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2012-02-21 Council PacketCITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA February 21, 2012 — 7:00 p.m. Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Consent Agenda a. Acknowledgement of February 8, 2012 City Council Minutes b. Acknowledgement of February 9, 2012 City Council Workshop Minutes c. Acknowledgement of January 2012 Treasurer's Report d. Renewal of Street Maintenance Joint Powers Agreement e. Tobacco License for Poopha Incorporated/Mendota Liquor f. Appointment of Fire Department Captains g. Approval of Out of State Travel — 2012 Fire Instructors Conference h. Receive January Fire Department Synopsis i. Acknowledge Resignation of Firefighter j. Appointment of Alternate Dakota Communications Center Representative k. Vehicle Purchase and Emergency Equipment Installation I. Partners in Preservation Grant Agreement m. Petition for Streetlight on Furlong Avenue n. Authorization to Seek Professional Services for Design of Pedestrian Safety Improvements at Highways 110 and 149 o. Approval of Contractors List p. Approval of Claims List 6. Public Comments 7. Unfinished and New Business a. Planning Case 2012-04; Variance — ISD 197/Henry Sibley High School, and consideration of "RESOLUTION APPROVING A VARIANCE FROM THE MAXIMUM WALL SIGN AREA REQUIREMENT AT 1897 DELAWARE AVENUE" b. Planning Case 2012-01; Zoning Amendment — City of Mendota Heights; "ORDINANCE AMENDMENT RELATING TO MINOR WETLAND PERMITS" c. Planning Case 2012-02; Zoning Amendment — City of Mendota Heights; "ORDINANCE AMENDMENT RELATING TO CRITICAL AREA PERMITS" 8. Council Comments 9. Adjourn Mendota Heights City, Council CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF M SOTA ITEM 5A February 8, 2012 P Page 1 Minutes of the Regular Meeting Held Wednesday, February 8, 2012 Pursuant to due call and notice thereof, the regular meeting the City Curve, Council, City Mendota Heights, Heights, Minnesota was held at 7:00 p.m. at City Hall, l o Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Duggan, Povolny, Petschel and Vitelli. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Duggan moved adoption of the agenda. Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained e en procedure for ar presented and approval. Councilmember Duggan moved approval of pulling items F Dakota authorization for execution of any veers sAgreement, dmeG Resolution ofeSupport for Noise Oversight County Spring Clean Up Joint Powers Committee Noise Mitigation Proposal, and K Authorization to Begin Seasonal Worker Hiring and Recruitment Process a. Acknowledgement of January 10, 2012 Parks and Recreation Minutes b. Acknowledgement of January 17, 2012 City Council Minutes c. Acknowledgement of January 18, 2012 Airport Relations Commission Minutes d. Acknowledgement of January ber 2001 Treasu irer' Report Commission Minutes e. Acknowledgement of D Agreement f. Dakota County Spring Clean Up Joint Powers g. Resolution of Support for Noise Oversight Committee Noise Mitigation Proposal h. Approval of 2012/2013 LELS Police Union Contract i. Approval of Sign Permit at 2520 Pilot Knob Road, Zenith American Solutions MendotaReights City Council j. Authorization to Begin Engineering Intern Recruitment Process k. Authorization to Begin Seasonal Worker Hiring and Recruitment Process 1. Authorize Purchase Order for Invasive Plant Removal in Valley Park m. Acknowledgement of January 2012 Building Activity Report n. Approve the Contractors List o. Approve the Claims List Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 February 8, 2012 P 2 Page 2 F) DAKOTA COUNTY SPRING CLEAN UP JOINT POWERS AGREEMENT Assistant to the City Administrator Jack Sedlacek explained that the spring clean up is typically held on the first Saturday in May. Dakota County Environmental Management approached staff in the hopes of coordinating a household hazardous waste clean up the Co City nty staff cdould be on hand tociiy agreed to bump up the clean up this year by one w eek the Dakota collect household hazardous waste, which include old paints, fertilizers, chemicals, etc. They would collect this material for free as well as electronics. The event is planned for Saturday, April 28, 2012 from 9:00 a.m. to 1:00 p.m. at Mendakota Park. Staff will be collecting all of the items they normally collect; general rubbish, scrap metal, electronics, bicycles, etc. This year there will be no cost for electronics and household hazardous waste will be collected for free as well. Approval for a Joint Powers Agreement with Dakota taa ise i define so sought b staff do this Spring Clean Up. The agreement is Dakota County's standard language responsibilities are. Councilmembers asked questions in regards to sanitary facilities, running water, and chemical spill clean-up precautions. Councilmember Povolny moved to approve the Dakota County Spring Clean Up Joint Powers Agreement. Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 G) RESOLUTION OF SUPPORT FOR NOISE OVERSIGHT COMMITTEE NOISE MITIGATION PROPOSAL City Administrator Justin Miller commented that the Metropolitan C Commission ve si ht Committee took action to recommend to the Metropolitan Airport Commission that further done in homes, mostly in the Minneapolis area, where there wello en in traffic. projected increase in noise. According i based to on projected changes in the way they are operating as ally projections, it will increase noise levels in some areas therelwillonow be more that that at meetlthat mitigated as part of the consent decree at a certain level, Mendota Heights City Council February 8, 2012 P 3 Page 3 threshold. The Noise Oversight Committee felt that it would be fair that the MAC also mitigate those homes as they have done in the past, under the current arrangement. Relations Commission Ohought it would be a made that recommendation to the full MAC and the Airport gesture for the Mendota Heights City Council to issue a resolution in support and let the MAC know that the City of Mendota Heights agrees with that procedure as well. Councilmember Petschel and Councilmember Duggan offered explanations of the background situations and efforts that led to this resolution. Councilmember Petschel moved to approve Resolution of Support for Noise Oversight Committee Noise Mitigation Proposal. Councilmember Duggan seconded the motion. Ayes: 5 Nays: 0 K) AUTHORIZATION TO BEGIN SEASONAL HIRING AND RECRUITMENT PROCESS Councilmember Vitelli commented that this proposal includes a hiring for Par 3 and Council has asked City Administrator Justin Miller to take a look at restructuring the way the golf course is managed this coming year. Councilmember Vitelli proposes that the Council approve time. seasonal hiring for Parks & Recreation and for Public Works, but not approve th e Par 3 Councilmember Vitelli moved to approve the Authorization to Begin Seasonal Worker Hiring and Recruitment Process, with the Exception of the Par 3. Councilmember Povolny seconded the motion. Councilmember Duggan inquired if the golf course opens early this year, assuming the weather holds out, will there be a team in place to manage the golf course in time. City Administrator Justin Miller replied that he believes staff will be able to come back staff will still be able to meanage an early meeting. Even if it was pushed back by two weeks he opening. Ayes: 5 Nays: 0 PRESENTATIONS A) RECOGNITION OF OUTGOING CITY COMMISSION MEMBERS The Mendota Heights City Council recognized the following outgoing city commission members: Airport Relations Commission Parks & Recreation Commission Parks & Recreation Commission Robin Ehrlich Tom Kraus Steve Commers PUBLIC COMMENTS 5 years 5 years 3 years Mendota Heights City Council February 8, 2012 P 4 Page 4 to Fire Chief John Maczko stated that Mr. Ken Weisenburger and Mr. John Mendez were present some tonig emo present a benefit that they will be doing for one of the firefighters that is going g caused by a parasite that has severely impacted her eye. Mr. Weisenburger and Mr. Mendez explained that Mendota e�� her contact Firefighter lens HNolrmallByethis encountered a parasite called the Acanthamoeba that gotten ts parasite does not survive when it gets exposed to the air. However, caughitig n t mehit dCancontact lens it can live there and grow; it can burrow and it can multiply. damage. Firefighter Bester has been going through multiple trea this e is and ndt happen care regiments anyone to tryeand save her eye. It is her desire to educate others about this parasite so There will be a benefit held on Saturday, February 25, 2012 from 3:00 p.m. to 8:00 p.m. at the Mendota VFW. The benefit includes a silent auction, spaghetti dinner, and dlty music by f Sandy and the h Hitmen. Tickets are $10 per person and everyone is invited and encouraged wish to donate to the silent auction they can contact Mr. Ken eWeisenburger an ! at 651-303-3220 or ken.weisenburger @state.mn.us or John Mendez at 651-269-1539 Since there were firefighters in attendance, Councilm e f e that took place recently. F his ire Chief appreciation Maczlco the firefighters for a great job done during the propane an explanation of the actual event and about the training they go through with Xcel Energy. PUBLIC HEARINGS A) CEC FOOD AND BEVERAGE, LLC /LE CORDON BLEU LIQUOR LICENSE (CONTINUED FROM JANUARY 17, 2012 CITY COUNCIL MEETING) Wine City Clerk Sandie Thone explained this is the second and e Cordon Bleu, Mendota Institutional Heights and 3.2 Malt Liquor License for CEC Food and Beverage, LLC/L Road. They have submitted all materials and fees and a successful background investigation was completed with the Mendota Heights Police Department. Mayor Krebsbach opened the public hearing and asked for comments from the public. There being no comments from the public Councilmember Duggan moved to close the public hearing. Councilrnember Petschel seconded the motion. Ayes: 5 Nays: 0 Mayor Krebsbach opened the floor for discussion and questions from the council. Councilmember Duggan moved to approve the CEC Food and Beverage, LLC /Le Cordon Bleu Institutional Wine and 3.2 Malt Liquor License. Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 Mendota Heights City Council February 8, 2012 P 5 Page 5 UNFINISHED AND NEW BUSINESS A) PLANNING CASE 2012 -04; VARIANCE: ISD 197/HENRY SIBLEY HIGH SCHOOL, AND CONSIDERATION OF "RESOLUTION APPROVING A VARIANCE FROM M THE EMAXIMUM WALL SIGN AREA REQUIREMENT AT 1897 DELAWARE to the City Administrator Jake Sedlacek explained that Henry Sibley High School is located at Delaware Avenue and Highway 110. The school district is asking for two variances. One is for the area of a wall sign and the other is a variance request asking for more than one sign. The school currently has a sign on the south side of their building that is 260 square feet. They have made a request for two additional wall signs to be on the north side of the building. One would say Henry Sibley Warriors and would be 140 square feet and the other would have the Henry Sibley Warriors logo and would be 50 square feet. Mr. Sedlacek shared images of the two signs. The Planning Commission had some brief discussion on this matter and expressed concern that there may be similar requests such as this in the future. It was felt that the variance request was the right way to handle this and the Planning Commission did find six findings that they felt supported the request for variance. There were no comments at the public hearing and the Planning Commission did recommend approval of the variance as proposed. Councilmembers asked questions and expressed concerns in regards to the placement of the logo on the wall, wording of the resolution and the language in the resolution, possible future illumination of the sign, and that the resolution does not set precedence. Councilmember Duggan moved to table approval of a "Resolution Approving a Variance from the Maximum Wall Sign Area Requirement at 1897 Delaware Avenue" and have it come back once the language has been clarified. Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 B) COMMERCIAL PROPERTY MAINTENANCE ORDINANCE Assistant to the City Administrator Jake Sedlacek explained that this topic was discussed in November of 2010 and again at the 2011 City Council work session asking staff to come up with an estimate for creating a draft ordinance. That was approved June at to the Planning Commission Commssion for b pef discussion, come up with a draft ordinance, has presented and is now presenting it to the Council. NAC Planner Stephen Grittman explained that the intent of a Property Maintenance Code is to talk about the requirements for existing conditions and existing developed properties. It is not intended to replace or substitute for zoning regulations, which apply at the time typically that a property is being developed. He then walked the Mayor and Councilmembers through the draft ordinance. There were ten basic paragraphs: 1. Findings and Purpose Statement 2. Definitions 3. Building and Structure Appearance and Safety Requirements Mendota Heights City Council February 8, 2012 P 6 Page 6 4. Maintenance Requirements for Vacant Buildings 5. Landscaping and Grounds Maintenance 6. Accessory Buildings /Accessory Uses 7. Accumulation and Hazardous Materials 8. Rubbish, Garbage and Trash 9. Storm Drainage 10. Abatement and Enforcement Councilmembers made comments, suggestions, and questions in regard to enforcement, adding of language that is a bit more specific, and definitions. Next steps: suggestions and comments from the Council and the Planning Commission will be made to the draft ordinance and it would be brought back to Council, then to the Planning Commission for a public hearing, notice to the local businesses about the ordinance, and back to the Council for adoption. COUNCIL COMMENTS Mayor Krebsbach noted that Mr. Ed Paster of Paster Enterprises passed away since the last council meeting and sent her sympathies to the family. Mayor Krebsbach also mentioned that South Saint Paul is celebrating its 125th birthday. CLOSED SESSION Mayor Krebsbach stated that, pursuant to Minnesota Statute, council is going into Closed Session to Develop or Consider Offers or Counter - offers for the Purchase of a Sale of Real or Personal Property at 2454 LeMay Lake Road. Councilmember Duggan moved to adjourn to Closed Session to Develop or Consider Offers or Counter- offers for the Purchase of a Sale of Real or Personal Property at 2454 LeMay Lake Road. Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 ADJOURN Mayor Krebsbach adjourned the meeting at 8:22 p.m. Sandra Krebsbach Mayor ATTEST: Sandie Thone City Clerk ITEM 5B February 9, 2012 -, p Page 1 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the 2012 Goal Setting Work Session Held Thursday, February 9, 2012 Pursuant to due call and notice thereof, the 2012 goal setting work session Victoria Council, c 1, City of Mendota Heights, Minnesota was held at 9:00 a.m. at City Hall, 1101 i Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 9:00 a.m. The following members were present: Councilmembers Duggan, Petschel, Vitelli and Povolny. CITY ATTORNEY PRESENTATION City Attorney Diehm addressed the Council regarding judicial; quasi-judicial and legislative decision making and items to consider when a case or potential issue is being brought befo suee city council. She distributed case law from a situation in Minneapolis that further CITY COUNCIL ITEMS City Administrator Miller explained that staff previously surveyed the co� d discussion ofobtain n their of the topics council brought top priorities for 2012. A summary P listed below. PUBLIC WORKS/ENGINEERING SURFACE WATER MANAGEMENT Director of Public Works /City Engineer Mazzitello presented the current od real water ponds, o implemented e op by staff. Council directed staff to continue to monitor inlets and outlets a nei hborhood pond protocol and to continue to monitor water quality with the assistance of the CAMP g and St. Thomas Academy student reports. STREET ASSESSMENT POLICY PLAN /REVIEW OF INFRASTRUCTURE MANAGEMENT Council directed staff to bring back at a future meeting all plans combined so that they can be viewed by year, neighborhood, etc. and so that the impacts of potential changes to the assessment policy may be reviewed. February 9, 2012 P Page 2 EMERALD ASH BORER MANAGEMENT Council directed staff to pursue potential tree inventory projects, possibly as part of a student project, to detenniine extent of ash trees on public property. PUBLIC SAFETY PEDESTRIAN SAFETY AT DODD ROAD AND HIGHWAY 110 safety Staff presented a draft design and construction timeline irected staff to proceed with the schedule and to also improvements at the intersection. The council possible inclusion of the Valley Park Trail relocation into the project. SOCIAL HOST ORDINANCE Chief Aschenbrener presented the reasoning behind aft an host ordinance noanr future and city how it might be applied in Mendota Heights. The council directed staff consideration. - _DEER CONTROL Chief Aschenbrener provided a history of deer control procedures in Mendota Heights. The council directed staff to again pursue a deer control program with the Metro Bow Hunters Resource Base. PLANNING COMMERCIAL PROPERTY MAINTENANCE REQUIREMENTS Due to the topic being discussed at the council meeting on February 8, 2012 there was no further discussion on the topic. CODE ENFORCEMENT OF RESIDENTIAL PROPERTY STANDARDS Staff reviewed the current policy and explained the city's current practice of only pursuing cases on a complaint basis. Council asked staff to take a more active approach, especially on properties with consistent code violations. SPECIAL EVENT PERMITS Staff said this issue was identified by the council as something that needed to be looked at in anticipation of events occurring at the Pilot Knob site. Council directed staff to bring a draft peimit back to the council at a future date. February 9, 2012 P 9 Page 3 PARKS AND RECREATION HALLOWEEN BONFIRE SITE Staff indicated that with ongoing development occurring at the Mendota Plaza site, a new location for the Halloween Bonfire would need to be found. Assistant Administrator Council 1 asked that they be that Dodge Nature Center staff have preliminarily agr eed to host the en kept updated on the progress and that a map of the potential location be provided. 