2012-12-18 Council Packet
CITY OF MENDOTA HEIGHTS
CITY COUNCIL AGENDA
December 18, 2012 – 7:00p.m.
Mendota Heights City Hall
1.Call to Order
2.Roll Call
3.Pledge ofAllegiance
4.Adopt Agenda
5.Consent Agenda
a.Acknowledgement of December 4, 2012 City Council Minutes
b.Acknowledgement of December 4, 2012 City Council Closed Session Minutes
c. Acknowledgement of December 11, 2012 Parks and RecreationCommission
Minutes
d.Receipt of November 2012 Fire Department Synopsis Report
e.Receipt of November 2012 Par 3 Update
f.ApproveRenewal of Tobacco Licenses
g.Approve Resolution 2012-111AcceptingDonation to the Police Department
h.Approve Resolution 2012-113Annual Contribution to Fire Relief Association
i.Approval of 2013 Insurance Contributions to LELS Local 76 and Teamsters Local 320
j.Approve Resolution 2012-112 Employee Position Placement/Pay Classification Plan
for 2013
k. Approval of Minnesota Public Employees Association/Sergeant’s Unit Contract
l.Receipt of November 2012 Treasurer’s Report
m.Approval of Contractors List
n.Approval of Claims List
6. Public Comments
7.Unfinished and New Business
a.Approve 2013-2017 Street Improvement Plan and Sanitary Sewer Improvement Plan
b.ApproveResolution 2012-114Utility Fee Ratesfor 2013
8.Council Comments
9.Adjourn
5a.
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, December 4, 2012
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota
Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights,
Minnesota.
CALL TO ORDER
Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present:
Councilmembers Duggan, Povolny, Petschel, and Vitelli.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Krebsbach presented the agenda for adoption. Councilmember Duggan moved adoption of the
agenda.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
PROCLAMATION DECLARING DECEMBER 18, 2012 AS "JACK VITELLI DAY"
With mixed emotions, Mayor Krebsbach read the proclamation declaring December 18, 2012 as “Jack
Vitelli Day”. Councilmember Vitelli served on the Mendota Heights City Council for three terms, a
total of twelve years. During that time, he also served on designated sub-committees forthe Mendota
Heights Par 3, the Village of Mendota Heights, Mendota Heights Plaza, as well as serving on the
Mendota Heights Planning Commission prior to his election to the City Council. Councilmember Vitelli
has chosen to retire from City Council service effective at the end of 2012.
Councilmember Povolny moved to accept the proclamation declaring December 18, 2012 as“Jack
Vitelli Day” in the City of Mendota Heights.
Councilmember Petschel seconded the motion.
Ayes: 4
Nays: 0
Abstain: 1 (Vitelli)
The public is invited to join the City Council on Tuesday, December 18 at 5:30 p.m. for a reception at
City Hall honoring Councilmember Jack Vitelli.
CONSENT CALENDAR
Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and
approval. Councilmember Duggan moved approval of the consent calendar as presented and
authorization for execution of any necessary documents contained therein, pulling items B)
Acknowledgement of November 27, 2012 Planning Commission Minutes, F) Receipt of November
Building Activity Report, and P) Approval of 2013 City Commission Appointment Process.
a.Acknowledgement of November 20, 2012 City Council Minutes
b.Acknowledgement of November 27, 2012 Planning Commission Minutes
th
c.Approve Cancellation of December 12Airport Relations Commission Meeting
d.Approval of Sign Permit for 1444 Northland Drive – Dungarvin
e.Approval of Sign Permit for 745 South Plaza Drive – White Pines Senior Living
f.Receipt of November Building Activity Report
g.Approval of Purchase of Public Works Wheel Loader
h.Approval of Publication of Summary Ordinance 444 (Commercial Property Maintenance Code)
i.Approval of Master Subscriber Agreement JPA for Minnesota Court Data Services for
Governmental Agencies
j.Approval of Master Subscriber Agreement JPA Amendment for "FAST Access" Court Records System
k.Appointment of Prosecuting Attorneys
l.Appointment of Representative to the Dakota County Domestic Preparedness Committee
m.Approval of Consent of Easement Holder Agreement for a Utility Easement at 744 Woodridge Drive
n.Approval of Increased Municipal Bond Coverage
o.Approval of Hiring Seasonal Ice Rink Attendants
p.Approval of 2013 City Commission Appointment Process
q.Certification of Delinquent Sewer and Weed Removal Bills
r.Approval of Contractors List
s.Approval of Claims List
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
PULLED CONSENT AGENDA ITEM
B) ACKNOWLEDGEMENT OF NOVEMBER 27, 2012 PLANNING COMMISSION MINUTES
Assistant to the City Administrator Jake Sedlacek explained the revised set of minutes for the November
27, 2012 Planning Commission meeting.
Councilmember Duggan moved to approve the revised November 27, 2012 Planning Commission
Minutes.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
PULLED CONSENT AGENDA ITEM
F) RECEIPT OF NOVEMBER BUILDING ACTIVITYREPORT
Councilmember Duggan explained,for the benefit of the community, that the City of Mendota Heights
is doing exceptionally well. The activity report shows for year-to-date November 2012 versus 2011,
Mendota Heights is almost double in relation to valuations of buildings, constructions, and remodels
from $18M plus to $34M plus. There was also a significant increase over 2010.
Councilmember Duggan expressed his desire for everyone to know that the City of Mendota Heights is a
great place to live, stay, work, and play.
Councilmember Duggan moved to accept the November Building Activity Report.
Councilmember Vitelli seconded the motion.
Ayes: 5
Nays: 0
PULLED CONSENT AGENDA ITEM
P) APPROVAL OF 2013 CITY COMMISSION APPOINTMENT PROCESS
Jake Sedlacek reportedthat the City of Mendota Heights has three advisory commissions, which serve
the City Council. They are the Planning Commission, the Airport Relations Commission, and the Parks
and Recreation Commission. All of the commissions are filled with volunteers who agree to servethree
year terms. Currently, the seated commissioners who are eligible for reappointment are as follows:
Planning Commission: Ansis Viksnins and Litton Field, Jr.
Airport Relations Commission: Sally Lorberbaum and William Dunn
Parks and Recreation Commission: Stephanie Levine and Michael Toth
In addition, there is one full three year term that will be open on the Planning Commission asSteve
Norton will be joining the City Council in January 2013.
To fill the openings, city staff will publicize the opening on the Planning Commission and send letters
asking the current commissioners who are eligible for reappointment if they would like to be
reappointed.Mayor Krebsbach explained that the Planning Commission and the Parks and Recreation
Commission have term limits of three. A commissioner can sit out a year and then reapply. There are
no term limits for the Airport Relations Commission.
Councilmember Duggan asked if descriptions of the commission positions are available on the web-site,
with the dates and times of the commission meetings. Sedlacek replied that the informationwould be
available on the website.
Councilmember Duggan moved to approve the 2013 City Commission Appointment Process.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
PUBLIC COMMENTS
There were no public comments.
PUBLIC HEARING
A) ADOPTION OF 2013 BUDGET AND LEVY
Mayor Krebsbach explained that the proposed 2013 budget and levy were discussed at length in
September and prior to that, the Council had a workshop session in August. Finance Director Kristen
Schabacker guided the Council through the proposed 2013 budget and levy. In September, the
preliminary budget and levy were approved and certified to Dakota County. In mid-November, Dakota
County sent notices to the residents regarding the proposed property taxes. City staff received two calls
from concerned citizens about their decreased valuation but increased property taxes. There has been
one change to the preliminary budget whichwas to update the Metropolitan Council charges for sewer
service. That change does not impact the levy.
Finance Director Schabacker reviewed the proposed city tax rate which represents a 3.99% increase over
2012. The total 2013 budget was proposed at$11,212,628. The 2013 taxable market valuation totals
$1,609,451,367, representing a decrease of 3.5% over 2012. The proposed city tax rate equals 34.478%,
compared to 32.057% for 2012. It was noted that the average home value decreased approximately
4.39% in 2013 when compared to 2012.
Councilmember Duggan asked if the increase in the IT budget was related to DCC. Finance Director
Schabacker replied that she did not believe so. She believes some of it is related to further
implementation of the Laserfichesoftware.
Councilmember Duggan asked, under “Elections”,if the $20,000 that has been budgeted in 2013 is for
the anticipated purchase of new equipment. Schabacker replied that is correct.
Councilmember Povolny stated he believes the proposed budget and levy looks good and he understands
it.
Councilmember Petschel stated the taxes proposed for 2013 are based on the home valuations from the
prior year.She felt the public should be made aware of this.Schabacker explained that the total
valuation decrease this year was less than it was the year before.
Councilmember Petschel also asked about the possibility of the City looking at refinancing to reduce the
debt load going into the future. Schabacker replied that the City’s financial advisor does take a look at
that quarterly and advises the City accordingly.
Mayor Krebsbach stated that the City saved approximately $96,000 in interest this year with its bond
rating. Schabacker stated that the city did a refunding last year, which reduced the interest rates on three
different issues and the city received a favorable interest rate on the bonds issued this year.
Mayor Krebsbach also commented that as home values go down, the tax rate goes up to enable the city
to generate the same revenue. However, the City Council has tried to keep the levy increase below 4%.
There being no more questions from the Council and no questions from the public, Councilmember
Vitelli moved to close the public hearing.
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
Councilmember Duggan moved to accept and adopt the 2013 Budget and Levy.
Councilmember Vitelli seconded the motion.
Ayes: 5
Nays: 0
UNFINISHED AND NEW BUSINESS
A) PLANNING CASE 2012-32, VARIANCE REQUEST FOR AN LED SIGN
– MENDOTA HEIGHTS BP
Assistant to the City Administrator Jake Sedlacek explained this request was for anLED sign to be
located at 2030 Dodd Road, the BP Station.The site has a pylon sign that is currently an existing non-
conforming signdue to its height and location. The applicants are planning on replacing the pylon sign
with a monument sign. The subject of the variance request was the portion of the sign that is LED,
which is currently prohibited by city code. Staff has interpretedthat code to be that any sign in the City
of Mendota Heights, no one should be able to see the source of light. This sign would be a light
emitting diode so it would be pretty clear that the source of light could be seen.
The applicant was heard at the Planning Commission meeting in November. The Commission wasin
support for the concept of a sign but struggled with finding the practical difficulty. The thought was that
this sign allows for better visibility and has changeable text, which would be easier to change than the
current sign, but itis not necessarily a major change to the use.
The Planning Commission recommendeddenial of the variance but also, in a unique step, directed staff
to bring forward some form of language to amend the code to allow this type of sign.Mayor Krebsbach
asked what process the Planning Commission recommended. Sedlacek replied that the Planning
Commission felt the sign itself was a reasonable request but that the current law did not allow it. They
proposed an amendment to the code.
Mayor Krebsbach explained that the city does not allow any digital signage. The challenge has always
been to move forward but not lose what the city has aesthetically. Mayor Krebsbach asked City
Attorney Tami Diehm to commentbefore the floor was opened for discussion. City Attorney Diehm
stated that it is staff’s recommendation that the variance be denied and staff come back with an
amendment to the City Code.
Mayor Krebsbach asked Attorney Diehm if it be possible to restrict digital signage only to gas stations.
Diehm replied she feels staffcan come back to the Council with a proposal that would restrict it to very
limited narrow situations, like a gas station sign with only a couple of characters.
Councilmember Povolny commented that he believes the Council should look at the ordinance and try to
correct it. He stated thatLED lights are energy efficientandMendota Heights needs to move forward
and go where technology is going.
Councilmember Petschel stated this is where technology is going and it is a greener technology. She
believes that staff could craft something that would make this doable without exposing the city to
rampant LED signs everywhere.
Councilmember Vitelli commented that the request is for a sign that changes possibly once per day,
twice at most. They are not talking about opening the door to moving digital messages. The ordinance
could be modified to allow a gas station price sign to exist and with perhaps a definition of candle
power. It could belimited to gas stations and as other potential uses open up, the Council and staff
could modify the ordinance as needed.
Councilmember Duggan stated the variance language changed a few years ago. He stated that
technology has changed dramatically so thatthe concept of LED lightshas improved. The majority of
the signs in Mendota Plaza and the Village of Mendota Heights are LED or variations of it.
Councilmember Duggan challenged the wording of the ordinance as being outdated as it was written
over forty years ago.
Councilmember Povolny asked if the LED lights in the proposed sign would be brighter during the day
and then dimmed at night. Mr. Shawn Hoffman, 2030 Dodd Road,representingthe BP station,replied
in the affirmative.
Mr. Hoffman gave a presentation outlining the current sign situation and why it was non-compliant and
the reasons for the new signage. He explained the safety issues with the current sign, especially in the
winter. He reviewed the language of the current ordinance, explaining that the LED sign does not
violate the ordinance but acknowledged that the ordinance is open to interpretation. He explained that
the actual light bulbs cannot be seen and are energy efficient. He requested the Council approve the
variance.
Councilmember Vitelli moved to approve Planning Case 2012-32, Variance Request for an LED Sign –
Mendota Heights BP with the addition of Item 7, A Static Display That Could Be Changed Two or
Fewer Times per Day, and with the addition of Item 8, the LED Sign Could Be Dimmed in the Dark
Hours.
Councilmember Duggan seconded the motion.
Mayor Krebsbach asked Mr. Hoffman what the hours of operation are. Mr. Hoffman stated that the gas
station hours are 6:00 a.m. to 11:00 p.m. and after 11:00 p.m. the sign would be turned off.
Mayor Krebsbach asked City Attorney Diehm to explain what the repercussions would be if the motion
were to be approved. City AttorneyDiehm answered that as outlined in Planner Grittman’s report, it is
the Council’s obligation to weigh all of the facts and determine whether or not the Council finds
evidence of a hardship or practical difficulties. Regardless of what the Council decides on the variance
they may want to relook at the ordinance and direct staff to move forward with an ordinance
amendment.
Mayor Krebsbach asked what would be the precedencegoing forward if Council grants the variance.
City Attorney Diehm replied that every variance application needs to be reviewed on its merits so while
the Council may look at their prior actions to give guidance; it is really up to the Council to weigh the
facts and circumstances of each case.
Councilmember Petschel commented thatthis request be approved with the understanding that Council
review the sign ordinance.
There being no other discussions, Mayor Krebsbach called for the vote.
Ayes: 5
Nays: 0
B) PLANNING CASE 2012-33, VARIANCE AND CONDITIONAL USE PERMIT REQUEST
- MIKE AND THERESA HUEG
Assistant to the City Administrator Jake Sedlacek stated Mike and Theresa Hueg have requested a
variance and aconditional use permit on behalf of Hella Mearsto develop a single family home on an
existing lot within the Somerset View addition, legally described as Lots 9 through 12, Block 7,
Somerset View. This application is unique in that there is an existing platted lot and existing platted
right-of-way.
City code requires that for any developed lot there should be one hundred feet of frontage on an
improved right-of-way. The existing lot does have right-of-way, being Somerset Road and Burr Oak
Avenue, neither of which hasbeen improved at this point. The request for avariance is to allow for the
construction of a single family home on the lot without frontage on an improved right of way.The
second part of their request will be a license to utilize the unimproved right of way to accessthe
residence. Staff recognizes there are anumber of alternatives for accesswhich were reviewed with the
Council.
Councilmember Duggan asked for clarification that staff’s preference is to develop one of the rights-of-
way. Sedlacek confirmed that this is correct. Councilmember Duggan asked who establishes rights-of-
way and why are they established. Sedlacekreplied that this plat is originally from 1939. At that time it
was laid out as a development plan for the area. What makes it unique is the fact that one property
owner purchased quite a few of those parcels and ended up combining them. The resulting rights-of-
way that are there now have simply been existing on the records.
Councilmember Duggan stated that he believes everyone is in support of the house being built on the lot.
The question ishow toaccess it. It is his understanding that a lot needs to have accessto an improved
right-of-way. He continued by saying that granting a variance should not be based on financial
consideration.
Councilmember Duggan also explained that with the proposed access to the property, it would create a
fifth curb cut in less than sixty feet. There would be five driveways in sixty feet, on a curve, on the
bottom of a fairly steep hill coming from Delaware onto this area. He did not believe that is the right
approach.
Councilmember Vitelli stated that he believes the Council should first focus on the variance to allow a
single family home to be built without improved street frontage on an undeveloped lot. If the Council
would allow that, then any developer could come in and plat fourteen lots and not have any access; not
meet the foot frontage requirement.
Based on this understanding, Councilmember Vitelli moved to deny Planning Case 2012-33, Variance to
Construct a Single Family Home Without Improved Street Frontage at 1170 Dodd Road – Mike and
Theresa Hueg.
Councilmember Duggan seconded the motion.
Mayor Krebsbach commented that Council approved a licensed driveway off of Wagon Wheel and
asked what the difference was between that approval and this. Sedlacek replied thatGregory Quehl
requested a license for 953 Wagon Wheel Trail. Mr. Quehl had more than one hundred feet of frontage
on a right-of-way and he could have put his driveway out to that street, but it would have had a greater
impact on wetland. Therefore, he requested a license to come down an existing right-of-way. If the city
should ever rescind that right he would have ample room on an improved right-of-way.
Mr. Mike Hueg stated that he would like to build a single family home close to his parent’shome so he
can take care of them. He and his wife currently live in Lakeville and have a twenty-five to thirty
minute commute every time they come to help his parents.
He stated the right-of-way license that was granted on Wagon Wheel was an accommodation. He has
been working with staff for over four years to try to get back to the property in question. He has been
told that flag lots and shared driveways are not acceptable. He was guided in the direction to go for a
license to utilize the right-of-way to get to the property.
Mr. Hueg stated that he has agreed with staff to adhere to the thirty foot setbacks from both sides,
Somerset and the rear Burr Oak, for future development should they ever be further developed. He also
agreed to adhere to the current garage door standard; one single door and one double door. He would
also adhere to the direction of the city engineer to bring in main water and sewer to the property line
under the road / driveway he would like to put in.
Mr. Hueg explained that he is not opposed to have a road put in; however, the neighbors have raised
concerns about the increase in traffic, the mature trees that would be lost, andthe watershed and
drainage issues. He also understands that whoever benefits from that improved right-of-way baressome
of the construction costs.
Mayor Krebsbach asked what the status is of the unimproved Burr Oak Road right of way. Sedlacek
replied that 3 Dorset Road does currently utilize the right-of-way and that the construction permit for use
of that driveway was issued in 2005 when Dorset Road was reconstructed. They do not have a license to
use that right-of-way. The Miller and Henry properties are also both within that right-of-way and there
is additional landscaping and other features that are included within that right-of-way.
Mayor Krebsbach asked if the Huegs could put in a public street to their property. Sedlacek replied that
they could construct a full street. City Engineer John Mazzitello stated that the City would very likely
require building the road to the standard that Mears and Dorset are currently built to, which is twenty-
eight feet wide with curb and gutter.
Mayor Krebsbach asked if there would be a shared assessment for the building of that road. City
Engineer Mazzitello replied that with past developments of this nature, typically the construction of the
road would not happen but for the development. Therefore, the developer would bear the cost of the
entire road.
Councilmember Duggan asked if any future improvements would be assessed to all of the benefiting
property owners at that time. City Engineer Mazzitello stated that any action the city would take once
the developed road is in place would be assessed across all the benefiting property owners.
City Administrator Justin Miller stated that if a road came off of Burr Oak that the Kirby’saccess, and
then in thirty years the city had to reconstruct that road, if the assessment policy at that time says that
driveways would trigger an assessment, then they would be assessed for their portion at that time. If the
Huegs were to build a road for their project, it would be solely at the Hueg’s cost because it would be at
their direction and not a city initiated project.
Mayor Krebsbach asked if there were any options for a private street. Assistant Administrator Sedlacek
replied that staff would recommend against that.
Councilmember Vitelli stated that another possibility is access from Mears and locate the home on the
south end of the lot. Another possibility is, since the applicant is really the property owner facing Dodd,
the house could be located anywhere on the lot and a driveway could be created off the applicant’s land.
Mayor Krebsbach replied that Council and staff have spoken against shared driveways, although they
are not illegal. She asked City Engineer Mazzitello to speak to the possibility of coming off of Dodd via
a shared driveway. City Engineer Mazzitello stated that without the one hundred feet of improved right-
of-way, the variance would still be needed regardless of an access point.
Councilmember Petschel stated that her concern is there is already a water runoff problem. City
Engineer Mazzitello confirmed that adding more imperious surface always increases the amount of
drainage that has to be dealt with. Atthe Dorset / Burr Oak intersection,there is a thirty foot drop from
Delaware,which does bring a large quantity anda high velocity of water as it comes down the hill. In
2006,staff installed a rain garden in the Burr Oak right-of-way.
