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1996-05-14 Parks and Rec Comm Agenda CITY OF MENDOTA HEIGHTS DAKOTA COUNTY,MINNESOTA AGENDA PARKS AND RECREATION COMMISSION May 14, 1996 6:30 p.m.-City Council Chambers 1. Call to Order 2. Roll Call 3. Approval of April 9, 1996 Minutes 4. Umpire Absence Reimbursement(Esser) 5. Basketball Program Funding Consideration(Esser) 6. Summer Program Review(Esser) 7. Wentworth Park Shelter(s) (Kullander) 8. Valley View Park Half-Court Basketball(Kullander) 9. Summer Adventure Funding(Hollister) 10. Updates T-Ball • St. Thomas Tennis • Bethel Baptist Softball • Information Sharing Meeting • Mendakota Lights Task Force • Parks Report • Police Report 11. Adjourn Auxiliary aids for disabled persons are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 452-1850 with requests. • CITY OF MENDOTA HEIGHTS DAKOTA COUNTY,MINNESOTA PARKS AND RECREATION COMMISSION AIINUI'ES APRIL 91, 19% The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday,April 9, 1996, in the Council Chambers at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:30 PM The following members were present: Libra,Kleinglass, Spicer,Norton,and Liberacki. Lionel and Damberg were excused. Also present were Parks Project Manager Guy Kullander,Recreation Programmer Chris Esser,and Administrative Intern Patrick C. Hollister, APPROVAL OF AMWJTES Commissioner Libra moved to approve the January 9, 1996 Mmutes. Commissioner Norton seconded the motion. AYES: 5 NAYS: 0 MENDOTA HEIGHTS ATHLMC ASSOCIATION T BALL UPDATE The following people were present to discuss this agenda item: • Norm Gellerman,MHAA Executive Director a Sue Hanson,MHAA Executive Director • Ruth Lowenthall,Resident Ms.Lowenthall stated that she is considering suing the MHAA and/or the City for discrimination because the MHAA will not permit her 4-year-old daughter to play T Ball. Norm Gellerman provided an overview of the MHAA T-Ball program. Mr. Gellerman said that there are three levels of T-ball,one for 5-year-olds,one for 6-year-olds,and one for 7-year olds. Mr. Gellerman said that eight year olds are eligible for baseball. Mr. Gellerman explained that children must be 5-years-old as of July 3lst to be eligible for the first level of T Ball. Mr. Gellerman recalled that the MHAA used to allow even younger kids to play T-ball,and that this was not successful. He also remarked that many children younger than 5 were not ready to play T-Ball,leading some critics to refer to the program as"Diaper Ball." Chairman Spicer asked if any exceptions could be made to the July 31 st cut-off date. Ms. Lowenthall,stated that her 4-year old daughter,by misfortune of having been born between July 31 and August 31,was to be excluded for life from playing T-Ball with the same children in her school classes. Ms.Lowenthall inquired as to the purpose of T-Ball. Was not the primary purpose, she asked,to teach sportsmanship,rather than training for higher-level dports? Ms.Lowenthall complained that if her daughter were to join T-bail, all her classmates in school would be on a different team. Ms.Lowenthall said that the T Ball program was on shaky legal ground. Ms.Lowenthal) said that the system is set up for boys to the detriment of girls such as her daughter. She said that she has arranged for a coach to train her daughter in T-Ball if she is allowed in the MHAA program. Ms.Lowenthall complained that the MHAA was too argumentative with her on the phone. She said that she was in favor of a September 1 cut-off to coincide with the school system. She said that there are many kids like hers who were horn in a"bad month". Ms.Lowenthall declared"she is a lawyer. She said that the MHAA T Ball program, and hence the City of Mendota Heights which subsidizes it,are in violation of Title 7. She said that she understands the need for a cut-off date,but that this particular date favors boys over girls. Commissioner Libra said that the same situation exists in soccer. He said that he coaches his daughter,and that discrepancies between age limits cause problems in that sport as well. Commissioner Norton suggested that making the sports cut-off dates consistent with the schools would solve these problems. Commissioner Libra stated that some parents want to hold their child back for a year from school, and at the same time push their child ahead in sports. Commissioner Norton said that such things are the parents' choice, and that they are not the sport's programs concerns. Ms.Hanson said that the MHAA cannot change the state sports associations' cut-off dates. She said that the WM thought about coinciding with the school date,but derided against it. She said that in some years a Transitional program has been created for kids in the"gap". Ms.Hanson told Ms. Lowenthall that she was sorry if she sounded harsh, that she did not intend to give that impression. Ms. Hanson said she sympathizes with Ms.Lowenthall's situation. Ms. Lowenthall said that she objects to using the Boys'Baseball cut-off date for T Ball. She suggested that if the softball cutoff date were in August,participants could have the options of either petitioning or evaluation to move up. Ms. Lowenthall asked Mr. Gellerman to explain that grievance procedure. Mr. Gellerman provided Ms.Lowenthall with a copy of the MHAA bylaws. Ms.Lowenthall asked to be placed on the City Council agenda. Chairman Spicer advised her to either contact City Staff if she wanted to be put on the April 16 Council meeting agenda or to participate in the Public Comment portion of the next Council meeting. Commissioner Norton asked what the consequences would be of changing the cut-off date. Mr. Gellerman said that it would conflict with national cut-off dates. Commissioner Norton expressed concern that the existing cut-off date means that girls who miss the"time window"will miss out on the experience. Ms.Lowenthall asked how many kids were in T-Ball and how many kids were in Traveling Baseball. Mr. Gellerman responded that in 1995 there were 55 Kids in traveling baseball and 339 kids in tournament baseball. Mr. Gellerman added that everyone was welcome to try out and that evaluations were done to determine eligibility for these teams. Ms.Lowenthall asked for figures for Girls' Softball. Mr. Gellerman responded that in 1995 there were 383 girls in"in-house"softball, including 2 or three tournament teams. Commissioner Kleinglass asked what the age of these girls were. Mr. Gellerman said that they were from eight to fifteen year old. Chairman Spicer said that the teams were