1997-02-11 Parks and Rec Comm Agenda Packet CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY. dRMSOTA
AGENDA
PARKS AND RECREATI O_� SION
February 11A99j)
6:30 Ism.- arge on erence Room
1. Call to Order
2. Roll Call
1
3. Approval of the January 12 1997 Parks Commission Minutes
4. Approval of the January 11 1997 Joint Workshop Minutes
5. Monthly Meeting Waiveq
6. Full-Time Recreation Pro grammar
7. Ballfield Capacity
8. North Kensington Park
I
9. Open Space Preservation
10. Trail System
I
11. Updates
• Parks Report(Available Tuesday)
• 1996 Tree Planting Review
• 1997 Ballfield Schedule Preview
• Police Report(Available Tuesday)
12, Adjourn
Auxiliary aids for persons with disabilities are available upon request at least 120 hours in advance. If a
notice of less than 120 hours is received,the City of Mendota Heights will make every attempt to provide
the aids. This may not,however,be possible on short notice. Please contact City Administration at 452-
1850 with requests.
CITY OF MENDOTA HEIGHTS
MEMO
February 5, 1996
TO: Parks and Recreation Commission
FROM: Patrick C. Hollister, Administrative Assistant
SUBJECT: Monthly Meeting Waiver
Discussion
At the Joint Workshop on January 14, 1997, the Parks and Recreation Commission
expressed the desire to be able to waive an occasional meeting when there is not sufficient
business to justify convening. The Council replied that anytime the Commission felt that
there were not sufficient items on the agenda to justify a meeting, they could request
through the Administrative Assistant that the Council grant them a waiver from having to
meet, and that the Council in most cases would be happy to comply.
Staff has prepared the following Amendment to Ordinance No. 109, in case the
Commission and the Council wish to formally acknowledge the above arrangement.
Action Required
Review the attached Ordinance amendment and recommend that the Council adopt this or
similar language if the Commission feels that it would be appropriate.
w
ORDINANCE NO. 109
AN ORDINANCE ESTABLISHING THE PARKS AND RECREATION COMMISSION.
SECTION 1. ESTABLISHMENT OF COMMISSION
The Parks and Recreation Commission for the Village of Mendota Heights is hereby
established.
SECTION 2. COMPOSITION
The Parks and Recreation Commission shall consist of 7 residents of the Village, appointed by
the Mayor with the consent of the malbrity of the members of the Village Council. The members
shall serve terms of three years. The term shall be staggered so that terms of at least two
members shall expire each year. Terms of members shall commence on February 1 and shall
terminate on January 31 of the year of termination. A member whose term of office has expired
shall serve until a successor has been appointed. The February meeting shall be an
organizational meeting at which the Commission shall elect a Chairman and a Vice Chairman
from among its members and shall appoint a Secretary who may or may not be a member of
the Commission. The term of such officers shall be for a period of one year.
SECTION 3. DUTIES AND POWERS
The Parks and Recreation Commission shall advise the Village Council on matters pertaining to
Parks and Recreational development programs and shall cooperate with Village personnel in
implementing the Parks and Recreation programs. The Parks and Recreation Commission shall
advise the Village Council on the establishment of written rules and regulations for the use,
management and operation of the public parks and recreational facilities, the same to be
approved by action of the Council before being put into effect The Commission shall, if
requested by the Village Council, prepare plans for the acquisition, development and
improvement of the Village public parks and recreational facilities and shall, if requested by the
Village Council, develop a Comprehensive Plan for future park development and open space.
The Parks and Recreation Commission shall, if requested by the Village Council, prepare a
Capital Improvements program for the purpose of determining priorities and apportioning costs
of scheduled improvements.
The Commission shall, in performing the aforementioned duties and responsibilities, exhibit the
initiative in formulating policies which will be responsive to the anticipated need and obibctives
of the community.
SECTION 4. MEETINGS
The Commission shall hold at least one meeting each month at a time regularly established and
approved by the Village Council and shall hold such special meetings as may be necessary for
the conduct of its business. The Commission may waive a meetina with prior consent of the
City Council. The Commission shall adopt rules for the transaction of business and shall keep a
record of its resolutions, transactions and findings, which record shall be maintained as a public
record. The Commission shall submit to the Village Council a true and correct copy of all of its
minutes, recommendations and other reports.
SECTION 5. COMPENSATION
We members of the Parks and Recreation Commission shall serve without compensation but
shall have the right to be reimbursed for expenses incurred in the performance of their duties.
SECTION 6. VACANCIES
Any of the following may cause the office of a member to become vacated:
6.1 Death;
6.2 Disability or failure to serve, as shown by failure to attend four regularly scheduled
meetings in any one calendar year,
6.3 Removal of residence from the Village, or
6.4 Resignation in writing.
Vacancies shall be filled as soon as possible for the unexpired portion of the term by the Mayor
with the consent of the malbrity of the members of the Village Council.
