, the City of Mendota Heights appointed a six-member task force to advise the City Council on the management of Oheyawahi/Pilot Knob. The task force has worked closely with city staff to guide natural resources, interpretive planning, and propose grant funding for capital improvements. It also continues to collaborate with its partners, the Pilot Knob Preservation Association, and Dakota County. With City Council authorization, the Oheyawahi/Pilot Knob Task Force applied for and received a grant from the Minnesota Historical Society (MHS) for the development of Phase III of the interpretation plan for the Oheyawahi/Pilot Knob Preservation site. Full Circle Indigenous Planning + Design was selected as the preferred consultant for the project. The interpretive project is in the third phase of four phases. Phases include: (1) Indigenous development of themes for interpretation, (2) concept design for interpretation on site, (3) development of design, text and images for interpretative modules, and (4) fabrication and installation of interpretive modules. The current phase of the project developed graphic design content that engages and educates visitors about the cultural, historical and natural resources of this significant Dakota sacred site for the themes and stories developed in Phase I and Phase II of this project. All phases of the Interpretive Project have focused on engagement with the Indigenous community, and furthering collaboration with the City, County and Pilot Knob Preservation Association, in order to provide a thorough and comprehensive interpretation and educational experience for school groups, tour groups and all visitors. The interpretive designs and content of the design are intended to guide the ways that people respectfully engage, learn, and listen to this sacred site. FISCAL AND RESOURCE IMPACT: Page 36 of 72 None at this time. ATTACHMENTS: 1.Oheyawahi Final Design CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure, Environmental Sustainability & Stewardship, Economic Vitality & Community Vibrancy, Inclusive and Responsive Government Page 37 of 72 Oheyawahi Interpretive Design (Phase III) - Final June 30, 2026 Full Circle Indigenous Planning + Design Page 38 of 72 Oheyawahi Interpretive Design (Phase III)p. 2 TABLE OF CONTENTS Introduction 3 Site Experience 4 Design Guidelines & Assumptions 5 Assumptions 6 Acacia Blvd Entry (AC)7 Valencour Circle Area (VA) 11 Big River Regional Trail Entry (BR) 13 Trail Intersection (TI)15 Seven Council Fires Overlook (SC) 17 Site Logo 19 Cost 20 Full Circle Indigenous Planning + Design Acknowledgement Full Circle Indigenous Planning + Design, the City of Mendota Heights, Dakota County, and the Pilot Knob Preservation Association extend our gratitude to the individuals who contributed their knowledge, insights, and support to this project. Special thanks to community members and cultural advisors who generously shared their time and expertise to help shape this work. Your contributions were vital to ensuring this interpretive project reflects the stories, values, and significance of this place. Prepared for: •City of Mendota Heights Prepared by: •Dakota Advisory Group •Juanita Espinosa, Iyekiyapiwin (Darlene St. Clair), Cante Maza (Neil McKay), Gwen Westerman, and Samantha Odegard •Full Circle Indigenous Planning •Sam Olbekson, Regine Kennedy, Cherish Renville •106 Group •Alyssa Rupp In collaboration with: The Dakota Advisory Group of elders, teachers, and leaders who have provided insight and guidance. Funded by: Minnesota Legacy Amendment Arts and Cultural Heritage Fund This project was made possible in part by the people of Minnesota through a grant funded by an appropriation to the Minnesota Historical Society from the Minnesota Arts and Cultural Heritage Fund. Page 39 of 72 Oheyawahi Interpretive Design (Phase III)p. 3 INTRODUCTION Oheyawahi, also known as Oheyawahe, is a sacred place in Mni Sota Makoce. It is part of a constellation of culturally significant sites in the Bdote area where the Minnesota and Mississippi Rivers come together. For millennia, Dakota people gathered and buried relatives here. Cultural connections continue even though the site has been deeply impacted. Dakota place names are descriptive and Dakota language is embedded in this place. For consistency, because there are different names for this sacred site, this plan will use "Oheyawahi" throughout. Oheyawahi means “I have come here to pray” Oheyawahe means “the hill much visited” This site has also become a place for non-Dakota people to learn about the relationship between Dakota people and their homeland and Oheyawahi and its connections to the larger Bdote landscape. Oheyawahi is a special place of power and it is important that all visitors understand how to engage with the land respectfully. Oheyawahi is not a park or a recreational area, but a place of deep meaning where the relationship between people and ancestors is memorialized. PROJECT UNDERSTANDING This Interpretive Design Project builds on previous work to help shape the experience of this place. The interpretive designs and content are intended to guide the ways that people respectfully engage, learn, and listen to all that the land has to say. The outcome of this project will be interpretive content for five interpretive