25th ANNIVERSARY PARKS CELEBRATION Sedlacek outlined the events that were planned for this year's event. Councilmember Duggan also suggested that the Parks and Recreation Commission look at a fireworks display and an antique car show. Council directed staff to continue to work on the event and to provide updates later in the year. MHAA PARTNERSHIP Staff indicated that this idea was provided by council so that the city would begin to receive more communications and reports from the Mendota Heights Athletic Association in regards to enrollment numbers, training and background checks of coaches, and how city contributions are being used. Staff stated that a meeting will be set up with appropriate people at MHAA. ECONOMIC DEVELOPMENT DEVELOPMENT /REDEVELOPMENT OPPORTUNITIES Staff indicated that efforts were currently underway to assemble an inventory of all businesses in Mendota Heights so that appropriate actions could be taken. The council also encouraged the development of a business visit plan so that staff and city council can meet business owners /managers in the city. FUTURE OF OLD FIRE HALL SITE/FISCHERVILLE Staff reviewed the past attempts to develop the site. Potential site contamination/clean-up issues were raised and the council encouraged staff to investigate possible grant opportunities to mitigate any contamination. FINANCIAL 2013 BUDGET DIRECTION Staff presented a budget and tax levy history dating back to 2003. Council asked for more information including percentage breakdowns of each general fund category from 2003 to 2012 as well as a report on the various reserve fund balances. February 9, 201' 1 0. Page 4 TUITION REIMBURSEMENT POLICY Staff presented a report comparing the policies of other metropolitan cities. Council agreed that a revised policy was needed and directed staff to present a draft policy in the coming months. MISCELLANEOUS MAYOR MERTENSOTTO LANDMARK DESIGNATION The council discussed several different options as presented in the staff report and then suggested that the baseball field by city hall be named after Mayor Mertensotto. Staff agreed to bring possible signage options back to the council at a later date. CITY COUNCIL WORKSHOPS Council discussed the timing and structure of any future workshops. Council agreed to hold another workshop, if needed, in the April/May timeframe. Staff indicated that they would bring schedule options back to the council in the coming weeks. ADJOURN There being no further business to come before the council, the meeting was adjourned at 12:10 p.m. Ayes: 5 Nays: 0 Sandra Krebsbach Mayor ATTEST: Sandie Thone City Clerk CITY OF IIIIENDOTA HEIGHTS TREASURER'S REPORT JANUARY 2012 c•• American Bank Checking Account .02Y6 Savings Account .02Y6 Colatera| - Bondn Gov't. Guar. Investments Saving Cart 2/1O/D4@D.S596Cherokee FHLMC 0.596 1019/16 FHLMC 0.5Y6101[V10 FHLMC 1.50% 10/05/18 FHLMC 1.5096 10/05/18 FNMA 1.50% 11/23/18 FHLB 1.25% 11/23/18 FNMA 2.00% 9/30/21 FHLMC 2.00% 9/30/21 FHLMC 2.375% 12/1/21 FHLMC 1.5% 12/29/21 Bank of India .35% 7/25/12 Bank of Baroda 0.4596 12/12/12 Barclays Bank 0.45Y6 12/14/12 Wright Exp Financial Svcs 0.50Y6 12/21/12 Saflie Mae Bank 0.75% 06/14/13 Ally Bank 0.80% 06/14/13 Godman Sachs Bank 1.5096 12/08/14 GE Capital Financial Inc 2.O59611M/1S American Express Cent Bank 2.05% 12/1/16 Fidelity Institutional Government PorUo|ib (Piper) Gov't. Securities Fund 28% Sold 6/4 MMkt Fd (WF) TOTAL FUNDS AVAILABLE 1/31/12 Funds Available 1/1/2012 Rates JAN JAN Money Market Bank 0.02Y6 Piper 01096 5Yr. Tr. 07196 1OYcTc 1.83Y6 BALANCE $341.030.83 $640.07 $342.270.90 Cost $13,952.59 $700.000.00 $500.000.00 $1.000.000.00 $200.000.00 $200.000.00 $500.000.00 $200.800.00 $500,000.00 $450.000.00 $200.800.00 $100.000.00 $100.000.00 $100,000.00 $100.000.00 $100,000.00 $100.000.00 $245,000.00 $245.000.00 $245.000.00 $2.891.535.32 $433.187.00 $260.510.55 $0.728/457.38 $12,489,847.87 COLLATERAL $873/132.00 $250.000.00 PV $13,952.59 $699.755.00 $490.825.00 $1.000.150.00 $200,030.00 $200.178.00 $500.135.00 $200.275.00 $500,690.00 $450.306.00 $200.194.00 $100.001.00 $100.081.00 $100.062.00 $100.106.00 $100.181.00 $100.249.00 $245.703.15 $247.511.25 $247.469.60 $2.891.536.32 $1.031.000.00 ITEM 50' P12 1101 Victoria Curve i.iendota Heights, MN 55118 651.452.1850 phone 1 651,45 %8940 fax www.mendota- heights.com CITY of MENDOTA HEIGHTS DATE: February 21, 2012 TO: Mayor, City Council, and City Administrator Ryan E. Ruzek, P.E., Assistant City Engineer RR FROM: Street Sweeping, Agreement (JPA) for Traffic Markings, SUBJECT Renewal of Joint Powers �� Sealcoating Crack sealing, Screening, it BACKGROITND administered by the City of Heights has been in a Joint Powers Agreement (JPA) The City e. The past JPA year agreement for 2011. The proposed renewed JPA is a perpetual of Burnsville. Participating Burnsville. The past JPA was a one y of Burnsville executes the program. agreement which ch charged can cancel ministrative fee and- the-City. the City days notice to municipalities are charged an written for a number of services, the City of Mendota Heights only utilizes limited Although the JPA is wn These services are delivered at a (Granite Chip Seal and Crack Sealing). and the administrative fees comparable ervices provided or ed uc the JPA ( could get on their own, in -house staff. Reduced unit paid s or reduced con mic l bid prices the City g cities joining together. paid are slightly more economical than of me of work with all the neighboring J p having a larger costs are anticipated by g BUDGET IMPACT the City of Mendota Heights paid $49,597.07 in 2007, $63,732.94 in 2008, and Under the .4 past JPA ' 2011. The Cloy tr Burnsville city utilized in e009 Mendota Heights did not participate in 20 Oinue to budget constraints however the city utilized the JPA for approximately $80,000 of improvements administration charges are based on the amount the city spends on improvements. Amount spent Fee percentage % $0-$50,000 1.1.55% $50,000- $100,000 0.5% Over $100,000 Mendota Heights has identified $50,000 in street maintenance for 2012 to contribute to this JPA. RECOIVIMEpA•TION continued participation in the proposed JPA for Traffic Markings, Street Sweeping, Staff recommends approve the attached Joint Powers Crack sealing, Screening, and Sealcoating. If council desires, pp Agreement by passing a motion by majority vote. JOINT POWERS AGREEMENT SOUTH METRO CITIES JOINT POWERS AGREEMENT FOR STREET MAINTENANCE SERVICES THIS JOINT POWERS AGREEMENT ( "Agreement) is made this 21St day of February, 2012, by and between the City of Burnsville, ( "Burnsville ") and other south metropolitan cities choosing to participate in this Agreement ( "Participating City" or "Participating Cities "). (Burnsville, Participating City or Participating Cities shall collectively be referred to as the "Parties "). RECITALS This Agreement is made pursuant to the authority conferred upon the Parties pursuant to Minnesota Statutes 471.59. The purpose of this Agreement is to provide street maintenance services for the Parties utilizing a singular contracting procedure and one common contractor for each service. NOW, THEREFORE, the Parties agree as follows: 1. Subject to the other provisions of this Agreement, Burnsville for itself and on behalf of the Participating Cities shall annually decide which services will be bid for the collective benefit of all Parties, prepare all bidding documents and conduct bidding services pursuant to State law for the work. 2. The Participating Cities shall annually provide to Burnsville the estimated quantities for these services in each respective city, and shall also approve the bid documents. 3. Burnsville shall tabulate the bids upon their receipt and make a recommendation of award to each Participating City and upon their approval, award the contract pursuant to State law. 4. Each Participating City shall be responsible for: Preparing maps showing the proposed locations for these services including estimating the quantities thereof. 162318v02 JJJ:02/08/2012 1 P13 • Preparing the streets for the work to be done in accordance with the specifications and coordinating with the contractor as to the timing of the actual work. • Inspecting the contractor's work, measuring the quantities of work performed, approving and certifying the progress or final payments to the contractor. • Pay a percentage of actual construction costs to Burnsville for legal and administrative costs on a sliding scale basis as follows: $0 - $50,000 —1.5% $50,000 - $100,000 - 1% Over $1 00,000 - 0.5% 5. In accordance with the specifications, the contractor will submit an itemized invoice to each Participating City separately for the work performed in each city. Upon approval of the invoice by the respective city, that Participating City will remit the approved invoice amount directly to the contractor. 6. It is agreed that each Participating City shall indemnify, save, and hold harmless Burnsville, and each of the other Participating Cities, and all of their agents and employees from any and all claims, demands, actions, or causes of action, for whatever nature, arising out of the execution or performance of the work purchased for each respective city under this Agreement, and that the Participating Cities further agree to defend, at their sole cost and expense, any actions or proceedings commenced against their respective city for the purposes of asserting any claim of whatsoever character arising hereunder. The Parties agree that liability under this Agreement is controlled by Minnesota Statute 471.59, subdivision 1 a and that the total liability for the Parties 162318v02 JJJ:02/08/2012 2 P14 shall not exceed the limits on governmental liability for a single unit of government as specified in 466.04, subdivision 1.(a). 7. This Agreement is to be executed between Burnsville and each of the Participating Cities. It may be executed in counterparts. Future Participating Cities may be added by action of their Council and execution of this Agreement. Upon addition of those Cities, a copy of the signature page and an updated appendix will be provided by Burnsville to all Participating Cities. Similar notification shall be provided for those that terminate their participation in this Agreement. This Agreement shall continue in effect until terminated by the Parties or replaced. Each Participating City may terminate this Agreement as to that Participating City by giving sixty (60) days notice to Burnsville. Burnsville may terminate this Agreement by providing six months notice to the Participating Cities. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the date indicated below. BURNSVILLE CITY OF BURNSVILLE BY: , Mayor Elizabeth B. Kautz DATE: BY: z City Manager Craig L. Ebeling PARTICIPATING CITIES CITY OF APPLE VALLEY BY: , Mayor Mary Hamann - Roland DATE: BY: , City Clerk Pam Gackstetter 162318v02 337:02/08/2012 3 P15 CITY OF EAGAN BY: Mayor Mike Maguire DATE: BY: , City Clerk Christina M. Scipioni CITY OF ELKO NEW MARKET BY: Mayor Jason Ponsonby DA1E: BY: , City Administrator Thomas Terry CITY OF FARMINGTON BY: Mayor Todd Larson BY: , City Administrator David McKnight CITY OF LAKEVILLE DATE: BY: , Mayor Mark Bellows DATE: BY: , City Clerk Charlene Friedges CITY OF MENDOTA HEIGHTS BY: , Mayor Sandra Krebsbach , City Clerk BY: Sandie Thone 162318v02 J11:02/08/2012 4 DATE: P16 CITY OF PRIOR LAKE BY: Mayor Mike Myser BY: , City Manager Frank Boyles CITY OF ROSEMOUNT DATE: BY: Mayor William H. Droste DATE: BY: , City Clerk Amy Domeier CITY OF SAVAGE BY: , Mayor Janet Williams DATE: BY: , City Administrator Barry Stock CITY OF SHAKOPEE BY: , Mayor Brad Tabke DATE: , City Clerk BY: Judy Cox BY: , City Administrator Mark McNeill CITY OF SOUTH ST. PAUL BY: , Mayor Beth A. Baumann BY: Clerk Christy M. Wilcox 162318v02 JP:02/08/2012 5 DATE: P17 CITY OF WACONIA BY: Mayor Jim Nash BY: City Administrator Susan Arntz CITY OF WEST ST. PAUL DATE: BY: , Mayor John A. Zanmiller DATE: BY: Acting City Manager/Asst. City Manager Sherrie Le 162318v02 JJJ:02/08/2012 6 P18 APPENDIX A LIST OF PARTICIPATING CITIES BURNSVILLE, APPLE VALLEY, EAGAN, ELKO NEW MARKET, FARMINGTON, LAKEVILLE, MENDOTA HEIGHTS, PRIOR LAKE, ROSEMOUNT, SAVAGE, SHAKOPEE, SOUTH ST. PAUL, WACONIA AND WEST ST. PAUL 162318v02 JJJ:02/08/2012 7 P19 DATE: TO: FROM: SUBJECT: 1 CITY or= IVIENEDOTA HEIGHTS -11 February 21, 2012 • ITEM bE RI Victoria CurvE I Mendota. Heights, MN 5511a M452.1850 phone 651.452,8940 fax www,rnendota-fleight5.corn Mayor, City Council, and City Administrator Sandie Thone, City Clerk 40 410 Poopha Incorporated/Mendota Liquor Tobacco License BACKGROUND Pursuant to Mendota Heights City Code Section 3, Chapter 2 and Ordinance 333 no person shall sell or offer to sell any tobacco, tobacco related products or tobacco related device without first having obtained a license to do so from the city clerk. No license shall be issued under this chapter until the appropriate license fee is paid in full. The fee for a license under this chapter shall be set in accordance with a fee schedule adopted by the city council. _ Poopha Incorporated, a corporation., has successfully submitted an application and license fees due for a new tobacco license with the City of Mendota Heights for Mendota Liquor located at 766 Highway 110, Mendota Heights, Minnesota. All documentation was found to be complete and in order. The license period will become effective upon approval, February 22, 2012 through December 31, 2012. BUDGET IMPACT The city licensing fee will affect the revenues of the 2012 budget as follows: Tobacco License fee of $200 collected on February 15, 2012 which was not included in the 2012 budget. RECOMMENDATION Staff recommends the city council approve a new tobacco license for Poopha Incorporated dba Mendota Liquor located at 766 Highway 110, Mendota Heights, Minnesota. P20 1101 Victoria Curve ( Mendota Heights, MN 55118 651.4523850 phone 1 .651.452.8940 fax www.mendota- heights.com ITEM_. 5F P21 DATE: TO: FROM: SUBJECT: CITY OF MENDDTA HEIGHTS February 21, 2012 Mayor, City Council and City Administrator John P. Maczko, Fire Chief Appointment of Fire Captains BACKGROUND Every two years the fire department goes through the pr down of appointing to two cap airs to aa four year term. This year Captain Keith Stein pp opportunity to take a leadership role within the departm t Keith as a firefighter. captain twice in his career for a total of 19 year as a captain. Keith will con d of A committee was set up to interview and test captain candidates. s.e al The co Fir tee consi Gordy myself, Assistant Fire Chief Dave Dreelan, Training Officer Skjerven, Jay Taylor, Rich Burrows, Mike Coonan and Tami Schutta, HR coordinator. The committee has unanimously recommended Scott Henning and John Boland for the positions. Scott Henning has served as a captain since Decemberprocess 2002. and inter shown excellent leadership skills and did an excellent job in the captain review re John Boland has been on the fire department since September of 1997. is a Fi as a fill 1, in and holds certificates for Haz -Mat Operations and First Responder. Joh ets all the captain, Review Board Chair and is the Board of Trustees id ac et y. job in captain requirements for captain, has shown leadership quality and review process and interview. BUDGET IMPACT N/A RJECOMMENDATION 1 concur with the committee recommendation and proudly recommend d that the City ounctl e reappoint Scott Henning and appoint John Boland as captains of eff March 1, 2012 and thank Keith Stein for his leadership. This will require a simple majority vote of the City Council. I TEM.. 1101 Victoria Curve I Mendota Heights, MN 5511? 2 651452.1850 phone I 651.452.8940 fax - v■ww.n-IE.7dote-heights.com DATE: TO: FROM: SUBJECT: BACKGROUND This item has been placed on the agenda for your consideration, as City Resolution No. 98-04 requires that all out of state travel for city council and city employees be approved by the city council in advance. The 2012 Fire Department Instructors Conference is being held April 18, 2012 to April 21, 2012 in Indianapolis, Indiana. We request the opportunity to send two officers (training officer Dale Stein and new captain John Boland). We have been sending two officers to this training for the past seven years as we have found it to be a very worthwhile event as this training is considered one of the premier training opportunities in the fire service. There are many important sessions at the conference. The Fire Department would pick-up the costs of the travel, hotel, meals, and registration. The two officers would take time off frorn their regular job to attend this conference. February 21, 2012 Mayor, City Council and City Administrator John P. Maczko, Fire Chief 2012 Fire Instructors Conference BUDGET IMPACT There is $3,000 in the 2012 fire department budget to cover the costs of the conference, hotel and airfare. RECOMMENDATION: I view this as a win-win for the department and the city. If the council so desires, they should pass a motion authorizing two officers of the Mendota Heights Fire Department to attended the Fire Department Instructors Conference. ITEM- 511 P23 1101 Victoria Curare 1 Mendota Heights, MN 55118 • 651.4521850 phone. 651:452.8940 fax • vve mandota- heights.ccln- DATE: TO: FROM: SUBJECT: CITY OF MENDDTA HEIGHTS February 21, 2012 Mayor, City Council and City Administrator Dave Dreelan, Assistant Fire Chief January Fire Synopsis Fire Calls The department responded to 19 calls for the month, the majority of calls were classified as false alaiuis or as good intent calls. Of the 19 calls, seven were residential in nature and three were commercial in nature. Two were EMS calls, two vehicle fi res, one grass fire, and one power line down. The department also responded to three working fires in the month of January. Two of the fires were structure fires that started in and were contained to the wall space of a home and apartment building. The third fire was a propane fire involving two 1,000 pound propane tanks at a construction site. Monthly Squad Training The monthly squad training focused on ice rescue. The training which was conducted by Training Officer Stein focused on the tactical response to emergencies on the ice. The training included class room training followed by hands on training on Rogers Lake. Training Officer Stein used a chain saw to cut a hole in the ice so firefighters could practice their rescue skills in realistic conditions. Monthly Department Training The department training for the month was a fire pump class put on by Custom Fire Apparatus. A representative from Custom Fire used a full size cut away model of a fire pump to deliver a very comprehensive class on the proper procedures of operating a fire pump. MENDOTA HEIGHTS FIRE DEPARTMENT JANUARY 2012 MONTHLY REPORT FIRE CALLS NO. 12001 - 12019 FIRE ALARMS DISPATCHED: ACTUAL FIRES Structure - MH Commercial Structure - MH Residential Structure - Contract Areas Vehicle - MH Vehicle - Contract Areas Grass /Brush /No Value MH Grass /Brush /No Value Contract MEDICAL Assist Extrication HAZARDOUS SITUATION Spills /Leaks Arcing /Shorting Chemical Power Line Down FALSE ALARM Residential Malfunction Commercial Malfunction Unintentional - Commercial Unintentional - Residential Criminal GOOD INTENT Smoke Scare Steam Mistaken for Smoke Other MUTUAL AID TOTAL CALLS NUMBER 1 1 1 2 1 3 1 1 2 2 3 19 NUMBER OFCALLS: 19 STRUCTURE CONTENTS MISC. TOTALS TO DATE $3,000 $3,500 $16,000 $1,500 TOTAL MONTHLY FIRE LOSSES $22,500 $1,500 $0 $3,000 $5,000 $16,000 $0 $0 FIRE LOSS TOTALS MENDOTA HEIGHTS ALL FIRES, ALL AREAS (MONTH) $24,000 MEND. HTS. ONLY STRUCT /CONTENTS MEND. HTS. ONLY MISCELLANEOUS MEND. HTS. TOTAL LOSS TO DATE $24,000 $8,000 $0 $8,000 LOCATION OF FIRE ALARMS: TO DATE MENDOTA HEIGHTS MENDOTA SUNFISH LAKE LILYDALE OTHER TOTAL 17 0 1 1 0 19 17 0 1 1 0 19 LAST YEAR 14 0 2 1 1 18 BILLING FOR SERVICES AGENCY THIS MONTH TO DATE MN /DOT MILW. RR CNR RR OTHERS: TOTALS: $0 $0 WORK PERFORME HOURS TO DATE FIRE CALLS MEETINGS DRILLS WEEKLY CLEAN -UP SPECIAL ACTIVITY ADMINISTATIVE FIRE MARSHAL 67 TOTALS 975 464 48 152.5 36 207.5 0 464 48 152.5 36 207.5 0 67 975 LAST YEAR 344 49 178.5 37 225.5 0 21.5 855.5 FIRE MARSHAL'S TIME FOR MONTH INSPECTIONS INVESTIGATIONS RE- INSPECTION MEETINGS ADMINISTRATION SPECIAL PROJECTS TOTAL 40 0 12 7 5 3 67 REMARKS: SEE OTHER SIDE FOR SYNOPSIS 1 I EIVI ui P25 1101 Victoria Curve Mendota Heights, MN 55118 651.4521850.Phone 1 651,452.8940 fax wyw.mendota-heights.corn EN CITY OF MENDDTA HEIGHTS DATE: February 21, 2012 TO: Mayor, Council and City Administrator FROM: John P. Maczko, Fire Chief SUBJECT: Acknowledge Resignation of Firefighter BACKGROUND Firefighter Mark Lopez joined the Fire Department on August 20, 2008. Mark took a leave of absence on July 1, 2011, when he was offered a position with a different company. He has now submitted his letter of resignation as he is not able to make the time commitment to the Fire Department with his new positibn. It is with regret that-I accept Mark's letter of resignation. BUDGET IMPACT N/A RECOMMENDATION I recommend that the City Council formally thank Mark Lopez for his 2.9 years of service on the Mendota Heights Fire Department and accept his letter of resignation. 1 I LIVI bJ P26 1101 Victoria Curve Mendota Heights, MN 55118 651.452.1850 phone 651.452.8940 fax www.rnendota-heights.corn • • 0 CITY OF MENDOTA HEIGHTS DATE: TO: FROM: SUBJECT: February 21, 2012 Mayor and City Council Justin Miller, City Administrator Appointment of Alternate Dakota Communication Center Representative BACKGROUND As a member city of the Dakota Communications Center, Mendota Heights appoints two representatives to the DCC Board of Directors. Councilmember Duggan serves as our primary representative, and Mayor Krebsbach has been- serving as our alternate representative. Mayor Krebsbach is stepping down as our alternate representative and is recommending that Councilmember Povolny be named in her place. BUDGET IMPACT N/A RECOMMENDATION Staff recommends that the City Council pass a motion designating Councilmember Povolny as the city's alternate representative to the Dakota Communications Center Board of Directors. 