always"nixed-age." Mr. Gellerman said that the MHAA does not guarantee that kids can play with their classmates. Commissioner Meinglass suggested that Ms. Lowenthall talk to the MHAA on Monday. Ms.Hanson said that no matter what policy the MHAA adopted, someone would be upset. Commissioner Norton said that the MI-IAA should look at gender issues more closely. consumption of alcohol or tobacco at games. Pastor Delich said that he is willing accept any arrangements for fields that the City can provide. Chairman Spicer asked if the Church needed at least 2 fields. Pastor Delich responded that the Church would like to use all four fields at$10 per field. He added that he understood that the Coed league scheduled to use the fields on Friday evening was dropped from the schedule due to lack of interest. Recreation Programmer Chris Esser interjected that there is currently no provision for churches in the Field Reservation Policy. Chairman Spicer said that priority must be given to Mendota Heights youth. Mr. Spicer asked for a motion to allow the Church to use the fields for$10 per field,with the caveat that priority be given to MHAA in case of conflict Commissioner Norton made the motion. Ia'beracki seconded the motion. AYES: S NAYS: 0 Motion carried. Chairman Spicer directed Staff to notify Norm Gellerman of the MHAA of the Commission's vote and to resolve any conflicts with the MHAA. Commissioner Kleinglass asked Parks Project Coordinator Guy Kullander if the Church's use of the fields involved any cost to the City. Mr. Kullander responded that it did not. Commissioner Linnel asked Pastor Delich if the Church would be using the fields every Friday. Pastor Delich responded that yes,they would. Mr.Esser said that as of this meeting, no other activities had been scheduled for the fields on Friday nights. Pastor Delich stated that his Church intended to use all four fields for about 150 people. SAINT THOMAS REQUEST FOR TENNIS COURTS [The Commission agreed that the City Council should approve the request by St. Thomas Academy for the reservation of Roger's Lake Park and Valley Park tennis courts from April 1, 199§to June 1, 1996,from 3:15 pm to 5:15 pm,Monday through Friday,under the condition`that if a reservation at Valley Park proves to be problematic,then St. Thomas would use Marie or Wentworth Park instead. No formal motion was made on this matter.] DAKOTA COUNTY ANNUAL INFORMATION SHARING MEETING Chairman Spicer asked if any Commissioner would volunteer to attend the meeting. Commissioner Norton volunteered herself Chairman Spicer thanked Commissioner Norton and asked her to lobby at the meeting for a cross-country ski trail at Visitation and St. Thomas. FORT SNELLING STATE PARK ADVISORY CO1 RVHTTEE Mr.Esser explained that the Committee has revealed its new Master Plan,projected through to the year 2009. Mr.Esser said that he is part of the Committee,and that he attended the first meeting which included a tour of Fort Snelling. He said that he learned about the plant in the park where they process deer meat and send it to food shelves. He concluded that he will keep the Commission updated as more meetings occur NORTH URBAN REGIONAL TRAIL Mr.Kullander explained that the new plan for the trail contains primarily revisions for trail alignment changes in West Saint Paul, and consequently has no impact on Mendota Heights. Mr.Kullander added that there is still no Metropolitan Council approval of funding for the trail. Mr.Kullander added that until such fimding was approved,there would be no detailed design of the various trail segments. ARCHITECT FOR WENTWORTH PARK SHELTER Mr. Kullander said that the current candidate for the project has requested a fee of$2500 to$3000 to design a 16'x 24' shelter similar in design to the Mendakota and Kensington Park shelters.. Chairman Spicer asked if the City could get someone else to design the shelters. Mr. Kullander suggested instead that it might be better to get the current candidate to lower his price. Mr.Kullander added that he thought the existing design used in Kensington Park could be built for$12,000 per shelter. AYES: 5 NAYS: 0 Motion Carried. Libra moved'to amend his motion that the price not exceed$25,000. Commissioner Norton seconded the motion. AYES: 5 NAYS: 0 Motion Carried. FUNDING SOURCE FOR REPLACEMENT OF FIVE PARK BRIDGES IN 1995 Mr.Kullander reported that Treasurer Shaugnessy recommended that the Council fund the Park Bridge Replacement project with unused contingency funds in the 1995 Budget. This was approved at the March 19, 1996 meeting. Trail segments will be restored out of the Special Park Fund in 1996. Chairman Spicer directed Staff to thank the Council. UPDATES Staff provided updates of the following items: • Dakota CquM Parks and Recreation Council Committee M • Proposal for Partnership-Mississippi River Coordinating System • Parks Report • Police Report • Mendakota Lights Task Force City of nAAAjiA Mendota Heights CITY OF MENDOTA HF.if ym TO: Park and Recreation Commissioners �`� FROM: Chris Esser, Recreation Programmer Crio ' RE: 1995 Softball Umpires DATE: May 62 1996 i?ISU[LSSIQ�i Per your request, I have researched the softball umpire information from the 1995 season. According to Shelli's records, officials that were paid per league because Metro Umpires Association didn't show were: Meng' Over 30 = $306 (18 games) Women's D = $34 (2 games) Co-Rec. _ $204 (12 games) Men's D = $136 (8 games) TOTAL = $680 (40 games) Games paid when Metro Umpires showed were: 253 = $4,301 in paid umpire wages out of a 572 game season. As stated above, 40 games were paid for, using other umpires. This reflects a total of: 253 Metro paid umpire games + 40 miscellaneous umpired games = 293 paid umpire games out of a 572 game season. Our records therefore show that 279 games of the 1995 season for all leagues were not officiated by a paid umpire. This is a total of$4,743 ($17 per game x 279 games). Shelli's records do not specifically state which games were not officiated in which leagues. If a refund or credit is pending, it would have to equally cover all teams in all leagues from the 1995 season. ACTION REQUIRED Review 1995 softball umpire deficiency and make a recommendation to City Council. • 1101 Victoria Curve •Mendota Heights, MN • 55118 452.1850 RECREATION REVENUES AND M PENDITURES 1994 1995 -7 Recreation Number of Revenues Expenditures Number of Revenues Expenditures Pro Participants I Pard epants Ice Skatin Lessons 27 $540.00 $375.00 35 $700.00 1 $450.00 Build a Bird House 35 $169.00 $169.00 Natural Wonders 21 $262.50 1 $215.00 In-Line SkatingLessons 46 $690.00 $460.00 131 $195.00 $130.00 Junior Golf Lea e� 72 $5 040.00 $4 800.00 Women,s Golf I ea ue� 6 $540.00 $528.00 Senior Golf e 5 $325.00 $281.25 Natura C=p 18 $336.00 1 $318.50 Adult Volleyball 40 $215.00 $35.00 Adult Softball 450 $12 105.00 j $8 619.70 622 $16 000.00 $10 535.28 Summer Adventure 163 $2 001.00 1 200 T Ball 1 212 $3 180.00 265 $4 005.00 Park Reservations $570.00 $1 385.00 Totals: 956 1 $14 456.00 1 $14,989.207 1274 $26 611.50 $24113.53 1995 League Non-Resident Fees Revenue Expenditures Net Men's C Softball $ 720.00 $ 3,920.00 $ 2,427.94 $ 1,492.06 Men's Over 30 Softball $ $ 3,100,00 $ 2,888.60 $ . 