(109) 2
CITY OF MENDOTA HEIGHTS
MEMO
February 5, 1996
TO: Parks and Recreation Commission
FROM: Patrick C. Hollister, Administrative Assistant
SUBJECT: North Kensington Park
Discussion
Although the Council is still in favor of the"backyard" concept, some Councilmembers
feel that it needs to be modified in favor of more traditional plantings of trees, bushes and
grass. The initial Plan for North Kensington Park proved to be too costly and adjustments
to the design will have to be made. The Capital Improvement Plan identifies$30,000 for
this project.
The Council is concerned that the pond area is too expensive as it is currently planned, and
is worried about mosquitoes and rodents. The Council is also concerned that the prairie
grass would take several years to establish and prove to be more"high-maintenance" than
anticipated.
At the Joint Workshop on January 14, 1997, the Council and Commission directed Staff
to place North Kensington Park on the February Parks and Recreation Commission
Agenda to revisit the design of the plantings.
Please see the attached information from Mr. Kullander, including a proposed timeline for
revision of the North Kensington Park design.
Action Required
Discuss the attached information and make a recommendation to Staff.
•
CITY OF MENDOTA HEIGHTS
• MEMO
January 10, 1996
TO: Joint Parks/Council Workshop Participants
FROM: Patrick C. Hollister, Administrative Assistant
SUBJECT: North Kensington Park
The Council has expressed concern with the"backyard" concept of North Kensington
Park previously approved by the residents, the Parks and Recreation Commission, and the
Council, and now wishes to revisit the design of the park to see if a more traditional
"formal"concept would be more appropriate. The Council had further requested that this
item be placed on the agenda for the Joint Workshop with the Parks and Recreation
Commission.
The advent of the new Friendly Hills Middle School scheduled to open for academic year
1997 has brought some new potential considerations to the design of North Kensington
Park. This new Middle School will increase traffic in the area of Mendota Heights Road
and Huber Drive. It may also cause significant pedestrian traffic from the Centex
development to the Middle School.
If it is determined that changes should be made to the current design of North Kensington
Park, the Council and the Parks and Recreation Commission may wish to consider
notifying the neighboring residents and/or soliciting their input through one or more of the
following means:
• a Public Hearing
• a Neighborhood Meeting
• an Open House
• a Neighborhood Survey
Staff intends to place this item on the Parks and Recreation Commission agenda for
February, and then take it to Council. This will enable Staff to finalize plans on the park.
Please see the attached information compiled by Engineering Technician Guy Kullander.
MEMO
To: Parks & Recreation Commission
From: Guy Kullander, Parks Project Manager 2V
Subject: North Kensington Park
BACKGROUND
The Park Commission held an open house with the
neighborhoods around the park. Imput from this meeting
and from the Citv Council was used by Joni Giese, a
Student from the University of Minnesota School of
Architecture, to dvelop a "back yard" design concept for
this park. Plans and specifications were prepared and
approved by Council Bids were taken and the low bids were
far in excess of the budget allocation for this improvement.
A scaled back plan, keeping the planting concept but
eliminated the pond reshaping and grading was developed by
staff and presented to the City council and Parks Commission.
Approvals to proceed to preperation of plans and specifications
and to bid the project were approved by Council.
Funding for the project was to be $20,000 in remaining
referendum funds and the remainder to come from the Special
Park Fund. The original cost estimate was for $25,000 in
total construction fees, later raised to $30 to $35,000 range.
PROJECT STATUS
Work on the park was anticipated for the fall of 1995 but
due to a lack of staff time rebidding of the original grading
plan was not accomplished before the end of the construction
year. The new grading concept plan was prepared in the fall/
winter of 1995/96 and before final plans and bid documents
were completed key engineering personel left City employment.
A shortage of staff and other projects with higher priorities
allowed this project to be delayed. Funding available for
the project came into question in mid summer when the City
Treasurer reported that instead of $20,000 remaining in the
Referendum Fund the fund was actually $10,000 plus negative
cash balance.
Completion of the plan (Drg. #2 / #3) will proceed this
winter with biding in February or March with the intention
of construction begining in April or May when soil conditions _
permit.
To date construction cost are approximately $12,000 for
the transportation of the stone blocks and the construction
of the overlook. The budget for the remaining work is $4, tb..
$6,000 for prairie grasses and plants: $5 to $6,000 for trees,
shrubs, and planting beds: $2,000 for placing stone blocks for
benches and walls, and $3,000 for regular sod and turf areas.
Total construction costs should be around $28 or $29,000.
ACTION REQUIRED
If the Commission wishes to proceed with the completion
of this project as outlined above knowing that all costs will
come from the Special Park Fund they indicate there approval
of allocating Special Park Funds for all remaining costs of
this project.
Note: Attached for the Commissioners are concept graphics
showing showing Joni Giese's original concept (Drg. #1 ) ,
and the staff alternate plan (Drg.s #2 h #3) with
the reduced grading and pond reshaping.
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February 5, 1997
Memo to: Park and Recreation Commission
From: Guy Kullandert Parks Project Managerlm
• Subject: Flow Chart and Time Line for the Development of
a Design Plan for North Kensington Park Improvements
PARK & REC
COMMISSI
ON
Feb. 18th
C:I S:TD(BY TY STAFF: .