11 t; IVE Wk P 2 CITY OF MENDOTA HEIGHTS DATE: TO: FROM: SUBJECT: February 21, 2012 Mayor, Council and City Administrator Mike Aschenbrener, Chief of Police Vehicle Purchase and Emergency Equipment Installation MI Victoria Curve Mendota Heights, MN 55176 65i.452.1850 phon?: i 651452.8940 fax BACKGROUND: Investigator /undercover vehicles were not part of a capital replacement plan until recently. During my tenure, we have worked to ensure that the vehicles are rotated out of service in a timely manner. The city's replacement plan now calls for replacing these vehicles every four years. The current vehicle, a 2006 Jeep SUV was purchased used and is the last of the police service vehicles to get into the capital replacement plan. One of the goals of transitioning vehicles out of service is to enable another city department to put the vehicle into non - police service with some usable life; the other is to promote less recognition of our unmarked vehicles. The City of Mendota Heights budgeted for the replacement of the investigator's vehicle in 2012. This vehicle will be a purchased at State of Minnesota Contract pricing, contract #A174 (5). (See attached quote from Nelson Auto Center, the state contract holder.) This vehicle is a police package equipped to look like a civilian model Ford Explorer, bid at $26,304.82. The vehicle will come in $14.63 over the budgeted amount of $28,000. The 2006 Jeep SUV, which is being replaced, will be sold by auction or traded in to Nelson Auto after authorization by council. The emergency equipment will be removed by the city mechanic before the vehicle is sold. The emergency equipment additions will be done through Emergency Automotive Technologies Incorporated (EATi) at a not -to- exceed contract of $4000. They will reuse all parts which are deemed serviceable for the next four years. EATi holds the State of MN contract V -30(5) for equipping emergency vehicles and has handled this service for MHPD for over 20 years. BUDGET IMPACT Vehicle costs $26,304.82 plus 6.5% tax of $1709.81 for a total of $28,014.63 or $14.63 over budget. Emergency equipment additions are not to exceed the budgeted amount of $4,000. RECOMMENDATION Authorize staff to sign and submit the purchase orders. ", • Fleet Dep rtment 2228 College Way a PO Box 338 Fergus Falls, MN 56538-0338 218-998-8866 0 800-477-3013 Ext. 8866 Fax 218-998-8813 0 www.nelsonfergusfalls.com VEHICLE QUOTE NUMBER F MendotaHts K8A Sold To: Attn: Address: Mendota !Heights, MN, City of Neil Garlock, Sgt. 1101 Victoria Curve Mendota Heights, MN 55118 Key Code:Ignition/Door: Date: Phone: FAX: Salesperson: Stock No. Year Make Mod& MendotaHts K8A 2013 Ford Police Intercept( 4dr Police, Utility Color: Ingot Silver/Black cloth/cloth Price of Vehicle Options & Extras Contract 37669 Add for Dept. options per specs Dealer installed options: Receiver hitch w/4 way flat wirir 3 dealer provided key Transit Improvement Vehicle Excise Tax Deliver Subtotal Trade - In Total Cash Price Your Purchase Order # Thanks for your business! p To / Lessee / End User: Mendota Heights, MN, City of Neil Garlock, Sgt. Police Dept, 1101 Victoria Curve Mendota Heights, MN 55118 Signed Printed Name 02/13/2012 651-255-1126 Sue Kaden New/Used Vehicle ID Number New 0 $525.00 $435.00 $15.00 $20.00 each: Project # $25,309.82 $995.00 $26,304.82 $26,304.82 Contract 37669 Phone: 651-255-1126 FAX: and initialed and Date •Cqual Email:Tr/lent Opportt/nRy/Aliirmative Action Empioyer MendotaHts K8A.123 02/13/2012 Customer: fttn:(Nam��*) . Address: Phone: Fax: email Contract 37659 _______�________ Nelson � �_�_^=�=�� K� ��X��«�x Mendota Heights, MN, City o _ _�� Neil Garlock, =______-__� PoUceDept.~•�'��___�� Ki16.ndota Heightsi MN- 55118 -A,�� P29 Fleet Department ' + ' ` ---- 5� -- -~ Gerry Worrier — SumK�* Kaden -_-------' Phone: 2121(1-998-8864 Phone: ' 218-998-8866 9O.s8 0G Fax: 218-998-8813 Fax: 218-998 -8813 _ ��n��u��o�` ---- su��eet@ymaj}�ow ge''Yw"'"=an= Line 2 Marked Utility Vehicle 1 2p13 Ford Police Interceptor Utility Vehicle All VVheel Drive Police 4 door SUV Auxiliary rear Air conditioning Cloth rear seat, instead of standard vinyl rear seat Rear view camera (requires 53W SYNC for $242) Engine biock heater Delete carpet floor covering; std.iuU rubber floor instead LH opo,|ump halogen bulb Dual xpoUsmpav/ha|oQnnbulbs LHspouomp vv/LED bulb Dual opoUampSw/LEDbulbs Radio Noise Suppression bonding straps keyed alike (UkeCrown Vic) 1284X keyed aUke (UkeCrown Vic) 0135X keyed a|ike(|ikeCmwnV|c) 1435X keyed alike (like Crown Vic) 0576X keyed alike (new code) 1111x. Pre wiring fOx grille lamp, simn&speaker Dome light, rear, in cargo ares Red/White Day!|memnning|mmpu Wheel covers 18' full face Remote keyless entry keyfob (w/o keypad NfA w/keyed alike) License Plate brakdet - front (Std. for MN) Front wheel drive instead of standard. all wheel dfi'fe Lockahle gas cap for Easy FueI Capless Fuel Filier BLIS Blind spot monitoring, crosis trafflc alert; Hated Mirrors (req. 218 $201 & Four switches on steering.wheel (w/o SYNC, 53M) Four swjtches on steering wheel (w/SYNC. 53M) 100 Watt siren/speaker includes bracket & pigtail Garnet Red Clearcoat for MN State Fatrol Twa tone with vinyl on roof and 4 doors Two tonC with vinyl on roof, hood, and trunklid Two tone with vinyl on roof and 2 front doors Dealer installed pinstriping, .25, wide dual pinstripes Additional owners menusi Samico/Driveabi|ity/Emisnions/Bertrica| Manuals (late avail.) Extended Warranty, Ford Extended Service Plan $25OOto $5500; will quote Page 1 subtotal 1 1 K8A 325,309.82 17A 88F 21B - ---�--' 41H ------� -1OC ---- 51Y 51Z 51R 515 OOR 5S8 590 59E 59F 59J 6nA 17T --- — 942 595 158 ----'--'-K8A +K7A - — -- -- 19L 5 '55 � B 618 18X 58M0O 91x 91B 91C ----- PGTR|PE -- -- OIVIAMUAL - ----B�ANUAL ESP (5 $50000 ----� -- $49.00 __ $49.0L $201.00 $2900 $29.�� ($103.00)_�________ $17I80 ___________ $287.00 ________ $32400 _________' $508.00 ________ $82.00___________ %41.00 _ $41.00 _________ $41.00 _ _ $41.00 _______ $41.00 ___�_____ $41.00_______.___ $41.00 __ $37:00 $49.00 ~_ $40�L $213.00 __� _• 325 436.82 Men6daHbK8A123 02/13/2012 Attn.:(Name,Title) Dept: Address: Phone: Fax: email Contract 37669 Mendota Heightp, MN; City of -Nelson Auto Centgtlt P30 Neil Garlock, Sgt. Fleet Department PO Box 336 Fergus Falls, MN 56538-0338 SueKudem GenyVVome, Phone: 210-990-8804 Phone: 218-998'8866 Fax: 218-938.8813 Fax: 218-998'8813 sue.flwet@ymoi/.com gerg"wvnner@ne/snnferQunCm|$.com Lin 2 Marked tJtiJity Vehicle __ Page isubtotal AddhonalPactor ' Options: Pollce nterior Upgrade (cloth rear seat, carpet front/rear w/4 mats, console) rear consola plate Ballistic door panels, driver door only Ballistic door panels, both front doors rear window switches noperative Rear Iocks operable, but rear door handies inoperahle Delete rear door Iocks & handies inoperahle (allows them to work) Courtesy lamps disabled (Dark car feature) Perimeter anti theft aiarrn (activated by hood, door, decklid) Reverse sensing SYNC Voice Activated Cornmunicatiofl System Row 2 glass Light Solar tint, instead of std. deep tint Row 2 & cargo glass Light Solar tint, instead of std. deep tint Delete Police nterceptor Badge (for unmarked car) Vinyl Word "POLICE" wrap on both sides l'or 2 tone effect Lock plunger for doors, hidden Lock pli.inger for doors, hidden, and rear 6oar handles inoperable Lockable gas cap for Easy Fuel capless fuel filier Roof Rack side rails, black Pkg. #21A Pre-Drilled holes only for LEDs In headlamp housings Pkg. #21 Two front integrated LED lights in headlamps Pkg. #22 Two rear integrated LED lights in tail lamps Pkg. 23 Four flashing LEDs: 2 in back windoW & 2 Iiftgate hottom Pkg. #24 Whelen PCC0R contoriler, relay center, wiring, rear plate Pkg. #25 Whelen Cencom controller, relay center; wiring, & Pkgs. #21-24 + Dealer Installed items Dealer installed keypad keyless entry (must have #595 or D| remote. entry) Dealer installled keyless entry (available with any keyed alike code) Dealer installed remote start end keyless entry (avail. w/keyed alike) Dealer installed vinyl wrap on 4 doors for two tone Dealer installed vinyl *rep on 2 front doors for two tone Dealer installed vinyl wrap on 4 doors & roof for two tone Dealer installed 2" receiver hitch w14 wire flat harness Dealer installed running boards, blaci< Police upfit o[/ nnsavaUable will quote; Setina subject to price increase —1/19/1 ------ Push Bumper, Setina PG4DO. installed Setina 11 0-VSRP partition w/recesssed gun panel wflower extensions Setina 10-YS partition w/o recesssed gun panel v/|owe,extensions Setina 12-VS rearcargo partition Flashers, Sound Off 2 white (hned|ighta)2md�ai||ights) Extra key < w� microchip, ei mp| e "dumb" each -- 3- Extra remote entry keyfoh each Transit Improvement Vehicle Excise Tax on any __^�_ delivery within Anoka, Dakote, Hennepin, Ramsey or \Nashington Counties; only marked vehicles exempt Option to pick up car in Fergus Fa||a, MN Total pages 1 and 2 65U ------- 85R 900 90 18VV -68G, +68L T--- -68G f— -- 4OD ------- 593 1--- 76R 53M ----- 92R -- -- -- 82G ---1--- 16D ----'-- 81D -------- 52H 52P 19L ---'�-- 68Z -' l-�-'- 86P -~---- 66A ---'--- OOB 66C 67G 67H KPAD RSTRT WRAP4 VVRAP2 WRAP4R HITCH4 RBDS $32DuO-----__ $2900 _____�___ *1.308.00 _ $2.5Qg.00__________ $21:00 -- �O�0O (528.00) s�m y�4 316.00 -- �8Te.�� $98.00 522O.8O��. �242�OO_______�___ �7O.OD ��UO- -- '-- -- 5652.00 ~_�_ $115VO 5131.00 _� 51�Op -- ---- 582.00 582.00 5]O3.0D~�l��' �7�V�OD_�__ $34S.OV__�______ 5573.00 �1.O8�O0____________ �O�D-------- 8175.00 __�__ $29000 ___~______� $475100 5385.00 ___� 5255.0O $600.00 $455 OO_____�� PB400 $5400 CAGER $898.00 CAGE RCAGE 3681.00 4FLASH KEY REMOTE TIVET --�.-• 5597.00 -- — �5.00 --�� 0 ______ 585.00 520.00 $20 00 (545OO)--'------- 526,304.82 ITEM 5L P31 1101 Victoria Curve Mendota Heights, MN 55118 651.4521850ph0 c • I' 651.4528240 fax www.nien'dt '= 119i9tits.cym DATE: TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS February 21, 2012 Mayor, City Council and City Administrator Jake Sedlacek, Assistant to the City Administratg5 Partners In Preservation Grant Agreement for Pilot Knob BACKGROUND The City of Mendota Heights applied for a Partners in Preservation grant through 0 National remove Trust for Historic Preservation in 2011. As a result, the city was awarded $75, 0 utility poles from the site along the old Pilot Knob Road roadbed. A portion of these funds will also be available for restoration efforts. The attached grant agreement outlines the tetuus of the grant. Staff has reviewed the document and is agreeable with the terms of the agreement. BUDGET IMPACT Eligible costs for the grant include project costs for power line removal and restoration. Grant funds cannot be applied to administrative costs. Anticipated staff costs for this project are minimal, including engineering time to coordinate site work and administrative time to oversee invoices and reporting. Xcel Energy and other utilities will be completing the burial of utility lines and removal of utility poles. RECOMMENDATION Staff recommends approval of the grant agreement as drafted by the National Trust for Historic Preservation. If city council wishes to implement the recommendation, pass a authorizing staff to execute the grant agreement. This action requires a simple majority vote. P32 December 22, 2011 Mr. Jake Sedlacek Assistant to the City Administrator City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 TWIN CITIES PARTNERS IN PRESERVATJON GRANT AGREEMENT 1. Grant and Budget. The National Trust for Historic Preservation in the United States (the "Grantor") has awarded a Grant to City of Mendota Heights (the "Grantee") in the amount $75,000 for the purposes stated in paragraph 2 (the "Grant"). In accepting this Grant, Grantee agrees to all the terms and conditions of this Grant Agreement ' 2. Use of Grant Funds. Grantee shall use the Grant solely for the following purposes (the "PiP Project"): To bury existing power lines at Pilot Knob. Grant funds may not be used to cover administrative costs or to subsidize staff salaries. Any changes in the purposes of the Grant must be approved by Grantor in advance, in writing. Grantee should contact the grants offi ce at th e National Trustfor Historic Preservation to discuss any proposed changes to the project. 3. Schedule. The terms of this Grant Agreement wifl commence upon execution by both parties. Administration of the Grant will follow the process described herein. a) The Grant wifl be paid in two equal instatlments. The first instatlment of 50% of the Grant will be paid following receipt by the Grantor of the fully executed grant agreement. The second installment of 50% of the Grant will be paid upon successful completion of the terms and conditions of this agreement, including acceptance by the Grantor of the completion report required in paragraph 3c. b) Grantee agrees to submit an INTERIM PROGRESS REPORT on or before September 30, 2012. A reporting form will be provided, and the report shall describe the status of the project and all expenditures made from Grant funds, and shall report on Grantee's compliance with the terms of this Agreement. Grantee also agrees to permit the representative of the Grantor, with reasonable notice, to inspect the project to ensure that the work is progressing as planned and that the 1785 Massachusetts Avenue, ww Washington, oc20n36 ~zoz.soa.*ono F 202.588.6038 "m »um www.PreservationNation.org P33 grant funds are being used for the purposes stated. c) Work must be complete by June 30, 2013, and the FINAL REPORT and FINANCIAL STATEMENT submitted by the Grantee no later than July 31, 2013. A final report form will be provided. Extensions beyond that deadline shall be issued only for extraordinary circumstances beyond the control of the Grantee, subject to the approval of Grantor. Upon receipt of the FINAL REPORT, the Grantor will verify completion through consultation with consultants and/or contractors or by visiting the P 'ectanduponsatiufactionofcornp|iancevviththeterrnsofthisAgreernen1 will issue payment for the balance of the Grant. Copies of all related submittal forms will be provided and will be made available in etectronic form through the National Trust's grant management system. 4. Publicity. Upon r��uest'the[5r�nteeagreesto participate in publicity events ' the American determined beneficial � rn�r cia|bytheGnsntoror Foundation. Grantee - ' further agrees toperrnit the Grantor and/oc/�rnericen Express Foundationto use any and all submissions in the application and in the reports for the promotion of the program and for their general corporate purposeS. 5. Acknowledgement Gnsnteeagneestn acknowledge the support ofthe - American Express Partners in Preservation program in aU print, audio, electronic, and film/video media that it produces concerning the Project by including the following statement: "This Project is supported by a grant from the American Express Partners in Preservation program, a partnership of the National Trust for Historic Preservation and the American Express Foundation." Grantee agrees to display a project sign in a prominent location on the project site that recognizes the contributions of the National Trust and the American Express Philanthropic Program. Grantee to display until construction is complete. Grantee ' ti Logo on ogo on construction signage retated to the Project through the period of the Grant. Permanent recognition of the grant appropriate to the site is required in a manner comparable to recognition of other donors at the level of this grant. S. Inspections. a) Grantee agrees to submit above specUieddocuments and-provide related a) attachments compl t d to describe the work on the Project and all expenditures made from Grant funds, and to demonstrate Grantee's compliance with the terms of this Agreement. t |ti is understood that the reports will be submitted by the Grantor P34 to the Americafl Express FoundatiOn. b) Grantee agrees to permit representatives of the Grantor, with reasonable notice, to inspect nspe estnaUovv ' ---�- beingusedfnrthepurposesstated. <�ranteoalso agro 5rant�un�saro reasonable access toconsultants andcontnactorsengagedbytheGrentaeforthe Pro'ect. 7. Representations and Warranties. Grantee hereby representS and warrants the following: a) it is a 501(c)(3) nonprofit corporation in good standing, or a public agency; b) if it has previously received Grantor financial assistance, all grant requirements were satisfied or are current as of the date of this Agreemeflt and authority to c) that the representative executing this Agreement has the povveran au bind the Grantee to the terms stated herein; of the Interior's Standards for - d) that the Project is in compliance with the Secretary o bn � f/f�brntProperhes the Treatment o 8. Breach. Failure to comply with the terms and conditions of this Grant Agreement, including, without |\rnitation, any failure to: a) meet the deadlines and submittal of related forms as specified in paragraph 3; b) obtain the Grantor's written approval of any proposed changes in use of Grant before implementation; or c) complete the Project as described shall nullify the Grant with the expectation that all funds paid to the Grantee shall be returned, along with reasonable accrued interest. In the tthat Grantee violates ortsibto carry out any provision of this Agreernent' in i oi�«enci�hout limitation, failure to submit reports when due. Grantor may, in addition including, «« ' to any other legal remedies it may have, refuse to make any future grants or installment of any paynnentsof this Grant to{5rantee and require the repaynn ent t fGranto��o already been paid. <�ranteeagrees, }n the event of breach, upon the reques o return any and alt payments to Grantor. 9. Lobbying and Political Activities. Grantee shall use no portion of the Grant to for i behe>fofnrinoppositiontoanycandidate r part�cipate)nanypo|iti�a|c�rnPagnon pu b|ic office, or to support attempts to influence legislation of any governmental the results of non-partisafl analysis, study and other than through making available uvi |�tions of law or public policy, cause any private research, to induce orencourage o P35 inurnment or improper private benefit to occur, nor to take any other action inconsistent with Section 501(c)(3) of the Code. 10L Non -Discrimination. Applicant agrees to not discriminate against ' any employee or applicant for employment because of actual or perceived race, color, national origin , creed, age, �ende�rnarita\status, sexual ohenbstion'religion, rnenta|and physical ' ' disabi|ities ' sex (including pregnancy), pmrsona|appearanc�gender identity orexpression, family responsibilities, genetic information, matri u / abon , political affiliation or veteran status. 11. Change Gran�ee�haUnVtify(�nsntorirnnnediate!yofanychangein(a) ' Status. Grantee's tax-exempt status, or (b) Grantee's executive staff or key staff responsible for achieving the Grant purposes. 12^ Indemnification and Hold Harmless. Grantee hereby irrevocably and unconditionatlY agrees, to the fuflest extent permitted by law, to defend, indemnify and hold harmless the National Trustfor Historic Preser.vation and the American Express Foundation, their and claims, and agents, from and � ' officers, directors, trustees, employees, �gen s. .... _��— ' ' ' |iabiUties ' losses, and expenses (including reasonable attorney'S fees), directly or indirectly, in tionvvithanyectoronnissionof(�nantee.its vvhoUyorpadia||}(arisingfrnrnor nconnec ti the Grant, in officers, directors, ennp|oyees.oragents.inepp|yingfororaccep accepting � ' ' ' d of the Grant, or in carrying out Project. ex��ndingur��p)y)ngthoprn�ee so . Project. 13, /\osigO[nant. This Agreement may not be assigned by the Grantee without the prior written approval of the Grantor. 14 Entire ThisAgreernontsup�rsodesanypriorora|orvvritten ' ' the �ndoonst}tutestheentine understandings orconnrnunicationsbetvveen � agreement of the parties with respect to the subject matter hereof. This Agreement may not be amended or modified except in a written document signed by both parties hereto. Please acknowledge your acceptance of this agreement by signing and returning the original of this letter to: Nicky Vann, Director, Administration, Grants and Awards National Trust for Historic Preservation l785 Massachusetts Ave.,NVV Washington, DC 20036 Please direct questions regarding-this-Grant or your reporting requirements to Nicky Vann atgnants@nthp.orgor202.588.5277 By signing and returning this Agreement you acknowledge that these grant funds will be used expressly for the purposes described herein and are subject to the conditions contained in herein. We are delighted that your project has been selected to receive an American Express Partners in Preservation grant, and we look forward to continuing to work with you to ensure that the Twin Cities' rich heritage is preserved for the benefit and enjoyment of present and future generations. Valecia Crisafulli Vice President of P nerships National Trust for Historic Preservation Agreed to on (date) signature name title organization 12/22/2011 date P36 1 LEVI I bIVi P37—... 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax wwtv.mendota- heights.com CfTY OF MENDOTA HEIGHTS DATE: February 21, 2012 TO: Mayor, City Council, and City Administrator FROM: Ryan E. Ruzek, P.E., Assistant City Engineer's, SUBJECT: Petition for Street Light on Furlong Avenue BACKGROUND The City of Mendota Heights historically has accepted petitions for street ligh all he City has been willing to install street lights based on petitions from residents, provided immediately affected property owners sign the petition. A petition was received on February 13, 2012 from Ms. Kirstin St Steams o copy 1300 tur petition nue for a street light to be installed in the cul -de -sac of Furlong A pY d map of the area is attached. BUDGET IMPACT Existing electrical poles are in place in the cul -de -sac, and it has been past practice that Xcel Energy will install a street light on a pre - existing pole free of charge to the City. The cost of the electricity to operate the street light will be added to the City's periodic bill for street light electrical service. It is estimated the street (Streets) budget. approximately $8.00 per month to operate, and would be charg ed to the Road & Bridge RECOMMENDATION Staff recommends Council approve the installation of the street light as n approving the petition. If Council wishes to implement the Staff recommendation, p ass a motion installation of a street light in the cul -de -sac of Furlong Avenue by a simple majority vote. Furlong Street Light PetitionLt:^. February 13, 2012 City of • Mendota Heights 0 0 0 0 "T.1)- 4 -vrF Rp KENDON LN 0 0 ong Ave, Mendota Heights MN 0 Address Sidnature • 2 • .1\0 ., , , _Is4 ,-, , 2,01 - k■sJ ,,-,.. _., .. -&.