211.40 Men's D Softball $ 190.00 $ 3,390.00 $ 2,427.94 $ 962.06 Women's D Softball $ 400.00 $ 2,800.00 $ 1,411.84 $ 1,388.16 Co-Rec Softball $ 390.00 $ 2,790.00 $ 1,378.96 $ 1,411.04 Totals $ 1,700.00 $ 16,000.00 $ 10,535.28 $ 5,464.72 1994 League Non-Resident Fees Revenue Expenditures Net Women's D Softball $ 200.00 $ 1,800.00 $ 1,238.04 $ 561.96 Men's D Softball $ 345.00 $ 3,545.00 $ 2,078.44 $ 1,466.56 Men's Over 30 Softball $ - $ 3,100.00 $ 2,964.79 $ 135.21 Men's C Softball $ 460.00 $ 3,660.00 $ 2,338.44 $ 1,321.56 Totals $ 19005.00 $ 120105.00 $ 8,619.71 $ 3,435.29 1993 League Non-Resident Fees Revenue Expenditures Net Women's C Softball $ 30.00 $ 1,630.00 $ 1,008.44 $ 621.56 Men's D Softball $ 210.00 $ 3,410.00 $ 2,202.54 $ 1,207.46 Men's Over 30 Softball $ - $ 2,000.00 $ 2,244.55 $ (244.55) Men's C Softball $ 750.00 $ 3,950.00 $ 1,658.84 $ 2,091.16 Totals $ 990.00 $ 10,990.00 $ 7,314.37 $ 3,675.63 i • • City of i !AkMiA Mendota Heights CITY OF ArIFNMTA IMGiiTS AHMORANDIMI TO: Parks and Recreation Commissioners FROM: Chris Esser, Recreation Programmer RE: Basketball Subsidy Request DATE. May 6, 1996 Lou Schatz, MHAA Basketball Commissioner, has submitted a request for the City of Mendota Heights to subsidize a community youth basketball program. The amount of the subsidy request is $2,000. The program is a summer youth basketball league designed to provide children the opportunity to play basketball, free of charge or at a very low fee, provide constructive activities, mentoring and leadership opportunities, and, basically, provide a drop-in place to play basketball. The program would be located at Sibley High School and the South Branch YMCA. The$2,000 request would cover minimal program costs and pay the salary for a Program Supervisor. The Supervisor will be responsible for organizing teams, resolving problems, and generally supervising the facility. Ms. Schatz has submitted a letter and budget (see attached). This subsidy will be `seed money" and not an annual request. AC'TMN REGITiRTi D Recommendation for approval or denial of$2,000 baskethall program subsidy. 0 1101 Victoria Curve •Mendota Heights, MN • 55118 452.1850 Dear Members of the Mendota Heights Park and Rec Commission: We are writing to request financial support for a new youth summer program which is endorsed by the West St. Paul Athletic Association, Park and Rec, Police Department, Southview Y, Mendota Heights Athletic Association and Sibley High School Basketball. This program will, in a nutshell, provide supervised gym times at both the Y and Sibley High School for most of the summer. Each site will be open for kids to play or practice basketball, and depending on the site, become involved in other activities as well.This program is designed to Lreach out to kids through sports, provide constructive activities for their free time and use this experience to involve them in other positive experiences 2. provide girls and boys with various skills the opportunity to play basketball 3. to provide mentoring and leadership opportunities for kids at many age levels 4. to tnirrimize costs and provide financial aide so all can participate The South Family Y has offered facilities,training and a special youth summer membership. The Sibley coaches have offered time, facilities, and players to help supervise. We are working on securing support from local businesses. The City of West St. Paul has pledged$2,000 and Sunfish Lake has pledged $1000, contingent on raising money from other sources. We are asking for a$2,000 contribution to pay for some minimal program costs as well as to pay the salary for a program supervisor (attatched is a rough budget for the program). Although we will be using kids to help staff this program,we feel that we need a consistent person at the site to organize volunteers and teams,resolve problems, perhaps give rides where transportation is a problem, etc. We see this as an exciting start to involving kids, especially those who have not been able to participate before, in productive summer activities. We are asking you for seed money and do not anticipate that this will • be an annual request. We anticipate that the program will be so successful that we will be able to attract funds from other sources in future years. Almost 55% of the participants in our current basketball program are residents of Mendota Heights, 35%from West St. Paul and the remainder from other parts of the school district. In addition to providing direct benefits to the residents of your community,this program will provide opportunities to other kids who have fewer constructive options. Both the short term and long range benefits of programs such as this in preventing crime, chemical abuse and a host of other problems has been shown. We appreciate your consideration of this request. Very truly yours, Lou Schatz, MHAA Basketball Summer Basketball Budget Salaries: Coach/Supervisor 4 afternoons for 8 weeks $1750- $2150 5 afternoons for 8 weeks $2200- $2700 Stipend/recognition for assistants $500 - $ 750 Supplies and equipment: Balls and "pennies"will be furnished by the MHAA if needed. T shirts(varies with participants) $500- $650 • Trophies, awards $600 - $ 625 Mise: Publicity costs(flyers, mailers, etc.) will be paid by MHAA. Contingency (for a first time program) $400 Total Budget $ 3750-5125 i City of nAAA Mendota Heights MY OF h4F.NMTA HU H" TO: Parks and Recreation Commissioners FROM: Chris Esser, Recreation Programmer RE: Review Of Summer Programs DATE. May 8, 1996 DiSCUS4iON The City newsletter, the Heights Highlights, will be delivered to each mailing address in Mendota Heights in late May. Included in this edition of the newsletter will be articles announcing the Summer recreation programs and registration details. This Summer, we will be offering a variety of programs, including, "Natural Wonders"preschooUpat+ent program, youth field trips, "Performances in the Park", Safety Camp, Co-Rec. Adult sand volleyball league, and on golf leagues and softball leagues. Our Spring programs were very successful. Our "Build a Birdhouse"program attracted the maximum of 21 participants and appeared in the Sun-Current newspaper. The In-Line Skating class had 12 participants and very positive feedback. Currently, we have 122 participants registered in our 5 golf leagues. They will be getting underway in early June. We have also maximized our 4 softball leagues with 32 teams. They have been playing for three weeks, with no complaints about umpires! All of these programs were very successful and I intend to offer them all in future years. I have attached detailed descriptions of all of our Summer programs. Please review, I would enjoy hearing your feedback. ACTION RFOIJIRE l Review of the Summer Parks and Recreation programs. 