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2010-07-06 City Council minutesJuly 6, 2010 Page 1 r - CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, July 6, 2010 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Huber called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Duggan, Krebsbach, Schneeman and Vitelli. PLEDGE OF ALLEGIANCE AGENDA ADOPTION Ayes: 5 Nays: 0 APPROVAL OF MINUTES Ayes: 3 Nays: 0 Abstain: 2 (Schneeman and .Huber) Council, the audience and staff recited the Pledge of Allegiance. Councilmember Duggan moved adoption of the agenda as presented. Councilmember Vitelli seconded the motion. Councilmember Duggan moved approval of the minutes of the regular meeting held on June 15, 2010, as presented. Councilmember Krebsbach seconded the motion. CONSENT CALENDAR Councilmember Duggan moved approval of the consent calendar as presented, pulling items 6e, 6h, 61, and 6m for further discussion, and authorization for execution of any necessary documents contained therein. a. Acknowledgement of the Minutes from the Rme 22, 2010, Planning Commission Meeting b. Acknowledgement of the June 2010 Building Activity Report c. Approving Authorization Resolution d. Approval of the 11 t' Annual POW -WOW at St. Peter's Church and Approval of Continuous Fire During the Event e. Approval of Dakota County Multi- Agency Assistance Group JPA f. Approval of Squad Car Set Up Expenditure g. Approval of City Clerk Position Description, Grade Review and Recruitment Ayes: 5 Nays: 0 DAKOTA COUNTY JPA Ayes: 5 Nays: 0 MSP AIRPORT LONG TERM COMP PLAN Ayes: 5 Nays: 0 July 6, 2010 Page 2 h. Approval of Support of Met Council Conditions on MSP Airport Long Term Comprehensive Plan i. Approval of Sign Permit for McDonalds, 2020 Dodd Road j. Approval of Sign Permit for Subway, 768 Highway 110 k. Approval of Agreement for Performance in the Park 1. Approval of Rental Agreement for Additional Power Cart m. Adoption of Resolution No. 10 -45: "A RESOLUTION AWARDING A PROFESSIONAL SERVICES CONTRACT FOR GEOTECHNICAL ANALYSIS" n. Approval of Contractors List, dated June 30, 2010 o. Approval of the List of Claims, dated July 6, 2010, totaling $333,965.37 Councilmember Krebsbach seconded the motion. Councilmember Duggan complimented staff, Police Chief Aschenbrener, and those who helped craft this well- stated document. Councilmember Duggan moved to authorize the City Administrator to sign on behalf of the City of Mendota Heights and forward signed agreement to the Dakota County Multi — Agency Assistance Group. Councilmember Vitelli seconded the motion. Councilmember Duggan acknowledged the excellent work of the Airport Relations Commission, Chair Liz Petschel, Jill Smith, and staff for persuading the Met Council to adopt the six issues detailed in staff's report. One of those issues provides for the Metropolitan Airport Commission to update the plan every five years. Councilmember Duggan noted that this is important since it is expected that $2.5 billion will be spent for expansion and the city wants to assure that expansion is best for all surrounding communities as well as the airport. Councilmember Duggan moved to support the conditions attached to the Minneapolis /St. Paul International Airport Long Tenn Comprehensive Plan as listed by the Metropolitan Council. Councilmember Vitelli seconded the motion. POWER CART RENTAL AGREEMENT Ayes: 5 Nays: 0 GEOTECHNICAL ANALYSIS SERVICES CONTRACT July 6, 2010 Page 3 Councilmember Krebsbach asked whether the city is charging enough for golf cart rental? Councilmember Duggan noted several other golf courses charge $10 per cart for 18 holes. Assistant to the City Administrator Sedlacek stated the city did a rate analysis two years ago on green fees but did not do that same analysis for cart rental. Councilmember Krebsbach stated she wants to assure the Par 3 golf course continues to operate in the black and would support an analysis since other courses charge more than $10. Mr. Sedlacek suggested the Greens Committee be asked to conduct a rate study to assure they are comparable. He noted that renting out the cart 25 times results in a break even and it is estimated the cart may be rented much more. Councilmember Schneeman stated in that case the rentals would result in a good profit. Councilmember Vitelli stated he does not know competitive pricing but feels the city should keep the course attractively priced. He noted that other golf courses are folding while our Par 3 is making a profit. Councilmember Vitelli supported approval for 2010. Councilmember Duggan moved to authorize staff to sign a lease agreement with Versatile Vehicles for one additional power cart for July and August at the Mendota Heights Par 3. Councilmember Schneeman seconded the motion. Councilmember Krebsbach referenced language contained in the resolution and suggested a revision in the first WHEREAS to indicate it was for a two -year term (not over two years) and that the second WHEREAS indicates it is a recommendation, not a decision, of the committee. The council agreed with these revisions. Councilmember Krebsbach referenced staff's memorandum and asked whether "quarry source" is intended to guarantee the material? Acting Public Works Director /City Engineer Ruzek answered in the affirmative and explained some sites will need to be inspected by a registered firm. July 6, 2010 Page 4 Councilmember Krebsbach moved adoption of Resolution No. 10 -45: "A RESOLUTION AWARDING A PROFESSIONAL SERVICES CONTRACT FOR GEOTECHNICAL ANALYSIS, as revised." Ayes: 5 Councilmember Schneeman seconded the motion. Nays: 0 PUBLIC COMMENTS Paul Dreelan, 881 Wagon Wheel Trail, explained that he retired in 2009 and could not believe the amount of afternoon traffic on Wagon Wheel Trail. He stated he brought this concern before the City's Traffic Safety Committee in November 2009 and they indicated they would look at it. However, he did not hear what action was taken so he talked with the Police Department who suggested he present his concern to the Council. Mr. Dreelan presented a drawing of Wagon Wheel Trail, noting it goes from Dodd Road to the cemetery. He suggested several stop signs be installed to slow the speed of traffic and maybe discourage traffic volume. Mayor Huber described the membership of the Safety Committee, noting two members were