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03 17 2026 CC Agenda PacketCITY OF MENDOTA HEIGHTS CITY COUNCIL REGULAR MEETING AGENDA March 17, 2026 at 6:00 PM Mendota Heights City Hall, 1101 Victoria Curve, Mendota Heights 1.Call to Order 2.Roll Call 3.Pledge of Allegiance 4.Approval of the Agenda The Council, upon majority vote of its members, may make additions or deletions to the agenda. These items may be submitted after the agenda preparation deadline. 5.Public Comments - for items not on the agenda Public comments provide an opportunity to address the City Council on items which are not on the meeting agenda. All are welcome to speak. Individuals should address their comments to the City Council as a whole, not individual members. Speakers are requested to come to the podium and must state their name and address. Comments are limited to three (3) minutes. No action will be taken; however, the Mayor and Council may ask clarifying questions as needed or request staff to follow up. 6.Consent Agenda Items on the consent agenda are approved by one motion of the City Council. If a councilmember requests additional information or wants to make a comment on an item, the item will be removed from the consent agenda and considered separately. Items removed from the consent agenda will be taken up as the next order of business. a.Approve Minutes from the March 3, 2026, City Council Meeting b.Acknowledge Minutes from the November 12, 2025, Parks and Recreation Commission Meeting c.Acknowledge Minutes from the February 10, 2026, Parks and Recreation Commission Work Session d.Approve the 2026-2027 labor contract with International Union of Operating Engineers (IUOE) representing the Facility Manager. e.Approve Resolution 2026-20 Formally Accepting a Monetary Donation for the Purchase of Picnic Tables Page 1 of 93 f.Approve Garage Apron Replacement at Public Works Facility g.Approve Purchase of a Truck Mounted Digital Sign Board h.Approve Resolution 2026-19 Sibley Memorial Highway Turnback i.Approve Purchase Order for a Bioxide Solution Demonstration j.Approve Monday Software Licensing Purchase k.Approve the 2026 Street Sweeping Contract l.Approve Claims List 7.Presentations 8.Public Hearings 9.New and Unfinished Business a.Resolution 2026-21 to Approve Plans and Authorize Advertisement for Bids for the Hampshire Estates Street Improvements b.Municipal Campus Project Update 10.Community / City Administrator Announcements 11.City Council Comments 12.Adjourn Next Meeting April 7, 2026 at 6:00PM Information is available in alternative formats or with the use of auxiliary aids to individuals with disabilities upon request by calling city hall at 651-452-1850 or by emailing cityhall@mendotaheightsmn.gov. Regular meetings of the City Council are cablecast on NDC4/Town Square Television Cable Channel 18/HD798 and online at townsquare.tv/Mendota-Heights-Streaming Page 2 of 93 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA DRAFT Minutes of the Regular Meeting Held Tuesday, March 3, 2026 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota, was held at 6:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 6:00 p.m. Councilors Lorberbaum, Paper, Mazzitello, and Maczko were also present. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Levine presented the agenda for adoption. Councilor Mazzitello moved adoption of the agenda. Councilor Paper seconded the motion. Ayes: 5 Nays: 0 PUBLIC COMMENTS No one from the public wished to be heard. CONSENT AGENDA Mayor Levine presented the consent agenda and explained the procedure for discussion and approval. Councilor Lorberbaum moved approval of the consent agenda as presented, pulling item E. a.Approval of February 17, 2026, City Council Minutes b.Approval of February 17, 2026, City Council Work Session Minutes c.Approve the 2026-2027 Labor Contract with MN Public Employees Association d.Approve Accounting Clerk Hire and Authorize Recruitment of a Part-Time Office Support Specialist e.Authorize the Conditional Rehire of Michael Winters as a Mendota Heights Firefighter f.Acknowledge the December 2025 Par 3 Financial Report g.Accept a Donation for Purchasing Police Equipment h.Approve Police Captain Out of State Travel Request Page 3 of 93 6.a March 3, 2026, Mendota Heights City Council Page 2 of 4 i.Approve Resolution 2026-18 Amending Resolution 2025-36 Revising the Condition of Approval Related to Park Dedication for the Preliminary Plat of McMillan Estates Located at 1707 Delaware Avenue and the Adjacent Vacant Outlots (Planning Case No. 2025-03) j.Approval of Claims List Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 PULLED CONSENT AGENDA ITEMS E) AUTHORIZE THE CONDITIONAL REHIRE OF MICHAEL WINTERS AS A MENDOTA HEIGHTS FIREFIGHTER Councilor Paper welcomed Michael Winters back to the Fire Department, noting that this will make the department fully staffed. Councilor Paper moved to AUTHORIZE THE CONDITIONAL REHIRE OF MICHAEL WINTERS AS A MENDOTA HEIGHTS FIREFIGHTER. Councilor Maczko seconded the motion. Further discussion: Councilor Lorberbaum commented that many other cities with volunteer fire departments are not as fortunate as we are and have moved away from the volunteer model. Ayes: 5 Nays: 0 PRESENTATIONS A)FUTURE CITY COMPETITION – FRIENDLY HILLS MIDDLE SCHOOL Councilor Mazzitello recognized students from Friendly Hills Middle School and their participation in the Future City Competition. The students presented their entry and shared what they learned through the process, and answered questions from the Council. Councilor Lorberbaum asked how long Councilor Mazzitello has been working with students on this. Councilor Mazzitello commented that he has worked with Friendly Hills on this contest for the past 17 years, only missing two years. He asked and received confirmation that the students are now more interested in how a city runs after completing this process. The students explained that this process taught them how cities make certain decisions. Mayor Levine thanked the students for the great presentation. Councilor Mazzitello thanked the students for attending and giving their presentation. Page 4 of 93 March 3, 2026, Mendota Heights City Council Page 3 of 4 B)ROGERS LAKE WATER QUALITY REPORT PRESENTATION BY SAINT THOMAS ACADEMY Sonja Jaworski, St. Thomas Academy, introduced the students who are present to provide the annual water quality report. The students presented their findings related to the water quality of Rogers Lake and answered additional questions from the Council. Councilor Paper appreciated the presentation, noting that he has been receiving this information for the past 14 years. He asked if the testing sites could be included in the packet next year. Councilor Mazzitello recognized the improvement in water quality and believed that this annual report has assisted in that increase, as neighbors on the lake are using this information to do better. Mayor Levine also expressed appreciation for the information the students presented. C)2025 PARKS AND RECREATION ANNUAL REPORT Parks and Recreation/Assistant Public Works Director Meredith Lawrence presented the 2025 Year in Review video, which illustrates the City’s accomplishments in relation to parks, recreation, recycling, and the Mendota Heights Par 3 Community Golf Course, in addition to outlining the team’s plans for 2026. Councilor Lorberbaum recognized the contributions that parks and recreation provide to the community and thanked NDC4 for assisting with the video. PUBLIC HEARING No items scheduled. NEW AND UNFINISHED BUSINESS A) MUNICIPAL CAMPUS PROJECT UPDATE City Administrator Cheryl Jacobson provided updates on the Project Oversight Committee and the Community Kick-Off event. Councilor Paper asked which locations the Project Oversight Committee toured. City Administrator Jacobson reviewed the different city hall and police department locations the group toured and the additional sites they will tour this week. COMMUNITY ANNOUNCEMENTS City Administrator Cheryl Jacobson announced upcoming community events and activities. Page 5 of 93 March 3, 2026, Mendota Heights City Council Page 4 of 4 COUNCIL COMMENTS Councilor Mazzitello stated that this is his favorite meeting of the year because they hear from both middle school and high school students. He stated that the Future Cities program has grown and is producing some amazing students. He also believed that the work of the St. Thomas Academy students has helped to improve the quality of the lake. He recognized that last week was Engineer’s Week and shared some thoughts. He also provided a historical fact from March 3, 1776, in the lead-up to the 250th birthday of the country. Councilor Lorberbaum stated that she also enjoys this meeting each year and thanked the students who attended from Friendly Hills Middle School and St. Thomas Academy. She stated that on this day, 95 years ago, the Star-Spangled Banner was designated as the national anthem. Councilor Maczko asked and received confirmation that the requested support discussed at the last meeting was provided to the School District. He stated that it was great to see the community involvement through the presentations tonight from the students and the Parks Department. He encouraged residents to continue to be involved. He recognized his granddaughter’s 12th birthday today. Councilor Paper commented on a parade led by the Police and Fire Departments last Thanksgiving through Copperfield in support of a resident who was sick, and provided an opportunity for a lot of people to see the resident for a few moments. He noted that the resident passed away this past weekend. Mayor Levine recognized the importance of partnerships with the schools, Town Square Television, the community, and volunteers. ADJOURN Councilor Mazzitello moved to adjourn. Councilor Paper seconded the motion. Ayes: 5 Nays: 0 Mayor Levine adjourned the meeting at 7:05 p.m. ____________________________________ Stephanie B. Levine Mayor ATTEST: _______________________________ Nancy Bauer City Clerk Page 6 of 93 CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING MINUTES November 12, 2025 The November meeting of the Mendota Heights Parks and Recreation Commission was held on Wednesday, November 12, 2025, at Mendota Heights City Hall, 1101 Victoria Curve. 1. Call to Order – Chair Jaffrey Blanks called the meeting to order at 6:30 p.m. 2. Roll Call – The following Commissioners were present: Chair Jaffrey Blanks, Commissioners: Michelle Muller, Daniel Van Lith, Michael Toth, and Pau Cortes Valdes; absent: Commissioner Jennifer Weichert, Jo Schifsky, and Student Representative Evengeline Fuentes. Staff present: Parks and Recreation/Assistant Public Works Director Meredith Lawrence, Recreation Program Coordinator Willow Eisfeldt, Recreation Facilities Coordinator Trey Carlson, and Public Works Director Ryan Ruzek. 3. Pledge of Allegiance The Pledge of Allegiance was recited. New Commissioner Cortes Valdes introduced himself. 4. Approval of Agenda Motion Muller/second Van Lith, to approve the agenda. AYES 5: NAYS 0 5.a Approval of Minutes from October 14, 2025, Regular Meeting Motion Muller/second Van Lith to approve the minutes of the October 14, 2025, Parks and Recreation Commission Regular Meeting. AYES 5: NAYS 0 6. Citizen Comment Period (for items not on the agenda) None. 7. Acknowledgement of Reports Chair Blanks read the titles of the three updates (Park Improvement Project, Recreation, Par 3, and Commission Work Plan) and polled the Commissioners for questions. 7.a Park Improvement Project Update Parks and Recreation/Assistant Public Works Director Meredith Lawrence reviewed the parks items included in the 2026 preliminary budget, noting that Council will adopt the final budget at the December 2, 2025, meeting. She also noted projects proposed for 2026 that were not included in the preliminary budget, provided an update on the Ivy Hills playground replacement project, and reviewed the balance of the special parks fund. 7.b Recreation Update Recreation Program Coordinator Willow Eisfeldt provided an overview of recent and upcoming programming opportunities and activities. Commissioner Toth asked if the City offers courses to certify someone in first aid, CPR, and AED. Page 7 of 93 6.b Ms. Eisfeldt replied that they do not, but they will be providing the non-certification class for the community. Parks and Assistant Public Works Director Lawrence replied that all parks and recreation staff are certified. She commented that if there is interest, staff could pursue an opportunity to offer that training to residents, although there would be an associated fee. Commissioner Cortes Valdes asked if there are identified targets for programming enrollment to determine if a program is successful. Ms. Eisfeldt stated that there are no council identified targets, but staff does evaluate programs to determine if they are successful. She commented that staff will be working over the winter to develop a more formal process of review for programs and events. Commissioner Muller asked if there was crossover between the 500 Club and Cribbage programs. Recreation Facilities Coordinator Trey Carlson replied that there was a crossover of two participants with six new participants. Commissioner Muller commented that she likes the additional use of the clubhouse with events for both younger and older residents. She also enjoyed the Makers Market event. 7.c Par 3 Update Recreation Facilities Coordinator Trey Carlson reported that the course closed last Thursday for the season and recapped numbers for the course during October and November and for the season overall, also comparing those numbers to the previous year. He reviewed information on the utilization of the online tee system and the recent Trick-or-Teeing event at the course. 7.d Commission Work Plan Update Parks and Recreation/Assistant Public Works Director Meredith Lawrence reviewed the progress made on the Commission Work Plan. Commissioner Toth recognized that there was a time when the Par 3 struggled and recognized the growth that has occurred. Ms. Lawrence stated that when she was hired, there was a goal to increase rounds and usage or find another plan for the course. She explained that at that time, taxpayers were subsidizing the course because the course was not self-sustaining, and provided input on the changes they had made to make the course more sustainable. 8. New Business 8.a Introduction of New Commissioner Chair Blanks acknowledged that the new Commissioner had already been introduced, but asked the parks he would be responsible for. Parks and Recreation/Assistant Public Works Director Meredith Lawrence replied that she had told Commissioner Cortes Valdes that he would be assigned parks at the January meeting when the new park assignments are done. Page 8 of 93 8.b 2026 Fee Schedule Parks and Recreation/Assistant Public Works Director Meredith Lawrence stated that the Council reviews and adopts the fee schedule on an annual basis. Tonight, the Commission is asked to review the park-related items to ensure any changes can be presented to the Council. She noted that the Park System Master Plan identified the need to identify cost recovery for programs, which would develop the cost to deliver a program as well as the targeted percentage of recovery of that cost. She noted that the majority of the discussion tonight would focus on golf course fees as they plan for future improvements. She reviewed the field and facilities fees and as well as proposed changes to the fees related to the Par 3. She noted that information on similar courses was provided in the packet for comparison. Chair Blanks asked if there is any change proposed for shelter rentals. Ms. Lawrence commented that there was a lot of discussion on that topic last year, and the only increase that was recommended by the Commission was the non-resident rate. Commissioner Toth asked the last increase that occurred for field preparation fees. Ms. Lawrence replied that the fees were increased in 2019, and the tournament fees were decreased this year. Commissioner Toth asked why those fees have not been increased since that time. Ms. Lawrence commented that there has been concern from the user groups that the fees would be too high for their usage. She acknowledged that this is an area that staff need to do more work on to determine the actual costs and percentage of cost recovery desired by council. Commissioner Cortes Valdes asked when that work would be included, recognizing that may not align with the schedule for the proposed fee schedule. Ms. Lawrence recognized that it would have been ideal for these items to align, as it is difficult to adjust fees mid-season. She believed that the staff review for this would occur during 2026 and noted that a small fee increase could be considered at this time, while any larger increases would need the data in order to support that change. She anticipated beginning the cost recovery study and work in the spring and explained that the proposed changes from that work would be implemented in 2027. Commissioner Van Lith asked for information on the different priority levels. Ms. Lawrence reviewed the different priority levels and where different entities fall within those levels. Commissioner Muller commented that she is happy to see no fee increases, as she believes that they have made good changes in the past for the user groups. Commissioner Toth recognized the increase of $1 that occurred for the Par 3 last year, with a proposed $1 increase this year. He stated that he would like to see a flat fee for seniors and veterans, recognizing the service that they have provided to the community. He suggested a flat fee of $15. Page 9 of 93 Commissioner Cortes Valdes recognized that they need the information on the cost of services and percentage of recovery to make decisions on the field and facility use rates. Chair Blanks agreed that information would be helpful before proposing changes to field and facility rates. Ms. Lawrence agreed that it would make sense to postpone any changes to field and facility rates until the cost recovery policy work is completed. She noted that there is holiday pay for staff working on holidays, which is why there is a different rate for holidays at the Par 3. She also noted the utilization of the course on weekends versus weekdays. Commissioner Muller stated that she was not happy to see the proposed increases for the junior rate, as her kids both use the course and it would impact her financially. She noted the youth rates for two neighboring courses. She stated that if youth on course is not going to be used, perhaps there is a lower cost for youth. She asked how the school groups are charged. Ms. Lawrence commented that staff is looking into youth on course. She stated that school groups are charged at a reduced rate, as they typically use the course at times when it is less busy. She did not believe staff felt comfortable enough to make a decision related to youth on course at this time, and they will continue