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2012-03-20 Council PacketCITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA March 20, 2012 — 7:00 p.m. Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Consent Agenda a. Acknowledgement of March 6, 2012 City Council Minutes b. Temporary/Special Event Liquor License — St. Thomas Academy c. Fire Department Pager Purchase d. Fire Department Gas Monitor Purchase e. Accept Retirement of Firefighter Mary Bang f. February 2012 Monthly Fire Department Report g. Building Permit Approval — 758 Highway 110 (Custom Professional Upholstery) h. Sign Permit Approval — 758 Highway 110 (Custom Professional Upholstery) i. Purchase of Parks Department Tractor Mower j. Resolution Calling for a Public Hearing to Issue Conduit Debt for St. Thomas Academy Fieldhouse k. 2012 Street Sweeping Contract I. Par 3 Seasonal Hires m. Approval of Plans and Specifications, Authorize to Advertise for Bids, Mendota Heights Road and Diane Road Neighborhood Rehabilitation Projects n. Approval of Contractors List o. Approval of Claims List 6. Public Comments 7. Unfinished and New Business a. Approval of a Resolution Establishing Precincts and Polling Places b. Establishing 2012 Mendota Heights Par 3 Rates c. 2012 Par 3 Maintenance Contract 8. Council Comments 9. Adjourn Mendota Heights City Council ITEM 5A March 6, 2012 P 1 Page 1 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, March 6, 2012 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at :0 p rn The following members were present: Councilrnembers Duggan, Povolny, Petschel and PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Duggan moved adoption of the agenda. Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR ion and Mayor Krebsbach presented the consent calendar and explained tenprocl a er for as presented and approval. Councilmember Duggan moved approval of authorization for execution of any necessary documents contained therein; pulling items F) Traffic Safety Cornrnittee Recommendations and G) Acknowledgement of February Building Activity Report a. Acknowledgement of February 21, 2012 City Council Minutes Mayor Krebsbach noted that the minutes sent in the council packet have been replaced with the minutes at each Councilmember's seat. Councilmember Duggan moved to approve the replaced minutes. Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 b. Acknowledgement of February 15, 2012 Airport Relations Commission Minutes c. Sign Permit — 1897 Delaware Avenue (Henry Sibley High School) Mayor Krebsbach noted that the documents sent in the council packet have been replaced with documents at each Councilmember's seat as the square footage of the sign was incorrect and should be 243.75 square feet. d. Adoption of Dakota County All Hazard Mitigation Plan Mendota Heights City Council e. 2012 Parks and Recreation Contracts f. Traffic Safety Committee Recommendations g. Acknowledgement of February Building Activity Report h. Authorization to Begin Par 3 Hiring and Recruitment Process i. Approve the Contractors List j. Approve the Claims List Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 ITEM 5A March 6, 2012 Page 2 P2 PULLED CONSENT AGENDA TOPICS F) TRAFFIC SAFETY COMMITTEE RECOMMENDATIONS Public Works Director / City Engineer John Mazzitello commented that the Traffic Safety Conunittee met on February 21, 2012 to discuss issues brought forward by residents pertaining to traffic issues, pedestrian safety, and things of that nature. The committee heard three new issues; the first being a request from a resident on Jarnes Road to change the existing yield signs at Jarnes and Douglas to a four- way stop. After speaking with the requesting resident, she came to the conclusion that changing the yields to stop signs to make them a two-way stop would be acceptable. Prior to the corm-nittee meeting the Police Department took photos of the intersection from varying distances traveling westbound on Douglas Road. The site distance to the intersection is questionable and the yield sign is difficult to see so the Public Works Department trimmed some trees in the right-of- way to make the yield sign more visible. The resident was at the committee meeting with her daughters, who are in a Brownie Troop. The Brownie Troop circulated petitions up and down James and Douglas and gathered a number of signatures in favor of changing the signs to stop signs. After hearing a number of the residents talk about what the issue is, the Traffic Safety Committee recommends the following actions prior to making any decision about changing the signs. O Public Works crew or contractor can trim the trees along the right-of-way to increase the sight distance to the intersection • The Engineering Department can compare the design stopping distance for the speed limit with the sight distance to the intersection and if there is not enough stopping distance that would be a sign of the root cause of the problem and perhaps they can set another yield sign on the other side of the intersection so drivers approaching James would be able to see it better The Police Department will provide some targeted enforcement and observation at the intersection • Utilize the newly acquired speed cart to do some -traffic monitoring and speed counts and revisit this issue at the next Traffic Safety Committee meeting. The Traffic Safety Committee is comprised of City Engineer John Mazzitello, Police Chief Michael Aschenbrener, Fire Chief John Maczko, Councilmernber Vitelli, Planning Commissioner Litton Field, and Public Works Superintendent Tom Olund. A resident on Sylvandale Court brought the second issue forward and the original request had to do with sidewalks in the neighborhood. After discussing the issues with the resident it really boils down to a pedestrian versus vehicle traffic issue along Sylvandale Road and a concern for speed on Sylvandale. After hearing the issue, the Traffic Safety Committee discussed some potential alternatives, briefly Mendota Heights City Council ITEM 5A March 6, 2012 P 3 Page 3 bringing up a striped pedestrian lane on Sylvandale to e parking. ianThe °Traffifcr Safety to the conclusion that would be in conflict with recommends that the traffic counts and speed be monitored using f tine speed cart t an ethe lsd ouct the hi sight distances for the potential of installing a cautionary curve sign down Sylvandale and then revisit the findings at the next committee meeting. of left A resident at Lake Drive and Dodd Road brought forwarddtlnastlWed as from northbound prohibition Road to turns from eastbound Lake Drive to northbound Dodd Road, Lake Drive westbound Lake Drive. The intersection has some limited sight eft onto cL when from northbound facing east and looking to the south; and automobiles g Dodd; there is no bypass lane for other drivers to go around. Prior to the conunittee meeting, City Engineer Mazzitello contacted MnDOT, who controlsa he cident lrhistory and notstatisticsidentifyirrg it as a and they replied that since there was no documented safety concern they would not support putting Left project to add a by-pass lane to Road However, they would support an intersection p and to lower the grade of Dodd Road south of Lake Drive. This would have to be totally at the city's expense. Without going into massive detailed cost overment, would no be line item costs, City of $400,000. Engineer Mazzitello estimated that this street p Because of the cost and because of MnDOT's recommendation ue an intersection reconstruction No 1project f at Safety Committee recommends that the City Council not pursue time, due largely to the cost and lack of accident history, and that no further action be taken at this intersection at this time. Councilmembers asked questions in regards to: • Cost estimate of the bypass lane and were informed that the estimate includes the MnDOT recommendation of lowering the grade on Dodd Road • Whether it is customary for a city to be charged for improvements d it is not deemedlagiiglaenough priority that if it is the city making the request for improvement by the state agency the city gets the bill Councilmember Petschel, now that the speed cart has r e shared a list of areas that she has been keeping track of where residents have requested traffic monitoring. Mayor Krebsbach requested that Chief Aschenbrener provide the council with an update on the speed cart usage in a month or six weeks. Councilmember Vitelli moved to approve the Traffic Safety Committee Recommendations. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 G) ACKNOWLEDGEMENT OF FEBRUARY BUILDING ACTIVITY REPORT is Councilmember Duggan noted that the interest in, and valuation of, the City of Mendota and ights fire being well maintained and gave credit to things that the council, commissions, police Mendota Heights City Council ITEM 5A March 6, 2012 P 4 Page 4 departments, and staff have done to keep the city attractive to all those who are looking for places to do business in a metropolitan area. Councilmember Duggan moved to acknowledge the February Building Activity Report Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 PUBLIC COMMENTS duced the Rogers Mr. Tim Carlson, 2319 Swan Drive; and Mr. Doug rd members cua�ently; three Swan Court, Lake Property Owners Association. There are seven boa ur three from Swan Drive, and one from Wagon Wheel with exthirty-seven have created a Missoo i institutions that front the lake. They have applied for IRS tax Statement, plan to establish dues and use those funds to help pay for things like herbicide treatment of weeds in the lake, educational projects, etc. ast Fire Chief John Maczko introduced Captain Scott Gold nsteinwhoga e a eiptrto ntated the ith eldd lit weekend for Mendota Heights Firefighter Hayley Bester. Captain raised $22,000 mainly due to donations and efforts from nu ler of people. Captain f main Goldenstein Hayley, expressed appreciation to the City Council, Mayor Kr 1p at neighboring fire departments that covered so the local fire department ons to the silent aucdtiattend e g nerout the event, local businesses and individuals for their attendees, the media, and Rooster's Barbeque who coordinated all of the food preparation. Ms. Hayley Bester expressed her heartfelt gratitude to the Council and the community for everything that was done for her. UNFINISHED AND NEW BUSINESS A) PLANNING CASE 2012 -05; ADOPTION OF "RESOLUTION APPROVING g OUR FOOT VARIANCE TO THE FRONT YARD SETBACK to Assistant to the City Administrator Jake Sedlacek explained cthat this hop ng to tr cpa dining room have a four -foot variance to the front yard setback. The applicant b Commission on the front of their home. TI s matter was heard at the February 27, 2012 Planning nni meeting where Planner Grittman provided the outlines to with had checicedrall of the lalte -raativ e Con-unission had a few questions for the applicant to verify that they and that the variance was really necessary to include thatf the One of ochcMr1 Sedlacekrsha ed.uThe e and the applicant has now provided a better floor plan of no coinrnents at the public hearing and after dblusf find gsoiand the nade acnrecommendation for along with the Planner's recommendation, provided of the application. Councilmember Duggan asked if the string rule had applied. Mr. Sedlacek pointed out the line on the drawing that takes into consideration the new string rule application. Mendota Heights City Council ITEM 5A March 6, 2012 Page 5 P5 Councilmember Vitelli moved adoption of "Resolution Approving a Four Foot Variance to the Front Yard Setback at 2225 Apache Street" Councilmember Duggan seconded the motion. Ayes: 5 Nays: 0 B) PLANNING CASE 2012-06; ADOPTION OF "RESOLUTION APPROVING VARIANCES FOR WALL SIGNS AT 949 MENDOTA HEIGHTS ROAD" — ST. THOMAS ACADEMY Assistant to the City Administrator Jake Sedlacek explained that this is a request for variances for wall signs. When this application initially carne in the applicant submitted an application for a Conditional Use Pennit for the expansion of the school of St. Thomas and then also a variance for the signs. Upon further review, staff realized that the conditional use permit is not actually necessary as a school is a permitted use in the residential zone. So the applicant, not needing to meet the Conditional Use Permit standards, is seeking a variance for the wall signs. The applicant has tluee signs they are looking at. Mr. Sedlacek shared a site plan to get a perspective of where the signs would be. The Planning Commission discussed the request at their last meeting on February 27, 2012 and the questions raised were regarding the colors of the building. In the staff report, there was a recommendation that the logo for St. Thomas be made the same size as the logo, which was recently approved, for Henry Sibley. After some discussion with the Planner, the Planning Commission decided they were willing to recommend approval of the sign package as proposed. One of their findings was that, with Henry Sibley the sign was smaller but that was at their request and not by staff recommendation. The Planning Commission felt they should treat these two applications similarly. The other question the Planning Commission discussed was whether or not a variance was the right tool for this application. The Planner does not anticipate this corning too often. There was one comment at the public hearing, which was in favor of the sign as proposed. The Planning Commission did recommend approval of the sign as proposed with the findings recommended by the Planner. Mayor Krebsbach mentioned that both schools are in residential areas, but there are also churches and several