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2012-06-19 Council PacketCITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA June 19, 2012 — 7:00 p.m. Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Consent Agenda a. Acknowledgement of June 5, 2012 City Council Minutes b. Acknowledgement of May 8 and June 4, 2012 Parks and Recreation Commission Minutes c. Acknowledgement of June 13, 2012 Airport Relations Commission Minutes d. Approval to Enter Purchase Agreement for 2454 Lemay Lake Road e. Resolution Accepting Donations to Mendota Heights 5K Race f. Receipt of Par 3 Update g. Authorize Selection of Employee Insurance/Benefits Agent of Record h. Resolution Designating Data Practices Officials i. Approval of Plans and Specifications and Authorize Advertisement for Quotes for Sanitary Sewer Cleaning and Televising j. Receipt of May Fire Synopsis Report k. Approval of Massage Therapy and Enterprise Licenses I. Approval of Sign Permits at 1408 Northland Drive m. Approval of May 2012 Treasurer's Report n. Approval of Contractors List o. Approval of Claims List 6. Public Comments 7. Award of Bids a. Award of Bid for Lemay Lake Road Project 8. Unfinished and New Business a. Approval of Pilot Knob Use Permit b. Approval of Annual Contribution to Mendota Heights Athletic Association c. Approval of Consent to Transfer, Mendota Plaza/White Pines Senior Living 9. Council Comments 10. Adjourn Mendota Heights City Council CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, June 5, 2012 ITEM 5A June 5, 2012 p Page 1 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Duggan, Povolny, Petschel and Vitelli. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Duggan moved adoption of the agenda. Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval.. Councilmember Duggan moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein; pulling items B) Acknowledgement of May 22, 2012 Planning Commission Minutes, G) Approval of Pharmaceutical Drop-Off Program Joint Powers Agreement, J) Planning Case 2012-17, Critical Area Permit for a Storage Shed at 1008 James Court, 0) Approval of One-Stop Right-of-Way Permitting System with Dakota County, and P) Approval of Pilot Knob Use Permit. a. Acknowledgement of May 15, 2012 City Council Minutes b. Acknowledgement of May 22, 2012 Planning Commission Minutes c. Revised NDC4 Web Streaming Agreement d. Approval of Sign Permit, 760 Highway 110 — BC2 Artisan Bakery e. Receipt of April 2012 Fire Department Activity Report f. Receipt of Pay Equity Report Compliance Letter g. Approval of Pharmaceutical Drop-Off Program Joint Powers Agreement h. Approval of 2011 Year-End Auditor's Recommendations Mendota Heights City Council June 5, 2012 P 2 Page 2 i. Planning Case 2012 -12, Conditional Use Permit for a Fence at 917 Chippewa Avenue j. Planning Case 2012 -17, Critical Area Permit for a Storage Shed at 1008 James Court k. Approval of Massage Therapy License Renewals 1. Approval of 2012 Election Judges m. Approve completion of Probationary Employment Period for Terry Sullivan n. Approval of Citizen Assisted Lake Monitoring Program (CAMP) Annual Agreement o. Approval of One -Stop Right -of -Way Permitting System with Dakota County p. Approval of Pilot Knob Use Permit q. Receipt of May 2012 Building Activity Report r. Approval of April 2012 Treasurer's Report s. Approve the Contractors List t. Approve the Claims List Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 B) ACKNOWLEDGEMENT OF MAY 22, 2012 PLANNING COMMISSION MINUTES Councilmember Duggan noted that a sentence at the bottom of page three of the Planning Commission minutes reads that "He commented the Council did not feel there was enough information to approve a variance for Mr. Bader." Councilmember Duggan believed this may have been said at the Planning Commission meeting but did not feel that was the case in the Council's consideration. The Council believed there was no justification for a variance and there was no supporting hardship in relation to the request. It was based on this decision that the Council denied the request for variance. Councilmember Duggan expressed his concern on the language in the minutes. City Attorney Tami Dielun replied that there were two things Council could do; 1) note in the Council minutes of this meeting Councilmember Duggan's comments, or 2) staff could go back and review the tape of the Planning Commission meeting and suggest to the Planning Commission that they amend their minutes. After suggestions were reviewed and discussions had by the Councilmembers, City Administrator Justin Miller stated that since no action was taken at the Planning Commission meeting based on the comment made it is staff' belief that the minutes from the Planning Commission meeting are an accurate reflection of what was said by Sedlacek. . In the minutes taken from Council's meeting tonight it could be noted that the Council felt there was a mistake in the Planning Commission meeting minutes. He recommended the Council adopt the Planning Commission minutes as presented and the Council meeting minutes would reflect their thoughts about how these appear. Councilmember Duggan moved to Acknowledge the May 22, 2012 Planning Commission Minutes with the notation that Council did not feel that there was an accurate summary of their actions in relation to the variance request. Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 Mendota Heights City Council June 5, 2012 p3 Page 3 G) APPROVAL OF PHARMACEUTICAL DROP -OFF PROGRAM JOINT POWERS AGREEMENT City Administrator Justin Miller stated that late in the day of this meeting staff found out through Chief of Police Michael Aschenbrener that the Dakota County Board, who was also prepared to approve the agreement this week, pulled this item from their agenda. Staff was not sure why this was pulled but they wanted to make sure everyone was approving the same agreement and asked that Council table this decision. There being no action necessary to table an item, the Council moved on to the next topic. J) PLANNING CASE 2012 -17, CRITICAL AREA PERMIT FOR A STORAGE SHED AT 1008 JAMES COURT Councilmember Duggan commented that item three under the NOW THEREFORE BE IT RESOLVED reads "The property is not in proximity to any bluff line." He suggested to staff that if it is not in proximity then the statement becomes unnecessary. It should only be included if it is in proximity to a bluff line. Assistant to the City Administrator Jake Sedlacek replied this finding is a very common finding in critical areas; however, if Council would like to make a change staff would entertain that. Councilmember Petschel suggested this request be granted as written and as the streamlined critical area permits come forward in the future, they include the distance to the bluff line. Councilmember Duggan suggested this permit request go forward but that the distance to the bluff line would be added for the record. Councilmember Duggan moved Approval of Planning Case 2012 -17, Critical Area Permit for a Storage Shed at 1008 James Court with the Approximate Distance to the Bluff Line Added for the Record. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 0) APPROVAL OF ONE -STOP RIGHT -OF -WAY PERMITTING SYSTEM WITH DAKOTA COUNTY City Engineer John Mazzitello stated that this item was originated by Dakota County. Throughout all of the cities in Dakota County, contractors and companies that wish to install utilities along publicly owned right -of -way need to apply for right-of-way permits from the various municipalities. This system being developed by the county would be a one -stop shop for the contractors; where instead of having to fill out multiple permits for a project, they would only fill out one. The county would have the permit application process and the fees from all of the different cities outlined for the contractor. The contractor could fill out one permit for a project that may stretch from Eagan to South St. Paul; going through Mendota Heights, West St. Paul, South St. Paul, etc. Mendota Heights City Council June 5, 2012 Page 4 The county asked for a one-time $2,000 set-up fee from all of the cities and then there would be monthly billing based on the number of pen-nits cycled through the one-stop program to each respective city. Mayor Krebsbach asked if this would be an automatic permitting process. City Engineer Mazzitello replied that the city would still review the plans to make sure they do not conflict with anything else in its right-of-way and would receive the fees for its time in reviewing those plans. Only the permit application form would be one instead of multiple for the contractor. Councilmember Vitelli stated that he was not in support of this because the Council would be asking the residents of Mendota Heights to pay a $2,000 one-time set-up fee and $475 a year when there would be no benefits to the residents of Mendota Heights; only to the contractors. Councilmember Povolny asked how much staff time the city would save for the $40 per month. City Engineer Mazzitello replied the process to staff would remain essentially the same as it is right now. Instead of receiving the penuits from the contractor, staff would receive them from Dakota County. Staff did not foresee any time or cost savings. Councilmember Vitelli moved Approval of One-Stop Right-of-Way Pennitting System with Dakota County Without Authorization of any Payment from the City to the County. Councilmember Duggan seconded the motion. Ayes: 5 Nays: 0 P) APPROVAL OF PILOT KNOB USE PERMIT Assistant to City Administrator Jake Sedlacek stated the City has owned the parcels that make up Pilot Knob, approximately twenty-five acres, for a little over five years. The city has been heavily into the restoration of that site, is now starting to see the benefits, and is getting requests to use the site. Under the funding sources, this is not a park; this is an open space so the rules apply differently. He, along with Chief of Police Michael Aschenbrener, have been looking at what other cities have done for pennitting special events and examples of more restrictive uses. What was presented to the Council was their best draft at a Special Event Permit for Pilot Knob. The emphasis was to try to make sure there were controls in place over what groups could use the facility; but at the same time those groups have to recognize the uniqueness of the site; make sure that there is extra protections built in for the site, and that — unlike a park — no matter what, the site is open to all even though there may be an event going on. Mayor Krebsbach asked if ceremonial fires would be allowed, even though the permit stipulates no fires allowed on the site. Councihnember Petschel stated she had the same question because this is a sacred site and she would not like to think that Native Americans could not have a sacred fire on the site because this document prevents fires. Assistant Administrator Sedlacek replied that this has been a topic of many discussions — how does anyone discern one type of fire from another. Right now the document says that fires are not allowed but given the feedback, staff agrees it is something they need to figure out and are open to suggestions. P4 Mendota Heights City Council June 5, 2012 p 5 Page 5 City Attorney Tami Diehm stated that the way the permit is currently drafted it does prohibit all fires, which is a blanket prohibition. If Council desires, staff would revisit that and come back with language that would allow for ceremonial fires, it could be worked into the permit. However, enforcement of that may be a little tricky for staff but they could certainly build in the language. After discussions and suggestions took place on the topic of fires and the associated issues , Assistant Administrator Sedlacek suggested that, since there were no pending applications, staff go back and revisit this language with people that are not necessarily inside of City Hall and bring it back to the Council in two weeks. The feedback from Council was very clear and some of the concerns are valid. Staff would prefer to hone in on the specific issue and bring back a finished product rather than passing something that is not finished. There being no action necessary to table an item, the Council moved on to the next topic. PUBLIC COMMENTS Ms. Jennifer Reeves, President of the Mendota Heights Moms Club stated that her organization voted to donate $150 for trees for any of the parks that are in need of one. The Mendota Heights Moms Club has approximately forty-five members who are all moms located in Mendota Heights, West St. Paul, Lilydale, Sunfish Lake, and Mendota. The Councilmembers expressed their appreciation for the donation. Councilmember Vitelli suggested that information pertaining to the location and type of tree be provided to the organization, which the Council agreed to. Mayor Krebsbach noted two large events that happened together during the past weekend, the first being the 50th Anniversary of the Mendota Heights Police Department, which was organized by Patrol Officers Jeff VonFeldt and Peyton Fleming Officers VonFeldt and Fleming gave a report on the activities, which included a gathering of past and current police officers, reserves, and staff at the Pool & Yacht Club on Friday evening and a four -hour open house on Sunday afternoon. The second event noted as part of the Celebrate Mendota Heights Parks 25th Anniversary was the Seventh Annual 5K Run /Walk to benefit Special Olympics. Sergeant Neil Garlock organized the event and provided a report by first mentioning that the event has grown each year, this year being no exception. Over $7,000 was raised for Special Olympics — another record. There were other activities that occurred in conjunction with the Celebrate Mendota Heights Parks 25th Anniversary. Also, the Dedication and Renaming of the Civic Center Ball Field in memory of Former Mayor Chuck Mertensotto occurred. Assistant City Administrator Jake Sedlacek gave the report. PUBLIC HEARINGS A) LIQUOR LICENSE RENEWALS Mendota Heights City Council June 5, 2012 P 6 Page 6 City Administrator Justin Miller explained that this public hearing was for liquor license renewals for businesses in the city. Staff had received the applications and background checks for all of the establishments seeking renewal. Staff recommended the approvals for the following: On -Sale Liquor License including a Special Sunday License Teresa's Mexican Restaurant, 762 Highway 110 Courtyard by Marriott, 1352 Northland Drive On -Sale Club Liquor License and Special Sunday License Mendakota Country Club, 2075 Mendakota Drive Somerset Country Club, 1416 Dodd Road On -Sale Wine License Mendoberri, 730 Main Street Tonuny Chicago's Pizzeria, 730 Main Street LeCordon Bleu College of Culinary Arts, 1315 Mendota Heights Road Off -Sale Liquor License The Wine Market, 720 Main Street Mendota Liquor, 766 Highway 110 Mayor Krebsbach opened the public hearing and asked for comments from the audience and the Councilmembers. Being none, Councilmember Duggan moved to close the public hearing. Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 Councilmember Duggan moved Approval of the Renewal of Liquor Licenses, Including Their Type, for all of the Establishments as Articulated by City Administrator Justin Miller. Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 UNFINISHED AND NEW BUSINESS A) APPEAL OF FIRE MARSHAL DECISION, HUDSON REFRIGERATED LOGISTICS — 1460 SIBLEY MEMORIAL HIGHWAY City Administrator Justin Miller explained that this is an appeal of a decision made by the City Fire Marshal that required Hudson Refrigerated Logistics at 1460 Sibley Memorial Highway to replace recalled fire protection sprinkler heads in their building. Administrator Miller reviewed the lengthy background on this topic and also recommended that Mr. Hudson and his representative, who were in attendance, have an opportunity to state their case. 2002 and 2003 — reports received by the City from Sununit Fire Protection noted that Hudson did not have any recalled sprinkler heads Mendota Heights City Council June 5, 2012 P 7 Page 7 Beginning in 2004 and annually to present time — the Suininit Fire Protection reports do show there is a presence of recalled sprinkler heads July 2007 — the State adopted a new fire code, which was then adopted by the City in October 2007 as part of its fire code. This new fire code stated that recalled sprinkler heads were no longer allowed, whether or not the recall was voluntary, and there was no grandfathering. 