Mr. Larry Koll, 2 Dorset Road, stated that he has been a resident of Mendota Heights for forty-two
years, seventeen of those years at 2 Dorset Road. He believes it is very difficult to grant a variance
without considering where the access is from. He is opposed to the Council granting a variance that has
the access as presented. He believes the area has many access points and there is the sharp turn on
Dorset which is a safety issue.
Ms. Mary Kirby, 3 Dorset Road, stated that she has no objection to the home being built. Their concern
is with the access. She does not understand how they can build a street without coming before the
Council. City Administrator Justin Miller stated that the street would need to be developed to city
standards, which would be reviewed by staff. City Engineer Mazzitello stated that it is his
understanding that they could build a street and not have the issue of a driveway license; the reason
being that when the subdivision was platted, it was the intention to have developed city streets within
these rights-of-way.
Mr. Art Miller, 1 Dorset Road, stated that he has been in the neighborhood for forty-nine years and has
seen the water come down Dorset Roadandinto the basement of 3 Dorset Road. Hehas seen the water
come down off of Beebe onto his property and he is thankful for the rain garden. He had his garage
destroyed by the water coming off of Beebe. There are probably six to seven trees in the area that have
been there since he has been there. He asked if the fire department looked at what they would have to
do to get into that property if the road came in that direction. He believes the best option would be for
the property owner to come in off of Somerset. However, coming in off of Somerset would require Mr.
Hueg’s father to cross the right-of-way twice. Mr. Miller made additional comments in opposition of
the installation of a road.
Mayor Krebsbach asked if emergencyvehicles would need a turnaround or would they just need to be
able to reach his house. City Engineer Mazzitello answered that staff would need a facility for fire
engines, police vehicles, and snow plows to turn around.
Mr. Huegcommented that if he chose to put a road in,some trees would be lost. He also went back to
his original point; if it is not permissible for him to be in the right-of-way, it should not be permissible
for others to be in the right-of-way. He expressed his desire to collaborate and cooperate withall of the
neighbors to come up with the best solution for all.
Mayor Krebsbach asked if the variance request is denied what other actions would need to take place
this evening. City Administrator Miller replied that Council would still need to consider the conditional
use permit because the applicant could still build the house if he chose to build the road.
There being no more questions or discussion on the request for variance, Mayor Krebsbach called for
the vote.
Ayes: 4
Nays: 1 (Mayor Krebsbach)
Mayor Krebsbach stated that her opposition was that she has walked the land and feels this is the least
intrusive. If licenses are being granted and there is a precedent of a license on that driveway, it would be
in keeping with that.
Councilmember Petschel moved for approval of a Conditional Use Permit for the Construction of a
GarageGreater than 1,200 Square Feet for the undeveloped parcel described as Lots 9 to 12, Block 7,
Somerset View.
Councilmember Povolny seconded the motion.
Councilmember Duggan asked if the conditional use permit request should not be brought with the
request to build the house. City Administrator Justin Miller replied that, as with any planning case, there
is a timeline that the Council needs to followor it is deemed approved by default. The conditional use
permit does meet all of the code requirements.
There being no further discussion or questions, Mayor Krebsbach called for the vote.
Ayes: 5
Nays: 0
C) REQUEST TO UTILIZE UNIMPROVED RIGHTS-OF-WAY
Assistant to the City Administrator Jake Sedlacek explained that there were two requests for licenses;
one being from Mr. and Mrs. Huegand the other from Mr. and Mrs. Kirby. Since the variance was
denied in the previous action, the license request for Hueg is no longer under consideration.
Sedlacek continued by stating, in regards to the request for license from the Kirby’s, staff was not
entirely comfortable with the request. At this time, staff would recommend tabling that so they can
finalize the language in the license and the City Attorney can review the document.
Councilmember Petschel moved to delay decision on the Kirby license until staff is comfortable and
Counsel Diehm is comfortable bringing language before the Council for either approval or denial.
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
D) REPORT ON CONCLUSIONS OF CITY ADMINISTRATOR PERFORMANCE REVIEW
Mayor Krebsbach explained that the Council met in closed session earlier this evening for a
performance review of City Administrator Justin Miller, who started with the City on December 28,
2011. It was determined at that time that his official review would happen in December,at the close of
almost a full year.
Mayor Krebsbach reported that it was a very favorable review. The action Council would take would be
to accept the review, give a two percent wage increase, and City Administrator Miller would no longer
be considered as being on probation.
Councilmember Duggan moved that this City Council, having performed an annual administrative
review of Justin Miller, and finding his work to be extremely satisfactory,commend him and move to
change his status from probationary to full-time, and granting a two percent wage increase.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
COUNCIL COMMENTS
Councilmember Povolny commented that he had fun at the tree lighting ceremony at The Village. It
wasinteresting to see how Mendota Heights is changing; a lot of young peoplewere in attendance.He
also commented that Councilmember Vitelli will be lighting the tree at Mendota Plaza at 6:00 p.m. on
Thursday, December 6.
Councilmember Duggan expressed his disappointment that he was unable to attend the tree lighting
ceremony at The Village.
Councilmember Petschel commented that the University of St. Thomas football team will be playing the
University of Wisconsin –Oshkosh at O'ShaughnessyStadium at 2:00 p.m. on Saturday, December 8.
They are playing for the right to go to Salem, Virginia to be in the finals for the Division IIINational
Football Championship.She also wanted to recognize Luke and Logan Marks whograduated from St.
Thomas Academy and live in Mendota Heights. They now attend St. Thomas University. Luke is a
freshman and Logan is the tight end for the University of St. Thomas football team.
Councilmember Petschel also commented on the feedbackreceived from the most recent group of
residents who went through the Mendota Heights–West St. Paul Citizens Police Academy.Having done
this with Councilmember Duggan, she shared in their enthusiasm and encouraged anyinterested citizen
to sign upfor the academy. It is one of the most fun and challenging things that is done in Mendota
Heights.
Mayor Krebsbach expressed her appreciation to all of the residents for their comments during the
meeting.The Councilmembers like to have residents at the council meetings. She also thanked Finance
Director Kristen Schabacker for the very concise, thorough, and easy-to-understand presentation on the
budget andlevy.
ADJOURN
Councilmember Vitelli moved to adjourn the City Council meeting.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
Mayor Krebsbach adjourned the meeting at 9:05 p.m.
____________________________________
Sandra Krebsbach
Mayor
ATTEST:
_______________________________
Lorri Smith
City Clerk
5b.
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Closed Session
Held Tuesday, December 4, 2012
Pursuant to due call and notice thereof, a closed sessionof the City Council, City of Mendota
Heights, Minnesota was held at 5:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights,
Minnesota.
CALL TO ORDER
Mayor Krebsbach called the meeting to order at 5:10 p.m. The following members were present:
Councilmembers Duggan, Povolny, Petschel and Vitelli. Also in attendance wasHuman Resources
Coordinator Tammy Schutta.
CLOSED SESSION TO DISCUSS CITY ADMINISTRATOR PERFORMANCE REVIEW
Mayor Krebsbach stated that, pursuant to Minnesota Statute 13.d.03, the City Council would be
going into aclosed session.
City Administrator Justin Miller joined the closed session meeting at 5:35 p.m.
The meeting adjourned to the next topic at 6:10 pm.
CLOSEDSESSION TO DISCUSS DRAFT MNPEA/SERGEANTS UNION CONTRACT
The following staff members joined the meeting: Police Chief Aschenbrener, Labor Attorney
Kevin Rupp.
ADJOURN
Mayor Krebsbach adjourned the closed session meeting at 6:40 p.m.
____________________________________
Sandra Krebsbach
Mayor
ATTEST:
_______________________________
Lorri Smith,City Clerk
5c.
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
December 11, 2012
The December meeting of the Mendota Heights Parks and Recreation Commission was held on
Tuesday, December 11, 2012 at Mendota Heights City Hall, 1101 Victoria Curve.
Chair Levine called to order the parks and recreation commission meeting at 6:32 p.m. The
following commissioners were present: Chair Stephanie Levine, Commissioners Mary McGrory-
Ussett, Joel Paper, David Miller, Mike Toth and Pat Hinderscheid. Staff present: Recreation
Programmer Teresa Gangelhoff, Assistant to the City Administrator Jake Sedlacek, Public
Works Director/City Engineer John Mazzitello and Civil Engineer Michael Albers.
Approval of the Agenda
COMMISSIONER HINDERSCHEID MADE A MOTION TO APPROVE THE AGENDA;
COMMISSIONER PAPER SECONDED THE MOTION.
AYES 6: NAYS 0
Approval of Minutes of November 13, 2012
Mr. Sedlacek noted two changes to the minutes in the agenda packet, both on page one. The first
line of the minutes should read: The September November meeting of the Mendota Heights
Under Approval of Minutes, the minutes should read: Commissioner Hinderscheid made a
motion to approve the minutes of the May 8 October 9
COMMISSIONER PAPER MADE A MOTION TO APPROVE MINUTES OF THE
NOVEMBER 13, 2012 MEETING WITH CORRECTIONS; COMMISSIONER TOTH
SECONDED THE MOTION.
AYES 6: NAYS 0
Presentation of Lifetime Fishing License
Recreation Programmer Teresa Gangelhoff presented a seven year old resident (Timothy F.) with
a lifetime fishing license from the Minnesota Department of Natural Resources. The license is a
prize drawn at random from participants in the 2012 Cliff Timm Memorial Fishing Derby.
Recreation Programmer Update
MH Parks and Recreation Commission 12-11-2012 Page 1
Recreation Programmer Teresa Gangelhoff reviewed the report including in the agenda packet,
including upcoming field trips and programs. The outdoor ice skating rinks are anticipated to
open on Saturday, December 22, 2012.
Staff has been receiving field use permits for 2013. Chair Levine noted that the ice rink warming
houses are a great place for birthdays and other gatherings, Ms. Gangelhoff outlined facility
rental procedures for the group.
Mendota Heights Trail Improvement and Maintenance Plan
Michael Albers presented the commission with the first draft of a five-year Trail Improvement
and Maintenance Plan for the city. Modeled after other infrastructure plans, this document will
help to ensure that trails are properly maintained, and that new requests for maintenance and
improvement can be properly evaluated. The plan may also help procuring resources to make
improvements or fill gaps in the trail system. Mr. Albers defined three categories of trail
maintenance preventative, rehabilitation and construction of new trails.
Mr. Albers reviewed trail segments which will be completed with planned street rehabilitation
projects in the coming years. Mr. Albers also reviewed trail segments which are not yet
prioritized. These latter trail segments were identified by public works staff, the commission is
being asked to suggest priorities for rehabilitation.
The commission sought clarification on funding for the non-prioritized trail segments. Mr.
Mazzitello confirmed that there are no identified funding sources, noting that once the list has
been prioritized, staff can investigate funding opportunities.
Mr. Mazzitello clarified that maps included in the agenda materials did not show all trails
throughout the city; only those which had been identified as in need of maintenance.
The commission discussed the addition of crosswalks on Sibley Memorial Highway; staff will
share those concerns with MnDOT.
Mr. Albers informed the commission that there is not a set time for prioritizing the trail needs,
and encouraged commissioners to think about what sections should be rehabilitated first,
suggesting Spring 2013 as a good time to revisit this discussion.
The commission thanked Mr. Albers and Mr. Mazzitello for the Trail Improvement and
Maintenance Plan, and for attending the commission meeting.
Mendota / Lebanon Hills Greenway
Mr. Sedlacek reported that the county, some years back, defined a new approach to park
planning connecting parks, trails and other regional resources through a network of
Greenways. City staff has previously participated in greenway planning processes; the current
project isof particular interest to the community.
MH Parks and Recreation Commission 12-11-2012 Page 2
Dakota County is currently planning a greenway corridor from The Village at Mendota Heights
to Lebanon Hills Regional Park in Eagan. Mr. Sedlacek provided background on the greenway
process. To date, a technical advisory group has identified potential trail orientations, as well as
historical and natural features in the area. An open house has been scheduled for January 15,
2013at the Lebanon Hills Visitor Center from 6:00 8:00 p.m. The open house is a chance for
the general public to learn more about and to provide feedback on the plan.
Mr. Sedlacek hoped that the public will participate in the open house, as this is a unique
opportunity to be a part of a regional planning process.
The commission had several questions about pedestrian safety at the intersection of State
Highways 110 and 149. Staff reported that the city has received a Metropolitan Council grant to
improve the intersection for pedestrians, which will be presented to the city council in the near
future. The commission had several ideas for pedestrian safety and traffic flow; staff thanked the
commission for their input.
Par 3 Update
Mr. Sedlacek reported that the Par 3 golf course closed for business on November 3, 2012. The
expense and revenue report through the end of November 2012 showed revenues slightly ahead
of expenditures. The course is anticipated to finish the year with a small net revenue. Staff is
working on program offerings which will be presented in January 2013, and the annual report
which will be presented February 2013. The presentation in January would include an outline of
promotional activities planned for the upcoming year.
Commissioner Paper asked for a clarification on maintenance expenses. Mr. Sedlacek explained
that maintenance services were contracted out to GM Management, who employed staff to
maintain the course and equipment. The expense and revenue report for 2012 shows two lines
related to maintenance expenses grounds management and grounds wages. The management
contract includes oversight of the course, and supervision of maintenance employees. Grounds
wages reflected the time spent maintaining the course and equipment.
The commission noted that 2011 costs for maintenance were much higher than 2012. Mr.
Sedlacek responded that this year there had been an emphasis on only the necessary maintenance
tasks, and that several projects had not been approved. Maintenance in 2011 also included more
time fighting turf diseases.
Commission Comments
Mr. Sedlacek informed the commission that the regular meeting scheduled for January 8, 2013
would be moved to the Large Conference Room at City Hall, as the Council Chambers would be
occupied by the city council.
The commission expressed gratitude for having engineering staff present the trail improvements
and maintenance plan.
MH Parks and Recreation Commission 12-11-2012 Page 3
Chair Levine noted that the tennis net at Marie Park was used throughout the Thanksgiving
weekend, and hoped that staff would keep tennis nets up later into the year.
Adjourn
COMMISSIONER MILLER MADE A MOTION TO ADJOURN THE MEETING;
COMMISSIONER MCGORY-USSETT SECONDED THE MOTION.
AYES 6: NAYS 0
The meeting adjourned at 8:02 p.m.
Respectfully Submitted by Jake Sedlacek
MH Parks and Recreation Commission 12-11-2012 Page 4
5d.
DATE:
December 18, 2012
TO:
Mayor, City Council and City Administrator
FROM:
Dave Dreelan, Assistant Fire Chief
SUBJECT:
November 2012 Monthly Synopsis
Fire Calls
The department responded to 44 calls for the month. The majority of calls were classified as
false alarms or as good intent calls. Twelve calls were residential in nature, and eight were
commercial alarms. The department responded to eight calls that we directly attributed to the
th
storm on November 11. In addition, there were five gas leaks, five car fires, one elevator
rescue, two medical calls and one mutual aid call to Inver Grove Heights. The department also
responded to two structure fires. One fire was a chimney fire; the fire was contained to the flue
and extinguished by the department. The other fire was started by embers for a recreational fire
that started the garage on fire. The fire was contained to the back garage wall and the garage
attic.
Monthly Department Training
The monthly department training focused on the use of the departments rescue struts. The
department has four expandable struts that can be deployed to stabilize vehicles that have rolled
over and landed on their side or roof. When a vehicle lands in one of these positions it can be
very difficult to stabilize, which must be done before any firefighters can enter the vehicle and
begin EMS.
Monthly Squad Training
The monthly department training focused on the stabilization and removal of victims from
vehicles that had rolled over onto their roofs. The training department had a local towing
company drop off a vehicle that was used for this training. After the vehicle was stabilized
firefighters made entry to the vehicle, packaged the patient and removed them from the car.
MENDOTA HEIGHTS FIRE DEPARTMENT
NOVEMBER 2012 MONTHLY REPORT
12179-1222244
FIRE CALLS NO. NUMBER OF CALLS:
FIRE ALARMS DISPATCHED:NUMBERSTRUCTURECONTENTSMISC.TOTALS TO DATE
ACTUAL FIRES
Structure - MH Commercial
$28,000
Structure - MH Residential
2$15,000$1,000$26,120
Structure - Contract Areas
$25,000$41,000
Vehicle - MH
2$500$19,500$81,300
Vehicle - Contract Areas
$0
Grass/Brush/No Value MH
Grass/Brush/No Value Contract
TOTAL MONTHLY FIRE LOSSES
MEDICAL
Assist
2$40,000$1,500$19,500
Extrication
1
HAZARDOUS SITUATION
FIRE LOSS TOTALS MENDOTA HEIGHTS
Spills/Leaks
3
Arcing/Shorting
2 ALL FIRES, ALL AREAS (MONTH)$61,000$176,420
Chemical
Power Line Down
5 MEND. HTS. ONLY STRUCT/CONTENTS$54,120
FALSE ALARM
Residential Malfunction
MEND. HTS. ONLY MISCELLANEOUS$19,800
Commercial Malfunction
4
Unintentional - Commercial
6 MEND. HTS. TOTAL LOSS TO DATE$73,920
Unintentional - Residential
2
Criminal
BILLING FOR SERVICES
GOOD INTENT
Smoke Scare
1 AGENCYTHIS MONTHTO DATE
Steam Mistaken for Smoke
2
Other
12MN/DOT$0
MUTUAL AID MILW. RR$0
CNR RR$0
TOTAL CALLS 44OTHERS:
$0
LOCATION OF FIRE ALARMS:TO DATELAST YEAR
$0$0
TOTALS:
MENDOTA HEIGHTS39188156
MENDOTA032
FIRE MARSHAL'S TIME FOR MONTH
SUNFISH LAKE0818
LILYDALE52017 INSPECTIONS20.5
OTHER039
INVESTIGATIONS
TOTAL44222202
RE-INSPECTION6
WORK PERFORMEDHOURSTO DATELAST YEAR
MEETINGS2.5
FIRE CALLS763.53853.53595.5
MEETINGS17377.5461.5 ADMINISTRATION11
DRILLS14416921607
WEEKLY CLEAN-UP32384.5390 SPECIAL PROJECTS9
SPECIAL ACTIVITY12023292490.75
ADMINISTATIVE000 49
TOTAL
FIRE MARSHAL49691.5479.5
SEE OTHER SIDE FOR SYNOPSIS
TOTALS1125.593289024.25 REMARKS:
5e.
DATE:
December 11, 2012
TO:
Parks and Recreation Commission, Mayor and City Council
FROM:
Jake Sedlacek, Assistant to the City Administrator
SUBJECT:
Par 3 Update November 2012
BACKGROUND
The Par 3 Golf Course closed for the season on Saturday, November 3, 2012.The course was
busy on December 1, 2012, however, as one of our leagues hosted their annual Die-Hard
tournament. Players enjoyed good weather conditions, and were grateful to course staff for
accommodating their event once again.
Staff has been working to identify maintenance staff for 2013, as well as defining program
offerings for 2013. Future program offerings will be shaped by feedback received from program
participants, golf course staff, as well as conversations with golf professionals in the area.
Program offerings for 2013 will be presented at the January 2013 meeting of the parks and
recreation commission, along with the plan for marketing and promoting programs.
The Par 3 2012 Annual Report is currently in progress, and will be presented at the February
2013 meeting of the parks and recreation commission.
BUDGET IMPACT
The attached report shows expenditures and revenues through the end of November 2012. With
net revenue of $1,409, the course is anticipated to turn a small profit for 2012. Expenses to be
recorded in December will include utilities, sand for winterization and salaries. Revenue to be
recorded in December will include proceeds from the December 1, 2012 tournament and the last
payment from our Living Social coupon offering in 2012.
t m;
E
5f.
DATE:
December 18, 2012
TO:
Mayor and City Council
FROM:
Lorri Smith, City Clerk
SUBJECT:
Renewal of Tobacco Licenses
BACKGROUND
The following is a list of the current tobacco licensees who have applied forrenewal of their
licenses. Per City Code, the licenses would be effective for a two year period.
1)Mendota Heights Amoco, 2030 Dodd Road
2)Mendakota Country Club, 2075 Mendakota Drive
3) Mendota Liquor, 766 Highway 110
4)Northern Tier Retail, LLC
d/b/a SuperAmerica #4516, 1200 Mendota Heights Road
5)Northern Tier Retail, LLC
d/b/a SuperAmerica #4521, 1080 Highway 110
6)Walgreens #11764, 790 Highway 110
The establishments listed above have each submitted an application and the $200 fee.
If approved, the licenses would be effective January 1, 2013 through December 31, 2014.