in attendance, and asked the Committee to prepare a formal report for consideration by the Council. Councilmember Vitelli explained that the council is not able to resolve issues the same night they are raised during Public Comments. He agreed with the Mayor's recommendation that the Safety Committee invite Mr. Dreelan to present his concern. Councilmember Vitelli stated he serves on this committee and noted the city receives many requests for stop signs. He clarified that stop signs are not effective in slowing the speed of traffic. Councilmember Krebsbach stated she is interested in learning how this entire area will be affected by the street project and after it is upgraded. The council thanked Mr. Dreelan for his comments and asked the Safety Committee to schedule this matter on its agenda and prepare a formal report for the Council's consideration. PUBLIC HEARINGS It was noted that on June 15, 2010, the council conducted ON -SALE WINE AND ON -SALE 3.2 the initial public hearing on the application from Robert J MALT LIQUOR LICENSE Ulrich, Mendo Restaurant Group, for on -sale wine and 3.2 _ MENDO RESTAURANT GROUP malt liquor licenses for Mendoberri. This hearing was continued to July 6, 2010, as required by the City's liquor Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 ON -SALE AND SUNDAY ON SALE LIQUOR LICENSE COMPLETE BEVERAGE SERVICE, INC., FOR FISCHERVILLE July 6, 2010 Page 5 ordinance, to allow additional time for public comments. No one had offered comment at the June 15, 2010, public hearing. Mayor Huber opened the public hearing at 7:23 p.m. and asked for public comments. There being no questions or comments, Councilmember Duggan moved to close the public hearing at 7:24 p.m. Councilmember Schneeman seconded the motion. Councilmember Duggan moved to authorize the issuance of on -sale wine and on -sale 3.2 malt liquor licenses to the Mendo Restaurant Group for Mendoberri, subject to approval by the Minnesota Department of Public Safety, Liquor Enforcement Division. Councilmember Schneeman seconded the motion. Councilmember Krebsbach noted there is adequate parking at this location and it is located in the City's retail complex. Mayor Huber noted an application was received from Suzanne Perkins, Complete Beverage Service, Inc., for tier two on -sale and on -sale Sunday liquor licenses for the Fischerville Grill. Complete Beverage Service is in the process of purchasing Fischerville at 2156 Dodd Road and purchase is contingent on approval of the liquor licenses. He explained that since this application is for a new liquor license, the council must conduct an initial hearing in addition to a continued hearing on July 20 to allow additional time for public input and staff recommendation. Mayor Huber opened the public hearing at 7:25 p.m. and asked for public comments. David and Suzanne Perkins, applicants, introduced themselves. Ms. Perkins requested a continuance on consideration since the building purchase has not yet been finalized. However, they would like an indication from the council whether they would support the liquor licenses. Mayor Huber explained council action would not occur until after the continued public hearing on July 20, 2010. Mr. Perkins stated the building has great history and potential for an upscale restaurant. Since the building is in disrepair, they plan to make upgrades and install July 6, 2010 Page 6 landscaping. Ms. Perkins assured the council they will follow all building codes. Keith and Cindy Schweiger, residents since 1986, stated they own Bella Boutique, which is successful and located in the Fischerville building. They have a one -year lease with the bank with provisions should the building be purchased the lease would end. Mr. Schweiger stated parking is already an issue at this location and they want to lobby to keep the boutique instead of another full- service bar and restaurant. Ms. Schweiger provided copies of the building's history to the Council. Mr. Schweiger stated a lot of people do not want a restaurant and prefer the boutique to stay so they have a place to shop. He explained their main concern is to preserve the building since it is the oldest in Dakota County. He noted that Mike Doyle did a wonderful job restoring the coffee shop space in the Fischerville building. Mayor Huber stated there is no question that there have been complaints about the condition of the building and asked if there is any enforcement action with this property. City Administrator McKnight stated there are none. The council requested additional information on the Perkins' plans for the building. Mr. Perkins stated the main issue is that the building is for sale so if he is not the buyer, there will be another buyer. Mr. Perkins stated they have the funds and are offering to make the building unique, in harmony with the area, and to change the landscaping. Ms. Perkins stated the parking will be off street behind the building. They have prepared a rough draft and will hire an architect. She explained they like the coffee shop with tin ceilings and will retain the Fischerville's 1920s era. The grill will be family - friendly, not a sports bar or with entertainment. Ms. Perkins stated she talked with Kathy Doyle, the coffee shop owner, and learned that her patrons are excited about having a restaurant since they like having a coffee shop. Councilmember Krebsbach commented that the residential community is her top priority and with this request, parking would back onto the Fox Place neighborhood and may adversely affect those residential back yards. She stated that at this point she is not supportive of the application due to that impact. July 6, 2010 Page 7 Ms. Perkins stated they have looked at the parking situation and met with city staff who indicated the parking requirement when it backs onto a residential area, is to provide a fence. They are prepared to do that and will make it look better than the current condition. Councilmember Krebsbach noted the subject site is higher than the residential property so it is not possible to screen the view of the parking lot. She stated she is sure the restaurant would be successful, but her priority is the city's residents. Councilmember Schneeman stated that having the boutique is nice but they are not open all the time. She asked whether the boutique