1996-06-11 Parks and Rec Comm Agenda • CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY,MINNESOTA
AGENDA
PARKS AND RECREATION COMMISSION
June 11, 1996
6:30 p.m.-City Council Chambers
1. Call to Order
2. Roll Call
3. Approval of May 14, 1996 Minutes
4. Mendakota Lights Task Force(Hollister)
5. NSP Substation(Hollister)
6. Summer Under the Sun Funding(Hollister)
7. Umpire Absence Reimbursement from 1995 Season(Esser)
• 8. Updates
• MEIAA Tournament Request
• Basketball Program Funding Consideration
• Wentworth Park Shelter(s)
• Valley View Park Half-Court Basketball
• St. Thomas Ski Course
• Ivy Falls Park
• Kensington Bid
• 5-Year CIP Plan
• Parks Report
• Police Report(available Tuesday)
9. Adjourn
Auxiliary aids for disabled persons are available upon request at least 120 hours in
advance. If a notice of less than 120 hours is received, the City of Mendota Heights will
make every attempt to provide the aids. This may not, however,be possible on short
notice. Please contact City Administration at 452-1850 with requests.
CITY OF MENDOTA HEIGHTS
MEMO
June 5, 1996
TO: Parks and Recreation Commission and City Administrator
FROM: Patrick C. Hollister, Administrative Intern
SUBJECT: Lights for Fields at Mendakota Park
Discussion
The Mendakota Lights Task Force, having met for the last time on June 10, will give a
presentation to the Parks and Recreation Commission on June 11 regarding their findings
and provide copies to the Commission of their final report.
The City has been approached about the possibility of lighting the fields at Mendakota
Park by the Mendota Heights Athletic Association and the adult softball leagues. A Joint
Workshop between the City Council and the Parks Commission took place at the regularly
• scheduled Parks Commission meeting on January 9, 1996. At that meeting the Council
directed Staff to put together a feasibility study for lights at Mendakota Park and present
this study to the Parks Commission at their February meeting for review.
The Parks and Recreation Commission held their regularly scheduled meeting on Tuesday,
February 13, 1996. Mr. Kullander presented the Draft Feasibility Study for Lights at
Mendakota Park.
The study addressed the following issues:
1. Various lighting options for the fields at Mendakota Park.
2. The estimated costs of these options.
3. Funding/financing possibilities for these options.
4. Possible construction timelines for these options.
After Mr. Kullander's presentation, Commissioner Spicer invited questions and comments
from the residents in attendance. The residents expressed concerns about light spillage
onto their properties, the cost of the lights, the extra traffic generated, parking problems,
and the under-utilization of current facilities, especially on weekends. Many residents also
had the understanding that they were"promised" by the City that lights would never be
put on the fields of Mendakota Park.
r
After discussion, the Commission passed the following motion in a 4-1 vote, with •
Commissioner Kleinglass voting in the negative:
Motion to recommend to the City Council that they determine a funding method for
balffleld lights at Mendakota Park with the following conditions:
1. That they also provide for$10,000 worth of landscaping to alleviate the potential
visual impact of the lights
2. Mat the lights must be constructed in an aesthetically pleasing manner(nice poles,
few lamps, etc.)
3. That the lights never be on after 10 PM.
4. That the lights only be used from May 15 to August 1.
5. That the Special Park Fund contribute no more than 25%of the total cost of the
lights
6. That no more lighting be constructed in Mendakota Park for the parking lots, the
play area, or the soccer field
AYES: 4
NAYS: 1 (Kleinglass)
At the following Council meeting on February 20, Guy Kullander provided a brief
presentation of the Feasibility Study and discussed funding options. Many residents who
live near the park expressed opposition to lighting the fields. The Council ordered the
formation of a citizen Task Force to discuss the possibility of lighting the fields.
The Task Force has since met four times to discuss the following:
• the demand for fields in Mendota Heights
• the cost and design of ballfield lights
• other available alternatives
• demographics
The Task Force was unable to arrive at a consensus as to what recommendation to give to
the Parks and Recreation Commission. At its May 13 meeting, the Task Force formed a
subcommittee to work on a document of findings to present to the Parks and Recreation
Commission. The Task Force has met on June 2, and will meet again on June 10,to
review the final draft of the findings document. Copies of the document will be available
to the Parks and Recreation Commission at the June 11 meeting, and the Task Force is
scheduled to give a presentation of their findings at the same meeting.
i
The following attached information was generated for the Task Force:
1. April 3 memo from Chris Esser on Adult Softball League Growth
2. May 9 memo from Kevin Batchelder on Agenda Items for May 13
3. March 14 memo from Guy Kullander on Field Costs
4. May 8 memo from Guy Kullander on Field Options
5. May 8 memo from Chris Esser on Scheduling Scenarios
6. Information from the MHAA
7. Information on field usage
Guy Kullander will bring a brief promotional video from a manufacturer of light baffling
systems to show to the Commission. The Task Force has already seen this video.
Staff also wishes to know if the Commission would be interested in touring a lighted
ballfield complex in a neighboring community.
Action Required
Acknowledge the presentation of the Task Force and consider making a recommendation
to the City Council regarding the installation of lights at Mendakota Park fields.
•
•
CITY OF MENDOTA FiF,iGM
TO: Balltield Lights Task Force Committee Members
FROM: Chris Esser, Recreation Programmer
RE. City-Sponsored Adult Softball League Growth
DATE: April 3, 1996
OVERViFW
The adult softball program sponsored by the City of Mendota Heights has grown steadily in
the number of leagues, teams, and participants over the past decade. Before 1993, only one
league existed. This one league was comprised of eight teams and approximately 120 players
annually.
In 1993, the program was expanded to four leagues including, Men's C, Men's D, Men's over
30, and Women's C. All of the Men's leagues were comprised of eight teams each. The
women's league contained four teams. This reflected an increase of total teams from 8 to 28.
The number of participants increased from 120 players to 420 players, approximately.
From 1993 to 1996, the adult program has steadily increased in number of leagues, teams, and
participants. Refer to the chart below for specific increases. Adult softball is still in demand.
We anticipated community interest and increasing participants levels to continue for future
seasons.
LEAGUE UVMRMATiC1N
1985-1992 1 Men's League 8 Teams 120 Participants
1993 44 i� 28 Teams 420 Participants
Men's C (+20) (+300)
Men's D
Men's Over 30
Women's C
1994 4 i ea irc 28 Teams 450 Participants
Men's C (+30)
Men's D
Men's Over 30
Women's D
1995 S eag„aq- 38 Teams 565 Participants
Men's C (+10) (+115)
Men's D
Men's Over 30
Women's D
Co-Rec.
There has been a positive growth in the program. The City of Mendota Heights strives to
create recreation opportunities for its residents. We have had, unfortunately, to tam several
resident teams away due to full enrollment. Our desire is to expand league numbers and
registrations. We wish all residents to have the opportunity to play softball at their hometown
facilities. Residents should not have to be tamed down.
•
•
CITY OF MENDOTA HEIGHTS
M%O
May 9, 1996
To: Mendakota Park-Ballfield Lights,,Task Force
From: Kevin Batchelder, Interim City Admuu�strator
Subject: Agenda Items for May 13, 1996 Meeting
DISCUSSION
At the last meeting on April 22, 1996, the Task Force discussed the number of youth
teams and participants with MHAA officials, scheduling with and without lights, and the potential
of other alternatives,especially construction of a new athletic field complex. The Task Force
desired more definitive information on these topics and requested that the May 13, 1996 meeting
cover the following issues:
1. Demographics- School District projections
2. The cost of lights at Mendakota Park-Presentation by Guy Kullander
3. Construction of athletic complex-Costs/land availability/timing-Presentation by Guy
Kullander
4. Cost comparisons of the various alternatives
Demographics
Attached to this memo you will find an Enrollment Projection for Independent School
District 197 for the years of 1996 through 2001. This enrollment projection is based upon both
census and enrollment and uses a cohort survival ratio to project future class sizes. Ms. Ann
Frenchick, of District 197,will be present between 7 p.m. and 7:30 p.m.to explain the school
districts methodology and to answer any questions the Task Force may have.
In summary,the school district expects present levels of children to remain stable or
experience slight growth for the foreseeable future.
Cost and Design of Lights
Guy Kullander will be prepared to present the design criteria and the installation of lights
at Mendakota and how the design for the lights determines the cost.
Construction of Athletic Fields
Guy Kullander will be prepared to present information on the costs of ballfield
• construction, the availability of land within Mendota Heights, potential sites and the timing of
constructing fields and their availability.
Cost Comparisons
At the last meeting,the Task Force discussed comparing the costs of installing lights at
Mendakota Park to the costs of constructing a new athletic complex, or new fields. City staff will
be prepared to discuss cost and benefit analysis of these two alternatives on Monday evening.