-- • __,.... I 4 co ... , .X ..J . 8., , 1 .2 k-L- o r-cm. . Phone Number NI .t<c)L -N/ _s o 121 -1/2_5},--/_c ts-- N 1 &, ---k N *N l. N. 1 •.4 --'• (1) 1 C\4, D C7) 2 cn ‘Z, 1 '--, ‘,..\ --k •■;‹ . g. > - 141, •) L ..z 4) • 2 C) * A 14 • c',i •-.. (4 --......... cm?.. , i P39 t tCiAtl ON P40 101 Victoria Curve Mendota Heights, MN 55118 651.452.1850 phone 651.452,8940 fax DATE: TO: CITY OF IVMENDOTA HEIGHTS February 21, 2012 Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP, Public Works Director /City Engineer SUBJECT: Authorization to Seek Profession gh`vvays 110 edestrian and 149. Safety Improvements at the intersection of State Trunk � BACKGROUND In June of 2009, the City's retained consultant produced a Feasibility Study on alternatives for increasing pedestrian safety at the intersection of State Think Highway 110 and State Trunk Highway 149 (Dodd Road). The Feasibility Report analyzed four alternat triae t imp o ingsing safety for pedestrians crossing at this intersection, and was focused on pedestrian Highway 110 more so than those crossing Dodd Road. These alternatives were: 1. Take no action (do nothing alternative) 2. A pedestrian overpass (bridge) 3. A pedestrian underpass (tunnel) 4. At -grade crossing improvements at the existing intersection After hearing the report from the consultant, Council edction.dAs part of the project puto pursue the option of t, th eg the at -grade pedestrian crossings at the existing in City made an application with the Metropolitan he nci Transportation City was awarded a Transportation Enhancement (TE) grant to fund improvements. $484,000 of construction funds in Federal fiscal etro ooitan Council, complete heliCity needs to design, order take advantage of the TE funds granted by the M p bid, and award the construction project. The TE grant does not cover design costs, but is applicable to the cost of constructing the project. If Council authorizes staff to seek professional services for the design of this, project, the attached Request for Proposals (RFP) will be issued by City staff. By the timeline outlined in the RFP, City staff anticipates having a consultant on board in he mid-April n 01 and completed design by November 2012. The project would be of the improvements would be completed during the summer of 2013. P41 13'Cl GET IMPACT The professional service design fee anticipated is $60,000 to $75,000. The consultant fee is anticipated to be paid out of the City's Municipal State Aid (MSA) account. The 2012 -2016 Street Improvement Plan (SIP) has the design fees for this project budgeted as part of the use of the City's MSA funds. There are sufficient funds available in the City's MSA account to cover this expense. RECOMMENDATION If Council wishes to begin the design process for this project, staff recommends Council pass a motion authorizing staff to issue the attached RFP. This action requires a simple majority vote. P42 CITY OF MENDOTA HEIGHTS 1101 Victoria Curve 1 Mendota Heights, MN 551'18 651,452.1850 phone. 651.452,a940 fax tvvww.mendota- heights.corn REQUEST FOR PROPOSAL Pedestrian Safety Improvements k at Intersection of State Trunk Highway 110 and State Trunk Highway 149 (Dodd Road) L PROJECT The City of Mendota Heights is seeking qualified improvements to the intersection of State Trunk Highway 110 and State Trunk Highway 149 (Dodd Road) for purposes of improving pedestrian safety. The City of Mendota Heights completed a Feasibility Study of potential pedestrian safety improvements in May of 2009. As a result of this Feasibility Study, the City Council has chosen to-move forward with improvements to the existing at_grade intersection as described in the Feasibility Report (excerpts from the 2009 Feasibility Report are included with this RFP). The City applied for, and received, a grant from the Metropolitan Council Transportation Advisory Board (TAB) to assist in the funding of these pedestrian safety improvements. The City received $484,000.00 in Transportation Enhancement (TE) funds for Federal Fiscal year 2013 that are to be used towards the construction of the improvements project. The City is committed to a 20% match of the received funds. The pedestrian safety improvements to the intersection are to include, at a minimum, but are not necessarily limited, to the following: • Installation of countdown timers on pedestrian crossings • Upgrade of pedestrian refuge located in the Highway 110 median area o Installation of raised concrete curb and walkway in the median area o Installation of raised concrete curb on all four quadrants of the intersection o Installation of bench(s) or shelter(s) in the median area • Pavement rehabilitation (mill & overlay) of intersection • Re- striping of pedestrian crosswalks • Improved intersection lighting • Landscape improvements around intersection In addition to the improvements listed above, the City desires the consultant to design the relocation of approximately 225 linear feet of bituminous trail located to the northwest of the Highway 110/Dodd Road intersection. This task is to be designed as a separate and stand -alone item; and is to be bid as an additive alternative if funding rules of the Transportation Enhancement (TE) funding awarded by the Metropolitan Council allow the improvement. • Because the City is utilizing TE grant money from the Metropolitan Council TAB, and because the pedestrian safety improvements are to take place at the intersection of two State Trunk Highways, thorough coordination with both the Metropolitan Council and Minnesota Department of Transportation (MnDOT) will be required. The successful proposer will have demonstrated a history of successful project coordination with these agencies as part of their proposal package. The proposed schedule for the project is as follows: February 21, 2012: Council authorizes issuance ofRFP February 22, 2012: RFPs issued and published March 21, 2012: Proposals due to City Hall by 4:OOpm March 22 — March 30, 2012: Consultant Selection Committee reviews proposals and selects preferred consultant April 16, 2012: City Council approves selected firm and authorizes notice to proceed April 22, 2012: Anticipated start date for selected film October 5, 2012: Initial design plans, specifications, and construction cost estimate due to City staff by 4:OOpm (3 copies) - October 12, 2012: City staff responds to initial design plans, specifications, and construction cost estimate with questions and comments. October 29, 2012: Response to City staff questions and comments, and revised design plans, specifications, and construction cost estimates due to City staff by 4 :OOpm (7 copies) November 6, 2012: Draft design plans, specifications, and cost estimate presented to City Council; comments received from Council_ (If no comments acceptance of design, specs, and estimate could take place) November 14, 2012: Revised design plans, specifications, and construction cost estimate — incorporating Council comments — to City Staff (7 copies) November 20, 2012: City Council accepts revised design plans, specifications, and construction cost estimate December 10, 2012: Final design plans, specifications, and construction cost estimate due to City staff (5 copies & CD with PDF File) January 15, 2013: City Council authorizes advertisement for bid of the construction project February 27, 2013: Bids are opened at 10:00am at City Hall March 5, 2013: City Council awards bid and issues Notice to Proceed to successful contractor As noted above, the selected consultant will prepare 3 copies of the design documents for City Staff review as well as 7 copies of the revised design documents for City Council presentation (revised as necessary per Council comments), and 5 copies of the final design documents after City Council acceptance_ The final design documents must also be made available electronically in file folinats consistent with City software (see Section IV -D of this RFP), and must include all Report content including figures, tables, and photographs. P44 H. PROPOSAL LAYOUT A. Project Understanding: A narrative which presents the firm's clear understanding of the requirements of the project including specific design detail ideas the firm may have pertaining to increasing the pedestrian safety at the intersection. B. Project Approach & Schedule: The proposer shall present the overall approach to the project in specific terms, including a discussion of the project management philosophy of the firm and how it related to this specific project. The project approach must include details specific to the design of the pedestrian improvements at the intersection, including specific tasks to be performed and personnel assigned to each task. The proposer shall identify any disciplines for which the firm intends to retain the services of a sub-consultant, including sub-consultant firm name and team members who will work on the project. The proposer shall prepare a work task flow chart which outlines the fum's intent to reach major project milestones (including inter-agency coordination) and deliverables in a Chronological manner. - - C. Project Personnel/Team: A list of personnel who will be assigned to this project must be provided in the proposal. Personnel experience and qualifications as they relate to project designs and agency coordination as well as what role each person will perform as part of the project design shall also be included. D. Firm Experience/History: The proposer shall identify a minimum of three projects that the film has completed within the past 5 years of a similar scope and a reference shall be included for each project, including contact name and telephone number. The proposer shall outline the firm's experience as it relates to the requirements of the pedestrian safety improvements project. The proposer is to include experience with coordinating design projects with MnDOT and Metropolitan Council divisions. E. Current Workload: A discussion of the firm's persormel availability to meet established milestones and to thoroughly complete the project by the established delivery date is to be provided. The proposer will identify project team members and sub-consultants identified along with their specific roles in the design of the pedestrian safety improvements. Include in this section a description of any conflicting projects or studies of which the City should be aware. F. Work Program — Hourly Estimate — Consultant Fee: The proposer shall prepare a work program that outlines the task(s) that will be completed (and when), indicating which team members will be performing each task. An estimate of the personnel hours (by employee classification) for each work task identified shall be prepared. A detailed listing of hourly rates for each employee classification used by the firm shall be provided. The work program shall also indicate the level of Mendota Heights' participation in the project as well as any other service anticipated to be provided by P45 the City of Mendota Heights. The level of City participation should also be included in this portion of the proposal. The actual fee shall be based on actual hours involved at the rates set forth in the proposal and include a not -to- exceed total cost figure. G. Summary: The proposer shall Ntsummarize the key elements of be selected to the the pedest -dean provide a discussion as why safety improvements. Any unique ideas or proposed additions to the scope of work should be presented in this section. Costs associated with expanded scope items should not appear in the base proposal but may be included in this section and additional alternatives. III. EVALUATION CRITERIA FOR THE SELECTION OF THE CONSULTING FIRM A. Project Understanding (10 %): The proposer will describe the firm's understanding of the project scope and the concerns of the City of Mendota Heights pertaining to pedestrian safety at the intersection. B. Project Approach -& Schedule (15 %): The proposer will be evaluated on clarity, . innovativeness, conciseness, organization, and the overall responsiveness to the RFP. Thoroughness of the proposed work program, including personnel assignments by employee classification (and estimated time needed for each task) and timelines, benchmarks, milestones, and deliverables for completion of the intersection design. C. Project Personnel/Team (10 %): The proposer will be evaluated on the assignment of qualified and experienced engineering staff responsible for the project that have proven their ability to work together as a team on similar projects. The assignment of a single Project Manager who is skilled in managing projects of a similar scope, schedule, and budget. The Project Manager designated will be the singular focal point for City staff communications. D. Firm Experience /History (25 %): The proposer will be evaluated on the firm's qualifications, expertise, and key project personnel in performing the services required to complete the design as demonstrated by the firm's previous and current projects. Consideration will be given to experience in the following areas: • Film's history of designing municipal road projects coordinated through MnDOT • Firm's history of designing Transportation Enhancement projects including those funded through the Metropolitan Council TAB ® Design & construction engineering services specific to State Highway projects • Past success in meeting project scopes, schedules, deadlines, & budgets ® History of preparing accurate construction cost estimates • Projects satisfactorily completed for the City of Mendota Heights. P46 E. Current Workload (5 %): The proposer will demonstrate the firm's current overall workload and the ability of the fine. (and personnel /team identified) to accomplish the task within the schedule constraints if the firm is selected. F. Cost to Value (35 %): The proposer:will provide a consultant fee for proposed work as compared to the value received by the City of Mendota Heights. The Cost to Value proposal should coincide with the personnel assigned to the project and the Project Approach & Schedule as outlined in Part B of this section. IV. SCOPE OF WORK — Tasks and Services To Be Provided A. Project Initiation 1. The following are anticipated meetings required with this project: • Kick -Off meeting with the consultant and City Staff to review the work plan and set preliminary dates for future staff /consultant/agency meetings (1) City Staff update meeting (3) — preliminary., pre-final, and final design _ u City Council meeting (2) The consultant shall assume additional meetings as necessary to complete the work. A public meeting is not required under the TE funding rules. If consultant deteiniines a public meeting is necessary, this meeting should be anticipated by the consultant and included in narrative and fee proposal. 2. The City of Mendota Heights will provide the following data and infozniation to the selected consultant: • Arc View mapping including contours and utility locations a The full May 2009 Feasibility Report on pedestrian safety improvements o Existing as -built drawings in the possession of the City (MnDOT will have most accurate infauuation on the existing intersection) B. Project Management The City of Mendota Heights expects periodic update reports from the selected consultant (monthly at a minimum). These reports shall include a summary of work of the preceding work period and work anticipated during the subsequent work period. The consultant shall designate a single person as Project Manager and primary contact throughout the duration of the project. C. Maps, Figures, & Tables In the design documents, the consultant should include, at a minimum, the following maps and figures: P47 1. Location Map 2. Property Parcel Map delineating surrounding property and Right -of -Way lines 3. Design Plans and specifications book sufficient for MnDOT approval 4. Detailed cost estimate of the proposed design and bid alternate. D. Design Document Production The project design documents shall be prepared in a manner consistent with the design standards of the approving agencies (MnDOT & Metropolitan Council). The project design sheets shall be bound and made ready for distribution to bidders. The specifications book will also be bound and made ready for distribution to bidders. The City of Mendota Heights shall retain ownership of the final design documents and all associated maps and data. All maps, figures, tables, plans, specifications, and exhibits incorporated into the final design documents shall be provided to the City of Mendota Heights in an electronic format consistent or compatible with the City's mapping and design software (Arc View GIS — version 10, AutoCAD 2012, Adobe Reader X, Microsoft Office 2010). 1. Field Work: The consultant shall execute all field observations, survey, measurements, and other field observations necessary to complete the design plans and specifications. 2. Design Plan Set: The consultant shall produce complete design plans, signed by a professional engineer in the State of Minnesota that is sufficient for MnDOT and Metropolitan Council approval and construction. Plan set shall be 22 "x34" with printed copies on 11 "x17" paper, to scale. 3. Design Specifications: The consultant is to produce the specification book for the project. The City of Mendota Heights will provide standard chapters and contractual document templates for the specifications. The consultant will produce specification chapters specific to the project. 4. Construction Cost Estimate: The consultant shall produce a full construction cost estimate in bid tab format. The construction cost estimate shall include individual line items, estimated quantities, and estimated unit prices. 5. Bidding Assistance: The consultant shall provide bidding assistance to the City of Mendota Heights by answering questions asked by prospective bidders, preparing any required addendums, attending the bid opening, verifying bid accuracy, and preparing the bid abstract. 6. Construction Administration: The consultant shall provide the following construction administration activities: P48 A. Attend pre - construction meeting. B. Provide Resident Inspection with MnDOT Certified Inspectors through substantial project completion. Include follow -up inspection of the substantial completion punch list and signoff along with final submittals to MnDOT. C. Administer funding process(s) as required by MnDOT and Metropolitan Council. These processes may include the MNDOT C.A.A.R.S. system, spot checks of contractor compliance with. EEO and Labor requirements, and daily progress reporting_ (The construction of this project is being funded through a TE grant from the Metropolitan Council) D. Provide and coordinate construction staking for the project. E. City will prepare all change orders and supplemental agreements with support from the selected Consultant. City will submit any required supplemental agreements to MnDOT for approval. F. Administer any required independent materials testing. Selected consultant will be responsible for the distribution of test results and the coordination of the testing film with construction progress. G. Attend weekly construction progress meetings on site. Consultant project manager and inspector must attend.