to work through that. Commissioner Muller noted that some neighboring courses have reduced rates for youth during certain times, and perhaps the Par 3 could also do that, as kids will go play after school. Ms. Lawrence commented that the more restrictions they add, the more difficult it is for staff to charge the correct rate. Commissioner Van Lith asked the percentage of green fees that are à la carte versus the ten- round or senior passes. Recreation Facilities Coordinator Trey Carlson replied that they sold 388 punch passes this year. Ms. Lawrence noted 155 senior pass rounds from nine pass holders. She stated that they are pretty lenient on the punch cards, as a family can purchase a punch card for two children to split. Commissioner Van Lith noted that it would appear that a little under 20 percent of rounds are played on the passes versus those paying for individual rounds. Ms. Lawrence noted that the punch cards can also carry over to the next year, similar to a gift card. Chair Blanks commented that the ten-round pass is an equalizer, as anyone can purchase the pass for a discounted rate on rounds. He stated that he supports the increases as proposed, noting the number of rounds shows that the course is being utilized. Commissioner Cortes Valdes stated that he likes the idea of a lower rate for times the course is less utilized, but recognized that could complicate implementation. Page 10 of 93 Ms. Lawrence commented that fees are reduced in the fall because there is decreased use and course conditions. She stated that they are working to develop a business plan for the course, and once the system is further developed, they could look at opportunities to offer incentives and/or discounts. Commissioner Toth suggested leaving the ten-round pass at $125 while supporting the other increases as proposed. Commissioner Muller commented that she could support that. She stated that she would like to see the junior, senior, and veteran rates remain stable while supporting the other proposed increases. Chair Blanks asked if there are any restrictions on the times for those groups. Ms. Lawrence replied that there are no restrictions. She stated that the only restrictions that exist are related to the senior golf pass, as that is an unlimited pass. Chair Blanks welcomed input on shelter reservation rates. Commissioner Van Lith asked for information on rental numbers. Ms. Lawrence commented that shelter reservations have decreased over the last three years. She noted that in the past, shelter reservations were allowed for Mendakota on weekends when private tournaments were occurring, but that is no longer allowed for reasons of park capacity. She stated that weeknight reservations are also not allowed when there is baseball or soccer at Mendakota, which reduces availability. She noted that Valley Park was also offline for shelter reservations this year because of the trail work that was occurring. Chair Blanks proposed no changes for that section of rates. Commissioner Cortes Valdes agreed. Commissioner Muller referenced the park bench donations and commented that sometimes people contribute more than $1,500. Ms. Lawrence commented that staff will be providing additional information on the donation policy in the next agenda item. She stated that the total cost is about $3,000, and the goal of the Council was to subsidize that by 50 percent. Chair Blanks recapped the proposed fee schedule recommendations with no changes for field and facility use. He noted that for the Par 3, the Commission would support the recommendation to increase the rates, with the exception of the punch card, which would remain stable. Motion Blanks/second Toth to recommend no change to the field and facility use fees and approval of the increases for the Par 3 rates, with the exception of the ten-round punch card, which would remain stable. AYES 4: NAYS 1 (MULLER OPPOSED) Page 11 of 93 8.c Parks and Recreation Donation Policy Recreation Program Coordinator Willow Eisfeldt stated that staff have been working on this policy for the past year, as an identified strategic initiative. She stated that over the past five years, the number of park bench donations has increased significantly, and there is still a desire from community members to continue to make donations to the park system. She stated that the policy provides an option for additional donation items. She presented the proposed policy, including the purpose; scope and applicability; donations; installations, maintenance, and removal; fundraising donations; application process; approval process; and delegation of authority. She provided information on the memorials and donated improvement form and the fiscal impact. Commissioner Van Lith asked and received confirmation that a free little library donation could be located outside of park locations. The only stipulation would be that the property would need to be owned by the City. Commissioner Cortes Valdes commented that it is great to see a structured and expanded donation policy. He asked if the City promotes these mechanisms for donation. Ms. Eisfeldt replied that the City has not been promoting this program, but once the policy is adopted, they would make it more public and known. She commented that the City is not able to solicit donations, but it can be made public. Commissioner Muller replied that the policy looks great. She referenced the donations for a tree or picnic table, noting that there is no plaque for that. She suggested an option to add a stake with a donation plaque for an additional cost. Ms. Eisfeldt replied that they discussed that with public works, but decided not to offer that, as it would create an obstacle for mowing and maintenance. Commissioner Muller commented that she likes that the donated items would make things more uniform throughout the community. Motion Muller/second Cortes Valdes to recommend approval of the City of Mendota Heights Parks and Recreation Donation Policy. AYES 5: NAYS 0 8.d Approval of 2026 Meeting Schedule Parks and Recreation/Assistant Public Works Director Meredith Lawrence presented the proposed 2026 meeting schedule. Chair Blanks asked for input related to the start time, and it was confirmed to keep the start time at 6:30 p.m. He welcomed input on the meeting format for meetings scheduled every month, noting that if there is no business to consider, the meeting would be canceled. Commissioner Van Lith asked for more information on work sessions. Chair Blanks provided information on work sessions, which are likely to take place once per year in place of a regularly scheduled meeting. Commissioner Muller recognized that this last year was lighter as they were working on the adoption and implementation of the Parks Master Plan, which has happened. She anticipated that the Commission would have more business to consider and therefore would support Page 12 of 93 continuing to schedule monthly meetings, recognizing that unnecessary meetings could be canceled. Commissioner Toth agreed that there should be monthly meetings scheduled, and a meeting could be canceled if unneeded. The Commission agreed. Ms. Lawrence noted that the December meeting for the Commission next month will likely be canceled due to a lack of business. Motion Blanks/second Toth to approve the 2026 Parks and Recreation Commission meeting schedule. AYES 5: NAYS 0 9. Old Business None. 10. Staff Announcements Parks and Recreation/Assistant Public Works Director Meredith Lawrence shared the following announcements: •Seasonal staff positions have been posted •Internship and summer seasonal positions will be posted in January •Staff have begun preparation for the annual report video •Thanked the community and staff for a wonderful year in parks and recreation •Other events can be found on the City’s website 11. Student Representative Update None. 12. Commission Comments and Park Updates Commissioner Toth •Commented on residents enjoying the parks during the fall •Encouraged pedestrians walking along the street to wear reflective clothing Commissioner Van Lith •Always impressed by the number of people playing pickleball at Marie Commissioner Cortes Valdes •Enjoying his first meeting Commissioner Muller •Enjoyed walking through Friendly Hills park and neighborhood area •Asked for an update on what is occurring at Kensington •Was excited to see the QR code in different locations Public Works Director Ryan Ruzek replied that Xcel Energy is replacing some of the poles. Chair Blanks •Asked if the basketball court at Valley Park would remain offline for the remainder of the year Page 13 of 93 Public Works Director Ryan Ruzek was unsure of the timing and provided an update on the progress of the project. He noted that the trails at Valley Park are anticipated to open to the public in mid-December, as gravel trails, and would be paved in the spring. He noted that staff would still be clearing snow from the gravel trails. Commissioner Muller stated that she has received interest from students in the adjustable hoops. She recognized the problems the City has experienced with that style of basketball hoop, and it was confirmed that the City will not be returning to that style in the future. 13. Adjourn Motion Muller/Second Toth to adjourn the meeting at 8:21 PM AYES 5: NAYS 0 Minutes drafted by: Amanda Staple TimeSaver Off Site Secretarial, Inc. Page 14 of 93 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Parks and Recreation Commission Work Session February 10, 2026 Pursuant to due call and notice thereof, a work session of the Parks and Recreation Commission, City of Mendota Heights, Minnesota was held at 1101 Victoria Curve, Mendota Heights, MN 55118. CALL TO ORDER Chair Jaffrey Blanks called the meeting to order at 6:32pm. Commissioners Michael Toth, Daniel Van Lith, Pau Cortés Valdés, Michelle Muller, Kirsten Ramirez, and Student Representative Evangeline Fuentes were also present. Commissioner Jennifer Weichert was absent. City staff present included Meredith Lawrence, Parks and Recreation Director/Assistant Public Works Director, Trey Carlson, Recreation Facilities Coordinator, Willow Eisfeldt, Recreation Program Coordinator, and Ryan Ruzek, Public Works Director. INTRODUCTIONS Director Lawrence announced that Jo Schifsky had decided not to serve another three-year term—so her appointment to the Commission ended at the end of January. The City Council appointed Kirsten Ramirez to fill her seat on the Commission. Chair Blanks asked all the commissioners to introduce themselves. Director Lawrence noted that at the next regularly scheduled meeting the election of officers for the next year would take place. Commissioner Schifsky had been serving as Vice-Chair, so at this time the Commission will be without a Vice- Chair until the annual Commission Reorganization. REVIEW 2026-2030 MASTER PLAN IMPLEMENTATION-PHASE 1 Director Lawrence reviewed the 2026-2030 Master Plan Implementation-Phase 1 document with the Commission. She reviewed the four goals and the corresponding tactics, staff responsibilities, and desired timeline of completion. Commissioners and staff discussed the processes for completing these goals, the involvement of the Commission and City Council, and what measurements of success will be considered. DNR-OUTDOOR RECREATION GRANT UPDATE Director Lawrence presented on the grant application that staff is working on for the DNR-Outdoor Recreation Grant. She presented on the scope of the project including the following: •Outfield Fence for the Ballfield •Playground Safety Fence •Picnic Shelter Refurbishment •Electrical to Picnic Shelter •Lighting to Picnic Shelter •Playground Replacement •Park Wayfinding Sign •AED •Bike Fix It Station Commissioner Cortes Valdes asked if a running water bathroom could be added to the scope of the project. Director Lawrence noted that the Council included $200,000 in the 2026 budget for improvements to Valley Park. Director Ruzek noted a running water facility would likely cost $750,000 which was outside of the scope of the 2026 budget. Although no formal recommendation could be taken due to it being a work session, all six commissioners present noted that they are in favor of the grant application and the scope of the projects included at Valley Park. Page 15 of 93 6.c The commission adjourned the meeting at 8:20pm. Minutes Taken By: Meredith Lawrence, Parks and Recreation Director/Assistant Public Works Director Page 16 of 93 6.d REQUEST FOR CITY COUNCIL ACTION MEETING DATE: March 17, 2026 AGENDA ITEM: Approve the 2026-2027 labor contract with International Union of Operating Engineers (IUOE) representing the Facility Manager. ITEM TYPE: Consent Item DEPARTMENT: Administration CONTACT: Kelly Torkelson, Assistant City Administrator ACTION REQUEST: Approve the 2026-2027 labor contract with International Union of Operating Engineers (IUOE) representing the Facility Manager. BACKGROUND: Attached for review and consideration is the 2026-2027 labor agreement between the City of Mendota Heights and IUOE. This union represents the city's Facility Manager. City staff and IUOE representatives have reached a tentative agreement on revisions to the 2026-2027 labor contract for the Facility Manager. The changes include compensation adjustments, benefit modifications, and clarification of existing practices and expectations. All tentative agreements are subject to City Council approval. The proposed contract includes a 3.5% cost of living increase for wages effective January 1, 2026, consistent with the proposed cost of living adjustment for the city's non-union employees. The contract also includes and anticipated 3% wage increase effective January 1, 2027. The union has voted to approve the proposed agreement. Tenative Agreement Summary: Article 16 Wages 2026- 3.5% COLA 2027- 3% COLA Annual Market Analysis Proposed Contract Language: 16.1 Wages shall be increased by 3.5% on January 1, 2026 and 3% January 1, 2027 . Page 17 of 93 16.2 1/1/2026 1/1/2027 Step A (1st six months) $33.60 $34.60 Step B (2nd six months) $35.27 $36.33 Step C (12 months) $37.03 $38.14 Step D (24 months) $38.92 $40.08 Step E (36 months) $40.83 $42.05 16.3 If non-union City of Mendota Heights employees receive a market wage adjustment during 2026 or 2027, union members shall receive the same market adjustment. Article 17 Insurance Proposed Contract Language: 17.1 The Employer shall contribute monthly towards health, life, long term disability, short term disability and dental insurance. If any City of Mendota Heights employee group is awarded a higher amount the Union Members shall receive the higher amount. 17.2 Employees will be responsible for 50% of the insurance premium charged for the Minnesota Paid Family Medical Leave program. The City will cover the remaining cost for the premium. FISCAL AND RESOURCE IMPACT: The proposed changes for the contracts have been included in the 2026 city budget. ATTACHMENTS: 1.2026-2027 IUOE Agreement CLEAN 2.2026-2027 IUOE Agreement REDLINE CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure Page 18 of 93 1 LABOR AGREEMENT By and between CITY OF MENDOTA HEIGHTS And LOCAL 70 Of the INTERNATIONAL UNION of OPERATING ENGINEERS AFL-CIO January 1, 2026- December 31, 2027 Page 19 of 93 1 Table of Contents Article 1 Purpose of Agreement ................................................................................................................1 Article 2 Recognition .............................................................................................................................1 Article 3 Union Security ...........................................................................................................................1 Article 4 Management Security .............................................................................................................2 Article 5 Management Rights ................................................................................................................2 Article 6 Grievance Procedure ..............................................................................................................2 Article 7 Savings Clause .........................................................................................................................5 Article 8 Work Schedules ......................................................................................................................5 Article 9 Overtime Pay ..........................................................................................................................5 Article 10 Call Back ..............................................................................................................................5 Article 11 Legal Defense ......................................................................................................................6 Article 12 Discipline ............................................................................................................................6 Article 13 Probationary Period ............................................................................................................6 Article 14 Safety ..................................................................................................................................7 Article 15 Waiver ................................................................................................................................7 Article 16 Wages .................................................................................................................................7 Article 17 Insurance ............................................................................................................................8 Article 18 Holidays ..............................................................................................................................8 Article 19 Personal Leave and Extended Disability Leave ...................................................................8 Article 20 Funeral Leave ......................................................................................................................9 Article 21 Vacation ..............................................................................................................................9 Article 22 Minnesota Post Employment Health Care Savings Plan (HCSP) .........................................9 Article 23 Right to Subcontract .........................................................................................................10 Article 24 Duration ............................................................................................................................10 Page 20 of 93 2 Article 1 Purpose of Agreement This Agreement is entered into between The City of Mendota Heights; hereinafter referred to as the EMPLOYER, and Local 70 of the International Union of Operating Engineers; hereinafter referred to as the UNION. The intent and purpose of this Agreement is to: 1.1 Establish certain hours, wages and other conditions of employment; 1.2 Establish procedures for the resolution of disputes concerning this Agreement’s interpretation and/or application; 1.3 Specify the full and complete understanding of the parties; and 1.4 Place in written form the parties’ agreement upon terms and conditions of employment for the duration of the Agreement. The Employer and the Union, through this Agreement, continue their dedication to the highest quality of public service. Both parties recognize this Agreement as a pledge of this dedication. Article 2 Recognition 2.1 The Employer recognizes the Union as the exclusive representative under Minnesota Statutes, Chapter 179A as amended for all employees of the City of Mendota Heights, MN employed in the position of Facilities Manager that meet the definition of a public employee as determined by the PELRA excluding confidential and supervisory employees. 