owners are interested in buying the building? She stated she does not yet have all the information but is willing to support the restaurant since something will go in when the building is sold. Councilmember Vitelli stated he is open to looking at the application because someone will buy the building so change will come. He pointed out that whoever buys the building will need parking and the residents had even opposed a dental office on the City's adjacent property. Councilmember Duggan noted that the Sage Market and Wine Bar was located across the street but closed after some years. He suggested the Perkins conduct a feasibility study to assure there will be enough business prior to starting. Cotulcilmember Duggan stated that he supports preserving this unique building but questioned how the parking would be handled to assure it is sufficient. He noted that to be successful, they will need to operate at a 70% capacity which will challenge the road and point of access off Dodd Road. Councilmember Duggan stated he supports the concept of the liquor license but encouraged the Perkins to conduct a feasibility study. Mr. Perkins advised that they have 30 years of restaurant and liquor store experience and believes there is enough traffic to support their plan, especially since the coffee shop has been successful. Ms. Perkins noted the building has been for sale for about a year and they have been looking at the numbers since February. Mr. Perkins stated there are two buildings on the lot and they plan to use one for the restaurant and the other for another business. He stated they will need 80 customers a day to be successful. Ayes: 5 Nays: 0 CASE NO. 10 -21 BRIAN AND JOANNE MULLEN CRITICAL AREA PERMIT July 6, 2010 Page 8 Councilmember Duggan noted that use of the second building will require proof of parking or cross parking agreements. Mr. Perkins explained the second building only needs two parking spaces since it will be used for storage and there are two garage stalls to meet that requirement. He stated they have reviewed their plans with Mr. Sedlacek, provided information, and diagrams. He explained they plan to level the back yard so residents will see the fence, back of the building, and parking, which they can see now. Councilmember Krebsbach noted the hours of operation will also change. Councilmember Duggan stated if it goes forward he would suggest the landscape plan include trees and shrubbery on the resident's side of the fence so they see landscaping and not just the fence. Also, there are major drainage problems that will have to be addressed. Mr. Perkins stated they have already talked to an engineer about the drainage. Councilmember Duggan suggested the Perkins talk with the Schweigers to discuss whether Bella Boutique can be located in the second building. Councilmember Vitelli moved to continue the hearing to July 20, 2010, for the on -sale and Sunday on -sale liquor license application of Complete Service, Inc. for Fischerville Grill. Councilmember Schneeman seconded the motion. Mr. Sedlacek reviewed the application for a critical area permit for an in- ground pool at 1122 Orchard Circle. The pool would not require a planning application except that the property is located within the critical area so the permit reviews impact on the river and aesthetics of the area. Mr. Sedlacek advised that Planning Consultant Grittman indicated there were no impacts to the critical area. The Planning Commission addressed what will happen with the excavated dirt and the applicants indicated it would be used to create a berm and even out the adjacent lot. The applicant had agreed with the Planning Commission's concern that there be no significant change in elevation. Mr. Sedlacek advised there were no comments at the public hearing. July 6, 2010 Page 9 The Planning Commission put a number of conditions on their approval recommendation, which are listed in the council packet. Those conditions include: 1. A more detailed analysis shall be performed in regard to the proposed grading changes, altering of slopes, and stormwater runoff. 2. The project shall be reviewed and approved by the City Engineer. 3. Any recommendations suggested by the City Engineer for drainage and soil erosion control necessary to ensure that the project has no impact on the area. 4. A fence permit shall be submitted and approved prior to fence installation. 5. A building permit shall be submitted and approved prior to construction work on the swimming pool and patio area. 6. All construction activities must follow the Land Disturbance Guidance Document. Mr. Sedlacek reviewed the request of Councilmember Duggan for changed language in the resolution, the third condition of approval, to indicate: "Any recommendations suggested by the City Engineer for drainage and soil erosion control necessary to ensure that the project is in keeping with the Mississippi River Corridor Critical Area regulations and the City of Mendota Heights Critical Area Ordinance. He stated this revision has been vetted by staff and is recommended for approval. Councilmember Dugan explained that building a swimming pool will have an impact so he recommended the revision to assure the project complies with the City's minimum requirements. Councilmember Vitelli moved adoption of Resolution No. 10 -46, "A RESOLUTION APPROVING A CRITICAL AREA PERMIT FOR THE INSTALLATION OF AN IN- GROUND SWIMMING POOL AT 1122 ORCHARD CIRCLE." Councilmember Schneeman seconded the motion. Brian Mullen, applicant, introduced himself and stated they Ayes: 5 would like to construct a pool. Nays: 0 July 6, 2010 Page 10 CASE NO. 10 -22 Mr. Sedlacek reviewed the application for a conditional use PASTER ENTERPRISES FOR permit to realign the drive - through lanes at McDonald's, MCDONALDS 2020 Dodd Road, which is allowed in a zoned B -4 district CUP FOR DRIVE THROUGH with a CUP. This site was last discussed in 2004 for a CUP. He presented an aerial photograph depicting the subject site and request to stretch apart the two drive - through lanes with an adjustment to the entrance drive. He noted the area of parking that will be removed to accommodate the additional lane area and where those spaces will be replaced. Mr. Sedlacek advised that Planning Consultant Grittman recommended approval. The Planning Commission considered