RECOMMENDATION
Staff recommends that the Mendota Heights City Council approve the tobacco licenses for the
establishments listed above for the period of January 1, 2013 through December 31, 2014.
5g.
DATE:
December 18, 2012
TO:
Mayor, Council and City Administrator
FROM:
Mike Aschenbrener
SUBJECT:
Resolution 2012-111 Formally Accepting $688.67 from Explorer Post 911
to the City of Mendota Heights
BACKGROUND
The city auditor has advised that Minnesota State Statute 465.03 “Gifts to municipalities”
requires all donations be acknowledged by resolution. This memo meets Minnesota State
Statutory requirements.
In 2004 the City of Mendota Heights Chartered an Explorer Post with the Boy Scouts of
America. The Post never garnered enough local interest to be a fully active and recognized unit.
The Post received donations from a number of local sources in 2004 and 2005 to help this
volunteer organization funded.
The account these funds were deposited in has been closed andthe money moved to the city to
be used to support volunteer activities. The donors have been thanked.
BUDGET IMPACT
There is no budget impact for this item.
RECOMMENDATION
If Council desires to implement the recommendation, pass a motion authorizing RESOLUTION
2012-111;FORMALLY ACCEPTING $688.67 FROM EXPLORER POST 911 TO THE CITY
OF MENDOTA HEIGHTS.
City of Mendota Heights
Dakota County, Minnesota
RESOLUTION 2012-111
FORMALLY ACCEPTING GIFT FROM EXPLORER POST 911
WHEREAS
, the City of Mendota Heights desires to follow Minnesota
Statute 465.03 “Gifts to municipalities”; and
WHEREAS
, the Minnesota State Statute requires a resolution to accept
gifts to municipalities; and
WHEREAS
, the City has previously acknowledged gifts with a resolution;
and
WHEREAS
, the City Council of the City of Mendota Heights have duly
considered this matter and wish to acknowledge the civic mindedness of citizens
and officially recognize their donations.
NOWTHEREFORE BE IT HEREBY RESOLVED
thatthe City Council of
the City of Mendota Heights formally accepts $688.67 from Explorer Post 911 to
the City of Mendota Heights.
th
Adopted by the City Council of the City of Mendota Heights this 18day of
December,2012.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
By_________________________________
Sandra Krebsbach, Mayor
ATTEST:
By__________________________
Lorri Smith, City Clerk
5h.
DATE:
December 18, 2012
TO:
Mayor, City Council and City Administrator
FROM:
Kristen Schabacker, Finance Director
SUBJECT:
2012 Fire Relief Association Contribution
BACKGROUND
The city makes an annual pension contribution to the fire relief association. In 2011, the amount
contributed per firefighter was $1,772. This amount will increase to $1,972 in 2012. The goal
was to get the amount contributed to their pension to approximately $2,000 per firefighter. This
is the last scheduled increase. The annual contribution from the city to the relief association is
on the claims list tonight.
BUDGET IMPACT
This amount was budgeted for in the 2012 budget.
RECOMMENDATION
Staff recommends that the Mendota Heights City Council approve the attached resolution
authorizing the annual city contribution to the fire relief association. This action requires a
majority vote of the city council.
City of Mendota Heights
Dakota County, Minnesota
RESOLUTION NO. 2012-
RESOLUTION DEFINING FIREMEN’SRELIEF ASSOCIATIONANNUAL
CONTRIBUTION
WHEREAS,the Mendota Heights fire relief association has a defined
contributionplan; and
WHEREAS,the city council approved an amount of $1772per active
fireman per yearto be contributed to the defined contributionpension plan in
December 2011;
WHEREAS,the city council decided at the August 2012budget workshop
to have an additional amount of $200 per active firefighter per year contributed to
the defined contributionpension plan for 2012;
NOW THEREFORE BE IT RESOLVEDby the Mendota HeightsCity
Councilthat the city contribution for 2012willbe equal to $1,972 per active
firefighter.
Adopted by the City Council of the City of Mendota Heightsthis 18th day of
December, 2012.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
__________________________
Sandra Krebsbach, Mayor
ATTEST:
____________________
Lorri Smith, City Clerk
5i.
DATE:
December 18, 2012
TO
: Mayor, City Council and City Administrator
FROM:
Tamara Schutta, HR Coordinator
SUBJECT:
Approval of 2013 City Insurance Contribution for LELS Local 76 and Teamsters
Local 320
BACKGROUND
Both LELS Local 76 (Police Officer employees) and Teamsters Local 320 (Public Works
employees) labor agreements have are-opener for2013 City contribution for insurance. The city
contribution for 2012 is $1,320.00. The proposed 2013 City insurance contribution is $1,452.00
per month. This reflects a 10% increase for City contributions.
All union membersfrom LELS Local 76 and Teamsters Local 320 have voted to approve the
2013 City contribution of $1,452.00. The city insurance contribution is included in the 2013 city
budget.
BUDGET IMPACT
As noted above.
ACTION REQUIRED
Staff recommends that city council approve the 2013 city insurance contribution of $1,452.00 per
month for LELSLocal 76 and TeamstersLocal 320. If the city council agrees with staff
recommendation, a motion should be made to approve the 2013 city insurance contribution of
$1,452.00 per month for LELS Local 76and Teamsters Local 320. A simple majority vote is all
that is needed on this issue.
5j.
DATE:
December 18, 2012
TO:
Mayor, City Council and City Administrator
FROM:
Kristen Schabacker, Finance Director
SUBJECT:
2013 Employee Position Placement/Pay Classification Plan
BACKGROUND
Included with this memo is the 2013 Employee Position Placement/Pay Classification Plan for
non-union employees for 2013. The 2013 plan reflects a 2% increase which is the same wage
increase negotiated with Law Enforcement Labor Services and MN Teamsters contracts.
BUDGET IMPACT
This wage increase was reflected in the 2013 budget that was approved on December 4, 2012.
RECOMMENDATION
Staff recommends that the Mendota Heights City Council approve the attached resolution
adopting the 2013 Employee Position Placement/Pay Classification Plan. This action requires a
simple majority vote of the city council.
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2012 -
A RESOLUTION ADOPTING THE 2013PAY CLASSIFICATION PLAN FOR
NON-UNION EMPLOYEES
WHEREAS
, the City Council has adopted a grade and step pay system for non-
union employees; and
WHEREAS,
based upon recommendations of the city administrator, the City
Council has determined the appropriate placement of each position in a grade and the
incumbent employee in a step; and
WHEREAS,
it is also necessary to set salaries for part-time employees.
NOW THEREFORE BEIT RESOLVED,
that the following 2013
compensation items are approved as of January 1, 2013:
1.The 2013 Employee Position Placement/Pay Classification Plan for non-
union employees.
2.The following salaries shall be implemented for part-time employees:
Fire Chief $16,652*
Assistant Fire Chief $9,761*
*Annual compensation for administrative and other department
responsibilities excluding fire calls.
3.The following hourly rates of pay for volunteer firefighters for fire calls
and training:
0-1 Years $8.04
FF I, First Responder, Hazmat Operational $11.49
FF II, First Responder, Hazmat Operational $13.21
Lieutenant $13.77
Captain $14.93
Assistant Training Officer $14.93
Training Officer $17.23
Assistant Fire Chief $20.68**
Fire Chief $20.68**
SOT Member Call OutSame as Mendota
Heights Police Officer
on SOT
**Hourly compensation for fire calls and training.
Adopted by the City Council of the City of Mendota Heights this eighteenthday of
December 2012.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
___________________________
Sandra Krebsbach, Mayor
ATTEST
___________________________
Lorri Smith, City Clerk
GRADEABCDE
1$32,422$34,044$35,746$37,533$39,410
2$33,235$34,897$36,641$38,474$40,397
3$34,066$35,770$37,558$39,435$41,408
4$34,918$36,664$38,498$40,423$42,443
5$35,791$37,580$39,460$41,431$43,504
6$36,683$38,517$40,443$42,466$44,588
7$37,603$39,482$41,457$43,530$45,706
8$38,543$40,471$42,494$44,619$46,850
9$39,170$41,128$43,185$45,345$47,611
10CLERK/RECEPTIONIST$40,150$42,158$44,265$46,477$48,802
11$41,153$43,210$45,371$47,640$50,023
12PW SEC/POLICE SEC/UTL. BILL SEC$41,991$43,964$46,037$48,208$50,491
13$43,041$45,194$47,453$49,826$52,318
14SR. SEC/DEP. CLERK/ACCTG CLERK$43,979$46,052$48,228$50,511$52,916
15RECREATION PROGRAMMER$45,081$47,334$49,700$52,185$54,793
16FACILITIES MANAGER$46,207$48,517$50,943$53,490$56,165
17$47,362$49,730$52,217$54,827$57,569
18CITY CLERK$48,546$50,973$53,522$56,198$59,008
19CIVIL ENGINEER I$49,244$51,705$54,291$57,005$59,856
20$50,475$52,999$55,649$58,431$61,352
21$51,736$54,323$57,038$59,890$62,885
22HR COORDINATOR$53,029$55,680$58,465$61,388$64,458
23$54,357$57,075$59,929$62,926$66,072
24$55,714$58,502$61,426$64,498$67,722
25SR. ENG TECH/CODE ENF OFFICER$57,107$59,963$62,961$66,108$69,413
26$58,534$61,459$64,533$67,761$71,148
27$59,997$62,996$66,148$69,454$72,927
28CIVIL ENGR II/IT COORDINATOR$61,498$64,573$67,801$71,193$74,752
29ASST TO CITY ADMINISTRATOR$63,036$66,187$69,497$72,972$76,620
30$64,574$67,802$71,194$74,753$78,490
31$66,237$69,539$73,015$76,666$80,498
32$67,882$71,277$74,840$78,583$82,512
33IT MANAGER$69,579$73,058$76,711$80,545$84,573
34$71,276$74,839$78,582$82,511$86,636
35ASST CITY ENGINEER$72,633$76,264$80,078$84,083$88,273
36PUB WORKS SUPT.$73,991$77,690$81,576$85,655$89,937
37$74,927$78,675$82,609$86,739$91,076
38$76,030$79,831$83,822$88,014$92,414
39FINANCE DIRECTOR$78,725$82,661$86,793$91,134$95,689
40$80,691$84,726$88,962$93,410$98,079
41PUBLIC WORKS DIRECTOR$82,710$86,845$91,188$95,746$100,535
42$86,927$91,241$95,804$100,592$105,622
43POLICE CHIEF $89,069$93,523$98,199$103,108$108,264
44CITY ADMINISTRATOR$91,296$95,861$100,654$105,686$110,970
5k.
DATE:
December 18, 2012
TO:
Mayor and City Council
FROM:
Justin Miller, City Administrator
SUBJECT:
Minnesota Public Employees Association/Sergeant’s Union Contract
BACKGROUND
Earlier this year the three police department sergeants formed acollection bargaining unit
through the Minnesota Public Employees Association (MnPEA). Over the course of several
months, staff, legal counsel, and the union have been negotiating a contract.
The attached contract is modeled after the patrol officer’s Law Enforcement Labor Services
(LELS) contract. Key points in the MnPEA contract include:
1)The contract term is June 5, 2012 –December 31, 2013 (coincides with the terms of our
other two bargaining units)
2)The unit is comprised only of sergeants in the police department (currently three
employees)
3)Seniority is based on “in class” tenure, or time spent as a sergeant.
4)Article XX addresses longevity and education incentives. Contrary to the LELS contract,
almost all longevity incentives have been removed from this contract. The only longevity
increase(2%)will be given at 20 years of total service to the department. Education
incentives are being included for four-year and master’s degrees.
5)Wages (Article XXII) are identicalwith the current structure and include a 2% increase
for 2013, consistent with the rest of the organization.
The attached contract has been agreed to by staff and the union, and is consistent with the
direction that was provided to staff by the city council.
BUDGET IMPACT
The costs associated with this contract have been budgeted for in the 2013 budget.
RECOMMENDATION
Staff is recommending that the city council approve the attached Master Labor Agreement
between the City of Mendota Heights and Minnesota Public Employees Association, Sergeants
Unit. Approval of this item requires a majority vote of the city council.
MASTER LABOR AGREEMENT
CITY OF MENDOTA HEIGHTS
AND
Minnesota Public Employees Association,
Sergeants Unit
June 5,2012-December 31, 2013
Table of Contents
ARTICLE I PURPOSE OF AGREEMENT 2
ARTICLE II RECOGNITION 2
ARTICLE IIIDEFINITIONS 2
ARTICLE IV EMPLOYER SECURITY 3
ARTICLE V EMPLOYER AUTHORITY3
ARTICLE VIUNION SECURITY 4
ARTICLE VII EMPLOYEE RIGHTS GRIEVANCE PROCEDURE 4
ARTICLE VIIISAVINGS CLAUSE 7
ARTICLE IX SENIORITY 7
ARTICLE X DISCIPLINE 8
ARTICLE XI WORK SCHEDULES 8
ARTICLE XII OVERTIME 9
ARTICLE XIIICOURT TIME 9
ARTICLE XIVCALL BACK TIME 10
ARTICLEXV WORKING OUT OF CLASSIFICATION 10
ARTICLE XVIINSURANCE 10
ARTICLE XVIISTANDBY 10
ARTICLE XVIIIUNIFORMS 10
ARTICLE XIXINJURY ON DUTY 11
ARTICLE XX LONGEVITY AND EDUCATIONAL INCENTIVE 11
ARTICLE XXIWAIVER 12
ARTICLE XXIIWAGE RATES (MONTHLY BASE RATE) 13
ARTICLE XXIIIVACATIONS 13
ARTICLE XXIVHOLIDAYS 13
ARTICLE XXVPERSONAL LEAVE/EXTENDED DISABILITY
PROTECTION SICK LEAVE 14
ARTICLE XXVIINDEMNIFICATIONINSURANCE 15
ARTICLE XXVIITRAINING 15
ARTICLE XXVIIIDURATION 18
MASTER LABOR AGREEMENT
CITY OF MENDOTA HEIGHTS
AND
MINNESOTA PUBLIC EMPLOYEES ASSOCIATION.
ARTICLE IPURPOSE OF AGREEMENT
This AGREEMENT is entered into as of June 5, 2012 betweenthe City of
Mendota Heights, hereinafter called the EMPLOYER, and the Minnesota Public
Employees Association, hereinafter called the UNION.
It is the intent and purposeof this AGREEMENT to:
1.1Establish procedures for the resolution of disputes concerning this
AGREEMENT’sinterpretation and/or application; and
1.2Place in written form the parties’ agreement upon terms and
conditions of employment for the duration of this AGREEMENT.
ARTICLE II RECOGNITION
2.0The EMPLOYER recognizes the UNION as the exclusive
representative, under Minnesota Statutes, Chapter 179A for all police
personnel in the following job classification:
Licensed Police Sergeant
2.2Inthe event the EMPLOYER and the UNION are unable to agree
as to the inclusion or exclusion of a new or modified job class, the issue
shall be submitted to the Bureau of Mediation Services for determination,
pursuant to the rules and procedures established by the BMS.
ARTICLE IIIDEFINITIONS
3.1UNION:Minnesota Public Employees Association
3.2UNION MEMBER: A member of the Minnesota Public Employees
Association
3.3EMPLOYEE: A member of the exclusively recognized bargaining unit.
3.4DEPARTMENT: The Mendota Heights Police Department.
3.5EMPLOYER: The City of Mendota Heights.
3.6CHIEF: The Chief of the Mendota Heights Police Department.
3.7UNION OFFICER: Officer elected or appointed by Minnesota Public
Employees Association
3.8 OVERTIME: Work performed at the express authorization of the
EMPLOYER in excess of the employee scheduled shift.
3.9SCHEDULED SHIFT: A consecutive work period including rest breaks
and a lunch break.
3.10REST BREAKS: Periods during the SCHEDULED SHIFT during which
the employee remains on continual duty and is responsible for assigned
duties.
3.11LUNCH BREAKS: A period during the SCHEDULED SHIFT during which
the employee remains on continual duty and is responsible for assigned
duties.
3.12STRIKE: Concerted action in failing to report for duty, the willful absence
from one’sposition, the stoppageof work, slow-down, or abstinence in
whole or in part from the full, faithful andproper performanceof the duties
of employment for the purpose ofinducing, influencing or coercing a
change in the conditions or compensation of the rights, privileges or
obligations of employment.
ARTICLE IVEMPLOYER SECURITY
4.1The UNION agrees that during the life of this AGREEMENT that the UNION
will not cause, encourage, participate in or support any strike, slow-down or
other interpretation of or interference with the normal functions of the
EMPLOYER.
ARTICLE VEMPLOYER/AUTHORITY
5.1The EMPLOYER retains the full and unrestricted right to operate and
manage the workforce, facilities and equipment; to establish functions and
programs; to set and amend budgets; to determine the utilization of
technology; to establish and modify the organizational structure; to select,
direct, and determine the number of personnel; to establish work
schedules, and to perform any inherent managerial function not
specifically limited by this AGREEMENT.
5.2Any term and condition of employment not specifically established or
modified by the AGREEMENT shall remain solely within the discretion of
the EMPLOYER to modify, establish or eliminate.
ARTICLE VIUNION SECURITY
6.1The EMPLOYER shall deduct from the wages of employees who
authorize such a deduction in writing an amount necessary to cover
monthly UNION dues. Such monies shall be remitted as directed by the
UNION.
6.2The UNION may designate employees from the bargaining unit to act as a
Steward and an alternate and shall inform the EMPLOYER in writing of
such choice and changes in the position or steward and/or alternate.
6.3The EMPLOYER shall make space available on the employee bulletin
board for posting UNION notice(s) and announcement(s).
6.4The UNION agrees to indemnify and hold the EMPLOYER harmless
against any and all claims, suits, orders, or judgments brought orissued
against the EMPLOYER as a resultof any action taken or not taken by the
EMPLOYER under the provisions of this Article.
ARTICLE VIIEMPLOYEE RIGHTS GRIEVANCE PROCEDURE
7.1DEFINITION OF A GRIEVANCE
A grievance is defined as a dispute or disagreement as to the
interpretation or application of the specific terms and conditions of this
AGREEMENT.
7.2UNION REPRESENTATIVES
The EMPLOYER will recognize REPRESENTATIVES, including union
attorneys and business agents, asdesignated by the UNION as the
grievance representatives of the bargaining unit having the duties and
responsibilities established by this ARTICLE. The UNION shall notify the
EMPLOYER in writing of the names of such UNION REPRESENTATIVES
and of their successors when so designated.
7.3PROCESSING OF A GRIEVANCE
It is recognized and accepted by the UNION and the EMPLOYER that the
processing of grievances as hereinafter provided is limited by the job
duties and responsibilities of the EMPLOYEES and shall therefore be
accomplished during normal working hours only when consistent with
such EMPLOYEE duties and responsibilities. The aggrieved EMPLOYEE
and a UNION REPRESENTATIVE shall be allowed a reasonable amount
of time without loss of pay when a grievance is investigated and presented
to the EMPLOYER during normal working hours provided that the
EMPLOYEE and the UNION REPRESENTATIVE have notified and
received the approval of the designated supervisor who has determined
that such absence is reasonable and would not be detrimental to the work
programs of the EMPLOYER.
7.4PROCEDURE
Grievances, as defined by Section 7.1, shall be resolved in conformance
with the following procedure:
Step 1 - An EMPLOYEE, or a union representative with the consent
of the EMPLOYEE,claiming a violation concerning the
interpretation or application of this AGREEMENT shall, within
twenty-one (21) calendar days after such alleged violation has
occurred, present such grievance to the EMPLOYEE supervisor as
designated by the EMPLOYER. Grievances and grievance
responses will be allowed to be presented via email, fax, US Mail,
or Hand Delivery. The EMPLOYER-designated representative will
discuss and give answer to such Step 1 grievance within ten (10)
calendar days after receipt. A grievance not resolved in Step 1 and
appealed to Step 2 shall be placed in writing setting forth the nature
of the grievance, the facts on which it is based, the provision or
provisions of the AGREEMENT allegedly violated, the remedy
requested, and shall be appealed to Step 2 within ten (10) calendar
days after the EMPLOYER-designated representative final answer
in Step 1. Any grievance not appealed in writing to Step 2 by the
UNION within ten (10) calendar days shall be considered waived.
Step 2 - If appealed, the written grievance shallbe presented by the
UNION and discussed with the EMPLOYER-designated Step 2
representative. The EMPLOYER designated representative shall
give the UNION the EMPLOYER Step 2 answer in writing within ten
(10) calendar days after receipt of such Step 2 grievance. A
grievance not resolved in Step 2 may be appealed to Step 3 within
ten (10) calendar days following the EMPLOYER-designated
representative final Step 2 answer. Any grievance not appealed in
writing to Step 3 by the UNION within ten (10) calendar daysshall
be considered waived.
