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2013-02-05 Council PacketCITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA February 5, 2013 — 7:00 p.m. Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Consent Agenda a. Acknowledgement of January 15, 2013 City Council Minutes b. Acknowledgement of January 24, 2013 City Council Workshop Minutes c. Acknowledgement of January 22, 2013 Planning Commission Minutes d. Acknowledgement of January 9, 2013 Airport Relations Commission Minutes e. Approval of Letter to FAA Regarding Environmental Assessment 2020 MSP Improvement Project f. Approval of Personnel Action Report g. Approval of Joint Powers Agreement for Emergency Management Mutual Aid, Resolution 2013 -08 h. Approval of Temporary Liquor License for SonShine Learning Center i. Approval of Contract for Veronica Lift Station Improvements j. Approval of Purchase of Snow Plow for Streets Department k. Receipt of December 2012 Treasurer's Report I. Receipt of January 2013 Building Activity Report m Approval of Contractor List n. Approval of Claims List 6. Public Comments 7. Unfinished and New Business a. Planning Case 2013 -02, Sign Variance Request, Robert Lindahl /Crosswind, LLC - 1440 Northland Drive, Resolution 2013 -09 b. Planning Case 2012 -34, Code Amendment to Allow Pigeons in Residential Zones, Vince Nonnemacher, 1815 Valley Curve Road c. Acknowledgement of Goal Setting Workshop Action Items d. Approval of Request for Proposals Schedule for Professional Services e. Traffic Safety Committee City Councilmember Appointment f. Appointment to Planning Commission, Resolution 2013 -10 8. Council Comments 9. Adjourn CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, January 15, 2013 P9 2 5a. Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. OATH OF OFFICE — MAYOR SANDRA KREBSBACH City Administrator Justin Miller administered the Oath of Office to Mayor Sandra Krebsbach. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Duggan, Petschel, and Norton. Councilmember Povolny was absent. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Petschel moved adoption of the agenda. Councilmember Duggan seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Povolny) PRESENTATIONS A) RECOGNITION OF EMPLOYEE SERVICE AWARDS The following employees were recognized for their years of service and were presented a certificate by Mayor Krebsbach: Peyton Fleming, Police Officer Rick Griep, Fire Department Michelle Parker, Fire Department John Ambrose, Public Works Rich Burrows, Fire Department John Boland, Fire Department Tracy Wilcziek, Fire Department Nancy Bauer, Public Works and Fire Department Five Years Ten Years Ten Years Fifteen Years Fifteen Years Fifteen Years Fifteen Years Twenty -five Years pg 3 B) RECOGNITION OF POLICE DEPARTMENT AWARDS Chief of Police Michael Aschenbrener recognized Ms. Sandie Ristine who was with the Police Department for six years and retired last fall. She was presented with a plaque that included the two badges that she wore. Sergeant Brian Convery recognized the Volunteer Reserve Officers for another year of exemplary service. In 2012, the reserve unit volunteered 3,029 hours of volunteer support to the Police Department. This impressive donation of time was accomplished by Volunteer Reserve Captain Jerry Murphy as well as Reserve Officers Randy Pentel, Jesse Mettner, George Castillo, Jim Knox, Jeffrey Parker, and Volunteer Coordinator Becky Pentel. In December 2012, Reserve Officer Jesse Mettner accepted a full -time job as a police officer with the City of West St. Paul. He started as an intern for the Police Department in 2008 and in 2009 he was appointed as a Reserve Officer. During that time he has assisted with training for the Reserve Officers and the revamping of the Field Training Officer Program. He has earned the Presidential Volunteer Service Bronze Award in 2011 and 2012. He was presented with a memorabilia of the badges he wore for the city. Sergeant Convery explained that the President's Volunteer Service Award is the award presented through President Obama's office and recognizes individuals and groups that achieved a certain standard of volunteer service measured by the volunteer hours they provide. The following awards were presented: Becky Pentel — Presidential Bronze (185 hours) George Castillo — Presidential Bronze (110 hours) Jesse Mettner — Presidential Bronze (110 hours) Jerry Murphy — Presidential Bronze (213 hours) Jeff Parker — Presidential Silver (253 hours) Jim Knox — Presidential Gold (1026 hours) Randy Pentel — Presidential Gold (1085 hours) Jerry Murphy was also presented with the Lifetime Service Award from the Office of President Obama in recognition of his forty-five years of volunteer service to the City of Mendota Heights. Fire Chief John Maczko introduced the two newest members of the Mendota Heights Fire Department, Daniel Bogg and Daniel Ober. Chief of Police Michael Aschenbrener gave plaques and letters of commendation to Jeff Parker, Peyton Fleming, and Randy Pentel for their efforts in putting together the celebration for the 50th Anniversary of the Police Department. A letter of commendation was given to Tanner Spicer for his patience and training that resulted in the successful outcome of a chase and possible suicide situation. Mayor Krebsbach, on behalf of the Council, stated they are proud of the Police and Fire Departments. This commendation is indicative of the quality of service the City of Mendota Heights has. pg 4 CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Duggan moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein. a. Acknowledgement of January 8, 2013 City Council Minutes b. Acknowledgement of January 8, 2013 Parks and Recreation Commission Minutes c. Approval of 2012 Audit Engagement Letter d. Approval of Wetland Health Evaluation Program (WHEP) JPA with Dakota County e. Approval of Personnel Action Report f Accept Retirement of Firefighter Rick Griep g. Approval of 2012 Contractor List h. Approval of 2013 Contractor List i. Approval of Claims List Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Povolny) PUBLIC COMMENTS There were no public comments. UNFINISHED AND NEW BUSINESS A) RESOLUTION 2013 -07 HIGHWAY 110 / DODD ROAD INTERSECTION PEDESTRIAN IMPROVEMENTS UPDATE AND APPROVAL OF FINAL PLANS AND SPECIFICATIONS City Engineer John Mazzitello explained that staff has been working with SRF Consulting Group (SRF) on design plans for pedestrian safety improvements at the intersection of Highway 110 and Highway 149, which is also known as Dodd Road. On September 18, 2012 SRF presented to the Council a preliminary report of the improvements being planned. Since that time there has been extensive coordination with the Minnesota Department of Transportation. This is the intersection of two state highways so anything that the City desires to do needs to be reviewed and approved by the Minnesota Department of Transportation. Mr. Matt Hansen from SRF was present to go over the design plans. Mr. Hansen gave a brief project description, updated Council on the status of the project, and explained some of the details so the Council and the Mayor had a good understanding of the project. He gave an update on the project schedule. The construction plans have been completed and were thoroughly reviewed by MnDOT. After Council approval, the plans will go back to MnDOT for their final signature. pg 5 In general, the project includes improving the pedestrian crossing at the intersection, aesthetic improvements, and realignment of the Interstate Valley Creek Trail. City Engineer John Mazzitello pointed out that the trail realignment would be bid with this project; however it is not federally funded, only the intersection is. Mr. Hansen explained that the entire intersection would get a new surface of pavement. The existing pavement that is rough and rutted in spots would be milled off and a new surface installed; including new striping. Currently, there are pedestrian crossings at all four legs of the intersection. It was determined that it would be best and an improvement to safety to eliminate pedestrian crossings on the west leg of the intersection and the south leg of the intersection. With the amenities and trails that are in the area, there is obviously the connection with the Interstate Valley Creek Trail, as well as improvements to the north and south of Highway 110. The design is to make the improvements such that the allowed pedestrian movements are only two legs of the intersection rather than all four. Mr. Hansen then shared some visual representations of the planned improvements. The project is scheduled to start in May 2013 and be completed by August 2013. Councilmember Duggan asked if the issues and concerns raised by Council have been included in the project. City Engineer Mazzitello replied that all of the Council's concerns were discussed with the Department of Transportation engineering staff, specifically those responsible for pedestrian safety, and those that were able to be included were included in the final plans. Councilmember Duggan asked for confirmation that the landscaping planned for the center island would not impede sight lines for cars turning left. Mr. Hansen replied that SRF identified plant materials that would be hardy, low maintenance, and low to the ground. None of the planned landscape materials would exceed twenty -four inches in height at maturity. Councilmember Duggan asked if the new signage on the southeast corner and the center island would be sequenced. Mr. Hansen confirmed that those signal operations would be sequenced. He also noted that all of the movements that would be crossing Highway 110 would be sequenced. Councilmember Duggan asked if the right turn traffic on the northeast corner would have any signage to make drivers aware of the pedestrian crossing. Mr. Robert Levi of SRF answered that the Department of Transportation would not allow it as it is not something they would typically install on a state highway. Councilmember Duggan requested that SRF ask MnDOT about installing a cautionary sign indicating that the turn is twenty -five miles per hour as opposed to the forty -five mile per hour speed on the road. Mr. Levi indicated that they could do that. City Engineer Mazzitello stated that this point was discussed quite extensively with MnDOT and it not part of their policy to put such signage on state highways for free right turns. The safety enhancements to be seen at that particular movement location — the island, where pedestrians have their safe haven, would be slightly larger than the one that exists now. There would be new curbing, a new island, and it would be lit — where it is currently not lit. Staff and SRF did try to get some type of advance warning system, whatever MnDOT would allow, but it will remain, per MnDOT policy, the way it is currently. pg 6 Councilmember Duggan then asked, in regards to the white striping for pedestrian crossings, if there could be striping that would indicate a crossing from the north island across to the trail. Mr. Hansen replied that MnDOT would not allow that. Mayor Krebsbach asked if there is another step that MnDOT would take to protect or mark the northeast corner pedestrian crossing. She also pointed out that for pedestrians to make that crossing they would be navigating to two islands, one being totally on their own. Mr. Hansen stated they are willing to bring up the question again to MnDOT and explain that the City Council is very adamant that there be some additional protection provided. Councilmember Petschel expressed her agreement that this should be pursued further. She also suggested that the Council request citizens write letters in support of this suggestion to their representatives. Councilmember Norton indicated that the aerial photo shared with the Council shows that the area is striped for a pedestrian crossing. Councilmember Norton asked if it could be changed from a free right turn to a regular right -hand turn lane. City Engineer Mazzitello answered that the reason that the westbound to northbound, as well as the eastbound to southbound, turning movements have those free rights is because Dodd crosses Highway 110 at an angle. When two state highways meet at something other than a ninety degree angle, it is a very common practice to provide those free rights. With respect to striping the crosswalk, he suggested the Council approve this project as is — without striping. City staff could work through Representative Hansen as well as the South Area Manager to do their best lobbying effort to get that striping added before they go to construction in May. Councilmember Duggan asked if the area is currently striped, what would be wrong with just improving the striping as opposed to indicating that they would be removing it. City Engineer Mazzitello replied that in order for the City to receive the federal funds through the Transportation Enhancement Grant, the State Department of Transportation must approve these plans to their current policies. The City must abide by those policies in order to get the project awarded and moving towards construction. City Administrator Justin Miller also noted that there would probably be a post construction inspection by the State of Minnesota and should they see something like that, it could be cause to withhold the funds. Mayor Krebsbach asked which suggestions from the Council did not go forward. City Engineer Mazzitello replied that, other than the signage for the free right turn, there was an inquiry as to whether or not a barricade could be installed at the nose of the center median. MnDOT would not allow that for vehicle safety purposes. The curbing on the raised median in the center would suffice as a safety measure for the pedestrians. Councilmember Duggan moved adoption of Resolution 2013 -07, "A RESOLUTION APPROVING FINAL DESIGN PLANS FOR THE TRUNK HIGHWAY 110 AND TRUNK HIGHWAY 149 INTERSECTION IMPROVEMENT PROJECT AND AUTHORIZING SOLICITATION OF BIDS FOR CONSTRUCTION" with the addition of letters from staff to Representative Rick Hansen and Senator Jim Metzen requesting they support the City in getting the appropriate striping at the northeast corner on Highway 110 crossing onto Dodd Road, recognizing that this has been striped in the past. pg 7 Councilmember Norton seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Povolny) B) RESOLUTION 2013 -06 APPROVING DAKOTA COUNTY CDA REDEVELOPMENT PLANNING GRANT APPLICATION Assistant to the City Administrator Jake Sedlacek explained that staff has been in conversations with the broker representing the Fisherville property. The Fisherville Coffee Shop has once again closed and the building is on the market. Upon learning this, staff talked with the Dakota County Community Development Agency (CDA) as they have a redevelopment planning grant to determine if this would be an eligible project. CDA indicated that this would be an eligible project and encouraged the City to apply and that application was brought before the Council. This would be simply a planning grant and does not imply any sort of action other than studying the Fisherville site and the adjacent city -owned sites and coming up with a plan for how that site might be developed. This would include a plan with market analysis, considering best uses, and hopefully some kind of design around how a building footprint, parking, and run -off would all work on this site. As the application needs to be submitted very soon, staff moved this request forward without having an idea of what that actual RFP would look like. Should Council support the application, staff would submit it to the CDA. Then upon any notice of grant, should it be awarded, staff would then meet with the property owner and the current real estate agents and develop an RFP for a concept plan for the site. The site under review includes the former site of the Fisherville Coffee Shop, Bella Boutique, and an abandoned service station. These three sites together, a total of 1.31 acres, compile the old fire hall site that was demolished in the early 1990's. Councilmember Duggan suggested that both references to affordable housing be removed from the resolution because the current zoning does not call for housing at this time. Mayor Krebsbach stated she is interested in looking at redevelopment in terms of a business at this site. She then requested that City Administrator Justin Miller give a little more description of this application. City Administrator Miller requested that Council remember that the Community Development Agency is predominantly a housing agency and their funds are usually guided toward that. However, they do have grants for redevelopment, which staff is not applying for at this point. Mayor Krebsbach asked for confirmation that the city is not applying for a redevelopment grant. City Administrator Miller replied that this grant is for a planning grant. Mayor Krebsbach asked why the fifth Whereas section is needed. Assistant City Administrator Sedlacek replied that this is required language by the CDA in order to apply for the grant. This language does not in any way require the City to spend money in any certain way. p9 8 Mayor Krebsbach asked for more information about the basis on which they would grant this application. Sedlacek stated this is a grant to be used to assess the site and that is the intent of this application. It is simply to assess the site for best use and develop some form of a plan to move forward. Councilmember Petschel asked for clarification that this is the first step and is not the final step for development. It is to determine what we have, what the sites' challenges are, what would be needed in this area in terms of market analysis, and then what might be the best use of this property. She viewed this as a broad assessment of the site to receive recommendations. Assistant City Administrator Sedlacek confirmed. Councilmember Duggan moved adoption of Resolution 2013 -06 "A RESOLUTION APPROVING AN APPLICATION FOR A REDEVELOPMENT PLANNING GRANT FROM THE DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY ". Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Povolny) COUNCIL COMMENTS Councilmember Norton commented he is happy to see that the city is taking an active role in looking at the former Fisherville site because it is an opportunity for there to be something special there that makes the residents happy, as well as a private business happy. Mayor Krebsbach commended staff in terms of the documentation that was put together for the FEMA award. City Administrator Justin Miller explained that the City of Mendota Heights has received a majority of the payment from FEMA that was requested for the clean -up from the June storm that totaled $111,000 +. He gave credit to Chief Aschenbrener for the well- organized information that was provided. He also recognized Finance Director Kristen Schabacker, Nancy Bauer, and Tom Olund for their assistance in putting together the documentation necessary. Councilmember Duggan noted that the City of Mendota Heights should be proud that the next Mr. Pat (Grand Marshall) for this year's St. Paul St. Patrick's Day Parade is a resident of Mendota Heights by the name of Kevin Moore, a retired police sergeant from the St. Paul Police Department. Councilmember Duggan read a poem in honor of his father -in -law's ninety- second birthday. ADJOURN Councilmember Petschel moved to adjourn. Councilmember Duggan seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Povolny) P9 9 Mayor Krebsbach adjourned the meeting at 8:16 p.m. Sandra Krebsbach Mayor ATTEST: Lorri Smith City Clerk CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Council Workshop Held Tuesday, January 24, 2013 pg 10 5b. Pursuant to due call and notice thereof, a workshop of the City Council, City of Mendota Heights, Minnesota was held at 1:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 1:05 p.m. The following members were present: Councilmembers Duggan, Norton, Povolny, Petschel. Also in attendance: City Administrator Justin Miller and City Clerk Lorri Smith. INTRODUCTION OF ITEMS / WORKSHOP PROCESS DISCUSSION Mayor Krebsbach encouraged the members to discuss their ideas for the 2013 goals of the Council. It was suggested by Councilmember Petschel that the airport should always be at least one goal of the Council each year. She updated the members on airport issues and recommended that a letter from Mayor Krebsbach be sent to our legislators stating the City's concerns regarding potential legislation regarding the Noise Oversight Committee. Council member Duggan stated that the City's aging population is a concern and recommended that concern for housing developments for the elderly be included in a goal. Petschel stated that youth should also be a concern and the city should look at appealing to both groups. Mayor Krebsbach recommended the Council identify an area of the city to focus on for coming up with a concept plan for development. She stated the City needs to be proactive in our approach for development. It was recommended that the Council members review a map of potential areas for development within the city at the May Council workshop. Mayor Krebsbach recommended that the goal stated in the packet cover memo be adopted, which states the following: Conservatively manage the city's finances to establish a robust tax base while providing for the long -term financial stability of the city. The Council will continue to discuss their goals at a Council workshop in May. PUBLIC SAFETY SOCIAL HOST ORDINANCE It was the consensus of the Councilmembers to wait and see if the State legislature takes action this year on enacting a statute governing the majority of the offenses covered by a potential new ordinance before pursuing a Social Host ordinance for the city. pg 11 TOBACCO ORDINANCE UPDATE The Council members directed city staff to recommend language to update the current tobacco ordinance to regulate the new products on the market. ADDRESS NEEDS FOR NEW FIRE TRUCK The need for a new fire truck was discussed. Members expressed concern for establishing a more equitable bidding process. The Council members would like to see the cost of fixing the current truck compared with the costs associated with purchasing a new truck. City staff will work with a Council subcommittee of Norton and Povolny to discuss the fire department's need for replacing a fire truck. PEDESTRIAN CROSSING AT HIGHWAY 110 AND DELAWARE The need for an improved pedestrian crossing at Highway 110 and Delaware was discussed. It was noted there is no sidewalk along Delaware, south of Highway 110, to connect the crossing to. It was also noted that this would be a Dakota County project. STREETLIGHTS AT MAJOR INTERSECTIONS The need for more streetlights at major intersections was discussed. It was noted that this is usually initiated by a citizen petition. No further action is needed. DELAWARE PARKING RESTRICTIONS NORTH OF DODD ROAD The parking restrictions along Delaware, north of Dodd Road, were discussed. It was noted that the current parking restrictions are good for the city maintenance crews and the police department. By consensus, there are no changes recommended. CELL TOWER COVERAGE The lack of cell phone coverage in certain areas of the city was discussed. It was noted that citizens can purchase a booster to improve on coverage at their residence. No further action will be taken. PUBLIC WORKS MASTER PLAN FOR PONDS AND WETLANDS The Council noted that they would like to receive more education on the management of ponds and wetlands. They expressed the need to stay up to date on this issue and desire to have a plan for rotating the maintenance of the storm water ponds and assessing the costs. They stated they would like to receive a realistic financial picture of what is involved in maintaining the ponds and wetlands. It was the consensus of the Councilmembers that they would like to begin the process for maintaining the storm water ponds by completing a small portion of them in the next budget cycle. EMERALD ASH BORER MONITORING The Council was in agreement that the trees that are found to be infested should be removed. OWNERSHIP STATUS OF WATER SYSTEM The Councilmembers were in agreement that a detailed cost benefit analysis, looking at long term numbers, should be completed, to give the Council more detail on this. They would like to know what the water system is worth to the city. EXCESS RIGHT -OF -WAY VACATION The Councilmembers discussed the liability associated with the City owning excess right -of -way. They discussed the pros and cons to vacation of these unused rights -of -way that have no value to the city. They were in consensus that each vacation will be discussed on a case -by -case basis for consideration. pg 12 ORGANIZED COLLECTION The members discussed the pros and cons of having organized trash collection in the city. It was the consensus of the members that neighborhoods have the option of organizing their own trash hauling with one hauler if they prefer. No further discussion is needed on this issue. STREET PROJECT FINANCING It was the consensus of the members to discuss and update the Street Reconstruction Policy after the completion of the reconstruction program, which is scheduled for 2015. PLANNING RE- EVALUATION OF GARAGE DOOR ZONING CODE The Council discussed the need for re- evaluating the current city code regarding the number of garage doors allowed on one residence. The Council requested that staff work with a Council subcommittee of Norton and Povolny to recommend amendments to the City Code. RE- EVALUATION OF SIGN CODE The Council discussed the need for re- evaluating the current city code regarding lighting for signage. They felt there is a need to modernize the language to allow LED lighting. The Council requested that staff work on updating the language and bring the revisions back to the May Council workshop. STREAMLINING OF APPLICATION / PERMITTING PROCESSES The process for issuing city permits or a license was discussed. It was noted that some permitting processes can be streamlined if the applicant meets all of the required criteria. It was the consensus of the Council that if the City Council cannot deny a permit, then there is no need for it to come before them and the process can be streamlined by staff. INDEPENDENT SENIOR LIVING OPTIONS It was noted by the Councilmembers that one of the goals of the Council should be to increase independent living options for seniors in the community. This goal will be discussed in further detail at the May Council workshop. UPDATE ON AUGUSTA SHORES II DEVELOPMENT Staff reported on the Augusta Shores II development, stating that the developer does not anticipate starting the project in 2013. PARKS AND RECREATION LIGHTS AT MENDAKOTA FIELDS The members discussed adding field lighting to two ball fields at Mendakota Park to meet the demand for baseball and softball fields. The Special Parks Fund's limited balance was discussed. It was the consensus of the members to not pursue the additional ball field lighting at this time. MHAA CITY LIAISON / SIBLEY FIELD UTILIZATION The members discussed the relationship with Mendota Heights Athletic Association and their use of Sibley field. Administrator Miller stated that he has been meeting with the Sibley High School Athletic Director and the representatives from MHAA to discuss and clarify the current agreement. City staff will continue to work with the two organizations to ensure Mendota Heights' youth have access to athletic programs and resources. pg 13 PUBLIC OUTDOOR ART No discussion. TRAIL IMPROVEMENTS An update of the five year Trail Improvement and Maintenance Plan was presented to the members. The plan is currently being reviewed by the Parks and Recreation Commission. The plan will prioritize maintenance and improvement projects based on need and funds available. The Councilmembers directed staff to continue working on the plan. PLAYGROUND UPDATES An update on playground upgrades was given to the members. It was the consensus of the members that the Parks and Recreation Commission should direct the Council on upgrades to city playgrounds. The members discussed the funding source and the need to find additional funds for the needed upgrades. HALLOWEEN BONFIRE UPDATE The location for the annual Halloween bonfire was discussed. The City will use the current location which is between the mall and South Plaza Drive until the property is developed. The bonfire will be kept to a smaller scale. EXPANDED PARK AND RECREATION OFFERINGS The recent reorganization of the recreation staff was discussed. Once a full time recreation coordinator is hired, then the programs offered will be evaluated. FINANCE FORMALIZE CONSULTANT SELECTION AND RETENTION PROCESS The members discussed developing a formal Request for Proposals process for consultant services, such as for city attorneys, auditor, and city planning services. It was the consensus of the members to develop a formal process for soliciting proposals for these services, starting in 2013 for city attorneys and city planner. LOWER TAXES / BUDGET DIRECTION The members were given data comparing Mendota Heights' tax rate with other cities in Dakota County, and other cities of similar size in the metro area. The Council members discussed the upcoming budget year and setting budget goals to give staff direction for planning for the 2014 budget year. COMPENSATION STUDY Administrator Miller updated the Council on the need for a compensation study to be completed to analyze the city's compensation plan to evaluate for internal and external equity. The Councilmembers were in agreement that the study should be included in the 2014 budget discussions.. ADDRESSING FORECLOSED HOMES The members were given an update on the foreclosures in Mendota Heights and Dakota County. No discussion was held. ECONOMIC DEVELOPMENT OPPORTUNITIES There was discussion on several opportunities for economic development of potential sites. Councilmember Duggan stated that the City Council should have criteria in place in order to consider economic development opportunities. This will be discussed further at the May Council workshop. pg 14 ORGANIZATIONAL COMMUNITY VISIONING / CITIZEN SURVEY The members discussed updating the current vision statement, developing a resident survey, and developing a formal goals list by having a strategic planning meeting in May. The Councilmembers were in consensus they need to have a purpose and understand what they want to accomplish by conducting a community survey. Council members will pass along their ideas for questions for a community survey to Administrator Miller before the May planning meeting. The use of a meeting facilitator for the May meeting was discussed. CITY COUNCIL WORKSHOPS The Councilmembers discussed having regularly scheduled workshops, either once per month or once per quarter. It was the consensus of the members to have regularly scheduled workshop meetings once per quarter. If there is no business, then the meeting will be cancelled. WELCOME WAGON PACKAGE FOR NEW HOMEOWNERS The Council discussed beginning a process of a Welcome Wagon, to welcome new residents into the city. Staff was directed to put together a small package to send to new residents, including a welcome letter from the Mayor, the current Heights Highlights, and a list of frequently asked questions /answers. BETTER EDUCATED CITIZENRY No discussion or action was taken. SPRING CLEAN -UP / HABITAT FOR HUMANITY PARTNERSHIP The annual spring clean -up event was discussed. Staff was directed to contact Bridging, Inc. to see if they would like to be present at the event to take away some of the items turned in by the residents. LIAISON BETWEEN CITY AND ISD 197 / MENDOTA / LILYDALE The members briefly discussed appointing a liaison to meet with the School District and the cities of Mendota and Lilydale to enhance communications. No action was taken. CITY COUNCIL / COMMISSION JOINT MEETINGS The Councilmembers discussed having the City Council meet with the City Commissions. It was the consensus that the Council should meet with the Planning Commission and the Parks and Recreation Commission individually in the near future. ELECTRONIC PACKETS / IPAD USE The Councilmembers discussed purchasing IPad's for use at Council meetings, in lieu of receiving paper packets. It was the consensus of the members that they would each be responsible for purchasing their own equipment if they prefer to use electronic meeting packets. ADJOURN Mayor Krebsbach adjourned the meeting at 4:30 p.m. ATTEST: Sandra Krebsbach, Mayor Lorri Smith, City Clerk Planning Commission Minutes January 22, 2013 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PLANNING COMMIS SON MINUTES January 22, 2013 pg 15 5c. The regular meeting of the Mendota Heights Planning Commission was held on Tuesday, January 22, 2013, in the Council Chambers at City Hall, 1101 Victoria Curve at 7:00 P.M. The following Commissioners were present: Chair Field, Commissioners Hennes, Magnuson, Noonan, Roston, and Viksnins. Those absent: None. Those present were Assistant to the City Administrator Jake Sedlacek, Public Works Director /City Engineer John Mazzitello, and NAC Planner Stephen Grittman. Chair Field noted that there is one opening on the Planning Commission that the City Council plans to fill in early February 2013. Applications are being taken through Thursday, January 24, 2013 at City Hall. Approval of Agenda The agenda was approved with the revision that Case No. 2012 -36 would be heard first and Case No. 2012 -34 would be heard second. Approval of December 26, 2012 Minutes COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER MAGNUSON, TO APPROVE THE MINUTES OF DECEMBER 26, 2012, AS PRESENTED. AYES: 6 NAYS: 0 Hearings PLANNING CASE #2012 -36 Planner Stephen Grittman presented the request of Robert Lindahl for approval of a variance for a monument sign at 1440 Northland Drive. Mr. Grittman stated that this request is to allow for the construction of a free standing sign at 1440 Northland Drive. The property is zoned and guided for industrial use and is occupied by an office industrial building. The sign is intended to identify the building and tenants within the building located at 1444 Northland Drive. Setback regulations for signs are the same as for the setback requirements for buildings: forty feet. The applicant is proposing a five foot setback from the right of way for a monument sign; requiring a thirty-five foot variance. The practical difficulty given for this variance from the code is that a sign any further back from the street would make it unreadable from both directions of Northland Drive. Planning Commission Minutes January 22, 2013 pg 16 The staff report indicated that there have been a number of variances granted to signs in the industrial park, as well as a large portion of the industrial zoned area that was granted a twenty - foot sign setback by a Planned Unit Development (PUD). Staff believes that a twenty foot setback would still be readable and agrees that forty feet would put the sign in a location where it would not be visible to passing traffic and therefore would not serve its purpose. Commissioner Roston questioned whether a variance could be granted for something that has not been requested. Mr. Grittman replied that the Commission could approve the request for something less than what the applicant has asked for. Commissioners Roston and Magnuson asked if this should be addressed in terms of a text amendment rather than a variance. Mr. Grittman replied that since this has been a common practice in the industrial area it would be a reasonable approach. However, past practice has been to review these applications on a case -by -case basis. Commissioner Noonan asked Mr. Grittman if other municipalities allow signage within the required yard area. Mr. Grittman replied that it is common to allow signs with a lesser setback than the building and that five or ten feet from the right -of -way line is common. Further discussions took place on possible locations for the sign if a twenty foot setback were approved as opposed to the five foot setback requested. David Noland spoke on behalf of the applicant and shared photos of other signs in the area that appear to be located within the suggested 20' setback. He also shared a photo of the requested sign location and the trees that would block the sign should the setback requirement be more than the requested five feet. A rendering of the proposed sign was reviewed and the applicant answered questions from the Commissioners regarding the placement and visibility of the sign. It was noted that a small pine tree has been removed in a location which would satisfy Mr. Grittman's suggestion of a twenty foot setback. Chair Field opened the public hearing. Seeing no one coming forward wishing to speak, Chair Field asked for a motion to close the public hearing. COMMISSIONER ROSTON MOVED, SECONDED BY COMMISSIONER NOONAN, TO CLOSE THE PUBLIC HEARING. AYES: 6 NAYS: 0 COMMISSIONER VIKSNINS MOVED, SECONDED BY COMMISSIONER HENNES, TO RECOMMEND APPROVAL OF THE VARIANCE REQUEST AS LIMITED BY PLANNER GRITTMAN REPORT, SPECIFICALLY PERMITTING A SETBACK OF TWENTY FEET Planning Commission Minutes January 22, 2013 pg 17 BASED ON THE PROPOSED FINDINGS ON PAGE THIRTY -TWO OF THE PLANNING REPORT. Planner Grittman asked that the motion include a condition that the sign would not be located in a way that would interfere with the sewer or sewer easement in the proposed sign area. The commission asked if this addition to the motion would necessitate more flexibility than twenty feet. Assistant City Administrator Jake Sedlacek stated that the proposed location appears to be outside of the easement area. Commissioners Viksnins and Hennes agreed to the condition. AYES: 6 NAYS: 0 Chair Field advised the City Council would consider this application at its February 5, 2013 meeting. PLANNING CASE #2012 -34 Planner Grittman reminded the Commission that they considered a Conditional Use Permit by Vincent Nonnemacher to allow for the construction of an accessory building of greater than one hundred forty-four square feet on a at 1815 Valley Curve Road at a previous meeting. That request was wrapped into the use of the building, which was to be a pigeon loft. The discussion had centered on whether or not pigeons were allowed under the current code. Given the language of the code, it was staff's position that it would not be allowed under the definition of domestic animals or otherwise. At the December meeting, the planning commission directed the applicant to work with staff to develop a code amendment to allow pigeons. The application for the conditional use permit was tabled. Mr. Grittman presented draft language which could be used to allow the keeping of pigeons. Should the Commission and the Council pass this request, the City would allow the activity by Interim Use Permit. The Commission discussed the form of the amendment — and whether conditions should be included in Title 5 of code, or under Interim Use Permit language in the Zoning Code. Planner Grittman reiterated his recommendation from the staff memo. Chair Field asked for verification that public notice had been given. Assistant Administrator Sedlacek replied that public notice was given for a code amendment to allow keeping pigeons was provided following the discussion at the previous Planning Commission meeting. Commissioners had questions if the proposed language would impact the current interpretation of code. Planner Grittman replied that this would maintain current standards, and create a new allowance for keeping pigeons. Planning Commission Minutes January 22, 2013 pg 18 The Commission asked what other surrounding cities are doing in regards to pigeons. Planner Grittman replied that there is no common approach to regulating pigeon keeping. Mr. Grittman noted that the bulk of the language was provided from industry language and reviewed by staff. Staff feels that the proposed language is enforceable and feasible to apply and measure. Planner Grittman asked that the first proposed zoning ordinance amendment be changed to read: 1. Add the keeping of