2.2 In the event the Employer and the Union are unable to agree to the inclusion or exclusion of any new or modified job class, the issue shall be submitted to the State of Minnesota Bureau of Mediation Services for determination. Article 3 Union Security In recognition of the Union as the exclusive representative, the Employer shall: 3.1 Deduct each payroll period an amount sufficient to provide the payment of dues established by the Union from the wages of all employees authorizing in writing such deduction, and 3.2 Remit such deduction to the Union. 3.3 The Union may designate certain employees from the bargaining unit to act as steward and shall inform the Employer in writing of such choice. Page 21 of 93 3 3.4 The Union agrees to indemnify and hold harmless the Employer against any and all claims, suits, orders, or judgements brought or issued against the City as a result of any action taken or not taken by the City under the provisions of this article. Article 4 Management Security 4.1 The Union agrees that during the life of this Agreement, it will not cause, encourage, participate in or support any strike, slow down or other interruption of or interference with the normal functions of the Employer. 4.2 Any employee who engages in a strike may have his/her employment terminated by the Employer the date the violation first occurs. Such termination shall be effective upon written notice served upon the employee. 4.3 An employee who is absent from any portion of his/her work assignment without permission, or who abstains wholly or in part from the full performance of his/her duties without permission from the Employer on the date or dates when a strike occurs is prima facie presumed to have engaged in a strike on such date or dates. 4.4 No employee shall be entitled to any daily pay, wages or per diem for the days on which he/she engaged in a strike. Article 5 Management Rights 5.1 The Employer retains the full and unrestricted right to operate and manage all manpower, facilities and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules, and to perform any inherent managerial function not specifically limited by this Agreement. 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish or eliminate. Article 6 Grievance Procedure 6.1 Definition of a Grievance A grievance shall be defined as a dispute as to the interpretation or application of the specific terms and conditions of this Agreement. 6.2 Union Representative The Employer will recognize representatives designated by the Union as the grievance representative of the bargaining unit having the duties and responsibilities established by Page 22 of 93 4 this article. The Union shall notify the Employer of the names of such Union representative and of their successor when so designated. 6.3 Processing a grievance It is recognized and accepted by the Union and the Employer that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and the Union representative shall be allowed a reasonable amount of time without a loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided the Employer has been notified and the Employer has approved this action in advance. 6.4 Procedure Grievance as defined in 6.1 shall be resolved in conformance with the following procedure: Step 1 – Upon the occurrence of an alleged violation of this Agreement, the Employee Involved shall attempt to resolve the matter on an informal basis with the employee’s supervisor. If the matter is not resolved, the Employee, or a Union representative with the consent of the Employee, claiming a violation concerning the interpretation or application of this AGREEMENT shall, within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the Employee supervisor as designated by the Employer. Grievances and grievance responses will be allowed to be presented via email, fax, US Mail, or Hand Delivery. The Employer-designated representative will discuss and give answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the Employer- designated representative final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be considered waived. Step 2 - If appealed to step two (2) , the Union and the employer shall meet within 10 days of receipt of the written grievance The Employer designated representative shall give the Union the EMPLOYER Step 2 answer in writing within ten (10) calendar days after the step-two meeting. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Employer-designated representative final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. Step 3 - If appealed to step three (3), the Union and the employer shall meet within 10 days of receipt of the written grievance. -The Employer-designated representative shall give the Union an answer in writing within ten (10) calendar days following step three Page 23 of 93 5 (3) meeting. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 3A – Mediation: if the Employer and Union mutually agree, a grievance unresolved at Step 3 may be submitted to the MN Bureau of Mediation Services (“BMS”) within 10 days after Union receipt of the Employer’s response to Step 3. If the grievance is resolved through Mediation, the settlement shall be reduced to writing and signed by the Union and the Employer. If the grievance is unresolved through Mediation, it may be appealed to Step 4 within 10 days starting the day following the Mediation Meeting Session. If either party elects to not go through with Mediation after initially agreeing, it must be withdrawn in writing; then the grievance can be appealed to Step 4 within 10 days starting the day following the party’s written withdrawal from mediation. Step 4 - A grievance unresolved in Step 3 and appealed to Step 4 by the Union shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971. The selection of an arbitrator shall be made in accordance with the Rules Governing the Arbitration of Grievances as established by the Bureau of Mediation Services. 6.5 Arbitrators Authority The Arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The Arbitrator shall consider and decide only those specific issues submitted in writing by the Employer and the Union, and shall have no authority to make a decision on any other issue not so submitted. The arbitrator’s decision shall be binding on both parties. The fee and expenses for the arbitrator’s services and proceedings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings it may cause such a record to be made provided it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 6.6 Waiver If a grievance is not presented within the time limits set forth herein it shall be considered waived. If a grievance is not appealed to the next step within the time limits or any agreed upon extension thereof, it shall be considered settled on the basis of the Employers last answer. If the Employer does not answer a grievance or an appeal thereof within the specified time limits or agreed upon extension the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limits may be extended at each step by mutual agreement of the Employer and the Union. Page 24 of 93 6 Article 7 Savings Clause 7.1 This Agreement is subject to the laws of the United States, the State of Minnesota, and the signed Municipality. In the event any provision of this Agreement shall be held to be contrary to law by a court of competent jurisdiction from whose judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this Agreement shall remain in full force and effect. The voided provision may be renegotiated at the request of either party. Article 8 Work Schedules 8.1 The sole authority in work schedules is the Employer. The normal work day shall be eight (8) consecutive hours exclusive of a mutually agreed upon lunch break. 8.2 The normal work week shall consist of five (5) consecutive days 8.3 Service to the public may require a work week other than Monday through Friday and/or eight (8) consecutive hours in which case the Employer shall provide a ten (10) day notice of such change. 8.4 In the event that work is required outside of the regular work schedule because of unusual circumstances such as (but not limited to) fire, flood, snow, sleet, or breakdown of equipment or facilities, no advance notice need be given. Article 9 Overtime Pay 9.1 All overtime work must be authorized in advance by the Employer. All hours compensated in excess of forty (40) hours in a five (5) day period shall be considered overtime and shall be compensated at the overtime rate of one and one-half (1.5) times the employee’s regular rate of pay. Holidays will count as worked hours for overtime purposes. Compensatory, sick and vacation time will not count towards overtime. Hours worked between Midnight and seven (7) am shall receive a two dollar ($2.00) per hour shift premium. 9.2 There shall be no pyramiding of overtime. 9.3 An employee may choose to receive compensatory time as compensation for overtime hours at the rate of 1.5 hours for each hour worked. Compensatory time off shall be taken only with the prior consent of the supervisor. The maximum allowable balance of such hours carried into the next calendar year shall be one hundred (100) hours. The Employer will convert to compensation an employee balance in excess of the 100 hours maximum in conjunction with the second payroll in December. Article 10 Call Back Page 25 of 93 7 10.1 An employee called in for work at a time other than his/her normal scheduled shift shall be compensated for a minimum of two and a half (2.5) hours pay at one and one-half (1.5x) the employees regular rate of pay. Article 11 Legal Defense 11.1 Employees involved in litigation because of negligence, ignorance of laws, nonobservance of laws, or as a result of employee judgmental decision may not receive legal defense by the municipality. 11.2 Any employee who is charged with a, ordinance violation, or criminal offense arising from acts performed within the scope of his/her employment, when such act is performed in good faith and under the direct order of his/her supervisor, shall be reimbursed for reasonable attorney’s fees and court costs actually incurred by such employee in defending against such charge. Article 12 Discipline 12.1 The Employer will discipline employees for just cause only. Discipline will normally be in the form of: a.oral reprimand b.written reprimand c.suspension d.demotion or e.discharge 12.2 All discipline more severe than an oral reprimand shall be in writing with a copy to the Union. 12.3 Employees shall have the right to review their personnel file at a reasonable time under the direct supervision of the Employer. 12.4 Employees will not be questioned concerning an investigation of disciplinary action unless the employee has asked to have a Union representative present at such meeting. 12.5 The parties may mutually agree to initiate a grievance involving this Article at step 3 of the grievance procedure. Article 13 Probationary Period 13.1 All newly hired employees shall serve a twelve (12) month probation period. An employee may be terminated at any time during an employee’s initial probationary period at the sole discretion of the Employer. Page 26 of 93 8 Article 14 Safety 14.1 The Employer and the Union agree to jointly promote a safe and healthful working environment and to cooperate and encourage employees to work in a safe manner. The Employer will contribute the sum of $200 within the contract period toward the purchase of work related protective footwear, cold weather gear and/or rain gear. Employee purchase of protective footwear, cold weather gear and/or rain gear are subject to the approval of the Employer. Article 15 Waiver 15.1 The parties mutually agree that during negotiations, which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals to any term or condition of employment not removed from law by bargaining. All are set forth in writing in this Agreement. The Employer and the Union each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered by this Agreement, even though such terms or conditions may not have been within the knowledge or contemplation of either or both parties at the time this Agreement was negotiated or executed. Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with provisions of this Agreement are hereby superseded. Article 16 Wages 16.1 Wages shall be increased by 3.5% on January 1, 2026 and 3% January 1, 2027 . 16.2 1/1/2026 1/1/2027 Step A (1st six months) $33.60 $34.60 Step B (2nd six months) $35.27 $36.33 Step C (12 months) $37.03 $38.14 Step D (24 months) $38.92 $40.08 Step E (36 months) $40.83 $42.05 16.3 If non-union City of Mendota Heights employees receive a market wage adjustment during 2026 or 2027, union members shall receive the same market adjustment. Page 27 of 93 9 Article 17 Insurance 17.1 The Employer shall contribute monthly towards health, life, long term disability, short term disability and dental insurance. If any City of Mendota Heights employee group is awarded a higher amount the Union Members shall receive the higher amount. 17.2 Employees will be responsible for 50% of the insurance premium charged for the Minnesota Paid Family Medical Leave program. The City will cover the remaining cost for the premium. Article 18 Holidays18.1 The following days shall be considered holidays. An employee shall be compensated eight (8) hours regular pay for each of these days. An employee required to work any of these days shall in addition to the holiday pay receive one and one-half (1.5) times the Employee’s regular pay for all hours worked that day. 18.2 New Year’s Day, MLK Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Friday after Thanksgiving Day, Christmas Eve, Christmas Day and a Floating Holiday to mutually agreed upon. Article 19 Personal Leave and Extended Disability Leave 19.1 Personal Leave: All full time employees shall accrue personal leave at the rate of four (4) hours per month to a maximum of three hundred twenty (320) hours. Personal leave shall be available for use without restriction except prior approval of the supervisor. An employee shall not be allowed to use more than twenty (20) consecutive personal days, or a combination of twenty (20) consecutive personal and vacation days, without prior approval of the City Council. Each December 1st an employee with an accrued balance in excess of three hundred twenty (320) hours may convert the excess at the rate of fifty (50) percent to either additional vacation time or cash compensation. Said cash or vacation to be credited the second payroll in December. Upon separation employees shall be compensated for any unused personal leave balance. 19.2 Extended Disability Protection: All full-time employees shall accrue extended disability protection at the rate of four (4) hours per month to a maximum of six hundred forty (640) hours. Extended disability protection is be available for use on the first consecutive day of a personal illness and thereafter or anytime for a work-related illness or injury. Employees are to keep their supervisor informed of their condition. The supervisor may require a letter of report from the employee’s medical provider. Suspicion of abuse may be cause for discipline. Page 28 of 93 10 Article 20 Funeral Leave 20.1 Immediate family shall be defined as: spouse, mother, father, child, brother, sister, mother-in-law, father-in-law, grandparent, brother-in-law, sister-in-law, son-in-law, daughter-in-law, and grandchild. The employee shall be allowed paid funeral leave for a death in the immediate family in an amount not to exceed 24 hours for attending the funeral. This leave shall not to be deducted from sick leave. Article 21 Vacation 21.1 Years of Service Earned Vacation 0 – 5 years of service 80 hours 6 – 10 years of service 120 hours 11 years of service 128 hours 12 years of service 136 hours 13 years of service 144 hours 14 years of service 152 hours 15 years of service 160 hours 21.2 Employees shall be allowed to accrue to a maximum of two hundred (200) hours of vacation. Article 22 Minnesota Post Employment Health Care Savings Plan (HCSP) 22.1 The Employer will allow employees to participate in the Minnesota Post Employment Health Care Savings Plan (HCSP) by contributing one percent (1%) of their total gross salary per pay period. 