The URL can be used to link to this page

2012-04-03 Council PacketCITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA April 3, 2012 — 7:00 p.m. Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Consent Agenda a. Acknowledgement of March 20, 2012 City Council Minutes b. Acknowledgement of March 14, 2012 Airport Relations Commission Minutes c. Acceptance of Resignation of City Clerk Sandie Thone and Designation of Acting City Clerk d. Approval to Begin Recruitment Process for City Clerk e. Approval of Letter to Legislative Delegation Concerning Vacation of Old Sibley Memorial Highway f. 2012 Pilot Knob Management Contract g. Adoption of Mendota Heights Emergency Operations Plan h. Temporary/Special Event Liquor License — Beth Jacob Congregation i. Resolution Approving Data Practices Officials j. Approve Hiring of Engineering Intern k. Par 3 Temporary Seasonal Hires I. Approval of Plans and Specifications and Authorization to Advertise for Bids for Marie Avenue Rehabilitation m. March 2012 Building Activity Report n. Approval of February 2012 Treasurer's Report o. Approval of Contractors List p. Approval of Claims List 6. Public Comments 7. Public Hearings a. South Metro Human Services Host City Approval 8. Unfinished and New Business a. Renewal of Conditional Use Permit for Linder's Flower Mart; 750 Highway 110 b. Planning Case 2012-03; Zoning Amendment, Accessory Structures c. Planning Case 2012-09, Sommervold Wetlands Permit 9. Council Comments 10. Closed Session to Discuss Ongoing Litigation 11. Adjourn Mendota Heights City Council CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA ITEM 5A March 20, 2012 Page 1 P1 Minutes of the Regular Meeting Held Tuesday, March 20, 2012 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Duggan, Povolny, Petschel and Vitelli. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Kr ebsbach presented the agenda for adoption. Councilmember Duggan moved adoption of the agenda. Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Duggan moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein; pulling items H) Sign Permit Approval — 758 Highway 110 (Custom Professional Upholstery), J) Resolution Calling for a Public Hearing to Issue Conduit Debt for St. Thomas Academy Fieldhouse, and M) Approval of Plans and Specifications, Authorize to Advertise for Bids, Mendota Heights Road and Diane Road Neighborhood Rehabilitation Projects a. Acknowledgement of March 6, 2012 City Council Minutes b. Temporary/Special Event Liquor License — St. Thomas Academy c. Fire Department Pager Purchase d. Fire Department Gas Monitor Purchase e. Accept Retirement of Firefighter Mary Bang f. February 2012 Monthly Fire Department Report g. Building Permit Approval — 758 Highway 110 (Custom Professional Upholstery) h. Sign Permit Approval — 758 Highway 110 (Custom Professional Upholstery) Mendota Heights City Council i. Purchase of Parks Department Tractor Mower j. Resolution Calling for a Public Hearing to Issue Conduit Debt k. 2012 Street Sweeping Contract L Par 3 Seasonal Hires m. Approval of Plans and Specifications, Authorize to Advertise Diane Road Neighborhood Rehabilitation Projects n. Approve the Contractors List o. Approve the Claims List Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 ITEM 5A March 20, 2012 Paget P 2 for St. Thomas Academy Fieldhouse for Bids, Mendota Heights Road and H) SIGN PERMIT APPROVAL — 758 PROFESSIONAL UPHOLSTERY) (CUSTOM TERY) Mayor Krebsbach mentioned that the Council does not have issues ward. cessarily with the sign but since the applicants were in attendance she asked if they would Snelling Custom Professional Upholstery was once located on Grand been in bu�nessrfor 25 years to and they Avenue. They will be relocating t� Mendota Heights. They f reupholster furniture, factory work, and antique restoration. They regquestededo The nstall a in sharefront oa their location in Mendota Heights according to the specifications picture of the proposed sign. Councilmember Duggan moved to Approve the Sign Permit for 758 Highway 110 (Custom Professional Upholstery). Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 A PUBLIC HEARING FOR J) RCSOLUTION CALLING FIELD ACADEMY OUSE ISSUE CONDUIT DEBT FOR ST. The applicant being present, Mayor Krebsbach requested a brief overview of what St. Thomas is planning. ur The applicant explained that St. Thomas Academy is planning s suite (bandrrtoom,acho� ilooms,tpract�ce basketball courts in two separate gymnasiums, adding a fine a alth rooms, and three different art rooms), adding in the loweecglassrooms and arbookstoreheThe classrooms, and in the mezzanine area would be some so cial study building would be on the south side and go between thelaVe h if gymnasium 1 cash and halfeinoplbdllest before This would be an $18M project and the plan was to 1 financing. They are currently up to $13M and would begin project by building finish off the e shell and finish off the basketball courts and the lobby. They plan to continue fundraising Mendota Heights City Council ITEM 5A March 20, 2012 Page 3 P Finance Director Kristen Schabacker explained that St. Thomas requested that the city issue the debt; in no way is the city obligated for the debt but they use the city's bank qualification to obtain a lower rate. The city is allocated $10M in bank qualification each year and the applicant is asking for $6M. This would leave enough remaining for the city to issue debt for its' street projects. The public hearing would take place on April 17, 2012 regarding the issuance of the debt. Councilmember.Povolny moved to approve a Resolution Calling for a Public Hearing to Issue Conduit Debt for St. .Thomas Academy Fieldhouse Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 M) APPROVAL OF PLANS AND SPECIFICATIONS, AUTHORIZE TO ADVERTISE FOR BIDS, MENDOTA HEIGHTS ROAD AND DIANE ROAD NEIGHBORHOOD REHABILITATION PROJECTS Director of Public Works John Mazzitello explained that this is to approve the plans and specifications for the 2012 Road Rehabilitation Project. These would be two different rehabilitations that are being combined under a single bid. Mr. Mazzitello shared a map outlining the first project, that being the Diane Road Neighborhood Rehabilitation. This project would be a pavement replacement and mill and overlay, so the curb lines would not be adjusted. The neighborhood would just get a new driving surface. The other portion in this dual bid is the Mendota Heights Road Rehabilitation. Mr. Mazzitello also shared a map outlining this project and explained that it covers the area between Delaware to Dodd. The remainder of Mendota Heights Road is scheduled for a later year. This project would also be a pavement replacement type project — mill and overlay from end-to-end. The pavement on Mendota Heights Road is sufficient enough in depth that the city would not have to take up the entire pavement. In conjunction, the plan is to add a 150-foot long right turn lane on westbound Mendota Heights Road at Dodd. The entire project would be contained within the city owned right-of-way and no new land would be acquired. The trail on the south side would receive an overlay of new pavement. Councilmernbers asked clarifying questions regarding the right turn lane, project time frame, and unexpected issues that would necessitate an increase in construction costs, which were answered by Mr. Mazzitello. Councilmember Petschel moved to Approve Plans and Specifications, Authorize to Advertise for Bids, Mendota Heights Road and Diane Road Neighborhood Rehabilitation Projects Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 Mendota Heights City Council ITEM 5A March 20, 2012 Page 4 P4 REQUESTED UPDATE Councilmember Povolny requested an update from Public Works Director John Mazzitello on street reconstruction both for the city, county, and MnDOT that would affect the residents of Mendota Heights. Mr. Mazzitello stated that in addition to the two projects just voted on, the city is also planning on executing a mill and overlay project on Marie Avenue. The Department of Transportation is anticipating a couple of projects in the Mendota Heights area this summer. The first would be a resurfacing of Highway 110, from Lexington Avenue east to approximately the 35E Bridge. There would also be some spot repairs between Lexington Avenue and Highway 13. The other project from MnDOT would be a resurfacing of Highway 13, from 35W in Burnsville to Annapolis Street, with the exception of the portion of Highway 13 from Mendota to 35E. The exception area is susceptible to erosion along the bluff and there are several storm drainage issues. MnDOT is looking at that section separately as a totally reconstructed project with storm sewer, and curb and gutter to alleviate that erosion problem. Dakota County would be resurfacing Lexington Avenue from Highway 110 all the way to Mendota Heights Road. Miscellaneous questions were asked by Councilmembers and answered by Mr. Mazzitello. PUBLIC COMMENTS There were no public comments. UNFINISHED AND NEW BUSINESS A) APPROVAL OF A RESOLUTION ESTABLISHING PRECINCTS AND POLLING PLACES City Administrator Justin Miller explained that every ten years the federal government conducts a census, the last one being in 2010. As a result of the census, each state must go through a redistricting process, which the State of Minnesota just completed. As was the case for other cities, this means new legislative districts for Mendota Heights. Mendota Heights was previously in one legislative district but now has been split into two. The city's senate district number will be 52 represented by Senator Jim Metzen; the area north of Highway 110 will be district 52A represented by Representative Hansen, and mostly south of Highway 110 will be 52B represented by Representative Atkins. Mendota Heights is now located in Congressional District 2, represented by John. Kline. When the new map carne out some of the polling precincts and districts overlapped and necessitated the modification of the city's map to make sure that the precincts matched up with the new legislative districts. Mr. Miller shared a map with the proposed precinct and polling locations: Mendota Heights City Council Precinct # 1 2 3 4 5 Polling Location Somerset School Sibley High School Mendota Elementary School St. Thomas Academy Friendly Hills Middle School This information will be shared on the city's of State's precinct finder. Councilmember Vitelli moved Approval of a Councilmember Petschel seconded the motio Ayes: 5 Nays: 0 website and "Resolution n. ITEM 5A March 20, 2012 Page 5 P 5 will be automatically loaded into the Secretary Establishing Precincts and Polling Places" B) ESTABLISHING 2012 MENDOTA HEIGHTS PAR 3 RATES Assistant to the City Administrator Jake Sedlacek explained that at their March 13 meeting, the Mendota Heights Parks and Recreation Commission brought up the issue of the 2012 Mendota Heights Par 3 Rates. Mr. Sedlacek shared what the 2011 fees were, the results of a green fees analysis completed based off of the 2012 numbers found on comparable golf courses, and the proposed fees for 2012. General questions were asked by Councihnembers and answered by Mr. Sedlacek. Councilmember Vitelli moved Approval of Establishing the 2012 Mendota Heights Par 3 Rates as Recommended by the Mendota Heights Parks and Recreation Commission. Councilmember Povolny seconded the motion. Councihnember Duggan stated his disagreement in raising the fees, the reason being the quality of the golf course. Councilmembers asked additional questions and made comments in regards to how long the current fee structure has been in place and discount cards. Ayes: 4 Nays: 1 C) 2012 PAR 3 MAINTENANCE CONTRACT Assistant to the City Administrator Jake Sedlacek explained that staff has been working with GM Management since 2008 for management services at the Par 3 Golf Course — operations, equipment, and building maintenance side of the operation. Staff is recommending renewal of the contract with GM Management for this golf season, which is based upon the budget approved for the 2012 full budget year for the City of Mendota Heights. The contract lays out the terns for this agreement in terms of the cost, scope of work, insurance, and indemnity. Councilmember Vitelli has agreed to be the liaison to the Par 3 Golf Course. Mendota Heights City Council Councilmember Vitelli moved Approval of the 2012 Par 3 Maintenance Contract. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 ITEM 5A March 20, 2012 Page 6 P6 ANNOUNCEMENTS AND COMMENTS Mayor Krebsbach requested that Assistant to the City Administrator Jake Sedlacek provide amzouncements for the city and update on anything he may have regarding the Par 3 Golf Course, Parks and Recreation, etc. Mr. Sedlacek listed the following events: • Spring Clean Up for 2012 will be held on Saturday, April 28, 2012 — partnering with Dakota County who will be collecting household hazardous waste (paints, fertilizers, electronics, etc.) . • Registration for Recreation Summer Programs opened on Monday, March 19, 2012 o Summer Playgrounds — sign up early o Summer Youth Trips o Tennis Programs o Par 3 golf camps and leagues • Safety Camp is scheduled for August 7, 8, and 9, 2012 • Cliff Timm Memorial Fishing Derby will be on Wednesday, June 27, 2012 • Mendota Heights Parks Celebration, Friday evening June 1 and Saturday, June 2, 2012 COUNCIL COMMENTS Councilmember Duggan gave an update on having Pilot Knob on the National Historical Register of Places. Councilmember Povolny congratulated St. Thomas on their State High School Hockey Championship. He also wished his son Happy 15`h' Birthday. Councilmember Petschel mentioned that Councilmember Duggan and she lobbied at the legislature three or four years ago for MAC to have at least one meeting per year off of their port site. They have been a little remiss the last year or two but now, with a new MAC and new leadership, they attended a full- MAC off -site meeting in Minneapolis. Councilmember Vitelli mentioned that with the on -set of spring and doors and windows being opened, he is noticing a lot more aircraft noise over his home than is normal. Mayor Krebsbach mentioned that the State of the City would be on Wednesday, March 28, 2012. The Mayor also mentioned that City Administrator Justin Miller and she visited with Senator Metzen and Representative Hansen and Atkins to introduce Mr. Miller and to talk about things that might be of interest for Mendota Heights in regards to the industrial area and different kinds of improvements. A Mendota Heights City Council ITEM 5A March 20, 2012 Page 7 P7 time for the City Council and the three legislators to do a tour of the industrial park will be scheduled in the future. ADJOURN Mayor Krebsbach adjourned the meeting at 7:55 p.m. Sandra Krebsbach Mayor ATTEST: Sandie Thone City Clerk ITEM 5B P8 CITY OF MD+ NDOT.A HEIGHTS DAKOTA COUNTY, MINNESOTA AIRPORT RELATIONS COMMISSION MINUTES March 14, 2012 The regular meeting of the Mendota Heights Airport Relations Commission was held on Wednesday, March 14, 2012 at 7:00 p.m. at 1101 Victoria Curve, Mendota Heights, MN. The following commissioners were present: David Sloan, William Dunn, Sally Lorberbaum, Kevin Byrnes, Paul Portz, Jim Neuharth and Gina N g Absent: Gretchen Keenan Also present: City Administrator Justin Miller A royal of Minutes Neuharth made a motion, seconded by Dunn to approve the February 15, 2012 minutes as amended by Commissioner Lorberbaum (unanimously approved). Joint ARC Meetin with Ea an and Inver Grove Heir hts A_enda To ics Sloan suggested that potential topics include an overview of the commission's 2012 work plan, sharing our data/charts, and use the format that was used ug�tAV technology and the council �longntenaorcapital also suggested discussing the impacts of the new Norling suggested that it might be beneficial to invite a MAC representative to the meeting so they could see all three cities at one time. Sloane was ded d d that the propose as agenda topics relationships with the other commissions. It following: introductions, a brief overview of 0strategies acid lee airport's lonagrterrn capital plan. other cities, and then a discussion on RNAV mitigation Miller indicated that he would share this draft agenda with the other cities and report back to the commission at the April meeting. Redistrictin Im acts — New MN house District Miller indicated that beginning with the 2012 election RMk1Ha1 Hansen and will be in The commission legislative districts. These districts are currently represented y suggested that both be invited to a commission meeting this summer. 1 A ril Meetin r S *eaker — MAC Executive Director Jeff Ramjet Miller indicated that Mr. Hamiel was scheduled to a the of our 2012 work plan, and then ask what to present. Sloan suggested that we give him to present on his background/expe talk about any overview long range p oje tsrUeing RNAV planned and the t would term capital plan. Neuharth suggested he t Y impact Mendota Heights. Portz suggested e ask him aout advice share oubreports withrlrimwMillerragreed to put these Issues to the MAC. Lorberbaum sugg ested we topics together and share them with the commission before sending them to Hamiel. Commission Items of Interest ITEM 5B P9 Byrnes stated that there has been a decrease in the amount of news articles about airport noise domestically, but he noted a sharp increase in the amount of news abroad, especially in Europe. Dunn said that there was no new data since his last report, but that he did look at comparing data from noise monitors five and six and they were practically identical to the reports from monitors three and four. Portz updated the commission on the February MAC meeting. Norling provided updated information regarding sensor 23. She also noted that Delta flight 818 continues to be a recurring operation on these charts and suggested staff contact MAC to see if anything Can be done. Miller indicated he would look into it. Neuharth reviewed his reports and suggested that at a future meeting a more detailed discussion be held as to which data sets need to be reviewed. 'Lorberbaum shared her reports regarding noise complaints and noted no major changes. Acknowledge Receipt of Various Reports /Correspondence The monthly reports for January 2012 were acknowledged. Adjourn Norling made a motion, seconded by Neuharth, that the meeting be adjourned. All voted in favor. Meeting adjourned at 7:53 pm. 2 ITEM 5C P10 1101 Victoria Curve I Mendota Heights, MN 55118 651452,195 phone i 651.452,8940 fax -lJ :' menriota-heighis.com DATE: TO: FROM: SUBJECT: CIT.,' OF MENDOTA HEIGHTS April 3, 2012 Mayor and City Council Justin Miller, City Administrator Accept Resignation of City Clerk Sandie Thone BACKGROUND It is with regret that staff is requesting that the city council accept the resignation of City Clerk Sandie Thone. Ms. Thone has accepted the position of City Clerk with the City of Lalce Elmo and her last day with the City of Mendota Heights will be April 6, 2012. In her relatively short time as city clerk, Ms. Thone has been instrumental in modernizing our records management practices, set in place new polling districts and precincts for our city elections, and helped lead the city administrator transition process. Prior to her time as city clerk, Ms. Thone served as a secretary in our police department and as utility billing and accounting clerk in our finance department. She will definitely be missed, but we wish her the best of luck in her new endeavor. BUDGET IMPACT N/A RECOMMENDATION Staff recommends that the Mendota Heights City Council accept the resignation of City Clerk Sandie Thone effective April 6, 2012. Further, staff recommends that the Mendota Heights City Council designate City Administrator Justin Miller as Acting City Clerk until a replacement is hired. ITEM 5D P11 1101 Victoria Curve I Mendota Heights, MN 55118 651.4,523850 phone 65'052,8940 fair wwrnendota-heights.com F.' CITY OF MENIDOTA HEIGHTS DATE: TO: FROM: SUBJECT: April 3, 2012 Mayor, City Council and City Administrator Tamara Schutta, HR Coordinator City Clerk Position BACKGROUND As you are aware, City Clerk Sandie Thone's last day of employment with the city of Mendota Heights is Friday, April 6, 2012. Attached is a copy of an updated position description for your review. The position has been revised to reflect the primary responsibilities of the current position. The primary functions of the City Clerk position will be the administration of city elections, maintenance of official city records and processing licenses and permits. The responsibility of staff liaison for the Parks and Recreation Commission has been removed from the position description. The Assistant to the City Administrator will continue to serve as the staff liaison for the Parks and Recreation Commission. Also the supervision of the Utility Billing Clerk and Receptionist/Secretary has also been transferred to the Finance Director. Typically in a municipality's organizational structure, the Utility Billing Clerk and Receptionist are assigned to the Finance Department. The revised position description has been reviewed by Springsted Incorporated and has been assigned job evaluation points of 71 and assigned to pay grade 18 on the 2012 Employee Position Placement/Pay Classification Plan. This is because the position will no longer have supervisory responsibilities. The 2012 pay grade 18 range is $47,594 - $57,851. Staff is requesting Council approval of the revised position description as well as authorization to begin the recruitment process for the City Clerk position. BUDGET IMPACT The starting salary range for the City Clerk will be $47,594 - $52,473(Step A — Step C) plus benefits. RECOMMENDATION City staff recommends that city council approve the revised position description and authorize the staff to begin the recruitment process. If council concurs in the reconunendation, a motion description and authorize staff to begin the recruitment is needed on this issue. ttar'hnierkt(s): 1. City Clerk Position Description ITEM 5D should be made to approve the position P 1 2 process. A simple majority vote is all that Department: Administration Primary Location: City Hall CITY OF MENDOTA HEIGHTS TITLE: CITY CLERK DRAFT Accountable To: City Administrator Normal Hours: 8:00 a.m. to 4:30 p.m. Class Code: Exempt Date of Last Revision: April 3, 2012 Job Purpose: The City Clerk is responsible for carrying out all of the legal requirements of the office. These duties include administering the elections process, serving as the clerk to the city council and administering the official records of the city. This position is also responsible for carrying out one time and ongoing special projects as assigned by the City Administrator including city communications and records management. Duty No 1 2. Essential Duties Elections Overall responsibility for conducting all public elections in the city. • Recruit, select and train election judges. • Determine sites for polling places. • Supervise all aspects of the elections; respond to and resolve all questions or issues arising during the election process. • Responsible for tabulation and reporting of election results. • Responsible for publishing all required election notices, the candidates filing process and preparing ballot information. Secretary to the City Council Acts as secretary to the city council. • Attends all city council meetings. O Prepare meeting agendas and packets. O Responsible for the creation of city council meeting minutes for review by the City Administrator and City Council. O Notifies property owners of public hearings as per applicable state laws and city ordinances. 