Step 3 - If appealed, the written grievance shall be presented by the
UNION and discussed with the EMPLOYER-designated Step 3
representative The EMPLOYER-designated representative shall
give the UNION the EMPLOYER answer in writing within ten (10)
calendar days following the EMPLOYER-designated representative
receipt of Step 3 appeal. Any grievance not appealed in writing to
Step 4 by the UNION within ten (10) calendar days shall be
considered waived.
Step 3A – Mediation: ifthe Employer and UNION mutually agree, a
grievance unresolved at step 3 may be submitted to the MN Bureau
of Mediation Services (“BMS”) within 10 days after UNION receipt
of the Employer’s response to Step 3. If the grievance is resolved
through Mediation, the settlement shall be reduced to writing and
signed by the UNION and the EMPLOYER. If the grievance is
unresolved through Mediation, it may be appealed to Step 4 within
10 days starting the day following the Mediation Meeting Session.
If either party elects to not go through with Mediation after initially
agreeing, it must be withdrawn in writing; then the grievance can be
appealed to Step 4 within 10 days starting the day following the
party’s written withdrawal from mediation.
Step 4 - A grievanceunresolved in Step 3 and appealed to Step 4
by the UNION shall be submitted to arbitration subject to the
provisions of the Public Employment Labor Relations Act of 1971.
The selection of an arbitrator shall be made in accordance with the
Rules Governing the Arbitration of Grievances as established by
the Bureau of Mediation Services.
7.5ARBITRATOR AUTHORITY
A.The arbitrator shall have no right to amend, modify, nullify, ignore,
add to, or subtract from the terms and conditions of this
AGREEMENT. The arbitrator shall consider and decide only the
specific issue(s) submitted in writing by the EMPLOYER and the
UNION, and shall have no authority to make a decision on any
other issue not so submitted.
B.The arbitrator shall be without power to make decisions contrary to,
or inconsistent with, or modifying or varying in any way the
application of laws, rules, or regulations having the force and effect
of law. The arbitrator’sdecision shall be submitted in writing within
thirty (30) days following close ofthe hearing or the submission of
briefs by the parties, whichever be later, unless the parties agree to
an extension. The decision shall be binding on both the
EMPLOYER and the UNION and shall be based solely on the
arbitrator’sinterpretation or application of the express terms of this
AGREEMENT and to the facts of the grievance presented.
C.The fees and expenses for the arbitrator’sservices and
proceedings shall be borne equally by the EMPLOYER and the
UNION provided that each party shall be responsible for
compensationofits own representatives and witnesses. If either
party desires a verbatim record of the proceedings, it may cause
such a record to be made, providing it pays for the record. If both
parties desire a verbatim record of the proceedings, the cost shall
be shared equally.
7.6WAIVER
If a grievance is not presented within the time limits set forth above, it shall
be considered waived. If a grievance is not appealed to the next step
within the specified time limit or any agreed extensionthereof, it shall be
considered settled on the basis of the EMPLOYER’slast answer. If the
EMPLOYER does not answer a grievance or an appeal thereof within the
specified time limits, the UNION may elect to treat the grievances as
denied at that step and immediately appeal the grievance to the next step.
The time limit in each step may be extended by mutual written agreement
of the EMPLOYER and the UNION in each step.
ARTICLE VIII SAVINGS CLAUSE
This AGREEMENT is subject to the laws of the United Stated, the State of
Minnesota, and the City of Mendota Heights. In the event any provision of this
AGREEMENT shall be held to be contrary to law by a court of competent
jurisdiction from whose final judgment or decree to appeal has been taken within
the time provided, such provisions shall be voided. All other provisions of this
AGREEMENT shall continue in full force and effect. The voided provision may be
renegotiated at the written request of either party.
ARTICLE IX SENIORITY
9.1Seniority shall be determined by the employee length of continuous
employment as a sergeant for the EMPLOYER, referred to as IN CLASS
SENIORITY. Seniority rosterswill be posted in an appropriate location.
9.2During the one (1) year probationary period a newly hired or rehired
employee may be discharged at the sole discretion of the EMPLOYER.
During the one (1) year probationary period, a promoted or reassigned
employee may be replaced in his previous position at the sole discretion of
the EMPLOYER.
9.3A reduction of work force will be accomplished on the basis of IN
CLASS SENIORITY. Employees shall be recalled from layoff on the basis
ofIN CLASS SENIORITY. An employee on layoff shall have an
opportunity to return to work within two years of the time of this layoff
before any new employee is hired.
9.4 Qualified employees shall be given shift assignment preference
after eighteen (18) months of continuous full-time employmentbased on
IN CLASS SENIORITY. A shift bidding shall be posted annually.
9.5One continuous vacation period shall be selected on the basis of IN
CLASS SENIORITY until March 15thof each calendar year.
ARTICLE XDISCIPLINE
10.1The EMPLOYER will discipline employees for just cause only. Discipline
will be in one or more of the following forms:
a.Oral reprimand
b.Written reprimand
c. Suspension
d. Demotion; or
e.Discharge
10.2Suspensions, demotions and discharges will be in written form.
10.3 Written reprimands, notices of suspension, and notices of discharge which
are to becomepart of an employee’spersonnel files shall be read and
acknowledged by signature of the employee. Employees and the UNION
will receive a copy of such reprimands and/or notices.
10.4Employees may examine their own individual personnel files at
reasonable times under the direct supervision of the EMPLOYER.
10.5An employee who is the subject of a disciplinary investigation will be given
a reasonable opportunity to have a UNION representative present during
questioning if he/she requests such representation.
10.6Grievance relating to this ARTICLE shall be initiated by the UNION in Step
3 of the grievance procedure under ARTICLE VII.
ARTICLE XIWORK SCHEDULES
11.1The normal work year is two thousand and eighty hours (2080) to be
accounted for by employee through:
a. Hours worked on assigned shifts
b. Holidays.
c. Assigned training.
d. Authorized leave time.
11.2Holidays and authorized leave time are to be calculated on a 9.5 hour
shift.
11.3Nothing contained in this or any other Article shall be interpreted to be a
guarantee of a minimum or maximum number of hours the EMPLOYER
may assign employees.
ARTICLE XIIOVERTIME
12.1Employees will be compensated at one and one-half (1-1/2) times the
employee’sregular base pay rate for hours worked in excess of the
employee’sregularly scheduled shift. Changes of shift do not qualify an
employee for overtime under this Article.
12.2Overtime will be distributed as equally as practicable.
12.3Overtime refused by employees will for recordpurposes under article 12.2
be considered as unpaid overtime worked.
12.4For the purpose of computing overtime compensation, overtime hours
shall not be pyramided, compounded or paid twice for the same hours
worked.
12.5Overtime will be calculated tothe nearest fifteen (15) minutes.
12.6Employees have the obligation to work overtime or call back if requested
by the EMPLOYER unless unusual circumstances prevent the employee
from so working.
12.7An employee may choose to receive compensatory time as compensation
for overtime hours at the rate of 1.5 hours for each hour worked. The
maximum allowable balance of such hours carried into the next calendar
year shall be one hundred (100) hours. The EMPLOYER may cash out an
employee balance in excess of the 100 hours maximum.
12.8An employee may cash out any portion of their compensatory time
balance the second pay period in May and November if requested in
writing with the submission of the employee time sheet.
ARTICLE XIIICOURT TIME
13.1An employee who is required to appear in Court during his scheduled off-
duty time shall receive a minimum of three (3) hours pay at one and one
half (1-1/2) times the employee base pay rate. An extension or early report
to a regularly scheduled shift for Court appearances does not qualify the
employee for the three (3) hour minimum.
13.2An employee who is not notified of the cancellation of a scheduled
court appearance by 4:00pm the previous business day shall receive a
minimum of two and one-half (2-1/2) hours of pay at one and one-half (1-
1/2) times the employee base pay rate.
ARTICLE XIVCALL BACK TIME
An employee who is called to duty during his scheduled off-duty time shall
receive a minimum of two (2) hours pay at one and one-half (1-1/2) times the
employee base pay rate. An extension or early report to a regularly scheduled
shift does not qualify the employee for the two (2) hour minimum.
ARTICLE XV WORKING OUT OF CLASSIFICATION
Employees assigned by the EMPLOYER to assume the full responsibilities and
authority of a higher job classification shall receive the salary schedule of the
higher classification for the duration of the assignment.
ARTICLE XVIINSURANCE
The EMPLOYER will contribute up to a maximum of one thousand three hundred
twenty dollars ($1,320) per month toward health, dental, long term disability,
short term disability, and term life(up to $50,000) insurance for2012. The
EMPLOYER will contribute up to a maximum of one thousand four hundred fifty
two dollars ($1452) per month toward health, dental, long term disability, short
term disability, and term life (up to $50,000) insurance for 2013. If any City of
Mendota Heights employee group is awarded a higher amount in 2013 the
UNION MEMBERS shall receive the higher amount.
ARTICLE XVIISTANDBY
Employees required by the EMPLOYER to standby shall be paid for such
standby time at the rate of one hour pay for each hour on standby. An employee
shall be considered to be in standby status only if he or she is expressly directed
to serve in such capacity by the Chief of Police or his designee.
ARTICLE XVIIIUNIFORMS
18.1The EMPLOYER shall provide required uniform and equipment items.
Each employee shall also receive a maximum of three hundred ($300)
dollars annual reimbursement for cleaning and maintenance of uniforms.
Reimbursement shall be upon presentation of receipts for cleaning and
maintenance services from any cleaners.
ARTICLE XIXINJURY ON DUTY
Employees injured during the performance of their duties for the EMPLOYER
and thereby rendered unable to work for the EMPLOYER will be paid the
difference between the employee regular pay and Worker Compensation
insurance payments for a period not to exceed one hundred twenty (120) working
days per injury, not charged to the employee vacation, sick leave or other
accumulated paid benefits.
ARTICLE XXLONGEVITY AND EDUCATIONAL INCENTIVE
20.1Supplementary pay based on educational degree willbe paid to
employees after twelve (12) months of continuous employment as a
sergeant at the rate of:
Four year degree9%
MastersDegree 12%
20.2 Sergeant Neil Garlock shall be grandfathered at the 12%
supplementary pay rate. Sergeant Neil Garlock shall not qualify for the 2%
at 240 months. After Sergeant Neil Garlock’sretirement, Section 20.2 will
be rescinded.
ARTICLE XXIWAIVER
21.1Any and all prior agreements, resolutions, practices, policies, rules and
regulations regarding terms and conditions of employment, to the extent
inconsistent with the provisions of this AGREEMENT, are hereby
superseded.
21.2The parties mutually acknowledge that during the negotiations, which
resulted in this AGREEMENT, each had the unlimited right and
opportunity to make demands and proposals with respect to any term or
condition of employment not removed by law from bargaining. All
agreements and understandings arrived at by the parties are set forth in
writing in this AGREEMENT for the stipulated duration of this agreement.
The EMPLOYER and the UNION each voluntarily and unqualifiedly waive
the rightto meet and negotiate regarding any and all terms and conditions
of employment referred to or covered in this AGREEMENT or with respect
to any term or condition of employment not specifically referred to or
covered by this AGREEMENT, even though such terms or conditions may
not have been within the knowledge or contemplation of either or both of
the parties at the time this AGREEMENT wasnegotiated or executed.
ARTICLE XXIIWAGE RATES
The monthly base rate of pay without educational degree shall be:
20122013
At 0-12 months $6,114$6,236
At 12-24 months $6,420$6,548
At 24+ months $6,741$6,876
At 240 monthsof total department service$7,014
If any group of employees within the City of Mendota Heights that has
been formally certified as a bargaining unit by the BMS receives an
across-the-board pay increase that is more than 2%, then the employees
in the sergeant’s bargaining unit will receive the same across-the-board
percentage increase as the BMS certified bargaining unit that receives the
highest percentage increase.
ARTICLE XXIIIVACATIONS
Time accrued according to the following schedule:
0-5 years of service 10 days per year
6-10 years of service 15 days per year
Over 10 years of service1 additional day per year, not toexceed 20
days
Accrued vacation shall be used in the year following the year which said time is
earned. Employees may accrue vacation leave not to exceed a maximum of two
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hundred hours (200). On December 31of each year any hours over 200 will be
forfeited. No employee shall be permitted to waive vacation for the purpose of
receiving double pay.
ARTICLE XXIVHOLIDAYS
Each employee shall be granted a total of eleven (11) paid holidays. Holiday
leavetime will be accounted for in a separate holiday leave bank and shall
not accumulate from year to year. Any holiday leave time
remaining in the employee holiday leave bank on Dec. 31 shall be paid to the
employee at their then current rate. If an employee works on a legal
holiday, they shall be granted ½hours of compensatory time for each hour
worked in addition to the holiday pay. Accrual of holiday pay for the 11 paid
holidays shall be based on 9.5 hours per day (104.5 hours per year), regardless
of the hours in the shift the employee works.
ARTICLE XXVPERSONAL LEAVE/EXTENDED DISABILITY
PROTECTION SICK LEAVE
25.1 PERSONAL LEAVE: Permanent full-time employees shall accrue
personal leave at the rate of four (4) hours per month, to a maximum of
320 hours. Personal leave shall be available for use without restriction,
except by prior approval of the supervisor. An employee shall not be
allowed to use more than twenty (20) consecutive personaldays, or a
combination of twenty (20) consecutive personaland vacation days,
without prior approval consistent with city personnel policies.
Each December 1, any employee with an accrued Personal Leave
balance in excess of 320 hours may convert the excess hours at a rate of
50%, to either additional cash compensation, or additional vacation time.
The compensation will be made, or the extra vacation credited, with the
second payroll in December.
st
Beginning November 1of each year beginning November 2012, all
employees have agreed to contribute to theState of Minnesota’s Post
Employment Health Care Savings Planas described below:
Employees with 0 to 16 years of service shall contribute 1% of pay,
andthe cash equivalent of 24 hours of personal time each year.
Employees with 17 or more years of service shall contribute 2% of
pay,and the cash equivalent of 48 hours of personal time each
year.
All employees eligible for severance pay willcontribute 75% oftheir severance payouts
to their post employment health care savings accounts.
Upon separation, employees will be compensated for any unused
Personal Leave,vacationand compensatory timebalances accrued.
25.2EXTENDED DISABILITY PROTECTION: Permanent full-time employees
shall accrue extended disability leave at the rate of four (4) hours per
month, to a cumulative maximum of 640 hours. Extended disability
protection is available for use on the first day of a personal illness, and
thereafter, or anytime for a work-related illness or injury.
Employees are to keep their supervisor informed of their condition. The
supervisor may require a letter or report from the attending physician.
Claiming extended disability leave when physically fit may be cause for
disciplinary action, including transfer, demotion, suspension or dismissal.
In cases of extreme emergency involving employees with a record of
meritorious service, who through serious or protracted illness have used
up all accumulated personal leave, extended disability leave, vacation
leave and compensatory time off, an extension of extended disability leave
beyond the maximum provided in this resolution may be granted by the
City Council. The resultant deficit will be repaid promptly through
application of future personal, extended disability, vacation, and
compensatory leave accruals.
ARTICLE XXVIINDEMNIFICATION INSURANCE
The City shall provide a policy to cover the employee for indemnification for civil
liability casesarising out of and within the scope of the Employee’s job
duties.
ARTICLE XXVIITRAINING
27.1The employer shall be responsible for providing all training required by the
POST Board to maintain the licensure as a certified police officer, and
shall pay the cost of the POST licensure and shall pay employees for all
time spent in such training at the applicable rate.
27.2The EMPLOYER will allow employees to attend such other job-related
training programs as may be mutually agreed upon by the EMPLOYER
and individual employees. Employees scheduled to work during such a
training session will be allowed time off without loss of pay for attendance
and thoseattending during non-scheduled hours will be allowed
compensatory time off or pay at straight time for time spent in training,
unless the time is required to be compensated at time and one-half under
applicable law.
27.3The EMPLOYER shall reimburse employees for all reasonable costs
incurred in obtaining EMPLOYER approved training, including but not
limited to, registration, and license fees, mileage, and lodging and meals.
27.4All training activities shall be subject to the prior approval of thePolice
Chief.
ARTICLE XXXDURATION
This agreement shall be effective as of June 5,2012 and shall remain in fullforce and
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effect until the 31day of December, 2013.
5l.
5m.
5n.
7a.
DATE:December 18, 2012
TO: Mayor, City Council, and City Administrator
FROM:John R. Mazzitello, PE, PMP, Public Works Director/City Engineer
Ryan Ruzek, PE, Assistant City Engineer
Michael Albers, PE, Civil Engineer
SUBJECT: Approval of 2013-2017 Street Improvement Plan and
2013-2017 Sanitary Sewer Improvement and Maintenance Plan
BACKGROUND
Street projects are planned and anticipated through the city’sStreet Improvement Plan (SIP)
which is updated annually. The 2012-2016 Street Improvement Plan was approved by the
Mendota Heights City Council at the December 6, 2011, city council meeting.The SIP identifies
future street reconstruction and rehabilitation projects, and preventative maintenance projects
such as crack sealing, seal coating, pavement markings, and street sweeping. The improvement
projects outlined in the SIP are designed to meet the city’s infrastructure needs and provide a
safe environment for the community. The projects in the SIP were prioritized based primarily on
need; with the worst pavement areas being proposed first followed by less degraded pavement
areas. Based on the availability of resources, this priority was slightly altered to fit the projects
deemed necessary by staff into the 5-year SIP.
Sanitary sewer projects are planned and anticipated through the city’sSanitary Sewer
Improvement and Maintenance Plan(SSIMP) which is updated annually. The 2012-2016
Sanitary Sewer Improvement and Maintenance Plan was acknowledged by the Mendota Heights
City Council at the January 3, 2012, city council meeting.The SSIMP identifiesfuture sanitary
sewer rehabilitation projects, and preventative maintenance projects such as cleaning and
televising sanitary sewer lines, visual inspection of manholes, annual inspection and maintenance
of lift stations, and site specific root cutting. The improvement projects outlined in the SSIMP
are designed to meet the city’s infrastructure needs and provide a safe environment for the
community.
The SIP and SSIMP are planning and budgeting tools to help city policy makers plan for the use
of financial and personnel resources. The SIP and SSIMP provide policy makers and the
community with a strategic approach to the implementation and administration of street
improvement projects and sanitary sewer improvement projects. Decisions about improving the
city’s infrastructure must be made not only on the basis of need, but also on the availability of
resources and the long-term impact on the community. The SIP and SSIMP identify the city’s
infrastructure, development objectives, and allocation of financial resources.
Street improvement projects for 2013 have been approved by the city council. Plans and
specifications are currently being prepared for bidding in the spring of 2013. Sanitary sewer
projects for 2013 are reflected in the 2013 budget. The approval of the 2013-2017 SIP and 2013-
2017 SSIMP is intended to confirm the 2014 projects. Projects in the years 2015-2017 can be
altered as necessary.It was also requested that the various infrastructure maintenance and
improvement plans be combined into a list of projects by year, to show city policy makers the
full picture of projects to be accomplished during any of the future fiscal years. The attached
five year project list shows anticipated infrastructure projects through the year 2017. Any
projects known, but not yet identified in a specific year are listed last.
BUDGET IMPACT
The 2013-2017 Street Improvement Plan and the 2013-2017 Sanitary Sewer Improvement and
Maintenance Plan are financed from a variety of sources, please see individual projects in the
SIP or SSIMP for proposed project funding sources.
Prices listed in the SIP and SSIMP are in 2012 dollars, and will likely be adjusted as each project
is designed, bid, and constructed; however, the figures in the SIP and SSIMP provide a basis for
decision making based on these estimates.
When the 2012-2016 SIP and SSIMP were developed in the fall of 2011, gas prices were
approximately $3.30/gallon. As ofOctober 25, 2012, gas prices in the metro area were
approximately $3.40/gallon. Project costs are impacted by the cost of gas and oil for asphalt.
Similarly, the price of gas serves as an indicator of overall project unit prices. Staff anticipates
that projects in 2013 will result in project costs similar to our 2012 projects. The SIP is updated
annually to ensure consistency and reflect changing demands and financial resources. The chart
below shows the average gas price in the Twin Cities Metro Area over a 6-year period.
Source: http://www.gasbuddy.com/gb_retail_price_chart.aspx?time=24
RECOMMENDATION
Staff recommends that the council approve the Street Improvement Plan as presented. Ifcity
council wishes to implement the staff recommendation pertaining to the Street Improvement
Plan, pass a motion stating such by a simple majority vote.