different institutional residences in Mendota Heights so the signage is important. Commissioners asked the design builder for St. Thomas Academy a question regarding unifon-nity of the signs that replied that the signs would be uniform in font, color, and letter size. It was also noted that there would be no illumination of the signs. Councilmember Duggan expressed opinion that there should be an ordinance created for institutional signage in a residential area. He also expressed his being uncomfortable with the comparison of applications being approved based on what was previously approved on another. Each application was measured based on what was in the application, the area, and the location. Decisions are based on the standards that are there and not against a decision made in the past. Planner Stephen Grittman, in regards to an ordinance being created, stated that he could prepare a separate section of the sign ordinance that deals with institutional signage in a residential area. Councilmember Vitelli said that he would not be in support of the Planner and the Council spending time drafting an ordinance. He believes that signage is very vague and that the Council has dealt Mendota Heights City Council ITEM 5A March 6, 2012 Page 6 P6 appropriately with three issues in the past year or it is a cease by -case deal and not Councilmember Vitelli's comments. Councilmember Povolny worth doing an ordinance change or addition. Councilmember Petschel moved to adopt "Resolution Approving Variances for Wall Signs at 949 Mendota Heights Road" — St. Thomas Academy Councilmember Vitelli seconded the motion. Councihnember Duggan suggested that Item 1 in the resolution be changed to "... read residentially permitted signs from the street." Ayes: 5 Nays: 0 C) EXTENSION OF CONDITIONAL A HEIGHTS ROAD STOT STRUCTURE AT 949 MENDOT THOMAS ACADEMY Assistant to the City Administrator Jake Sedlacek stated hblenf e d house, wh le tl ey aaised requested fu ds fo a Conditional Use Permit for a temporary structure, an in permanent field house. It was originally granted further work on ots time the fundraising and at that point at Academy recognized that they were going to need f was agreed to have one -year extensions for the Conditional the Use Perrnit for new field house temporary recognizes the Thomas. Academy is anticipating staffing construction on that it may not be complete by the time their current ith the rellduestlthat is being made butsit is up to the requesting one additional year. Staff is comfortable request Council to determine if they would like to extend this one additional year. Representatives from St. Thomas Academy were present and answered the questions rars ng the Council clarifying that this is the last extension request, they shared update the air- supported structure would be taken down. Councilmember Duggan moved to approve the Extension of Conditional Use Permit for Air- Supported Structure at 949 Mendota Heights Road — St. Thomas Academy, with two small changes: e The last whereas; "... and intend[s] to break ground on the new field house in 2012" o The #1; "... St. Thomas Academy provide[d] documentation outlining the use of their supported structure" Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 D) COMMERCIAL PROPERTY MAINTENANCE CODE Planner Stephen Grittman explained this is the Vsecond draft oof t the l Commercial/Industrial hearing /Iwdlistthe Planning Maintenance Code. The process would involve g Commission. Council previously indicated they would like blic heaiingsitlwould coal ome nity to be back to council of that hearing, which is part of staff's process. Ater the p for consideration of formal adoption, potentially at the first meeting in May. The draft before the Council responded to some of the questions and comments Council made and most of them were Mendota Heights City Council ITEM 5A March 6, 2012 P7 Page 7 clarifying in nature but a couple of them were substantive. Planner Grittman reviewed the substantive changes and the reasons for them. Questions were asked by the Council in regards that these changes apply to everyone in the commercial /industrial district — current and future, the addition of language clarifying `siding material' as opposed to an artistic attempt at making it look like siding, ground cover and landscape maintenance, grading, inspection of private properties, and various other language details. Councilmember Petschel moved to approve the Commercial Property Maintenance Code subject to the changes suggested. Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 COUNCIL COMMENTS Councilmember Petschel conunented that Mendota Heights is in the Minneapolis /St. Paul Magazine this month on page 41, and they have identified The Village as a `destination' and encouraged others to read the article, as it is complementary to the City of Mendota Heights. Last week, Councilmember Petschel went to the Section 32AA Swimming and Diving Championship and had the pleasure of watching a Sibley High School student, Michael Post, finish second in the section and he acquitted himself quite well at state. Councilmember Petschel also conunented on the beautifully clear sky with Venus and Saturn in the western sky and an almost full moon in the eastern sky. Councilmember Povolny wished St. Thomas Academy good luck in the hockey tournament. Councilmember Duggan commended St. Thomas Academy for raising seven tons of food to distribute and one of the elementary schools raised over $4,000 for the poor. He also recognized all of the members of the community who attended and participated in the event for Firefighter Hayley Bester — it was a testament to this wonderful community. ADJOURN Mayor Krebsbach adjourned the meeting at 8:18 p.m. Sandra Krebsbach, Mayor ATTEST: Sandie Thone, City Clerk ITEM 5B P8 CITY OF MEN.IDOTA HEIGHTS 1101 Victoria Curve I Mendota Heights, MN 55118 651A52.1850 phone 1 651A52.6940 fax www.mendota-heights.corn DATE: March 20, 2012 TO: Mayor, City Council and City Administrator FROM: Sandie Thone, City Clerk SUBJECT: Temporary/Special Event Liquor License — Saint Thomas Academy BACKGROUND Pursuant to Mendota Heights City Code Section 3, Chapter 1 no person except wholesalers and manufacturers to the extent authorized by law, shall directly or indirectly deal in, sell, or dispose of by gift, sale or otherwise, or keep or offer for sale, any intoxicating liquor, wine or 3.2 percent malt liquor within the city without first having received a license to do so under this chapter. On-sale special event licenses shall be granted only to clubs and charitable, religious or nonprofit organizations that have been in existence for three (3) years for the sale of intoxicating liquor on the premises only on the days specified in the license. No organization shall be granted more than two (2) special event licenses in any calendar year. No license shall be issued for more than three (3) days. St. Thomas Academy located at 949 Lake Drive is planning to hold their annual Community Auction Gala on April 21, 2012. They have requested an on-sale temporary special event liquor license to allow for th.e safe sale of alcoholic beverages at the event. Please find attached the request from St. Thomas Academy. The event will be held from 5:00 p.m. through 12:00 a.m. at St. Thomas Academy in the school cafeteria and gymnasium on April 21, 2012. Security will be present during the entire event. St. Thomas Academy has successfully submitted an application and certificate of insurance for liquor liability. BUDGET IMPACT The on-sale temporary special event liquor license fee of $50.00 was collected at the time of application and received as liquor license fee revenue. RECOMMENDATION Staff recommends the city council approve a temporary on-sale special event license issued to Saint Thomas Academy for April 21, 2012, subject to approval of the Director of Alcohol and Gambling Enforcement. SAINT THOMAS ACADEMY March 14., 2012 Ms. Sandy Thane City Clerk 1101 Victoria Curve Mendota Heights, Minnesota 55118 Dear Ms. Thone, I am writing to request a temporary on-sale liquor license from the city of Mendota Heights for our annual Community Auction Gala at Saint Thomas Academy. Our annual Community Auction Gala is 013 Saturday, April 21, 2012 from 5:00 p.m. to 12:00 a.m. and-is held in the schoors cafeteria and gymnasium_ I have enclosed the application and a certificate ofins*ancefoellquor.liability from our carrier. Security is on duty for the..entiretithe the,evea Thank you for you consideration pecial Events Coordinator MD/ZO'd ITEM 5B P9 ..*.t.. : SAINT THOMAS ACADEMY COMMUNITY AUCTION 955 LAKE DRIVE M.ENDOTA HEIGHTS, MINNESOTA 551.20 "M1, r.• TE :GT (DEDET—LT—DG 4/2011 16;10 FAX 6514528940 MENDOTA IIGTS MN Minnesota Department of Public Safety ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 444 Cedar Street Suite 222, Si. Paul MN 5510)-5133 (651) 201-7507 FaX (651)2975259 TTY (651) 282-6555 "WWW,DPS,STATE.MN.US APPLICATION AND PERMIT FOP A I TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE YPE OR PRINT INFORM.ATIOI\ AME OF ORGANIZATION 11. FREET ADDRESS (ALA \--Ahe__-.- F PERSON M /NG A 'PLJGAT1ON DATE ORGANIZED CITY ITEM 5B Z002 P10 ATLLQ S. >RGANIZATION OFFICER'S TYPE OF ORGANIZATION C ADDRESS NIZAT1ON OFFICERS NA ME )RUkN1J1QN FICER'STJ7 ME fiN . • It t ik11.140A1 ,ocation license xi/ill be uscd, I ar. outdoor arca, desciibc II tha ap licani contract for iniso.icating liquor service'? 1f so, give the narne and address of the liquor licensee providing the service, ei07-4carrYliMility insu Will the op APPLICATION MUST vide thc el.'s APPROVAL BE APPROVED BY C/TY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITY/COUNTY_ CITY FEE AMOUNT DATE FEE PAID DATE APPROVED LICENSE DATES SIGNATURE CITY CLERK OR C01 NT OFFICIAL APPROVED DIRECT'OR ALCOHOL AND GAMBLING ENFORCEMENT i\!OTE; Submit this form Jo the !DIN or county 30 (lays prior to event. Forward application signed by city and/or county to clic oddrcs$ above. It the mpplitntion is npprnvud lite Alcohol and Gnmbling F.nforecmunl Division will rtturn ihis sppllention to bu used ns the Liecnse for the cvcut PS-09079 M/09) -Pla/ga'cl 12:6T 00GT-21—D3� t%0 ' d 14101 ITEM 5B P11 Certificate of Coverage Date: 3/13/2012 'ertific:ae :folder rchdiocese of St. Paul - Minneapolis hancery Office 16 Summit Avenue Paul, MN 55102 This Certificate is issued as a +aatter a/ information only and confers no rights upon the holder of this certificate. This certificate does not amend, extend or alter the coverage afforded below. 'ovcrcd Location Thomas Academy f9 Mendota Heights Road iendota Heights, MN 55120 -1496 Company Affording Coverage THE CA'T'HOLIC MUTUAL RELIEF SOCIETY OF AMERICA 10843 OLD MILL RD OMAHA, NE 68154 'overages "his is to certify that the coverages listed below have been issued to the certificate holder named above for the certificate udicated, notwithstanding any requitement, term or condition of any contract or other documl all with re eectuo which this ertiiicate may be issued or may pertain, the coverage afforded described herein is subject onditions of such coverage. Limits shown may have been reduced by paid claims. e Ef'f'ective Coverage Expiration ate Date 7/1/2012 Limits Real & Personal Property Each Occurrence 500,000 General Aggregate Pr°duets- Comp /OP Agg Personal & Adv Injury ! ire Damage (Any one fire) Med Exp (Any one person) 7/1/2012 Each Occurrence 500,000 Annual Aggrcgrale Each Occurrence Claims Made Annual ,lggregratc Atult/Coveragc tescriprion of Operations /Locations /Vehicles /Special items (the ltd trrel1 tanguag onlliet with this language) overltge verified with regard to the Covered Location's annual Auction/.DinnerFundraiser, to be held on April 21, 2012. Coverage ,(tends only for claims arising, direclty & solely, from the negligence of Covered Location. icludes Liquor Liability. folder ofCcrtiticate 'ity of Mendota Heights 101 Victoria Curve lendota Heights, MN 55118 111001176 Cancellation Should any of the above described coverages be cancelled before the expiration date thereof, the Issuing company will endeavor to mail 30 days:Written notice to the holder of certificate named to the left, but.faililre to mail such notice shall impose no obligation or liability:of'any land upon the company, its agents or represenCatives- Authorized Representativc be /b0'd EE:6T 006T —LT —DEG Type of Coverage Certificate Number Covcny 1 Property D. Gcrteral Liability 8589 7/1/201. !fl Occurrence DClaims Mack Escess Liability 8589 7%12011 Other 7/1/2012 Limits Real & Personal Property Each Occurrence 500,000 General Aggregate Pr°duets- Comp /OP Agg Personal & Adv Injury ! ire Damage (Any one fire) Med Exp (Any one person) 7/1/2012 Each Occurrence 500,000 Annual Aggrcgrale Each Occurrence Claims Made Annual ,lggregratc Atult/Coveragc tescriprion of Operations /Locations /Vehicles /Special items (the ltd trrel1 tanguag onlliet with this language) overltge verified with regard to the Covered Location's annual Auction/.DinnerFundraiser, to be held on April 21, 2012. Coverage ,(tends only for claims arising, direclty & solely, from the negligence of Covered Location. icludes Liquor Liability. folder ofCcrtiticate 'ity of Mendota Heights 101 Victoria Curve lendota Heights, MN 55118 111001176 Cancellation Should any of the above described coverages be cancelled before the expiration date thereof, the Issuing company will endeavor to mail 30 days:Written notice to the holder of certificate named to the left, but.faililre to mail such notice shall impose no obligation or liability:of'any land upon the company, its agents or represenCatives- Authorized Representativc be /b0'd