""" BY CONSULTANT
PREPARE CONCEPT
PLANS & EST.
CONSTR. COSTS
Council
Select
< -440tz ri Qd March 18th
April 8th PARK .& REC C014M
REVIEW CO
PLAN (S)
May 13th-
May 20th
rc
PUBLIC INVOLVEMENT P & Rec.
QUESTION: YES / NO May 13th P & Rec.
1. WORISKOP - XRYUt *A June 1 Oth
play from residents
2. monn n"AT INS
colausnex-JUNITM -
-tda public comments
3. NUM==a or n"
-lawite comments PREPARE
FPLAN/SPECS
May,20t h_ —. 17th
I..
*":wil� -1
June 17th
4 Shaded blocks indicate
AWA alk July 1 Sth Regular City Council
Meeting Nights
July/August CONSTR
UCT NT]
August/September
• CITY OF MENDOTA HEIGHTS
NIMO
January 22, 1996
TO: Parks and Recreation Commission
FROM: Guy Kullander, Parks Project Manager
SUBJECT: Baseball Field Cost Estimates for Two Sites
Following the January 14th City Council/Park and Recreation Commission Joint
Workshop, where ballfield capacity was discussed, I was directed to prepare cost
estimates and design concepts for the Friendly Marsh Park and Acacia T.I.F. sites that
would show how a full size baseball field would fit on each site.
DESIGN CONCEPT
I used the same design employed at Sibley for the full size baseball field with these
basic guidelines:
° Distance between bases would be 90 feet
• Center field would be 390 feet from home plate
° First and third foul lines extend 330 feet to outfield fence
° Backstop would be 16 feet high with no hood
° Provide parking for 40 vehicles
The Sibley field was a fully developed complex with all amenities. Developing either
of these sites to the same level may not be what the Commission intends, so, I am
providing cost estimates for a basic field development and a list of options that, if
added, would upgrade the fields to the same level as Sibley was developed too.
The biggest cost item in a ball field development is the grading of the site. Without
soil borings and site surveys the exact grading costs cannot be determined. I used an
approximate cost based on experience the City has had in construction of other
ballfields constructed under the referendum.
i
V`
BASIC FIELD COSTS •
En
jtnft Acacia
Clear and grub (tree removal) $6,000 42000
Grading 42,000 40,000
Players benches 2,000 21000
Turf establishment (seeded outfield) 51000 51000
Backstop 4,000 4,000
Safety fences by players benches 2,000 21000
Sod infield areas and between turf and ag-lime 2,500 21500
Ag-lime for infield areas 51000 5,000
Reroute existing trail (700 feet) 7,000 ---
Parking lot and driveway (gravel only) %000 172000
$84,000 $821000
Engineering/survey inspection 15% 12,600 122300
Contingency 10% 8,400 81200
Estimated constriction = $105,000 $102,500
ENHANCEbDWTS TO FIEIAS
EdMOY Acacia
Concrete curb along backstop fence 49000 4,000
Concrete pad around player benches 21000 2,000
Fence outfield 99600 91600
Fence along first and third base lines 5,000 51000
Ag-lime safety track along fence lines 6,000 62000
Irrigation system and water service 119000 21,000
Paved parking lot with security light 13,000 21,000
$50,600 $%600
Engineering/survey inspection 15% 72400 10,400
Contingency 10% 59000 7,000
$63,000 $86,000
Fully developed field costs for both sites = $168,000 188,500
Attached are two drawings illustrating how each site would accommodate one baseball
field and parking for 40 vehicles.
RECOMMENDATION
Of the two sites the Friendly Marsh Park site would be the lest costly site to develop.
The Acacia site cost estimates does not consider the cost of the land which was
purchased using Tax Increment Funds. This fund may need to be reimbursed from the
Special Park fund for the land acquisition costs.
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Heights Ja
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Heights Jan.
riot VICTOWA CURVE 9 UMOM HEICEM UN SMS' (Gq 452-im 1997
. CITY OF MENDOTA HEIGHTS
MEMO
February 5, 1996
TO: Parks and Recreation Commission
FROM: Patrick C. Hollister, Administrative Assistant
SUBJECT: Open Space Preservation
Discussion
At the Workshop on January 14, 1997, the Parks and Recreation Commission expressed
their concern that the city should consider preserving more open space before it is lost
forever. Both the Council and the Commission agreed that a referendum would be very
difficult and felt that the City could finance land acquisition through methods such as
"contract-for-deed." The Council also suggested that parcels of land be ranked by priority
based upon the desirability of the land and the risk of losing it in the near term.
The Commission and the Council expressed interest in the following parcels:
• #6 Acacia Area TIF Acquired Property
• #9 Slowinski Property
• #11 Foss homestead by Wentworth Park
• #16 Acacia property north of Acacia Boulevard
• #18 Resurrection Cemetery"Break Off' Area
• 919 Visitation Convent Property
• 921 Tousignant Property off Mendota Heights Road
Please see the attached maps provided by Mr. Kullander.