2010 — the City started to make Hudson Refrigerated Logistics aware of their need to replace those recalled sprinkler heads November 2010 — Mr. Hudson requested a hearing with the City Council contesting the requirement, which for reasons that are unknown, did not come before the City Council February 2012 — Fire Marshal Jim Lee sent a letter to the company stating that they did have to replace the recalled sprinkler heads. Hudson Refrigerated Logistics again requested a hearing with the City Council, which is the first step they need to take to appeal the Fire Marshal decision. March 2012 — Fire Marshal Jim Lee and City Administrator Justin Miller met with Mr. Hudson and tried to come to a solution but were unable to do so. April 10, 2012 — the City received a letter asking for this hearing It was staff's opinion that the fire code is clear on this issue as it says that recalled sprinkler heads are not allowed per the fire code. Staff believed it was a liability for the City. Staff's recommendation was the Council uphold the Fire Marshal's decision. Administrator Miller stated there is another step in the appeal process. Mr. Hudson could appeal to the State Fire Marshal. Administrator Miller also said that Mr. Hudson has some legitimate arguments but that would be a decision more appropriately handled at the State Fire Marshal level as staff is just the interpreters of the code as it applies to Mendota Heights. Mr. Bob Lee, an attorney representing Hudson Refrigerated Logistics, explained the issue in more detail and their concerns about replacing the sprinkler heads. He explained the operations that take place in the facility and the various uses of each part of the facility. He stated the building is essentially a concrete dock with a metal roof and metal walls, which is insulated and cooled to low temperatures. Aside from the office side of the building, which is sprinkled with a different system, there are no people in this building other than the employees who are running electric pallet trucks moving the pallets of products back and forth. On a typical operational day there would be three people running pallet trucks in the part of the building affected. Mr. Lee also explained that, when the building was remodeled in 1995, the Fire Marshal at that time required them to install a sprinkler system in the ceiling and an in -rack sprinkler system in the pallet racks. Therefore, half of this warehouse has three sprinkler systems, one in between the ceiling and the roof, one in the ceiling, and one in the racks. The recalled sprinkler heads are located in one section of the ceiling and were installed during the 1995 remodel. The remaining sprinklers in the ceiling, above the ceiling, in the offices, in the front part of the dock facility, and in the freezer are fine and not subject to any recall. In the opinion of Mr. Lee and Mr. Hudson, because of the redundancy of the current sprinkler systems, there was no need to replace the recalled sprinkler heads. In 2010, the then current Fire Marshal looked at this issue and consulted the State Fire Marshal. Unfortunately, the material he provided to the State Fire Marshal was incomplete and misleading, did not explain the redundancy problem, did not mention the in- pallet system, and the information on the Mendota Heights City Council June 5, 2012 P $ Page 8 rest of the building did not describe its actual use — he described it as a storage facility in its entirety. Mr. Lee and Mr. Hudson believed this led the State Fire Marshal to come to the wrong conclusion. Mayor Krebsbach asked for clarification that they did not want this issue heard at the State level. Mr. Lee replied that Hudson was not necessarily looking for a decision to be made on this issue at the City Council level. They would prefer to work with Fire Marshal Jim Lee and City Administrator Justin Miller to prepare a stipulated set of facts and explanation as to what these sprinkler systems look like, submit that again to the State Fire Marshal and receive his guidance as to whether, in fact they have a system that is covered by the state fire code and therefore requires replacement. Additional supporting documentation and materials were presented. Administrator Miller pointed out to the Councilmembers that the topic this evening only related to the recalled sprinkler heads — not any other sprinkler heads located in other parts of the facility. The presence of voluntary recalled sprinkler heads in 2004 and all of the way to 2007 — the. City could not have ordered them to be replaced because there was not any backing, any fire code, nor any law that would have allowed that. That is why the previous Fire Marshal did not instruct them to do that. It was not until 2007, when the new fire code was adopted, that the City could begin to require those to be replaced. The voluntary recall ended sixty days before the new State Fire Code tools effect. Administrator Miller also stated that the fire code is very clear in stating that recalled sprinlder heads are not allowed. However, Hudson does have valid points that they should bring up to the State Fire Marshal if they wish to appeal. The City does not have the authority to waive that at this time. Mayor Krebsbach asked Fire Marshal Jim Lee if she was correct in understanding that what the action by the Council would be to not allow Hudson to continue to have their recalled sprinlder heads, they would be able to appeal at the State level, but the Council may have some leeway in terms of when they would expect Hudson to change those recalled sprinkler heads. Fire Marshal Jim Lee indicated that this was correct. Mayor Krebsbach asked what kind of tune -line would be appropriate. Fire Marshal Lee replied this would be negotiable but two or three years would be fine. Mayor Krebsbach asked for Fire Marshal Lee's opinion on Hudson's request for the City to join with them on any kind of documentation. Fire Marshal Lee replied he did not believe he had the leeway to do that because the fire code is very clear — no recalled sprinkler heads allowed. Administrator Miller stated that staff would be more than happy to provide any documentation that they have that Hudson may not have, to help in presenting their case. However, it would not be a joint application. Additional questions were asked by Councilmembers regarding the reason for the sprinkler head recall, if this were a new building is there sufficient fire suppressant systems in place to satisfy the State requirements, would the piping need to be replaced as well or just the sprinkler heads, and if there were requirements in place for regular testing of installed sprinkler heads. Mendota Heights City Council June 5, 2012 p 9 Page 9 Councilmember Vitelli suggested that Council ask the City Fire Marshal to clearly state the actual sprinkler needs of the facility, and then he would recommend that the City Fire Marshal support Hudson in their appeal to the State Fire Marshal by being in attendance so as to be available to provide the history from the City's and the prior City Fire Marshal's point of view of the situation. The objective that would be brought to the State would be to minimize the cost to Hudson. Then if the State says the recalled ceiling sprinkler heads need to be replaced, that would be the end of the situation. City Attorney Tatni Diehm reiterated the issue before the Council is that there is a provision in the State Fire Code, which is incorporated into the City Ordinance, that if an entity has recalled components, they need to be replaced if they are covered under the code. It was staff's position that these were covered. Attorney Diehm then read the provision from the State Statute and pointed out that staff's recommendation was that the State Fire Marshal would be in a better position to evaluate the various elements of hardship and safety to the occupants, the cost, and the substantial compliance. However, the State Fire Marshal would not hear their variance application until after the City has acted. As staff was not comfortable recommending a variance from the code, they recommended that Council inform Hudson that the City cannot offer them any relief and direct them, should they still be unhappy, to seek a variance from the State Fire Marshal. To the extent that the City could provide information and help would be fine; however, this would not technically be a joint application because the City's finding would be that compliance with the code is required. Councilmember Petschel moved to Affirm the Corrective Action Decision of the City Fire Marshal Requiring Actual Compliance with the City Fire Code and to Replace the Recalled Fire Protection Sprinkler Heads, as outlined in His February 21, 2012 Letter to Hudson Refrigerated Logistics and is Supported by Prior Communication so Noted March 17, 2010; Not to Provide Relief from Said Requirement; but to Stay any Enforcement Action Pending an Appeal to the State Fire Marshal, Assuming that Appeal is Brought Within Ninety (90) Days Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 B) SANITARY SEWER AUTO -PAY BILLING OPTION INCENTIVE PROGRAM City Administrator Justin Miller stated that residents in Mendota Heights pay a variety of different utility bills, including sanitary sewer and stonn sewer paid to the city. These bills are routinely sent out quarterly and then the residents have the option of either mailing a check, dropping it off, or they can sign up for an automatic bill pay system, which is becoming commonplace in the market. Approximately eleven percent of the residents use the automatic system, which staff believes is very low. The more people that use an automatic bill pay system, the more residents and staff can see savings and efficiencies. To encourage use of the automatic bill pay system, staff is recommending the offering of an incentive program. If residents sign up between now and July 31, 2012 a drawing would be conducted of everyone on the system, previous users and new, and give away a free quarter's bill, up to $150. Councilmember Duggan asked if a statement could be inserted onto the bill stating that the City would recommend use of the automatic bill pay system. Administrator Miller replied that he believed this was already being done but would confirm and if it is not being done, it would be added. Mendota Heights City Council June 5, 2012p 10 Page 10 Councilmember Vitelli moved Approval of An Incentive Program to Encourage Residents to Sign Up for an Automatic Bill Pay System Councilmember Duggan seconded the motion. Ayes: 5 Nays: 0 COUNCIL COMMENTS Councilmember Vitelli commented that the Par 3 Golf Course revenues still exceed expenses and the greens fees are up $7,000 over last year; however, recreational programs are down by an equal amount. The administrative costs seem a little high. Almost every piece of equipment has had repairs. Councilmember Petschel commented that she had a discussion with City Engineer John Mazzitello earlier and asked if he could check with MnDOT to see if they could shut down the light on the east end of the bridge deck at 35E North and Highway 110. She feels the light is not necessary and it causes traffic to back up all the way to Dodd Road and beyond during rush hour. Councilmember Povolny stated he really likes the new speed cart and that the money for it was well spent. Councilmember Duggan congratulated all of the graduates in Mendota Heights from both high school and college. Mayor Krebsbach thanked everyone for the activities that took place during the last weekend. CLOSED SESSION TO DISCUSS POTENTIAL ACQUISITION OF REAL PROPERTY AT 2454 LEMAY LAKE ROAD Mayor Krebsbach stated that, pursuant to Minnesota Statute 13.d.03, council would be going into closed session to discuss potential acquisition of real property at 2454 Lemay Lake Road. Councilmember Duggan moved to adjourn to Closed Session to Discuss Potential Acquisition of Real Property at 2454 Lemay Lake Road. Councilmember Vitelli seconded the motion. Mayor Krebsbach called the closed session to order at 9:02 pm and the closed session adjourned at 9:08 pin. Ayes: 5 Nays: 0 ADJOURN Mayor Krebsbach adjourned the meeting at 8:59 p.m. Mendota Heights City Council ATTEST: Justin Miller Acting City Clerk June 5, 2014)1 1 Page 11 Sandra Krebsbach Mayor ITEM 5B P 1 2 1 CITY OF MENDOTA. HEIGHTS DAKOTA COUNTY; MINNESOTA PARKS AND RECREATION MEETING May 8, 2012 The May meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, May 8, 2012 at Mendota Heights City Hall, 1101 Victoria Curve. Chair Levine called to order the parks and recreation commission meeting at 6:32 p.m. The following commissioners were present: Chair Stephanie Levine, Commissioners Mary McGrory- Ussett, Ira Kipp, David Miller, Pat Hinderscheid and Mike Toth. Staff present: Assistant to the City Administrator Jake Sedlacek and Recreation Programmer Teresa Gangelhoff. Approval of Minutes COMMISSIONER HINDERSCHEID MADE A MOTION TO APPROVE THE APRIL MINUTES, COMMISSIONER MILLER SECONDED THE MOTION. Commissioner McGrory-Ussett noted a correction to the agenda, which had stated that the commission would approve minutes from March 13, 2012. The correct date, as reflected on the included minutes was April 10, 2012. AYES 6: NAYS 0 Parks and Recreation Report Ms. Gangelhoff presented the Recreation Programmer's Report. Rogers Lake Play Equipment Staff recommended replacing the recalled Slalom Glider play feature with the New EVOS Poly Slide offered by Landscape Structures, Inc. (LSI), and take the $2,000 credit for play elements from LSI which can be used towards LSI products, anywhere in our park system. COMMISSIONER MILLER MADE A MOTION DIRECTING STAFF TO REQUEST A NEW EVOS POLY SLIDE WITH THE $2,000 CREDIT TO BE DETERMINED LATER, COMMISSIONER HINDERSCHEID SECONDED THE MOTION. AYES 6: NAYS 0 Rogers Lake Skate Park Mr. Sedlacek updated the commission that the asphalt surface in the skate park had been repaired; staff is continuing to search for competitive bids to resurface the half-pipe. MI-1 Parks and Recreation Commission 5-8-2012 Page - 1 P13 Commissioners will continue to seek feedback on the skate park for potential improvements. No commission action necessary Capital Improvement Plan Mr. Sedlacek introduced the topic as a follow up to discussions on capital improvements. The commission had previously identified the Rogers Lake Skate Park and the Mendakota Playground for improvement. Mr. Sedlacek introduced Grant Des Roches from Flagship Recreation who was prepared to present findings on potential upgrades to the play structure at Mendakota Park. Mr. Des Roches provided findings in three categories, Hazards, Broken and Non-Conforming. Mr. Des Roches also suggested updates to the structure to enhance the play experience. The cost for all suggested improvements as a retrofit to the existing playground was $70,000. Mr. Des Roches estimated full replacement of the play structure at $120,000. The commission will use this feedback for future discussion. The commission then held a discussion of playground safety inspections; staff was did not know the status of past inspections of the playground system. COMMISSIONER MCGRORY-USSETT MADE A MOTION THAT THE CITY CONDUCT NPSI LEVEL INSPECTIONS OF ALL PARKS STARTING IN MAY OF 2012, AND FOLLOWING UP AS RECOMMENDED IN NPSI STANDARDS. COMMISSIONER KIPP SECONDED THE MOTION. AYES 6: NAYS 0 Parks Celebration Planning The 25th Anniversary for the Mendota Heights Parks Celebration will be held Saturday, June 2, 2012. Publicity includes flyers to all schools, the city web page, Facebook, stories in local papers and on www.patch.com. Parks and recreation commissioners are encouraged to volunteer at the event. No commission action was necessary. Par 3 Update Mr. Sedlacek reviewed the Par 3 Report. Recreation revenues have come in lower than anticipated; other course revenues have been strong compared to 2011. Commissioners sought clarification on the nature of the equipment maintenance. Mr. Sedlacek noted that the Par 3 equipment has been replaced recently with "lightly used" machines. No commission action was necessary. Lexington Avenue Trail Update MH Parks and Recreation Commission 5-8-2012 Page - 2 P14 Mr. Sedlacek provided a summary of city council discussion on the trail gap between Wagon