Staff also recommends that the council approve the Sanitary Sewer Improvement and
Maintenance Plan as presented. If city council wishes to implement the staff recommendation
pertaining to the Sanitary Sewer Improvement and Maintenance Plan, pass a motion stating such
by a simple majority vote.
FIVE YEAR PROJECT LIST 2013-2017
12/13/2012
CITY OF MENDOTA HEIGHTSDATE:
Potential Funding Sources
Municipal Other Sanitary Water
SIP/SSIMP Municipal State Aid Government Property Sewer Utility Special Storm Water Revenue
Proj. #Project NameTypeYearTotalBond SaleFundUnit Funding**Tax LevyFundAssessmentsUtility FundFund
104Hunter Lane Neighborhood ImprovementsStreet2013$1,756,000XXXX
204Glenhill Road Neighborhood RehabilitationStreet2013$393,000XX
206Crown Point Drive Neighborhood RehabilitationStreet2013$408,200XX
207Overlook Road Neighborhood RehabilitationStreet2013$499,000XX
305Pedestrian Improvements at Dodd Rd. and Hwy 110Street2013$740,000XX
401Annual Street Crack Sealing and Seal Coating*Street2013$303,900X
402Annual Pavement MarkingsStreet2013$17,000X
403Annual Street SweepingStreet2013$20,000XX
501Annual Sanitary Sewer Cleaning and TelevisingSanitary2013$62,000X
502Annual Sanitary Sewer Lining (Highway 13 from Sutcliff Circle to Fremont Ave, Freemont Ave)Sanitary2013$110,000X
503Lift Station Rehabilitation (Veronica Lane Lift Station)Sanitary2013$250,000X
304Trail Improvements (Highway 13 between Lilydale Road and Riverside Lane)Trail2013$85,000XXX
304Trail Improvements (Dodd Road between Market Street and Marie Avenue)Trail2013$369,000XXX
Trail Overlay (Lexington Avenue from Highway 110 to Douglas Road)Trail2013$60,100
Ivy Falls Creek Stream Bank Stabilization (Delaware Avenue at Thompson Avenue)Storm2013$30,000X
103Victoria Road ImprovementsStreet2014$2,761,000XXXXX
203Centre Pointe & Commerce Drive RehabilitationStreet2014$1,232,000XX
401Annual Street Crack Sealing and Seal Coating*Street2014$174,000X
402Annual Pavement MarkingsStreet2014$17,000X
403Annual Street SweepingStreet2014$20,000XX
501Annual Sanitary Sewer Cleaning and TelevisingSanitary2014$56,000X
502Annual Sanitary Sewer Lining (TBD)Sanitary2014$79,000X
503Lift Station Rehabilitation (Mendota Heights Road - Add a New Valve)Sanitary2014$31,000X
503Lift Station Rehabilitation (Northland Drive Lift Station)Sanitary2014$250,000X
Trail Overlay (Wentworth Avenue from Dodd Road to Wachtler Avenue)Trail2014$27,500
Trail Overlay (Pilot Knob Road from Mendota Heights Road to Highway 13)Trail2014$29,800
105Mendota Road Neighborhood ImprovementsStreet2015$1,755,000XXXXX
208Walsh Lane Neighborhood RehabilitationStreet2015$677,000XX
307Mendota Heights Road Rehabilitation 2Street2015$520,000XXX
401Annual Street Crack Sealing and Seal Coating*Street2015$198,500X
402Annual Pavement MarkingsStreet2015$17,000X
403Annual Street SweepingStreet2015$20,000XX
501Annual Sanitary Sewer Cleaning and TelevisingSanitary2015$54,000X
502Annual Sanitary Sewer Lining (TBD)Sanitary2015$79,000X
504816 Ridge Place Sanitary Sewer RehabilitationSanitary2015$315,000X
Highway 13 Storm Sewer ImprovementsStorm2015$30,000XX
Interstate Valley / Marie Creek Stream Bank StabilizationStorm2015$75,000X
106Friendly Hills Water Main ReplacementWater Main2016$4,205,000XXX
306Marie Avenue Rehabilitation 2Street2016$911,000XXX
401Annual Street Crack Sealing and Seal Coating*Street2016$194,000X
402Annual Pavement MarkingsStreet2016$17,000X
403Annual Street SweepingStreet2016$20,000XX
501Annual Sanitary Sewer Cleaning and TelevisingSanitary2016$74,000X
502Annual Sanitary Sewer Lining (TBD)Sanitary2016$79,000X
107Brompton/Winston Water Main ReplacementWater Main2017$1,271,000XXX
209Wesley Neighborhood RehabilitationStreet2017$517,000XX
210South Plaza Drive RehabilitationStreet2017$244,000XX
401Annual Street Crack Sealing and Seal Coating*Street2017$198,500X
402Annual Pavement MarkingsStreet2017$17,000X
403Annual Street SweepingStreet2017$20,000XX
501Annual Sanitary Sewer Cleaning and TelevisingSanitary2017$92,000X
502Annual Sanitary Sewer Lining (TBD)Sanitary2017$79,000X
205Sylvandale Road Neighborhood RehabilitationStreetFutureXX
505Mendota Heights Road Forcemain ReplacementSanitaryFutureXXXX
NOTES:
* Estimated needs based on pavement management program
** Other Government Unit Funding are project specific funds which include grants, Dakota County CIP Funds, Metropolitan Council Funds, etc.
2013 – 2017
Street Improvement Plan
City of
Mendota Heights
Table of Contents
SIP OVERVIEW ............................................................................................................................ 1
Street Improvement Plan (SIP) ................................................................................................... 1
SIP Goals .................................................................................................................................... 1
Project Details ............................................................................................................................. 1
Street Reconstruction .............................................................................................................. 1
Street Rehabilitation ................................................................................................................ 2
Municipal State Aid (MSA) .................................................................................................... 2
Preventative Maintenance ....................................................................................................... 2
Street Sweeping .................................................................................................................. 2
Street crack sealing and seal coating .................................................................................. 3
Project Financing ............................................................................................................................ 4
Municipal State Aid (MSA) Fund ........................................................................................... 4
Sanitary Sewer Utility Fund .................................................................................................... 4
Storm Water Utility Fund ....................................................................................................... 4
Water Revenue Fund ............................................................................................................... 4
Special Assessments ............................................................................................................... 4
City Funding (Municipal Bond Sales) .................................................................................... 4
Transportation Facilities ................................................................................................................. 5
Maps
Projects – 5 Year Plan
Reconstruction Projects
Rehabilitation Projects
Municipal State Aid (MSA) Projects
Preventative Maintenance: Seal Coating Projects
Summary of Project Costs and Funding Sources
MSA Street Fund Summary
Improvement Projects
SIP OVERVIEW
Street Improvement Plan (SIP)
The Street Improvement Plan (SIP) is a planning tool that forecasts the city’s needs over a five
year period based on city-adopted long-range plans, goals and policies. The SIP includes
detailed descriptions of street improvement projects the city anticipates to initiate during the
five-year period. The SIP is updated annually to ensure consistency and the reflection of
changing demands and financial resources.
SIP Goals
The goals of the SIP are to:
Provide a balanced program for street improvements given anticipated funding revenues
o
over a five-year planning period.
Enable the Mendota Heights City Council to evaluate the needs of the entire city
o
objectively.
Anticipate needed street improvements in advance, rather than being overlooked until
o
critically needed.
Provide a plan for street improvements that can be used in preparing the budget for the
o
coming fiscal year.
Project Details
The street improvement projects being reported in the SIP will be shown within the following
sections:
Street Reconstruction
o
Street Rehabilitation
o
Municipal State Aid
o
Preventative Maintenance
o
Street Reconstruction
A street reconstruction project will be defined as a project whereby many or all meaningful
elements of an existing street are being removed and replaced. This would include curb and
gutter, trails, bituminous or concrete pavement, aggregate base and items appurtenant to these
elements.
There are approximately 6 miles of streets in the City of Mendota Heights that have no curb and
gutter. It has been the policy of the city that streets will be reconstructed with curb & gutter to
maximize the life of the pavement surface, promote a uniform and standard appearance across
the city, increase public safety, increase the efficiency of snow removal, and to capture and treat
storm water prior to discharging into area water bodies. Typically, the City of Mendota Heights
completes one street reconstruction project a year.
Page 1
Street Rehabilitation
A street rehabilitation project will be defined as a project in which one or more of the meaningful
elements are modified or supplemented in-place, to restore the serviceability of the existing street
(i.e. bituminous overlays or pavement replacement).
The City of Mendota Heights maintains approximately 71.5 miles of public streets. As the street
infrastructure ages, it requires preservation/rehabilitation to protect or extend its useful life. If
the street infrastructure is not preserved, it will deteriorate prematurely and its benefit to the
community will be lost. In addition, reconstruction costs are frequently four to five times the
cost of preservation/rehabilitation and maintenance. As a result, the SIP reflects the broad
direction of the City Council to preserve existing streets and infrastructure before they fall into
such disrepair that expensive reconstruction is required. Typically, the City of Mendota Heights
completes one street rehabilitation project a year.
Municipal State Aid (MSA)
The Minnesota Department of Transportation (MnDOT) provides funding assistance for
improvements to those municipal streets which are designated as part of its MSA system.
Money for this fund is supplied with a dedicated portion of revenues collected from road use and
gasoline taxes. Funds are released for improvements on those streets on the system whose
design and construction meet MSA standards. Funds may be expended for any street on the
MSA system at any time, and MSA funds may be accumulated over several years.
The City of Mendota Heights maintains approximately 15.1 miles of streets that are designated
Minnesota State Aid (MSA). Typically, the City of Mendota Heights completes MSA projects
as funding is available.
Preventative Maintenance
Preventative maintenance includes activities such as snow removal, crack sealing, seal coating,
street patching, street striping and street sweeping. Street maintenance activities are funded
through the city’s general fund.
Street Sweeping
Street sweeping provides two primary benefits to the city. The more obvious benefit is the
collection and removal of paper, leaves, and other visible debris that collect in the gutters. In
addition to being unsightly, this debris can block the catch basins and other storm water
facilities, causing localized flooding during heavy rains. An equally important, but less visible
benefit is the removal of pollutants and other hazardous waste products left by passing vehicles.
Although they are virtually invisible, these particles can be extremely harmful to the fish and
other wildlife, if they reach our creeks and lakes. Bi-annual sweeping is recommended for storm
water quality.
Page 2
Street crack sealing and seal coating
Seal coating is the process of distributing bituminous oil, or liquid asphalt, on the street surface
and then covering it with small rock chips. After the rock has been allowed to work into the oil,
the excess rock is swept up and the seal coat provides the street with a new water proof surface
and uniform look. Prior to seal coating, the city cleans and fills pot holes and cracks, and
thoroughly sweeps the streets.
There are two main reasons for seal coating streets. The first reason to seal coat streets is to seal
the bituminous surface against the elements. The older a bituminous surface gets, the more
porous it becomes. This is due to the wearing away of the surface due to sunlight, rain, snow, ice
and traffic. As the bituminous surface becomes more porous due to these factors it becomes
more vulnerable to deterioration and can form potholes. Potholes are formed when water seeps
into the cracked pavement, expands and displaces the ground under the bituminous pavement.
As the temperatures rise, the ground returns to normal but the pavement often remains raised
creating a gap. When a vehicle drives over the raised pavement and gap, the pavement surface
cracks and falls into the hollow space leading to a pothole. One method of avoiding this result is
to routinely seal coat the streets to keep the water out. Streets are recommended to be seal
coated 5 years after their initial construction or reconstruction and then again 13 years after their
construction or reconstruction.
The second reason to seal coat streets with a hard material like granite is to coat the surface with
a wear resistant material. This not only minimizes damage done by normal traffic wear, but it
also protects our streets from damage that might be done by routine snowplowing. Consequently
seal coating does not add strength to the street; therefore, it is not used on older streets that need
other type of repair such as overlaying or total reconstruction.
Page 3
Project Financing
The 2013-2017 Street Improvement Plan which is detailed on the following pages is financed
from a variety of sources. The purpose of this section is to describe and analyze these sources, in
as much detail as possible, so that the users of this SIP can be certain that the program as
outlined can be financed from available funding sources.
Municipal State Aid (MSA) Fund
The Minnesota Department of Transportation (MnDOT) provides funding assistance for
improvements to those municipal streets which are designated as part of its MSA system. The
City of Mendota Heights receives an annual allotment of approximately $372,831 from the State
of Minnesota Municipal State Aid Street Construction Account.
The Municipal State Aid rules allow cities, subject to MnDOT approval, to request advanced
funding for municipal state aid eligible projects from any municipal state aid funds available,
provided that the amount of the advances do not exceed the city’s total estimated apportionment
for the three years following the advance.
Sanitary Sewer Utility Fund
This fund receives revenue from the utility billing for sanitary sewer. It also is responsible for
any expenses relating to the sanitary sewer system.
Storm Water Utility Fund
This fund receives revenue from the utility billings and is responsible for the expenses related to
maintaining the city’s storm water system.
Water Revenue Fund
This fund accumulates the water surcharges the city receives from St Paul Regional Water
Services. These funds are used for any city expenses that are incurred relating to the city’s water
system and water tower.
Special Assessments
The City of Mendota Heights Street Rehabilitation and Reconstruction Assessment Policy
approved in June 1992 states that the city will be responsible for financing up to 50% of street
reconstruction and rehabilitation projects with the property owner being assessed for the
remaining.
City Funding (Municipal Bond Sales)
Since it often takes several years for the city to collect special assessments, the city typically
issues bonds for the remaining improvement costs for cash flow purposes. The bond payments
relating to street improvement projects are then levied. If there are project costs relating to the
above mentioned fund sources, the amount of bonds to be issued can be reduced by monies
received from any of those funds.
Page 4
Transportation Facilities
Improvements totaling approximately $19.5 million are planned for the 2013-2017 SIP.
Highlights of the planned projects are as follows:
Street Reconstruction Projects:
2013: Hunter Lane Neighborhood Improvements
2014: Victoria Road Improvements
2015: Mendota Road Neighborhood Improvements
2016: Friendly Hills Water Main Replacement
2017: Brompton/Winston Water Main Replacement
Street Rehabilitation Projects:
2013: Crown Point Drive Neighborhood Rehabilitation
2013: Glenhill Road Neighborhood Rehabilitation
2013: Overlook Road Neighborhood Rehabilitation
2014: Centre Pointe & Commerce Drive Rehabilitation
2015: Walsh Lane Neighborhood Rehabilitation
2015: Mendota Heights Road Rehabilitation 2
2016: Marie Avenue Rehabilitation 2
2017: Wesley Neighborhood Rehabilitation
2017: South Plaza Drive Rehabilitation
MSA Projects:
2013: Pedestrian Improvements at Dodd Rd. and Hwy 110
2013: Trail Improvements
2014: Victoria Road Improvements
2015: Mendota Heights Road Rehabilitation 2
2015: Mendota Road Neighborhood Improvements
2016: Marie Avenue Rehabilitation 2
Preventative Maintenance Projects:
Annual Street Crack Sealing and Seal Coating
Annual Pavement Markings
Annual Street Sweeping
Page 5
Street Improvement Plan 2013-2017
City of
Projects - 5 Year Plan
Mendota
02,500
Heights
December 13, 2012
SCALE IN FEET
Legend
2013
2014
2015
ORME ST W
2016
2017
STAPLES AVE
BLUFF CIR
DEER TRAIL PT
WESLEY LN
DARLA CT
SOUTH PLAZA DR
CHERI LN
ONEILL RD
Street Improvement Plan 2013-2017
City of
Reconstruction Projects
Mendota
02,500
Heights
December 13, 2012
SCALE IN FEET
Legend
2013, Reconstruction
2014, Reconstruction
2015, Reconstruction
ORME ST W
2016, Reconstruction
2017, Reconstruction
STAPLES AVE
BLUFF CIR
DEER TRAIL PT
WESLEY LN
DARLA CT
SOUTH PLAZA DR
CHERI LN
ONEILL RD
Street Improvement Plan 2013-2017
City of
Rehabilitation Projects
Mendota
02,500
Heights
December 13, 2012
SCALE IN FEET
Legend
2013, Rehabilitation
2014, Rehabilitation
2015, Rehabilitation
ORME ST W
2016, Rehabilitation
2017, Rehabilitation
STAPLES AVE
BLUFF CIR
DEER TRAIL PT
WESLEY LN
DARLA CT
SOUTH PLAZA DR
CHERI LN
ONEILL RD
Street Improvement Plan 2013-2017
City of
Municipal State Aid (MSA) Projects
Mendota
02,500
Heights
December 13, 2012
SCALE IN FEET
Legend
2013, MSA, Trail
2014, MSA, Reconstruction
2015, MSA, Reconstruction
ORME ST W
2015, MSA, Rehabilitation
2016, MSA, Rehabilitation
STAPLES AVE
BLUFF CIR
DEER TRAIL PT
WESLEY LN
DARLA CT
SOUTH PLAZA DR
CHERI LN
ONEILL RD
Street Improvement Plan 2013-2017
City of
Preventative Maintenance:
Mendota
Seal Coating Projects
02,500
Heights
December 13, 2012
SCALE IN FEET
Legend
2013
2014
2015
ORME ST W
2016
2017
STAPLES AVE
BLUFF CIR
DEER TRAIL PT
WESLEY LN
DARLA CT
SOUTH PLAZA DR
CHERI LN
ONEILL RD
STREET IMPROVEMENT PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
SUMMARY OF PROJECT COSTS AND FUNDING SOURCES
Project NameProj. #
20132014201520162017Total
Victoria Road Improvements103$0$2,761,000$0$0$0$2,761,000
Hunter Lane Neighborhood Improvements104$1,756,000$0$0$0$0$1,756,000
Mendota Road Neighborhood Improvements105$0$0$1,755,000$0$0$1,755,000
Friendly Hills Water Main Replacement106$0$0$0$4,205,000$0$4,205,000
Brompton/Winston Water Main Replacement107$0$0$0$0$1,271,000$1,271,000
Centre Pointe & Commerce Drive Rehabilitation203$0$1,232,000$0$0$0$1,232,000
Glenhill Road Neighborhood Rehabilitation204$393,000$0$0$0$0$393,000
Sylvandale Road Neighborhood Rehabilitation205$0$0$0$0$0$0
Crown Point Drive Neighborhood Rehabilitation206$408,200$0$0$0$0$408,200
Overlook Road Neighborhood Rehabilitation207$499,000$0$0$0$0$499,000
Walsh Lane Neighborhood Rehabilitation208$0$0$677,000$0$0$677,000
Wesley Neighborhood Rehabilitation209$0$0$0$0$517,000$517,000
South Plaza Drive Rehabilitation210$0$0$0$0$244,000$244,000
Trail Improvements304$454,000$0$0$0$0$454,000
Pedestrian Improvements at Dodd Rd. and Hwy 110305$740,000$0$0$0$0$740,000
Marie Avenue Rehabilitation 2306$0$0$0$911,000$0$911,000
Mendota Heights Road Rehabilitation 2307$0$0$520,000$0$0$520,000
Annual Street Crack Sealing and Seal Coating401$303,900$174,000$198,500$194,000$198,500$1,068,900
Annual Pavement Markings402$17,000$17,000$17,000$17,000$17,000$85,000
Annual Street Sweeping403$20,000$20,000$20,000$20,000$20,000$100,000
Total$4,591,100$4,204,000$3,187,500$5,347,000$2,267,500$19,597,100
Funding Sources
20132014201520162017Total
Municipal Bond Sales$1,645,900$1,805,200$1,514,100$1,826,800$911,300$7,703,300
Municipal State Aid Fund$397,000$400,000$398,000$330,000$0$1,525,000
Other Government Unit Funding$978,900$206,000$230,500$226,000$230,500$1,871,900
Sanitary Sewer Utility Fund$0$0$0$0$0$0
Special Assessments$836,300$1,116,300$793,900$944,200$597,700$4,288,400
Storm Water Utility Fund$254,000$577,000$213,000$5,000$5,000$1,054,000
Water Revenue Fund$479,000$99,500$38,000$2,015,000$523,000$3,154,500
Total$4,591,100$4,204,000$3,187,500$5,347,000$2,267,500$19,597,100
STREET IMPROVEMENT PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
MUNICIPAL STATE AID (MSA) STREET FUND
Available Balance (10/21/2012)$647,177
Anticipated 2012 Expenditures$134,450
Total Available (12/31/2012)
$512,727
Revenue32014201520162017
201
Cash Balance$512,727$488,558$461,389$436,220$479,051
Annual Construction Allotment From State$372,831$372,831$372,831$372,831$372,831
Total Revenue$885,558$861,389$834,220$809,051$851,882
ExpendituresProj. #32014201520162017
201
Victoria Road Improvements103$0$400,000$0$0$0
Hunter Lane Neighborhood Improvements104$0$0$0$0$0
Mendota Road Neighborhood Improvements105$0$0$250,000$0$0
Friendly Hills Water Main Replacement106$0$0$0$0$0
Brompton/Winston Water Main Replacement107$0$0$0$0$0
Centre Pointe & Commerce Drive Rehabilitation203$0$0$0$0$0
Glenhill Road Neighborhood Rehabilitation204$0$0$0$0$0
Sylvandale Road Neighborhood Rehabilitation205$0$0$0$0$0
Crown Point Drive Neighborhood Rehabilitation206$0$0$0$0$0
Overlook Road Neighborhood Rehabilitation207$0$0$0$0$0
Walsh Lane Neighborhood Rehabilitation208$0$0$0$0$0
Wesley Neighborhood Rehabilitation209$0$0$0$0$0
South Plaza Drive Rehabilitation210$0$0$0$0$0
Trail Improvements304$150,000$0$0$0$0
Pedestrian Improvements at Dodd Rd. and Hwy 110305$247,000$0$0$0$0
Marie Avenue Rehabilitation 2306$0$0$0$330,000$0
Mendota Heights Road Rehabilitation 2307$0$0$148,000$0$0
Annual Street Crack Sealing and Seal Coating401$0$0$0$0$0
Annual Pavement Markings402$0$0$0$0$0
Annual Street Sweeping403$0$0$0$0$0
Total Expenditures$397,000$400,000$398,000$330,000$0
$488,558$461,389$436,220$479,051$851,882
Unreserved Cash Balance (12/31)
STREET IMPROVEMENT PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:Victoria Road ImprovementsTOTAL COST:$2,761,000
Reconstruction
PROJECT #: 103PROJECT TYPE:
Project DescriptionProject Location
Reconstruction of the following road segments with curbs:
- Victoria Road between Lexington Avenue and Diane Road
Project Justification
Replacement of aging facilities and improving drainage to reduce
maintenance expenditures. Also, it has been the policy of the City that
streets will be reconstructed with curb & gutter to maximize the life of
the pavement surface as well as to promote a uniform and standard
appearance across the City.
