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2009-07-21 City Council minutesJuly 21, 2009 Page 1 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, July 21, 2009 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 o'clock p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER PLEDGE OF ALLEGIANCE AGENDA ADOPTION Ayes:4 Nays: 0 APPROVAL OF MINUTES Ayes: 4 Nays: 0 CONSENT CALENDAR Mayor Huber called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Duggan, Krebsbach, and Vitelli. Councilmember Schneeman was absent. Council, the audience and staff recited the Pledge of Allegiance. Councilmember Duggan moved adoption of the agenda as revised. Councilmember Krebsbach seconded the motion. Councilmember Duggan moved approval of the minutes of the regular meeting held on July 7, 2009 as corrected. Councilmember Vitelli seconded the motion. Councilmember Duggan moved approval of the consent calendar as presented, pulling item b for further discussion, and authorization for execution of any necessary documents contained therein. a. b. c. Authorization for Issuance of Purchase Order for Painting Exterior of Public Works Garage. Authorization for Support of Resolution Relating to LOGIS Upgrade to Law Enforcement Records Management (LRMS). Approval of Proposed Exterior Project at 1191 Northland Drive. July 21, 2009 Page 2 d. Adoption of Resolution No. 09 -62 "A RESOLUTION AUTHORIZING MENDOTA HEIGHTS TO ENTER INTO A GRANT AGREEMENT WITH THE DAKOTA COUNTY TRAFFIC SAFETY GROUPS ". e. Approval of Contractors List, dated July 16, 2009. f. Approval of the List of Claims, dated July 21, 2009, totaling $1,179,397.71. Councilmember Vitelli seconded the motion. Councilmember Krebsbach congratulated the businesses in the business park that are working to beautify their buildings. Mayor Huber asked to have item "b" pulled for discussion. City Administrator Jim Danielson gave some background saying that Motorola has been supplying LRMS services but will not be providing that service after next year. Motorola notified LOGIS of thus. On July 23, 2009, the LOGIS Board of Director will be meeting and will be voting on a resolution to put a placeholder into the budget for the purchase of a LRMS software package. It is noted that Chief Aschenbrener was not available at the City Council meeting this evening and per his memo to the City Council, he is recommending that the City of Mendota Heights support this resolution at the LOGIS Board of Directors meeting. Chief Aschenbrener also noted in his memo that he is on the Board of Directors, and since he will not be able to attend the July 23`d meeting he has asked Stacy Kaiser to act in his absence, and recommends that she be authorized to vote in favor of the resolution. Mayor Huber said he believes this is the wrong time to proceed with this budget -wise. Councilmember Duggan said he has found that the costs include about $5,000 a month for recordkeeping and said there must be something somewhere that is less costly than this, and if there isn't, the board should be looking more. In addition, there is no indication if the new company might be a material provided by Motorola. Councilmember Duggan asked why the council would support something that they are not sure of. July 21, 2009 Page 3 Councilmember Duggan asked for feedback from the police chief on any problems that may have occurred during the past year and suggested holding this discussion over until the next meeting when Chief Aschenbrener can be present. Mr. Danielson said he can have Ms. Kaiser attend the LOGIS meeting, and gather information, but not vote at that time. Councilmember Krebsbach said that the chief specifically recommended in his memo that Ms. Kaiser be authorized vote in favor of this. Councilmember Duggan asked for clarification on the last page of the chief's report, on the dollars spent by cities on this project. Assistant to the City Administrator Jake Sedlacek explained that there are three parts to this proposal, the records management, CAD and CAD Mobile which are computers that record and dispatch to squad cars. Mr. Sedlacek noted that Hastings' number is lower because they do not participate in the records management portion. Mr. Sedlacek said the proposal is to upgrade all three portions for the City of Mendota Heights, and the police chief feels that the CAD and CAD Mobile is very much needed working every minute of every day. Councilmember Duggan asked if the resolution could include language that states Motorola equipment is not allowed to be used. Mayor Huber said Motorola's performance has been less than stellar and hopes that they will pull through on this. Mr. Sedlacek said there are