9 Responsible for publication of legal notices required by law and/or ordinance. • Prepare and review ordinances and resolutions for consideration by the city council. O Prepares proclamations, certificates and awards as needed. • Maintains official seal, documents, ordinances and resolutions. • Responsible for the maintenance, upkeep and codification of the 3. 4, 5, 8. 9. city code. Records Management/Data Practices Serves as the city's records/data management person. a Maintains and implements the records retention program. O Manages the City's electronic record system to ensure complete, accurate storage and ready retrieval of information. O Serves as the city's data privacy act responsible authority. a Determines which records may be disclosed and which must be kept confidential in accordance with state law. a Responsible for compliance with data privacy requirements. Licenses and Permits Responsible for the issuance of licenses and permits by interpreting city policy and ordinances and establishing the type of licenses needed and relevant fees for approval by City Council. Communications Responsible for the coordination of city communications. • Serves as the lead person in preparation of the quarterly city newsletter. • Works with the IT Manager in maintaining the city website. • Works closely with NDC4 and the city's involvement with the cable commission and their communication efforts. • Monitors and responds to citizen questions and requests through the city hall email account and regular mail. Special Projects Performs various one time and ongoing special projects as assigned by the City Administrator. a Scanning/document imaging. a Assist the City Administrator in the preparation and administration of the annual city budget. • Authorizes administration purchases and recommends capital equipment purchases. a Certifies assessments. a Approves and codes engineering billings. Deputy Treasurer Serves as the Deputy Treasurer for the city. • Signs all manual checks. • Prepares manual checks in the absence of the Finance Director. a Reviews all claims and payroll checks. • Responsible for the preparation of the annual city fee schedule that is presented for City Council approval. 2 ITEM 5D P14 10. ITEM 5D P15 • Certifies assessments. • Approves and codes engineering billings. • Certifies assessments. Miscellaneous All other duties as assigned by the City Administrator. Minimum Qualifications • Bachelors degree in public administration, business administration, urban and regional studies or a related field and five years of increasingly responsible experience in local government. An equivalent combination of education and work experience may be considered for this position. Knowledge/Skills/Abilities Required • Principles and practices of public administration, organizational theory and management. • Fundamentals, principles and practices of public budgeting, finance and accounting. • The ability to condense city council minutes in a complete, concise and timely manner, rendering an accurate and complete reflection of city council meetings. • Notary public. • Thorough working knowledge of municipal ordinances, policies, procedures, state statutes and regulations in the areas of elections, records retention and licensing. • The ability to establish and maintain effective working relationships with the City Council, city staff members, other public agencies and organizations, the citizens of Mendota Heights and the general public. • The ability to exercise independent judgment and discretion in decision making with minimal supervision. • The ability to use word processing, spreadsheet, database and financial system software as part of completing professional responsibilities. • The ability to communicate, both written and verbally, and the ability to listen attentively. Core Competencies of Position • Knowledge of work rules. Develops and maintains a thorough working knowledge of all city and applicable jurisdictional policies and procedures in order the help facilitate compliance with such policies and procedures by all staff members. • Develops respectful, cooperative and productive work relationships with coworkers, including the demonstrated willingness to help newer staff so their respective job responsibilities can be performed with confidence as quickly as possible. • Commitment to customer service. Demonstrates by personal example the 3 ITEM 5D P16 service quality and integrity expected from all staff members. Represents Mendota Heights in a professional manner to the general public, employees and to other outside contact/constituencies in a manner that helps maintain and enhance Mendota Heights' reputation as well managed and citizen oriented. • Communication. Confer regularly with and keep immediate supervisor informed of all important matters pertaining to those functions and job responsibilities for which the employee is accountable. O Productivity and work organization. Demonstrates ability to plan, organize and accomplish work in a timely and efficient manner. • Problem solving and decision making. Exercise good judgment, analytical thinking, and independent thinking as it relates to departmental and county procedures, problems and policy interpretations. • Safety rules and procedures. Develop knowledge of and observe the safety policies and procedures of the city. Perform tasks in a safe and efficient manner while using appropriate safety equipment, clothing and devices. Physical Activities/Requirements Positions in this class typically require: sitting, feeling, manual dexterity, grasping, talking, hearing and seeing. The individual may encounter some travel, evening meetings, unexpected and prolonged workdays and stress and pressures from dealing with emotional issues and conflicts. There is sustained exposure to computer keyboards and video screens. Sedentary work: Exerting up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Safety Policy It is the responsibility of every employee of the City of Mendota Heights to know and observe the safety policies and procedures of the city. Each employee is expected to perform their tasks in a safe and efficient manner while using appropriate safety equipment, clothing and devices. Miscellaneous Information Must satisfactorily pass a criminal background examination. Environmental Conditions-Work is performed in a well lit, well ventilated and temperature controlled office. Noise level is at a minimum. Equipment and Tools-Computer, terminal, peripherals, multi-line telephone, fax machine, calculator, and other basic office machines. The above description is intended to describe the general functions, skills and knowledge of the person assigned to this job. The employee may be required to 4 ITEM 5D P17 perform other related duties as assigned. Licensing Required-Possession of a valid driver's license. 5 ITEM 5E P18 11Q1 Victoria Curve 1 Mendota Height, MN 55118 5551,4523850 phone 1 6151.452.8940 ax !S:'li uneI idota• heights com DATE: TO: FROM: SUBJECT: CITY OF MENDD T A HEIGHTS April 3, 2012 Mayor, City Council, and City Administrator John R. Mazzitello, PE, PM Public Works Director /City Engineer Approval of letter to State Senator emndiSa� State by the State ofining the proposed vacation of Old Sibley Memorial Department of Transportation BACKGROUND Last fall, the Minnesota Department of Transportation (MnDOT) convened a working group to discuss the future of the Old Sibley Memorial H R-of of Natural RResourcels (DNR), group consists of representatives of MnDOT, th e Depart Dakota County, City of Mendota, City of Lilydale, and City of Mendota Heights. Old MnDOT has stated that due to statutory requirements, ldesignation ads the new Sibley Memorial Highway as State ROW due to i t sharing the same ROW Highway 13. Both State ROWs connect the stele two points, so the State retention of both ROWs is redundant, and one needs to be vacated. has been developing concept plans different eed deeding the ROW to tl�e DNR forth elusion i ne the ROW is vacated. These alternatives in elude d the park system, vacating the ROW but leaving the wild seed, or ilig the ROW ba� k tos with bollards, removing the road and landscaping with the County or City. All of the alternatives discussed aN ieo date include tdo provide access to the two southern end of Old Sibley Memorial Highway Mendota Heights businesses that use it for access. Maintenance responsibility for this section of roadway is still being debated. The attached letter expressing the opinion of the City of Mendota Heights osed to with be sent ar os to this proposal, although addressed to State Representative our State Representatives (Hansen & Atkins), as well as State Senator Metzen. ITEM 5E P19 BUDGET IMPACT Other than staff time spent participating in the working group, there is no anticipated budget impact at this time. If any or all of the Old Sibley Memorial Highway ROW is turned back to the City for maintenance, it will be added to our existing inventory of over 71 miles of roadway, and would likely adversely affect staff s ability to maintain our existing assets at their current standard. RECOMMENDATION If Council agrees with the content of the letter, and wishes to have it sent to State Representatives Hansen, State Representative Atkins, and State Senator Metzen, Council should pass a motion approving the letter and authorizing it to be sent. This action requires a simple majority vote. ITEM 5E P20 1101 Victoria Curve ( Mendota Heights, tf t4 55118 851.452,1850 phone 1 651.452,8940 fax www.me.ndota- heights,com t CITY OF MENDOTA HEIGHTS April 3, 2012 The Honorable Representative Rick Hansen 247 State Office Building 100 Rev. Dr. Martin Luther King, Jr. Blvd Saint Paul, MN 55155 Subject: Old Sibley Memorial Highway Right- of -Way Dear Representative Hansen, The City of Mendota Heights wishes to offer our opinion on the State Department of Transportation plans to vacate the Right -of -Way for the Old Sibley Memorial Highway in Mendota Heights from Highway 13 and Mendota Heights Road on the south to Highway 13 near the Church of Saint Peter on the north. Since the fall of 2011, Mendota Heights City Staff has been participating in discussions with Mn.DOT as well as the Department of Natural Resources and Dakota County regarding this Right -of -Way Vacation. The City of Mendota Heights wishes to have a drivable roadway remain open and passable for its current length with the State of Minnesota retaining maintenance responsibility for the roadway. We believe that having this roadway remaining open is in the best interest of our residents, Dakota County residents, and the State of Minnesota as a whole. Old Sibley Memorial Highway not only provides access to the views and wildlife in the beautiful Fort Snelling State Park, but it also is an important historical �nment and Native commemorates Aaneican fir bal leaders n of key treaty agreements between the Federal Govez Keeping this roadway open allows this highly unique area of the Twin Cities metro area to continue to be enjoyed by the public for years to come. Additionally, the entire portion of Fort Snelling State Park traversed by Old Sibley Memorial Highway falls under the City of Mendota Heights for public safety (police and fire) response. If there is not roadway, or other transportation facility capable of accommodating emergency response vehicles, it will severely impact our ability to provide these services to this valuable piece of public land. Lastly, the City of Mendota Heights has two businesses that utilize Old Sibley Memorial Highway as their only access to the surroundingion of Old Sibley Memorial Highway, suffi of Mendota Heights requests that the southern portion passable, and under State in length to maintain access to these two businesses, remain open, p maintenance responsibility. ITEM 5E P21 Thank you for your time and consideration of our request. We look forward to arriving at a solution that can meet the needs of the State of Minnesota and those of the City of Mendota Heights. Sincerely, Sandra Krebsbach Mayor cc: Kristen Zschomler, Minnesota Department of Transportation DATE: TO: FROM: SUBJECT: ITEM 5F 1`!01 Victoria Curve 1 Mendota Heights MN 55118 r ,,�e�� 651,452 950 phone 1 651.;5289,40 fax y irt�7�l�'a�,. �`_ ��'`' `'- `= �"'�,- yrY: %mendcta- Prights.cem CITY OF MENDOTA HEIGHTS April 3, 2012 Mayor, City Council and City Administrator Jake Sedlacek, Assistant to the City Administrators S Pilot Knob Management Contract 2012 BACKGROUND Since purchasing the Pilot Knob site, the City of Mendota Heights has entered into annual contracts with Great River Greening to manage the restoration of the historic site in accordance with the Pilot Knob Management Plan The 2012 City of Mendota Heights budget includes $17,000 for maintenance and restoration of Pilot Knob. The attached contract from Great River Greening reflects a contract for site maintenance and restoration totaling $5,800. The management contract makes reference to Minnesota En �izo the runent� d Natural ReOsour�es Trust River Greening; a pass through from the M Fund. The attached contract is similar to language from previous years. BUDGET IMPACT The attached contract is within the budgeted amount for this activity RECOMMENDATION Staff recommends approving the contract as presented. If council wishes to accept the management contract, pass a motion authorizing staff to execute the document, making changes the council deems necessary. This action requires a simple majority vote. P22 Contracting Agent City of Mendota Heights Street Address 1101 Victoria Curve . City, State, Code Mendota '' Heights, MN 55118 Client Name Contact Jake Selacek Greening ate of Bid Wiley Buck 9 . ' -.^. ---- 1. Parties. This contract governs the rights and responsibilities of Great River Gree ning (hereafter referred to as Greeniflg) and the Contracting pay, (hereafter referred to as Mendota Heights .vh wr� Greening has been retained to peOrm seiCeS for the contracting party). ||' Scope of Services. Greening agrees to provide the foltowing list of restoration services for Mendota Heights: • Prairie burn, north haif of Phase 11. • Prairie establishment of former roadbed • Invasive species control (spraying, cutting, mowing) • Volunteer events, including a Saturday e vent open oth�pu b|i o ° Trail mowing CONTRACT Great River Greening 35 West Water Street, Suite 2O1 Saint Paul, MN 55107-2016 851-685-9500 651-665-9409 FAX Phone 651 452-1850 Project ",_--~ */x= ro]ec^ � w Pilot Knob Hill Restoration Project on Pilot Knob Hill Natural A ea Contact Phone 452-1850 Project Number PIL13 ITEM 5F P23 Date 9 March 2012 Contact Phone 651-665-9500 x15 |U. Schedule of Payments. Mendota Heights will rnake payment totaling $5.800 upon the following schedule: Monthly to Quarterly Payments based on Invoices for Work Completed Great River Greening agrees to provide $1,500 in matching funds* to be applied toward salaries and expenses for restoration activities. *Partial funding for this project ~'-"--mmendodby the Logio/abvo-L��zmnCnom^^'"''"''....' Resources ��F��uomm � ' memben��e0��m 6hrough6/nu�R�erS/een �» Resources (LCC8�F)' �osfvoxu Conservation Corridors partnershiP. Great River Greening ITEM 5F P24 V. Lirnitatonof|iob�|�y.K4nndotaHeiQhtsohaUindemnU�1Sreen�gandho|d�harnleos ~ from an d against any loss, claims, liabilities, damages and costs, including .-_ attorney's fees, related to the Project or th performance of their services pursua nt to this Agreement, unesS caused by the negligeflCe of Greeniflg, its agents or employee s, or covered by the insurance required in Section VIII contract. Nothing in this contract is intended, nor should it be construed, as a waiver of any municipal tort liability |inits, governmental immunitieS or defenseS which otheiSe protect the City of Mendota Heights. Greening shall indemnify Mendota Heights an d hold it harmleSS from and against t any loss, claims, liabilities, damages and costs, including reasonable ottorney'nfmes. arising ng out ofGnaening's breach of the Agreement and/or the negligent acts, omissions or»iUfu | misconduct, unless caused by the negligenCe of Mendota Heights, its agents or employees. V. Amendment. This Agreement may be amended only in a written document signed by both parties. VI. Independent Contractors. Each podv, its officers, agents and emploYees are at all times an indepefldeflt contractor tnthn other party. Nothing in this Agreement shall ~ o fi[soffcers agents orennp|»yeeoan cnnstruedtornokeorrendereitherpadynranym vvith �h`other. . agent.servantormnnp|oyeenf.orjVintvmnture o|or . e � \/|| Entire ThisAgra�rnentrmprnsentstheentinaagreennentandunderstanding ' ' of the padies hereto with respect to the subject mailer of this Agreement, and it nts understandings promises or supercedes all prior and concurrent agreenlee b' �ither pa�ytot' the other concerning representationn, whether written or oral, made y such subject matter. VIII. Insurance. Greening agrees to maintain during the term of this Consulting Contract the following insurance: Workers Compensation Insurance, Commercial General Liability coverage no more restrictive that that provided for by standard ISO Form CG 00 01 1 11 88 or CG 00 01 0110 93 with standard exc!usionS "a" through "n") with onininun limit of$1' OOO' 000.00 per occurrence and $2' O00' 0000Oin the aggregate for bodily injury and property damages, the limit specified may be satisfied with a combination of primary and Umbrella/Excess Insurance. |}( Waiver. Thefui|ur�ofeitherpodytoinsiut\nanyoneorrnoreinstancesuponobict IX. ' pedormanCe of any of the provisionS ofthisAgreenentsUa||norooco/^uu""as waiver or relinquishment of the right to enforce or require compliance with such provision. tshaUbegovernedbyundconstruedin�coor�nnc� X. Applicable This Agreernnn - with the laws ofthe state of Minnesota. }(| Completion. Work VorthinPr jectvviUbepe�ornnedby31 Oocennber2O1i3unless Project. circumstances beyond XI. ' ' control prevent GreenmQnomcm//p='''ythe ' ' ' Great River Greening 2 The authorized contact persofl for Greening is: Wiley Buck Restoration Ecologist 35 Water Street, Suite 201 Saint Paul, MN 55107 651-665-9500 ext. 15 651-775-8759 cell Great River Greening Signature: Name: Wayne Ost lie Title: Director of Conservation Pro wrams Date: Great River Greening Contact Persons The authorized contact person for Mendota Heights is: Jake Sedlacek Assistant to the City AdminiStrator 1101 Victoria Curve Mendota Heights, MN 55118 651-452-1850 Mendota Heights Repres ntahma Signature: Name: Title: Date: 3 ITEM 5F P26 EXHIBIT A: METRO CONSERVATION CORRIDORS PHASE VI ADDENDUM AGREEMENT BETWEEN GREAT RIVER GREENING (THE TR ST U NEAPPROPRIATION RECIPIENT) AN D THIS AGREEMENT is made between Great River Greening (hereinafter "Recipient "); and City of Mendota Heights (hereinafter the "Landowner "). WHEREAS, The Minnesota Legislature by Minnesota Laws M.L. 2011, First Special Session, Chapter 2, Article 3, Section 2, Subd. 4i (2.3) appropriated $400,000 to the Commissioner of MN -DNR for Restoring our Lands and Waters for an agreement with Great River Greening; NOW THEREFORE, it is agreed between the Recipient, and the Landowner as follows: 1.0 GENERAL CONDITIONS 1.1 COMPLIANCE The Landowner acknowledges that these funds are proceeds from the State of. Minnesota Environment and Natural Resources Trust Fund (hereinafter the "Trust Fund "), which is subject to certain legal restrictions and requirements, including Minnesota Statutes Chapter 116P. The Landowner is responsible fulfillment compliance i Project. h this and all other relevant state and federal laws and regulations 1.2 ACCESS The Landowner agrees to allow the Recipient and LCCMR access to the Landowner's site and Landowner's activities for evaluation and promotion of the project. Access will be at reasonable times and with sufficient prior notification, and will extend ten (10) years beyond the project completion date. 2.0 PROJECT 2.1 CONTRIBUTIONS The Recipient's and Landowner's contributions must be for actual and direct costs for the Project Work. This Agreement may be modified at any time by mutual written consent of the parties. It may be terminated by either party upon 30 days advance written notice to the other party. However, if the Landowner(s) terminates the Agreement before its expiration, or if the Landowner(s) should fail to maintain the habitat restoration for 10 years, then the Landowner(s) agrees to reimburse the Minnesota Environment and Natural Resources Trust Great River Greening 4 Fund prior to final termination for the pro -rated costs placed on the described land through this Agreement. For habitat restoration projects to the Minnesota Environment are agreed to be $1,500. 