03 18 2025 CC Agenda PacketCITY OF MENDOTA HEIGHTS
CITY COUNCIL REGULAR MEETING AGENDA
March 18, 2025 at 7:00 PM
Mendota Heights City Hall, 1101 Victoria Curve, Mendota Heights
1.Call to Order
2.Roll Call
3.Pledge of Allegiance
4.Approval of the Agenda
The Council, upon majority vote of its members, may make additions or deletions to the
agenda. These items may be submitted after the agenda preparation deadline.
5.Public Comments - for items not on the agenda
Public comments provide an opportunity to address the City Council on items which are not
on the meeting agenda. All are welcome to speak. Individuals should address their
comments to the City Council as a whole, not individual members. Speakers are requested
to come to the podium and must state their name and address. Comments are limited to
three (3) minutes. No action will be taken; however, the Mayor and Council may ask
clarifying questions as needed or request staff to follow up.
6.Consent Agenda
Items on the consent agenda are approved by one motion of the City Council. If a
councilmember requests additional information or wants to make a comment on an item,
the item will be removed from the consent agenda and considered separately. Items
removed from the consent agenda will be taken up as the next order of business.
a.Approve Minutes from the March 4, 2025, City Council Meeting
b.Approve Minutes from the March 4, 2025, City Council Work Session
c.Acknowledge Minutes from the December 10, 2024, Parks and Recreation
Commission Meeting
d.Acknowledge Minutes from the January 14, 2025, Parks and Recreation Commission
Work Session
e.Acknowledge the November and December Par 3 Financial Reports
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f.Authorize Reclassification of a Police Department Records Technician Position from
Part-time to Full-time
g.Authorize the Donation of Decommissioned Tasers
h.Approve a Contract for Tennis Court Resurfacing at Friendly Hills Park
i.Approve Resolution 2025-13 Accepting a Park Bench Donation
j.Award Professional Services Contract for the Development of an ADA Transition Plan
k.Authorize the Purchase of Replacement Fire Department Brush Truck
l.Approve a Local Affordable Housing Aid (LAHA) Agreement with Dakota County
Community Development Agency
m.Approve Resolution 2025-15 Accepting Bids and Awarding Contract for the Fire
Department Roof Replacement Project
n.Approve January 2025 Treasurer's Report
o.Approve Claims List
7.Presentations
a.City Communications Report
8.Public Hearings
9.New and Unfinished Business
a.Professional Services Contract with ICS for the Completion of a City Hall and Police
Department Facility Condition Assessment and Space Utilization Study
b.Resolution 2025-14 to Accept Bids and Award Contract for the Friendly Hills
Neighborhood Improvements
10.Community / City Administrator Announcements
11.City Council Comments
12.Adjourn
Next Meeting
April 1, 2025 at 7:00PM
Information is available in alternative formats or with the use of auxiliary aids to individuals
with disabilities upon request by calling city hall at 651-452-1850 or by
emailing cityhall@mendotaheightsmn.gov.
Regular meetings of the City Council are cablecast on
NDC4/Town Square Television Cable Channel 18/HD798 and online at
TownSquare.TV/Webstreaming
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
DRAFT Minutes of the Regular Meeting
Held Tuesday, March 4, 2025
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights,
Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Levine called the meeting to order at 7:00 p.m. Councilors Lorberbaum, Paper, Mazzitello, and
Maczko, were also present.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Levine presented the agenda for adoption. Councilor Mazzitello moved adoption of the agenda.
Councilor Paper seconded the motion.
Ayes: 5
Nays: 0
PUBLIC COMMENTS
No one from the public wished to be heard.
CONSENT AGENDA
Mayor Levine presented the consent agenda and explained the procedure for discussion and approval.