pigeons, in accordance with City Code Section 5 -3 -12, by Interim Use Permit, with said IUP to terminate at such time as the permitee either discontinues the activity, loses or forfeits the license violates the terms of the relevant regulations, or vacates the property. This amendment would be inserted in the R -1 zoning district as Section 12- 1E -3 -E. Assistant Administrator Sedlacek clarified that the Planning Commission does not act on language in Title 5 of City Code; which was provided to the Commission as background. If the Commission approves the zoning amendments, the proposed changes to Title 5 would be considered by Council. Additional procedural discussions occurred. Chair Field opened the public hearing. Seeing no one coming forward wishing to speak, Chair Field asked for a motion to close the public hearing. COMMISSIONER VIKSNINS MOVED, SECONDED BY COMMISSIONER NOONAN, TO CLOSE THE PUBLIC HEARING. AYES: 6 NAYS: 0 Commissioner Roston commented that the phrase `other common domestic household pets' is too broad of a definition. Planner Grittman noted that this is the reason for specifying pigeons as they are not typically considered a common domestic household pet. COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER VIKSNINS, DENIAL OF AMENDMENTS TO TITLE 12, CHAPTER 1B -2, CHAPTER 1E -3 -E, AND CHAPTER 1L -6 -G Commissioner Noonan explained that the reason he moved for denial is when he applied the common sense test of what a domestic pet is he did not see pigeons rising to that same level. He believes pigeons are different, are kept differently, the intensity of use is far different, and it is not an appropriate definition nor is it an appropriate modification to the term. Commissioner Viksnins also stated that he has an issue with viewing a pigeon as a common household pet. He is also bothered with the wording of the proposed amendment. Planning Commission Minutes January 22, 2013 Commissioner Roston agreed with Commissioners Noonan and Viksnins. pg 19 Chair Field stated his support for the amendment, that it solves a problem and gives the City adequate controls over the requested use. Commissioner Magnuson commented that she does not have a problem with pigeons and she likes the use of an Interim Use Permit. Commissioner Roston requested a friendly amendment limiting the standing motion to deny amendments to Title 12, Chapter 1B -2 and Chapter 1E -3 -E. Commissioner Noonan and Viksnins accepted the amendment to the motion. Chair Field clarified the motion to be DENIAL OF AMENDMENTS TO TITLE 12, CHAPTER 1B -2 AND CHAPTER 1E -3 -E Ayes: 3 (Roston, Noonan, Viksnins) Nays: 3 (Hennes, Field, Magnuson) Chair Field advised the City Council would consider this application at its February 5, 2013 meeting with no recommendation by the Planning Commission. COMMISSIONER ROSTON MOVED, SECONDED BY COMMISSIONER MAGNUSON, TO APPROVE AMENDMENT TO TITLE 12, CHAPTER 1L -6 -G Commissioner Noonan asked for clarification that the Commission is approving the concept of an Interim Use Permit but at this point in time there is not anything that is being approved by way of an interim use. This was confirmed. Ayes: 6 Nays: 0 Chair Field advised the City Council would consider this application at its February 5, 2013 meeting with a recommendation for approval. COMMISSIONER ROSTON MOVED, SECONDED BY COMMISSIONER VIKSNINS, TO TABLE ALL PENDING APPLICATIONS IN CONNECTION WITH PLANNING CASE #2012 -34 UNTIL THE NEXT PLANNING COMMISSION MEETING Ayes: 6 Nays: 0 Chair Field advised that staff would administratively notify the applicant of the layover to the February 26, 2013 Planning Commission meeting. Planning Commission Minutes January 22, 2013 Verbal Review pg 20 Mr. Sedlacek gave the following verbal review: PLANNING CASE #2012 -35 Bruce Coppock Lot Line Adjustment • Approved by the City Council as recommended by the Planning Commission COMMISSIONER ROSTON MOVED, SECONDED BY COMMISSIONER NOONAN, TO ADJOURN THE MEETING AT 8:21 P.M. AYES: 6 NAYS: 0 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AIRPORT RELATIONS COMMISSION MINUTES January 9, 2013 pg 21 5d. The regular meeting of the Mendota Heights Airport Relations Commission was held on Wednesday, January 9, 2013 at 7:00 p.m. at 1101 Victoria Curve, Mendota Heights, MN. The following commissioners were present: David Sloan, Kevin Byrnes, Jim Neuharth, Sally Lorberbaum, Gina Norling, and Gretchen Keenan Absent: William Dunn (excused), Paul Portz (excused) Also present: City Administrator Justin Miller Approval of Minutes Lorberbaum made a motion, seconded by Neuharth, to approve the November 14th minutes as approved - all voted in favor. Election of Commission Chair and Vice -Chair Since the commission's terms do not officially begin until February, and due to the fact that two members were absent, the commission tabled this item to their February meeting. 2013 Commission Workplan The commission went through the 2012 commission workplan and reviewed each item for possible additions, deletions, and clarifications. After a lengthy discussion, the commission made several revisions and asked that staff bring back a revised copy to the February meeting for formal adoption by the commission. Review of Commission Work Assignments The assignments from 2012 were reviewed and no changes were suggested. Neuharth offered that he would be looking at a better method for the control charts in the coming year. Acknowledge Receipt of Various Reports /Correspondence The monthly reports for November 2012 were acknowledged and commissioners updated their respective areas of focus. Specifically Norling noted in increase in events over the 80dB threshold at monitoring site #23 and asked staff to inquire with MAC about this trend. Adiourn Neuharth made a motion, seconded by Lorberbaum, that the meeting be adjourned. All voted in favor. Meeting adjourned at 8:25 pm. nLil CITY OF MENDOTA HEIGHTS pg 22 1101 Victoria Curve 1 Mendota Heights, MN 5. 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.com 5e. DATE: February 5, 2013 TO: Mayor and City Council FROM: Justin Miller, City Administrator SUBJECT: Letter to FAA Regarding Final Environmental Assessment for 2020 MSP Improvement Project BACKGROUND In 2012, the Metropolitan Airports Commission (MAC) released their draft 2020 Improvements Plan for capital and operational upgrades planned at MSP International Airport. This report required an Environmental Assessment (EA) and invited the public to comment. The Mendota Heights City Council approved a letter on October 2, 2012 outlining our concerns and suggestions. The final EA has been released and with it a Finding of No Significant Impact- Record of Decision (FONSI/ROD). The FAA is again soliciting comments relating to this FONSUROD. While the majority of the EA seems to be acceptable, two areas are of concern to Mendota Heights and other cities surrounding the airport. These two issues are: 1) Potentially decreasing the noise threshold for household mitigation from the long - established 60 DNL to an interior +45 decibel level. This new threshold would preclude many households from receiving noise mitigation assistance if changes in airport operations result in changed noise contours. 2) There is a proposal to require that noise levels be measured over a three year period before households are eligible for potential mitigation. This extended time period could be burdensome to those impacted by changes in noise patterns. The attached letter is similar to ones being sent by other communities adjacent to the airport. BUDGET IMPACT N/A RECOMMENDATION Staff recommends that the Mendota Heights City Council approve the attached letter to the Federal Aviation Administration on the Final EA FONSI /ROD. This action requires a majority vote of the city council. Febniary 6, 2013 CITY OF MENDDTA HEIGHTS Kandice Krull Environmental Protection Specialist FAA — Minneapolis Airport District Office 6020 28th Avenue South, Room 102 Minneapolis, MN 55450 Dear Ms. Krull: pg 23 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 651.452.8940 fax www.mendota-heights.com The City of Mendota Heights appreciates the opportunity to provide further input on the Draft ROD/FONSI for the proposed 2020 Capital Improvement Project at the Minneapolis /St. Paul International Airport (MSP). Of great concern to Mendota Heights relates to the FAA's re- evaluation of the noise insulation eligibility and justification requirements (reference August 17, 2012 FAA Program Guidance Letter (PGL) 12 -09). The City feels it is critical to remind the FAA that there is historical precedence at MSP of using the 60 DNL as the determining threshold for noise mitigation eligibility. The 60 DNL threshold is consistent with the terms of the 2007 Consent Decree and is what the impacted communities expect as a basis for any future noise mitigation. While not a party to the 2007 Consent Decree, the City of Mendota Heights supports the cities involved and sees this proposed re- evaluation as unfair and inconsistent. Furthermore, the proposed additional requirement for residences to have an interior sound level of +45 dB will unduly exclude many homes that would otherwise qualify for noise mitigation. Our unique environment of particularly long and cold winters has resulted in a housing stock built with higher construction standards to withstand this type of climate. The interior sound level requirement would be a difficult and unfair hurdle for the majority of the housing stock surrounding MSP. The City would like to express its support of the Metropolitan Airport Commission's (MAC) proposed changes to the Noise Mitigation Program, referenced on page R -17 of Appendix R of the Draft EA/EAW Comments and Responses, that converts it from a "static" program, based on a forecasted model, to one that offers greater flexibility to respond to any changes in the'°i ?ooi`e environment surrounding MSP. The City believes this type of program is more prudent and responsive to actual noise impacts that may adversely affect residents. However, the City is very concerned with the length of the eligibility period being proposed for mitigation. Three years is overly long to endure noise levels of +60 DNL. If the purpose of a waiting period is to account for anomalies in the noise environment (e.g. runway maintenance or repair that shuts down a runway for a finite period of time creating a new, temporary noise environment around MSP) those types of situations are much shorter in duration. Under the current proposal, a resident would have to experience significant airport - related noise for over three years before receiving mitigation. Given this concern, the City respectfully requests that an adjustment be made to the length of the eligibility period. Again, the City appreciates this opportunity to provide its input on issues that have significant impact on our residents and community. Sincerely, Sandra Krebsbach Mayor cc: Senator Amy Klobuchar Senator Al Franken Congressman John Kline Commissioner John McClung, MAC District G Mendota Heights Airport Relations Commission pg 25 1101 Virtaera Curve 1 MerrdaRa Mei05 .651.45Z1$$i OW 1 ,6$1.e$ .99b0fax w w.memd a- heights,ecm 5f. DATE: TO: FROM: SUBJECT: Y OF M ERIQOTA HEIGHTS February 5, 2013 Mayor, City Council and City Administrator Tamara Schutta, HR Coordinator Personnel Action Items Item 1: Authorization to begin the recruitment process for two Engineering Intern Positions BACKGROUND In past years, an Engineering Intern has been hired to assist the Engineering Division with various spring and summer projects. The Engineering Department is expecting a busy spring and summer with design and construction projects including Lemay Lake Road Neighborhood Improvements (reconstruction), Crown Point & Overlook Neighborhood Rehabilitation, Hunter & Orchard Neighborhood Improvements, Pedestrian Improvements at Dodd Road and Hwy 110, Highway 13 Trail Improvements, Sanitary Sewer Cleaning, Televising and Lining Project. In addition to these projects, the department will be contracting for street striping and seal coating, resolving drainage issues, updating record drawings and preparing feasibility reports for potential 2014 projects. This year the Engineering Department is requesting two Engineering Interns. The primary objective of these positions is to assist the Engineering Division of the Public Works Department with construction staking, construction observation, records management, geographical information (GIS) data and base mapping, engineering, project development, planning, public requests and other Division functions as assigned. These positions are intended for current college students majoring in Civil Engineering, GIS, or other related field. The two intern positions will each be limited to 480 hour at an hourly rate of $10.00. BUDGET IMPACT The costs for two interns are approximately $10,335.00 (wages plus FICA /Medicare) and are included in the 2013 budget. RECOMMENDATION Staff recommends that council approve the attached job description and authorize staff to begin the recruitment process for the Engineering Intern positions. If council concurs with the pg 26 recommendation, pass a motion to approve the job description and authorize staff to start the recruitment process. A simple majority vote is all that is needed on this issue. Attachment: 1. Engineering Intern job description Item 2: Personnel Policy Amendment to Section 14 - Holidays BACKGROUND The City currently observes the following official holidays for non -union regular full -time and part-time employees: New Year's Day Labor Day Martin Luther King, Jr. Day Veteran' s Day President's Day Thanksgiving Day Memorial Day Christmas Day Independence Day The Mendota Heights Personnel Code currently provides two floating holidays each year to non- union employees. The code states that the City Council, upon recommendation of the City Administrator, may designate one of the floating holidays as a fixed date when city offices will be closed. Over the past several years, the City Council has designated the Friday after Thanksgiving as a floating holiday for non -union staff. City staff is recommending amending the personnel code to permanently designate one of the floating holidays for the Friday after Thanksgiving as a holiday. Non -union employees would have one floating holiday to use at their discretion. All full -time and part-time non -union employees were surveyed and are in agreement to permanently designate the Friday after Thanksgiving as a holiday. Attached is a red line version of Section 14 — Holidays for your review. BUDGET IMPACT Not applicable RECOMMENDATION City staff recommends that the City Council amend personnel code section 14 — holidays by permanently designating a floating holiday for the Friday after Thanksgiving as a holiday. A simple majority vote is all that is needed on this issue. pg 27 CITY OF MENDOTA HEIGHTS POSITION DESCRIPTION POSITION TITLE: Engineering Intern (Seasonal/Temporary) DEPARTMENT: Public Works Department /Engineering Division ACCOUNTABLE TO: Public Works Director STATUS: Non - Exempt REVISED: February 2011 PRIMARY OBJECTIVE OF POSITON: To assist the Engineering Division of the Public Works Department with construction staking, construction observation, records management, geographical information system (GIS) data and base mapping, project development and other Engineering Division functions. This position is intended for a current or recent college student majoring in Civil Engineering, GIS or other related field. ESSENTIAL DUTES AND RESPONSIBILITIES Assist the Engineering Division with performing survey work, construction observation, documentation of construction activities and quantity tracking on public improvement proj ects. Assist with creating, maintaining, and updating the City's GIS data and base mapping system for citywide infrastructure and land management. Collect field measurements, conditions, and other infrastructure information to be incorporated into the city database and mapping system. Prepare various displays, graphics and exhibits for use in public meetings, reports and other functions. Perform other duties and responsibilities as apparent or assigned by the Assistant City Engineer. MINIMUM QUALIFICATIONS High School diploma or GED. Current or recent enrollment in a college or technical school pursuing a degree in Civil Engineering, Geographic Information Systems or other related field. Valid Class D Minnesota driver's license. Semi - proficient with AutoCAD and /or ArcGIS computer software programs. PREFERRED QUALIFICATIONS Completion of at least two years of college or technical school coursework. Proficient with AutoCAD and ArcView computer software programs. Familiarity with municipal infrastructure and facilities. Experience working with drawings and survey documents. pg 28 NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES Ability to assist with performing fieldwork, including surveying, utility locates, traffic counts, construction inspection and other similar activities. Ability to read and interpret construction plans and specifications, maps and other technical documents. General knowledge of the principals and practices of drafting for construction plans, details, maps, exhibits and other visual displays. Skill and knowledge in the operation of AutoCAD and /or ArcView computer software programs. General knowledge of the principals and practices of GIS. Skill and knowledge in using computers to maintain records and electronic files; prepare letters, memos, and reports; correspond via e -mail; and research using the internet. Skill and ability to be well organized with a keen attention to details and neatness. Ability to communicate effectively, in English, both verbally and in writing. WORK ENVIRONMENT/PHYSICAL DEMANDS The work environment and physical demands described herein is representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work for this job is located in both indoor and outdoor environments. The indoor work environment is typically in a HVAC- conditioned office setting with quiet to moderate noise levels. Job duties also require exposure to outdoor conditions, including adverse weather conditions and outdoor areas under heavy /highway, utility, or facility construction. SELECTION GUIDELINES Formal application and resume, rating of education and experience, oral interview, reference check and background check; job related tests may be required. pg 29 Mendota Heights Personnel Code SECTION 14. Holidays The following are to be paid holidays for those employees not included in labor contracts: New Year's Day, Martin Luther King's birthday (third Monday in January), President's Day (third Monday in February), Memorial Day (last Monday in May), Independence Day (July 4), Labor Day (first Monday in September), Veterans Day (November 11), Thanksgiving Day (4th Thursday in November), Friday after Thanksgiving, and Christmas Day (December 25). One Two floating holidays shall be granted conditioned that scheduling arrangements must be approved in advance by the department head. The City Council, upon recommendation of the City Administrator, may designate ene -efthe floating holidays-_as a fixed date when City offices will be closed. When New Year's Day, Independence Day, Veterans Day or Christmas Day falls on a Saturday, the preceding day shall be observed as a holiday; when any of these days falls on a Sunday, the following day shall be observed as a holiday. The sections of labor contracts relating to holidays for those employees represented by bargaining units shall prevail for those employees. City Hall shall be closed for business on legal holidays as determined by the City Council, provided, however, that employees may be required to work on paid holidays when the nature of their duties or other conditions so require. If employees are required to work on paid holidays, they shall receive time off at a rate of one and one -half times the holiday hours worked. CITY OF MENDOTA HEIGHTS pg 30 1101 Victoria Curve 1 Mendota Heights, M 651.452.1850 phone 1 651.452.8940 www.mendota-heights.com 