2.2 ACKNOWLEDGMENTS The Landowner agrees to acknowledge the Trust Fund's ect publications, financial this any statement, press release, bid solicitation, project communications and outreach related to the work following lad using and/or logthe Fund appropriation. The acknowledgement will contain (Partial) funding for this project 'a as provided �ded by Minnesota Legislative-Citizen and Natural Resources Trust Fund on Minnesota Resources ( LCCMR). Preferred acknowledgement language is: (Partial) Funding for this project was provided bylth Minnesota e- Citi�en Commission Natural Resources Trust Fund as recommended on Minnesota Resources ( LCCMR), through Great River Greening's membership in the Metro Conservation Corridors partnership. Landowner agrees to maintain existing signage/ instal] signs at include i hei Project Site that includes this acknowledgement language, and will signage. 2.3 ECOLOGICAL AND RESTORATION 1VIANAGEMENT PLAN Vegetation planted and/or seeded must be only of native ecotypes to Minnesota. For all restorations conducted with money appropriated under this section, the Recipient must prepare an ecological restoration and management for thee-estoratio le, is consistent with the highest quality conservation and e o site. Consideration should be given to soil, g l� success of ie restoration projects. The factors that would provide the best chance for long-term plan must include the proposed timetable for implementing the so including preparation, establishment of diverse plant p ec esnative toMinneota,nainteta�c, and additional enhancement to establish the restoration; en identify maintenance n e and management needs of the restoration and how enhancement will be financed; and take advantage Seeding/planting g /pla-itibgewill followdtlre local innovative techniques to achieve the best restoration. ecotype sequencing steps outlined in Board oand Soil Resources' native vegetation establishment and enhancement guidelines (attached). 2.4 RESTORATION EVALUATION Landowner agrees to partially fund Recipient expenses in fulfilling its evaluation commitments. Recipient must provide an initial restoration evaluation to LCCMR at the completion of the appropriation and an evaluation three years beyond the ITEM 5F P27 of all habitat restoration projects these purposes the total cost of the and Natural Resources Trust Fund Great River Greening 5 ITEM 5F P28 completion of the expenditure. Restorations current must be scienceata d,evwhen ppl applicable, goals and standards in the restoration plan, Board of Water and Soil Resources' native vegetation establishment and enhancement ed. guidelines. The evaluation shall determine whether the restorations are meeting goals, identify any problems with the implementation of the restorations, and, if necessary, give recommendations on improving restorations. The evaluation shall be focused on improving future restorations. 2.5 LONG TERM RESTORATION The Landowner acknowledges the long term omaintenance The Landownerlagrteesrfo nainta iof the restoration process to achieve restoration g als restoration for a minimum of 10 years. The Reci rasee mthe ke reasonable good faith • effort to significantly contribute to the successful 2.6 PROTECTED LAND Landowner testifies that the restoration ershi°, ortin is on publlac waters as defined in protected conservation easement or public ownership Statutes, section 103G.005, subdivision 15; and will provide reasonable written documentation of such protection_ 2.7 CONTRACTING Landowner understands that Recipe rnttact restoration ,and enhaeration e oentrseatvoces.Corps Minnesota or its successor for sub o Great River Greening 6 Native Vegetation Establishment and Enhancement Guidelines 9-22-200 PUrlY05e: To provide guidelines for the use of native seed and plants (herbaceous and woody) across the state of Minnesota, to develop consistency. between state programs and to help ensure the success of restoration projects. Topics: The guidelines cover species diversity levels, seed and plant soUrces, native variety/cultivar use; seed mix, and yellow tag seed use, seed labeling and methods to protect existing native prairie. Applicability: The guidelines apply to all BWSR programs (Grants, RI, Wetland Banking etc.), as well as other .state (want programs that have adopted the guidelines. Thee guidelines replace BWSR's Invasive Non-Native Species Policy (Sept 8, 2004). Any exceptions to Ulese guidelines for programs administered by BWSR mist be approved by the BWSR Native Vegetation Specialist. After' becoming familiar with the new guidelines, local staff have the authority to make decisions aboutappropriate vegetation for projects. Local resource staff with expertise about native seed and plants can help with the decision making process, and specific questions can be directed to the BWSR.Vegetation Specialist Contact Information: Dan Shaw, BWSR Vegetation Specialist/Landscape Ecologist Phone.: 651-2.g6-0644, e-mail: dan.shaw@state.rim.tis Great River Greening ;Minnesota • mind of Water and Soil Resources egisal opportunity eniployer 7 Species Diversity Levels High species diverSity is recommended for projects fo promote native community stability and func(ion, to provide benefits to multiple wildlife species and to prevent establishment of invasive species, Diversity levels. Ina)/ vary depending on the target plant cnntrnunify; site conditions and: project goals. The following table provides baseline diversity levels for a range of Project: conditions and goals. -"wfg,.fiayFENniWENARMFrRNCTOISWERF yseicArifislFw NIgi r:=L. I ' APS:I " " ,..i..Ing " ' Projects that are designed as Best Management Practices (BMPs) (Le, raingardens, bioretention areas, grass filler strips)end wetland restoration structures (Le, earthen strUctureS, ditches) should have diversity leverstseed mixes thafare desigried to accomplish the functional goals (stabilization, filtering, rapid establishment etc.) of the project. Special project types such as seed production areas and bio-energy plantings may have unique species diversity needs. Forest plantings by seed or nursery grown plants may also have unique diversity levels based on project goals and natural regeneration potential. Native seedbank should be maximized to the extent possible for all plant communities to promote local plant establishment and contribute: to diversity levels, When inter-seeding into existing projects, the species that are present and meet seed source guidelines can count toward the diversity goal. See BWSR inter-seeding guidelines at: (vsmv.tsysr.statemin.usinative vegetation). Minnesota Board of Water and Sol Resources An equal opportunity employer Great River Greening 8 Seed and Plant-Source As indiVidual wetland, forest and prairie species have unique dispersal mechanisms and genetic sensitivities, local resource staff should work together to determine appropriate distances for obtaining seed of individual species. Seed must be selected to Match site conditions (Soils, hydrology, etc.) and have original harvest locations (original remnant population) from as dose to the project site as possible to protect local ecotypes of species from genetic contamination. The first step in obtaining seed should be to identify remnant populations or native seedbank that could act as seed sources. As source distances increase there should be an emphasis on obtaining:seed from the local eco-type region. The recommended maximum distance is 150 miles (including Into an adjoining state or province). It will be important to work with focal resource staff and seed/plant venders through the process_ Min riesota. Ecological Sections and Subsections —1\ E:totact:calSetctlarts at Mitrsesotx pl .6,6--tet," 06.. F.66,666e:6 , !...1.6,f 64,0,F.6:360. tu,t W.6167.6,6.7. itr.17176 ,61-66.666.1. fir, ,nnol.,74n tu-ctt.t.t.t7.ttmett,,ttputt-.T Ecolothrettl Subl.etiart.s at Minna:tax gm. Colcr code nd Labeled art uoo The following is a recommended sequence for obtaining seed/plants A) Areas as close to the project site as possible lAinnesata Ecological Sub- sectionS C) Minnesota Ecological Sections D) Within 75 miles of project E) Within 150 miles of project 0 50 100 150 ----- — -------t------------ ----- ------ If a project encounters seed availability issues, local resource staff can approve species substitutions, an alternative geographic source or changes to the project schedule. See Appendix A for information about documentation standards. Minnesota Board of Water and Soil Resources An equal opportunity employer Great River Greening 9 Native Variety Use The first priority for seed should be that which Originated as close to the project site as possible. Na med germplasmsiva. riettes (e.g. Red River GentlpiSrll Prairie CordgrasS) May be acceptable if their original collection sites represent the closest available :source for an individual species, and they have not been intentionally selected for traits such as height, leafiness, forage quality and color. Information about NRCS varieties is found at the following website: (hxtietani, rnaterials.nrcs.usda.00vindpmcfpubrJoublications available.pdf). Seed Mixes Seed harvested from local remnant popUlations is the most desirable source. If seed from remnant populations or plants grown from the locaf seed is not available, or if focally harvested seed needs to be supplemented with additional species, state seed mixes have been developed for many project types and are available at the fallowing website: (Www.bwsr.staiesiin,usinative yeaetation). Specific mixes have been developed for wetland mitigation, conservation and. BMP plantings. The mixes contain combinations a early and later successional species, warns and cool season. grasses, forbs, sedges and rushes to meet the needs of specific projectsfproorams. Substitutions/site specific changes or site specific mixes that follow similar design criteria. are acceptable if they meet the intended goats of a projectfprogram and are apprOved by regional resource staff. Additional species, such as tree and shrub seed can also be added to mixes. The NRCS 643 practice stanclareRestoration and tylanaeement of Declining Habitats' (www.bwsr.state,maushrantscostsharelnative buffer.html) provides specific seed mix specifications for RIM/WRP projects, as custom mixes are often developed for this program. Yellow- Tag Seed When available. source identified (tellew lag) seed through the Minnesota Crop Improvement Asseciatibn (MCIA) shall be used over non-source identified seed. See the following website for a survey of yellow tag seed availability: ('"-: nunda.eet. Flexibility regarding the use of yellow fag seed can be granted by local staff when seed from local remnant communities (g.eneralion 0 seed) Will be used for a project, or the available yellow tag seed is not of a local source. Yellow tag seed may not be available for tree and shrub species. Seed Labeling Alt seed mixes must be labeled according to the requirements of the Minnesota Seed Law, section 21.3, including limit S on noxious. Weeds. The origin (area' where the original seed Was hgrvested) shall be listed on the seed tag for all species in a mix to provide verification of original (generation 0) seed source. The smallest known geographic area (township, county, ecotype region. etc.) shall be listed. Seed must be cleaned to an extent sufficient to allow its passage through appropriate seeding equipment. Information pertaining to pure seed, germination, and hard (dormant) seed of individual components in a mix is required on seed tags. For wild harvest mixes, "germination”; "hard seed" and "Pure Live Seed" information is.required on seed tags for the number of speciee. that are required through a prograrn or project diversity standard. When listing purity for wild harvest mixes, undetermined wild harvest seed should be listed as l'other crop seed" and there should be categories for "inert materiar and "weed seeds. Unless otherwise requested, small, large, anti cover crop seeds should be packaged separately. Protecting Existing Native Prairies Remnant prairies must be prbtected from non-local sources of seed. Experienced resource professionals should be involved ill seed collection and management planning when working in, or near, remnant prairies. Verietie.slcultivars (selected germplesms) of native species cannot he used adjacent to these areas (recommended oile-half mile buffer) to limit genetic influences-. Seed must come from local sources when Minnesota Board of Water and Soil Resources Ai Great River Greening 10 planting buffers. adjacent to Medium and high quality remnant communilies. \Whenever possible, seed should be collected directly from local remnants (generation D) or from the: first generation of production (generation 1). The DNR Connty Biological Survey Program can provide niore information about remnant communities in the state. Data about mapped remnant prairie communities can be found at: (httolldeli.dnr.stste.mn.usidats searchfifm1). Seed Installation and Maintenance Project site preparation, seedinotplanting and Maintenance need to be well Planned and conducted by qualified professionals td result in successful projects_ The following are 'resources for the use of native seeds and plants: Minnesota Wetland Restoration Guide viikiw.lwar.state.mn.usfpublicationsitestoralion oulciatitint NRCS practice standard 643 viiimv.twisr.sfatesnousforants.costshisre/native-buifer.htini Plants for Storrnwater Design Wimpcs.esteimn.usfpublitalSoitsimanualsfstormwsterolantsitml Restore Your Shore weivii,dnr.stalesrinusirestorerourthmelindex,himt Going Native, A Prairie Restoration Guide for Minnesota Landowners itiii.w.i.dnr.siste.mn.usiecoMuin rescoraiRinkaml A Soil Bioengineering Guide for Strearnbank and Shoreline Stabilization wAvas.riacnis4m.tficationsrsoii-bi:)-corm Minnesota Board of 'lister and Soil Resources = ?n equal opportunity employer Great River Greening 11 ITEM 5F P33 Appendix A Recommended steps for obtaining plant materials: 1) Analyze the project site (topography, soils, hydrology, habitat needs, existing native plants, native seedbank potential, invasive species, erosion problems, other environmental stressors, etc.). 2) Set project functional goals (Soil stabilization, water qualify, wildlife habitat, diversity, native plant community restoration, etc.) 3) Determine the site preparation, installation and maintenance restoration strategies that will be used to establish native vegetation (see k4innesota Wetland Restoration. Guide forinformation wambwsr,state.mn.us/publicaticinsiresteraiion quide.hi nt 4) Develop e restoration schedule and determine when plant materials are needed. 5) Determine an appropriate diversity level, and list of plant species /materials Needed. 6) Work with project partners to determine the best way to find local plant materials (local seed collection /harvest, purchasing from local seed /plant vendors etc.). Look at project location in relation to state eco- regions (Subsections, then Sections)_ The following. is a recommended sequence for obtaining seed/plants:- A) Areas as.close to the project site as possible 13) Minnesota Ecological Sub sections (•r„ •r.v:bresrs tate. mn. usiwettandsivecletafionlindex.htmp C) Minnesota Ecological Sections D) Within 75 mites of project E) Within 150 miles of project 7) Develop or select seed mixes that are needed for the project Factors that will influence seed mix: development include: availability of local harvested seed, native seed bank potential, state seed nixes and substitution tables, and seed availability from vendors. If local wild harvest seed will be used, pure seed must be tested and "germination`, "hard seed" and "Pure Live Seed" information provided on seed tags. for all species that are required through a program or project diversity standard_ Supplement Wild harvest seed mixes as needed to meet diversity or quantity requirements. When purchasing standard mixes, investigate availability of yellow -tag seed (htlp : / /w.' a.mticia.orol). a) Work with focal seediplant vendors to find seed that meets source requirements; they can often work with other vendors to obtain focal sources of seed. Revise seed mixes as needed based on availability of local seediplants. 9) Upon installation, keep seed tags (showing origin) and document application of the seed selection criteria as noted in (6) above, including any exceptions that were necessary. Minnesota Board of Water and Soil Resources ° An equal opportunity employer Great River Greening 12 Appendix B Definitions: CUltivar - A cultivated plant that has been selected and given a unique name because of desired characteristics and when propagated (usually vegetatively) retains those characteristics_ Generation 0,- Seed harvested from remnant prairie tracts that v.ifil be used to grow new plants (G.1). Generation 0 seeds are considered genetic-ally unaltered by human activity and the collection site Should be in, a natural state. Generation 0 seed has not beef) through an intentional selection process and its origin iS generally definable by a geographic location from which the seed is colleded: Generation 1 - Seed harvested from fields reconstructed with source-identified Generation 0 seed. Genetic contamination - Loss of native plant population fitness due to the addition of non-load genes into native populations via pollen, seed or plant material, Genetic sensitivity - The sensitivity of an individual species to inbreeding, loss of adaptation or out-breeding depression. Germplasm - The hereditary material that is transmitted from one generation to another. Hard Seed - Seeds that remain hard at the end of the prescribed fest period because they have not absorbed water due to an impermeable seed coat. inbreeding - The breeding of related individuals within an isolated or a small population of plants, sometimes leading: to decreased genetic diversity and fitness. Out-breeding depression.