nodes that will engage and educate visitors about the cultural, historical, and natural resources of this significant Dakota sacred site. The design is developed from the themes and stories outlined in the previous stages of work and will consider diverse audiences of varying abilities and learning styles. This interpretive project is the third of four phases: (1) Indigenous development of interpretive themes, (2) Concept Design for interpretation on site, (3) Development of interpretive text and graphics for interpretive structures and the fabrication-ready designs for these structures, (4) Fabrication and installation of interpretive modules. Working closely with the site design and engineering consultant, this project will bring ideas to reality, preparing designs in anticipation of the fourth phase: fabrication and installation. THIS PLACE HAS MANY NAMES Page 40 of 72 Oheyawahi Interpretive Design (Phase III)p. 4 SITE EXPERIENCE Map pictured is a preliminary concept and only used here for demonstration purposes Seven Council Fires Overlook (SC) Purpose: To explain the meaning of the Seven Council Fires stones and to let people know that it’s acceptable to sit on the stones. Big Rivers Regional Trail Entry (BR) Purpose: To provide a transition area from the regional trail to the sacred site. Valencour Circle Entry (VC) Purpose: Welcome Indigenous, especially Dakota, people and provide a place to rebuild cultural presence at this site through education and potentially through ceremony. Trail Intersection (TI) Purpose: To provide a place to rest and reflect, and experience solitude and quiet, while also acknowledging that this area will be used occasionally for groups to gather. Acacia Boulevard Entry (AC) Purpose: Landing and launching: This area has a sense of arrival and leaving the city behind. This is a place for school groups and tours to assemble. For this project phase, this is considered the "main" entrance. Interpretation in this plan exists at five logical locations. At entry points, visitors experience site orientation and guidance about how to be here respectfully. In the interior of the site, visitors are provided places to pause and reflect. Each location has a unique purpose and a common story thread that weaves through the site. “Light on the land” and “less is more” have been the repeated guidance especially related to signage and physical structures. Throughout, the interpretation seeks to elevate Dakota- and Indigenous-created materials, including digital media, teaching curricula, and text and graphic content. Additionally, the interpretive messages have been simplified to provide essential information to visitors related to care and healing of the land. Other interpretive messages should be delivered digitally or through light-touch methods such as audio, programming, or a website. 1 4 2 5 3 Page 41 of 72 Oheyawahi Interpretive Design (Phase III)p. 5 DESIGN GUIDELINES Color Palette Saturated colors are the focus of this graphic design identity. They are vibrant, energizing, and can tell stories that are reflective of what you might see in Dakota artwork. Light on the land earth tones support the primary colors and are used sparingly. Typography The Noto type family has been chosen to support Dakota orthography, while remaining geometric, legible, and approachable Color Inspiration Light Medium Bold Black Noto Sans Light Medium Bold Black Noto Serif Page 42 of 72 Oheyawahi Interpretive Design (Phase III)p. 6 ASSUMPTIONS OHEYAWAHIYAHIPI KIN WASTEBench rendering not to scale Material Assumptions •All graphic panels should be constructed from a durable, outdoor- grade materials, such as aluminum or high-pressure laminate (HPL). •All forms should be constructed from metal (i.e. corten steel), treated with a darker, warm, red-brown color, at roughly the size specified on the exhibit pages. •Mounting mechanisms cannot penetrate the ground due to the sacredness of the site as a cemetery. The intent is to use a large rock to secure the base (right). •Material choice for all items should balance factors such as budget, appropriateness on the landscape, and design/aesthetic intent. •Site furnishings are specified and provided by others. •Final details, such as base cutouts and logo stamp, to be resolved collaboratively with the Dakota Advisory Group, Task Force, City, and fabricator. Page 43 of 72 Oheyawahi Interpretive Design (Phase III)p. 7 1 Interpretive Themes • Gather & Honor • Connect & Belong • Learn & Reflect Purpose To welcome visitors into a sacred Dakota site with care and intention. This is a place of arrival and transition, where people leave behind the city and prepare themselves to enter respectfully and mindfully. Landing and launching: This area has a sense of arrival and leaving the city behind. This is a place for school groups and tours to assemble. Notes • A QR code adhered to the brochure holder links to more interpretation content, potentially including audio (actual QR code and website landing page to be determined in Phase 4 prior to panel fabrication). ACACIA BLVD ENTRY (AC) AC-01 - Entry Point AC-02 - Gathering Area Renderings demonstrate design intent onlyOHEYAWAHI Page 44 of 72 Oheyawahi Interpretive Design (Phase III)p. 8OHEYAWAHIOheyawahi wic̣aḣapi héc̣a: oyaƞke de uƞyuonihaƞpi k’a nakuƞ ded