1101 Victoria Curve •Mendota Heights, MN ' 55118 452.1850 SUABUR ADVENTURE YOUTH TRIPS All youth trips will depart from the Mendakota Park Pavilion, located at Dodd Road and Mendakota Drive. Registration deadline is one week prior to the trip. 9 you register after the deadline date, you must add a $2.00 late fee to the price of the event. Each trip does have limited enrollment, so register as soon as possible. All trip fees include transportation, supervision, and activity fee. Val�eer_rhaperonec are neadedi If y-mv would like to rhanemnr a for any trip, please rnnfacf Chrla at 4S7 1RS0 MIIVNESOTA ZOO MONDAY,JUNE 17 Join us for an adventuresome day at the zool We will visit the animals, walk along the trails, take a monorail ride, and see the bind show. Bring a bag lunch. Get wady to meet the animals on this wildly-fun trip! Ages: 7-12 years old Date: Monday, June 17 Bus Pick Up: Mendakota Park Pavilion Departs: Returns: 9:30 a.m. 1:30 p.m. Deadline: Registration due by Monday, June 10 Fee: $9.00 per participant, includes monorail ride • What To Bring: Bag lunch BUNKER HILLS WAVE POOL TUESDAY, AMY 9 Cowabungal Get ready to ride a wave as we venture off to the wave pool. Waves are generated up to 4 feet high. We advise a tube rental for$2.00, but it is not required. Don't forget to bring your swim suit and towel. You can also bring a bag lunch (no glass containers) or purchase lunch at the concessions stand. Surf's up! Ages: 7-12 years old Date: Tuesday, July 9 Bus Pick Up: Mendakota Park Pavilion Departs: Returns: 9:30 a.m. 12:30 p.m. Deadline: Registration due by Tuesday, July 2 Fee: $9.00 per participant What To Bring: Swim suit, towel, bag lunch or money for concessions, $2.00 for tube rental (not required) • • MINNESOTA TWINS VS. CHICAGO WHITE SOX WEDNESDAY,DULY 17 Join us to watch our Twins in action. Game time is 12:15 p.m. The bus will depart at 9:45 a.m. and return at approximately 4:00 p.m. The trip fee includes a game ticket, a hot dog or popcorn, and pop. Come along to cheer the Twins on to victory! Ages: 7-12 years old Date: Wednesday, July 17 Bus Pick Up: Mendakota Park Pavilion Departs: Returns: 9:45 a.m. 4:00 p.m. (Approx.) Deadline: Registration due by Wednesday, July 10 Fee: $9.00 per participant, includes ticket, hot dog or popcorn, and pop BEAVER MOUNTAIN WATER SLIDES AND AW41-GOLF THURSDAY, DULY 25 Get wet this summer with a trip to Beaver Mountain. This trip will include unlimited water slides and a round of mini-golf. Remember to bring your swim suit and towel. You can also bring a bag lunch, or purchase lunch at the concession stand. Join us for a fun-filled day of sliding down the mountain! Ages: 7-12 years old Date: Thursday, July 25 Bus Pick Up: Mendakota Park Pavilion Departs: Returns: 9:15 a.m. 1:15 p.m. Deadline: Registration due by Thursday, July 18 Fee: $13.00 per participant What To Bring: Swim suit, towel, and a bag lunch or money for concessions FAMILY PERFORMANCES IN TBE PARK The City of Mendota Heights Parks and Recreation is sponsoring a series of*FREE* Performances in the Parks Mendakota Park will be the place for fun and entertainment with your family and friends. These special performances are scheduled for children and adults to enjoy together. Check it out! Wednesday, June 19 7:00 p.m. 'Best Buddies Band" Mendakota Park Pavilion The Best Buddies Band is a musical duo that specializes in songs and entertainment to make everyone feel good. Their stories and songs address friendship, violence prevention, diversity, safety, and self-esteem. Wednesday. July 24 7:00 p.m. 'Tune Into Kids* Mendakota Park Pavilion Time Into Kids is a musical duo dedicated to providing the best in family entertainment. Their songs and merriment are designed to stimulate learning and imagination. Wednesday, August 14 7:00 p.m. "The Splatter Sisters* Mendakota Park Pavilion The Splatter Sisters are a wild and crazy group that promises a delightful, high energy and interactive show full of music, comedy, and fun! *For all performances, we request that all children be accompanied by an adult. Thank you for your cooperation. Enjoy the showsl NATURAL WONDERS Nature Explorations for Preschoolers and their Parents Session 1: Tuesdays, June 4, 11, 18, 25 10:00 a.m. - 11:00 a.m. Session 2: Tuesdays, July 2, 9, 16, 23 10:00 a.m. - 11:00 a.m. Explore nature with your preschooler! This four part series is designed to introduce children aged 3-5 with the delights of nature, hands-on and face-to-face. Together, adults and children share stories, songs, simple crafts, and trail walks. Be sure to dress for the weather, rain or shine! Age: 3-5 years old Location: Valley Paris Picnic Shelter Deadline: Registration due by Friday, May 31 Fee: $25.00 per Adult/Child pair/session Please add$12.50 for additional children *When registering, please indicate the name of the child and Adult that will be attending. Minimum enrollment: 6 pairs Maximum enrollment: 12 pains SAFETY CAMP AUGUST 13, 149 15 Do you know what to do in case of an emergency? Join us and learn in a fun environment. At camp, children will learn safety skills that deal with stranger danger, drug awareness, weather, fine, animals, and first aid. This 3-day program is designed for children who are presently in 2nd and 3rd grades. The camp will be held at Kaposia Park, located.at Wilde and Butler Avenues in South St. Paul. On the last day of camp, there will be a family picnic at the park, with hot dogs, ice cream, and beverages for all. The camp is sponsored by the VFW Gallagher Hanson Post 295. This camp is guaranteed to teach safety skills that will last a lifetime. Ages: 2nd and 3rd grade Dates: August 13, 140 15 Tune: 8:00 a.m. -4:00 p.m. *There is a limited enrollment for each community participating. To enroll, please contact Chris at 452-1850 to be placed an the preliminary camp roster. Placement on the preliminary roster does not guarantee final enrollment. Farther details and scheduling will be mailed to registered participants in late July. • ADULT CO-REC SAND VOLLEYBALL LEAGUES Mendota Heights Parks and Recreation is sponsoring three adult Co-Roc sand volleyball leagues to be offered this summer. These leagues will be played evenings at the sand volleyball court located at Roger's Lake Park. These games are geared towards recreation and fun, there will be no officials. Leagues being offered include: Advanced: Mondays Beginners: Tuesdays Intermediates: Wednesdays Games will begin the week of June 3 and will continue thmugh mid-August. 