Action Required
Prioritize the attached parcels in terms of desirability, availability, cost, possible terms of
acquisition and future use.
•
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Shaded property has been purchased by the
City using Tax Increment Fianancing. The
area south of Acacia Blvd. is zoned Industrial
and the north parcel is in a Residential
zoned area. The north parcel is less than
one acre in size while the south parcel is
over 7 acres. "Friendly" offers have been
made to the two remaining houses on the west
side along Pilot Knob Rd.
DRG # 6
CITY OF MENDOTA HEIGHTS PARTIALLY DEVELOPED AND
1101 Victoria Curve UNDEVELOPED LAND OVER GK
Mendota Heights, Minnesota 55118 • (612) 462-1850 ONE ACRE IN SIZE 11 /96
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The Slowinski parcel, east of the Par 3 Golf
is 7.7 acres in size and zoned R-1 . • The
parcel is bordered by Valley Park on the
east and south sides. The 1995 Tax value
on this parcel was $223,000.
D R G ## 9
CITY OF MENDOTA HEIGHTS PARTIALLY DEVELOPED AND
1101 Victoria Calve UNDEVELOPED LAND OVER GK
Mendota Heights, Minnesota 55118 0 (612) 462-1850 ONE ACRE IN SIZE 11 /9 6
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CITY OF / • DEVELOPED •
1101 Victoria / OVER GK
Mendota • • 1 ONE ACRE IN SIZE 11 /96
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Top shaded area is owned by Acacia
Cemetery but is not plated as cemetery.
City ownes several T.I.F parcel south
of the cemetery lands. This 15 plus
acres has two houses on it and is
zonedR-3 and R.
DRG # 1 6
CITY OF MENDOTA HEIGHTS PARTIALLY DEVELOPED AND
1101 Victoria Curve UNDEVELOPED LAND OVER GK
Mendota Heights, Minnesota 55118 0 (612) 452-1850 ONE ACRE IN SIZE 11 /96
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VISITATION COONNVEIIT t ;
AND SCHOOL
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''+••••'' fi'`�+>>. ''•`.'•,:".'•:• r' .` __ Property owned by Visitation Convent
'` s=. �" tr corner of main school/convent
:•?i?••;y':`•3:.;}},:,•::�,;+ {�a••t,••. :.Ct•`+i{ �• ! t site is undeveloped and could
, >ti . +%'•��•��"•��"'''•+�•' '+:?•:••• b3•�:.;:,, i � � accomidate a full size baseball
• \�?•++.•::? •i.,% .;:•:.�.;..,.�iSy{$.'•,•'. �+• +.+'. h � � field.
:;r,•i�C�?,��•'•�:wf•.:�.;;:'••� '•f";k:i�.,:z+:•:+ �; ? 2. Property on south aide of Mendota
•:'+"•.>•??::•::.?..fy?.fi�'•::5::�:••?+.�.`<`:%w ...;?v`r.. Heights Rd. is over 27 acres in size
• ::},;:3,;::,:"t?:? fi?:r.?:•••:;:,'jet• jig,�� M.•M .,.;.:.,;;^;rc,^',_,.?.;r,ti:.';:iiyN,•�{W}} ..3,..,';i,, * _.—_—_.�.: and has been considered for an ice
i � •?.fit„?:.,v. •. f A •� ;• arena. A joint powers agreement with
•L_' ,i:•+;:;\;••4 ,a;,',v � f' Convent could open this reel for
•\ I i{oy'$'•Y,,S.•:}v:A?i;;:;.�;?:\•27.?J AC :;!' ,:{. ! ld
�.:k�C•:•,.... ..... ri�c3�: :.•:,�:� � +;s�i�?.;: 1 Il temporary use as ballfield site.
fi•.tti. .,+i+'k+v:2i;??+?n�::::::?i:;�n.$ +f.''J';,is v;::^.Ly�;$r+ , i
I "I• •t• xi:3u.�:; ..:t~.•:.. � Both parcels are currently zoned R-1
_ _ _ _ ---.__= ----- __ --_
'��__--_'_-•7-_r •- __ _ _ _ INTERSTATE' 494 .'�
_.
DRG #19
CITY OF M00"A WORTS PARTIALLY DEVELOPED AND
1101 Vmoria Curve UNDEVELOPED LAND OVER GA
Mwdota WOW Minnesda 65tt$ ONE ACRE IN SIZE 11l96
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I J �T:'}•�•yJ Q:ii`��,:. fA\ri Yi'ry:49y.Y, .
, � � 1 _._. •'''{fi�i'',a'�'^ny,:Y:,..(�1. 1:'•}>Yti�]•:)?':Y':.�SyF,.::v�.�: 4':7.v.:•.•• ' 1 '4•
' ! 1 ♦•l1 1 �;�• :::•v�•`,�`Y'•y:"�:t•%�'":•!.'',r`i; ,�;�6'ifA.' +N.{�i: ' 1
;h \ \ ••v>��r �:;'•`,ir,'!t•:�C {i•SviJ:i^:n:'r•'�� I If
, f; y: ? "r(^'i +y,•>+t•:;,-'•^: •^ . y 1 SITE /1 Size 2.2 Acres
'1 � � i -"'�,�-�..,. • ..,:7:•.':•<? ` ';•,;`• Zoned: B-tA
Owner: Patterson Dental
------ --.---- -.— .—_—._.r.—_ _ 1 i2.Slze 2.5 Acres
_ :--�::—_ :_. . _. . . - - zones: a-tA
_ _ _ __ _ — _ _ __- _-___ Owner: Biaanz Rogers Lake Co
t- M. .in••iitXNii•A• tf--•-• � ��- {� � � • . • . •« • .« -, - •.