Wheel Trail and Tom Thumb Boulevard. City council has directed staff to improve signage at trail points on Wagon Wheel Trail and Lexington Avenue to bypass the trail gap. The commission discussed other trail concerns such as the gap on Victoria Road between the top of the hill and Highway 13. Mr. Sedlacek reported that the city engineer would be willing to attend a parks and recreation commission in the future meeting to discuss the trail system as a whole. No commission action was necessary Commission Park Visits The cornrnission picked parks for extra visits to check out the park as well as introducing themselves to residents to collect feedback. Commissioners should email their observations to Mr. Sedlacek, who will either act upon issues which need to be corrected, or compile the comments for consideration on a regular basis. The parks were selected as follows: o Mary McGrory - Ussett: Valley Park, Valley View Heights Park. o Ira Kipp: Rogers Lake Park, Rogers Lake S- Curve, Rogers Lake Skate Park o Stephanie Levine: Marie Park, Kensington Park • David Miller: Victoria Highlands, Mendakota Park o Pat Hinderscheid: Ivy Falls Park, Wentworth Park • Mike Toth: Hagstrom -King, Friendly Hills Park Commission Comments Conunissioner Kipp asked that future agendas be fonnatted to include an opportunity for new items to be introduced. Commissioner Hinderscheid asked that a future meeting dedicate some time to discuss the different funding sources for parks and recreation maintenance and improvements. Commissioner Toth asked for an update on Rogers Lake. Mr. Sedlacek stated that the upcoming city council agenda would feature two items regarding Rogers Lake. Students from St. Thomas Academy would be present their annual report on water quality, and representatives from the Rogers Lake Homeowner's Association would be making a request for city participation in a weed treatment for the lake. Mr. Sedlacek reported that the Spring Clean Up was a huge success, with over 40,000 tons of materials being diverted from landfills. Thanks go out to volunteers who made it possible, and to the residents who participated. Adjourn COMMISSIONER MCGRORY - USSETT MADE A MOTION TO ADJOURN THE MEETING, COMMISSIONER MILLER SECONDED THE MOTION. M1-I Parks and Recreation Commission 5 -8 -2012 Page - 3 P15 AYES 6: NAYS 0 The meeting adjourned at 9:12 p.m. Respectfully Submitted by Jake Sedlacek MH Parks and Recreation Commission 5 -8 -2012 Page - 4 P 1 6 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING June 4, 2012 The June meeting of the Mendota Heights Parks and Recreation Commission was held on Monday, June 4, 2012 at Mendota Heights City Hall, 1101 Victoria Curve. Chair Levine called to order the parks and recreation commission meeting at 7:13 p.m. The following commissioners were present: Chair Stephanie Levine, Commissioners Mary McGrory- Ussett, Ira Kipp, Mike Toth and Pat Hinderscheid. Commissioner Miller was an excused absence. Staff present: Assistant to the City Administrator Jake Sedlacek. Approval of the Agenda Commissioner Kipp asked if he could add a new agenda item — Chair Levine acknowledged that Commissioner Kipp's item would follow the Par 3 Update on the agenda. Approval of Minutes Mr. Sedlacek apologized that the minutes from the May 10, 2012 meeting were not available for review. Chair Levine noted that the May minutes would be placed on the July agenda for consideration. Parks Celebration Follow-Up Chair Levine invited commissioners to share their thoughts about the parks celebration, and offer feedback for planning the event in 2013. Events held Friday evening included a concert at market square park and night golf at the Par 3. Events held Saturday included the 5K Run/Walk to benefit Special Olympics at Market Square Park, which 421 individuals participated in, a new record. The Parks Celebration was held at Mendakota Park, with an estimated crowd of 500, the most in recent memory. Events on Sunday included the Police Department Open House, a tour of Pilot Knob and a Ceremony dedicating Civic Center Ball Field as Mertensotto Field at Civic Center. Staff noted several suggestions for the commission to utilize in the planning process for next year's celebration. No commission action was necessary. Skatepark Update Mr. Sedlacek and Chair Levine updated the commission on the ad-hoc meeting with skatepark users which occurred in May. The meeting resulted in a number of simple ideas for changes for MEI Parks and Recreation Commission 6-4-2012 Page - 1 P17 the park, which would fit within the proposed budget. Mr. Sedlacek felt that commission direction had been clear on the issue — quotes would be presented directly to city council for approval. No commission action was necessary. Playground Inspections Update Mr. Sedlacek presented the results of his research into playground safety inspections. Staff plans to research which parks have had comprehensive inspections, and develop a schedule to ensure that all playgrounds are inspected on a timely manner. Inspections will be funded through the Parks Maintenance Budget, no commission action was necessary. Park Visits and Projects Lists Mr. Sedlacek thanked the commission for their emails on park issues. Issues have ranged from downed trees to weeding flower gardens. The idea of a work -day in the parks was considered - seeking out tasks that could be completed by citizens, so that city staff could focus on tasks appropriate for the parks crew. Mr. Sedlacek will discuss this concept with staff for further consideration. There was discussion on the placement of trash cans at Rogers Lake Park — notably along Wagon Wheel Trail near the culvert between the two lakes, and the fishing pier. Mr. Sedlacek reported that a trashcan will be installed at the end of the fishing pier on a trial basis. Staff is keeping an eye on the shoreline along Wagon Wheel Trail to see if litter is better or worse than when trashcans are present, as in past years. No commission action was necessary on these items. Trail Updates Mr. Sedlacek reported that the trail segment on Wagon Wheel Trail, between Lexington Avenue and the bridge over Interstate 35E will be completed soon as requested by the commission at their May 2012 meeting. Chair Levine and Commissioner McGrory -Ussett reported that the north end of the Valley Park Trail remains in terrible condition. The commission asked that the city look into all options for getting paving completed in a timely manner. Par 3 Update Mr. Sedlacek provided preliminary figures on course revenues and expenditures through the end of May 2012. Greens fees are up from past years through May, offsetting recreation revenues which are lower than expected. Mr. Sedlacek also provided an update on course maintenance. The commission asked what time was committed to marketing the course — Mr. Sedlacek replied that our clubhouse manager works approximately 20 hours per week, working the counter at the clubhouse, the manager works on staff scheduling, purchasing, programming and marketing in MH Parks and Recreation Commission 6 -4 -2012 Page - 2 P18 her free time. Mr. Sedlacek is allocated four hours a week for full oversight of the course. It is possible with cost savings on clubhouse salaries this spring can be utilized free up the clubhouse manager to dedicate time towards marketing and promotion. The Swing Into Summer open house at the Par 3 will run from 9:00 a.m. to 12:00 p.m., and will hopefully garner more registrations. No commission action was necessary Turtle Crossings at Wagon Wheel S Curve Commissioner Kipp shared an image of a Blanding Turtle which had been hit by a car on Wagon Wheel Trail near the culvert connecting the two ends of Rogers Lake. Mr. Kipp expressed his concern that the new curbs on Wagon Wheel Trail create "walls" which turtles are unable to climb to exit the roadway. Mr. Sedlacek provided background on the curbing, which has been effective in eliminating parking in the area and making the street safer for citizens. The commission expressed their concern for the situation. Mr. Sedlacek affirmed that signs could be installed, but cautioned that staff would not approve any material placed within the curb. No commission action was necessary. Commission Comments Several commissioners felt the meeting was very productive, and support the idea of have the less formal format for meetings at least once a year. Commissioner Hinderscheid asked if Rogers Lake would be treated for weeds this year — Mr. Sedlacek responded that the association of property owners around the lake made the request to city council. The city council approved a single treatment for weeds this year. Adjourn COMMISSIONER HINDERSCHEID MADE A MOTION TO ADJOURN THE MEETING, COMMISSIONER MCGRORY - USSETT SECONDED THE MOTION. AYES 5: NAYS 0 The meeting adjourned at 9:12 p.m. Respectfidly Submitted by Jake Sedlacelc MH Parks and Recreation Commission 6 -4 -2012 Page - 3 ITEM 5C P19 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AIRPORT RELATIONS COMMISSION MINUTES June 13, 2012 The regular meeting of the Mendota Heights Airport Relations Commission was held on Wednesday, June 13, 2012 at 7:00 p.m. at 1101 Victoria Curve, Mendota Heights, MN. The following commissioners were present: David Sloan, William Dunn, Sally Lorberbaum, Paul Portz, Jim Neuharth, Gina Norling and Gretchen Keenan Absent: Kevin Byrnes Also present: City Administrator Justin Miller Approval of Minutes Sloan pointed out that the word "he" should be added to the last sentence under Commission Items of Interest on the April 11°i minutes. Neuharth moved and Lorberbaum seconded that they be approved as amended — all voted in favor. North of Highway 110 Departure Complaints Sloan shared with the commission that during the spring there was an increase in the amount of complaints about departures leaving the corridor, especially north of Highway 110. He and Councilmember Petschel brought it to the attention of MAC and the FAA and they agreed that there appeared to be a problem. Further, a retired pilot who lives in the city noticed the flights as well and was able to meet with Chad Leqve and Carl Rydeen to go over the issue. According to MAC and the FAA, many of the errant departures were weather based. The commission agreed to keep monitoring the issue through the data analysis and complaint tracker. Joint ARC Meeting Review The commission reviewed the joint ARC meeting held with Eagan and Inver Grove Heights and agreed that it was beneficial. Sloan thought it was a good idea to meet again, but as issues arise. Lorberbaum and Norling both expressed interest in hosting a neighborhood meeting like Eagan does. After discussing the format and timing of such a meeting, Miller agreed to bring some ideas back to the next commission meeting. Commission Items of Interest Sloan stated that at the last NOC meeting they reviewed runway usage numbers as well as a request from a Minneapolis resident to have a mobile noise monitor located near his house. The NOC instead directed staff to draft a set of guidelines for this type of request. Dunn went over the noise monitor reports for towers in Minneapolis locations with a similar distance from the airport as the Mendota Heights towers and pointed out the data. Portz reviewed his experience as a volunteer at the recent crash exercise at the airport. Norling presented data relating to the runway use system and prevailing winds during the months of March and April and noted that the amount of traffic departing Runway 23L did. not look like it matched P20 up with the wind data she presented. She also noticed the apparent reduction in loud noise events at sensor 23, but cautioned about the March numbers as they seemed high. Neuharth explained changes to the amount of data points reflected in the charts and asked that at the next meeting the commission review them to see what improvements can be made. Acknowledge Receipt of Various Reports /Correspondence The monthly reports for April 2012 were acknowledged. Adjourn Norling made a motion, seconded by Lorberbaum, that the meeting be adjourned. All voted in favor. Meeting adjourned at 8:25 pm. 2 ITEM 5D P21 1101 Victoria Curve i Mendota Heights, MN 55119 651:452.1850 phone 651,452.3940 fax WWW,ment otB-height5.com CITY OF MENDDTA HEIGHTS DATE: June 19, 2012 TO: Mayor and City Council FROM: Justin Miller, City Administrator SUBJECT: Purchase Agreement for 2454 Lemay Lake Road BACKGROUND For several years, the city has been acquiring properties in the Bourn Lane area in the hopes of eventually developing it for economic development purposes. The family of the owner of 2454 Lemay Lake Road approached the city a few months ago about purchasing the property. The city council held a closed session on February 8111 and June 5111 to discuss the property. At the last close session, Council authorized staff to present a purchase agreement for approval. Based on recent comparable sales in the area, staff offered a purchase price of $125,000 with the city paying the pending assessment for street repairs and both parties splitting the closing costs. The family has agreed to this offer. Once this property is acquired, there will be one house remaining in the redevelopment area. When that property is added to the properties already purchased, the city will own a roughly 15 acre parcel that would be marketed for a more suitable use. The area is zoned as B -1 A (Business Park). BUDGET IMPACT Funding for the previous purchases of this nature came from the Pre -1998 Non - Increment Revenue Fund. There is sufficient funding in this account for the purchase if the city council chooses to move forward. Demolition costs would range from $10,000- $15,000, which could also be drawn from the same fund. RECOMMENDATION Staff recommends that the council authorize staff to complete a purchase agreement for the property at 2454 Lemay Lake Road in the amount of $125,000 with the city paying the pending assessment currently on record and with both parties splitting any associated closing costs. Staff further recommends that this purchase agreement be contingent on the Mendota Heights Planning Commission finding that the purchase is in accordance with the city's comprehensive plan. DATE: TO: FROM: SUBJECT: CITY OF MENDDTA HEIGHTS 1101 Victoria Curve I Mendota Flights, MN 55113 651.41523850 phone 651,452.894 0 fax wvimmendota-haights.c:om • ITEM 5E P22 June 19, 2012 Mayor, Council and City Administrator Mike Aschenbrener Resolution Formally Acknowledging Receipt of Gifts to the City 5k Run BACKGROUND The city auditor has advised that Minnesota State Statute 465.03 "Gifts to municipalities" requires all donations be acknowledged by resolution. This memo meets Minnesota State Statutory requirements. Sergeant Neil Garlock has coordinated every aspect of the City of Mendota Heights 5Ic Run\walk component of the Celebrate the Parks Celebration since 2006. Each year he has strived to ensure the success of the race and to ensure the proceeds go to Special Olympics Minnesota. See the spread sheet of the race expenses. This year's total donation to Special Olympics Minnesota will be $6465.15 plus an additional $1245 in direct donations given to Sergeant Garlock made out to Special Olympics. This year businesses and residents donated items valued at $12,160.00 to the 5k race. See attached lists of donations to the 5k and 25th Anniversary Parks Celebration. The City of Mendota Heights 25th Annual Parks Celebration solicited donations to offset the costs for the celebration. Donations and prizes donated to the celebration totaled $3,325.00. I recommend the City Council pass the attached resolution accepting the gifts to the 5k Run/walk and authorize a check made out to Special Olympics Minnesota for $6465.15 Thank you letters are being sent. BUDGET IMPACT These donations help offset the costs of running the community celebrations. RECOMMENDATION If Council desires to implement the recommendation, pass a motion adopting a "RESOLUTION FORMALLY ACKNOWLEDGING THE RECEIPT OF THE GIFT TO THE CITY 5K RUN AND 25TH ANNUAL PARKS CELEBRATION," and authorize a check to Special Olympics Minnesota for $6465.15. P23 2012 Mendota Heights 5K Spreadsheet Item Revenues Expenditures Gateway Bank 1000 Entry Fees 8535 $20 Entries Credit Card 2 40 Rainbow Racing Systems 110.25 Rainbow Racing Systems 29.88 Target 150 Sports Authority 300 Sams Club 21.38 Sams Club 305.21 Sams Club 26.64 Best Buy 180 5unfishCe||er 30.79 American Promotional 1955.7 Total 9575 3109.85 Donations Liz Petschel 50 John Sweiter 20 Bob Brackey 1000 Alan Elder 50 Joan Heinz 25 Lisa Gordemier 20 Hristo Galiov 20 Sharon Defren 20 Julie Bishop 20 DanVoye 20 Total 1245 Deposits 3/23/2012 600 4/4/20I2 360 4/18/2012 340 4/27/2012 1240 5/9/2012 300 5/23/2012 890 5/30/2012 1300 6/4/2012 4505 Total 9535 City of Mendota Heights Dakota County, Minriesota RESOLUTION NO. 2012- RESOLUTION FORMALLY ACKNOWLEDGING THE RECEIPT OF THE GIFTS FOR THE 5k CELEBRATE THE PARKS RUN. WHEREAS, the City of Mendota Heights desires to follow Minnesota Statute 405.O3 "Gifts tDmUniCip8|iU8S";and WHEREAS, the Minnesota State Statute requires a resolution to accept gifts to municipalities; and WHEREAS, the City has previously acknowledged gifts with a resolution; and WHEREAS, the City Council of the City of Mendota Hei hts have duly considered this matter and wish to acknowledge the civic mindedness of citizens and officiatly recognize their donations. NOW THEREFORE BE IT HEREBY RESOLVED that the City Council of the City of Mendota Heights is accepting donations from the foHowing people and organizations in support of the 5k run and the Mendota Heights Parks celebraton. 