the application, held the public hearing where no public comment was made, and recommended approval. The Planning Commission put a condition on their approval recommendation, which is listed in the council packet. That condition is: 1. The vacant area in the northwest corner of the parking lot shall be striped in order to provide additional parking stalls and make up for the eliminated parking stalls. Jane McKay representing McDonalds Restaurant and Ken Henk representing Paster Enterprises applicants, indicated support for the recommendation of the Planning Commission and staff. Councilmember Schneeman moved adoption of Resolution No. 10 -47, "A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR THE REALIGNMENT OF THE DRIVE THROUGH LANES AT 2020 DODD ROAD." Ayes: 5 Councilmember Vitelli seconded the motion. Nays: 0 Councilmember Duggan complimented McDonalds for the recent improvements made and cooperative work with Paster Enterprises. RECESS Mayor Huber declared a recess at 7:53 p.m. and indicated the council would be holding a joint meeting with the Sunfish Lake City Council when the meeting reconvened. The meeting was reconvened at 8:00 p.m. - PRESENTATIONS DAKOTA COUNTY REGIONAL ROADWAY SYSTEM VISIONING July 6, 2010 Page 11 Mayor Huber invited the Sunfish Lake Council to introduce themselves. Sunfish Lake representatives introduced themselves as Mayor Molly Park, Councilmember Richard Williams and Councilmember Roger Conant. Brian Sorenson, Dakota County Transportation Program Engineer, stated he appreciates the willingness and effort of Mendota Heights and Sunfish Lake to meet in joint session. He explained he has served as the Dakota County lead for this study that began over a year ago to look closely at the issues, analyze potential solutions, and receive input from the cities involved and the public. He stated the county is asking both cities to weigh in on the study's recommendations. Mr. Sorenson used a PowerPoint presentation to describe the study purpose and outcomes, noting a high level study was completed in 2007 that identified some issues related to the future growth of about 4,300 acres in the area south of I -494 in Inver Grove Heights and Eagan. He displayed a map of this area and noted traffic would also increase through growth in Rosemount, Farmington, and Hastings. Mr. Sorenson emphasized the need to look at all growth in the region and resulting impacts to roads in the study area. One challenge in doing so is the involvement of multiple cities and road authorities including city, county, state, and the Federal Highway Administration (FHWA). Mr. Sorenson stated the purpose of the study was to identify a long -term roadway system vision for transportation improvements in the study area to address transportation needs arising from future growth in the area. Tied to this a logical question is what if nothing is done and a study was not conducted? Mr. Sorenson explained that ideally, the multiple road authorities and land use authorities are coordinating and optimizing those activities with each other. If the study was not conducted, the county could not coordinate roads as development occurs so the project's needs would not be met. This results in more costly road revisions or having to live with roadway problems. Mr. Sorenson identified the study outcomes: Identify a system plan that will inform and guide development decisions to avoid and minimize property impacts and disruption in services; and, identify improvements that can be implemented over time, as need arises and opportunities July 6, 2010 Page 12 and funding permit. These outcomes should provide regional system connectivity, maintain appropriate levels of mobility, provide for safe and efficient intersections and interchanges, minimize environmental and community impacts, and maximize cost effectiveness. Mr. Sorenson explained that creating a roadway development process involves a number of steps: system planning stage, project planning stage, environmental approvals stage, and final design and implementation. He described the processes involved for each stage, noting this matter is at the first step, the system planning stage. The length of this process, from start to finish, varies greatly depending on the project. Mr. Sorenson stated the study process evaluates the system and identifies problems, identifies and evaluates alternative system plans, develops recommendations, and then obtains agency approvals. He reviewed the membership of the Study Advisory Committee that was initiated in May 2009 and a number of meetings held that included three open houses, a neighborhood meeting, and now council and board meetings. Mr. Sorenson described the four basic system alternatives as follows: Alternative A: No build. Alternative B: Improve existing system. Alternatives C and D: Improve existing system and add interchange at existing Delaware Avenue overpass (included different interchange configurations). Alternative E: Improve existing system and add interchange on new Argenta Trail alignment (moved approximately one -half mile to the east). Mr. Sorenson noted the system alternative evaluation criteria that was established at the beginning of the study included: consistency with community goals and plans; consistency with planning principles; overall system efficiency; maintain and improve safety; and to reduce non- freeway system overloads and congestion. Mr. Sorenson explained an issue identified in Eagan, regardless of alternative, is the need to provide adequate roadway and ramp spacing. He presented a map of the subject site and described locations where roadways need to be expanded with additional lanes of travel. July 6, 2010 Page 13 Sunfish Lake Councilmember Williams asked if it is proposed to widen Robert Street to four lanes, is it appropriate to assume that expansion will occur in Inver Grove Heights? He noted the other side of the road is in Horseshoe Lake, next to Highway 3. Mr. Sorenson explained that the plans are not yet to the level to identify alignment, which would occur in the next phase. Mr. Sorenson referred to the map to identify locations of new roadways and described the roadway alignments. He advised the recommended system vision is Alternative E. He also noted areas where additional study is needed to identify intersections