-each-meeting. Prepare and distribute meeting minutes. H. Provide final as -built drawings in same formats as design documents, including field surveyed spot elevation verification upon project completion. V. CONTRACT TERMS No reimbursement will be made by the City of Mendota Heights for any costs incurred preparing and presenting proposals, or other work done prior to an agreement being executed and receipt of a formal notice to proceed. The City of Mendota Heights expects to utilize and hourly rate contract with a maximum dollar (not to exceed) amount that the City will pay to the successful Consultant on a monthly basis, with a final payment due at the completion of the Consultant's duties under the Agreement entered into between the parties. P49 EXECOME SUMMARY A Feasibility Report has been prepared to study viable ()Wiens to improv e. pedestrian access at Dodd Road (TH 149) and TH 110. An analysis of existing conditions was performed to identify elernents that were contributing tO pedestrian crossing issues. It was found that the skewed angle of tne intersection, the adjacent Tesiderhial and !eta developments,. and the pedestrian signal timing were the primary elements affecting pedestrians and bicyclists, Pedestrian activity was observed and measured (pedestrian counts) on Saturday, May 2, 2009. An analysis Of the count data concluded there is a significant volume of pedestrian traffic crossing activity and a need to provide a safe crossing for the heavy pedestrian and bicycle traffic at this intersection, A review Of the Crash History record S did not indicate pedestrian accidents occurring at the intersection. Alternative improvements were developed to address the pedestrian access issues. Those alternatives are summarized as follows: > An option for signal system improvements was developed in which countdown timers would be added to the existing pedestrian sionals. To suppleinent those improvements, raised concrete islands are proposed at the median refuge and new concrete walks and curb and gutters at the corners_ of. the intersection. A mill and overlay of the intersection and a short segment of Dodd Road (TH 149) is proposed as well, to address -bicycles using the road instead of the trail, Base costs are anticipated to be $461,400. > A pedestrian underpass option was developed in which the pedestrians would cross TH 110. The underpass would. provide an extension to the proposed Regional Trail System that Will ultiMately connect to Lebanon Hills Regional Park: Installation of the underpass will need to address the buried utilities along TH 110, .the clearance requirements from the. roadway surface, the construction staging necessaty to maintain traffic on TH 110, and the drainage issues with the stortnwater treatment pond and the existing 78-inch pipe culvert, Base costs are anticipated to be $1,996,200, A pedestrian overpass option was developed in which the pedestrians would cross TH 110 via a pedestrian bridge with approaches at The Village" development and the proposed Mendota Plaza development. The bridge would be approximately 900 feet east of the intersection, which may deter use by pedestrians and bicycles, The bridge would need to be high enough to maintain visibility to. the signal at TH 110 and Dodd Road. Base costs are anticipated to be $3,846,100. At the City's discrEi.tion, specific aesthetic treatments and amenities may be added to each option for an additional cost. A public meetin g. was held April 15, 2009, to discuss the project and receive public comments and feedback, The comments. received at. the meeting included general concerns about safety, project costs, funding options, arid discussion of how the grade separated options would be incorporated within_the community developments. The Draft Feasibility Report was presented to the City Council on Tuesday, April 21, 2009. P50 Potential funding .sources include Federal Funding programs, State Appropriation, or assessments. Federal funding is available for the projec t through the Metropolitan Council; however, the deadline for application, is June 15, 2009, and the project will be competing with numerous other projects for a limited pool of funds. The signal system improvements option would be sufficient to address the current pedestrian crossing- issues, and it is the least expensive solution. it the pedestrian.cro>sing issues escalate. based an increased activity arrd future development, a grade- separated option it the future may be advisable. The following comments and recommendations are presented for the Council's consideration: 1. it is recommended the City Council approve this Feasibility Report and prioritize the options described within this report. 9. [t is recommended the City initiate the process to apply to federal funding programs pursuant to its decision to proceed with a project addressing the issues described within this report. it is recc mrnended the City begin discussions with identified agencies to enter into an �F interagency agreement with Dakota County and /or Mn /DOT for Work on or adjacent to TH 110 and -/add Road. L1-. It is recornrirended the City initiate negotiations with owners of parcels adjacent to the project area regarding potential financial participation, right of way and easements: P51 B. SIGNAL SYSTEM EMPROVEMENTS TH 110 is considered a principal arterial roadway, and is given priority in terms of minimizing vehicle delay and maximizing mobility. Any signal modification implemented would not be allowed to increase the delay to TH 110 traffic, Therefore, the base option discussed as a signal modification. Would..be to install pedestrian countdown timers at the intersection,. The countdown tirriersoffer the pedestrian the total time remaining to complete their crossing (see Figure3). Win/DOT indicates countdown timers are a tow cost solution. that increases the confidence of pedestrians crossing large intersections. No additional delay to the traffic would be anticipated as there is no impact to signal tinning due to the countdown timer installation. with the installation of the countdown timers, there may be an opportunity to upgrade the pedestrian refuge within the median area The existing median provides for a small bituminous pad near the pedestrian push.-button; however, there is not a clear distinction between this standing area and the roadway. An improved median treatment consisting of raised concrete walk with curb and gutter would help channelize the roadway and provide the pedestrian a more cornfOrtable refuge, The costs .provided. for this median treatment have been included for this option. In addition to the median treatment, additional raised concrete walk with curb and gutter should be installed along the outside of the intersection in each quadrant. These improvements, in addition to addressing the same concerns of the median refuge, would allow the City to potentially incorporate an improved aesthetic revision to the intersection, To address concerns. that pavement quality of the intersection be improved for pedestrians and bicyclists,. Milling the existing pavement and overlay new pavement would also be warranted. Coordination with Mn/DOT would be required before any project affecting the pavement would proceed. The City could also proceed with providing various amenities to the public to improve the visual aesthetics of the intersection_ While it has been stated iv1n/DOT will not support any project that would be construed to be "traffic - calming" al: this location, the City could provide amenities to visually improve the intersection and make the intersection more pedestrian friendly without affecting vehicular traffic_ Such amenities include improved concrete walks, plantings such as trees and shrubs, planters, benches, shelters, and monument signing. This lis.t is by no means comprehensive, but illustrates the range of options to consider. A cost analysis for aesthetic cost comparison is presented in Table 4. The costs developed for Table 4 represent costs for similar intersection improvements, and should not be construed to be costs for a final design at this intersection. 2012 Licensing List for City Council Type Contractor Name Drywall Excavating Gas Piping General HVAC Landscape Tuesday, February 14, 2012 Leach's Drywall, Inc EJM Pipe Services Raymond E. Haeg Plumbing, Inc Les Jones Roofing, Inc Minnesota Roadways Company Marsh Heating & Air St. Croix Tree Service Page 1 of1 P52 ITEM br P53 1101Vittotiaturi40 r Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax • www.mendota-heights.com El CITY OF MENDOTA HEIGHTS DATE: TO: FROM: SUBJECT: BACKGROUND February 21, 2012 Mayor and City Council Kristen Schabacker, Finance Director Claims List Summary Significant Claims Crabtree Companies — Records Management System Dakota County Financial Services— 2012 RMS & C.T1N Fees. Met Council Environmental Services — March Sewer Service Morton Salt — Road Salt Visu-Sewer Clean & Seal — Sewer Lining Project Unusual Claims Heine's Floor Covering — City Hall Carpet Project Interstate Power Systems — Fire Truck Repair Janecky Plumbing Service — Public Works Hot Water Heater Nuss Truck & Equipment — Street Dump Truck Repair Stantec Consulting Services — Lernay Lake & Stormwater Pond Analysis Manual Checks Total System Checks Total $23,871.91 $23,187.54 $83,410.02 $22,211.63 $34,414.50 $ 5,987.07 $ 5,165.52 $ 3,400.00 $ 5,186.95 $ 4,879.50 $ 54,686.73 $249,034.81 Total for the list of claims for the February 21, 2012 city council meeting $303,721.54 RECOMMENDATION: Approval of the list of claims for February 21, 2012. Account CITY OF MENDOTA HEIGHTS Comments Claims List Manual Checks 021512MAN DEPT Descr Amount 02/16/12 9:48 4 Page 1 Search Name AFFINITY PLUS G 01 -2073 02/17/12 PAYROLL Search Name ANOKA COUNTY SHERIFF'S OFFICE G 01 -2030 WARRANT MONEY Search Name HEINES FLOOR COVERING INC E 08- 4620 - 000 -00 CITY HALL CARPETING Search Name HOME DEPOT CREDIT SERVICES BLDG REPAIR SUPPLIES - CIT OPERATING SUPPLIES - STR OPERATING SUPPLIES - PAR OPERATING SUPPLIES - SEW OPERATING SUPPLIES - PAR OPERATING SUPPLIES - PAR OPERATING SUPPLIES - STR OPERATING SUPPLIES - PAR OPERATING SUPPLIES - STR OPERATING SUPPLIES - PAR BLDG REPAIR SUPPLIES - CIT OPERATING SUPPLIES - PAR BLDG REPAIR SUPPLIES - CIT OPERATING SUPPLIES - STR OPERATING SUPPLIES - PAR E 08- 4335 - 000 -00 G 01 -2010 G 01 -2010 G 15 -2010 G 01 -2010 G 01 -2010 G 01 -2010 G 01 -2010 G 01 -2010 E 01 -4305- 070 -70 G 01 -2010 E 01- 4305 - 070 -70 E 08- 4335 - 000 -00 E 01 -4305- 050 -50 E 01 -4305- 070 -70 Search Name HOME DEPOT CREDIT SERVICES Search Name I C M A RETIREMENT 457 G 01 -2072 02/03/12 PAYROLL Search Name NATIONWIDE RETIREMENT SOLUTION G 01 -2072 02/03/12 PAYROLL Search Name SELECT ACCOUNT E 01- 4131 - 110 -10 E 01- 4131 - 020 -20 E 05 -4131- 105 -15 G 01 -2071 Search Name SELECT ACCOUNT Search Name SPRINT E 01- 4210 - 110 -10 E 05- 4210 - 105 -15 E 01 -4210- 030 -30 E 45- 4210 - 045-45 E 01- 4210 - 050 -50 E 01 -4210- 020 -20 E 01 -4223- 020 -20 G 01 -2010 G 05 -2010 G 45 -2010 E 15- 4210 -060 -60 Spec Fds Spec Fds Parks & Recreation Parks & Recreation Spec Fds Road & Bridges Parks & Recreation FEB 2012 H S A CONTRIBUTI Administration FEB 2012 H S A CONTRIBUTI Police FEB 2012 H S A CONTRIBUTI Engineering Enterprise FEB 2012 H S A CONTRIBUTI JAN 2012 CELL SERVICE JAN 2012 CELL SERVICE JAN 2012 CELL SERVICE JAN 2012 CELL SERVICE JAN 2012 CELL SERVICE JAN 2012 CELL SERVICE JAN 2012 CELL SERVICE DEC 2011 CELL SERVICE DEC 2011 CELL SERVICE DEC 2011 CELL SERVICE JAN 2012 CELL SERVICE Administration Engineering Enterprise Fire Golf Course Road & Bridges Police Police Utility Enterprise $1,040.00 $170.00 $5,987.07 $12.22 $6.56 $6.56 $6.56 $138.14 _ $77.97 $211.61 $178.88 $175.63 $18.96 $6.28 $115.71 $7.73 $29.80 $153.78 $1,146.39 $463.29 $650.00 $238.46 $715.38 $238.46 $2,291.52 $3,483.82 $139.73 $88.19 $39.99 $17.62 $8.81 $506.38 $139.97 $834.85 $88.19 $17.62 $16.27 CITY OF MENDOTA HEIGHTS Claims List Manual Checks 021512MAN Comments DEPT Descr Amount 02/1e129:48 litg-5' Page 2 G 15-2010 Search Name SPRINT Search Name SPRWS G 01-2010 G 08-2010 E 01-4425-315-30 G 01-2010 G 15-2010 Search Name SPRWS Search Name SW/WC E 01-4131-040-40 G 01-2071 E 15-4131-060-60 E 05-4131-105-15 E 01-4131-050-50 Eo1-41a1-02n-2o E 01-4131-110-10 G 01-2074 E 01-4131-070-70 DEC 20U1 CELL SERVICE DEC 2011 WATER SERVICE - WATER SERVICE - CITY HALL AUTOFIRE BASE CHARGE Fire vVAJEnGERV|CE - Pvv WATER SERVICE - PW SERVICE COOPERATIVES MAR 2012 HEALTH INSURANC MAR 2012 HEALTH INSURANC MAR 2012 HEALTH INSURANC MAR 2012 HEALTH INSURANC MAR 2012 HEALTH INSURANG MAR 2012 HEALTH INSURANC MAR 2012 HEALTH INSURANC MAR 2012 HEALTH NSURANC MAR 2012 HEALTH INSURANC Search Name SW/WC SERVICE COOPERATIVES Search Name UNITED WAY OF ST. PAUL G 01-2070 02/03/12 PAYROLL Search Name 1JS POSTAL SERVICE G 01-1210 REPLENISH POSTAGE METE Code Enforcement/lnspe Utility Enterprise Engineering Enterprise Road & Bridges Police Administration Parks & Recreation $16.27 $34.09 $34.09 $100.00 $22.72 $11.37 $202.27 $1,320.00 $5,315.50 $1,320.00 $3,835.00 $4,690.50 $16,010.50 $3,835.00 $683.50 $1,367.00 $38,377.00 $53.00 $54,686.73 CITY OF MENDOTA HEIGHTS Claims UYSt, .` System Check 022112PAY Account Comments DEPT Desc Amount Search.Name 4 PAWS ANIMAL CONTROL E 01-4225-800-90 JAN 2O1z ANIMAL CO11TROL Animal Contro $38703 02/16/12 9:51fRi66 Page 1 Search Name xJsoH«AKEco City $387.64 Eo14*8o1nS�9 PLAQUES $131.46 E 01-4490-030-30 PLAQUES - FIRE DEPT Fire $519.10 Search Name xJSCH^AKEC0 Search Name AMERIGAN FLEET SUPPLY E 15-4330-490-60 EQUIPMENT REPAIR PARTS E 01-4330-490-50 EQUIPMENT REPAIR PARTS Search Name AMERICAN FLEET SUPPLY Search Name APACHE GROUP E 15-4305-060-60 01-4305-070-70 E �� 01��nso50'5o Search Name APACHE GROUP Utility Enterprise Road & Bridges SHOP & OPERATING SUPPLE Utility Enterprise SHOP mOPsR/�lNG3UpPUEPa�s&Romeabvn - SHOP u OPERATING SUpPUE Road & Bridges $53.82 $53.01 Search Name AWARDS BY HAMMOND Fire $66.90 En14^eoo3eao pu�ES' FIRE DEPT Search Narne BATTERIES PLUS E 08-4335-000-00 BATTERIES - CITY HALL Search Name BAUER BUILT G 01-2035 E 01-4330-490-50 Search Name BAUER BUILT Spec Fds $13.84 EQUIPMENT REPAIR EQUIPMENT REPAIR Road & Bridges Search Name BERTELSON TOTAL OFFICE SOLUTNS Administration $5159* Search Name BLAESER, BRET E 01-4490-030-30 Search Name BONFE PLUMBING R 01-3140 REIMBURSEMENT - EQUIPME Fire $672.13 REFUND LICENSE OVERPAY $50.00 Search Name G. DARLENE OEHLKE, CAP E 01-4220-110-10 o2/o8/2O12 CITY COUNCIL mTAdministration $89.00 Search Name CLAREYS SAFETY EQUIPMENT Fire $129.50 EO14aoo�ss�O HOSEo - RReDEpT $41580 E 01-4305-156-30 HOSES - FIRE DEPT Fire $545.30 Search Name CLAREYS SAFETY EQUIPMENT Account Search Name rxN|��C. E 01-4620-110-10 ~'~-~''----� RECORDS �GMT'LxSERFIC Administration CITY OFMENDOTA HEIGHTS Claims List System Check 022112PAY Comments DEPT Descr Amount $23,87 1.91 TRUCK EQUIPMENT - PARKS Parks & Recreation $885.98 Search Name CRYSTEEL E 01-4330-490-70 02/16U29:51 litr57 Page 2 Search Name DAKOTA COUNTY CHEFS OF POLICE E 01-4404-020-20 2012 MEMBERSHIP Police Search Name DAKOTA COUNTY FINANCIAL SERVIC $14,057.00 Eu1-4zsa�o0�n RwSMNNTaCJ|NSUPPORT Police . E 01-4223-020-20 2012 CJIN FEE Police $9.130.54 Search Name DAKOTA COUNTY FINANCIAL SERVIC $23.187.54 Search Name DELL MARKETING L.P E 01-4301-110-10 RECORDS MGMT HARDWARE Administration E 05-4330-490-15 EQUIPMENT REPAIR - ENG Engineering Enterprise Search Name DELL MARKETING L.P. $695.75 $158.59 $854.34 Search Name EARTHCOM, INC ANTENNA INSTALL - PD -$46.49 �m�»»5 E 01-4330-440-20 ANTENNA INSTALL - PD Police $1,204.75 Search Name EARTHCOM, INC $1.158.26 Search Name EVEREST EMERGENCYVEHICLES INC $101.46 En14»nO44oan EQUIPMENT REPAIR PARTS - ro�emandoms $60.49 Eo14axo48u~no EQUIPMENT nspmxPARTS Road . Search Name EVEREST EMERGENCY VEHICLES INC $161.95 Search Name RacHsu'S SERVICE - PLOWING 4 PLOWING Spec Fds $240.00 EnOa3sUnu'ou JAN m E 01-4268-500-30 JAN 2012 PLOWING - FIRE DR Fire $540.00 en1-^uoo5no-an JAN 2n1cPLOYv|NG FIRE HA Fire $120.00 ono Search Name F|3cHeR's SERVICE -rLOvv|NG $ .Oo Search Name G&K SERVICES MAT PW radm�Rec�abnn $3364 EO14aaa�1uyo - E 15-4335-310-60 MAT SERVICE - PW Utility Enterprise $33.63 E 01-4335-310-50 MAT SERVICE - PW Road & Bridges p33.64 Search Name G&K SERVICES $100.e1 Search Name GOLDCOM OPERATING Fire *3016 EO1�ouo�mn�o ._ Search Name GOPFIER STATE ONE CALL E 01-4210-040-40 JAN 2012 SERVICE Code Enforcement/Inspe $98.80 Search Name gRuNN|S&HAUsEp�. HAUGE, E 01-4481-110-10 MILLER ASSESSMENT Administration E 01-4222-120-20 JAN 2012 GENERAL PROSEC Police $2,124.50 CITY OF MENDOTA HEIGHTS Claims List _ System- Check 022112PAY Account Comments Search Name GRANNIS & HAUGE, P.A. DEPT Descr Search Name GREAT RIVER GREENING G 01 -2010 PARKS RESTORATION Search Name HEALTHEAST TRANSPORTATION E 01- 4305 - 020 -20 BLOOD DRAW Search Name HOSE INC E 01- 4305- 050 -50 OPERATING SUPPLIES Police Road & Bridges Search Name IKON OFFICE SOLUTION E 01- 4330 - 030 -30 COPIER MAINT. - FIRE DEPT Fire Search Name INTEREUM E 01- 4331 - 020 -20 OFFICE CHAIRS - PD Search Name INTERNATIONAL CODE COUNCIL E 01- 4404 - 040 -40 2012 MEMBERSHIP Search Name INTERSTATE POWER SYSTEMS E 01- 4330 - 460 -30 FIRE TRUCK REPAIRS Search Name IRON MOUNTAIN RECORDS MGMT E 01- 4490 - 110 -10 JAN 2012 SHREDDING E 01- 4490 - 020 -20 JAN 2012 SHREDDING Search Name IRON MOUNTAIN RECORDS MGMT Search Name JANECKY PLUMBING SERVICE, INC E 01- 4335 - 310 -50 INSTALL WATER HEATER 0 E 01- 4335 - 310 -70 INSTALL WATER HEATER 0 E 15- 4335 - 310 -60 INSTALL WATER HEATER 0 Search Name JANECKY PLUMBING SERVICE, INC Search Name JANI -KING OF MINNESOTA, INC. E 01 -4335- 310 -50 FEB 2012 SERVICE @ PW E 01- 4335 - 315 -30 FEB 2012 SERVICE @ ARE H E 01- 4335 - 310 -70 FEB 2012 SERVICE @ PW E 15- 4335 - 310 -60 FEB 2012 SERVICE @ PW Search Name JANI -KING OF MINNESOTA, INC. Search Name JRK SEED & TURF SUPPLY E 01- 4400 - 070 -70 REGISTRATION - J. BOLAND Parks & Recreation Police Code Enforcement/Inspe Fire Administration Police Road & Bridges Parks & Recreation Utility Enterprise Road & Bridges Fire Parks & Recreation Utility Enterprise Search Name KOEGEL, JOHN AND TANIA G 15 -1150 REFUND - DUPL. PAYMENT Amount $7,324.50 $3,000.00 02/16/12 9:51 RIB 8 Page 3 $85.00 $164.93 $42.20 $1,720.60 $125.00 $5,165.52 $10.90 $32.70 $43.60 $1,133.34 $1,133.33 $1,133.33 $3,400.00 $71.25 $213.75 $71.25 $71.25 $427.50 $15.00 $175.00 Account CITY OF MENDOTA HEIGHTS Comments _...Claims List. System Check 022112PAY DEPT Descr Amount 02/16/12 9:51 (iI3 9 Page 4 Search Name KREMER SERVICES, LLC E 01 -4330- 490 -50 DOT INSPECTION - EQUIPME Road & Bridges Search Name LAWSON PRODUCTS, INC E 15- 4330 - 490 -60 E 01- 4330 - 490 -70 E 15- 4330- 490 -60 E 01- 4330 - 490 -50 E 01- 4330 - 490 -70 E 01 -4330- 490 -50 E 01- 4330 - 490 -70 E 01- 4330 - 490 -50 E 01 -4330- 490 -50 E 01 -4330- 490 -70 EQUIPMENT REPAIR SUPPLIE EQUIPMENT REPAIR SUPPLIE EQUIPMENT REPAIR SUPPLIE EQUIPMENT REPAIR SUPPLIE EQUIPMENT REPAIR SUPPLIE EQUIPMENT REPAIR SUPPLIE EQUIPMENT REPAIR SUPPLIE EQUIPMENT REPAIR SUPPLIE EQUIPMENT REPAIR SUPPLIE EQUIPMENT REPAIR SUPPLIE Search Name LAWSON PRODUCTS, INC Search Name LEAGUE MN CITIES E 01- 4400 - 020 -20 2012 RENEWAL - PATROL Search Name LEXISNEXIS E 01 -4223- 020 -20 JAN 2012 SERVICES Search Name LILLIE SUBURBAN NEWS E 01- 4240- 110 -10 NOTICES - 01/08/12, 01/29/12 E 01- 4240 - 080 -80 PLANNING NOTICES - 01/08/1 Search Name LILLIE SUBURBAN NEWS Search Name MENARDS E 01 -4330- 490 -70 E 08 -4335- 000 -00 E 01- 4305 - 020 -20 E 08 -4335- 000 -00 E 01 -4330- 215 -70 E 08 -4335- 000 -00 Search Name MENARDS SHOP SUPPLIES CITY HALL SUPPLIES PAINTING SUPPLIES - PD CITY HALL SUPPLIES PARK MAINT. - PICNIC TABLE CITY HALL SUPPLIES Utility Enterprise Parks & Recreation Utility Enterprise Road & Bridges Parks & Recreation Road & Bridges Parks & Recreation Road & Bridges Road & Bridges Parks & Recreation Police Police Administration Planning Parks & Recreation Spec Fds Police Spec Fds Parks & Recreation Spec Fds Search Name METRO CLEANING SERVICES, INC. E 01- 4335 - 315 -30 BLDG MAINTENANCE - FIRE H Fire Search Name METRO COUNCIL ENVIRONMENTSVC E 15 -4449- 060 -60 MARCH 2012 SEWER SERVIC Utility Enterprise Search Name METRO FIRE E 01- 4305 - 155 -30 RESCUE EQUIPMENT Search Name METRO JANITORIAL SUPPLY INC E 01 -4335- 310 -70 FLOOR REFINISHING - PW Fire Parks & Recreation $83.15 $41.74 $6.04 $57.31 $6.03 $57.31 $9.72 $41.74 $41.75 $57.31 $9.71 $328.66 $1,445.00 $64.10 $101.13 $54.63 $155.76 $32.50 $8.53 $36.53 $12.25 $74.69 $19.54 $184.04 $400.78 $83,410.02 $1,425.64 $254.72 CITY OF MENDOTA HEIGHTS _Claims._List System Check n22112PAY Account Comments DEPT Descr Amount E 15- 4335 - 310 -60 E 01- 4335 - 310 -50 FLOOR REFINISHING - PW FLOOR REFINISHING.