mniuƞkiciyapi cée. Oṭokahetaƞhaƞ Daḳota oyate ded hípi k’a wótakuye wic̣aḣapi, wac̣ekiya hípi k’a wódaḳota káġapi. Oyaƞke ded oyate kiƞ wakiksuyapi k’a wowac̣iƞye k’a nakuƞ wówaḳaƞ awiyukcaƞpi cée. Daḳota ec̣iyataƞhaƞ maḳoc̣e kiƞ wótakuye héc̣a. Tohaƞn mauƞnipi kiƞhaƞ, tohaƞn wóuƞhdakapi kiƞhaƞ, tohaƞn táku anauƞġoptaƞpi kiƞhaƞ wac̣iƞuƞksapapi cée. Iwaṡteda máni wo. Inina wo. P̣eżi kahihiyeda kaḣbokeg he wayaka wo. Aic’ibdeza wo. Héc̣ed wauƞspeic’ic̣iyab cée. De oṡkad maḳoc̣e héc̣a ṡni. Oheyawahi is a cemetery: a sacred place of gathering and honoring. Since time immemorial, Dakota people have come to this hill for burials, ceremonies, and treaties. You are entering a place that carries memory, responsibility, and spirit. For Dakota people, land is a relative. That means how we walk, speak, and listen matters. The land will teach you, if you let her. Slow down. Be quiet. Watch the way the grasses move. Notice what your body feels. That is how learning begins. This is not a space for recreation. It is a space to reconnect with the land, with its history, and with your own awareness of place and sacredness. I Have Come Here to Pray Oheyawahi OHEYAWAHI Wóohoda is the Dakota value of respect for all of creation. Dakota people come here with prayer ties and offerings for their relatives. Please respect these sacred items by not touching or disturbing them. Daḳota ekta tohaƞn wóohodag he iwouƞhdakap c̣a tag owas ahouƞkip̣api cée. Daḳota oyate wauƞyaƞ k’a c̣aƞdi wapaḣdate ahipi cée. Héc̣ed wótakuye wic̣akiksuyapi cée. Wauƞyaƞ kiƞ dena waḳaƞdapi. Hena épaṭaƞp ṡni wo. Hena icup ṡni wo.Minnesota Historical SocietyAC-01: ENTRY POINT SIGN Oheyawahi is a cemetery: a sacred place of gathering and honoring. Since time immemorial, Dakota people have come to this hill for burials, ceremonies, and treaties. You are entering a place that carries memory, responsibility, and spirit. For Dakota people, land is a relative. That means how we walk, speak, and listen matters. The land will teach you, if you let her. Slow down. Be quiet. Watch the way the grasses move. Notice what your body feels. That is how learning begins. This is not a space for recreation. It is a space to reconnect with the land, with its history, and with your own awareness of place and sacredness. Wóohoda is the Dakota value of respect for all of creation. Dakota people come here with prayer ties and offerings for their relatives. Please respect these sacred items by not touching or disturbing them. Dakota translation •Brochure Holder Size: 4" w x 6" h •Cutout letters detail on the side 72" 24" 33" 16" Page 45 of 72 Oheyawahi Interpretive Design (Phase III)p. 9 AC-02: GATHERING AREA SIGNS Be Here With Respect Wóohoda Every Step is a Prayer Wóc̣ekiya Wóohoda is the Dakota value of respect. A common Dakota lesson is to respect all of creation—land, sky, plants, animals, air, water, yourself, and each other. Ú ƞṡ iic’iya wo. Wócekiya is the Dakota value of prayer— speaking with the creator. A common Dakota lesson is that every step is a prayer. Ded wó c̣ekiye hduha má nipi cé e. Top Front Top Front Attached to bench at the top right corner, creating a wrap effect 8" 8" 8" Page 46 of 72 Oheyawahi Interpretive Design (Phase III)p. 10 AC-02: GATHERING AREA SIGNS Wóohoda Wócekiya Routed or painted at the top right corner of a bench, creating an impression effect 4" 4" 22" 22" Page 47 of 72 Oheyawahi Interpretive Design (Phase III)p. 11 VALENCOUR CIRCLE ENTRY (VA) 2 Interpretive Themes Connect & Belonging Purpose Welcome Indigenous, especially Dakota, people and provide a place to rebuild cultural presence at this site through education and potentially through ceremony. Notes • This form is simply a smaller version of the main entry form • A QR code adhered to the brochure holder links to more interpretation content, potentially including audio (actual QR code and website landing page to be determined in Phase 4 prior to panel fabrication).YAHIPI KIN WASTERenderings demonstrate design intent only Page 48 of 72 Oheyawahi Interpretive Design (Phase III)p. 12 Walk gently. Notice what the land is sharing with you. Iwaṡteda máni wo Maḳoc̣e kiƞ de táku nic’u kiƞ abdeza wo Yahig waṡte ye/do Ded wótakuye uƞkiṭapi wic̣uƞḣapi. Óhini maḳoc̣e kiƞ de waḳaƞ. Waṡicu ahiṭip ṡni ec̣ed Daḳota oyate ded úƞṡiya híba wac̣ekiyapi, ṭeḣiƞdapi wic̣ayuonihaƞpi k’a nakuƞ maḳoc̣eg de awayakapi cée. Henaḣ wic̣aḣapig de awauƞyakapi. Héc̣ed ehaƞna Daḳota wótakuye uƞkiṭawapi héc̣uƞpi cée. It is good that you are here. Our ancestors rest here. This land has always been sacred. Before roads, before development, Dakota people came here to pray, to honor loved ones, and to care for the land. We continue to protect this cemetery place, just as our ancestors did. This is not a space for loud gatherings or recreation. It is a space for remembering and for being in relationship with the land. Welcome Yahipi Kin Waste Minnesota Historical SocietyVA-01-A: ENTRY POINT SIGN It is good that you are here. Our ancestors rest here. This land has always been sacred. Before roads, before development, Dakota people came here to pray, to honor loved ones, and to care for the land. We continue to protect this cemetery place, just as our ancestors did. This is not a space for loud gatherings or recreation. It is a space for remembering and for