♦ 1 1 •—! 'tt" :-•-'-a. .a-�= .— _ 03 Size - 19.7 Acres
1' —�----� �— - Zoned: R-1 (Comp Plan LB-PUD)
Owner: Tousignant
#5 Size - 27.5 Acres
Zoned: R-1 (Comp Plan LB-PUD)
owner: Visitation Convent
• #4 Size - 2 Acres
Zoned; R-1 (Comp Plan LB-PUD)
owner: 3 S. F. Parcels
DRG #21
Tousignant Parcel is currently
CITY OF MENDOTA HE16HTS being marketed for development. PARTIALLY DEVELOPED AND
1101 V(ctoda Curve UNDEVELOPED LAND OVER GR
Mendota HeWita,Minnesota b511ts ONE ACRE IN SIZE 11/96
CITY OF MENDOTA HEIGHTS
MEMO
February 5, 1996
TO: Parks and Recreation Commission
FROM: Patrick C. Hollister, Administrative Assistant
SUBJECT: Summary of Workshop Discussion on Trail System
Discussion
At the Joint Workshop on January 14, 1997, the Parks and Recreation Commission and
the Council expressed interest in the following Trail possibilities:
• #8 Valley Park/Par 3 Cross Country Ski Trail
• #19 Ski Trails in Mendakota Golf Course
• #22 Copperfield/Centex Area Trails(esp. Delaware)
• #23 North Side of Mendota Heights Road from Dodd to Delaware
Please see the attached maps provided by Mr. Kullander.
The Workshop participants agreed that trails are expensive and are not as high a priority
as other items, such as open space acquisition. Nevertheless, the above trail possibilities
should be considered for inclusion in the Capital Improvement Plan for discussion in future
years.
Action Required
Share your thoughts with Staff about the placement of the above trail possibilities in the
CIP for consideration in future years.
i
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—' � plan that did not use the paved trails.
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a `• until spring. Difficulties expected due to need t Cp ' cross creek (culverts or bridges) and need to cross
46 paved trail to provide for longer loops.
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CITY OF MENDOTA HEIGHTS
• MEMO
February 5, 1997
TO: Parks and Recreation Commission
FROM: Guy Kullander, Parks Project Manager
SUBJECT: Update on 1996 Tree Plantings Under City Contracts
The City Council has included$10,000 each year in the Budget since 1988 for the
planting of boulevard trees throughout the City. Residents requesting the trees pay a fee of
$50.00 per tree with all remaining costs drawn from the budgeted funds. Average cost of tree,
installed and guaranteed for one year was $130.00.
In the past approximately one hundred trees were planted, but due to an increase in the
bids received in 1996 that number was reduced by the City Council. In 1996 sixty seven (67)
trees were requested by residents. Residents are allowed to choose from six variety of trees
(see attached). The Council again has budgeted $10,000 for this program in 1997. Sign up by
residents takes place in the summer with the trees planted in the We fall.
Under City construction projects an additional thirty (30) trees were planted on street
right-of-way (20 Summit Ash and 10 Norway Maple, all 3" caliper).
ADDITIONAL PLANTINGS
The Parks Department replaces and installs additional trees within the fourteen parks
maintained throughout the City. Details on the extent of these plantings can be obtained from
Tom Olund, Public Works Supervisor.
• CITY OF MENDOTA HEIGHTS
MEMO
February 10, 1996
TO: Parks and Recreation Commission
FROM: Patrick C. Hollister, Administrative Assistant
SUBJECT: Election of Officers: Chair, Vice-Chair and Secretary
Discussion
At the February meeting each year, the Commission elects from its membership a
Chairperson and Vice Chairperson. The Secretary to the Parks Commission may or may
not be a member of the Commission. The terms of such officers shall be for a period of
one year.
Currently,Dick Spicer is the Chair and Ann Norton is the Vice-Chair of the Parks and
Recreation Commission. Administrative Assistant Patrick C. Hollister is the Secretary.
Action Required
Elect a Chairperson, Vice Chairperson and Secretary for the 1997 Parks and Recreation
Commission year.
Note: Congratulations go to Stan Linnell, Carol Damberg and Steve Meinglass,who were
recently reappointed by the City Council to serve an additional three-year term.