- When offspring frOm crosser; between individuals from tvci different plant populations have lower fitness than progeny from crosses betweea individuals from the same population. Prairie reconstniction - The establishment of prairie species ori a Site that contains no actively growing remnant vegetation; such as an agricultural field or lawn_ Pure Live Seed (PLS) - The measurement of the amount of seed that genninales in a standard (14 day) germination test, plus the amount found to be alive from a viability (t), test PLS is determined by multiplying the percent germination success by the purity of seed. Pure Seed - Seed exclusive of inert matter and all other seeds; not of the kind of seed being considered as defined by the rules for testing seeds of the Association of Official .Seed Analysts,. Remnant- fragment of a climax plant community that remains from a former period, typically before European settlement. Selected traits- Traits that are promoted intentionally or in some cases unintentionally such as height, flower color, Wm, leaf color, forage quality and leafiness. Variety - A taxonomic subdivision of a species consisting of naturally occurring or selectively bred populations (usually propagated by seed) or individuals that differ from the remainder of the species in certain minor characteristics. Wild harvest - Seed that is harvested from remnant native plant communities Yellow tag seed Source identified seed that is Comprised of the feast selected gem-plasm fora speciet. The location Where the material was originally collected from native stands (genetic origin) is indicated on the certification lake!. tviinnesola Board of Water and Soil Resources An equal cpporiunify employer Great River Greening 13 1101'Vic.tcria Curve- } Mendota H gIifs, N 4 5511B 65.1.452.1850 phone 1 6E1.452.8940 bx r;wwine clota- heiyht..ecarn DATE: TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS S April 3, 2012 Mayor, Council and Administrator Mike Aschenbrener, Police Chief & Emergency Manager Resolution to adopt Mendota Heights Emergency Operations Plan ITEM( 5G P36 BACKGROUND. The City of Mendota Heights Emergency Operations Plan serves as a blueprint for the ities of continuation of city services during a time of disaster. coordinati o1 rles and of servricepS�nThelCoun it each city department and is a tool to be used in the overall originally adopted the plan in 1989 and updated the plan in 1999. The plan format is standardized for most version. The Dakota County Emergency Management changed substantially from the 1999 vers Director and the State of Minnesota Department of Homeland Security and Emergency Management have approved the re- written plan as meeting standards. The revised plan will be distributed to all department heads who may in turn distribute to appropriate staff. The Council is may check out a copy of the document at any time or review it at city hall, the primary document is 291 pages long. Attached: Pages 1 -9 of Emergency Operations Plan Resolution BUDGET IMPACT This is a budgeted activity. RECOMMENDATION Adopt the attached resolution "RESOLUTION TO ADOPT IvIENDOTA HEIGHTS EMERGENCY OPERATIONS PLAN." CITY OF MENDOTA El:EIGH[TS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 2012- RESOLUTION TO ADOPT THE MENDOTA HEIGHTS EMERGENCY OPERATIONS PLAN WHEREAS, the City of Mendota Heights has previously adopted an Emergency Operations Plan in 1989 and 1999; and WHEREAS, Minnesota State Statute 12.25 requires all cities to have an Emergency Manager and a plan; and WHEREAS, federal law requires the plan be updated to work with in the National Response Framework, and and coordination among WIIEREASnent to work togethervin times 1of disaster; and planning local units of goverm communities anal has 'WHEREAS, the plan was developed with input from neighboring substantial similarities to neighboring communities; and WHEREAS, the City of Mendota Heights of a staff works and neighboring communities annually to ensure an effective response in the Minnesota Department of Homeland Security and WHEREAS, Dakota County and Minn P Emergency Management (HSEM) have reviewed the Emergency Operations Plan and agree it meets the required FEMA standards; and the NOW THEREFORE BE IT RESOLVED, that a has been reviewed bye1M� HSEM and Dakota Mendota Heights Emergency Operations Plan County Emergency Management. Adopted by the City Council of the City of Mendota Heights this third day of April, 2012. CITY COUNCIL CITY OF MENDOTA HEIGHTS ATTEST: By Sandie Thone, City Clerk By Sandra Krebsbach, Mayor ITEM 50 P37 endota Heights MhinesOt emergency Operations PIan 2 12 CITY OF MENDOTA HEIGHTS EMERGENCY OPERATIONS PLAN VERIFICATION OF PLAN APPROVAL The City of Men.dota Heights Emergency Operations Plan has been submitted for review to the City Council and approved by Council Resolution Number 2012-M on the Xth day of month, 2012. Mendota Heights City Council Resolution 2012-XKX: (1142. The City of Mendota Heights Emergency Operations Plan has been reviewed and approved by the Mayor, City Administrator, and Emergency Management Director on the date(s) indicated: Mayor City Administrator Emergency Management Director FORWARD City of Mendota Heights 2 Date Date Date ITEM 5G P39 Emergency Operations Plan 2012 CITY OF MENDOTA HEIGHTS EMERGENCY OPERATIONS PLAN The purpose of this plan is to provide a guide for emergency operations. The plan is intended to assist key city officials and emergency organizations in carrying out their responsibilities for protection of life and property under a wide range of emergency conditions. Although an organization may have the foresight to plan for anticipated situations, such planning is of little value if it is not reduced to written form. Personnel with intimate knowledge of u.nwritten plans may be unavailable at the very time it becomes necessary to implement those plans. A written plan furnishes a documented record that can be referred to as needed. This record can serve to refresh the memory of key individuals, and to inform persons serving as replacements in those positions. HISTORY OF REVISIONS The City of Mendota Heights first adopted its all-hazard Emergency Response Plan in 1989. That plan was revised in 1991 and underwent its next complete revision in 1998 when it was updated to a computer version. Since then there have been several additions, revisions and updates incorporated into the plan. In 2010, the City undertook the task of completely re-writing its all-hazard plan. That plan, re-named The Cio) of Mendota Heights Emergency Operations Plan, is presented here. TRANSFER OF OFFICE This document is the property of the City of Mendota Heights. Upon vacation of office for any reason including, without limitation, resignation, election, suspension or termination; the holder of this document shall transfer it to his or her successor or to the City of Mendota Heights Emergency Management Director. DISSEMINATION This document will be saved in an electronic format (read-only) on the City of Mendota Heights file server. The document will also be disseminated to City Personnel via a portable USB drive. The document will also be accessible via the Mendota Heights Police Department Intranet. Lastly, a hard copy of the document will be available through the Mendota Heights Emergency Management Director. Copy Number: Date Assigned: City of Mendota Heights Assigned to: 3 ITEM 5G P40 Emergency Operations Plan 2012 CITY OF MENDOTA HEIGHTS EMERGENCY OPERATIONS PLAN 8 -19 Base Plan I Reason for the Plan 8 II Purpose of the Plan 9 I11 Legal Basis and References 9 IV Organization 10 V Direction and Control VI Emergency Support Functions (ESFs) 10 10 VII Operations Policies 13 VIII State and Federal Support 14 IX Plan Maintenance, Distribution & Training Exercises X Training & Training Records for Emergency Responders 15 — City Departments 16 — Emergency Support Functions (ESF's) 17 Chart A Chart B Annexes and Accam an in • Standard O.eratin • Procedures Notification and Warning 20 Standard Operating Procedure —Annex A 27 Direction and Control 27 Standard Operating Procedure —Annex B Emergency Public information 33 36 Standard Operating Procedure — Annex C 39 Search and Rescue 39 Standard Operating Procedure — Annex D 41 Health 1 Medical 44 Standard Operating Procedure —Annex E 44 Traffic Control, Evacuation and Security 5 Standard Operating Procedure —Annex F 4 41 Fire Protection 52 Standard Operating Procedure — Annex G 53 Damage Assessment 55 Standard Operating Procedure — Annex H 57 Congregate Care 57 Standard Operating Procedure — Annex I 59 Debris Clearance 60 Standard Operating Procedure — Annex J 63 Utilities Restoration 64 Standard Operating Procedure — Annex K A B C D E F G H J K City of Mendota Heights 4 Emergency Operations Plan 2012 CITY OF MENDOTA HEIGHTS EMERGENCY OPERATIONS PLAN L Hazardous Materials Protection Appendix 1 — 302 /312 Facilities Standard Operating Procedure — Annex L M Terrorism Standard Operating Procedure — Annex M N Animal Emergencies Standard Operating Procedure — Annex N 0 Volunteer and Donation Management Standard Operating Procedure — Annex 0 P Pandemic Influenza - Annex P Key Contacts - Attachment 1 Sample Agenda — Attachment 2 Service Assessment Worksheets — Attachment 3 Standard Operating Procedure O Emergency Dispensing Plan — Annex Q 65 71 77 85 91 92 97 98 100 106 115 116 117 149 150 Introduction Index of Hyperlink Web Addresses MVOAD Quick Reference Chart General Contact Listings Airport / Aircraft Incidents Ambulance Services Bus Transportation City Personnel Listings Key Contacts 187 Rosters — Engineering—Inspections 192 Rosters — Public Works Department 193 Rosters — Volunteer Police Chaplains 194 Rosters — Volunteer Police Reserve 195 Rosters — Police Staff 196 City Department Succession 197 Communications Priority Telecommunications Service 200 Radio Service 201 Communications (con't) Qwest Communications 201 Cellular Telephone Providers 202 City Telephone System 202 168 171 173 176 184 185 186 City of Mendota Heights 5 ITEM 5G P42 Emergency Operations Plan 2012 CITY OF MENDOTA HEIGHTS EMERGENCY OPERATIONS PLAN Weather Warning Sirens & Water Utility Alarms 202 Congregate Care Facilities Churches 203 Private Schools 203 Mendota Heights Public Schools 204 Hotels & Motels 206 Dakota County Municipalities 209 Food Supplies 211 Fuel Suppliers 213 Funeral Directors 214 Hazardous Materials Contractors 215 Hospitals & Clinics 216 Media Television 218 Local Access Cable Television 218 Radio 218 Print 220 k t County Agencies (Communication/Public Relations) 221 222 Pipelines Portable Toilets Public Works Resources River / Water Emergencies Special Needs / Day Care Child Care Centers Family Child Care Adult Residential Services Child Foster Care Senior Services Utilities 224 225 242 243 243 244 245 245 246 ITEM 50 P43 Declaration of a Local Emergency Sample Mayoral Declaration of a Local Emergency Sample Resolution Declaring an Emergency MN Statute §12.29 (Declaration of a Local Emergency) City of Mendota Heights 6 250 251 252 Emergency Operations Plan 2012 ITEM 5G P44 CITY OF MENDOTA HEIGHTS EMERGENCY OPERATIONS PLAN AMEM (Association of Minnesota Emergency Management) Forms Index Page AMEM Form # AMEM -1 AMEM -2 AMEM -3 AMEM -4 AMEM -5 AMEM -6 AMEM -7 AMEM -8 AMEM -9 AMEM -10 AMEM -11 AMEM -12 AMEM -13 AMEM -14 AMEM -15 AMEM -16 AMEM -17 AMEM -18 AMEM -19 AMEM -20 AMEM -21 AMEM -22 AMEM -23 AMEM -24 AMEM -25 AMEM -26 AMEM -27 AMEM -28 AMEM -29 AM EM -30 AMEM -31 AMEM -32 AMEM -33 AMEM -34 AMEM -35 AMEM -36 AMEM -37 AMEM -38 AMEM -39 City of Mendota Heights Form Description Daily Field Log Damage Assessment Field Report EOC Fax Transmittal EOC Incident Report EOC Radio & Telephone Log EOC Tracking Log EOC Video /Photo Log Equipment Tracking Log Evacuation Checklist Event/Situation Status Facility Agreements Guidelines for Disposal Inspection Criteria for Damage Assess. Rept. Multi - Family Structure Occupancy Approval Mutual Aid Log Personnel Log PIO Donations News Release PIO Evacuation News Release PIO Hiring Contractors News Release PIO Informational Meeting News Release PIO Initial Situation Event News Release PIO Shelters News Release PIO Situation Status News Release PIO Volunteers News Release Placard — Approved to Connect Placard — Habitable Placard — Limited Entry Placard — Sorry We Missed You Placard — Unaffected Placard — Uninhabitable Placarding Inspection Criteria Property Owners Inspection Checklist Registration Site Access Log Storm Clean -UP Information Supplies Log Volunteer Tracking Log Wind, Flood & Storm Damage Report Work Assignment List 7 253 254 255 256 257 258 259 260 261 262 263 264 265 266 267 268 269 270 271 272 273 274 275 276 277 278 279 280 281 282 283 284 285 286 287 288 289 290 291 Emergency Operations Plan 2012 CITY OF MENDOTA HEIGHTS EMERGENCY OPERATIONS PLAN CHART A SECTION 1 1. REASON FOR THE PLAN Tornados, floods, blizzards and other natural disasters can affect the City of Mendota Heights. In addition, major disasters such as train wrecks, aircraft crashes, explosions, pipeline failures, hazardous material releases, national security events, disease outbreaks, and other emergencies pose potential threats to public health and safety in Mendota Heights and its surrounding area. An emergency plan is needed to ensure the protection of the public from the consequences of these hazards. The City of Mendota. Heights supports the concept of all-hazard preparedness but recognizes the need to prioritize hazards in order to maximize available resources. The following hazards are prioritized based on frequency of occurrence, potential impact on the community, and the complexity of the emergency response associated with the hazard. In the priority ranking below, hazards are ranked in descending priority. 1. HIGH WINDS/TORNADOS Location: Citywide. Thunderstorms, straight line winds and tornados can result in localized pockets of flooding and damage could affect large areas of the city. 2. FLOODING Location: Mississippi River area from Gun Club Lake to edge of City of Mendota at intersection of Waters Drive and the train trestle. 3. HAZARDOUS MATERIALS INCIDENTS Location: At or near transportation corridors (rail lines and yards, barge terminals, pipeline corridors, and highways). At fixed facilities that store, use and/or produce hazardous materials. 4. LARGE STRUCTURE FIRES Locatiorr. Large commercial and industrial facilities, apartment complexes or large residential facilities. 5. WINTER STORMS Location: Citywide 6. PUBLIC HEALTH EMERGENCIES Location: Citywide City of Mendota Heights 8 ITEM 5G P45 Emergency Operations Plan 2012 CITY OF MENDOTA HEIGHTS EMERGENCY OPERATIONS PLAN SECTION 1 CHART A TERRORISM Location: Public infrastructure, schools, churches, shopping areas, and high risk commercial, industrial and transportation facilities citywide. PURPOSE OF THE PLAN The City of Mendota Heights has capabilities and resources that could be used in the response to any major disaster. These include the facilities, personnel, equipment, and skills of both government and non-government professionals and groups in and surrounding Mendota Heights. The purpose of this plan is to ensure the effective coordinated use of these resources to: 1. Maximize the protection of life and property; 2. Ensure the continuity of government; 3. Sustain survivors; and 4. Provide support to all areas in the city that require assistance. III. LEGAL BASIS AND REFERENCES 1. Public Law 920, as amended. 2. Public Law 99-499, (Superfund Amendments and Reauthorization Act (SARA") of 1986. 3. Minnesota Statutes, Chapter 12, Emergency Management 4. Minnesota Statutes, Chapter 12A, Natural Disaster, State Assistance 5. Minnesota Statutes, Section 299K.01 (The Minnesota Emergency Planning and Community Right-To-Know Act). 6. Minnesota Statutes, Section 299J, as amended. (The Minnesota Pipeline Safety Act). 7. Minnesota Statutes, Section103F, Subdivision 3, (Emergency Flood Protection Act). 8. Dakota County Emergency Operations Plan 9. Mutual Aid Agreements 10. Hospital Contingency Plans 11. Facility Hazardous Materials Plans (on file with Mendota Heights Fire). IV. ORGANIZATION Existing government is the basis for emergency operations. That is, government agencies will perform emergency activities related to those they perform on a day-to-day basis. City organizations are shown on Chart A (page 16) of this Base Plan. City of Mendota Heights 9 Emergency Operations Plan 2012 ITEM 5G P46 gdtitntiFaiS,". CIT( MENC,30TA HEIGHTS ITEM 5H P47 1101 Victoria Curve Mendota Heights, MN 55118 651.452,1850 phone 1 651.452,8940 fax wviarnendota-heights.corn DATE: April 3, 2012 TO: Mayor, City Council and City Administrator FROM: Sandie Thone, City Clerk SUBJECT: Temporary/Special Event Liquor License — Beth Jacob Congregation BACKGROUND Pursuant to Mendota Heights City Code Section 3, Chapter 1 no person except wholesalers and manufacturers to the extent authorized by law, shall directly or indirectly deal in, sell, or dispose of by gift, sale or otherwise, or keep or offer for sale, any intoxicating liquor, wine or 3.2 percent malt liquor within the city without first having received a license to do so under this chapter. On-sale special event licenses shall be granted only to clubs and charitable, religious or nonprofit organizations that have been in existence for three (3) years for the sale of intoxicating liquor on the premises only on the days specified in the license. No organization shall be granted more than two (2) special event licenses in any calendar year. No license shall be issued for more than three (3) days. Beth Jacob Congregation located at 1179 Victoria Curve is planning to hold a fundraising event on May 13, 2012. They have requested an on-sale temporary special event liquor license to allow for the safe sale of alcoholic beverages at the event. Please find attached the request from Beth Jacob Congregation and Chestnut Cambronne, Attorneys at Law. The event will be held from 5:00 p.m. through 11:00 p.m. at the Congregation. Security will be present during the entire event. Beth Jacob Congregation has successfully submitted an application and certificate of insurance for liquor liability. BUDGET IMPACT The on-sale temporary special event liquor license fee of $50.00 was collected at the time of application and received as liquor license fee revenue. RECOMMENDATION Staff recommends the city council approve a temporary on-sale special event license issued to Beth Jacob Congregation for May 13, 2012, subject to approval of the Director of Alcohol and Gambling Enforcement. chestnut cambronne ATTORNEYS AT LAW Stuart C. Bear, Esq. sbear@chestnutcambronne.com VIA E -MAIL 8e. U.S. MAIL hts.com. sharonh mendota-hei March 27, 2012 Sharon Hinze Utility Billing Clerk/Administrative Assistant City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Re: Beth Jacob Congregation ITEM 5H P48 Chestnut Cambronne PA MINNEAPOLIS 17 Washington Avenue North Suite 300 Minneapolis, MN 55401-2048 T: 612.339.7300 F: 612.336.2940 SAINT PAUL Kelly Inn, Suite 820 161 St. Anthony Avenue St. Paul, MN 55103 T: 651.291..1900 F: 651.291.0063 www.thestnutcarnbronne.com Dear Sharon: The purpose of this letter is to request a temporary liquor license on behalf of Beth Jacob Congregation. Beth Jacob plans to hold a fund-raising event at the Congregation located at 1179 Victoria Curve, Mendota Heights, Minnesota, on Sunday, May 13, 2012, from 5:00 p.m. to approximately 11:00 p.m. In connection with this event, Beth Jacob plans to provide beer and possibly wine to adults in attendance from the hours of 5:00 p.m. to approximately 11:00 p.m. Although no specific name has yet been established for the event, Beth Jacob has conducted this same type of annual fund-raising event in the past. Enclosed please find the following documents: 1 Application and Permit for 1 to 4 Day Temporary On-Sale Liquor License. 2. Certificate of Liability Insurance. 3. List of 2011-2012 Board of Trustees of Beth Jacob Congregation. ITEM 5H P49 March 27, 2012 Page 2 4. Check in the amount of $50 made payable to the City of Mendota Heights (copy enclosed — the original check will be sent via U.S. Mail along with the hard copy of this letter and documents). I would appreciate it if you would put Beth Jacob's request for a temporary liquor license on for hearing before the next City Council meeting. Should you have any questions or desire any further information, please feel free to contact me and I will be happy to help you in any way that I can. Thank you for your help with this matter. SCB: rrz Enclosures Very truly yours, \ CHESTNUT CIMBRQE RA I\ Stuart Cc: Marni Tselos (via e-rribil). Holly Brod Farber (via e-mail) 1 Lntsngency4 1O;b16—.5.3b —Gy4U b1G336294O (2 of 2) 03 -06 -2012 02:10 PM -060 bTEM 5H P50 BETHJ -1 OP ID: LA DATE (MMIDDI\'YY\') 03106./12 F CERTIFICATE OF LIABILITY INSURANCE THI�TIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY c ND CONFERS NO RIGHTS UPN THE CERTIFICATE HOLDER. CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, ND OR ALTER THE COVERAGE AFFORDED E HE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the cortlficate•holder Is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certlficate holder In lieu of such endorsement(s). PRODUCER Ernest 1 Fink Agency, Inc 1729 Carroll Ave. St. Paul, MN 55104 B/Lrne M. Fink 651 - 646 -1881 651 - 643-0527 INSURED Beth Jacob Congregation .1179 Victoria Curve Mendota Heights, MN 55118 CONTACT NAME: PHONE (A /C, No, Ect): E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE INSURER A:Safeco Insurance INSURER B : INSURER c : INSURER D : INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: HAVE BEEN ISSUED TO THE THIS IS TO THAT THE ND CATED.CNOfIWITHSTANDING ANYIREOUIREI REQUIREMENT, TERM OR COND TION OF ANY CONTRACT OR OTHER CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBE UCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. POLICY EXP (MMIODA'YYY) LIR TYPE OF INSURANCE ADDL INSR SUBR WVD POLIC A GENERAL X LIABILITY COMMERCIAL GENERAL LIABILITY 2DD, ODD MED EW' (Any one person) 02CE185236 10,000 CLAIMS-MADE X 1 OCCUR 1,000,000 GENERAL AGGREGATE ; 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRO- LOC POLICY JECT $ AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS HIRED AUTOS SCHEDULED AUTOS AUTOS COMBINED SINGLE LIMIT (En accident) $ A $ UMBRELLA LIAR EXCESS LIA` B X OCCUR CLAO,IS -MADE PROPERTY DAMAGE Per eccldenl ) 01 SU400212 DED 1 I RETENT ON $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y 1 N ANf PROPRIETOR /PARTNER/EXECUTIVE I 1 OFFICER /MEMBER EXCLUDED? (Mandatory In NH) II yes, describe under DESCRIPTION OF. OPERATIONS below fJ /A $ • AGGREGATE $ 1'000,000 $ DESCRIPTION OF OPERATIONS 1 LOCATIONS / VEHICLES (Attach ACORD 101, Addelr Coverage for Host Liquor is Included In General Llablllty form CERTIFICATE HOLDER City of Mendota Heights Mendota Heights, MN 55118 NUMBER POLIC \ EFF (MMIDDNYYY) 02/10/12 02/10/13 02/10/12 02/10/13 nal Ramer(o Schedule. If more space lo required) FAX (A/C. No): NAIL ED NAMED ABOVE FOR THE POLICY PERIOD DOCUMENT WITH RESPECT TO WHICH THIS D HEREIN 15 SUBJECT TO ALL THE TERMS, LIMITS EACH OCCURRENCE $ 1,000,000 DAMAGE 10 HEN( LC) PREMISES (Eeoccurrence) $ 2DD, ODD MED EW' (Any one person) $ 10,000 PERSONAL &ADV INJJRY $ 1,000,000 GENERAL AGGREGATE ; 2,000,000 PRODUCTS -COMP/DP AGG $ 2,000,000 COMBINED SINGLE LIMIT (En accident) $ BODILY IIIJJRY (Perporson) $ BODILY INJJRY (Per occident) $ PROPERTY DAMAGE Per eccldenl ) $ $ EACH OCCURRENCE $ 1,000,000 AGGREGATE $ 1'000,000 $ • I - ITT YLIMITSI NW El EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE E.L. DISEASE • POLICY LIMIT $ CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2010/05) 0190B-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ITEM 5H P51 BETH JACOB CONGREGATION BOARD OF TRUSTEES 2011-12 Beth Jacob Board of Trustees 2O11'12 Jeff Skochil & Eric Paytornuck . Co-President Bob Perry, V.P. Torah eBring . V. P. 8vndah8Abrk y p Ruohe|Ha�e|&�uzann Michael Volk, V . P. Eeni\ut Chassadim Joel Goldsmith & Tom F[\shberg. V. P. Leadership nP�s(ernack.