1,eague packets are available at City Hall. If interested, please contact Chris at 452-1850. Ages: Adults (18 and over) Dates: June 3 -August 14 Deadline: Team registration due by Wednesday, May 29 Fee: $50.00 per team CITY OF M1'.11IDOTA HEFGHTS PARKS AND RECREATION REGISTRAWON iNMRMATiAN Registration for programs may be made in person or by mail at the Mendota Heights City Hall, 1101 Victoria Curve. All registrations must be accompanied by program fee (checks made payable to the City of Mendota Heights). *Most activities have limited enrollment and registration deadlines, so please register as soon as possible. Registrations will NOT be taken over the phone. *There will be no further confirmation after registration. It is your responsibility to be present on the date and time your program begins. You will receive notification if a program is filled, canceled, or changed. Registration fees for programs canceled by the City of Mendota Heights will be fully refunded. *A$2.00 service fee will be charged for individual cancellations made prior to the start of a program or its registration deadline. This service fee will also apply to registrations taken after the deadline date, with the exception of being on a participant waiting list. No refunds will be given after registration deadlines or the start of an activity. *Them,is n $5-00 non-raaident for,per Participant,�activity if you live m"de Mendota_Heights_ Non-residents are welcome to participate in our programs, however, residents will receive priority registration. Please include the non-resident fee with regular registration costs when enrolling. *Participants with disabilities who are in need of any special assistance or auxiliary aids should notify the Parks and Recreation Department at the time of registration to ensure that any need can be met to fully participate and enjoy a program or service. --- ---------------------------------------------------------------- RE S M ATIAN FARM-TWERAW PRINT ****CrTV ILX.f►tN.k Mendota Heights Parlm and Recreation 1101 Victoria Curve Mendota Heights MN 5918 452-1850 ParentIGoardian Name: Home Phone: Address: Work Phone: City: zip Please check for$5.00 Non-Reddent Fee Participant Name Gender M/F Birthdate Actift Name Sint Date 'lime FEE 1. 2. Office Use Only. Check 1: Cash: Date Receivomb Receipt N: By: Liability of Ac6dwM. I agree that all activities undertaken by me or my child as part of the program are undertaken by me or my ehild at my or his/her own risk and that the City of Mendota Heights dull not be liable for any claim,demands,injuries,damages,actions,or causes of action whatsoever to myself or my child or my property or my child's property due to the passive or active negligence of the City of Mendota Heights,it's agents,or employees arising out of or connected with my or my child's participation in or the use of operation of equipment in this program and that I expressly forever release and discharge the City of Mendota Heights,it's agents,or employees from all such claims,demands, igjuries,damages,actions or causes of action whatsoever. I understand that my signature is required before my or my child's participation in this program is allowed. I have read this Agreement carefully and know and understand its coments. s4natum Date: CITY OF MENDOTA HEIGHTS • MEMO May 10, 1996 TO: Parks and Recreation Commission FROM: Guy D. Kullander, Parks Project Manager, SUBJECT: Picnic Shelters in Wentworth Park BACKGROUND The Commission recommended to Council to authorize the use of Special Park Funds for the construction of two picnic shelters similar to those built in Kensington Park. The estimated cost per shelter was $12,000 for a total project cost not to exceed $25,000. Council did not approve the Commission's recommendation. Questions raised by the Council included why a shelter was needed in this park, the columns were too large, there was not enough overhang, and where would the shelters be located in the park? Attached are the draft minutes from the April 16 Council meeting. DISCUSSION I was not in attendance at the Council meeting and only the attached memo (dated April 12, 1996) was presented to the Council. The recommendation to use the same design elements and materials as were used in Mendakota and Kensington Parks for the shelters in Wentworth Park seemed appropriate, however, Council feels they are not functional. I cannot seek bids for a 16' by 24' shelter until an architect has been hired to design and prepare specifications. The Commission should discuss what element the architect could include in the design of a larger shelter. Possible use of a "kit" design would speed the process up, but again what design elements and size would the Council approve. The Commission should review its reasons for providing picnic shelters in Wentworth Park so that they may establish findings to justify this proposal. RECOMMENDATION Before proceeding with the direction given to me by the Council, I would • like further input from the Commission. I can attend the next Council meeting and describe the deliberations by the Commission over the past few years in planning for a shelter in this park. I can also prepare further exhibits that could clear up any questions the Council may have. The Commission may want to recommend the use of "kit" shelter or that an architectural firm be retained to design a shelter that would meet the Council expectations. If an architect is hired, the design and approval process could take up to four months which would mean the shelter could not be built until Fall or in 1997. The Commission has expressed a strong desire to complete