CITY OF MENDOTA HEIGHTS
MEMO
February 10, 1997
TO: Parks and Recreation Commission
FROM: Terry Blum, Parks Leadperson
SUBJECT: January Parks Report
1. Maintain hockey and general rinks, plowing, sweeping and flooding.
2. Maintain warming houses. Minor repairs, furnace at Friendly Hills.
3. Remove snow from pedways and parking lots.
S
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1997 Estimated Market `ice
Current size of parcel = 166,204 Sq. Ft. (3.82 Acres) alue is: Land =$ 44,800
Size of lots after split: With house = 31 , 100, balance = 135, 104 sq.fo 0 Bldg = 122,400
Description: Lot drops down 35 feet behind back of house into Git,oi PARK LAND PROPOSAL BY G1G
Valley Park drainage way. A 50 ft wide sanitary sewer $ 167,200
easement crosses the lot. The 3 acre Lot B @.27� s.f. ,AA A Mendota John Doyle
HeIlloft 810 Ridge Place
Newly formed Lot "B" would not be a buildable lot-no street frontage. is valued at $ 36,450.00 $•
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CITY OF MENDOTA HEIGHTS
MEMO
February 11, 1997
TO: Parks and Recreation Commission
FROM: Patrick C. Hollister, Administrative Assistant
SUBJECT: Add-On Agenda for February 11 Parks and Recreation
Commission Agenda
One item originally indicated as being available Tuesday is now submitted
for Commission review. Please see item 11 - Update: Parks Report M. Two new
items have been added to the agenda. Please see item number 3 (**) and item 11
. - Update: Park Land Donation Offer (**).
i a }
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTYAHNNESOTA
PARKS AND RECREATION COMMISSION MINUTES
JANUARY 14.1997
The regular meeting of the Mendota Heights Parks and Recreation Commission was held
on Tuesday, January 14, 1997, in the Large Conference Room at City Hall, 1101 Victoria
Curve. The meeting was called to order at 7:05 PM.
The following Commissioners were present: Spicer,Libra,Kleinglass,Linnell,Damberg,
and Liberacki. Commissioner Norton arrived late. Also present were Councilmember
Krebsbach, Recreation Programmer Chris Esser and Administrative Assistant Patrick C.
Hollister.
APPROVAL OF MINUTES
Commissioner Libra moved to approve the December 10, 1996 Minutes with corrections.
Commissioner Damberg seconded the motion.
AYES: 6
NAYS: 0
UPDATES
Staff then provided updates on the following items:
PARKSREPORT
There were on comments on this item.
POLICE REPORT
There were no comments on this item.
Commissioner Damberg asked for an end-of-the year Vandalism Report.
Mr.Hollister replied that this would be forthcoming.
Commissioner Damberg asked about the condition of the skating rinks.
Mr. Esser replied that they were doing quite well.
Commissioner Damberg pointed out that according the Comprehensive Plan, on of the
. purposes of the Parks was to"enable historic and scenic values in the community to be
l
• preserved". Commissioner Damberg said that this aspect of parks had been neglected by
the Parks and Recreation Commission, and that almost all the emphasis on parks to date
was from a recreational standpoint. Commissioner Damberg continued that there were
many opportunities for the City to improve views by putting in grasses,trees and shrubs
near her house. Commissioner Damberg reiterated that she felt that the City dealt with the
recreational aspects of parks very well,but not the other two purposes listed, scenic and
poorly adapted areas.
Commissioner Libra said that the ponds in Copperfield may someday be overgrown, and
that they should be maintained and improved on a gradual basis.
Commissioner Linnell said that the City lacks its own Staff expertise in forestry, but the
City could hire such expertise on a contingency basis.
Commissioner Damberg said that more emphasis should be placed on non-dedicated
parks.
[At this point Kevin Batchelder,Mayor Mertensotto, and Councilmember Huber joined
the meeting.]
Commissioner Spicer asked Mr. Batchelder what the population of Mendota Heights was
and how may acres of parkland it had.
• Mr. Batchelder responded that the City had a population of about 11,000 and slightly over
300 acres of parkland.
Commissioner Linnell suggested increasing the monetary component of the Park
Contribution.
Mayor Mertensotto said that this would be possible, and that he agreed that the current
$750 amount was low relative to the present value of land in Mendota Heights.
WORKSHOP
[At this point Councilmembers Smith and Koch joined the meeting.]
Chairman Spicer opened the Workshop.
ITEM#1: REVIEW PURPOSE AND ROLE OF PARKS AND RECREATION
COMMISSION
Chairman Spicer said that a few years ago when there was rapid development in the City
and the City was acquiring parkland, life on the Parks and Recreation Commission was
more exciting and Commissioners felt a real sense of purpose. Chairman Spicer continued
that now that the pace of development had slowed down, the Parks and Recreation
2
Commission had been reduced to discussing maintenance items. Chairman Spicer said that
he wished to hear the Council's thoughts on what the new role of the Parks and
Recreation Commission should be besides just maintenance. Chairman Spicer said that the
Commission should redefine its purpose.
Commissioner Kleinglass added that the Commission spends a lot of time discussing small
amounts of money, and that Staff should be empowered to spend such small amounts
without troubling the Parks and Recreation Commission about them. Commissioner
Kleinglass added that meetings often take as long as an hour, and that he doesn't feel the
Parks and Recreation Commission is accomplishing anything anymore.