\(P.Avodah/VVorahip — Past Pre�idant Louis Newman, Alan Block Suzanne Bring Anita Dinerstein Peter Glick Joel Goldsmith Fred Haeusler Rachel Hertel David Honan / Laura Honan OadoKaohion Jan Leichter Amy Rogovin Randi Roth Naften Sadoff Larry Savett Laurie Smith Rosanne Zaidenweber DATE: TO: FROM: SUBJECT: CITY OF MENIDO T A HEIGHTS 1101 Victoria Curve I Mendota heights. MN 55118 651.452.1850 phone 1 651.452.8840 fax ;w: i,w.rnendota- heighis.cam April 3, 2012 Mayor, City Council, and City Administrator Sandie Thone, City Clerk Resolution Approving Data Practices Officials ITEM 51 P52 BACKGROUND Minnesota State Statute Chapter 13 regulates the collection, creation, storage, maintenance, dissemination and access to govermnent data in govermnent entities. MN Statute 13.05 requires the government entity's Responsible Authority to annually update the city's Data Practices Policy and make any changes necessary to maintain the accuracy of the document. The policy identifies the types of data the city maintains and how each type of data is classified. In addition, the policy provides for written procedures to ensure data requests are received and complied with in an appropriate, permitted and prompt manner. The city is required to have two officers to administer responsibilities set forth in the act. The required officers are the Responsible Authority and the Compliance Officer, who by state statute can be and often are the salve person within a govenunent entity. The Responsible Authority is responsible for collection, use and dissemination of any set of data. The Compliance Officer handles questions or issues with regard to data access. My resignation effective April 6, 2012 will require the city council to designate these two positions required by MN State Statute. I recommend the city council designate City Administrator Justin Miller for both the Responsible Authority and the Compliance Officer in the interim while a city clerk search is being p rf handd. Police Chief Mike Aschenbrener will remain the Data Practices Designee, who e police department data requests. BUDGET IMPACT N/A RECOMMENDED ACTION Staff recommends the city council approve Resolution No. 201.2 -19 "Resolution Approving Data Practices Officials." CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2012 -19 RESOLUTION APPROVING DATA PRACTICES OFFICIALS WHEREAS, Minnesota Statutes, Chapter 13, requires the adoption of certain policies and procedures pertaining to government data practices; and 'WHEREAS, the statute also requires the appointment of a data practices compliance official, a data practices responsible authority and designee(s) to enforce the data practices policies of government agencies. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Mendota Heights, that the attached City of Mendota Heights Data Practices Policy, together with the exhibits attached thereto, are hereby adopted and approved as if fully set forth herein; and BE IT FURTHER RESOLVED, that City Administrator Justin Miller will be appointed in the interim to serve as the city's data practices compliance official and data practices responsible authority and that Police Chief Michael Aschenbrener is hereby appointed as data practices designee. Adopted by the City Council of the City of Mendota Heights this third day of April 2012. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach Mayor ATTEST Sandie Thone City Clerk ITEM 5I P53 DATE: TO: CITY OF MENDO T A HEIGHTS ITEM 5J P54 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone { 651452,8940 fax vnriiy.rnaiidota•` eiehtS.c0m April 3, 2012 Mayor, City Council and City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer Tamara Schutta, HR Coordinator; SUBJECT: Hiring of Engineering Intern .4,6.+11 BACKGROUND At a recent meeting, City Council gave approval for staff to begin the hiring and recruitment process for the 2012 Engineering Intern. The Engineering Department is expecting a busy spring and summer with design and construction projects including Wagon Wheel Trail Neighborhood Improvements (final paving), Lemay Lake Road Neighborhood Improvements, Marie Avenue Rehabilitation, Mendota Heights Road Rehabilitation, Diane Road Neighborhood Rehabilitation, Sanitary Sewer Cleaning, Televising and Lining Project. In addition to these projects, the department will be completing requirements of the NPDES Phase II permit, contracting for street striping and seal coating, resolving drainage issues, updating record drawings and preparing feasibility reports for potential 2013 projects. The City received application materials from ten (10) candidates for the intern position. Four applicants were interviewed for the position. Staff interviewed Kevin Shay (see attached resume) for the position and has decided that he is an excellent candidate for the position. Kevin is a student at Purdue University pursuing his Bachelor of Science degree in Civil Engineering. Kevin has worked for Ramsey County the previous two summers as an Engineering Aide and Road Maintenance staff. Kevin will be able to start on a full -time basis in mid -May and work through August. The pay for this position is $12.00 per hour. BUDGET IMPACT As noted above. RECOMMENDATION City staff recominends that city council approve the hiring of Kevin Shay as a temporary Engineering Intern pending a background check, at the authorized wage of $12.00 per hour. If council concurs in the recommendation, a motion should be made to approve the hiring of Kevin Shay as the Engineering Intern for 2012. A simple majority vote is all that is needed on this issue. ITEM 5J P55 March 9, 2012 City of Mendota Heights • Human Resources 1 101 Victoria Curve Mendota Heights, MN 55118 Dear Human Resources Department: Attached is my employment application for your seasonal Engineering Intern position, along with my resume to further highlight my qualifications. 1 am a.sophomore Civil Engineering student at Purdue aUniversity. I hoset onpursue icCivil Engineering because I like its outdoor and environmental aspects, Civil Engineering. Aide .I spent two summers working for Ramsey County In t Public segments and positioning 2011, and an Engineering markers for responsible for doing topographic surveys o construction crews. I also assisted with various h construction ntanocetprojects,ei Bea iedva �d1ee- reconstruction project. Prior to that, in 2010,1 el helped with maep installed traffic signs, managed traffic, etc. I also used many Civil Engineering types of Cil as well ae�arly eve y spectnofiphysica) coordinating materials, contractors, volunteers and schedules; labor (laying pavers, shoveling, setting stones, raking, laying te for ode etc.). On my of a women ll cem mission trip, I helped unearth and remove large boulders to prepare I gained experience with many types of equipment and. projects during my work with Ramsey County and my Eagle le Scout project (survey equipment, gas - powered tamper, p err er au with AutoCAl, manual shi vehicls, irrigation line installation and repair, etc.). 1 also hav e p Microsoft Word and Excel. Those who have worked with me have told me I learn quickly, tokhard, am reliable, and have a quick gi wit. 1 like to work with a crew but am dependable working yo i would appreciate the opportunity to come in and interview the 1h tou while I'm Mendota home fo spring break March 11-17. I hope 1 will have the opportunity to Sincerely, Kevin M. Shay Kevin Shay ITEM 5J P56 Objective ected 'ob in the field of civil engineering using the experience and education gained from internships in the field. To earn a w ell resp ) Work Experience Ramsey County Public Works Arden Hills, MN Engineering Aide a plans • Used AutoCAD to modify design p • Completed land surveys o Used equipment such as GPS rod, tripod, laser level Road Maintenance Staff • Patched and repaved roads • Operated forklifts • Flagged traffic • Repaired and replaced signs Woodbury & St. Croix Soccer Clubs Woodbury & Stillwater, MN Oakdale Athletic Association Oakdale, MN Certified Grade 8 Referee: United States Soccer Federation. • Officiate U9 -U18 soccer games and enforce regulations Report scores and any serious rule infractions to league administrators Transfiguration Church Oakdale, MN Mass Coordinator • Armed /disarmed security system o Prepared physical space and materials needed for church service 9 Coordinated and oversaw various aspects of church service: volunteers, sound system, special events Summer 2011 Summer 2010 Jan. 2009 — present Aug. 2007 — Oct. 2009 April 2007 - May 2010 Ei ciucatiof Purdue University West Lafayette, IN Bachelor of Science in Civil Engineering, Architectural Engineering emphasis Hill- Murray School Maplewood, MN Cou><se,vvolrk & Skids Coursework: Computer: Kevin Shay Chemistry I an materials, structural mechanics, and teamwork. Proficient skills in Matlab; AutoCAD; Revit; Microsoft Office Word, Excel, and PowerPoint. d II, Calculus I to III, Physics Expected Graduation 2014 Graduated 2010 Magna Cunt Laude /With High Honors I and 1I, Civil Engineering courses in surveying, statics, dynamics, Page 1 of 2 ITEM 5J P57 Activities • Purdue Society of Professional Engineers (PSPE) • Civil Engineering Delegate Promote PSPE within the School of Civil Engineering. Communicate activities to professors and involve them as guest speakers and advisors. e Organize engineering- related activities and events, including engineering week and research roundtable.. Boy Scouts of America © Eagle Scout: highest achievable rank in Boy Scouts. 9 As an Eagle Scout leadership project, designed and built a prayer deance steps, Transfiguration hunch in lO wayale, M. The area includes an engraved paver patio, Chilton stone walls and entrance 150 hours planning and organizing the project, managed an $8,000 budget, and oversaw 50 volunteers who donated 400 hours of their time. National Honor Society, Hill - Murray School o Comprised of the most qualified students in the school (based on academics and service). O Planned and performed school functions and community service. Awards Oakdale Business Professional Association Scholarship Outstanding Eagle Scout Scholarship. Wendy's Inc. High School Heisman Recipient — awarded for scholarship, athletics and citizenship Gold and Silver Service Awards, Hill- Munnay High School — recognizing 360 hours of community service Kevin Shay DATE: TO: FROM: SUBJECT: CITY' OF IVIENIDOTA HEIGHTS ITEM 5K P58 1101 Victoria Curve 1 Mendota Heights, 1N 55113 651452,1850 phone 1 651.452.8940 fax 1.4nvw.mncloth19hts,corn , April 3, 2012 Mayor, City Council and City Administrator Jake Sedlacek, Assistant to the City Administrator Tamara Schutta, HR Coordinator Par 3 Temporary Seasonal Hires 2012 BACKGROUND At a recent meeting, City Council gave approval for staff to begin the hiring and recruitment process for the 2012 Par 3 golf season. Staff is currently conducting interviews for the seasonal part-time Clubhouse Manager, Clubhouse Workers and Golf Instructor positions. Staff will conclude intervie-ws on Friday, March 30, 2012. Final hiring recommendations will be brought to the City Council on Tuesday, April 3, 2012. BUDGET IMPACT None. RECOMMENDATION No action required at this time. Staff will provide an updated Council report on Tuesday, April 3, 2012. CITY OF ME JDOTAHEIGHTS DATE: April 3, 2012 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer SUBJECT: Approval of Plans and Specifications and Authorization to Advertise for Bids for Marie Avenue Rehabilitation ITEM 5L P59 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452 1850 phone 1 651.452.8940 fax ww.n en_dota-heights.c 0 m fz? BACKGROUND Staff identified the Marie Avenue Rehabilitation from Dodd Road to Delaware Avenue as a 2012 street rehabilitation project in the 2011 -2015 Street Improvement Plan (SIP). Council ordered the Marie Avenue Rehabilitation improvements at their October 18, 2011 meeting, and directed staff to prepare plans and specifications for this street rehabilitation proj ect. Plans and specifications are available in the Engineering Department. Marie Avenue Rehabilitation Project Summary The proposed project includes rehabilitating Marie Avenue from Dodd Road to Delaware Avenue. Street rehabilitation includes reclaiming bituminous wear course c e ove bituminous adth the reclaimed placing of a 3" bituminous base course and a 2" pavement material. St. Paul Regional Water Services (SPWRS) requires the existing water main on Marie Avenue to be replaced per the 1995 Contract for Water Service with SPRWS. The existing water main is 8" cast iron pipe and has had a break frequency exceeding limits established by SPRWS. Water main improvements include installing new 8" ductile iron pipe along Marie Avenue and replacing the hydrants to meet SPRWS standards. Storm sewer improvements will consist of constructing a detention pond at the Northeast corner of Marie Avenue and Dodd Road. In 2003, the Lower Mississippi River Watershed Management Organization prepared a water quality modeling study which identified the Northeast comer of Marie Avenue and Dodd Road as a potential location for water quality improvements. ITEM 5L P60 ng the exiting bituminous Proposed improvements to the Marie Avenue constructed overntlnerexisting aggregate base a d surface and placing a 2.5" bituminous pavement pedestrian curb ramps. Damaged concrete curb and gutter will also be replaced as part of the roadway restoration. Disturbed boulevard areas will be restored with topsoil and sod. Street striping will be improved as a traffic calming measure. Project Schedule t. The Engineering staff has substantially completed schedule fordtheeernrandersofothisrprojectCs The next step is to advertise for bids. A prop osed shown below: Date: Item: 20 , 12 April 3 Approve Plans and Specifications April 3, 0122 Open Bids May 1, 2012 Award Contract May /June 2012 Begin Construction 2012 Complete Construction October August ugust 01 2012 Assessment Hearing BUDGET IMPACT The total estimated construction cost for the Marie Rehabilitation i niovem nt is approximately $1,124,000, not including indirect costs f or legal, finance. The Marie Avenue Rehabilitation project ie is utility pos ds.to be financed by special assessments, municipal bond sales, MSA funds, and RECOMMENDATION Staff recommends that the council approve the final plans and specifications and authorize staff a to advertise for bids. If city council wishes to ��pPlReOe�TnItNlCnxe staff NAL recommendations, AND motion adopting A RESOLUTION AND AUTHORIZING ADVERTISEMENT aOR I gSFOR MARIE AVENUE REHABILITATION (PRO requires simple majority vote. ITEM 5L P61 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2012 - A RESOLUTION RI APPROVI� MENT FOR BIDS FOR THE SPECIFICATIONS, MfARIE AVENUE AUTHORIZING ADVERTI REHABILITATION (PROJECT #201107) WHEREAS, the City Engineer reported that the proposed improvements and construction thereof were feasible, desirable, necessary, and cost effective, and further reported on the proposed costs of said improvements and construction thereof; and WHEREAS, the City Council has heretofore directed the City Engineer to proceed with the preparation of plans and specifications thereof; and WHEREAS, the City Engineer has prepared plans and specifications for said improvements and have presented such plans and specifications to the City Council for approval. NOW THEREFORE BE IT RESOLVED; by the Mendota Heights City Council as follows: 1. That the plans and specifications for said improvements be and they are hereby in all respects approved by the City. 2. That the Clerk with the aid and assistance of the City Engineer be and is hereby, authorized and directed to advertise for bids for said improvements all in accordance with the applicable Minnesota Statutes, such as bids to be received at the City Hall of the City of Mendota Heights by 10:00 A.M., Wednesday, April 25, 2012, and at which time they will be publicly opened in the City Council Chambers of the City Hall by the City Engineer, will then be tabulated, and will then be considered by the City Council at its next regular Council meeting. Adopted by the City Council of the City of Mendota Heights this third day of April 2012. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Sandie Thone, City Clerk 0 $930,942.00 $ 16,049.93 ITOTAL 0 BS'YLS`8£ $ 100 "60Z`£8L`L 0 Jo. r— a) 00- 68S`sL£`t$ no 0 z 0 0 0 F; 43. 0 oo z 0 ff 0 4oJeW ZLOZ aaeCl 04 J c"-, rtP, r a z 4-) 0 4oJeW LLOZ afep o; JeaA 3 SO ;■,' 0 1,1 -VI .41 0 to 0 cn fo- g gamy(' ZLOZ- 4 ;uow ;uaJJnO CO' VI D't !al Po 0I 0 IL CD 12.4 0' C/7 ro (2, 0 (1) Fsi -o 3 0 4.3 CO .03 no -0 3 j. -0 3 0. 0E' '07 5 a 13 3 .00 00' oo VI 0 0 a, 0.4 F: r a 0. 0 43JeW 01.0Z a ;ep o; Jea,k cr 0 4)0. 0' g' r$, 0. z 0 .T3 0 0 pataaIIOo aaj 4oJeW 01.OZ a;e° 0; JeaA [2 0 0 (1) 0 -4 0 11 o io 03 (41 43 440 03 a/ Or1 0 -o -4 0 3 0 (4) 0 431 0 0 0, cc; 0 to 0 4,4 0 0 0 0 0 Ian 1,1 0 0 z 0 0 0. z co 0 fa3 .69 (.0 VI 4oJeW ZLOZ-41uow ;uaJJn3 0 0 DJ CD CV 40Je1/11 1.L0Z afe4 04 -lea), 4oJeW 01.0Z ale() 0; 10 T ...4 C X) 0 ? 03 0 1.- m g 0.1 Building Activity Report March 2012 Paul R Berg. Code Enforcement Officer Mayor City Council and City Administrator 0 0. CITY OF MENDOTA HEIGHTS TREASURER'S REPORT FEBRUARY 2012 OV~ BALANCE American Bank Checking Account .02% Savings Account .02% Collateral - Bonds Gov't. Guar. Investments Saving Ced2/1O/04@0.G5%Cherokee FHLMC 0.5% 10/19/16 FHLMC 0.596 10/19/16 FHLMC 1.50% 10/05/18 FHLMC 1.50% 10/05/18 FNMA 1.50% 11/23/18 FHLB 1.25% 11/23/18 FNMA 2.00% 9/30/21 FHLMC 2.00% 9/30/21 FHLMC 2.375% 12/1/21 FHLMC 1.5% 12/29/21 Sovereign Bank 0.4% 2/7/13 Bank of India .35% 7/25/12 Bank of Baroda 0.4596 12/12/12 Barclays Bank 0.45% 12/14/12 Wright Exp Financial Svcs 0.5096 12/21/12 SaIlie Mae Bank 0.7596 06/14/13 Ally Bank 0.80% 06/14/13 Goldman Sachs Bank 1.50% 12/08/14 GE Capital Financial Inc 2.05% 11/4/16 American Express Cent Bank 2.05% 12/1/16 Fidelity Institutional Government Portfolio (Piper) Gov't. Securities Fund 2896 Sold 8/4 MMkt Fd (WF) TOTAL FUNDS AVAILABLE 2/29/12 Funds Available 1/1/2012 Rates FEB FEB Mona Market Bank 0.02% Piper 0.10% 5Yr. Tr. 0.87Y6 1OYr.Tr. 1.98% $23,438.48 $24,078.56 Cost $13,952.59 $700.000.00 $500.000.00 $1.000.000D0 $200.000.00 $200`000.08 $500.000.00 $200.000.00 $500.000.00 $450.000.00 $200,000.00 $245.000.00 $100.000.00 Q100.000.00 $100.000.00 $100.000.00 $100,000.00 $100.000.00 $246.000.00 $245.000.00 $246.000.O0 $2.766.579.71 $433,187.00 $18,734.69 $9.286.532.55 $12.489.847.87 COLLATERAL $873,432.00 $250`000.00 PV $13,952.59 $690.279.00 $409.486.00 $1.000.250.00 $200.050.00 $200,118.00 $500.005.00 $200.128.00 $500.320.00 $451,291.50 $200.168.00 $245.21315 $100.013.00 $100.110.00 $100.110.00 $100.153.00 $100.323.00 $100.387.00 $245.490.00 $247.141.30 $247.107.00 $2.766.579J1 $1.031.000.00 2012 Licensing Y irt for City Council ��n Name ��^''��' Ace Blacktop, Inc Type Asphalt Drywall Excavating a .s- Piping Ceneral HVAC Landscape Masonry ign l•reflacsdar, +larch 28, 2012 A.R.M.M. Construction, LLC Creative Additions Plus, LLC G. Anderson Drywall, Inc PAC Anderson Heating, Inc Centraire Heating 6i Air Conditioning Metro Gas Installers Optimum Mechanical Systems Century Fence CompaflY Mittelstaedt Homes, LLC TresterConstrudion, LLC ITEM 50 P64 Anderson Heating, Inc Centraire Heating & Air Conditioning K6S Heating, Air and Plumbing, LLC One Hour Heating &. Cooling Optimum Mechanical Systems All Season's Tree Service and Snowplowing, Inc NceckConstruct|on. Inc Fourth Dimension Architectural Signage Page 1 of 1 AL CITY OF NAENDOTA 1—IFFAHTS DATE: TO: FROM: SUBJECT: BACKGROUND April 3, 2012 Mayor and City Council Kristen Schabacker, Finance Director Claims List Summary Significant Claims Dell Marketing — Computers Medics Training — First Responder Refresher Mendota Heights Fire Relief Association — Reimburse State Benefits Ray O'Herron — Ammunition Tanner Spicer — Tuition Reimbursement Xcel Energy — Utilities Manual Checks Total System Checks Total Total for the list of claims for the April 3, 2012 city council meeting RECOMMENDATION: Approval of the list of claims for April 3, 2012. 