Attached you will find a May 8, 1996 memorandum from Chris Esser,Recreation Programmer
that explores different scenarios of use at Mendakota Park,with and without lights, in order to
arrive at a figure for the number of games that are possible at this facility. This can be compared
with the cost of new field construction.
The Task Force should discuss these scenarios and arrive at some findings about the
potential number of increased games that would be allowed with lighting,in order to compare to
an increased number of games with new fields, as was suggested at the last meeting.
i
March 14, 1996
Memo to: Kevin Batchelder
From: Guy Kullander, Parks Project Manager
Subject: Ballfield development costs and possible siteslocations
I have compiled an estimated cost to develop a four field
pinwheel complex similar to the Mendakota Park play fields.
Also included are the land requirements for a one field and
a two field development concepts.
Also I have included site maps of six areas in the City that
have been mentioned as possible ballfield sites. A rough
estimate of land and development costs are included with
each site drawing.
1 . George's Golf-west of Hwy 55 in industrial park
2. Centre Pointe-south of Hwy 110 & west of Lexington
3. Acacia Blvd.-T.I.F. purchased land. Zoned Industrial
4. Tousignant Property-soth of Mendota Heights Road
5. Freeway Road/City dump site-east of Dodd Rd.
6. Friendly Marsh Park & Unused STH 149 Right-of-Way
•
1
February 20, 1996
Memo to: Kevin Batchelder 1 •
From: Guy Kullander, Parks Project Manager
Subject: Cost to build pin-wheel youth ballfield complex
LAND REQUIREMENTS
Ballfield area. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14.7 acres
-275 ft. home to outfield
-150 ft. between fields
- 50 ft. buffer outside 275'outfield to border
-300 ft. centerfield
-Above requires an 800'x800'=14.7 acres
Parking and access driveways. . . . . . . . . . . . . . . . . . . . . . . . 1 .5 acres
-160 stalls required x 400 sq. ft = 1 .5 acres
Picnic shelter and play ground area. . . . . . . . . . . . . . . . . 1 .3 acres
17.5 acres
Ideal site would be approximately 800 ft. by 950 ft.
Estimated land costs:$25;OOO. per acre x 17.5 = $ 437,500.00
$35,000 per acre x 17.5 = $ 612,500.00
$50,000 per acre x 17.5 = $ 8750000.00 •
Estimated cost to develop a four field pinwheel youth complex.
ESTIMATED COST TO DEVELOP A FOUR FIELD PINWHEEL YOUTH COMPLEX.
Site grading (17 acre site) . . . . .. . . . . . . . . . $ 60,000 to $ 200,000
Ag lime infields. . . . . . . . . . : . . . . . . . . . . . . . . . 10,000 10,000
Storm sewers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15,000 to 300,000
Turf, sod, fertilizer, etc. . . . . . . . . . . . . . . . 30,000 30,000
Landscaping of site. . . . . . . . . . . . . . . . . . . . . . . 20,000 to 501.000
Parking and access roads-Gravel only. . . . . . 32,000 32,000
Backstops and player protective fence. . . . . 30,000 30,000
Gravel trails within complex. . . . . . . . . . . . . . 6,000 6,000
Signage, bases, etc. . ... . . . : . . . . . . . . . . . . . . 31,000 31000
Players benches. . . . . . . . . . . . . . . . . . . . . . . . . . . 6,000 60,000
12,000
97,000
Contingency 10% $ 221 ,000 $ 340,000
Design, survey, inspection, overhead 20% 420-000 80,000
BASIC-MINIMUM development cost= $ 275,000 $ 5178-000
ADD ON EXTRAS ON PAGE TWO
2
BALLFIELD PINWHEEL COMPLEX
• ADD ON EXTRAS
1 . Additonal signage and info . . . . . . . . ...... . . $ 21000
2. Sub soil drainage system-if necessary. . . . . . 400,000
3. Topsoil for four fields. . . . . ... . . . . . . ... . . . . 40,000
4. Paved parking lot 24,000
S. Paved pedestrian trails . . . . . . . . . . . . . . . . . . . 12,000
6. Irrigation system for fields. . . . . . . . .. . . . . . 300,000
7. Water service to site . . .. . . . . . . . .. . . . . . . . . 208,000
8. Sanitary sewer to site . . . . ..... . . . . . . . .. . . 20,000
9. Concrete curb around backstops. . . . . . . . . . . . . 5,000
10. Outfield fencing 354r000
11 . Ag lime warning track. . . . ... . .. . . .. . . . . .. . . . 8,000
12. Parking and internal security lights. . ... . . 15,000
13. Picnic s'shelter. .. . . .. . . . . . . . .. . . . . . . . . . . . . . 25,000
14. Playground area similar to Mendakota. . . . . . 100,000
15. Concession/storage/toilet building... .. . . . . 80,000
• 16. Paved "Hub area".. ... . . . . 35,000
17. Bleachers 70( people/one per field) . . . . . . . . 12,000
$503,000
Low estimate: $275,000 + $'503,000 = $ 778100.0
Plus contingency and
design fees for add-ons 106,000
$ 884,000
High estimate: $517,000 + $5031000 = $ 1 ,0201000
Plus contingency and
design fees for add-ons 100,000
$ 11126,000
These- estimates assume that ALL of the add-on items listed
above were required for the development of the complex.
NOTE: Land costs must be added to development amounts.
3
PROPERTY LINE
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M �b'� LAND AREA REQUIRED FOR
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■
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SITE = 10 Acres
EST. COST $ 750,000 ( A OTOTT4 ,
CONSTRUCTION COSTS
$ 275 to $ 400,000 wi
CyrO POSSIBLE BALLFIELD SITE G;f(
IM GEORGE S GOLF
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SITE; 8 Acres -
LAND COST = $269,000 p p .�
ASSESSMENTS $ 212,000
DEVELOPMENT COST
$ 275 to $ 325,000
Curd POSSIBLE BALLFIELD SITE 6f<
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CENTRE POINT DEVELOPMENT MA&ho
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SITE= 7.6 Acres plus 1 .25 Acres north of Acacia Blvd.
Acquired with TIF Funds-City would need to
repurchase if land} not used for development.
VALUE: $ 65,000 per acre x 7.6 acres = $ 494,000.00
CONSTRUCTION COSTS: $140 tp $ 200,000.00
JA a4'Ot POSSIBLE BALLFIELD SITE
�`. gotta ACACIA BLVD. MAW
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SITE= 11 . 65 Acre '
COST $1 ,000,000
CONSTRUCTION: Carol$ 275 to 325,000 POSSIBLE BALLFIELD SITE (y/�
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TOUSIGNANT PROPERTY
Lma M VIOMMA CIR W 4 6E9NtDOT>+t{F1G[{I�,14r(6SIN (6i?}452-isSA ���'
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SITE: 6 Acres 31 3 1 2 1 1 I 1 1 11 (
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-City owned = 2 ac. --
-Purchase 4 ac. t � �__— --k_`-��- - _
land cost= $200,000i=H S T-_
-Est. ��'_-
FIELD DEVELOPMENT = $160,000 -- --- �
High grading costs.
No extension of South Plaza
Drive over Hwy 100 possible
if fileds built.