Mayor Mertensotto said that anytime the Commission felt that there were not sufficient
items on the agenda to justify a meeting,they could request through the Administrative
Assistant that the Council grant them a deferment from having to meet, and that the
Council in most cases would be happy to comply.
ITEM#2: A FULL-TIME RECREATION PROGRAT 1MIER
Councilmembers Krebsbach and Smith asked the Commission to explain what a Full-Time
recreation programmer would accomplish.
Chairman Spicer replied that the City of Mendota Heights had a growing population, and
that this led to an increase in demand for recreational services such as Cross-Country
Skiing. Chairman Spicer continued that Mr.Esser has done an excellent job as Recreation
Programmer. Chairman Spicer added that a Full-Time Recreation Programmer would not
just allow more traditional recreational programs such as baseball,volleyball, etc., but
other activities which would appeal to a wider range of age groups and interests such as
Nature programs and Gardening. Spicer concluded that a Full-Time Recreation
Programmer is necessary to maximize use of the City's open spaces, and that the
Commission was not seeking to create a Recreation Department. Chairman Spicer asked
why the Council was afraid of any growth in recreation services provided by the City.
Commissioner Kleinglass said that the City did not provide any recreational activities that
appealed to him, such as a Bike Club, a Running Club, or a Walking Club. Commissioner
Kleinglass said that a Full-Time Recreation Programmer would allow the City to provide
recreational activities that would appeal to adults beyond merely softball. Commissioner
Kleinglass said that volunteers alone would not be sufficient to get these programs going.
Commissioner Meinglass said that if a Running, Walking or Biking club were formed, it
could eventually elect officers from residents, but that the initial impetus would have to
come from the Recreation Programmer.
Councilmember Krebsbach said that she was concerned that a Full-Time Recreation
Programmer would not duplicate services provided by Community Education.
Councilmember Krebsbach added that as government grows, it exposes itself to the risk of
painful cuts down the road.
3
. Mayor Mertensotto said that the City has entrusted MHAA with the primary provision of
sports activities in Mendota Heights, and that the current half-time Recreation
Programmer position was created to facilitate better use of the City's fields, not to create
a Recreation Department. Mayor Mertensotto added that more West Saint Paul kids
currently use Community Education because it is located in West Saint Paul, but that once
Community Education moved to Mendota Heights more Mendota Heights kids would use
it.
Commissioner Damberg said that the City had spent millions of dollars on fields, and that
many of them were not being used much of the time. Commission Damberg added that
she saw very few"pick-up"games going on. Commissioner Damberg continued that one
Full-Time Recreation Programmer would not constitute a"department". Commissioner
Damberg added that since the City built all these fields and courts, they should be used.
Commissioner Damberg said that the City should be setting up leagues, particularly for
different age groups with different interests. Commissioner Damberg concluded that
residents of Mendota Heights without young children also pay taxes and that they should
receive some benefits in the form of recreation programming oriented toward their
interests.
Councilmember Huber said that there is a stark contrast between the types of programs
offered by Community Education and those which are and will be offered by the City.
Councilmember Huber added that he saw no overlap between what a Full-Time
Recreation Programmer would offer and what Community Education offers.
Councilmember Huber concluded that he supports creating a Full-Time Recreation
Programmer position, and that this position would cost each resident per year the
equivalent of a can of soda pop.
Commissioner Spicer asked if a Full-Time Recreation Programmer could be tried for one
year on an experimental basis.
Mayor Mertensotto responded that it would not be fair to Mr. Esser to entice him to drop
other commitments for the sake of Mendota Heights, only to be cut back to half-time a
year later. Mayor Mertensotto added that creating a Full-Time Recreation Programmer
would inevitably lead to the creation of a department.
Councilmember Smith said that if the City ever had a Full-Time Recreation Programmer,
that individual should facilitate programs created and maintained by MHAA,but should
not create and maintain programs himself or herself. Councilmember Smith added that
Cities should not run recreational programs,but that individual residents in the community
should take initiative to create programs, and that MHAA could expand into providing
recreational opportunities for other age groups. Councilmember Smith concluded that if a
Full-Time Recreation Programmer were hired, limits would need to be placed upon their
scope of activities.
4
Commissioner Linnell pointed out that all City recreational programs were self-supporting
. through fees.
Mayor Mertensotto responded that the City still subsidized these programs.
Councilmember Krebsbach said that is no parameters were placed upon t Full-Time
Recreation Programmer, it could create demand for Recreation Programs.
Mayor Mertensotto said that the City doesn't currently do anything for seniors. Mayor
Mertensotto added that the Seniors were asking the City for space, and that he would be
willing to provide the seniors with space but that they would have to run their own
programs.
Chairman Spicer said that in comparisons between Mendota Heights and Cities of
comparable size,Mendota Heights provides fewer recreation programs than any other
City.
Mayor Mertensotto responded that the City takes care of its highest priority,which is
providing low cost government to its residents.
Chairman Spicer said that he was willing to pay$4 more per year for more Recreational
Programs.