- PW Search Name METRO JANITORIAL SUPPLY INC Utility Enterprise Road & Bridges $254.72 $254.72 02/16/12 9:51 IWO Q Page 5 $764.16 Search Name MINNEAPOLIS FINANCE DEPT E 01- 4223 - 020 -20 2012 APS FEE Police $204.00 Search Name MN FIRE SERVICE CERTIFICATION E 01 -4403- 030 -30 FF II CERT. EXAM Fire $225.00 Search Name MN MUNICIPAL CLERKS INSTITUTE E 01- 4400 - 110 -10 MN CLERKS CERT. - S. THON Administration $410.00 Search Name MN ST ADMIN ITG TELECOM SRVCE E 01 -4223- 020 -20 JAN 2012 WAN SERVICE Police - $125.81_ -- E 01 -4220- 133 -10 JAN 2012 WAN SERVICE Administration $148.00 Search Name MN ST ADMIN ITG TELECOM SRVCE $273.81 Search Name MN TEAMSTERS LOCAL 320 G 01 -2075 JAN 2012 UNION DUES G 01 -2075 FEB 2012 UNION DUES Search Name MN TEAMSTERS LOCAL 320 Search Name MORTON SALT E 01 -4421- 050 -50 E 01 -4421- 050 -50 E 01 -4421- 050 -50 Search Name MORTON SALT ROAD SALT ROAD SALT ROAD SALT Road & Bridges Road & Bridges Road & Bridges Search Name MPSTMA E 01- 4400 - 070 -70 WORKSHOP REGISTRATIONS Parks & Recreation Search Name MSSA E 01- 4400 - 050 -50 2012 MEMBERSHIPS Search Name NATURE CALLS, INC E 01 -4200- 610 -70 FEB 2012 RENTALS $606.00 $606.00 $1,212.00 $1,953.11 $7,961.77 $12,296.75 $22,211.63 $70.00 Road & Bridges $100.00 Parks & Recreation $202.75 Search Name NELCOM CORP - E 07- 4330 - 000 -00 FEB 2012 SIREN MAINTENAN Spec Fds $93.49 Search Name NORTHWEST ASSOCIATED CONSULTAN E 01- 4221 - 135 -80 JAN 2012 RETAINER Planning $2,400.00 Search Name NUSS TRUCK & EQUIPMENT E 01- 4330 - 490 -50 EQUIPMENT REPAIR Road & Bridges $5,186.95 Account CITY OF MENDOTA HEIGHTS Comments Claims List System Check 022112PAY DEPT Descr Amount 02/16/12 9:51 i5 1 Page 6 Search Name OFFICE DEPOT E 01 -4300- 030 -30 E 08 -4335- 000 -00 E 01 -4300- 020 -20 E 01- 4300 - 030 -30 E 08- 4335 - 000 -00 E 01 -4300- 030 -30 E 01- 4300 - 030 -30 Search Name OFFICE DEPOT OFFICE SUPPLIES - FIRE DEP Fire CITY HALL SUPPLIES Spec Fds OFFICE SUPPLIES - PD Police OFFICE SUPPLIES - FIRE DEP Fire CITY HALL SUPPLIES Spec Fds OFFICE SUPPLIES - FIRE DEP Fire OFFICE SUPPLIES - FIRE DEP Fire Search Name OPTUMHEALTH FINANCIAL SERVICES E 01- 4490 - 110 -10 JAN 2012 COBRA ADMIN. FEE Administration Search Name OREILLY E 15- 4330 - 490 -60 E 01- 4330 - 490 -70 E 15- 4330 - 490 -60 E 01- 4330 - 490 -50 E 01- 4330 - 490 -70 E 01 -4330- 490 -50 E 01 -4330- 490 -70 E 15 -4330- 490 -60 E 01- 4330 - 490 -70 AUTO /FIRST CALL SHOP SUPPLIES EQUIPMENT REPAIR PARTS SHOP SUPPLIES SHOP SUPPLIES SHOP SUPPLIES SHOP SUPPLIES EQUIPMENT PARTS EQUIPMENT PARTS SHOP SUPPLIES Search Name OREILLY AUTO /FIRST CALL Search Name OSLAND JANITORIAL SUPPLY E 08 -4335- 000 -00 CITY HALL SUPPLIES Search Name OXYGEN SERVICE CO E 01 -4305- 030 -30 MEDICAL OXYGEN - FIRE DEP E 01 -4200- 610 -50 CYLINDER RENT - PW E 01 -4200- 610 -70 CYLINDER RENT - PW E 15- 4200- 610 -60 CYLINDER RENT - PW Search Name OXYGEN SERVICE CO Search Name PETERBILT NORTH E 01- 4330 - 440 -20 E 01- 4330 - 490 -70 E 01- 4330 - 490 -50 Search Name PETERBILT NORTH EQUIPMENT MAINT. PARTS EQUIPMENT MAINT. PARTS EQUIPMENT MAINT. PARTS Utility Enterprise Parks & Recreation Utility Enterprise Road & Bridges Parks & Recreation Road & Bridges Parks & Recreation Utility Enterprise Parks & Recreation Spec Fds Fire Road & Bridges Parks & Recreation Utility Enterprise Police Parks & Recreation Road & Bridges Search Name R K HUNTER E 24- 4460 - 000 -00 PW GARAGE ROOF REPAIR P Spec Fds - Search Name RATWIK,ROSZAK & MALONEY, P.A. G 01 -2010 DEC 2011 LEGAL SERVICES Search Name REGINA MEDICAL GROUP E 01 -4305- 020 -20 BLOOD DRAW $17.73 $101.06 $121.39 - $26.93 $122.90 $61.10 $33.06 $430.31 $45.00 $3.99 $25.62 $7.04 $7.04 $3.99 $3.99 $47.30 $81.21 $7.04 $187.22 $178.48 $147.55 $23.20 $23.19 $23.19 $217.13 $34.72 $2.76 $2.76 $40.24 $375 ;00 $1,332.00 Police $90.00 CITY OF MENDOTA HEIGHTS Comments Claims List System Check 022112PAY DEPT Descr Amount 02/16/12 9:51 lasti 2 Page 7 Search Name SAMS CLUB E 01-4305-050-50 E 01-4305-070-70 E 15-4305-060-60 E 01-4305-070-70 Search Name SAM'S CLUB SHOP SUPPLIES SHOP SUPPLIES SHOP SUPPLIES SHOP SUPPLIES Search Name SCHWAAB NC E 01-4300-020-20 STAMPS - PD Search Name SEVE CORNERS ACE HDW E 15-4305-060-60 OPERATING SUPPLIES E 01-4305-050-50 OPERATING SUPPLIES E 01-4305-070-70 OPERATING SUPPLIES Search Name SEVEN CORNERS-ACE HDVVe Search Name SPRWS E 08-4425-000-00 E 01-4425-310-50 E 01-4425-310-70 E 15-4425-310-60 E 01-4425-315-30 Search Name SPRWS WATER SERVICE WATER SERVICE WATER SERVICE WATER SERVICE WATER SERVICE Search Name ST. MARE SHEET METAL R 01-3253 PERMIT REFUND Road & Bridges Parks & Recreation Utility Enterprise Parks & Recreation Police Utility Enterprise Road & Bridges Parks & Recreation - CITY HALL Spec Fds - PW Road & Bridges - PW Parks & Recreation - PW Utility Enterprise - FIRE HALL Fire Search Name ST. PAUL, CITY OF G 22-2010 DELAWARE AVE RECONSTR Search Name STANTEC CONSULTING SERVCES G 27-2010 LEMAY LAKE RECON. PROJE G 29-2010 STORMWATER POND ANALY Search Name STANTEC CONSULTING SERVICES Search Name STRAIGHT LINE HYDR.ANT MARKERS E 15-4330-490-60 HYDRANT MARKERS Utility Enterprise Search Name TEAM LABORATORY CHEMICAL CORP E 15-4330-490-60 SEWER MAINT. SUPPLIES Utility Enterprise Search Name TIME SAVER OFF SITE SEC. SVC. E 01-4220-080-80 01/24/12 PLANNING COMM. M Planning Search Name TWIN CITY GARAGE 000R CO. E 01-4335-310-50 GARAGE DOOR REPAIR E 01-4335-310-70 GARAGE DOOR REPAIR $53.85 $53.85 $53.84 $123.05 $284.59 $45.39 $45.40 $45.39 $136.18 $20.46 $11.37 $11.36 $11.36 $34.09 $88.64 $50.00 $3,890.00 $989.50 $4,879.50 $530.51 $106.25 Road mBridges $271.44 Parks & Recreation $271.44 CITY OF MENDOTA HEIGHTS Claims List_ System Check Account Comments DEPT Desbr Amount 02/16/12 9:5p433 Page 8 E 15-4335-310-60 GARAGE DOOR REPAIR Utility Enterprise $271.44 Search Name TWIN CITY GARAGE DOOR CO. $814.32 Search Name UNIFORMS UNLINHTED E 01-4410-020-20 EQUIPMENT - PD E 01-4410-020-20 UNIFORMS - CHIEF Police Police Search Name UNIFORMS UNLIMITED $130.28 Search Name vEuIZowWIRELESS E 01-4210-030-30 JAN-FEB SERVICE Fire $120.59 Search Name VISU-SEWER CLEAN & SEAL INC E 15-4330-490-60 SEWER LINING PROJECT Utility Enterprise $34/414.50 Search Name WASTE MANAGEMENT soo42oo;0o0-0n JAN 2012 SERVICE - CITY HAL Spec Fds E 01-4280-310-50 JAN xm1a SERVICE -PVY Road & Bridges E 01-4280-310-70 JAN 2012 SERVICE - PW Parks & Recreation E 15-4280-310-60 JAN oU1z SERVICE -pVY Utility Enterprise Search Name WASTE MANAGEMENT Search Name WESTERN PETROLEUM COMPANY E 01-4330-490-70 EQUIPMENT MAINT. SUPPLIE Parks & Recreation E 01-4330-490-50 EQUIPMENT MAINT. SUPPLIE Road & Bridges $1r1*s $175.43 $175.42 $175.42 $697.82 Search Name WESTERN PETROLEUM COMPANY %253.41 Search Name WILLSON CHAD E 01-4330-440-20 MAAG EQUIPMENT Police $29533 Search Name xx|NTxRop&Vvs|NsTINE G 01-2010 DEC 2012 LEGAL SERVICES - G 01-2010 DEC 2012 LEGAL SERVICES Search Name WINTHROP & WEINSTINE ITEM 7A P64 1101 Victoria Curve ( Mendota Heights, MN 55118 • 651.4523850 phone 1 651.452.8940 fax vaww.rnendota- heights.com DAVE: TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS February 21, 2012 Mayor, City Council and City Administrator Jake Sedlacek, Assistant to the City Administrate -S Planning Case 2012 -04, Variance for I.S.D. 197 BACKGROUND This item is continued from February 8, 2012. A planning application was presented to the planning commission on January 24, 2012 for a variance for wall signs at Henry Sibley High School, located at 1897 Delaware Avenue. James Davis, with Fourth Dimension Architectural Signage, is applying on behalf of Independent School District 197. The affected parcel is zoned residential, guided for institutional use and is peiuiitted as a conditional use. The planning application was deemed complete January 3, 2012. The 60 day review period is set to expire on March 3, 2012. Public notice was published in the City's legal newspaper and mailed to property owners within 100 feet of the parcel. At the February 8, 2012 city council meeting, the council voiced support for the request and directed staff to make modifications to the resolution approving the request. Staff has attached the revised resolution, as well as the original packet from the February 8, 2012 meeting BUDGET IMPACT N/A RECOMMENDATION At their January 24, 2012 meeting, the planning commission voted 7:0 to recommend approval of the variance as requested. If city council wishes to implement this recommendation, pass a motion adopting the attached resolution, A RESOLUTION APPROVING VARIANCES FOR WALL SIGNS AT 1897 DELAWARE AVENUE, making any changes the city council deems necessary. This action requires a simple majority vote. P65 CITY OF 1VFENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2012- A RESOLUTION APPROVING VARIANCES FOR WALL SIGNS AT 1897 DELAWARE AVENUE. WHEREAS, James Davis, on behalf of Independent School District 197 has applied for variances to allow two additional wall signs and for total sign area at Henry Sibley High School, located at 1897 Delaware Ave (PID's 27-02500-010-01, 27-02500-020-01, 27-02500-030-01, 27-02500-040-01, 27-02500-050-01, 27-02500-060-01, 27-02500-010-02 and 27-02500-010-03) as proposed in planning case 2012-04; and WHEREAS, the Mendota Heights Planning Commission held a public hearing on this application at their regular meeting on January 24, 2012; and WHEREAS, the commission recommended that the city council approve the variance as requested in planning case 2012-04; and NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council that a variance as proposed in planning case 2012-04 is hereby approved with the following findings of fact: 1. The property in question is significantly larger than standard residential property, restricting the ability to read sign infonuation from the street. 2. The size of the building is significantly larger than other buildings in the residential zone. 3. The main entrance to the building along Delaware has no adequate sign identification, creating potential for traffic confusion. 4. The additional building setback from the street in this area does not provide an opportunity for readable signs at the smaller residential size allowed in the district. 5. The combination of setback, property size and sign regulations in the residential zoning designation create practical difficulties in making reasonable use of the property as it relates to identification and traffic control. 6. The additional sign area proposed is a reasonable use of the property. BE IT FURTHER RESOLVED, by the Mendota Heights City Council that the approval is subject to the following condition: 1. The new wall signs will not be illuminated- Adopted by the City Council of the City of Mendota Heights this eighth day of February 2012. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST Sandie Thone, City Clerk P66 NOTI4WEST ASSOCIATED CONSULT TS, iNC P67 4800 Olson Memorial Highvvay, Suite 202, Golden Valley, MI■1 5542,2,, Telephone: 783.231.2555 Faosimile-: 763.231.2561 plannersenacptiii-"IiiiN46-6-rn' ilflaflairJDUM_ TO: FROM: DATE: MEETING DATE: SUBJECT: CASE NO: APPLICANT(S): LOCATION: ZONING: GUIDE PLAN: Mendota Heights Planning Commission Stephen Grittman/Bob Kirmis January 19, 2012 January 24, 2012 Variance from maximum wall sign area requirement Planning Case: 12-04, NAC Case: 254.04-12.01 Fourth Dimension Architectural Signage / ISD 197 1897 Delaware Avenue R-1, Single Family Low Density Residential Back round and Descri tion of Re. uest: Fourth Dimension Architectural Signage, on behalf Independent School District (ISD) 197 has requested a variance from the from the City's wall sign regulations. The School District wishes to erect two wall signs upon the Henry Sibley High School (located at 1897 Delaware Avenue), the area of which exceed Ordinance requirements. The applicants believe the proposed signage will better identify the high school to southbound travelers on Delaware Avenue. Specifically, the applicants wish to affix the following signs on the north side of the school building: g, "Henry Sibley Warriors" sign measuring 143 square feet in size. School logo sign measuring 52 square feet in size. The sign would be located on the diagonal portion of the north facade and face northeast. According to the Zoning Ordinance, one nameplate sign is allowed for non-residential uses located within residential zoning districts. Such sign may not exceed 12 square feet in size. Thus, the applicants are seeking approval of a variance to allow two wall signs which, in total measure 195 square feet in area. P68 The applicants have requested a variance to exceed the number and area requirements of wall signs allowed for non residential uses located in residential zoning districts. In considering variance applications, the City is required to find that: (1) The applicant is proposing to use the property in a reasonable manner; and (2) The applicant's proposal faces practical difficulties in using the property in this manner due to circumstances that: a. Are unique to the property, b. Are not caused by the applicant, c. Are consistent with the purpose and intent of the City's plans and ordinances, d. Are not out of character with the locality, or neighborhood, in which the property is located. The applicants feel that approval of the proposed wall signage is justified for the following reasons: • The building is located over 100 feet from the street necessitating additional branding. • Traveling south on Delaware Avenue, it is difficult to identify the main entrance to the school. • The school presently has branding on the south elevation of the building, but none of the other three elevations. • The proposed signage is clean, legible and fits the architectural intent of the building and the surrounding area. In consideration of the variance request, it is believed that application of the residential district sign requirements upon the school use pose some obvious practical difficulties as summarized below. 1. The purpose of identification signage is to convey information. If signs are of such a size which do not reasonably allow information to be conveyed, a practical difficulty results. A 12 square foot identification sign affixed to the school's east facade likely would not be visible from adjacent Delaware Avenue which, according to the submitted site plan, lies approximately 300 feet to the east. It is believed that the 12 square foot maximum sign area requirement imposed in the district better reflects the signage needs of residential uses than institutional uses (such as the high school). In this regard, it is believed the variance request is unique to the subject property. 2 P69 2. The request for variance requests reflects the applicants, desire to,beAter identify the school's main entry. This is considered a reasonable objective which would not only benefit school patrons but likely assist in the efficient movement of traffic around the school. 3. The subject site measures nearly 80 acres in size. The high school building is centrally located on the site to provide ample area for surrounding parking areas, bus drop off areas, athletic fields and open-space. Such central location and resulting building setbacks are typical of most high school campuses. In this regard, the physical site needs of the high school do not relate well to the sign area allowances of the Zoning Ordinance. The applicants request for variance appears to create a "practical difficulty" and meets the tests of the Zoning Ordinance for variance consideration. Action RegueSt,, Following the public hearing, the Planning Commission may make one of the following recommendations: 1. Approval of the variance, based on a finding that one wall sign not exceeding 12 square feet in size does not permit reasonable identification of the use to the traveling public. 2. Denial of the variance, based on a finding that the applicant can make reasonable use of the property and comply with the regulations. Staff Recommendation: Planning staff is supportive of the variance. In past discussions, there has been consideration that the residential sign requirements do not apply well to nonresidential uses that are permitted in the zoning district. The City has not chosen to amend those regulations, but for this use, a sign area requirement of 12 square feet appears to be so restrictive as to eliminate any value in having a sign. In some cases, signs that are too small are unreadable and can have a detrimental effect on traffic safety. As such, the application of one wall sign not more than 12 square feet in size upon the subject property could be seen as restricting reasonable use by interfering with the ability to provide adequate identification of the school. Moreover, the school has sought approval of a freestanding sign along Delaware identifying:the entrance drive in the past. A wall sign with exposure in this direction would be less intrusive than a freestanding sign near the roadway. • IP lementa Materials Application materials dated January 3, 2012 3 P70 Draft Findings of Fact for Approval Henry Sibley High School Wall Sign Variance 1897 Delaware Avenue 1. The property in question is significantly larger than standard residential property, restricting the ability to read sign information from the street. 2. The main entrance to the building along Delaware has no adequate sign identification, creating potential for traffic confusion. 3. The additional building setback from the street in this area does not provide an opportunity for readable signs at the smaller residential size allowed in the district. 4. The wall signs in the proposed locations will minimize the need for freestanding sign identification along Delaware Avenue. 5. The combination of setback, property size, and sign regulations create practical difficulties in making reasonable use of the property as it relates to identification and traffic control. 6. The additional sign area proposed, as non-illuminated wall signage, is a reasonable use of the property. 4 gP71 APPLICATION FOR CONSIDERATION OF PLANNING REQUEST -b Applicant Name: OAVt. Se (Last) Address: (First) Case No. Date of Application Fee Paid V‘U.) (M) E-Mail Address: e 11:5) oncnc .com (Number & Street) -5- Owner Name: 1:? (Last) Address: /pf 97 D a-AV-WA-Ka" (Number & Street) (City) Street Location of Property in Question: 7 .06- Legal Description & PIN of Property: (Complete Legal from Title or Deed must be provided) L.67)6E SEE- i '' wi G. el. Ie. (First) .0" (M) (State) /44 (Zip) Type of Request Rezoning Conditional Use Permit Conditional User Permit for P.U.D. Preliminary/Final Plat Approval Comprehensive Plan Amendment Applicable City Ordinance Number Present Zoning of Property Present Use 5C-4-11)6 Proposed Zoning of Property __Proposed Use 6-k-l-otSt_, 1 hereby declare that all statements made in this request and on the additional material are true. I further authorize City Officials and agents to inspect the above property during daylight hours. I 6 74- Variance Subdivision Approval Wetlands Permit Critical Area Permit Other (attach explanation) Section Date Received (651) 452-8940 1101 Victoria Carve . Mendota Heights, MN 55118 . (651) 452-1850 . FAX vv.rnendota-heights.coxn (Signature of Owyifer) P72 LEGAL DESCRIPTION FOR HENRY SIBLEY HIGH SCHOOL, 1897 DELAWARE AVENUE Part of the west half of the northeast quarter of the northeast quarter, and part of southeast quarter of the northeast quarter of Section 25, Township 28, Range 23, Dakota County Minnesota and the south 8.00 acres of the southeast quarter of Section 25, Township 28, Range 23, Dakota County, Minnesota and •27-02500-010-01: N 5 A of E half of NE quarter of NE quarter ex S 100 ft ex N 40 ft ex W 426 ft 27-02500-030-01: W 426 ft of N half of NE quarter of NE quarter of NE quarter ex N 40 ft 27-02500-040-01: Pt of S7A of N 12A of E half of NE quarter of NE quarter Lying N of Roadway 27-02500-020-01: S 100 ft of N half of NE quarter of NE quarter of NE quarter ex W 426 ft 27-02500-050-01: Pt of S7A of N 12 A of E half of NE quarter of NE quarter lying S of Roadway 27-02500-060-01: S 8A of SE quarter of NE quarter of NE quarter 27-02500-010-02: W half of NE quarter of NE quarter ex N 40 ft for st 27-02500-010-03: SE quarter of NE quarter less hgwy 98/100 A ex pt for st P73 To Whom It May Concern: The proposed new signage at Henry Sibley High School will identify our building more clearly and pleasantly as one travels south on Delaware Avenue in Mendota Heights. We believe the new signage is welcoming and will enhance our sense of pride in our - school and our community.- Thank You for considering the proposal for the new signage at Henry Sibley High School. ;ft_ r - fit 1897 Delaware Avenue, Mendota Heights, MN 55118 Phone 651- ADMINISTRATION Dr. Robin Percival, Principal Pat Johnson, Assdciate Principal Scott Kaden, Associate Principal Tom Orth, Associate Principal Brian Ihrke, Athletic Director December 22, 2011 Best Regards, Dr. Robin Percival 5,4.;--me4g,g ph: 651.181.9036 • Ix: 651.181.0613 '74110 la cm cot' aft,'LaF'' P74 December 27, 2011 City Council and Planning Commission Members, The proposed new signage at Henry Sibley High School is necessary for several reasons: 1. The building is located over 100 feet from the street necessitating additional branding. 2. Traveling south on Delaware Avenue, it is difficult to identify the main entrance to the school. 3. The school presently has branding on the south elevation of the building, but none on the other 3 elevations. 4. The propsosed signage is-clean, legible and fits the architectural intent of the building and surrounding area. Thank you for taking the time to consider this request. Jirn Davis Fourth Dimension Architectural Signage 1209 West County Road E Suite 100 Arden Hills, MN 55112 H1V3H 1897 • .„ & KasdJanimoR&Ba�ona| Holden Kelly 1791n Dr 565 Marie Ave W Mendota Heights Mn 55118-3733 Stinson Scott L & Renette M 485 Nature View Ct West Saint Paul Mn 55118-4459 Kern Kerry L & Lisa A 531 Marie Ave VV Mendota Heights Mn 55118-3732 Krajniak Michael 8097 Klein Ln W Bourgeois Bradley R 488 Nature View Ct West Saint Paul Mn 55118-4459 Petschen Gerald T & Rebecca R 1792 Ridgewood Dr West Saint Paul Mn 55118-3736 Independent Schoo Dist 197 1897 Delaware Ave Mendota Heights Mn 55118 Canniff Mackenzie Jr & K A — '' EttlArthurB&Au6reyD- 1883 Warrior Dr 599 Callahan PI Saint Paul Mn 55118-4355 Saint Paul Mn 55118-4337 Fox William S & Jane E G 1851 Warrior Dr Saint Paul Mn 55118-4355 Simek Stuart R & Jennifer 577 High Ridge Cir Mendota Heights Mn 55118-4351 Pilney Frank & Joan P Tstes 1867 Warrior Dr Mendota Heights Mn 55118 Chlebeck Lawrence S&JoE 613 High Ridge Cir Mendota Heights Mn 55118-4351 Tuttle Robert W 580 Sibl Ct Mendota Heights Mn 55118 Wildenauer Jerrold & Gail M 1859 Warrior Dr Saint Paul Mn 55118-4355 Schueppert Janice A 1901 Warrior Dr Saint Paul Mn 55118-4355 Glewwe Matthew L & Andrea L 591 Highway 11O Mendota Heights Mn 55118-4320 Pirkl James R & Angela R 1825 Wa Saint Paul Mn 55118-4355 Thieman Thomas J & Sharon D 581 Sibley Ct Saint Paul Mn 55118-4352 ` P76 Bennett John R & Lan T 484-Naturw View Ct. • West Saint Paul Mn5511-@-MA9�.