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2012-09-04 City Council minutesCITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, September 4, 2012 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Duggan, Povolny, Petschel, and Vitelli. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Duggan moved adoption of the agenda. Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Petschel moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein; pulling item H) Approval of Skate Park Repairs. a. Acknowledgement of August 21, 2012 City Council Minutes b. Acknowledgement of August 21, 2012 City Council Workshop Minutes c. Acknowledgement of August 28, 2012 Planning Commission Minutes d. Receipt of August 2012 Building Activity Report e. Approval of Date Change for November 6th City Council Meeting f. Approval of Date Change for September 25th Planning Commission Meeting g. Approval of Temporary On -Sale Liquor License, Church of St. Peter h. Approval of Skate Park Repairs i. Approval of Repairs to Par 3 Clubhouse Roof j. Approval of Contractors List k. Approval of Claims List September 4, 2012 Mendota Heights City Council Page 1 Councilmember Duggan seconded the motion. Ayes: 5 Nays: 0 CONSENT AGENDA TOPIC H) APPROVAL OF SKATE PARK REPAIRS Councilmember Duggan, in regards to the quote from Plywood Benders L.L.C., questioned what the labor costs cover if city staff is removing the surfacing and underlayment and adding the additional support to the ramp. Assistant to the City Administrator Jake Sedlacek replied that the labor quote covers the installation of two layers of underlayment plywood and then the installation of the Skatelite Pro surface. Councilmember Duggan then asked if these repairs would extend the life of the rink by another fifteen to twenty years. Assistant Administrator Sedlacek answered that staff and Plywood Benders believe that since the initial framework is sound, these repairs will add an additional fifteen to twenty years to the life of the rink. Councilmember Duggan also referenced the city's policy of obtaining three competitive quotes for expenses over $5,000. Assistant Administrator Sedlacek agreed that this is the normal policy but staff had difficulty finding qualified contractors for this type of work. In fact, most of the vendors staff contacted suggested they just call Plywood Benders. Staff did review the cost of the materials and labor and believe that the quote from Plywood Benders is fair. Councilmember Duggan moved Approval of Skate Park Repairs. Councilmember Petschel seconded the motion. Ayes: 5 Nays: 0 PUBLIC COMMENTS There were no public comments UNFINISHED AND NEW BUSINESS A) APPROVAL OF DEER POPULATION MANAGEMENT PLAN Chief of Police Michael Aschenbrener gave a brief background on the deer population management plan that was adopted in 1995 with the assistance of the Minnesota Department of Natural Resources (DNR) and began working with Metro Bow Hunters Resource Base (MBHRB) to provide the hunters. Last fall a group of citizens approached the Council with a petition to increase deer hunting within the city as a way to control the population. At the goal setting session, Chief Aschenbrener was tasked with doing research on what is the policy in the areas surrounding Mendota Heights. The option he brought to the Council was essentially the same plan the City has been following since 1995 and in the 2004 plan, with a few exceptions: September 4, 2012 Mendota Heights City Council Page 2 1 Add in city -owned property; i.e. parks, open spaces, areas that could be hunted without interrupting the primary public use and still help to reach the deer population management goals. 2. Include private property that is currently being hunted within the city without soliciting any additional properties. However, the city would accept requests from citizens to come in and look at their property and determine whether or not it is safe for that property to be hunted as part of the deer population management plan. 3. Authorize the MBHRB to shoot nuisance coyotes as part of the hunt (they will not do exclusive coyote hunting). Chief Aschenbrener recommended that the city contract with the MBHRB to hunt on public and private lands in the city; that the city continue to only approve MBHRB hunts; sign a contract with the MBHRB and authorize them to shoot coyotes as part of the hunt; and allow private property owners to request deer hunting on their property by the MBHRB, which would be subject to city approval. He also suggested that the city staff develop a policy governing the deer population management process and report the results of the hunt annually to the Council. Councilmember Povolny commented that the deer have become pretty smart and, in the past, have moved into the city -owned areas where hunting was not allowed. It is good that the city -owned properties are now included in the hunt areas. Councilmember