11122025 Parks and Recreation Commission Agenda Packet
CITY OF MENDOTA HEIGHTS
PARKS AND RECREATION COMMISSION REGULAR MEETING AGENDA
November 12, 2025 at 6:30 PM
Mendota Heights City Hall, 1101 Victoria Curve, Mendota Heights
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Approval of the Agenda
The Commission, upon majority vote of its members, may make additions or deletions to
the agenda. These items may be submitted after the agenda preparation deadline.
5. Approval of Minutes
a. Approve Minutes from the October 14, 2025 Parks and Recreation Commission
Meeting
6. Public Comment - for items not on the agenda
Public comments provide an opportunity to address the Commission on items which are not
on the meeting agenda. All are welcome to speak. Individuals should address their
comments to the Commission as a whole, not individual members. Speakers are requested
to come to the podium and must state their name and address. Comments are limited to
five (5) minutes. No action will be taken; however, the Chair and Commissioners may ask
clarifying questions as needed or request staff to follow up.
7. Acknowledgement of Reports
Items on the Acknowledgement of Reports are approved by one motion of the Commission.
a. Park Improvement Project Update
b. Recreation Update
c. Par 3 Update
d. Commission Work Plan Update
8. New Business
a. Introduction of New Commissioner
b. 2026 Fee Schedule
Page 1 of 40
c.Parks and Recreation Donation Policy
d.Approval of 2026 Meeting Schedule
9.Old Business
10.Staff Announcements
11.Student Representative Update
12.Commissioner Comments and Park Updates
13.Adjourn
Next Meeting
December 9 at 6:30pm
Information is available in alternative formats or with the use of auxiliary aids to individuals
with disabilities upon request by calling city hall at 651-452-1850 or by
emailing cityhall@mendotaheightsmn.gov.
Page 2 of 40
CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA
DRAFT PARKS AND RECREATION MEETING MINUTES
OCTOBER 14, 2025
The October meeting of the Mendota Heights Parks and Recreation Commission was held on
Tuesday, October 14, 2025, at Mendota Heights City Hall, 1101 Victoria Curve.
1. Call to Order – Chair Jaffrey Blanks called the meeting to order at 6:30 p.m.
2. Roll Call – The following Commissioners were present: Chair Jaffrey Blanks,
Commissioners: Michelle Muller, Jennifer Weichert, and Daniel Van Lith; absent:
Commissioners Michael Toth and Jo Schifsky. Student Representative: Evengeline Fuentes.
Staff present: Parks and Recreation/Assistant Public Works Director Meredith Lawrence,
Recreation Program Coordinator Willow Eisfeldt, Recreation Facilities Coordinator Trey Carlson,
and Public Works Director Ryan Ruzek.
3. Pledge of Allegiance
The Pledge of Allegiance was recited.
4. Approval of Agenda
Motion Weichert/second Van Lith to approve the agenda. AYES 4: NAYS 0
5.a Approval of Minutes from July 8, 2025, Regular Meeting
Motion Van Lith/second Muller to approve the minutes of the July 8, 2025, Parks and Recreation
Commission Regular Meeting. AYES 4: NAYS 0
6. Citizen Comment Period (for items not on the agenda)
None.
7. Acknowledgement of Reports
Chair Blanks read the titles of the five updates (Park Improvement Project, Recreation, Par 3,
Commission Work Plan, and Park System Master Plan) and polled the Commissioners for
questions.
7.a Park Improvement Project Update
Parks and Recreation/Assistant Public Works Director Meredith Lawrence briefly reviewed the
park improvement project update, noting the progress on the different projects and highlighting
projects that had been postponed to 2026. She also noted park projects that had been included
in the 2026 preliminary budget.
Commissioner Weichert stated that she has received very positive feedback on the park
improvement projects.
7.b Recreation Update
Recreation Program Coordinator Willow Eisfeldt highlighted upcoming parks and recreation
events and programming.
Page 3 of 40
5a.
Parks and Recreation/Assistant Public Works Director Meredith Lawrence noted two recent
events that were very well attended. She complimented the work of the recreation staff in
bringing forward new event ideas that are well-received by the community.
7.c Par 3 Update
Recreation Facilities Coordinator Trey Carlson reviewed course statistics, noting that the
number of rounds continued to exceed the number of rounds from the previous year. He stated
that the transition to the new tee reservation system has been working well, noting that the
month of August set a record for the highest number of rounds in any one month in course
history. He provided additional information on course conditions, maintenance, and events.
Commissioner Weichert stated that she enjoys seeing the variety of offerings for people of all
ages.
Parks and Recreation/Assistant Public Works Director Meredith Lawrence recognized the work
of Recreation Facilities Coordinator Trey Carlson and his team, noting that the course has had a
record-setting year financially as well.
7.d Commission Work Plan Update
Parks and Recreation/Assistant Public Works Director Meredith Lawrence briefly reviewed the
Commission Work Plan progress.
7.e Parks System Master Plan Update
Parks and Recreation/Assistant Public Works Director Meredith Lawrence provided an update
on the Parks System Master Plan process.
8. New Business
9. Unfinished Business
9.a Ivy Hills Playground Replacement Recommendation
Parks and Recreation/Assistant Public Works Director Meredith Lawrence presented
information on the project timeline, updated RFP information, proposals received, and proposal
summary. She provided a brief review of the proposals that were received, noting that the
packet with these details was provided early to the Commission about two weeks early to allow
additional time for review.
Commissioner Weichert stated that in her conversations with seniors, they would not prefer a
swing or merry-go-round and believed the music feature alternative would provide a better
multigenerational experience. She stated that in her opinion, not all the vendors made many
changes to alter their plan following the City Council input, where she felt that Northland had
made changes to incorporate the Council input.
Ms. Lawrence provided a summary of the funding available for this project. She asked the
Commission to review the proposals and make a recommendation to the City Council on the
preferred proposal. She stated that vendors have agreed to hold pricing through November 1st,
and therefore, she hoped to bring the recommendation from the Commission forward to the City
Council at its next meeting.
Page 4 of 40
Commissioner Muller stated that she likes proposal two with the fully accessible swing, as that
feature is inclusive of age and wheelchair accessibility. She stated that her second choice
would be proposal one.
Commissioner Van Lith stated that he also prefers proposal two but had concerns with the cost
and whether that would be acceptable.
Ms. Lawrence noted that the final decision on the budget for the project will be of the City
Council. She confirmed that additional park dedication funds would be received from recent
development.
Chair Blanks noted that if that option is chosen, it would use half of the existing balance of the
Special Parks Fund.
Commissioner Weichert stated that just because funds are available does not mean they should
be spent, especially in one playground. She did not support that level of funding for one
playground and preferred to diversify the assets throughout the community, as she did not
believe there were many young children in that neighborhood.
Commissioner Muller stated that the demographics in neighborhoods continue to change over
time, and there will again be more young children who will use the playground as her kids did
when they lived in this area.
Commissioner Weichert stated that the Northland proposal with the music option is her top
choice.
Commissioner Van Lith stated that while he likes proposal two from Flagship, the cost is much
higher than the other proposals. He stated that he likes the Northland proposal four with the
music alternative as well.
Chair Blanks stated that his top choice was also Northland with the music option, while his
second choice was Webber option two, and then Webber option one was his third choice.
Student Representative Fuentes stated that her top choices were Flagship option one and
Webber option two. She stated that the Northland option is very tall without an option on the
ground that would be seen as more accessible. She noted that younger children may require
parents to go up into the tall structure with them.