currently two vendors being looked at with this contract and noted that the contract is not final at this time, as there are concerns about the tax exempt financing. In addition, there has been no vendor established and there is no final contract pricing at this tune. The impact to the budget will not be until 2011. Councilmember Vitelli said he supports the recommendation of the police chief July 21, 2009 Page 4 Councilmember Krebsbach said she supports this as well, and would like to have further discussion about this during the budget workshop session. Councilmember Vitelli moved to authorize support of a resolution relating to a LOGIS upgrade to Law Enforcement Records Management (LRMS) and to support Ms. Kaiser's representation at the July 23`d meeting, making it clear that fiscally responsible government agencies should find a way to put this off one more year. Councilmember Krebsbach said it needs to be made clear that the council will support the police chief, and that they wish to hold this off one more year. Councilmember Duggan said he attended several DCC meetings where they have been trying to determine cost allocations, finding that the city of Eagan has been doing some grandstanding in that the cost of the allocations is much greater to them and that the DCC has a much greater fund balance than they should be carrying for general operations. It is very possible that the DCC will go forward at their August meeting to vote that the fund balance be returned to the cities, (approximately $10,000 to the City of Mendota Heights) in 2010, 2011, and 2012. Councilmember Krebsbach seconded the motion. Ayes: 2 (Councihnembers Krebsbach and Vitelli) Nays: 2 (Mayor Huber, Councilmember Duggan) PUBLIC COMMENTS PLANNING APPLICATION: AMENDMENT TO ZONING CODE FOR LICENSED Mayor Huber asked Mr. Danielson to direct Ms. Kaiser to abstain from voting at the July 23`d meeting. Councilmember Duggan asked to have tonight's comments forwarded to Ms. Kaiser before the July 23`d meeting. Dr. George Battis, Commander of the Sea Scouts, introduced his son who is also a Sea Scout. Commander Battis explained how the program is structured and that his son is here as part of his work in obtaining his Citizenship Merit Badge. Mayor Huber said this is a request from staff for authorization to submit a planning application, at the request of Councilmember Vitelli, to amend July 21, 2009 Page 5 RESIDENTIAL FACILITIES the zoning code provisions for licensed residential facilities. Mr. Sedlacek said the city currently allows assisted living facilities for up to six individuals. Councilmember Vitelli had previously spoken of a need for these types of facilities asking if there are ways that the code can be changed to allow for up to 7 individuals in such a facility, in the case where a married couple can live together sharing a room. Staff would like to put this consideration into process and would like to work on conditions that would be applied. Staff is asking at this time if the council feels this project should be continued and asked for some discussion on this proj ect. Councilmember Vitelli spoke of some of his neighbors and other acquaintances who are in need of such housing where couples are separated by different facilities. These types of residential homes will allow these couples to live together. Councilmember Vitelli said his parents have recently moved into such a facility on Pagel Road, saying that this is a wonderful facility and his parents are enjoying this arrangement. Councilmember Vitelli asked the council to consider amending the ordinance to allow up to 7 people in the facility, and noted that cities can legally increase these numbers. Councilmember Krebsbach moved to allow for the exploration of changing residential care facilities to include seven residents with the caveat that at least two of the residents are legally married to each other and occupying the same room. Councilmember Duggan seconded the motion. Ayes: 4 Nays: 0 2010 BUDGET WORKSHOP It was the consensus to conduct the 2010 Budget Workshop on August 18, 2009 at 5:00 pin. at City Hall COUNCIL COMMENTS Councilmember Krebsbach announced that the Mendakota Country Club will be hosting the Minnesota Amateur Golfers this week. July 21, 2009 Page 6 Councilmember Duggan passed out information on the DCC to the council members. Councilmember Duggan spoke of the wonderful concerts that have been held at the Village. There being no further business to come before the Council, Mayor Huber adjourned the meeting to the Candidate Review Workshop and Closed Session for Labor Contract (Police). Time of Adjournment 7:30 p.m. Rebecca Shaffer Recording Secretary