and alignments. It also calls for the potential to look at other ways to handle traffic since volumes are at a borderline of requiring a grade separated interchange. It was noted that the County Road 28 extension study had been completed and is reflected on the map. Councilmember Krebsbach asked what it means for Alternate E to be "recommended ?" Mr. Sorenson stated this recommendation is from the Study Advisory Committee for consideration by the elected bodies of each agency involved. Mr. Sorenson stated the rationale to recommend Alternative E includes: it supports 2030 Comprehensive Plan land uses, limits congestion of key arterial segments, eliminates overloaded interchanges, has the lowest right -of -way acreage impacts (of interchange options), has the lowest number of residential and commercial property acquisitions (of interchange options), maintains logical system connections, does a better job of minimizing impacts to regionally significant ecological areas, avoids direct impacts to residences north and south of I -494, is consistent with potential transit way alignment, and equal or lower volumes on Delaware Avenue. Mr. Sorenson noted that Alternative A (to do nothing) would also have very minimal impacts. Councilmember Duggan asked for additional information on who is paying for additional studies, sources of funding, and timelines. Mr. Sorenson stated he will address those questions during his presentation. It was noted the physical roadway improvements involve TH55 /Argenta Trail to consider a high volume, high - capacity intersection or a long -term interchange and July 6, 2010 Page 14 TH149 /I -494 improvements with I -494 mainline improvements between I -35E and TH149. Mr. Sorenson noted Mn/DOT is submitting an interchange warrant analysis to FHWA and will complete an Interstate Access Request and environmental documentation if FHWA approves the interchange warrant analysis. This process involves a great level of design information. Councilmember Duggan referenced page five of the recommendations, which indicates the analysis has been completed and submitted. Mr. Sorenson explained the document has been completed, submitted, and discussion is taking place between MnDOT and FHWA on the review process. Sunfish Lake Councilmember Williams stated that concern had been expressed at an earlier meeting about the appropriateness of underlying traffic patterns and volume data. The concern was that the two beneficiaries, Eagan and Inver Grove Heights, were the source of that data. Sunfish Lake Councilmember Williams stated he wondered if the traffic pattern information submitted by Inver Grove Heights and Eagan drove those analyses. If so, it would concern Sunfish Lake since there will be some adverse impact on both Mendota Heights and Sunfish Lake to facilitate traffic from the north off I -494. He asked whether the warrant process, analyses, and additional studies will also rely on those projections and if the projections been vetted to assure validity? Mr. Sorenson explained there had been a lot of discussion about land use assumptions in the study, which used two different sets. For the recommendation, the 2030 Comprehensive Plan for each city was used because those documents have undergone a formal approval process by the councils and Metropolitan Cotuicil. The study also looked at a build out land use assumption and ran a model based on that assumption. He noted that build out land use assumptions have not gone through a full comprehensive plan process but each city thinks it would be likely to happen so it was considered. Mr. Sorenson explained that the 2030 Comprehensive Plans were the basis of the recommendation, not the build out land use assumptions. Councilmember Vitelli asked whether build out plans and land use assumptions had been made public? Mr. Sorenson stated that information was displayed at the second public information meeting. Councilmember Vitelli stated he felt July 6, 2010 Page 15 comprehensive plans were too general in nature to be used for a traffic analysis. He noted the beneficiaries to what the county is proposing are the land owners located south of I- 494. However, with every beneficiary someone else is suffering a negative. Councilmember Vitelli pointed out the land will be worth more money after taxpayers build these roadways. He stated he would like more definition on what the build out will look like. Mr. Sorenson stated the county believes this type of planning has to happen or else the county ends up holding the bag on improvements that could have been better planned at a lower expense to the public when development occurred. He noted that even with Alternative A the land will develop and there will be impacts to roads in Mendota Heights and Sunfish Lake. The county wants to assure the right type of traffic is on the right road and to look at the whole system. Councilmember Krebsbach asked if the Target Store is the driver behind the need for an interchange ?. Mr. Sorenson stated a Target store has been talked about in Inver Grove Heights in the location of TH55 and TH3 and some road improvements have been completed. Councilmember Krebsbach stated a comment was made at an open house that Target wanted the interchange to bring traffic to their location. Mr. Sorenson stated the exact detail on the development of all 4,300 acres is not known but the county still has a responsibility to do the best planning possible. If the agencies adopt these recommendations, the county can approach the developers about street connections that need to be made, which will pay dividends for the public over the long term. Mr. Sorenson stated additional studies will be needed to evaluate local routes, connections and access, and to complete a planning study south of TH55 that will connect to U More on the south side of Rosemount. None of that growth is in a comprehensive plan or included in this study so a study is needed to assure those needs align. Mr. Sorenson explained that a connection study would be funded by the county and city partners. Sunfish Lake Mayor Park stated the U More project, conceptually, was a 21St Century type of community that relied on transit. She asked how that fits into changes projected for Sunfish Lake in terms of vehicle traffic? Mr. July 6, 2010 Page 16 Sorenson stated U