being in relationship with the land. Dakota translation YAHIPI KIN WASTEWalk gently. Notice what the land is sharing with you. •Brochure Holder Size: 4" w x 6" h •Cutout letters detail on the side 24.25" 16" 54" 24" Page 49 of 72 Oheyawahi Interpretive Design (Phase III)p. 13 BIG RIVERS REGIONAL TRAIL ENTRY (BR) 3 Interpretive Themes Gather & Honor Purpose To provide a transition area from the regional trail to the sacred site. Notes •This form is simply a smaller version of the main entry form •Also at this location are plans for a Dakota County sign (like the one pictured left). It would be independent from the Oheyawahi-specific sign and is not in this scope. •A QR code adhered to the brochure holder links to more interpretation content, potentially including audio (actual QR code and website landing page to be determined in Phase 4 prior to panel fabrication). Renderings demonstrate design intent onlyOȞÉYAWAHE Page 50 of 72 Oheyawahi Interpretive Design (Phase III)p. 14 BR-01: ENTRY SIGN Pahag de wic̣aḣapi hec̣a. Daḳota ekta oyaƞke kiƞ de waḳaƞuƞdapi k’a detaƞhaƞ ehaƞna wóyakapi k’a wókiksuye hduha mauƞnipi cée. C̣aƞkug dena káġapi ṡni ec̣ed oyate uƞkiṭapi máni hípi k’a nakuƞ wáta ohna hípi cée. C̣aƞku kiƞ dena ohna táku oóta uƞkaḳip̣api. Iwaṡteda máni uƞniṡipi. Aic’ibdeza wo Waṭoṭo k’a wóaḣmuƞye abdeza wo Oyaƞke kiƞ ded hóṭaƞkaya mníciyap ṡni k’a ṣkátapi ṡni. This hill is a cemetery. It is a Dakota sacred place that holds our stories and memories. Our ancestors are nearby. Long before these paved trails, our people traveled this region on foot and by water. These trails are layered with history. We ask you to move gently. Be present. Notice the plants, the sounds, and the feeling of being here. This isn’t a space for loud gatherings or recreation. The Hill Much Visited Oḣeyawahe, Ohiyawahi Please park your bike and move with care and respect through this sacred site. Naic’ihmihma ékihnaka k’a oyaƞke waḳaƞ kiƞ de ópta úƞṡiya k’a ihduonihaƞyaƞ op̣iic’iya wo.Minnesota Historical SocietyThis hill is a cemetery. It is a Dakota sacred place that holds our stories and memories. Our ancestors are nearby. Long before these paved trails, our people traveled this region on foot and by water. These trails are layered with history. We ask you to move gently. Be present. Notice the plants, the sounds, and the feeling of being here. This isn’t a space for loud gatherings or recreation. Dakota translation OȞÉYAWAHEPlease park your bike and move with care and respect through this sacred site. •Brochure Holder Size: 4" w x 6" h •Cutout letters detail on the side 24.25" 16" 54" 24" Page 51 of 72 Oheyawahi Interpretive Design (Phase III)p. 15 4 Interpretive Themes Listen & Respect Purpose To provide a place to rest and reflect, and experience solitude and quiet, while also acknowledging that this area will be used occasionally for classroom groups to gather. Notes •N/A TRAIL INTERSECTION (TI) Renderings demonstrate design intent only Page 52 of 72 Oheyawahi Interpretive Design (Phase III)p. 16 You Are Here ACACIA BLVD HWY 52 N Steep Grade Moderate GradeMISSISSIPPI RIVER200 ft Henaḣ wic̣aḣapi ded mniuƞkic̣iyapi, wac̣euƞkiyapi k’a nakuƞ wauƞspeuƞkic’ic̣iyapi cée. Ṭate, p̣eżuta k’a wamaḳaṡkaƞ táku óta uƞspeuƞḳiyapi cée This is a cemetery where we continue to gather, pray, and learn. The land teaches us. The wind, the medicines, the animals—they all carry knowledge. Wótakuye Paha The Hill of All The Relatives CG-01: TRAIL INTERSECTIONTI-01: TRAIL INTERSECTION 12" 14" 43" 15" A slightly darker coloration creates the oak leaf design on the base Page 53 of 72 Oheyawahi Interpretive Design (Phase III)p. 17 5 Interpretive Themes Listen & Respect Purpose To explain the meaning of the Seven Council Fires stones and to let people know that it’s acceptable to sit on the stones. Notes •Space is left at the top and bottom of the panel design in case exposed hardware is needed. SEVEN COUNCIL FIRES OVERLOOK (SC) Renderings demonstrate design intent only Page 54 of 72 Oheyawahi Interpretive Design (Phase III)p. 18 SC-01: SEVEN COUNCIL FIRES OVERLOOK Seven Council Fires Oceti Ŝakowiŋ This is the way Dakota people describe ourselves as a nation. The land here is part of a larger web of sacred sites. You don’t need to know everything to feel the power of this place. Just be still. Take a seat. Listen. Be open. Dec̣ed Daḳota oyate uƞkihdawapi. Maḳoc̣e déc̣iya oyaƞke tóna waḳaƞuƞdapi yuḳe. Tag owas sdodyapte ṡni gaṡ oyaƞke kiƞ de wówaḳaƞ yuḳeg he ṭaƞiƞ. Inina yaƞka wo Íyotaka wo Anaġoptaƞ wo Abdes uƞ wo. A cutout creates the shape in the base 12" 6" 27" 6" Page 55 of 72 Oheyawahi Interpretive Design (Phase III)p. 19 OHEY A W A H IOHEY A W A H EBlack and white Color with alternate spelling Color with alternate spelling SITE LOGO Inspired by the ever-flowing change, movement, and connection present at Oheyawahi, land and water come together to create this mark. As the river passes through these two elements, it carries with it the respect of this place. By reflecting two similiar but unique shapes together, you might see an oak leaf and references to Kapemni. Although not currently anticipated on any proposed signage or site design, the mark is available for when it is needed; whether that is in on- site interpretation, brochures, digital media, a website, etc. Its