EE:6T 006T —LT —DEG ITEM 5C P12 • 1101 Victoria Curve 1 Mendota 'Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www mendotra•heights,com DATE: TO: FROM: x ,-1,10 Crry OF MENDOTA HEIGHTS March 20, 2012 Mayor, City Council and City Administrator John P. Maczko, Fire Chief SUBJECT: Fire Pager Purchase BACKGROUND The fire department has been replacing pagers annually to assure that these critical items for alerting our firefighters stays operational. We typically budget for six pagers a year allowing us to rotate all pagers on a seven year cycle. In 2011, the department was notified that all of our pagers needed to be updated to Minitor V pagers by August of 2012. This update was needed because the state is re- banding the radio frequencies, as mandated by the FCC by December 31, 2012, and the old pagers can't be reprogrammed with the new fire frequencies. We had sixteen pagers that needed to be replaced over the two years. Last year we purchased eight pagers, this year we will purchase eight more and then we will be back on our six pager per year replacement cycle. Since we would not have any spare pagers, I am requesting we purchase one additional pager for a spare. This is not the desired number of spares but I am confident this will not be a problem as the switch is not scheduled until August and we will purchase additional pagers in January 2013. Three bids were received for the pagers /chargers /programming. They were: Ancom Communications R and D Radio Motorola Solutions $454.00 each $461.25 each $506.00 each BUDGET IMPACT The 2012 budget included $3,600.00 for the purchase of replacement pagers. The total cost of the nine pagers is $4,086.00. The additional $486.00 will come out of our current operating budget. RECOMMENDATION I recommend that the City Council approve the purchase of nine Motorola Minitor V pagers from the low bidder, Ancom Communication for a total price of $4,086.00. ITEM 5D P13 1101 Victoria Curve 1 Mendota Heights, MN 55119 651.452.1850 phone ( 651.452.8940 fax WWWJnendota•heights.com CITY OF MEINDOTA HEIGHTS DATE: March 20, 2012 TO: Mayor, City Council, and City Administrator FROM: John P. Maczko, Fire Chief SUBJECT: Purchase of MSA Gas Monitors BACKGROUND The fire department has a need to replace both of its 10 year old gas monitors. These units are necessary for deteniining hazardous gas levels as well as oxygen deficiency. They are an integral part of our safety program and response to gas leaks and carbon monoxide alarms. Assistant Chief Dreelan has conducted a review and research and has made a recommendation to me. Please see Assistant Chief Dreelan's memo attached. Bids were solicited from the two companies that supply two of the recommended units the department desires: Metro Fire MSA Direct $3,156.09 $3,813.00 BUDGET IMPACT There is $4,000.00 budgeted in the 2012 fire department budget for the replacement of these gas detection units. RECOMMENDATION I agree with Assistant Chief Dreelan's reconunendation on the equipment to be purchased and recommend that the City Council approve a purchase order to Metro Fire for the purchase of two MSA gas detection units in the amount of $3,156.09. ITEM 5D P14 1101 Victoria Curve I Mendota Heights, MN 55118 .651.4521850 phone 1 651.452,8940 fax tivmmendota- heights.cem CITY OF MENDOTA HEIGHTS DATE: 2/29/12 TO: Chief Maczko FROM: Assistant Chief Dreelan SUBJECT: MSA Gas Monitors BACKGROUND The Fire Department currently has two Mine Safety Appliance (MSA) gas detection units in- service. Each monitor is capable of detecting Carbon Monoxide, Oxygen, Hydrogen Sulfide (sewer gas) and explosive gases. The fire department uses the monitors frequently for all types of calls. The two monitors that are currently in service are nearly 10 years old and are in need of extensive repairs which are not cost effective. Over the last several months have I looked at several different monitors made by MSA and other companies. It's my recommendation that we purchase monitors made by MSA because they operate virtually the same as our current ones, which will eliminate any additional training. In addition we have been very pleased with the reliability, functionality and serviceability of the current MSA units. BUDGET IMPACT The 2012 fire department budget reflects an allocation of $4,000 for the replacement of these monitors. There are only two authorized MSA fire service dealers in the state for gas detection equipment, they are Metro Fire and MSA direct. I solicited bids from each company for two new monitors, and related calibration equipment. Metro Fire bid $3,156.09 and MSA direct bid $3,813.00. RECOMMENDATION It's my recommendation that we purchase two new monitors and related calibration equipment form Metro Fire for $3,156.09. 1101 Victoria Curve 1 Mendota Heights, MN 55118 651A52,1850 phone ! 651.452.8940 fax www mendota•heights.corn DATE: TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS March 20, 2012 Mayor, City Council and City Administrator John P. Maczko, Fire Chief Retirement of Firefighter ITEM 5E P15 BACKGROUND Mary Bang submitted a letter announcing her retirement from the Mendota Heights Fire Department effective February 16, 2012. I thought we had formally notified the council but have since found otherwise. Mary was appointed to the fire department on September 1, 2001, and has served on the fire department for 10 years. Because of personal commitments at this time, she is unable to meet the time commitments of the fire department. Mary was the second female firefighter that has served the city. She has been a great asset to the fire department and always worked hard. In addition to firefighting duties she also worked on our fire prevention committee and coordinated fire prevention activities at the schools during fire prevention week. It is with regret that we must accept her letter of retirement, she will truly be missed. BUDGET IMPACT N/A RECOMMENDATION I recommend that the City Council formally thank Mary Bang for her 10 years of service on the Mendota Heights Fire Department and accept her letter announcing her retirement. Mary will be formally honored for her years of service at the 2013 Department Awards Banquet ITEM 5E P16 December 22, 2011 To: John Maczko Mendota Heights Fire Chief From: Mary Bang Firefighter I am writing to inform you that I am retiring from the Mendota Heights Fire Department effective as of my ten year anniversary. My last day will be Thursday, February 16, 2012. I am so grateful that I have had the opportunity to be a part of such a great group for the past ten years. I am very proud to say that I have been a firefighter with Mendota Heights Fire Department. Thank you for your support over the years. Sincerely, Mary Bang ITEM 5F P17 1101 Victoria Curve I Mendota Heights, MN! 55118 651,452.1850 phone 1 651.452,8940 fax w:v;v.rnendota- neights,cem DATE: TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS March 20, 2012 Mayor, City Council and City Administrator Dave Dreelan, Assistant Fire Chief Monthly Synopsis — February 2012 Fire Calls The department responded to 17 calls for the month. The majority of calls were classified as false alanns or as good intent calls. Five were residential in nature and four were commercial in nature. Of the remaining calls, four were EMS calls, three were grass fires, and one was an auto accident with injuries. One of the residential calls was a structure fire. The home owner had a fire in the fireplace and noticed that smoke was pushing out from the bricks near the mantel. The fire box had a crack in it which allowed fire to spread into the wood framing of the chimney. Crews removed the fire box and extinguished the fire. Damage was estimated at $5,000.00. Monthly Department Training The monthly department training was dedicated to satisfy most of our OSHA mandated training. Firefighters received training in the areas of Blood Born Pathogens, Employee Right to Know, Pre Plans and Lock Out -Tag Out procedures. Monthly Squad Training The squad training for the month focused on ropes, knots and the rigging of rope safety systems and hauling systems. The fire department has nearly 1000' of rescue rope and related equipment. The firefighter training was based on a scenario where a car had left Highway 13 and went several hundred feet down the cliff. The firefighters had to rig a rope safety system that would allow them to safely get down to the victims in the car. Then they had to rig a rope system that would assist them with hauling the victim up to safety. MENDOTA HEIGHTS FIRE DEPARTMENT FEBRUARY 2012 MONTHLY REPORT FIRE CALLS NO. 12020 12036 NUMBER OF CALLS: 17 STRUCTURE CONTENTS MISC. TOTALS TO DATE FIRE ALARMS DISPATCHED: NUMBER ACTUAL FIRES Structure - MH Commercial Structure - MH Residential Structure - Contract Areas Vehicle - MH Vehicle - Contract Areas Grass /Brush /No Value MH Grass /Brush /No Value Contract MEDICAL Assist Extrication HAZARDOUS SITUATION Spills /Leaks Arcing /Shorting Chemical Power Line Down FALSE ALARM Residential Malfunction Commercial Malfunction Unintentional - Commercial Unintentional - Residential Criminal GOOD INTENT Smoke Scare Steam Mistaken for Smoke Carbon Monoxide Alarms Other MUTUAL AID TOTAL CALLS 1 1 4 2 2 1 6 17 ITEM 5F P18 $5,000 TOTAL MONTHLY FIRE LOSSES $0 $5,000 $0 $3,000 $10,000 $16,000 $0 $0 FIRE LOSS TOTALS MENDOTA HEIGHTS ALL FIRES, ALL AREAS (MONTH) MEND. HTS. ONLY STRUCT /CONTENTS MEND. HTS. ONLY MISCELLANEOUS MEND. HTS. TOTAL LOSS TO DATE $29,000 $13,000 $0 $13,000 LOCATION OF FIRE ALARMS: TO DATE MENDOTA HEIGHTS 17 MENDOTA 0 SUNFISH LAKE 0 LILYDALE 0 OTHER 0 TOTAL 34 0 1 1 0 17 36 LAST YEAR 22 0 5 1 2 30 BILLING FOR SERVICES AGENCY THIS MONTH TO DATE MN /DOT. $0 MILW. RR $0 CNR RR $0 OTHERS: TOTALS: $0 $0 so WORK PERFORMED HOURS TO DATE LAST YEAR FIRE CALLS 292 756 621.5 MEETINGS 25 73 89 DRILLS 143 295.5 301.5 WEEKLY CLEAN -UP 37 73 66 SPECIAL ACTIVITY 126 333.5 400 ADMINISTATIVE 0 0 0 FIRE MARSHAL 65.5 132.5 57 TOTALS 688.5 1663.5 1535 FIRE MARSHAL'S TIME FOR MONTH INSPECTIONS INVESTIGATIONS RE- INSPECTION MEETINGS ADMINISTRATION SPECIAL PROJECTS TOTAL 28 0 10 6 10 11.5 65.5 REMARKS: SEE OTHER SIDE FOR SYNOPSIS ITEM 5G P19 1101 Victoria Curve I Mendota Heights, MN 55118 65142.1850 phone 651.452,8940 fax rarnendota-height s.ccm CITY OF MENDOTA HEIGHTS DATE: 3 -20 -2012 TO: Mayor City Council City Administrator. FROM: Paul R. Berg Code Enforcement Officer. f Ad SUBJECT: Building Permit approval for 758 Highway # 110 Custom Professional Upholstery. BACKGROUND Paster Enterprises has submitted for Council approval the installation of a double door system on the south elevation of their building. This improvement is to accorrunodate the tenant space for ingress and egress of furniture. The new tenant has requested this double door. The door and frame will incorporate two —three foot wide doors. BUDGET IMPACT N/A RECOMMENDATION Staff recommends approval of the proposal to install a frame and two -three foot wide doors on the building elevation for their new tenant. Upon Councils approval it should grant staff authority to issue the requested building permit. FASTER ENTERPRISES SHOPPING CENTER DEVELOPMENT & MANAGEMENT CENTRAL PLAZA 45th & Central Ave. N.E. Minneapolis, Minnesota CRYSTAL SHOPPING CENTER Bass Lake Road & West Broadway Crystal, Minnesota CRYSTAL TOWN CENTER Bass Lake Road & West Broadway Crystal, Minnesota DODDWAY SHOPPING CENTER Smith & Dodd Road West Saint Paul, Minnesota LAKEVILLE CROSSING 160th & Cedar Avenue Lakeville, Minnesota LEXINGTON PLAZA SHOPPES Lexington & Larpenteur Roseville, Minnesota MENDOTA PLAZA State Highway 110 & Dodd Road Mendota Heights, Minnesota MOUNDS VIEW SQUARE Highway 10 & Long Lake Road Mounds View, Minnesota NORTHWAY SHOPPING CENTER State Highway 23 & Woodland Lexington /Circle Pines, Minnesota SIBLEY PLAZA West 7th Street & Davern Saint Paul, Minnesota SOUTHVIEW SHOPPING CENTER Southview Boulevard & 13th Ave. S. South Saint Paul, Minnesota TO: City of Mendota Heights RE: Custom Professional Upholstery Proposed back door. 2227 University Avenue • Saint Paul, MN 55114 -1677 651- 646 -7901 • Fax 651 - 646 -1389 www.pasterenterprises.corn March 8, 2012 Paster Enterprises would like to install a new hollow metal double door and fame for the new Custom Professional Upholstery tenant at 758 Highway 110, Mendota Plaza. I am submitting the attached site plan and elevation for Council approval. The door will be located in the back wall behind the existing dumpster enclosure, and will not be visible from the street. Jim Everson Paster Enterprises Construction Project Manager t Fernber of Er terra. gnat Counci of Shopping g? Centers MEMBER OF ADD a g. Do o& g, re,R 7s8 1414y //a CUSTOIA, PIZOFE-55/0/JAI, uPMoLSTFIN 8/K Dook, WOOL 63E*40 IDoMPsi 646r650E. WRAP BRICK AT END OF WALL CON °ROL -o° DELIVERY AREA 422-O" -- -TRASH RECEPTACLES, N.I.G. IT -4" CONCRETE PAD AT FTRASH ENCLOSURE Iol 1 1 1 L_JO L__J L.._J SEE 4/A102 FOR LOADING DOCK INFORMATION -� WRAP BRICK AT END OF WALL . SPACES SIM. BRICK SCREEN WALL 1 PuAVJ PAsTV 6Aj7EM45 (.