this project in 1996. Note: I have attached sketches of the existing park shelters for the Commission to review. These were not provided to Council. Also included is a drawing of the park and the proposed location of the shelters as determined at the last Commission meeting. GDK:kkb • • DRAS Page N , 6 April 16 1996 CASE NOS. 96-05 AND 96-06,"as amended this evening. Councilmember Koch seconded the motion. Ayes: 4 Nays: 0 CASE NO. 96-01, SUPER Council acknowledged a memo from Public Works Director AMERICA Danielson regarding the application from SuperAmerica for conditional use permit and variances for a motor fuel station/convenience store at Highway 55 and Mendota Heights Road,along with a proposed approving resolution. Mayor Mertensotto informed Council that the proposed resolution which had been submitted in the agenda has been revised to provide that Council reserves the right to approve either a pylon or monument sign at a later date and to specifically prohibit outside storage. Councilmember Koch moved adoption of Resolution No. 96-219 "A RESOLUTION APPROVING A CONDITIONAL USE PERMIT AND VARIANCES TO ALLOW THE CONSTRUCTION OF A SUPERAMERICA MOTOR FUEL STATION AND CONVENIENCE STORE AT THE SOUTHEAST QUADRANT OF TRUNK HIGHWAY 55 AND MENDOTA HEIGHTS ROAD (PLANNING CASE NO. 96-01)." Councilmember Huber seconded the motion. Ayes: 4 Nays: 0 PARK SHELTERS Council acknowledged a memo from Parks Project Manager Kullander regarding Wentworth Park shelters. Mayor Mertensotto asked how the city could get the architect who designed the Mendakota and Kensington Park shelters to release the building plans without payment. Interim Administrator Batchelder responded that Station 19 designed the park shelter plans for the city and staff will ask them for release to allow the city to use the same design without a fee. He informed Council that the Park and Recreation Commission discussed the needs for Wentworth Park and feels that two smaller shelters would be more appropriate for the park, since two groups of people could be accommodated He explained that the shelters RA�� Page No. 7 April 16, 1996 would be located between the parking lot and the tennis areas,near the path in the grassy area adjacent to the woods. Mayor Mertensotto stated that he can see that one 16 by 16 foot shelter,similar to the shelters in Kensington,would be somewhat useless. He further stated that he does not think the shelters in Kensington are very functional. Councilmember Smith agreed,commenting that the corner posts are too large for the size of the structures and make the shelters less functional. She suggested that staff request alternate bids for two 16 by 16 foot shelters or one 16 by 24 foot shelter. She also stated that she would like more information on the shelters and what is truly needed at Wentworth. Staff was directed to contact Station 19 to request a release. Councilmember Smith moved to direct staff to prepare a bid package for alternate bids for two 16 by 16 shelters or one 16 by 24 foot shelter and to advertise for bids. Councilmember Huber seconded the motion. Ayes: 4 Nays: 0 Interim Administrator Batchelder stated that staff will include a map with layout when the matter comes back to Council. PUBLIC COMMENTS Mr.John Nides stated that he is concerned about landscaping for the SuperAmerica at T.H. 110 and asked if he would have the opportunity for input. Mayor Mertensotto responded that Mr.Nides is welcome to visit City Hall during office hours and staff would show him the landscaping plan that is on file. He explained that the developer's agreement for the project will embody the landscaping plan. Public Works Director Danielson stated that the draft agreement is being reviewed by the City Attorney and should be on Council's agenda for May 7. Mayor Mertensotto asked Mr.Nides to document his concerns and give them to staff so that they can be addressed. ARBOR MONTH The City Council acknowledged a memo from Administrative Intern Hollister and a proposed proclamation to proclaim May as Arbor Month. • CITY OF MENDOTA HEIGHTS MEMO April 12, 1996 • TO: Mayor, City Council and City Ar FROM: Guy Kullander, Parks Project Manager RE: Park Shelters for Wentworth Park HUSTORY- The Five Year Parks Capital Improvement Plan designated Wentworth Park to receive a Picnic Shelter in 1996. The Parks and Recreation Commission had discussed this item for several years and had directed Staff to research the cost of a shelter, similar in design and materials to those constructed in Mendakota and Kensington Parks. The Commission felt that a single shelter similar to the 16' by 16' shelters in Kensington Park was too small for Wentworth Park which is extensively used for picnicking and is reserved by residents most weekends during the summer. Staff contacted the Architect that designed the shelters in Mendakota and Kensington Parks to determine fees to design a 16' by 24' shelter. The estimated fees were$2,500 to $3,000. DDSCUSSIOM The Commission felt that the architect<ral fees of$3,000 were rather high for a shelter estimated to cost from $16,000 to $17,000 that would only accommodate six to ten more people than the 16' by 16' shelters in Kensington Park. Fi nvG! Funding for this improvement would be from the Special Park Fund. The current balance is approximately$463,000. RECOMMENDATION: The Parks and Recreation Commission recommends that Council direct Staff to contact the Architect who designed the Kensington Park 16' by 16' shelters and secure a Release to reuse the same design plan and specifications as used for the Kensington Park shelters. The Commission further recommends that Council direct staff to prepare bid packages for the construction of TWO 16' by 16' shelters in Wentworth Park for an estimated constructions cost of$25,000. (The Kensington shelters cost$11,500 a piece when constructed in 1992). AC'TIO RFA2UE FiI_ If the Council so desires they should accept the Park and Recreation Commission recommendation to construct two 16' by 16' picnic shelters in Wentworth Park and to further direct Staff to prepare a bid package and advertise this project for construction in the summer of 1996. "' s _ v� I f '� AxiaNnos xa I ilWc ` ' I 1 � �' t �I< II I• � � • • _ r� I 4 1 . w r I I I 10 ; I m R I r a I i I y t oft _ — PARK BOUNDARY t � • W W ( 4 � P0Ww it I �y ac00P4 it z O o4 4 it I t Hr] W W -1 1 ` tVO ' t 1 t r rcity cc iOL•a WENTWORTH PARK end S�q PROPOSED PICNIC SHELTERS M VICMM 0=9 flOW=HMOM YN IBM' (OM M-18M Ca IL I I I I I A%,-et E oFGo uc. �QF I d �+ I I i I Roof Cover = 660 Sq. Ft. Picnic tables in shelter 4 Additional 6 tables on site Electric available in shelter Grills available QWO= 4/96 ROGERS LAKE PARK:j Constructed in 1973 V1C10lMAOtR�YQ0alOfRn MN�ff� S-I (i12�44! 