O� POSSIBLE BALLFIELD SITE 6K
MAIMendota
Heights FREEWAY ROAD / CITY DUMP Mj,4A&f
tM V(CiOWA CURVE • IIIgJ0M HSGHI'Sw UN SM' OM 45 IGN
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EXISTING PARK LAND = 11 acres
ttF1pc € y/�p� rI x UNUSED MnDOT R.O.W. = 12.9 acres
° ' Need 7.75 ac, for ballfields
Balance 5.15 acres could be
1 used for park or single
---------- - - _ family homes and street
EST. COST OF R.O.W @ $ 30,000
per acre _
IJ . r i • DEVELOPMENT COST OF BALLFIELDS
AND PARKING EST. $4 to 500,000.00 -
; 'Oi POSSIBLE BALLFIELD SITE (�K
�� emigghn FRIENDLY MARSH PARK ,1142 11
nr, + t + + } + +e► + +� T-BALL thru 9 YR OLD
++}� 4�`+�+ + '+ , '.4 �` 52' Base line /
• i'r f:; 50R + +r 1
' ` � * * + * � /Sr Ag Lime infield
s;+� ++++ +++ + /. /� Grass outfield requires /
�� C level field, good grass
r ' �" ' ! + + + + + •k•4 +
/)a° ;,:;; ;` + + + + + + rr 4 + R Top soil would have j
�ry , + +++t++++4++•*fR?++} FC �`� to be brought in
'�� •' '1 '•! i!.1•?' ' i ••t V, },..,4 + + 4 4 ♦ Back stop
;� "!'r!' ' ;' % 4++++ ;'�,•,�r�t+•44+ ��; minmun o t hood must
be /
n , • t, 11. t �•* of 10 {,
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n � ; t. t{ J ` �? 4 4 4 t 4 4 t +
i A ', {iii; �;i;; ;; �• ` , 4 4 4 + ? + 4 + 4 + protective fencing
n 4 'fr { '�'ilr'r ��� ; 4 + t + + + + + + + Out field at base line is
1�84&20,30r' + + + + + + + + + + 150' , 170' at center
\ 'lwiri"i'.i'!t, i • lmt,1_5_•BO 2T ; + 4 4 + 4 + ? t 4 4
: 4++4 t +++++�++++}+
Q' Sh';i{{ iri}ii't ' i i �` t t / - 4 4 4 f
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RBCREAUON RB AMM AND BXPBNDIT[ =
1994 1995
Recreation Number of
Pro ams p ants Number of Revenues Expenditures
ants
Ice Skatin Lessons 27 5540.00 5375.00
35 1 $700.00 5450.00
Build.a Bird House
35 $16%00 $169.00
Natural Wonders
21 5262.50 $215.00
In-Line Ska13n Lessons. 46I $690.00 5460.00
13 1 $195.00 $130.00
Junior Clo1f
$5 040.00 $4 800.00
Women's Golf e
6 5540.00 $528.00
Senior Oo1f
5 S325.00 $281.25
Nam° 18 5336.00
S318.50
Adult Volle ball 40 15.00 $35.00
Adult Softball 450 $12 1 $8.619.70"
622 $16 000.00 S10 535.28
Summer Adventure 163 $2 001.00
200 $3 UQ0.00
T Ball 212 3 180.00
. � $
Park Reseivatl°ns S570.00 4 005.00
$1 385.00
Totals: 956 $14 456.00 1-4-8-9 -9 .20
1274 $26 611.50 $24 113.53
1995
League Non-Resident Fees Revenue Expenditures Net
Men's C Softball $ 720.00 $ 3,920.00 $ 2,427.94 $ 1,492.08
Men's Over 30 Softball $ - $ 3,100.00 $ 2,888.60 $ . 211.40
Men's D Softball $ 190.00 $ 3,390.00 $ 2,427.94 $ 962.06
Women's D Softball $ 400.00 $ 2,800.00 $ 1,411.84 $ 1,388.16
Co-Rec Softball $ 390.00 $ 2,790.00 $ 1,378.98 $ 1,411.04
Totals $ 1,700.00 $ 16,000.00 $ 10,535.28 $ 5,464.72
1994
League Non-Resident Fees Revenue Expenditures Net
Women's D Softball $ 200.00 $ 1,800.00 $ 1,238.04 $ 561.96
Men's D Softball $ 345.00 $ 3,545.00 $ 2,078.44 $ 1,468.56
Men's Over 30 Softball $ - $ 3,100.00 $ 2,964.79 $ 135.21
Men's C Softball $ 460.00 $ 3,660.00 $ 2,338.44 $ 1,321.56
Totals $ 1,005.00 $ 12,105.00 $ 8,619.71 $ 3,485.29
1993
League Non-Resident Fees Revenue Expenditures Net
Women's C Softball $ 30.00 $ 1,630.00 $ 1,008.44 $ 621.65
Men's D Softball $ 210.00 $ 3,410.00 $ 2,202.54 $ 1,207.46
Men's Over 30 Softball $ - $ 2,000.00 $ 2,244.55 $ (244.M
Men's C Softball $ 750.00 $ 3,950.00 $ 1,858.84 $ 2,091.16
Totals $ 890.00 $ 10,990.00 $ 7,314.37 $ 3,675.63
May 8, 1996
Memo to : Kevin Batchelder
From : Guy Rullander
Subject : Ballfield options for • Friendly Marsh Park
A field observation and rough measuring indicates that one or
possibly two full size softball fields would fit in the old
archery range.
PRO: 1 . City owned land
2. Isolated location, only neighbors at end of Apache
3. Adds five games per week during "prime playing time".
per new field constructed.
4. If ok'd for 1996 construction fields could be ready
for play in 1997 (assumes good grass weather this
late summer and fall)
CON: 1 . Loss of 50 to 100 boxelder and cottonwood trees and
some other scrub vegatation. No desirable tree species
were noted in my brief site recon.
2. If right of way for STH 149 was obtained from MnDot in
the future the field configurations might not not be
asthetically pleasing when additional fields added.
3. Blending parking and the trail to shopping center
would be touchy but not a detriment to the plan.
4. Neighbors on Apache and Decorah would probably not
like an additional 150 trips per day that the ball
fields would attract. (Vehicle traffic)
Cost. estimate:
Cost per field to construct to same quality as Mendakota
Park would be $65,000 to $80,000 per field.
This would include outfield fencing and aglime warning
track. Sanitation would be provided by 2 or 3 port-a-poties.
Fields would be "sheet drained" towards marsh, only parking
area would require storm sewer. Fountain could be provided
when water brought in for irrigation system.
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VITY OF MEN OTA H I(IO ITS
MEMOIRANDI
TO: Mendakota Ballfield Lights Task Force Committee
FROM: Chris Esser, Recreation Programmer
RE: Mendakota Scheduling Scenarios
DATE: May 811996
Per your request, I have listed various scheduling scenarios for the use of the Mendakota
ballfields:
1. No Lights -Adult use only
4 Days a week-Evenings:
+ *Games scheduled between 6:00 and 8:00 p.m.(dusk), 55 minute time limit.
2 Games per field x 4 fields = 8 Games per evening.
8 Games/evening x 4 days a week = 32 Adult Evening Games per week.
2. No Lights - Separate use(adults playing on a different night than youth)
7 Days a week-Evenings:
*Games scheduled between 6:00 and 8:30 p.m. (dusk)
Youth- 1 Game per evening x 4 fields = 4 Games per evening.
4 Games/evening x 4 days a week = 16 Youth games per week.
Adult- 2 Games per evening x 4 fields = 8 Games per evening.
8 Games/evening x 3 days a week = 24 Adult games per week.
*40 Total evening games per week.
3. Lights -Mixed use (adult softball and youth leagues)
6 Days a week- Evenings:
*Games scheduled between 6:00 and 10:00 p.m.
Youth- 1 Game per field x 4 fields = 4 Youth games per evening.
4 Games/evening x 6 days a week = 24 Youth games per week.
Adults - 1 Games per field x 4 fields = 4 Adult games per evening.
4 Games/evening x 6 days a week = 24 Adult games per week.
*48 Total games per (6 day) week.
4. Lights - mixed use (adult softball and youth leagues)
7 Days a week- Evenings:
*Games scheduled between 6:00 and 10:00 p.m.
Youth- 1 Game.per field x 4 fields = 4 Youth games per evening.
4 Games/evening x 7 days a week = 28 Youth games per week.
Adults- 1 Game per field x 4 fields = 4 Adult games per evening.
4 Games/evening x 7 days a week = 28 Adult evening games per week.
*56 Total games per week.
5. Lights- Separate use(adults playing on different nights than youth)
7 Days a week-Evenings:
*Games scheduled between 6:00 and 10:00 p.m., 55 minute time limit (adults only).
4 Games per field x 4 fields = 16 Adult games per evening.
2 Games per field x 4 fields = 8 Youth games per evening.
Adults: 16 Games per evening x 3 Evenings per week = 48 Adult games per week.
Youth: 8 Games per evening x 4 Evenings per week = 32 Youth games per week.
*80 Total games per week.
6. lights -Mixed use(adult and youth leagues)
6 Days a week-Evenings:
*Games scheduled between 6:00 and 10:00 p.m.
Adults -4 Games per field x 4 fields = 16 Games per evening.
16 Games/evening x 3 days a week = 48 Adult games.
Youth- 1 Game per field x 4 fields = 4 Games per evening.
4 Games/evening x 3 days a week = 12 Youth games.
*One adult game following each evening of youth games = 4 Additional adult games.
4 Adult gamestevening x 3 days a week = 12 Additional adult games a week.
48 Adult games/week + 12 Additional/week = 60 Total adult games/week.
*82 Total games per week.
-Adding a 7th night a week for scenario #6 = 8-16 more games per week.
*80-88 Total games per week.
The Mendota Heights Athletic Association(aka The Mend-Eagan Athlectic
Association)has been providing athletic programs for the youth of Mendota Heights
and ISD 197 for 35 years.
Approximately 1400 families were active members during the last year.
Almost 1300 youths are currently playing spring sports (baseball, softball,t-ball,
track and tennis)with MHAA.
Number of volunteer hours(coaches, parents, etc.): incalculable .
Number of volunteer hours Commissioners spend in meetings with District 197
officials,representatives of the private schools,the Eagan Park and Recreation
Dept. and the Mendota Hts Park and Rec coordinator,to exchange countless phone
calls with them; to exchange info with other Commissioners; to match facilities with
skill levels and size of players; and to schedule leagues and teams so that 98 weekly
games can take place is difficult to calculate but 1000 hours would be a minimum
. figure.