22.2 Severance: Leaving city employment for another employer: Employee contributes the value of 50% of the employee’s accrued and unused hours of Vacation, Personal Leave and compensation time. PERA Service Retirement from City: Employee contributes the value of 100% of the employee’s accrued and unused hours of Vacation, Personal Leave, and compensation time. Article 23 Right to Subcontract 23.1 Nothing in the Agreement shall prohibit or restrict the right of the Employer from subcontracting work performed by employee(s) covered by this Agreement. Page 29 of 93 11 Article 24 Duration 24.1 This Agreement shall be effective as of January 1, 2026 and shall remain in full force and effect until December 31, 2027. FOR THE CITY OF MENDOTA HEIGHTS FOR INTERNATIONAL UNION of OPERATING ENGINEERS, Local No. 70 __________________________________ __________________________________ Mayor Date Business Manager Date __________________________________ __________________________________ City Administrator Date Union Steward Date __________________________________ City Clerk Date Page 30 of 93 1 LABOR AGREEMENT By and between CITY OF MENDOTA HEIGHTS And LOCAL 70 Of the INTERNATIONAL UNION of OPERATING ENGINEERS AFL-CIO January 1, 20242026- December 31, 20252027 Page 31 of 93 1 TABLE OF CONTENTS Article Page 1 Purpose of Agreement .......................................................................2 2 Recognition ........................................................................................2 3 Union Security ....................................................................................2 4 Management Security ........................................................................3 5 Management Rights ...........................................................................3 6 Grievance Procedure .........................................................................3 7 Savings Clause ..................................................................................6 8 Work Schedules .................................................................................6 9 Overtime Pay ......................................................................................6 10 Call Back ............................................................................................7 11 Legal Defense ....................................................................................7 12 Discipline ............................................................................................7 13 Probationary Period ............................................................................7 14 Safety .................................................................................................8 15 Waiver ................................................................................................8 16 Wages ................................................................................................8 17 Insurance ............................................................................................8 18 Holidays ..............................................................................................9 19 Personal Leave and Extended Disability Leave .................................9 20 Funeral Leave ....................................................................................9 21 Vacation .............................................................................................10 22 Minnesota Post Employment Health Care Savings Plan ..................10 23 Right to Subcontract ...........................................................................10 24 Duration .............................................................................................10 Page 32 of 93 2 Table of Contents Article 1 Purpose of Agreement ................................................................................................................1 Article 2 Recognition .............................................................................................................................1 Article 3 Union Security ...........................................................................................................................1 Article 4 Management Security .............................................................................................................2 Article 5 Management Rights ................................................................................................................2 Article 6 Grievance Procedure ..............................................................................................................2 Article 7 Savings Clause .........................................................................................................................5 Article 8 Work Schedules ......................................................................................................................5 Article 9 Overtime Pay ..........................................................................................................................5 Article 10 Call Back ..............................................................................................................................5 Article 11 Legal Defense ......................................................................................................................6 Article 12 Discipline ............................................................................................................................6 Article 13 Probationary Period ............................................................................................................6 Article 14 Safety ..................................................................................................................................7 Article 15 Waiver ................................................................................................................................7 Article 16 Wages .................................................................................................................................7 Article 17 Insurance ............................................................................................................................8 Article 18 Holidays ..............................................................................................................................8 Article 19 Personal Leave and Extended Disability Leave ...................................................................8 Article 20 Funeral Leave ......................................................................................................................9 Article 21 Vacation ..............................................................................................................................9 Article 22 Minnesota Post Employment Health Care Savings Plan (HCSP) .........................................9 Article 23 Right to Subcontract .........................................................................................................10 Article 24 Duration ............................................................................................................................10 Page 33 of 93 3 Article 1 Purpose of Agreement This Agreement is entered into between The City of Mendota Heights; hereinafter referred to as the EMPLOYER, and Local 70 of the International Union of Operating Engineers; hereinafter referred to as the UNION. The intent and purpose of this Agreement is to: 1.1 Establish certain hours, wages and other conditions of employment; 1.2 Establish procedures for the resolution of disputes concerning this Agreement’s interpretation and/or application; 1.3 Specify the full and complete understandings of the parties; and 1.4 Place in written form the parties’ agreement upon terms and conditions of employment for the duration of the Agreement. The Employer and the Union, through this Agreement, continue their dedication to the highest quality of public service. Both parties recognize this Agreement as a pledge of this dedication. Article 2 Recognition 2.1 The Employer recognizes the Union as the exclusive representative under Minnesota Statutes, Chapter 179A as amended for all employees of the Ccity of Mendota Heights, MN employed in the position of Facilities Manager that meet the definition of a public employee as determined by the PELRA excluding confidential and supervisory employees. 2.2 In the event the Employer and the Union are unable to agree to the inclusion or exclusion of any new or modified job class, the issue shall be submitted to the State of Minnesota Bureau of Mediation Services for determination. Article 3 Union Security In recognition of the Union as the exclusive representative, the Employer shall: 3.1 Deduct each payroll period an amount sufficient to provide the payment of dues established by the Union from the wages of all employees authorizing in writing such deduction, and 3.2 Remit such deduction to the appropriate designated Union. 3.3 The Union may designate certain employees from the bargaining unit to act as steward and shall inform the Employer in writing of such choice. Page 34 of 93 4 3.4 The Union agrees to indemnify and hold harmless the Employer against any and all claims, suits, orders, or judgements brought or issued against the City as a result of any action taken or not taken by the City under the provisions of this article. Article 4 Management Security 4.1 The Union agrees that during the life of this Agreement, it will not cause, encourage, participate in or support any strike, slow down or other interruption of or interference with the normal functions of the Employer. 4.2 Any employee who engages in a strike may have his/her employment terminated by the Employer the date the violation first occurs. Such termination shall be effective upon written notice served upon the employee. 4.3 An employee who is absent from any portion of his/her work assignment without permission, or who abstains wholly or in part from the full performance of his/her duties without permission from the Employer on the date or dates when a strike occurs is prima facie presumed to have engaged in a strike on such date or dates. 4.4 No employee shall be entitled to any daily pay, wages or per diem for the days on which he/she engaged in a strike. Article 5 Management Rights 5.1 The Employer retains the full and unrestricted right to operate and manage all manpower, facilities and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules, and to perform any inherent managerial function not specifically limited by this Agreement. 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish or eliminate. Article 6 Grievance Procedure 6.1 Definition of a Grievance A grievance shall be defined as a dispute as to the interpretation or application of the specific terms and conditions of this Agreement. 6.2 Union Representative The Employer will recognize representatives designated by the Union as the grievance representatives of the bargaining unit having the duties and responsibilities established by Page 35 of 93 5 this article. The Union shall notify the Employer of the names of such Union representative and of their successor when so designated. 6.3 Processing a grievance It is recognized and accepted by the Union and the Employer that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and the Union representative shall be allowed a reasonable amount of time without a loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided the Employer has been notified and the Employer has approved this action in advance. 6.4 Procedure Grievance as defined in 6.1 shall be resolved in conformance with the following procedure: Step 1 – Upon the occurrence of an alleged violation of this Agreement, the Employee Involved shall attempt to resolve the matter on an informal basis with the employee’s supervisor. If the matter is not resolved, the Employee, or a Union representative with the consent of the Employee, claiming a violation concerning the interpretation or application of this AGREEMENT shall, within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the Employee supervisor as designated by the Employer. Grievances and grievance responses will be allowed to be presented via email, fax, US Mail, or Hand Delivery. The Employer-designated representative will discuss and give answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the Employer- designated representative final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be considered waived. Step 2 - If appealed to step two (2) , the Union and the employer shall meet within 10 days of receipt of the written grievance , the written grievance shall be presented by the Union and discussed with the Employer-designated Step 2 representative. The Employer designated representative shall give the Union the EMPLOYER Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance after the step-two meeting.. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Employer-designated representative final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. Page 36 of 93 6 Step 3 - If appealed to step three (3), the Union and the employer shall meet within 10 days of receipt of the written grievance. -, the written grievance shall be presented by the Union and discussed with the Employer-designated Step 3 representative The Employer- designated representative shall give the Union the Employean r answer in writing within ten (10) calendar days following step three (3) meeting. the Employer-designated representative receipt of Step 3 appeal. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 3A – Mediation: if the Employer and Union mutually agree, a grievance unresolved at Step 3 may be submitted to the MN Bureau of Mediation Services (“BMS”) within 10 days after Union receipt of the Employer’s response to Step 3. If the grievance is resolved through Mediation, the settlement shall be reduced to writing and signed by the Union and the Employer. If the grievance is unresolved through Mediation, it may be appealed to Step 4 within 10 days starting the day following the Mediation Meeting Session. If either party elects to not go through with Mediation after initially agreeing, it must be withdrawn in writing; then the grievance can be appealed to Step 4 within 10 days starting the day following the party’s written withdrawal from mediation. Step 4 - A grievance unresolved in Step 3 and appealed to Step 4 by the Union shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971. The selection of an arbitrator shall be made in accordance with the Rules Governing the Arbitration of Grievances as established by the Bureau of Mediation Services. 6.5 Arbitrators Authority The Arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The Arbitrator shall consider and decide only those specific issues submitted in writing by the Employer and the Union, and shall have no authority to make a decision on any other issue not so submitted. The arbitrator’s decision shall be binding on both parties. The fee and expenses for the arbitrator’s services and proceedings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings it may cause such a record to be made provided it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 6.6 Waiver If a grievance is not presented within the time limits set forth herein it shall be considered waived. If a grievance is not appealed to the next step within the time limits or any agreed upon extension thereof, it shall be considered settled on the basis of the Employers last answer. If the Employer does not answer a grievance or an appeal thereof within the Page 37 of 93 7 specified time limits or agreed upon extension the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limits may be extended at each step by mutual agreement of the Employer and the Union. Article 7 Savings Clause 7.1 This Agreement is subject to the laws of the United States, the State of Minnesota, and the signed Municipality. In the event any provision of this Agreement shall be held to be contrary to law by a court of competent jurisdiction from whose judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this Agreement shall remain in full force and eaffect. The voided provision may be renegotiated at the request of either party. Article 8 Work Schedules 8.1 The sole authority in work schedules is the Employer. The normal work day shall be eight (8) consecutive hours exclusive of a mutually agreed upon lunch break. 8.2 The normal work week shall consist of five (5) consecutive days 8.3 Service to the public may require a work week other than Monday through Friday and/or eight (8) consecutive hours in which case the Employer shall provide a ten (10) day notice of such change. 8.4 In the event that work is required outside of the regular work schedule because of unusual circumstances such as (but not limited to) fire, flood, snow, sleet, or breakdown of equipment or facilities, no advance notice need be given. Article 9 Overtime Pay 9.1 All overtime work must be authorized in advance by the Employer. All hours compensated in excess of forty (40) hours in a five (5) day period shall be considered overtime and shall be compensated at the overtime rate of one and one-half (1.5) times the employee’s regular rate of pay. Holidays will count as worked hours for overtime purposes. Compensatory, sick and vacation time will not count towards overtime. Hours worked between Midnight and seven (7) am shall receive a two dollar ($2.00) per hour shift premium. 9.2 There shall be no pyramiding of overtime. 9.3 An employee may choose to receive compensatory time as compensation for overtime hours at the rate of 1.5 hours for each hour worked. Compensatory time off shall be taken only with the prior consent of the supervisor. The maximum allowable balance of such hours carried into the next calendar year shall be one hundred (100) hours. The Employer Page 38 of 93 8 will convert to compensation an employee balance in excess of the 100 hours maximum in conjunction with the second payroll in December. Article 10 Call Back 10.1 An employee called in for work at a time other than his/her normal scheduled shift shall be compensated for a minimum of two and a half (2.5) hours pay at one and one-half (1.5x) the employees regular rate of pay. Article 11 Legal Defense 11.1 Employees involved in litigation because of negligence, ignorance of laws, nonobservance of laws, or as a result of employee judgmental decision may not receive legal defense by the municipality. 11.2 Any employee who is charged with a, ordinance violation, or criminal offense arising from acts performed within the scope of his/her employment, when such act is performed in good faith and under the direct order of his/her supervisor, shall be reimbursed for reasonable attorney’s fees and court costs actually incurred by such employee in defending against such charge. Article 12 Discipline 12.1 The Employer will discipline employees for just cause only. Discipline will normally be in the form of: a. oral reprimand b. written reprimand c. suspension d. demotion or e. discharge 12.2 All discipline more severe than an oral reprimand shall be in writing with a copy to the Union. 12.3 Employees shall have the right to review their personnel file at a reasonable time under the direct supervision of the Employer. 12.4 Employees will not be questioned concerning an investigation of disciplinary action unless the employee has asked to have a Union representative present at such meeting. 12.5 The parties may mutually agree to initiate a grievance involving this Article at step 3 of the grievance procedure. Page 39 of 93 9 Article 13 Probationary Period 13.1 All newly hired employees shall serve a twelve (12) month probation period. An employee may be terminated at any time during an employee’s initial probationary period at the sole discretion of the Employer. Article 14 Safety 14.1 The Employer and the Union agree to jointly promote a safe and healthful working environment and to cooperate and encourage employees to work in a safe manner. The Employer will contribute the sum of $200 within the contract period toward the purchase of work related protective footwear, cold weather gear and/or rain gear. Employee purchase of protective footwear, cold weather gear and/or rain gear are subject to the approval of the Employer. Article 15 Waiver 15.1 The parties mutually agree that during negotiations, which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals to any term or condition of employment not removed from law by bargaining. All are set forth in writing in this Agreement. The Employer and the Union each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered by this Agreement, even though such terms or conditions may not have been within the knowledge or contemplation of either or both parties at the time this Agreement was negotiated or executed. Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with provisions of this Agreement are hereby superseded. Article 16 Wages 16.1 Wages shall be increased by 3.50% on January 1, 20246 and 3% January 1, 20257 . 