� 3,8 ®I� MEM I OII IIIIIIII IIIIIIIIIIIIIIIIIII1111111111111111 !I III III IIIII IIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIII111 111111 luuunHhIIU tUhlI1lWE1111111111.. if EW dk 0608LE 46(34 Fok eo slb s", pRo FE oAi4L 0,1fousTeeY rt.5 I 7cAJ scothe: /1-67 psra Mag/SES ITEM 5H P23 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.4523850 phone 651.452,8940 fax www.mendota-heights.com e• CITY OF MENDOTA HEIGHTS DATE: March 20, 2012 TO: Mayor , City Council , & City Administrator. FROM: Paul R. Berg Code Enforcement Officer foe- d SUBJECT: Sign permit approval 758 Highway #110 ,0Alt.tttftki', N..7V7 BACKGROUND Quality Sign Solutions has applied for a sign perrnit for Council review and approval. The proposed sign will contain 85.5 square feet of illuminated business sign. That sign is for a new business at the Mendota Plaza. The sign message proposed is as follows: "Custom Professional Upholstery." Paster Enterprises, LLC. has approved the sign. Please see the attatched sign off and colored depiction of the proposed sign as submitted. BUDGET IMPACT N/A RECOMMENDATION Staff recormnends approval of the 85.5 square foot illuminated sign as submitted. If Council agrees with staff recommendation it should pass a motion of approval and grant staff the authority to issue the requested permits. ITEM 5H P24 /34.25 APPLICATION FOR SIGN PERMIT Jt 16.5 9 City of j. 50 Mendota Heights 1101 Victoria Curve, Mendota Heights, Minnesota 55118 (651) 452 -1850 (651) 452 -8940 ACKNOWLEDGEMENT AND SIGNATURE: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Mendota Heights to take the action herein requested, that all t3tments herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Mendota Heights, the State of / Minnesota, and rulings of the Building Department. SIGNATURE APPROVED PERMIT FEE 231,34 $ SITE ADDRESS `? rd' , .7 //o DATE OFAPPLICATION J/ / 1-- OWNER (Name) (Address) (Tel. No., Including Area Code) CONTRACTOR (Name) (Address) (T'el. No., Including Area Code) Type of Building Used As Building Estimated Cost di K,..1-"-- Contractor's City License No. �r �. Z c_ ' f Building Permit No. TYPE OF SIGN ©/CVALL ❑ ROOF ❑ PROJECTING ❑ MARQUEE ❑ TEMPORARY ❑ OTHER , VERTICAL 4 /` FT. HORIZONTAL / eY FT. ■ GROUND MAX. DIMENSION / SIGN AREA Yr, , SQ. FT. NO. OF SIDES DISTANCE FROM GROUND TO SIGN BASE / 3 FT. HEIGHT OF SIGN FT. .•-I FT. ,,,,;,, -i G� 1-, J�� SETBACK OF SIGN FROM PROPERTY ILLUMINATED (l'?ES ❑ LINE 17/4 NO ALLOWABLE SIGN ARE ON PROMISES FT. SKETCH OF SIGN J.. ,.c.' c: 4 , s / .,-- ACKNOWLEDGEMENT AND SIGNATURE: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Mendota Heights to take the action herein requested, that all t3tments herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Mendota Heights, the State of / Minnesota, and rulings of the Building Department. SIGNATURE APPROVED ITEM 51 P26 1101 Victoria Curve Mendota Heights, MN 55118 651,452.1850 phone 651.452,8940 fax www.mendota-neights.corn DATE: TO: FROM: CITY" OF MENDOTA HEIGHTS March 20, 2012 Mayor, City Council and City Administrator Tom Olund, Public Works Superintendent SUBJECT: Purchase Purchase of Tractor Mower BACKGROUND The 2012 parks budget includes $28,500.00 for the purchase of a four wheel drive tractor mower. The mower we are replacing was purchased in 1994. I received a quote for the tractor mower off the state contract from Niebur Tractor & Equipment Inc. in the amount of $26,437.54. This price includes sales tax and a trade in allowance of $3,500.00. BUDGET IMPACT There is $28,500.00 budgeted the 2012 parks budget to purchase the mower. RECOMMENDATION I recorru-nend that the City Council approve a purchase order to Niebur Tractor & Equipment Inc. for the purchase of a tractor mower in the amount of $26,437.54. ITEM 5J P27 1101 Victoria Curve I Mendota heights, MN 55118 651,452,150 phone 1 651.452,8941 fax vemmendota-heights.ccm . DATE: TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS ]March 20, 2012 Mayor, City Council and City Administrator Kristen Schabacker, Finance Director \� }�4-' St. Thomas Academy Project BACKGROUND St. Thomas Academy is getting ready to begin construction on their field house project. They are looking to finance the construction by having the city issue Educational Facility Revenue Bonds. The city will act as a pass tlu-ough in the issuance of the bonds and will not be under any obligation in regards to the bonds. We have issued similar debt in the past for both St. Thomas Academy and the St. Thomas Ice Arena. Attached is a letter from St. Thomas describing their project and stating their request to have the city issue the debt for this project. The first step in the process of issuing the debt is for council to call for a public hearing. The public hearing is scheduled for the April 17, 2012 city council meeting. The notice to be published is attached for your review. BUDGET IMPACT The city charges a fee for the issuance of these revenue bonds. With the previous bonds, we have collected $0.80 per thousand issued. Initially St. Thomas is looking to issue $6,000,000. The fee to be collected is $4,800. St. Thomas will also provide the city with a $2,500 escrow check to cover any expenses that the city will incur in issuing these revenue bonds. The remaining amount of the escrow will be returned after all expenses have been paid. RECOMMENDATION If city council wishes to call for a public hearing for the issuance of debt for the St. Thomas Academy project, pass a motion adopting the attached resolution, A RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ISSUANCE OF REVENUE NOTES AND AUTHORIZING THE PUBLICATION OF A NOTICE OF HEARING (ST. THOMAS ACADEMY PROJECT). SAINT THOMAS ACADEMY March 13., 2012 Kristen Schabacker Mendota Heights Finance Director 1101 Victoria Curve Mendota Heights, MN 55118 (MMUS Iti VF.1:1 < Dear Kristen, Saint Thomas Academy has,been conducting a Capital Campaign and announced last week that we have reached the Board of Trustees required amount in cash and pledges to begin the initial phase of this project. The project consists of a new Student Center with four courts; lower level weight room and fitness center, high school locker room, wrestling room, and health classrooms; Social Studies classrooms, bookstore, and concessions area; Fine arts suite with large band ancl . choir reams, practice studios and three art studies; Renovated/new science and math labs/classrooms; and remodel existing locker room, classrooms, lecture hall, middle school locker room., and girl's locker room. The current phasing plan is to construct the: entire structure, while finishing the lobby areas and four courts. The remaining areas would be finished as funds and pledges are raised. The cost of construction and financing for the initial phase is $12,750,000 and the remaining portions are estimated at 55,250,000, for a total of $18,000,000. The 'initial phase would begin in May 2012 and be completed. in June 2013, ready for the school year starting in the fall of 2013. Finishing the remaining areas could start as early as January 2013. Saint Thomas Academy is looking to finance $6,000,000 for the initial phase, and up to 83,000,000 for the remaining portions. We are requesting the City to be issuer of the debt and allocate a portion of your Bank Qualified allotment to the financings. Thank you for your consideration and please let me know if you have any questions or need further information. Sincerely, Robley D" Business Manager 949 E A FErs RUA r..) to. N D oT A l-IEIGIITS , MiNN5OTt 55120 65 I .4541570 • 651.45.4.4574 A.x • www cAprrs.com ITEM 5J P28 ITEM 5J P29 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MENDOTA HEIGHTS, MINNESOTA Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Mendota Heights, Minnesota, was duly held in the City Hall in said City on Tuesday, the 20111 day of March, 2012, commencing at 7:00 P.M. The following Councilmembers were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ISSUANCE OF REVENUE NOTES AND AUTHORIZING THE PUBLICATION OF A NOTICE OF HEARING (ST. THOMAS ACADEMY PROJECT) WHEREAS, Minnesota Statutes, Sections 469.152 through 469.1651, relating to municipal industrial development (the "Act "), gives municipalities the power to issue revenue obligations for the purpose of promoting the welfare of the state by the active attraction and encouragement and development of economically sound industry and commerce to prevent so far as possible the emergence of blighted and marginal lands and areas of chronic unemployment; and 'WHEREAS, the City of Mendota Heights, Minnesota (the "City "), has received from St. Thomas Academy, a Minnesota nonprofit corporation and 501(c)(3) organization (the `Borrower "), a proposal that the City undertake a program to assist in financing a Project hereinafter described, through the issuance of revenue notes or obligations (in one or more series) (the "Notes ") pursuant to the Act; and WHEREAS, before proceeding with consideration of the request of the Borrower it is necessary for the City to hold a public hearing on the proposal pursuant to the Act: NOW, THEREFORE, BE IT RESOLVED by the City Council of City of Mendota Heights, Minnesota, as follows: 1. A public hearing on the proposal of the Borrower will be held at the time and place set forth in the font,. of Notice of Public Hearing attached hereto as Exhibit A, or such other date as determined by the City Administrator. The general nature of the Project and an estimate of the aggregate principal amount of revenue notes or other obligations to be issued to finance the proposal are described in the Notice of Public Hearing. 2. The staff of the City is hereby authorized and directed to cause notice of the hearing to be given one publication in the official newspaper of the City and a newspaper of general 399881v1 KG400 -1 ITEM 5J P30 circulation available in the City of Mendota Heights, not less than 14 days nor more than 30 days prior to the date fixed for the hearing, substantially in the form of the attached Notice of Public Hearing. The motion for the adoption of the foregoing resolution was duly seconded by member , and after full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 2 399881v1 KG400 -1 ITEM 5J. P31 STATE OF MINNESOTA COUNTY OF DAKOTA CITY OF MENDOTA HEIGHTS I, the undersigned, being the duly qualified and acting Clerk of the City of Mendota Heights, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the salve is a full, true and complete transcript of the minutes of a meeting of the City Council of said City duly called and held on the date therein indicated, insofar as such minutes relate to calling for a public hearing on the City's revenue notes to finance an addition for St. Thomas Academy. WITNESS my hand this day of March, 2012. Clerk 3 399881v1 KG400 -1 ITEM 5J P32 EXHIBIT A NOTICE OF PUBLIC HEARING ON A PROPOSAL FOR ISSUANCE OF EDUCATIONAL FACILITY REVENUE NOTES (ST. THOMAS ACADEMY PROJECT) Notice is hereby given that a public hearing shall be conducted by the City Council of the City of Mendota Heights, Minnesota (the "City ") on Tuesday, April 17, 2012 at 7:00 P.M. at the City Hall located at 1101 Victoria Curve, Mendota Heights, Minnesota, to consider the proposal of St. Thomas Academy, a Minnesota nonprofit corporation (the "Borrower "), that the City assist in financing the acquisition, construction and equipping of an approximately 96,000 square foot, three story addition to, and renovation of portions of, the Borrower's existing school facility located at 949 Mendota Heights Road in the City for, among other things, a student center, bookstore, offices, classrooms, fine arts center, science labs, fitness center, locker room and gymnasiums (collectively, the "Project ") and certain other costs related to the Project by the issuance of revenue notes or other obligations, in one or more series, in an aggregate principal amount not to exceed $9,000,000 pursuant to Minnesota Statutes, Sections 469.152 to 469.1651, as amended. The Project will be owned and operated by the Borrower. The notes or other obligations if and when issued will not constitute a charge, lien or encumbrance upon any property of the City except the Project, and such notes or obligations will not be a charge against the City's general credit or taxing powers, but will be payable from sums to be paid by the Borrower pursuant to a revenue agreement. A draft copy of the proposed application to the Cornrnissioner of the Department of Employment and Economic Development, State of Minnesota, for approval of the Project, together with all attachments and exhibits thereto, is available for public inspection during normal business hours, Monday through Friday, at the City Hall in the City. At the time and place fixed for the public hearing, the City will give all persons who appear at the hearing an opportunity to express their views with respect to the proposal. In addition, interested persons may file written comments respecting the proposal with the Clerk at or prior to the public hearing. A -1 399881v1 KG400 -1 ITEM 5K P33 1101 Victoria Curve 1 Mendota Heights, M1N! 55113 651.452.1650 phone 1 65t452,8940 fax www.rnendota- heights.com CITY OF MENDOTA HEIGHTS DATE: March 20, 2012 TO: Mayor, City Council, and City Administrator FROM: Tom Olund, Public Works Superintendent SUBJECT: Street Sweeping BACKGROUND The city needs to contract with a street sweeping firm soon in order to be placed high on the list for having our city streets swept early. We sent out requests for bids to contractors that have been interested in bidding in the past. We received three bids and they are as follows: Pearson Bros., Inc. Mike McPhillips, Inc. Allied Blacktop Company $74.75 /hour $76.00 /hour $76.50/hour In 2011, Pearson Bros., Inc. was the lower bidder at $71.00 an hour and the total cost of sweeping the streets in the spring was $11,000.00. The fall sweeping of the streets by Pearson Bros., Inc. cost $4,800.00. BUDGET IMPACT There is $32,000.00 in the 2012 budget for street striping and sweeping the streets twice this year (once in the spring and once in the fall). RECOMMENDATION I recommend that the street sweeping contract be awarded to the lower bidder, Pearson Bros., Inc. for their low bid of $74.75 an hour. ITEM 5L P34 