MHAA also participates in the expenses involved with the use of these fields. Some
of the expenses we have paid are:
1994 1995
Donations to private schools: $12600 $1,100
Maintenance (chalk, etc.): 60 ??
Bills: 788 ??
District 197 (Super Saturday): 524 ??
It should also be noted that we have no guarantees for use of any of these fields. St.
Croix Lutheran, St. Thomas Academy and the City of Eagan all reduced our usage
after making committments for fields. Furthermore, we have no quarantee that any
of these fields will be available to us next year.
BASEBALL & T-BALL REGISTRATION INFORMATION i
BORN BETWEEN AGE REG FEE* LEVEL TOURNAMENT** TRAVELLING**
S/1/89- 7/31/90 5 $15.00 T-BALL(L 1) N/A N/A . '•' .•;
8/1/88- 7/31/89 6 515.00 T-BALL(L 2) N/A N/A i
8/1/87- 7/31/88 7 525.00 T BALL(TNT) N/A N/A
8/1/86-7/31/87 S S45.00 COACH PITCH. NO NO
8/U85 ' 7/31/86 9 $45.00 COACH PITCH NO NO
S/1/84-7/31/85 10 $60.00 AMERICAN LEAGUE YES NO
8&U83- 7/31/84 1 i $60.00 AMERICAN LEAGUE YES NO
8/1/82 -MUM 12 $70.00 NATIONAL LEAGUE YES A
8/1/81 - 7/31/82 13 $70.00 NATIONAL LEAGUE YES A .
8/1M-7/31M1 14 S70.00 NATIONAL(W/WAIVER) NO A&B
8/1/79-7/31/80 15 S70.00 NO NO A&B
SAM- 7/31/79 16 $70.00 NO NO B
SAM- 7/31/78 17 $70.00 NO NO B
REGLSTRATION FEE INCLUDES PICTUES.
**ADDITIONAL FEE CHARGED FOR TOURNAMENT&TRAVELLING TEAM COST
LATE FEE CHARGED AFTER MARCH it 1995
NO REFUNDS AFTER APRIL 24 1995
.i
Mendota Heights Athletic Association
MENDOTA HEIGHTS BASEBALL
TRANSITIONAL "TNT"LEAGUE- AGE 7
(Under Direction of MHAA t-Ball)
* Games played Monday and Thursday with some week-end practices.
* Emphasis is on learning to bat&catch a thrown ball; Field ground balls; Run
bases; proper throwing mechanics.
* Director: Sue Hanson 688-2938
COACH PITCH - AGE 8 & 9
* Games-played on Tuesday and Thursday with some weekend practices and
an occasional weekend game are possible.,
* Emphasis is on batting a thrown ball; Fielding grounders and fly balls;
Throwing and covering bases; Playing catcher.
* Directors: Greg Lentsch 686-8238 and Ken Kaiser 687-9276
• AMERICAN LEAGUE - Age 10 &11
* Games played Monday and Wednesday with practice on weekends.
Occasional weekend games are possible.
*Emphasis is on pitching with speed and control; Batting to all fields; Bunting;
Stealing bases; Team defense.
* Director: Marty Willow 456-9082
* Tournament teams are available for 10 & 11 yr olds.
NATIONAL LEAGUE - Age 12& 13 ( 14 yr that are not on "B"traveling)
* Games are Tuesday, Wednesday, Thursday, and some weekends; Practices
on weekends.
* Emphasis is on more competitive play with development of all baseball skills
and knowledge. Rules are similar to State High School Rules.
* Director: Tom Glynn 450-5644
* Tournament &Travel teams are available at ages 12 , 13.
•
Mendota Heights Athletic Association i
MI-M
TRAVELING AND TOURNAMENT
BASEBALL
TRAVELING BASEBALL
Play week nits league games and weekend tournaments. These are our
most competitive and Committed players. The following teams are
offered;
W Level- 12, 13114915, (one team per level)
"B"level- 14/15, 16/17 yr old (The number of teams determined
by interest , skill level and facilities available)
There is an additional fee of approximately$125.00 per player to cover
league and tournament cost.
TOURNAMENT TEAMS
They will play 3-5 week end tournaments. All tournament team players i
must also play in their respective in house leagues. Teams are offered
for ages 10, 11, 12, 1& The number of teams will be determined by
interest and skill level. There is an additional fee of approximately
$10-$15 per tournament per player.
TRYOUTS
Players earn roster positions through try out evaluations. Tryouts will be
held in April. Players will be called and advised of tryout times and
places. All travel and tournament teams at each level will tryout as a
group.
BE SURE TO SIGN UP ON SEPARATE TRAVELITOURNAMENT TEAM
SHEET AT REGISTRATION.
REMEMBER: YOU MUST ALSO GO TO YOUR AGE GROUP
EVALUATION.
i
•
Mendota Heights Athletic Association
MENDOTA HEIGHTS BASEBALL
AGE GROUP EVALUATIONS
EVERY ONE MUST ATTEND
Age 8-9 Saturday April 1
Age 10-11 Saturday April 8
Age 12-13 Sunday April 9
All players must attend their designated evaluation sessions. These sessions are also
for traveling team candidates.
WHERE: SIBLEY HIGH SCHOOL GYM
WHEN: REPORT AT THE FOLLOWING TIMES. LAST NAME BEGINS WITH:
A-B 12:30
C-E 1:15
F- G 1:45
H -K 2:15
L- M 2:45
N - P 3:15
Q- S 3:45
T- Z 4:15
MAKE SURE YOU BRING YOUR GLOVE. WEAR WORK OUT CLOTHES AND
TENNIS SHOES. IF YOU WOULD LIKE BRING YOUR OWN BAT.
i
Mendota Heights Athletic Association
MHAA BASEBALL CALENDER
AGE GROUP EVALUATIONS (Everyone In these ages must attend)
AGE 8-9 SATURDAY APRIL 1, 12:30-5:30 SIBLEY GYM
AGE 10-11 SATURDAY APRIL 8, 12:30-5:30 SIBLEY GYM
AGE 12-13 SUNDAY APRIL 9, 12.30-5:30 SIBLEY GYM
*PLEASE REPORT AT TIMES ASSIGNED BY LAST NAME.
TRAVELING AND TOURNAMENT TEAM TRYOUTS
AGE 10611 WEEK OF APRIL 24, Players to be notified of time&place.
AGE 12-15 APRIL 10-APRIL 23, Players to be notified of time&place.
AGE 16- 17 TBA
TRAVELING and TOURNAMENT TEAM SELECTION
Age 10-11 Week of May 1, 1995
Age 12-15 Week of April 24, 1995
IN HOUSE DRAFT
All leagues week of April 24, 1995
LAST DAY TO APPLY FOR REFUND
All players Monday , April 24, 1995
ALL TEAM ASSIGNMENTS
Travel, Tournament, In house will be notified no later than April 30.
IN HOUSE SCHEDULE
Practice week May 1 - May 6
League Play Begins May 8
Playoffs July 10-July 14
Super Saturday July 15
TRAVELING
Practice Begins May 1, 1995
League Play Mid May through June, depending on age level.