Duggan moved Approval of "A Resolution Authorizing Deer Population Control Bow Hunt on Private Property and Public Property" and to approve the contract with Metro Bowhunters Resource Base, Inc. as recommended. Councilmember Povolny seconded the motion. Ayes: 5 Nays: 0 B) APPROVAL OF 2013 PRELIMINARY LEVY AND BUDGET, SETTING DATE OF PUBLIC HEARING Finance Director Kristen Schabacker reminded the Council of the Budget Workshop that was held last month to discuss the preliminary 2013 budget and levy. That preliminary budget and levy is what was before the Council for approval. Once approved it would be certified to Dakota County, which needs to happen prior to September 15, 2012. Once the preliminary levy is adopted it cannot be increased; however, it can be decreased at the final budget and levy approval in December. If approved, Dakota County would send out parcel specific notices to the residents in November that would show the change in the property taxes for the city, the county, the school district, and the other special taxing districts. Approval of the final budget and levy would be before the Council at the December 4, 2012 City Council meeting. At that time a public hearing would be held and any resident who wishes to speak to their property taxes could do so. Finance Director Schabacker explained that the preliminary levy is proposed to increase by $246,487; a 3.99% increase. She also shared a comparison of the proposed levy for 2013 to the final levy for 2012. September 4, 2012 Mendota Heights City Council Page 3 Councilmember Vitelli moved Approval of a "Resolution Approving Proposed 2012 Levy Collectible in 2013 "; Approval of a "Resolution Adopting 2013 Proposed Budget "; and Approval of a "Resolution Approving Final 2012 Tax Levy for Special Taxing District No. 1 Collectible in 2013" Councilmember Duggan seconded the motion. Ayes: 5 Nays: 0 COUNCIL COMMENTS The Council recognized the Boy Scouts in the audience and invited each of them to come forward, introduce themselves, and explain what Merit Badge they are working on. Councilmember Duggan: • Expressed his appreciation to TK's for the fundraiser they do each year to benefit the Canine Unit out of West St. Paul — they typically raise $2,200 to $2,500 each year • The Holy Family Church Festival is the weekend of September 8 • Lilydale will have their annual Lilydaze celebration on Saturday, September 15 • He enjoyed the free Bluegrass Festival at Minnehaha Park last weekend Councilmember Petschel: • Read the weeldy report from the police department and reminded residents that the `crime de jour' in Mendota Heights involves cars; cars in driveways (locked or unlocked) with valuables in plain sight; cars in driveways with garage remotes in plain sight encourages garage burglaries • She also commented on the person who had a motorized vehicle on Rogers Lake and asked Chief Aschenbrener if he could identify where the person gained access to the lake. Chief Aschenbrener indicated that the egress was the park. Councilmember Petschel then recommended that signage be added to the park, especially since this is not an isolated incidence. Councilmember Vitelli: • Par 3 Golf Course continues to do well; over $6,000 positive (revenue over cost) Mayor Krebsbach requested City Administrator Justin Miller to review the meeting changes that resulted this evening. Administrator Miller listed the following meeting changes: • Regular Council Meeting of Tuesday, November 6 was moved to Tuesday, October 30 because of Election Day • Planning Commission Meeting of Tuesday, September 25 was moved to Monday, September 24 because of Yom Kippur Mayor Krebsbach also mentioned the possibility of a Council Workshop Meeting being scheduled on Tuesday, October 30 to discuss the Property Maintenance Ordinance. Councilmember Petschel asked City Engineer John Mazzitello to explain the project that is taking place on the north end of Delaware. City Engineer Mazzitello stated he has not been in any conversations with Dakota County on what they are doing on Delaware Avenue, but he will find out and inform the Council. September 4, 2012 Mendota Heights City Council Page 4 Mayor Krebsbach asked if staff is creating a holding pond on Marie and Dodd. City Engineer Mazzitello replied that the northeastern corner of Marie and Dodd is a stoiuiwater rate control pond as part of the Marie Avenue Rehabilitation Project. This is designed to control the flow of water underneath that intersection to the southwest corner to prevent stream bank erosion on the southwest side of the intersection. Mayor Krebsbach congratulated all of the students going back to school this year and wished them all well. ADJOURN Councilmember Duggan moved to adjourn. Councilmember Vitelli seconded the motion. Ayes: 5 Nays: 0 Mayor Krebsbach adjourned the meeting at 7:32 p.m. Lorri Smith City Clerk September 4, 2012 Mendota Heights City Council Page 5