��' Mcconnell Karen & Tim 4SD Darla [X West Saint Paul Mn 55118-4401 Wiegner Marie 591 Marie Ave Saint Paul Mn 55118-3733 Peterson Paula M 1875 Warrior Dr Mendota Heights Mn 55118 Waldvogel James A& Mary E 609 High Ridge Cir Mendota Heights Mn 55118-4351 Kulhamek Matthew C&Colleen 01O Callahan P| Mendota Heights Mn 55118-4336 Trautman Craig D. 575 Sibley [X Mendota Heights Mn 55118 Cheesebrow Nicholas & M 594 Marie W Saint Paul Mn 55118-3734 Dist 197 1897 Delaware Ave Mendota Heights Mn 55118 Kocourek Edward A & Suzanne M 605 High Ridge Cir Mendota Heights Mn 55118-4351 ZER4.1EMMIll 1 P77 Q z 0 _.ice r.1 u >- E cc > as x� cn-) J ‹y /Th Q APP OVA 0 in Wo LfJ <a o o Q 0 En 0) -0 s sts o s IJJ D s r W �6 F� Q s3 JW USTOMER APPROVA z 0 {n R. w . Q� 0 Q 0 j 0 "J L a G a 0) r 04 to o- w ti 0 0) o, ifTh a C vc w of ITEM •/13 1101 Victoria Curve 1 Mendota Heightsjisitt 5511E1 651,452,1950 ptfone 651.452.8940 tax Imag,,Asta, Ei CM; OF MENDOTA HEIGHTS mar- DATE: TO: FROM: SUBJECT: February 21, 2012 Mayor, City Council and City Administrator Jake Sedlacek, Assistant to the City Administrata7\c> Planning Case 2012-01, Zoning Amendment, Wetlands Permits BACKGROUND A planning application was presented to the planning commission on January 24, 2012 to amend the zoning ordinance pertaining to wetlands permits. The zoning amendment would establish an administrative approyal process for wetland permits which met a set of defined conditions. . The planning application was deemed complete January 3, 2012. The60 day review period is set to expire on March 3, 2012. Public notice was published in the City's legal newspaper. City Planner Steve Grittman described the administrative process proposed in the Zoning Ordinance Amendment to be similar to building or grading permit processes currently in use. The commission sought clarification on what avenues there would be for citizens to appeal any administrative decision. Mr. Grittman explained that the city council could hear an appeal to these permits the same as other permits issued administratively. Planner Grittman reminded the commission that the proposed change allows for administrative approval, but any project staff would recommend denying would be processed through the public process. • There were no comments at the public hearing. BUDGET IMPACT Adopting an ordinance amending the Zoning Ordinance will have costs for recording and codification. These costs may be offset by expedited process for minor wetland permits in the future. RECOMMENDATION At their January 24, 2012 meeting, the planning commission voted 7:0 to recommend approval of the Zoning Ordinance amendment as presented_ If city council wishes to implement- this recommendation, pass a motion adopting the attached ordinance, AN ORDINANCE AMENDING TITLE 12, CHAPTER 2 OF THE CITY CODE PERTAINING TO WETLANDS PETS, making any changes the city council deems necessary. This action requires a simple majority vote. P79 P80 • CITY OF MENDO AllEIGHTS ".. _. DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 441 AN ORDINANCE AMENDING TITLE 12, CHAPTER 2 OF THE CITY CODE PERTAINING .TO..WETLANDS PERMITS The City Council of the City of Mendota Heights, Minnesota ordains as follows: SECTION 1: City Code Title 12 Chapter 6 is hereby amended as follows: SECTION 2 AMENDMENT: 12 -2 -6: Administrative Procedures And Exceptions: C. Administrative Procedures And Exemptions: 1) All proposals to adjust a W district boundary line shall follow the same administrative procedures as outlined in section 12-1L-7 of this title. .2)= Peunit application shall be processed in accordance with the procedures specified for the processing of a conditional use permit under the it zoning ordinance. (1981 Code 402 § 6) 3) Where a project is proposed within the Wetlands District, the City Administrator may., at his or her discretion, direct the appropriate staff member to review the penult request for administrative approval when all of the following conditions exist: a) No change from existing grades. b) No increase in building or structure square footage. c) Porch enclosure of an existing deck no larger than 200 square feet. d) No increase in impervious surface coverage. e) No reduction in natural vegetation cover. f) Compliance with all other applicable zoning regulations. The City Administrator may issue an administrative approval. Such approval may include conditions if those conditions are necessary to ensure compliance with the intent and /or specific regulations of ttlie Wetlands C)rdina 'ce or other applicable regulations. If issues are found in the application that disqualify the request from administrative approval under this section, the City Administrator shall refer the application to the Planning Commission for review under 12- 2- 6.C.2. SECTION 3 EFFECTIVE DATE: This Ordinance shall be in full force and effect from and after its publication according to law Adopted and ordained into an Ordinance this twenty -first day of February, 2012. Attest: Sandie Thone, City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By Sandra Krebsbach, Mayor P81 P82 NORTHWEST ASSOCIATED CONSULTANTS; INC. 5775 Wayzata Boulevard, Suite 555, St. Louis Park, MN 55416 Telephone: 952.595.9636 Facsimile: 952.595.9837 planners@nacplanning.com MEMORANDUM TO: Mendota Heights Planning Commission FROM: Stephen Grittman DATE: January 19, 2012 MEETING DATE: January 24, 2012 SUBJECT: Zoning Ordinance Amendment — Wetland Ordinance Administrative Approval CASE NO: NAC Case 2.54.04--. 11.27 APPLICANT(S): City of Mendota Heights LOCATION: NA ZONING: NA GUIDE PLAN: NA Background and Description of Request: The Planning Commission reviewed this item in September, with a comment that the terms under which an administrative review could occur be listed as existing positive conditions, rather than as the absence of certain negative conditions. The text below has been adjusted with this in mind. The remainder of the report reflects material previously reviewed by the Planning Commission. The current zoning ordinance currently provides two basic methods of approval for Wetlands Permit requests. These are: o A full public hearing before the-Planning Commission, with a subsequent final consideration by the City Council, and o An "expedited" process which goes directly to the Planning Commission without a formal hearing, although this still requires final approval by the City Council. The first of these processes consumes about 45 days from application to Council consideration. The second may be slightly shorter, although few permits follow this P83 process since the application deadlines d� not accommodate significant-differences, -- whether a hearing is required or not. It has not been uncommon for Wetlands Permits to be requested in which applicants are replacing existing structures (such as decks or porches), but other than during construction, create no additional impacts on the Wetland areas, whether though stormwater, impervious surfaces, or alteration of any existing soil or vegetation_ This proposed amendment would create a particular exemption to the processing of certain low- impact permit applications, allowing the City Administrator, or designee, to approve such permits at staff level, rather than require the full public review process. The current zoning language for this section reads as follows: 12 -2 -6 C. Administrative Procedures And Exemptions: 1. All proposals to adjust a W district boundary line shall follow the same administrative procedures as outlined in section 1.2- 1.L -7, of this title. 2. Permit application shall -be- processed in accordance with the procedures specified for the processing of a conditional use permit under the city zoning ordinance. Analysis: The proposed amendment would delete subparagraph 3 above, and add a new subparagraph 3 to the cited section, to read as follows: 3. Where a project is proposed within the Wetlands District, the City Administrator may, at his or her discretion, direct the appropriate staff member to review the permit request for administrative approval when all of the following conditions exist: a. No change from existing grades. b. No increase in building or structure square footage. c. Porch enclosure of an existing deck xro larger than 200 square feet. d. No increase in impervious surface coverage. e. No reduction in natural vegetation cover. f. Compliance with all other applicable zoning regulations. The City Administrator may issue an administrative approval- Such approval may include conditions, if those conditions are necessary to ensure compliance with the intent and/or specific regulations of the Wetlands Ordinance or other 2 applicable regulations. If issues are found in the appliedMahat diAudlify the request from administrative approval under this section, the City Administrator shall refer the application to the Planning Commission for review under 12-2-6 C2. With this amendment, projects that are otherwise consistent with City requirements and - likely to have little or impact on the Wetland area, or adjoining properties, may proceed on a quicker timeline. The draft ordinance language has been designed to provide three options to City staff: 1) Approve as submitted; 2) Approve with conditions; or 3) Refer to Planning Commission for the regular process. The first option (approval as submitted) would be expected for most applications eligible for administrative consideration. The second option (approval with conditions) is suggested where an administrative approval is appropriate, but some minor discrepancy is discovered that can be corrected with a simple condition. This latter option is intended to avoid an administrative "denial", for which the applicant would then need to file a separate appeal. As noted in the text, an administrative approval is only to be considered for applications that appear to meet all other zoning requirements-. In this case, then, the applicant would be subject to the regular process; on the assumption that there is some aspect of the application that requires further policy examination, rather than a straightforward application of the code. Action Requested: Following a public hearing, the Planning Commission may consider one of the following recommendations: (1) Approval of the Zoning Ordinance Amendment, adding an Administrative Approval option for simple Wetlands Permit applications, along with the various conditions as specified in the proposed text, based on a finding that certain applications do not significantly impact the conditions that the longer public review process is designed to address. (2) Denial of the amendment, based on a finding that the nature of Wetland Permits benefits from the public hearing and zoning review process in the current ordinance. Staff Recommendation: Staff recommends the amendment As discussed, those applications meeting the conditions- identified in the draft brdinance language are routinely approved, usually without significant comment, and at no threat to the wetland resource. In the event that an application is found to raise issues that exceed the Administrative authority, it can be cycled into the regular process for more extensive review and public notice. Supplementary Materials: NA A 4. V..,‘ • . • ta 1:- APPLICATION FOR CONSIDERATION OF PLANNING REQUEST Case No. - -- Date _of_ Application ___ ki 3,1 Fee Paid Applicant Name: Sedlacek Jake (Last) (First) Address: 1101 Victoria Curve (Number & Street) City of MendotaHei hts (Last) Owner Name: _ . (Number & Street) (City) (State) Street Location of Property in Question: Legal Description & PIN of Property: (Complete Legal from Title or Deed must be provided) (y) D cc:A- I I .1 PH: 651-452-1850 (M) E-1111ail Address: *ekes Mendota Hei tits MN (State) (City) (First) (M) Address: 1101 Victori Curve • - -Mendota Hei hts MN mendota-hei hts.com 55077 (Zip) 55077 (Zip) - - • ,A-A'-‘sykt).\ Type of Request: Rezoning Conditional Use Permit Conditional User Permit for P.U.D. Preliminary/Final Plat Approval Comprehensive Plan Amendment Present Use Proposed Use made in this request and on the additional material are true. agents to inspect the above property during daylight hours. C) -") C / (Si nature of Applicant) Applicable City Ordinance Number Present Zoning of Property Proposed Zoning of Property I hereby declare that all statements 1 further authorize City Officials and Date Received f93 Variance Subdivision Approval VVetlands Permit Critical Area Permit X Other (attach explanation Section tV\QA.. (Signature of Owner) (651) 452-8940 1101 Victoria Curve . Mendota Heights, l'AN 55118 . (651) 452-1850 . FAX ww-vv.mendota-heights.com January 3, 2012 Planning Commission 1101 Victoria Curve Mendota Heights, MN 55118 Dear Commissioners: Attached is a planning application on behalf of the City of Mendota Heights regarding the process for obtaining a Wetlands Permit. City Code currently requires a wetlands permit for any work occurring within 100 feet of a designated wetland. The process includes full public notification and an official public hearing prior to the matter being brought to the city council for a formal decision. This process works well for most projects, but it has been noted in recent years that several small projects going could be approved administratively, if certain conditions are met. As the result of discussions at the planning commission, staff is making formal application for an amendment to City Code Title 1-2; Chapter 2, to allow for administrative approvals for certain minor projects located within 100 feet of a wetland area. In the proposed language, staff may approve projects which meet pre - established conditions. If staff is inclined to deny a project, the request would be routed through the standard process to provide the applicant an opportunity to state their case for planning commission and city council. Staff feels that the proposed language maintains the integrity of the wetland permitting process, while providing some flexibility for projects which may not require a lengthy decision process. Sincerely, -0Q .--vc,C-G-Ac- Jake Sedlacek Asst. to the City Admin. 1101 MicamrTh i Carve ° Mendota GDefight5, PIN 55118 ° (651) t52 -1I .:'5 ° FAX (6 51) 452-894 P/a'GeiW rnaenndota -helig nts.conna P87 CI-TY,UntIENDOTAIHEIGHTS NOTICE OF HEARING A PUBLIC HEARING ON THREE REQUESTS TO AMEND CITY CODE, TITLE 12 REGARDING WETLANDS PERMITS, CRITICAL AREA PERMITS AND ACCESSORY BUILDINGS. TO WHOM IT MAY CONCERN: NOTICE is hereby given that the Planning Commission of Mendota Heights will meet at 7:00 P.M., or as soon as possible thereafter, on Tuesday, January 24 2012 in the City Hall Council Chambers, 1101 Victoria Curve, Mendota Heights, Minn, esota, to consider three applications from City of Mendota Heights amending Title 12 of the City Code: Planning Case 2012-01 — amending 12-2-6C, Administrative Procedures and Exemptions for approval of a wetlands permit allowing for an expedited process when Planning Case 2012-02 — amending 12-3-5, Site Planning Requirements for certain conditions are met. approval of. a critical area permit allowing for an expedited process when certain Planning Case 2012-03 — amending 12-1D-3C.2 Accessory Structures in all conditions are met. Residential Districts, allowing for larger accessory structures for conditionally permitted uses on lots over four acres in size. This notice is pursuant to Title 12 (Zoning), Chapter 1 of the Mendota Heights City Code. Such persons as desire to be heard with reference to this request will be heard at this meeting. Sandie Thone City Clerk • • ..-rjr.7...,;•:.!t4 NORTHWEST ASSOCIATED CONSULTANTS, INC.P88 5775 Wayzata Boulevard, Suite 555, St. Parat,,,MN .5.54t6 Telephone: 952.595.9636 Facsimile: 952.595.9837 planners@nacplanning.com MEMORANDUM TO: Mendota Heights Planning Commission FROM: Stephen W. Grittman DATE: November 16, 2011 MEETING DATE: November 22, 2011 SUBJECT: Zoning Ordinance Amendment — Wetland Ordinance Administrative Approval CASE NO: — ...NAC Case 254.04,— 11.27 APPLICANT(S): City of Mendota Heights LOCATION: NA ZONING: NA GUIDE PLAN: NA Background and Description of Request: The Planning Commission reviewed this item in September, with a comment that the terms under which an administrative review could occur be listed as existing positive conditions, rather than as the absence of certain negative conditions. The text below has been adjusted with this in mind. The remainder of the report reflects material previously reviewed by the Planning Commission. The current zoning ordinance currently provides two basic methods of approval for Wetlands Permit requests. These are A full public hearing before the. Planning Commission, with a subsequent final consideration by the City Council, and 0 An "expedited" process which goes directly to the Planning Commission without a formal hearing, although this still requires final approval by the City Council. The first of these processes consumes about 45 days from application to Council consideration. The second may be slightly shorter, although few permits follow this P89 — =-ir- process since the application deadlines do not accammdaie orsignifican , ,e ences, - whether a hearing is required or not. It has not been uncommon for Wetlands Permits to be requested in which applicants are replacing existing structures (such as decks or porches), but other than during construction, create no additional impacts on the Wetland areas, whether though stormwater, impervious surfaces, or alteration of any existing soil or vegetation. This proposed amendment would create a particular exemption to the processing of certain low- impact permit applications, allowing the City Administrator, or designee, to approve such permits at staff level, rather than require the full public review process. The current zoning language for this section reads as follows: 12 -2 -6 C. Administrative Procedures And Exemptions: 1. All proposals to adjust a W district boundary line shall follow the same administrative procedures as outlined in section 1.2 -1.L -7 of this title. 2. Permit application shall be processed in accordance with the procedures specified for the processing of a conditional use permit under the city zoning ordinance. 3. In the case of a minor development or change and/or development involving a single - family or two - family residence, the city administrator shall bring the request to the attention of the planning commission at its next regular meeting following receipt of an application for permit, whereupon, they shall review such request and may, if they so determine, exempt the subdivider from complying with any inappropriate requirements of this chapter. Analysis: The proposed amendment would add subparagraph 4. to the cited section, to read as follows: 4. Where a project is proposed within the Wetlands District, the City Administrator may, at his or her discretion, direct the appropriate staff member to review the permit request for administrative approval when all of the following conditions exist: a. No change from existing grades. b. No increase in building or structure square footage. c. Porch enclosure of an existing deck no larger than 200 square feet. d. No increase in impervious surface coverage. e. No reduction in natural vegetation cover. f. Compliance with all other applicable zoning regulations. 2 P90. • . The City Administrator ma -issiarb-Rchnini.strative,64‘Proal Such a rova ma include conditions if those conditions are necessary to ensure compliance wi h the intent an.d/or specific re •ulations of the Wetlands Ordinance or other a ilicable re: lations. If issues are found in the ap. 