State MYBA Aug 11 - 13
SUPER SATURDAY IS JULY 15, 1995. PLAN SO YOU CAN ENJOY THIS
COMMUNITY EVENT
MENDOTA HTS ATHLETIC ASSOCIATION PRELIMINARY 1995 SPRING SPORTS REGISTRATION 15-May-95
MOT S SH
T-BALL HTS % MENDOTA % LAKE % ULYDALE % EAGAN % 7ARFA % WSP % OTHER % TOTALLV1 69 84.1% 00. 33. 0 0. 4 4.8% 4 4.9SG 2 2.4 82 100.0°/.LV2 85 77.3% 1 0. 2 1. 0 0.0° 10 9.1% 65.5% 65. 110 100.0°�TNT 92 78.0% 1 0.8 3 2.5 0 0.0 5 4 22% 12 10. 5 4, 118 100.0%
248 78.4% 2 0. 8 2. 0 0. 19 6.1% 275 88,7°A 22 7.1% 13 4. 310 100.0%
MEND S FIS
SOFTBALL HTS % MENDOTA % LAKE % ULYDALE % EAGAN % AREA % WSP % OTHER % TOTAL %
CP 96 74.4% 1 0. 3 2.3 0 0. 7 5.4% 107 82. 22 17.1% 0 0.0 129 100.0%
JRV 78 63.4% 1 0.8 3 2.4 1 0.8% 7 5.7% 90 73.2• 27 22.0• 6 4.9• 123 100.0%
VAR 80 60.2% 1 0.8 3 2.3• 0 0.0 9 6.8% 93 69.9• 36 27.1 4 3. 133 100.0%
254 66.0% 3 0.8 9 2.3 1 0.3 23 6.0% 280 75.35' 85 22.1 10 2.8• 385 100.0%
MWNDOTA SUNFISH ASSOC
BASEBALL I HTS % MENDOTA % LAKE % ULYDALE % EAGAN % AREA % WSP % OTHER % TOTAL %CP 120 75.9% 0 0. 2 1.3 0 0. 8 5.1% 130 82.3 16 10.1% 12 7.6• i b8 100.0°ti
AMER 131 73.6% 2 1.1 8 4.5 0 0. 19 10. 160 89. 14 7.99A 4 2. 178 100.00/0
NAT 92 70.2% 1 0.8 4 3.1 0 0.0 14 10.7• 111 84.7° 15 11.5 5 3.8 131 100.0°ti
TRAY 42 72 4% 0 0. 1 1.7 0 0. 9 15.§M 52 89. 3 5.2•A. 3 5.22 58 100.0q°
385 73.3% 3 0. 15 2 0 0.00 50 9.5% 463 86,39 48 9.1% 24 4.6• 525 100.0%
MENDOTA gUNFISH ff453
TOTAL HTS % MENDOTA % LAKE % ULYDALE % EAGAN % % WSP % OTHER % TOTAL %
T-BALL 248 79.4% 2 0. 8 2. 0 0. 19 0.1% 8R.' 22 7.1% 13 4. 310 100.0%
SOFTBALL 254 66.01A 3 0. 9 2.3 1 0.3 23 6.0% 7. " 85 221 10 2 385 100.0%
BASEBALL 385 73.3% 3 0. 15 2 0 0.0• 50 9.5% 6t. 3 48 9.1% 24 4. 525 100.0%
TRACK/TEN 42 61.8% 0 0. 3 4.4% 0 0. 6 8.8% 7° G.,' 13 19.10 4 S. 68 100.0%827 72.0% 8 0. 35 2 1 0.1 96 7.6% 1069 188 13. 61 4. 1288 100.0%
•
CITY OF MENDOTA HTS PAGE 2
FIELD USED BY GAMES PRACTICE
1 CIVIC CENTER TRAVEL TEAMS • IN HOUSE BB M T W-Sn Sa -
2 FRIENDLY HILLS IN HOUSE BB M-T-W Th SaSn
3 HAGSTROM KING IN HOUSE Be M-T-W Th S"n
4 IVY FALLS IN HOUSE BB M-T-W-Th SaSn
5 MARIE PARK IN HOUSE SS M-T-W-Th SaSn
5 MENDAKOTA 1 TRANSITIONAL&W HOUSE SS MSn
6 MENDAKOTA 2 TRANSITIONAL Sn
7 MENDAKOTA 3 TRANSITIONAL Sn
8 MENDAKOTA 4 TRANSITIONAL Sn
8 VALLEY IN HOUSE SB M T W Th SaSn
10 VICTORIA HIGH. IN HOUSE BB M TAN Th SaSn
11 WENTWORTH IN HOUSE SB M TdV-Th SaSn
GAMES PER WEEK: 37
PRACTICES(OVER 8): 0
TOTALS AND COMPARISONS: .
TOTAL GAMES PER WEEK: gs
GAMES PLAYED ON MENDOTA HTS'FIELDS: 37
GAMES PLAYED ON SISLEY PARK FIELDS: g
SUBTOTAL: 45
PERCENT ON MHAA NEEDS PROVIDED BY MENDOTA HTS: 45.9%
PERCENT OF MHAA PLAYERS LIVING IN MENDOTA HTS(SPRING SPORTS 72.0°ti
NUMBER OF FIELDS(PER DAY)AVAILABLE FOR WEEK NIGHT
PRACTICE FOR APPROX.385 IN HOUSE SOFTBALL PLAYERS: 1
NUMBER OF FIELDS(PER DAY)AVAILABLE FOR WEEK NIGHT
PRACTICE FOR APPROX.467 IN HOUSE BASEBALL PLAYERS: 1
NUMBER OF PRACTICE FIELDS AVAILABLE FOR TRAVEL PLAYERS
13 AND UNDER (24 TOTAL)OR TOURNAMENT PLAYERS(96): NONE
NUMBER OF PRACTICE FIELDS(4 DAYS A WEEK)AVAILABLE
FOR TRAVEL PLAYERS 14 AND ABOVE(58 TOTAL): 4
NUMBER PROVIDED BY MENDOTA HTS: NONE
•
DISTRICT 197 15-May-95
FIELD USED BY #GAMES PRACTICE
1 SIBLEY 1 IN HOUSE BB&SB MTWTh SaSn
2 SIBLEY 3 TRAVEL hared w/VFW&LEGIO ? ? .
3 SIBLEY 4 IN HOUSE BB&SB MTWTh SaSn
4 SIBLEY 5 T-BALL M-W T ThSaSn
5 SIBLEY 7 IN HOUSE Be MTWTh SaSn
6 SIBLEY 8 TRAVEL hared with LEGION) T Th Sa-Sn
7 SIBLEY 9B IN HOUSE SB M-W Sn
8 SIBLEY 9C IN HOUSE 88 M-W Sn
9 SIBLEY 13 TRANSITIONAL WN T ThSaSn
10 MENDOTA E IN HOUSE BB M-T-W-Th Sa-Sn
11 MENDOTA W IN HOUSE BB MTWTh Sa.Sn
12 MENDOTA O TBALL M T-W Th SaSn
13 SOMERSET N ITRANSMONAL M-W T Th-8a-Sn
14 SOMEIMT S TRANSITIONAL M-W T Th-SaSn
GAMES PER WEEK: 38
WEEK NIGHT PRACTICES FOR ANYONE OVER 8 YRS: NONE
(NOTE:SIBLEY 1,3&4 ARE PART OF SIBLEY PARK).
CITY OF EAGAN
FIELD I USED BY #t GAMES PRACTICE
1 LEX./MCKEE I IN HOUSE BB M-W
2 PILOT KNOB I IN HOUSE BB T Th
GAMES PER WEEK: 3
PRACTICES(OVER 8): 1
PRIVATE SCHOOLS
FIELD I USED BY #GAMES PRACTICE
1 ST CROIX SOUTH TRAVEL 1? ?
2 ST PETER'S IN HOUSE BB M-T W-Th Sn
3 ST THOMAS V TRAVEL hared w/VFW&PEGASUS W-F SaSn
4 ST THOMAS JV TRAVEL T Th M-W-FSaSn
5 VISITATION SB IN HOUSE SB M-T W Th
6 VISITATION PFE T-BALL M-T W Th
T VISITATION PFE IT-BALL M-T W-Th
+ GAMES PER WEEK: 20
PRACTICES(OVER 8): 1
TRAVEL PRACTICE: 4
MENDAKOTA PARS FIELD RESERVATIONS
S_UND MONDAY DAY T UBSDA.Y H DAY
3-5-PM 3.:.5-PM 3-5,PM 3-5:PM 3:5-M 3-5-PM
Field 1 Visitation Visitation Visitation Visitation Visitation
Field 2., Visitation Visitation Visitation Visitation Visitation
Field 3
Field 4
PM M PM 1-9 PM 5-9 P.M 5-9 PM S 9 PM
Field 1 .MHAA Trans. MR"SoftbaU Mena D MHAA Softball Mens over 30
Field 2 MHAA Trans. SibleylMens C Womens D:•. Suey Girls Mans over 30
Field 3 MHAA Trans. Mans C Mena D Co-Rec D Mens over 30
Field 4 MHAA Trans. Mens C Women D Co-Rec D Mens over 30
Women D 6 teams 10-15 players
Co-Rec D 6 teams 10-IS players
Mens D 8 teams 10.15 players
Meng C 8 teams 10-15 players
Mens over 30 10 beams 10-15 players
38 teams ' 400 + participants
MHAA BASEBALLISOFTBALL FIELDS 1995
MON TUES WED THURS FRI SAT SUN (,
Mendota 1 AL BCP AL BCP
Mendota 11 AL BCP AL BCP
Marie JV SCP JV SCP
Valley JV SCP JV SCP
Wentworth JV SCP JV SCP _
Hagsbom4(ing JV SCP JV SCP
Vio-Highland AL BCP AL BCP
Ivy Falls AL BCP AL BCP BCP
Friendly Hills AL NL AL NL BCP
Pilot Knob
Mcl(ee
Visitation JV SCP JV SCP
SL Peter AL BCP AL BCP
Sibley 1(Made) VAR NL VAR NL
Sibley IV(Delaware) VAR NL VAR NL
Sibley High School B7 TNT BCP TNT BCA
St.Thomas
Mendakota TNT
Mendakota VAR VAR TNT
MendakDta TNT
Mendakota TNT
Sibley E VAR VAR
Slbiey W VAR VAR
St.Croix Lutheran N AL NL NL
St.Croix Lutheran S
Moreland(after June 2) TNT TNT
Somerset TNT TNT
Somerset TNT TNT
Key to chart:
BCP Baseball,Coach Pitch Ages 8-9
SCP Softball,Coach Pitch Ages 8-9
AL American League,Baseball Boys 10-11
NL National League, Baseball Boys 1214
JV Junior Varsity,Softball Girls 10-11
VAR Vanity,Softball Girls 1214
TNT Transitional League Age 7
Schedule does not include travelling teams or T-Ball
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• CITY OF MENDOTA HEIGHTS
MEMO
June 5, 1996
TO: Parks and Recreation Commission and City Administrator
FROM: Patrick C. Hollister, Administrative Intern
SUBJECT: Planning Case No. 96-18: NSP Substation
Conditional Use Permits
Discussion
The Planning Commission on May 28, 1996, requested that the Parks and Recreation
Commission review the landscape plans which NSP has submitted in conjunction with its
application for two Conditional Use Permits
Mr. Cline and Mr. Mansur of NSP plan to remove one of the three existing transformers
from the NSP substation near Mendakota Park In addition, their plans include adding
three capacitor banks and a control house and excavating and replacing part of the fence
around the property. Mr. Cline said that the project may involve parking trucks and other
machinery on City park property, and that NSP will repair any damage to sod or other
landscaping incurred during construction.