Project Histor
y
Project Costs
20132014201520162017Total
Planning/Design$552,000$552,000
Construction/Maintenance$2,209,000$2,209,000
Total$0$2,761,000$0$0$0$2,761,000
Funding Sources
20132014201520162017Total
Municipal Bond Sales$1,134,600$1,134,600
Municipal State Aid Fund$400,000$400,000
Other Government Unit Funding$0
Sanitary Sewer Utility Fund$0
Special Assessments$554,900$554,900
Storm Water Utility Fund$572,000$572,000
Water Revenue Fund$99,500$99,500
Total$0$2,761,000$0$0$0$2,761,000
STREET IMPROVEMENT PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:Hunter Lane Neighborhood ImprovementsTOTAL COST:$1,
Reconstruction
PROJECT #: 104PROJECT TYPE:
Project DescriptionProject Location
Reconstruction of the following road segments with curbs and
replacing the water main:
- Culligan Lane between Glenhill Road and Hunter Lane
- Hunter Lane between Victoria Curve and Orchard Place
- Orchard Place between Hunter Lane and Lexington Avenue
Project Justification
Replacement of aging facilities and improving drainage to reduce
maintenance expenditures. Also, it has been the policy of the City that
streets will be reconstructed with curb & gutter to maximize the life of
the pavement surface as well as to promote a uniform and standard
appearance across the City.
Project Histor
y
A feasibility report was prepared in February 2009 for improvements
to Hunter Lane, Orchard Place, Culligan Lane, Veronica Lane, &
Glenhill Road. A public hearing was held on March 3, 2009 and
council did not approve ordering the improvements for this area.
Ordered Feasibility Report: May 1, 2012
Accepted Feasibility Report: August 21, 2012
Conducted Public Hearing/Ordered Plans: October 16, 2012
Project Costs
20132014201520162017Total
Planning/Design$351,000$351,000
Construction/Maintenance$1,405,000$1,405,000
Total$1,756,000$0$0$0$0$1,756,000
Funding Sources
20132014201520162017Total
Municipal Bond Sales$621,000$621,000
Municipal State Aid Fund$0
Other Government Unit Funding$0
Sanitary Sewer Utility Fund$0
Special Assessments$407,000$407,000
Storm Water Utility Fund$249,000$249,000
Water Revenue Fund$479,000$479,000
Total$1,756,000$0$0$0$0$1,756,000
STREET IMPROVEMENT PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:Mendota Road Neighborhood ImprovementsTOTAL COST:$1
Reconstruction
PROJECT #: 105PROJECT TYPE:
Project DescriptionProject Location
Reconstruction of the following road segments with curbs:
- Mendota Road between Oak Street and Delaware Avenue
Rehabilitation of the following road segments with complete
pavement removal:
- Warrior Drive
Rehabilitation of the following road segments with an edge mill and
bituminous overlay:
- High Ridge Circle and Sibley Court
Project Justification
Replacement of aging facilities and improving drainage to reduce
maintenance expenditures. Also, it has been the policy of the City that
streets will be reconstructed with curb & gutter to maximize the life of
the pavement surface as well as to promote a uniform and standard
appearance across the City. Rehabilitation of the street surface will
extend life of roadway to a like new condition.
Project Histor
y
Project Costs
20132014201520162017Total
Planning/Design$335,000$335,000
Construction/Maintenance$1,420,000$1,420,000
Total$0$0$1,755,000$0$0$1,755,000
Funding Sources
20132014201520162017Total
Municipal Bond Sales$947,100$947,100
Municipal State Aid Fund$250,000$250,000
Other Government Unit Funding$0
Sanitary Sewer Utility Fund$0
Special Assessments$311,900$311,900
Storm Water Utility Fund$208,000$208,000
Water Revenue Fund$38,000$38,000
Total$0$0$1,755,000$0$0$1,755,000
STREET IMPROVEMENT PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:Friendly Hills Water Main ReplacementTOTAL COST:$4,
Recon-Water Main
PROJECT #: 106PROJECT TYPE:
Project DescriptionProject Location
Reconstruction of the following road segments with complete
pavement removal and replacing the water main:
- Apache Street, Aztec Lane, Cheyenne Lane, Creek Avenue,
Decorah Lane, Fox Place, Hokah Avenue, Keokuk Lane,
Mohican Court, Mohican Lane, Navajo Lane, Ocala Lane,
Pontiac Place, Pueblo Drive, and Pueblo Lane
Project Justification
The existing water main on these streets is cast iron pipe and the
water main break frequency on these streets is nearing the limits
established by SPRWS.
Project Histor
y
These streets were reconstructed in 1995 when the curb and gutters
were installed.
Project Costs
20132014201520162017Total
Planning/Design$841,000$841,000
Construction/Maintenance$3,364,000$3,364,000
Total$0$0$0$4,205,000$0$4,205,000
Funding Sources
20132014201520162017Total
Municipal Bond Sales$1,336,800$1,336,800
Municipal State Aid Fund$0
Other Government Unit Funding$0
Sanitary Sewer Utility Fund$0
Special Assessments$853,200$853,200
Storm Water Utility Fund$0
Water Revenue Fund$2,015,000$2,015,000
Total$0$0$0$4,205,000$0$4,205,000
STREET IMPROVEMENT PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:Brompton/Winston Water Main ReplacementTOTAL COST:$
Recon-Water Main
PROJECT #: 107PROJECT TYPE:
Project DescriptionProject Location
Reconstruction of the following road segments with complete
pavement removal and replacing the water main:
- Brompton Place, Downing Street, London Road, Sutcliff Circle
Winston Circle, Winston Court
Project Justification
The existing water main on these streets is cast iron pipe and the
water main break frequency on these streets is nearing the limits
established by SPRWS.
Project Histor
y
These streets were reconstructed in 1994 when the curb and gutters
were installed.
Project Costs
20132014201520162017Total
Planning/Design$254,000$254,000
Construction/Maintenance$1,017,000$1,017,000
Total$0$0$0$0$1,271,000$1,271,000
Funding Sources
20132014201520162017Total
Municipal Bond Sales$454,600$454,600
Municipal State Aid Funds$0
Other Government Unit Funding$0
Sanitary Sewer Utility Funds$0
Special Assessments$293,400$293,400
Storm Sewer Utility Funds$0
Water Utility Funds$523,000$523,000
Total$0$0$0$0$1,271,000$1,271,000
STREET IMPROVEMENT PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:Centre Pointe & Commerce Drive RehabilitationTOTAL
Rehabilitation
PROJECT #: 203PROJECT TYPE:
Project DescriptionProject Location
Rehabilitation of the following road segments with complete
pavement removal:
- Centre Pointe Drive, Centre Pointe Boulevard, Commerce Drive
and Lemay Avenue
Rehabilitation of the following road segments with an edge mill and
bituminous overlay:
- Waters Drive
Project Justification
Maintenance costs are increasing and the streets are cracking, rutting
and showing wear due to traffic and weathering. Rehabilitation with
complete pavement removal and replacing the bituminous surface will
extend life of roadway to a like new condition.
Rehabilitation with edge milling and overlaying with a new wearing
surface will extend life of roadway to a like new condition.
Project Histor
y
Project Costs
20132014201520162017Total
Planning/Design$205,000$205,000
Construction/Maintenance$1,027,000$1,027,000
Total$0$1,232,000$0$0$0$1,232,000
Funding Sources
20132014201520162017Total
Municipal Bond Sales$670,600$670,600
Municipal State Aid Fund$0
Other Government Unit Funding$0
Sanitary Sewer Utility Fund$0
Special Assessments$561,400$561,400
Storm Water Utility Fund$0
Water Revenue Fund$0
Total$0$1,232,000$0$0$0$1,232,000
STREET IMPROVEMENT PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:Glenhill Road Neighborhood RehabilitationTOTAL COST:$393,000
Rehabilitation
PROJECT #: 204PROJECT TYPE:
Project DescriptionProject Location
Rehabilitation of the following road segments with complete
pavement removal:
- Culligan Lane, Glenhill Road and Veronica Lane
Rehabilitation of the following road segments with an edge mill and
bituminous overlay:
- Orchard Circle
Project Justification
Maintenance costs are increasing and the streets are cracking, rutting
and showing wear due to traffic and weathering. Rehabilitation with
complete pavement removal and replacing the bituminous surface will
extend life of roadway to a like new condition.
Rehabilitation with edge milling and overlaying with a new wearing
surface will extend life of roadway to a like new condition.
Project Histor
y
A feasibility report was prepared in February 2009 for improvements
to Hunter Lane, Orchard Place, Culligan Lane, Veronica Lane, &
Glenhill Road. A public hearing was held on March 3, 2009 and
council did not approve ordering the improvements for this area.
Ordered Feasibility Report: May 1, 2012
Accepted Feasibility Report: August 21, 2012
Conducted Public Hearing/Ordered Plans: October 16, 2012
Project Costs
20132014201520162017Total
Planning/Design$78,500$78,500
Construction/Maintenance$314,500$314,500
Total$393,000$0$0$0$0$393,000
Funding Sources
20132014201520162017Total
Municipal Bond Sales$263,000$263,000
Municipal State Aid Fund$0
Other Government Unit Funding$0
Sanitary Sewer Utility Fund$0
Special Assessments$130,000$130,000
Storm Water Utility Fund$0
Water Revenue Fund$0
Total$393,000$0$0$0$0$393,000
STREET IMPROVEMENT PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:Sylvandale Road Neighborhood RehabilitationTOTAL COST:$0
Rehabilitation
PROJECT #: 205PROJECT TYPE:
Project DescriptionProject Location
Rehabilitation of the following road segments with complete
pavement removal:
- Emerson Avenue, Ivy Falls Court, Ivy Hill Drive, Laura Court,
Laura Street, Maple Park Drive, Sylvandale Court,
Sylvandale Court South and Sylvandale Road
There have been a few water main breaks on these streets. Staff
will determine if the water main should be replaced closer to the
proposed project year.
Project Justification
Maintenance costs are increasing and the streets are cracking, rutting
and showing wear due to traffic and weathering. Rehabilitation with
complete pavement removal and replacing the bituminous surface will
extend life of roadway to a like new condition.
Project Histor
y
Project was proposed as a 2016 rehabilitation project in the 2012-
2016 SIP. Engineering staff recommends delaying the project to
2018 based on the pavement conditions of other city streets that need
more repairs. This project is anticipated to be added to the 2014-
2018 SIP in the future.
Project Costs
20132014201520162017Total
Planning/Design$0
Construction/Maintenance$0
Total$0$0$0$0$0$0
Funding Sources
20132014201520162017Total
Municipal Bond Sales$0
Municipal State Aid Fund$0
Other Government Unit Funding$0
Sanitary Sewer Utility Fund$0
Special Assessments$0
Storm Water Utility Fund$0
Water Revenue Fund$0
Total$0$0$0$0$0$0
STREET IMPROVEMENT PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:Crown Point Drive Neighborhood RehabilitationTOTAL COST:$408,200
Rehabilitation
PROJECT #: 206PROJECT TYPE:
Project DescriptionProject Location
Rehabilitation of the following road segments with complete
pavement removal:
- Crown Point Drive, Crown Circle and Crown Court
Project Justification
Maintenance costs are increasing and the streets are cracking, rutting
and showing wear due to traffic and weathering. Rehabilitation with
complete pavement removal and replacing the bituminous surface will
extend life of roadway to a like new condition.
Project Histor
y
Ordered Feasibility Report: May 1, 2012
Accepted Feasibility Report: August 7, 2012
Conducted Public Hearing/Ordered Plans: September 18, 2012
Project Costs
20132014201520162017Total
Planning/Design$68,000$68,000
Construction/Maintenance$340,200$340,200
Total$408,200$0$0$0$0$408,200
Funding Sources
20132014201520162017Total
Municipal Bond Sales$284,100$284,100
Municipal State Aid Fund$0
Other Government Unit Funding$0
Sanitary Sewer Utility Fund$0
Special Assessments$124,100$124,100
Storm Water Utility Fund$0
Water Revenue Fund$0
Total$408,200$0$0$0$0$408,200
STREET IMPROVEMENT PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:Overlook Road Neighborhood RehabilitationTOTAL COST:$499,000
Rehabilitation
PROJECT #: 207PROJECT TYPE:
Project DescriptionProject Location
Rehabilitation of the following road segments with complete
pavement removal:
- Lilac Road, Overlook Lane, Overlook Road
- Summit Lane between Marie Avenue and Overlook Road
Project Justification
Maintenance costs are increasing and the streets are cracking, rutting
and showing wear due to traffic and weathering. Rehabilitation with
complete pavement removal and replacing the bituminous surface will
extend life of roadway to a like new condition.
Project Histor
y
Ordered Feasibility Report: May 1, 2012
Accepted Feasibility Report: August 7, 2012
Conducted Public Hearing/Ordered Plans: September 18, 2012
Project Costs
20132014201520162017Total
Planning/Design$83,200$83,200
Construction/Maintenance$415,800$415,800
Total$499,000$0$0$0$0$499,000
Funding Sources
20132014201520162017Total
Municipal Bond Sales$323,800$323,800
Municipal State Aid Fund$0
Other Government Unit Funding$0
Sanitary Sewer Utility Fund$0
Special Assessments$175,200$175,200
Storm Water Utility Fund$0
Water Revenue Fund$0
Total$499,000$0$0$0$0$499,000
STREET IMPROVEMENT PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:Walsh Lane Neighborhood RehabilitationTOTAL COST:$677,000
Rehabilitation
PROJECT #: 208PROJECT TYPE:
Project DescriptionProject Location
Rehabilitation of the following road segments with complete
pavement removal:
- Walsh Lane between Marie Avenue and Stratford Road
- Oxford Court
- Rolling Green Curve
- Stratford Road
- Windwood Court
Project Justification
Maintenance costs are increasing and the streets are cracking, rutting
and showing wear due to traffic and weathering. Rehabilitation with
complete pavement removal and replacing the bituminous surface will
extend life of roadway to a like new condition.
Project Histor
y
Project Costs
20132014201520162017Total
Planning/Design$113,000$113,000
Construction/Maintenance$564,000$564,000
Total$0$0$677,000$0$0$677,000
Funding Sources
20132014201520162017Total
Municipal Bond Sales$419,000$419,000
Municipal State Aid Fund$0
Other Government Unit Funding$0
Sanitary Sewer Utility Fund$0
Special Assessments$258,000$258,000
Storm Water Utility Fund$0
Water Revenue Fund$0
Total$0$0$677,000$0$0$677,000
STREET IMPROVEMENT PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:Wesley Neighborhood RehabilitationTOTAL COST:$517,000
Rehabilitation
PROJECT #: 209PROJECT TYPE:
Project DescriptionProject Location
Rehabilitation of the following road segments with complete
pavement removal:
- Mager Court, Spring Creek Circle, Wesley Court, Wesley Lane
- South Lane between Freeway Road North and the cul-de-sac
Project Justification
Maintenance costs are increasing and the streets are cracking, rutting
and showing wear due to traffic and weathering. Rehabilitation with
complete pavement removal and replacing the bituminous surface will
extend life of roadway to a like new condition.
Project Histor
y
Project Costs
20132014201520162017Total
Planning/Design$86,000$86,000
Construction/Maintenance$431,000$431,000
Total$0$0$0$0$517,000$517,000
Funding Sources
20132014201520162017Total
Municipal Bond Sales$325,500$325,500
Municipal State Aid Funds$0
Other Government Unit Funding$0
Sanitary Sewer Utility Funds$0
Special Assessments$191,500$191,500
Storm Sewer Utility Funds$0
Water Utility Funds$0
Total$0$0$0$0$517,000$517,000
STREET IMPROVEMENT PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:South Plaza Drive RehabilitationTOTAL COST:$244,000
Rehabilitation
PROJECT #: 210PROJECT TYPE:
Project DescriptionProject Location
Rehabilitation of the following road segments with complete
pavement removal:
- South Plaza Drive
Project Justification
Maintenance costs are increasing and the streets are cracking, rutting
and showing wear due to traffic and weathering. Rehabilitation with
complete pavement removal and replacing the bituminous surface will
extend life of roadway to a like new condition.
Project Histor
y
Project Costs
20132014201520162017Total
Planning/Design$41,000$41,000
Construction/Maintenance$203,000$203,000
Total$0$0$0$0$244,000$244,000
Funding Sources
20132014201520162017Total
Municipal Bond Sales$131,200$131,200
Municipal State Aid Funds$0
Other Government Unit Funding$0
Sanitary Sewer Utility Funds$0
Special Assessments$112,800$112,800
Storm Sewer Utility Funds$0
Water Utility Funds$0
Total$0$0$0$0$244,000$244,000
STREET IMPROVEMENT PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:Trail ImprovementsTOTAL COST:$454,000
MSA
PROJECT #: 304PROJECT TYPE:
Project DescriptionProject Location
Construction of a trail adjacent to the following road segments:
- Highway 13 between Lilydale Road and Riverside Lane
- Dodd Road between Market Street and Marie Avenue
Project Justification
These sections of trail have been identified as gaps in our trail
system. Our MSA account does not have enough funds to construct
these trails using only MSA funds. Staff anticipates applying for
grants in 2013. If grants are obtained in 2013, construction would
occur in 2013 or 2014.
Project Histor
y
Project Costs
20132014201520162017Total
Planning/Design$91,000$91,000
Construction/Maintenance$363,000$363,000
Total$454,000$0$0$0$0$454,000
Funding Sources
20132014201520162017Total
Municipal Bond Sales$154,000$154,000
$150,000
Municipal State Aid Fund$150,000
Other Government Unit Funding$150,000$150,000
Sanitary Sewer Utility Fund$0
Special Assessments$0
Storm Water Utility Fund$0
Water Revenue Fund$0
Total$454,000$0$0$0$0$454,000
STREET IMPROVEMENT PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:Pedestrian Improvements at Dodd Rd. and Hwy 110TOTA
MSA
PROJECT #: 305PROJECT TYPE:
Project DescriptionProject Location
Pedestrian improvements at the intersection of Dodd Road
(State Trunk Highway 149) and State Trunk Highway 110
Project Justification
To eliminate safety issues on the North Urban Regional Trail (NURT)
and to facilitate a better pedestrian/bicyclist connection between the
Mendota Plaza and the Village; and regional trail/greenway corridor
connection south to Lebanon Hills Regional Park (LHRP)
Project Histor
y
A feasibility report was prepared in 2009 by SRF Consulting Group,
Inc.
Professional Services Contract awarded to SRF Consulting Group,
Inc. for design of improvements in April 2012.