6S1..S2i85O pone E51 52 OO f.< 1.,ww nendola-neigli—.. $ 4,281.12 $ 2,557.50 $ 3,000.00 $ 2,557.64 $ 3,845.00 $12,981.74 $ 56,273.72 $ 69,982.53 $ 126,256.25 Account Search Name AFFINITY PLUS G 01 -2073 Search Name AFFINITY PLUS Search Name B C A - BTS E 45- 4490 - 045 -45 Search Name B C A - BTS Search Name HINZE, SHARON E 08- 4335 - 000 -00 E 08 -4115- 000 -00 Search Name HINZE, SHARON Search Name I C M A RETIREMENT 457 G 01 -2072 03/16/2012 PAYROLL Search Name I C M A RETIREMENT 457 Search Name MENDOTA HEIGHTS GENERAL ACCT. G 45 -1020 CASH ON HAND - PAR3 Search Name MENDOTA HEIGHTS GENERAL ACCT. Search Name NATIONWIDE RETIREMENT SOLUTION G 01 -2072 03/16/2012 PAYROLL Search Name NATIONWIDE RETIREMENT SOLUTION Search Name REYES, MARIO E 01- 4400 - 020 -20 Search Name REYES, MARIO Search Name SW /WC SERVICE E 01 -4131- 070 -70 G 01 -2071 G 01-2074 E 05 -4131- 105 -15 E 01- 4131 - 050 -50 E 01- 4131 - 040 -40 E 01- 4131 - 020 -20 E 01- 4131- 110 -10 E 15- 4131 - 060 -60 Search Name SW /WC SERVICE COOPERATIVES Search Name UNITED WAY OF ST. PAUL G 01 -2070 03/16/2012 PAYROLL Search Name UNITED WAY OF ST. PAUL Search Name US BANK E 01- 4223 - 020 -20 Search Name US BANK Search Name XCEL ENERGY E 01- 4212 - 320 -70 E 01- 4211- 320 -70 E 45 -4211- 047 -45 E 15- 4211 - 400 -60 E 01- 4211 - 320 -70 E 154212- 400 -60 CITY OF MENDOTA HEIGHTS Claims List Comments 03/30/2012 PAYROLL BACKGROUND CHECKS - SEASONAL DEPT Descr Golf Course REIMBURSE FOR CITY HALL SUPLLIES Spec Fds REIMBURSE FOR MILEAGE Spec Fds REIMBURSE CONF. REGISTRATION COOPERATIVES APRIL 2012 HEALTH INS. PREMIUM APRIL 2012 HEALTH INS. PREMIUM APRIL 2012 HEALTH INS. PREMIUM APRIL 2012 HEALTH INS. PREMIUM APRIL 2012 HEALTH INS. PREMIUM APRIL 2012 HEALTH INS. PREMIUM APRIL 2012 HEALTH INS. PREMIUM APRIL 2012 HEALTH INS. PREMIUM APRIL 2012 HEALTH INS. PREMIUM APR 2012 DCC PAYMENT UTILITIES UTILITIES UTILITIES FEB 2012 EL. UTILITIES FEB 2012 EL. UTILITIES FEB 2012 GAS UTILITIES Police Parks & Recreation Engineering Enterprise Road & Bridges Code Enforcement /Inspe Police Administration Utility Enterprise Police Parks & Recreation Parks & Recreation Golf Course Utility Enterprise Parks & Recreation Utility Enterprise Amount $1,040.00 $1,040.00 $90.00 $90 00 $45.91 $6.1 $52.02 $463.29 $463.29 $500.00 $500.00 $650.00 $650.00 $250.00 $250.00 $1,367.00 $5,315.50 $683.50 $3,835.00 $4,690.50 $1,320.00 $16,010.50 $3,835.00 $1,320.00 $38— 77 00 $53.00 $53.00 $1,816.67 $1,816.67 $46.32 $20.19 $76.49 $597.74 $542.61 $223.78 ITEM 5P 03/29/12 11:25 /i v 6 Page 1 CITY OF MENDOTA HEIGHTS Claims List DEPT Descr Amount __.._ . - - -- --- .... -... _ . - Account Comments _ Utility Enterprise $79035 E 154212-310-60 FEB 2012 GAS UTILITIES Spec Fds $1,105.95 E 08- 4212-000 -00 FEB 2012 GAS UTILITIES E 014212- 320 -70 FEB $140.27 B 2012 GAS UTILITIES Parks & Recreation $ Fire $800.80 E 01- 4212 - 315 -30 FEB 2012 GAS UTILITIES E 014212 - 310 -70 FEB $790.33 B 2012 GAS UTILITIES Parks & Recreation $ Golf Course $63.92 E 45- 4212 - 046 -45 UTILITIES Golf Fds $1,$6292 E 28 -4211- 000 -00 FEB 2012 EL. UTILITIES Golf Course 732.52 FEB E 15 -4211- 310 -60 E 45 -4211- 046 -45 UTILITIES $20.42 2012 EL. UTILITIES Utility Enterprise $ Spec Fds $1,514.11 E 08 -4211- 000 -00 FEB 2012 EL. UTILITIES Sped &Bridges $203.24 E 01- 4211 - 420 -50 FEB 2012 EL. UTILITIES $600.34 FEB 2012 EL. UTILITIES Fire E 01-4211-315-30 parks &Recreation $328.58 E 014211-310-70 FEB 2012 EL. UTILITIES E 01- 4211 - 310 -50 FEB $328.58 B 2012 EL. UTILITIES Road & Bridges $ Road & Bridges $1,936.30 E 01- 4211 - 300 -50 FEB 2012 EL. UTILITIES Road & Bridges �- E 01- 4212- 310 -50 FEB 2012 GAS UTILITIES $12,981.74 Search Name XCEL ENERGY $12— 983 74 ITEM 5P 03/29/12 11:25 tpt 7 Page 2 CITY OF MENDOTA. HEIGHTS Claims List Comments ...__ .. _._ DEPT Descr Amount Account _ _..__ .... Search Name ABRAHAMSON, STEVE $253.20 E 01 -4400- 030 -30 TRAVEL EXPENSE REIMBURSE Fire $253.20 Search Name ABRAHAMSON, STEVE Search Name ALEXANDRIA FIRE CONFERENCE $750.00 E 01 -4400- 030 -30 STATE FIRE CONFERENCE REG Fire $750.00 Search Name ALEXANDRIA FIRE CONFERENCE Search Name ALLEGRA PRINT & IMAGING 248.09 E 01- 4305 - 040 -40 PERMIT APPLICATIONS Code Enforcement /Inspe $248 09 Search Name ALLEGRA PRINT & IMAGING Search Name AMERICAN MADE ELECTION EQUIP SUPPLIES Elections $142.00 ELECTION E 01 -4300- 640 -12 $142.00 Search Name AMERICAN MADE ELECTION EQUIP Search Name ASSURANT EMPLOYEE BENEFITS $185.00 E 01- 4132 - 031 -30 APR 2012 LT DISABILITY PREM Fire $185.00 Search Name ASSURANT EMPLOYEE BENEFITS Search Name AVENET, LLC $1,100.00 E 01- 4220 - 114 -14 2012 ANNUAL WEB HOSTING Info Tech $1,100.00 Search Name AVENET, LLC Search Name B S N SPORTS $1,125.33 E 01- 4330 - 215 -70 BASEBALL EQUIPMENT Parks & Recreation $ $1,125.33 Search Name B S N SPORTS Search Name BAUER BUILT ENT PARTS Road & Bridges $ 105.27 EQUIPMENT E 01-4330 - 490 -50 Q NT PARTS Fire $141.46 EQUIPMENT 01- 4330 - 460 -30 $246.73 Search Name BAUER BUILT Search Name BERTELSON TOTAL OFFICE SOLUTNS $132.96 E 01- 4300 - 110 -10 OFFICE SUPPLIES Administration $ $132.96 Search Name BERTELSON TOTAL OFFICE SOLUTNS Search Name C. DARLENE OEHLKE, CAP $70.00 E 01- 4220 - 110 -10 3/20/12 CITY COUNCIL MTG Administration $70.00 Search Name C. DARLENE OEHLKE, CAP Search Name CAMELOT CLEANERS $72.51 E 01 -4410- 020 -20 UNIFORMS CLEANING - PD Police $72.51 Search Name CAMELOT CLEANERS Search Name CENTURY LINK $52.46 E 45- 4210-045 -45 MAR -APRIL 2012 SERVICE Golf Course $52.46 Search Name CENTURY LINK Search Name DAKOTA COMMUNICATIONS CENTER 2012 DCC FEE Police $14,520.75 APRIL 20 E 01- 4275 - 020 -20 Fire $764.25 E 01- 4275 - 030 -30 APRIL 2012 DCC FEE $15,76425 Search Name DAKOTA COMMUNICATIONS CENTER Search Name DAKOTA MECHANICAL $278.50 E 01-4335 - 315 -30 PLUMBING REPAIRS - FIRE HAL Fire ITEM 5P 03/29/12 11:15 t 1il6 8 Page 1 Account Search Name DAKOTA MECHANICAL Search Name DELL MARKETING L.P. E 01- 4301- 114 -14 E 01-4301- 114 -14 E 01 -4301 - 114-14 E 01- 4301 - 114 -14 Search Name DELL MARKETING L.P. Search Name DELTA DENTAL G 01 -2074 G 01 -2071 E 01- 4131 - 110 -10 E 01- 4131 - 020 -20 E 01- 4131-050 -50 E 01- 4131- 070 -70 E 05 -4131- 105 -15 E 08 -4131- 000 -00 E 15- 4131 - 060 -60 Search Name DELTA DENTAL Search Name ELECTRO WATCHMAN E 01 -4210- 050 -50 E 01- 4210- 070 -70 E 15- 4210- 060-60 Search Name ELECTRO WATCHMAN Search Name EMERGENCY AUTOMOTIVE TECHNOLOG E 01- 4330 - 440 -20 EQUIPMENT REPAIR Search Name EMERGENCY AUTOMOTIVE TECHNOLOG Search Name FBI LEEDA E 01- 4404 - 020 -20 Search Name FBI LEEDA Search Name FLEET SERVICES E 01- 4200 - 610 -20 Search Name FLEET SERVICES Search Name G &K SERVICES E 15-4335- 310 -60 E 01- 4335 - 310 -50 E 01- 4335 - 310 -70 Search Name G &K SERVICES Search Name GARLOCK JR., NEIL E 01 -4490- 020 -20 Search Name GARLOCK JR., NEIL Search Name GERTENS GREENHOUSE E 01- 4305-050 -50 OPERATING SUPPLIES - STREE Search Name GERTENS GREENHOUSE CITY OF MENDOTA HEIGHTS Claims List Comments ADMIN COMPUTER POLICE COMPUTER FIRE DEPT COMPUTER COMPUTER MONITOR APR 2012 DENTAL INS. PREMI APR 2012 DENTAL INS. PREMI APR 2012 DENTAL INS. PREMI APR 2012 DENTAL INS. PREMI APR 2012 DENTAL INS. PREMI APR 2012 DENTAL INS. PREMI APR 2012 DENTAL INS. PREMI APR 2012 DENTAL INS. PREMI APR 2012 DENTAL INS. PREMI QUARTERLY CHARGE - PW QUARTERLY CHARGE - PW QUARTERLY CHARGE - PW 2012 MEMBERSHIP FEB 2012 SQUAD LEASES MAT SERVICE - PW MAT SERVICE - PW MAT SERVICE - PW DEPT Descr Info Tech Info Tech Info Tech Info Tech Administration Police Road & Bridges Parks & Recreation Engineering Enterprise Spec Fds Utility Enterprise Road & Bridges Parks & Recreation Utility Enterprise Police Police Police Utility Enterprise Road & Bridges Parks & Recreation REIMS. INVESTIGATION EXPEN Police Search Name GOLDCOM E 01 -4301- 030 -30 Search Name GOLDCOM COMPUTER SUPPLIES Road & Bridges Fire Amount $278.50 $1,958.34 $1,391.93 $756.45 $174.40 $4,281.12 $77.70 $1,474.25 $241.75 $522.35 $343.20 $280.60 $77.70 $38.85 $101.45 $3,157.85 $117.57 $117.56 $117.56 $352.69 $74.00 $74.00 $50.00 $50.00 $4,409.16 $4,409.16 $33.63 $33.64 $33.64 $100.91 $160.00 $160.00 $77.97 $77.97 $57.88 $57.88 ITEM 5P 03/29/12 11:15 ipv6 9 Page 2 Account Search Name GRAINGER E 08- 4335 - 000 -00 Search Name GRAINGER Search Name GRAYBAR ELECTRIC E 01- 4335 - 310 -50 E 01 -4335- 310 -50 E 15- 4335 - 310 -60 E 01- 4335 - 310 -70 E 15- 4335 - 310 -60 E 01- 4335 - 310 -70 Search Name GRAYBAR ELECTRIC Search Name HARTFORD LIFE E 15- 4131 - 060 -60 E 01- 4131- 11040 E 01 -4131- 020 -20 E 01 -4131- 050 -50 E 01- 4131- 070 -70 E 05- 4131 - 10545 E 08 -4131- 000-00 G 01 -2071 Search Name HARTFORD LIFE Search Name HENNEPIN TECHNICAL COLLEGE E 01- 4400 - 030 -30 FF CLASS D. STEIN Search Name HENNEPIN TECHNICAL COLLEGE Search Name HIDEAWAY SHOOTING RANGE LLC E 01- 4400 - 020 -20 FEB 2012 RANGE USE Search Name HIDEAWAY SHOOTING RANGE LLC Search Name HIRSCHFIELD S PAINT & MFG INC E 01- 4330 - 215 -70 FIELD STRIPING PAINT - PARK Search Name HIRSCHFIELD S PAINT & MFG INC Search Name HUEBSCH E 08- 4335 - 000 -00 Search Name HUEBSCH Search Name INTEGRA TELECOM CITY OF MENDOTA HEIGHTS Claims List Comments REPAIR SUPPLIES - CITY HALL MAINTENANCE SUPPLIES - PW MAINTENANCE SUPPLIES - PW MAINTENANCE SUPPLIES - PW MAINTENANCE SUPPLIES - PW MAINTENANCE SUPPLIES - PW MAINTENANCE SUPPLIES - PW APR 2012 LTD PREMIUM APR 2012 LTD PREMIUM APR 2012 LTD PREMIUM APR 2012 LTD PREMIUM APR 2012 LTD PREMIUM APR 2012 LTD PREMIUM APR 2012 LTD PREMIUM APR 2012 LTD PREMIUM E 15- 4210 - 060 -60 E 01- 4210 - 020 -20 E 01- 4210 - 11040 E 01 -4210- 040-40 E 01 -4210- 070 -70 E 01- 4210 - 050 -50 E 01-4210- 020 -20 E 05-4210 - 105 -15 Search Name INTEGRA TELECOM MAT SERVICE - CITY HALL MAR -APR 2012 TELEPHONE SE MAR -APR 2012 TELEPHONE SE MAR -APR 2012 TELEPHONE SE MAR -APR 2012 TELEPHONE SE MAR-APR 2012 TELEPHONE SE MAR -APR 2012 TELEPHONE SE MAR -APR 2012 TELEPHONE SE MAR -APR 2012 TELEPHONE SE Search Name INTERSTATE BATTERY SYSTEM E 01- 4330-490 -70 EQUIPMENT REPAIR PARTS Search Name INTERSTATE BATTERY SYSTEM DEPT Descr Spec Fds Road & Bridges Road & Bridges Utility Enterprise Parks & Recreation Utility Enterprise Parks & Recreation Utility Enterprise Administration Police Road & Bridges Parks & Recreation Engineering Enterprise Spec Fds Fire Police Parks & Recreation Spec Fds AmoUnt Utility Enterprise Police Administration Code Enforcement /Inspe Parks & Recreation Road & Bridges Police Engineering Enterprise Parks & Recreation $19.88 $1988 -$9.01 $65.44 $65.43 -$9.01 -$9.00 $65.44 $169 29 $21.08 $365.47 $636.90 $466.61 $286.63 $96.88 $101.97 $535.63 $2 511 17 $59.00 $59 00 $288.36 $288.36 $1,046.31 $1,046.31 $184.50 5481 0 $267.97 $298.31 $372.89 $74.58 $46.83 $46.83 $143.19 $186.44 $1,437.04 $79.03 $79 03 ITEM 5P 03/29/12 11:15 ily7 0 Page 3 Account Search Name KFD TRAINING AND CONSULTATION E 01- 4400- 020 -20 SRO TRAINING CLASS - J. FOR Police Search Name KFD TRAINING AND CONSULTATION Search Name LE LS G 01 -2075 Search Name L E L S Search Name LEE, JAMES E 01 -4268- 150 -30 MARCH 2012 SERVICES Fire Search Name LEE, JAMES Search Name LIDS TEAM SPORTS E 01- 4435 - 200 -70 SOFTBALLS, & Recreation Search Name LIDS TEAM SPORTS Search Name LOGIS E 01- 4301 - 030 -30 E 01- 4223-020 -20 Search Name LOGIS Search Name LOWES BUSINESS ACCOUNT E 01- 4305 - 050 -50 OPERATING SUPPLIES - STREE Road & Bridges Search Name LOWES BUSINESS ACCOUNT CITY OF MENDOTA HEIGHTS Claims List Comments DEPT Desc APR 2012 UNION DUES APPLICATION SUPPORT - FIRE Fire APPLICATION SUPPORT - PD Police Search Name MAUER CHEVROLET E 01- 4330 - 490 -70 Search Name MAUER CHEVROLET Search Name MAZZITELLO, JOHN E 01 -4400- 110 -10 Search Name MAZZITELLO, JOHN Search Name MEDICS TRAINING INC E 01 -4403- 030 -30 Search Name MEDICS TRAINING INC Search Name MENARDS E 01- 4305 - 070 -70 E 08- 4335 - 000 -00 E 08- 4335 - 000 -00 E 01- 4336 - 050 -50 E 01- 4305 - 070 -70 E 01 -4305- 050 -50 G 01 -1145 E 15- 4305 - 060 -60 E 08- 4335 - 000 -00 Search Name MENARDS Search Name MENDOTA HEIGHTS FIRE RELIEF G 06 -2035 REIMBURSE BENEFITS TO RELI Search Name MENDOTA HEIGHTS FIRE RELIEF Search Name METRO AREA MGR ASSN E 01- 4400 - 110 -10 LEGISLATIVE UPDATE MEETIN Search Name METRO AREA MGR ASSN EQUIPMENT REPAIR SUPPLIES Parks & Recreation TUITION REIMBURSEMENT - J. Administration FIRST RESPONDER REFRESHE Fire OPERATRING SUPPLIES - PARK MAINT. SUPPLIES - CITY HALL MAINT. SUPPLIES - CITY HALL SNOWPLOW DAMAGE REPAIRS OPERATRING SUPPLIES - PARK OPERATRING SUPPLIES - STRE PAINTING SUPPLIES - LILYDAL OPERATRING SUPPLIES - SEW SHELVING - CITY HALL Parks & Recreation Spec Fds Spec Fds Road & Bridges Parks & Recreation Road & Bridges Utility Enterprise Spec Fds Administration Amount $205.00 $205.00 $546.00 $546.00 $2,092.50 $2,092.50 $673.12 $673.12 $53.00 $1,989.00 $2,042.00 $81.56 $81.56 $56.76 $56.76 $1,078.52 $ 1,078.52 $2,557.50 $2,557.50 $81.82 $13.34 - $12.81 $146A6 $45.88 $236.16 $24.35 $106.35 $52.71 $694.26 $3,000.00 $3,000.00 $20.00 $20.00 ITEM 5P 03/29/12 11:15 Fb Page 4 Account Search Name METRO SALES E 01- 4330 - 030 -30 E 01- 4330 - 445 -40 E 01- 4330 - 490 -10 E 01- 4301 - 114 -14 E 01- 4300 - 080 -80 E 01- 4330 - 490 -70 E 01- 4330 - 440 -20 E 01- 4330 - 490 -50 E 05- 4330 - 490 -15 E 01- 4300-640 -12 E 15- 4330 - 490 -60 E 45 -4305- 045 -45 Search Name METRO SALES Search Name MICROSOFT TECHNET PLUS E 01- 4402 - 114 -14 2012 SUBSCRIPTION Search Name MICROSOFT TECHNET PLUS Search Name MID NORTHERN ELECTRIC E 08- 4335 - 000 -00 EL. WORK - CITY HALL Search Name MID NORTHERN ELECTRIC Search Name MN GOLF ASSOCIATION E 45- 4404 - 045-45 2012 MEMBERSHIP Search Name MN GOLF ASSOCIATION Search Name MUNICI -PALS E 15- 4400- 060-60 E 01- 4400 - 110 -10 Search Name MUNICI -PALS Search Name NCPERS GROUP LIFE INS. • G 01 -2071 APRIL 2012 PREMIUM Search Name NCPERS GROUP LIFE INS. Search Name OFFICE DEPOT E 01 -4300- 020 -20 E 01- 4300 - 030 -30 E 01 -4300- 020 -20 E 05- 4300 - 105 -15 Search Name OFFICE DEPOT Search Name OREILLY AUTO /FIRST CALL E 01- 4330 - 460 -30 EQUIPMENT REPAIR PARTS - F E 15- 4335 - 310 -60 BUILDING MAINT. SUPPLIES E 01- 4335 - 310 -70 BUILDING MAINT. SUPPLIES E 01- 4335 - 310 -50 BUILDING MAINT. SUPPLIES Search Name OREILLY AUTO /FIRST CALL Search Name PIONEER RIM & WHEEL E 01- 4330 - 490 -70 EQUIPMENT PARTS - PARKS E 01- 4330 - 490 -70 EQUIPMENT PARTS - PARKS Search Name PIONEER RIM & WHEEL CITY OF MENDOTA HEIGHTS Claims List Comments QUARTERLY COPIER MAINTEN QUARTERLY COPIER MAINTEN QUARTERLY COPIER MAINTEN COMPUTER EQUIPMENT QUARTERLY COPIER MAINTEN QUARTERLY COPIER MAINTEN QUARTERLY COPIER MAINTEN QUARTERLY COPIER MAINTEN QUARTERLY COPIER MAINTEN QUARTERLY COPIER MAINTEN QUARTERLY COPIER MAINTEN QUARTERLY COPIER MAINTEN SEMINAR REGISTRATIONS SEMINAR REGISTRATIONS OFFICE SUPPLIES -PD OFFICE SUPPLIES - FIRE DEPT OFFICE SUPPLIES - PD OFFICE SUPPLIES - ENG. DEPT T Descr Fire Code Enforcement/Inspe Administration Info Tech Planning Parks & Recreation Police Road & Bridges Engineering Enterprise Elections Utility Enterprise Golf Course Info Tech Spec Fds Golf Course Utility Enterprise Administration Police Fire Police Engineering Enterprise Fire Utility Enterprise Parks & Recreation Road & Bridges Parks & Recreation Parks & Recreation Amount $50.70 $50.70 $522.60 $1,442.81 $19.50 $70.20 $3.90 $3.90 $42.90 $3.90 $7.80 $3.90 $2,222.81 $479.87 $479.87 $776.00 $776.00 $90.00 $90.00 $60.00 $60.00 $120.00 $80.00 $80.00 $36.06 $141.97 $104.93 $0.72 $283.68 $30.45 $17.95 $17.95 $17.95 $84.30 $69.14 $224.51 $293.65 ITEM 5P 03/29/12 11:15 trin Page 5 Account CITY OF MENDOTA HEIGHTS Claims List DEPT Descr Amount ITEM 5P 03/29/12 11:15 VI 3 Page 6 Search Name PITNEY BOWES E 01- 4200 - 610 -70 E 15- 4200 - 610 -60 E 05- 4200 - 610 -15 E 01- 4200-610 -20 E 01- 4318 - 080 -80 E 01 -4318- 040 -40 E 01 -4200- 610 -10 E 01- 4200 - 610 -30 Search Name PITNEY BOWES 1ST QTR RENTAL 1ST QTR RENTAL 1ST QTR RENTAL 1ST QTR RENTAL 1ST QTR RENTAL 1ST QTR RENTAL 1ST QTR RENTAL 1ST QTR RENTAL Search Name RAY 0 HERRON CO. INC. E 01- 4400 - 020 -20 AMMO - PD Search Name RAY 0 HERRON CO. INC. Search Name RIVERLAND LASER, INC E 01- 4305 - 024 -20 LASER MARK RESERVE EQUIPM Search Name RIVERLAND LASER, INC Search Name SIRCHIE FINGER PRINT LAB E 01- 4305-020 -20 G 01 -2035 G 01 -2035 E 01- 4305 - 020 -20 Search Name SIRCHIE FINGER PRINT Search Name SPICER, TANNER G 01 -2010 Search Name SPICER, TANNER Search Name SPRINT E 01 -4210- 030 -30 E 15 -4210- 060 -60 E 01- 4210 - 050 -50 E 01- 4223 - 020 -20 E 45- 4210- 045-45 E 05 -4210- 105 -15 E 01- 4210 - 110 -10 E 01 -4210- 020 -20 Search Name SPRINT Search Name STANDARD INSURANCE E 05 -4131- 105 -15 E 01 -4131- 110 -10 E 01- 4131 - 020 -20 E 01- 4131-050 -50 E 01- 4131- 070 -70 E 08- 4131 - 000 -00 G 01 -2071 E 15- 4131- 060 -60 Search Name STANDARD INSURANCE Search Name SULLIVAN, TERRY E 08 -4415- 000 -00 Search Name SULLIVAN, TERRY EVIDENCE SUP EVIDENCE SUPPLIES - PD EVIDENCE SUPPLIES - PD EVIDENCE SUPPLIES - PD LAB PLIES - PD TUI I ION REIMBURSEMENT - T. FEB -MAR 2012 CELL SERVICE FEB -MAR 2012 CELL SERVICE FEB -MAR 2012 CELL SERVICE FEB -MAR 2012 CELL SERVICE FEB -MAR 2012 CELL SERVICE FEB -MAR 2012 CELL SERVICE FEB -MAR 2012 CELL SERVICE FEB -MAR 2012 CELL SERVICE APR 2012 TERM LIFE & ST DIS APR 2012 TERM LIFE & ST DIS APR 2012 TERM LIFE & ST DIS APR 2012 TERM LIFE & ST DIS APR 2012 TERM LIFE & ST DIS APR 2012 TERM LIFE & ST DIS APR 2012 TERM LIFE & ST DIS APR 2012 TERM LIFE & ST DIS MAR 2012 MILEAGE Parks & Recreation $5.85 Utility Enterprise $21.45 Engineering Enterprise $3.90 Police $25.35 Planning $11.70 Code Enforcement/Inspe $27.30 Administration $89.70 Fire $9.75 $195.00 Police Police Police Police Fire Utility Enterprise Road & Bridges Police Golf Course Engineering Enterprise Administration Police Engineering Enterprise Administration Police Road & Bridges Parks & Recreation Spec Fds Utility Enterprise Spec Fds $2,557.64 $2,557.64 $53.81 $53.81 $395.51 - $25.44 -$1.29 $20.04 $388.82 $3,845.00 $3,845.00 $79.98 $27.66 $17.62 $172.21 $35.24 $160.99 $222.33 $1,100.66 $1,816.69 $95.17 $248.08 $418.49 $252.24 $110.39 $49.87 $1,374.37 $36.04 $2,584.65 $58.28 $58.28 CITY OF MENDOTA HEIGHTS Claims List t DEPT Descr Amount Comments __- Account _ Search Name T MOBILE E 01- 4210 - 070 -70 Search Name T MOBILE Search Name THONE, SANDIE $84.36 E 01- 4415 - 110 -10 MILEAGE REIMB. - CONFERENC Administration $8436 Search Name THONE, SANDIE Search Name TIME SAVER OFF SITE SEC. SVC. $293.75 E 01- 4220- 080 -80 02/28/2012 PLANNING COMM. Planning $293.75 Search Name TIME SAVER OFF SITE SEC. SVC. Search Name TRI STATE BOBCAT $111.15 E 01 -4330- 490 -70 EQUIPMENT MAINTENANCE PA Parks & Recreation $111.15 Search Name TRI STATE BOBCAT Search Name TRIANGLE RUBBISH & RECYCLING $53.10 E 01- 4280 - 315 -30 FEB 2012 SERVICE - FIRE HALL Fire $53.10 Search Name TRIANGLE RUBBISH & RECYCLING Search Name TWIN CITIES OCCUPATIONAL HLTH $554.00 E 01- 4244 - 030 -30 FIREFIGHTERS EXAMS Fire $544.00 E 01- 4244 - 030 -30 FIREFIGHTERS EXAMS Fire $1,098.00 Search Name TWIN CITIES OCCUPATIONAL HLTH Search Name TWIN CITY SAW CO E 01- 4336 - 050 -50 EQUIPMENT MAINTENANCE Road & Bridges $44.00 42 00 E 01 -4305- 050 -50 OPERATING SUPPLIES Road & Bridges $136.77 Search Name TWIN CITY SAW CO CELLULAR SERVICE - PARKS Parks & Recreation $317.44 $317.44 Search Name U. S. BANK $85.00 E 01- 4400 - 040 -40 REG. FEE - DOL Code Enforcement /Inspe $ E 01 -4330- 640 -12 ELECTION BOOTH Elections $225.87 $310.87 Search Name U. S. BANK Search Narne UNIFORMS UNLIMITED $141.73 E 01- 4410 - 020 -20 UNIFORMS & EQUIPMEN T- PD Police $141.73 Search Name UNIFORMS UNLIMITED $69,982.53 ITEM 5P 03/29/12 11:15 /.M7 4 Page 7 ITEM 7A P75 1101- Victoria Curve 1 i'1endola Heights, MN 55118 651 ✓152.1850 phone 1 651 52.8840 fax www.rnenciota-heights.com DATE: TO: FROM: SUBJECT: CITY OF ME NOOTA HEIGHTS April 3, 2012: Mayor and City Council Justin Miller, City Administrator South Metro Human Services Host City Public Hearing Y i..1? Yd.Xri naw! BACKGROUND South Metro Human Services (SMHS) provides clinical mental health services to adults throughout the Twin Cities metropolitan region. One of their residential properties is located at 2370 Kressin Avenue in Mendota Heights. SMHS is seeking to purchase a facility in Maplewood to further their service offerings, and as part of the purchase they are also seeking to refinance the existing mortgages on numerous other properties in the metro area, including the property on Kressin Avenue. They are receiving financing for this project by issuing conduit debt through the City of Little Canada. Section 147(f) of the Internal Revenue Code of 1986 requires that each governmental unit in which facilities to be financed by conduit debt are located must approve the issuance of the bonds following a public hearing. Even though the City of Mendota Heights is not issuing the debt and does not have any financial exposure to the project, we must hold a public hearing and pass the attached resolution for their financing to move forward. BUDGET IMPACT There is no financial impact to the City of Mendota Heights associated with this action. RECOMMENDATION Staff recommends that the Mendota Heights City Council iT0 �� ISSUANCE OF then approve the attached resolution "GIVING HOST APPROVAL REFUNDING REVENUE COMMUNITY SERVICES BONDS (SOUTH METRO HUMAN SERVICES PROJECT) ". Approval of this item requires a simple majority vote of the city council. CITY OF MENDOTA HEIGHTS DAKOTA KOTA COtjNTY, MINNESOTA j RESOLUTION 201248 RESOLUTION GIVING HOST APPROVASORHE I S UANCE OF REFUNDING REVENUE COMMUNITY (SOUTH METRO HUMAN SERVICES PROJECT) WHEREAS, South Metro }Lillian Services, renovation by the Company of 1111 (the "Company "), desires to finance the acquisition and re Viking Drive in Maplewood, Minnesota to create a residential meeting therapeutic offitreatment space facility iy V g with 16 units of transitional housing and 2,500 square feet of facilities: refinance the following transitional housing and community 1100 — 161st Ln Andover 8786 Austin Blaine 12471 Larch Coon Rapids 370 Ware Lino Lakes 3066 Arcade Little Canada 1276 Maybill Maplewood 2088 Bradley Maplewood 2080 Highwood Maplewood 2370 Kressin Mendota Heights 2305 — 14th Ave North St. Paul 2438 Homestead Oakdale 5934 Alameda Shoreview 425 — 18th Ave South St. Paul 1435 Grand Ave St. Paul 1714 Nebraska St. Paul 1880 Wilson St. Paul (collectively, the "Project "); and proposed ro osed that the City of Little Canada, Minnesota the Company p e ate rinci al ( "Little Canada "), issue tax exempt revenue bonds ie Project pursuant p o n to Minnesota ota Statutes, amount of $4,900,000 (the Bonds) to finance 469.152 through 469.1651; and WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the by the "Code"), requires that each governmental unit in which �facilittie to be finan a done of Bonds are located must approve the issuance of the Bonds following public the facilities is located at 2370 Kressin in the City of Mendota Heights (the "City "); and WHEREAS, a public hearing on this matter was held by the City on the date hereof; and 4550355x1 WHEREAS, the Bonds are payable solely from revenues of the Company, will not be a general or moral obligation of the City or any other political subdivision of the State of Minnesota, but will be payable solely from revenues of the Company, to the extent and in the manner provided in the docinnents executed in connection with the issuance of the Bonds; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. The City hereby gives the host approval required under the Code to the issuance of the Bonds by Little Canada to finance the Project. 