2a=a" F 00 r r � I I ( I E7,�S a� GONG, I .Q I I I e ,pgc,E I I I I i I � i Roof Cover = 660 Sq. Ft. Picnic tables in shelter 4 Additional 2 tables on site No electric service Grills available 'Ot• � � VALLEY PARR 4/96 � Constructed in 1973 2990 S -2 mViG'l mcwnpY9t90G1II�fflB,W/66ti�' 452-�50 l 2-2t ' TY t u N N c N V� 1 � _ M 2 7?ai�nl ti+�ti -zzi2 COMFORT STATION UPPER LEVEL Toilets, fountain, telephone and Concession stand at ground level. Deck Area 720 Sq. Ft. Picnic Tables = 6 Electric available MENDAKOTA PARK 4/96 AMA Nita ghft COMFORT STATION Constructed in 1991 ttii S -3 tt�ctfi�s ttpaY1t' (ark, M1= 29!L' 4. Q V ® ® O B Tit R[ES w R. L w ^ 7 8" — ice•. ., �cg,. Port-a-potie located near play area _ Fountain east of shelter Permanent toilets,fountain, and telephone located at Hub building Roof Area 1600 Sq. Ft. Picnic Tables in shelter 10 Additonal 3 tables on site Grills - 1 Large, 2 Small Electric Service Outlets MENDAKOTA PARK 4/96 PICNIC SHELTER Constructed in 1991 S-4 M Y(CI M CUiiYB YH�IOM H4GtflS to M", Wi 4S2^'= 1 Roof Cover = 400 sq.ft. Each Shelter Picnic tables under shelter = 3 each Grills = 2 Electric, toilets, fountain at Comfort Station • cl�rO: SOUTH KENSINGTON PARK 4/96 MAA AUMd0t& H TWO SHELTERS Constructed in 1992 .+�y[ �g. �ppy��• (�4i�t�50 S'S/6 CITY OF MENDOTA HEIGHTS MEMO • May 9, 1996 TO: Parks and Recreation Commission FROM: Guy D. Kullander, Parks Project Manager SUBJECT: Half Court Basketball Court at Valley View Heights Park HISTORY This issue has been before the Commission and the Council for several years. In December, 1994 and in March, 1995 a group of residents requested the Commission to include this improvement in the 1996 Parks Capital Improvement Plan. In April of 1995 a petition signed by 71 property owners, including the three most adjacent lots to the park, was presented to the Council requesting the construction of a basketball half court. The Council decided that the City could make improvements to this parcel, but their consensus was that the park should not formally be added to the park system. DISCUSSION The Curley Neighborhood Street Reconstruction Project is set to begin in a week or two and the contractor submitted a bid of $3,650 to install a 48' x 40' bituminous mat with an eight foot wide trail connected to the existing bituminous trail. The backboard will be installed by the City Park crew. Total costs should not exceed $4,500 which includes turf restoration. Fundina Funding for this improvement would best come from the Special Park Fund. ACTION REQUIRED The Commission should discuss how this improvement on such a small parcel fits into the overall park system. If the Commission approves of this improvement, a motion should be passed recommending that the Council approve • funding from the Special Park Fund for this improvement. GDK:kkb I- r W W MIX 2165 ~ V) 15 26 RJELOCATE HYDRANT(BY —---- I ►= IOTHERS) BIT. 86 ----- - I I 1 CB5 F C87 -CuL>_ - i RB 2166 3:S ii CUT CB HI I 71062 6 pp ::: •''. :4•:::::••:r'r'r:'r:•'r.:r:4::::r::5:y'ri::i•:::::t'r'rr::•.:::i::3::r�• • M A, JA mot Valley View Heights Park 5�5� A Basketball Half Court `HOI VICIORUI emu 11MM MGM UK MW• (Sm 452-'tm 6 K, I 7 2 ( \ 7 S � I L - - r f ASP � ... .... ...... .. :...:::. ..:. r N T Y I oT A / 071 -00 ! / I Shaded lots adjacent to Park all signed petition presented to Council. city of Mt, VALLEY VIEW HEIGHTS PARK mhft vt ONA OLME . UEaDOIA HMQHTs,wa Salo' atz}42MM 644 • CITY OF MENDOTA HEIGHTS MEMO May 8, 1996 TO: Parks and Recreation Commission FROM: Patrick C. Hollister, Administrative Intern SUBJECT: Summer Under the Sun(Summer Adventure)Funding Discussion The City of Mendota Heights has budgeted $3000/year for the last several years to help fund the Summer Under the Sun program,formerly known as Summer Adventure. This funding is contingent upon two conditions: I. that the City of West Saint Paul continue to participate in the program, and 2. that the Summer Under the Sun program submit an Evaluation Report to the City at the end of each summer. • Attached is the following: 1. A cover letter from Bev Fritz 2. An Evaluation Report of the 1995 Sumner Under the Sun program 3. An Invoice from ISD 197 Community Education for$2,768.01 4. A chart summarizing the history of the program The City has already committed to paying the invoice for 1995, and has also budgeted to assist this program for the summer of 1996. Staff has brought this program to the attention of the Parks and Recreation Commission, however, because Staff wishes to hear the Commission's and the Council's thoughts on whether or not we should continue to fund this program for 1997 and beyond at our current level. The City of West Saint Paul has recently been substituting a"mixed" contribution of both cash and"in-kind" Staff labor for a fully matching cash contribution to the program. The City of Mendota Heights is not prepared to make such an"in-kind"contribution. • Staff wishes to pose the following questions to the Commission: • • Does the Evaluation Report submitted every year provide sufficient information for the City to evaluate the worth of this program? • Is the cost per Mendota Heights resident acceptable? • Should the City continue to insist on participation by the City of West Saint Paul as a condition of our participation? • Should the City offer to contribute to the program a fixed amount per participating resident(such as$50 per Mendota Heights child registered with a cap of$3,000) thereby perhaps providing an incentive to the Summer Under the Sun program to enroll more Mendota Heights residents? Staff could invite Bev Fritz of the Summer Under the Sun program to a future Commission meeting to discuss this program if the Commission so desires. Commission Action Required Discuss the above information and share your thoughts with Staff regarding this program. Make a recommendation to the City Council to authorize payment in the amount of $2,678.01 for the 1995 Summer Under the Sun program. • • EX G�O�YNGtN � INDEPENDENT SCHOOL DISTRICT 197 a _ - THE BEST PLACE To LEARN IN NORTHERN DAKOTA COUNTY Beverly J. Fritz tieooc on� a, Director of Community Education (612)405--2484 Fax(612)686-5501 "{E� 452-1537 TDD MEMORANDUM TO: Kevin Batchelder FROM: Bev Fritz DATE: May 6, 1996 SUBJECT: SummerUnderthe San 7nvoioe SeoondNotiioe