qualities could help inspire other initiatives for this place. Page 56 of 72 Oheyawahi Interpretive Design (Phase III)p. 20 COSTS These estimates are based on the final design and 2026 costs for a turnkey fabrication and installation approach (i.e., a single provider for all fabrication and installation). Costs for boulders are currently unknown and using onsite boulders, placed by a project partner may be a possibility (e.g., Acacia Cemetery may have boulders available and may be able to place them onsite). An annual escalation rate is included. Of note is that material and labor costs, especially for fabrication and installation, are currently quite dynamic. Pre-Production & Production (CA) $12,960 Acacia Entry $36,666 Valencour Entry $21,384 Big Rivers Regional Trail Entry $19,800 Trail Intersection $19,100 Seven Council Fires Overlook $16,400 TOTAL $126,310 Page 57 of 72 Oheyawahi Interpretive Design (Phase III)p. 21 COST DETAILS Pre-Production & Production (CA) Components Description Unit Estimated Cost Total Estimated Cost Pre-Production (3-6 months)$8,000.00 Content & Design Project Management Review and finalize all content Coordinate on or off site boulder selection and placement Production/CA (1-2 months)$4,000.00 Project Management & CA Client and team meetings, onsite consultation Cost Escalation Rate 8%$960.00 Subtotal for Pre-Production & CA 1 $12,960.00 Acacia Entry Components Description Unit Estimated Cost Total Estimated Cost FABRICATION AC-01 Entry Sign $19,750.00 base 72"h x 24"w sign base structure, hardware, fabrication, and shipping $16,000.00 graphic panel 33" h x 16"w graphic panel with content; fabrication and shipping $3,750.00 AC-02 Benchs $10,700.00 benches wood benches (qty 2, 6'-8' long x approx. 18" high x 15" deep), clear finish, wood species tbd (oak preferred) $6,000.00 bench routing Dakota language per bench, approx. 4"h x 22"w $3,700.00 graphic panel 16" h x 8"w bent panel with content $1,000.00 Other Costs $6,216.00 installation $3,500.00 boulders non-ground penetrating sign weight; provided by city or partners $0.00 fabrication escalation rate 8%$2,716.00 Total for Acacia Entry $36,666.00 Page 58 of 72 Oheyawahi Interpretive Design (Phase III)p. 22 COST DETAILS Valencour Entry Components Description Unit Estimated Cost Total Estimated Cost FABRICATION VA-01 Entry Sign $16,300.00 base / hardware fabrication 54"h x 24"w sign base structure, hardware, fabrication, and shipping $13,000.00 graphic panel 24.25" h x 16"w vertical panel with content; fabrication and shipping $3,300.00 Other Costs $5,084.00 installation $3,500.00 boulders non-ground penetrating sign weight (see Acacia Entry); option to install on existing concrete pad/driveway apron $0.00 fabrication escalation rate 8%$1,584.00 Total for Valencour Entry $21,384.00 Big Rivers Regional Trail Entry Components Description Unit Estimated Cost Total Estimated Cost FABRICATION BR-01 Entry Sign $16,300.00 base / hardware fabrication 54"h x 24"w sign base structure, hardware, fabrication, and shipping $13,000.00 graphic panel 24.25" h x 16"w vertical panel with content; fabrication and shipping $3,300.00 Other Costs $3,500.00 installation install at new trailhead plaza, wood surface (or comparable) $3,500.00 fabrication escalation rate 8%$1,864.00 Total for BRRT Entry $19,800.00 Page 59 of 72 Oheyawahi Interpretive Design (Phase III)p. 23 COST DETAILS Trail Intersection Components Description Unit Estimated Cost Total Estimated Cost FABRICATION TI-01 Sign $15,600.00 base / hardware fabrication 43"h x 15"w sign base structure, hardware, fabrication, and shipping; corten base with stamped logo image $14,100.00 panel 12" h x 14"w vertical panel with content; fabrication and shipping $1,500.00 Other Costs $3,500.00 installation $3,500.00 boulders non-ground penetrating sign weight (see Acacia Entry) $0.00 fabrication escalation rate 8%$1,528.00 Total for Trail Intersection $19,100.00 Seven Council Fires Overlook Components Description Unit Estimated Cost Total Estimated Cost FABRICATION TI-01 Sign $12,900.00 base / hardware fabrication 27"h x 6"w sign base structure, hardware, fabrication, and shipping; corten base with triangle cutout $11,800.00 panel 12" h x 6"w vertical panel with content; fabrication and shipping $1,100.00 Other Costs $3,500.00 installation $3,500.00 boulders non-ground penetrating sign weight (see Acacia Entry) $0.00 fabrication escalation rate 8%$1,312.00 Total $16,400.00 Page 60 of 72 This page is intentionally left blank 9.a REQUEST FOR CITY COUNCIL ACTION MEETING DATE: July 7, 2026 AGENDA ITEM: Municipal Campus Building Project - Police Station and City Hall Update and Awarding Geotechnical Services Contract and Project Update ITEM TYPE: New and Unfinished Business DEPARTMENT: Administration CONTACT: Cheryl Jacobson, City Administrator ACTION REQUEST: Staff and/or ICS will provide a project status update and the City Council is asked to award a contract for geotechnical services for the Municipal Campus Building Project. BACKGROUND: The Municipal Campus Building Project is the proposed construction of a new Police Station and City Hall. The new building will replace the existing facility located at 1101 Victoria Curve, which was built in the late 1980s. Project Status On June 2, the City Council approved moving the project to