16.2 1/1/20261/1/2024 1/1/20271/1/2025 Page 40 of 93 10 Step A (1st six months) $33.60$31.51 $$32.46 34.60 Step B (2nd six months) $35.27$33.09 $$34.08 36.33 Step C (12 months) $37.03$34.74 $38.14$35.78 Step D (24 months) $38.92$36.50 $$37.60 40.08 Step E (36 months) $40.83$38.30 $$39.45 42.05 16.3 If non-union City of Mendota Heights employees receive a market wage adjustment during 20264 or 20257, union members shall receive the same market adjustment. Article 17 Insurance 17.1 The Employer shall contribute monthly towards health, life, long term disability, short term disability and dental insurance. If any City of Mendota Heights employee group is awarded a higher amount the Union Members shall receive the higher amount. 17.2 Employees will be responsible for 50% of the insurance premium charged for the Minnesota Paid Family Medical Leave program. The City will cover the remaining cost for the premium. Article 18 Holidays 18.1 The following days shall be considered holidays. An employee shall be compensated eight (8) hours regular pay for each of these days. An employee required to work any of these days shall in addition to the holiday pay receive one and one-half (1.5) times the Employee’s regular pay for all hours worked that day. 18.2 New Year’s Day, MLK Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Friday after Thanksgiving Day, Christmas Eve, Christmas Day and a Floating Holiday to mutually agreed upon. Article 19 Personal Leave and Extended Disability Leave 19.1 Personal Leave: All full time employees shall accrue personal leave at the rate of four (4) hours per month to a maximum of three hundred twenty (320) hours. Personal leave shall be available for use without restriction except prior approval of the supervisor. An employee shall not be allowed to use more than twenty (20) consecutive personal days, or Page 41 of 93 11 a combination of twenty (20) consecutive personal and vacation days, without prior approval of the City Council. Each December 1st an employee with an accrued balance in excess of three hundred twenty (320) hours may convert the excess at the rate of fifty (50) percent to either additional vacation time or cash compensation. Said cash or vacation to be credited the second payroll in December. Upon separation employees shall be compensated for any unused personal leave balance. 19.2 Extended Disability Protection: All full -time employees shall accrue extended disability protection at the rate of four (4) hours per month to a maximum of six hundred forty (640) hours. Extended disability protection is be available for use on the first consecutive day of a personal illness and thereafter or anytime for a work- related illness or injury. Employees are to keep their supervisor informed of their condition. The supervisor may require a letter of report from the employee’s medical provider. Suspicion of abuse may be cause for discipline. Article 20 Funeral Leave 20.1 Immediate family shall be defined as: spouse, mother, father, child, brother, sister, mother-in-law, father-in-law, grandparent, brother-in-law, sister-in-law, son-in-law, daughter-in-law, and grandchild. The employee shall be allowed paid funeral leave for a death in the immediate family in an amount not to exceed 24 hours for attending the funeral. This leave shall not to be deducted from sick leave. Article 21 Vacation 21.1 Years of Service Earned Vacation 0 – 5 years of service 80 hours 6 – 10 years of service 120 hours 11 years of service 128 hours 12 years of service 136 hours 13 years of service 144 hours 14 years of service 152 hours 15 years of service 160 hours 21.2 Employees shall be allowed to accrue to a maximum of two hundred (200) hours of vacation. Page 42 of 93 12 Article 22 Minnesota Post Employment Health Care Savings Plan (HCSP) 22.1 The Employer will allow employees to participate in the Minnesota Post Employment Health Care Savings Plan (HCSP) by contributing one percent (1%) of their total gross salary per pay period. 22.2 Severance: Leaving city employment for another employer: Employee contributes the value of 50% of the employee’s accrued and unused hours of Vacation, Personal Leave and compensation time. PERA Service Retirement from City: Employee contributes the value of 100% of the employee’s accrued and unused hours of Vacation, Personal Leave, and compensation time. Article 23 Right to Subcontract 23.1 Nothing in the Agreement shall prohibit or restrict the right of the Employer from subcontracting work performed by employee(s) covered by this Agreement. Article 24 Duration 24.1 This Agreement shall be effective as of January 1, 20242 2026 and shall remain in full force and effect until December 31, 202532027. FOR THE CITY OF MENDOTA HEIGHTS FOR INTERNATIONAL UNION of OPERATING ENGINEERS, Local No. 70 Page 43 of 93 13 __________________________________ __________________________________ Mayor Date Business Manager Date __________________________________ __________________________________ City Administrator Date Union Steward Date __________________________________ City Clerk Date Page 44 of 93 6.e REQUEST FOR CITY COUNCIL ACTION MEETING DATE: March 17, 2026 AGENDA ITEM: Approve Resolution 2026-20 Formally Accepting a Monetary Donation for the Purchase of Picnic Tables ITEM TYPE: Consent Item DEPARTMENT: Parks and Recreation CONTACT: Meredith Lawrence, Parks and Recreation/Assistant Public Works Director ACTION REQUEST: Approve Resolution 2026-20 formally accepting a monetary donation for the purchase of two picnic tables from Jennifer Weichert, Carolyn Glickstein, and C Richard Guiton, representing Marie Park pickleball court users. BACKGROUND: An updated Parks and Recreation Donation Program was approved by the City Council in November, 2025. The City received a donation request to add seating near the ice rink that is used for pickleball during the warm months. Parks and Recreation staff met with Jennifer Weichert and determined that two picnic tables would be the best fit for the park. The picnic tables will be moved when the nets are removed annually in the Fall to not impact the use of the facility for ice skating during the winter, and will be re-installed in the Spring. The desired plaque language for the picnic table will read: Tony Anderson 1954-2026 A kind gentleman in our (heart emoji) forever Marie Park Pickleball The donors have requested that the City delay purchasing the second plaque until a later date, at which time the City Administrator will approve the desired plaque language. FISCAL AND RESOURCE IMPACT: The $2,200 monetary donation will be used to cover the purchase of the two picnic tables for Marie Park. ATTACHMENTS: 1. Resolution 2026-20 A Resolution Formally Accepting a Monetary Donation for the Purchase of Two Picnic Tables Page 45 of 93 CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure, Inclusive and Responsive Government Page 46 of 93 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2026-20 A RESOLUTION FORMALLY ACCEPTING A MONETARY DONATION FOR THE PURCHASE OF TWO PICNIC TABLES WHEREAS, the City of Mendota Heights desires to follow Minnesota Statute 465.03 “Gifts to Municipalities”; and WHEREAS, the Minnesota State Statute requires a resolution to accept gifts to municipalities; and WHEREAS, the City has previously acknowledged gifts with a resolution; and WHEREAS, the City Council of the City of Mendota Heights have duly considered this matter and wish to acknowledge the civic mindedness of citizens and officially recognize their donations. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Mendota Heights formally accepts $2,200 to purchase two picnic tables to be installed at Marie Park from the following donors representing the Marie Park pickleball court users: Jennifer Weichert: $2,000 Carolyn Glickstein: $100 C Richard Guiton: $100 Adopted by the City Council of the City of Mendota Heights this 17th day of March, 2026. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie B. Levine, Mayor ATTEST: Nancy Bauer, City Clerk Page 47 of 93 This page is intentionally left blank 6.f REQUEST FOR CITY COUNCIL ACTION MEETING DATE: March 17, 2026 AGENDA ITEM: Approve Garage Apron Replacement at Public Works Facility ITEM TYPE: Consent Item DEPARTMENT: Public Works CONTACT: John Boland, Public Works Superintendent ACTION REQUEST: Award a contract to Kirchner Contracting for the removal and replacement of six garage aprons/floor sections at the Public Works Facility. BACKGROUND: The Public Works Facility, constructed in 1979, has six garage door aprons that have deteriorated due to long-term settling, heavy vehicle traffic, and weather exposure. The deterioration has resulted in uneven surfaces and cracking, which impact functionality, safety, and long-term structural integrity in the affected areas. Staff solicited quotes from qualified vendors to remove and replace: • Six garage door aprons • Adjacent interior floor sections impacted by settling • Bollards surrounding the affected garage doors Replacement of these components will restore proper drainage, improve operational efficiency for fleet vehicles, reduce the potential for equipment damage and safety hazards, and increase energy efficiency in the winter months. FISCAL AND RESOURCE IMPACT: Funding for this project is included in the City’s approved 2026 Capital Improvement Plan (CIP) and budget. The budget for the proposed work is $50,000. The following quotes were received: Kirchner Contracting: $47,500 JWS Construction $49,850 American Concrete Design $51,848 ATTACHMENTS: Page 48 of 93 None CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure, Environmental Sustainability & Stewardship Page 49 of 93 6.g REQUEST FOR CITY COUNCIL ACTION MEETING DATE: March 17, 2026 AGENDA ITEM: Approve Purchase of a Truck Mounted Digital Sign Board ITEM TYPE: Consent Item DEPARTMENT: Public Works CONTACT: John Boland, Public Works Superintendent ACTION REQUEST: Authorize the purchase and installation of a truck-mounted digital sign board. BACKGROUND: Included in the City’s 2026 Capital Improvement Plan (CIP) is funding for the purchase of a digital sign board for use by the Street Department. The sign board will be mounted to the rear of a department pickup truck and utilized as a mobile traffic control device. The Street Department performs a variety of roadway-related tasks including asphalt repairs, sign installation and maintenance, tree work, and other routine infrastructure maintenance. These activities frequently require staff to work within or adjacent to active traffic lanes. The digital sign board will function as an early warning device to alert approaching motorists of work activity ahead. This added visibility will: • Improve advance notice to drivers • Enhance traffic control flexibility • Reduce the risk of work-zone incidents • Improve overall staff safety FISCAL AND RESOURCE IMPACT: The 2026 Budget included $15,000 for the new sign board. Surefitters has this item on State Contracts 279461 and 264963 and quoted the equipment and installation at $12,341.76. ATTACHMENTS: None CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure, Economic Vitality & Community Vibrancy Page 50 of 93 This page is intentionally left blank 6.h REQUEST FOR CITY COUNCIL ACTION MEETING DATE: March 17, 2026 AGENDA ITEM: Approve Resolution 2026-19 Sibley Memorial Highway Turnback ITEM TYPE: Consent Item DEPARTMENT: Engineering CONTACT: Ryan Ruzek, Public Works Director ACTION REQUEST: The Minnesota Department of Transportation (MnDOT) requires approval of the attached resolution and agreement in relation to the turnback of Sibley Memorial Highway. BACKGROUND: The turnback of Sibley Memorial Highway has been discussed between MnDOT and Mendota Heights for decades. A previous agreement with MnDOT identified certain improvements to be completed prior to the acceptance from Mendota Heights. The pavement structure will be restored and the ride smoothness increased by grading and a bituminous mill and overlay. Pedestrian safety and ADA improvements will be made by updating infrastructure to meet current ADA guidelines. Drainage infrastructure will be improved by repairing or replacing deficient infrastructure. FISCAL AND RESOURCE IMPACT: None at this time but the city will need to determine the feasibility of maintaining the roadway in the future (12-15 years) as additional improvements will be costly. ATTACHMENTS: 1.Res 2026-19 Resolution Providing For the Transfer of Sibley Memorial Highway to the City of Mendota Heights 2.Turnback Agreement Jurisdictional Reversion Using State Funds (eDOCS NO 2228928) 3.Exhibit A - Map CITY COUNCIL PRIORITY: Economic Vitality & Community Vibrancy, Premier Public Services & Infrastructure, Environmental Sustainability & Stewardship Page 51 of 93 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2026-19 RESOLUTION PROVIDING FOR THE TRANSFER OF SIBLEY MEMORIAL HIGHWAY TO THE CITY OF MENDOTA HEIGHTS IT IS RESOLVED that the City of Mendota Heights enter into MnDOT Agreement No. 1062328 with the State of Minnesota, Department of Transportation for the following purposes: To provide for the transfer of Sibley Memorial Highway to the City of Mendota Heights, under State Project 1901-195. IT IS FURTHER RESOLVED that the Mayor and City Clerk are authorized to execute the Agreement and any amendments to the Agreement. Adopted by the City Council of the City of Mendota Heights this seventeenth day of March, 2026. CITY COUNCIL CITY OF MENDOTA HEIGHTS ________________________________ ATTEST Stephanie B. Levine, Mayor _________________________ Nancy Bauer, City Clerk CERTIFICATION I HERBY CERTIFY that the above is a true and correct copy of a resolution presented to and adopted by the City of Mendota Heights, County of Dakota, State of Minnesota, at a duly authorized City Council meeting held in the City of Mendota Heights, Minnesota, on the 17th day of March, 2026, as shown by the minutes of the meeting in my possession. Subscribed and sworn to me this ____ day of March, 2026 Notary Public My Commission Expires (Signature) Nancy Bauer City Clerk Page 52 of 93 MnDOT Agreement No. 1062328 -1- State Fund Turnback (Jurisdictional Reversion) STATE OF MINNESOTA TRUNK HIGHWAY JURISDICTIONAL TRANSFER MENDOTA HEIGHTS ("TURNBACK") AGREEMENT State Project Number (S.P.): 1901-195 Trunk Highway Number: Sibley Memorial Hwy Control Section Number: 1901-195 Purpose: State transfer of Sibley Memorial Hwy to the City of Mendota Heights of Sibley Memorial Hwy from south junction TH 13/Mendota Heights Rd to north junction TH 13. This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("MnDOT") and the City of Mendota Heights, a political subdivision of the State of Minnesota acting through its City Council ("Political Subdivision"). RECITALS 1.Minnesota Statutes §161.20 authorizes MnDOT to enter into agreements with other governmental authorities to carry out the purposes of Minnesota Statutes Chapter 161; and 2.The Political Subdivision is a Road Authority as defined in Minnesota Statutes §160.02 (subd. 25); and 3.MnDOT has determined that a portion of Sibley Memorial Hwy from south junction TH 13 to north junction TH 13 ("Roadway Segment") is no longer needed for trunk highway purposes; and 4.The parties agree that Political Subdivision is the proper road authority; and 5.MnDOT has determined that the Roadway Segment will revert to another road authority in accordance with Minnesota Statutes §161.16 and MnDOT has further determined that the Political Subdivision is the proper road authority; and 6.Minnesota Rules Chapter 8820, State-Aid Operations govern eligibility and requirements for adding roadways to state aid roadway systems; and 7.The Roadway Segment is in need of pavement repair and improvements; and 8.The parties have entered into this Agreement to provide for the orderly reversion of the Roadway Segment to the jurisdiction of the Political Subdivision. AGREEMENT 1.Effective Date; Survival of Terms This Agreement will be effective on the date last signed below by the parties and by such other State of Minnesota officials as required by Minnesota Statutes §16C.05. This Agreement will remain in effect until MnDOT has (1) served a Notice of Release, and (2) made payments (if any) as required by this Agreement. All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration of this Agreement. 2.Identification of Trunk Highway Segment; Right-of-Way Determination The Roadway Segment covered by this Agreement is described as Sibley Memorial Hwy from south junction TH 13/Mendota Heights Rd to north junction TH 13. See Exhibit A, attached and incorporated into this Agreement. MnDOT will confer with Political Subdivision determining the final right-of-way limits prior to transfer of jurisdiction to the Political Subdivision. Page 53 of 93 MnDOT Agreement No. 1062328 -2- State Fund Turnback (Jurisdictional Reversion) 3.Notice of Release; Future Responsibility; Conveyance Documents 3.1. Notice of Release. MnDOT will deliver to the Political Subdivision a "Notice of Release" citing the effective date of release ("Effective Date"). Upon the Effective Date, the Roadway Segment is released from MnDOT's jurisdiction, and the Political Subdivision is the Road Authority with jurisdiction over the Roadway Segment and will assume all responsibility of the Roadway Segment and of all structures and facilities that are a part of the Roadway Segment. 3.2. Conveyance Documents. Subsequent to issuing the Notice of Release, MnDOT will prepare and execute necessary and appropriate documents conveying MnDOT's interest, if any, in the Roadway Segment to the Political Subdivision. 4.Delivery of Records Following delivery of the Notice of Release, MnDOT will, upon request, provide the Political Subdivision with available records concerning the Roadway Segment. Such records must be in MnDOT's possession, and will be released only if such release is lawful under the provisions of the Minnesota Government Data Practices Act. Such records may include the following: (a)A list of active maintenance agreements, including signal and routine maintenance agreements with other governmental agencies that will be cancelled, and a list of agreements with utility companies that will be cancelled; (b)Records concerning utility permits, drainage permits, driveway, and other access permits, advertising and sign permits, and other limited-use permits; (c)Construction plans and records, as-built construction plans (if available); (d)Bridge inspection reports and ratings; (e)Aerial photos and other photo and video files, in either hard copy or digital form; (f)Right-of-way maps and parcel files; (g)Inventory Data; (h)Pavement condition ratings; (i)Traffic signal files including timing sequence information and repair history; (j)Crash reports and statistics; (k)Most current traffic counts; (l)Alignment ties, horizontal and vertical control monuments, and related data; (m)Partially or fully completed plans for construction projects; (n)Road opening and right-of-way documentation. 