'cation the Cit Administrator ma refer the a. ication to the Plannint Commission for review under 12-2-6 0.2. With this amendment, projects that are otherwise consistent with City requirements and likely to have little or impact on the Wetland area, or adjoining properties, may proceed on a quicker timeline. The draft ordinance language has been designed to provide three Options to City staff: 1) Approve as submitted; 2) Approve with conditions; or 3) Refer to Planning Commission for the regular process. The first option (approva) as submifted) would be expected for most applications eligible for administrative consideration. The second option (approval with conditions) is suggested where an administrative approval is appropriate, but some minor discrepancY is discovered that can be corrected with a simple condition. This latter option is intended to avoid an administrative "denial, for which the applicant would then need to file a separate appeal. As not in the text, an administrative approval is only to be considered for applications that appear-to meet all other zoning requirements. In this case, then, the applicant would be subject to the regular process, on the assumption that there is some aspect of the application that requires further policy examination, rather than a straightforward application of the code. Action RegueStec Following a public hearing, the Planning Commission may consider one of the following recommendations: (1) Approval of the Zoning Ordinance Amendment, adding an Administrative Approval option for simple Wetlands Permit applications, along with the various conditions as specified in the proposed text, based on a finding that certain applications do not significantly impact the conditions that the longer public review process is designed to address. (2) Denial of the amendment, based on a finding that the nature of Wetland Permits benefits from the public hearing and zoning review process in the current ordinance. Staff Recommendation: Staff recommends the amendment. As discussed, those applications meeting the conditions identified in the draft ordinance language are routinely approved, usually without significant comment, and at no threat to the wetland resource. In the event that 3 an application is __I-Kdia_ralAp_isAues that_excee'd the Administrative authority, it can be cycled into the regular process for more extensive review and public notice. Supplementary Materials: NA P91 DATE: TO: FROM: SUBJECT: CITY OF MENDOTA HEGHTS ITEM 7C- P 9 2 1W Victri GINE,: I Mendota Heights, 14f.i 5511E: 651,452.1850 phone 651.452.8940 fax '• - • • www.rnendota-beigllts.com February 21, 2012 Mayor, City Council and City Administrator Jake Sedlacek, Assistant to the City Adrninistrato-P\S Planning Case 2012-02, Zoning Amendment, Critical Area Permits BACKGROUND A planning application was presented to the planning commission on January 24, 2012 to amend the zoning ordinance pertaining to critical area permits. The zoning amendment further defines -conditions for utilizing the administrative approval process for wetland permits allowed for by current code. The planning application was deemed complete January 3, 2012- The 60 day review period is set to expire on March 3, 2012. Public notice was published in the City's legal newspaper. City Planner Steve Grittman described the newly proposed conditions to allow administrative approval of critical area peuuits outlined in the Zoning Ordinance Amendment. The planning commission sought clarification that the proposed language adds new language, rather than replacing old language in City Code. Mr. Grittman confirmed that the proposed amendment adds new conditions as an enhancement to current language. There were no comments at the public hearing. BUDGET IIVIPACT Adopting an ordinance amending the Zoning Ordinance will have costs for recording and codification. These costs may be offset by expedited process for minor critical area permits in the future. RECOMMENDATION At their January 24, 2012 meeting, the planning commission voted 7:0 to recommend approval of the Zoning Ordinance amendment as presented. If city council wishes to implement this recommendation, pass a motion adopting the attached ordinance, AN ORDINANCE AMENDING TITLE 12, CHAPTER 3 OF THE CITY CODE PERTAINING TO CRITICAL AREA PERMTS, making any changes the city council deems necessary. This action requires a simple majority vote. P93 CITY OF MENDOTA HEIGHTS-- DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 442 AN ORDINANCE AMENDING TITLE 12, CHAPTER 3 OF THE CITY CODE PERTAINING TO CRITICAL AREA PERMITS The City Council of the City of Mendota Heights, Minnesota ordains as follows: SECTION 1: City Code Title 12 Chapter 3 is hereby amended as follows: SECTION 2 AMENDMENT: 12 -3 -5: Site Planning Requirements: D. Modifications: In the case of a minor development and/or change involving a single - family dwelling, and if the site plans conform to the standards of the critical area overlay district, the city administrator shall bring the request to the attention of the city council at its next regular meeting following receipt of an application for critical area ordinance consideration. The city council shall review such request and may, if it so determines, exempt the applicant from complying with any - • - - - - • ' unduly burdensome requirements of this chapter. (Ord. 387, 10 -7 -2003) Projects eligible for the exemptions of this paragraph include (but are not limited to) minor building additions, decks, fences, accessory storage sheds, landscaping and similar structures. Proposed projects and sites must comply with the following conditions: 1. No part of the subject property shall have slopes of greater than eighteen (18) percent. 2. No part of the subject property shall be within forty (40) feet, whether on the same parcel or on abutting parcels of any area defined as a bluff by this chapter, or any area with slopes greater than forty (40) percent. 3. The proposed project shall not expand the enclosed area of the principal or accessory structures by more than 144 square feet. 4. The proposed project shall not increase the height of any existing structure. 5. The proposed project shall b in compliance with all other requirements of this chapter, and any other applicable regulations. 6. The proposed project shall not result in changes to the existing finished grade. SECTION 3 EFFECTIVE DATE: This Ordinance shall be in full force and effect from and after its publication according to law. Adopted and ordained into an Ordinance this twenty -first day of February, 2012. Attest: Sandie Thone, City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By Sandra Krebsbach, Mayor P94 P95 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 plannersOnacPlanning.corn MEMORANDUM TO: Mendota Heights Planning Commission FROM: Stephen W. Grittman DATE: January 19, 2012 MEETING DATE: January 24, 2012 SUBJECT: Zoning Ordinance Amendment — Critical Area Minor Project Permit Processing CASE NO: NAC Case 254.04 —11.28 APPLICANT(S): City of Mendota Heights LOCATION: NA ZONING: NA GUIDE PLAN: NA Background and Description of Request: The Critical Area Ordinance regulates any construction or land alteration activity in the designated Mississippi River Critical Area Corridor. This area is designated pursuant to federal regulation, and includes most of the land adjacent to the bluffs overlooking the river, as well as some property beyond the bluff areas. Regardless of location, all projects require a Critical Area Permit. For the past several years, the City has required that all such permits follow the full review process of public hearing before the Planning Commission, and City Council approval. The current ordinance does have a clause which permits an expedited review to the City Council for "minor" projects. However, concerns related to public notice for certain projects had resulted in a policy decision to require full review with the public hearing. That clause reads as follows: D. Modifications: In the case of a minor development and/or change involving a single-family dwelling, and if the site plans conform to the standards of the critical area overlay district, the city administrator shall bring the request to the attention of the city council at its next regular meeting following receipt of an P96 ap p l i c;ati oT n for - _c .n.taa rarea ordinance consideration. The city council sha review—,,,,- such request and may, if it so determines, exempt the applicant from complying with any inappropriate requirements of this chapter. At the request of the Planning Commission, staff undertook a brief survey of other cities subject to the Critical River regulations. The question posed to staff in those cities was whether they permitted certain projects to proceed under an expedited review without public hearing, and if so, what scope of project received this process. For the vast majority of other cities, most projects were permitted administratively. The most common exceptions were for new buildings, major re- grading projects, and fences. Other minor projects are routinely processed administratively. Analysis: Because there are a number of properties within the Critical Area that have neither steep slopes nor river exposure, the full review can be onerous, particularly when the project is of minimal impact. Many property owners have been surprised to discover they that the are in the Critical Area when they have no views, and have had minor building permits held up for several weeks awaiting the Critical Area Permit process to unfold. Unfortunately, one possible solution to this issue — that of removing such properties from the Critical Area — would literally require an act of Congress. Thus, staff is suggesting the expedited review rep that no be rojects with potential impacts forrtheeCritical added to the ordinance to ensure projects escape public notice and comment. The proposed amendment to Section D., above, would add the following limitations: Projects eligible for the exemptions of this paragraph include (but are not necessarily limited to) minor building additions, decks, fences, accessory storage sheds, landscaping, and similar structures. Proposed projects and sites must comply with the following conditions: 1. No part of the subject property shall have slopes of greater than eighteen (18) percent. 2. No part of the subject property shall be within forty (40) feet, whether on the same parcel or on abutting parcels, of any area defined as a bluff by this chapter, or any area with slopes greater than forty (40) erp cent. 3. The proposed project shall not expand the enclosed area of the principal or accessory structures by more than 144 square feet. 4. The proposed project shall not increase the height of any existing structure. 5. The proposed project shall be in compliance with all other requirements of this chapter, and any other applicable regulations. 6. The proposed project shall not result in changes to the existing finished grade. Action Requested: The Planning Commission may consider one of the following recommendations: 1) Recommend approval of the amendment, based on findings that the process will clarify the process while continuing to ensure attainment of Critical Area goals, and will be in keeping with the purpose and intent of the zoning ordinance. 2) Recommend denial of the amendment, retaining the current code language and process. Staff Recommendation: This amendment has been prepared based on several recent applications for construction where there were nominal impacts on Critical Area issues. Staff recommends approval of the amendment, as written and reviewed over the past few Planning Commission meetings. _ -As noted, this amendment arises from a concern that for properties not directly affecting the bluff or steep slope areas, minor projects should be able to proceed directly to the City Council without the need for a public hearing. The expedited process still ensures staff review and an open meeting approval, without endangering the objectives that the Critical Area Ordinance is designed to protect. Mendota Heights has traditionally required extensive review and processing for Critical Area permit requests, consistent with the stated intent of the Critical River legislation. This amendment relaxes that process only slightly, ensuring that projects which may create noticeable impacts still get reviewed in a public forum, and with notice to surrounding property owners. Supplementary Materials: NA 3 P97 fg98 APPLICATION FOR CONSIDERATION OF PLANNING REQUEST Case No. 2..ol 2._ - Date of Application Fee Paid Applicant Name: Sedlacek Jake PH: 651-452-1850 (Last) (First) (M) E-Mail Address: .akes mendota-hei hts.com Address: 1101 Victoria Curve (Number & Street) Owner Name: Cit of MendotaHei hts (Last) Address: - --• 1101 Victoria Curve (Number & Street) Street Location of Property in Question: Legal Description & PIN of Property: (Complete Legal from Title or Deed must be provided) 2-3 1-±5) - 1 WI CA t C.1-77 CAL\ f,r•■•.-.10v-t4.--/c; (o Mendota Heights MN (City) (State) (First) (M) Mendota Heights MN (City) (State) 55077 (Zip) 55077 (Zip) Type of Request: Rezoning Conditional Use Permit Conditional User Permit for P.U.D. Preliminary/Final Plat Approval Comprehensive Plan Amendment Applicable City Ordinance Number Present Zoning of Property Proposed Zoning of Property Proposed Use I hereby declare that all statements made in this request and on the additional material are true. I further authorize City Officials and agents to inspect the above property during daylight hours. Variance Subdivision Approval Wetlands Permit Critical Area Permit X. Other (attach explanation) IrLJ Present Use Section 3 Date Received j2 QQ (Sigr(ature of Applicant) (Signature of Owner) 1101 Victoria Curve . Meudota Heights, MN 55118. (651) 452-1850. FAX (651) 452-8940 wpm inetulota-heights.co m Oft January 3, 2012 Nanning Commission 1101 Victoria Curve Mendota Heights, MN 55118 Dear Commissioners: Attached is a planning application on behalf of the City of Mendota Heights regarding the process for obtaining a Critical Area Permit. Cfty Code Title 12, Chapter 3 provides guidance on how the city processes requests for any development within the Mississippi River Critical Corridor Area. The cod e includes an allowance for a minor project to be brought directly to city council. Most cases are subject to full public notification and a public hearing at the planning commission, prior to council consideration. The city's poUcy for some time now has been to treat eve appflcation the he same, requiring the fuJi process on every project, regardiess of impact upon the critical area. i i staffisnnakin8fornna|appUcadontoameodthe Astheresu|toƒdiscussinnsattheP>a»»inQcon»msso»' zoning ordinance to include a better definition of minor projects. The purpose of the amendment aiiow propey owners with minor projects to move ahead in a timely fashion, while preserving the city's s right to ensure that each project fits with the character of the critical area. Staff feels that the proposed language maintains the integrity of the critical area permitting process, while providing some flexibility for projects which may not require a lengthy decision process. Sincerely, }akeSed|acek Asst. to the City Admin. 1101 VNcuonia Curve ~ Mendota Prfleightm 71r4 5521 ~ (652) 45%+1350 ~ FAX (651) 452'6940 wwwmmerrydlota-hefightm.com -IVINDOTA HEIGHTS NOTICE OF HEARING A PUBLIC HEARING ON THREE REQUESTS TO AMEND CITY CODE, TITLE 12 REGARDING WETLANDS PERMITS, CRITICAL AREA PERMITS AND ACCESSORY BUILDINGS. TO WHOM !T MAY CONCERN: NOTICE is hereby given that the Planning Commission of Mendota Heights will meet at 7:00 P.M., or as soon as possible thereafter, on Tuesday, January 24, 2012 in the City Hall Council Chambers, 1101 Victoria Curve, Mendota Heights, Minnesota, to consider three applications from City of Mendota Heights amending Title 12 of the City Code: Planning Case 2012-01 — amending 12-2-6C, Administrative Procedures and Exemptions for approval of a wetlands permit allowing for an expedited process when Planning Case 2012-02 — amending 12-3-5, Site Planning Requirements for certain conditions are met. approval of a critical area permit allowing for an expedited process when certain conditions are met. - Planning Case 2012-03 — amending 12-1D-3C.2 Accessory Structures in all Residential Districts, allowing for larger accessory structures for conditionally permitted uses on lots over four acres in size. This notice is pursuant to Title 12 (Zoning), Chapter 1 of the Mendota Heights City Code. Such persons as desire to be heard with reference to this request will be heard at this meeting. P 1.0 0 Sandie Thone City Clerk NORTHWEST ASSOCIATED CONSULTANTS, 1 4800 • Olson Memorial Highwal Suite 202, Golden '/aMI 322 Telephone: 763.231.2565 Facsimile: 783.231.2661 plannerstasnacplanning.corn P101 MEMORANDUM TO: Mendota Heights Planning Commission FROM: Stephen W. Grittman DATE: September 21, 2011 MEETING DATE: September 27, 2011 SUBJECT: _ Zoning Ordinance Amendment — Critical Area__ Minor Project Permit Processing CASE NO: NAC Case 254.04 — 11.28 APPLICANT(S): City of Mendota Heights LOCATION: NA ZONING: NA GUIDE PLAN: NA Background and Description of Request: The Critical Area Ordinance regulates any construction or land alteration activity in the designated Mississippi River Critical Area Corridor. This area is designated pursuant to federal regulation, and includes most of the land adjacent to the bluffs overlooking the river, as well as some property beyond the bluff areas. Regardless of location, all projects require a Critical Area Permit. For the past several years, the City has required that all such permits follow the full review process of public hearing before the Planning Commission, and City Council approval. The current ordinance does have a clause which permits an expedited review to the City Council for "minor" projects. However, concerns related to public notice for certain projects had resulted in a policy decision to require full review with the public hearing. That clause reads as follows: P102 D Modifications: In the case of a minor developmentb?0041ope involving a single-family dwelling, and if the site plans conform to the standards of the critical area overlay district, the city administrator shall bring the request to the attention of the city council at its next regular meeting following receipt of an application for critical area ordinance consideration. The city council shall review such request and may, if it so determines, exempt the applicant from complying with any inappropriate requirements of this chapter. Analysis: Because there are a number of properties within the Critical Area that have neither steep slopes nor river exposure, the full review can be onerous, particularly when the project is of minimal impact. Many property owners have been surprised to discover that they are in the Critical Area when they have no views, and have had minor building permits held up for several weeks awaiting the Critical Area Permit process to unfold. Unfortunately, one possible solution to this issue — that of removing such properties from the Critical Area — would literally require an act of Congress. Thus, staff is suggesting the expedited review process be re-started, but with a few parameters. _ added to the ordinance to ensure that no projects with potential impacts for the Critica- 1_. Area escape public notice and comment. The proposed amendment to Section D., above, would add the following limitations: Properties eligible for the exemptions of this paragraph must comply with the following, conditions: 1 No part of the subject -property shall have slopes of greater than eighteen (18) percent. 2. No part of the subject property shall be within forty (40) feet, whether on the same parcel or on abutting parcels, of any area defined as a bluff by this chapter, or any area with slopes greater than forty (40) percent. 3 The proposed project shall not expand the enclosed area of the principal or accessory structures by more than 144 square feet. 4. The proposed project shall not increase the height of any existing structure. 5. The proposed project shall be in compliance with all other requirements of this chapter, and any other applicable regulations. 6. The proposed project shall not result in changes to the existing finished grade. 7. Projects included within this exemption, provided they meet the - preceding requirements, include minor building additions, decks, fences, accessory storage sheds, landscaping, and similar structures. 2 Action Requested: The Planning Commission may consider one of the following recommendations: 1) Direct staff to file a formal application to consider this amendment at a public hearing before the Planning Commission at its regular meeting in October; or 2) Table action on the item to allow for additional discussion prior to formal -- consideration of the amendment. Staff Recommendation: This amendment has been forwarded for discussion, based on several recent applications for construction where there were nominal impacts on Critical Area issues. Staff requests that the Planning Commission directs a formal application, which would trigger consideration of the issue at a public hearing next month. This amendment arises from a concern that for properties not directly affecting the bluff Of-steep slope areas, minor projects should ID,Q able to proceed directly-to-the City • Council-without the need for a public hearing. • The-expedited process still ensures staff review and an open meeting approval, without endangering the objectives that the Critical Area Ordinance is designed to protect. Supplementary Materials: NA '3' ■■• P103