More has been progressive in how they want to move traffic in and out and are talking about rail in the long term. Even if that were to occur, the majority of trips would likely be vehicle of some sort. Sunfish Lake Councilmember Williams stated he understands the need for planning and nothing can be done about development to the south. However, he is concerned that often times studies are self - fulfilling prophesies and no matter how much you plan the road is under built. He indicated he remains troubled about underlying assumptions, the paradigm in 2030, and that development in the next few years will be significantly different than in the past 30 years. He noted that matter has not been part of this planning process that has focused on development in Eagan and Inver Grove Heights. He wished people would be more futuristic about options because developers will build up to road capacity and people may live differently in the next 25 years. Sunfish Lake Councilmember Williams suggested the planning process be examined more critically to determine if some elements should be included. He felt this plan was developed because two communities, Eagan and Inver Grove Heights, will develop its tax capacity but two other cities, Mendota Heights and Sunfish Lake, will have resulting impacts. Mr. Sorenson stated he does not disagree with most of those statements and thinks that over time opportunities will be found to develop smarter and to make shorter vehicle trips. He assured the councils that the county did not go into the study to find a way to justify an interchange, but it took a systematic approach and this study needs to be reflected in the city's comprehensive plan to grow differently. Mr. Sorenson pointed out that the best information available is in the 2030 Comprehensive Plans that were adopted in the past few years. Mr. Sorenson completed his presentation by advising that all agencies should continue to pursue funding sources, both public and private, and noted funding sources vary depending on which roads are involved. With regard to implementation, Mr. Sorenson explained no improvements are recommended along Delaware Avenue and future improvements will need to be agreed upon by the city and county; to develop pedestrian and bicycle accommodations with future improvements; and, local agencies should consider corridor strategies to reduce demand for access to a regional system. July 6, 2010 Page 17 Mr. Sorenson reviewed and answered the key questions that have been asked during the study process. He noted the National Environmental Protection Act needs to be followed and the study builds a case why interchange options at the existing overpass would result in environmental impacts, which will have to be documented. Mr. Sorenson advised that some alternatives could come back. If the FHWA does not approve an interchange, the agencies will have to discuss options and at that point more may be known about growth or some new issue may be brought forward through the interchange evaluation by the FHWA. Mr. Sorenson stated the list of improvements are not prioritized unless already included in a capital improvement plan (CIP) and supporting roadways are not built prior to an interchange being constructed. An assessment was done on project costs to relationally know the difference between alternatives. The timing of a roadway project is not yet known and timing will impact costs but malting general assumptions (cost per mile of roadway, etc.), it is estimated that Alternative E would be about $250 million for all improvements included on that list. Alternative B was about $180 million. If Alternative B results in continuing congestion or additional road revisions, the grade would have to be separated to create intersections. Those additional costs would result in Alternative B being as expensive, or more expensive, than Alternative E. Project estimates were considered when comparing alternatives. Mr. Sorenson stated that as the process moves forward, public involvement is built into the schedule to hold open houses so the neighborhood understands what the road will look like. The permitting and environmental review process also includes public involvement, which will result in a better project design. Mr. Sorenson presented and described the project development chart that identified each step in the process. He stated they understand these discussions are not easy, there are a lot of concerns, and the county appreciates public involvement at open houses and meetings to help them with the process. Mr. Sorenson thanked both city councils and acknowledged Sunfish Mayor Park's attendance at their study meetings. Mayor Huber acknowledged the attendance of Dakota County Commissioner Egan and then opened the floor for public comment. July 6, 2010 Page 18 Michael Noonan, 2258 Fieldstone Drive, thanked the council for its leadership and involving the community. He reviewed the past process for this consideration and indicated the recommendation is far different from the beginning. Mr. Noonan stated there was outrage during the early process about the possibility of an interchange being located at Delaware and Argenta. He stated he thinks Alternative E is a workable solution and that the benefits of planning to assure the appropriate network is in place far outweighs the benefits of not planning. Mr. Noonan stated he sees the thoughtful approach taken that recognizes concerns of the neighborhood and sovereignty of Mendota Heights and Sunfish Lake to master their own future. Mr. Noonan stated he thinks Alternatives C and D would have profound environmental impacts and should be removed from the table. Residents want no interchange at Delaware and he believes Alternatives C and D are a wrong decision, would adversely impact those residents, and are not respectful to Mendota Heights or Sunfish Lake land planning. Mr. Noonan stated this is the first time he heard the county publicly acknowledge the cost of $250 million in today's dollars, a significant amount. He asked how this will be financed and the impact to Mendota Heights and Sunfish Lake taxpayers. He noted that governments at all levels are fiscally challenged and that needs to be addressed now, not in the future. Mr. Noonan believed it was important to note that the degree of recognition of