MI Victoria Curve I Mendota Heights, JIN 55118 651.152,1850 phone 1651 452.8840 fax w:v�; cmendota-heights.com nd CITY OF MENDOTA HEIGHTS DATE: TO: FROM: SUBJECT: March 20, 2012 Mayor, City Council and City Administrator Jake Sedlacek, Assistant to the City Administrator Tamara Schutta, HR Coordinator Par 3 Temporary Seasonal Hires 2012 BACKGROUND At a recent meeting, City Council gave approval for staff to begin the hiring and recruitment process for the 2012 Par 3 golf season. Several employees from the 2011 golf season have re- applied for Par 3 positions. Applicants were offered their position contingent upon a successful completion of a criminal background check and council approval. Staff is recommending the following individuals for employment for the 2012 golf season: Position Clubhouse Workers Golf Course Jr. Ranger/ Clubhouse Worker Golf Instructors David Kessel Russ Wentz Name Bill Joyce Max Schway Jeff Skaar Darlene Wandersee Rate of Pay: $9.20 $9.00 $8.50 $11.36 $22.75 $22.75 Employment applications for Clubhouse Manager, additional Clubhouse Workers and Golf Instructors are still being accepted. Staff will begin reviewing applications and schedule interviews the week of March 19t' BUDGET IMPACT As noted above. RECOMMENDATION City staff recommends that city council approve the above mentioned part -time seasonal position candidates for employment for the 2012 Par 3 golf season. If council concurs in the recommendation, a motion should be made to approve the above listed Par 3 seasonal hires. A simple majority vote is all that is needed on this issue. ITEM 5M P35 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651452.8940 fax ..ww.rendota•heights.ccm CITY of NIENDDTA HEIGHTS DATE: March 20, 2012 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer pg, SUBJECT: Approval of Plans and Specifications and Authorization to Advertise for Bids for Mendota Heights Road Rehabilitation and Diane Road Neighborhood Rehabilitation BACKGROUND Staff identified the Mendota Heights Road Rehabilitation as a 2012 street rehabilitation project in the 2011 -2015 Street Irnprovernent Plan (SIP). The Diane Road Neighborhood Rehabilitation was also identified as a 2012 street rehabilitation project in the 2011 -2015 SIP. Council ordered the Mendota Heights Road Rehabilitation Improvements at their October 4, 2011 meeting, and directed staff to prepare plans and specifications for this street rehabilitation project. Council also ordered the � ected stafRoad f to prepare plans ndabspecifications. l rove>nents at their October 4, 2011 meeting, an The proposed improvements for these two projects are similar in nature and staff believes that bidding the two improvement projects in one plan set would produce lower unit prices. Plans and specifications are available in the Engineering Department. Mendota Heights Road Rehabilitation Project Summary The proposed project includes rehabilitating Mendota Heights Road from Dodd Road to Delaware Avenue. Street rehabilitation includes milling 2" of the existing bituminous roadway surface and placing a 2" bituminous overlay. The project also includes constructing a 150 feet long right turn lane at the Mendota Heights be widened by Dodd approximately ly 6 feet as part of the t the project. The north side of the road would right turn lane. Proposed improvements to the trail on the south side of Mendota Heights Road include placing a 1.5" bituminous overlay over the existing trail surface and installing pedestrian curb ramps. Damaged concrete curb and gutter will also be replaced as part of the roadway restoration. Disturbed boulevard areas will be restored with topsoil and sod. ITEM 5M P36 Diane Road. Neighborhood Rehabilitation Project Summary The proposed project includes rehabilitating Diane Road, Rae Court, Adeline Court, Nina Court, Barbara Court, Douglas Road (east of Victoria Road), Celia Drive, and Eagle Ridge Road. The proposed improvements for Diane Road (north of Nina Court), Rae Court, Adeline Court, Nina Court, and Celia Drive includes street rehabilitation consisting of milling and removing the existing bituminous surface and placing of a 2" bituminous base course and a 1.5" bituminous wear course over the existing aggregate base. The proposed improvements for Diane Road (south of Nina Court), Barbara Court, and Douglas Road (east of Victoria Road) includes street rehabilitation consisting of milling a 6 -foot wide strip adjacent to the existing curb and gutter and placing a 1.5" bituminous overlay extending over the entire width of the roadway. The proposed improvements for Eagle Ridge Road includes street rehabilitation consisting of reclaiming the existing bituminous roadway and the placing of a 2" bituminous base course and a 1.5" bituminous wear course over the reclaimed pavement material. Damaged concrete curb and gutter will also be replaced as part of the roadway restoration. Disturbed boulevard areas will be restored with topsoil and sod. Driveways that are disturbed due to the street rehabilitation will be replaced in kind. Project Schedule The Engineering staff has substantially completed the plans and specifications for this project. The next step is to advertise for bids. A proposed schedule for the remainder of this project is shown below: Date: Item: 2012 20 h 20 March 20, 1 Mc Approve Plans and Specifications April 11, 2012 1 Open Bids April 17, 2012 Award Contract May /June 2012 Begin Construction 2012 Complete Construction October August ugust 01 2 Assessment Hearing BUDGET IMPACT The total estimated construction cost for the Mendota Heights Road Rehabilitation improvements is $631,571.75, not including indirect costs for legal, engineering, administration, and finance. The Mendota Heights Road on and it is proposed to be financed by special assessments, municipal bond sales, MSA funds The total estimated cost for the Diane Road Neighborhood Rehabilitation improvements is $652,212.60, not including indirect costs for legal, engineering, administration, and finance. The Diane Road Neighborhood Rehabilitation project is proposed to be financed by special assessments and municipal bond sales. ITEM 5M P37 RECOMMENDATION Staff recommends that the council approve the final plans and specifications and authorize staff to advertise for bids. If city council wishes to implement the staff reconunendations, pass a motion adopting A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE MENDOTA HEIGHTS ROAD REHABILITATION (PROJECT #201110) AND DIANE ROAD NEIGHBORHOOD REHABILITATION (PROJECT #201106). This action requires a simple majority vote. ITEM 5M P38 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2012- A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE MENDOTA HEIGHTS ROAD REHABILITATION (PROJECT #201110) AND DIANE ROAD • NEIGHBORHOOD REHABILITATION (PROJECT #201106) WHEREAS, the City Engineer reported that the proposed improvements and construction thereof were feasible, desirable, necessary, and cost effective, and further reported on the proposed costs of said improvements and construction thereof; and WHEREAS, the City Council has heretofore directed the City Engineer to proceed with the preparation of plans and specifications thereof; and WHEREAS, the City Engineer has prepared plans and specifications for said improvements and have presented such plans and specifications to the City Council for approval. NOW THEREFORE BE IT RESOLVED; by the Mendota Heights City Council as follows: 1. That the plans and specifications for said improvements be and they are hereby in all respects approved by the City. 2. That the Clerk with the aid and assistance of the City Engineer be and is hereby, authorized and directed to advertise for bids for said improvements all in accordance with the applicable Minnesota Statutes, such as bids to be received at the City Hall of the City of Mendota Heights by 10:00 A.M., Wednesday, April 11, 2012, and at which time they will be publicly opened in the City Council Chambers of the City Hall by the City Engineer, will then be tabulated, and will then be considered by the City Council at its next regular Council meeting. Adopted by the City Council of the City of Mendota Heights this twentieth day of March 2012. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Sandie Thone, City Clerk {TEM 5N P39 2012 Licensing List for City Council Type Contractor Name Drywall Gas Piping General HVAC Sign Yeh-McGrew Construction Cherokee Associates, LLC GR Mechanical Plumbing & Heating, Inc Kline Corp. dba Practical Systgems Nowthen Plumbing, Inc Allied Construction Management, Inc Mendota Mall Associates S[Landa. Inc dba Tradition Roofing 6iExteriors The Bainey Group, Inc Cherokee Associates, LLC Construction Mechanical Services Quality Sign Solutions ethindro., March /4, 2012 Page 1 of 1 ITEM 50 P40 1101 Victoria Curve Mendota Heights, MN 55118 651,52.i850 phone 651.452.8940 fax wwvanendota-heights.com DATE: TO: FROM: SUBJECT: CITY OF MENDDTA HEIGHTS BACKGROUND March 20, 2012 Mayor and City Council Kristen Schabacker, Finance Director Claims List Summary Significant Claims Metro Council Environmental Services — SAC & Sewer Service Midwest Fuels — Fuel Morton Salt — Road Salt City of St. Paul — Wagon Wheel Project Xcel Energy — Utilities (December & January Service) Unusual Claims Bolton & Menk — Mendota Heights Road Rehab Work Intereum — Police Department Furniture $90,434.07 $16,595.00 $ 9,929.67 $58,527.02 $24,010.15 $ 2,612.50 $ 2,935.07 Manual Checks Total $ 33,576.83 System Checks Total $215,572.91 Total for the list of claims for the March 20, 2012 city council meeting $249,149.74 RECOMMENDATION: Approval of the list of claims for March 20, 2012. Account Search Name AFFINITY PLUS G 01 -2073 Search Name AFFINITY PLUS CITY OF MENDOTA HEIGHTS Claims List Comments DEPT Descr Amount ITEM 50 03/15/12 11:43 Pr41 Page 1 03/16/2012 PAYROLL Search Name FERGUSON WATERWORKS E 01- 4335 - 310 -50 PUBLIC WORKS REPAIR E 01- 4335 - 310 -70 PUBLIC WORKS REPAIR E 15- 4335 - 310 -60 PUBLIC WORKS REPAIR Search Name FERGUSON WATERWORKS Search Name HOME DEPOT CREDIT SERVICES E 01- 4305 - 070 -70 OPERATING SUPPLIES - PARKS E 01 -4305- 070 -70 OPERATING SUPPLIES - PARKS E 01- 4305-070 -70 OPERATING SUPPLIES - PARKS E 08 -4335- 000 -00 CLEANING SUPPLIES - CITY HA E 01 -4305- 050 -50 OPERATING SUPPLIES - STREE E 01- 4305 - 050 -50 OPERATING SUPPLIES - STREE E 01- 4305 - 050 -50 OPERATING SUPPLIES - STREE E 08 -4335- 000 -00 CLEANING SUPPLIES - CITY HA Search Name HOME DEPOT CREDIT SERVICES Search Name I C M A RE 11REMENT 457 G 01 -2072 03/02/2012 PAYROLL Search Name I C M A RE i IREMENT 457 Search Name INTEGRA TELECOM E 01 -4210- 040 -40 E 01- 4210 - 040 -40 E 05- 4210 - 105 -15 E 01- 4210 - 020 -20 E 01- 4210- 110 -10 E 15- 4210 - 060 -60 E 01- 4210-110 -10 E 01 -4210- 050 -50 E 01- 4210 - 020 -20 E 01- 4210 - 020 -20 E 01- 4210 - 020 -20 E 01 -4210- 070 -70 E 01- 4210 - 050 -50 E 01- 4210 - 070 -70 E 15- 4210 - 060 -60 E 05- 4210 - 105 -15 Search Name INTEGRA TELECOM Search Name INVER GROVE LICENSE CENTER E 05- 4490 - 105 -15 TAB RENEWALS E 15 -4490- 060 -60 TAB RENEWALS E 01- 4490 - 040-40 TAB RENEWALS E 01- 4490 - 050 -50 TAB RENEWALS E 01- 4490 - 070 -70 TAB RENEWALS Search Name INVER GROVE LICENSE CENTER Search Name NATIONWIDE RETIREMENT SOLUTION G 01 -2072 03/02/2012 PAYROLL VOID #079586 REISSUE #079586 REISSUE #079586 REISSUE #079586 REISSUE #079586 VOID #079586 VOID #079586 VOID #079586 VOID #079586 REISSUE #079586 VOID #079586 VOID #079586 REISSUE #079586 REISSUE #079586 REISSUE #079586 VOID #079586 Road & Bridges Parks & Recreation Utility Enterprise Parks & Recreation Parks & Recreation Parks & Recreation Spec Fds Road & Bridges Road & Bridges Road & Bridges Spec Fds Code Enforcement/Inspe Code Enforcement/Inspe Engineering Enterprise Police Administration Utility Enterprise Administration Road & Bridges Police Police Police Parks & Recreation Road & Bridges Parks & Recreation Utility Enterprise Engineering Enterprise Engineering Enterprise Utility Enterprise Code Enforcement/Inspe Road & Bridges Parks & Recreation $1,040.00 $1,040.00 $26.82 $26.82 $26.82 $80.46 - $63.06 $104.40 $101.75 -$6.38 $12.76 - $12.76 $63.96 $19.69 $220.36 $463.29 $463.29 - $74.66 $74.66 $186.65 $298.65 $373.31 - $266.86 - $373.31 - $47.26 - $298.65 $142.14 - $142.14 - $47.26 $47.26 $47.26 $266.86 - $186.65 $0.00 $32.00 $32.00 $16.00 $160.00 $112.00 $352.00 $650.00 CITY OF MENDOTA HEIGHTS Claims List Account Comments Search Name NATION WIDE RE 1 IREMENT SOLUTION Search Name SELECT ACCOUNT E 01-4131-110-10 E 01-4131-020-20 G 01-2071 E 05-4131-105-15 Search Name SELECT ACCOUNT Search Name SPRIN E 01-4210-110-10 E 01-4210-050-50 E 01-4223-020-20 E 15-4210-060-60 E 01-4210-020-20 E 45-4210-045-45 E 01-4210-030-30 E 05-4210-105-15 Search Name SPRINT Search Name STREICMER3 E 01-4490-030-30 Search Name STREICHERS Search Name UNITED WAY OF ST. G 01-2070 Search Name UNITED WAY OF ST. Search Name XCEL ENERGY E 01-4211-420-50 E 15-4211-310-60 E 15-4211-400-60 E 15-1212-100'60 E 08-4212-000-00 E 01-4212-320-70 E 08-4211-000-00 E 01-4211-315-30 E 01-4211-310-70 E 01-4211-310-50 E 01-4211-300-50 G 15-2010 G 08-2010 G 01-2010 G 28-2010 G 15-2010 E 01-4212-315-30 ,G08'2O1O E 28-4211-000-00 G 01-2010 E 01-4211-320-70 Search Name XCEL ENERGY DEPT Descr Amount TTEM 50 03/15/12 11:43 2 Page 2 MARCH USACONTRIBUTION MARCH MSACONTRIBUTION MARCH H S A CONTRIBUTION MARCH H3ACONTRIBUTION JAN-FEB 2012 CELL SERVICE JAN-FEB 2012 CELL SERVICE JAN-FEB 2012 CELL SERVICE JAN-FEB 2012 CELL SERVICE JAN-FEB 2012 CELL SERVICE JAN-FEB 2012 CELL SERVICE JAN-FEB 2012 CELL SERVICE JAN-FEB 2012 CELL SERVICE PATCHES - FIRE DEPT PAUL 0/02/2012 PAYROLL