As we are preparing for our Summer Under the Sum program for the Summer of 1996,my records indicate that the invoice we sent the City of Mendota Heights on October 16,1995 has not been paid. I am attaching the memorandum and the invoice along with the second notice. It is our hope that the City of Mendota Heights will to continue to contribute to this joint effort to program efforts for elementary age children. Call me if you have a question regarding any of . this. attached DIsmicr OFFICES • 1897 DELAWARE AVENUE • MENnoTA HEIGHTS,MINNESOTA • 55118 (612)681-2300 FAX(612)681-9102 TDD(612)452-1537 SERVING WEST ST, PAUL, MENDOTA HEIGIITS, EAGAN, MENDOTA, SUNFISII LAKE, LILYDALE, AND INVER CROVE HEIGII'rs Beverly L Fritz Director of Community Education (612)681-2337 Fax (612)686-5501 452-1537 TTY MEMORANDUM TO: City of Mendota Heights c/o Kevin Batchelder RE: Report on 1995 Summer Under the Sun (formerly Summer Adventure) This year marks the second summer Independent School District 197 Community Education and Dodge Nature Center have collaborated to provide a joint program for children who have just completed kindergarten through eighth grade (sixth through eighth graders serving as junior camp counselors). Again Summer Under the Sun provided parents with the option to sign their children up for a full day of programming beginning at 8:00 a.m. and concluding at 5:00 pan. or just the morning only at Dodge Nature or just the afternoon only at Grass Junior High (Community Education). Again we offered three two-week sessions with • the first session beginning on June 19th and the third session concluding on July 27th. Throughout these six weeks we had 81 students enrolled in the day-long program and 60 students enrolled for the afternoon only. Altogether 23 students enrolled for all of the three sessions with a total of 32% listing Mendota Heights as the city of residence. In addition to the field trips and the special presentations that were provided for each session we were able to provide the children with three daily enrichment classes. These enrichment classes consisted of Science, Physical Education, and Drama. Lead by three very experienced teachers these classes provided hands on experiences to learning and were highly successful. In the evaluations for the afternoon program 82% of those responding felt the overall impression of the program was excellent. For your information I have attached the summary of the parent/guardian evaluations for 1995. The West St. Paul Parks and Recreation again this summer has paid the salaries and benefits for the Group Leader positions who also fulfill the morning Pre- school playground positions. Barb Kasal from the West St. Paul Parks and Recreation has notified me that they contributed $2,768.01 for the afternoon Group Leader salaries. In addition, Community Education paid out $9,067.17 • in salaries to staff. It is my understanding that the arrangement with Mendota Heights has been for you to reimburse ISD 197 for the same amount West St. Paul contributed for staff salaries. Therefore, I have also attached an invoice for your records. Please feel free to contact me if you should have further questions regarding the program Summer Under the Sun. Independent School District 197 Community Education Services 1300 Mendota Heights Road Mendota Heights, MN 55120 (612)681-2389 SECOND INVOICE TO: City of Mendota Heights DATE: May 6, 1996 c%Kevin Batchelder 1101 Victoria Curve Mendota Heights,MN 55118 Agreement with ISD 197 Community Education to provide summer youth educational programming in collaboration with West St.Paul Parks and Recreation. Payment received will be used to offset expenses incurred for Summer Under the Sun 1995 salaries and expenses. Total Amount Due: $2,768.01 • Payment is due 30 days from invoice. Thank you. Make checks payable to ISD 197 For office use only �— Check No. Amount Date Received • Summary of Summer Under the Sun Program Year Total Registrants 154 274 192 125 284 296 221 #MH Registrantsc 31 77 61 41 104 105 70 %MH Re rants .20% - 28% 32% 33% 37% 35% 31% Total Children 124 84 197 193 150 # MH Chfl�dren ' 45 26 72 70 53 %MH Children 36% 31% 37% 36% 35 AM Cost per child $97 $39 $44 $64 $39 $62 $58 MH Contribution _ $3,000.00 $3,1000.00 $2,657.88 $21,612.50 $2p1.00 $278601 $2,676.23 WSP Contribution $3,383.12 133,000.00 L 2 C puni Ed _ ,657.88 $216 Registrants=Total number of registrations for program(one child registering for two programs is counted twice) Children=Total nu nber of children involved in the program(one child registering for two programs is counted once) CITY OF M MOTA HEIGHTS N.lE1V O May 8, 1996 TO: Parks and Recreation Commission FROM: Terry Blum, Parks lmdperson SUBJECT: April Monthly Park Status Report The following maintenance activities were completed by the Parks crew during the month of February. • Finished trimming trees in park, brushed out wooded area in Wentworth Park as requested by the Park&Recreation Commission. Made eight foot wide path through the middle of the woods. • Prepared all bal fields for upcoming baseball, softball, and soccer play; grading, leveling and turf replacement. • Started up sprinkler systems at Civic Center, Kensington, and Mendakota Parks and repaired lines and heads where needed. • Graded out Friendly Hills general ice skating rink and seeded. • Swept all pedways. • Topdressed Kensington East soccer field and also topdressed Mendakota soccer field. The Mendakota soccer field has settled in several areas. The field will be narrower (10-15') and shorter (40') during the summer while turf restoration work is in progress. • Inspected all playground equipment. The newer equipment installed in nine parks in 1990-92 shows minor wear and should require only minimal maintenance in 1996. The wood play structures at Valley View Heights and Hagstrom-King Parks will need to be evaluated further. Weather conditions "age" this type of equipment faster than steel and some timber border edge adjustments need to be addressed. TB:dfw ACTIVITY REPORT - MENDOTA HGTS PARKS Reporting Period: 03/01/96 to 03/31/96 NCIDENTS: DATE TIME LOCATION 3/13/96 20: 29 KENSINGTON PARK. DESCRIPTION : OTHER PARKING COMPLAINTS i CITY OF MENDOTA HEIGHTS MEMO April 5, 1996 TO: Parks and Recreation Commission and Interim City Administrator FROM: Patrick C. Hollister, Administrative Intern SUBJECT: Add-On Items for Parks and Recreation Agenda Please see the attached revised agenda and add-on items for the Parks and Recreation Committee meeting on April 9, 1996. •