Mr. Mansur said that the transformer targeted for removal is the noisiest of the three, and
that by NSP's rough calculations removal of this transformer would reduce the noise level
at the north fence line from its current 49db level to approximately 47db. (These numbers
include all noise in the immediate environment, not merely substation noise.) Since
decibels are measured on a logarithmic scale,this represents a more significant drop in
noise than merely 2149ths. Mr. Mansur suggested that removal of the transformer may
even cut the perception of the substation noise in half for nearby neighbors.
NSP will need Conditional Use Permits for both Essential Services and Mining.
At the Planning Commission meeting on May 28, NSP agreed to meet with the Parks and
Recreation Commission on June 11 to discuss their landscaping proposals. Attached is the
appropriate portion of the(unapproved)minutes from the Planning Commission meeting
on May 28. (The landscape plans will be mailed separately.)
Action Required
Review the landscape plans submitted by NSP and provide any comments to the Planning
Commission.
jp
HEARING:
CASE NO. 96-18:
NORTHERN STATES POWER -
CUP FOR ESSENTIAL SERVICE,
CUP FOR MINING
Mr. Pat Cline, Community Service Manage for NSP, was present along with
NSP representatives, Joe Mansur, Sheldon Silverman and Dave Callahan, to
discuss NSP's request for a Conditional Use permit for Essential Service and
a Conditional Use Permit for Mining which would allow alterations to the
existing utility substation off of Dodd Road near the Mendakota Estates
subdivision (2201 Dodd Road).
Mr. Callahan, Senior Right-of-Way Agent, discussed the scope of work in
the proposed Roger's Lake Substation project:
1. Excavation of the northeast comer of the substation and Installation
• of a retaining wall to make room for additional electrical equipment.
2. Installation of a new 115kV steel bay with associated bus-work,
Insulators, breakers and switches.
3. Installation of three 80 MVAR, 115kV Capacitor Banks with
associated breakers and switches.
4. Expansion of the existing control house to add the protection and
controls for the new electrical equipment being added.
5. Removal of a 115kV/69kV, 47 MVA Transformer Bank and associated
69kV bus work and line termination.
Callahan stated the new 115kV steel bay will provide load-relief to NSP`s
69kV transmission system in Dakota County. He stated that Its addition will
also result in a more reliable transmission service to Rogers Lake Substation
and its customers.
Callahan explained the 115kV capacitor bank additions will provide much
needed voltage support for the metro east 115kV transmission system
under normal as well as contingency operating conditions.
i
9
a
Callahan explained that the removal of the 115/69kV Transformer Bank will
also eliminate the strongest source of electrical noise from the substation
site. He stated that the transformer being removed 1s the noisiest of the
three and that it will result in a reduction of noise level at the north fence
line from 4.9db to approximately 47db.
Callahan explained that additional equipment will be added to the vacant
northeast comer of the substation. He stated that grading is necessary to
flatten the site. He stated that the fence will be removed and that a sheet
pile type retaining wall is planned to support the excavated slope at the
northeast comer. He stated that NSP feels that the wall can be constructed
from within the NSP substation property. However, NSP is seeking
permission from the City to utilize a narrow strip of bordering City Park
property along this northeast comer for construction activity N building the
retaining wall totally from within NSP property process difficult. He stated
that If NSP utilizes the park property they will be responsible for restoring
any damaged grass, trees, and/or vegetation to Its original condition.
Callahan explained that a line from the east Into the substation will be
rerouted within their property and three additional poles seventy five feet
high will be constructed to support the line.
Callahan stated that-this project will cost approximately $4.5 million and
that work Is anticipated to begin in 1996 and continue Into 1997. He stated
that with the completion of this work, the Roger's Lake Substation will have
essentially realized Its full development
Callahan explained that there will be significant associated work with this
project, particularly related to landscaping and noise. He explained that NSP
representatives have met with City staff to discuss berming and plantings
on City owned park property. He stated that berming would help reduce
sound to the north. He stated that City staff asked that NSP present a
"Concept Plan" to the Parks and Recreation Commission and the City
Council.
Callahan displayed digital computer imaging picture to show the effects of
berming and landscaping. His picture was an overhead view graph of the
existing substation (standing in the park looking south at the substation).
He explained that an existing berm can be extended on the south site of the
trail and increased on the north extend it to where the new equipment will
be installed. Callahan reviewed a computer Image which showed an
example of how the substation would look after increasing the berm height
and adding plantings to help screen the property.
10
. Planner Rabuse inquired about the location of the three new poles. Mr.
Callahan reviewed a computer image indicating that the poles will be placed
in a triangular position with each pole being seventy five feet (near an
existing pole that is ninety five feet).
In response to a question from Planner Rabuse, Mr. Callahan stated that an
existing six foot high chain link fence with barb wire will be re-installed on
top of the retaining wall once that work is completed.
Vice Chair Duggan noted his concern with the fifteen foot drop on the
northeast comer of the property and also his concern with softening the site
line as you are looking from the west to east. Mr. Callahan stated that
there are trees and that they would need to review this further. Mr.
Callahan stated that NSP has been working with Mr. Frank Friedmann,
Mendakota Estates resident, to help soften Mr. Friedmann's site line
concerns with landscape.
Commissioner Tilsen noted that NSP plans are not all signed by engineers.
He suggested that NSP submit signed plans for City Council review.
• Commissioner Tilsen noted his concern regarding the fifteen foot high wall
and the height of the equipment. Tilsen Inquired about the retaining wall
material. Callahan responded that it will be a steel sheet pile type retaining
wall.
Tilsen inquired if there will be any hazardous materials removed from the
site. Mr. Callahan responded no.
1111sen Inquired if NSP has reviewed alternative designs. Mr. Callahan stated
that there is only a small area that can be graded in the compound area for
their use and that they intend to utilize that property in terms of locating the
needed equipment.
Vice Chair Duggan Inquired if NSP will be using the gravel road to access
the site and he inquired If the road size/width is sufficient to handle
equipment. Public Works Director Danielson informed the Commission that
the gravel road is a private road owned and maintained by NSP.
Vice Chair Duggan stated that NSP will need to discuss with the City its
intentions for utilizing City owned park property. Mr. Callahan responded
that they intend to ask for a temporary construction permit and that they
will restore any damage to the property.
11
In response to a question from Commissioner Koll, Mr. Callahan explained
that the gravel road Is located on the south side of the Mendakota Park
softball field and that it is under the power line.
Tilsen stated that while the removal of the transformer may decrease the
noise, the noise level may increase as a result of the proposed retaining
wall. He stated his concern for increasing noise levels, especially to the
Mendakota Estates neighborhood. Mr. Callahan responded that with the
removal of the transformer the noise source is expected to decrease 2db in
all directions. Tilsen felt that the retaining wall will aggravate the situation.
Callahan responded that while it is true that the noise will bounce off of the
retaining wall, the noise levels reaching the wall be less due to the removal
of the transformer. Tilsen suggested that NSP install a stone retaining wall.
Callahan responded further that NSP needs to adhere to MPC guidelines for
noise propagation along with City Ordinances. Callahan stated that there is
not sufficient space to install a stone retaining wall. Callahan stated that
the noise situation is unpredictable and that NSP is confident that there will
be a noise reduction. He stated that if the noise were to increase, NSP will
have to deal with it.
In response to a question from Vice Chair Duggan, Mr. Callahan stated that
the transformer being removed is the noisiest. He briefly discussed the
logarithmic scale in measuring noise.