5g. DATE: February 5, 2013 TO: Mayor, Council and City Administrator FROM: Mike Aschenbrener SUBJECT: Resolution 2013 -08 Formally Authorizing Joint Powers Agreement (JPA) "Mutual Aid Agreement for Emergency Management" BACKGROUND The Dakota County Domestic Preparedness Committee has worked for the past year to develop a JPA governing responses after an emergency. The storm response in June and working with the Federal Emergency Management Agency (FEMA) brought this to the committee for renewed action. The JPA was reviewed by legal staff and the LMCIT who insure the JPA members. The County Board summary document is attached along with the JPA. BUDGET IMPACT There is no budget impact for this item. RECOMMENDATION If Council desires to implement the recommendation, pass a motion authorizing the Mayor and Clerk to sign Resolution 2013 -08 and the JPA; FORMALLY AUTHORIZING JOINT POWERS AGREEMENT "MUTUAL AID AGREEMENT FOR EMERGENCY MANAGEMENT." pg 31 PURPOSE /ACTION REQUESTED Authorization to execute a mutual aid agreement for emergency management. SUMMARY It is not unusual during emergency, disaster and recovery operations for local resources to be overwhelmed or for additional specialized resources to be required for local governments to respond effectively to the situation. It has been an established practice in situations involving law enforcement and fire department operations to supplement local resources through mutual aid agreements. The attached mutual aid agreement has been developed to cover the sharing of resources outside of law enforcement and fire department operations. It is not the purpose of this agreement to provide for or address in any way requests to make equipment, personnel and other resources available for routine, day -to -day business operations. The Dakota County Domestic Preparedness Committee identified the potential need for developing a mutual aid agreement to cover emergency situations that do not rise to the level of a State Declared Emergency under Minnesota Statutes Chapter 12. Local governments often lend their support their local government partners impacted by an emergency, but that support has been on an informal basis. The purpose of this mutual aid agreement is to provide a framework for resource sharing during emergencies that are not covered by existing law enforcement and fire department mutual aid. All 21 cities within the County and Dakota County are potential parties to the agreement. There are many resources that could be accessed under this agreement during an emergency. Some examples include emergency management, public works, building inspection, geographic information systems, information technology, financial management, and public health. Liabilities during the period of mutual aid have been clearly defined. For purposes of liability under the Minnesota Municipal Tort Liability Act (Minn. Stat. Ch. 466), the employees of the responding party are deemed to be employees of the requesting party as defined in Minn. Stat 466.01, subdivision 6, but only for purposes of addressing general liability. In addition the requesting party shall defend, indemnify and hold harmless the responding party and its employees against any and all claims brought or actions filed against the responding party under the agreement. Each participant to the agreement is responsible for injuries to their own employees and for damage that may be sustained to equipment they provide responding to a request for assistance. This distribution of liability is consistent with Minn. Stat. 12.331, Local Assistance between Political Subdivisions. The language of this agreement has been reviewed by the League of Minnesota Cities Insurance Trust (LMCIT). In order to coordinate the request for resources under this agreement, the participating parties' Chief Executive Officer shall be the contact person to request assistance. A participating party may designate someone other than the Chief Executive as the contact person by providing written notice to the Dakota County Emergency Preparedness Coordinator. Implementation of this mutual aid agreement will provide a framework for resource sharing during emergencies by the Cities and Dakota County. This framework will eliminate the need to develop and implement such agreements at the time of the emergency. EXPLANATION OF FISCAL /FTE IMPACT The requesting party under this mutual aid agreement will not be billed or charged by the responding party unless the assistance continues for a period of more than 24 hours. Reimbursements are based on actual costs for the assistance provided and equipment charges will be based on the Federal Emergency Management Agency equipment rates whenever possible. Claims for reimbursements must be made within 90 days from the date they are incurred. pg 32 City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 2013 -08 RESOLUTION 2013 -08 FORMALLY AUTHORIZING JOINT POWERS AGREEMENT PA) "MUTUAL AID AGREEMENT FOR EMERGENCY MANAGEMENT." WHEREAS, the City of Mendota Heights desires to have the ability to contact neighboring communities for aid assistance; and WHEREAS, the Minnesota State Statute requires a resolution to enter into a JPA; and WHEREAS, the City reserves the right to call for assistance; and WHEREAS, the City reserves the right to respond to calls for assistance; and WHEREAS, the City understands that disaster management can exceed the capacity to respond as a single community and WHEREAS, the City understands the responsibilities vested in them to provide for the health, safety and welfare of the community; and WHEREAS, the City Council of the City of Mendota Heights have duly considered this matter and wish to enter into an agreement that would expand the resources available to them and our neighbors in times of need. NOW THEREFORE BE IT HEREBY RESOLVED that the City Council of the City of Mendota Heights has by RESOLUTION 2013 -08 FORMALLY AUTHORIZED THE MAYOR AND CLERK TO SIGN A JOINT POWERS AGREEMENT "MUTUAL AID AGREEMENT FOR EMERGENCY MANAGEMENT" Adopted by the City Council of the City of Mendota Heights this 5t", day of February 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Sandra Krebsbach, Mayor ATTEST: By Lorri Smith, City Clerk pg 33 MUTUAL AID AGREEMENT FOR EMERGENCY MANAGEMENT THIS AGREEMENT is made and entered into between the Parties, governmental units of the State of Minnesota, pursuant to authority granted to them by Minnesota Statutes, Section 471.59, which authorizes the joint and cooperative exercise of powers common to contracting parties, and Section 12.27 which authorizes mutual aid arrangements for reciprocal emergency management. In consideration of the mutual promises and Agreements contained herein, and subject to the provisions of Minnesota Statutes, Sections 471.59 and 12.27, the Parties agree to the following: Article 1 ENABLING AUTHORITY Minnesota Statutes, Section 471.59 authorizes two or more governmental units to jointly exercise any power common to the contracting parties. Minnesota Statutes Section 12.27 authorizes the director of each county emergency management organization to collaborate with other public agencies within the state to develop mutual aid arrangements between local units of government for reciprocal emergency management aid and assistance in an emergency or disaster too great for any one local unit of government to deal with unassisted. Article 2 PURPOSE During periods of Emergency, Disaster and Recovery Operations the Parties to this Agreement intend to make equipment, personnel and other resources available, upon request, to any Party who has signed this Agreement. It is not the purpose of this agreement to provide for or address in any way requests to make equipment, personnel and other resources available for routine, day -to -day business operations. The undersigned Parties intend that this Agreement shall serve as a valid written request for mutual aid as required by FEMA for any unit of government requesting reimbursement funds for those reasonable eligible costs incurred as a result of a qualifying emergency. Article 3 DEFINITIONS For the purposes of this Agreement, the following terms shall be defined as follows: pg 34 A. "Assistance" means any services, excluding law enforcement and fire suppression services, useful to a Requesting Party that has requested Assistance from one of more parties to this agreement, including, but not limited to, emergency management, public works, building inspection, geographic information systems, information technology, financial management, and public health. B. "Employee" means those personnel currently working for a Party, including elected and appointed officials, officers, volunteers deemed to be employees for workers compensation purposes under Minn. Stat. § 176.011, subd. 9, and volunteers assisting a Party under this Agreement who are registered with and who are under the direction and control of the Party pursuant to Minn. Stat. § 12.2., Subdivision. 2a (a). C. "Participating Party or Party" means a governmental unit that is a Party to this Agreement. D. "Requesting Official" means the person designated by a Participating Party who is responsible for requesting Assistance from the other Participating Parties. E. "Requesting Party" means a unit of government which is also a participating Party to this Agreement, who requests Assistance from other Participating Parties. F. "Responding Official" means the person designated by a Participating Party who is responsible to determine whether and to what extent the Participating Party should provide Assistance to a Requesting Party. G. "Responding Party" means a Participating Party who provides Assistance to a Requesting Party. H. "Disaster" Means a situation that creates an actual or imminent threat to the health and safety of persons, or a situation that has resulted or is likely to result in catastrophic loss to property or the environment, and for which traditional sources of relief and assistance within the affected area are unable to repair or prevent the injury or loss, as defined in Minn. Stat. § 12.03, subd. 2 as it may be amended from time to time. L "Emergency" means a combination of circumstances that calls for immediate action to prevent a Disaster from developing or occurring. "Recovery Operations" means activities that will bring the Requesting Agency back to a pre - Emergency or pre- Disaster condition. pg 35 Article 4 PARTIES The Parties to this Agreement shall consist of as many of the following governmental units as have approved and executed this Agreement: City of Apple Valley City of Burnsville City of Coates City of Eagan City of Farmington City of Hampton City of Hastings City of Inver Grove Heights City of Lakeville City of Lilydale City of Mendota City of Mendota Heights City of Miesville City of New Trier City of Northfield City of Randolph City of Rosemount City of South St. Paul City of Sunfish Lake City of Vermillion City of West St. Paul County of Dakota Article 5 PROVISIONS OF MUTUAL AID A. Request for Assistance Whenever a Party, in the opinion of a Requesting Official, determines that conditions within its jurisdiction cannot be adequately addressed by the jurisdiction's personnel and resources because of an Emergency or Disaster or the need for Recovery Operations, the Requesting Official may request the Responding Official of any other Party to furnish Assistance. The Requesting Party, within a reasonable period of time, shall provide the Responding Party /ies with a written confirmation of the need for Assistance including details regarding requested resources, timelines /schedules and location(s) for assistance. B. Response to Request. Upon the request for Assistance from a Requesting Party, the Responding Official may authorize and direct his /her Party's personnel to provide Assistance to the Requesting Party. This decision will be made after considering the needs of the Responding Party and the availability of resources. A Party may decline to make its personnel and resources available in response to any such request. Being a Party to this Agreement does not obligate a Responding Party to provide personnel and /or resources to a Requesting Party, if it jeopardizes the Responding Party's ability to provide services to its own jurisdiction. Once Assistance has been authorized, the Responding Party shall, in a reasonable amount of time, provide to the authorizing Party a written confirmation of Assistance including details regarding the personnel, resources to be provided and a timeline /schedule of availability. pg 36 C. Recall and Release of Assistance The Responding Official may recall such Assistance at any time if the Responding Official or the governing body of the Responding Party determines it is in the best interest of the Responding Party to do so. The Requesting Party may at any time release a Responding Party or an individual from providing any further assistance. D. Command of Scene. The personnel and equipment of the Responding Party shall be under the direction and control of the Requesting Party until the Assistance is withdrawn. E. State Declared Emergency If the State of Minnesota or an authorized state agency declares an emergency, the statutes and administrative rules pertaining to state declared emergencies shall prevail where they conflict with the provisions of this Agreement. F. Volunteer Registration Any volunteers who participate on behalf of the Responding Party shall register with the Requesting Party. Article 6 HOLD HARMLESS AND INDEMNIFICATION A. For purposes of the Minnesota Municipal Tort Liability Act (Minn. Stat. Ch. 466), the Employees of the Responding Party are deemed to be Employees of the Requesting Party as defined in Minn. Stat 466.01, subdivision 6, but only for purposes of addressing liability under this Agreement. The Employees of the Responding Party shall not be considered Employees of the Requesting Party for any other purpose. B. The Requesting Party shall defend, indemnify and hold harmless the Responding Party and its Employees against any and all claims brought or actions filed against the Responding Party or its Employees for injury to, death of, or damage to the property of any third person or persons, arising from the performance and provision of Assistance in responding to a request for Assistance by the Requesting Party pursuant to this Agreement. However, nothing herein shall be construed to provide insurance coverage or indemnification to any Employee of any Party for any act or omission for which the Employee is guilty of malfeasance in office, willful neglect of duty or bad faith. C. To the full extent permitted by law, this Agreement is intended to be and shall be construed as a "cooperative activity" and it is the intent of the parties that they shall be deemed a "single governmental unit" for the purposes of liability, all as set forth in Minnesota Statutes, Section 471.59, subd. 1a(a). Nothing herein shall be construed to waive or limit any immunity from or limitation on, liability available to any Party, whether set forth in Minnesota Statutes, Chapter 466 or otherwise. Under no circumstances shall a Party be required to pay on behalf of itself pg 37 and other Parties, any amounts in excess of the limits of liability established in Minnesota Statutes Chapter 466 applicable to any third party claim. The statutory limits of liability for some or all of the Participating Parties may not be added together or stacked to increase the maximum amount of liability for any third party claim. D. Each Responding Party agrees to promptly notify the other Requesting Parties if it knows or becomes aware of any facts or allegations reasonably giving rise to actual or potential liability, claims, causes of action, judgments, damages, losses, costs or expenses, including attorney's fees, involving or reasonably likely to involve the Requesting Party, and it arises out of acts or omissions related to this Agreement. E. There shall be no liability to any Participating Party for failure to furnish Assistance, or for recalling or releasing Assistance as described in this Agreement. Article 7 WORKERS COMPENSATION For the purposes of workers compensation insurance, the Employees of each Participating Party are considered to be acting within the scope of and in the course of their regular employment, as Employees of the Responding Party. Each Participating Party shall be responsible for any injuries or death(s) of its own Employees in connection with Assistance provided pursuant to this Agreement. Each Participating Party will maintain workers compensation insurance or self - insurance coverage, covering its own Employees while they are providing Assistance pursuant to this Agreement. Each Party waives the right to sue any other Party for any workers compensation benefits paid to its own Employee or their dependents, even if the injuries were caused wholly or partially by the negligence of any other Party or its Employees. Article 8 DAMAGE TO EQUIPMENT Each Participating Party shall be responsible for damage to or loss of its equipment provided pursuant to this Agreement. Each Party waives the right to sue any other Party for any damages to or loss of its equipment, even if the damages were caused wholly or partially by the negligence of any other Party or its Employees. Article 9 CHARGES TO THE REQUESTING PARTY A. A Requesting Party shall not be billed or charged by a Responding Party for Assistance rendered unless the Assistance continues for a period of more than twenty -four (24) hours, as pg 38 measured from the time Responding Party begins to provide Assistance after being specifically directed by the Requesting Party to perform a task or tasks. The charges for Assistance provided pursuant to this Agreement will be based upon the actual costs incurred by the Responding Party, including salaries or wages, overtime, materials, supplies and other necessary expenses, except that the Parties agree that the Federal Emergency Management Agency equipment rates will be used as the basis for equipment charges whenever possible. The Requesting Party is responsible to take all steps it deems necessary to seek reimbursement from the United States of America, the State of Minnesota or other sources, to the extent that such reimbursement is available, for expenses it incurs for services provided pursuant to this Agreement. B. If Assistance provided under this Agreement continues for more than twenty -four (24) hours, the Responding Party shall submit to the Requesting Party an itemized bill for the actual cost of any Assistance provided after the initial twenty -four (24) hour period, including salaries, overtime, materials and supplies and other necessary expenses. The Requesting Party shall reimburse the Responding Party. Any claims for reimbursement by the Responding Party must be made to the Requesting Party within 90 days after the expense is sustained or incurred. C. The Parties acknowledge that charges may be assessed without regard to the availability of federal or state or other funds to reimburse the charges. Article 10 EFFECTIVE DATE AND TERM This Agreement shall be effective as of the date that any two Parties have executed it. As long as there are at least two Parties participating in this agreement, the Agreement shall be in effect until such time as the Agreement is terminated pursuant to Article 12. The Parties agree to review the terms of the Agreement every 5 years and to propose amendments deemed necessary. This Agreement will only apply to those Parties whose governing boards have lawfully executed the document. Article 11 MERGER AND MODIFICATION A. It is understood and agreed that the entire Agreement between the Parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the Parties relating to the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. pg 39 B. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement and signed by the Participating Parties hereto. Article 12 WITHDRAWAL Any Party may withdraw from this Agreement with or without cause by providing thirty (30) days' prior written notice to the Dakota County Emergency Preparedness Coordinator. Withdrawal by any Participating Party shall not terminate this Agreement with respect to any Participating Parties who have not withdrawn. Withdrawal shall not act to discharge any liability incurred by any Participating Party prior to withdrawal. Such liability shall continue until discharged by law or agreement. The terms of Article 6, 7, 8, 13 and 14 shall survive the expiration, termination or withdrawal from this Agreement. Article 13 RECORDS - AVAILABILITY AND ACCESS To the extent required by Minn. Stat. § 16C.05, Subd. 5, as it may be amended from time to time, the Parties agree that any Party, the State Auditor, the Legislative Auditor or any of their duly authorized representatives, at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the other Parties and involve only these transactions relating to the performance of activities pursuant to this Agreement. Such materials shall be maintained and such access and rights shall be in force and effect during the period of the Agreement and for seven (7) years after its termination or cancellation. A Party that withdraws shall maintain the above materials for seven (7) years beyond the Party's withdrawal date. Article 14 DATA PRIVACY Each Party, its employees, agents, owners, partners, and subcontractors agree to abide by the provisions of the Minnesota Governmental Data Practices Act, Minnesota Statutes Chapter 13 and implementing regulations, if applicable, and all other applicable state and federal laws, rules, regulations and orders relating to data privacy of confidentiality, and as any of the same may be amended from time to time. pg 40 Article 15 COMPLIANCE Participating Parties shall comply with all applicable federal, state, and local statutes, regulations, rules and ordinances in force or hereafter enacted. Article 16 COUNTERPARTS This Agreement may be executed in any number of counterparts, each counterpart for all purposes being deemed an original and all such counterparts shall together constitute one and the same agreement. Counterparts shall be filed with the Dakota County Emergency Preparedness Coordinator, together with a certified copy of the resolution evidencing approval of the Agreement, as follows: Dakota County Emergency Preparedness Coordinator Dakota County Law Enforcement Center 1580 Highway 55 Hastings, MN 55033 -2343 Article 17 CONTRACT ADMINISTRATION In order to coordinate the services so as to accomplish the purposes of this Agreement, each Participating Party's Chief Administrative Officer shall be the contact person for each Participating Party under this Agreement. A Participating Party may designate someone other than the Chief Administrative Officer as the contact person(s) by providing written notice to the Dakota County Emergency Preparedness Coordinator. [Remainder of page intentionally left blank] pg 41 IN WITNESS WHEREOF, the Parties have executed this Agreement on the dates indicated below. Approved as to form: COUNTY OF DAKOTA Assistant County Attorney /Date By County Attorney File # KS -10 -38 Title: Chair of the Board Date of Signature Attest: Kelly Olson Sr. Administrative Coordinator to the Board pg 42 CITY OF MENDOTA HEIGHTS By Mayor Printed Name: Date of Signature By City Clerk Printed Name: Date of Signature nLil CITY OF MENDOTA HEIGHTS pg 43 1101 Victoria Curve I Mendota Heights, M 651.452.1850 phone 1 651.452.8940 www.mendota- heights.com DATE: February 5, 2013 TO: Mayor, City Council, and City Administrator FROM: Lorri Smith, City Clerk SUBJECT: Temporary On -Sale Liquor License for SonShine Learning Center BACKGROUND Pursuant to Mendota Heights City Code, no person shall sell or give away intoxicating liquor or 3.2 percent malt liquor without first having received a license. Temporary On -Sale Liquor licenses shall be granted only to clubs and charitable, religious or nonprofit organizations that have been in existence for three years for the sale of intoxicating liquor on the premises only on the days specified in the license. No organization shall be granted more than two temporary liquor licenses in any calendar year. No license shall be issued for more than three days. The licenses are subject to final approval by the Director of Alcohol and Gambling Enforcement. SonShine Learning Center, located at 680 Highway 110, is planning to hold an event on Saturday, April 20, 2013 at the SonShine Learning Center/Mendota Heights United Church of Christ during the hours of 5:00 p.m. to 8:00 p.m. They have requested a Temporary On -Sale Liquor license to allow for the sale of wine and beer. Please find the request from the SonShine Learning Center attached. Security will be present during the event. SonShine Learning Center has submitted an application and a certificate of insurance for liquor liability. It should be noted that Temporary On -Sale Liquor licenses have been issued in the past to other charitable, nonprofit and religious organizations within the city with no incidents or negative reports. BUDGET IMPACT N/A RECOMMENDED ACTION Staff recommends the City Council approve a Temporary On -Sale Liquor license for SonShine Learning Center for April 20, 2013, subject to final approval of the Director of Alcohol and Gambling Enforcement. CITY OF MENDOTA HEIGHTS pg 44 1101 Victoria Curve I Mendota Heights, M 651.452.1850 phone 1 651.452.8940 www.mendota- heights.com 5i. DATE: February 5, 2013 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer SUBJECT: Veronica Lane Lift Station Rehabilitation BACKGROUND Sanitary sewer projects are planned and anticipated through the city's Sanitary Sewer Improvement and Maintenance Plan (SSIMP) which is updated annually. The 2013 -2017 Sanitary Sewer Improvement and Maintenance Plan was acknowledged by the Mendota Heights City Council at the December 18, 2012, city council meeting. The SSIMP identifies future sanitary sewer rehabilitation projects, and preventative maintenance projects such as cleaning and televising sanitary sewer lines, visual inspection of manholes, annual inspection and maintenance of lift stations, and site specific root cutting. The improvement projects outlined in the SSIMP are designed to meet the city's infrastructure needs and provide a safe environment for the community. The Veronica Lane Lift Station was identified to be rehabilitated in 2013. The lift station rehabilitation is proposed to be combined with the Hunter /Orchard neighborhood improvement project. Staff has estimated the fee for design services for this work at $50,000 which is identified as a capital outlay in the 2013 utility fund budget. Solicitation of a Request For Proposals (RFP) for design services, construction management, and construction observation for the rehabilitation of the Veronica Lane lift Station was sent to two consultants. Both consultants solicited have responded to the City's RFP. City staff has reviewed the proposals by Bolton & Menk, Inc. and Barr engineering. The proposal fees are $22,500 for Bolton & Menk, Inc. and $30,800 for Barr Engineering. Bolton & Menk, Inc. has extensive experience in sanitary sewer lift station construction and inspection, and is fully capable of producing plans and specifications. BUDGET IMPACT Bolton & Menk, Inc. is proposing to complete the plans and provide construction administration for an estimated fee of not -to- exceed $22,500. The city budgeted $50,000 for this service. The project will be funded out of the city sanitary sewer utility fund. pg 45 RECOMMENDATION Staff recommends Council Award the contract to Bolton & Menk, Inc. If city council wishes to implement the staff recommendation, pass a motion adopting A RESOLUTION AWARDING ENGINEERING DESIGN FOR REHABILITATING THE VERONICA LANE LIFT STATION, PROJECT #200902), by simple majority vote. pg 46 CITY OF MENDOTA HEIGHTS Dakota County, Minnesota RESOLUTION NO. 13- A RESOLUTION AWARDING ENGINEERING DESIGN FOR REHABILITATING THE VERONICA LANE LIFT STATION, PROJECT #200902) WHEREAS, the engineering consulting firm, Bolton & Menk, Inc., has been working with City staff under contract to assist with the evaluation of the evaluation and recommended reconditioning the lift station; and WHEREAS, Bolton & Menk, Inc. has provided the City with a scope and cost proposal for completing the reconditioning plans and construction administration services for the project; NOW THEREFORE IT IS HERBY RESOLVED by the City Council of the City of Mendota Heights that an Engineering Design Contract is hereby awarded to Bolton & Menk, Inc. for the total fee not -to- exceed $22,500.00; and BE IT FURTHER RESOLVED that Notice to Proceed is hereby given to Bolton & Menk, Inc. to begin work on the Engineering Design for reconditioning the lift station facility. Adopted by the City Council of the City of Mendota Heights this 5th day of February, 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk mCITY OF MENDOTA HEIGHTS pg 47 1101 Victoria Curve 1 Mendota Heights, MN 651.452.1850 phone 1 651.452.8940 fax www.mendota- heights.com DATE: January 30, 2013 TO: Mayor, City Council and City Administrator FROM: Tom Olund, Public Works Superintendent SUBJECT: Purchase of a Snow Plow for Truck BACKGROUND Public Works would like to purchase a new snow plow to install on existing truck 301 for the Street Department. BUDGET IMPACT In the 2013 Street Budget, there is $8,500.00 budgeted to purchase a new snow plow to be installed on existing truck 301. Staff has received a quote off the state contract from Stonebooke Equipment, Inc. for the new snow plow in the amount of $8,310.07 which includes installation and sales tax. This amount is within the budgeted amount for the purchase of the new snow plow. RECOMMENDATION Staff recommends that the City Council authorize a purchase order to be made to Stonebrooke Equipment, Inc. in the amount of $8,310.07. If the City Council concurs with the recommendation, they should pass a motion authorizing staff to execute a purchase order for the purchase of a new snow plow in the amount of $8,310.07 to Stonebrooke Equipment, Inc. CITY OF MENDOTA HEIGHTS pg 48 TREASURER'S DECEMBER 2012 VIV American Bank Checking Account .02% Savings Account .02% Collatera} - Bond Gov't. Guar. Investments BALANCE COLLATERAL $28,337.19 $640.18 $28,977.37 $873,432.00 $250.000.00 Cost PV Saving Cert 2/10/04 @0.30% Cherokee $13.952.58 $13.952.58 FHLB 1.25% 7/18/22 $200.000.00 $200.052.00 FHLB 1.01% 8/15/22 $1.750.000.00 $1.750.752.50 FHLB 1.00% 12/14/22 $510.000.00 $506.87370 FHLB1.O09612/28/22 $700.000.00 $700.994.00 Sovereign Bank 0.4% 2/7/13 $245.000.00 $245.07840 Bank of ndia 0.35Y6 3/20/13 $240.000.00 $240.132.00 Beal Bank 0.45% 5/8/13 $248.000.00 $248.307.52 Bank of Baroda 0.40% 5/16/13 $145.000.00 $145.163.85 Discover Bank 0.35% 5/28/13 $200.000.00 $200.204.00 Bank Hapoalim 0.40% 5/30/13 $200.000.00 $200.248.00 Comenity Bank 0.35% 6/12/13 $108.000.00 $99.900.00 SatIie Mae Bank 0.7596 06/14/13 $100.000.00 $100.205.00 Ally Bank 0.8096 06/14/13 $100.000.00 $100.228.80 Comenity Bank 0.40% 6/19/13 $100.000.00 $100.000.00 Mizuho Corp Bank 0.40% 6/26/13 $100.000.00 $100.141.00 Goldman Sachs Bank 1.5096 12/08/14 $245.000.00 $246.526.35 GE Capital Financial Inc 2.05% 11/4/16 $245.008.00 $250.328.75 American Express Cent Bank 2.05% 12/1/16 $245.000.00 $250.23075 GE Capital Retail Bank 2.00% 7/6/18 $200.000.00 $206.382.00 Fidelity Institutional Government Portfolio (Piper) $5.750.468.09 $5.759.468.09 Gov� Securities Fund 2896 Sold G/4 $433.187.00 $1.031.000.00 MMkt Fd (WF) $13,254.12 TOTAL FUNDS AVAILABLE 12/31M2 Funds Available 1/1/2012 Rates Money Market DEC Bank 0.0296 5Yr. Tr. 0.78% $12,121,839.17 $12,489,847.87 DATE: Jan 30, 2013 TO: Mayor, City Council and City Administrator FROM: Paul R. Berg, Code Enforcement Officer SUBJECT: Buildin Activity Report January 2013 CURRENT MONTH-January 2013 YEAR TO DATE - January 2013 YEAR TO DATE - January 2O12 Building No. Valuation Fee Collected Building No. Valuation Fee Collected Building No. Valuation Fee Collected Permits No. Valuation Fee Collected Permits No. Valuation Fee Collected Permits No. 8 0 Valuation Fee Collected $ 270.00 $ - SFD 0 $ - $ 728.00 SFD 0 - $ 728.00 SFD 0 $ APT 0 $ - $ - APT 0 $ - $ - APT 0 $ - Townhouse 0 $ - $ Townhouse 0 $ $ - Townhouse 0 $ $ 1.333.00 Condo 0 $ - $ - Condo 0 $ - $ Cuhdo 0 $ - $ 2.061.00 Misc. 27 $ 338,982.00 $ 6.331.80 Misc. 27 $ 338,982.00 $ 6.331a0 Misc. 18 $ 27e.e07.00 $ 3.926.91 C8 10 $ 2.616.816.00 $ 17.456a2 o8 10 $ 2.616.816o0 $ 17,45682 C8 10 $ 466.112.00 $ 6.641.e1 Current Month-January 2013 YEAR TO DATE -January 2U13 YEAR TO DATE -January 2O12 Trade No. Valuation Fee Collected Trade No. Valuation Fee Collected Trade No. Valuation Fee Collected Permits No. Valuation Fee Collected Permits No. Valuation Fee Collected Permits, Plumbing Water No. 8 0 Valuation Fee Collected $ 270.00 $ - Plumbing 19 $ - $ 728.00 Plumbing 19 - $ 728.00 vVa,a, $ Water n $ Sewer $ - Sewer $ - Sewer Heat, AC & Gas 26 $ $ 1.333.00 Heat, AC & Gas 26 $ $ 1.333.00 Heat, AC & Gas 17 $ 5.117o0 Sub Total: 45 $ - $ 2.061.00 Sub Total: 45 $ - $ 2.061.00 Sub Total: 25 $ - $ 5.387.00 Current Month-January 2013 YEAR TO DATE -January 2O13 Year to Date-January 2012 Licenses No. Valuation Fee Collected Licenses No. Valuation Fee Collected Licenses No. Valuation Fee Collected Contractor Licenses 175 $ - $ 8,750.00 Contractor Licenses 175 $ - $ 8.750u0 Contractor Licenses 141 $ - $ 7,050.00 TOTAL 257 $ 2.955.798.00 $ 34,599.62 TOTAL $ 2'855798.00 $ 34,599.62 TOTAL 194 $ 743,019.00 $ 23,005.72 NOTE: All fee amounts exclude SAC, WAC, and State Surcharge. Amounts shown will reflect only permit, ptan check fee, and valuation amounts. pg 49 Year to Date Jonuary-2O11 Building Nu Valuation Fee Collec Collected Permits Permits N No. V Valuation F SFD Plumbing 1 11 $ APT o Townhouse 0 2 ' ' $ Condo 0 17 $ Misc. 16 $ 33 845.00 $ 3.047.35 o/| 11 $ 201.463.00 $ 3.583s1 Sub Total: 27 $ 335,308.00 6,630.96 YEAR TO DATE -January 2O11 Trade Permits N No. V Valuation F Fee Collected Plumbing 1 11 $ $ 1.361o0 Water Sewer 2 2 ' ' $ $ 50.00 Heat, AC & Gas 1 17 $ $ 8*100 Sub Total: 3 30 $ $ - $ $ 2,253.00 YEAR TO DATE-Januarv 2011 Licenses No. Valuation Fee Collected Contractor Licenses 110 $ 5,500.00 TOTAL 167 $ 335'308.00 $ 14,383.96 TOTAL 167 $ 335'308.00 $ 14,383.96 pg 50 5m. 7.17.111., 2013 Licensing List for City Council Contractor Type «�vv^xacton Name Asphalt Drywall Excavating Gas Piping General Minnesota Roadways Co Paragon Paving, Inc South Suburban Asphalt Friedges l, Inc MCI Paint & Drywall, Inc Roto-Rooter Services Company Scherff, Inc Absolute Mechanical, LLC Adam's Heating & Cooling Associated Mechanical Contractors, Inc Bonfe's Plumbing, Heating & Air Service, Inc Centraire Heating & Air Conditioning J-Berd Mechanical Contractors, Inc Metropolitan Mechanical Contractors Modern Heating & Air Conditioning, Inc Rascher Plumbing & Heating, Inc Sedgwick Heating & Air Conditioning The Fireplace Guys Apex Energy Solutions of MN, Inc 8u|ochCuJUzrn Rock, LLC Dovetail Renovation, Inc Haley Comfort Systems Knutson Construction Services Mayo Systems, Inc Mittelstaedt Homes, LLC Parsons Exteriors, Inc Wednesday, January 30, 2013 Page /of 5 pg 51 Contractor �wxtva^.tor x"av^^^~ General R.J. Rya , Inc Ray Anderson (St. Sons Companies, Inc Tim Lemke Construction, Inc HVAC Absolute Mechanical, LLC Adam's Heating 6^Cooling Affordable Comfort Mechanical Anderson Heating ARI Mechanical Service, Inc Arneson Heating & Cooling,LLC Associated Mechanical Contractors, Inc Benjamin Franklin Plumbing 8onhs/s Plumbing, Heating & Air Service, Inc Centraire Heating & Air Conditioning Controlled Air Conway Mechanical Corporate Mechanical Faircon Service Company Home Energy Center J-Berd Mechanical Contractors, Inc Kath Fuel Oil Service Company Metropolitan Mechanical Contractors Rink-Tec International, Inc Sedgwick Heating & Air Conditioning Standard Heating & Air Conditioning The SneIIing Company, Inc Tranwave Heating & Cooling, L[[ UMR Geothermal, Inc Landscape Outdoor Specialties Tree & Landscape Precision Landscape & Tree, Inc 56iS Tree Specialists Masonry Wednesday, January 30,20J3 Page 2 of 3 pg 52 Type Contractor Name Masonry Buesser Concrete, LLC Molin Concrete Products Company Neeck Construction, Inc Wayne Construction Company, Inc Wednesday, January 30, 2013 Page 3 of 3 pg 53 1fi 1 Victoria Curue I Mendota Heights, MN 657.4521803 phone 1 651.452.&940 f www;mandota•heights.com DATE: TO: FROM: SUBJECT: CI'rY OF MENDOTA HEIGHTS BACKGROUND February 5, 2013 Mayor, City Council and City Administrator Kristen Schabacker, Finance Director '00,--"°. Claims List Summary Significant Claims City of Farmington — MAAG Contribution Fischer's Service — Plowing Interstate Power Systems — Fire Station Repairs LOGIS — Support & Firewall Metro Cities — 2013 Membership Metro Council Environmental Services — SAC & Sewer Service Mid Northern Services — Street Light Repairs Ray 0 Herron — Police Training Supplies Yocum Oil Company — Fuel $ 5,000.00 $ 3,065.00 $ 3,168.92 $ 6,919.74 $ 4,408.00 $ 91,965.97 $ 3,078.04 $ 3,109.52 $ 11,910.80 Manual Checks Total $ 140,669.22 System Checks Total $ 107,884.66 Total for the list of claims for the February 5, 2013 city council meeting $ 248,553.88 RECOMMENDATION: Approval of the list of claims for February 5, 2013. CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 01/31113 MAN Account Comments DEPT Descr Amount Search Name AFFINITY PLUS G 01 -2073 01/18/2013 PAYROLL $1,040.00 G 01-2073 02/01/2013 PAYROLL $1,040.00 Search Name AFFINITY PLUS $2,080.00 Search Name ASSURANT EMPLOYEE BENEFITS E 01- 4132 - 031 -30 JAN 2013 PREMIUM - FIRE DEPT Fire $195.60 Search Name ASSURANT EMPLOYEE BENEFITS $195.60 Search Name FLEMING, PEYTON G 01 -2073 REFUND OF P/R DEDUCTION $409.92 Search Name FLEMING, PEYTON $409.92 Search Name GANGELHOFF, TERESA G 01 -2010 2012 MILEAGE REIMNBURSEMENT $59.94 E 01- 4415 - 070 -70 2013 MILEAGE REIMNBURSEMENT Parks & Recreation $16.95 E 01- 4210 - 070-70 2013 CELL PHONE REIMNBURSEMENT Parks & Recreation $22,00 G 01 -2010 2012 CELL PHONE REIMNBURSEMENT $66.00 Search Name GANGELHOFF, TERESA $164.89 Search Name I C M A RETIREMENT 457 G 01 -2072 01/18/2013 PAYROLL $661.92 Search Name I C M A RETIREMENT 457 $661.92 0/51I13 11:12 AM Page 1 Search Name MENDOTA HEIGHTS, CITY OF E 01- 4480 - 110 -10 EMPLOYEE RECOGNITION Administration $350.00 Search Name MENDOTA HEIGHTS, CITY OF $350.00 Search Name METRO COUNCIL ENVIRONMENTSVC E 15 -4449- 060 -60 FEB 2013 SEWER SERVICE Utility Enterprise $82,600.57 R 15 -3615 DEC 2012 SAC - $94.60 R 15 -3320 DEC 2012 SAC $9,460.00 Search Name METRO COUNCIL ENVIRONMENTSVC $91,965.97 Search Narne MN SECRETARY OF STATE E 01- 4490 - 020 -20 NOTARY APPLICATION - T. MILLER Police $120.00 Search Name MN SECRETARY OF STATE $120.00 Search Name NATIONWIDE RETIREMENT SOLUTION G 01 -2072 01/18/2013 PAYROLL $650.00 Search Name NATIONWIDE RETIREMENT SOLUTION $650.00 Search Name SPRINT G 45 -2010 G 15 -2010 G 05 -2010 G 01 -2010 Search Name SPRINT Search Name SUN LIFE G 01 -2071 G 01 -1145 E 01 -4131- 110 -10 G 01 -1145 G 01 -2074 NOV -DEC 2012 CELL SERVICE NOV -DEC 2012 CELL SERVICE NOV -DEC 2012 CELL SERVICE NOV -DEC 2012 CELL SERVICE JAN -FEB 2013 PREMIUM JAN -FEB 2013 PREMIUM JAN -FEB 2013 PREMIUM JAN -FEB 2013 PREMIUM JAN -FEB 2013 PREMIUM Administration - $34.31 $35.47 $146.80 $1,793.61 $1,941.57 $2,706.16 $39.00 $600.34 - $58.00 $86.30 Account E 01 -4131- 070 -70 E 08 -4131- 000 -00 E 05- 4131-105 -15 E 15- 4131-060 -60 E 01- 4131 - 020 -20 E 01- 4131 - 050 -50 Search Name SUN LIFE CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 01131/13 MAN Comments JAN -FEB 2013 PREMIUM JAN -FEB 2013 PREMIUM JAN -FEB 2013 PREMIUM JAN -FEB 2013 PREMIUM JAN -FEB 2013 PREMIUM JAN -FEB 2013 PREMIUM Search Name SW/WC SERVICE COOPERATIVES G 01 -2074 G 01 -2071 E 15- 4131 - 060 -60 E 01- 4131 - 070-70 E 01- 4131 - 070 -70 E 01- 4131 - 050-50 E 01- 4131 - 040 -40 E 01 -4131- 020 -20 E 01- 4131 - 110 -10 E 05 -4131- 105 -15 G 01 -2071 G 01 -2071 E 01- 4131 - 050 -50 FEB 2013 HEALTH INS. PREMIUM FEB 2013 HEALTH INS. PREMIUM FEB 2013 HEALTH INS. PREMIUM FEB 2013 HEALTH I145. PREMIUM FEB 2013 HEALTH INS. PREMIUM