Councilor Lorberbaum moved approval of the consent agenda as presented, pulling item I.
a. Approval of February 18, 2025, City Council Minutes
b. Approval of February 18, 2025, Council Work Session Minutes
c. Acknowledge Minutes from the November 26, 2024, Planning Commission Meeting
d. Acknowledge the Minutes from the January 28, 2025, Planning Commission Meeting
e. Authorize the Purchase of Fire Department Turn-Out Gear
f. Approve the Job Description, Pay Classification, and Authorize Recruitment of the
Administrative/Special Projects Coordinator Position
6.a
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March 4, 2025 Mendota Heights City Council Page 2 of 10
g. Award 2025 Street Sweeping Contract
h. Authorize Letter of Approval from Geothermal Planning Grant Application
i. Approve Stormwater Basin Inspection and Maintenance Assessment Request for Proposals
j. Approve Field Renovation Work at Valley Park Ballfield
k. Authorize Purchase Order for Fuel Tank Repairs
l. Approval of Claims List
Councilor Mazzitello seconded the motion.
Ayes: 5
Nays: 0
PULLED CONSENT AGENDA ITEMS
I) APPROVE STORMWATER BASIN INSPECTION AND MAINTENANCE ASSESSMENT
REQUEST FOR PROPOSALS
Councilor Maczko commented that he fully supports looking forward, recognizing that 56 stormwater
basins in Mendota Heights require maintenance at some point over time. He stated that when looking
through the RFP, he did not see an item identifying the cost for maintenance included.
Natural Resources Coordinator Krista Spreiter replied that is not included in this project. She explained
that the City completes stormwater basin maintenance with road projects, typically two per year.
Public Works Director Ryan Ruzek stated that Marie pond was large and therefore was about $150,000.
He noted that the average cost is about $100,000 per pond to complete a full dredging project with riprap
installed at the inlet and outlets.
Natural Resources Coordinator Krista Spreiter commented that there can also be additional cost to dispose
of the material, but noted that those costs are planned for within the annual budget. She stated that these
inspections will provide staff with more accurate information for their estimates. She explained that this
action will fulfill the MS4 requirement and will provide staff with more information to use in planning for
future project costs.
Councilor Maczko commented that he did not believe it would be much more to request the consultant to
provide a cost estimate for future planning but noted that if staff can complete that he also supports that.
He agreed that this information will be helpful in planning for the future, noting that he prefers to keep
the budget consistent and not have high and low years.
Councilor Maczko moved to approve the STORMWATER BASIN INSPECTION AND
MAINTENANCE ASSESSMENT REQUEST FOR PROPOSALS.
Councilor Mazzitello seconded the motion.
Ayes: 5
Nays: 0
PRESENTATIONS
A) MAYOR FOR A DAY HONORABLE MENTION RECOGNITION – JAXON BLANKS
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City Administrator Cheryl Jacobson recognized Jaxon Blanks for his honorable mention award in the 2024
Mayor for a Day essay competition sponsored by the League of Minnesota Cities.
Jaxon Blanks, Somerset Elementary Student, read his essay aloud.
Councilor Mazzitello commented that he hopes that the City Council can live up to the expectations of
Mr. Blanks, noting that Mr. Blanks will make a fine Mayor someday.
Councilor Paper asked Mr. Blanks's age.
Mr. Blanks replied that he is 10 years old.
Councilor Paper commented that the essay was simple and perfectly written.
Councilor Lorberbaum asked that Mr. Blanks let the Council know if they do not live up to his words.
Councilor Maczko commented that Mr. Blanks spoke as a true leader, and it is obvious that he has good
leadership from his parents. He looked forward to Mr. Blanks being the Mayor someday.
Mayor Levine commented that the City will be in good hands with leaders like Mr. Blanks. She
commented that Mendota Heights students have participated in the Mayor for a Day competition for many
years and this is the first Honorable Mention received, which is great to see.
B) FUTURE CITY COMPETITION – FRIENDLY HILLS MIDDLE SCHOOL
Councilor Mazzitello recognized students from Friendly Hills Middle School for their participation in the
Future City Competition. The students presented their entry.
Crystal Mielke, Friendly Hills Middle School, provided additional details on the Future City Competition,
where students work on their model through the after-school program. The five students came forward to
introduce themselves.
Councilor Mazzitello commented that the Friendly Hills team won a special award for their innovative
power system and finished tenth of all the teams in the state.
The students read the presentation they provided at the competition.
Ms. Mielke explained that through this program the students learn different things needed for a city that
they would not typically think about in addition to planning and working together. She thanked Councilor
Mazzitello for being the mentor for this program at the middle school for so many years.
Councilor Paper asked how the students developed the name of the city.
The students replied that their original name idea was already taken (New Atlantis) and the name they
chose means floating city in Spanish.
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Councilor Lorberbaum asked what the students learned from this process.
The students replied that they learned what is needed for a city, energy resources, different types of
engineering, and teamwork.
Councilor Maczko asked the number of hours that were spent researching and the tools that were used.
The students replied that they met for 90 minutes each Wednesday to develop the essay and plan, with an
additional 14 to 16 hours spent on building the model.
Councilor Mazzitello congratulated the students and looked forward to working with students next year
in the program.
C) ROGERS LAKE WATER QUALITY REPORT PRESENTATION BY SAINT THOMAS
ACADEMY
Tony Kinzley, Saint Thomas Academy, stated that Saint Thomas Academy students have collected water
sample data from Rogers Lake for about 33 years. He stated that about 60 students collected the data this
year and five students are present tonight to review those results.
The students presented their annual update on several aspects of water quality in Rogers Lake.
Councilor Lorberbaum thanked the students for collecting the data. She recognized the statement that the
lake is showing improvement and asked if there were any thoughts as to why it is improving.
The students replied that the data collected has shown the things that needed to be done to improve the
lake and therefore the water quality has improved.
Councilor Maczko commented that his questions were answered during the presentation and commended
the students for a great presentation. He commented that Rogers Lake is a natural resource in the
community, noting that as a child he swam in the lake. He was happy that the school continues to do this
work.
Councilor Mazzitello expressed gratitude for the continued support of Rogers Lake and their efforts with
the lake.
Councilor Paper referenced the fecal coliform results, noting a result of zero last year and 3.7 this year,
and asked for more information.
The students replied that the slight increase could be due to people forgetting to pick up pet waste and
fertilizer getting into the water. Students noted that the result is still low.
Councilor Paper asked the number of times the students tested the water.
The students replied that they had tested 22 times.
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Mayor Levine asked if the students have ever swum in Rogers Lake and whether they would recommend
swimming in the lake.
A student replied that he has swam in the lake and the water is very clean, especially considering the traffic
it receives. Other students replied that they had not swam in the lake but would.
Mayor Levine recognized that there is not a swimming beach at Rogers Lake, but there is a fishing pier
and beautiful paths around the lake. She was surprised to see the size of the fish within the lake that were
caught this season by those ice fishing. She thanked Mr. Kinzley and the students for the great work.
D) MENDOTA HEIGHTS PARKS AND RECREATION YEAR IN REVIEW
Parks and Recreation Director Meredith Lawrence presented the Mendota Heights Parks and Recreation
Year in Review video that highlighted accomplishments from 2024 and plans for 2025.
Mayor Levine thanked the entire parks and recreation staff.
Councilor Mazzitello asked how staff would top this presentation.
Councilor Maczko agreed that the presentation was very well done and also recognized NDC4 for the
great work they do.
Councilor Lorberbaum encouraged residents to continue to participate in parks and recreation
programming and events.
Mayor Levine stated that residents recently received a catalog for spring-summer programs and
encouraged residents to mark their calendars for upcoming events and activities.
NEW AND UNFINISHED BUSINESS
A) RESOLUTION 2025-12 APPROVING A PRELIMINARY PLAT OF CAMPION ESTATES AT
772-790 RIDGE PLACE – PLANNING CASE 2025-01
Community Development Manager Sarah Madden provided background information on the request and
stated that the Council was being asked to approve Resolution 2025-12, Approving a Preliminary Plat of
Campion Estates.
Councilor Paper asked why there is land dedication and money for park dedication.
Community Development Manager Sarah Madden explained the park dedication requirements of ten
percent of the gross plat area and noted that there were some concerns with using ten percent of that gross
area as the highway segment has not been part of their usable land for decades. She commented that there
was also concern from the applicant because there are two property owners and three final properties, but
one property would provide the bulk of land for park dedication. She stated that City Code does allow for
cash in lieu or a combination of the two.
Councilor Paper asked if all the unusable property south of the pedway is counted as usable square footage.
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March 4, 2025 Mendota Heights City Council Page 6 of 10
Community Development Manager Sarah Madden replied that the area of right-of-way is not being used
for the calculation.
Councilor Paper asked where the proposed trail addition would be.
Community Development Manager Sarah Madden identified the segment from 2007 that was proposed
but not constructed, along with the existing trail. She identified the area proposed for the grade separated
crossing.
Councilor Maczko stated that the property owners understand that the underpass is critical to bridge the
divide of Dodd Road and noted that the trail to the neighborhood is also important. He asked if the
residents are willing to accommodate the trail to be built under the alignment if the northern location is
chosen for the grade-separated crossing.
Community Development Manager Sarah Madden stated that the applicant is aware of the trail plans and
have agreed to this percentage of lot three for land dedication with the purpose of trails. She stated that if
the northern route is selected, Dakota County may need to acquire additional space or easement and would
follow the normal process for acquisition. She stated that this would provide a significant chunk of that.
Councilor Maczko commented that he did not want the developer to be surprised about the need and desire
for the trail project. He stated that the City was able to vacate land that made it possible for the property
owners to split that and then split off another lot and therefore wanted to ensure there were no surprises in
the future related to the planned trails. He stated that as long as everyone understands those things, he
believes this will be a win-win for everyone.
Councilor Mazzitello referenced condition five of the draft resolution and stated that the configuration of
the ten percent land dedication is not described. He asked if that detail should be included.
Community Development Manager Sarah Madden replied that they could be that specific if desired but
noted that the applicant and applicant’s surveyor have the detail provided by the City that would need to
be shown on the Final Plat. She stated that once the Council votes tonight, the change would be made to
the plat.
Councilor Mazzitello stated that as the condition is written, it would seem that ten percent of land could
be dedicated in any manner and therefore would like to add the additional detail.
Councilor Maczko stated that it would seem that if the trail did not equate to ten percent, the additional
land could be gained in the area where the County needs the land.
Councilor Paper moved to approve RESOLUTION 2025-12 APPROVING A PRELIMINARY PLAT OF
CAMPION ESTATES AT 772 AND 790 RIDGE PLACE (PLANNING CASE NO. 2025-01).
Councilor Lorberbaum seconded the motion.
Further discussion: Mayor Levine invited the applicant to step forward.
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Tom Campion, applicant, expressed gratitude to City staff, noting that he started this process 2.5 years
ago and they have been a pleasure to work with. He understands that the City did not have to deed the
land. He commented that he will build something they will be proud of. He stated that he understands
the park dedication requirements and will be the party paying the cash in lieu as well. He stated that as
long as he ends up with a buildable lot, he is happy to dedicate the land as discussed.
Mayor Levine thanked the applicant for attending this meeting and the Planning Commission meetings
prior. She asked if the shaded area shown on the screen for park dedication equates to ten percent of lot
three.
Community Development Manager Sarah Madden confirmed that, as shown, it is roughly ten percent.
Mayor Levine commented that seems to be the expected/suggested dedication and believed it could be
more specified within the resolution. She recognized the location of Valley Stream near that area and
commented that she wanted to ensure the water is protected while also providing access for the Ridge
Place neighborhood and better aligning the lots.
Community Development Manager Sarah Madden commented that the shaded blue document is a guiding
document for the applicant and is not mathematically perfect and will be cleaned up by the surveyor.
Councilor Maczko commented that the area shown as shaded is exactly what he was thinking as well. He
stated that it would seem to him that, based on the northern alignment, that land would meet the goals of
what is needed for the trail and crossing. He stated that if it could be articulated that is the expected
dedication, it would make sense to do that.
Mayor Levine acknowledged the goal to improve the safety of pedestrians along Dodd Road.
Councilor Maczko commented that in his conversations with staff the trail will not be directly along the
road and will have boulevard between the trail and road for improved safety.
Public Works Director Ryan Ruzek confirmed that the plan is to include a four-foot vegetative boulevard
between the trail and road, noting that the trail would be ten feet wide.
Councilor Mazzitello moved to amend RESOLUTION 2025-12 TO INSERT, IN CONDITION FIVE,
THE THIRD LINE AFTER DEDICATION, “CONSISTENT WITH THE 2007 CITY COMPLETED
FEASIBILITY REPORT AND PLANS FOR DODD ROAD TRAIL”.