Tilsen stated he wants to be sure that noise will not be increased In a
different area.
In response to a question from Vice Chair Duggan, Mr. Callahan explained
the type of materials the transformers consist of. Callahan stated that this
is standard substation equipment and that NSP will take readings to see
what the effects are after removing the transformer.
In response to a question from Commission Tilsen, Mr. Sheldon Silverman,
NSP Electrical Engineer, explained the design of the wall and the limitations
in constructing the wall due to a propane pipeline near the property line.
Tilsen stated that NSP should be maximizing the use of its property. Mr.
Silverman responded that NSP has already compromised and that they can
not get any closer to the property line due to the pipeline location.
Commissioner Tilsen noted his concern for potential problems and that the
City needs to take a proactive approach in assuring its residents that adding
the wall will not increase noise. Mr. Silverman stated that sound decreases
rapidly with distance.
12
Commissioner Lorberbaum suggested that the City require NSP to check the
noise levels before and after construction. She inquired when the NSP site
was initially constructed. Silverman responded that the land was purchased
In 1923. Mr. Callahan stated that they are unclear as to when the
equipment was constructed. A discussion ensued about the dates on the
NSP plans. It was noted that one plan is dated 1982. Mr. Callahan
responded that revision dates have been indicated on the plans.
Commissioner Lorberbaum inquired If NSP has been granted a CUP for the
existing fence. Planner Rabuse stated that the fence Is an existing non-
conforming use. Lorberbaum felt that the fence should be include In the
Conditional Use Permit approval process. She cited Section 4.8(3)b of the
Zoning Ordinance.
Commissioner Betlej stated that he would like to not see three seventy five
foot poles erected. He inquired If the lines could be rerouted to allow less
poles. Mr. Callahan responded that NSP does not want to bring in any lines
over the capacitor bank. Betlej stated that the poles are an Intrusion to the
park and Dodd Road. He felt that one pole could be erected near the
equipment building around the new capacitor. Mr. Silverman stated that
that pole would then be seventy five to eighty feet high. Betlej stated that
there is already a seventy five foot pole constructed on top of a berm. Mr.
Silverman stated that NSP could eliminate two poles with a higher, more
massive structure. Betlej reiterated his concern with the pole profile and
height.
Commissioner Betlej Inquired about installing evergreen trees on top of the
berm. Mr. Callahan stated that NSP landscape designer Is flexible. Betlej
suggested that NSP install deciduous trees with larger canopies. Mr.
Callahan noted his concern with planting trees with leaves. He explained
that these trees do not screen well, particularly during the winter time. Mr.
Callahan recommended that coniferous trees be planted. Planner Rabuse
suggested that NSP submit a detailed landscape plan for City review.
Commissioner Betlej stated that he would like to see a combination of
different type trees.
Betlej inquired about security during the construction process. Mr. Callahan
stated that the site will be secure at all times.
Betlej cited Section 20.12 of the Zoning Ordinance regarding Electric
Emissions. Mr. Callahan stated that NSP must comply with all government
regulatory guidelines. He stated that the normal transformer operation is 60
cycles which is low relative to radio and television frequency.
•
13
Commissioner Betiej stated that no elevation plans including the poles were
submitted and that Council should have this information.
The Commission discussed how the poles will be constructed. Mr. Callahan
stated that soil engineering work has been completed. He further stated
that they do not intend on disturbing the drainage. He informed the
Commission that there are several easements in the area.
Commissioner Koll inquired about park restoration and the color of the
poles. Mr. Callahan responded that the poles will be painted with American
Standard Grey since this color tends to blend Into the sky background. He
stated that pole maintenance is required.
Commissioner Koll stated that she would like to see a landscape plan, plans
on repairing the park and consistent noise checks. She stated that the city
should have the ability to require changes should the noise not be reduced
once the work has been completed.
In response to a question from Commissioner Lorberbaum, Mr. Callahan
explained that electric magnetic fields are associated with currents not
voltage. He explained that high voltage reduces currents and that capacitor
banks do not contribute to the high voltage. He explained that with the
removal of the transformer, the magnetic field will be reduced. He stated
that the currents are limited to the substation. He stated that they do not
expect additional currents.
Commissioner Tilsen inquired about FAA guidelines related to the proposed
pole height. He inquired if the City needs to check with the FAA. Public
Works Director Danielson explained that the water tower is considered the
low end of the flight glide path and that this area is not of concern.
Vice Chair Duggan opened the meeting to the public.
Jann Blesener, 848 Mendakota Park, stated she sent a letter to NSP three
years ago regarding the noise problem. She stated that the noise is
offensive and that she has asked NSP to mitigate the noise.
Frank Friedmann, 906 Mendakota, stated that NSP has not addressed the
visual or acoustic aspects affecting residents to the west. He stated that
Mr. Callahan has been out to discuss berming ideas which would be
installed at his own expense. He noted his concern for noise echoing off of
the wall. He stated there is no barrier to the west side of the station.
14
• Vice Chair Duggan inquired if the berm could be raised an additional three
feet. Mr. Callahan responded that he is uncertain as it depends upon the
footprint. He stated the south berm is confined.
Jack Blesener, 848 Mendakota Park, stated there Is plenty of room to
construct a berm between the pathway and the fence area. Mr. Callahan
stated that there may be some limitations. Mr. Callahan stated that NSP is
Willing to work with the City to mitigate noise and aesthetics.
Commissioner Tllsen stated that NSP should look at landscaping at all four
sides with adding berming and vegetation which should all be aesthetically
pleasing both on City property and other private properties. He stated the
City needs to look at the whole project.
Vice Chair Duggan inquired about extending the wood wall barrier. Mr.
Callahan stated that they will need to review this further.
In response to a question from the Commission, Mr. Joe Mansur, NSP,
explained what areas the substation serves.
Vice Chair Duggan inquired about the construction timeline. Mr. Callahan
stated that they would like to move as fast as possible.
Ms. Blesener suggested that NSP work with not only the City in developing
a landscape plan but also with the Mendakota Estate neighborhood.
The Commission discussed tabling this request in order to allow time for
NSP to appear before the Parks and Recreation Commission to discuss
landscape possibilities. Administrative Intern Hollister informed the Planning
Commission that June 11 is the next Parks and Recreation Commission
meeting.
Commissioner Tilsen moved to dose the public hearing.
Commissioner Koll seconded the motion.
Commissioner Betlej noted his concern for closing the public hearing since
there seems to be a lot of loose ends left to discuss. He stated that the
Planning Commission needs to research this request further.
AYES: 5
NAYS: 0
Vice Chair Duggan moved to recommend that the City Council grant a
15
Conditional Use Permit for essential services, a Conditional Use Permit for
Mining and a Conditional Use Permit for a fence conditioned upon the
following:
1. NSP working with the Parks and Recreation Commission, City
Engineering staff and Mendskota Estates residents in developing a
comprehensive landscape plan which should include additional
berming and vegetation which should mitigate noise and visual
aesthetics.
2. Check noise levels before and after construction.
3. Look at eliminating one pole.
4. Submit drainage plans.
Commissioner Tilsen seconded the motion.
AYES: 2
NAYS: 3, KOLL, LORBERBAUM, BETLEJ
MOTION FAILS
Commissioner Betiej moved to continue the discussion to the June 25
Planning Commission meeting which would allow time for NSP time to
prepare a comprehensive landscape plan and resolve other Planning •
Commission concerns related to noise levels, eliminating one pole and
drainage.
Commissioner Lorberbaum seconded the motion.
AYES: 4
NAYS: 1, DUGGAN
VERBAL REVIEW
Public Works Director Danielson gave a brief review on recent Planning
Cases discussed by the City Council.
16
CITY OF MENDOTA HEIGHTS
MEMO
June 5, 1996
TO: Parks and Recreation Commission
FROM: Patrick C. Hollister, Administrative Intern
SUBJECT: Summer Under the Sun(Summer Adventure)Funding
Discussion
At the May 14, 1996 meeting of the Parks and Recreation Commission, the Commission
recommended that the Council pay the invoice for the 1995 Summer Under the Sun
program. The Commission also decided to table discussion of the future of the City's
Participation in the program until a future meeting when a representative from the
program could be available. Jennifer Ready from ISD 197 Community Education will be
attending the June I I meeting to answer any questions the Commission may have about
the Summer Under the Sun program.
iThe City of Mendota Heights has budgeted $3000lyear for the last several years to help
fund the Summer Under the Sun program, formerly known as Summer Adventure. This
funding is contingent upon two conditions:
1. that the City of West Saint Paul continue to participate in the program, and
2. that the Summer Under the Sun program submit an Evaluation Report to the City at
the end of each summer.