FEB 2013 HEALTH INS. PREMIUM FEB 2013 HEALTH INS. PREMIUM FEB 2013 HEALTH INS. PREMIUM FEB 2013 HEALTH INS. PREMIUM FEB 2013 HEALTH INS. PREMIUM FEB 2013 HEALTH INS. PREMIUM FEB 2013 HEALTH INS. PREMIUM FEB 2013 HEALTH INS. PREMIUM Search Name SW/WC SERVICE COOPERATIVES Search Name U. S. BANK G 01 -2010 E 01- 4400- 109 -09 Search Name U. S. BANK Search Name UNITED WAY OF ST. G 01 -2070 Search Name UNITED WAY OF ST. Search Name XCEL ENERGY G 01 -2010 G 01 -2010 G 45 -2010 G 45 -2010 G 45 -2010 Search Name XCEL ENERGY DEPT Descr Parks & Recreation Spec Fds Engineering Enterprise Utility Enterprise Police Road & Bridges Utility Enterprise Parks & Recreation Parks & Recreation Road & Bridges Code Enforcement/Insp Police Administration Engineering Enterprise Road & Bridges VITELLI RECEPTION MEETING REGISTRATION - S. KREBSBACH City Council PAUL 01/18/2013 PAYROLL PAUL DEC 2012 UTILITIES DEC 2012 UTILITIES DEC 2012 UTILITIES DEC 2012 UTILITIES DEC 2012 UTILITIES Amount $424,22 $160.70 $210.58 $149.88 $952.50 $433.40 $5,705.08 X113$/13 11:12 AM Page 2 $1,561,00 $6,062.00 - $1,452.00 $1,364.50 - $196.50 $4,574.00 $1,452.00 $17,086.00 $3,488.00 $4,268.50 - $161.00 - $705.00 - $1,452.00 $35,889.50 $253.88 $35.00 $288.88 $48.00 $48.00 $32.15 $16.00 $75.70 $43.82 $30.22 $197.89 $140,669.22 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/05/13 PAY R91 11311:18AM Page 1 Account Comments DEPT Descr Amount Search Name A J SCHAAKE CO E 01 -4490- 030 -30 PLAQUE S - FIRE DEPT Fire $131.46 Search Name A 3 SCHAAKE CO $131.46 Search Name ALEX AIR APPARATUS E 01 -4330- 460 -30 EQUIPMENT REPAIR - FIRE DEPT Fire $210.00 Search Name ALEX AIR APPARATUS $210.00 Search Name ANCOM COMM INC E 01- 4330 - 460 -30 EQUIPMENT - FIRE DEPT Fire $451.00 Search Name ANCOM COMM INC $451.00 Search Name ASPEN MILLS G 01 -2010 EQUIPMENT - FIRE DEPT $789.75 Search Name ASPEN MILLS $789.75 Search Name ASSURANT EMPLOYEE BENEFITS E 01- 4132 - 031 -30 FEB 2013 LTD PREMIUM Fire $195.60 Search Name ASSURANT EMPLOYEE BENEFITS $195.60 Search Name B 0 5 LAUNDRY E 01- 4330-460 -30 EQUIPMENT REPAIR - FIRE HALL Fire $770.68 Search Name B 0 S LAUNDRY $770.68 Search Name BADGER STATE INSPECTION, LLC G 01 -2125 ESCROW - SPRINT UPGRADE $1,000.00 Search Name BADGER STATE INSPECTION, LLC $1,000.00 Search Name BERG, PAUL E 01 -4415- 040 -40 MILEAGE REIMBURSEMENT Code Enforcement/Insp $60.70 Search Name BERG, PAUL $60.70 Search Name BERTELSON TOTAL OFFICE SOLUTNS E 01- 4300-110 -10 OFFICE SUPPLIES - ADMIN Administration $86.65 E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN Administration $36.32 Search Name BERTELSON TOTAL OFFICE SOLUTNS $122.97 Search Name BREDEMUS HARDWARE COMPANY, INC E 08 -4335 -000 -00 REPAIRS - CITY HALL Spec Fds $2,56315 Search Name BREDEMUS HARDWARE COMPANY, INC $2,563.75 Search Name BURNSVILLE, CITY OF G 01 -2010 JPA ADMIN. FEE $685,99 Search Name BURNSVILLE, CITY OF $685.99 Search Name BURROWS, RICHARD E 15- 4415 - 060 -60 MILEAGE REIMBURSEMENT Utility Enterprise $81.36 Search Name BURROWS, RICHARD $81.36 Search Name C. DARLENE OEHLKE, CAP E 01- 4220 - 110 -10 01/15/13 CITY COUNCIL MTG Administration $125.00 E 01- 4220- 080 -80 01/22/13 PLANNING COMM. MTG Planning $115.60 E 01 -4220- 110 -10 01/08/13 CITY COUNCIL MTG Administration $120.60 Search Name C. DARLENE OEHLKE, CAP $361.20 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/05113 PAY RV117[I1311:18AM Page 2 Account Comments DEPT Descr Amount Search Name CAPITOL CITY REGL FF ASSN E 01 -4404- 030 -30 2013 DUES Fire $50.00 Search Name CAPITOL CITY REGL FF ASSN $50.00 Search Name CENTURY LINK E 45 -4210- 045 -45 JAN -FEB 2013 SERVICE Golf Course $52.94 Search Name CENTURY LINK $52.94 Search Name CITY AUTO GLASS E 01- 4330 - 440 -20 EQUIPMENT REPAIR - PD Police $926.12 Search Name CITY AUTO GLASS $926.12 Search Name CLAREY 5 SAFETY EQUIPMENT G 01 -2010 HOSES - FIRE DEPT $423.50 G 01 -2010 HOSES - FIRE DEPT $420.00 G 01 -2010 HOSES - FIRE DEPT $420.00 Search Name CLAREY 5 SAFETY EQUIPMENT $1,263.50 Search Name CONVERY, BRIAN E 01- 4490 - 020 -20 Search Name CONVERY, BRIAN SUPPLIES - CHAPLAINS MTG Police $83.93 $83.93 Search Name COOL AIR MECHANICAL, INC. E 01 -4330- 460 -30 HVAC REPAIRS - FIRE HALL Fire $243.34 G 08 -2010 BOILER REPAIRS - CITY HALL $738.72 G 08 -2010 HVAC REPAIRS - CITY HALL $1,266.38 Search Name COOL AIR MECHANICAL, INC. $2,248.44 Search Name CRAWFORD DOOR E 01- 4330 - 460 -30 DOOR REPAIRS - FIRE HALL Fire $143.75 E 01- 4330 - 460 -30 DOOR REPAIRS - FIRE HALL Fire $871.00 E 01 -4330- 460 -30 DOOR REPAIRS - FIRE HALL Fire $369.90 Search Name CRAWFORD DOOR $1,384.65 Search Name CROWN TROPHY E 01- 4490 - 020 -20 PLATES - PD Police $220.54 Search Name CROWN TROPHY $220.54 Search Name DAKOTA COMMUNICATIONS CENTER E 01- 4275 - 020 -20 FEB 2013 DCC FEE Police $15,174.35 E 01 -4275- 030 -30 FEB 2013 DCC FEE Fire $798.65 Search Name DAKOTA COMMUNICATIONS CENTER $15,973.00 Search Name DAKOTA COUNTY ENVIRONMENT MGMT E 01- 4490 - 050 -50 LICENSE FEE Road & Bridges $18.00 E 01- 4490 - 070 -70 LICENSE FEE Parks & Recreation $18.00 E 15- 4490 - 060 -60 LICENSE FEE Utility Enterprise $18.00 Search Name DAKOTA COUNTY ENVIRONMENT MGMT $54.00 Search Name DAKOTA COUNTY RECORDER G 01 -2010 DEC 2012 ABSTRACT FEES $506.00 Search Name DAKOTA COUNTY RECORDER $506.00 Search Name DELTA DENTAL E 08- 4131 - 000 -00 FEB 2013 DENTAL PREMIUM Spec Fds $40.50 Account G 01 -2074 G 01 -2071 E 15- 4131 - 060-60 E 01- 4131 - 020 -20 E 05- 4131 - 105 -15 E 01- 4131 - 050 -50 E 01-4131- 110 -10 E 01- 4131 - 070 -70 Search Name DELTA DENTAL Search Name ELDER JONES G 01 -2010 Search Name ELDER JONES Search Name ELECTRO WATCHMAN E 15- 4210-060 -60 Search Name ELECTRO WATCHMAN Search Name EVEREST EMERGENCY VEHICLES INC E 01 -4330- 490 -50 EQUIPMENT REPAIR PARTS Search Name EVEREST EMERGENCY VEHICLES INC CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/05/13 PAY Comments FEB 2013 DENTAL PREMIUM FEB 2013 DENTAL PREMIUM FEB 2013 DENTAL PREMIUM FEB 2013 DENTAL PREMIUM FEB 2013 DENTAL PREMIUM FEB 2013 DENTAL PREMIUM FEB 2013 DENTAL PREMIUM FEB 2013 DENTAL PREMIUM REFUND - CXL'D PERMIT DEPT Descr Utility Enterprise Police Engineering Enterprise Road & Bridges Administration Parks & Recreation ANNUAL MONITORING - LIFT STATION Utility Enterprise Search Name FACTORY MOTOR PARTS E 01- 4330 - 490 -50 E 01 -4330- 440 -20 E 01- 4330 - 490 -70 E 01- 4330 - 490 -70 E 15 -4330- 490 -60 E 01 -4330- 490 -50 E 01- 4330 - 440 -20 E 15- 4330 - 490 -60 Search Name FACTORY MOTOR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS Search Name FARMINGTON, CITY OF E 01 -4404- 020 -20 013 MAAG CONTRIBUTION Search Name FARMINGTON, CITY OF Road & Bridges Road & Bridges Police Parks & Recreation Parks & Recreation Utility Enterprise Road & Bridges Police Utility Enterprise Police Search Name FBI LEEDA E 01- 4404 - 020 -20 2013 MEMBERSHIP Police Search Name FBI LEEDA Search Name FISCHER S SERVICE - PLOWING G 08 -2010 DEC. 2012 PLOWING - CITY HALL G 01 -2010 DEC. 2012 PLOWING - FIRE HALL G 01 -2010 DEC. 2012 PLOWING - DRIVEWAYS Search Name FISCHER S SERVICE - PLOWING Search Name FITOAM E 01- 4400 - 030 -30 CONF. REGISTRATION - D. STEIN Fire Search Name FITOAM Search Name FLEET SERVICES G 01 -2010 DEC 2012 SQUAD LEASES Search Name FLEET SERVICES Amount $162.00 $1,415.25 $211.50 $544.50 $61.00 $333.00 $252.00 $292.50 $3,332.25 $51.40 $51.40 $423.23 $423.23 $128.81 $128.81 -$4.01 -$4.01 -$4.01 $25.11 -$4.00 $25.12 $25.12 $25.11 $84.43 $5,000.00 $5,000.00 $50.00 RA/ /13 11:18 AM Page 3 $50.00 $650.00 $390.00 $2,025.00 $3,065.00 $145.00 $145.00 $4,292.88 $4,292.88 Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02105113 PAY Comments Search Name FORMS & SYSTEMS OF MN E 01- 4305 - 020 -20 SUPPLIES - PD Search Name FORMS & SYSTEMS OF MN Search Narne GARLOCK 3R., NEIL E 01- 4305 - 024 -20 Search Name GARLOCK JR., NEIL Search Name GMS INDUSTRIAL SUPPLIES, INC. G 15 -2010 EQUIPMENT REPAIR PARTS G 01 -2010 EQUIPMENT REPAIR PARTS G 01 -2010 EQUIPMENT REPAIR PARTS G 15 -2010 EQUIPMENT REPAIR PARTS Search Name GMS INDUSTRIAL SUPPLIES, INC. MEDICAL EQUIPMENT - RESERVES Search Name GOLDCOM E 01-4330- 460 -30 E 01- 4330 - 460 -30 E 01-4305- 030 -30 Search Name GOLDCOM EQUIPMENT - FIRE HALL EQUIPMENT - FIRE HALL BATTERIES - FIRE DEPT Search Name GOPHER STATE ONE CALL E 01- 4210-040 -40 2013 ANNUAL FEE Search Name GOPHER STATE ONE CALL DEPT Descr Police Police Fire Fire Fire R911R/1311:18AM Page 4 Amount $130.79 $130.79 $189.60 $189.60 $53.39 $106.78 $238.52 $29.68 $428.37 $196.02 $227.59 $5.02 $428.63 Code Enforcement/Insp $100.00 Search Name GOVERNMENT TRAINING SERVICE E 01- 4400 - 110 -10 2013 MCFOA CONFERENCE - L. SMITH Administration Search Name GOVERNMENT TRAINING SERVICE Search Name GRAINGER E 08- 4335 - 000 -00 E 01-4330 - 460 -30 E 01- 4330 - 460 -30 E 01- 4330 - 460 -30 E 08- 4335 - 000 -00 E 01- 4305 - 050 -50 Search Name GRAINGER Search Name GRAYBAR ELECTRIC E 08 -4335- 000 -00 E 28- 4330 -000 -00 Search Name GRAYBAR ELECTRIC Search Name HANCO CORPORATION G 01 -2010 Search Name HANCO CORPORATION Search Name I A C P E 01- 4404-020 -20 Search Name I A C P Search Name I A F C E 01- 4404-030 -30 Search Name I A F C BLDG MAINT. SUPPLIES - CITY HALL EQUIPMENT REPAIR PARTS - FIRE EQUIPMENT REPAIR PARTS - FIRE EQUIPMENT REPAIR PARTS - FIRE EQUIPMENT REPAIR PARTS - CITY HALL OPERATING SUPPLIES - STREETS BLDG MAINT. SUPPLIES - CITY HALL STREET LIGHT REPAIR SUPPLIES EQUIPMENT REPAIR PARTS 2013 MEMBERSHIP 2013 MEMBERSHIP Spec Fds Fire Fire Fire Spec Fds Road & Bridges Spec Fds Spec Fds Police $100.00 $190.00 $190.00 $78.23 $16.27 $51.70 $37.45 $49.09 $19.94 $252.68 $35.24 $387.60 $422.84 $38.15 $38.15 $120.00 $120.00 Fire $204.00 $204.00 Account Search Name IAPE E 01- 4404-020 -20 Search Name IA PE Search Name INSPECTRON INC G 01 -2010 G 01 -2010 Search Name INSPECTRON INC Search Name INTEREUM E 08- 4335 - 000 -00 E 08- 4335 - 000 -00 Search Name INTEREUM CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/05/13 PAY Comments 2013 MEMBERSHIP INSPECTIONS - JULY -SEP 2012 INSPECTIONS - OCT -DEC 2012 ENG. FURNITURE - CITY HALL ENG. FURNITURE - CITY HALL Search Name INTERSTATE POWER SYSTEMS E 01-4330 - 460 -30 EQUIPMENT REPAIR - FIRE DEPT Search Name INTERSTATE POWER SYSTEMS Search Name INVER GROVE FORD E 15-4330- 490 -60 E 01- 4330 - 440 -20 E 01- 4330 - 490 -70 E 01 -4330- 490 -70 Search Name INVER GROVE FORD Search Name JENS VENDING E 01- 4330-460 -30 Search Name JENS VENDING EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR - FIRE HALL Search Name JRS ADVANCED RECYCLERS E 01 -4280- 315 -30 TV DISPOSAL Search Name JRS ADVANCED RECYCLERS Search Name KREMER SERVICES, LLC E 01- 4330-490 -70 EQUIPMENT REPAIR - PARKS E 01- 4330 - 490 -50 EQUIPMENT REPAIR - STREETS Search Name KREMER SERVICES, LLC Search Name L E L S G 01 -2075 Search Name LE LS Search Name LEAGUE MN CITIES G 01 -2010 G 15 -2010 E 01 -4400- 110 -10 Search Name LEAGUE MN CITIES Search Name LEXISNEXIS G 01 -2010 Search Name LEXISNEXIS Search Name LOGIS G 01 -2010 G 23 -1010 FEB 2013 UNION DUES SAFETY TRAINING - Q3 2012 SAFETY TRAINING - Q3 2012 LOSS CONTROL WORKSHOPS DEC 2012 SERVICES APPLICATION SUPPORT FIREWALL DEPT Descr Police Spec Fds Spec Fds Fire P9Ig /13 11:18 ANi Page 5 Amount Utility Enterprise Police Parks & Recreation Parks & Recreation Fire Fire Parks & Recreation Road & Bridges Administration $50.00 $50.00 $1,250.00 $425.00 $1,675.00 $1,315.33 $1,273.64 $2,588.97 $3,168.92 $3,168.92 $24.90 $31.44 $16.72 $11.84 $84.90 $533.59 $533.59 $45.00 $45.00 $100.24 $565.15 $665.39 $585.00 $585.00 $300.00 $100.00 $20.00 $420.00 $55.00 $55.00 $2,042.00 $4,877.74 Account Search Name LOGIS Search Name MCP A E 01- 4400 - 020 -20 Search Name MCP A Search Name M R P A E 01- 4306 - 070 -70 Search Name M R P A Search Name MAUER CHEVROLET E 01-4330- 490 -70 Search Name MAUER CHEVROLET Search Name MAllITELLO, JOHN G 05 -2010 E 05- 4415 - 105 -15 Search Name MAZZITELLO, JOHN Search Name MENARDS E 15 -4305- 060 -60 E 08 -4335- 000 -00 E 08 -4335- 000 -00 E 08 -4335- 000 -00 Search Name MENARDS CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/05/13 PAY Comments CONF. REGISTRATION - D. URMANN 30B POSTING EQUIPMENT REPAIR PARTS DEC 2012 MILEAGE JAN 2013 MILEAGE DEPT Descr Amount WO/13 11:18 AM Page 6 OPERATING SUPPLIES - SEWER CLEANING SUPPLIES - CITY HALL BLDG MAINT. SUPPLIES - CITY HALL BLDG MAINT. SUPPLIES - CITY HALL Search Name MENDOTA HEIGHTS, CITY OF G 45 -2010 4T1-1 QTR SEWER - PAR3 Search Name MENDOTA HEIGHTS, CITY OF Search Name MENDOTA, CITY OF G 15 -2010 Search Name MENDOTA, CITY OF Search Name METRO CITIES E 01- 4404 - 110 -10 Search Name METRO CITIES 4TH QTR SEWER - ST. PETER 2013 MEMBERSHIP Search Name MID NORTHERN SERVICES G 28 -2010 G 01 -2010 G 28 -2010 G 01 -2010 G 01 -2010 G 01 -2010 G 28 -2010 G 28 -2010 G 08 -2010 G 15 -2010 STREET LIGHT REPAIRS LIGHTING REPAIRS - PARKS STREET LIGHT REPAIRS LIGHTING REPAIRS - PARKS LIGHTING REPAIRS - PARKS UGHTING REPAIRS - PW STREET LIGHT REPAIRS STREET LIGHT REPAIRS LIGHTING REPAIRS - CITY HALL UGHTING REPAIRS - PW Search Name MID NORTHERN SERVICES Search Name MIKES SHOE REPAIR INC G 01 -2010 GEAR REPAIR - FIRE DEPT Search Name MIKES SHOE REPAIR INC Police Parks & Recreation Parks & Recreation Engineering Enterprise Utility Enterprise Spec Fds Spec Fds Spec Fds Administration $6,919.74 $325.00 $325.00 $100.00 $100.00 $210.82 $210.82 $31.64 $83.05 $114.69 $23.89 $14.84 $51.04 $18.29 $108.06 $218.00 $218.00 $566.00 $566.00 $4,408.00 $4,408.00 $270,00 $154.44 $540.00 $687.50 $130.00 $147.40 $540.00 $405.00 $130.00 $73.70 $3,078.04 $49.00 $49.00 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/05/13 PAY Account Comments DEPT Descr Search Name MINNESOTA SHERIFFS ASSOC E 01- 4404 - 020 -20 2013 MEMBERSHIP Police Search Name MINNESOTA SHERIFFS ASSOC Search Name MITCHELL1 E 15- 4300 - 060 -60 FEB 2013 SERVICE Utility Enterprise Search Name MITCHELL1 Search Name MN BENEFIT ASSN E 01- 4131 - 050 -50 FEBRUARY 2013 PREMIUM Road & Bridges G 01 -2071 FEBRUARY 2013 PREMIUM G 01 -2073 FEBRUARY 2013 PREMIUM Search Name MN BENEFIT ASSN Search Name MN CHIEFS OF POLICE ASSN E 01 -4305- 020 -20 PERMIT FORMS - PD Police Search Name MN CHIEFS OF POLICE ASSN Search Name MN TEAMSTERS LOCAL 320 G 01 -2075 JAN 2013 UNION DUES Search Name MN TEAMSTERS LOCAL 320 Search Name MN VISITING NURSE AGENCY G 01 -2010 FLU VACCINE CLINIC Search Name MN VISITING NURSE AGENCY Search Name MNPEA G 01 -2075 G 01 -2075 Search Name MNPEA FEB 2013 UNION DUES JAN 2013 UNION DUES F1O/1311:18AM Page 7 Amount $25.00 $25.00 $158.13 $158.13 $11.82 $46.34 $14.95 $73.11 $117.46 $117.46 $615.00 $615.00 $29.00 $29.00 $117.00 $117.00 $234.00 Search Name N 0 I 5 E E 01- 4220 - 080 -80 2013 MEMBERSHIP Planning $706.71 Search Name N 0 1 5 E $706.71 Search Name NATURE CALLS, INC E 01- 4200- 610 -70 JAN 2013 RENTALS Parks & Recreation $202.75 Search Name NATURE CALLS, INC $202.75 Search Name NCPERS GROUP LIFE INS. G 01 -2071 FEB 2013 PREMIUM Search Name NCPERS GROUP LIFE INS. $96.00 $96.00 Search Name OFFICE DEPOT E 05 -4300- 105 -15 OFFICE SUPPLIES - ENG. Engineering Enterprise $37.28 E 05- 4300 - 105-15 OFFICE SUPPLIES - ENG. Engineering Enterprise $12.81 E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN.. Administration $20.30 Search Name OFFICE DEPOT $70.39 Search Name OPTUMHEALTH FINANCIAL SERVICES G 01-2010 DEC 2012 COBRA ENROLLMENTS Search Name OPTUMHEALTH FINANCIAL SERVICES Search Name OREILLY AUTO /FIRST CALL E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - SHOP $74.45 $74.45 Road & Bridges $4.16 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/05113 PAY Account Comments E 01- 4330 - 490 -70 CORE RETURN E 01 -4330- 490 -70 EQUIPMENT REPAIR PARTS - PARKS E 01 -4330- 490 -70 EQUIPMENT REPAIR PARTS - SHOP E 15- 4330 - 490 -60 EQUIPMENT REPAIR PARTS - SHOP E 01- 4330 - 490 -70 EQUIPMENT REPAIR PARTS - SHOP E 01 -4330- 490 -50 EQUIPMENT REPAIR PARTS - SHOP E 15- 4330 - 490 -60 EQUIPMENT REPAIR PARTS - SHOP Search Name OREILLY AUTO/FIRST CALL Search Name OXYGEN SERVICE CO G 01 -2010 Search Name OXYGEN SERVICE CO Search Name PARTSMASTER E 01- 4330 - 440 -20 E 01- 4330- 490 -50 E 01- 4330 - 490 -70 E 15- 4330 - 490 -60 Search Name PARTSMASTER Search Name PENTEL, REBECCA E 01- 4130 - 021 -20 Search Name PENTEL, REBECCA Search Name PITNEY BOWES E 01- 4300 - 110 -10 Search Name PITNEY BOWES Search Name PLAZA TV & APPL E 01 -4330- 460 -30 E 01 -4330- 460 -30 E 01- 4330 - 460 -30 Search Name PLAZA TV & APPL OPERATING SUPPLIES - FIRE DEPT EQUIPMENT & SUPPLIES - SHOP EQUIPMENT & SUPPLIES - SHOP EQUIPMENT & SUPPLIES - SHOP EQUIPMENT & SUPPLIES - SHOP TEMP HELP - PD POSTAGE SUPPLIES - INK EQUIPMENT REPAIR REPLACEMENT TV - FIRE HALL REPLACEMENT FRIDGE - FIRE HALL Search Name RAY 0 HERRON CO. INC. E 01- 4400 - 020 -20 TRAINING SUPPLIES - PD Search Name RAY 0 HERRON CO. INC. Search Name SCHUTTA, TAMARA E 01- 4490 - 109 -09 Search Name SCHUTI"A, TAMARA Search Name SPRINT E 05 -4210- 105 -15 E 01- 4210- 050 -50 E 01- 4223 - 020 -20 E 01- 4210-020 -20 E 01- 4210 - 030 -30 E 15- 4210- 060 -60 E 01- 4210 - 110 -10 G 45 -2010 G 15 -2010 G 05 -2010 G 01 -2010 E 45-4210 - 045 -45 SUPPLIES - EMI). RECOGNITION JAN 2013 CELL SERVICE JAN 2013 CELL SERVICE JAN 2013 CELL SERVICE JAN 2013 CELL SERVICE JAN 2013 CELL SERVICE JAN 2013 CELL SERVICE JAN 2013 CELL SERVICE DEC 2012 CELL SERVICE DEC 2012 CELL SERVICE DEC 2012 CELL SERVICE DEC 2012 CELL SERVICE JAN 2013 CELL SERVICE DEPT Descr Parks & Recreation Parks & Recreation Parks & Recreation Utility Enterprise Parks & Recreation Road & Bridges Utility Enterprise Police Road & Bridges Parks & Recreation Utility Enterprise Police Administration Fire Fire Fire Police City Council Engineering Enterprise Road & Bridges Police Police Fire Utility Enterprise Administration Golf Course Amount - $64.13 $258.98 $4.16 $7.53 $7.53 $7.54 $4.15 $229.92 $119.79 $119.79 $90.29 $90.28 $90.28 $90.28 $361.13 $960.00 $960.00 $130.79 $130.79 $84.95 $480.93 $589.95 $1,155.83 $3,109.52 $3,109.52 $51.10 $51.10 $73.36 $8.79 $159.96 $633.16 $39.99 $136.16 $91.56 $8.31 $136.17 $73.36 $933.44 $8.32 Fk011 /13 11:18 AM Page 8 Account Search Name SPRINT Search Name SPRWS CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/05/13 PAY Comments DEPT Descr G 08 -2010 E 01- 4425 - 315 -30 G 45 -2010 G 01 -2010 G 01 -2010 G 15 -2010 Search Name SPRWS DEC 2012 SERVICE - CITY HALL 2013 AUTOMATIC FIRE SERVICE Q4 2012 SERVICE - PAR3 DEC 2012 SERVICE - FIRE HALL DEC 2012 SERVICE - PW DEC 2012 SERVICE - PW Fire Search Name SPS COMPANIES, INC E 08- 4335 - 000 -00 EQUIPMENT REPAIR - CITY HALL Spec Fds Search Name SPS COMPANIES, INC Search Name SRF CONSULTING GROUP, INC G 22 -2010 DODD RD/TH 110 PROJECT Search Name SRF CONSULTING GROUP, INC Search Name STEIN, DALE E 01- 4400 - 030 -30 CONF. EXPENSE - D. STEIN Fire Search Name STEIN, DALE Search Name TOTAL TOOL E 01- 4305 -050 -50 E 01- 4305 - 050 -50 E 15 -4305- 060 -60 Search Name TOTAL TOOL TOOLS & EQUIPMENT TOOLS & EQUIPMENT TOOLS & EQUIPMENT Search Name TRIANGLE RUBBISH & RECYCLING G 01 -2010 DEC 2012 SERVICE Search Name TRIANGLE RUBBISH & RECYCLING Search Name TURFWERKS E 01- 4330 - 490 -70 G 01 -2010 G 01 -2010 G 01-2010 Search Name TURFWERKS EQUIPMENT PARTS - PARKS EQUIPMENT PARTS - PARKS EQUIPMENT PARTS - PARKS EQUIPMENT PARTS - PARKS Search Name TWIN CITIES OCCUPATIONAL HLTH E 01- 4306 - 020 -20 PRE -EMP. TEST - PD G 01 -2010 SUPPLIES - FIRE DEPT E 01- 4244 - 030 -30 EXAMS - FIRE DEPT Search Name TWIN CITIES OCCUPATIONAL HLTH Search Name TWIN CITY JANITOR SUPPLY, INC. G 01 -2010 CLEANING SUPPLIES Search Name TWIN CITY JANITOR SUPPLY, INC. Search Name UNIFORMS UNLIMITED E 01 -4410- 020 -20 E 01- 4410 - 020 -20 E 01- 4410 - 020 -20 E 01- 4410 - 020 -20 UNIFORMS & EQUIPMENT - CH. WILLSON UNIFORMS - P. FLEMING UNIFORMS - R. PENTEL EQUIPMENT - M. ASCHENBRENER Road & Bridges Road & Bridges Utility Enterprise Parks & Recreation Police Fire Police Police Police Police Amount $2,302.58 $56.49 $100.25 $41.69 $56.49 $29.20 $14.60 $298.72 $9.75 FOI liti11311:18AM Page 9 $9.75 $1,231.72 $1,231.72 $135.76 $135.76 $159.90 $186.77 $167.25 $513.92 $53.10 $53.10 $110.66 $925.00 $142.19 - $1,097.92 $79.93 $55.00 $435.00 $120.00 $610.00 $126.11 $126.11 $98.34 $261.99 $74.55 $73.72 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/05/13 PAY Account Comments DEPT Descr Amount Search Name UNIFORMS UNLIMTTED $508.60 Search Name UNIVERSITY OF MINNESOTA E 05- 4400405 -15 CONF. REGISTRATION - J. MAZZITELLO Engineering Enterprise $345.00 Search Name UNIVERSITY OF MINNESOTA $345.00 Search Name VALSPAR PAINT G 15 -2010 PAINT $22.89 P1f J13 11 :18 AM Page 10 Search Name VALSPAR PAINT $22.89 Search Name VITO MECHANICAL CONTRACTORS E 08-4335- 000 -00 PLUMBING SERVICE - C1TY HALL Spec Fds $817.00 Search Name VITO MECHANICAL CONTRACTORS $817.00 Search Name WACONIA FARM SUPPLY E 01- 4330-490 -70 EQUIPMENT REPAIR PARTS Parks & Recreation $132.15 Search Name WACONIA FARM SUPPLY $132.15 Search Name WASTE MANAGEMENT E 01 -4280- 310 -70 JAN 2013 SERVICE - PW GARAGE Parks & Recreation $187.83 E 15 -4280- 310 -60 JAN 2013 SERVICE - PW GARAGE Utility Enterprise $187.83 E 08- 4280 - 000 -00 JAN 2013 SERVICE - CITY HALL Spec Fds $143.98 E 01 -4280- 310-50 JAN 2013 SERVICE - PW GARAGE Road & Bridges $187.84 Search Name WASTE MANAGEMENT $707.48 Search Name WEST ST. PAUL, CITY OF G 01 -2010 YOUTH TRIPS COST - SUMMER 2012 $1,367,25 G 01 -2010 YOUTH TRIPS COST - WINTER 2012 $357.93 Search Name WEST ST, PAUL, CITY OF $1,725.18 Search Name WILLSON, CHAD E 01- 4410 - 020 -20 CLOTHING REIMB. - CHAD WILLSON Police $80.00 Search Name WILLSON, CHAD $80.00 Search Name YALE MECHANICAL G 01 -2010 EQUIPMENT REPAIR - FIRE HALL $1,588.00 E 01- 4330-490 -30 EQUIPMENT REPAIR - FIRE HALL Fire $623.33 Search Name YALE MECHANICAL $2,211.33 Search Name YOCUM OIL COMPANY, INC. G 014210 FUEL - GASOLINE $11,910.80 Search Name YOCUM OIL COMPANY, INC. $11,910.80 Search Name ZARNOTH BRUSH WORKS E 01 -4330- 490 -70 EQUIPMENT REPAIR PARTS - PARKS Parks & Recreation - $16.03 E 01- 4330- 490 -70 EQUIPMENT REPAIR PARTS - PARKS Parks & Recreation $323.83 Search Name ZARNOTH BRUSH WORKS $307.80 $107,884.66 DATE: TO: FROM: SUBJECT: BACKGROUND CITY OF MENDOTA HEIGHTS pg 66 1101 Victoria Curve 1 Mendota Heights, 651.452.1850 phone 1 651.452.894( www.rnendota -hei g hts.con 7a. February 5, 2013 Mayor, City Council and City Administrator Jake Sedlacek, Assistant to the City Administrator Resolution 2013 -09 Approving a Variance for a Monument Sign Robert Lindahl made a planning application to requesting a 35 foot variance to the front yard setback for a monument sign at 1440 Northland Drive. The property is zoned I- Industrial and is currently used as office. The planning commission heard the request at their regular meeting on Tuesday, January 22, 2013. Planner Grittman reviewed his report, noting that the required setback for signs in the industrial zone is 40 feet from the property line. Mr. Grittman also noted that most, if not all monument signs in the industrial district are located within the required setback. Responding to commissioner inquiries, Mr. Grittman confirmed that Mendota Heights City Code is more restrictive than other communities he works with. David Noland, on behalf of the applicant, presented images of existing signs in the area of the subject property. These signs appeared to have setbacks of less than 20 feet from the property line. Mr. Noland stated that a setback greater than five feet would limit the visibility of the sign, especially for traffic travelling to the site from Pilot Knob Road. The proposed sign would be in a similar location to the existing leasing sign. There were no comments at the public hearing. In response to Mr. Noland's presentation at the planning commission, staff has revisited the industrial park; it appears that the majority of monument signs appear to be closer than 20' to the property line. A 20' setback appears to be the maximum setback applied in the industrial zone. BUDGET IMPACT N/A RECOMMENDATION The planning commission recommended approval of a variance not to exceed 20 feet, as recommended by the city planner on a 6:0 vote. This matter requires a simple majority vote by the council. If the city council desires to implement the recommendation, pass a motion adopting RESOLUTION 2013 -09 APPROVING A 20 FOOT VARIANCE TO THE FRONT YARD SETBACK AT 1444 NORTHLAND DRIVE. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2013 - 09 A RESOLUTION APPROVING A 20 FOOT VARIANCE TO THE FRONT YARD SETBACK AT 1444 NORTHLAND DRIVE pg 67 WHEREAS, Robert Lindahl has applied for a variance to the front yard setback for a monument sing at 1444 Northland Drive (PID 27- 36450 -01 -040, Lot 4, Block 1, Inland Industrial Park) as proposed in planning case 2012 -36; and WHEREAS, the Planning Commission held a public hearing on this matter at their regular meeting December 26, 2012. NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council that a variance to the front yard setback for a monument sign as proposed in planning case 2012 -36 is hereby approved with the following findings of fact: 1. Sign visibility is diminished by natural curves in the adjacent roadway, and increased in closer proximity to the roadway. 2. Sign visibility is diminished should it be located at the required 40 foot setback within the site's parking lot or back along the entry drive. 3. Location of the sign at a setback less than the standard forty feet is necessary to resolve traffic safety concerns due to lack of visibility, and to better serve the needs of building tenants, customers and visitors. 4. The City has traditionally approved some degree of reduced sign setback for similar properties in the area, in order to improve the function of signage for properties. 5. A sign setback of 20 feet would be consistent with many previous approvals in the industrial zoning district. BE IT FURTHER RESOLVED, by the Mendota Heights City Council that a variance to the front yard setback for a monument sign is hereby approved with the following condition: 1. The location of the sign shall not interfere with the utility line and utility easement on the northern property line. pg 68 Adopted by the City Council of the City of Mendota Heights this fifth day of February, 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk pg 69 NORTHWEST ASSOCIATED CONSULTANTS, INC. 5775 Wayzata Boulevard, Suite 555, St. Louis Park, MN 55416 Telephone: 952.595.9636 Facsimile: 952.595.9837 planners @nacplanning.com MEMORANDUM TO: Mendota Heights Planning Commission FROM: Stephen W. Grittman /Michelle Barness DATE: January 18, 2013 MEETING DATE: January 22, 2013 SUBJECT: Variance to Setback for Freestanding Signs CASE NO: Case No. 12 -36; NAC Case 254.04 — 13.01 APPLICANT(S): Robert Lindahl on behalf of Crosswind, LLC LOCATION: 1444 Northland Drive ZONING: I - Industrial GUIDE PLAN: Industrial Background and Description of Request: The applicants are seeking a variance to permit the location of a freestanding directory and address sign within the required setback from Northland Drive. The sign is proposed to be located adjacent to the entrance driveway to the commercial site, and will be situated 25 feet back from the existing curb, and five feet back from the property line. The general zoning ordinance requirement for freestanding sign setbacks along roads is that no sign is to be located within the building setback, which for the Industrial District is 40 feet. When a part of the City's Industrial area was developed, the City had granted a PUD approval cutting this setback requirement in half, to twenty feet for the property within the PUD. Since that time, the City has also approved a number of variances to properties not affected by the PUD to place signs at the same 20 foot setback location. This setback is measured from the property line, rather than the curb line. At five feet pg 70 back from the property line, the proposed sign will meet neither the 40 foot Industrial District requirement nor the 20 foot PUD allowance. Analysis: When considering variances, the revised standards in state law require the following analysis: The City must find that an application for variance is proposing to use the property in a reasonable manner, not inconsistent with the manner in which other property in the neighborhood may be used, and where there are unique conditions on the property, not created by the applicant, that constitute "practical difficulties" in using the property in such a way. To approve the variance as requested, the City must find that the five foot setback for sign constitutes a reasonable manner of use, and that the conditions leading to the variance are unique to the property in question, not created by the applicant, and would be consistent with the character of the neighborhood in which the property is located. The subject property consists of three separate buildings that were historically used by a single user and identified by a single address. The site's buildings are now catering to multiple tenants, and the current property owner has worked with the City to provide a unique address for the SW building, the newly addressed 1444 Northland building. The purpose of signage is to provide information to travelers about the location of a particular land use. Visibility of signs would be necessary to achieve this purpose, and should be considered necessary in promoting reasonable use of the property. The applicant has indicated that 1444 Northland is currently lacking signage which can identify the location of the building and parking lot, or identify tenants within. He would like to construct a ground sign at the site's access point where it will be visible to passing traffic, to the benefit of tenants, customers, and visitors to the building. The proposed location of the sign near Northland Drive will serve the purpose of basic commerce associated with the building. Practical difficulties in constructing the proposed sign at the required 40 foot setback arise due to minimal available lawn area between Northland Drive and the site's parking lot, in the vicinity of the entry drive. Given a 40 foot setback from the front property line, a new sign would either be located in a small lawn area immediately adjacent to the entry drive or within the parking lot. The applicant is proposing an eight foot ground sign, which would be difficult to see located in a parking lot given the presence of any large vehicles. Approval of some degree of reduced sign setback will increase the signs visibility, and enable it to better serve its function for the property. The City has previously approved several signs at a 20 foot in the area, and the properties in the area have been constructed to that standard with only a few exceptions. In this sense, a reduced sign setback is not inconsistent with the manner in pg 71 which other commercial and industrial properties in the neighborhood have been allowed to develop. In 2006 the City granted a sign setback variance permitting the Mendota Heights Business Center to place a sign 20 feet back from the property line. In 2011, Brown College requested a sign variance to place signs at the zero lot line. The City did not approve the requested sign setback, but approved a variance for the proposed signs to be positioned 20 feet back from the lot line. So, while a reduced sign setback has traditionally been considered appropriate in allowing properties to be used in a reasonable manner, the setback has regularly been limited to 20 feet from the nearest property line. The question arises as to whether a reduced five foot setback is justified. The applicant suggests that a five foot setback allows the proposed sign to remain visible to traffic coming from both directions on Northland Drive. This may be due to the fact that the entry drive at which the sign will be positioned is at a sharp curve along Northland Drive. In this situation, the closer the sign is to the road, the more visible it will be. In viewing the site, it appears that a sign placed at the 20 foot setback could be visible from both directions of Northland Drive. During summer conditions, it may be possible that minor tree trimming would benefit visibility, but this would be within the ability of the property owner to control. The current real estate sign identifying the property appears to be about 5 feet from the property line — a permanent sign 15 feet farther back should still be readable. Action Requested: Following a public hearing, the Planning Commission may consider one of the following recommendations: A. Approval of the variance for a sign setback for Crosswind, LLC to a five foot setback from Northland Drive, based on findings attached to this report. B. Approval of a variance for a sign setback of less than the required 40 feet, but more than the requested 5 feet — staff would recommend that 20 feet would be consistent with other signs in the area, and provide reasonable visibility of the property. C. Denial of the variance to the sign setback, based on findings attached to this report. Staff Recommendation: Planning staff does not support the variance as proposed. As noted, the proposed sign is necessary for identification of 1444 Northland Drive, and will be most visible closer to pg 72 Northland Drive given the roads arrangement and the need to avoid locating the sign within the site's parking lot. However, a five foot setback may place the sign in the way of drainage and utility easements, and is not entirely consistent with how the City has dealt with reduced sign setbacks in the past. As such, staff recommends that the applicant adjust their sign plan to place the proposed sign consistent with the 20 foot setback that has traditionally been applied to other properties in the district. Supplementary Materials: 1. Application Materials dated 12 -28 -12 pg 73 Draft Findings for Approval Variance for Sign Setback 1444 Northland Drive 1. Sign visibility is diminished by natural curves in the adjacent roadway, and increased in closer proximity to the roadway. 2. Sign visibility is diminished should it be located at the required 40 foot setback within the site's parking lot or back along the entry drive. 3. Location of the sign at a setback less than the standard forty feet is necessary to resolve traffic safety concerns due to lack of visibility, and to better serve the needs of building tenants, customers and visitors. 4. The City has traditionally approved some degree of reduced sign setback for similar properties in the area, in order to improve the function of signage for properties. 5. A sign setback of 20 feet would be consistent with many previous approvals in the industrial zoning district. pg 74 Draft Findings for Denial Variance for Sign Setback 1444 Northland Drive 1. The City's ordinance requires that signs be no closer than 40 feet from the property line on industrial property. 2. The location of the subject property on the inside of a curved street permits visibility from both directions. 3. At a five foot setback the proposed sign may interfere with drainage and utility easements adjacent to the front property line. 4. The proposed sign will be visible when situated somewhere within the lawn area adjacent to Northland Drive, as opposed to the site's parking lot or back along the entry drive, but does not require a reduced five foot setback to maintain that visibility. 5. Granting of this variance would be establishing a privilege for this property which has been denied to others in the district. 1101 Vid0" 651.4 3 MEMCIO pg 75 I tic 'N 5511E3 ITY OF MENJDOTA HEIGHTS APPLICATION FOR CONSIDERATION OF PLANNING REQUEST Case No. \'2 - �l Q Date of Application M • Fee Paid Staff Initials Street Location of Property in Question: 14444 A Applicant Name: .4044_ LLB PH: (QS! •d) - Soo l E -Mail Address: a Li 044_141.. Q• 60060410 ,h0 . tern 1444 b eide. Address: 1 444 %Ja t4Ad fl ewe It. = Property Owner Name: Property Owner Address: (54 { 1" 1141.4` okA PJ SSc2 Legal Description & PIN of Property: (Complete Legal from Title or Deed must be provided) Type of Request: Rezoning Conditional Use Permit Conditional Use Permit for P.U.D. Preliminary /Final Plat Approval Comprehensive Plan Amendment __Variance Subdivision Approval Wetlands Permit Critical Area Permit Other: Applicable City Ordinance Number Present Zoning of Property Proposed ;Zoning of Property Present Use Proposed Use Section I hereby declare that all statements made in this re I further authorize City Officials and agents to in Idea 4,44 144 Suppa4(ra J& t and on the additional material are true. e above perty during daylight hours. 140112 Date < <10112 Date Signature of Owner (if more than one) Date pg 76 City of Mendota Heights Variance Checklist /Questionnaire Page 2 Please answer the following questions as they relate to your request for a variance. You may fill in this form or create your own: 1. In your opinion, is the variance consistent with the current land use in the neighborhood? Yes * No ( ) Why or why not? +r►IIv Stry I &my" 2. In your opinion, does the proposal put property to use in a reasonable manner? Yes .'No ( ) Why or why not? W r+'1► OJT lrivett s'3^ 150 _ egArs IS +tor- c 3. Please describe the circumstances unique to the property (not created by you). 141 Siam a .Nv S it, V ▪ - ow, 3 i54..." .T 14151 _ My 4.:r - flr 4. In our opinion, will the variance, if granted, fit with the character of the neighborhood? Yes ( ) Why or why not? O a St ew & S 1i.>* R IJ I ate fpo .. rT Las • 4L. J1.14 0 u) 41.4 it& 4 Al The planning commission must make an affirmative finding on all of the five criteria listed above in order to grant a variance. The applicant for a variance has the burden of proof to show that all of the criteria listed above have been satisfied. Variance Checklist (modified 10/2012) pg 77 Crosswind s LLCM/E° DEC 2 8 2012 JAS 1444 Northland Drive #200, Mendota Heights, MN 55120 Jake Sedlacek Asst. to the City Administrator City of Mendota Heights, Minnesota RE: Signage Location Variance — Crosswind Centre 1444 Northland Drive, Mendota Heights, MN Dear Jake: This letter is to request a variance for location of a directory and address sign associated with the building at 1444 Northland Drive. This request and the location of this signage are in our view as owner critical to the tenants that will occupy the 1444 building. As you are aware, the property in question has historically been commonly addressed as 1440 Northland Drive. The property technically consists of 3 separate buildings on a 16 acre parcel of land with the three buildings connected by skyways. The property has historically been a single -user property, with a single tenant controlling all three buildings under one common address (1440 Northland Drive). Crosswind, LLC acquired the property approximately 1 year ago and it is our intent to have multiple tenants, which we see as critical to getting the entire property leased and occupied. Step one of this multi- tenant process has been leasing the separate SW building associated with the property, which we have (through the City) separately addressed as 1444 Northland Drive. The newly addressed 1444 Northland building is a separate 35,000 square foot 4 -level building that is served by one of two primary parking Tots that serve the entire Crosswind Centre property. The problem we have, and thus the request for sign location variance, is that the parking lot that serves the 1444 building is hidden from Northland Drive, and is much lower than the upper primary lot serving the property. The access to this lower 1444 lot is also completely un- marked from the access point from Northland Drive. Our tenants are already complaining about the fact that there is no clear delineation that this lower parking lot even exists. So having adequate lighted signage that clearly allows customers and the public to understand how to access the 1444 building and the associated parking lot is critical. pg 78 Additionally, the positioning /location of the proposed 1444 Northland address /directory sign is also critical. That is, the signage must be visible coming from both directions via Northland Drive. From our analysis this is only accomplished by positioning the sign as outlined on the attached map and as physically shown to you via our on -site meetings. This positioning requires a variance as you have outlined to us, as the proposed positioning is within the standard setback area per current City standards. We appreciate the City's willingness to understand and work with us on this signage variance. We feel strongly that the request is warranted and justified for basic commerce associated with our property. There should be little if any impact on any neighboring businesses. We believe this proposed signage and the positioning of the signage makes access and use of the 1444 Northland building and associated parking lot more functional, practical, and better overall for our tenants, their customers and guests, and the general public. Thank You, Robert E. Lindahl, Manager Crosswind, LLC / Robert Lindahl Realty, Inc. 1444 Northland Drive, Suite #200 Mendota Heights, MN 55120 (Direct) 651 - 789 -5901 (Cell) 612 - 810 -0098 (e -mail) rlindahl @dungarvin.com 0 Ro65�1 N p eE i t� P.