Councilmember Koch said that many small incremental increases in costs would add up to
a significant increase in taxes.
Councilmember Krebsbach said that the City should not back into this. Councilmember
Krebsbach added that MHAA was a good volunteer organization, and that a Full Time
Recreational Programmer should not duplicate Community Education.
Chairman Spicer asked Staff to prepare a new proposal for a Full-Time Recreational
Programmer that would emphasize voluntary programs, and would set limits and
parameters upon the position so that it would only be a facilitator for programs.
ITEM#3: MEETING INCREASING DEMAND FOR BALLFIELDS
Chairman Spicer said that there is a growing demand for Ballfield space in the City of
Mendota Heights.
Mayor Mertensotto said that the residents of Mendota Heights would not be willing to
support a bond issue to acquire more field space, and that lighting Mendakota.Park was
not a politically feasible option. Mayor Mertensotto continued that he suspected that
much of the increase in field demand stemmed from increased participation by girls in
sports.
5
Mr. Batchelder asked why Dr. Norton of MHAA was creating all of these new traveling
teams requiring fields with longer base lines when he knew that such fields were not
available. Mr. Batchelder said that the"ballfield crisis"predicted for 1996 did not occur,
and in fact the numbers for 1996 were down from 1995.
Chairman Spicer asked what happened to the idea of putting fields at the Cemetery.
Mayor Mertensoto responded that the City had originally asked for T-Ball fields and could
not then go back and ask for baseball fields. Mayor Mertensotto continued that the
cemetery pays no property taxes but receives government services, and so they could be
asked to provide field space for the City. Mayor Mertensotto added that fields could be
built there on a five-year lease and a fence could be constructed. Mayor Mertensotto
added that Visitation could make a similar arrangement with the City.
Councilmember Smith suggested the south side of Acacia Road for ballfields.
Chairman Spicer said that ballfields could be a good temporary use in many sites before
they were developed.
Mayor Mertensotto said that Staff needed to spend time with MHAA discussing why the
City's fields were underused. Mayor Mertensotto added that MHAA had to adjust to the
City's current field capacity.
Mr. Batchelder responded that MHAA has told the City that it is impossible for them to
get parent volunteers on weekends. Mr. Batchelder added that the City should look at the
use of the School District's fields which the City built for them, and also look at Fort
Snelling.
Commissioner Kleinglass said that his hospital has a baseball field and that he would be
willing to rent it to the City for a good bargain.
ITEM#4: STAFF WORKLOAD AND THE PRIORITY OF PARKS PROJECTS
The Parks and Recreation Commission pointed out that the following Parks Projects had
not been done by Staff; even though Staff had been directed to pursue them:
1. North Kensington Park
2. Wentworth Park Shelter
3. Ivy Falls Park
4. Park Maps
Mr. Batchelder said that he would see to it that all four of the above projects were
completed in 1997.
6
ITEM#5: NORTH KENSINGTON PARK
Councilmember Smith said that she was still in favor of the"backyard" concept, but that
she felt it needed to be modified in favor of more traditional plantings of trees, bushes and
grass. Councilmember Smith said that the Plan now cost more than they had originally
thought. Councilmember Smith added that the pond area was now too expensive as it was
currently planned. Councilmember Smith said that she was also worried about mosquitoes
and rodents. Councilmember Smith added that the Prairie grass would take several years
to establish.
Commissioner Spicer recalled that at the neighborhood meetings on North Kensington
Park, the neighborhood had overwhelmingly supported the existing plan. Chairman Spicer
added that the City had picked prairie grass because it was low maintenance.
Commissioner Spicer directed Staff to place North Kensington Park on the February Parks
and Recreation Commission Agenda.
ITEM#6: OPEN SPACE PRESERVATION
Chairman Spicer said that the City should consider preserving more open space before it is
lost forever. Chairman Spicer said that a referendum would be very difficult and asked
how the City could finance land acquisition.
• Mayor Mertensotto said that contract-for-deed would be an option, and that the City
should take everything it can afford to get.
Councilmember Huber suggested that parcels of land be ranked by priority based upon the
desirability of the land and the risk of losing it in the near term.
The Commission and the Council expressed interest in the following parcels:
• #6 Acacia Area TIF Acquired Property
• #9 Slowinski Property
• #11 Foss homestead by Wentworth Park
• #16 Acacia property north of Acacia Boulevard
• #18 Resurrection Cemetery`Break Off'Area
• #19 Visitation Convent Property
• #21 Tousignant Property off Mendota Heights Road
7
ITEM#7: EXPANSION OF THE TRAIL SYSTEM
The Commission and the Council expressed interest in the following Trail possibilities:
• #8 Valley Park/Par 3 Cross Country Ski Trail
• #19 Ski Trails in Mendakota Golf Course
• #22 Copperfield/Centex Area Trails
• #23 North Side of Mendota Heights Road from Dodd to Delaware
ADJOURNMENT
Motion to adjourn made by YJeinglass and seconded by Damberg.
AYES: 7
NAYS: 0
The meeting adjourned at 10:15 PM.
Respect,fully Submitted
Patrick C. Hollister
8