PAUL JAN 2012 EL. UTILITIES JAN 2012 EL. UTILITIES JAN 2012 EL. 0IUTIB JAN 2012 GAS UTILITIES JAN 2012 GAS UTIL1TIES JAN 2012 GAS UTILITIES JAN 2012 EL. UTILITIES JAN ZO1I EL. UTILD3[S JAN 2O12 EL. UTILITIES JAN 2012 EL. UTILITIES JAN 2012 EL UTILITIES NOV'DEC2U11 GAS UTILITIES NOVDEClO11 GAS UTILD3ES NOV-DEC 2011 GAS UTILITIES NOV-DEC 2011 EL. UTILITIES NOVDECZO11ELUTILITIES JAN 2012 GAS UTILITIES NOV-DEC 2011 EL. UTILITIES JAN 2012 EL. UTILITIES NOV'DEC2011ELUTILDIES JAN 2012 EL. UTILITIES Administration Police Engineering Enterprise Administration Road & Bridge Police Utility Enterprise Police Golf Course Fire Engineering Enterprise Fire Road & Bridges Utility Enterprise Utility Enterprise Utility Enterprise Spec Fds Parks & Recreation Spec Fds Fire Parks & Recreation Road & Bridges Road & Bridges Fire Spec Fds Parks & Recreation $650.00 $357.69 $1,073.07 $3,437.28 $357.69 $5,225.73 $253.11 $17.62 $279.93 $32.36 $588.94 $35.24 $79.98 $176.38 $1,463.56 $18.28 $18.28 $53.00 $53.00 $240.01 $801.00 $293.03 $1,425.17 $173.45 $1,794.94 $767.71 $385.48 $385.49 $2,040.61 $1,063.28 $1,243.42 $3,084.88 $1,606.67 $711.77 $1,075.26 $1,000.85 $2,147.57 $2,911.64 $472.44 $24,010.15 $33,576.83 Account CITY OF MENDOTA HEIGHTS Claims List Comments DEPT Descr Amount ITEM 50 03/15/12 11:2(13 Page 1 Search Name 4 PAWS ANIMAL CONTROL E 01- 4225 - 800 -90 FEB 2012 ANIMAL CONTROL Animal Control $543.63 $543.63 Search Name A B C RENTALS E 01- 4330 - 490 -70 EQUIPMENT PARTS - PARKS Parks & Recreation $455.94 $455.94 Search Name ANCOM COMM INC E 01- 4305 - 030 -30 PAGER BATTERIES - FIRE DEPT Fire Search Name APACHE GROUP E 01-4305- 030 -30 E 01- 4305 - 030 -30 Search Name BATTERIES PLUS E 01- 4305 - 070 -70 E 01- 4330-490 -70 E 15 -4335- 310-60 E 01- 4335 - 310 -70 E 08- 4335 - 000 -00 E 08- 4335 - 000 -00 E 01 -4335- 310 -50 SUPPLIES - FIRE HALL SUPPLIES - FIRE HALL $193.44 $193.44 Fire $340.53 Fire $67.38 $407.91 BATTERIES - PARKS Parks & Recreation BATTERIES - PARKS Parks & Recreation BATTERIES - PW Utility Enterprise BATTERIES - PW Parks & Recreation BATTERIES - CITY HALL Spec Fds BATTERIES - CITY HALL Spec Fds BATTERIES - PW Road & Bridges Search Name BAUER BUILT E 01- 4330 - 490 -70 EQUIPMENT PARTS - PARKS Parks & Recreation $51.27 $21.36 $19.23 $19.23 $13.84 $13.84 $19.23 $158.00 $438.21 $438.21 Search Name BELMARES, VINCE TRAVEL EXPENSE REIMB. Fire $26.25 E 01-4400-030-30 $2625 Search Name BERTELSON TOTAL OFFICE SOLUTNS E 01-4300- 110 -10 OFFICE SUPPLIES Administration $56.84 E 01-4300- 070 -70 OFFICE SUPPLIES Parks & Recreation $ 127.30 OFFICE SUPPLIES Administration $8.93 E 01-4300-110-10 $193.07 Search Name BESSER WELDING & FABRICATION E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS Search Name BOLTON & MENK INC E 27- 4220- 785 -00 MH RD, DODD RD WORK Search Name BOUND TREE MEDICAL LLC MEDICAL SUPPLIES - FIRE DEP Fire MEDICAL SUPPLIES - FIRE DEP Fire E 01- 4305 - 030 -30 E 01- 4305 - 030 -30 Road & Bridges $62.00 $62.00 Spec Fds Search Name C. DARLENE OEHLKE, CAP E 01- 4220 - 110-10 03/06/12 CITY COUNCIL MTG Administration $2,612.50 $2,612.50 $4.39 $32.66 $37.05 $107.00 Account Comments CITY OF MENDOTA HEIGHTS Claims List DEPT Descr Search Name CAMELOT CLEANERS E 01 -4410- 020 -20 UNIFORMS CLEANING - PD Police Search Name CASCADE SUBSCRIPTION SERVICE E 01- 4402 - 030 -30 2012 SUBSCRIPTION - FIRE EN Fire G 01 -1215 2013 -14 SUBSCRIPTION - FIR Search Name CRAWFORD DOOR E 01- 4335 - 315 -30 BLDG MAINTENANCE - FIRE HA Fire Search Name DAKOTA COUNTY FINANCIAL SERVIC E 05- 4200 - 610-15 E 15 -4200- 610 -60 E 01- 4200 - 610 -70 E 01- 4200 - 610-50 E 01- 4275 - 020-20 E 01- 4268- 030 -30 JAN 2012 RADIO SUBSCRIBER JAN 2012 RADIO SUBSCRIBER JAN 2012 RADIO SUBSCRIBER JAN 2012 RADIO SUBSCRIBER JAN 2012 RADIO SUBSCRIBER JAN 2012 RADIO SUBSCRIBER Engineering Enterprise Utility Enterprise Parks & Recreation Road & Bridges Police Fire Search Name EAGLE ELEVATOR E 08- 4335 - 000 -00 ELEVATOR MAINT. CONTRACT Spec Fds Search Name FACTORY MOTOR PARTS E 01- 4330 - 440 -20 EQUIPMENT REPAIR PARTS Police Search Name FISCHER S SERVICE - PLOWING E 08- 4335 - 000 -00 E 01- 4268 - 500 -30 E 01- 4335 - 315 -30 FEB 2012 SNOWPLOWING -CITY Spec Fds FEB 2012 SNOWPLOWING -FIRE Fire FEB 2012 SNOWPLOWING -FIRE Fire Search Name FITZGERALD, JUSTIN E 01- 4400 - 030 -30 TRAVEL EXPENSE REIMB. Fire Search Name FLEMING, PEYTON E 01 -4410- 020 -20 EQUIPMENT REIMBURSEMENT Police Search Name G &K SERVICES E 01- 4335 - 310 -50 E 01- 4335 - 310 -70 E 15- 4335 - 310 -60 MAT SERVICE - PW MAT SERVICE - PW MAT SERVICE - PW Road & Bridges Parks & Recreation Utility Enterprise Search Name GILLIN, MARY LYNN E 01- 4336 - 050 -50 DAMAGE REPAIR - SNOW REM Road & Bridges Search Name GOLDCOM Amount $107.00 $141.40 $141.40 $25.34 $50.66 $76.00 $242.00 $242.00 $23.26 $69.78 $93.04 $162.76 $860.47 $651.16 $1,860.47 $164.25 $164.25 $70.99 $70.99 $240.00 $1,350.00 $120.00 $ 1,710.00 $55.17 $55.17 $149.95 $149.95 $33.64 $33.64 $33.63 $100.91 $64.94 $64.94 Account E 01- 4335 - 315 -30 Comments CITY OF MENDOTA HEIGHTS Claims List DEPT Descr BUILDING MAINTENANCE SUPP Fire Search Name GOPHER STATE ONE CALL E 01- 4210- 040-40 FEB 2012 SERVICE Search Name GOVERNMENT FINANCE OFFICERS E 01- 4404 - 110 -10 2012 MEMBERSHIP Search Name GRAINGER E 08 -4335- 000 -00 E 08- 4335 - 000 -00 EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS Code Enforcement/Inspe Administration Spec Fds Spec Fds Search Name GRANNIS & HAUGE, P.A. E 01- 4222 - 120 -20 FEB 2012 GENERAL PROSECUT Police E 01-4481 - 110 -10 FEB 2012 - MILLER ASSESSMEN Administration Search Name HUEBSCH E 08 -4335- 000 -00 Search Name INTEREUM E 01- 4331- 020 -20 MAT SERVICE - CITY HALL TABLES - PD Spec Fds Police Search Name INVER GROVE FORD E 01- 4330 - 440 -20 EQUIPMENT REPAIR PARTS - P Police E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS - S Road & Bridges Search Name IRON MOUNTAIN RECORDS MGMT E 01- 4490 - 020 -20 E 01- 4490 - 110 -10 FEB 2012 SHREDDING FEB 2012 SHREDDING Search Name 7ANI -KING OF MINNESOTA, INC. E 01- 4335 - 310 -50 E 01- 4335 - 310 -70 E 15- 4335 - 310 -60 E 01- 4335 - 315 -30 MARCH 2012 SERVICES MARCH 2012 SERVICES MARCH 2012 SERVICES MARCH 2012 SERVICES Search Name LAWSON PRODUCTS, INC E 15- 4330 - 490 -60 E 01- 4330 - 490 -70 E 15- 4330 - 490 -60 E 01- 4330 - 440 -20 E 01- 4330 - 490 -50 E 01- 4330 - 440 -20 E 01 -4330- 490 -50 E 01- 4330 - 490 -70 EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS Police Administration Road & Bridges Parks & Recreation Utility Enterprise Fire Utility Enterprise Parks & Recreation Utility Enterprise Police Road & Bridges Police Road & Bridges Parks & Recreation Amount $12.12 $12.12 $94.75 $94.75 $190.00 $190.00 $24.28 $108.99 $133.27 $5,200.00 $525.50 $5,725.50 $184.50 $184.50 $2,935.07 $2,935.07 $67.65 $21.61 $89.26 $32.52 $10.84 $43.36 $71.25 $71.25 $71.25 $213.75 $427.50 $5.86 $23.34 $23.34 $23.35 $5.86 $5.87 $23.34 $5.86 $116.82 ITEM 50 03/15/12 11:20p 5 Page 3 CITY OF MENDOTA HEIGHTS Claims List Account Comments DEPT Descr Amount Search Name LEXISNEXIS E 01- 4223- 020 -20 FEB 2012 SERVICES Police $50.00 $50.00 Search Name LIFESAVER FIRE PROTECTION E 01- 4335 - 315-30 ANNUAL SPRINKLER INSPEC I I Fire Search Name LILLIE SUBURBAN NEWS E 01- 4240 - 080-80 PLANNING NOTICES - 02/12/20 Planning Search Name LITTLE FALLS MACHINE, INC. E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS Search Name M T I DISTRIBUTING COMPANY G 45 -2010 G 01 -2010 G 45-2010 G 45 -2010 E 45- 4330 - 490 -45 EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS EQUIPMENT REPAIR PARTS Road & Bridges Golf Course Search Name MAZZITELLO, JOHN E 05- 4415 - 105-15 FEB -MAR 2012 MILEAGE REIMB Engineering Enterprise Search Name MENARDS E 08- 4335 - 000 -00 E 01- 4305 - 050 -50 E 15 -4335- 310 -60 OPERATING SUPPLIES- CITY H Spec Fds OPERATING SUPPLIES - STREE Road & Bridges CLEANING SUPPLIES Utility Enterprise $150.00 ITEM 50 03/15/12 11:2016 Page 4 $150.00 $68.76 $68.76 $594.30 $594.30 - $352.09 $53.59 $238.65 $52.33 $346.98 $339.46 $100.46 $100.46 $9.52 $44.39 $16.99 $70.90 Search Name MENDEZ, JOHN E 01- 4400 - 030-30 TRAVEL EXPENSE REIMB. Fire $40.84 $40.84 Search Name METRO COUNCIL ENVIRONMENTSVC E 15- 4449 - 060 -60 R 15 -3320 R 15 -3615 APRIL 2012 SEWER SERVICE FEB 2012 SAC FEB 2012 SAC Utility Enterprise Search Name METRO FIRE E 01- 4305 - 155 -30 PROTECI IVE GEAR - FIRE DEP Fire Search Name MEYER, STEVEN E 01- 4400 - 020 -20 TUITION REIMBURSEMENT - S. Police $83,410.02 $7,095.00 - $70.95 $90,434.07 $329.00 $329.00 $1,185.00 $1,185.00 Search Name MID NORTHERN ELECTRIC E 01- 4335 - 315 -30 EL. REPAIRS - FIRE HALL Fire $788.84 $788.84 CITY OF MENDOTA HEIGHTS Claims List Account Comments DEPT Descr Amount Search Name MIDWEST FUELS G 01 -1210 G 01 -1210 FUEL - GAS 87 FUEL - DIESEL Search Name MN HELICOPTERS, INC. E 01- 4490 - 800 -90 DEER COUNT Search Name MN POLICE RESERVE OFFICERS ASN E 01- 4305 - 024 -20 2012 MEMBERSHIP E 01- 4305 - 024 -20 CONF. REGISTRATION Search Name MN POLLUTION CONTROL AGENCY E 01- 4490 - 050-50 HAZARDOUS WASTE FEE E 01- 4490 - 070 -70 HAZARDOUS WASTE FEE E 15-4490- 060 -60 HAZARDOUS WASTE FEE Animal Control Police Police Road & Bridges Parks & Recreation Utility Enterprise $9,795.00 $6,800.00 $16,595.00 $767.00 ITEM 50 • 03/15/1211:20/17 Page 5 $767.00 $100.00 $250.00 $350.00 $90.34 $90.33 $90.33 $271.00 Search Name MN ST ADMIN ITG TELECOM SRVCE G 01 -2010 DEC 2011 SERVICE - FIRE DEP $87.25 E 01- 4220-133 -10 FEB 2012 WAN SERVICES Administration $148.00 E 01- 4210- 030 -30 JAN 2012 SERVICE - FIRE DEPT Fire $88.72 E 01- 4223 - 020-20 FEB 2012 WAN SERVICES Police $125.81 $449.78 Search Name MN TEAMSTERS LOCAL 320 G 01 -2075 MAR 2012 UNION DUES Search Name MORTON SALT E 01- 4421- 050-50 ROAD SALT Road & Bridges Search Name MUNICIPAL EMERGENCY SERVICES E 01- 4305 - 030 -30 OPERATING SUPPLIES Fire Search Name MUNICI -PALS E 01- 4404 - 110 -10 2012 MEMBERSHIP Administration Search Name NATURE CALLS, INC E 01- 4200 - 610 -70 MARCH 2012 RENTALS Parks & Recreation Search Name NELCOM CORP E 07- 4330 - 000 -00 $606.00 $606.00 $9,929.67 $9,929.67 $55.95 $55.95 $25.00 $25.00 $253.44 $253.44 SIREN MAINTENANCE - MARCH Spec Fds $93.49 $93.49 Search Name NORTHWEST ASSOCIATED CONSULTAN E 01- 4221 - 135 -80 FEB 2012 RETAINER Planning $2,400.00 E 01- 4220 - 135-80 COMM. PROPERTY MAINT. COD Planning $414.75 $2,814.75 Account Comments CITY OF MENDOTA HEIGHTS Claims List DEPT Descr Search Name NUSS TRUCK & EQUIPMENT E 01- 4330- 490 -50 EQUIPMENT REPAIR PARTS E 01- 4330 - 490 -50 EQUIPMENT REPAIR PARTS Road & Bridges Road & Bridges Search Name OPTUMHEALTH FINANCIAL SERVICES E 01- 4490 - 110 -10 FEB 2012 COBRA ADMIN. FEE Administration Search Name OREILLY AUTO /FIRST CALL E 01- 4305-050 -50 G 01 -2010 E 15- 4330 - 490 -60 E 01- 4330 - 490 -70 E 01- 4330 - 490 -50 G 45 -2010 G 45 -2010 G 45 -2010 G 45 -2010 E 01- 4330 - 490 -70 OPERATING SUPPLIES EQUIPMENT REPAIR SUPPLIES EQUIPMENT REPAIR PARTS - S EQUIPMENT REPAIR PARTS - 5 EQUIPMENT REPAIR PARTS - S EQUIPMENT REPAIR PARTS - P EQUIPMENT REPAIR PARTS - P EQUIPMENT REPAIR PARTS - P EQUIPMENT REPAIR PARTS - P EQUIPMENT REPAIR PARTS - P Search Name OXYGEN SERVICE CO E 15- 4200 - 610 -60 CYLINDER RENT E 01- 4200- 610 -50 CYLINDER RENT E 01- 4200-610 -70 CYLINDER RENT Road & Bridges Utility Enterprise Parks & Recreation Road & Bridges Parks & Recreation Utility Enterprise Road & Bridges Parks & Recreation Search Name P 0 S T BOARD E 01- 4220 - 020 -20 POST LICENSES RENEWAL - PD Police Search Name PARKER, MICHELLE E 01- 4400- 030 -30 TRAVEL EXPENSE REIMB. Search Name RATWIK,ROSZAK & MALONEY, P.A. E 01- 4220 - 120 -10 E 01- 4481 - 110 -10 E 01- 4220 - 120 -20 JAN 2012 LEGAL SERVICES JAN 2012 LEGAL SERVICES JAN 2012 LEGAL SERVICES Search Name ROBIN KELLOGG ENTERPRISES E 05- 4400 - 105 -15 E 15- 4400-060 -60 G 05 -2010 E 01- 4400 - 110 -10 G 01 -2010 G 15 -2010 E 01- 4400 - 020 -20 TRAINING TRAINING TRAINING TRAINING TRAINING TRAINING TRAINING Fire Administration Administration Police Engineering Enterprise Utility Enterprise Administration Police Search Name SECURITY RESPONSE SERVICES INC E 45- 4335 - 045 -45 SECURITY MONITORING - PAR Golf Course Amount $336.22 $64.92 $401.14 $45.00 $45.00 $34.50 $37.98 $32.00 $32.00 $32.00 -$8.67 $8.67 $26.71 $8.52 $66.36 $270.07 $21.69 $21.70 $21.70 $65.09 $810.00 $810.00 $27.28 $27.28 $45.00 $627.88 $510.00 $1,182.88 $39.40 $39.40 $39.40 $19.70 $78.80 $39.40 $19.70 $275.80 $92.82 $92.82 ITEM 50 03/15/12 11:2c418 Page 6 Account Comments CITY OF MENDOTA HEIGHTS Claims List DEPT Descr Search Name SEVEN CORNERS ACE HDWE E 01- 4305 - 050 -50 E 01- 4305 - 070 -70 E 15- 4305 - 060 -60 OPERATING SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES Search Name SKJERVEN, GORDON E 01- 4400 - 030 -30 TRAVEL EXPENSE REIMB. Road & Bridges Parks & Recreation Utility Enterprise Fire Search Name SPICER, TANNER E 01- 4400 - 020 -20 TUITION REIMBURSEMENT - T. Police Search Name SPRWS E 01- 4425 - 315 -30 E 08- 4425 - 000 -00 E 15 -4425- 310 -60 E 01- 4425 - 310 -50 E 01- 4425 - 310 -70 FEB 2012 WATER SERVICE FEB 2012 WATER SERVICE FEB 2012 WATER SERVICE FEB 2012 WATER SERVICE FEB 2012 WATER SERVICE Fire Spec Fds Utility Enterprise Road & Bridges Parks & Recreation Search Name SPS COMPANIES, INC E 08- 4335 - 000 -00 EQUIP. REPAIR PARTS - CITY H Spec Fds Search Name ST. PAUL, CITY OF G 22 -2010 WAGON WHEEL TRAIL RECONS Search Name STATE SUPPLY COMPANY E 15- 4335 - 310 -60 E 01- 4335 - 310 -50 E 01- 4335 - 310 -70 BLDG. MAINTENANCE SUPPLIE BLDG. MAINTENANCE SUPPLIE BLDG. MAINTENANCE SUPPLIE Search Name STONEBROOKE EQUIPMENT INC E 01- 4330 - 490 -70 EQUIPMENT PARTS - PARKS E 01- 4330 - 490 -70 EQUIPMENT PARTS - PARKS Search Name STREICHERS E 01- 4410 - 020 -20 E 01- 