Attached is the following:
1. An Evaluation Report of the 1995 Summer Under the Sun program
2. A chart summarizing the history of the program
The City has already paid the invoice for 1995, and has also budgeted to assist this
program for the summer of 1996. Staff has brought this program to the attention of the
Parks and Recreation Commission, however, because Staff wishes to hear the
Commission's and the Council's thoughts on whether or not we should continue to fund
this program for 1997 and beyond at our current level.
(The City of West Saint Paul has recently been substituting a"mixed" contribution of both
cash and"in-kind" Staff labor for a fully matching cash contribution to the program. The
City of Mendota Heights is not prepared to make such an"in-kind" contribution.)
Staff wishes to pose the following questions to the Commission:
• Does the Evaluation Report submitted every year provide sufficient information for the
City to evaluate the worth of this program?
• Is the cost per Mendota Heights resident acceptable?
• Should the City continue to insist on participation by the City of West Saint Paul as a
condition of our participation?
• Should the City offer to contribute to the program a fixed amount per participating
resident(such as $50 per Mendota Heights child registered with a cap of$3,000)
thereby perhaps providing an incentive to the Sumner Under the Sun program to
enroll more Mendota Heights residents?
Staff could invite Bev Fritz of the Summer Under the Sun program to a future
Commission meeting to discuss this program further if the Commission so desires.
Commission Action Required
Discuss the above information and share your thoughts with Staff regarding this program.
•
Beverly I Fritz
Direr of Community PAucation
(612)681-2337 Fax(612)686-5501
452-1537 TTY
MEMORANDUM
TO: City of Mendota Heights
do Kevin Batchelder
RE: Report on 1995 Summer Under the Sun
(formerly Summer Adventure)
This year marks the second summer Independent School District 197 Community
Education-and Dodge Nature Center have collaborated to provide a joint program
for children who have just completed kindergarten through eighth grade (sixth
through eighth graders serving as junior camp counselors). Again Summer
Under the Sun provided parents with the option to sign their children up for a
full day of programming beginning at 8:00 a.m. and concluding at 5:00 p.m. or
ijust the morning only at Dodge Nature or just the afternoon only at Grass Junior
High (Community Education). Again we offered three two-week sessions with
the first session beginning on June 19th and the third session concluding on July
27th. Throughout these six weeks we had 81 students enrolled in the day-long
program and 60 students enrolled for the afternoon only. Altogether 23 students
enrolled for all of the three sessions with a total of 32% listing Mendota Heights
as the city of residence.
In addition to the field trips and the special presentations that were provided for
each session we were able to provide the children with three daily enrichment
classes. These enrichment classes consisted of Science, Physical Education, and
Drama. Lead by three very experienced teachers these classes provided hands on
experiences to learning and were highly successful. In the evaluations for the
afternoon program 82% of those responding felt the overall impression of the
program was excellent. For your information I have attached the summary of
the parent/guardian evaluations for 1995.
The West St. Paul Parks and Recreation again this summer has paid the salaries
and benefits for the Group Leader positions who also fulfill the morning Pre-
school playground positions. Barb Kasal from the West St. Paul Parks and
Recreation has notified me that they contributed $2,768.01 for the afternoon
Group Leader salaries. In addition, Community Education paid out $9,067.17
in salaries to staff. It is my understanding that the arrangement with Mendota
Heights has been for you to reimburse ISD 197 for the same amount West St.
Paul contributed for staff salaries. Therefore, I have also attached an invoice for
your records. Please feel free to contact me if you should have further questions
regarding the program Summer Under the Sun.
Summary Of Summer Under the Sun Program
Year
i ' Registrants 94
Total
154 274 192 125 284 296#' j9IRegistnmt.c 221
31 61 41
%MH RELis�tts 20% 104 105 70
28% 32% 33% 37%
TotalC'MildrIen 124 84 Vo 31%
#MH 197 193 150
3 0 10 Children 45 26 72 150EJ
.'6 3
%MH Children� 70 53
36% 31% 37%0 36% 35
0
ME Cost er child $97 $39 $44 $64 $39 $62 $58
$
MH Contribution Tlz.0=0�=O0=0. $3 000.00 $2,657.88
$2 6��12.50 $2 001.00 $2786.01 $2 676 23—
WSP Contribution $=3=38=3 ;12 $3000.00 $2 $
L657.88 $2�612.50 $2001.00 $2786.01 $2 616*23
$4,394.95 $9,067.17 TATI 1 AK
Registrants=Total number of registrations for program(one child registering for two programs is counted twice)
Children=Total nu nber of children involved in the program(one child registering for two programs is counted once)
• CITY OF ACMMTA Fi IGHTS
AIEMORANIRW
TO: Parks and Recreation Commissioners
FROM: Chris Esser, Recreation Programmer
RE: Fair and Equitable Umpire Reimbursement For 1995 Softball Teams
DATE: June 5, 1996
Di.4C SSM
Per your request, I have formulated a fair and equitable reimbursement amount for the umpire
deficiency of the 1995 adult softball season. The majority of teams from all leagues last year
claim that"about half" of their league games were not officiated by Metro Umpire Association
or officiated at all. Using half of the league game total, I came up with a fair reimbursement:
*Each umpire was paid$17.00/game. Each team, therefore, paid$8.50/game for the umpire.
Men's C and D League = 14 Total Games x 50% = 7 Games Unofficiated
. Women'ss D League 7 Games x $8.50/team/umpire/game = $59.M per team.
Co-Rec League
Men's Over 30 League = 18 Total Games x 50% = 9 Games Unofficiated
9 Games x$8.50/team/umpire/game = $76.50 per team.
28 Teams x$59.50 = $1,666.00 Total Reimbursement for Men's C and D, Women's D,
and Co-Rec Leagues.
10 Teams x$76.50 per team = $765.00 Total Reimbursement for Men's Over 30 League.
$1,666.00 + $765.00 = $2,431.00 Total Reimbursement for all 1995 Softball Teams.
This would change the 1995 Softball League Net Total from$5,464.72 to $3,033.72 (see
attached).
ACTION RF.()11IRFD
Review fair and equitable softball reimbursement total and, if satisfactory, make a
recommendation to City Council for reimbursement to 1995 adult softball teams.
1995
League Non-Resident Fees Revenue
Expenditures Net
Men's C Softball $ 720.00 $ 3,920.00 $
Men's Over Softball $ 2,427.94 $ 1,492.06
Men's D Softball
$ 3,100.00 $ 2.888.60 $ . 211.40
all $ 190.00 $ 3,390.00 $ 2.427.94 $ 962.06
Women's D Softball $ 400.00 $ 2,800.00 $ 1,411.84 $ 1,388.16
otals Softball $ 390.00 $
Totals 2,790.00 $ 1,378.96 $ 1,411.04
T
$ 1,700.00 $ 16,000.00 $ 10,535.28 $ 50464.72
1994
League Non-Resident Fees Revenue
Expenditures Net
Women's D Softball $ 200.00 $ 1,800.00 $ 4 $ 561.98
8.,230
Men's D Softball $ 345.00 $ 3,545.00 $ 14 $ 1,468.56
Men's Over 30 Softball $ ,23 8.
$ 3,100.00 $ 2,964.79 $ 135.21
Men's C Softball $ 480.00 $ 3,880.00 $ 2,338.44 $ 1,321.56
Totals $ 1,005.00 $ 12,105.00 $ 8,819.71 $ 3,485.29
1993
League Non-Resident Fees Revenue
Expenditures Net
Women's C Softball $ 30.00 $ 1,630,00 $
Men's D Softball $ 210.00 $ 1,008.44 $ 821.58
3,410.00 $ 2,202.54 $ 1,207.46
Men's Over 30 Softball $ $ 2,000.00 $ 2,244.55 $ (244 M
Men's C Softball $ 750.00 $ 3,950.00 $ 1,858.84 $ 2,091.16
Totals $ 990.00 $ 10 990.00 $
� 7,314.37 $ 3,675.63
CITY OF MENDOTA HEIGHTS
NIEMO
June 6, 1996
TO: Parks and Recreation Commission
FROM: Terry Blum, Parks Leadperson
SUBJECT: May Monthly Park Status Report
The following maintenance activities were completed by the Parks crew during the
month of May.
• General maintenance-Mowing grass, dragging ballfields, striping soccer fields and
foul lines on basebaWsofdmfl fields.
• Painted over vandalism to the front of Marie Park warming house.
• Installed fire ring on beach at Rogers Lake. In the past people have had fires on the
beach in one general area. After discussing this issue with the fire department, I felt
that in order to prevent a fire hazard we should install a fire ring to keep fires in one
place.
• Installed curb stoppers at Ivy Falls. Neighbors complained about cars making wide
turns and leaving ruts in the yards. The Park and Recreation Commission should
discuss the possibility of putting curb stoppers in all the parks.
• Restriped lines to basketball courts in parks.
• Fertilized Mendakota ballfields and Kensington soccer fields. Started spraying for
dandelions all parks.
TB:dfw