5.Responsibility for Claims MnDOT will remain responsible, to the extent authorized by Minnesota Statutes §3.736 and other applicable law, for claims related to construction, maintenance, and operation of the Roadway Segment during the period when it was a state trunk highway to the extent the claims are a result of MnDOT's acts and omissions, even if such claims are filed after the Political Subdivision receives the Notice of Release. The Political Subdivision will be responsible for claims arising out of its own construction, maintenance, or operation of the Roadway Segment after it received the Notice of Release. Page 54 of 93 MnDOT Agreement No. 1062328 -3- State Fund Turnback (Jurisdictional Reversion) 6.Release of Claims; Covenant not to Sue By accepting the roadway, the Political Subdivision releases MnDOT from any and all claims related to the condition of the Roadway Segment, regardless of whether such claims result from surface or sub-surface conditions, and regardless of whether such conditions were known or unknown at the time of reversion. The political subdivision is encouraged to perform its own geotechnical explorations and will not rely on previous geotechnical studies performed by MnDOT. The Political Subdivision covenants not to sue MnDOT or any other state agency or official with respect to MnDOT's decision to make the reversion or for any claim arising out of the condition of the Roadway Segment. 7.General Provisions 7.1. Venue. Venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 7.2. Termination. This Agreement may be terminated only by mutual written agreement of the parties, except that MnDOT may terminate this Agreement if it does not obtain funding from the Minnesota Legislature. 7.3. Suspension. MnDOT may suspend its payment obligations under this Agreement in the event of a total or partial government shutdown due to failure to have an approved budget by the legal deadline. The period of suspension will end when MnDOT is legally authorized to resume such payments. 7.4. Severability. If any provision of this Agreement is found to be invalid or unenforceable, such provision will not affect the validity or enforceability of any other provision of this Agreement, which will remain in force and effect. 7.5. Merger. This Agreement contains all prior negotiations and agreements between MnDOT and the Political Subdivision. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 7.6. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved this Agreement, or their successors in office. 7.7. Government Data. This Agreement, and any data exchanged by the parties pursuant to this Agreement, will be "government data" and subject to the requirements of the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. 7.8. State Audits. The books, records, documents, and accounting practices and procedures of the Political Subdivision relevant to this Agreement are subject to examination by MnDOT and the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years. 8.Additional Provisions None THE BALANCE OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK Page 55 of 93 MnDOT Agreement No. 1062328 -4- State Fund Turnback (Jurisdictional Reversion) POLITICAL SUBDIVISION* The Political Subdivision certifies that the appropriate person(s) have executed the Agreement on its behalf as required by applicable resolutions, ordinances, or charter provisions. By: Title: Date: By: Title: Date: *INCLUDE A RESOLUTION DEPARTMENT OF TRANSPORTATION Recommended for Approval: By: (District Engineer or ADE State Aid) Date: Approved: By: (State Aid Engineer) Date: Approved: By: (Operations Engineer) Date: COMMISSIONER OF ADMINISTRATION By: (With Delegated Authority) Date: Page 56 of 93 Exhibit A Sibley Memorial Hwy Turnback Limits Page 57 of 93 This page is intentionally left blank 6.i REQUEST FOR CITY COUNCIL ACTION MEETING DATE: March 17, 2026 AGENDA ITEM: Approve Purchase Order for a Bioxide Solution Demonstration ITEM TYPE: Consent Item DEPARTMENT: Engineering CONTACT: Lucas Ritchie, Assistant City Engineer Ryan Ruzek, Public Works Director ACTION REQUEST: Approve a purchase order allowing Evoqua Water Technologies to conduct a Bioxide Solution demonstration at the City’s Main Lift Station. BACKGROUND: City staff have been exploring opportunities to mitigate known sewer odors within the Friendly Hills neighborhood. As part of this review, staff evaluated installation of a localized odor control unit within the Friendly Hills neighborhood. While that approach could capture and treat odorous air at a specific location, it would not address the formation of hydrogen sulfide within the sewer system itself. Through discussions with external agencies including Metropolitan Council and various contractors, staff were advised to evaluate a Bioxide treatment system that would treat the source of odor generation within the wastewater system. Evoqua Water Technologies has provided a proposal to conduct a 60-day Bioxide treatment demonstration at the City’s Main Lift Station. As part of the demonstration, Evoqua will install a temporary chemical storage and feed system that injects the Bioxide solution into the lift station wet well. The Bioxide process introduces nitrate-oxygen into the wastewater, which supports naturally occurring bacteria that metabolize hydrogen sulfide and other reduced sulfur compounds responsible for sewer odors. By introducing oxygen in this form, the treatment suppresses the formation of hydrogen sulfide before it can accumulate in the sewer system and vent at downstream manholes and resident vent stacks. This approach targets the source of odor generation rather than only treating odors after they occur. During the demonstration period, Evoqua will monitor hydrogen sulfide concentrations in the Page 58 of 93 sewer system using a continuous atmospheric monitoring device installed downstream of the lift station. Data will be collected at regular intervals and used to optimize chemical feed rates and evaluate the effectiveness of the treatment. Evoqua technicians will also perform periodic site visits for maintenance, sampling, and reporting. As part of the demonstration, Evoqua will provide and install temporary chemical storage, feed, and monitoring equipment at the lift station. This includes a 1,550-gallon chemical storage tank, dosing pumps and control cabinet, level monitoring instrumentation, associated piping and fittings, and a continuous hydrogen sulfide monitoring device installed downstream of the lift station. All equipment will remain owned and maintained by Evoqua Water Technologies, allowing the City to evaluate the effectiveness of the treatment without committing to permanent infrastructure or significant capital investment. The demonstration is intended to determine appropriate dosing rates and verify the ability of the treatment to reduce hydrogen sulfide concentrations within the sewer system. If successful, the demonstration may transition into a Full-Service Odor Control (FSOC) program where Evoqua would continue to provide chemical treatment, monitoring, and equipment maintenance under a service agreement. FISCAL AND RESOURCE IMPACT: The total cost for the 60-day demonstration program is $15,441. Funding for the demonstration would be provided through the Sanitary Sewer Fund, which has sufficient funds for the expense. Based on estimated dosing rates of approximately 20–25 gallons per day, the anticipated ongoing cost following the demonstration is estimated to be approximately $3,000 per month for chemical supply, plus $500 per month for equipment and services, for a total estimated cost of approximately $3,500 per month. If the demonstration does not achieve the desired results, Evoqua will remove the equipment at no additional cost to the City. If the City elects not to proceed with a full-service program after a successful demonstration, a demobilization fee of $8,350 would apply. ATTACHMENTS: 1.Evoqua Bioxide Demonstration Proposal CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure, Inclusive and Responsive Government Page 59 of 93 2650 Tallevast Road Sarasota, FL 34243 USA Tel: +1 (800) 345 3982 Fax: +1 (941) 359-7985 evoqua.com BIOXIDE® ODOR CONTROL MAIN PUMP STATION CITY OF MENDOTA HEIGHTS, MN Quotation # 805288 March 4, 2026 Sales Representative Jack Euclide Sales Representative Evoqua Water Technologies LLC Mobile: (262) 349-6446 Email: jack.euclide@xylem.com Page 60 of 93 805288 Page 2 of 10 March 4, 2026 Lucas Ritchie City of Mendota Heights 1101 Victoria Curve Saint Paul, MN 55118 Phone: (651) 255-1132 Email: LRitchie@mendotaheightsmn.gov RE: BIOXIDE® PILOT DEMONSTRATION CITY OF MENDOTA HEIGHTS, MN – MAIN PUMP STATION Evoqua Quote No. 805288 Dear Mr. Ritchie, Thank you for your interest in Evoqua Water Technologies LLC for your odor and corrosion control needs. Evoqua is pleased to submit the following proposal to demonstrate the effectiveness of BIOXIDE® for odor control in the Main Pump Station. As part of this demonstration, a chemical storage and feed system shall be supplied. This paid demonstration will transition to a Full Service Odor Control Program (FSOC) at the conclusion of the successful 60- day trial period in which the end-user agrees to a one-year contract. The BIOXIDE Solution shall utilize the inherent ability of the facultative bacteria normally present in wastewater to metabolize hydrogen sulfide and other odor-causing, reduced sulfur-containing compounds. The solution shall provide nitrate-oxygen to the wastewater to support this biochemical mechanism. This nitrate-oxygen shall be applied via nitrate salts. The solution shall be chemically stable, allowing continuous removal of sulfide contributed by side streams downstream of the application point. As a result of the biochemical process, the solution shall provide the additional benefit of biochemical oxygen demand (BOD) reduction in the wastewater. BIOXIDE, BIOXIDE-AQ and BIOXIDE AE are proprietary processes developed by Evoqua Water Technologies LLC. A license to use Bioxide products is included with the product sale. Patents that cover aspects of the use of Bioxide products include, but are not necessarily limited to, United States Patent Nos. 5,500,368, 6,309,597, 7,087,172, 7,285,217, and 7,553,420 B2. Bioxide, Bioxide-AQ, Bioxide AE, AQUIT and Full-Service Odor Control are trademarks of Evoqua Water Technologies LLC. 1.DEMONSTRATION OBJECTIVES Evoqua Water Technologies shall control odors at the downstream neighborhood manholes by feeding BIOXIDE® into the Main Pump Station wet-well. In order to prevent overfeeding, Evoqua shall maintain a nitrate residual under 5 mg/L at the control point. Current estimates indicate BIOXIDE® Solution feed rates ranging from 20 gallons per day under typical municipal wastewater BOD conditions, to 25 gallons per day under higher-than-average BOD conditions but shall be better determined during this demonstration. High BOD conditions lead to more hydrogen sulfide production, and as a result require a greater volume of chemical for treatment. Evoqua personnel will monitor the reduction in hydrogen sulfide during the temporary period and adjust feed rates accordingly to meet the treatment objectives described above. Due to the chronic nature of hydrogen sulfide, a data logger/monitor will be utilized at 5-minute intervals during the demonstration period. This monitor will measure and record atmospheric levels of hydrogen sulfide and will be utilized in the conveyance system as required to accomplish the defined goals of this demonstration. Page 61 of 93 805288 Page 3 of 10 Establish BIOXIDE® solution dosage rates and associated costs to accomplish these levels of treatment. A survey report on all phases of the demonstration and recommendations will be provided upon completion. 2.SCOPE OF SUPPLY Evoqua Water Technologies shall provide the following equipment: (1)1,550 Nominal Gallon Double Wall, High-Density Cross-Linked Polyethylene, Black, Chemical Storage Tank, (72” Diameter, 123” Tall, Specific Gravity 1.90). (1)Neoprene Tank Pad (1)316 SS Control Cabinet with VersaDose® LT Advanced Dosing Packages – The automation package will be programmed at the factory and can be optimized in the field to functionally control the dose rate using 24-hour/day per week dose curves or from station flow signals. (2)Evoqua Water Technologies Bellows Pumps (7-002) (1)Pressure Transducing Sensor for tank level monitoring (1)Reverse Float Mechanical Level Indicator (1)All necessary piping and fittings for the installation (1)Offloading, setting, and mechanical installation of equipment A VaporLink® monitor shall be deployed downstream of the Main Pump Station for continuous remote monitoring of atmospheric H2S concentrations at the force main discharge manhole. Evoqua Water Technologies retains ownership of all provided equipment. Evoqua will maintain spare parts for the equipment for emergency replacement. Totes disposal after use shall be responsibility of the customer. Page 62 of 93 805288 Page 4 of 10 3.SITE AND UTILITIES The City of Mendota Heights shall be responsible for having certain facets of site preparation completed prior to Evoqua’s mechanical installation of the feed equipment. This includes, but is not limited to dewatering, concrete work, trenching, containment piping, excavation, backfill, piping, and electrical. Additionally, the customer shall be required to supply the following for the chemical feed system:  Power – 15A / 120VAC / 1PH (provided within 10’ of equipment)  Access for chemical delivery  Floor Space – 7’ 2” x 7’ 8” Level ground (concrete pad preferred)  Potable Rinse Water 4.SCHEDULE Evoqua can begin the program within 10 – 12 weeks of authorization to proceed after Evoqua contract approval and depending on scheduling. Page 63 of 93 805288 Page 5 of 10 5. PREVENTATIVE MAINTENANCE AND MONITORING SERVICES An Evoqua service technician will perform routine maintenance and sampling for the chemical feed site at a minimum of six (6) times per year. These visits will be conducted at a frequency not more than 2 months apart and shall include odor control point liquid phase sampling. A written report will be provided within a week of site visit. Sampling and routine maintenance services will be scheduled in advance and include, but not be limited to the following: Liquid phase testing for performance evaluation. The parameters measured shall be: Parameter Monitored Method Dissolved Sulfide Methylene Blue, pre-flocced to remove insoluble sulfides pH Combination Glass Electrode Temperature NIST calibrated Thermometer Residual Nitrate HACH Nitrate Strips Continuous Vapor Phase hydrogen sulfide monitoring: 1. A VaporLink® monitor shall be deployed for continuous remote monitoring of atmospheric H2S concentrations at the control point. Continuous atmospheric H2S data will be made accessible through Evoqua’s Link2Site® website, which can be viewed through any device with an internet connection. The VaporLink will also provide instantaneous alarms should the H2S concentration exceed a high level or average alarm set point. 2. Evoqua Water Technologies shall respond to all alarms and make any necessary process adjustments to ensure the treatment objective is being met. 3. Evoqua shall be responsible for the calibration and deployment of the VaporLink® units. Optimization of chemical feed rates based on liquid phase performance evaluations. Perform scheduled preventative maintenance on equipment. Evoqua shall respond to any emergencies immediately and target a resolution time of less than 24 hours within being notified of any odor complaints or odor control equipment failures. 24-hour technical phone response is included in the price of the program. A report will be issued to Mendota Heights after each visit noting the following: 1. Beginning feed rate in ml/min, gal/day 2. Liquid phase data collected 3. Adjusted feed rate in mL/min, gal/day 4. Tank Levels 5. General Condition of the feed and storage equipment Page 64 of 93 805288 Page 6 of 10 6.PRICING The Bioxide® Trial is expected to conclude after 60 days and will transition into an FSOC, for one year from date of contract acceptance. The Bioxide® Trial, Bioxide® Feed and Storage Equipment, testing supplies, monitoring equipment and all services listed above are offered for the following fees: MOBILIZATION:$ 8,350 – One-time fee BIOXIDE® SOLUTION:$ 4.45 / gallon – Pricing valid for Bulk Deliveries only, includes delivery to jobsite EQUIPMENT AND SERVICES:$ 500 / month TOTAL COST OF 60-DAY DEMO:$15,441 – Price includes mobilization, 60-day supply of BIOXIDE® solution (1,500 gallons), 60 days of equipment and services. ONE TIME DEMOBILIZATION FEE:$ 8,350 – (Will be invoiced only if a successful trial is not converted to a Full Service Odor Control program after the trial) Following a successful demonstration, Mendota Heights will continue to use Bioxide®feed equipment and services, under a Full-Service Odor Control (FSOC) agreement at the above listed pricing. Should Mendota Heights wish to continue services under an FSOC agreement, pricing shall remain valid for a one-year period from date of contract acceptance. Pricing shall be subject to annual review following this initial period. If the application of Bioxide® does not achieve the desired treatment, Evoqua Water Technologies shall remove all provided chemical feed equipment and storage at no additional cost. Terms of payment are NET 30 days from date of invoice. These prices do not include any applicable taxes. The attached Terms and Conditions are considered part of this proposal and shall prevail. Due to current volatility in the market, pricing associated with this quote will remain firm for a period of thirty (30) days. If we are not in receipt of an order by the end of this firm price period, we reserve the right to modify the prices quoted. Evoqua is committed to providing the highest standard of chemical quality and technical services in the industry. If you have any questions regarding this proposal, please do not hesitate to contact me at (262) 349-6446 or email at jack.euclide@xylem.com. Sincerely, Jack Euclide Jack Euclide Technical Sales Representative Utility Services – Central Division Evoqua Water Technologies LLC Page 65 of 93 805288 Page 7 of 10 RE: ODOR AND CORROSION CONTROL BIOXIDE® DEMONSTRATION CITY OF MENDOTA HEIGHTS, MN – MAIN PUMP STATION Evoqua Quote No. 805288 Signature below indicates acceptance of this quotation including the Standard Terms of Sale attached here-to and will act as the purchase order document between Evoqua Water Technologies LLC, the Seller, and the Buyer. The Standard Terms of Sale shall form the complete and only set of terms for this order. Evoqua will process your order when we receive acceptance of this proposal by signing below and returning to utilityservicesinbox@xylem.com or via fax to: (941) 359-7985. Company Name: _____________________________________________________ This ____ day of __________________________________Month __________Year By: _______________________________________________________________ Title: ______________________________________________________________ P.O.Number_________________________________________________________ Site Address:____________________________________________________ NOTE:Effective April 2022, you may be assessed a 3% fee if paying via Credit Card. Find more info on our website here > https://www.evoqua.com/en/about-us/terms-conditions-sale-products-services/credit-card-fee-faqs . Ask us how to avoid paying fees by migrating to ACH CTX payment type. Page 66 of 93 Evoqua Water Technologies - Standard Terms of Sale,rev. 7.2022 EVOQUA WATER TECHNOLOGIES LLC STANDARD TERMS OF SALE 1.Applicable Terms. These terms govern the purchase and sale of equipment, products, related services, leased products, and media goods if any (collectively herein "Work"), referred to in Seller’s proposal ("Seller’s Documentation"). Whether these terms are included in an offer or an acceptance by Seller, such offer or acceptance is expressly conditioned on Buyer’s assent to these terms. Seller rejects all additional or different terms in any of Buyer’s forms or documents. 