4410 - 020 -20 E 01 -4410- 020 -20 Search Name SULLIVAN, TERRY G 08 -2010 E 08- 4415- 000 -00 Search Name T S C STORES E 01- 4305 - 050 -50 EQUIPMENT - PD EQUIPMENT - PD EQUIPMENT - PD Utility Enterprise Road & Bridges Parks & Recreation Parks & Recreation Parks & Recreation Police Police Police DEC 2011 MILEAGE REIMBURS JAN 2012 MILEAGE REIMBURS Spec Fds OPERATING SUPPLIES Amount $33.67 $33.66 $33.66 $100.99 $48.81 $48.81 $2,370.00 $2,370.00 $114.21 $44.32 $10.22 $10.23 $10.23 $189.21 $27.38 ITEM 50 03/15/12 11:2pA4/ Page 7 $27.38 $58,527.02 $58,527.02 $16.92 $16.93 $16.92 $50.77 $72.12 $190.62 $262.74 $80.12 - $80.12 $56.62 $56.62 $29.42 $168.17 $197.59 Road & Bridges $44.81 $44.81 Account Comments CITY OF MENDOTA HEIGHTS Claims List DEPT Descr Amount ITEM 50 03/15/12 11:2 Page 8 Search Name TRIANGLE RUBBISH & RECYCLING E 01- 4280 - 315 -30 JAN 2012 SERVICE - FIRE HALL Fire Search Name TURFWERKS E 45- 4330-490 -45 EQUIP. MAINTENANCE PARTS Golf Course Search Name TWIN CITIES OCCUPATIONAL HLTH E 01- 4220 - 050 -50 RANDOM TESTING Road & Bridges Search Name TWIN CITY TELEPHONE E 07- 4330 - 000 -00 EQUIPMENT INSTALLATION - P Spec Fds Search Name VERIZON WIRELESS E 01- 4210- 030 -30 FEB -MAR 2012 CELL SERVICE Search Name WASTE MANAGEMENT E 08 -4280- 000 -00 E 01 -4280- 310 -50 E 01- 4280 - 310 -70 E 15- 4280 - 310 -60 FEB 2012 SERVICE - CITY HALL FEB 2012 SERVICE - PW FEB 2012 SERVICE FEB 2012 SERVICE - PW Search Name WINTHROP & WEINSTINE E 01- 4221 - 120 -10 E 01- 4220 - 120 -10 E 15- 4220 - 120 -60 E 13- 4220 - 000 -00 JAN 2012 LEGAL SERVICES JAN 2012 LEGAL SERVICES JAN 2012 LEGAL SERVICES JAN 2012 LEGAL SERVICES Fire Spec Fds Road & Bridges Parks & Recreation Utility Enterprise Administration Administration Utility Enterprise Spec Fds $53.10 $53.10 $324.40 $324.40 $55.00 $55.00 $801.43 $801.43 $120.20 $120.20 $135.62 $178.62 $178.62 $178.62 $671.48 $500.00 $1,603.34 $119.25 $92.75 $2,315.34 $215,572.91 1101 Victoria Curve 1 Mendota Heights. MN 55113 651.452.1350 phone 1 651.452.8940 fax wiNvvtrnenclota-heights.corn DME: TO: FROM: CITY OF MENDOTA HEIGHTS March 20, 2012 Mayor, City Council, and City Administrator Sandie Thone, City ClerltIj/ ITEM 7A P51 SUBJECT: Resolution Establishing Precincts and Polling Places BACKGROUND On February 21, 2012 the State of Minnesota Appellate Courts released the Final Order Adopting a Congressional Redistricting Plan. Every ten years, following the completion of the United States Census, the seats in the United States House of Representatives are reapportioned among the states according to their respective populations. The United States Constitution requires congressional election districts to be nearly equal in population as is practicable. Minnesota's 2010 census population of 5,303,925 entitles it to retain the eight congressional seats it has been apportioned since the 1960 census. Minnesota's total population increased by 7.8 percent during the last decade, but the growth was not uniform. Therefore the MN Legislature re-drew the state's congressional and legislative districts to better reflect the state's population. Please see the attached Congressional, Senate and Legislative District Maps. The 2012 State redistricting plan split the legislative district in Mendota Heights in two: 52A, north of Highway 110, represented by Representative Hansen and 52B, mostly south of Highway 110, represented by Representative Atkins. Mendota Heights is now located in Congressional District 2, represented by John Kline Our Senate District (52) has similar boundaries and remains represented by Senator Jim Metzen. Minnesota Statute section 204B.14, subd.3 (d) requires that precinct boundaries must be reestablished within 60 days of when the legislature has been redistricted or at least 19 weeks before the state primary election, whichever comes first. Therefore staff has established the attached boundaries ofthe voting precincts and polling places. Precincts are used to administer elections and are created by the municipality. Staff has re-drawn the precinct boundaries based upon the following criteria: 1) 2010 United States Census Data, 18+ populations and past turnout and estimated future turnout 2) 2012 Redistricting resulting in the legislative district split reflecting District 52A and District 52B for Mendota Heights 3) School District boundaries (one school district — District 197) ITEM 7A 4) Precinct voters recorrnnendation of < 2000 voters P52 5) Precincts may not cross municipal boundaries 6) Precincts must not cross legislative, congressional boundaries 7) Must follow visible, clearly recognizable physical features and if unavailable, may follow alternate boundary used by the Census 8) Suitability of polling places and ADA compliance 9) Use large arterial streets as precinct boundary lines so voters do not have to cross to get to polling location 10) Consider future growth and annexation 11) Review and compliance with local policies The following are the new precinct boundaries and polling places established for the 2012 election effective for the Primary Election on August 14, 2012 and the General Election on November 6, 2012: Precinct 1: Somerset Elementary School, 1355 Dodd Road That part of the city beginning at the intersection of Annapolis Street (TH 13) and Delaware Avenue and running: southerly along Delaware Avenue; westerly along Wentworth Avenue (CR 8); northerly along Wachtler Avenue (CR 8); northeasterly along Sibley Memorial Highway (TH 13); easterly along Annapolis Street (TH 13) to the point of beginning. Precinct 2: Henry Sibley High School, 1897 Delaware Avenue That part of the city beginning at the intersection of Sibley Memorial Highway (TH 13) and Wachtler Avenue (CR 8) and running: southerly along Wachtler Avenue (CR 8); easterly along Wentworth Avenue (CR 8); southerly along Delaware Avenue (CR 63); westerly along State Highway 110; northerly along Interstate 35E; northeasterly along Sibley Memorial Highway (TH 13) to the point of beginning. Precinct 3: Mendota Elementary School, 1979 Summit Lane That part of the city beginning at the intersection of Sibley Memorial Highway (TH 13) and Interstate 35E and running: southerly along Interstate 35E; westerly along Wagon Wheel Trail; northerly along Lexington Avenue (CR 43); westerly along State Highway 110 to the western boundary of the city; northerly along the western boundary of the city; northeasterly along Sibley Memorial Highway (TH 13) to the point of beginning. Precinct 4: St. Thomas Academy, 949 Mendota Heights Road That part of the city beginning at the intersection of State Highway 110 and Lexington Avenue (CR 43) and running: southerly along Lexington Avenue (CR 43); easterly along Wagon Wheel Trail; northerly along Interstate 35E; easterly along State Highway 110; southerly along Delaware Avenue (CR 63); southwesterly along Huber Drive; westerly along Decorah Lane; southerly along Dodd Road (TH 149); westerly along Interstate 494, northeasterly along the Minnesota River (western city boundary); easterly along State Highway 55; easterly along State Highway 110 to the point of beginning. ITEM 7A P53 Precinct 5: Friendly Hills Middle School, 701 Mendota Heights Road That part of the city beginning at the intersection of Delaware Avenue (CR 63) and Huber Drive and running: southerly along Delaware Avenue (CR 63); westerly along Interstate 494; northerly along Dodd Road (TH 149); easterly along Decorah Lane; northeasterly along Huber Drive to the point of beginning. Please fmd attached a map showing the above precincts and the location of each polling place. Upon approval from the council the municipal clerk will submit the precinct and polling resolution to the county auditor on or before the deadline for municipal districts of April 3, 2012 for posting and entering into the statewide voter registration. Dakota County will be responsible for notifying all voters on or before July 20, 2012 in the county of precinct and polling place. The municipal clerk is required to provide the new city precinct map to the Secretary of State in addition to publishing the information locally. The clerk will confirm all contracts and arrangements for new and re- established polling places and post notice of changes in office of the city clerk on or before June 19, 2012 and must notify the school districts affected within 30 days of approval. BUDGET IMPACT There is no impact to the budget. The notices of new precinct boundaries and polling places are sent and paid for by Dakota County per the redistricting process. RECOMMENDATION Staff recommends the city council approve a "RESOLUTION ESTABLISHING PRECINCTS AND POLLING PLACES." ITEM 7A P54 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2012 - RESOLUTION ESTABLISHING PRECINCTS AND POLLING PLACES WHEREAS, the legislature of the State of Minnesota has been redistricted; and WHEREAS, Minnesota Statute section 204B.14, subd.3 (d) requires that precinct boundaries must be reestablished within 60 days of when the legislature has been redistricted or at least 19 weeks before the state primary election, whichever comes first; NOW THEREFORE BE IT RESOLVED that the City Council of the City of Mendota Heights, County of Dakota, State of Minnesota hereby establishes the boundaries of the voting precincts and polling places as follows: Precinct 1: Somerset Elementary School, 1355 Dodd Road That part of the city beginning at the intersection of Annapolis Street (TH 13) and Delaware Avenue and running: southerly along Delaware Avenue; westerly along Wentworth Avenue (CR 8); northerly along Wachtler Avenue (CR 8); northeasterly along Sibley Memorial Highway (TH 13); easterly along Annapolis Street (TH 13) to the point of beginning. Precinct 2: Henry Sibley High School, 1897 Delaware Avenue That part of the city beginning at the intersection of Sibley Memorial Highway (TH 13) and Wachtler Avenue (CR 8) and running: southerly along Wachtler Avenue (CR 8); easterly along Wentworth Avenue (CR 8); southerly along Delaware Avenue (CR 63); westerly along State Highway 110; northerly along Interstate 35E; northeasterly along Sibley Memorial Highway (TH 13) to the point of beginning. Precinct 3: Mendota Elementary School, 1979 Summit Lane That part of the city beginning at the intersection of Sibley Memorial Highway (TH 13) and Interstate 35E and running: southerly along Interstate 35E; westerly along Wagon Wheel Trail; northerly along Lexington Avenue (CR 43); westerly along State Highway 110 to the western boundary of the city; northerly along the western boundary of the city; northeasterly along Sibley Memorial Highway (TH 13) to the point of beginning. Precinct 4: St. Thomas Academy, 949 Mendota Heights Road That part of the city beginning at the intersection of State Highway 110 and Lexington Avenue (CR 43) and running: southerly along Lexington Avenue (CR 43); easterly along Wagon Wheel Trail; northerly along Interstate 35E; easterly along State Highway 110; southerly along Delaware Avenue (CR 63); southwesterly along Huber Drive; westerly along Decorah Lane; southerly along Dodd Road (TH 149); westerly along Interstate 494, northeasterly along the Minnesota River (western city boundary); easterly along State Highway 55; easterly along State Highway 110 to the point of beginning Precinct 5: Friendly Hills Middle School, 701 Mendota Heights Road That part of the city beginning at the intersection of Delaware Avenue (CR 63) and Huber Drive and running: southerly along Delaware Avenue (CR 63); westerly along Interstate 494; northerly along Dodd Road (TH 149); easterly along Decorah Lane; northeasterly along Huber Drive to the point of beginning Attached to this resolution, for illustrative purposes, is a map showing said precincts and the location of each polling place. 