2012 Mendota Heights 51< - Donated Door Prizes Accent Plumbing & Heating Abry's AtIi&s Hardwood Floors American Bank Anytime Fitness-MH Artitude Axd's-Mendota BC Contracting Bierstube Bill K|ocke Billy's On Grand Bob & Laurie Murphy Bob Brackey Bob Franson Boca Chica Bogey's Bonfire-STP BP-Mendota Heights Brackey & Moosbrugger Buon Giorno Italia Camelot Cleaners Boyts BMX Bike $50 Cash 2-$25 Holiday Gift Cards 2-$25 GC, 2 Hats & 2 Water Bottles 144 Fitness Books & 75 Sinch Bags $100 Gift Certificate 2-$25 Gift Cards Fall Lawn Aeration $15 Gift Card $100 Cash 2-$25 Gift Cards 2-$50 Credit Cards 1-4I' Samsung TV $50-DeGidi&s Gift Card $30 Gift Card 2-$50 Gift Cards $25 Gift Card 4-0i1Chan#es 43" Samsung TV $25 GC & T Shirt 2-$10 Gift Certificate � ^ 105 50 50 80 1809 100 50 175 15 100 50 100 400 50 30 100 25 120 425 40 20 P24 Cherokee Room Chet's Liquor City Of Mendota Heights Courtyard Marriott Cub Foods-WSP DeGidio's Dixie's Downtowner Eagle Street GriIIe Fairfield inn &3uites Fireside Lounge Gallagher's Gateway Bank Grand 7 Great Moon Buffet Greg Boyle Hilltop Family Chiropractic Holiday -Li/yda|e JJ Taylor John Sweitzer Kowalski'S LaCuraracha Li)yda/eBarber's Litydale Garden Center Lost Spur Lucky's Lunds & Byerly's Mancini's Mary Franson Massage Element Mendakota CC Mendota Dental Mendota Liquor Mike's Butcher Shop Moose County Neil Garlock Neil Garlock O'Gara`s Pam's Hair Design Pam's Hair Design Paradise Car Wash Patch Perfect Ash Perkin's Eagan 2-$20 Gift Certificate Bottle 0fWine 6 Rounds ofGolf 10-Fnee Nights Stay $25 Gift Card 2-$50 Gift Cards $25 Gift Card $50 Gift Card 5-$50 Gift Cards 2-Free Nights Stay $20 Gift Card 2-$25 Gift Cards $100 Mastercard 2-MN Twins Tickets 2-$25 GC $150 Cash Z Gift pack &2 Complete Exams 2-$20 Gift Cards Leinenkugel Canopy Chair Phillips 8!u-RayPlayer $20 Gift Card 2-$50 Gift Cards Mens Haircut Gift Set Round nf Golf for 2 10-$25 Gift Cards $25 Gift Card 2-Sirtoin Steak Dinners $50 D'Amico Restaurant GC 1 Hour Massage Golf for 4 Kindle Fire Bottle ofVodka $15 Gift Card 8-$25 GC Samsung B|u-rayPlayer 1-43" Samsung TV 2-$25 Gift Cards $4O Style Cut 10 Tanning Sessions 2-5 Pack of Full Service Wash 4-Pint Glasses $25 Gift Card $25 Gift Card 2 40 18 78 800 25 100 25 50 250 200 20 50 100 120 50 150 700 40 50 70 20 100 20 75 50 250 25 40 50 75 700 200 45 15 200 90 400 50 40 45 200 20 25 25 P26 Pizza Shop 3-$25 GC & 3 T Shirts 105 Pool & Yacht Club 2-$100 Gift Cards 200 Rainbow Foods WSP $25 Gift Card 25 Romero Auto Repair Oil Change 25 Scott Van $25 Tinucci's GC 25 Shamrock's $25GC8'TShirt 40 Smith Liquors $50 Cash 50 Snap Fitness 4-3 Month Memberships 420 Soapy Joe's 20'CerVVeshes 120 Southview CC Social Membership 250 Southview Liquor 3 Bottles ofWine 75 8t Paul Grill Brunch for Two 75 Steve Morgansen 1-43" Samsung TV 400 Summit Brewing Co $50 Gift Pack 50 Sunfish Cellars 2-$25 Gift Cards 50 Super America 2-$25 Gift Cards 50 Team Parking Parking Pass- Good for 1 stay 70 Teresa's 1O-$2U Gift Cards 200 TK's Coffee Coffee Mug & Bali Cap 30 Tom Reid's 5-$10 Gift Cards 50 Tommy Chicago's $25 Gift Card 25 Valley Lounge 2-$25 Gift Cards 50 Wine Market $25 Gift Card 25 Zerorez ] Room Carpet Cleaning 160 Total 12160 25t Anniversary Parks Ceiebration Donations Date Contributor Amount Other 3/23/2012 Fe i LLC'd.b.uTo/eaa'o 3/23/2012 Lexington Heights Apartments 3/23/2012 Somerset Country Club 3/26/2012 Gateway Bank 3/28/2012 Viking Plastic Packaging, Inc. 9/28/2Ol2 Bituminous Roadways, Inc. 4/2/2012 Va1zuootIudoobieo6ACT 4/2/2012 Mendakota Country Club 4/2/2012 Saint Thomas Academy 4/2/2012 Signart Co., Inc. 4/]2/20l2 Patterson Companies, Inc. 4/l]/20I2L.CSCompany 4/l3/20l2 Visitation Monastery 4/l7/2Ol2 Children's Country Day School, Inc. � ° $300.00 $250.00 $100.00 $100.00 $100.00 $150.00 $250.00 $300.00 $100.00 $50.00 $500.00 $75.00 $100.00 $100.00 4/23/2012 Taj Technologies, Inc. Fairfield Inn & Suites - MSP Airport 5/10/2012 MH Patch 5/16/2012 Boehm's Cyclyng - Fitness - Hockey 5/18/2012 Rascher Plumbing & Heating 5/29/2012 Lifestyle Chiropractic 5/29/2012 Family Martial Arts Academy 6/1/2012 Mendota Heights Par 3 Total: P27 $100.00 2 Comp Stays = $300.00 $250.00 Bike valued $700.00 - $936.00 $250.00 $250.00 60 min massage valued $70.00 Training and classes valued $1,473.00 Punch Card and hat valued $70.00 $3,325.00 Adopted by the City Council of the City of Mendota Heights this 19th day of June, 2012. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Sandra Krebsbach, Mayor ATTEST: By Lorri Smith, City Clerk CTYOF MENDDTA HEIGHTS ITEM 5F P28 1101 Victoria Curve 1 Mendota Height_c, MN 55118 551,4523850 phone 1 651,452,8940 fax ivww,mencic;i- rit;;ri Astern DATE: June 19, 2012 TO: Mayor, City Council and City Administrator FROM: Jake Sedlacek, assistant to the city administrator SUBJECT: Par 3 Update — May 2012 BACKGROUND The end of the school year marks the start of summer programming — a significant revenue source for the Par 3. Golf Leagues and Camps registration is down from last year. Clubhouse staff continues to promote programs, which has resulted in a number of registrations submitted in the first week of programming. An increase in walk -up customer revenue has helped to buoy course operations. The clubhouse manager has brought in new concession lines, including sandwiches, pizza and coffee. This is part of an effort to make the clubhouse more welcoming for parents to stay during youth programs, and for all customers to stay after their round of golf. MAINTENANCE UPDATE • Following an early spring with several equipment breakdowns, all equipment is running well. Maintenance staff has been able to focus on regular activities, and have managed to work in aeration of greens and tee boxes. • Maintenance staff has requested one load of sand to fill bunkers which have settled over the winter. o The upper edges of most bunkers have eroded in recent rainstorms, and will need to be re -edged and filled with sand. • The front of the clubhouse which is showing mineral scale buildup from irrigation system overspray has been scrubbed, but will need further attention. BUDGET IMPACT The attached monthly expenditure report shows revenues and expenditures through the end of May. Through the end of May 2012 the course has taken in $45,699 in revenues; expenditures for this period total $45,286. This results in net revenue over expenditure of $413 year to date. Page 1 of 1 P29 MONTHLY EXPENDITURE REPORT MAY 2011 MENDOTA HEIGHTS PAR 3 BUDGET TO ACTUAL REPORT May 2011 (41.66% OF YEAR) _■ REVENUES MAY YTD YTD BUDGET 2011 2011 GREENS, LEAGUE & TOURN FEES $124,000 $14,504 $18,517 14.93% RECREATION PROGRAMS $45,000 $5,734 $24,649 54.78% CONCESSIONS $20,000 $2,522 $3,222 16.11% SUNDRY REVENUE $200 $3 $3 1.63% INTEREST $500 $0 • $0 0..00% CAPITAL CONTRIBUTIONS $0 $0 $0 0.00 %, PAR 3 FUND REVENUE TOTAL $189,700 $22,763 $46,391 24.45% EXPENDITURES MAY YTD YTD BUDGET 2011 2011 CLUBHOUSE SALARIES $47,500 $4,660 $7,890 16.61% ADMINISTRATIVE SALARIES $22,135 $1,565 $6,512 29.42% FICA/PERA $8,676 $785 $1,939 22.35% MEDICAL INSURANCE $5,430 $387 $1,431 26.36% U/E & W/C INSURANCE $6,500 $5,018 $7,291 112.17% RENTALS $1,150 $1,100 $1,100 95.65% UTILITIES $9,900 $808 $1,940 19.59% PROFESSIONAL FEES - AUDIT $2,300 $0 $0 0.00% PROF FEES - CONSULTING FEES $300 $250 $250 83.33% PROF FEES - GROUNDS MGMT $14,000 $4,988 $4,988 35.63% PROF FEES - GROUNDS WAGES $17,000 $0 $0 0.00% PROF FEES - TREE MAINTENANCE $2,000 $0 $0 0.00% ADVERTISING /NEWSLETTER $600 $0 $210 35.07% LIABILITY /AUTO INSURANCE $3,500 $0 $2,839 81.12% OPERATING COSTS /SUPPLIES $10,600 $1,413 $3,026 28.55% FUEL $1,500 $358 $692 46.11% REPAIRS & MAINTENANCE $15,200 $1,496 $2,368 15.58% SUNDRY /DUES /MILEAGE /CLOTHING $1,590 $1 $559 35.13% CAPITAL OUTLAY $7,000 $0 $0 0.00% ONLINE REG & CREDIT CARD FEES $0 $273 $720 0.00% PAR 3 EXPENDITURES TOTAL $176,881 $23,100 $43,755 24.74% 6/4/2012 MENDOTA HEIGHTS PAR 3 BUDGET TO ACTUAL REPORT May 2011 and 2012 REVENUES May May YTD YTD 2011 2012 2011 2012 GREENS, LEAGUE & TOURN FEES $14,504 $15,860 $18,517 $25,822 RECREATION PROGRAMS $5,734 $3,204 $24,649 $16,001 CONCESSIONS $2,522 $2,614 $3,222 $3,851 SUNDRY REVENUE $3 $7 $3 $26 INTEREST $0 $0 $0 $0 CAPITAL CONTRIBUTIONS $0 $0 $0 $0 PAR 3 FUND REVENUE TOTAL $22,763 $21,685 $46,391 $45,700 EXPENDITURES May May YTD YTD 2011 2012 2011 2012 CLUBHOUSE SALARIES $4,660 $4,369 $7,890 $6,544 ADMINISTRATIVE SALARIES $1,565 $1,666 $6,512 $9,073 FICA/PERA $785 $743 $1,939 $2,039 MEDICAL INSURANCE $387 $406 $1,431 $2,031 U/E & W/C INSURANCE $5,018 $4,247 $7,291 $6,269 RENTALS $1,100 $651 $1,100 $651 UTILITIES $808 $777 $1,940 $1,643 PROFESSIONAL FEES - AUDIT $0 $0 $0 $0 PROF FEES - CONSULTING FEES $250 $0 $250 $250 PROF FEES - GROUNDS MGMT $4,988 $2,000 $4,988 $2,000 PROF FEES - GROUNDS WAGES $0 $2,703 $0 $4,154 PROF FEES - TREE MAINTENANCE $0 $0 $0 $0 ADVERTISING /NEWSLETTER $0 $198 $210 $397 LIABILITY /AUTO INSURANCE $0 $0 $2,839 $2,359 OPERATING COSTS /SUPPLIES $1,413 $1,354 $3,026 $1,470 FUEL $358 $0 $692 $315 REPAIRS & MAINTENANCE $1,496 $2,333 $2,368 $5,040 SUNDRY /DUES /MILEAGE /CLOTHING $1 $99 $559 $871 CAPITAL OUTLAY $0 $0 $0 $0 ONLINE REG & CREDIT CARD FEES $273 $0 $720 $181 PAR 3 EXPENDITURES TOTAL $23,102 $21,546 $43,755 $45,287 Revenue over Expenditure: -$339 $139 $2,636 $413 P30 CITY OF MENDOTA HEIGHTS 1101 Victoria Curve I Mendota Heights, MN 55118 � 651.452.1850 phone 1 651,452.8990 fax • -".. „, „„„_ tr.rwmendota- heights.con DATE: June 19, 2012 TO: Mayor, City Council and City Administrator FROM: Tamara Schutta, HR Coordinator SUBJECT: Employee Benefits Agent /Broker of Record BACKGROUND ITEM 5G P31 Recently the City Council authorized staff to solicit requests for proposals for our employee benefits insurance agent of record. The last time the city accepted and reviewed proposals was March 2002. At that time, the city council appointed Johnson-McCann as the city's agent of record for employee benefits. The City solicited proposals through the City's website and League of Minnesota Cities website. Proposals were received at 10:00 a.m. on Thursday, May 17, 2012. The City received proposals from AT Group, Bearence Management Group, Financial Concepts, Inc., Gallagher Benefit Services, Inc., Johnson- McCann (our cun-ent agent), National Insurance, Unison, and Wells Fargo. AT Group, Financial Concepts, Inc. Gallagher Benefit Services, Inc., and Johnson - McCann were selected to move forward to the presentation portion of the process. All four companies represent a significant number of municipalities and offer a variety of services. Each agent /broker provided a short presentation including an introduction and an overview of their proposal for agent/broker of record services to our Insurance Committee. The Insurance Committee included Mike Aschenbrener, Terry Blum, Brian Convery, Justin Miller, Kristen Schaba.cker, and Tamara Schutta. All four companies are professional and knowledgeable in employee insurance benefits and capable of assisting the City of Mendota Heights in managing its employee insurance benefits program. After reviewing the four proposals, City staff is recommending Financial Concepts, Inc. as the City's Agent /Broker of Record for the City's Employee Benefits Program. Founded in 1983, Financial Concepts, Inc. has been providing health and retirement solutions for over 25 years. Financial Concepts represents more than 30 public sector clients. They offer the full range of insurance agent services including: rate negotiation, market analysis, request for proposals, carrier management, enrollment services, problem resolution, and communication of benefits. In addition, they can serve as a consulting firm providing assistance in areas such as COBRA, Flexible Spending Accounts, Health Savings Accounts (HSA's), etc. Financial Concepts, Inc. action plan and timetable for assuming responsibilities will include a benefits audit and systems and administrative review. Their action plan also includes an employee communication and education campaign. Financial Concepts, Inc. will provide financial consulting P32 and support to assist the City of Mendota Heights with development of a strategic benefits plan, including: ® Perform separate analysis of each employee benefit plan to determine efficiency and integration. Review competitiveness of plan positioning, taking into account plan design, employee choice, and both employer and employee costs. • Recommend plan design and financial funding alternatives based on analysis and strategic objectives. ® Assist in preparation of budget projections. • Work with the City of Mendota Heights to establish a renewal strategy encompassing all components of a cost effective, high quality benefit plan for the upcoming and future benefit renewals. BUDGET IMPACT Financial Concepts, Inc. will be compensated through the built in brokerage fees. These fees are part of the city's benefit package. RECOMMENDATION Staff is recommending Financial Concepts, Inc. as the Agent /Broker of Record for the City's Employee Benefits Program. If the City Council concurs in the recommendation, a motion should be made to approve Financial Concepts, Inc. as the Agent /Broker of Record for the City's Employee Benefits Program and authorize the City Administrator to execute the "agent of record" agreement for three years. A simple majority vote is all that is needed on this issue Financial Concepts, Inc. Full Service Public Sector Clients City of Arden Hills City of Brooklyn Park City of Champlin City of Cottage Grove City of Elk River City of Elko New Market City of Fridley City of Inver Grove Heights City of Isanti City of Lake Elmo City of Lakeville City of Little Canada Public Sector Pool Clients City of Burnsville City of Dayton City of Hopkins City of Minnetrista City of Mitchell, South Dakota Industry Affiliations Association of Minnesota Counties League of Minnesota Cities Minnesota Clerks & Finance Officers Association Coalition of Greater Minnesota Cities City of Maplewood City of Newport City of Princeton City of Rockford City of Roseville City of Shakopee City of Sleepy Eye City of St. Paul Park City of Waconia City of West St. Paul Washington County City of Owatonna City of Plymouth City of Richfield City of Rush City City of Zimmerman P33 ITEM 5H P34 1101 Victoria Curve I Menc Iola Heights, MN 55118 651.4521850 phone 1 651.452.8940 fax www.mendota-heights.com ti CITY OF MENDDTA HEIGHTS. DATE: June 19, 2012 TO: Mayor, City Council, and City Administrator FROM: Justin Miller, City Administrator SUBJECT: Resolution Approving Data Practices Officials BACKGROUND Minnesota State Statute Chapter 13 regulates the collection, creation, storage, maintenance, dissemination and access to government data in govermnent entities. MN Statute 13.05 requires the goverment entity's Responsible Authority to annually update the city's Data Practices Policy and make any changes necessary to maintain the accuracy of the document. The policy identifies the types of data the city maintains and how each type of data is classified. In addition, the policy provides for written procedures to ensure data requests are received and complied with in an appropriate, permitted and prompt mariner. The city is required to have two officers to administer responsibilities set forth in the act. The required officers are the Responsible Authority and the Compliance Officer, who by state statute can be and often are the same person within a government entity. The Responsible Authority is responsible for collection, use and dissemination of any set of data. The Compliance Officer handles questions or issues with regard to data access. Lorri Smith has recently started her employment with the city as City Clerk, and I recommend that the city council designate her for both the Responsible Authority and the Compliance Officer. Police Chief Mike Aschenbrener will remain the Data Practices Designee, who will handle police department data requests. BUDGET IMPACT N/A RECOMMENDED ACTION Staff recommends the city council approve the attached "Resolution Approving Data Practices Officials." CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2012 - RESOLUTION APPROVING DATA PRACTICES OFFICIALS WHEREAS, Minnesota Statutes, Chapter 13, requires the adoption of certain policies and procedures pertaining to government data practices; and WHEREAS, the statute also requires the appointment of a data practices compliance official, a data practices responsible authority and designee(s) to enforce the data practices policies of government agencies. NOW THEREFORE BE IT RESOLVED, that City Clerk Lorri Smith be appointed to serve as the city's data practices compliance official and data practices responsible authority and that Police Chief Michael Aschenbrener is hereby appointed as data practices designee. Adopted by the City Council of the City of. Mendota Heights this nineteenth day of June 2012. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach Mayor ATTEST Lorri SMith City Clerk P35 ITEM 51 P36 110i Victoria Curve 1 Mendota Heights, MN 5511B 651.452,1850 phone 651.452,8940 laY. V•0511.; ..41WW.MEltdOtEi-ileigN5 . Can .4.,,,:.;;;,,,,,,r,.,c(0,147,154,:gM. • r1,1");',46 0. CITY CriF IMENC3CDTA HEIGHTS DATE: June 19, 2012 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer Michael Albers, PE, Civil Engineer SUBJECT: Approval of Plans and Specifications and Authorization to Solicit Quotes for 2012 Sanitary Sewer Cleaning and Televising Project BACKGROUND The City's sanitary sewer system is aging. Many of our pipes are 60 years old and will soon be in need of repair. Cleaning our sewer system on a regular cycle will help extend the life of the pipes. Televising of the system will show where immediate repairs are needed. Lining pipes in need of repair with cured-in-place-pipe will extend the life of our system.. In 2002, $30,000 of damage was reported due to sewer problems. In 2006 there were four sewer backups with insurance claims totaling over $10,000. Due to the city's proactive approach beginning in 2006, payouts resulting from sewer backups totaled less than $500 in 2008. In 2011, the city successfully defended itself again a sanitary sewer backup claim due to the city's proactive approach to sanitary sewer maintenance. We want to continue preventing sewer backups and future damage expenses. The City of Mendota Heights maintains 72.8 miles of sanitary sewer pipe. Currently, Rich Burrows along with one seasonal employee cleans approximately 10 miles of pipe per year. In addition, last year the city contracted with Pipe Services Corporation for cleaning approximately 8.2 miles of the City's sanitary sewer system. and televised approximately 19.3 miles of the City's sanitary sewer system. At our current rate, we are cleaning the syste.m. every 4-6 years The proposed project is for the cleaning of approximately 4.0 miles of the City's sanitary sewer system and televising approximately 11.6 miles of the City's sanitary sewer system. The project area (see attached map) was partially cleaned and televised in 2007. The completion date for the project is October 26, 2012. BUDGET IMPACT The project costs will be funded through the Sanitary Sewer Utility Fund which has sufficient funds to cover the project costs. The 2012 city budget includes $50,000 for sanitary sewer cleaning and televising and $50,000 for sanitary sewer lining. RECOMMENDATION Staff recommends that the council approve the final plans and specifications and authorize staff to solicit quotes. If city council wishes to implement the staff recommendations, pass a motion adopting A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS, AND AUTHORIZING SOLICITATION OF QUOTES FOR THE 2012 SANITARY SEWER CLEANING AND TELEVISING (PROJECT #201204). This action requires a simple majority vote. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2012- A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS, AND AUTHORIZING SOLICITATION OF QUOTES FOR THE 2012 SANITARY SEWER CLEANING AND TELEVISING (PROJECT #201204) WHEREAS, the City Engineer reported that the proposed improvements and construction thereof were feasible, desirable, necessary, and cost effective, and further reported on the proposed costs of said improvements and construction thereof; and WHEREAS, the City Council has heretofore directed the City Engineer to proceed with the preparation of plans and specifications thereof; and WHEREAS, the City Engineer has prepared plans and specifications for said improvements and have presented such plans and specifications to the City Council for approval. NOW THEREFORE BE IT RESOLVED; by the Mendota Heights City Council as follows: That the plans and specifications for said improvements be and they are hereby in all respects approved by the City. 2. That the Clerk with the aid and assistance of the City Engineer be and is hereby authorized and directed to solicit quotes for said improvements all in accordance with the applicable Minnesota Statutes, such as quotes to be received at the City Hall of the City of Mendota Heights by 10:00 A.M., Wednesday, July 11, 2012, and at which time they will be publicly opened in the City Council Chambers of the City Hall by the City Engineer, will then be tabulated, and will then be considered by the City Council at its next regular Council meeting. Adopted by the City Council of the City of Mendota Heights this nineteenth day of June 2012. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk P38 Sanitary Sewer Improvement & Maintenance Plan 2012 -2016 Sanitary Sewer Cleaning and Televising Maintenance Plan 0 2,500 P39 City of Mendota n�n 1 I I3I 1 LJ December 29, 2011 SCALE IN FEET Legend Cleaning and Televising 2012 - 2013 2014 2015 2016 °®•°°® 2017 .A'INNAPOLISSTW,., Avr WEN WORTH AVE W 2 4 a �00EA ° O O yt /J Y ' JRr_" 0° ft O4N 0 lo p Lp 0IrctrO DO EY °V 0 T 0 p O O °08:5'91 E r p "T w MARIEAVE 0, {0000 O O 0 0 00 p GA O O IS 9 ), 4, ° CIR O 00 OALLA°NO PS'° O ° 0 6 PRIVATE ROAD da O WESOIEYW O 4. b yt�$RkDj C16, 4,4,F'FR�i+re�DNog o ° o� � �CIR FREEINAYR.'„ kr EV °C$ ° t." -FRONT ° O O O O O O 00 0 0 0- 4Sc ° m0 NATUREIVIEW CT ;<D4RIA CT 0 0 D ..p.r. • -.— ' ..:- �_../�� -. 11 s /111 -l/ ¶ 47 _, ; D. 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'' -v , 47 T te JgC o !� iff o•o ° /fig? s ° 'o � tf ECf i mem �x . /..,..tl.un�*"" o-mo OL&ASri�..goo,�oo py�p� tM 0 0 R-L^.o p,O.OeO.O.O+.�O =. °m - O °° w• :R,OC pttNG5LEY °IBZ Q m P i‘ReiFte.:441f*°4 .7bRLDZ...„ 8 t rP /e. ° CWYt°ORo°..C..C- `b.._.°_..O .O �O.9 o I�A.4 gl en i1 .�... o °"O' C WAY®VE° VIGfORir C /3 ! 08 PRIVATE ROAD 1!'. NATOREMEW GT MENDOTA HEIGHTS RD .J! ...., .- "4 ONEILLRO ..\ .. ^9 V CITY OF MEjNDOTA HEIGHTS 1101 Victoria curve j Mendota Heights, MN 55116 651.452.1850 phone 1 651.452.8940 fax w w.';.Ii ndotd-he1Clhts.corn DATE: June 19, 2012 TO: Mayor, City Council and City Administrator FROM: Dave Dreelan, Assistant Fire Chief SUBJECT: May 2012 Fire Synopsis Fire Calls The department responded to 22 calls for the month. The majority of calls were classified as false alarms or as good intent calls. Nine of the calls were residential in nature, three calls were commercial alarms, four were EMS calls, one was a Mutual Aid call to South Metro and five were power line /gas leak calls. Monthly Department Training The monthly department training was a ladder drill. The training focused on the proper use of the ground ladders and the aerial device on L -10. Each of the department's apparatus carries at least three different types of ladders ranging in length from 8' to 35'. Monthly Squad Training The squad training for the month focused on maintaining our proficiency with the departments ATV. The department has a six -wheel ATV that can be used for several types of calls and in all types of terrain. Firefighters practiced taking the ATV on and off the trailer, operating it, and using its fire pump. MENDOTA HEIGHTS FIRE DEPARTMENT MAY 2012 MONTHLY REPORT FIRE CALLS NO. 12055 - 12065 NUMBER OF CALLS: 22 FIRE ALARMS DISPATCHED: ACTUAL FIRES Structure - MH Commercial Structure - MH Residential Structure - Contract Areas Vehicle - MH Vehicle - Contract Areas Grass /Brush /No Value MH Grass /Brush /No Value Contract MEDICAL Assist Extrication HAZARDOUS SITUATION Spills /Leaks Arcing /Shorting Chemical Power Line Down FALSE ALARM Residential Malfunction Commercial Malfunction Unintentional - Commercial Unintentional - Residential Criminal GOOD INTENT Smoke Scare Steam Mistaken for Smoke Other MUTUAL AID TOTAL CALLS NUMBER 3 1 1 3 1 1 1 1 9 1 22 STRUCTURE CONTENTS MISC. TOTALS TO DATE TOTAL MONTHLY FIRE LOSSES $0 $0 $0 $3,000 $10,000 $16,000 $0 $0 FIRE LOSS TOTALS MENDOTA HEIGHTS ALL FIRES, ALL AREAS (MONTH) $0 MEND. HTS. ONLY STRUCT /CONTENTS MEND. HTS. ONLY MISCELLANEOUS MEND. HTS. TOTAL LOSS TO DATE $0 $13,000 $0 $13,000 LOCATION OF FIRE ALARMS: MENDOTA HEIGHTS 17 MENDOTA 0 SUNFISH LAKE 0 LILYDALE 3 OTHER 2 TOTAL 22 TO DATE 66 0 3 5 2 76 LAST YEAR 52 0 10 12 4 78 BILLING FOR SERVICES AGENCY THIS MONTH TO DATE MN /DOT MILW. RR CNR RR OTHERS: TOTALS: $0 $0 $0 $0 $0 $0 WORK PERFORMED HOURS TO DATE FIRE CALLS MEETINGS DRILLS WEEKLY CLEAN -UP SPECIAL ACTIVITY ADMINISTATIVE 0 FIRE MARSHAL 72 TOTALS 795 330 37.5 146 32 177.5 1333 199.5 781 184 859 0 282 3638.5 LAST YEAR 1411.5 215.5 745 171.5 787.5 0 123 3454 FIRE MARSHAL'S TIME FOR MONTH INSPECTIONS INVESTIGATIONS RE- INSPECTION MEETINGS ADMINISTRATION SPECIAL PROJECTS TOTAL 30.5 11 3.5 19 8 72 REMARKS: SEE OTHER SIDE FOR SYNOPSIS P50 M01162:-.' Y 0 Kl.gki.9P424 rviErNEDD-r.4\ F---1 s. DATE: June 19, 2012 TO: Mayor and City Council FROM: Justin Miller, City Administrator Sharon Hinze, Administrative Assistant SUBJECT: INTRODUCTION ITEM 5K P51 1101 Victoria Curve 1 Mendota Heights, MN SS11:3 651.-452.19so phone I 651-452-940 fax • www.mendota-heights.corn Green Lotus Yoga and Healing Center Enterprise License Approval and Therapist License Approvals for employees of Green Lotus Yoga and Healing Center Pursuant to Mendota Heights City Code 3-6-2: No person shall provide massage services or engage in the business of operating an enterprise defined in section 3-6-1 of this chapter, either exclusively, or in connection with any other city business enterprise, without first obtaining a license issued by the city. A therapeutic massage enterprise must meet all of the requirements of chapter 12 of this code. An applicant having an establishment within the city must apply for a licen.se for the premises. Each individual who provides massage must obtain an individual license. DISCUSSION Merry Elizabeth Hovey, 2659 Casco Point Road, Wayzata, MN 55391, business owner of Green Lotus Yoga and Healing Center located at 750 Main Street, #100, Mendota Heights, MN.55118 has successfully submitted the required documentation, license fee and investigation fee required per City Code for a massage therapy enterprise license. Patricia Carol West of Green Lotus Yoga and Healing Center, 3270 Alden Pond Lane, Eagan, MN 55121, has successfully submitted the required renewal application, license fee and investigation fee for a massage therapist license required per City Code. Julie Anne Olson also of Green Lotus Yoga and Healing Center, 120 River Woods Lane, Burnsville, MN 55337, has successfully submitted the required documentation and certification hours for a new massage therapist license application along with license fee and investigation fee required per City Code. The Mendota Heights Police Department has successfully completed background investigations for all of the above business licensee and therapist licensees with favorable results. In addition, the establishment meets all requirements set forth in chapter 12 of the City Code. The applicant is aware that City Code 3-6-5 allows for Inspection: An applicant or licensee shall permit appropriate city personnel or its authorized representatives and agents to inspect the licensed premises for the purpose of ensuring compliance with the law, at any time the business is P52 1101 Victoria Curvo 1 NIendota Heights, ivIN 5113 651,452.1E150 phone 651.452.8940 Fax www.menciota-heights.com CITY or IVIENIMCT.n.. -E-11--11-9 occupied or open for business. Upon request of the city administrator, police chief or other city personnel, any applicant or licensee shall promptly provide evidence of compliance with the requirements outlined in this chapter. Per City Code 3-6-9B Hours of Operation are limited to the hours between eight o'clock (8:00 a.m.) and ten o'clock (10:00 p.m.). ACTION REQUIRED Staff recommends that the council approve a Massage Enterprise License for Green Lotus Yoga and Healing Center 750 Main Street, #100, Mendota Heights, MN 55118 and Massage Therapist Licenses to the following employees of Green Lotus Yoga and Healing Center for the period effective July 1, 2012 throughlune 30, 2013: Patricia Carol West, 3270 Alden Pond Lane, Eagan, MN 55121 Julie Anne Olson, 120 River Woods Lane, Burnsville, MN 55337 ITEM 5L P53 1101 Vicloria Curve Mendota Height, MN 55118 651.4523850 phone I 651.452.8940 fax www.mendota-heights.com CITY OF MENDOTA HEIGHTS DATE: June 19 , 2012 TO: Mayor, City Council & City Administrator FROM: Paul R. Berg Code Enforcement Officer p SUBJECT: Approval of two proposed signs to be located at 1408 Northland Drive BACKGROUND Spectrum Sign Systems, Inc. on behalf of the building owner Cassidy Turley have made application for the two proposed signs. Both signs will be installed in existing wall sign cabinets and will each contain 13.92 square feet of signage. The sign messages are as follows : Northern Technologies , Inc. and Dental Health Products, Inc. Both signs will not be illuminated. BUDGET IMPACT N/A RECOMMENDATION Staff recommends both signs be approved as proposed. ACTION REQUIRED Review documents as submitted and if Council agrees with the staff recommendation of approval pass a motion and grant staff the authority to issue the requested sign permits. APPLICATION FOR SIGN PERMIT P54 City of Mendota Heights 1101 Victoria Curve, Ivlendota Heights, Ivlinnesota 55118 (651) 452 -1850 (651) 452 -8940 KNOWLEDGEMENT AND SIGNATURE: undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Mendota Heights to take the action herein uested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Mendota ghts, the State of Minnesota, and rulings of the Building Department. SIGNATURE APPROVED PERMIT FEE if SITE ADDRESS 1:+ 30 b 9'- O , N on , d JDY i ve DATE OFAPPLICATION 0-6 2 a 12_-. OWNER (Name) (Address) (Tel. No., Including Area Code) ((i2):9/1-1-1 -G 3 -1`7 J3SSdQ 10'1ev S. (-11`S4- Jr,SU,i• -e- I /400, i`,- liinr1- 60.0i' . 1 --11N. CONTRACTOR (Name) I (Address) (Tel. No., Including Area Code) ( 763) LI 32- `7Lig7 ! S is ��, sus ■ —171C. 727�S' Z'j I' ,S; �--- Afe, acts �-7e. /--I N SS 0 .n.-\ Type of Building Used As Building Estimated Cost % Contractor's City License No. Building Permit No. TYPE OF SIGN Eii WALL ❑ ROOF ❑ PROJECTING ❑ GROUND ❑ MARQUEE ❑ TEMPORARY ❑ OTHER MAX. DIMENSION 2 1 -6 ,t 6 /l pya, f, VERTICAL 2 '_o FT. HORIZONTAL ( FT. SIGN AREA 1'3.9 Z SQ. FT. NO. OF SIDES DISTANCE FROM GROUND TO SIGN BASE FT. HEIGHT OF SIGN FT. E w -f-eilei 06-19; ,,..,e, k —FT. SETBACK OF SIGN FROM PROPERTY ILLUMINATED ❑ YES t( ,s LINE NO ALLOWABLE SIGN ARE ON PROMISES FT. SKETCH OF SIGN r P! ekes.€ CL.�. 1.C., os c_a KNOWLEDGEMENT AND SIGNATURE: undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Mendota Heights to take the action herein uested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Mendota ghts, the State of Minnesota, and rulings of the Building Department. SIGNATURE APPROVED APPLICATION FOR SIGN PERMIT P55 City of Mendota Heights 1101 Victoria Curve, Mendota Heights, Minnesota 55118 (651) 452-1850 (651) 452-8940 PERMIT FEE .5° 4,5- (9. 