2. In no event shall the Bonds ever be payable from or charged upon any funds of the City; the City is not subject to any liability thereon; no owners of the Bonds shall ever have the right to compel the exercise of the taxing power of the City to pay any of the Bonds or the interest thereon, nor to enforce payment thereof against any property of the City; the Bonds shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property of the City; and the Bonds do not constitute an indebtedness of the City within the meaning of any constitutional or statutory limitation. Adopted this third day of April, 2012. By Attest: By City Administrator 2 4550355v1 Mayor • CITY OF MENDOTA HEIGHTS ITEM 8A P78 1101 Victoria Curve 1 Mendota Heyhts IN 55110 651452.1950 phone 1 651452.8940 fax vivrimenciota-heights.corn DATE: April 3, 2012 TO: Mayor, City Council and City Administrator FROM: Jake Sedlacek, Assistant to the City Adrninistratorc's SUBJECT: Planning Case 2011-07, Renewing Linder's CUP BACKGROUND The Mendota Heights City Council adopted a resolution in April 2011 approving a conditional use permit for a temporary garden center at the Mendota Plaza. Linder's is requesting a renewal of that conditional use permit to locate a temporary garden center in the same location as last year, with the same footprint and signage. This would be the twelfth year Linder's Flower Marts would have a location at Mendota Plaza, only missing the 2010 gardening season due to the redevelopment of the site. Linder's is requesting one change to the CUP issued in 2011 — they would like to extend the timeline for the garden center to October 31, 2012. In previous years, the garden center closed mid-July. The attached resolution carries forward the conditions of approval from 2011 and reflects the requested extension. City staff received no complaints about the garden center in 2011; staff does not make any recommendation for or against the requested extension. BUDGET IMPACT None. RECOMMENDATION If city council wishes to approve the request to renew the conditional use permit, pass a motion adopting the attached resolution, A RESOLUTION RENEWING A CONDITIONAL USE PERMIT FOR A TEMPORARY GARDEN CENTER AT 750 HIGHWAY 110, making any changes the city council deems necessary. This action requires a simple majority vote. ITEM 8A P79 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2012- A RESOLUTION RENEWING A CONDITIONAL USE PERMIT FOR A TEMPORARY GARDEN CENTER AT 750 HIGHWAY 110 WHEREAS, Linder's Garden Centers, on behalf of Paster Enterprises has applied for a conditional use permit for a temporary garden center at 750 Highway 110 (PID 2748401-020-01; Lot 2 Block 1 Mendota Plaza Expansion) as proposed in planning case 2011-07; and WHEREAS, the Mendota Heights City Council adopted resolution 2011-24 approving the requested conditional use permit on April 5, 2011; and WHEREAS, Linder's Greenhouses faithfully con-iplied with all of the conditions of the conditional use permit: and WHEREAS, Linder's is requesting to renew the conditional use permit in 2012. NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council that a conditional use permit for a temporary garden center at 750 Highway 110 as proposed in planning case 2011-07 is hereby approved with the following findings of fact: 1. The temporary garden center, with conditions as recommended, is consistent with the intent of the shopping center development approval. 2. The garden center will be able to be served with existing public utilities and infrastructure 3. The garden center will not interfere with the operation of the shopping center as approved by the city. BE IT FURTHER RESOLVED, by the Mendota Heights City Council that the approval is subject to the following conditions 1 The garden center shall be located as graphically depicted on the submitted site plan. 2. Garden center sales operations shall be allowed from April 15, 2012 through October 31, 2012. 3. All equipment associated with the garden center use shall be removed from the premises no later than 10 days from the date garden center closes. 4. Hours of operation shall be from 8:00 a.m. to 8:00 p.m. daily. 5. All signs shall conform to the sign regulations contained in the Zoning Ordinance, including all necessary sign permits. 6. Fencing shall consist of a four foot high patio fence around three sides of the garden center. 7. Trash shall be removed from the garden center area on a daily basis. 8. Any necessary utilities such as electricity and water shall be supplied by the Mendota Plaza Shopping Center. Adopted by the City Council of the City of Mendota Heights this third day of April 2012. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach Mayor ATTEST Sandie Thone City Clerk ting 910-2010 "7■Trt ACIN 121bN ttlillsta4 March 9, 2012 Jake Sedlacek City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 ITEM 8A Linder9 Flower Man/ 275 W. Wheelock Pkvvy St. Paul, MN 55117 612-685-7993 A. 651-7S5-0445 E-mail: caiocellaglinders.com Dear Mr. Sedlacek, This letter is written to the City of Mendota Heights as a request for a renewal of our permission to operate a Flower Mart at the Mendota Heights Plaza. Enolosed in this package please find information, drawings and letters relating to Linder's "Flower Mart" at the Mendota Plaza. This will be the twelfth successful year we have operated at this location. In 2012 we would like to propose a selling season that would be from approximately April 15 thru October 31. In the extended season we would like to try a new concept with new products designed for summer and fall. We will arrive and begin set-up prior to the operiing date. As approved in 2011we are planning to operate our store in the northeast corner of the parking lot as detailed on the attached site plan. We think this location has worked very well and seems to have little or no impact on the traffic flow in the lot. Hopefully I have provided enough information about Linder's and our 2012 proposal to satisfy any of the questions you may have about Linder's doing business in Mendota Heights again this spring. We are eager to continue being a part of beautifying this area of the Twin Cities with Linder's grown flowers and plants, and are proud to be a part of your community. Sincerely, Caio Cella Division Manager — Flower Marts www.Linders.com SHOPPING CENTER DEVEWPMENT & MANAGEMENT March 8, 2012 City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Re: Linder's Greenhouse Mendota Plaza Shopping Center To Whom It May Concern: As you know, over the last few years we have placed Linder's Greenhouse in the Mendota Plaza Shopping Center for the display and sale of seasonal flowers, plants, annuals, etc. during the period from April - July each year. Howver, for 2012 Linder's would like to remain in the Center through October 31, 2012 to try a new fall season concept. Linder's is a well known Company in the Twin Cities area with an excellent reputation for providing its customers with quality merchandise and service. In addition to Mendota Plaza, we have placed them in many of our other Shopping Centers with great success. If you need any additional information please feel free to call me. Thank you for your attention to this matter. Sincerely, PASTER ENTERPRISES, LLC Christine Topp Lease Renewal Manager 4') P83 ,;, s L ALL HIGHWAY a. ODD RD. e MENDOTA HEIGHTS, MN 22,800 VPD (2007) STATE TRUNK HWY. NO. 110 — — — — QO o° 0 Linder's Hower Mart D W 80 SCALE IN RC EXISTING RESIDENTIAL HOUSING CITY OF IWiENDDTA HEIGHTS ITEM 8B P85 1iOi Victoria Curve 1 Mendota heights,!' N 5511Et 651,4521350 phone j 651162.8940 fax www.rnendote-heights.com DATE: April 3, 2012 TO: Mayor, City Council and City Administrator FROM: Jake Sedlacek, Assistant to the City Administrator-7S SUBJECT: Planning Case 2012 -03, Zoning Amendment, Accessory Structures BACKGROUND A planning application was presented to the planning commission on January 24, 2012 to amend the zoning ordinance pertaining to accessory structures in the residential zoning district. The zoning amendment would allow for parcels larger than 4 acres in size to request a conditional use permit for accessory structures with a floor area up to one half of one percent (0.5 %) of the parcel size. The planning application was deemed complete January 3, 2012. The 60 day review period was extended an additional 60 days, and will expire on May 2, 2012. Public notice was published in the City's legal newspaper. City Planner Steve Grittman explained that this application was submitted in response to a request for a variance by a local school for an accessory structure. Current code required a variance, but the planning commission and city council felt that the proposal was well within the character of the community. This type of request is not uncommon for large, non- residential property uses, and the consensus at both the commission and council level was to consider language to create a conditional use pennit for accessory structures on large lots used for non- residential purposes. Mr. Grittman described the creation of a conditional use permit as a means for the city to maintain control over the types of accessory structures on a parcel of land, while making it a little less complicated for non- residential uses to get permission for structures under pre - defined conditions. The commission sought clarification that this amendment would apply to the schools, golf courses and nature center, not to every non- residential use in a residential zone. Mr. Grittman replied that the 4 acre minimum standard currently in code ensured that there would be limited application of the new conditional use permit. Mr. Grittman went on to explain that the total area was established using the same ratio as exists in code today. This would ensure that the new language would be consistent with our past standards. There were no corrunents at the public hearing. The attached ordinance amendment reflects language as approved by the planning commission and reviewed by the city clerk. ITEM 8B P86 BUDGET IMPACT Adopting an ordinance amending the Zoning Ordinance will have costs for recording and codification. RECOMMENDATION At their January 24, 2012 meeting, the planning commission of the Zoning Ordinance amendment as presented. If city recorrunendation, pass a motion adopting the attached AMENDING TITLE 12, CHAPTER 1 OF THE CITY CODE STRUCTURES, making any changes the city council deems simple majority vote. voted 7:0 to recommend approval council wishes to implement this ordinance, AN ORDINANCE PERTAINING TO ACCESSORY necessary. This action requires a CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 443 AN ORDINANCE PERTAINING TO ACCESSORY STRUCTURES OF THE CITY CODE ODE P TITLE The City Council of the City of Mendota Heights, Minnesota ordains as follows: SECTION 1: City Code Title 12 Chapter 1 is hereby amended as follows: SECTION 2 AMENDMENT: 12- 1D- 3.C.2: Accessory structures (other than detached, private garages) shall not exceed in all residential districts: a. Number and Size: (1) ex les 0 • • e • Parcels of four (4) acres or building less oceu ied b a residential structure ma be allowed one accesso u to one hundred fort four 144 s are • • • 0118 • (2) P :. Parcels of more than four (4) acres • occupied b a residential structure ma be allowed accessor buildin ace of u• to four hundred twent five 425 square feet provided that: (A) No single structure shall exceed two hundred twenty five (225) square feet. (B) No more than three (3) accessory structures may be erected. *In computing the area of the property on which an accessory structure is to be located, any part which is a lake or a wetland, as defined in any city ordinance or by state or federal law, any part which is subject to an easement for a street, alley or private roadway, and any part which is in the critical area and below the "bluff line ", as defined in chapter 3, "Critical Area Overlay District ", of this title shall be excluded. Parcels in residential zoning districts occu ied b non - residential uses ma other than detached Qara u to 1 000 s :s• 3 • allowed one accessor buildin_ irn foundation or first floor area. Parcels o. more .roval of a Conditional Use Permit d b non-residential uses ma be allowed a on accessor building s ace e ual to one half of one percent 0.5% of the arcel size measured as the foundation or first floor area under the followin6 conditions: ldun s e b ' 11 b constructed of materials similar to or nci al building es ITEM 8B P87 be uare feet • (A) The accessor coin • lementar ur:, lna with the exterior building materials of the • i • ITEM 8B P88 (B) The accessor building a s shall meet all setbacks a licable to the ninci al buildinR. (C) The land around accessor buildin s built accordin landsca.ed to buffer the view of such buildin s from ex osure to abuttinc, o this section shall be residential uses. SECTION 3 EFFECTIVE DATE: This Ordinance shall be in full force and effect from and after its publication according to law. Adopted and ordained into an Ordinance this third day of April, 2012. Attest: Sandie T lone, City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By Sandra Krebsbach, Mayor February 16, 2012 Planning File 2012-03 City nf Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 To Whom It May Concern: The[ityo fNen dotaHeightsnadeapbnningappUcationforananendnenttotheZonngOrdinance pertainiflg to accessorY structureS in the residefltial zoning district. This application was assigned planning case number 2012-03, and deemed complete on January 3, 2012, triggering a 60-day reviev period, vvhichvvUlexpire��arch3,2012. ' fro the original Therevievv TheCityisextendingLherevievvpehodGDadditiona|days nn period will now expire May 2,2O12 Sincerely, Jake Sedlacek Asst. to the City Administrator 1)452-8940 1101 Victoria Came Fileractio a Heights, RN 55118 0 (651) 452-1850 0 MX ITEM 8B P90 NORTHWEST ASSOCIATED CONSULTANTS., INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 769.231.2561 planners@nacplanning.com MEMORANDUM TO: FROM: DATE: MEETING DATE: SUBJECT: CASE NO: APPLICANT(S): LOCATION: ZONING: GUIDE PLAN: Mendota Heights Planning Commission Stephen Grittman January 19, 2012 January 24, 2012 Zoning Ordinance Amendment — Institutional Accessory Building Regulations in Residential Districts NAG Case 254.04 — 11.29 City of Mendota Heights NA NA NA At a Planning Commission meeting this past summer, a request for accessory building construction was considered for the Visitation Convent and School. The process to accommodate this request, as it has been for other institutional uses, required Conditional Use Permit approval, coupled with consideration of Variances related to number, size, and total square footage of accessory buildings in a residential district. The City's zoning ordinance allows institutional uses, such as schools, places of worship, golf courses, nature centers, and governmental buildings, in residential districts. The Accessory Building regulations for the residential districts, however, are structured to address accessory buildings that are typical of residential uses rather than institutional activities. While the City's practice has been to address this discrepancy through the variance process, it was suggested that an amendment to the Zoning Ordinance be considered that would establish specific accessory use regulations for institutional land uses. ITEM 8B P91 The current regulations in the Residential Districts provide for the following: ® Detached garages of between 440 square feet and 750 square feet. • Detached non - garage buildings of 144 square feet for single family • Detached non-garage buildings 4 property. e buildi totaling 425 sq. ft. for property e Detached non - garage buildings up to 1,000 sq. ft. by Conditional Use Permit. ® Maximum of 3 accessory buildings for any principal use. ernes in the City For the uses identified above ntac'�essory buildings exceeding these regulations. occupied by such uses have need for increase the allowance for such buildings, the Planning Commission recommended To incre buildin space as the size of properly a proportional standard, allowing more accessory proportional standard for accessory increases. The draft text below establishes a prop building size, with a minimum lot size and additional standards f or larger buildings to ensure ensure That surrounding residential areas are not negatively buildin Conditional Use Permit is required to ensure ooda the larger accessory that site and building design is construction will complement the neighborhood, consistent with the City's standards in these areas. 2. Accessory structures (other than detached, private garages) in all residential districts: a. Number and Size: occu fo e - - . .ied b a residential structure on four 144 s• uare feet ma be allowed. Fo one accesso buildin cels of four 4 acres or less of u a residential structure accesso ma be allowed to one hundred For a r s,a e of u• to four occu ied buildrn _ hundred twen five 425 s uare feet rovided that: b (A) No single structure shall exceed two hundred twenty five (225) square feet. (B) No more than three (3) accessory structures may be erected. *In computing the area of the property on which an accessory structure is to be located, any part which is a lake or a wetland, as defined in any city ordinance or by state or federal law, any part which is subject to an easement for a street, alley or private roadway, and any part which is in the critical area and below the "bluff line ", as defined in chaptel 3 "Critical Area Overlay District ", of this title shall be excluded. non - residential uses one accesso uare feet in foundation 3 Fo .ro. buildin e in residential zonin_ other than detached : a • districts occu shall be allowed u es r ied b 2 0 1 000 s or first floor area. For 'areas of more than four 4 a-,roval of a Conditional Use Petro it_ construct accessory buildin. s 'ace e of the 9arcel size measured as the foundation or first floor area under the acres in size ro. • ITEM 8B P92 e owners ma u on ual to one half of 1 one ercent 0.5% (A) The accesso buildin • with the exterior build (B) The accesso (C) The land around accesso landsca uses. build' • shall be constructed of materials similar to or com n s • lementa materials of the rinci al buildin shall meet all setbacks a licable to the rinci • al buildin buildints built accordin to this section shall be s from ex osure to abuttin ed to buffer the view of such buildin 9 •9 residential With this change, the allowable accessory building size will be clarified for both residential and non-residential properties. Non-residential property would be allowed an accessory building of up to 1,000 square feet, with more accessory space allowed by CUP, based on the size of the property. Under this ratio, a ten acre property would be allowed 2,178 square feet of accessory building space. A forty acre property would be allowed up to 8,712 square feet. (For reference, 1,000 square feet would be equal to a four-car garage.) For the larger building allowed by CUP, the language has been further clarified to specify that the square footage limitation applies to the first floor (or foundation) size of the building. Thus, an accessory building could be constructed that includes an upper area of usable space which would not count against the limitation in this section. It should be noted that accessory buildings must still meet the maximum height restriction of 15 feet, so the allowance should be self-limiting. A ctioriRet: After the public hearing, the Planning Commission may consider one of the following recommendations: 1. Approval of the amendment, based on findings that the revised code better reflects the nature of the institutional land uses, and that the revisions continue to protect surrounding residential areas. 