the Design Development phase. The purpose of this stage is to advance the concepts and ideas from schematic design to a more precise and buildable design. This phase includes a higher level of detail than what is developed in schematic design such as dimensions and materials. The goal of this stage is to ensure that the design is technically feasible and meets code, budget and city requirements. The City Council's original direction was to evaluate a "dig-once, future-ready" municipal campus building capable of supporting the City's long-term operational needs. The initial schematic design was developed using a 20-year planning horizon, with assumptions of modest organizational growth over the next two decades. The design focused on operational needs, workplace functionality, public accessibility and service delivery requirements. After receiving feedback from some residents that the building felt too big, and the estimated cost was too high, the City Council directed staff during their June 16 work session to scale back the building design. The updated direction is to reduce square footage and building features to develop a building that meets current/immediate (2026) space needs, while allowing for some flexibility for the future. Project architects are now working to incorporate the Council's feedback into the next iteration of building design plans. Page 61 of 72 Geotechnical Services - Contract Award On June 11, 2026, ICS issued a Request for Proposals (RFP) for geotechnical services to support design and engineering for the Municipal Campus project. RFPs are commonly used for contracts that are not required to be competitively bid, such as contracts for professional services. Minnesota Statutes recognize services requiring specialized, technical, scientific or professional training as professional services. The RFP project scope included a total of 13 soil borings, nine of which will be drilled to a depth of 30 feet and four drilled to a depth of 15 feet depending on the identified location on the site. In addition to soil analysis and below-grade compositions, the borings shall indicate water levels and other pertinent geotechnical information to aid project architects and engineers in the project's design. A geotechnical report will be provided. ICS solicited cost proposals from three firms, and received proposals from: 1.American Engineering Testing, Inc. 2.Braun Intertec ICS and city Engineering staff have evaluated both proposals, including compliance with the specifications of the RFP, technical approach, cost, and prior work performance and recommend the selection of Braun Intertec. Braun Intertec is part of the city's professional services consultant pool for geotechnical/soils analysis and material testing. Minnesota Data Practices (MN Statutes §13.591, subd. 3(b)): Because this project involves responses to a formal Request for Proposals (RFP), some information is not yet public under the Minnesota Data Practices Act. Data submitted by a business in response to an RFP remain private or nonpublic until the evaluation process is complete. Completion of the evaluation process means that the city has completed negotiating the contract with the selected vendor, part of which is approval by the city council. After the city has completed the evaluation process, all remaining data submitted by all responders are public, except for trade secret data. FISCAL AND RESOURCE IMPACT: Geotechnical services were included as part of the preliminary design phase budget for the Municipal Campus project. The final fiscal impact will be known after contract negotiations are complete at which time the contract amount and other proposal data will become public. ATTACHMENTS: 1.Geo Tech Services RFP - Mendota Heights CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure Page 62 of 72 Request for Proposal Mendota Heights Civic Campus Geo Tech Services RELEASE DATE: June 11, 2026 SUBSTANTIAL COMPLETION: ASAP Page 63 of 72 www.ics-builds.com 2 TABLE OF CONTENTS Pg. 3……………………. Proposal Guidelines Pg. 4……………………. Design Team Pg. 5……………………. Summary of Work -Project Scope Pg. 6……………………. General Conditions -Schedule -Permits -Payment Procedures Pg. 7…………………… Insurance Requirements Pg. 9………………….. Bid Form RFP Attachments - Boring Locations Site Map Page 64 of 72 www.ics-builds.com 3 Proposal Guidelines ICS, on behalf of the City of Mendota Heights is requesting proposals for Geotechnical Services for the following project: Mendota Heights Police Station & City Hall Facility Project Documents for prospective contractors are attached to this RFP, and are also available by contacting the Program Manager: Kyle Walter ICS Project Director 1139 Franklin Avenue, Suite #1 Sauk Rapids, Minnesota 56379 (320) 309-9227 kyle.walter@ics-builds.com Proposals are due by 5:00pm on Wednesday, June 17, 2026, and are to be submitted via email to the Program Manager. No oral, telegraphic or telephonic proposals or modifications will be considered. Proposals shall be valid for a period of thirty (30) days after the due date. Prospective Firms are to provide a proposal to furnish all labor and materials for Services as set forth in this request for proposal. It is the intent of the Owner to Contract with the lowest qualified firm, provided the proposal has been submitted