3 5: 719 SITE ADDRESS 14 10-1 11-] 0 E NO■74-intarld bt-. \te- DATE OFAPPLICATION 6— 5 — 2_012 OWNER (Name) (Address) (Tel. No., Including Area Code) (612- )31-17 -9 37-7 COSSiaLl Ti Loo S .. Loll- SA-Lezir • u_ --c Mx) \--Li ymeazotzs, 1U. m I CONTRACTOR (Name) (Address) (Tel. No., Including Area Code) (-1 63) 14 32- -114(-0 SiDeAuyvi .)ici,v, sirans , 9.2'n Marl .1,--; Sict_ecl- N .6- R ■ ei.r. -,t- M 5 LI LI 9 -:)1._,-e , Type of Building Used As Building Estimated Cost 3100 . 00 Contractor's City License No. Building Permit No. TYPE OF SIGN lAWALL 0 ROOF 0 PROJECTING El MARQUEE 0 TEIVIPORARY 0 OTHER VERTICAL 2 FT. HORIZONTAL S• FT. FT. II GROUND MAX. DIMENSION SIGN AREA I '3.'12_ SQ. FT. NO. OF SIDES I DISTANCE FROM GROUND TO SIGN BASE HEIGHT OF SIGN FT. FT. Ex rs kri3 C_Giotn..c_\- SETBACK OF SIGN FROM PROPERTY LINE ALLOWABLE SIGN ARE ON PROMISES FT, ILLUMINATED 0 YES Igi NO SKETCH OF SIGN <NOWLEDGEMENT AND SIGNATURE: undersigned hereby represents upon alt of the penalties of law, for the purpose of inducing the City of Mendota Heights to take the action herein Jested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Mendota ghts, the State of Minnesota, and rulings of the Building Department. Ac SIGNATURE APPROVED ITEM 5L P 56.1 'Vit.tdsire:aaSPT%N Customer Approval ITEM 5L P 56.2 CITY DFK8ENDOTAHEIGHTS TREASURER'S REPORT MAY 2012 American Bank Checking Account .02% Savings Account .02% Collateral - Bonds Gov't. Guar. Investments Saving Cert 2/10/04 @O.65% Cherokee FHLB 0J594 5/10/17 FHLB 0.5096 5/24/17 FNMA 2.00% 9/30/21 FHLMC 2.375% 12/1/21 FHLMC 1.5% 12/29/21 FHLB 1.00% 4/25/22 FHLB 1.25% 4/27/22 Sovereign Bank 0.4% 2/7/13 Bank of India 35967/2S/12 Bank Baroda 0.45% 11/16/12 Discover Bank 0.35% 11/23/12 World Financial Network 0.50% 11/23/12 Bank of Baroda 0.4596 12/12/12 Barclays Bank 0.45% 12/14/12 Wright Exp Financial Svcs 0.50% 12/21/12 Salile Mae Bank 075% 06/14/13 Ally Bank 0.80% 08/14/13 Goldman Sachs Bank 1.50% 12/08/14 GE Capital Financial Inc 2.05% 11/4/16 American Express Cent Bank 2.O59612/1/16 Fidelity Institutional Government Portfolio (Piper) Gm/i Securities Fund 2896 Sold G/4 MyNktFd(VVF) TOTAL FUNDS AVAILABLE 5/31/12 Funds Available 1/1/2012 Rates MAY MAY Money Bank Piper 5Yr. Tr. 1OYcTc Market 0.02% 0.10% 0.67% 1.59% BALANCE $1,748.40 $640.11 $2,388.51 Cost $13,952.59 $500,000.00 $300.000.00 $200.000.00 $450.000.00 $200.000.00 $1.000.000.00 $1.000.000.00 $245.000.00 $100.000.00 $145.000.00 $200.000.00 $200.000.00 $100.000.00 $100.000.00 $100.000.00 $100.000.00 $100.000.00 $245.000.00 $245.000.00 $245.000.00 $1.556.639.81 $433.187.00 $307.45129 $8.088.61920 $12.489.847.87 COLLATERAL $873.432.00 $250.000.00 9V $13.952.59 $499.085.00 $299.843.00 $200.120.00 $450.009.00 $200.036.00 *999.970.00 $1.000.360.00 B245.411.60 $100.016.00 $145.172.55 $200.154.00 $198.850.00 $100.144.00 $100.145.08 $100.180.00 $100.467.00 $100.519.00 $246.102.50 $248.483.70 $248.479.00 $1.556.639.81 $1.031.000.00 JI LiCe1IS1115 L IM i !I 1 Ly L'u1 I8 11 Type Contractor Name Asphalt Gas Piping General HVAC Sign Wednesday, June 13, 2012 Richfield Blacktop & Concrete TLT Enterprises, Inc Sever Construction Company James Annen Spectrum Sign Systems, Inc Page 1 of 1 DATE: TO: FROM: SUBJECT: BACKGROUND Significant Claims CITY OF MENDOTA HEIGHTS 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651,4528940 fax www.mendoia- heights.ccm June 19, 2012 Mayor, City Council and City Administrator Kristen Schabacker, Finance Director \I� Claims List Summary Dakota County — Delaware Reconstruction Project Dougherty M:olenda — Legal Services Gartzke Construction — Storm Sewer Project Grannis & Hauge — Prosecutions /Assessment Appeal Robert Lambert — Tuition Reimbursement Metro Council Environmental Services — SAC Charge & July Sewer Service Xcel Energy — Utilities Manual Checks Total System Checks Total Total for the list of claims for the June 19, 2012 city council meeting RECOMMENDATION: Approval of the list of claims for June 19, 2012. $ 197,981.16 $ 5,400.00 $ 22,512.60 $ 7,271.00 $ 4,895.00 $165,357.27 $ 8,833.57 $ 19,654.61 $ 433,424.66 $ 453,079.27 Account CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 6/14/12MAN Comments DEPT Descr Amount 06/14/12 2:4008 0 Page 1 Search Name AFFINITY PLUS G 01 -2073 Search Name AFFINITY PLUS 06/08/12 PAYROLL Search Name DAKOTA COUNTY HWY DEPT E 27- 4220 - 784 -00 MARIE AVE REHAB PERMIT Search Name DAKOTA COUNTY HWY DEPT Search Name HOME DEPOT CREDIT SERVICES E 08- 4335 - 000 -00 E 01- 4305-050 -50 OPERATING SUPPLIES - CITY H OPERATING SUPPLIES - STREE E 01- 4305 - 030 -30 OPERATING SUPPLIES - FIRE D Search Name HOME DEPOT CREDIT SERVICES Search Name I C M A RETIREMENT 457 G 01 -2072 06/08/12 PAYROLL Search Name I C M A RE 11REMENT 457 Search Name L M C I T2 E 01- 4250 - 110 -10 Search Name L M C I T2 Search Name LEE, JAMES E 01- 4268 - 150 -30 Search Name LEE, JAMES VOLUNTEER RISK POLICY MAY 2012 SERVICES Search Name NATIONWIDE Rt I IREMENT SOLUTION G 01 -2072 06/08/12 PAYROLL Search Name NATIONWIDE RE 11REMENT SOLUTION Search Name SELECT ACCOUNT E 05- 4131 - 105 -15 E 01- 4131 - 020 -20 E 01- 4131 - 110 -10 G 01 -2071 Search Name SELECT ACCOUNT Search Name SPRINT E 45- 4210 - 045 -45 E 01- 4210 - 020 -20 E 01- 4223 - 020 -20 E 01- 4210 - 050 -50 E 15- 4210 - 060 -60 E 01- 4210 - 030 -30 E 01- 4210 - 110 -10 E 05 -4210- 105 -15 Search Name SPRINT JUNE 2012 H S A CONTRIBUTI JUNE 2012 H S A CONTRIBUTI JUNE 2012 H S A CONTRIBUTI JUNE 2012 H S A CONTRIBUTI APR -MAY 2012 CELL SERVICE APR -MAY 2012 CELL SERVICE APR -MAY 2012 CELL SERVICE APR -MAY 2012 CELL SERVICE APR -MAY 2012 CELL SERVICE APR -MAY 2012 CELL SERVICE APR -MAY 2012 CELL SERVICE APR -MAY 2012 CELL SERVICE Search Name UNITED WAY OF ST. PAUL G 01 -2070 06/08/12 PAYROLL Search Name UNITED WAY OF ST. PAUL Search Name XCEL ENERGY E 15 -4212- 310 -60 E 01- 4211- 300 -50 APRIL 2012 GAS UTILITIES APRIL 2012 EL. UTILITIES Spec Fds Spec Fds Road & Bridges Fire Administration Fire Engineering Enterprise Police Administration Golf Course Police Police Road & Bridges Utility Enterprise Fire Administration Engineering Enterprise Utility Enterprise Road & Bridges $1,040.00 $1,040.00 $320.00 $320.00 $12.57 $109.30 $84.52 $206.39 $463.29 $463.29 $720.00 $720.00 $1,944.00 $1,944.00 $650.00 $650.00 $238.46 $715.38 $238.46 $2,291.52 $3,483.82 $96.81 $1,075.35 $279.93 $17.61 $29.21 $54.15 $224.04 $163.44 $1,940.54 $53.00 $53.00 $66.37 $1,895.74 Account E 01-4211-310-50 E 01-4211-310-70 E 01-4211-315-30 E 01-4211-320-70 E 01-4211-420-50 E 08-4211-000-00 E 15-4211-310-60 E 15-4211-400-60 E 28-4211-000-00 E 01-4212-310-50 E 01-4212-310-70 E 01-4212-315-30 E 15-4212-400-60 E 08-4212-000-00 E 01-4212-320-70 Search Name XCEL ENERGY CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS Comments APRIL 2012 EL. UTILITIES APRIL 2O1Z EL. UTlLD7[3 APRIL ZD12 EL. UllLDJES APRIL 2012 EL. UTILITIES APRIL 2O12EL. UTILITIES APRIL 2012 EL. UTILITIES APRIL 2012 EL. UTILITIES APRIL 2012 EL. UTILITIES APRIL 2O12 EL. UTILITIES APRIL 2012 GAS UTILITIES APRIL 2012 GAS UTJL1TIES APRIL 2012 GAS UTILITJES APRIL 2012 GAS UTIL1TIES APRIL 2012 GAS UTILITIES APRIL 2012 GAS UTJL1TIES DEPT Descr Road & Bridge Parks & Recreation Fire Parks & Recreation Road & Bridges Spec Fds Utility Enterprise Utility Enterprise Spec Fds Road & Bridges Parks & Recreation Fire Utility Enterprise Spec Fds Parks & Recreation Amount $289.39 $289.39 $569.75 $187.29 $217.04 $1,874.52 $289.39 $724.86 $1,470.60 $66.38 $66.38 $298.94 $56.01 $418.08 $53.44 $8,833.57 $19,654.61 06/14/12 2:401P611 Page 2 Account Commen CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 06/19/12PAY DEPT Descr Amount Search Name AAA CREDIT SCREENING SERVICE E 01- 4306 - 110 -10 PRE -EMP. SCREENING Administration Search Name AAA CREDIT SCREENING SERVICE Search Name ALLEGRA PRINT & IMAGING E 01- 4300 - 110 -10 BUSINESS CARDS Search Name ALLEGRA PRINT & IMAGING Search Name AMERICAN PROMOTIONAL INCENTIVE E 01- 4435 - 200 -70 T- SHIRTS - PLAYGROUNDS E 01- 4435 - 200 -70 T-SHIRTS - STAFF Search Name AMERICAN PROMOTIONAL INCENTIVE Search Name ARROW MOWER INC. E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS Search Name ARROW MOWER INC. Search Name AR 111 UDE E 01- 4490 - 020 -20 FRAMING - PD Search Name ARTITUDE Search Name BERTELSON TOTAL OFFICE SOLUTNS E 01- 4300 - 110 -10 OFFICE SUPPLIES - RETURN E 01- 4300 - 110-10 OFFICE SUPPLIES - ADMIN E 01- 4300 - 110 -10 OFFICE SUPPLIES - RETURN E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN E 01- 4435 - 200 -70 PARK CELEBRATION SUPPLIES E 01- 4300 - 110 -10 OFFICE SUPPLIES - ADMIN Search Name BERTELSON TOTAL OFFICE SOLUTNS Search Name BOLTON & MENK INC E 27- 4220 - 785 -00 MH ROAD WORK Search Name BOLTON & MENK INC Search Name C. DARLENE OEHLKE, CAP E 01- 4220- 110 -10 6/5/2012 CITY COUNCIL MTG Search Name C. DARLENE OEHLKE, CAP Search Name CONSTRUCTION BULLETIN E 27- 4240 - 782 -00 LEMAY LAKE RD IMPROV. BIDS Search Name CONSTRUCIION BULLETIN Search Name CROWN TROPHY E 01- 4490 - 020 -20 PLATE ENGRAVING - PD Search Name CROWN TROPHY Search Name DAKOTA COUNTY CHAMBER OF COMM E 01- 4400 - 109 -09 LEGISLATIVE MTG - S. KREBSB Search Name DAKOTA COUNTY CHAMBER OF COMM Administration Parks & Recreation Parks & Recreation Road & Bridges Police Administration Administration Administration Administration Parks & Recreation Administration Spec Fds Administration Spec Fds Police City Council Search Name DAKOTA COUNTY FINANCIAL SERVIC G 22 -2035 DELAWARE RECONSTRUCTION$197,981.16 Search Name DAKOTA COUNTY FINANCIAL SERVIC Search Name DAKOTA COUNTY RECORDER $25.00 $25.00 $79.99 $79.99 $1,244.70 $227.76 $1,472.46 $32.59 $32.59 $562.28 $562.28 -$6.31 $37.56 - $18.16 $24.87 $59.83 $87.23 $185.02 $172.50 $172.50 $177.40 $177A0 $183.75 $183.75 $13.31 $13.31 $20.00 $20.00 $197,981.16 Accoun CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 06/19/12 PAY Comments E 01- 4220 - 080 -80 MAY 2012 ABSTRACT FEES Search Name DAKOTA COUNTY RECORDER Search Name DELI EXPRESS E 45- 4310 - 210 -45 Search Name DELI EXPRESS CONCESSIONS - PAR 3 DEPT Descr Amount Planning $138.00 $138.00 Golf Course Search Name DESIGNER SIGN SYSTEMS E 01- 4490 - 110 -10 NAME PLATE - L. SMITH Administration Search Name DESIGNER SIGN SYSTEMS Search Name DOUGHERTY MOLENDA E 01- 4481 - 110 -10 MAY 2012 LEGAL SERVICES Administration Search Name DOUGHERTY MOLENDA Search Name EDINA, CITY OF E 01- 4400 - 070 -70 REC. COACHES WORKSHOP Parks & Recreation Search Name EDINA, CITY OF Search Name G &K SERVICES E 01- 4335 - 310 -50 E 01- 4335 - 310 -70 E 15- 4335- 310 -60 E 01- 4335 - 310 -70 E 01- 4335 - 310 -50 E 15- 4335 - 310 -60 Search Name G &K SERVICES Search Name GANGELHOFF, TERESA E 01 -4435- 200 -70 E 01- 4210 - 020 -20 Search Name GANGELHOFF, TERESA MAT SERVICES - PW MAT SERVICES - PW MAT SERVICES - PW MAT SERVICES - PW MAT SERVICES - PW MAT SERVICES - PW Road & Bridges Parks & Recreation Utility Enterprise Parks & Recreation Road & Bridges Utility Enterprise $95.34 06/14/12 2:32pl 3 Page 2 $95.34 $53.73 $53.73 $5,400.00 $5,400.00 $60.00 $60.00 $34.69 $34.69 $34.68 $34.69 $34.69 $34.68 $208.12 REC. PROD. SUPPLIES - PARK C Parks & Recreation $533.33 CELL PHONE REIMB. - JAN -MAY Police $110.00 $643.33 Search Name GARTZKE CONSTRUCTION INC E 29- 4337 - 000 -00 STORM SEWER REPAIRS Search Name GARTZKE CONSTRUCTION INC Search Name GERTENS GREENHOUSE Spec Fds E 01- 4330 - 215 -70 PARK MAINT. MATERIALS - SO Parks & Recreation E 01- 4330 - 215 -70 PARK MAINT. MATERIALS - SO Parks & Recreation Search Name GERTENS GREENHOUSE $22,512.60 $22,512.60 $21.32 $63.96 $85.28 Search Name GM MANAGEMENT E 45 -4268- 045 -45 5/21 - 6/3/12 MAINT. LABOR Golf Course $1,265.02 Search Name GM MANAGEMENT $1,265.02 Search Name GOPHER STATE ONE CALL E 01- 4210 - 040 -40 MAY 2012 SERVICE Code Enforcement/Inspe $463.15 Search Name GOPHER STATE ONE CALL $463.15 Search Name GRAFIX SHOPPE E 01-4610- 020 -20 NEW SQUAD MARKING Police $472.00 Search Name GRAFIX SHOPPE $472.00 Search Name GRANNIS & HAUGE, P.A. E 01- 4481 - 110 -10 MILLER ASSESSMENT APPEAL Administration $2,071.00 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 06/19/12PAY Account Comments DEPT Descr Amount E 01- 4222 - 120 -20 MAY 2012 GENERAL PROSECUT Police $5,200.00 Search Name GRANNIS & HAUGE, P.A. $7,271.00 Search Name HEAD PENN RACQUET SPORTS E 01- 4435 - 200 -70 TENNIS BALLS Parks & Recreation $147.83 G 01 -2035 TENNIS BALLS - USE TAX -$9.51 E 01- 4435 - 200 -70 TENNIS BALLS Parks & Recreation $125.62 G 01 -2035 TENNIS BALLS - USE TAX -$8.08 Search Name HEAD PENN RACQUET SPORTS $255.86 Search Name HELENA CHEMICAL CO E 01- 4330 - 215 -70 CHEMICALS - PARKS Parks & Recreation $744.44 Search Name HELENA CHEMICAL CO $744.44 Search Name HIRSCHFIELD S PAINT & MFG INC E 01- 4330 - 215 -70 FIELD STRIPING PAINT Parks & Recreation $949.05 Search Name HIRSCHFIELD S PAINT & MFG INC $949.05 Search Name HOLMES, ASHLEY R 45 -3305 REFUND - GOLF LESSONS $65.00 Search Name HOLMES, ASHLEY $65.00 Search Name HUEBNER, DAVID & BECKY E 69 -4460- 751 -00 REIMB. TREES - WAGON WHEE Spec Fds $395.27 Search Name HUEBNER, DAVID & BECKY $395.27 Search Name HUEBSCH E 08-4335- 000 -00 MAT SERVICE - CITY HALL Spec Fds $184.50 Search Name HUEBSCH $184.50 Search Name IRON MOUNTAIN RECORDS MGMT E 01- 4490 - 110 -10 MAY 2012 SHREDDING Administration $10.96 E 01- 4490 - 020 -20 MAY 2012 SHREDDING Police $32.88 Search Name IRON MOUNTAIN RECORDS MGMT $43.84 Search Name JANI -KING OF MINNESOTA, INC. E 01- 4335 - 310 -50 JUNE 2012 SERVICE - PW Road & Bridges $71.25 E 01- 4335 - 310 -70 JUNE 2012 SERVICE - PW Parks & Recreation $71.25 E 15- 4335 - 310 -60 JUNE 2012 SERVICE - PW Utility Enterprise $71.25 Search Name JANI -KING OF MINNESOTA, INC. $213.75 Search Name JJ TAYLOR DIST OF MINN E 45 -4310- 205 -45 BEVERAGES - PAR3 Golf Course $87.00 Search Name JJ TAYLOR DIST OF MINN $87.00 Search Name JOHN DEERE LANDSCAPES, INC E 45 -4334- 045 -45 FERTILIZERS - PAR3 Golf Course $438.40 Search Name JOHN DEERE LANDSCAPES, INC $438.40 Search Name JRK SEED & TURF SUPPLY E 01- 4330 - 215 -70 CHEMICALS - PARKS Parks & Recreation $653.86 Search Name JRK SEED & TURF SUPPLY $653.86 Search Name KIRCHNER CONTRACTING E 01- 4490 - 040-40 MOWING - RESIDENTIAL Code Enforcement /Inspe $150.00 06/14/12 2:321:N34 Page 3 Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 06119/12PAY Comments DEPT Descr Amount Search Name KIRCHNER CONTRAC i ING Search Name KONE, INC. E 08- 4335 - 000 -00 Search Name KONE, INC. Search Name LAHTONEN, RITA E 22 -4460- 751 -00 Search Name LAHTONEN, RITA Search Name LAMBERT, ROBERT E 01- 4400 - 020 -20 Search Name LAMBERT, ROBERT ELEVATOR CONTRACT - CITY H Spec Fds REIMB. - LANSCAPE INSTALL Spec Fds TUITION REIMBURSEMENT - R. Police Search Name LANDSCAPE STRUCTURES INC E 01- 4330 - 215 -70 PLAYGROUND EQUIPMENT Search Name LANDSCAPE STRUCTURES INC Search Name LEITNER CO E 45- 4334 - 045 -45 Search Name LEITNER CO Search Name LEXISNEXIS E 01- 4223 - 020 -20 Search Name LEXISNEXIS SOIL MIX - PAR3 MAY 2012 SERVICES Search Name LILLIE SUBURBAN NEWS E 01- 4240 - 110 -10 5/27 NOTICE E 01- 4240 - 080 -80 PLANNING /ZONING NOTICES E 27- 4240 - 782 -00 NOTICE - LEMAY LK IMP. PROJ Search Name LILLIE SUBURBAN NEWS Search Name M C F 0 A E 01 -4404- 110 -10 G 01 -1215 Search Name M C F 0 A Parks & Recreation Golf Course Police Administration Planning Spec Fds 2012 MEMBERSHIP - L. SMITH Administration 2013 MEMBERSHIP - L. SMITH Search Name M T I DISTRIBUTING COMPANY E 01- 4330 - 490 -70 EQUIPMENT REPAIR PARTS Search Name M T I DISTRIBUTING COMPANY Search Name MAUER CHEVROLET E 01- 4330 - 445 -40 E 01- 4330 - 445 -40 Search Name MAUER CHEVROLET Search Name MCDONNELL, NANCY E 27 -4460- 784 -00 Search Name MCDONNELL, NANCY Search Name MENARDS E 08- 4335 - 000 -00 E 01- 4305 - 070 -70 E 15- 4305 - 060 -60 E 01- 4305 - 050 -50 E 01- 4305 - 070 -70 Parks & Recreation EQUIPMENT REPAIR - CODE Code Enforcement/Inspe EQUIPMENT REPAIR - CODE Code Enforcement/Inspe REPAIR REIMB. - PROJECT 201 Spec Fds CLEANING SUPPLIES - CITY HA Spec Fds OPERATING SUPPLIES - PARKS Parks & Recreation OPERATING SUPPLIES - SEWER Utility Enterprise FRIDGE - PW Road & Bridges FRIDGE - PW Parks & Recreation $150.00 $164.25 $164.25 $1,225.00 $1,225.00 $4,895.00 $4,895.00 $273.60 $273.60 $435.86 $435.86 $187.95 $187.95 $3438 $175.02 $65.63 $275.03 $17.50 $17.50 $35.00 $90.52 $90.52 $78.30 $1,427.12 $1,505.42 $40.00 $40.00 $12.10 $13.03 $72.46 $177.77 $177.77 Account E 15- 4305 - 060 -60 E 08-4335 - 000 -00 E 45- 4335 - 046 -45 Search Name MENARDS CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 06/19/12PAY Comments DEPT Descr FRIDGE - PW Utility Enterprise CLEANING SUPPLIES - CITY HA Spec Fds CHAIRS - CLUBHOUSE Golf Course Search Name METRO AREA MGMT ASSOCIATION E 01- 4400 - 110 -10 SEMINAR - J. MILLER Search Name METRO AREA MGMT ASSOCIATION Search Name METRO COUNCIL ENVIRONMENTSVC E 15- 4449 - 060 -60 JULY 2012 SEWER SERVICE R 15 -3320 MAY 2012 SAC CHARGE R 15 -3615 MAY 2012 SAC CHARGE Search Name METRO COUNCIL ENVIRONMENTSVC Search Name METRO SALES E 01- 4300 - 020 -20 Search Name METRO SALES TONER - PD Search Name MIKES SHOE REPAIR INC E 01- 4305 - 155 -30 GEAR REPAIR Search Name MIKES SHOE REPAIR INC Search Name MITCHELL1 E 01- 4300 - 020 -20 Search Name MITCHELL1 JUNE 2012 SERVICE Search Name MN TEAMSTERS LOCAL 320 G 01 -2075 JUNE 2012 UNION DUES Search Name MN TEAMSTERS LOCAL 320 Search Name NATURE CALLS, INC E 45-4200- 610 -45 E 01 -4200- 610 -70 Search Name NATURE CALLS, INC Search Name NELCOM CORP E 07- 4330 - 000 -00 Search Name NELCOM CORP Search Name NI i 11 SANITATION INC JUNE 2012 RENTALS JUNE 2012 RENTALS Administration Utility Enterprise Police Fire Police Golf Course Parks & Recreation JUNE 2012 SIREN MAINTENAN Spec Fds E 45- 4280 - 045 -45 ON CALL & RECYCLE - PAR3 Search Name Ni i 11 SANITATION INC Search Name NORTHWEST ASSOCIATED CONSULTAN E 01- 4221 - 135 -80 MAY 2012 RETAINER Search Name NORTHWEST ASSOCIATED CONSULTAN Search Name OFFICE DEPOT E 01- 4300 - 020-20 E 05- 4300- 105 -15 E 05- 4300 - 105 -15 E 05- 4300 - 105 -15 E 01- 4300 - 050 -50 E 01- 4300 - 020 -20 OFFICE SUPPLIES - PD OFFICE SUPPLIES - ENG. OFFICE SUPPLIES - ENG. OFFICE SUPPLIES - ENG. OFFICE SUPPLIES - PW OFFICE SUPPLIES - RETURN Golf Course Planning Police Engineering Enterprise Engineering Enterprise Engineering Enterprise Road & Bridges Police Amount $177.77 $17.94 $101.19 $750.03 $20.00 $20.00 $83,410.02 $82,775.00 - $827.75 $165,357.27 $215.39 $215.39 $40.00 $40.00 $155.03 $155.03 $606.00 $606.00 $50.69 $76031 $811.00 $93.49 $93.49 $72.85 $72.85 $2,400.00 $2,400.00 $88.11 $35.44 $9.00 $33.87 $26.26 -$1.92 Account E 05- 4300 - 105 -15 Search Name OFFICE DEPOT CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 06 /19 /12PAY Comments OFFICE SUPPLIES - ENG. Search Name OPTUMHEALTH FINANCIAL SERVICES E 01- 4490 - 110 -10 MAY 2012 COBRA ADMIN. FEE Search Name OPTUMHEALTH FINANCIAL SERVICES Search Name OREILLY AUTO /FIRST CALL E 45- 4330 - 490 -45 E 01- 4330 - 490 -70 E 01- 4330 - 490 -70 E 01- 4305 - 050 -50 E 01- 4330 - 490 -50 E 01- 4330-490 -50 E 45- 4330 - 490 -45 EQUIPMENT MAINTENANCE EQUIPMENT MAINTENANCE PA EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT MAINTENANCE Search Name OREILLY AUTO /FIRST CALL Search Name OXYGEN SERVICE CO E 01- 4330 - 490 -70 E 01- 4330 - 490 -50 E 15- 4200 - 610 -60 E 01- 4200 - 610 -70 E 01- 4200 - 610 -50 E 15- 4330 - 490 =60 Search Name OXYGEN SERVICE CO EQUIPMENT REPAIR SUPPLIES EQUIPMENT REPAIR SUPPLIES CYLINDER RENT CYLINDER RENT CYLINDER RENT EQUIPMENT REPAIR SUPPLIES Search Name RAINMAKERS IRRIGATION E 27- 4460 - 785 -00 IRRIG. REPAIRS - PRO]. 2011 - Search Name RAINMAKERS IRRIGATION Search Name ROUGH CUTT E 01- 4490 - 040 -40 E 01- 4490 - 040 -40 Search Name ROUGH CUTT Search Name SAM S CLUB E 45- 4310- 210 -45 E 15- 4305 - 060 -60 E 01- 4305 - 070 -70 E 01- 4305 - 050 -50 E 08- 4335 - 000 -00 E 01 -4435- 200 -70 E 45- 4310 - 210 -45 E 45- 4305 - 045 -45 Search Name SAM S CLUB Search Name SCHULLER, WAYNE R 01 -3306 Search Name SCHULLER, WAYNE RESIDENTIAL MOWING RESIDENTIAL MOWING PARK CELEBRATION SUPPLIES CONCESSIONS - PAR3 SUPPLIES - PAR3 PARK PERMIT REFUND Search Name SEVEN CORNERS ACE HDWE E 08- 4335 - 000 -00 CITY HALL MATERIALS Search Name SEVEN CORNERS ACE HDWE Search Name SOUTH ST. PAUL UMPIRES ASSN DEPT Descr Engineering Enterprise Administration Golf Course Parks & Recreation Parks & Recreation Road & Bridges Road & Bridges Road & Bridges Golf Course Parks & Recreation Road & Bridges Utility Enterprise Parks & Recreation Road & Bridges Utility Enterprise Spec Fds Code Enforcement/Inspe Code Enforcement/Inspe Golf Course Utility Enterprise Parks & Recreation Road & Bridges Spec Fds Parks & Recreation Golf Course Golf Course Spec Fds Amount -$0.81 $189.95 $45.00 $45.00 $4.91 $13.58 $5.72 - $27.77 $5.72 $8.33 $18.78 $29.27 $245.39 $245.40 $26.50 $26.51 $26.51 $245.39 $815.70 $430.00 $430.00 $130.00 $130.00 $260.00 -$5.80 -$0.85 -$0.85 -$0.86 -$2.09 $63.38 $40.19 $71.22 $164.34 $25.00 $25.00 $3.08 $3.08 06/14/12 2;32817 Page 6 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 06/19/12PAY Account Comments DEPT Descr E 01 -4435- 200 -70 MAY 2012 UMPIRE SERVICES Parks & Recreation Search Name SOUTH ST. PAUL UMPIRES ASSN Search Name SPRWS E 01- 4425 - 070 -70 E 01- 4425 - 070 -70 E 01 -4425- 310 -50 E 01 -4425- 310 -70 E 15- 4425- 310 -60 E 08- 4425 - 000 -00 Search Name SPRWS Search Name ST. PAUL, CITY OF E 01- 4422 - 050 -50 Search Name ST. PAUL, CITY OF MAY 2012 WATER SERVICE MAY 2012 WATER SERVICE MAY 2012 WATER SERVICE MAY 2012 WATER SERVICE MAY 2012 WATER SERVICE MAY 2012 WATER SERVICE Parks & Recreation Parks & Recreation Road & Bridges Parks & Recreation Utility Enterprise Spec Fds STREET MAINT. - ASPHALT MIX Road & Bridges Search Name TIME SAVER OFF SITE SEC. SVC. E 01- 4220 - 080 -80 5/22/12 PLANNING COMM. MT Search Name TIME SAVER OFF SITE SEC. SVC. Search Name TRIANGLE RUBBISH & RECYCLING E 01- 4280 - 315 -30 APRIL 2012 SERVICE - FIRE HA Search Name TRIANGLE RUBBISH & RECYCLING Search Name TWIN CITY TELEPHONE E 01- 4330 - 440 -20 VIDEO EQUIPMENT REPAIRS - E 08- 4335 - 000 -00 EXTENTIONS MOVE - CITY HAL Search Name TWIN CITY TELEPHONE Search Name VERIZON WIRELESS E 01- 4210 - 030 -30 MAY -JUNE 2012 SERVICE Search Name VERIZON WIRELESS Search Name VERSATILE VEHICLES E 45- 4200 - 610 -45 2012 CART LEASE Search Name VERSATILE VEHICLES Search Name VIKING INDUSTRIAL CNTR E 01 -4305- 050 -50 TOOLS - PW E 01- 4305 - 070 -70 TOOLS - PW E 15 -4305- 060 -60 TOOLS - PW Search Name VIKING INDUSTRIAL CNTR Search Name WASTE MANAGEMENT E 08- 4280 - 000 -00 MAY 2012 SERVICE - CITY HAL Search Name WASTE MANAGEMENT Search Name WHITEWATER WIRELESS, INC. E 07- 4330 - 000 -00 SIRENS UPGRADES Search Name WHITEWATER WIRELESS, INC. Search Name WINFIELD SOLUTIONS, LLC E 45- 4334 - 045 -45 FERTILIZER - PAR3 Search Name WINFIELD SOLUTIONS, LLC Search Name YANAGITA, BRIAN Planning Fire Police Spec Fds Fire Golf Course Road & Bridges Parks & Recreation Utility Enterprise Spec Fds Spec Fds Golf Course Amount $2,184.00 $2,184.00 $564.51 $365.42 $9.47 $9.47 $9.47 $362.14 $1,320.48 $1,564.52 $1,564.52 $106.25 $106.25 $53.10 $53.10 $729.25 $101.00 $830.25 $128.58 $128.58 $550.00 $550.00 $54.87 $54.86 $54.86 $164.59 $142.01 $142.01 $677.00 $677.00 $172.07 $172.07 06/14/12 2:32 f 18 Page 7 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 06/19/12PAY Account Comments DEPT Descr Amount E 01 -4435- 200 -70 TENNIS TEACHING CART Parks & Recreation $166.78 Search Name YANAGITA, BRIAN $166.78 $433,424.66 DATE: ITEM 7A P70 1101 Vistol ie Curve 1 1ei-dote Heigitts, frN 5511a 651,452.1850 ,hone vp.varl Iciota-heights.corn 651452.8940 fax CITY MENJDOTA HEIGHTS June 19, 2012 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer SUBJECT: Accept Bids and Award Contract for Lemay Lake Road Neighborhood Improvements BACKGROUND Staff identified the Lemay Lake Road Rehabilitation as a 2012 street reconstruction project in the 2011-2015 Street Improvement Plan (SIP). Council ordered the Lemay Lake Road Neighborhood Improvements at their December 6, 2011 meeting, and directed staff to prepare plans and specifications for this street reconstruction project. Council approved the plans and specifications at their May 15, 2012 meeting. Seven bids (see attached resolution) were received and opened on Wednesday, June 13, 2012, at 10:00 a.m. for the Lemay Lake Road Neighborhood Improvements. One of the seven bidders, Northwest Asphalt, Inc., did not meet the requirements in the project specification for mobilization which states that the lump sum bid price for mobilization shall not exceed 4% of the total base bid. Northwest Asphalt, Inc. m.obilization bid price was 4.5% of the total base bid. Staff recommends summarily rejecting the bid from Northwest Asphalt, Inc. Valley Paving, Inc. submitted the lowest responsible bid of $1,331,170.60. Their bid was less than the Engineer's Estimate of $1,833,957.95. Valley Paving, Inc. is a contractor with many years of experience with an office in Shakopee, Minnesota. Valley. Paving, Inc. has completed projects in Mendota Heights in the past and Staff recommends them for this contract. The substantial completion date for the project is November 9, 2012. I expect that Valley Paving, Inc., serving in the capacity of General Contractor, is capable of meeting the completion dates and installing the proposed improvements in accordance with the plans and specifications given their experience and the amount of equipment and manpower they have at their disposal. Staff will mail out a general notice to the residents about the project after council awards the contract, inclu.ding information regarding the construction schedule. P71 Lemay Lake Road Neighborhood Improvements Project Summary The proposed project includes reconstructing Lemay Lake Road from Mendota Heights Road to Highway 13, Lakeview Avenue, Kendon Lane, Furlong Avenue, and Victory Avenue. Street reconstruction includes construction of storm sewer, concrete curb and gutter, aggregate base, bituminous surfacing, a bituminous trail along Mendota Heights Road from highway 55 to Lemay Lake Road, and hydrant replacement. Street Reconstruction: Lemay Lake Road Lemay Lake Road was constructed in 1994 as a frontage road adjacent to Highway 55. The roadway width currently varies from 36 feet to 40 feet measured from edge of roadway to edge of roadway. Lemay Lake Road has failing bituminous surfaces and is in need of reconstruction. The proposed street width is 34 feet wide face of curb to face of curb, which is generally 2 feet less wide than the existing street. The 34 feet wide street section will allow for parking only on the east side of Lemay Lake Road. The area to be posted as "No Parking" is described as: Lemay Lake Road on the west side from Mendota Heights Road to Highway 13. Stone sewer improvements will consist of adding catch basins and storm sewer pipe which will be connected to a proposed detention pond. Fire hydrants will be upgraded to meet SPRWS standards. Street Reconstruction: Lakeview Avenue, Kendon Avenue, Furlong Avenue, and Victory Avenue Lakeview Avenue, Kendon Avenue, Furlong Avenue and Victory Avenue were reconstructed in 1991. The roadway width is currently 22 feet measured from edge of road to edge of road. The pavement conditions vary along Lakeview Avenue, Kendon Avenue, Furlong Avenue, and Victory Avenue. These streets appear to be near the end of their useful life and are in need of reconstruction. At the public hearing, it was suggested that the residents desired a street width smaller than 28 feet that staff recommended for the street width. After the public hearing, staff sent the neighborhood a questionnaire to identify potential traffic /pedestrian issues, private underground utilities, tree issues and drainage /erosion issues. Based on feedback from the questionnaire, the proposed street width has been revised from 28 feet to 24 feet wide from face of curb to face of curb, which is generally 2 feet wider than the existing streets due to the addition of concrete curb and gutter. Lakeview Avenue, Kendon Avenue, Furlong Avenue will have cul -de -sacs constructed with a 30 foot radius to the face of curb. Storm sewer improvements will consist of adding catch basins and stone sewer pipe which will be connected to proposed dry basin.s. Fire hydrants will be upgraded to meet SPRWS standards. Project Schedule A proposed schedule for the remainder of this project is shown below: Item: Date: Award Contract June 19, 2012 . Begin Construction July 2012 Complete Construction Fall 2012 Assessment Hearing October 2012 Final Wear Course of Bituminous Pavement Summer 2013 BUDGET IMPACT The total construction cost for the Lemay Lake Road Neighborhood Improvements is $1,331,170.60, not including indirect costs for legal, engineering, administration, and finance. Staff anticipates that there will be additional project costs for work that is not included in this contract, such as hydrant replacement by St. Paul Regional Water Services, signage by others, and easement acquisition. These items were included in the feasibility report and are estimated to cost approximately $111,500. The total project cost is summarized below: PROJECT COSTS ITEM COST Street Reconstruction and Storm Sewer (This Contract) $1,331,170.60 Hydrant Replacement by SPRWS (Estimated) $94,000.00 Signage by Others (Estimated) $5,000.00 Easement Acquisition (Estimated) $12,500.00 Total Construction Cost $1,442,670.60 Indirect Costs $360,667.65 Geotechnical Services (Soil Borings) $2,850.00 Geotechnical Services (Materials Testing) $6,000.00 Total Project Cost $1,812,188.25 The Lernay Lake Road Neighborhood Improvements project is proposed to be financed by special assessments, municipal bond sales, and the utility funds. RECOMMENDATION Staff recommends summarily rejecting the bid from Northwest Asphalt, Inc., due to their mobilization unit bid price exceeding 4% of the total base bid. Staff recommends that the council accept the bids and award the construction contract to Valley Paving, Inc. for their bid in the amount of $1,331,170.60. If city council wishes to implement the staff recommendations, pass a motion adopting A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE LEMAY LAKE ROAD NEIGHBORHOOD IMPROVEMENTS (PROJECT #201105). This action requires a simple majority vote. P72 P73 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2012- A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE LEMAY LAKE ROAD NEIGHBORHOOD IMPROVEMENTS (PROJECT #201105) WHEREAS, pursuant to an advertisement for bids for the proposed construction of storm sewer, street paving and related appurtenant work for Lemay Lake Road from Mendota Heights Road to Highway 13, Lakeview Avenue, Kendon Lane, Furlong Avenue, and Victory Avenue referred to as the Lemay Lake Road Neighborhood Improvements, bids were received, opened, and tabulated according to law and the following bids were received complying with said advertisement: NAME OF BIDDER Valley Paving, Inc. Northwest Asphalt, Inc. Palda & Sons, Inc. Max Steininger, Inc. McNamara Contracting, Inc. Bituminous Roadways, Inc. Arnt Construction Co., Inc. and AMOUNT OF BID $1,331,170.60 $1,428,147.79 $1,439,826.58 51,478,783.00 $1,483,462.85 $1,527,134.45 $1,588,485.00 WHEREAS, the bid submitted by Northwest Asphalt, Inc. did not meet the requirements in the project specification for mobilization which states that the lump sum bid price for mobilization shall not exceed 4% of the total base bid; and WHEREAS, the City Engineer recommended that the bid submitted by Northwest Asphalt, Inc. be suirunarily rejected; and WHEREAS, the City Engineer recommended that the lowest responsible bid submitted by Valley Paving, Inc. of Shakopee, Minnesota, be accepted. NOW THEREFORE BE IT RESOLVED, by the Mendota heights City Council as follows: That the bids for the above project are hereby received and accepted. 2. That the bid of Valley Paving, Inc. of Shakopee, Minnesota, submitted for the construction of the above described improvements be and the same is hereby accepted. 