2. Denial of the amendment, retaining current code language. Staff Recommendation: Staff recommends adoption of the amendment. The change better anticipates the actual use of the institutional properties and their accessory building needs, without requiring a resort to variance. The proposed code should establish a realistic baseline for non-residential land uses in the residential areas. Su IP • None lementa Materials: 3 .547- A:. •, 5! Uerl e-f APPLICATION FOR CONSIDERATION OF PLANNING REQUEST o75 Applicant Name: Sedlacek Jake (Last) (First) Address: 1101 Victoria Curve (Number & Street) Owner Name: City of MendotaHe hts (Last) Address: 1101 Victoria Curve (Number & Street) Street Location of Property in Question: Legal Description & PIN of Property: (Complete Legal from Title or Deed must be provided) kl - \I - acc e c).::41.-‘--1 Aro -'1.-4,.c.-, 'w-,-- 4.Q_ \.J ( Case No. Date of Application Fee Paid (M) E-Mail Address: 'akes Mendota Hei hts MN (State) PH: 651-452-1850 (City) rst) Mendota Hei hts MN (State) (M) (City) mendota-hei • hts.com 55077 (Zip) 55077 (Zip) Type of Request: Rezoning Conditional Use Permit Conditional User Permit for P.U.D. Preliminary/Final Plat Approval Comprehensive Plan Amendment Applicable City Ordinance Number k Present Zoning of Property Present Use Proposed Zoning of Property Proposed Use I hereby declare that all statements made in this request and on I further authorize City Officials and agents to inspect the above r. (Si gnla—dur".rCe:2JApplicant) Variance Subdivision Approval Wetlands Permit Critical Area Permit Other (attach explanation) Section Date Received \, n- 1101 Victoria Curve . Mendota Heights, MN 55118 . (651) 452 (651) 452-8940 -1850 . FAX www.tnendota-heights. co ro. Arr the additional material are true. property during daylight hours. (Signature of Owner) ITEM 8B P94 CITY OF MENDOTA HEIGHTS NOTiCE OF HEARING A PUBLIC HEARING ON THREE REQUESTS TO AMEND CITY CODE, TITLE 12 REGARDING WETLANDS PERMITS, CRITICAL AREA PERMITS AND ACCESSORY BUILDINGS. TO WHOM IT MAY CONCERN: NOTICE is hereby given that the Planning Commission of Mendota Heights will meet at 7:00 P.M., or as soon as possible thereafter, on Tuesday, January 24, 2012 in the City Hall Council Chambers, 1101 Victoria Curve, Mendota Heights, Minnesota, to consider three applications from City of Mendota Heights amending Title 12 of the City Code: Planning Case 2012-01 — amending 12-2-6C, Administrative Procedures and Exemptions for approval of a wetlands permit allowing for an expedited process when Planning Case 2012-02 — amending 12-3-5, Site Planning Requirements for certain conditions are met. approval of a critical area permit allowing for an expedited process when certain Planning Case 2012-03 — amending 12-1D-30.2 Accessory Structures in all conditions are met. Residential Districts, allowing for larger accessory structures for conditionally permitted uses on lots over four acres in size. This notice is pursuant to Title 12 (Zoning), Chapter 1 of the Mendota Heights City Code. Such persons as desire to be heard with reference to this request will be heard at this meeting. Sandie Thone City Clerk ITEM 8B NORTHWEST ASSOCIATED CONSULTANTS, INC,P95 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Teleiphone: 753.231.2555 Facsimile: 753.231.2561 plannerseDnacplanning.com ilLILORAAJLW TO: Mendota Heights Planning Commission FROM: Stephen W. Grittman DATE: November 16, 2011 MEETING DATE: November 22, 2011 SUBJECT: Zoning Ordinance Amendment — Institutional Accessory Building Regulations in Residential Districts CASE NO: NAC Case 254.04 — 11.29 APPLICANT(S): City of Mendota Heights LOCATION: NA ZONING: NA GUIDE PLAN: NA At a Planning Commission meeting this past summer, a request for accessory building construction was considered for the Visitation Convent and School. The process to accommodate this request, as it has been for other institutional uses, required Conditional Use Permit approval, coupled with consideration of Variances related to number, size, and total square footage of accessory buildings in a residential district. The City's zoning ordinance allows institutional uses, such as schools, places of worship, golf courses, nature centers, and governmental buildings, in residential districts. The Accessory Building regulations for the residential districts, however, are structured to address accessory buildings that are typical of residential uses rather than institutional activities. While the City's practice has been to address this discrepancy through the variance process, it was suggested that an amendment to the Zoning Ordinance be considered that would establish specific accessory use regulations for institutional land uses. ITEM 8B P96 The current regulations in the Residential Districts provide for the following: • Detached garages of between 440 square feet feet for Osingle square familyfeet. property. • Detached non - garage buildings of 144square q over 4 acres © Detached non - garage buildings totaling 425 s uare feet for property in size. O Detached non - garage buildings up to 1,000 square feet by Conditional Use Permit. use. • Maximum of 3 accessory buildings for any principal For the uses identified above as "institutional", most of the properties in the City occupied by such uses have need for accessory buildings exceeding these regulations. To increase the allowance for such buildings, the Planning Commission recommended a p roportional standard, allowing more accessory building standard as nd foe e size of pr operty increases. The draft text below establishes a proportional building size, with a minimum lot size and additionegatively standards s for larger Finally, buildings to ensure that surrounding residential areas are not Conditional Use Permit is required to ensure that the larger s to and bu db it desggn is construction will complement the neighborhood, and consistent with the City's standards in these areas. 2. Accessory structures (other than detached, private garages) in all residential districts: a. Number and Size: (1) • el. For parcels of four (4) acres or less • ied b a residential structure onl one accesso building of u to one hundred our 144 s uare feet ma be allowed. • .. • occu fo ►., • fi a residential structure accessoa uare feet ma 425 s • • For arcels of more than four 4 acres occu buildin: s'ace of u to four hundred twent be allowed • rovided that: • ed b five (A) No single structure shall exceed two hundred twenty five (225) square feet. (B) No more than three (3) accessory structures may be erected. *In computing the area of the property on sldefined a n any stru.cture is by state or any part which is a lake or a wetland, federal law, any part which is subject to an easement for a street, alley or private roadway, and any part is ArealOverlay Di tact" , of this title shall be excluded. and below the defined in ch apter 3, "Critical 2 3 or ro er-tv in residential zonii buildina other than detached arcels of more than four 4 acres m size Conditional Use Pennit, construct accesso 0.5% of the arcel size under the followii • districts o a -a CS CCU shall *ed b ITEM 8B P97 lon-residential uses one accesso to 1 000 s uare feet in area. For royal of a be allowed u • ro ail- owners ma a buildirnz s ace e ual to one half of one conditions: • on a • (A) The accessot buildin shall be constructed of materials similar to or corn with the exterior buildin a materials of the rinci al buildina (B) The accessoi buildin s shall meet all setbacks a Icable o the rinci al buildin (C) The and around accesso buildinas built accordi to this section shall be landsca ed to buffer the view of such buildin s from ex osure to abuttin residential • 1 • • )ercent le e t • ell • • uses. With this change, the allowable accessorY building size will be clarified for both residential and non-residential properties. Non-residential property would be allowed an accessory building of up to 1,000 square feet, with more accessory space allowed by CUP, based on the size of the property. Under this ratio, a ten acre property would be allowed 2,178 square feet of accessory building space. A forty acre property would be allowed up to 8,712 square feet. (For reference, 1,000 square feet would be equal to a four-car garage.) Actionf: If this material is satisfactory, staff would ask the Planning Commission to call for a public hearing on the proposed amendment at an upcoming meeting. Su plementa Materials: None 3 DATE: TO: FROM: SUBJECT: ITEM 8C P98 1101 Victoria Curve 1 Mendota Heights, MN 55118 Tzz74.17". phone 1 651.452,8940 fax www.rnenciota-heights.com CITY" OF MENDOTA HEIGHTS April 3, 2012 Mayor, City Council and City Administrator Jake Sedlacek, Assistant to the City Adrninistra Planning Case 2012-09, Sommervold Wetlands Permit BACKGROUND A planning application was presented to the planning commission on March 27, 2012 to install a pool at 609 Hampshire Drive. The affected parcel is zoned residential, guided for low density residential and is used as a single family home. The planning application was deemed complete March 5, 2012. The 60 day review period is set to expire on May 4, 2012. Public notice was published in the city's legal newspaper. Planner Grittman reviewed the request for a wetlands permit. While the exact dimensions of the final project are yet to be determined; the site plan shows the maximum area to be impacted. Planner Grittman stressed that the site plan shows be protection for the wetland area. Specifically, the current buffer area to the pond will be retained. There were no comments at the public hearing. BUDGET IMPACT N/A RECOMMENDATION At their March 27, 2012 meeting, the planning commission voted 5:0 to recommend approval of the wetlands permit as requested. If city council wishes to implement this recommendation, pass a motion adopting the attached resolution, A RESOLUTION APPROVING A WETLANDS PERMIT FOR A POOL AT 609 HAMPSHIRE DRIVE, making any changes the city council deems necessary. This action requires a simple majority vote. CITY OF MENJDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 20I2- A RESOLUTION APPROVING A WTA DS PERMIT FOR A POOL AT 609 HAMPSHIRE Barry Sonunervold and Tina Abramowitz have applied Hampshire Drive wetlands Zds WHEREAS, y permit to install a pool and fence within 100 y4esectioa 36- 028 23) 609 proposed in planning case 31800 -01 -110, Lot 11 Block 1, NW / 2012 -09; and WHEREAS, the Mendota Heights Planning Commission held a public hearing on this application at their regular meeting March 27, 2012; and WHEREAS, the planning commission recommended that the city council approve the wetlands permit as requested in planning case 2012 -09; and � the Mendota Heights City Council that a NOW THEREFORE BE IT RESOLVED, by loved with the following wetlands permit as proposed in planning case 2012 -09 is hereby approved findings of fact: 1. The project meets the intent of the Wetlands Ordinance 2. The project results in only nominal increases in imervious surface with an extensive existing vegetative buffer adjacent to the wetland edge. 3. The wetland itself will be untouched 4. No other soil or vegetation will be disturbed as a result of this work Ado ted by the City Council of the City of Mendota Heights this third day of April 2012. p CITY COUNCIL CITY OF MENJDOTA HEIGHTS Sandra ebsbach, Mayor ATTEST Sandie Thone, City Clerk ITEM 8C P100 NORTHWEST ASSOCIATED CONSULTANTS, INC. 5775 Wayzata Boulevard, Suite 555, St. Louis Park, MN 554'16 Telephone: 952.595.9636 Facsimile: 952.695.9337 planners@nacplanning.com MEMORANDUM TO: FROM: DATE: MEETING DATE: SUBJECT: CASE NO: APPLICANT(S): LOCATION: ZONING: GUIDE PLAN: Mendota Heights Planning Commission Stephen Grittman March 23, 2012 March 27, 2012 Wetlands Permit for Swimming Pool Case No. 12-09; NAC Case 254.04 — 12.06 Barry Sommervold 609 Hampshire Drive R-1, One Family Residential LR — Low Density Residential Back round and Descri tion of Re uest: The applicant is seeking a wetlands permit to construct a swimming pool and related improvements in the rear yard of 609 Hampshire Drive. The project would cover much of the existing lawn area behind the house. The area is current fenced from the wetland at a distance of about 30 feet, with the area between the fence and wetland edge left natural. The applicant proposes to replace the fence with a new one in the same location, construct the pool in the enclosed area, and the leave the natural area as it is. The property is zoned R-1, One Family Residential. Section 12-2-6 of the Zoning Ordinance requires a Wetlands Permit for any work conducted within 100 feet of a wetland. The subject property includes the existing lawn area about 80 feet deep from the rear of the house. As noted above, the lawn is separated from the wetland by a fence, and more than 30 feet of natural vegetation at the wetland itself. The pool construction would extend about 60 feet from the rear of the house, surrounding by decking, and then lawn area. The applicant states that there will be about two feet of mulch between the lawn and the fence. Otherwise, there is expected to be no impact on the property or on the wetland. Due to the distance and the extensive natural vegetation buffer, the proposed project should not impact the wetland itself. The Wetlands Ordinance requires that any land alteration or construction within 100 feet of any designated wetland requires approval of a Wetlands Permit. The purpose of the Wetlands Ordinance is to ensure that alterations within the buffer area adjacent to wetlands do not degrade or threaten the water quality of the wetland area. With the plan as proposed, little impact is foreseen. Engineer Review. The City's engineering staff should review the permit application to verify that all construction activities will follow the City's Land Disturbance Guidance document. Action F_Jeslfc/: Following a public hearing, the Planning Commission may consider one of the following recommendations: 1) Approval of the wetlands permit to construct a fenced area for a new swimming pool, associated pool decking and regarded lawn area within the fenced enclosure, based on the attached findings of fact, and subject to a requirement that the fence meets the City's fencing requirements for materials, openness, height, and other requirements for swimming pool enclosures, and that all construction activities follow the Land Disturbance Guidance document. -OR- 1) Denial of the wetlands permit, based on a finding that the projected work will have negative impacts on the existing wetland and is inconsistent with the intent of the Wetlands Ordinance. Staff Recommendation: Planning staff recommends approval of the wetlands permit. The proposed project should not have a negative impact on the wetland, especially with the native vegetation plantings which serve to filter the runoff into the wetland. The project appears to meet the intent of the Wetlands Ordinance and will not degrade or threaten the water quality of the wetland. fementa Materials: Application Materials Dated June 3, 2010 Site Location Map 1. 2. 2 ITEM 8C P102 Draft Findings of Fact for Approval Wetlands Permit 609 Hampshire Drive The following Findings of Fact are made in support of approval of the above Wetlands Permit: 1. The project meets the intent of the Wetlands Ordinance. 2. The project results in only nominal increases in impervious surface with an extensive existing vegetative buffer adjacent to the wetland edge. 3. The wetland itself will be untouched. 4. No other soil or vegetation will be disturbed as a result of this work. 3 PPLICATInNi FOR CONSIDERATION OF PLANNING REQUEST M 8C P103 Applicant Name: 3emill:.-cy-'046 (Last) Address: 42 017 (Number & Street) Owner Name: Se--mq/-ve4i) (Last) Z709 (Number f& Street) r-1 (First) (M) —1— I s..,J Aeideicia (City) Address: Street Location of Property in Question: (First) PH: 6-S7 - Ligd - E-Mail Ad d ress somp-;/6-4/p4.,.4c2. filEmekizt. iie;5/4 (City) (M) MA/ (State) (Zip) (Zip) Legal Description & PIN of Property: (Complete Legal from Title or Deed niust be provided) s ji 6 /ILA.) 11/4/ ,777.) - • r Type of Request: Rezoning Conditional Use Permit Conditional User Permit for P.U.D. Preliminary/Final Plat Approval Comprehensive Plan Amendment ca r, arl,.ce. um Variance Subdivision Approval Wetlands Permit Critical Area Permit Other (attach explanation) eo 1r1 tS10,000,4,1iig • I hereby declare that all statements made in this request and on the additional material are true . further authorize City Officials and agents to inspect the above property during daylight hours. (fr<ou. .44 (Signatueb of Applicant) (Signatur of Owner) Date Received 1101 Victoda Come ° Nem:11E11a ffileRghtt5, P411-1 55116 ° (651) 452-1550 ° FAX (651) 452-6540 www.linensfeta-heights.cortre ITEM 8C P104 March 4, 2012 City of Mendota Height Planning Commission 1101 Victoria Curve Mendota Heights, MN 55118 RE: Wetlands Permit for 609 Hampshire Dr Dear Panning CommiSSIOfl My name is 8anySononnervo}d and | reside with my wife and two children at 609 Hampshire Dr our Mendota Heights. VVaarecurrent|yreseauhingthepossibUitiesofUuUumgaawvnnmv+p."..t�nd wetlands =="""=''^'�^— ' - is in o ~._ backyard Based on proximity project. ' permit order�ocundnuew�#hthispnge that we are in need of a wetlands perno in The purpose of this letter is to give you an understanding of the construction plan, including locatio n, time frarne and impact to the wetland. included with this letter Is the ApplicatiOfl for u'evuu"." permit which includes a check for the $135.00 fee, the wetland permit checklist and a topographic ma p of the area in question. My proposed plan istonotgmanyfurtherthan5Ofeetfronthebackofthehouse. This wil! still leave between 50 to 65 feet of space for proper drainage, grading and landscaping for every minimal impact to the wetland area. There isc«rren t\ yo 4 foot high wood fence that surrounds the back yard, this u!dbutheproposedspotfnrthene»«fence fence )sapproxirnate3D feet fronnthe vvedandarea and would The from the pool to within two feet of the fence would be evenly graded with grass and the last two feet up to the fence would be landscaped with mulch. Currently from the fence to the wetland ar ea �d remain the same dvvi|d bushes This pieceofthe propertyvvou is unnnain�xinedandcontai»streesan � Thi invvi||he|ptohaveaminima|imPac1to with no changes to the current vegetation or landscape. saQa the overall wetland area. VVe are in the process of having individual companies complete an evaluation of the property and giving d t of cost time on the construction period. Early estimates rrono all ftve usanes estimate starttimewou|dbethebeKinninQtorn}dd|eo May companies have indicated that the construction with a completion date of the beginning or middle ofiune. Each company has indicated that 1the y will be able to provide a more d t iled site plan showing the exact location of the pool as well as the proposed drainage, grading and IandscaPing. Hopefully I have included all the information needed and I want to thank you for your time and consideration regarding this wetland permit. 1 would be happy to discuss any questioflS or concerns regarding this project that the planning commission has. Thank you. Sincerely, Barry SommervoN84Family ITEM 8C City of 05 Mendota Heights , ITEM 80 P106 CITY OF MENDOTA HEIGHTS NOTICE OF HEARING A PUBLIC HEARING ON A REQUEST FOR A WETLANDS PERMIT AT 609 HAMPSHIRE DRIVE TO WHOM IT MAY COIVCERN: NOTICE is hereby given that the Planning Commission of Mendota Heights will meet at 7:00 P.M., or as soon as possible thereafter, on Tuesday, March 27, 2012 in the City Hall Council Chambers, 1101 Victoria Curve, Mendota Heights, Minnesota, to consider an application from Barry Sommervold for a wetlands permit. The applicant is seeking a wetlands permit to construct a pool within 100 feet of a wetland area. This notice is pursuant to Title 12 (Zoning), Chapter 1 of the Mendota Heights City Code. Such persons as desire to be heard with reference to this request will be heard at this meeting. Sandie Thone City Clerk