environmental impacts has changed significantly during the envisioning process. At the beginning, it was indicated there were no environmental impacts but now it has been indicated that a nationally recognized wetland complex will be impacted. Mr. Noonan commented on the need to openly and transparently address environmental issues on a cumulative level. He suggested that instead of relying on the usual process of open houses and information meetings, a formalized method be considered to involve the community at a greater level. Mr. Noonan noted the community was not obstructionist but did a wonderful job to bring forward a thoughtful plan that is much better. He believed the community was a resource and should be involved on a formal basis to keep neighborhoods involved and well informed. Mr. Noonan stated the community is cautiously optimistic that the plan going forward is beneficial to all. July 6, 2010 Page 19 Mayor Huber acknowledged Mr. Noonan's dedicated involvement in this process since day one and commented that the community is indebted to Mr. Noonan. Mr. Noonan noted that Scott Spath, Kevin Moore, Councilmember Duggan, and Jill Smith have also been involved in the process. Dakota County Commissioner Tom Egan thanked the council for its involvement in this process noting the long- term and near -term outcomes will be good. He felt Alternate E, while not perfect, is a good solution. Commissioner Egan explained he had met with Mayor Huber, Mayor Park, and City Administrator McKnight and appreciates the willingness of all to learn more about the issue and how they can come to a resolution as sensitively and realistically as possible. He indicated the process has evolved and the most important issue for Mendota Heights and Sunfish Lake with respect to local streets is that nothing will happen locally unless a local decision made for improvements along Delaware Avenue. Commissioner Egan noted that all policy makers have open ended questions and issues remain to be resolved but all need to stay attuned and assure those issues that remain are resolved as carefully as possible. Mayor Huber agreed with the importance of staying involved and engaged and thanked Commissioner Egan for his involvement and willingness to be visible to the communities he serves. Sunfish Lake Councilmember Conant referenced Alternatives C, D, and E and asked for a further explanation why Mr. Sorenson had indicated there would be no impact to Delaware? Mr. Sorenson explained that as they looked at different alternatives and modeled traffic, it was found the difference between the alternatives was not great. However, he did not mean to infer that Alternative E would severely reduce traffic volumes on Delaware, or that the interchange in Alternatives C or D mean a different interchange at Delaware. Mr. Sorenson reviewed estimated vehicles per day traffic volumes, noting there is not a huge difference between options. Sunfish Lake Councilmember Conant asked whether the different impact falls within the margin of error so the county can not say whether there would be a noticeable difference between all three options? Mr. Sorenson noted that some in the neighborhood may disagree and there is a July 6, 2010 Page 20 natural inclination that if you make a connection, drivers would be more likely to use it. However, the model is not picking that up. It does show a little reduction compared to Alternatives C and D, but in the mind of a transportation engineer it is pretty small. Sunfish Lake Councilmember Williams stated he had the impression that Alternate E was more attractive because it also solved the issue of the amount of highway needed to blend traffic and because it was moved farther east. Mr. Sorenson asked if he was talking about 494? Sunfish Lake Councilmember Williams said he was. Mr. Sorenson explained that Alternative E does help center the ramps in comparison to TH 149 and TH3. Sunfish Lake Councilmember Williams noted it is also comparatively cheaper for land acquisition and costs. Mr. Sorenson agreed that some residents are directly impacted with Alternatives C and D so there could have been additional right -of -way acquisition but the study did recognize any additional costs for construction. Councilmember Krebsbach noted this is closure on the study process but the real process continues. She asked where the Target will be located in Inver Grove Heights? Tom Link, Inver Grove Heights Community Development Director, stated the Target will be located on the northwest corner of TH3 and TH55. He advised that Inver Grove Heights is supportive of an interchange at Argenta and TH55. Councilmember Krebsbach asked where is West Publishing? Mr. Sorenson stated it is on the west side of TH149 south of CR28. Councilmember Krebsbach noted that at some point, the city needs to know the reason that requires this upgrade. She indicated she is happy to find resolution tonight and is appreciative of Alternative E. Sunfish Lake Mayor Park stated she thinks Alternative E is a creative option; however, it was mentioned earlier that the FWHA and MnDOT need to come to further resolution. Mr. Sorenson stated a MnDOT representative had been in attendance earlier tonight and may have a better idea. He explained the county has been through this process successfully before, built interchanges in Lakeville, and you need to be creative when issues do not follow the same template. Mr. Sorenson explained that as long as that July 6, 2010 Page 21 solution still allows the freeway to work as it needs to, the FWHA and MnDOT will be open to doing the analysis of benefits and problems. Councilmember Vitelli asked what was the assumption used in the price of gas? Mr. Sorenson stated the model is based on a travel behavior inventory from the Met Council, which is why that agency was at the table throughout the process. However, he agreed that vehicle miles traveled flatten out when gas prices increase. Councilmember Vitelli stated it is an important assumption and suggested future presentations show a curve that indicates the price of gas because it will impact the model. He also suggested they indicate who will pay for this $250 million project because that number would fund Mendota Height's budget for 83 years. Councilmember Duggan presented and described a chart he had prepared