3. That the contract be awarded to Valley Paving, Inc. of Shakopee, Minnesota, and that the Mayor and Clerk are hereby authorized and directed to execute and deliver any and all contracts and documents necessary to consummate the awarding of said bids. Adopted by the City Council of the City of Mendota Heights this nineteenth day of June, 2012_ CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Lorri Smith, City Clerk P74 DATE: TO: FROM: SUBJECT: Discussion CtTY OF MENDDTA HEIGHTS ITEM 8A P75 1101 Victoria Curve 1 Mendota Heights, MN 55118 65 t 452,1850 phone 1 651A52.8940 fax :; =v: w,mrndota- heights,corri June 19, 2012 Mayor, City Council and. City Administrator Jake Sedlacek, Assistant to the City Administrator Pilot Knob Use Permit The city council discussed a draft Request for Group Gathering at Pilot Knob Open Space permit at the June 5, 2012 council meeting. City council provided feedback on the draft form, and directed staff to follow up with further detail on recreational /ceremonial fires on the site. The attached permit has been updated to include a provision for fires by permit, utilizing our standard burning permit procedure, as reviewed by our fire marshal. The updated draft sets a timeline for application and reflects feedback from Great River Greening and Pilot .Knob Preservation. Association. Budget Impact Staff anticipates receiving requests for use whether the permit exists or not. The attached permit form will reduce staff time by making site users responsible for planning their event prior to approaching staff. No new budget impact is anticipated. Recommendation Staff recommends approving the attached permit. If city council wishes to implement this recommendation, pass a motion approving the permit, making any changes the city council deems necessary. Page 1 of 1 avou P76 1101 Vittoria Curve 1 Mendota Heights. MN 55118 651.452.1850 phone 1 651.452.8940 fax CITY OF MENDOTA HEIGHTS rge Request for Group Gathering at Pilot Knob Open Space Written request for use of Pilot Knob must be presented to the City Administrator (or designee) a minimum of 30 days in advance of site use. Requests will be expeditiously considered and honored. lndividuals are encouraged to make use of the site, without need foryermit. Any time more than 10 or more individuals gather to interact rituaUy, the event qualifies which requires prior approval. Date(s) of event: Starting time: 'Biding time: Event sponsor: Primary Contact: Street address of Primary Contact: 1st contact #:( ) 2nd contac #:/ 3rd contac Type . E-mail: Description of event: Anticipated size-of:0)0 • Historic Pilot1<nob is an opeirspace intended for passive use, with an emphasis on the environment, the site's histofy,'and vegetation-.;.•'Each NiiSitOr,to Pilot Knob must be mindful of their impact on other visitors to the sif6:::.:,The site is not'COnduciveAO:,large gatherings, but may be used under the following parameters: . 1. Groups are reSbansible for Cleanup of trash and debris: at the conclusion of the event, the site should be "as 2. Use of the site is not ex*siVe — please be respectful of other visitors 3. No materials may be Othered at the site. 4. Pilot Knob hours are 6:00 a.m. to 9:00 p.m. or sundown, whichever comes earlier 5. All motor vehicles must be parked in d iOated parking areas 6. Groups are encouraged to consider prov ing portable toilets for gatherings 7. The maximum capacity gathering size for Pilot Knob is 150 people 8. Gambling, alcoholic beverages, fireworks, profane/indecent language or conduct is prohibited on Pilot Knob 9. Transient merchants are not allowed in Mendota Heights 10. Audio devices are generally discouraged, but may be allowed on a case-by-case basis 11. Certificate of liability is required 12. All dogs must be leashed, please clean up and properly dispose of any droppings left by your Page 1 of 2 P77 animals 13. Damage deposit of $300 per event 14. Recreational and/or Ceremonial fires are allowed on a case by case basis — a Minnesota Open Burning Permit must be approved by the City of Mendota Heights Fire Marshal. Please describe: Any tent or membrane structure (size, location): Any use of fire (size, location): Any audio devices and non-powered): Any plans for food service: Plan to address fire/medical needs: Plan to addres = Your sure to inciude: gathering area, any temporary structures ~ingroa oUoriS!!§nd portable restroom facilities. Each reviewed on a case-by-case basis. Requests Pitot Knob will red in regards to the current conditions of vegetation matgement on s*iri3consUltetiop with our contracted vendor for site restoration. Applicant Signatdr4::„: Date: Approved By: Fire Marshal Approval (ifappl,cable) Date: Date: Page 2 of 2 Pilot Knob Open Space April 17, 2012 0 240 SCALE IN FEET City of Mendota Heights • • • •—• .• ACACBLVD . 4.> MINNESOTA OPEN BURNING PERMIT & LOCAL PERMIf 7 9 BURNING PERMIT CONDITIONS (Check those tlzat apply) PERMITTEE INFORMATION This permit is for open burning as allowed and specified in Minnesota Statute 8 permittee is granted permission to burn the above described materials at I attest, by nzy signature, that I have read the front and back of this p this pennit; and that I am the landowner or have pernzission of t Permittee's Signature NA-01974-04 • Date I AGREE: • To keep this fire under co result from b done >. To attend 4fr re until com • To have t permi Not to bu composting. To use a clean bui ing e to start the fire. Not to conduct b4 ring any air quality alert. Not to burn paper or cardboard except as provided under Minnesota Statues 17.135. To extinguish the fire immediately if this permit is revoked. That prevailing wind must be away from nearby occupied buildings. That fires will not be allowed to smolder without flame. inn. Uniform Fire C ocation durin ith the ature and local ordinances. The e dates and times listed above. ions of and any .attachinents to side location. Date PLEASE SEE REVERSE SIDE FO AF 1NDAIR QUALITY REQUIREMENTS FIRE SAFETY A vyvyvy LITY REQUIREMENTS Revised 2/00 me responsibility for all damages and costs that may this permit. tely extinguished. le he burn site for inspection. ca ternative method for disposal of the material such as chipping or PROHIBITED MATERIALS ARE: oils, rubber, plastics, tires and chemically treated materials such as railroad ties, treated lumber, composite shingles, tar paper, insulation, composition board, sheet rock, wiring, paint, hazardous and industrial solid waste. VIOLATIONS OF PERMIT CONDITIONS MAY SUBJECT PERMITTEE TO CRIMINAL AND/OR CIVIL ACTIONS REUSE, RECYCLE, AND COMPOST Name 1 i PILED MATERIAL (Circle Fuel) Trees/Brush/Leaves # Piles Approx Pile Size Address I I RUNNING FIRE (Circle Fuel) Grass / Brush / Slash Size of Asea in Acres , City State Zip SPECIAL CONDITIONS Telephone Number ( ) BURN SITE LOCATION County Sec • Twp Range 1 ATTACHMENT Forty or Gov't Lot t'`' / Fire # Address: 44 , 1 I LOCAL ORDINANCE 41P' ,4 , el, ity PRIOR TO BURNING CALL . limpr. EFFECTIVE DATES: From: M /D /Y To: M ID DAILY HOURS: From: AM/PM To: AM/PM ALL DAY .4. This permit is for open burning as allowed and specified in Minnesota Statute 8 permittee is granted permission to burn the above described materials at I attest, by nzy signature, that I have read the front and back of this p this pennit; and that I am the landowner or have pernzission of t Permittee's Signature NA-01974-04 • Date I AGREE: • To keep this fire under co result from b done >. To attend 4fr re until com • To have t permi Not to bu composting. To use a clean bui ing e to start the fire. Not to conduct b4 ring any air quality alert. Not to burn paper or cardboard except as provided under Minnesota Statues 17.135. To extinguish the fire immediately if this permit is revoked. That prevailing wind must be away from nearby occupied buildings. That fires will not be allowed to smolder without flame. inn. Uniform Fire C ocation durin ith the ature and local ordinances. The e dates and times listed above. ions of and any .attachinents to side location. Date PLEASE SEE REVERSE SIDE FO AF 1NDAIR QUALITY REQUIREMENTS FIRE SAFETY A vyvyvy LITY REQUIREMENTS Revised 2/00 me responsibility for all damages and costs that may this permit. tely extinguished. le he burn site for inspection. ca ternative method for disposal of the material such as chipping or PROHIBITED MATERIALS ARE: oils, rubber, plastics, tires and chemically treated materials such as railroad ties, treated lumber, composite shingles, tar paper, insulation, composition board, sheet rock, wiring, paint, hazardous and industrial solid waste. VIOLATIONS OF PERMIT CONDITIONS MAY SUBJECT PERMITTEE TO CRIMINAL AND/OR CIVIL ACTIONS REUSE, RECYCLE, AND COMPOST ITEM 8B P80 CITY OF MENDOTA HEIGHTS 1101 Victoria Curve t`1enotii Kefghts, MN 55118 651.452,1850 ph nie I 651A52.8940 fax :'d'N'F•' rnendota-heightr col i DATE: June 19, 2012 TO: Mayor, City Council and City Administrator FROM: Jake Sedlacek, Assistant to the City Administrator SUBJECT: MHAA Request for Funding Discussion The 2012 City of Mendota Heights Budget includes $10,000 available to the Mendota Heights Athletic Association (MHAA) upon request. Staff received the following request from MHAA: It is our understanding that the City of Mendota Heights has again set aside $10,000 in its current budget for the Mendota Heights Athletic Association. We rely on these funcls to offset portion of our administrative costs so that a larger percentage of our user fees can be applied 10 the actual cost of a particular .sport. By way of this letter, we are respectfully requesting the following: The $10, 000 set aside in the current budget be paid to the Mendota Heights Athletic Association at your earliest convenience. © That you consider including a like amount of $10,000 in next year's budget. We appreciate the City's willingness to support our organization. We are committed to working closely with the City and its Parks and Recreation Commission to ensure that we continue to provide quality youth athletic programs to the citizens of Mendota. Heights at a reasonable cost. This summer we have almost 700 kids participating in youth sports. Upon receipt of the request city staff asked for reporting in a number of areas. As discussed at the 2012 City Council Goals Work Session, city funding of MHAA. should be met with the same level of accountability for youth safety as any other city recreation program. Amelia Olson, executive director with MHAA, has compiled data as requested on the attached compliance chart, for current sports. Ms. Olson committed to providing seasonal reports to the parks and recreation commission on MI -IAA activities, offerings and concerns. Budget Impact MHAA is requesting $10,000, as included in the 2012 City of Mendota Heights Budget. Action Required If city council wishes to approve the payment to MHAA, pass a motion authorizing the expenditure, making any changes the council deems necessary. 1101 Victoria Curve 1 Mendota Heights, MN 59118' 1 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com CITY OF MENDOTA HEIGHTS Mendota Heights Compliance Chart For Youth Athletic Associations Utilizing City Facilities Date: CR 1l `1 I --2- Mendota Heights Athletic Association Non - Profit Status verified: Yes — letter dated 4 /20/2012 Bylaws provided: Yes — dated 4/10 Publicized Meetings Verified: Yes — noted online Annual Financial Statement provided: Yes —Form 990 filed 10/27/2012 V Q v) L cu L O -0 -0 Cti i O Percentage of Mendota Heights youth Coaches Trained Coaches Background Checked Prepared for Special needs Participants Code of Ethics accepted Baseball — Travelling Y 68% - Y - - Baseball — In House Y 57% - Y - - Basketball — Travelling Y - - - - Basketball — In House Y - - - - - Football - - - - - Soccer— Ages 4 -5 - - - - Y Soccer — Girls Grades 1 -6 - - - - Y - Soccer— Boys Grades 1 -6 - - - - Y - Softball — Travelling Y 38% - - - Softball — In House Y 69% - - - - Volleyball - - - - - Tball Y 67% - - - - Notes: CODE OF ETHICS — new, will be implemented starting with fall 2012 sports SPECIAL NEEDS STATEMENT— new, will be implemented starting with fall 2012 sports COACH BACKGROUND CHECK — check backgrounds every 3 years —30 baseball coaches checked summer 2012. COACHES TRAINED —no rosters of training provided; concussion awareness training link is prominent on web page. PERCENTAGE OF MH YOUTH — detailed breakdowns of participant rates are attached. Reviewed B ---- MIX Papor Irom Fsc moponslblo amamas FSC° CO09042 P82 MHAA - Percentage of Mendota Heights Youth Participating: Information taken from MHAA registration forms Date: 6/14/2012 Total MH % Travelling Baseball 13 -15 55 44 80% Travelling Baseball 10 -12 60 35 58% Inhouse Baseball 11 -12 22 13 59% Inhouse Baseball 9 -10 57 35 61% Inhouse Baseball 7 -8 72 43 60% Inhouse Baseball 5 -6 79 41 52% Travelling Softball 56 21 38% *Inhouse Softball 51 35 69% *Tball 24 16 67% 476 283 59% *A printout of registrations without addresses were excluded from this tally Travelling Teams 171 100 58% Inhouse Teams 305 183 60% 230 132 57% CITY OF MENDOTA HEIGHTS ITEM 8C P83 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 651452.8910 fax iwariciliiota-heightscoil DATE: June 19, 2012 TO: Mayor, City Council and City Administrator FROM: Jake Sedlacek, Assistant to the City Administrator SUBJECT: Consent to Transfer — Mendota Plaza Redevelopment BACKGROUND A part of the Fourth Amendment to the Planned Unit Development Agreement By and Between The City of Mendota Heights and Mendota Mall Associates, LLP (Amendment) was an a consent to transfer Lot 6, Mendota Plaza Redevelopment to White Pine Holdings, LLC. In order to process this request, White Pine Holdings, LLC needed to provide evidence of financial qualification to complete the project. Staff has attached a letter from Minnwest Bank, M.V., affirming the creditworthiness of Charles Rothstein, principal owner of White Pine Senior Living and White Pine Holdings, LLC, to complete the development of .Lot 6, Mendota Plaza Redevelopment. BUDGET IMPACT N/A RECOMMENDATION Staff recommends approval of the consent to transfer as outlined in the Amendment. if city council wishes to implement this recommendation, pass a motion adopting the attached resolution, A RESOLUTION APPROVING CONSENT TO TRANSFER LOT 6, MENDOTA PLAZA REDEVELOPMENT. Page 1of1 ra. ��U�U�K ����UU��K"�WESX rim BANK® P84 Minnwest Bank 3130 Second Street South P0 Box yfx9 St. Cloud, MN 56302 t: 320-529-4801 f: 320-253-3134 June 14th, 2012 Mr. Jake Sedlacek Asst. City Administrator City of Mendota Heights 1101 Victoria Curve Mendota, Minnesota 55118 Re: White Pine Holdings, LLC. Dear Mr. Sedlacek, 1 am writing to affirm that Minnwest Bank, M.V. has had along standing relationship with Mr. Charles Rothstein who is the principal owner of the White Pine Senior Living brand of assisted living facilities and White Pine Holdings, LLC. Mr. Rothstein is creditworthy and has significant financial resources to make the proposed redevelopment and expansion of Mendota Plaza a success. Accordingly, Minnwest Bank, M.V. has agreed to finance the construction ofthis project. We have enjoyed our association with Mr. Rothstein, and look forward to continuing our relationship with him. Sincerely, Matthew Hodson Vice President Minnwest Bank, M.V. Luvernv— Downtown /Luvernc— Highway y5|Beaver Creek / Tracy 1 Slayton 1 Lake Wilson Ortonville Redwood Falls —Downtown 1 Redwood Falls — East / Belview Danube / Gibbon /MarshuD I Morton 1 St. Cloud / Rochester I Hammond Montevideo — Downtown Montevideo — Highway 7 Dawson / Champlin j Eagan 1 Minnetonka Sioux Falis I Sioux Falls —East uuoueyL/oe.z-O88'6z6-2nG5 1 www.minnwestbank.com I Member FDIC City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 12- RESOLUTION APPROVING CONSENT TO TRANSFER LOT 6, MENDOTA PLAZA REDEVELOPMENT WHEREAS, the City of Mendota Heights (City) and Mendota Mall Associates LLP (Developer) entered into Planned Unit Development Agreement (Agreement) for the Mendota Plaza Redevelopment in May 2009; and WHEREAS, Article Six of the Agreement defines conditions to allow the transfer or conveyance of a portion of the planned unit development; and WHEREAS, the Developer has entered into a purchase agreement for the sale of Lot 6, Mendota Plaza Redevelopment to White Pine Holdings, LLC (White Pine); and WHEREAS, the Fourth Amendment to the Agreement (Fourth Amendment) approved in November, 2011 acknowledges that the City is in receipt of items 6.3 (a) Evidence of Developer Experience; 6.3 (c) Agreement to be Bound; and 6.3 (d) Form of Transfer Docuinents of the Agreement; and WHEREAS, city staff has received correspondence from Minnwest Bank addressing item 6.3 (b) Evidence of Financial Qualification of the Agreement. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Mendota Heights that consent to transfer Lot 6, Mendota Plaza Redevelopment is hereby approved pursuant to Section 6.2 of the Agreement and Section 11 of the Fourth Amendment. Adopted by the City Council of the City of Mendota Heights this nineteenth day of June, 2012. City Council City of Mendota Heights BY: ATTEST: Lorri Smith City Clerk Sandra Krebsbach Mayor P85