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I 52012 www.gis.legmn ••94:61.1•••11 faillnalESSMO CITY OF MENDOTA HEIGHTS 1101 Victoria Curve 1 Mendota Heights, MN 55118 05•100,* gt. Paul „ ANNAPOLS ST W ; , P So / MIN ' /M, T 49 \ \•':',^ 3114Sli'AVg ': SO' C1' HN ST N T , 01 v,•••' 41415.9110 Precincts Pct. 1: Somerset School 1355 Dodd Road EMERSONAVE RR 011. Pct. 2: Henry Sibley High School 1897 Delaware Avenue Pct. 3: Mendota Elementary School 1979 Summit Lane DEER TRAIL PT Pct. 4: Saint Thomas Academy 949 Mendota Heights Road Pct. 5 Friendly Hills Middle School (Gymnasium) 701 Mendota Heights Road • : • GAN LN VEtO VICTOR Mendota Heights is fully encompassed within: School District I.S.D. 197 Senate District 52 Congresssional District 2 TOM THUMB BLvE SOUT LAD 00000 A00 :Fr A jACA Et‘° VICTORY AVE FURLONG AVE VEY, AVE AVE wmoistbo Eagan , V MNDOTA fEIG NORTHLAND OR ITEM 7B P61 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452 ;850 phone 1 651.452,8940 fax ,.; cvvt.mendota- heights.corn DATE: TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS March 20, 2012 Mayor, City Council and City Administrator Jake Sedlacek, Assistant to the City Administrat Par 3 Rates, 2012 BACKGROUND At their regular meeting March 13, 2012, the Mendota Heights Parks and Recreation Commission recommended that the city council consider raising the rate for greens fees by one dollar for each round. Our current rates were set in November of 2008 as follows: Weelcdays Weekends Greens Fees $10 $12 Sr /Jr Greens Fees $9 $11 Second Round $5 $5 Pull Cart Rental $2 $2 Power Cart Rental $10 $10 The central discussion point for the commission discussion centered on whether or not an increase would have a negative impact upon demand. The commission ultimately voted to recommend a one dollar increase to each round of golf, asking staff to provide the city council with a current fee analysis for their consideration. Attached you will find a number of materials showing 2012 fees for similar courses in the twin cities area. As you can see, there are a number of variables in fees — some courses have flat rates regardless of the day of the week, others, as the Mendota Heights Par 3 have differing rates for weekends and holidays. Most courses have discounts for juniors and seniors. BUDGET IMPACT Our average rounds of golf played per year over the past five years is 11,362. Rounds of golf played in this same time have declined steadily, with total rounds played in 2011 of 9,396. If the increase of one dollar per round does not negatively impact demand, the increase would create an additional $9,300 to $11,300 of revenue. RECOMMENDATION The parks and recreation commission has recommended an increase of one dollar to each greens fee for the 2012 season. Staff concurs with this recommendation and is seeking a motion establishing rates for the 2012 season. This action requires a simple majority vote. 2012 Par 3 Course Fees - Background Materials for Discussion Fee Study of Similar (Par 3 and/or Executive) Courses completed March 14, 2012: Course Weekday Weekend Sr SrtIrWnd Arbor Pointe $ 15.00 $ 17.00 $ 12.00 $ 14.08 Birnamwood $ 12.50 $ 13.25 $ 11.25 $ 13.25 Brookland Exec. $ 13.00 $ 13.00 $ 12.00 $ 12.00 Brookviexv $ 12.50 $ 12.50 $ 9.50 $ 9.50 Cedarholm $ 12.00 $ 12.50 $ 10.75 $ 10.75 Fort 5ne||inO $ 16.00 $ 16.00 $ 13.00 $ 13.00 Fred Richards $ 14.50 $ 14.50 $ 9.00 $ 9.00 Glenn Lake $ 15.50 $ 16.50 $ 12.00 $ 13.00 Hyland Exec $ 11.00 $ 11.00 $ 11.00 $ 11.00 Htland Green $ 14.00 $ 14.00 $ 14.00 $ 14.00 |nvervvoodExec $ 14.00 $ 17.00 $ 9.00 $ 9.00 Island Lake $ 12.00 $ 14.00 Mendota Heights $ 10.00 $ 12.00 $ 9.00 $ 11.00 New Hope ViIIage $ 14.00 $ 14.00 $ I2.00 $ 12.00 Pinewood $ 12.75 $ 14.75 $ 11.00 $ 12.00 Theodore Wirth P3 $ 11.00 $ 11.00 $ 9.50 $9.50 Thompson Oaks $ 14.00 $ 14.00 $ 10.00 $ 10.00 Average $ 13.16 $ 13.94 $ 10.94 $ 11.44 The following chart shows a comparison of course fees at our current rate. The red bars are Mendota Heights; the black bars are the average of all fees. ITEM 7B P62 $18.00 $16.00 $14.00 $12.00 $10.00 $8.00 $6.00 $4.00 $2.00 2012 Greens Fees Analysis - Current Rate • �_ 'y,�r-// 'cb 00 sic Weekday Weekend ITEM 7B P63 The following chart shows a comparison of course fees for junior and senior players at our current rate. The red bars are Mendota Heights; the black bars are the average of all fees: $16.00 $14.00 $12.00 $10.00 $8.00 $6.00 $4.00 $2.00 $ - 2012 Greens Fees Analysis - Jr nd Sr R tes ob 644 \(■ c, e, e, 6 -1-° -ve ei,•t" 6_`` \e,.% o° sk. 1 ° c.,NN e:°N- o° "N ■%'\ ° s?" (de, dc 4:0 ce, cbc 4\e' e s" ro Sr/Jr EilSr/Jr Wnd 1101 Victoria Curve Mendota Heights, MN 55118 651A52.1850 phone 651452.8040 fax www.mendota-heights.com :4`41..trAl Et re- DATE: TO: FROM: SUBJECT: CITY OF MENDDTA HEIGHTS ACKGROUND March 20, 2012 Mayor, City Council and City Administrator Jake Sedlacek, Assistant to the City Administrator Par 3 Maintenance Contract 91\S ITEM 7C P64 The City of Mendota Heights has contracted with GM Management for maintenance of the grounds and equipment of the Par 3 Golf Course since 2008. Attached you will find a proposed contract to continue this agreement into the 2012 golf season. Language in the contract is taken from previous agreements, having been approved by GM Management and our City Attorney. Exhibit A to the contract details the specific activities, reporting requirements and other conditions of the agreement. The attached document is in draft form and is subject to discussion. GM Management is being provided a copy of the contract as provided to city council and will provide staff with feedback on the contract language prior to the city council meeting. BUDGET IMPACT The attached contract reflects the 2012 budget for maintenance at the Mendota Heights Par 3. RECOMMENDATION Staff recommends receiving a presentation on the proposed contract for maintenance at the Mendota Heights Par 3 Golf Course. If council is inclined to approve a contract at the March 20, 2012 meeting, pass a motion authorizing staff to execute the contract, subject to final review by GM Management and the city attorney. This action requires a simple majority vote. Page 1 of 5 MAINTENANCE CONTRACT Mendota Heights Par 3 Golf Course City of Mendota Heights, MN ITEM 7C P65 Contractor: Custom Tree Services Inc. Phone: (651) 648 -2147 Dat�'O\ it" \ \) ` Address: 6477 S Roberts Street Project Name: 2012 Mendota Heights Pa? 3 Maintenance City, State, Zip Code: Inver Grove Heights, MN 55077 Project Location: 1695 Dodd Road, Mendota Heights Contact: Jerry Murphy Parties: This contract ( "Agreement ") governs the rights and responsibilities of GM Management, a division of Custom Tree Services, Inc., ( "GM Management ") and the City of Mendota Heights ( "City "). 2. Scope of Services: GM Management has agreed to provide, and the City has agreed to engage GM Management to provide for the City, certain maintenance services at the City's Par 3 golf course, as such services are specified on the attached `Exhibit A" (the "Services ") 3. Schedule of Tasks and Payments: GM Management will submit an itemized invoice each month for the costs incurred to complete the agreed upon tasks identified in Exhibit A. The City has an established maintenance budget for the 2012 golf season of $46,500; any expenditure beyond this amount must be approved by the City. Some work may be completed by subcontractors on contract to GM Management. For all subcontractor work, GM Management will obtain at least 3 bids per task, select subcontractors and sign contracts for subcontractor work with prior approval of the City. Subcontractors will submit invoices to the City of Mendota Heights. As part of GM Management's administrative fees, GM Management will invoice the City for actual hours spent overseeing subcontractor work within costs limits specified in Exhibit A. The City must submit payment within 30 days of receiving an invoice. Changes or additions to this schedule may be made only with written consent of both parties. 4. Insurance, Indemnity, Limitation of Liability, Release: a. Workers' Compensation Insurance: Contractor shall provide a certificate of insurance showing evidence of workers' compensation coverage or provide evidence of qualification as a self- insurer of workers' compensation b. At all times during the term of this contract, GM Management shall maintain insurance commercial general liability (CGL), and if necessary commercial umbrella insurance, with a limit of not les than $1,000,000 each occurrence. The City shall be named as an additional insured under the CGL. c. Indemnity: the parties hereby agree to mutually indemnify and hold harmless the other party for claims arising out of its negligent acts and omissions or will misconduct or the acts of its employees or independent contractors, agents or Page 2 of 5 ITEM 7C P66 assigns in connection with or relating to the performance of each party's obligations under this agreement. i. Notwithstanding the foregoing, nothing in this section is inter dIp , 'nor should it be construed as a waiver of any municipal tort 11aF i limits, governmental inununities or defenses which otherwiseprbt the City of Mendota Heights. d. After a period of 12 months from acceptance of the final payment due to GM Management, GM Management agrees that it shall be deemed to have released the City from any and all claims, causes of action and liability in connection with this contract or the performance of services. 5. Termination: Either party may terminate the contract for any reason with ten (10) days written notice. Within thirty (30) days of tennination, GM Management will be entitled to a pro rata compensation for all work completed as of the date of tennination to the extent that such services were completed to the satisfaction of the City. 6. Amendment: This Agreement may only be amended by a written agreement, signed by both parties. 7. Independent Contractors: GM Management and the City are deemed to be independent contractors, and GM Management shall not be deemed to be an agent, officer or employee of the City, in connection with the matters contemplated by this Agreement. The City will not provide GM Management with any employee -type benefits, including but not limited to health insurance, a pension plan, vacation pay, or sick pay. Neither party has the right, power or authority, express or implied, to bind the other party or otherwise create any duty or obligation on the part of the other party, express or implied, nor shall either party hold out GM Management as having any such status, right, power or authority. The City acknowledges that GM Management, as an independent contractor, may perform services to other unrelated parties during the term of this Agreement. 8. Representations of GM Management. GM Management acknowledges that the City is hiring GM Management because of its expertise in this area and that the City has not provided any training for GM Management, its employees or agents. GM Management represents that it has sufficient knowledge and capacity to provide the Services for the City. 9. Compliance with Laws. GM Management shall be solely responsible for, and shall pay when due, all estimated tax, withholding, social security, disability, unemployment, self - employment and other taxes which may be unposed by the U.S. government or any state or local tax jurisdiction. GM Management agrees that it will comply with all applicable laws, rules, regulations in the performance of the Services. 10. Entire Agreement: This Agreement represents the entire agreement and understanding of the parties hereto with respect to the subject matter of this Agreement, and it supersedes all prior and concurrent agreements, understandings, promises or representations, whether written or oral, made by either party to the other concerning such subject matter. Page 3 of 5 ITEM 7C P67 11. Waiver: The failure of either party to insist in any one or more instances upon strict performance of any of the provisions of this Agreement shall not be construed, as a waiver or relinquishment of the right to enforce or require compliance witViich provision. \\a' 12. Applicable Law: This Agreement shall be governed by and construed in ance with the laws of the State of Minnesota. 13. Term: The term of this Agreement is to be from date of signing throug).1 ecember 31, 2012. N,C\ GM Management City of Mendota Heights Signature: Signature: Name: Name: Title: Title: Date: Date: Contact Persons The authorized contact person for GM Management is: Jerry Murphy 6477 So Roberts Street Inver Grove Heights, MN 55077 (651) 248-6147 The authorized contact person for City of Mendota Heights is: Jake Sedlacek Assistant to the City Administrator 1101 Victoria Curve Mendota Heights, MN 55118 651-452-1850 651-452-8940 (fax) JakeSMendota-Heights.com ITEM 7C Exhibit A Page 4 of 5 P68 Exhibit A: 2012 Scope of Services for Mendota Heights Par 3 Golf Course Activities GM Management will conduct all regular turf maintenance activities, including ,/,; O Mowing: greens, tees, fairways and rough <i) O Maintenance of tee signs, ball washers, benches and trash receptacle • Establishing and implementing appropriate watering/irrigation schedu,lbs O Maintain the irrigation system O Other duties as apparent or assigned \\) GM Management will provide the City a list of anticipated maintenance activities for the week by noon, Friday of the preceding week. GM Management will oversee the overall health of turf grass, taking necessary actions to ensure a high-quality playing surface, which will likely include recommendations for chemical applications, aerating, or similar: O All chemical applications will be completed by MN Department of Agriculture certified chemical applicators O Aeration and/or other turf improvement projects may be either subcontracted for completed by GM Management staff Purchasing GM Management will identify one individual to be authorized to make purchases for the Par 3 Golf Course on behalf of the City at the following vendors: O'Reilly Auto Parts, MTI Distributing, TurfVVerks, LESCO mfg, and Menards. All other purchases must be coordinated through the City of Mendota Heights. Invoices for all purchases must be submitted on a weekly basis and must include annotations as to the machine/building purchases were completed for. Each unit/building will be assigned a number for purposes of tracking expenses. Equipment GM Management will lease all City-owned grounds-keeping equipment for the rate of $1 per year. Under this lease, GM Management will conduct all regular maintenance and minor repairs to City equipment. Tools The Mendota Heights Par 3 has a limited stock of tools for equipment maintenance. GM Management shall supply specialized tools necessary for the maintenance of golf equipment, or provide the City with a list of necessary tools. Use of Facility The Mendota Heights Par 3 is a municipally owned facility; the maintenance building use is limited to the maintenance and repair of city-owned equipment. No use of the space for personal use is allowed without prior written consent by the City. ITEM 7C ExIzibit A P69 Page 5 of 5 Budget The City Council of the City of Mendota Heights has approved the following budget for Par 3 maintenance and grounds improvements: Personnel , • Grounds Maintenance Management $14,000 ,,,.. \ $20,000.,\?6,\ v • Wages Operations: $12,60W) • Grounds-keeping Equip Repairs $4, 000 0 Chemicals and fertilizer $3, 000 • Irrigation system repair $1,000 ® Beautification $2, 500 0 Soil/Sand $2,000 Total: $46,500