indicating Alternative E is the best option in relation to numbers. He concurred with the Mayor's acknowledgement of Mr. Noonan's representation of Mendota Heights' residents. Councilmember Dugan emphasized his support to conduct an EIS, rather than an EAW, to assure a more serious overview of the whole area's environment. He felt there was more potential for development in Eagan and Inver Grove Heights than indicated up to this time and those two communities will be the primary benefactors in land use and growth so they need to develop roads in their area east and west, not north. Councilmember Duggan asked why generate more traffic to 1-494 if it is already challenged? He referenced page two, figure one, and asked how projects would be prioritized? He also suggested that the study include the city's suggestions. With regard to prioritization, 1\/h-. Sorenson explained the projects are based on need and that is what recommendations are also based upon. The need to improve east/west roads is based on growth assumptions and trip generation as growth occurs, Mr. Sorenson pointed out that no agency can afford to make road improvements until there is an apparent need. Sunfish Lake Councilmember Williams expressed concern that development in Eagan or Inver Grove Heights may July 6, 2010 Page 22 contribute to the request for an interchange before internal capacity is expanded to handle access to the interchange. Mayor Huber stated he understands that concern but that will also be driven by who wants to put up a building. Liz Petschel, Mendota Heights Airport Relations Commission Chair, stated she is also appreciative of Mr. Noonan and grateful for all of his work to get the process to this point. Ms. Petschel noted that presentations always point to an area where I -494, 35E, and Dodd Road come together but she hears nothing about that interchange being the most problematic part of the freeway system. She stated the community and city need to be engaged in any decision to improve an interchange to assure it is not done at the detriment to the surrounding area. Mr. Sorenson stated the FHWA process will require the county to involve the public. He explained they did look at the model of where people are traveling when exiting off TH149, finding that over 90% were headed west of 35E on I -494. Councilmember Krebsbach stated this is the end of one process and the city will need to determine how to stay engaged and informed. Mayor Huber thanked Mr. Sorenson for his efforts in this process as well as Dakota County. Sunfish Lake Mayor Park advised that Sunfish Lake had already approved its resolution with only a minor alteration to include additional recommendations for a very stringent environmental analysis and emphasized an analysis with 21St century transportation, Park and Ride in the broader system, bicycle and pedestrian traffic. Councilmember Duggan referenced page two, third comment, and requested it be revised to indicate the recommendation is based on the 2030 Comprehensive Plan. He also suggested the second sentence be deleted since it is no longer the case. Councilmember Krebsbach stated she felt that reference should remain because it was part of Mr. Sorenson's testimony at the November open house. Mayor Huber noted that was the case but Mr. Sorenson's recommendation is based on the 2030 Comprehensive Plan Ayes: 5 Nays: 0 1 July 6, 2010 Page 23 so he supports Councilmember Duggan's suggestion to strike it. Councilmember Schneeman concurred. Councilmember Krebsbach asked who authored the resolution? Mr. McKnight explained he started writing the resolution and received input fiom the Mayor, Councilmember Duggan and Mr. Ruzek. Mayor Huber suggested striking that sentence and modifying it to: "It has been represented to the Mendota Heights City Council by Dakota County staff that the growth projections are based on the approved 2030 Metropolitan Council plans and the Council is making reliance on the statement." Councilmember Duggan moved adoption of Resolution No. 10 -48, "A RESOLUTION DISCUSSING THE REGIONAL ROADWAY SYSTEM VISIONING STUDY ", as revised. Councilmember Schneeman seconded the motion. COUNCIL COMMENTS Mayor Huber expressed the city's sympathy to Councilmember Vitelli on the passing of his father. Councilmember Vitelli explained that five days ago he learned of his father's death. He stated his father was a great man who lived a good life, was almost 96 years of age, and was buried on July 2. Councilmember Vitelli announced that his fifteenth grandchild was then born on July 4, which is his birthday, and named Peter, his father's middle name. On July 5, his grandson Zachary was in the emergency room after being injured in a wakeboard accident but his five - year -old granddaughter Lucy tried water skiing and was able to ski around the whole lake on her first attempt. Councilmember Vitelli thanked the council for its notes of sympathy, attendance at his father's wake and funeral. He commented the council is a close -knit group and he enjoys working with all of them. Councilmember Schneeman commented that on her way to the meeting tonight, she saw some children operating a lemonade stand, which was fun to see. July 6, 2010 Page 24 Councilmember Duggan reviewed that a variance had been recently approved where the Planning Commission and council had been challenged to find true hardship. He suggested the creation of a subcommittee or task force comprised of Councilmembers, Planning Commissioners, staff, and lawyers to develop a process to consider a deminimus concept so there is no longer the angst of not being able to approve of an application that makes sense because a law prohibits it. Councilmember Krebsbach stated the Mendota Heights fireworks are a great amenity and entertainment enjoyed by all. She wished all a happy 4"' of July and happy birthday to Councilmember Vitelli. Mayor Huber acknowledged resident Paul Schnell, the new Hastings Police Chief. Councilmember Duggan noted Mr. Schnell is also an active and supportive member of the Delaware Crossing Community Association and congratulated him on both tasks. ADJOURN There being no further business to come before the Council, Mayor Huber adjourned the meeting. Time of Adjournment 9:57 p.m. Nancy Ba er " -ting City Clerk Prepared by Carla Wirth, Recording Secretary