2.Payment. Buyer shall pay Seller the full purchase price as set forth in Seller’s Documentation. Unless Seller’s Documentation specifically provides otherwise, freight, storage, insurance and all taxes, levies, duties, tariffs, permits or license fees or other governmental charges relating to the Work or any incremental increases thereto shall be paid by Buyer. If Seller is required to pay any such charges, Buyer shall immediately reimburse Seller. If Buyer claims a tax or other exemption or direct payment permit, it shall provide Seller with a valid exemption certificate or permit and indemnify, defend and hold Seller harmless from any taxes, costs and penalties arising out of same. All payments are due within thirty (30) days after receipt of invoice. Buyer shall pay interest on all late payments not received by the due date. The Buyer shall be charged the lesser rate of 1 ½% interest per month or the maximum interest rate permissible under applicable law, calculated daily and compounded monthly. Buyer shall also reimburse Seller for all costs incurred in collecting amounts due but unpaid, including without limitation, collections fees and attorneys’ fees. All orders are subject to credit approval by Seller. Back charges without Seller’s prior written approval shall not be accepted. 3.Delivery. Delivery of the Work shall be in material compliance with the schedule in Seller’s Documentation. Unless Seller’s Documentation provides otherwise, delivery terms are FOB Shipping Point, or for international orders, ExWorks Seller’s factory (INCO™ Terms 2020). Title to all Work shall pass upon receipt of payment for the Work under the respective invoice. Unless otherwise agreed to in writing by Seller, shipping dates are approximate only and Seller shall not be liable for any loss or expense (consequential or otherwise) incurred by Buyer or Buyer’s customer if Seller fails to meet the specified delivery schedule. 4.Ownership of Materials and Licenses. All devices, designs (including drawings, plans and specifications), estimates, prices, notes, electronic data, software, and other information prepared or disclosed by Seller, and all related intellectual property rights, shall remain Seller’s property. Seller grants Buyer a non-exclusive, non-transferable license to use any written material solely for Buyer’s use of the Work. Buyer shall not disclose any such material to third parties without Seller’s prior written consent. Buyer grants Seller a non-exclusive, non- transferable license to use Buyer’s name and logo for marketing purposes, including but not limited to, press releases, marketing and promotional materials, and web site content. 5.Changes. Neither party shall implement any changes in the scope of Work described in Seller’s Documentation without a mutually agreed upon change order. Any change to the scope of the Work, delivery schedule for the Work, any Force Majeure Event, any law, rule, regulation, order, code, standard or requirement which requires any change hereunder shall entitle Seller to an equitable adjustment in the price and time of performance. If Buyer requests a proposal for a change in the Work from Seller and subsequently elects not to proceed with the change, a change order shall be issued to reimburse Seller for reasonable costs incurred for estimating services, design services, and services involved in the preparation of proposed changes. 6.Force Majeure Event. Neither Buyer nor Seller shall have any liability for any breach or delay (except for breach of payment obligations) caused by a Force Majeure Event. If a Force Majeure Event exceeds six (6) months in duration, the Seller shall have the right to terminate the Agreement without liability, upon fifteen (15) days written notice to Buyer, and shall be entitled to payment, including overhead and profit, for work performed prior to the date of termination. “Force Majeure Event” shall mean events or circumstances that are beyond the affected party’s control and could not reasonably have been easily avoided or overcome by the affected party and are not substantially attributable to the other party. Force Majeure Event may include, but is not limited to, the following circumstances or events: war, act of foreign enemies, terrorism, riot, strike, or lockout by persons other than by Seller or its sub-suppliers, natural catastrophes, (with respect to on-site work) unusual weather conditions, epidemic, pandemic, communicable disease outbreak, quarantines, national emergency, or state or local order. 7.Warranty. Subject to the following sentence, Seller warrants to Buyer that the (i) Work shall materially conform to the description in Seller’s Documentation and shall be free from defects in material and workmanship and (ii) the Services shall be performed in a timely and workmanlike manner. Determination of suitability of treated water for any use by Buyer shall be the sole and exclusive responsibility of Buyer, and Seller disclaims any warranty regarding such suitability. The foregoing warranty shall not apply to any Work that is specified or otherwise demanded by Buyer and is not manufactured or selected by Seller, as to which (i) Seller hereby assigns to Buyer, to the extent assignable, any warranties made to Seller and (ii) Seller shall have no other liability to Buyer under warranty, tort or any other legal theory. The Seller warrants the Work, or any components thereof, through the earlier of (i) eighteen (18) months from delivery of the Work, or (ii) twelve (12) months from Buyer’s initial operation of the Work, or in the case of services performed as part of the Work, ninety (90) days from the performance of the services (the “Warranty Period”). If Buyer gives Seller prompt written notice of breach of this warranty within the Warranty Period, Seller shall, at its sole option and as Buyer’s sole and exclusive remedy, repair or replace the subject parts, re-perform the Service or refund the purchase price. Unless otherwise agreed to in writing by Seller, (i) Buyer shall be responsible for any labor required to gain access to the Work so that Seller can assess the available remedies and (ii) Buyer shall be responsible for all costs of installation of repaired or replaced Work. If Seller determines that any claimed breach is not, in fact, covered by this warranty, Buyer shall pay Seller its then customary charges for any repair or replacement made by Seller. Seller’s warranty is conditioned on Buyer’s (i) operating and maintaining the Work in accordance with Seller’s instructions, (ii) not making any unauthorized repairs or alterations, and (iii) not being in default of any payment obligation to Seller. Page 67 of 93 Evoqua Water Technologies - Standard Terms of Sale,rev. 7.2022 Seller’s warranty does not cover (i) damage caused by chemical action or abrasive material, improper thermal or electrical capacity, misuse or improper installation (unless installed by Seller) and (ii) media goods (such as, but not limited to, resin, membranes, or granular activated carbon media) once media goods are installed. THE WARRANTIES SET FORTH IN THIS SECTION ARE THE SELLER’S SOLE AND EXCLUSIVE WARRANTIES AND ARE SUBJECT TO THE LIMITATION OF LIABILITY PROVISION BELOW. SELLER MAKES NO OTHER WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR PURPOSE. 8.Indemnity. Seller shall indemnify, defend, and hold Buyer harmless from any claim, cause of action, or liability incurred by Buyer as a result of third-party claims for personal injury, death, or damage to tangible property, to the extent caused by Seller's negligence. Seller shall have the sole authority to direct the defense of and settle any indemnified claim. Seller’s indemnification is conditioned on Buyer (i) promptly notifying Seller of any claim, and (ii) providing reasonable cooperation in the defense of any claim. Buyer shall indemnify, defend, and hold harmless Seller from any claim, cause of action, or liability incurred by Seller as a result of third-party claims for personal injury, death, or damage to tangible property, to the extent caused by Buyer’s negligence. Buyer shall have the sole authority to direct the defense of and settle any such indemnified claim. Buyer’s indemnification is conditioned on Seller (i) promptly notifying Buyer of any claim, and (ii) providing reasonable cooperation in the defense of any claim. 9.Assignment. Neither party may assign this Agreement, in whole or in part, nor any rights or obligations hereunder without the prior written consent of the other party; provided, however, the Seller may assign its rights and obligations under these terms to its affiliates or in connection with the sale or transfer of the Seller’s business, and Seller may grant a security interest in the Agreement and/or assign proceeds of the agreement without Buyer’s consent. 10.Termination. Either party may, in addition to any other available remedy, terminate this agreement for a material breach upon issuance of a written notice of the breach and expiration of a thirty (30) day cure period. In the event of (i) a voluntary or involuntary petition in bankruptcy, (ii) an assignment for the benefit of a creditor, or (iii) a receivership, liquidation, or dissolution, Seller may terminate the agreement immediately, in addition to seeking any other available remedy. If Buyer suspends an order without a change order for ninety (90) or more days, Seller may thereafter terminate this Agreement without liability, upon fifteen (15) days written notice to Buyer, and shall be entitled to payment for work performed, whether delivered or undelivered, prior to the date of termination. 11.Dispute Resolution. In the event of any claim, dispute, or controversy arising out of or relating in any way to this Agreement (collectively, a “Claim”), Seller and Buyer shall first negotiate in good faith in an effort to resolve the Claim. If, despite good faith efforts, the parties are unable to resolve a Claim through negotiations, the parties shall mediate the Claim in accordance with the commercial mediation procedures of the American Arbitration Association (“AAA”), with such mediation to take place in Pittsburgh, Pennsylvania. If the parties are unable to resolve the Claim through such mediation, then the Claim shall be resolved through final and binding arbitration pursuant to the commercial arbitration procedures of the AAA, with such arbitration to take place in Pittsburgh, Pennsylvania before one arbitrator, who shall have authority to rule on jurisdiction over the Claim. Seller and Buyer agree to the exclusive jurisdiction of the federal and state courts situated in Allegheny County, Pennsylvania for purposes of entering judgment upon the arbitrator’s award. The substantially prevailing party, as determined by the arbitrator, shall be entitled to recover all costs, expenses, and charges, including, without limitation, reasonable attorneys’ fees and expert witness fees, incurred in connection with the Claim. In case of an Agreement under which Seller ships the Work outside of the United States, or under which Seller’s and Buyer’s places of business are in different countries, any Claim which is not resolved by the good faith negotiations and mediation required by this Section shall then be determined by arbitration administered by the International Center for Dispute Resolution in accordance with its International Arbitration Rules, with such arbitration taking place in Pittsburgh, Pennsylvania, USA, before one arbitrator, with English as the language of the arbitration. This Agreement and any Claim shall be governed by the laws of the Commonwealth of Pennsylvania, without giving effect to the choice of law principles thereof. 12.Export Compliance. All items, and technologies, software, and work products are controlled by the U.S. Government and authorized for export only to the country of ultimate destination for use by the ultimate consignee or end-user(s) herein identified. They may not be resold, transferred, or otherwise disposed of, to any other country or to any person other than the authorized ultimate consignee or end-user(s), either in their original form or after being incorporated into other items, without first obtaining approval from the U.S. government or as otherwise authorized by U.S. law and regulations. Any diversion contrary to U.S. law is prohibited. Buyer acknowledges that Seller is required to comply with applicable export laws and regulations relating to the sale, exportation, transfer, assignment, disposal, and usage of the Work provided under this Agreement, including any export license requirements. Buyer agrees that such Work shall not at any time directly or indirectly be used, exported, sold, transferred, assigned, or otherwise disposed of in a manner which will result in non-compliance with such applicable export laws and regulations. It shall be a condition of the continuing performance by Seller of its obligations hereunder that compliance with such export laws and regulations be maintained at all times. BUYER AGREES TO INDEMNIFY AND HOLD SELLER HARMLESS FROM ANY AND ALL COSTS, LIABILITIES, PENALTIES, SANCTIONS AND FINES RELATED TO NON-COMPLIANCE WITH APPLICABLE EXPORT LAWS AND REGULATIONS. 13.Anti-Kickback Statute – Discounts. It is the intent of both Buyer and Seller to comply with the Anti-Kickback Statute (42 U.S.C. §1320a- 7b(b)) and the Discount Safe Harbor and Warranties Safe Harbor regulations set forth in 42 C.F.R. 1001.952(h) and (g), respectively. Buyer’s price may constitute a ‘discount or other reduction in price’ under the Anti-Kickback Statute. Seller shall provide Buyer with invoices that fully and accurately disclose the discounted price of all Products purchased under this Agreement to allow Buyer to comply with this Section and the Discount Safe Harbor regulations, including sufficient information to enable it to accurately report its actual cost for all purchases of Products. Buyer acknowledges that, if applicable, it will fully and accurately report all discounts or other price reductions, including warranty items, in the costs claimed or charges made under any Federal or State healthcare program and provide information upon request to third Page 68 of 93 Evoqua Water Technologies - Standard Terms of Sale,rev. 7.2022 party reimbursement programs, including Medicare and Medicaid. Buyer will be solely responsible for determining whether any savings or discount or warranty item it receives must be reported or passed on to payors. 14.Federal Program Participation. Seller represents and warrants that neither it nor any of its current directors, officers, or key personnel: (i) are currently excluded, debarred or otherwise ineligible to participate in federal health care programs as defined in 42 U.S.C. §1320a-7b(f) (the “Federal Healthcare Programs”); (ii) have been convicted of a criminal offense related to the provision of healthcare items or services during the last five (5) years; or (iii) have been excluded, debarred or otherwise declared ineligible to participate during the last five (5) years in Federal Healthcare Programs. Seller will notify Buyer of any change in the status of the representations and warranties set forth above. 15.LIMITATION OF LIABILITY. NOTWITHSTANDING ANYTHING ELSE TO THE CONTRARY, SELLER SHALL NOT BE LIABLE FOR ANY CONSEQUENTIAL, INCIDENTAL, SPECIAL, PUNITIVE OR OTHER INDIRECT DAMAGES, AND SELLER’S TOTAL LIABILITY ARISING AT ANY TIME FROM THE SALE OR USE OF THE WORK, INCLUDING WITHOUT LIMITATION ANY LIABILITY FOR ALL WARRANTY CLAIMS OR FOR ANY BREACH OR FAILURE TO PERFORM ANY OBLIGATION UNDER THE AGREEMENT, SHALL NOT EXCEED THE PURCHASE PRICE PAID FOR THE WORK. THESE LIMITATIONS APPLY WHETHER THE LIABILITY IS BASED ON CONTRACT, TORT, STRICT LIABILITY OR ANY OTHER THEORY. 