Chair Blanks noted that the music element was considered accessible and noted that proposal
also included the most poured-in-place surfacing. He recognized that the top choices would be
Northland proposal four, Flagship proposal one, and Webber proposal six.
Student Representative Fuentes commented that she assisted with building the accessible
Somerset playground, and the spinner seems to be well-liked, while the music equipment is not
always a large draw at a playground. She believed that the spinner would be a feature that kids
in this area would be drawn to, but could also see the benefit of musical equipment for
multigenerational experiences.
Commissioner Weichert commented that often those music features draw others in to
participate.
Page 5 of 40
Chair Blanks commented that, from his experience, the spinner is a larger draw for children. He
stated that although he does like musical instruments, he believed that the spinner would be a
larger draw but noted that there is a spinner at Somerset.
Commissioner Weichert stated that she also likes the monkey bar feature from Northland, along
with the poured-in-place surfacing that goes to the swings.
Ms. Lawrence stated that when the Mendakota playground is redone, the desire would be to
have that playground be fully accessible. She noted that she did not receive preferences from
the members of the Commission who were not in attendance tonight.
Commissioner Muller commented that she does like the shade features included on the
Flagship proposal.
Commissioner Weichert stated that the cost of the shades is high compared to the minimal
shade provided. She believed that planting additional trees would provide more shade.
Commissioner Van Lith asked if there are plans to plant trees as part of the project.
Ms. Lawrence replied that they are not planning to remove any trees as part of the project. She
stated that once the playground is completed, they could look at potentially planting additional
trees. She noted that shade was a desired element mentioned by the public for this location.
Commissioner Muller asked for information on the playground brands used for different
playgrounds.
Ms. Lawrence reviewed the four vendors that have been used for playgrounds in Mendota
Heights during her time. She noted that she has received positive feedback on all the vendors
that participated in this project proposals. She asked that the Commission make a
recommendation on the playground and make a recommendation related to the color scheme.
Commissioner Muller asked the preferred playground from the previous review.
Ms. Lawrence stated that the Commission recommended Webber option one but noted that
option has been modified. She cautioned the Commission from comparing the previous
proposals, as those bids were rejected and a new RFP was released and bid upon.
Motion Weichert/second Van Lith to recommend the Northland Recreation proposal with the
music features for the Ivy Hills playground replacement.
Further discussion: Chair Blanks stated that he believes the spinner would be a larger draw for
children than the music features.
Commissioner Weichert commented that the playground is not just for children, but the entire
community, and many seniors do not want to use a spinner but would love to play musical
instruments with children.
Commissioner Muller stated that she would prefer the spinner.
Student Representative Fuentes stated that she would also prefer the spinner as she has
noticed that it is a more popular feature for children when both options are available at parks.
She noted that Somerset is not always open to the public.
Page 6 of 40
Commissioner Muller noted that musical features are available at other parks as well and are
not often used.
Chair Blanks agreed that he does not often see kids using the musical features at Mendakota.
He noted that it appears the vote is a tie, and perhaps the recommendation is just for the
vendor, and the decision between the spinner and musical feature options is left for the Council
to decide.
Commissioner Muller noted that the Northland spinner is more accessible than the Flagship
spinner.
AYES 2: NAYS 2 (Blanks and Muller opposed)
Motion Blanks/second Van Lith to recommend the Northland Recreation proposal for the Ivy
Hills playground replacement, leaving the decision between the spinner and musical feature to
the City Council.
AYES 4: NAYS 0
Ms. Lawrence provided options for color schemes.
Student Representative Fuentes stated that she is not drawn to super bright or neon colors and
would like to see something more natural, perhaps with greens.
Commissioner Weichert noted previous input received from a resident who stated that the very
bright colors were off-putting to her autistic child and would prefer calmer colors.
The Commission agreed with the cool blue colors.
Commissioner Van Lith suggested light colors for the slides.
Motion Blanks/second Muller to recommend the cool blue color palette with light colored slides.
AYES 4: NAYS 0
10. Staff Announcements
Parks and Recreation/Assistant Public Works Director Meredith Lawrence shared the following
announcements:
•She highlighted upcoming recreation events
•The City has begun hiring seasonal staff for the winter season, but is still looking for
more staff
•She expressed appreciation to parks and recreation staff for their great cooperation and
the services they provide
•Other events can be found on the City’s website
Page 7 of 40
11. Student Representative Update
Student Representative Fuentes commented on students who have volunteered with recent and
upcoming recreational activities. She noted that many students also work as seasonal staff for
the warming houses.
12. Commission Comments and Park Updates
Commissioner Wiechert
•Kensington Park is very clean
•People do a great job cleaning up after themselves at the dog park, and she is looking
forward to trees being planted
Commissioner Muller
•The parks have been looking great throughout the community
•She noted areas where additional trash cans would be helpful
Commissioner Van Lith
•Commented that his parks look great
•Noted a swing at Hagstrom-King Park that could use attention
Chair Blanks
•The last Music in the Park concluded at Market Square, and it was a great season
•Valley Park is still under construction
13. Adjourn
Motion Muller/Second Van Lith to adjourn the meeting at 8:11 PM
AYES 4: NAYS 0
Minutes drafted by:
Amanda Staple
TimeSaver Off Site Secretarial, Inc.
Page 8 of 40
7.a
Parks and Recreation Commission
Meeting Date: November 12, 2025
Agenda Item: Park Improvement Project Update
Item Type: Monthly Report
Department: Parks and Recreation Contact: Meredith Lawrence, Parks
and Recreation/Assistant
Public Works Director
Action Request:
Informational Only.
Background:
2026 Projects
The following items were included in the 2026 Preliminary Budget:
1.Wentworth Hockey Board Replacement
2.Wentworth Basketball Court Expansion
3.Valley Park Playground Replacement (pending grant funding)
4.Valley Park Picnic Shelter Refresh (pending grant funding)
The following items were requested, but not included in the 2026 Preliminary Budget:
•Dog Park Water Source Addition
•Tot Lot Water Source Addition
•Bocce Ball Court Addition
Ivy Hills Playground
At their October 21 meeting, the City Council approved the proposal from Northland
Recreation for a new playground to be constructed at Ivy Hills Park. The Council affirmed the
Commission's recommendation for the Cool-Blue color palette and the accessible spinner
feature to be included. Staff met on site with the contractor on November 6 for a final site visit
and is working with the City Attorney to execute the contract. The playground will be installed
in the Spring of 2026.
Special Parks Fund Balance
Page 9 of 40
Currently, the Special Parks Fund is showing an estimated balance of approximately $529,000
available as of November 5, 2025.
Fiscal and Resource Impact:
None.
Attachments:
None
Item Relation to Commission Guiding Principles:
Active Recreation Facilities for All
Page 10 of 40
7.b
Parks and Recreation Commission
Meeting Date: November 12, 2025
Agenda Item: Recreation Update
Item Type: Monthly Report
Department: Parks and Recreation Contact: Willow Eisfeldt, Recreation
Program Coordinator
Action Request:
N/A- Informational Only.
Background:
Fall & Early Winter Recreation Opportunities
To expand programming to fit the needs and wants of the community, staff have added six
new programs to our late fall and early winter recreation opportunities:
•Winter Walking Group: This is a free program on Thursday's throughout the winter from
9-10 a.m.; registration is required to receive the weekly meeting location.
•500 Club: The group had 8 participants on the first meeting day, and staff expect the
program to grow throughout the winter. This is a free program on Thursday's
throughout the winter from 10 a.m.-12 p.m. at the Par 3 Clubhouse
•Learn to Play Cribbage: This is the first Learn to Play program that staff have offered as a
trial. The program has 6 participants registered for the 4-week session. Staff are excited
to offer more Learn to Play series in the future.
•Story Hour: Offered on various Thursday's through November and December, story hour
is a trial program to engage the pre-school population throughout Mendota Heights
and neighboring communities. Story hour will be held from 9-10 a.m. at the Par 3
Community Clubhouse. Below is the schedule:
o Thursday, November 20: Story with a Firefighter
o Thursday, December 4: Story with a Police Officer
o Thursday, December 18: Story with a Veterinarian
•Free Snowshoe Rentals: Once Mendota Heights receives adequate snowfall,
approximately 6 inches, staff will open the Par 3 golf course to snowshoers with free
snowshoe rentals at the clubhouse on Mondays from 2-4 p.m., and Wednesdays and
Fridays from 8-10 a.m.
•First Aid & CPR Basics: A free First Aid and CPR basics class will be held at City Hall on
Wednesday, December 3. This is not an official certification class. The purpose of this
class is to help community members feel comfortable administering general first aid and
Page 11 of 40
utilizing AEDs. Registration is required and is available online.
Returning fall and winter programming includes the following recreation programs:
•Tour de Rec: This program meets monthly on the first Thursday of the month from 6-7
p.m. at various locations in and around Mendota Heights. This is a free, drop-in program
in partnership with West St. Paul Parks and Recreation and ISD197 Community
Education. Partial funding for Tour de Rec comes from the revenue from the Makers
Market event.
•Coffee and Cribbage: This program meets weekly on Wednesday's from 9-11 a.m. at the
Par 3 Clubhouse, it is free with no registration required.
•Youth Field Trips: Mendota Heights Parks and Recreation is offering two winter break
field trips this year on non-school days to help families with their childcare needs. These
programs are in partnership with West St. Paul, South St. Paul and Inver Grove Heights
Parks and Recreation Departments. Registration is available for youth field trips online.
•Winter Gymnastics: Mendota Heights Parks and Recreation partners with West St. Paul
Parks and Recreation to offer gymnastics classes at Harmon Park. Registration is
available online.
•Skating Lessons: Offered from January to mid-February, skating lessons for youth take
place at Marie Park. Registration is open for skating lessons online.
Summer 2025/2026
Staff will provide 2025 program and event stats in early 2026 after the year is complete.
Additionally, staff are in the beginning stages of program and event planning for the summer
of 2026. In 2025, Mendota Heights Parks and Recreation offered 52 unique program and event
opportunities. These did not include weekly repeat programs such as Walking Group or Coffee
& Cribbage. In 2024, the City offered 42 unique programs and events. Our goal is to continue
to grow our programming in 2026 while maintaining a high level of quality within our
programs.
Maker's Market
Staff will provide an update on the Maker's Market event that occurred on Saturday, November
8.
Fiscal and Resource Impact:
N/A
Attachments:
None
Item Relation to Commission Guiding Principles:
Vibrant and Diverse Community Programming
Page 12 of 40
7.c
Parks and Recreation Commission
Meeting Date: November 12, 2025
Agenda Item: Par 3 Update
Item Type: Monthly Report
Department: Parks and Recreation Contact: Trey Carlson, Recreation
Facilities Coordinator
Action Request:
Informational Item — No Action Requested
Background:
Season Statistics
*November data will be shared verbally as this packet was finalized prior to the end of the golf
season.*
Month 2025 2024
March 307 261
April 2083 1923
May 3052 2664
June 3453 3395
July 3574 3093
August 4101 3089
September 2356 2095
October 1174 1428
The 2025 season proved to be a successful roll-out of the new ForeUP tee time system at the
course. Below are the percentage of tee times made online per month:
•March: 46%
•April: 44%
•May: 54%
•June: 52%
•July: 57%
•August: 56%
•September: 52%
Page 13 of 40
•October: 42%
Golf Course Closed
The golf course closed for the season on Thursday, November 6. Residents should know that
this means the course is closed to all golfers. In the off season, there should be no golfers out
on the course using it as a driving range, practicing their putting or any other golf activities.
Staff is grateful for an incredible golf season.
Fall Event Update:
•Trick or Teeing (Recap)
o Staff estimates that approximately 1,300 people gathered at the Par 3 golf course
to celebrate an early Halloween at our annual Trick or Teeing event. A huge thank
you to all of those that volunteered their time to help make the event possible.
This event is a staff favorite as we get to see families come through all dressed up
in their favorite costumes and it is another great way for generations to come
together and enjoy a city amenity.
Fiscal and Resource Impact:
None.
Attachments:
None
Item Relation to Commission Guiding Principles:
Active Recreation Facilities for All
Page 14 of 40
7.d
Parks and Recreation Commission
Meeting Date: November 12, 2025
Agenda Item: Commission Work Plan Update
Item Type: Monthly Report
Department: Parks and Recreation Contact: Meredith Lawrence, Parks
and Recreation/Assistant
Public Works Director
Action Request:
Informational Only.
Background:
Included is the Commission Work Plan that was approved by the Commission in March. In
order to ensure progress, each month staff will provide an update to the Parks and Recreation
Commission.
Fiscal and Resource Impact:
None.
Attachments:
1.PRC Planning Calendar 2025 110325
Item Relation to Commission Guiding Principles:
Sustainable Source of Funding for Parks and Recreation
A Leading Community with Invested Partners
Greater Connection to the Natural Environment
Vibrant and Diverse Community Programming
A Safe Connected and Walkable/Bikable Community
Active Recreation Facilities for All
Effective Two-Way Communication with an Informed Community
Page 15 of 40
2025 STRATEGIC GOALS
TIMELINE ACTION ITEM STRATEGIC
INITIATIVE
RESPONSIBILITY
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec UPDATE
Implementation of Master Plan All Parks and Recreation
Director
The Master Plan was accepted by the City Council on
June 17 and the final draft is available on the City’s
website. Staff is working on the Phase 1 plan and
performance measures that will be reviewed by the
Commission in early 2026.
Long Term Sustainable Funding Source for
Parks Infrastructure
Sustainable Funding
Source for Parks and
Recreation
Parks and Recreation
Commission/City
Council
Staff has completed a more detailed Capital
Improvement Plan for Parks and the Par 3 that reflects
the outcomes of the PSMP.
Completion of the ADA Transition Plan in
Relation to Parks and Continued Accessibility
Lens at Forefront
Active Recreational
Facilities for All Ages
Parks and Recreation
Director/Assistant City
Engineer
Final Plan was approved by the City Council on
Wednesday, November 5.
Diversify Programming Offered (Senior and
Teen Programming)
Vibrant and Diverse
Community
Programming
Recreation Program
Coordinator/Recreation
Facilities Coordinator
Recreation Coordinators are working to provide more
diverse programming for our community in 2025.
Increase Nature Based Recreation Programs
and Events
Greater Connection to
the Natural Environment
Recreation Program
Coordinator
Recreation Program Coordinator and the Natural
Resource Coordinator are collaborating on
programming and events.
Increase the Usage of the Par 3 Community
Golf Course for the Overall Benefit of the City
as a Whole
Vibrant and Diverse
Community
Programming
Recreation Facilities
Coordinator
The Recreation Facilities Coordinator has made this a
priority for implementation in 2025 and 2026.
Continued Partnership and New Partnerships
to Provide Additional Opportunities to
Residents at a Reasonable Rate
A Leading Community
with Invested Partners
Parks and Recreation
Director/Recreation
Program
Coordinator/Recreation
Facilities Coordinator
The Recreation Coordinators are working to continue
strong relationships with existing partners. The Parks
and Recreation Director will continue to seek out
potential new partnerships and opportunities as they
arise.
Development of a Donation Policy for Parks
and Recreation
All Parks and Recreation
Director/Recreation
Program Coordinator
Staff will present the donation policy for consideration
by the Parks and Recreation Commission on
November 12.
Increase Community Involvement and
Engagement with Residents
Effective Two-Way
Communication with an
Informed Community
Commissioners
Continued Success of the Volunteer in the
Parks (VIP) Program
All Commissioners and
Staff
The annual Volunteer Program Update was provided
to the City Council in February. Staff continue to seek
volunteers for events where additional help is needed.
Page 16 of 40
7.d.1
8.a
Parks and Recreation Commission
Meeting Date: November 12, 2025
Agenda Item: Introduction of New Commissioner
Item Type: Presentation
Department: Parks and Recreation Contact: Meredith Lawrence, Parks
and Recreation/Assistant
Public Works Director
Action Request:
Commissioners are encouraged to introduce themselves to the new Parks and Recreation
Commissioner.
Background:
On November 5, the City Council appointed Pau Cortes Valdes to the Parks and Recreation
Commission.
Pau Cortes has been a Mendota Heights resident since 2021 and is a dedicated user of the
city's parks and trails along with his wife and two children (ages 5 and 4). He enjoys running
and biking on the trail system, taking his kids to city parks, and utilizes Rogers Lake for
kayaking and fishing. At home, he and his family are passionate gardeners who raise three
chickens and tend to plum, peach, and apple trees. Pau has over 20 years of experience as a
management consultant in strategy and operations, and an education background in industrial
engineering.
Fiscal and Resource Impact:
None.
Attachments:
None
Item Relation to Commission Guiding Principles:
A Leading Community with Invested Partners
Page 17 of 40
8.b
Parks and Recreation Commission
Meeting Date: November 12, 2025
Agenda Item: 2026 Fee Schedule
Item Type: Action Item
Department: Parks and Recreation Contact: Meredith Lawrence, Parks
and Recreation/Assistant
Public Works Director
Action Request:
Each year, the City Council approves the City's fee schedule that will be used to assess fees for
charges and services. Staff would like the Parks and Recreation Commission to review the
City's current Parks and Recreation-based fees in order to make a formal recommendation to
the City Council for 2026. The City Council will approve the fee schedule in December and fees
will go into effect on January 1, 2026.
Background:
Staff will review the proposed fees for 2026 and discuss options for potential increases should
the Commission feel appropriate.
Staff is recommending a $1 per round increase to all greens fees, in addition to a $10 increase
in the ten-round punch card. Staff has provided the local municipal nine-hole Superintendents
research on current fees and projected fees for 2026 as comparison in order to better
understand market rates within the Twin Cities area for similar services.
In addition, staff is working on a Cost Recovery Policy and is in the process of compiling the
direct costs for the City to provide services in order to have a larger discussion regarding fees,
per the direction of the City's Park System Master Plan. This discussion will likely occur in the
Spring of 2026.
Fiscal and Resource Impact:
The fees assessed for charges and services provide a revenue source to offset a portion of the
direct costs to the City.
Attachments:
1.2026 Proposed Fee Schedule PDF
2.Golf Rate Comparison - 2025 PDF
Page 18 of 40
Item Relation to Commission Guiding Principles:
Sustainable Source of Funding for Parks and Recreation
Page 19 of 40
Exhibit A
ADMINISTRATION Guidance 2026 Proposed Fee 2025 Fees
Assessment Search no change $ 15 / search
Certification of Delinquent Sewer Accounts Per City Code 10-3-7, B.2.no change $ 50 / per certification
Plus 7% Interest
City Ordinance Book no change $ 75 / book
Comprehensive Plan no change $ 50 / Complete; $ 30 / One
Volume
Election Filing Fee Per MN Statutes 205.13 (3)no change $ 5
Mailing Costs no change Actual or $1 / minimum
Notary Public Residents, businesses, license applicants only no change No charge
Returned Checks no change $ 30 /check
TIF / Abatement Application Fee no change $ 1,200
Photo Copies 1 to 100 pages no change $ .25 / single sided page
Photo Copies 101+ pages or data stored electronically no change
$ .25 / single sided plus actual cost
for search, retrieve, copy
transmit/device
Public Data - stored electronically MS 13 no change
$ .00 to review info at city hall;
$.25 per single sided copy; $30 /
hour actual cost for search, retrieve,
copy, transmit
Electronic Storage Device USB/CD/DVD -
8.5 GB Audio, video, images no change Actual cost for search, retrieve,
copy and device
*note actual cost charged in 15 minute increments
Intoxicating Liquor Off Sale limited by SS 340A.408 Subd. 3. a.(3)no change $ 150
Intoxicating Liquor On-Sale Tier 1 Tier 1 license defined in Code 3-1-12. B.no change $ 10,000
Intoxicating Liquor On-Sale Tier 2 Tier 2 license defined in Code 3-1-12. B.no change $ 7,500
Intoxicating Liquor On-Sale Hotel Limited Service Hotel no change $ 3,000
Club Liquor On-Sale limited by SS 340A.408 Subd. 2.b.no change $ 350 (for 201-500 club members)
$ 300 (under 200 members)
Sunday Liquor limited by SS 340A.504 no change $ 200
Wine On-Sale limited by SS 340A.408 Subd. 2.c.no change $ 2,000
Wine On-Sale Institutional limited by SS 340A.408 Subd. 2.c.no change $ 250
Malt Liquor Licenses
Malt Liquor Off Sale (3.2%)no change $ 50
Malt Liquor On Sale (3.2%)no change $ 250
City of Mendota Heights
Fee Schedule
4/15/2025
Data Requests: the City adheres to MN Data Practices Act, MN Statutes Chap 13
Intoxicating Liquor Licenes
Page 1
Page 20 of 40
8.b.1
ADMINISTRATION Guidance 2026 Proposed Fee 2025 Fees
Temporary On Sale Liquor Licenses
Temporary On Sale Intoxicating Liquor, Malt
Liquor, Wine
Issued only to clubs, non-profits, religious
organizations no change $ 50 / one to four day license
Liquor Application Investigation Fee
Malt Liquor Investigation Renewal no change $ 100 / per establishment
Intoxicating Liquor, Wine, 3.2 Malt Liq
Application Investigation New Licensees
Limited by SS 340A.412 Subd. 2 no change
$ 500 / per establishment
(additional charges if investigation
needs to go out of state, then actual
costs charged, up to $10,000)
First Violation within a 3 year rolling time period no change $ 500 fine
Second Violation within a 3 year rolling time period no change $ 750 fine + 3 day suspension of
license
Third Violation within a 3 year rolling time period no change $ 1,500 fine + 10 day suspension of
license
Fourth Violation within a 3 year rolling time period no change Revocation: minimum of 1 year
from revocation date
Chicken Coop Permit New no change $ 15 / coop
Food Truck Permit
Public events public property; city code
requires I-industrial zoning district only or
1x/year special event in any zoning district
no change $0
Food Truck Permit - Deposit Fee (Ord 601 4/2025)$50 per city event
Garbage/Waste Hauler code 4-3-3 no change $75 + $10/truck
Goat Grazing Permit Allows for 3 grazing permits per calendar yr.,
each permit not to exceed 30 days no change $100 / year
Massage Therapist License New licensee or renewal no change $ 50
Massage Therapist License Investigation New licensee or renewal no change $ 50
Massage Therapy Establishment/Enterprise
License New licensee or renewal no change $ 100
Massage Therapy Enterprise License
Investigation New licensee or renewal no change $ 100
Rental - Short-Term License New licensee or renewal no change $200 / annual
Rubbish/Garbage Hauler License City Code 4-2-3. Fee not prorated no change $ 75 plus $10 per truck tag
Tobacco License City Code 3-2-4. Fee not prorated no change $ 200 / annual
Tobacco Investigation Fee New or Renewal no change $ 100 per establishment
Tobacco Violations Pursuant to MN SS 461.12, (2)no change Pursuant to MN SS 461.12, (2)
Transient Merchant License City Code 3-3;
Issued for one 14-consecutive day period, per year no change $ 100 per vendor
Liquor License Violation
Permits
Page 2
Page 21 of 40
Initial Registration (includes first renewal) Sec 3-8-4C.1 $ 500.00
Renewal Registration (beginning with second
renewal)Sec 3-8-4C.1 $ 1,000.00
Lower-potency Hemp Edible Retail Business
Registration Sec 3-8-4C.1 $ 125.00
First Violation Sec. 3-8-4E.4a $ 1,000.00
Second Violation at same location within five
years of the first violation Sec. 3-8-4E.4a $ 1,250.00
Third violation at same location within five
years of the first violation Sec. 3-8-4E.4a $ 2,000.00
Fourth violation at same location within five
years of the first violation Sec. 3-8-4E.4a $ 2,000.00
Retail sale without a retail registration Sec. 3-8-4A.2 $ 2,000.00
Cannabis Retail Business Penalties
Registration Fee for Cannabis or Lower-Potency Hemp Retail Business
Page 3
Page 22 of 40
BUILDING PERMITS Guidance 2026 Propoposed Fee 2025 Fees
Building Moving Permit no change $ 75
Building Permit Fee Residential/Commercial no change Per Attachment A
Demolition Permit no change Per Attachment A
Mechanical Permit Commercial Per Attachment A + Plan Review
Fee
Mechanical Permit Residential no change 1% of value/$ 75 minimum
Plan Review Fee Residential or Commercial no change
Per Attachment A
Exceptions ($50 fee): Decks,
Basement Finishes, Kitchen
Remodel, Bathroom Remodel, and
similar projects.
Plumbing Permit Commercial no change Per Attachment A + Plan Review
Fee
Plumbing Permit Residential no change 1% of value /$ 75 minimum
Pool Permit - above ground no change $25
Roofing Permit Commercial no change 1% of value, $100 minimum,
$1,000 maximum
Roofing and/or Siding Residential no change 1% of value / $100 minimum
Sewer Permit Residential/Commercial no change $ 75
Window/Door Residential no change 1% of value / $75 minimum
CODE ENFORCEMENT INSPECTIONS
Initial Inspection Sec. 9-6-1(A)no change No Fee
First re-inspection Sec. 9-6-1(A)no change $100.00 (no charge if resolved after
first inspection)
Second re-inspection Sec. 9-6-1(A)no change $150.00
Any Subsequent Inspections Sec. 9-6-1(A)no change $150.00
Page 4
Page 23 of 40
ENGINEERING Guidance 2026 Proposed Fee 2025 Fees
Driveway Permit Replacement no change $ 50
Driveway Permit New or Expanded no change $ 100
Engineering and Drafting Services no change Actual costs plus staff time
Feasibility Report
Credit shall be given for information which
can be used in plan and specification
preparation
no change Actual costs plus staff time
Field Inspection and Staking no change Actual costs plus staff time
Grading Permit no change $ 200 + $ 500 escrow
Stormwater Management Permit - Escrow
Only no change
$2,000 or amount equal to 125% of
estimated cost to accomplish
compliance with approved storm
water management permit,
whichever is greater
Litigation no change Actual costs plus staff time
Miscellaneous Charges no change Actual costs plus staff time
Plans and Specifications Project Construction under $100,000 no change Actual costs plus staff time
Plans and Specifications Project Construction over $100,000 no change 7% of final contract amount
Preliminary Studies no change Actual costs plus staff time
Professional Services on Planning Cases no change
1st hour per case included /
thereafter actual costs plus staff
time
Public Right of Way General Excavation
Permit no change $ 200 / flat fee
Public Right of Way Utility Permit Commercial no change
$ 200 / first 1000 feet
$ 25 / each additional 100 feet
$ 75 / winter surcharge fee (11/1 -
3/31)
Public Right of Way Permit Residential no change $ 50 / flat fee
Right-Of-Way Usage license no change $ 350
Tree Replacement Requirement Escrow Title 15 -3-6
$100 per caliper inch of required
caliper inches to be replaced or
$250 per tree when 1:1 replacement
is required
Vacation - ROW or Easement no change $500
Electronic Storage Device USB/CD/DVD of
Data or Maps no change $ 10 plus map fee
Up to 11 x 17
Black and White no change $ 3
Up to 11 x 17
Color no change $ 10
Greater than 11 x 17
Black and White no change $ 6
Greater than 11 x 17
Color no change $20
Note: Staff time is computed on the basis of 250% of the employee's hourly rate for the above services
Maps/Plans/Drawings:
Comprehensive Plan
Critical Area
GIS
Land Use
Plats
Sanitary Sewer
Storm Sewer Street Asbuilts Wetlands
Zoning
Page 5
Page 24 of 40
PARKS AND RECREATION Guidance 2026 Proposed Fee 2025 Fees
Application Fee
Charged per permit season for all field/
facility, permit application reservations.
Due upon application. Non-refundable
no change $ 25
Concessions Building Reservation Must provide proof of Food/Beverage License no change $ 25 per event per day
Priority Level 3 no change $ 7 per player per season
Priority Level 4 no change $ 10 per player per season
Priority Level 5 no change $ 10 per hour per field
Priority Level 6 & 7 no change $ 15 per hour per field
Field Reservation and Prep Fee for
Tournaments
Baseball/Softball/Soccer/Football/Lacrosse
Priority Level 3, 4, 5, 6, 7 (Ord 601 4/2025)no change $41.50 per day/per field
Field Preparation Non-Tournament Use no change $ 35 per field per day
Tournament Use - Required for Priority Levels
3 and 4 no change $ 35 per field per day
Tournament Use - Optional for Priority Levels
5, 6, and 7 no change $ 35 per field per day
Par 3 Footgolf Fees $9 per round $ 8 per round
Par 3 Greens Fees Juniors/Seniors/Veterans-Weekday $15 per round $14 per round
Juniors/Seniors/Veterans-Weekend $17 per round $16 per round
Weekday $16 per round $15 per round
Weekend or Holiday $18 per round $17 per round
Par 3 10-Round Pass $135 per pass $ 125 per pass
Par 3 Senior Pass Age 65 and over
Does not include golf cart no change $ 200 per year
Par 3 Pull Cart Rental $5 per round $4 per round
Par 3 Power Cart Rental $14 per round $12 per round
PARKS AND RECREATION FACILITY RESERVATATION
Priority Level 3 no change $ 4 per hour per rink
Priority Level 4 no change $ 6 per hour per rink
Priority Level 5 no change $ 4 per hour per rink
Priority Level 6 and 7 no change $ 8 per hour per rink
Tennis Court Reservations no change $ 5 per hour
Picnic Area/Shelter Resident - Private no change $25
Picnic Area/Shelter Non-Resident - Private $75
Picnic Area/Shelter Resident - Business $75
Picnic Area/Shelter Non-Resident - Business $175
Picnic Table Additional On-site no change $15/day
Canoe Rack Rental Canoe Storage @Rogers Lake Park during
summer months no change $ 50 per summer
Park Bench Donation no change $1,500
PAR 3 COMMUNITY GOLF COURSE
NOTE: Mendota Heights schools, city events, and non-profit civic organizations are fee exempt for Picnic Area/Shelter rental fees.
Field Reservation
Baseball/Softball/Soccer/Football/Lacrosse
Field Preparation
Ice Rink Reservation
Page 6
Page 25 of 40
PLANNING Guideance 20206 Proposed Fees 2025 Fees
Accessory Structure Permit For structures not requiring building permit no change $25
After-the-Fact Permit For actions without appropriate zoning permits no change Double fee, or $ 250, whichever is
greater
Appeal to Board of Zoning Appeals no change $ 250 + $ 500 escrow
Comprehensive Plan Amendment no change $ 750 + $ 500 escrow
Concept Plan Review for PUD/Plat no change $ 250 + $ 500 escrow
Conditional Use Permit / Interim Use Permit Residential no change $ 350 + $ 500 escrow
Conditional Use Permit / Interim Use Permit Commercial/Industrial no change $ 500 + $ 500 escrow
MRCCA Permit no change $ 500 + $ 500 escrow +
Security deposit determined by staff
MRCCA Permit-Administrative no change $ 200 + Security deposit determined
by staff
CUP for PUD no change $ 500 + $ 500 escrow
Fence Permit no change $ 25
Lot Split / Lot Line Adjustment no change $ 500 + $ 500 escrow
Mining Permit no change $ 350 + $ 500 escrow
Park Dedication Fee Single & Multi-Family Residential no change $ 4,000/ dwelling unit
Park Dedication Fee New Commercial / Industrial Lot no change
10% assessed value of unimproved
land determined by County
Assessor
Rezoning no change $ 500 + $ 500 escrow
Preliminary/Final Plat no change $ 750 + escrow amount
Sign Permit Triple fee charged if sign erected w/o permit;
per Code 12-1D-15 B2 no change
Per Attachment A; 3x (triple) fee
changed if sign erected without
permit; Code 12-1D-15 B2
Temporary Sign Permit no change $ 25
Variance Residential no change $ 300 + $ 500 escrow
Variance Commercial or Industrial no change $ 500 + $ 500 escrow
PLANNING Guideance 20206 Proposed Fees 2025 Fees
Wetlands Permit $500 + $500 escrow and/or security
deposit determined by staff
Wetlands Permit - Administrative Per City Code 12-2-6.6.$100 + Security deposit determined
by staff
Zoning Letter no change $50
Zoning Ordinance Amendment no change $ 250 + $ 500 escrow
Residential districts - 0 to 10 units no change $ 100/unit, $ 250 minimum
Res Districts, MR-PUD, HR-PUD districts-
over 10 units no change $ 50/unit
Commercial/Industrial Districts, MU-PUD no change $ 1,500
Escrow Table
Expenses billed to city charged against escrow. Remaining escrow returned to applicant. Applicants billed for city incurred expenses exceeding escrow.
Page 7
Page 26 of 40
PUBLIC SAFETY Guidance 2026 Proposed Fees 20025 Fees
Local Record Check w/Clearance Letter Includes Clearance Letter no change $15
Certified Copy of Police Data no change $15
Dangerous Dog Registration City Code 5-3-4. D.;
Limited by SS 347.51 subd. 2(3)no change $500
False Alarm, Police Per calendar year no change
First three no charge,
4th-$50;
5th-$75;
6th and ea. add'l - $ 100
False Alarm, Fire Per calendar year no change 1st and 2nd = no charge,
3rd and ea. add'l - $ 150/ea.
Fire Alarm Permit Commercial no change Per Attachment A
Removal of Underground Fuel Tanks Residential/Commercial no change $ 50 minimum
Plan Review Fee no change Per Attachment A
Fire Sprinkler Alteration no change Per Attachment A
Day Care Fire Inspection Per MN Statutes 299F.011 no change $ 50
Copy of Incident Report no change $ .25/page up to 100 pages
Copy of Accident Report In-person, Involved party request no change $ .25/page up to 100 pages
Copy of Accident Report - insurance or
attorney request
Per MN Dept. of Admin/Data Practices and
M.S. Chapter 13.82 must prove involvement
in relationship to accident and either present
ID or a signed release
no change
Self-addressed, stamped envelope
with signed release. If over 4 pgs.,
contact requestor for alt. payment.
911 Audio Transcription/or other
transcriptions Per M.S. 13.82 subd. 4 no change Actual cost with $30.00 deposit
Public Data - stored electronically MS 13 no change Actual cost for search, retrieve,
copy and transmit
USB/CD/DVD/Electronic Storage Device -
Per 8.5 GB MS 13 no change Actual cost for search, retrieve,
copy and device
Monthly email of public data for accident
reports no change $60/month
*Note actual cost charged in 15-minute increments
Data Requests: the City adheres to MN Data Practices Act, MN Statutes Chap 13
Page 8
Page 27 of 40
Valuation
$1.00 to $500
$501 to $2,000
$2,001 to $25,000
$25,001 to $50,000
$50,001 to $100,000
$100,001 to $500,000
$500,001 to $1,000,000
$1,000,001 and greater
Plan Review Fee = 65% of the building permit fee by valuation
Permit Fees
State Surcharge = .0005 x Valuation
Sewer Availability Charge (SAC) $2,485/unit
Note: Unit & SAC fee determined by Metropolitan Council; may be added to city building permit fee
$25.00
$25.00 for the first $500 plus $3.25 for each additional $100 or
fraction thereof, to and including $2000
$73.75 for the first $2,000 plus $14.75 for each additional $1,000 or
fraction thereof, to and including $25,000
$413.00 for the first $25,000 plus $10.75 for each additional $1,000
or fraction thereof, to and including $50,000
$681.75 for the first $50,000 plus $7.50 for each additional $1,000,
or fraction thereof, to and including $100,000
$1,056.75 for the first $100,000 plus $6.00 for each additional
$1,000, or fraction thereof, to and including $500,000
$3,456.75 for the first $500,000 plus $5.00 for each additional
$1,000 or fraction thereof, to and including $1,000,000
$5,956.75 for the first $1,000,000 plus $4.00 for each additional
$1,000 or fraction thereof
City of Mendota Heights - Building Permit Fees
ATTACHMENT A FOR BUILDING PERMIT FEES
Page 9
Page 28 of 40
New Hope Birnamwood Theo Wirth Brookland Centerbrook Cedarholm Snelling Mendota Heights
Greens Fees
Sales Tax
not included
Regular 18.00$ 16.75$ 15.00$ 18.00$ 20.00$ 16.00$ 21.00$ 15.00$
Senior 16.00$ 15.50$ 12.00$ 16.50$ 17.00$ 14.50$ 16.00$ 14.00$
Junior 10.00$ 15.50$ 12.00$ 13.50$ 10.00$ 9.99$ 12.00$ 14.00$
Weekend -17.50$ 15.00$ 18.00$ 20.00$ 16.75$ -2 $ More
Gas Cart 16.50$ 16.00$ 14.00$ 11.00$ 22.00$ $8.50 (Per)14.00$ 12.00$
Push Cart 4.00$ 8.00$ 5.00$ 5.00$ 4.00$ 8.00$ 4.00$
Footgolf 8.00$
2026 Changes (+1)(+.50)(+1)(+.50)(+.25)N/A
2025 Rates
Page 29 of 40
8.b.2
8.c
Parks and Recreation Commission
Meeting Date: November 12, 2025
Agenda Item: Parks and Recreation Donation Policy
Item Type: Action Item
Department: Parks and Recreation Contact: Willow Eisfeldt, Recreation
Program Coordinator
Meredith Lawrence, Parks
and Recreation/Assistant
Public Works Director
Action Request:
The Parks and Recreation Commission should review the Park and Recreation Donation Policy
and make a formal recommendation to the City Council regarding the approval of the policy.
Background:
In 2025, the Parks and Recreation Commission established the creation of a donation policy as
a strategic initiative as part of their annual work plan. Currently, the department only has a
formal Park Bench Donation Program. Over the last five years, the frequency of park bench
donations has increased, resulting in a few parks with a significant number of benches, but still
a desire from residents to donate park items within the space. With this, the commission and
staff found it necessary to create a donation policy that would allow for more diverse physical
assets and monetary donations to be used within public spaces going forward.
Staff have written a draft Parks and Recreation Donation Policy and the City Attorney has
reviewed the policy being presented this evening.
Fiscal and Resource Impact:
Donations will not take the place of funding existing programs, events or physical assets.
Donations will supplement funding for additional recreation opportunities and physical asset
enhancement within the Mendota Heights Park System.
Attachments:
1.Parks & Recreation Donation Policy
2.Memorials & Donated Improvements Application
Item Relation to Commission Guiding Principles:
Sustainable Source of Funding for Parks and Recreation
Page 30 of 40
A Leading Community with Invested Partners
Active Recreation Facilities for All
Page 31 of 40
3.01 Park Donation Policy – Page 1
City of Mendota Heights: Parks and Recreation Donation
Policy
Policy Number 3.01
Adopted: DRAFT
Revised: November 3, 2025
Authority: City Council
1.PURPOSE
The City of Mendota Heights accepts donations that enhance recreation services, park facilities
and other city-owned property as deemed fit for donation by city staff. The purpose of this policy
is to establish guidelines for the consistent decision-making process related to acceptance,
placement and long-term maintenance.
Donations are beneficial to the City as they provide an opportunity to improve recreational
services and enhance the infrastructure within the City’s parks and other city-owned properties.
These enhancements may not otherwise occur due to financial constraints.
2.SCOPE AND APPLICABILITY
This policy applies to all donations in relation to city programs and property, except for property
owned or managed by another entity, such as Dakota County. For donations related to property
owned or managed by another entity, that entity’s policies will govern donation acceptance and
installation.
This policy works to balance the desire of community members and organizations to donate
within the needs of the City. Community members may donate funds or physical assets within the
city’s public spaces.
The decision to accept a donation is at the City’s discretion and will be considered on a case-by-
case basis. The City is not obligated to accept any donations offered.
This policy applies to all City of Mendota Heights property, except for property owned or managed
by another entity, such as Dakota County. Property owned or managed by another entity, that
entity’s policies will govern the donation acceptance and installation.
Sponsorships and grants are not subject to this policy.
3.DONATIONS
Donations are monetary contributions or physical assets given to the City that do not include
negotiated conditions in return. This policy provides guidelines for memorial spaces and donated
Page 32 of 40
8.c.1
3.01 Park Donation Policy – Page 2
improvements. Donors may choose from a list of donation options provided by the City on the
Memorials and Donated Improvements application or propose another type of donation.
Donations may be memorialized and must have two components to the donation:
I.A physical improvement, such as a bench, tree, Little Free Library or picnic table.
II.A plaque, sign or similar message that recognizes an individual or group, if the
improvement can accommodate it (for example, no plaques will be added to tree
donations).
The plaque may contain an inscription limited to “Donated By”, “In Honor of”, or “In Memory of”.
This inscription can be followed by a phrase that is no more than 90 characters. Donors are
encouraged to choose wording that is uplifting, inspirational, and promotes enjoyment of the
park. Content including the recognition phrase, displayed in a designated memorial space, is
intended as government speech and such, is subject to the following guidance:
I.Shall not directly or indirectly endorse or promote unlawful activity
II.Shall not directly or indirectly endorse or promote age-restricted products or activities
such as alcohol, tobacco, gambling, or other products or activities generally considered to
be detrimental to the health, welfare or safety of children
III.Shall not directly or indirectly endorse or promote sexually explicit content
IV.Shall not directly or indirectly endorse or promote political parties or candidates
V.Shall not directly or indirectly endorse or promote discrimination based upon race, color,
creed, religion, national origin, sex, marital status, familial status, disability, public
assistance status, sexual orientation or age
VI.Shall not contain content that demeans, disparages or insults individuals, groups or other
entities
VII.Shall not contain commercial messages that are obviously misleading, unduly alarming or
which appear to propose fraudulent transactions
Phrases will be approved by the City Council at the time the donation is accepted. The City Council
has the authority to reject any phrasing that does not adhere to the above guidance.
For any donated item that has not been purchased yet, the donor will only provide the monetary
funds for the item. The City will accept the funds and use them to purchase the item that is desired
for donation. The City will consider in-kind donations on a case-by-case basis.
Donors providing monetary donations for the improvement of a recreation program or event will
work with city staff to determine specific programs that need donations. Staff will provide
guidance to donors on whether to submit the sum as a donation or sponsorship.
Page 33 of 40
3.01 Park Donation Policy – Page 3
Donations must be compatible with existing property design, management and operation plans
and should fulfill an identified need at the property. Improvements must structurally and visually
integrate with the property’s existing natural and built environment so as not to detract from a
park user’s experience.
The protection of the natural environment is a high priority. The City reserves the right to limit
donations to promote resource management and sustainability of natural landscapes. A final
decision on the placement of an improvement shall be made by the City. All donated
improvements, once installed, become the property of the City. The City does not accept any
donated improvements in perpetuity.
4.INSTALLATION, MAINTENANCE AND REMOVAL
Installation of donations, including memorial plaques, will be completed or overseen by City staff.
The installation will be scheduled at a time and date as determined by City staff so as not to
interfere with routine property maintenance activities or City events and programs. The cost of
installation of all donated items is included in the price on the application.
The City will exercise normal care to protect and maintain donations. Donated improvements and
memorials may be removed or relocated if, in the City’s discretion, they conflict with other needed
property improvements that have exceeded their useful service or are damaged beyond
reasonable repair. Donated trees will be replaced if they die within three years of being planted.
Other donated improvements that have been damaged early in their lifespan will be evaluated for
replacement on a case-by-case basis.
5.FUNDRAISING DONATIONS
The City may accept donated funds that are raised through fundraising platforms, such as
GoFundMe, only with prior approval from City Council. These funds must be raised by a private
citizen or a 501c3 Tax Exempt Organization. The private citizen or organization must transfer the
funds out of the fundraising platform before giving the donation to the City in one, full payment.
The City will take no part in organizing, marketing or contributing to the fundraiser in any way.
Fundraising individuals or organizations must disclose to donors they are independent from the
City, and the City is not liable for any funds lost through the donation process.
6.APPLICATION PROCESS
To apply to donate, a potential donor must submit a Memorials and Donated Improvements
application to the City. This application is available on the City’s website. The donor must include
information on the desired location of the donation, the phrase that will be inscribed on the
plaque and full payment for the donated improvement.
Page 34 of 40
3.01 Park Donation Policy – Page 4
The following section outlines key acknowledgements and considerations for donors when
submitting a donation application.
The donor must identify a location for their donation to be placed.
▪Civic Center Park/Mertensotto Field
▪Copperfield Ponds
▪Friendly Hills Park
▪Hagstrom-King Park
▪Ivy Hills Park
▪Kensington Park
▪Marie Park
▪Market Square Park
▪Mendakota Park
▪Mendota Heights Dog Park
▪Oheyawahe Preserve
▪Par 3 Community Golf Course & Clubhouse
▪Rogers Lake Park
▪Valley Park
▪Valley View Heights Park
▪Victoria Highlands Park
▪Wentworth Park
▪Any additional City facility or street that is not listed upon approval by City staff
I.Because donations to the City are used exclusively for public purposes, they may qualify
as charitable contributions for tax purposes. Donations are considered officially accepted
upon approval by City Council resolution. Receipt of donations will be the acceptance of
the donation through the City Council resolution. Donors can receive this resolution by
contacting city staff.
II.Donations to the City may be designated for a specific purpose; once funds are received,
the City retains full authority over the implementation and management of the project.
a.If the donation supports a project requiring community engagement, donors will
be encouraged to participate in public input processes but will not receive
preferential treatment.
7.APPROVAL PROCESS
The City and its community members value city facilities. Therefore, any donation will be carefully
assessed to ensure what is being proposed protects the integrity of the City’s property.
Page 35 of 40
3.01 Park Donation Policy – Page 5
Once city staff reviews the donation, the application will be considered by the City Council. All
appropriate fees must be verified prior to City Council approval.
City Staff and the City Council may deny a donation for any reason. Some reasons may include:
I.If the donation creates ongoing maintenance or expense, that the City does not have
resources to allocate to.
II.If the donation creates extensive work for the City.
III.If the donation is an item that is in poor or unsafe condition.
IV.If the donation is not consistent with this policy for any other reason.
8.DELEGATION OF AUTHORITY
The City Council has authorized the City Administrator to make amendments and changes to this
policy for the efficient and timely approval of donations. Amendments or changes to this policy
that are deemed to be substantial by the City Administrator must be approved by the City Council.
Page 36 of 40
CITY OFMENDOTA HEIGHTSPARKS & RECREATION
MEMORIALS & DONATED IMPROVEMENTS
TREEPARK BENCH
$800 Donation, Available in blue,
red, light blue, or red design.
Donation includes money to
supply first book bundle.
Color needs approval from the
Parks & Recreation Director.
LITTLE FREE LIBRARY
MONETARY
$1,500 Donation,
All-Weather recycled plastic.
Cedar in color, donation
includes plaque.
$200 Donation 10 Gallon Tree
1-2 inch Trunk diameter, 7ft-10ft
tall
Donor will work with Natural
Resource Coordinator to choose
tree.
A monetary donation can be
made in any amount to the
Parks & Recreation Department.
Donors must work with city staff
to decide where to apply the
donated funds.
PICNIC TABLES
The Mendota Heights Memorials and Donated Improvements program is designed to increase the public
enjoyment of the park system and public spaces in the City. This program allows to honor the memory of a
loved one or celebrate an exciting event, milestone, or achievement with a donated improvement for the
City of Mendota Heights parks, park facilities, and other City-owned spaces. The minimum donation
required for a donation is highlighted under the six options that are available for donation. Please review
the City of Mendota Heights Parks and Recreation Donation Policy for information on the application
process and approval process.
$900 Donation, 1 ADA Picnic Table
$800 Donation, 1 6ft Picnic Table
Supplies one picnic table for a park of
the donors choice. Donors must work
with city staff to decide upon an
appropriate location.
Page 37 of 40
8.c.2
Selection Form
Donor Name:
Location On Property:
Phone:
Parks & Recreation Donations
Tree
Please choose the memorial or donation type and amount if applicable. Competed
forms can be sent to mlawrence@mendotaheightsmn.gov.
Phone Number & Email City Hall Address
651-255-1354 1101 Victoria Curve,
mlawrence@mendotaheightsmn.gov Mendota Heights, MN 55118
Contact Information
Parks & Recreation Director
Address:
Park, Facility or City-owned Property Requested for Donation:
Email:
Donation (Select one of the following)
Park Bench MonetaryPicnic Table Little Free Library
Please attach a map of the park with an indication of where you would like your donation placed.
CITY OFMENDOTA HEIGHTSPARKS & RECREATION
Requested Plaque Inscription (Applicable for Park Benches, Bike Racks, & Little Free Libraries)
Donors are encouraged to choose wording that is uplifting, inspirational and promotes
enjoyment of the park. Language the promotes alcohol, tobacco products, weapons,
commercial, religious, or political organizations will not be allowed.
Plaque area is 2" by 10" and must be 90 characters or less, including spaces. Please place only
one character or space in each box.
Page 38 of 40
8.d
Parks and Recreation Commission
Meeting Date: November 12, 2025
Agenda Item: Approval of 2026 Meeting Schedule
Item Type: Action Item
Department: Parks and Recreation Contact: Meredith Lawrence, Parks
and Recreation/Assistant
Public Works Director
Action Request:
Staff recommends that the Parks and Recreation Commission review the proposed 2026
meeting dates and provide staff with any recommended changes. The Commission should
discuss their start time of 6:30pm and determine if that time is still desired, in addition to
whether it would be prudent to move to an every other month format for planning purposes.
Background:
Each year the Parks and Recreation Commissioners set their meeting dates for the upcoming
year.
Below are the proposed meeting dates for the Parks and Recreation Commission in 2026. All
meetings will have a 6:30pm start time and will be conducted at City Hall unless noted
otherwise.
•Tuesday, January 13
•Tuesday, February 10
•Tuesday, March 10
•Tuesday, April 14
•Tuesday, May 12
•Tuesday, June 9
•Tuesday, July 14
•Wednesday, August 12 (due to Election Day)
•Tuesday, September 8
•Tuesday, October 13
•Tuesday, November 10
•Tuesday, December 8
In 2025, the meetings in February, April, August, September and December were canceled due
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to a lack of meeting topics. Staff has been directed not to meet if there is no
recommendation/formal action to be made--so meeting cancellations will continue to follow
this practice in 2026.
Fiscal and Resource Impact:
None.
Attachments:
None
Item Relation to Commission Guiding Principles:
Sustainable Source of Funding for Parks and Recreation
A Leading Community with Invested Partners
Greater Connection to the Natural Environment
Vibrant and Diverse Community Programming
A Safe Connected and Walkable/Bikable Community
Active Recreation Facilities for All
Effective Two-Way Communication with an Informed Community
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