in accordance with the RFP Documents and does not exceed the funds available. For questions regarding this RFP, please contact Kyle Walter, ICS Senior Project Manager, at (320) 309-9227 or kyle.walter@ics-builds.com. No others are to be contacted regarding this RFP. The Owner reserves the right to reject any or all proposals, and waive informalities or irregularities in submitted proposals, and accept the proposal which, in the Owner’s judgement, is in the Owner’s own best interest. The Owner requires Substantial Completion of the project is as soon as possible. Page 65 of 72 www.ics-builds.com 4 Design Team Project Name: Mendota Heights Police Station & City Hall Facility Owner: City of Mendota Heights 1101 Victoria Curve Mendota Heights, Minnesota, 55118 Program Manager: ICS Kyle Walter 1139 Franklin Avenue, Suite #1 Sauk Rapids, MN 56379 (320) 309-9227 kyle.walter@ics-builds.com Architect: BKV 222 N 2nd St #101 Minneapolis, MN 55401 Civil Engineer: Design Tree Engineering 1139 Franklin Avenue, Suite #5 Sauk Rapids, MN 56379 Structural Engineer: Design Tree Engineering 1139 Franklin Avenue, Suite #5 Sauk Rapids, MN 56379 Page 66 of 72 www.ics-builds.com 5 Summary of Work 1. Project Scope The work requested is for complete soil borings, testing analysis and publish report with structural and civil recommendations based on the analysis of soils and other below grade compositions. The attached Site maps indicate a quantity of borings requested at the site. (13 total) It is the responsibility of each responder to this proposal request to become familiar with the sites and locations and account for boring access conditions (fields, parking lots, etc.) Each boring shall be drilled to a minimum depth as indicated below for appropriate analysis relating to the planned building or site as required by the structural and civil engineers. Borings 1-9: 30’ depth Borings 10-13: 15’ depth In addition to soils analysis and below grade compositions, the borings shall also indicate water levels encountered and other pertinent geo-technical information to aid the architects and engineers in the projects design Special coordination will need to take place with borings 1-7 as they are scheduled to take place withing an active baseball field. Borings will need to be completed by 3pm each day, work area cleaned and leveled, and rig moved outside of fence to accommodate baseball games. All work furnished under this RFP shall be installed at the following locations: a. At: Mendota Heights City Hall 1101 Victoria Curve Mendota Heights, Minnesota, 55118 For: City of Mendota Heights Page 67 of 72 www.ics-builds.com 6 General Conditions 1. Schedule A. Work shall be completed as follows: a. Start on site work and submittal process immediately upon Contract award. B. Provide an anticipated schedule with contract award taking place one week after proposal due date. 2. Permits A. When applicable, the Contractor shall secure and pay for the building permit as well as for other permits, fees, licenses, and inspections by government agencies necessary for proper execution and completion of the Work that are customarily secured after execution of the Contract and legally required at the time bids are received or negotiations concluded. 3. Payment Procedures A. Invoicing: a. Contractor to email invoice for payment directly to the Program Manager on or before the 25th day of the month for the work performed through the end of the month. No faxed or mailed invoices will be accepted. B. Contract Price Modifications: a. Contractor may propose a change by submitting a request for change to the Program Manager, describing the proposed change and its full effect on the Work, with a statement describing the reason for the change and the effect on the work by separate or other contractors. b. Execution of Change Order: Program Manager will issue Change Orders for signatures of parties as provided in the Conditions of the Contract. Page 68 of 72 www.ics-builds.com 7 Insurance Requirements Coverages, whether written on an occurrence or claims-made basis, shall be maintained without interruption from the date of commencement of the Work until the date of final payment and termination of any coverage required to be maintained after final payment, and, with respect to the Contractor’s completed operations coverage, until the expiration of the period for correction of Work or for such other period for maintenance of completed operations coverage. A. Workers’ Compensation: 1) Employer’s Liability: $100,000 per accident $500,000 disease, policy limit $100,000 disease, each employee 2) Waiver of Subrogation B. Comprehensive or Commercial General Liability (including Premises-Operations; Independent Contractor’s Protective; Products and Completed Operations; Broad Form Property Damage): 1) Bodily Injury: $1,000,000 each occurrence $2,000,000 aggregate 2) Property Damage: $1,000,000 each occurrence $2,000,000 aggregate 3) Products and completed Operations to be maintained for 2 years after final payment: $1,000,000 aggregate 4) Property Damage Liability Insurance shall provide X, C and U coverage. 5) Broad Form Property Damage Coverage shall include Completed Operations. 