Project Costs
20132014201520162017Total
Planning/Design$124,000$124,000
Construction/Maintenance$616,000$616,000
Total$740,000$0$0$0$0$740,000
Funding Sources
20132014201520162017Total
Municipal Bond Sales$0
Municipal State Aid Fund$247,000$247,000
Other Government Unit Funding$493,000$493,000
Sanitary Sewer Utility Fund$0
Special Assessments$0
Storm Water Utility Fund$0
Water Revenue Fund$0
Total$740,000$0$0$0$0$740,000
STREET IMPROVEMENT PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:Marie Avenue Rehabilitation 2TOTAL COST:$911,000
MSA-Rehabilitation
PROJECT #: 306PROJECT TYPE:
Project DescriptionProject Location
Rehabilitation of the following road segments with complete
pavement removal:
- Marie Avenue between Dodd Road and Victoria Road
Project Justification
Maintenance costs are increasing and the streets are cracking, rutting
and showing wear due to traffic and weathering. Rehabilitation with
complete pavement removal and replacing the bituminous surface will
extend life of roadway to a like new condition.
Project Histor
y
Project Costs
20132014201520162017Total
Planning/Design$152,000$152,000
Construction/Maintenance$759,000$759,000
Total$0$0$0$911,000$0$911,000
Funding Sources
20132014201520162017Total
Municipal Bond Sales$490,000$490,000
Municipal State Aid Fund$330,000$330,000
Other Government Unit Funding$0
Sanitary Sewer Utility Fund$0
Special Assessments$91,000$91,000
Storm Water Utility Fund$0
Water Revenue Fund$0
Total$0$0$0$911,000$0$911,000
STREET IMPROVEMENT PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:Mendota Heights Road Rehabilitation 2TOTAL COST:$520,000
MSA-Rehabilitation
PROJECT #: 307PROJECT TYPE:
Project DescriptionProject Location
Rehabilitation of the following road segments with milling 2" of the
existing bituminous surface and placing bituminous overlay:
- Mendota Heights Road between Dodd Road and Lexington Ave
- Condon Court
Project Justification
Maintenance costs are increasing and the streets are cracking, rutting
and showing wear due to traffic and weathering. Rehabilitation with
edge milling and overlaying with a new wearing surface will extend life
of roadway to a like new condition.
Project Histor
y
Project Costs
20132014201520162017Total
Planning/Design$87,000$87,000
Construction/Maintenance$433,000$433,000
Total$0$0$520,000$0$0$520,000
Funding Sources
20132014201520162017Total
Municipal Bond Sales$148,000$148,000
Municipal State Aid Fund$148,000$148,000
Other Government Unit Funding$0
Sanitary Sewer Utility Fund$0
Special Assessments$224,000$224,000
Storm Water Utility Fund$0
Water Revenue Fund$0
Total$0$0$520,000$0$0$520,000
STREET IMPROVEMENT PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:Annual Street Crack Sealing and Seal CoatingTOTAL COST:$1,068,900
PM
PROJECT #: 401PROJECT TYPE:
Project DescriptionProject Location
Each year, staff will determine an area that can be crack sealed and
seal coated within the allotted budget based upon current estimated
project costs. The areas tentatively planned for crack sealing and seal
coating is shown on the map of seal coating projects.
Project Justification
The sealing of street cracks will significantly extend the useful life of the streets. This will extend the time frame when a
costly street reconstruction project will be necessary. The sealing of cracks in the street surface reduces/eliminates water
from entering the road base and subgrade. This process reduces the freeze/thaw cycles of the subgrade, maintaining the
integrity of the road. Crack sealing is completed in a particular area one year prior to seal coating. This allows the crack
sealing material to cure and minimize bleed through once seal coated.
Seal coating will extend the useful life of roads by protecting the bituminous from oxidation due to adverse weather
conditions (sun, rain, wind, snow, etc.). The prevention of oxidation will prolong the useful life of the pavement and defer
the need for a costly reconstruction. Seal coating also improves the skid resistance of the roadway surface by increasing
the friction between vehicle tires and the roadway. Streets that are reconstructed or rehabilitated are typically seal coated
five years after they are paved.
Project Costs
20132014201520162017Total
Planning/Design$27,000$16,000$18,000$17,500$18,000$96,500
Construction/Maintenance$276,900$158,000$180,500$176,500$180,500$972,400
Total$303,900$174,000$198,500$194,000$198,500$1,068,900
Funding Sources
20132014201520162017Total
Municipal Bond Sales$0
Municipal State Aid Fund$0
Other Government Unit Funding$303,900$174,000$198,500$194,000$198,500$1,068,900
Sanitary Sewer Utility Fund$0
Special Assessments$0
Storm Water Utility Fund$0
Water Revenue Fund$0
Total$303,900$174,000$198,500$194,000$198,500$1,068,900
STREET IMPROVEMENT PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:Annual Pavement MarkingsTOTAL COST:$85,000
PM
PROJECT #: 402PROJECT TYPE:
Project DescriptionProject Location
Typically, pavement markings last 3-5 years before restriping is
needed to maintain its reflectivity. Each year, staff will determine
which streets in the city should receive restriping within the allotted
budget. This includes centerline striping and shoulder striping.
Striping enhances the safety of the roadway by maintaining reflectivity
and by directing traffic to the correct lane movement.
Project Justification
Restriping maintains the pavement markings to the required local and
state standards.
Project Histor
y
Project Costs
20132014201520162017Total
Planning/Design$0
Construction/Maintenance$17,000$17,000$17,000$17,000$17,000$85,000
Total$17,000$17,000$17,000$17,000$17,000$85,000
Funding Sources
20132014201520162017Total
Municipal Bond Sales$0
Municipal State Aid Fund$0
Other Government Unit Funding$17,000$17,000$17,000$17,000$17,000$85,000
Sanitary Sewer Utility Fund$0
Special Assessments$0
Storm Water Utility Fund$0
Water Revenue Fund$0
Total$17,000$17,000$17,000$17,000$17,000$85,000
STREET IMPROVEMENT PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:Annual Street SweepingTOTAL COST:$100,000
PM
PROJECT #: 403PROJECT TYPE:
Project DescriptionProject Location
The street sweeping on city streets is conducted each spring and fall.
Street Sweeping enhances the safety of the roadway by debris from
the roadway.
Project Justification
Residential street sweeping is a city service that not only beautifies our streets and community by removing litter and
debris, but protects our environment and keeps the storm drain system from clogging. Street sweeping reduces the
pollutant load (leaves, pet/animal debris, heavy metals, oils, grease, sediment, etc.) to the receiving waters. In addition,
material removed by street sweeping will not be able to block lines reducing the amount of flooding during heavy rainfall.
Leaves in the street also are a safety problem, especially when wet.
Project Histor
y
Project Costs
20132014201520162017Total
Planning/Design$0
Construction/Maintenance$20,000$20,000$20,000$20,000$20,000$100,000
Total$20,000$20,000$20,000$20,000$20,000$100,000
Funding Sources
20132014201520162017Total
Municipal Bond Sales$0
Municipal State Aid Fund$0
Other Government Unit Funding$15,000$15,000$15,000$15,000$15,000$75,000
Sanitary Sewer Utility Fund$0
Special Assessments$0
Storm Water Utility Fund$5,000$5,000$5,000$5,000$5,000$25,000
Water Revenue Fund$0
Total$20,000$20,000$20,000$20,000$20,000$100,000
2013 – 2017
Sanitary Sewer Improvement
and Maintenance Plan
City of
Mendota Heights
Table of Contents
OVERVIEW OF SANITARY SEWER SYSTEM ........................................................................ 1
Sanitary Sewer Collection System .............................................................................................. 1
Individual Sewage Treatment Systems (ISTS) ........................................................................... 1
Individual Service Connections .................................................................................................. 2
Sanitary sewer system regulations, ordinances and management practices ............................... 2
Existing system issues................................................................................................................. 2
Inflow and Infiltration ................................................................................................................. 3
SSIMP OVERVIEW ....................................................................................................................... 4
Sanitary Sewer Improvement and Maintenance Plan (SSIMP) .................................................. 4
SSIMP Goals ............................................................................................................................... 4
Project Details ............................................................................................................................. 4
Preventative Maintenance ....................................................................................................... 4
Cleaning and Televising ..................................................................................................... 4
Sanitary Sewer Rehabilitation ................................................................................................. 5
Project Financing ............................................................................................................................ 6
Municipal State Aid (MSA) Fund ........................................................................................... 6
Sanitary Sewer Utility Fund .................................................................................................... 6
Storm Water Utility Fund ....................................................................................................... 6
Water Revenue Fund ............................................................................................................... 6
Special Assessments ............................................................................................................... 6
City Funding (Municipal Bond Sales) .................................................................................... 6
Sanitary Sewer Facilities ................................................................................................................. 7
Maps
Sanitary Sewer Cleaning and Televising Maintenance Plan
Summary of Sanitary Sewer Project Costs and Funding Sources
Sanitary Sewer Utility Fund Summary
Improvement Projects
OVERVIEW OF SANITARY SEWER SYSTEM
Sanitary Sewer Collection System
The City of Mendota Heights sanitary sewer collection system is available to the majority of
existing land uses. Almost 100 percent of Mendota Heights current population is connected to
the sanitary sewer collection system with the exception of a limited number of scattered sites that
still utilize Individual Sewage Treatment Systems (ISTS) which are private on-site septic
systems.
Wastewater from the City of Mendota Heights is collected and conveyed to the wastewater
treatment plant through a network of over 73.1 miles of gravity sewers, 1.3 miles of pressure
sewer (forcemain), 1,906 sanitary manholes and 6 lift stations.
The City of Mendota Heights is completely within the Metropolitan Urban Service Area
(MUSA). The sanitary sewage system in Mendota Heights was developed based upon the
Sanitary Sewer System Master Plan dated March 28, 1966. In 1972, the Sanitary Sewer Master
Plan was approved by the Metropolitan Council (formerly the Metropolitan Sewer Board and
Metropolitan Waste Control Commission). The City of Mendota Heights is serviced by the
Metropolitan Council waste water system managed by Metropolitan Council Environmental
Services (MCES). The sanitary sewerage collection system in Mendota Heights is a tributary to
the Metropolitan Council system. The majority of the Mendota Heights system flows into a
Metropolitan Council sewer interceptor connection, which crosses under the Mississippi River
near the Interstate 35E Bridge to the West Seventh Street interceptor and ultimately to the
treatment plant at Pig’s Eye Island. A portion of the northeastern part of the City flows directly
into the St. Paul system at Chippewa Avenue and Annapolis Street.
Individual Sewage Treatment Systems (ISTS)
Approximately 60 Individual Sewage Treatment Systems (ISTS) are still utilized in Mendota
Heights. The largest concentrations of on-site septic systems are in the Somerset neighborhood
located in the east central part of the City, adjacent to the City of West St. Paul and the Olivia T.
Dodge Nature Center.
City Code (10-3-3: Individual Sewage Treatment Systems) outlines management practices for
properties served by an Individual Sewer Treatment System (ISTS):
The system must be pumped/inspected at least once every three years.
The Pumping/Inspection must be performed by a person with a current MPCA sewage
contractor license.
The licensed contractor is responsible for filing a septic maintenance log with Dakota
County.
Upon verification of required maintenance, the City shall issue a statement of compliance
in letter form, permitting three additional years of operation.
The City will notify the owner of an ISTS no later than two months before permit
expiration. The City has contracted Dakota County to perform this work.
Page 1
Individual Service Connections
The City of Mendota Heights is not responsible for the cleaning, maintaining, or repairing
individual service connections from their building up to and including the connection to the
sanitary sewer main; the property owner bears the responsibility.
Sanitary sewer system regulations, ordinances and management
practices
The City of Mendota Heights has adopted a number of practices that are aimed at protecting the
quality of water resources within Mendota Heights and the integrity of the sanitary sewer system.
These practices are crucial to the future performance and investment required by the utility
system because they represent the manner in which this and previous sanitary sewer plans are
implemented.
The sanitary sewer ordinance prescribes the design and manner in which individual
connections and use of public sewers are to be made. To limit the amount of inflow into
the sanitary sewer system, the ordinance prohibits the flows of storm water, ground
water, roof runoff, surface water, unpolluted drainage, unpolluted industrial cooling
water, or unpolluted industrial process water into any public sanitary sewer.
The city zoning regulations determine the specific use and development intensity of
individual parcels in the community.
The city subdivision ordinance requires that properties to be developed be served by the
municipal sanitary sewer system, and that, all new sanitary sewers must be constructed
according to plans approved by the City Engineer.
The construction of the municipal and MCES sanitary sewer systems and their on-going
operations are financed by: Service Availability Charges (SAC), assessments to
properties, and by customer charges that are paid on a regular basis.
The City of Mendota Heights has updated its on-site septic system ordinance to comply
with recent Minnesota Pollution Control Agency (MPCA) requirements.
The Mendota Heights Public Works Department Utilities Division is responsible for all
maintenance activities associated with the sanitary sewer system.
Existing system issues
Basic problems that can affect the operation of a sewer collection system include infiltration,
inflow, and blockages. It is important that infiltration and inflow flows be kept to a minimum to
maintain pipe capacity and preserve treatment plant capacity. The most common sources of
sewer blockages are tree root obstructions and the possibility of solids settling out and collecting
within the sanitary sewer collection system as a result of sewer lines flowing at less than design
capacity.
Page 2
Inflow and Infiltration
The condition of sanitary sewer systems can greatly impact total sewage flow. Inflow and
Infiltration (I/I) are terms for the ways that clear water (rain and groundwater) makes its way into
sanitary sewer pipes. Infiltration occurs when groundwater seeps into sewer pipes through
cracks, leaky joints or deteriorated manholes. Inflow is a direct connection that allows rainwater
to enter the sewer system through roof leaders, basement sump pumps, or foundation drains
illegally connected to the system. I/I are of great concern as it results in the unnecessary
treatment of water and consumes capacity in the large regional sewer pipes. I/I can also
contribute to sewer backups into homes and overflows into local lakes and rivers. In order to
minimize I/I, the City of Mendota Heights prohibits the connection of sump pumps, rain leaders
and passive drain tile into the sanitary sewer system.
The current I/I goal for the City of Mendota Heights is an allowable peak hourly flow of 4.83
MGD with an adjusted average of 1.67 MGD. The Metropolitan Council’s metering program
shows that the total annual flow contributed to the MCES sanitary sewer has been in decline over
the past several years. This decline can be directly attributed to the City of Mendota Heights’
efforts to reduce I/I contributions to the system. Notwithstanding exceeding our I/I goal, the City
of Mendota Heights continues to seek opportunities to reduce clear water flow into the sanitary
sewer system.
Page 3
SSIMP OVERVIEW
Sanitary Sewer Improvement and Maintenance Plan (SSIMP)
The Sanitary Sewer Improvement and Maintenance Plan (SSIMP) is a planning tool that
forecasts the city’s needs over a five year period based on city-adopted long-range plans, goals
and policies. The SSIMP includes detailed descriptions of sanitary sewer improvement projects
and maintenance projects the city anticipates to initiate during the five-year period. The SSIMP
is updated annually to ensure consistency and the reflection of changing demands and financial
resources.
SSIMP Goals
The goals of the SSIMP are to:
Provide a balanced program for sanitary sewer improvements given anticipated funding
o
revenues over a five-year planning period.
Enable the Mendota Heights City Council to evaluate the needs of the entire city
o
objectively.
Anticipate needed sanitary sewer improvements in advance, rather than being overlooked
o
until critically needed.
Provide a plan for sanitary sewer improvements that can be used in preparing the budget
o
for the coming fiscal year.
Project Details
The sanitary sewer improvement projects being reported in the SSIMP will be shown within the
following sections:
Preventative Maintenance
o
Sanitary Sewer Rehabilitation
o
Preventative Maintenance
Preventative maintenance includes activities such as cleaning and televising sanitary sewer lines,
visual inspection of manholes, annual inspection and maintenance of lift stations, and root
cutting in the main lines. Sanitary sewer maintenance and activities are funded through the
Sanitary Sewer Utility Fund.
Cleaning and Televising
In 2006, the City of Mendota Heights started a cleaning and televising program with the goal of
cleaning and televising the entire sanitary sewer system in a 5 year period. Currently, Public
Works Staff along with one seasonal employee clean approximately 7-10 miles of pipe per year.
In addition, the city hires a contractor each year to clean an additional 7-8 miles of pipe and
televise all of the pipes that are cleaned that year. At our current rate, we are cleaning and
televising the entire sanitary sewer system every 5-6 years.
Page 4
Sanitary sewer pipes are cleaned and televised to identify problem areas, including leaking
joints, collapsed sections of pipe and excessive root intrusion through cracks and joints.
Excessive root intrusion can cause plugging, which can lead to sewage backups into basements.
Through routine televising and maintenance logs, Public Works staff have identified and
prioritized those sections of sewers that require disproportionate maintenance to remain
functional or have a history of excessive root intrusion. The SSIMP was then developed to
address these problem areas using a variety of rehabilitation techniques, including: conventional
excavation and pipe replacement; pipe lining with cured-in-place pipe (CIPP); additional root
treatments.
CIPP installation involves inverting an epoxy saturated fiber lining into a sewer line and using
water/stream pressure to cure the epoxy. Services and lateral connections are opened after the
pipe has cured using a camera and robotic cutter. This process results in a continuous, joint free,
structural liner that can be installed with minimal disruption to adjacent residents and traffic, and
requires no excavation or street reconstruction.
Sanitary Sewer Rehabilitation
A sanitary sewer rehabilitation project will be defined as a project in which the sanitary sewer is
modified or supplemented in-place, to restore the serviceability of the existing sanitary sewer
system.
The City of Mendota Heights maintains approximately 74.4 miles of sanitary sewer pipe. As the
sanitary sewer infrastructure ages, it requires rehabilitation to protect or extend its useful life. If
the sanitary sewer infrastructure is not preserved, it will deteriorate prematurely and its benefit to
the community will be lost. As a result, the SSIMP reflects the broad direction of the City
Council to preserve existing sanitary sewer infrastructure before they fall into such disrepair that
expensive reconstruction is required. Typically, the City of Mendota Heights completes one
sanitary sewer lining project a year and additional sanitary sewer rehabilitation projects as
needed.
Reconstruction projects are identified and planned as part of the Street Improvement Plan (SIP)
as sanitary sewer reconstruction often involves removal of the road surface for utility access.
Sanitary sewer reconstruction projects that do not impact streets are identified in this plan.
Page 5
Project Financing
The 2013-2017 Sanitary Sewer Improvement and Maintenance Plan which is detailed on the
following pages is financed from the Sanitary Sewer Utility Fund; however, a variety of funding
sources are available for non-sanitary sewer project costs. The purpose of this section is to
describe and analyze these sources, in as much detail as possible, so that the users of this SSIMP
can be certain that the program as outlined can be financed from available funding sources.
Municipal State Aid (MSA) Fund
The Minnesota Department of Transportation (MnDOT) provides funding assistance for
improvements to those municipal streets which are designated as part of its MSA system. The
City of Mendota Heights receives an annual allotment from the State of Minnesota Municipal
State Aid Street Construction Account.
Sanitary Sewer Utility Fund
This fund receives revenue from the utility billing for sanitary sewer. It also is responsible for
any expenses relating to the sanitary sewer system.
Storm Water Utility Fund
This fund receives revenue from the utility billings and is responsible for the expenses related to
maintaining the city’s storm water system.
Water Revenue Fund
This fund accumulates the water surcharges the city receives from St Paul Regional Water
Services. These funds are used for any city expenses that are incurred relating to the city’s water
system and water tower.
Special Assessments
The City of Mendota Heights Street Rehabilitation and Reconstruction Assessment Policy
approved in June 1992 states that the city will be responsible for financing up to 50% of street
reconstruction and rehabilitation projects with the property owner being assessed for the
remaining.
City Funding (Municipal Bond Sales)
Since it often takes several years for the city to collect special assessments, the city typically
issues bonds for the remaining improvement costs for cash flow purposes. The bond payments
relating to street improvement projects are then levied. If there are project costs relating to the
above mentioned fund sources, the amount of bonds to be issued can be reduced by monies
received from any of those funds.
Page 6
Sanitary Sewer Facilities
Improvements totaling approximately $2 million are planned for in the 2013-2017 SSIMP.