- g F t t ilf FE E- 11 i 3 6 -E ti! P. {6g. x;g! i! III Y °! i'4° ifi'i iIb g n 9 !F g! Ii =_ !IJI iiF ! it § il!i � !1 xis i yl% i -r ! ei s1 i g ii WI In illitii ki i€. / i a x ., f � YP'I1G }\ cc! W°I S r ii 1 o� 20 alzF � —j nJi FI ccl of I I lyl/{ I f (I I I I I I I I I I I I I I l l l l l L) TLE SURVEY 1 D z J 1 FE ALTA /ACSM !.5 Q 0 J O 0 / a 14.l)I111111IIIJlIII p0 \ ■ON /yy,3J by41 y0 ?7?„4, N 2` 6 H, /y O 0; EE 3§ a 60 in pg 80 in pg 82 1101 Victoria Curve 1 Mendota Height 651.452.1850 phone 1 651.452.8c www.mendota- heights.com 7b. DATE: TO: FROM: SUBJECT: CITY OF MENOOTA HEIGHTS BACKGROUND February 5, 2012 Mayor, City Council and City Administrator Jake Sedlacek, Assistant to the City Administrator Consider Code Amendment to Allow Keeping Pigeons Vince Nonnemacher submitted a planning application requesting a conditional use permit for an accessory structure to be used as a pigeon loft at 1815 Valley Curve Road. At their regular meeting December 26, 2012, the planning commission came to a consensus that pigeons are not currently allowed by code, and directed Mr. Nonnemacher to work with staff to develop an amendment to City Code to allow pigeons. At the regular meeting of the planning commission on January 22, 2013, staff presented a draft code amendment which would provide parameters around keeping pigeons. There are four parts to the amendment: 1. New language defining conditions for keeping pigeons in Title 5, Chapter 3 of City Code 2. Update the definition of a domestic animal in Title 12, Chapter 1B -2, 3. New language allowing pigeons as an interim use permit in Title 12, Chapter 1E -3 -E 4. New language for administration of interim use permits in Title 12, Chapter 1L -6 -G The attached document includes the drafted language for these four amendments. Discussion at the planning commission centered on whether or not a pigeon should be included in the definition of a "domestic animal." Ultimately, two commission members voiced concern that keeping pigeons is not consistent with the character of Mendota Heights single family residential zoning district. The commission made two motions relating to the code amendment. The first action included a denial of the updated definition of a domestic animal, and new language allowing pigeons with an interim use permit. That motion failed on a split vote. The second action was to approve the code amendment creating an Interim Use Permit. That motion passed on a unanimous vote. The planning commission tabled Mr. Nonnemacher's planning application to their February meeting. Following the planning commission meeting, staff extended the 60 day review period for Mr. Nonnemacher's application an additional 60 days, which will now expire April 4, 2013. RECOMMENDATION The planning commission considered a motion recommending that the city council should not approve code amendments to allow keeping pigeons in the single family residential zone. The motion failed with three votes in support (Commissioners Noonan, Viksnins and Roston) and three votes against (Commissioners Hennes, Magnusson and Field). Page I of 2 pg 83 The planning commission considered a motion recommending that the city council approve a code amendment creating an Interim Use Permit in the administrative chapter of the Zoning Code. The motion passed with six votes in support. On its own, this action does not allow the keeping of pigeons. No action is necessary on this item. City council should consider the use being requested prior to specific discussion of the proposed language. If the council is in favor of allowing pigeons, city council may pass a motion directing staff to formally present an ordinance for the code amendment. If the council does not favor allowing pigeons, no action is necessary. Page 2 of 2 pg 84 City Code Amendments Requested through Planning Application 2012 -34: Amendment 1: 5 -3 -12 PIGEONS A. Pigeon means a member of the family Columbidae, and shall include Racing Pigeons, Fancy Pigeons, and Sporting Pigeons as defined herein. B. Racing Pigeon means a pigeon which, through selective past breeding, has developed the distinctive physical and mental characteristics as to enable it to return to its home after having been released a considerable distance therefrom, and which is accepted as such by the American Racing Pigeon Union, Inc. or the international Federation of Racing Pigeon Fanciers. Also commonly known as Racing Homer, Homing Pigeon, or Carrier Pigeon. C. Fancy Pigeon means a pigeon which, through past breeding, has developed certain distinctive physical and performing characteristics as to be clearly identified and accepted as such by the National Pigeon Association, the American Pigeon Club, or the Rare Breeds Pigeon Club. D. Sporting Pigeon means a pigeon which, through selective past breeding, has developed the ability to fly in a distinctive manner, such as aerial acrobatics or endurance flying. E. Loft means the structures for the keeping or housing of pigeons permitted by this ordinance. F. Mature Pigeon means a pigeon aged six months or older. G. Owner means the owner of pigeons subject to this ordinance. H. Conditions: The keeping, breeding, maintenance and flying of pigeons shall be permitted under the following conditions: a. The loft shall be of such sufficient size and design, and constructed of such material that it can be maintained in a clean and sanitary condition. b. The loft shall be constructed of materials that are similar in color and materials to that of the principal building on the property. c. The loft shall not be permitted to deteriorate in a way such that the structure permits the entry of water or creates odors that are perceptible beyond the property line of the parcel on which it is located. d. There shall be at least two (2) square feet of floor area for each mature pigeon being kept therein. e. The construction and location of the loft shall comply with all applicable building and zoning regulations, and any other applicable code, such as Property Maintenance Codes. f. All feed for pigeons shall be stored in such containers as to protect from intrusion by rodents and other animals or vermin. g. The loft shall be maintained in a sanitary condition and in compliance with all applicable health regulations of the city, county, or other jurisdiction. h. All pigeons shall be confined to the loft, except during limited periods necessary for exercise, training, and competition; and at no time shall pigeons be allowed to perch or linger on the buildings or property of others. i. All pigeons shall be fed within the confines of the loft. pg 85 j. No one shall release pigeons to fly for exercise, training, competition, or any other purpose except in compliance with the following rules: i. The owner of the pigeons must provide care and operate the loft consistent with the rules and regulations of a widely recognized pigeon club, including those mentioned in this ordinance. ii. Pigeons are not to be released for flying which have been fed within the previous 4 hours. k. Pigeons shall be banded and registered with one of the national pigeon associations /registries. I. Right of Entry for Inspection: The Animal Control Officer, Police Officer, and /or Code Enforcement Officer may enter and inspect any property or lot at any reasonable time for the purpose of investigating either an actual or suspected violation or to ascertain compliance or non - compliance with this ordinance. J. Violation and Penalties: When the Officer finds a violation to have occurred, the city shall give written notice thereof to the owner. If said violation is not remedied within ten (10) days, the city may issue a citation in accordance with Section 5 -3- 11 of the City Code. In addition to this remedy, failure to correct the violation may result in revocation of the permit. Amendment 2: 12-1B-2 DEFINITIONS ANIMALS, DOMESTIC: Dogs, cats, birds and other common domestic household pets which are usually kept indoors, including pigeons, provided that the keeping of any domestic animal is in compliance with any administrative codes required by the City, and provided that such animals do not create or constitute a nuisance to neighboring property or the public. The keeping of certain domestic animals may require zoning approval, as identified within each zoning district. Amendment 3: 12 -1 E -3 -E Interim Uses Keeping of pigeons, in accordance with City Code Section 5 -3 -12, with said IUP to terminate at such time as the permittee either discontinues the activity, violates terms of the relevant regulations, or vacates the property. Amendment 4: 12 -1 L -6 -G Interim Use Permits An Interim Use Permit may be granted by the City where a proposed use is identified within a zoning district as an Interim Use. Such Permits shall be considered and processed utilizing the same requirements as Conditional Use Permits in Section 12-1L- 6. No Interim Use Permit shall be valid until the applicant has entered into an agreement with the City specifying the termination date or event of the Interim Use, upon which date or event the Interim Use Permit shall expire and the use of the property for the purpose specified in the Interim Use Permit shall cease. nLil CITY OF MENDOTA HEIGHTS 1101 Victoria Curve I Mendota Heigh: 651.452.1850 phone 1 651.452.8 www.mendota- heights.com pg 86 7c. DATE: February 5, 2013 TO: Mayor and City Council FROM: Justin Miller, City Administrator SUBJECT: 2013 Goal Setting Workshop Action Items BACKGROUND On January 24th the city council held a workshop to discuss their goals for 2013. The first portion of the meeting focused on developing "big picture" goals for the year, while the remainder of the workshop dealt with specific topics that the council wanted to address this year. It was determined that the council would meet again in May to continue to develop larger goals for the city to focus on. Key areas that were identified included airport relations, the city's financial health/tax levels, and potential areas for development and redevelopment. Attached to this report is a synopsis of the action items that were discussed and the direction that was provided by the city council. If an item was included in the goal setting workshop but was not discussed further, it was removed from the list of action items. If agreed to by the city council, staff will use this list as a work plan for our activities throughout the year. BUDGET IMPACT N/A RECOMMENDATION Staff recommends that the Mendota Heights City Council acknowledge the attached action item list. Approval of this item requires a simple majority vote of the city council. 2013 City Council Action Items pg 87 Item Staff Responsible Direction Re- Evaluate Garage Door Code Sedlacek Council committee of Povolny and Norton to work with staff and planning consultant to bring forward draft code changes Re- Evaluate Sign Ordinances Sedlacek Staff to present draft code amendment Streamline Application /Permitting Process Miller /Sedlacek/Mazzitello Staff to present draft code amendment Independent living housing for the next baby boomers Miller /Sedlacek Include in May workshop Augusta Shores II development Sedlacek Include in May workshop Master plan for the ponds and wetlands Mazzitello Staff to present ideas during workshop /budget process EAB Monitoring Mazzitello Maintain current practice Consider ownership status of water system Mazzitello Staff to present cost/benefit analysis of ownership options Organized Trash Hauling Miller Encourage neighborhoods to self - organize Street reconstruction financing Mazzitello Evaluate at end of reconstruction cycle (2015) Address needs for a new fire truck Maczko Councilmembers Povolny and Norton to work with fire department Social Host Ordinance Aschenbrener Monitor pending state legislation before enacting local ordinance Tobacco Ordinance Update Aschenbrener Staff to present draft code amendment Crossing 110 at Delaware Mazzitello Monitor for opportunities with state and county Street lights at major intersections Mazzitello Continue current practice (by resident petition) Delaware Avenue north of Dodd Road parking restrictions Aschenbrener Maintain current practice MHAA City Liaison /Sibley Field Utilization Sedlacek Continue to invite MHAA to Parks Commission, work with Sibley on field usage Trail improvements Sedlacek/Mazzitello Continue to develop trail maintenance plan Playground upgrades Sedlacek Encourage Park and Rec Commission to bring options to council Halloween bonfire — where? Sedlacek Continue at Mendota Plaza Expanded Parks and Rec Offerings (10K race, food/clothing drive, community events at the Village and Mendota Plaza, more neighborhood gatherings, City golf tournament Sedlacek Wait for new rec coordinator position to get established Formalize professional services (consultant) selection and retention processes Miller Staff to bring back schedule for council approval Compensation Study Schutta Include in 2014 budget discussion Lower taxes Miller Include in May workshop Economic Development Opportunities (Fischerville, Bourn Lane, United Properties, others) Miller /Sedlacek Include in May workshop /budget workshops Community Visioning /Survey Miller Include in May workshop Welcome Wagon package for new homeowners Miller Staff to provide letter /Heights Highlights to new residents Dump day salvage for Habitat for Humanity Sedlacek Staff will coordinate with organizations City Council Workshops Miller Schedule quarterly as needed City Council /Commission Joint Meetings Miller Will schedule with Parks and Planning Commissions Planning Public Works Public Safety Parks and Recreation Finance Organizational Discussed at January 24, 2013 Workshop CITY OF MENDOTA HEIGHTS 1101 Victoria Curve I Mendota Heigh: 651.452.1850 phone 1 651.452.8 www.mendota- heights.com pg 88 7d. DATE: February 5, 2013 TO: Mayor and City Council FROM: Justin Miller, City Administrator SUBJECT: Professional Services RFP Schedule BACKGROUND During the recent city council goal setting workshop, the idea of formalizing our Request for Proposals (RFP) process for professional services was discussed. This discussion is timely due to the fact that our civil law firm, Winthrop and Weinstine, P.A. has made a business decision to concentrate on non - municipal work, which will require the City of Mendota Heights to solicit offers for a new city attorney. Many cities seek proposals for these types of services on a regular schedule. Staff has attached a proposed schedule for civil attorney, labor attorney, prosecuting attorney, auditor and consultant planner. Staff's recommendation is to seek proposals for civil attorney this year since that is the most pressing need. It is possible that firms who submit proposals could also perform our labor and /or prosecuting services, and having a firm on board for a year or so will allow the city council to evaluate if they would be a good fit for other attorney services in the city. The city has already engaged our city auditor, Kern, Dewenter, Viere, Ltd. through fiscal year 2014. Proposals for consultant planner were last submitted in winter 2010. If the council approves, staff will bring a draft RFP for civil attorney services to the next city council meeting for approval. BUDGET IMPACT N/A RECOMMENDATION Staff recommends that the Mendota Heights City Council approve the attached "City of Mendota Heights Professional Services Proposal Schedule ". This action requires a majority vote of the city council. *Year indicates when proposals will be requested. Service may or may not start until following year Consultant Planner Auditor Prosecuting Attorney Labor Attorney Civil Attorney Service X >< 2013 >< 2014 N X X O N cn X X 2016 N X O N V X X 2018 X X 2019 X 2020 Professional Services Proposal Schedule sTq !oH eTopuaL Jo AT!J CITY OF MENDOTA HEIGHTS pg 90 1101 Victoria Curve 1 Mendota Heights, 651.452.1850 phone 1 651 452 894( www.mendota -hei g hts.com 7e. DATE: February 5, 2013 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP Public Works Director /City Engineer SUBJECT: Appointment of Representative to the Traffic Safety Committee BACKGROUND On August 7, 2007, the Mendota Heights City Council approved the creation of the Traffic Safety Committee (TSC). The TSC was charged with reviewing resident requests regarding traffic issues (i.e. stop sign requests, speed complaints, crosswalk requests, etc.). The TSC meets on an as needed basis, and averages about one meeting per quarter. The next meeting is anticipated for late February or early March. Council member Jack Vitelli had served as the City Council representative on the TSC. With his retirement, a new City Council representative needs to be appointed. The current structure of the TSC includes the following: • Public Works Director /City Engineer — John R. Mazzitello • Public Works Superintendent — Tom Olund • Police Chief — Mike Aschenbrener • City Council Representative — vacant • Planning Commission Representative Litton Field • Fire Chief — John Maczko BUDGET IMPACT None RECOMMENDATION Staff recommends Council appoint a representative to the Traffic Safety Committee. If Council desires to implement the Staff recommendation, pass a motion appointing a current City Council member to the TSC by a simple majority vote. pg 91 1101 Victoria Curve 1 Mendota Heights, 651.452.1850 phone 1 651.452.894 www.mendota- heights.com 7f. DATE: TO: FROM: SUBJECT: CITY OF MENOOTA HEIGHTS BACKGROUND February 5, 2013 Mayor, City Council and City Administrator Jake Sedlacek, Assistant to the City Administrator Appointment to the Planning Commission The City of Mendota Heights is well served by our three advisory commissions. This evening the City Council interviewed five candidates for a three year term on the planning commission. The following residents expressed their interest in serving the community: Robin Hennessy Patrick Smith Joel Sedgeman Patrick Donohue Denise Quinlan After meeting with the five applicants for the planning commission, city council may utilize the attached resolution to appoint a new planning commissioner. The new appointee's first meeting would be Tuesday, February 26, 2013. BUDGET IMPACT None RECOMMENDATION If city council wishes to appoint a representative for the planning commission, pass a motion adopting the attached Resolution: RESOLUTION 2013 -10 APPOINTING A PLANNING COMMIS SIONER. Page I of 1 pg 92 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2013 - 10 A RESOLUTION APPOINTING A PLANNING COMMISSIONER WHEREAS, the City of Mendota Heights has three citizen advisory commissions to provide input to the City Council on issues; and WHEREAS, the City of Mendota Heights appoints citizens to represent the community on two watershed management organizations; and WHEREAS, the City Council interviewed five candidates for a vacancy that exists on the planning commission for a full term starting in February 2013. NOW THEREFORE BE IT RESOLVED, that the Mendota Heights City Council does hereby appoint the following resident to the planning commission: Planning Commission Term 2/1/2013 - 1/31/2016 Adopted by the City Council of the City of Mendota Heights this fifth day of February, 2013. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk