04 01 2025 CC Agenda PacketCITY OF MENDOTA HEIGHTS
CITY COUNCIL REGULAR MEETING AGENDA
April 1, 2025 at 7:00 PM
Mendota Heights City Hall, 1101 Victoria Curve, Mendota Heights
1.Call to Order
2.Roll Call
3.Pledge of Allegiance
4.Approval of the Agenda
The Council, upon majority vote of its members, may make additions or deletions to the
agenda. These items may be submitted after the agenda preparation deadline.
5.Public Comments - for items not on the agenda
Public comments provide an opportunity to address the City Council on items which are not
on the meeting agenda. All are welcome to speak. Individuals should address their
comments to the City Council as a whole, not individual members. Speakers are requested
to come to the podium and must state their name and address. Comments are limited to
three (3) minutes. No action will be taken; however, the Mayor and Council may ask
clarifying questions as needed or request staff to follow up.
6.Consent Agenda
Items on the consent agenda are approved by one motion of the City Council. If a
councilmember requests additional information or wants to make a comment on an item,
the item will be removed from the consent agenda and considered separately. Items
removed from the consent agenda will be taken up as the next order of business.
a.Approve Minutes from the March 18, 2025, City Council Meeting
b.Approve Resolution 2025-18 Changing the Start Time of City Council Meetings
c.Accept the Retirement Notice of Firefighter Jay Taylor from the Mendota Heights Fire
Department
d.Authorize the Signing of Joint Powers Agreement with Dakota County for Absentee
Ballot Services
e.Approve Resolution 2025-16 Accepting a Donation for Trees at Victoria Highlands
Park
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f.Approve February 2025 Treasurer's Report
g.Approve Claims List
7.Presentations
8.Public Hearings
9.New and Unfinished Business
a.Resolution 2025-17 Accepting Feasibility Report and Calling for a Public Hearing for
the Kensington East Street Improvements
b.Change Order for Ivy Hills Basketball Court as Part of Emerson Avenue Street
Improvements Project
10.Community / City Administrator Announcements
11.City Council Comments
12.Adjourn
Next Meeting
April 15, 2025 at 7:00PM
Information is available in alternative formats or with the use of auxiliary aids to individuals
with disabilities upon request by calling city hall at 651-452-1850 or by
emailing cityhall@mendotaheightsmn.gov.
Regular meetings of the City Council are cablecast on NDC4/Town Square Television Cable
Channel 18/HD798 and online at TownSquare.TV/Webstreaming
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
DRAFT Minutes of the Regular Meeting
Held Tuesday, March 18, 2025
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights,
Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Levine called the meeting to order at 7:00 p.m. Councilors Lorberbaum, Paper, and Mazzitello
were also present. Councilor Maczko was absent.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Levine presented the agenda for adoption. Councilor Lorberbaum moved adoption of the agenda.
Councilor Mazzitello seconded the motion.
Ayes: 4
Nays: 0
PUBLIC COMMENTS
No one from the public wished to be heard.
CONSENT AGENDA
Mayor Levine presented the consent agenda and explained the procedure for discussion and approval.
Councilor Mazzitello moved approval of the consent agenda as presented, pulling item I.
a. Approval of March 4, 2025, City Council Minutes
b. Approval of March 4, 2025, Council Work Session Minutes
c. Acknowledge Minutes from the December 10, 2024, Parks and Recreation Commission Meeting
d. Acknowledge Minutes from the January 14, 2025, Parks and Recreation Commission Work
Session
e. Acknowledge the November and December Par 3 Financial Reports
f. Authorize Reclassification of a Police Department Records Technician Position from Part-Time
to Full-Time
g. Authorize the Donation of Decommissioned Tasers
h. Approve a Contract for Tennis Court Resurfacing at Friendly Hills Park
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6.a
March 18, 2025, Mendota Heights City Council Page 2 of 6
i. Approve Resolution 2025-13 Accepting a Park Bench Donation
j. Award Professional Services Contract for the Development of an ADA Transition Plan
k. Authorize the Purchase of Replacement Fire Department Brush Truck
l. Approve a Local Affordable Housing Aid (LAHA) Agreement with Dakota County Community
Development Agency
m. Approve Resolution 2025-15 Accepting Bids and Awarding Contract for the Fire Department Roof
Replacement Project
n. Approve January 2025 Treasurer’s Report
o. Approval of Claims List
Councilor Paper seconded the motion.
Ayes: 4
Nays: 0
PULLED CONSENT AGENDA ITEMS
I) APPROVE RESOLUTION 2025-13 ACCEPTING A PARK BENCH DONATION
Councilor Paper stated that this park bench donation will be installed at Mendakota Park near the
basketball courts in memory of Doug Mogelson. He commented on the memories that he shared with
Doug Mogelson and appreciated the donation from Sam Hanson.
Councilor Paper moved to approve RESOLUTION NO. 2025-13 ACCEPTING A PARK BENCH
DONATION.
Councilor Lorberbaum seconded the motion.
Ayes: 4
Nays: 0
PRESENTATIONS
A) CITY COMMUNICATIONS REPORT
Assistant City Administrator Kelly Torkelson reviewed data from the existing communications channels
used by the City and shared feedback from the 2025 City Communications survey. She also highlighted
new features that residents can leverage with the existing communication tools to ensure they are able to
stay up to date on topics that matter most to them.
Councilor Lorberbaum asked if the messaging is redesigned for each social media platform when sharing
the same message.
Assistant City Administrator Kelly Torkelson replied that the different platforms have slightly different
needs in terms of how the messages are crafted. She stated that the goal is to ensure that messaging is
consistent. The original message is shared on the City website and small tweaks are made for each
platform.
Councilor Paper asked the length of time that passes without engagement before a resident is culled from
the email list.
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March 18, 2025, Mendota Heights City Council Page 3 of 6
Assistant City Administrator Kelly Torkelson replied that if a resident has not engaged with the emails for
over one year, they are removed from the list.
Councilor Lorberbaum noted that the Airport Relations Commission is not listed under the agenda packets
item.
Assistant City Administrator Kelly Torkelson replied that she can provide that information and confirmed
that meeting is included on the list but simply was not shown in the presentation.
Councilor Mazzitello asked how a resident would opt in to these communications.
Assistant City Administrator Kelly Torkelson stated that there is a pop-up on the City website that will
ask if the user would like to subscribe. She stated that another option to subscribe is available on the City
communications page.
Councilor Lorberbaum commented that the spring/summer programming guide was wonderful, enticing
to read, and a good reference resource.
Mayor Levine asked staff to provide more information on the survey itself.
Assistant City Administrator Kelly Torkelson replied that the survey has been completed for the past three
years with consistent questions asked each time to allow for comparison. She stated that the survey was
open for responses for three months and about 80 people responded this year, compared to about 120
people in previous years. She explained that this survey does not have a cost to the City and if interested
the Council could look into a more extensive survey that would have an associated cost.
Mayor Levine commented that she appreciates the accessibility of the City and the attempt to meet people
where they are. She welcomed any suggestions residents may have to continue to make communications
more accessible.
PUBLIC HEARING
No items scheduled.
NEW AND UNFINISHED BUSINESS
A) PROFESSIONAL SERVICES CONTRACT WITH ICS FOR THE COMPLETION OF A CITY
HALL AND POLICE DEPARTMENT FACILITY CONDITION ASSESSMENT AND SPACE
UTILIZATION STUDY
City Administrator Cheryl Jacobson explained that the Council was being asked to approve a professional
services contract with ICS for the completion of a City Hall and Police Department facility condition
assessment and space utilization study.
Councilor Mazzitello stated that this will be the first time many people in the city will hear details about
this project and asked if part of the community engagement plan would explain the need for this project.
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March 18, 2025, Mendota Heights City Council Page 4 of 6
Police Chief Kelly McCarthy stated that this should not be the first time people are hearing about this as
there is an entire page on the Police Department section of the website dedicated to the space needs studies.
She noted that bonding bills have been submitted, tours have been conducted, and information has been
shared on the City Facebook page. She confirmed that would continue to be a part of the community
engagement plan.
City Administrator Cheryl Jacobson stated that facility needs were also discussed as part of the Parks
System Master Plan process.
Councilor Lorberbaum asked why they would be choosing this contractor and why the City did not go out
for an RFP.
City Administrator Cheryl Jacobson replied that ICS came highly recommended to City staff and the City
began engaging with the firm about 2.5 years ago, therefore, they are not new to the table. She stated that
ICS has worked with the local school districts and has municipal experience as well.
City Attorney Amy Schmidt stated that for professional services agreements, there is no requirement for
competitive bidding.
Councilor Lorberbaum commented that she noticed that the firm is also willing to assist with possible
referendum details.
City Administrator Cheryl Jacobson confirmed that this is a full-service engagement in this phase of
requested work and commented that the price is very affordable for the level of engagement and service
that will be provided.
Councilor Paper commented that the price of $15,000 for the scope of services seems low.
City Administrator Cheryl Jacobson stated that ICS is a for-profit company that is in the construction
business, noting the potential for the company to propose a construction management contract in the
future.
Councilor Paper commented that the pricing is very reasonable.
Mayor Levine stated that there was an allocation three budget cycles ago of about $400,000 and asked if
this expense would be related to that budget.
City Administrator Cheryl Jacobson confirmed that this expense would come from those funds. She
provided additional details on the other expenses that have come out of those funds.
Councilor Mazzitello moved to approve PROFESSIONAL SERVICES CONTRACT WITH ICS FOR
THE COMPLETION OF A CITY HALL AND POLICE DEPARTMENT FACILITY CONDITION
ASSESSMENT AND SPACE UTILIZATION STUDY.
Councilor Lorberbaum seconded the motion.
Ayes: 4
Nays: 0
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March 18, 2025, Mendota Heights City Council Page 5 of 6
B) RESOLUTION 2025-14 TO ACCEPT BIDS AND AWARD CONTRACT FOR THE FRIENDLY
HILLS NEIGHBORHOOD IMPROVEMENTS
Assistant City Engineer Lucas Ritchie provided a brief background on this item. The Council was being
asked to consider Resolution 2025-14 accepting bids and awarding the contract for the Friendly Hills
Neighborhood Improvements project.
Councilor Mazzitello asked if there would be one assessment hearing for both project areas or one in 2025
and one in 2026.
Assistant City Engineer Lucas Ritchie replied that there would be one assessment hearing that would
include both project areas using the true construction costs from 2025 and projected costs for 2026.
Councilor Paper asked if staff could reasonably identify the $1,000,000 difference between the estimated
cost and bid.
Assistant City Engineer Lucas Ritchie replied that the engineer’s estimate was spot on based on the
volatility in the construction market over the past few years. He stated that the bids show that the
construction market has begun to stabilize. He noted that Bituminous Roadways is a local company and
the ability to utilize a construction company for two seasons is a win for both the City and the contractor.
Councilor Mazzitello commented on the great work of staff, noting that the engineer’s estimate was almost
in the middle of the bids received.
Mayor Levine asked if the City typically receives six bids for projects.
Assistant City Engineer Lucas Ritchie stated that for last year’s road project, the city received three bids
and five bids on another road project. He stated that the number of bids is sometimes linked to the cost
of the project and noted that staff sent the bid out early for the project in an attempt to gain favorable
pricing.
Mayor Levine recognized the great work of staff to secure lower prices. She asked for additional
information on the utility franchise fees that will be used to fund a portion of the project.
Finance Director Kristen Schabacker provided additional information on the utility franchise fees that
were implemented and the funds anticipated to be collected. She explained that these funds were included
in the 2025 budget.
Councilor Paper asked if the contractor would complete the wear course this summer or whether that
would be done in phase two.
Assistant City Engineer Lucas Ritchie stated that the wear course would be done in the year the project
section is completed, explaining that the 2025 project area would receive the wear course in 2025 and the
second phase would occur in 2026.
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March 18, 2025, Mendota Heights City Council Page 6 of 6
Councilor Mazzitello moved to adopt RESOLUTION NO. 2025-14 ACCEPTING BIDS AND
AWARDING CONTRACT FOR THE FRIENDLY HILLS NEIGHBORHOOD IMPROVEMENTS
PROJECT (PROJECT #202407).
Councilor Paper seconded the motion.
Ayes: 4
Nays: 0
COMMUNITY ANNOUNCEMENTS
City Administrator Cheryl Jacobson announced upcoming community events and activities.
COUNCIL COMMENTS
Councilor Paper stated that he and Councilor Mazzitello hosted the most recent Coffee with the Council
which is a great format to allow informal discussion.
Councilor Lorberbaum stated that March is Women’s History Month and shared a quote.
Councilor Mazzitello echoed the comments related to Coffee with the Council and welcomed input from
the public on preferred dates, times, and locations for future events. He stated that on Saturday he
participated in a fundraising event through USA for Vets, which is a local nonprofit that raises funds for
other veteran nonprofit organizations. He challenged neighboring communities to rekindle the mayors
pickleball tournament. He stated that tomorrow is the Feast of Saint Joseph, the patron saint of Italy, and
wished Italians a happy holiday.
Mayor Levine reminded residents that they can register for the Officer Scott Patrick 5K.
ADJOURN
Councilor Mazzitello moved to adjourn.
Councilor Paper seconded the motion.
Ayes: 4
Nays: 0
Mayor Levine adjourned the meeting at 8:02 p.m.
____________________________________
Stephanie B. Levine
Mayor
ATTEST:
_______________________________
Nancy Bauer
City Clerk
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6.b
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: April 1, 2025
AGENDA ITEM: Approve Resolution 2025-18 Changing the Start Time of City Council
Meetings
ITEM TYPE: Consent Item
DEPARTMENT: Administration CONTACT: Cheryl Jacobson, City
Administrator
ACTION REQUEST:
Approve Resolution 2025-18 Changing the Start Time of City Council Meetings.
BACKGROUND:
Regular City Council meetings are held on the first and third Tuesday of the month and begin
at 7:00 p.m. unless posted otherwise. City Council work sessions are held before the regular
City Council meeting on the third Tuesday of the month and begin at 5:00 p.m. unless posted
otherwise.
City Council meeting times were set in January 2023 under Resolution 2023-05. From time to
time, the City Council evaluates City Council meeting times. The City Council is proposing to
change the start time of regular city council meetings to 6:00 p.m. City Council work sessions
held before the regular City Council meeting on the third Tuesday of the month would begin
at 4:30 p.m. unless otherwise determined by the City Administrator.
All meetings are noticed according to the Minnesota Open Meeting Law.
FISCAL AND RESOURCE IMPACT:
None
ATTACHMENTS:
1.Resolution 2025-18 City Council Meeting Start Times
CITY COUNCIL PRIORITY:
Inclusive and Responsive Government
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-18
CHANGING THE START TIME OF CITY COUNCIL MEETINGS
WHEREAS, in January 2023, the City Council approved resolution 2023-05, which
established a 7:00 p.m. start time for regular City Council meetings effective February 1, 2023; and
WHEREAS, Section 1-5-3(A)(1) of the Mendota Heights City code requires any changes to the
City Council’s regular meeting time be established by resolution of the Council; and
WHEREAS, the City Council of the City of Mendota Heights has duly considered this matter
and desires to change the starting time of regular City Council meetings; and adjust the starting time of
work sessions held on the third Tuesday of the month.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mendota
Heights that effective June 1, 2025, the starting time of regular City Council meetings shall be
changed to 6:00 p.m.
BE IT FURTHER RESOLVED that work sessions held before the regular City Council
meeting on the third Tuesday of each month shall have their start time determined by the City
Administrator, based on the length of the agenda and the availability of council members, with a
typical start time no earlier than 4:30 p.m.
Adopted by the Mendota Heights City Council this 1st day of April 2025.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
______________________________
Stephanie B. Levine, Mayor
ATTEST:
Nancy Bauer, City Clerk
Page 10 of 90
6.c
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: April 1, 2025
AGENDA ITEM: Accept the Retirement Notice of Firefighter Jay Taylor from the Mendota
Heights Fire Department
ITEM TYPE: Consent Item
DEPARTMENT: Fire CONTACT: Dan Johnson, Fire Chief
ACTION REQUEST:
Accept the retirement of Firefighter Jay Taylor from the Mendota Heights Fire Department.
BACKGROUND:
Firefighter Jay Taylor announced his retirement from the Mendota Heights Fire Department
effective March 17, 2025. Firefighter Taylor has been a Mendota Heights Firefighter for over 25
years.
FISCAL AND RESOURCE IMPACT:
None
ATTACHMENTS:
None
CITY COUNCIL PRIORITY:
Premier Public Services & Infrastructure
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This page is intentionally left blank
6.d
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: April 1, 2025
AGENDA ITEM: Authorize the Signing of Joint Powers Agreement with Dakota County for
Absentee Ballot Services
ITEM TYPE: Consent Item
DEPARTMENT: Administration CONTACT: Nancy Bauer, City Clerk
ACTION REQUEST:
Authorize the Mayor and City Clerk to sign a Joint Powers Agreement (JPA) between Dakota
County and the City of Mendota Heights for the provision of absentee voting administration
services.
BACKGROUND:
In 2023, the Dakota County Board of Commissioners approved the elections absentee services
joint powers agreement to be signed by Dakota County cities and other entities. The new
absentee services for larger cities in Dakota County began with the 2024 election cycle and
centralized absentee voting services for Dakota County voters.
The services provided by Dakota County include:
1. Initialize all absentee ballot requests
2. Mail all absentee ballots to permanent absentee voters
3. Coordinate all correspondence to voters
4. Prepare materials for in-person absentee voting
5. Establish and convene an absentee ballot board to review and accept/reject absentee
ballots
6. Issue replacement ballots as needed for rejected absentee ballots
7. Open, count, and scan accepted absentee ballots
8. Audit accepted and counted absentee ballot batches
9. Report results from all absentee ballot counts
Under the agreement, the city's election staff would continue to assist walk-in absentee voters
at City Hall using the absentee envelope process. City election staff would also serve residents
that come to city hall to vote by direct balloting.
The City of Mendota Heights did not sign the joint powers agreement because the Council
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wanted to see how these provided services would work. At this time, all other cities in Dakota
County have signed the joint powers agreement.
Feedback from other cities that have signed the agreement has been very positive. Potential
concerns that the Council expressed with the initial proposal by Dakota County have not
manifested as cities that have signed the agreement have not had any negative feedback
regarding the process. Because of this, staff recommends moving forward with the agreement
for Dakota County to administer the city's absentee voting process. By signing the joint
powers agreement and handing over the bulk of the absentee voting workload, this
agreement would help reduce staff costs during absentee voting at city hall and would provide
more time for other duties during elections.
FISCAL AND RESOURCE IMPACT:
The estimated cost for the City of Mendota Heights to participate in this joint powers
agreement for absentee balloting services with Dakota County for the 2026 election cycle,
which includes the 2026 State Primary and the 2026 State General election, is estimated to be
$5,552.
During the 2024 budget discussions, $4,500 was included in the 2025 budget to sign the joint
power agreement to use the absentee services for the upcoming 2026 elections. There are no
costs to sign the joint powers agreement in 2025, as payment would not be due until 2026,
after the elections.
There would not be a budget impact in 2025 by signing the joint powers agreement. Costs for
postage alone for the three elections in 2024 was $4,200.
ATTACHMENTS:
1.JPA with Dakota County for Absentee Voting Adminsitrative Services
CITY COUNCIL PRIORITY:
Premier Public Services & Infrastructure
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2024 AB Admin Joint Powers Agreement DCA20889
Page 1 of 6
Dakota County Contract No. DCA20889
JOINT POWERS AGREEMENT BETWEEN
DAKOTA COUNTY AND
THE CITIES, TOWNSHIPS, AND SCHOOL DISTRICTS IN DAKOTA COUNTY
FOR THE PROVISION OF ABSENTEE VOTING
ADMINISTRATION SERVICES
This is a Joint Powers Agreement (“Agreement”) between the County of Dakota (“County”)
and THE CITIES, TOWNSHIPS, AND SCHOOL DISTRICTS IN DAKOTA COUNTY
(“Governmental Entities”) (collectively the “Parties”) entered into pursuant to Minn. Stat.
§471.59, for the provision of absentee voting administration services.
Section 1
Term And Renewal
1.This Agreement shall be in effect beginning January 1, 2024, until December 31,
2025, subject to automatic renewal on January 1 of each even calendar year for a
two-year term beginning January 1, 2026.
Section 2
Contract Termination
2.This Agreement may be terminated as follows:
2.1. Participation in this Agreement may be terminated without cause by the County or
individual Governmental Entity effective at the end of the initial term or renewal term by
providing written notice to the Parties no later than June 1 in the year prior (the odd
year of the two-year term) to the next automatic renewal in Section 1;
2.2. This Agreement may be terminated by the County effective at the end of a renewal
term by providing written notice to the Governmental Entities no later than July 15 in
the year prior to the next automatic renewal in Section 1, if the County determines, in
its sole discretion, that there is an insufficient number of Governmental Entities in
Dakota County participating in this Agreement to share the fixed costs of Absentee
Voting Administration between the remaining participating Governmental Entities;
2.3. The County or individual Governmental Entities may terminate their participation in this
Agreement for cause by providing at least seven days’ written notice to the County and
other Governmental Entities. A party may terminate this agreement for cause due to a
material breach of the terms of this Agreement, including failure to provide payment
within the time specified in this Agreement. The written notice must state the intent to
terminate participation and specify the events or circumstances and relevant provision
warranting termination of the Agreement or withdrawal of the individual Governmental
Entity and may, in the discretion of the terminating party, contain an opportunity to cure
the default. A termination for cause will not be effective for any election that will have
an election day within 90 days of the termination date to ensure transition of absentee
voting responsibilities;
2.4. Termination of this Agreement does not discharge any liability, responsibility, or right of
the Parties that arises from the performance of, or failure to adequately perform the
provisions of this Agreement prior to the effective date of termination, such as payment
of an invoice for services satisfactorily performed prior to the effective date of
termination. Termination of the Agreement or an individual Governmental Entity’s
termination of participation does not discharge any obligation which, by its nature,
would survive after the date of termination.
DocuSign Envelope ID: 17700008-FE82-48A0-96AC-EDFDD5201366
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Section 3
Absentee Voting Administration
3.County and the Governmental Entities agree to consolidate absentee voting administration
countywide in accordance with the Absentee Voting Administration Division of Duties By Joint
Powers Agreement attached hereto as Attachment A and incorporated by reference. The
Parties agree by executing the Agreement, the County Election Director and the
Governmental Entities’ Clerks may agree, in writing, to modify operational responsibilities
identified in Attachment A for operational efficiency and to maintain compliance with election
laws, rules and regulations. Prior to April 1 of each calendar year, the Parties shall meet to
discuss performance of the previous year election cycle and evaluate roles and duties of the
Parties.
In addition to temporary staffing necessary to administer absentee voting, County will hire at
least two full-time equivalent (“FTE”) positions (Elections Systems Manager and Election
Coordinator, or successor positions) (“FTE Costs”) to ensure sufficient resources are
available to manage the consolidated absentee voting for the County while maintaining
service levels of all other election work.
In agreeing to the consolidation of absentee voting administrative functions to ensure the
successful conduct of multiple, simultaneous elections in the County, the Parties
acknowledge that decisions made by the County regarding resources, procedures, and
policies are based upon providing the same scope and level of service to all the participating
jurisdictions and the Governmental Entities recognize that such decisions, made for the
benefit of the whole, may not be subject to review by the Governmental Entities.
Section 4
Applicability
4.This Agreement between the County and the Governmental Entities is limited to absentee
voting administration. All other voting processes are outside of the scope of this Agreement.
This Agreement is applicable for all regularly scheduled elections or special elections in a
precinct within the jurisdiction of Dakota County.
Section 5
Allocation of Costs and Invoicing
5.The County will invoice each Governmental Entity its cost share allocation for fixed costs and
its share of variable costs for its voters that voted via absentee voting.
5.1. The Governmental Entities will proportionately share the County’s absentee
balloting administration fixed costs annually based on the annual FTE Cost
incurred by the County for this Agreement (“Fixed Costs”). The Fixed Costs
allocated to a Governmental Entity is proportionate to its share of registered
voters.
5.2. The Governmental Entities agree that absentee balloting administration
variable costs, such as absentee voter application and absentee ballot
mailings, incurred by the County shall be shared among the Governmental
Entities based on actual utilization by its voters (Variable Costs).
DocuSign Envelope ID: 17700008-FE82-48A0-96AC-EDFDD5201366
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5.3. In even-numbered years for regularly scheduled or State special elections,
the County shall assume 55% of Fixed Costs and Variable Costs. Each
Governmental Entity shall assume the remaining portion of the Fixed Cost
share as set forth in 5.1 and 45% of Variable Costs for the actual number of
its voters that voted via absentee voting.
5.4. In even-numbered years for a city or township special election not held on a
date for an election identified in Section 5.3 each Governmental Entity
holding an election shall assume 100% of Variable Costs for the actual
number of its voters that voted via absentee voting.
5.5. In odd-numbered years, the County shall assume 75% of Fixed Costs. Each
Governmental Entity shall assume the remaining portion of its Fixed Cost
share as set forth in 5.1.
5.6. In odd-numbered years for State special elections, the County shall assume
55% of Variable Costs. Each Governmental Entity shall assume the
remaining 45% of Variable Costs for the actual number of its voters that
voted via absentee voting.
5.7. In odd-numbered years, Governmental Entities holding elections other than
State, County, or Federal elections shall assume 100% of Variable Costs for
the actual number of its voters that voted via absentee voting. If such an
election is layered with a school district election, the Governmental Entity
conducting an election shall only be responsible for 50% of the Variable
Costs related to a voter eligible to also vote in the school district election.
5.8. Each Governmental Entity will be invoiced within sixty (60) days of the final
election day of each calendar year. Said invoice shall be due and payable
within thirty-five (35) calendar days of invoicing. Invoicing will occur after
application of any grant or other state or federal funds received by the County
for absentee voting administration.
5.9. For illustrative purposes, cost projections for the 2024-2025 elections are
attached as Attachment B. Final invoices will reflect actual absentee utilization
and Variable Costs.
Section 6
Electronic Voting System and E-Pollbook Costs
6.The cost of the purchase, operation and maintenance of the electronic voting
system, voting machines, and electronic pollbooks are not included in this
Agreement and are the subject of separate agreements.
Section 7
Independent Contractor
7.It is agreed that nothing in this Agreement is intended or should be construed as creating
the relationship of agents, partners, joint ventures, or associates between the Parties hereto
or as constituting the County or the Governmental Entities as the employee of the other
entity for any purpose or in any manner whatsoever. The County is an independent
contractor and neither it, its employees, agents, nor its representatives are employees of
DocuSign Envelope ID: 17700008-FE82-48A0-96AC-EDFDD5201366
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the Governmental Entities. From any amounts due the County, there shall be no deductions
for federal income tax or FICA payments, nor for any state income tax, nor for any other
purposes which are associated with an employer-employee relationship unless required by
law.
Section 8
Data Practices
8.All data created, collected, received, maintained, or disseminated for any purpose in the
course of this contract is governed by the Minnesota Government Data Practices Act, any
other applicable statute, or any rules adopted to implement the Act or statute, as well as
federal statutes and regulations on data privacy. Election data shall also be governed by
Minnesota Election Law and associated Minnesota Rules.
Section 9
No Waiver
9.No delay or omission by the Parties to exercise any right or power occurring upon any
noncompliance or default with respect to any of the terms of this Agreement shall impair any
such right or power or be construed to be a waiver thereof unless the same is consented to
in writing. A waiver by the County or the Governmental Entities of any of the covenants,
conditions, or agreements to be observed by the Parties shall not be construed to be a
waiver of any succeeding breach or of any covenant, condition, or agreement herein
contained. All remedies provided for in this Agreement shall be cumulative and in addition
to, and not in lieu of, any other remedies available to the Parties at law, in equity, or
otherwise.
Section 10
Governing Law
10.This Agreement shall be governed by and construed in accordance with the laws of the
State of Minnesota.
Section 11
Entire Agreement
11.It is understood and agreed that the entire Agreement between the Parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between
the Parties relating to the subject matter hereof and hereby rescinds and replace all prior
Agreements with the respective Governmental Entities with this Agreement. All items
referred to in this Agreement are incorporated or attached and are deemed to be part of this
Agreement. Any alterations, variations, modifications, or waivers of provisions of this
Agreement shall only be valid when they have been reduced to writing as an amendment to
this Agreement signed by the Parties hereto.
Section 12
No Assignment
12.The Parties may not assign, sublet, or transfer this Agreement, either in whole or in part,
without the prior written consent of the Governmental Entities and the County and any
attempt to do so shall be void and have no force and effect.
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Section 13
Notice
13.Any notice or demand shall be in writing and shall be sent registered or certified mail to the
other party addressed as follows:
To the Governmental Entity: To the person and address designated by each
Governmental Entity in writing.
To the County: Dakota County Elections Director
1590 Highway 55
Hastings MN 55033
Section 14
Audit Provision
14.The Parties agree that the State Auditor, or any of their duly authorized representatives at
any time during normal business hours, and as often as they may reasonably deem
necessary, shall have access to and the right to examine, audit, excerpt, and transcribe
any books, documents, papers, records, etc., which are pertinent to the accounting
practices and procedures of the respective Parties and involve transactions relating to this
Agreement. Such materials shall be maintained, and such access and rights shall be in
force and effect during the period of the contract and for six (6) years after its termination or
cancellation.
Section 15
Liability, Indemnification and Insurance
15.The County and each Governmental Entity to this Agreement shall be solely liable for the
acts of its elected officials, officers, employees, or agents and shall not be responsible for the
acts of the other parties to this Agreement, their elected officials, officers, employees, or
agents.
15.1. The provisions of the Municipal Tort Claims Act, Minnesota Statutes, Chapter 466 and
other applicable laws govern liability of the Parties. To the full extent permitted by law,
actions by the Parties, their respective officers, employees, and agents pursuant to this
Agreement are intended to be and shall be construed as a “cooperative activity.” It is the
intent of the Parties that they shall be deemed a “single governmental unit” for the
purpose of liability as set forth in Minnesota Statutes, Section 471.59, subd. 1a(b). For
the purpose of Minnesota Statutes, Section 471.59, subd, 1a(a), it is the intent that this
Agreement does not create any liability or exposure to the Parties for the acts or
omissions of the County or other individual Governmental Entity.
15.2. The County agrees to defend, hold harmless and indemnify the Governmental Entities
and their officials, agents, and employees, from any liability, loss, or damages the
Governmental Entity may suffer or incur as a result of demands, claims, judgments, or
costs arising out of or caused by the County in the performance of its obligations under
this Agreement.
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15.3. Each Governmental Entity agrees to defend, hold harmless and indemnify the County
and its officials, agents, and employees, from any liability, loss, or damages the County
may suffer or incur as a result of demands, claims, judgments, or costs arising out of or
caused by its performance of its respective obligations under this Agreement.
15.4. Nothing in this Agreement shall be construed nor operate as a waiver of any applicable
limitation of liability, defenses, immunities, or exceptions by statute or common law, nor
does it impose or imply responsibility for the acts or omissions of the County or other
Governmental Entities. The County and the Governmental Entities warrant that they are
able to comply with the aforementioned indemnification requirements and have sufficient
insurance coverage consistent with the liability limits contained in Minnesota Statutes,
Chapter 466.
Section 16
Survival of Provisions
16.It is expressly understood and agreed that Sections 8, 10, 14 and 15 hereof shall
survive the completion of performance and termination or cancellation of this
Agreement.
Section 17
Authority
17.The person or persons executing this Agreement on behalf of the Governmental Entity
and County represent that they are duly authorized to execute this Agreement on
behalf of the Governmental Entity and the County and represent and warrant that this
Agreement is a legal, valid and binding obligation and is enforceable in accordance
with its terms. Each Party agrees that the electronic signatures of the Parties included
in this Agreement are intended to authenticate this writing and to have the same force
and effect as wet ink signatures.
(Rest of page left intentionally blank. Signature pages to follow)
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IN WITNESS WHEREOF, the Parties hereto have hereunto set their hands.
COUNTY OF DAKOTA
By: __________________________________
Director, Public Services & Revenue
Dated:
APPROVED AS TO FORM:
By: ________________________________
Assistant Dakota County Attorney
Dated:
/s/ Thomas R. Donely
10/2/2023
KS-23-495
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CITY OF ___________________________
By:
(Name)____________________________
(Title)_____________________________
Dated:
By:
(Name)____________________________
(Title)_____________________________
Dated:
DocuSign Envelope ID: 17700008-FE82-48A0-96AC-EDFDD5201366
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6.e
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: April 1, 2025
AGENDA ITEM: Approve Resolution 2025-16 Accepting a Donation for Trees at Victoria
Highlands Park
ITEM TYPE: Consent Item
DEPARTMENT: Public Works CONTACT: Ryan Ruzek, Public Works
Director
ACTION REQUEST:
Approve Resolution 2025-16 accepting a donation from James (Jim) and Jennifer Weichert for
planting trees in Victoria Highlands Park.
BACKGROUND:
The Weicherts donated trees in 2021 to replace some diseased trees that the City had
removed in the park near their property. They would like to make another donation to add six
(6) trees to this area. The donation will cover the cost of six (6) #10 Medora Junipers that City
Staff will plant in the same area as the aforementioned trees.
FISCAL AND RESOURCE IMPACT:
The Weicherts have donated $750. City staff look to add trees to the park system so the labor
to install the trees would be already allocated to the parks.
ATTACHMENTS:
1.Resolution 2025-16 Accepting a Gift for Tree Donation
CITY COUNCIL PRIORITY:
Environmental Sustainability & Stewardship, Premier Public Services & Infrastructure
Page 22 of 90
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-16
FORMALLY ACCEPTING A GIFT FOR TREE DONATION
WHEREAS, the City of Mendota Heights desires to follow Minnesota Statute 465.03
“Gifts to Municipalities”; and
WHEREAS, the Minnesota Statute requires a resolution to accept gifts to municipalities;
and
WHEREAS, the City has previously acknowledged gifts with a resolution; and
WHEREAS, the City Council of the City of Mendota Heights has duly considered this
matter and wish to acknowledge the civic mindedness of citizens and officially recognize their
donations.
NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City
of Mendota Heights formally accepts $750 from James (Jim) and Jennifer Weichert for a
donation to plant trees in Victoria Highlands Park.
Adopted by the City Council of the City of Mendota Heights this 1st day of April 2025.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Stephanie B. Levine, Mayor
ATTEST:
_________________________
Nancy Bauer, City Clerk
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9.a
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: April 1, 2025
AGENDA ITEM: Resolution 2025-17 Accepting Feasibility Report and Calling for a Public
Hearing for the Kensington East Street Improvements
ITEM TYPE: New and Unfinished Business
DEPARTMENT: Engineering CONTACT: Lucas Ritchie, Assistant City
Engineer
Ryan Ruzek, Public Works
Director
ACTION REQUEST:
Approve Resolution 2025-17 Accepting Feasibility Report and Calling for a Public Hearing for
the Kensington East Street Improvements.
BACKGROUND:
The preparation of a Feasibility Report for the formerly known Hampshire Estates Street
Improvements was authorized by the Mendota Heights City Council by adopting Resolution
2024-55 at the City Council meeting held on October 1, 2024. As staff reviewed available
funding and staff availability in relation to previously committed projects for the 2025
construction season, staff reduced the roadways included within the formerly known
Hampshire Estates Street Improvements and renamed the project to the Kensington East
Street Improvements due to the streets included with the project. All streets within the
Kensington East Street Improvements project were identified to be included within the
Feasibility Report. The proposed streets to be rehabilitated are Abbey Way, Canton Court,
Haverton Circle, Haverton Road, Morson Circle, and Winthrop Court. Based on our
observations and further verified by pavement condition ratings and a geotechnical
investigation, these streets have deteriorated to the point where it is no longer cost-effective
to patch the streets and rehabilitation is necessary. Roadways that were identified in the
previously known Hampshire Estates Street Improvements and were excluded from the
Kensington East Street Improvements are slated to be rehabilitated in the 2026 construction
season. An additional Feasibility Report will be prepared for these improvements at a future
date.
The Feasibility Report indicates the estimated costs for the project, along with preliminary
assessment estimates. At the end of the Feasibility Report, a project financing summary is
included to show project cost splits and funding sources to be utilized. The total estimated
Page 38 of 90
cost of the project is $1,117,768 including indirect costs. A portion of the Feasibility Report is
attached and the entire report is available for review at city hall or via request.
Staff are proposing to hold an informational meeting on May 1, 2025, for residents within the
project area.
FISCAL AND RESOURCE IMPACT:
Street improvement projects are proposed to be assessed to the benefiting property owners.
Pursuant to the City’s Street Rehabilitation and Reconstruction Policy, the benefiting properties
should be assessed 50% of the street reconstruction and rehabilitation costs. The following
tables show the estimated unit assessments based on the City policy.
PROJECT COSTS
ITEM CONSTRUCTION INDIRECT TOTAL
STREET
REHABILITATION*
$603,669.74 $120,733.95 $724,403.69
TRAIL IMPROVEMENTS* $82,849.07 $16,569.81 $99,418.88
STORM SEWER $130,236.19 - $130,236.19
RAIN GARDENS* $22,511.32 $4,502.27 $27,013.61
SANITARY SEWER* $27,946.25 $5,589.25 $33,535.50
WATER MAIN (CITY)** $10,587.00 $1,588.05 $12,175.05
WATER MAIN
(SPRWS)**
$79,117.55 $11,867.63 $90,985.18
TOTALS $956,917.14 $160,850.96 $1,117,768.10
* Includes 20% indirect costs for legal, engineering, administration, and finance.
** Includes 15% indirect costs for legal, engineering, administration, and finance
FUNDING SOURCES
ITEM
COST
ESTIMATE
RESIDENTIAL
ASSESSMENT
MUNICIPAL
LEVY
UTILITY
FUNDS S.P.R.W.S.
STREET
REHABILITATION
$724,403.69 $362,202.00 $362,201.69
TRAIL
IMPROVEMENTS
$99,418.88 $99,418.88
STORM SEWER $157,249.80 $157,249.80
SANITARY
SEWER
$33,535.50 $33,535.50
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WATER MAIN
(CITY)
$12,175.05 $12,175.05
WATER MAIN
(SPRWS)
$90,985.18 $90,985.18
TOTALS $1,117,768.10 $362,202.00 $461,620.57 $202,960.35 $90,985.18
ASSESSMENT CALCULATIONS – STREET REHABILITATION
Assessable Costs $724,404
Assessment $362,202
Assessable Units 65
Estimated Unit Assessment
per City Policy
$5,572.34
Residential assessments for the project are calculated to be $5,572.34 for the street
improvements; however, staff are hopeful that competitive bids will be received on the project
reducing the assessment to residential properties.
The project shows a total Municipal Levy of $461,621 and a total project cost of $1,117,768.
Historically, 35% of assessment amounts have been paid prior to bond issuance and is
reflected in the total bond amount. It is presumed that the City would secure bonding for the
Municipal Levy and remaining Residential Assessment portions of the project ($697,052). The
assessment amount of $362,202 is equivalent to 52% of the bond amount. Minnesota Statutes
Chapter 429 Special Assessment Bond Issue requires that a minimum of 20% of the total bond
issue amount be recovered through special assessments.
As the project is designed and competitively bid, the calculated assessment amount will be
updated leading up to the adoption of the assessment roll. The improvements are necessary to
allow for safe and reliable street and utility services within the City of Mendota Heights. The
project will be competitively bid to allow for a cost-effective improvement. The feasibility study
has provided an overall analysis of the feasible improvements for consideration within this
project area. Therefore, the proposed improvements within the areas outlined in this report are
necessary, cost effective, and feasible from an engineering standpoint.
ATTACHMENTS:
1. Resolution 2025-17
2. Kensington East Street Improvements Feasibility Report Reduced
CITY COUNCIL PRIORITY:
Premier Public Services & Infrastructure
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-17
A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING FOR A PUBLIC
HEARING ON THE KENSINGTON EAST STREET IMPROVEMENT PROJECT
(PROJECT #202506)
WHEREAS, pursuant to Resolution 2024-55, the City Council, on October 1, 2024, ordered a
feasibility report to be prepared by the Public Works Director with reference to the improvement of
Abbey Way, Canton Court, Haverton Circle, Haverton Road, Morson Circle, and Winthrop Court; and
WHEREAS, the Public Works Director has submitted a report to the City Council with respect to
Abbey Way, Canton Court, Haverton Circle, Haverton Road, Morson Circle, and Winthrop Court
improvements which include: reclaimed aggregate base, concrete curb and gutter, bituminous surfacing,
trail improvements, storm sewer repair and improvements, ADA improvements and appurtenant work;
and
WHEREAS, in said report the Public Works Director reported that the proposed improvements
and construction thereof are desirable and necessary, technically and economically feasible, cost
effective, and further reported on the estimated cost of the proposed improvements; and
NOW THEREFORE IT IS HEREBY RESOLVED, by the Mendota Heights City Council as
follows:
1.The City Council hereby accepts the Feasibility Report as submitted.
2. The Council will consider the improvement of such streets and areas in accordance with the
report and the assessment of property as described in the report for all or a portion of the cost
of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of
the improvements of $1,117,768.10.
3. A Public Hearing shall be held on such proposed improvements on the 6
th day of May, 2025
at City Hall, 1101 Victoria Curve, City of Mendota Heights, Minnesota at 7:00 p.m. Statutory
notice and publication requirements shall be followed.
Adopted by the City Council of the City of Mendota Heights this first day of April, 2025.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
ATTEST
Stephanie B. Levine, Mayor
_________________________
Nancy Bauer, City Clerk
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FEASIBILITY REPORT FOR
KENSINGTON EAST
STREET IMPROVEMENTS
WHICH INCLUDES IMPROVEMENTS TO:
ABBEY WAY, CANTON COURT,
HAVERTON CIRCLE, HAVERTON ROAD,
MORSON CIRCLE, AND WINTHROP COURT
CITY PROJECT #202506
March 25, 2025
City of
Mendota Heights
I hereby certify that this Feasibility Report was prepared by me or
under my direct supervision and that I am a duly licensed
Professional Engineer under the laws of the State of Minnesota.
March 25, 2025
Ryan E. Ruzek, P.E. Date
Reg. No. 44990
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Feasibility Report
Kensington East Street Improvements Page 2
Project No. 202506
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Kensington East Street Improvements Page 3
Project No. 202506
Table of Contents
TABLE OF CONTENTS ............................................................................................................................................................... 3
INTRODUCTION .......................................................................................................................................................................... 4
AUTHORIZATION .......................................................................................................................................................................... 4
SCOPE .......................................................................................................................................................................................... 4
LOCATION .................................................................................................................................................................................... 4
RESIDENT INPUT .......................................................................................................................................................................... 4
EXISTING CONDITIONS ............................................................................................................................................................ 5
KENSINGTON P.U.D. 3RD ADDITION PLAT & EXISTING CONDITIONS ............................................................................................. 5
KENSINGTON P.U.D. 4TH ADDITION PLAT & EXISTING CONDITIONS .............................................................................................. 8
KENSINGTON P.U.D. 5TH ADDITION PLAT & EXISTING CONDITIONS ............................................................................................ 11
RIGHT-OF-WAY & ROADWAY ASSESSMENT .............................................................................................................................. 14
STORM WATER MANAGEMENT ASSESSMENT .............................................................................................................................. 15
WATER MAIN ASSESSMENT ........................................................................................................................................................ 15
SANITARY SEWER ASSESSMENT ................................................................................................................................................. 16
PEDESTRIAN TRAILS AND PEDESTRIAN RAMPS ............................................................................................................................ 16
PRIVATE UTILITIES ..................................................................................................................................................................... 16
PROPOSED IMPROVEMENTS ................................................................................................................................................ 17
ROADWAY REHABILITATION ...................................................................................................................................................... 17
WATER MAIN ............................................................................................................................................................................. 17
STORM SEWER ........................................................................................................................................................................... 17
TRAIL AND PEDESTRIAN CROSSING IMPROVEMENTS ................................................................................................................... 18
PRIVATE UTILITIES ..................................................................................................................................................................... 18
FUNDING .................................................................................................................................................................................... 18
FEASIBILITY ............................................................................................................................................................................... 18
FUNDING SOURCES AND SPECIAL ASSESSMENTS ......................................................................................................... 18
ESTIMATED PROJECT COSTS ....................................................................................................................................................... 19
CONCLUSION ............................................................................................................................................................................. 20
APPENDIX A-1 KENSINGTON EAST STREET IMPROVEMENTS: ................................................................................. 21
PROPOSED PROJECT AREA & ASSESSED PROPERTIES .................................................................................................................. 21
APPENDIX A-2 KENSINGTON EAST STREET IMPROVEMENTS: ................................................................................. 22
PROPOSED PEDESTRIAN IMPROVEMENTS ..................................................................................................................................... 22
APPENDIX A-3 KENSINGTON EAST STREET IMPROVEMENTS: ................................................................................. 23
PROPOSED STORM SEWER IMPROVEMENTS ................................................................................................................................. 23
APPENDIX B KENSINGTON EAST STREET IMPROVEMENTS: ..................................................................................... 24
QUESTIONNAIRE AND RESPONSES ............................................................................................................................................... 24
APPENDIX C KENSINGTON EAST STREET IMPROVEMENTS: ..................................................................................... 25
REHABILITATION TYPICAL SECTION ........................................................................................................................................... 25
APPENDIX D KENSINGTON EAST STREET IMPROVEMENTS: ..................................................................................... 26
ENGINEERS OPINION OF ESTIMATED COSTS ................................................................................................................................ 26
APPENDIX E KENSINGTON EAST STREET IMPROVEMENTS: ..................................................................................... 27
PRELIMINARY ASSESSMENT ROLL .............................................................................................................................................. 27
APPENDIX F KENSINGTON EAST STREET IMPROVEMENTS: ..................................................................................... 28
PAVEMENT & GEOTECHNICAL EVALUATION REPORT.................................................................................................................. 28
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Project No. 202506
INTRODUCTION
Authorization
The preparation of this report was authorized by the Mendota Heights City Council by adopting
Resolution 2024-55 at the October 1, 2024, City Council meeting. This project has been
designated as City Project No. 202506. The improvements to Abbey Way, Canton Court,
Haverton Circle, Haverton Road, Morson Circle, and Winthrop Court are entirely located in
Section 36, Township 28, Range 23.
Scope
This report addresses the feasibility of street rehabilitation for the urban sections of Abbey Way,
Canton Court, Haverton Circle, Haverton Road, Morson Circle, and Winthrop Court. Engineer’s
opinions of estimated costs for the associated improvements are noted herein and project funding
strategies have been developed in this report.
Location
The proposed street rehabilitation area is shown in Appendix A.
Resident Input
An informational letter and questionnaire were sent to the sixty-five (65) residential properties
located within the proposed project area on November 7, 2024, to inform them of the project.
Thirty-seven (37) of the questionnaires were returned, for a 57% return rate. The two key issues
that were asked in the questionnaire were drainage and traffic/pedestrian related issues. The
letter, questionnaire, summarized responses spreadsheet and individual resident responses are
shown in Appendix B.
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Project No. 202506
EXISTING CONDITIONS
Kensington P.U.D. 3rd Addition Plat & Existing Conditions
Haverton Road (North) and Canton Court were platted as part of the Kensington P.U.D.
3rd Addition and constructed in 1992 under City project number 8917B. Roadways within
this development have not received significant rehabilitation or reconstruction since their
original construction and are thirty-three (33) years in age.
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Project No. 202506
Haverton Road (North) 01 (3/31/2021)
Haverton Road (North) 02 (3/31/2021)
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Project No. 202506
Canton Court 01 (3/31/2021)
Canton Court 02 (3/31/2021)
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Project No. 202506
Kensington P.U.D. 4th Addition Plat & Existing Conditions
Morson Circle and Winthrop Court were platted as part of the Kensington P.U.D. 4th
Addition and constructed in 1992 under City project number 8917A. Roadways within this
development have not received significant rehabilitation or reconstruction since their
original construction and are thirty-three (3) years in age.
Morson Circle 01 (3/31/2021)
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Project No. 202506
Morson Circle 02 (3/31/2021)
Winthrop Court 01 (3/31/2021)
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Project No. 202506
Winthrop Court 02 (3/31/2021)
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Project No. 202506
Kensington P.U.D. 5th Addition Plat & Existing Conditions
Haverton Road (South), Haverton Circle, and Abbey Way were platted as part of the
Kensington P.U.D. 5th Addition and constructed in 1992 under City project number 8917C.
Roadways within this development have not received significant rehabilitation or
reconstruction since their original construction and are thirty-three (33) years in age.
Haverton Road (South) 01 (3/31/2021)
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Project No. 202506
Haverton Road (South) 02 (3/31/2021)
Haverton Circle 01 (3/31/2021)
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Project No. 202506
Haverton Circle 02 (3/31/2021)
Abbey Way 01 (3/31/2021)
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Project No. 202506
Abbey Way 02 (3/31/2021)
Abbey Way 03 (3/31/2021)
Right-Of-Way & Roadway Assessment
The existing urban street sections for Abbey Way, Canton Court, Haverton Circle, Haverton
Road, Morson Circle, and Winthrop Court include concrete curb and gutter, storm sewer,
sanitary sewer, and water main.
The plats for these roadways show a Right-of-Way width of 55 feet. The existing roadway width
measures 32.67 – 33.00 feet, from face of curb to face of curb. All streets included were
constructed with a pavement section consisting of a 3.5” bituminous surface over a 6” Class-5
aggregate base.
Abbey Way, Canton Court, Haverton Circle, Haverton Road, Morson Circle, and Winthrop
Court currently have a failing bituminous surface and are in significantly poor condition. These
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Project No. 202506
streets are nearing, or at, the end of their useful life, as confirmed by the geotechnical
investigation, and the cost of maintenance and repairs continues to rise. Overlaying or seal
coating is no longer a viable option, and these roadways no longer meet the City’s minimum
design standards. Continuing to repair them is no longer cost-effective. The composite PCI for
these roadways falls within the rehabilitation range and is below the range for preventative
maintenance improvements.
Based on the severity level of the pavement’s distresses & the extent of alligator & fatigue
cracking present, a rehabilitation of Abbey Way, Canton Court, Haverton Circle, Haverton Road,
Morson Circle, and Winthrop Court is recommended by our pavement management system and
geotechnical investigation. Street rehabilitation will consist of reclaiming the existing
bituminous roadway and then placement of a new bituminous surface over the reclaimed
pavement material. Pavement cores have been obtained for these streets that verify the existing
street cross-section and that the material will be suitable for pavement reclamation.
Storm Water Management Assessment
The storm water for Abbey Way, Canton Court, Haverton Circle, Haverton Road, Morson Circle,
and Winthrop Court drains into an existing storm sewer system, including two neighborhood
ponds.
The existing storm sewer on Abbey Way, Haverton Circle, and Haverton Road drains west to the
Kensington Pond. Existing storm sewer on Canton Court, Morson Circle, and Winthrop Court
drain north into the Mendota Heights Road storm sewer. The Mendota Heights Road storm
sewer drains north into the Hagstrom-King Pond.
The existing neighborhood ponds generally drain from south to north. The Kensington Pond
drains north into the Hagstrom-King Pond. Hagstrom-King Pond drains northeast into the
Fieldstone Pond. The Fieldstone Pond drains northwest into the Lower Copperfield Pond.
Lower Copperfield Pond drains northeast into the Upper Copperfield Pond. The Upper
Copperfield Pond drains north into Friendly Hills Marsh.
The proposed project falls entirely within the Lower Mississippi River Watershed District.
Abbey Way, Canton Court, Haverton Circle, Haverton Road, Morson Circle, and Winthrop
Court have existing storm sewer. As part of the rehabilitation, all storm sewer manhole castings
shall be reset. This includes replacing all concrete rings with High Density Poly-Ethylene
(HDPE) rings and infiltration protection installation to minimize future maintenance needs. The
storm sewer pipe is currently in good condition, with no need for replacement.
Water Main Assessment
St. Paul Regional Water Services (SPRWS) has recommended maintenance operations for the
ductile iron water main pipe on Abbey Way, Canton Court, Haverton Circle, Haverton Road,
Morson Circle, and Winthrop Court. Maintenance operations shall include, but not be limited to,
select fire hydrant and gate valve replacement, and installation of sacrificial anode cathodic
protection.
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Project No. 202506
Sanitary Sewer Assessment
The sanitary sewer located within the limits of the project site was cleaned and televised as part
of Mendota Heights City Project MH202004 in 2020 on Abbey Way, Canton Court, Haverton
Circle, Haverton Road, Morson Circle, and Winthrop Court. Eight-inch polyvinyl chloride
(PVC) sewer pipes are located throughout the project area. Overall, the pipes throughout the
proposed project site are in good condition with very few instances of infiltration. Instances of
infiltration are typically located near the pipe to manhole connections. As part of the
rehabilitation project, all sanitary manhole castings shall be reset. This includes replacing all
concrete rings and infiltration protection installation. This project does not include replacing any
of the existing sanitary sewer lines.
Pedestrian Trails and Pedestrian Ramps
The trail along Mendota Heights Road was constructed in 1989 under Project Number 8519. An
8’ wide bituminous trail was constructed along the south side of the road and has a trail cross-
section consisting of a 1.5” bituminous surface over a 6” aggregate base. As part of the
Kensington 3rd and 4th Addition, pedestrian crosswalks were added at the newly installed
residential streets of Canton Court, Haverton Road, Morson Circle, Winthrop Court. Most
recently, the existing 1.5” thick trail was overlaid with 1.5” lift of bituminous in 2012 as part of
City project #201011. Concrete pedestrian ramps were constructed in 2012 per ADA
requirements in 2012. Using current 2024 ADA requirements, all pedestrian ramps included in
this project are out of specification range.
Private Utilities
Xcel Energy owns and operates privately-owned gas and electric services. Arvig,
CenturyLink/Lumen, Comcast, and Cogent own and operate communications including, but not
limited to, cable television, telephone, and fiber optic within the project limits.
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Feasibility Report
Kensington East Street Improvements Page 17
Project No. 202506
PROPOSED IMPROVEMENTS
Roadway Rehabilitation
Abbey Way, Canton Court, Haverton Circle, Haverton Road, Morson Circle and Winthrop Court
The rehabilitation of Abbey Way, Canton Court, Haverton Circle, Haverton Road, Morson Circle, and
Winthrop Court require a 7-ton street design to meet the City’s Street Rehabilitation Policy. Proposed
improvements for these streets will include the reclamation of the existing bituminous roadway and the
placing of a 2.5” bituminous base course and a 1.5” bituminous wear course over the reclaimed
pavement material. By using the reclaimed pavement material as a base, there is a cost savings and
structural benefit to using the recycled material versus importing a new aggregate base material. This
method should rehabilitate the streets to a like new condition and provide a 20–30-year pavement life
which can be further extended with proper preventative maintenance. See Appendix A for project area.
See Appendix C for the rehabilitation typical section.
Any damaged concrete curb and gutter along these streets will also be replaced as part of the roadway
restoration. Driveways that may be disturbed due to the street rehabilitation will be replaced in kind
based on disturbance limits. Disturbed boulevard areas will be restored with topsoil and sod.
The existing right-of-way is 55 feet wide with an additional 10 feet drainage and utility easement
beyond the right-of-way throughout the project. No additional right-of-ways acquisitions are anticipated
with this project.
Water Main
As previously identified, SPRWS has recommended maintenance operations for the existing ductile iron
water main pipe on Abbey Way, Canton Court, Haverton Circle, Haverton Road, Morson Circle and
Winthrop Court. This includes fire hydrant inspections and/or replacements, gate valve replacement,
and cathodic protection installed throughout the project to prolong the life of the existing 6” ductile iron
pipe.
Storm Sewer
As previously identified, the overall existing storm sewer is in satisfactory condition. Drainage
deficiencies have been identified, and storm sewer improvements are needed at the intersections of
Morson Court at Mendota Heights Road, and Winthrop Court at Mendota Heights Road. The existing
catch basins and storm sewer shall be relocated to both improve drainage within the intersections & to
allow for ADA requirements to be met with the proposed pedestrian ramp improvements on Mendota
Heights Road at these intersections. All remaining storm sewer castings within the project area will be
reset to proper grade, including HDPE ring replacement.
Additional storm water improvements including, but not limited to, rain gardens will be considered on
an individual basis, based upon homeowner interest and storm water design feasibility after the
Informational Meeting scheduled on May 1, 2025.
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Feasibility Report
Kensington East Street Improvements Page 18
Project No. 202506
Trail and Pedestrian Crossing Improvements
As part of the Kensington East Street Improvements project, ten (10) existing pedestrian ramps are
proposed to be updated to current 2024 ADA standards.
Private Utilities
At the time of this feasibility report, no privately-owned utility companies have indicated they will be
making improvements to their distribution networks in conjunction with the proposed street
improvements for the Kensington East Street Improvement project. All privately-owned utility
companies shall be invited to a pre-project utility meeting to further discuss existing and proposed
conditions along with potential improvements.
Funding
Per the City’s Street Rehabilitation and Reconstruction Policy, it is proposed that the benefiting property
owners will be assessed for the street rehabilitation. The property tax levy will be used to finance the
City’s portion of the street rehabilitation. Storm sewer, sanitary sewer, and water main improvements
will be funded through their respective utility accounts.
Feasibility
From an engineering standpoint, this project is necessary, cost-effective, feasible and can be
accomplished as proposed.
FUNDING SOURCES AND SPECIAL ASSESSMENTS
The area proposed to be assessed is every lot, piece, and parcel within the city limits benefiting from
said improvement, whether abutting or not, within the following described areas:
Abbey Way, Canton Court, Haverton Circle, Haverton Road, Morson Circle, and Winthrop
Court
Specific property descriptions included in the above-described area, but not inclusive, are as follows:
Kensington PUD Additions Three (3), Four (4), and Five (5)
The roadway improvement costs can be assessed on a unit basis to the benefiting properties as per the
Street Rehabilitation and Reconstruction Policy adopted by the City council on June 16, 1992. The
following section discusses the assessment distribution for the street improvements based on the City’s
policy.
Estimated Project Costs
The following costs were prepared based upon an Engineers Opinion of Estimated Costs (Appendix D)
and are subject to change, depending on the final design of the project, soil conditions, bids received,
and actual work performed.
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Feasibility Report
Kensington East Street Improvements Page 19
Project No. 202506
PROJECT COSTS
ITEM CONSTRUCTION INDIRECT* TOTAL
Street Rehabilitation $603,669.74 20% $120,733.95 $724,403.69
Pedestrian Improvements $82,849.07 20% $16,569.81 $99,418.88
Storm Sewer Infrastructure $130,236.19 0% - $130,236.19
Storm Sewer Rain Gardens $22,511.34 20% $4,502.27 $27,013.61
Sanitary Sewer Infrastructure $27,946.25 20% $5,589.25 $33,535.50
Water Main (City)$10,587.00 15% $1,588.05 $12,175.05
Water Main (SPRWS) $79,117.55 15% $11,867.63 $90,985.18
Totals $956,917.14 $160,850.96 $1,117,768.10
* Includes 20% indirect costs for legal, engineering, administration, and finance for Street
Rehabilitation, Pedestrian Improvements, Sanitary Sewer Infrastructure, and Storm Sewer Rain Gardens.
Includes 15% indirect costs for Water Main Improvements.
Proposed Estimated Assessments
Street Rehabilitation - Abbey Way, Canton Court, Haverton Circle, Haverton Road,
Morson Circle, and Winthrop Court
The estimated total assessable amount for the project is based on specially assessing 50% of the street
rehabilitation costs including but not limited to mobilization, traffic control, bituminous
removal/reclamation, bituminous base course, bituminous wear course, tack coat, curb and gutter, and
appurtenant work. The preliminary assessment roll listing the assessable parcels is provided in
Appendix E.
ASSESSMENT CALCULATIONS - STREET REHABILITATION
Assessable Costs $724,404.00
Assessment Total $362,202.00
Assessable Units 65
Proposed Unit Assessment per City Policy $5,572.34
The proposed unit assessments for the street rehabilitation are capped at 50% of the assessable cost per
the City’s Street Rehabilitation Policy. Staff proposes to assess the benefiting properties $5,572.34/unit.
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Feasibility Report
Kensington East Street Improvements Page 20
Project No. 202506
The costs and funding sources for the projects are summarized in the following table:
FUNDING SOURCES
ITEM
COST
ESTIMATE ASSESSMENT
MUNICIPAL
LEVY
UTILITY
FUNDS S.P.R.W.S.
STREET REHABILITATION $724,404.39 $362,202.00 $362,201.69
TRAIL IMPROVEMENTS $99,418.88 $99,418.88
STORM SEWER $157,249.80 $157,249.80
SANITARY SEWER $33,535.50 $33,535.50
WATER MAIN (CITY)$12,175.05 $12,175.05
WATER MAIN (SPRWS)$90,985.18 $90,985.18
TOTALS $1,117,768.10 $362,202.00 $461,620.57 $202,960.35 $90,985.18
Total estimated project cost is $1,117,768.10. Historically, 35% of assessment amounts have been paid
to the City prior to recording with Dakota County and bond issuance. The estimated bond amount
including the municipal levy of $461,620.57, plus 65% of the assessed amount of $362,202.00, totals to
$697,051.87. The assessment amount of $362,202.00 is equivalent to 52% of the total bond amount.
Minnesota Statutes Chapter 429 Special Assessment Bond Issue requires that a minimum of 20% of the
total bond issue amount be recovered through special assessments.
PROPOSED PROJECT SCHEDULE
The following project schedule outlines an approach to complete the assessable projects in 2025:
ACTIVITY DATE
Accept Feasibility Study/Call for Public Hearing April 1, 2025
Hold Informational Meeting May 1, 2025
Conduct Public Hearing/Accept Project/Order Plans and Specifications May 6, 2025
Approve Plans and Specifications/Order Advertisements for Bids June 17, 2025
Open Bids July 9, 2025
Accept Bids/Award Contract July 15, 2025
Begin Construction (Anticipated) August 2025
Complete Base Course & Wear Course of Bituminous Pavement Fall 2025
Authorize Amount to be Assessed/Schedule Assessment Hearing October 2025
Conduct Assessment Hearing/Adopt Assessment Roll October 2025
CONCLUSION
The proposed improvements are necessary, cost effective, and feasible from an engineering standpoint
and should be made as proposed.
The total estimated cost of the recommended improvements is $1,117,768.10. A portion of this project
is proposed to be assessed to the benefiting property owners and the remainder through other previously
identified funding sources.
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Feasibility Report
Kensington East Street Improvements
Project No. 202506
APPENDIX A-1 Kensington East Street Improvements:
Proposed Project Area & Assessed Properties
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Feasibility Report
Kensington East Street Improvements
Project No. 202506
APPENDIX A-2 Kensington East Street Improvements:
Proposed Pedestrian Improvements
Page 64 of 90
Page 65 of 90
Feasibility Report
Kensington East Street Improvements
Project No. 202506
APPENDIX A-3 Kensington East Street Improvements:
Proposed Storm Sewer Improvements
Page 66 of 90
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Feasibility Report
Kensington East Street Improvements
Project No. 202506
APPENDIX B Kensington East Street Improvements:
Questionnaire and Responses
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Feasibility Report
Kensington East Street Improvements
Project No. 202506
APPENDIX C Kensington East Street Improvements:
Rehabilitation Typical Section
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Feasibility Report
Kensington East Street Improvements
Project No. 202506
APPENDIX D Kensington East Street Improvements:
Engineers Opinion of Estimated Costs
Page 70 of 90
CITY OF MENDOTA HEIGHTS
PROJECT:Kensington East Street Improvements
(Kensington PUD 3rd Add., Kensington PUD 4th Add., Kensington PUD 5th Add.)Date: 3/27/2025
PROJECT #:MH202506
ITEM NO. SPEC. NO. ITEM DESCRIPTION UNIT
ENGINEER'S
ESTIMATED
QUANTITY
ENGINEER'S
ESTIMATED
AMOUNT
SCHEDULE 'A' - STREET REHABILITATION
1 2021.501 MOBILIZATION L.S. 1.00 $69,000.00
2 2101.502 CLEARING AND GRUBBING 4" AND LARGER DIAMETER TREE 5.00 $5,375.00
3 2101.502 TREE TRIMMING Each 5.00 $2,662.50
4 2104.502 SALVAGE CASTING Each 42.00 $5,460.00
5 2104.503 REMOVE CONCRETE CURB AND GUTTER - B618 L.F. 2696.00 $14,895.23
6 2104.503 REMOVE CONCRETE CURB AND GUTTER - B624 L.F. 60.00 $349.78
7 2104.503 REMOVE STORM SEWER PIPE (12"-15" RCP) L.F. 123.00 $3,382.50
10 2104.503 SAWING CONCRETE DRIVEWAY L.F. 188.00 $940.00
11 2104.503 SAWING BITUMINOUS DRIVEWAY L.F. 285.00 $855.00
12 2104.503 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L.F. 572.00 $1,716.00
13 2104.504 REMOVE BITUMINOUS TRAIL PAVEMENT S.Y. 137.00 $205.50
14 2104.504 REMOVE CONCRETE TRAIL PAVEMENT S.Y. 50.00 $754.57
15 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT S.Y.261.00 $4,535.71
16 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S.Y. 469.00 $5,330.69
17 2104.518 SALVAGE BRICK PAVERS S.F. 300.00 $2,788.93
18 2106.507 COMMON EXCAVATION; INC. EXCESS RECLAIM MATERIAL - HAUL OFF-SITE (EV)(P) C.Y. 2005.30 $39,604.68
19 2106.507
SUBGRADE/AGGREGATE BASE CORRECTION EXCAVATION OUTSIDE THE AREA OF
INFLUENCE OF CONTRACTOR INSTALLED UTILITY TRENCHES (SEE SPECIAL
CONDITIONS - SECTION 2)
C.Y. 1032.00 $25,800.00
20 2108.504 GEOTEXTILE FABRIC, TYPE 5 S.Y.3405.60 $6,811.20
21 2112.519 BASE PREPARATION (SEE SPECIAL CONDITIONS - SECTION 2)S.Y. 12384.00 $12,384.00
22 2123.510 ADA COMPLIANCE SUPERVISOR L.S. 1.00 $1,750.00
23 2123.510 COMMON LABOR HR 10.00 $910.00
24 2123.510 DOZER WITH OPERATOR HR 10.00 $2,025.00
25 2123.510 2 CU YD FRONT END LOADER WITH OPERATOR HR 10.00 $1,875.00
26 2123.510 SKID STEER (BOBCAT) WITH OPERATOR HR 10.00 $1,600.00
27 2123.510 BACK HOE WITH OPERATOR HR 10.00 $2,400.00
28 2123.510 STREET SWEEPER (WITH PICKUP BROOM)HR 10.00 $1,250.00
30 2215.504 BITUMINOUS STREET PAVEMENT RECLAMATION (10" NOMINAL DEPTH)S.Y. 12384.00 $55,328.17
31 2215.509 AGGREGATE BASE CLASS 5 (RECYCLED, ON-SITE), IN PLACE (P)TON 948.00 $26,544.00
32 2215.509 1 1/2" SCREENED CLEAN ROCK TON 155.00 $6,510.00
33 2232.504 MILL BITUMINOUS SURFACE (1.5" NOMINAL DEPTH) (PRIOR TO WEAR COURSE) S.Y. 191.00 $1,719.00
34 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GAL 939.00 $939.00
35 2360.504 3" TYPE SPWEA240B WEARING COURSE FOR TRAILS S.Y. 137.00 $3,870.25
ENGINEERS OPINION OF ESTIMATED COSTS
Page 1 of 2
Page 71 of 90
ITEM NO. SPEC. NO. ITEM DESCRIPTION UNIT
ENGINEER'S
ESTIMATED
QUANTITY
ENGINEER'S
ESTIMATED
AMOUNT
36 2360.504 3" TYPE SPWEA240B WEARING COURSE FOR DRIVEWAYS S.Y. 469.00 $11,725.00
37 2360.509 TYPE SPWEA340C WEARING COURSE, IN-PLACE TON 1149.50 $101,730.75
38 2360.509 TYPE SPNWB240B NON WEARING COURSE, IN-PLACE TON 1916.20 $135,092.10
39 2451.507 GRANULAR BACKFILL (CV) C.Y. 678.70 $13,409.00
40 2502.501 PROTECT, SALVAGE, RESTORE, OR REPLACE IRRIGATION, PER LOT Each 49.00 $18,375.00
41 2503.503 12" RCP STORM SEWER DESIGN 3006 CLASS V L.F. 129.00 $11,223.00
42 2503.503 15" RCP STORM SEWER DESIGN 3006 CLASS V L.F. 15.00 $1,492.50
46 2506.502 CONNECT TO EXISTING STORM SEWER PIPE (12"-15" RCP) Each 4.00 $4,760.00
50 2506.502 CONSTRUCT DRAINAGE STRUCTURE (2'x3' CATCH BASIN) Each 2.00 $13,100.00
51 2506.502 CONSTRUCT DRAINAGE STRUCTURE (48" DIA. CATCH BASIN MANHOLE) Each 2.00 $13,100.00
52 2506.502 CONSTRUCT DRAINAGE STRUCTURE (48" DIA. STORM SEWER MANHOLE) Each 2.00 $13,100.00
54 2506.502 INSTALL CASTING (SALVAGED), REPLACE CONCRETE ADJUSTMENT RINGS Each 42.00 $44,730.00
55 2506.502 INSTALL CASTING (NEW), INCLUDING CONCETE ADJUSTMENT RINGS Each 2.00 $2,130.00
56 2506.502 CONSTRUCT RAIN GARDEN S.Y. 300.00 $22,511.34
57 2506.502 REPLACE VALVE BOX, INCLUDING PARTS Each 5.00 $5,027.50
58 2506.502 ADJUST VALVE BOX, INCLUDING PARTS Each 10.00 $6,540.75
59 2506.502 ADJUST CURB STOP, INCLUDING PARTS Each 7.00 $3,538.50
60 2506.502 SACRIFICIAL ANODE RETRO-FIT (2x 32# MAGNEISIUM ANODES)Each 15.00 $20,293.26
61 2521.518 6" CONCRETE WALK (PEDESTRIAN RAMPS, LANDINGS, & TRANSITION PANELS) S.Y. 267.00 $22,665.08
62 2521.518 TRUNCATED DOME PANEL S.F. 160.00 $11,417.37
63 2531.503 CONCRETE CURB & GUTTER DESIGN B618 (HAND FORMED)L.F. 2696.00 $81,242.17
64 2531.503 CONCRETE CURB & GUTTER DESIGN B624 (HAND FORMED)L.F. 60.00 $2,097.05
65 2531.504 6" CONCRETE DRIVEWAY PAVEMENT S.Y.261.00 $21,663.00
66 2540.618 INSTALL SALVAGED PAVER DRIVEWAY S.F. 300.00 $5,514.75
67 2564.502 TEMPORARY TRAFFIC CONTROL L.S. 1.00 $8,000.00
68 2564.502 INSTALL SIGN POST Each 7.00 $455.00
69 2564.502 INSTALL SIGN TYPE C Each 5.00 $262.50
70 2564.502 INSTALL SIGN TYPE SPECIAL Each 14.00 $735.00
71 2564.518 SIGN TYPE C S.F.45.00 $1,282.50
72 2564.518 SIGN TYPE SPECIAL S.F. 124.00 $3,968.00
73 2573.501 EROSION CONTROL SUPERVISOR L.S. 1.00 $8,500.00
74 2573.501 STABILIZED CONSTRUCTION EXIT(S)L.S. 1.00 $3,925.00
75 2573.502 STORM DRAIN INLET PROTECTION DURING CONSTRUCTION Each 27.00 $2,295.14
76 2573.503 SEDIMENT CONTROL LOG TYPE COMPOST L.F. 623.00 $2,273.95
77 2574.507 SELECT TOPSOIL BORROW (LV)C.Y. 122.10 $6,258.15
78 2574.508 FERTILIZER TYPE 3 LB.19.14 $34.96
79 2575.508 SEED MIXTURE 25-151 LB. 19.14 $143.80
80 2575.508 HYDROLIC STABILIZED FIBER MATRIX LB. 297.00 $638.87
81 2575.508 SODDING TYPE LAWN S.Y. 819.50 $14,147.13
82 2575.523 APPLICATION OF WATER FOR TURF, AFTER 30 DAYS MG 45.00 $2,826.11
83 2582.503 12" SOLID LINE WHITE-EPOXY L.F. 320.00 $3,955.20
84 2582.503 4" SOLID LINE WHITE-EPOXY L.F. 110.00 $1,166.00
SUBTOTAL $956,917.14
SUMMARY
SCHEDULE 'A' - STREET REHABILITATION
KENSINGTON EAST STREET IMPROVEMENTS PROJECT CONSTRUCTION COST TOTAL:$956,917.14
Page 2 of 2
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Feasibility Report
Kensington East Street Improvements
Project No. 202506
APPENDIX E Kensington East Street Improvements:
Preliminary Assessment Roll
Page 73 of 90
City of Mendota HeightsStreet Rehabilitation = 10 years
Project # 202506
Kensington East
DRAFT Assessment Roll
Parcel ID Owner and Address Legal Lot and Block Improvement Amount
CARA S TSTE NGUYEN
DEION D TSTE NGUYEN
2454 CANTON CT
1 1 Street Rehab $5,572.34274160201010KENSINGTON PUD 3RD ADD
MENDOTA HEIGHTS MN 55120
MARIO & GLORIA DEEB REYES
2464 CANTON CT
2 1 Street Rehab $5,572.34274160201020KENSINGTON PUD 3RD ADD
SAINT PAUL MN 55120-1735
DARREN L & KERI M HEUTMAKER
2474 CANTON CT
3 1 Street Rehab $5,572.34274160201030KENSINGTON PUD 3RD ADD
MENDOTA HEIGHTS MN 55120
ANDREW J & AMANDA C DUERR
2484 CANTON CT
4 1 Street Rehab $5,572.34274160201040KENSINGTON PUD 3RD ADD
MENDOTA HEIGHTS MN 55120
PETER ARTHUR DECRANS
2494 CANTON CT
5 1 Street Rehab $5,572.34274160201050KENSINGTON PUD 3RD ADD
MENDOTA HEIGHTS MN 55120
MATTHEW WIER
2491 CANTON CT
6 1 Street Rehab $5,572.34274160201060KENSINGTON PUD 3RD ADD
MENDOTA HEIGHTS MN 55120
3/26/2025 Page 1 of 11
Page 74 of 90
Parcel ID Owner and Address Legal Lot and Block Improvement Amount
OWENS HOLDINGS INC
1 GRIEVE GLEN LN
7 1 Street Rehab $5,572.34274160201070KENSINGTON PUD 3RD ADD
SUNFISH LAKE MN 55118
AARON J GESMER
RACHEL L GERMER
2461 CANTON CT
8 1 Street Rehab $5,572.34274160201080KENSINGTON PUD 3RD ADD
MENDOTA HEIGHTS MN 55120
DUSTIN R & SARAH B NIDES
2451 CANTON CT
9 1 Street Rehab $5,572.34274160201090KENSINGTON PUD 3RD ADD
MENDOTA HEIGHTS MN 55120
STEPHEN R & NANCY A MCDONNELL
2456 HAVERTON RD
10 1 Street Rehab $5,572.34274160201100KENSINGTON PUD 3RD ADD
MENDOTA HEIGHTS MN 55120-1730
DARYL D & DAWN E FRETT
2466 HAVERTON RD
11 1 Street Rehab $5,572.34274160201110KENSINGTON PUD 3RD ADD
MENDOTA HEIGHTS MN 55120-1730
JOHN HENRY & LYDIA MARIE LODOEN
2476 HAVERTON RD
12 1 Street Rehab $5,572.34274160201120KENSINGTON PUD 3RD ADD
MENDOTA HEIGHTS MN 55120
JAMES B & JANE E JEFFREY
2486 HAVERTON RD
13 1 Street Rehab $5,572.34274160201130KENSINGTON PUD 3RD ADD
SAINT PAUL MN 55120-1730
3/26/2025 Page 2 of 11
Page 75 of 90
Parcel ID Owner and Address Legal Lot and Block Improvement Amount
PATRICK J & SARAH T MURPHY
2496 HAVERTON RD
14 1 Street Rehab $5,572.34274160201140KENSINGTON PUD 3RD ADD
MENDOTA HEIGHTS MN 55120-1730
ED J & JEAN A GETZ
2453 HAVERTON RD
1 2 Street Rehab $5,572.34274160202010KENSINGTON PUD 3RD ADD
SAINT PAUL MN 55120-1729
LEON H & JEANNE E H DILL
2463 HAVERTON RD
2 2 Street Rehab $5,572.34274160202020KENSINGTON PUD 3RD ADD
SAINT PAUL MN 55120-1729
LOIS J L TSTE BLOOMBERG
PAUL TSTE BLOOMBERG
2473 HAVERTON RD
3 2 Street Rehab $5,572.34274160202030KENSINGTON PUD 3RD ADD
MENDOTA HEIGHTS MN 55120
J MATTHEW GEISER
KATHLEEN JOHNSON GEISER
2485 HAVERTON RD
4 2 Street Rehab $5,572.34274160202040KENSINGTON PUD 3RD ADD
MENDOTA HEIGHTS MN 55120
DAVID A TSTE NYGAARD
JANE M TSTE NYGAARD
2453 MORSON CIR
1 1 Street Rehab $5,572.34274160301010KENSINGTON PUD 4TH ADD
SAINT PAUL MN 55120-1711
LINDA M DOMAN
2463 MORSON CIR
2 1 Street Rehab $5,572.34274160301020KENSINGTON PUD 4TH ADD
MENDOTA HEIGHTS MN 55120-1711
3/26/2025 Page 3 of 11
Page 76 of 90
Parcel ID Owner and Address Legal Lot and Block Improvement Amount
JOHN J & ELAINE J LIBERACKI
2470 MORSON CIR
3 1 Street Rehab $5,572.34274160301030KENSINGTON PUD 4TH ADD
SAINT PAUL MN 55120-1711
DAVID M & CLAIRE P SMITH
2460 MORSON CIR
4 1 Street Rehab $5,572.34274160301040KENSINGTON PUD 4TH ADD
SAINT PAUL MN 55120-1711
PATRICIA J MILUN
2452 MORSON CIR
5 1 Street Rehab $5,572.34274160301050KENSINGTON PUD 4TH ADD
MENDOTA HEIGHTS MN 55120
JEFFREY HUPF
CARMEN HUPF
2459 WINTHROP CT
6 1 Street Rehab $5,572.34274160301060KENSINGTON PUD 4TH ADD
MENDOTA HEIGHTS MN 55120
DAVID FORSBERG
REBECCA PEZDEK
2467 WINTHROP CT
7 1 Street Rehab $5,572.34274160301070KENSINGTON PUD 4TH ADD
MENDOTA HEIGHTS MN 55120
KARIN STEIN OBOYLE
2473 WINTHROP CT
8 1 Street Rehab $5,572.34274160301080KENSINGTON PUD 4TH ADD
SAINT PAUL MN 55120-1707
MARK TSTE PERGOLI
GAYLE TSTE CRABTREE-PERGOLI
2476 WINTHROP CT
9 1 Street Rehab $5,572.34274160301090KENSINGTON PUD 4TH ADD
MENDOTA HEIGHTS MN 55120
3/26/2025 Page 4 of 11
Page 77 of 90
Parcel ID Owner and Address Legal Lot and Block Improvement Amount
LISA MARIE SCHAEFER
2470 WINTHROP CT
10 1 Street Rehab $5,572.34274160301100KENSINGTON PUD 4TH ADD
MENDOTA HEIGHTS MN 55120
BENJAMIN DAVID BERRY
ANNA CHRISTINE BEERY
2464 WINTHROP CT
11 1 Street Rehab $5,572.34274160301110KENSINGTON PUD 4TH ADD
MENDOTA HEIGHTS MN 55120
JAMES M & DEANN L DOLAN
2454 WINTHROP CT
12 1 Street Rehab $5,572.34274160301120KENSINGTON PUD 4TH ADD
SAINT PAUL MN 55120-1707
CAROL JACKOMINO
JAMIE OXLEY
2506 HAVERTON CIR
1 1 Street Rehab $5,572.34274160401010KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120
RACHEL LEA JOHNSTON
2512 HAVERTON CIR
2 1 Street Rehab $5,572.34274160401020KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120
HAI A PHAN
HOA T BUI
2522 HAVERTON CIR
3 1 Street Rehab $5,572.34274160401030KENSINGTON PUD 5TH ADD
SAINT PAUL MN 55120-1731
BRUCE L CARTER
DENISE M DENARDI
2530 HAVERTON CIR
4 1 Street Rehab $5,572.34274160401040KENSINGTON PUD 5TH ADD
SAINT PAUL MN 55120-1731
3/26/2025 Page 5 of 11
Page 78 of 90
Parcel ID Owner and Address Legal Lot and Block Improvement Amount
TERRIE & CHRISTIE J AMUNDSON
2538 HAVERTON CIR
5 1 Street Rehab $5,572.34274160401050KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120
MICHAEL F & MOLLY B DEVOY
2546 HAVERTON RD
6 1 Street Rehab $5,572.34274160401060KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120
STEVEN P LARSEN
533 ABBEY WAY
7 1 Street Rehab $5,572.34274160401070KENSINGTON PUD 5TH ADD
SAINT PAUL MN 55120-1734
SUSAN M & LOREN J TAPLE
525 ABBEY WAY
8 1 Street Rehab $5,572.34274160401080KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120
JEROME J TSTE WIND
SUSAN K TSTE WIND
519 ABBEY WAY
9 1 Street Rehab $5,572.34274160401090KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120
JAMES G & ROSELYN B TSTES
BUSSCHER
515 ABBEY WAY
10 1 Street Rehab $5,572.34274160401100KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120
3/26/2025 Page 6 of 11
Page 79 of 90
Parcel ID Owner and Address Legal Lot and Block Improvement Amount
CHIEV KU
511 ABBEY WAY
11 1 Street Rehab $5,572.34274160401110KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120-1734
MARK J & SHEILA K SCHWIRTZ
507 ABBEY WAY
12 1 Street Rehab $5,572.34274160401120KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120-1734
JOHN D & VANESSA D HOWARD
503 ABBEY WAY
13 1 Street Rehab $5,572.34274160401130KENSINGTON PUD 5TH ADD
SAINT PAUL MN 55120-1734
SAMUEL LEWIS LACY
JAMIE LOUISE LACY
502 ABBEY WAY
1 2 Street Rehab $5,572.34274160402010KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120
THOMAS & SHARIANNE MAYER
506 ABBEY WAY
2 2 Street Rehab $5,572.34274160402020KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120-1734
CHARLES & BRIANA CARLSON
510 ABBEY WAY
3 2 Street Rehab $5,572.34274160402030KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120
TIMOTHY M & DEBORAH FALLON
514 ABBEY WAY
4 2 Street Rehab $5,572.34274160402040KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120
3/26/2025 Page 7 of 11
Page 80 of 90
Parcel ID Owner and Address Legal Lot and Block Improvement Amount
MICHAEL & JESSICA JOYCE
518 ABBEY WAY
5 2 Street Rehab $5,572.34274160402050KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120
NANCY JEAN WEINSTEIN MELLIN
526 ABBEY WAY
1 3 Street Rehab $5,572.34274160403010KENSINGTON PUD 5TH ADD
SAINT PAUL MN 55120-1734
KIP K & SHELLY M KINZER
530 ABBEY WAY
2 3 Street Rehab $5,572.34274160403020KENSINGTON PUD 5TH ADD
SAINT PAUL MN 55120-1734
JOHN N & VIRGINIA M BISANZ
534 ABBEY WAY
3 3 Street Rehab $5,572.34274160403030KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120-1734
ANNETTE HENKEL
538 ABBEY WAY
4 3 Street Rehab $5,572.34274160403040KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120
DANIEL JOHN & LISA M GRAY
542 ABBEY WAY
5 3 Street Rehab $5,572.34274160403050KENSINGTON PUD 5TH ADD
SAINT PAUL MN 55120-1734
RONALD S & SHERRY L TSTES BROOKS
546 ABBEY WAY
6 3 Street Rehab $5,572.34274160403060KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120
3/26/2025 Page 8 of 11
Page 81 of 90
Parcel ID Owner and Address Legal Lot and Block Improvement Amount
THOMAS E POOLE
NANCY R DELANGHE POOLE
550 ABBEY WAY
7 3 Street Rehab $5,572.34274160403070KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120-1734
MARY E POOLE
559 ABBEY WAY
8 3 Street Rehab $5,572.34274160403080KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120-1734
MARK E TSTE SUTICH
SUSAN L TSTE HOLMAN-SUTICH
555 ABBEY WAY
9 3 Street Rehab $5,572.34274160403090KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120
PATRICK K SIENKO
LORRIE L JOHNSON SIENKO
551 ABBEY WAY
10 3 Street Rehab $5,572.34274160403100KENSINGTON PUD 5TH ADD
SAINT PAUL MN 55120-1734
SIERRA CALDARA
KENNETH II TATE
547 ABBEY WAY
11 3 Street Rehab $5,572.34274160403110KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120
MATTHEW T TSTE COLLINS
ANNY M WOO TSTE COLLINS
543 ABBEY WAY
12 3 Street Rehab $5,572.34274160403120KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120
JEFFREY ROBERT GEDDES
2547 HAVERTON RD
13 3 Street Rehab $5,572.34274160403130KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55118
3/26/2025 Page 9 of 11
Page 82 of 90
Parcel ID Owner and Address Legal Lot and Block Improvement Amount
MARK & KIMBERLY ALLEY
2535 HAVERTON RD
14 3 Street Rehab $5,572.34274160403140KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120-1733
RICHARD J & MARY C LAVIGNE
2523 HAVERTON RD
15 3 Street Rehab $5,572.34274160403150KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120
JEFFREY J & JERENE A SMITH
2509 HAVERTON RD
16 3 Street Rehab $5,572.34274160403160KENSINGTON PUD 5TH ADD
SAINT PAUL MN 55120-1733
PAUL A & MELISSA M RAFFERTY
2497 HAVERTON RD
17 3 Street Rehab $5,572.34274160403170KENSINGTON PUD 5TH ADD
MENDOTA HEIGHTS MN 55120
3/26/2025 Page 10 of 11
Page 83 of 90
Parcel ID Owner and Address Legal Lot and Block Improvement Amount
Number of Properties:
65
Total Assessment
$362,202.10
3/26/2025 Page 11 of 11
Page 84 of 90
Feasibility Report
Kensington East Street Improvements
Project No. 202506
APPENDIX F Kensington East Street Improvements:
Pavement & Geotechnical Evaluation Report
Page 85 of 90
9.b
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: April 1, 2025
AGENDA ITEM: Change Order for Ivy Hills Basketball Court as Part of Emerson Avenue
Street Improvements Project
ITEM TYPE: New and Unfinished Business
DEPARTMENT: Engineering CONTACT: Lucas Ritchie, Assistant City
Engineer
Meredith Lawrence, Parks
and Recreation/Assistant
Public Works Director
Ryan Ruzek, Public Works
Director
ACTION REQUEST:
Approve a Change Order to construct basketball court within Ivy Hills Park as part of the
Emerson Avenue Street Improvements
BACKGROUND:
Previously discussed at the Parks and Recreation Commission meetings held on July 9, 2024,
and March 11, 2025, excess soil material generated with the adjacent Emerson Avenue Street
Improvements project required a location to stockpile the reclaimed material which was
ultimately determined to be located over and adjacent to the existing half-court basketball
court (47 feet x 39 feet) within Ivy Hills Park. The location was determined due to the activities
planned for the park and the need for the existing parking stalls not to be inundated during
construction; however, it served the dual purpose of utilizing the excess material and disturbed
area to include improvements to the basketball court. Excess material generated was graded
and compacted by the project's contractor and left in the low area of the park at no cost to
the City, allowing for a suitable base for a future park improvement.
Staff are proposing to utilize the graded space to increase the size of the existing basketball
court from half-court to full court. Additional storm sewer was installed with the grading
activities to allow for proper drainage due to the change in elevations from the fill material
and general feedback of drainage concerns within the area and adjacent baseball field within
the park.
The Parks and Recreation Commission reviewed the layout and options at their March 11,
Page 86 of 90
2025, meeting and recommended City Council approve the use of funds to construct a full-
size basketball court in the east-west orientation and include additional striping within the
court boundaries to provide hopscotch and four-square amenities for alternative uses.
FISCAL AND RESOURCE IMPACT:
A sizable portion of the soil material costs were considered incidental to the stock piling
activities relating to the Emerson Avenue Improvements project. Staff have requested pricing
to install the concrete pad improvement which is not included in the project cost or
considered an incidental cost. The estimated construction cost for the concrete pad allowing
for a full-size basketball court (80 feet x 48 feet) is approximately $33,850. The funding sources
for the concrete pad are split between the Special Park Fund and the Storm Sewer Utility Fund.
The expansion of the existing half-court basketball court to a full court would result in an
increase of 209% of the existing courts’ square footage with 52.3% of the project cost being
eligible for Special Park Fund as an expansion allowing up to an estimated $17,691 to be used
from this fund. The remaining $16,159, or any additional costs within reason, is proposed to be
funded through the Storm Sewer Utility Fund, of which has available funding, due to the
grading and drainage improvements provided to the area.
ATTACHMENTS:
1. Ivy Hills Basketball Court Layout
2. Resident Feedback (Email #1)
3. Resident Feedback (Email #2)
CITY COUNCIL PRIORITY:
Premier Public Services & Infrastructure, Economic Vitality & Community Vibrancy
Page 87 of 90
»»»»»»»»»»»»»»
»»»»»»»»»»»»
»»»»»»»BUTLER AVE
IVY HILL DRDakota County, Maxar, Microsoft
0 60
SCALE IN FEETDate: 3/26/2025
Ivy Hills Park Basketball Court
Legend
»Storm Sewer - Mendota Heights
Concrete Basketball Court
48' x 80'
Approx. 3' Reclaim Fill Limits
Proposed Future
Rain Garden
(To be constructed
with future project)
Installed Storm Sewer
Protect Existing Tree
Page 88 of 90
From:Commers, Steve
To:Meredith Lawrence; Jo Schifsky
Subject:Ivy Hills Park Basketball Court
Date:Monday, February 24, 2025 1:06:55 PM
Attachments:Outlook-vb2f1ksb.png
Dear Meredith and Jo,
I believe it is wonderful that the city of Mendota Heights is working to make improvements to
the park.
When building the basketball court, it is so important that the drainage of the water runs off
the court. We do not want
one or two corners to have water pooling on the court. The area where the basketball court is
going is a very low lying area.
There is lots of water that pools in this area and makes the grass swampy even in the month of
August. Please make sure the water
is running away from the parking lot, off the court, and down into the gully along the border of
the park. We do not want the water going towards
the town homes where the path is located to walk through the park. There is a stream under
the tennis courts, the parking lot, and down the path into the park.
Please make this part of the plan so the kids do not get their basketball all muddy from the
water pooling and more mosquitoes are being hatched.
Thank you for reading this input. I vote no lights to be put up because we want people to go
home and not stay late into the night playing basketball.
We look forward to seeing a nice basketball court put in place in the park.
Steve Commers
651-491-1073
stevecommers@edinarealty.com
723 Cleveland Avenue South
Saint Paul, MN. 55116
ALERT! Edina Realty will never send you wiring information via email or request that you
send us personal financial information by email. If you receive an email message like this
concerning any transaction involving Edina Realty, do not respond to the email and
immediately contact your agent via phone.
Page 89 of 90
From:Rappathd
To:Meredith Lawrence
Subject:Full Court Basketball Plan at Ivy Falls Park
Date:Wednesday, February 26, 2025 4:56:47 PM
Hello Meredith,
I am writing this letter as a follow-up on the notice of the Parks and Recreation Commission
meeting on March 11 when they will discuss the proposed full-court basketball plan at Ivy
Falls Park.
Ivy Falls Park has always been a neighborhood park and not a destination park. The children
in our associations and the neighborhood children use the park with their families and friends.
They use the play area, ballfield, tennis courts and basketball hoop.
The members of our HOA do not support expanding the existing basketball court to include
two hoops because of the proximity of the court to the neighbors in the townhouses and nearby
homes. There are many opportunities in the district schools and the other parks for the
children in our community to enjoy full court basketball.
Thank you for considering the input from our HOA.
Diane Rappath
Ivy Keep I Pres.
651-457-2141
rappathd@comcast.net
Page 90 of 90