Highlights of the planned projects are as follows:
Preventative Maintenance Projects:
Annual Sanitary Sewer Cleaning and Televising
Sanitary Sewer Rehabilitation Projects:
Annual Sanitary Sewer Lining
2013: Lift Station Rehabilitation: Veronica Lane
2014: Lift Station Rehabilitation: Mendota Heights Road and Northland Drive
2015: 816 Ridge Place Sanitary Sewer Rehabilitation
TBD: Mendota Heights Road Forcemain Replacement
Page 7
Sanitary Sewer Improvement &
Maintenance Plan 2013-2017
City of
Sanitary Sewer Cleaning and
Mendota
Televising Maintenance Plan
02,500
Heights
December 13, 2012
SCALE IN FEET
Legend
Cleaning and Televising
2013
2014
ORME ST W
2015
2016
2017
STAPLES AVE
2018
BLUFF CIR
DEER TRAIL PT
WESLEY LN
DARLA CT
SOUTH PLAZA DR
CHERI LN
ONEILL RD
SANITARY SEWER IMPROVEMENT & MAINTENANCE PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
SUMMARY OF SANITARY SEWER PROJECT COSTS AND FUNDING SOURCES
Project NameProj. #
20132014201520162017Total
Annual Sanitary Sewer Cleaning and Televising501$62,000$56,000$54,000$74,000$92,000$338,000
Annual Sanitary Sewer Lining502$110,000$79,000$79,000$79,000$79,000$426,000
Lift Station Rehabilitation503$250,000$281,000$0$0$0$531,000
816 Ridge Place Sanitary Sewer Rehabilitation504$0$0$315,000$0$0$315,000
Mendota Heights Road Forcemain Replacement505$0$0$0$0$0$0
Total$422,000$416,000$448,000$153,000$171,000$1,610,000
Funding Sources32014201520162017Total
201
Municipal Bond Sales$0$0$0$0$0$0
Municipal State Aid Fund$0$0$0$0$0$0
Other Government Unit Funding$0$0$0$0$0$0
Sanitary Sewer Utility Fund$422,000$416,000$448,000$153,000$171,000$1,610,000
Special Assessments$0$0$0$0$0$0
Storm Water Utility Fund$0$0$0$0$0$0
Water Revenue Fund$0$0$0$0$0$0
Total$422,000$416,000$448,000$153,000$171,000$1,610,000
SANITARY SEWER IMPROVEMENT & MAINTENANCE PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
SANITARY SEWER UTILITY FUND SUMMARY
$711,916
Available Balance (11/1/2012)
$330,000
Anticipated 2012 Fourth Quarter Revenue
-$315,656
Anticipated 2012 Expenditures
Total Available (12/31/2012)
$726,260
Revenue
20132014201520162017
Cash Balance$726,260$513,000$343,400$182,200$359,400
Estimated Annual Sanitary Sewer Revenue (1)$1,558,700$1,636,600$1,718,400$1,804,300$1,894,500
Total Revenue$2,284,960$2,149,600$2,061,800$1,986,500$2,253,900
ExpendituresProj. #
20132014201520162017
Estimated MCES Sewer Fees (2)$1,030,950$1,061,900$1,093,800$1,126,600$1,160,400
Estimated City Operational Costs (3) (4)$464,010$473,300$482,800$492,500$502,400
nnual Sanitary Sewer Cleaning and Televising501$62,000$56,000$54,000$74,000$92,000
A
nnual Sanitary Sewer Lining502$110,000$79,000$79,000$79,000$79,000
A
Lift Station Rehabilitation503$250,000$281,000$0$0$0
816 Ridge Place Sanitary Sewer Rehabilitation504$0$0$315,000$0$0
Mendota Heights Road Forcemain Replacement505$0$0$0$0$0
Total Expenditures$1,916,960$1,951,200$2,024,600$1,772,100$1,833,800
$368,000$198,400$37,200$214,400$420,100
Subtotal Unreserved Cash Balance
$145,000$145,000$145,000$145,000$145,000
Asset Depreciation
$513,000$343,400$182,200$359,400$565,100
Total Unreserved Cash Balance on 12/31 (4)
Notes:
(1) Assumes a 5% yearly increase.
(2) Assumes a 3% yearly increase.
(3) Assumes a 2% yearly increase.
(4) Includes amounts for asset depreciation allocated annually.
SANITARY SEWER IMPROVEMENT & MAINTENANCE PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:Annual Sanitary Sewer Cleaning and TelevisingTOTAL COST:$338,000
Sanitary Sewer PM
PROJECT #: 501PROJECT TYPE:
Project DescriptionProject Location
Each year, staff will determine the sanitary sewer that can be cleaned
and televised within the allotted budget based upon current estimated
project costs. The areas tentatively planned for cleaning and
televising are shown on the sanitary sewer cleaning and televising
map.
Project Justification
Our sanitary sewer system is aging. Many of our pipes are 60 years
old and will soon be in need of repair. Cleaning our sewer system on
a regular cycle will help extend the life of the pipes. Televising of the
system will show where immediate repairs are needed.
Project History
The City of Mendota Heights maintains 73.1 miles of sanitary sewer pipe. In 2006, the City of Mendota Heights started a
cleaning and televising program with the goal of cleaning the entire sanitary sewer system in a 5 year period. Currently,
Public Works staff along with one seasonal employee cleans approximately 7-10 miles of pipe per year. In addition, the
city hires a contractor each year to clean an additional 7-8 miles of pipe and televise all of the pipes that are cleaned that
year. At our current rate, we are cleaning the entire sanitary sewer system every 5-6 years.
Project Costs32014201520162017Total
201
Planning/Design$4,000$4,000$4,000$4,000$4,000$20,000
Construction/Maintenance$58,000$52,000$50,000$70,000$88,000$318,000
Total$62,000$56,000$54,000$74,000$92,000$338,000
Funding Sources32014201520162017Total
201
Municipal Bond Sales$0
Municipal State Aid Fund$0
Other Government Unit Funding$0
Sanitary Sewer Utility Fund$62,000$56,000$54,000$74,000$92,000$338,000
Special Assessments$0
Storm Water Utility Fund$0
Water Revenue Fund$0
Total$62,000$56,000$54,000$74,000$92,000$338,000
SANITARY SEWER IMPROVEMENT & MAINTENANCE PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:Annual Sanitary Sewer LiningTOTAL COST:$426,000
San. Sewer Rehab
PROJECT #: 502PROJECT TYPE:
Project DescriptionProject Location
Each year, staff will determine the sanitary sewer that can be lined
within the allotted budget based upon current estimated project costs.
2013: Highway 13 (Sutcliff Circle to Fremont Ave), Freemont Ave
2014-2017: To Be Determined based on previous cleaning and
televising reports
Project Justification
Our sanitary sewer system is aging. Many of our pipes are 60 years
old and will soon be in need of repair. Cleaning our sewer system on
a regular cycle will help extend the life of the pipes. Televising of the
system will show where immediate repairs are needed. Lining pipes
and manholes in need of repair will extend the life of our system.
Project History
Project Costs32014201520162017Total
201
Planning/Design$5,000$4,000$4,000$4,000$4,000$21,000
Construction/Maintenance$105,000$75,000$75,000$75,000$75,000$405,000
Total$110,000$79,000$79,000$79,000$79,000$426,000
Funding Sources32014201520162017Total
201
Municipal Bond Sales$0
Municipal State Aid Fund$0
Other Government Unit Funding$0
Sanitary Sewer Utility Fund$110,000$79,000$79,000$79,000$79,000$426,000
Special Assessments$0
Storm Water Utility Fund$0
Water Revenue Fund$0
Total$110,000$79,000$79,000$79,000$79,000$426,000
SANITARY SEWER IMPROVEMENT & MAINTENANCE PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:Lift Station RehabilitationTOTAL COST:$531,000
San. Sewer Rehab
PROJECT #: 503PROJECT TYPE:
Project DescriptionProject Location
Rehabilitation of the Sanitary Sewer Lift Stations including but not
limited to interior wet well repair, drainpipe replacement, and
standardized electrical controls.
2013: Veronica Lane Lift Station
2014: Mendota Heights Road (Add a New Valve)
2014: Northland Drive Lift Station
Project Justification
These projects are necessary to keep the pump stations at a high
level of service. Pumps, motors and other equipment should be
periodically maintained in order to ensure uninterrupted service.
These improvements will lower operation costs, increase pumping
efficiency and provide redundancy.
Project History
Project Costs32014201520162017Total
201
Planning/Design$50,000$56,000$106,000
Construction/Maintenance$200,000$225,000$425,000
Total$250,000$281,000$0$0$0$531,000
Funding Sources32014201520162017Total
201
Municipal Bond Sales$0
Municipal State Aid Fund$0
Other Government Unit Funding$0
Sanitary Sewer Utility Fund$250,000$281,000$531,000
Special Assessments$0
Storm Water Utility Fund$0
Water Revenue Fund$0
Total$250,000$281,000$0$0$0$531,000
SANITARY SEWER IMPROVEMENT & MAINTENANCE PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:816 Ridge Place Sanitary Sewer RehabilitationTOTAL
San. Sewer Rehab
PROJECT #: 504PROJECT TYPE:
Project DescriptionProject Location
This sanitary sewer rehabilitation project was identified in the 2010
Sanitary Sewer Cleaning and Televising report. The sanitary sewer
manhole located at 816 Ridge Place has sunk approximately 1.5'.
Proposed rehabilitation consists of replacing the manhole and
approximately 200 ft of 27" sanitary sewer pipe.
Project Justification
Rehabilitation of the City's sanitary sewer system is necessary to
keep these utility operating at a high level of service. This sanitary
sewer pipe serves approximately 40% of the city.
Project History
Project Costs32014201520162017Total
201
Planning/Design$65,000$65,000
Construction/Maintenance$250,000$250,000
Total$0$0$315,000$0$0$315,000
Funding Sources32014201520162017Total
201
Municipal Bond Sales$0
Municipal State Aid Fund$0
Other Government Unit Funding$0
Sanitary Sewer Utility Fund$315,000$315,000
Special Assessments$0
Storm Water Utility Fund$0
Water Revenue Fund$0
Total$0$0$315,000$0$0$315,000
SANITARY SEWER IMPROVEMENT & MAINTENANCE PLAN 2013-2017
CITY OF MENDOTA HEIGHTS
PROJECT NAME:Mendota Heights Road Forcemain ReplacementTOTAL COST:$0
San. Sewer Rehab
PROJECT #: 505PROJECT TYPE:
Project DescriptionProject Location
The forcemain on Mendota Heights Road (Pilot Knob Road to
Highway 55) that pumps the sewage from the industrial park has had
several breaks in the past few years and will need to be replaced in
the near future. Staff will continue to monitor the break frequency and
coordinate replacement of the forcemain with street improvements.
Estimated cost for sanitary forcemain replacement is $375,000 and
does not including street replacement costs.
Project Justification
Eliminate emergency repairs and sewer spills.
Project History
The project year for this project has yet to be determined due to staffs
desire to continue to monitor the frequency of breaks.
Project Costs32014201520162017Total
201
Planning/Design$0
Construction/Maintenance$0
Total$0$0$0$0$0$0
Funding Sources32014201520162017Total
201
Municipal Bond Sales$0
Municipal State Aid Fund$0
Other Government Unit Funding$0
Sanitary Sewer Utility Fund$0
Special Assessments$0
Storm Water Utility Fund$0
Water Revenue Fund$0
Total$0$0$0$0$0$0
7b.
December 18, 2012
TO: Mayor, City Council, and City Administrator
FROM: John R. Mazzitello, PE, PMP
Public Works Director/City Engineer
SUBJECT:Proposed Sanitary Sewer Utility Rate and Utility Fee Increases
BACKGROUND
The City of Mendota Heights had not raised Sanitary Sewer usage rates since 1994, until the
rates were adjusted for the 2010 calendar year. At that time it was presented that the sanitary
sewer rates would be looked at on an annual basis and adjusted periodically to account for
increases in costs, specifically the charges billed to the City from the Metropolitan Council
Environmental Services (MCES) division, for the maintenance and operations of the sewage
treatment plants. In addition, the annual costs of maintaining our sanitary sewer system would
be reviewed and the annual budget adjusted accordingly. Since 2012, City Staff has developed a
five-year Sanitary Sewer Improvement and Maintenance Plan (SSIMP) which projects future
costs for the ongoing maintenance of the City’s sanitary sewer infrastructure.
st
The City’s single family residential bill rate for sanitary sewer is based upon the non-summer (1
quarter) water usage quantity. The current base rate is $55.00 for the first 15,000 gallons used
per quarter. For every 750 gallons used above the 15,000, single family residences are billed an
additional $1.95. The commercial rate ranges from $92.00 to $1,132.00 per quarter based on the
size of the water meter.
MCES invoices the City based on flow volumes contributed to the metro-wide wastewater
treatment system. Although the rate for 2012 dropped, flow contribution increased substantially
due to the excessive amount of snowmelt and spring/early summer rainfall. Similarly, the MCES
rate went up for 2013 because flows were down. MCES has given indications that rate increases
of 3%-5% per year should be anticipated for several years to come. The following table shows
MCES fee rates per 1,000,000 gallons of sanitary sewer flow:
MCES Sanitary Sewer Rates 2004-2013
MCES SEWER RATEMCES SEWER RATE
YEAR(per million gallons)YEAR(per million gallons)
20041340.7720091754.30
20051465.4020101980.74
20061544.3320112025.75
20071526.6020121853.62
20081696.8120132029.00
MCES flow quantities the City contributes to the system vary greatly from year to year. In the
past, Mendota Heights has had a high rate of inflow and infiltration into our sanitary sewer
system. This is stormwater runoff that finds its way into the sanitary sewer system through
cracks in the sewer pipe, unsealed manholes, and roots penetrating the sewer pipe, just to name a
few. Although inflow and infiltration can never be eliminated, ongoing annual projects to
televise, clean, and line the sanitary sewer pipe greatly reduce the amountof inflow and
infiltration into the system, thus helping to create a more predictable sanitary sewer flow rate
from year to year.
Because the City of Mendota Heights does not have a sewage treatment plant, MCES controls
approximately 63% of the City’s sewer utility expenses through their sewer rate charge. As a
result of the MCES fees increasing, an increase to our sanitary sewer billing rate is necessary.
The City has had the benefit of a sanitary sewer utility fund cash balance for the past several
years. The annual utility budget had been running in deficit until the rate increase for the year
2010. The proposed rate increase will keep the annual budget out of deficit, and maintain the
integrity of the positive fund balance.
City Staff is proposing an increase to the City sanitary sewer utility rate. Staff estimates that the
new base rate will need to be raised 5% to $57.75 per quarter. This represents a base rate
increase of $2.75 per quarter, $0.92 per month, or $11.00 per year. The second tier usage rate,
currently set at $1.95 is proposed to increase by the same 5% rate to $2.05. The proposed rate
for commercial usage would also increase by 5%. The proposed commercial rates would range
from $96.60 to $1,188.60 per quarter based on the size of the water meter. Commercial
properties utilizing wells for their water source have a separate billing rate schedule.
Commercial Sewer Rate With 5% Increases (per Quarter)
Minimum Per Meter SizeExisting RateProposed Rate
¾ Inch$92.00$96.60
1 Inch$106.00$111.30
1 ¼ Inch$143.00$150.15
1 ½ Inch$283.00$297.15
2 Inch$566.00$594.30
3 Inch$1,132.00$1188.60
Commercial Well Sewer Rate With 5% Increases (per Quarter)
Minimum Per Meter SizeExisting RateProposed Rate
5/8 Inch$190.00$199.50
¾ Inch$190.00$199.50
1 Inch$258.00$270.90
1 ¼ Inch$324.00$340.20
1 ½ Inch$440.00$462.00
2 Inch$896.00$940.80
3 Inch$1,792.00$1,881.60
4 Inch$3,795.00$3,984.75
6 Inch$8,252.00$8,664.60
In addition to the sanitary sewer bills paid by Mendota Heights’ residents and businesses, there is
also a flat-rate storm sewer utility fee applied to all the sewer bills sent out by the City. The
storm sewer utility fee is $5.00 per quarter, or $20.00 per year. This fee creates the Storm Sewer
Utility Fund, which is utilized for maintenance and upkeep of our storm sewer pipes, catch
basins, and pond inlets and outlets. Additionally, this fund has been utilized to provide funding
for street reconstruction projects that include the installation of new storm sewers. At the end of
2012, the Storm Sewer Utility Fund balance is expected to be just less than $55,000. Accounting
for anticipated revenue into the fund at the current $5.00 per quarter rate, the fund will barely be
able to fund the storm sewer improvements for the 2013 street reconstruction project, leaving
little or no balance to be carried forward to 2014. After 2013, the City will have two streets
remaining for reconstruction that will include the installation of new storm sewer. An increase to
the storm sewer utility fee is necessary to generate the funds necessaryto complete these
projects. A quarterly increase of $2.25, or $9.00 per year would generate an additional $125,000
per year and provide enough revenue to the fund to cover anticipated construction costs for
future projects.
When considering the entire quarterly bill, which includes the proposed storm sewer utility
charge of $7.25, homeowners would experience a total billing increase of $5.00 per quarter, or
$20.00 per year.
st
Staff is proposing the rate increase be implemented for the 1quarter (January - March) billing
th
cycle of 2013. Residents and businesses could then be notified with their 4 quarter 2012 bills
that will be sent in January 2013. The new rate would then be collected in April of 2013 with the
st
1 quarter 2013 billing cycle.
The City of Mendota Heights has been monitoring the financial health of the sanitary sewer
utility account since the last rate increase. The increase in charges from MCES is driving the
necessity for a City-wide rate increase. Even after the proposed 5%sanitary sewer rate increase
and the proposed storm sewer utility fee increase, the City of Mendota Heights will remain as the
lowest base sanitary sewer rate in northern Dakota County, and one of the lowest storm sewer
utility fees in the metro area.
BUDGET IMPACT
Without additional revenues, the Sanitary Sewer Utility Fund and the Storm Sewer Utility Fund
will eventually deplete their reserve balances and the City will lose capability and flexibility in
maintaining and improving its infrastructure.
Approximately 500 property owners are on an automatic withdrawal program for their sanitary
sewer bill payment. These customers must be notified in writing, and the City will incur a one-
time $0.50 per account charge for changing the automatic withdrawal amount.
RECOMMENDATION
Staff is recommending approval of the proposed sanitary sewer rate and storm sewer utility fee
increases as outlined above. The proposed increase is required to maintain the revenue stream
required in order to fund self-sustaining utilities and to defray water, sewer, and storm sewer
related costs.
A
If Council desires to implement the Staff recommendation, pass a motion adopting, “
RESOLUTION AUTHORIZING SANITARY SEWER USAGE RATES AND STORM
st
SEWER UTILITY FEES BEGINNING IN THE 1QUARTER OF 2013,
” by a simple
majority vote.
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 2012-__
RESOLUTION AUTHORIZING SANITARY SEWER USAGE RATES AND STORM
st
SEWER UTILITY FEES BEGINNING IN THE 1QUARTER OF 2013
WHEREAS
, the City of Mendota Heights aspires to have a self-funded sanitary sewer
utility for the residents and businesses of the City; and,
WHEREAS
, annual expenditures (including fees paid to the Metropolitan Council
Environmental Services (MCES)) have increased over the past several years; and
WHEREAS
, Sanitary Sewer Utility expenditures (including rates charged by MCES) are
anticipated to continue rising over the foreseeable future; and
WHEREAS
, Storm Sewer Utility fees are utilized for storm sewer installation
improvement, and maintenance projects city-wide; and
WHEREAS
, the City of Mendota Heights has identified the need to raise sanitary sewer
rates and storm sewer utility fees for 2013;
NOW THEREFORE IT IS HERBY RESOLVED
by the City Council of the City of
Mendota Heights that the rate of charge for the use of the Sanitary Sewer Utility shall be set as
st
follows effective the 1 quarter of 2013 (to be billed in April 2013):
Residential Base Rate $57.75
Residential Additional Rate per 750 gallons $ 2.05
Commercial Sewer Rate (per Quarter)
MinimumPer Meter SizeProposed Rate
¾ Inch$96.60
1 Inch$111.30
1 ¼ Inch$150.15
1 ½ Inch$297.15
2 Inch$594.30
3 Inch$1188.60
Commercial Well Sewer Rate(per Quarter)
Minimum Per Proposed RateMinimum Proposed Rate
Meter SizePer Meter
Size
5/8 Inch$199.502 Inch$940.80
¾ Inch$199.503Inch$1,881.60
1 Inch$270.904 Inch$3,984.75
1 ¼ Inch$340.206 Inch$8,664.60
1 ½ Inch$462.00
NOW THEREFORE IT IS FURTHER RESOLVED
by the City Council of the City
st
of Mendota Heights that the city-wide storm sewer utility fee set as $7.25 effective the 1quarter
of 2013 (to be billed in April 2013).
th
Adopted by the City Council of the City of Mendota Heights this 18day of December 2012.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
By:______________________________________
Sandra Krebsbach, Mayor
ATTEST:
_______________________________
Lorri Smith, City Clerk