6) Waiver of Subrogation Page 69 of 72 www.ics-builds.com 8 C. Contractual Liability: 1) Bodily Injury:$1,000,000 each occurrence $2,000,000 aggregate 2) Property Damage: $1,000,000 each occurrence $2,000,000 aggregate D. Personal Injury, with Employment Exclusion deleted: $2,000,000 aggregate Employment Practices Liability $1,000,000 aggregate E. Business Auto Liability (including owned, non-owned and hired vehicles): 1) Bodily Injury:$1,000,000 each person $1,000,000 each occurrence 2) Property Damage: $1,000,000 each occurrence 3) Waiver of Subrogation F. If the General Liability coverages are provided by a Commercial Liability policy, the: 1) General Aggregate must be written on a per project basis. 2) Fire Damage Limit shall be not less than $100,000 on any one fire. 3) Medical Expense Limit shall be not less than $5,000 on any one person. G. Umbrella Excess Liability: $3,000,000 over primary insurance $10,000 retention for self-insured hazards, each occurrence Page 70 of 72 www.ics-builds.com 9 Bid Form BID PROPOSAL FOR: City of Mendota Heights 1101 Victoria Curve Mendota Heights, Minnesota, 55118 BID TO: City of Mendota Heights 1101 Victoria Curve Mendota Heights, Minnesota, 55118 BID FROM: __________________________________________________________________ We have examined the Contract Documents for the proposed Mendota Heights Police Station and City Hall project, as prepared by Design Tree Engineering, Sauk Rapids, Minnesota, and the conditions affecting the work. In accordance therewith, the undersigned proposes to furnish all labor and materials for Construction as set forth in the Contract Documents. 1. I agree to complete the Project, provided a contract is executed within 15 calendar days of proposal due date 2. I understand the Owner reserves the right to reject any or all bids, and it is agreed that this bid may not be withdrawn for a period of thirty (30) days from the opening thereof. The Bidder agrees to perform all work for the Sum of: ___________________________________________Dollars $__________________________ a. Unit Price: State the amount to be added to the Contract to perform additional borings and analysis as requested. Unit Price of $_________________ Per boring DATE ____________________ FIRM NAME ______________________________________________________________ OFFICIAL ADDRESS ________________________________________________________ ________________________________________________________ TELEPHONE NUMBER (____)___________ FAX NUMBER (____)____________ BY _________________________________________________________________ TITLE (Owner or Officer) ______________________________________________ Page 71 of 72 CO CO CO CO CO CO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FOFOFOFOFOFO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO UGE UGE UGE UGE UGE UGE UGE OHEOHEOHEOHE OHEOHEOHEOHEOHEOHEOHEOHEOHEOHElllCO UGEUGEUGEUGE UGEUGEUGEUG EUGEUGEUGEFOFOFOFO FO FO FO FO FO FOFOFOFOFOFOFOFOFOFOFOOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEllllllllllllllS00°12'42"E 415.85N89°57'25"E 24.16 S00°10'03"E 236.80S27°40'36"W 190.22S82°42'54"E 20.50 S07°17'38"W20.00S82°42'22"E 71.72 S00°10'03"E 223.20N00°12'41"W 1237.75(NORTH 650.00)(EAST 684.98)N00°12'41"W 2650.97XXXXXXX X X X X X X X X X X X X X X X X X X STORAGE / DATA RR RR JAN WELLNESS WRITING OPEN OFFICE AREA ? ? CHANGING CHANGINGLOCKERS ? SHARED SARGENTOFFICE SHARED SARGENTOFFICE RECORDS CONFERENCE PARKING INFORMATION PARKING STALLS X STALLS ACCESSIBLE STALLS X STALLS TOTAL STALLS X STALLS PROPERTY INFORMATION TOTAL PROPERTY AREA X AC DISTURBED AREA X ±AC EXISTING IMPERVIOUS AREA X AC PROPOSED IMPERVIOUS AREA X AC SITE LEGEND LIGHT DUTY BITUMINOUS PAVEMENT HEAVY DUTY BITUMINOUS PAVEMENT CONCRETE PAVEMENT CONCRETE SIDEWALK CURB AND GUTTER TIPPED CURB AND GUTTER RETAINING WALL CHAINLINK FENCE WOOD/VINYL (PRIVACY) FENCE TRAFFIC CONTROL SIGNAGE PAINTED DIRECTIONAL ARROW PAINTED ACCESSIBLE PARKING SYMBOL NOTES: 1. ALL DIMENSIONS SHOWN ARE TO FLOW LINE, CENTERLINE OF FENCE, EDGE OF PAVEMENT, OR EXTERIOR FACE OF BUILDING, UNLESS OTHERWISE NOTED. 2. CONTRACTOR SHALL VERIFY ALL PLAN AND DETAIL DIMENSIONS PRIOR TO CONSTRUCTION. 3. ALL CROSSWALK STRIPING SHALL BE WHITE IN COLOR. 4. ALL INTERIOR PARKING STALL STRIPING SHALL BE 4" AND YELLOW IN COLOR. 5. ACCESSIBLE PARKING STALL STRIPING, ACCESS AISLE, SYMBOL, AND SIGNAGE SHALL BE IN ACCORDANCE WITH LOCAL AUTHORITY REQUIREMENTS. 6. CONTRACTOR SHALL MAINTAIN FULL ACCESS TO ADJACENT PROPERTIES DURING CONSTRUCTION AND TAKE ALL PRECAUTIONS NECESSARY TO AVOID PROPERTY DAMAGE TO ADJACENT PROPERTIES. 7. ALL SITE WORK SHALL BE PERFORMED IN ACCORDANCE WITH THE RECOMMENDATIONS OF THE GEOTECHNICAL ENGINEER. 8. CONTRACTOR SHALL PROVIDE A TEMPORARY PEDESTRIAN ACCESS ROUTE PLAN FOR ANY WORK PERFORMED WITHIN THE PUBLIC RIGHT-OF-WAY. 9. CONTRACTOR SHALL PROVIDE A TEMPORARY TRAFFIC CONTROL PLAN FOR ANY WORK PERFORMED WITHIN THE PUBLIC RIGHT-OF-WAY. 10. GOPHER STATE ONE CALL DAMAGE PREVENTION SYSTEM FOR BURIED UTILITIES. 1-800-252-1166. CONTRACTOR SHALL HIRE A PRIVATE UTILITY LOCATOR TO ASSIST WITH PRIVATE UTILITY LOCATES. 1 2 D4 MOUNTABLE CURB AND GUTTER B612 CURB AND GUTTER CURB TRANSITION ADA PEDESTRIAN RAMP (SEE DETAILS) TRUNCATED DOMES (SEE DETAILS) CONCRETE DRIVE APRON CROSSWALK STRIPING BUS PARKING STRIPING PARKING STRIPING 1.5" MILL & OVERLAY 3 4 5 KEY NOTES: 6 7 8 9 10 0'40'80' SHEET TITLE UP TO 3 LINES IF NEEDED M0.1 Page 72 of 72