16.Miscellaneous. These terms, together with any related Contract Documents issued or signed by the Seller, comprise the complete and exclusive statement of the agreement between the parties (the “Agreement”) and supersede any terms contained in Buyer’s documents, unless separately signed by Seller. No part of the Agreement may be changed or cancelled except by a written document signed by Seller and Buyer. No course of dealing or performance, usage of trade or failure to enforce any term shall be used to modify the Agreement. To the extent the Agreement is considered a subcontract under Buyer’s prime contract with an agency of the United States government, in case of Federal Acquisition Regulations (FARs) flow down terms, Seller will be in compliance with Section 44.403 of the FAR relating to commercial items and those additional clauses as specifically listed in 52.244-6, Subcontracts for Commercial Items (OCT 2014). If any of these terms is unenforceable, such term shall be limited only to the extent necessary to make it enforceable, and all other terms shall remain in full force and effect. The Agreement shall be governed by the laws of the Commonwealth of Pennsylvania without regard to its conflict of laws provisions. Both Buyer and Seller reject the applicability of the United Nations Convention on Contracts for the international sales of goods to the relationship between the parties and to all transactions arising from said relationship. Only in the event that the Work contemplated in this Order is related to the provision of medical devices, the following additional terms apply: 17.Medical Devices Act and Regulatory Disclaimer. Buyer acknowledges that it is familiar with the U.S. Safe Medical Devices Act of 1990 (the “Devices Act”) and the reporting obligations imposed on device users thereunder. In this regard, Buyer agrees to notify Seller within ten (10) days of the occurrence of any event identified in the Devices Act imposing a reporting obligation on Buyer and/or Seller (except for events representing an imminent hazard that require notification to the United States Food and Drug Administration (the “FDA”) within seventy-two (72) hours (or such shorter time as required by law), in which case, such notice will be delivered to the FDA and Seller within said period). Buyer will maintain adequate tracking for the Products to enable Seller to meet the FDA requirements applicable to the tracking of medical devices. Although Seller has the required registrations, approvals, and licenses (e.g., U.S. 510(k) pre-market notifications) for all or substantially all of its systems, the purchase of parts and system components from Seller does not provide 510(k) compliance or compliance under any other law, rule or regulation for Buyer’s system. Only in the event that the Work contemplated in this Order is related to the provision of leased or rented equipment (“Leased Equipment”), the following additional terms apply: 18.Rental Equipment / Services. Any Leased Equipment provided by Seller shall at all times be the property of Seller with the exception of certain miscellaneous installation materials purchased by the Buyer, and no right or property interest is transferred to the Buyer, except the right to use any such Leased Equipment as provided herein. Buyer agrees that it shall not pledge, lend, or create a security interest in, part with possession of, or relocate the Leased Equipment. Buyer shall be responsible to maintain the Leased Equipment in good and efficient working order. At the end of the initial term specified in the order, the terms shall automatically renew for the identical period unless canceled in writing by Buyer or Seller not sooner than three (3) months nor later than one (1) month from termination of the initial order or any renewal terms. Upon any renewal, Seller shall have the right to issue notice of increased pricing which shall be effective for any renewed terms unless Buyer objects in writing within fifteen (15) days of issuance of said notice. If Buyer timely cancels service in writing prior to the end of the initial or any renewal term this shall not relieve Buyer of its obligations under the order for the monthly rental service charge which shall continue to be due and owing. Upon the expiration or termination of this Agreement, Buyer shall promptly make any Leased Equipment available to Seller for removal. Buyer hereby agrees that it shall grant Seller access to the Leased Equipment location and shall permit Seller to take possession of and remove the Leased Equipment without resort to legal process and hereby releases Seller from any claim or right of action for trespass or damages caused by reason of such entry and removal. Page 69 of 93 Page 70 of 93 This page is intentionally left blank 6.j REQUEST FOR CITY COUNCIL ACTION MEETING DATE: March 17, 2026 AGENDA ITEM: Approve Monday Software Licensing Purchase ITEM TYPE: Consent Item DEPARTMENT: Administration CONTACT: Kelly Torkelson, Assistant City Administrator ACTION REQUEST: Approve purchase of Monday.com software licensing. BACKGROUND: Staff have been researching software options to streamline the administrative management of a variety of city processes. A primary focus of this effort has been identifying a software solution to support the city’s code enforcement process. In 2025, staff sought quotes for software to support the administration of the city’s code enforcement program but found the cost to be prohibitive. Staff subsequently researched alternative options and are recommending the implementation of Monday.com as a more affordable alternative to a dedicated code enforcement tracking software. In addition, the platform can be leveraged to support a wide range of other city processes and operational needs, expanding the value of the return on the investment for the software. Monday.com is not specifically designed for the public sector; rather, it is a general project management platform that the city can leverage to support a wide variety of administrative services. In addition to code enforcement tracking, Monday.com could support the following functions: •Recruitment and onboarding •Data requests •IT helpdesk ticketing •Workplan management •Citizen inquiry tracking •Complaint tracking •Code enforcement tracking •Park project tracking •Background investigation tracking Page 71 of 93 In 2025, staff demoed software through CivicPlus that is designed specifically for government code enforcement management. Staff were seeking a tool to track processes such as complaint intake, deadlines for property owners to remediate issues, and communications between the city and property owners. The quoted cost for the CivicPlus code enforcement software included an implementation cost of $14,500 and an ongoing annual cost of $7,750. As is standard practice, staff worked with CivicPlus to identify potential cost savings, including bundling the software with another product offered by the vendor. Similar to code enforcement, staff have also been interested in implementing software to track data requests, including when requests are received, response timelines, and which departments are involved in fulfilling requests. CivicPlus provided an additional quote that bundled the code enforcement software with their data request tracking software. Under this option, the first-year cost would have been $21,988, with an ongoing annual cost of $13,738. Both of these platforms are designed to address a single function and come with a significant cost. Recognizing that these options exceeded both the city’s needs and available budget, staff sought alternatives and identified Monday.com as a potential solution. After researching the platform, staff believe it could also replace an existing software tool used for employee onboarding, which currently costs $5,370 annually. Monday.com is a customizable project management platform that can integrate with existing city technologies such as Microsoft 365. A single license allows staff to create multiple tracking systems that can be tailored to the city’s operational needs. Staff requested licensing for staff in Administration, Police, and Public Works to support the variety of processes and services the software can support. Staff anticipates that the initial implementation will focus on the code enforcement process, with training provided during that implementation phase. Following this training, staff will be able to develop additional workflows and tracking systems internally to support other operational needs. The cost for implementation and licensing in the first year is $12,343, with an ongoing annual cost of $8,893. This software would immediately replace the onboarding module that costs the city $5,370. While this cost is comparable to the CivicPlus code enforcement software alone, the ability to use Monday.com for multiple purposes provides greater value and the potential for significant cost savings. FISCAL AND RESOURCE IMPACT: The cost for the implementation and licensing of Monday.com for the first year is $12,343 with an annual cost thereafter of $8,893. Comparing this with the quotes and costs for the code enforcement, data request, and employee onboarding softwares which have a total cost of $27,358 for the first year and $19,430 ongoing after that, the Monday.com software provides significant value especially since these numbers do not include the additional functions that the city is hoping to use the software for. While comparable to the cost for the code Page 72 of 93 enforcement software alone, the variability of use for the software to be able to fill a variety of needs means that this software will result in significant cost savings to the City. The City would use 2026 budget that had been allocated for the onboarding software as well as contingency available through the police and public works budgets to cover the 2026 costs. Ongoing costs of $3,524 would be added to the 2027 budget to cover ongoing costs. ATTACHMENTS: None CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure, Inclusive and Responsive Government Page 73 of 93 This page is intentionally left blank 6.k REQUEST FOR CITY COUNCIL ACTION MEETING DATE: March 17, 2026 AGENDA ITEM: Approve the 2026 Street Sweeping Contract ITEM TYPE: Consent Item DEPARTMENT: Public Works CONTACT: John Boland, Public Works Superintendent ACTION REQUEST: Approve a contract with Mike McPhillips Inc. for spring and fall street sweeping services based on the submitted hourly rate. BACKGROUND: As part of the City’s obligations under the Municipal Separate Storm Sewer System (MS4) Permit, the City is required to conduct street sweeping in both the spring and fall. Routine street sweeping removes debris, sediment, and other pollutants from roadways and helps prevent these materials from entering the stormwater system, stormwater holding ponds, and other waterways. To complete this work, staff solicited quotes for street sweeping services based on an hourly rate per sweeper. Two quotes were received. Pearson Brothers, Inc. submitted a quote of $145 per hour per sweeper, and McPhillips submitted a quote of $139 per hour per sweeper. FISCAL AND RESOURCE IMPACT: Funding for street sweeping services is included as a line item within the Street Department budget. The cost was $135 per hour in 2025. The budget for street sweeping will be adequate for 2026. Additional costs can also be allocated to the Storm Water Utility fund, if necessary. ATTACHMENTS: None CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure, Environmental Sustainability & Stewardship Page 74 of 93 This page is intentionally left blank Page 75 of 936.l Page 76 of 93 Page 77 of 93 Page 78 of 93 Page 79 of 93 Page 80 of 93 Page 81 of 93 Page 82 of 93 Page 83 of 93 Page 84 of 93 Page 85 of 93 This page is intentionally left blank 9.a REQUEST FOR CITY COUNCIL ACTION MEETING DATE: March 17, 2026 AGENDA ITEM: Resolution 2026-21 to Approve Plans and Authorize Advertisement for Bids for the Hampshire Estates Street Improvements ITEM TYPE: New and Unfinished Business DEPARTMENT: Engineering CONTACT: Lucas Ritchie, Assistant City Engineer ACTION REQUEST: Adopt Resolution 2026-21 approving the Final Plans and Specifications and authorizing Advertisement for Bids for the Hampshire Estates Street Improvements BACKGROUND: On October 1, 2024, the City Council adopted Resolution 2024-55 authorizing a feasibility report for the Hampshire Estates Street Improvements. Because the City intends to assess a portion of the project costs, the project must follow the formal Minnesota Statutes Chapter 429 process. Following completion of the feasibility study, the City Council accepted the report on November 18, 2025, and held the required Public Hearing on December 16, 2025. At that meeting, the Council formally ordered the Hampshire Estates Street Improvements. The proposed streets to be rehabilitated are Abbey Way, Canton Court, Hampshire Court, Hampshire Drive, Haverton Circle, Haverton Road, Morson Circle, Park Lane, Pond Circle East, Pond Circle West, and Winthrop Court. Additional trail and pedestrian crossing improvements are proposed along Mendota Heights Road. Based on staff observations, pavement condition ratings, and a geotechnical evaluation, these streets have deteriorated to the point where continued patching is no longer cost-effective and rehabilitation is necessary. Due to the size of the bidding package, the full plans and specifications are not included in the Council packet. The complete plan set is available for review at City Hall. The title sheet and overall plan identifying the project area and scope of improvements are included in the packet for reference. Proposed improvements include Full Depth Reclamation (FDR) of the existing bituminous pavement, bituminous resurfacing, storm sewer improvements, and installation of rain gardens Page 86 of 93 at various locations to provide stormwater quality treatment and rate control where feasible. Additional project improvements include construction of a trail adjacent to Hagstrom-King Park along the north side of Mendota Heights Road between Hampshire Drive and Pond Circle W. An intersection bump-out is proposed at the intersection of Mendota Heights Road and Pond Circle W/Haverton Road to help reduce vehicle speeds and improve pedestrian crossing safety. Improvements along Mendota Heights Road are proposed to be funded using Municipal State Aid (MSA) funds. At its March 10, 2026, meeting, the Parks & Recreation Commission recommended adding a bleacher pad and a short trail connection to the Hagstrom-King Park ball field. This improvement aligns with the City’s ADA Transition Plan by providing a fully accessible route from the parking lot to the ball field. The bleacher pad and trail connection would be funded through the City’s Special Parks Fund. Completing this work as part of the street project leverages existing mobilization and construction contracts, resulting in cost savings compared to completing the work as a standalone future project. FISCAL AND RESOURCE IMPACT: The total estimated construction cost of the project is $2,252,755, not including indirect costs. Project Total Estimated Costs Street Improvements $1,350,643.47 Indirect Costs for Street Improvements (20%)* $270,128.69 Total Costs for Street Improvements $1,620,772.16 Park Improvements $250,305.71 Indirect Costs Park Improvements (20%)* $50,061.14 Total Costs for Park Improvements $300,366.85 Storm Sewer Improvements $384,360.00 Water Improvements $30,437.55 Sanitary Improvements $74,224.70 Total Cost for Utility Improvements $489,022.25 Saint Paul Regional Water Service Watermain Replacement $162,783.78 Indirect Costs for SPRWS (15%)* $24,417.57 Total Cost for SPRWS Improvements $187,201.35 Total Improvement Cost $2,252,755.21 Page 87 of 93 Total Indirect Costs* $344,607.40 Total Project Cost $2,597,362.62 *Indirect costs include legal, engineering, administration, and finance Funding Source Project Total Municipal Levy - Streets $736,277.33 Municipal Levy - Parks & Trails $108,642.98 Total Municipal Levy $844,920.31 Municipal State Aid Funds (Roadway) $148,217.51 Municipal State Aid Funds (Storm Sewer) $39,306.61 Municipal State Aid Funds (Trail) $171,723.87 Special Parks Fund $20,000 Residential Assessments (50%) $736,277.33 Utility Fund - Storm Sewer $345,053.39 Utility Fund - Sanitary $74,224.70 Utility Fund - Water $30,437.55 Saint Paul Regional Water Services $187,201.35 Total Funding $2,597,362.62 The total project cost is estimated at $2,597,362. Historically, 35% of the assessment amount has been paid prior to bond issuance and is reflected in the total bond amount. It is presumed that the City would secure bonding for the Municipal Levy and the remaining Residential Assessment portions of the project ($1,323,500). The estimated assessment amount of $736,277 is equivalent to 55.6% of the bond amount. Minnesota Statutes Chapter 429 Special Assessment Bond Issue requires that a minimum of 20% of the total bond issue amount be recovered through special assessments. As the project is competitively bid and true construction costs are known, the calculated assessment amount will be updated leading up to the adoption of the assessment roll anticipated for October of 2026. The improvements are necessary to allow for safe and reliable street and utility services within the City of Mendota Heights. The project will be competitively bid to allow for a cost-effective improvement. The feasibility study has provided an overall analysis of the feasible improvements for consideration within this project area. Therefore, the proposed improvements within the areas outlined in this report are necessary, cost effective, and feasible from an engineering standpoint. Page 88 of 93 ATTACHMENTS: 1.Res. 2026-21 A Resolution Approving Final Plans and Specifications and Authorizing Advertisement for Bids for the Hampshire Estates Street Improvement 2.Hampshire Estates Title & Overall Plan Sheets CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure, Inclusive and Responsive Government Page 89 of 93 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2026-21 A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE HAMPSHIRE ESTATES STREET IMPROVEMENT PROJECT WHEREAS, the Public Works Director reported that the proposed improvements and construction thereof were feasible, desirable, necessary, and cost effective, and further reported on the proposed costs of said improvements and construction thereof; and WHEREAS, the City Council has heretofore directed the Public Works Director to proceed with the preparation of plans and specifications thereof; and WHEREAS, the Public Works Director has prepared plans and specifications for said improvements and have presented such plans and specifications to the City Council for approval. NOW THEREFORE BE IT RESOLVED; by the Mendota Heights City Council as follows: 1. That the plans and specifications for said improvements be and they are hereby in all respects approved by the City. 2.That the Clerk with the aid and assistance of the Public Works Director be and is hereby, authorized and directed to advertise for bids for said improvements all in accordance with the applicable Minnesota Statutes, such as bids to be received at the City Hall of the City of Mendota Heights by 10:00 A.M., Wednesday, April 15, 2026, and at which time they will be publicly opened in the City Council Chambers of the City Hall by the Public Works Director, will then be tabulated, and will then be considered by the City Council at its next regular Council meeting. Adopted by the City Council of the City of Mendota Heights this seventeenth day of March, 2026. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie B. Levine, Mayor ATTEST _________________________ Nancy Bauer, City Clerk Page 90 of 93 Page 91 of 93 Page 92 of 93 This page is intentionally left blank 9.b REQUEST FOR CITY COUNCIL ACTION MEETING DATE: March 17, 2026 AGENDA ITEM: Municipal Campus Project Update ITEM TYPE: New and Unfinished Business DEPARTMENT: Administration CONTACT: Cheryl Jacobson, City Administrator ACTION REQUEST: Informational. A project update will be provided by city staff and ICS. BACKGROUND: The Mendota Heights Municipal Campus Project is the construction of a new city hall/police facility and the re-envisioning of the existing site to meet the current and future needs of Mendota Heights residents. The new building will replace the current facility, which faces significant health, safety, infrastructure, security, and accessibility challenges. The project aims to create a modern, welcoming, and resilient civic hub that supports city operations and public safety. Key goals include improved safety and security, inclusive and accessible design, flexible and functional spaces, and responsible, sustainable use of public resources. Staff and ICS will provide updates on the Community Kick-Off event, community Thought Exchange Survey, and the Project Oversight Committee and architect progress. FISCAL AND RESOURCE IMPACT: None, for this project update. ATTACHMENTS: None CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure Page 93 of 93