Councilor Paper seconded the motion.
Further discussion: Councilor Maczko commented that he is not familiar with the 2007 Plan and asked if
that also includes the underpass or whether additional language should be added to address the needs of
Dakota County.
Councilor Mazzitello agreed and suggested that the additional language be added to his proposed addition
to read, “ consistent with the 2007 City completed feasibility report and plans for Dodd Road Trail and
Dakota County’s River to River Greenway plans”.
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March 4, 2025 Mendota Heights City Council Page 8 of 10
Councilor Paper accepted the additional language.
Mayor Levine thanked the Planning Commission for their hard work, along with the planning staff, the
applicants, and members of the public who participated in the public hearings. She acknowledged that
previous review makes the job of the Council much easier.
Ayes: 5
Nays: 0
Ayes: 5
Nays: 0
B) CONSIDERATION OF ORDINANCE NO. 597: CANNABIS BUSINESS REGISTRATION
Community Development Manager Sarah Madden provided a brief background on this item. The Council
was being asked to consider adoption of Ordinance No. 597, Cannabis Business Registration, and
authorize publication of summary ordinance.
Mayor Levine recognized the need for the public hearing and asked if they should take action on this item
or wait for the public hearing.
Community Development Manager Sarah Madden clarified that action should be taken on this matter and
that the public hearing for the fee schedule amendment would follow.
Councilor Mazzitello moved to adopt ORDINANCE NO. 597 AMENDING TITLE 3: BUSINESS AND
LICENSE REGULATIONS TO REGULATE CANNABIS AND LOWER-POTENCY HEMP
BUSINESSES AND AUTHORIZE PUBLICATION OF SUMMARY ORDINANCE.
Councilor Paper seconded the motion.
Further discussion: Mayor Levine recognized the hard work of staff on this ever-changing issue.
Councilor Lorberbaum commented that in many cases there is an idea of what they will want and, in this
case, the rules were evolving throughout the process, and therefore, what they could do changed over time.
She thanked staff for the effort.
Councilor Maczko acknowledged that this has taken some time. He commented that the City does not
have a choice and must allow one retail business by law, therefore, the City has regulated what it can. He
recognized that if the County meets its capita, the City may not need to allow the retail business.
Ayes: 5
Nays: 0
Councilor Mazzitello moved to authorize ORDINANCE NO. 597 SUMMARY PUBLICATION.
Councilor Lorberbaum seconded the motion.
Ayes: 5
Nays: 0
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PUBLIC HEARINGS
A) CONSIDERATION OF ORDINANCE NO. 600, AUTHORIZING AN AMENDMENT TO THE
2025 FEE SCHEDULE TO INCORPORATE CANNABIS BUSINESS REGISTRATION FEES
Community Development Manager Sarah Madden provided a brief background on this item. The Council
was being asked to hold a public hearing to consider approval of Ordinance No. 600 to authorize an
amendment to the 2025 Fee Schedule to incorporate Cannabis Business Registration Fees.
Councilor Maczko referenced the table, which shows the maximum for registration fees and renewal fees
and asked for clarification.
Community Development Manager Sarah Madden explained that the fee would be $500, or half of the
state license fee, whichever is less.
Councilor Maczko asked and received clarification that the maximum the City can charge is $500. He
wanted to ensure that the City is charging what it can to ensure there is funding for enforcement and other
staff time.
Councilor Mazzitello moved to open the public hearing.
Councilor Maczko seconded the motion.
Ayes: 5
Nays: 0
There were no comments.
Councilor Mazzitello moved to close the public hearing.
Councilor Paper seconded the motion.
Ayes: 5
Nays: 0
Councilor Mazzitello moved to approve ORDINANCE NO. 600 AMENDING THE FEE SCHEDULE
TO ADD A REGISTRATION FEE FOR CANNABIS OR LOWER-POTENCY HEMP RETAIL
BUSINESSES.
Councilor Maczko seconded the motion.
Ayes: 5
Nays: 0
COMMUNITY ANNOUNCEMENTS
City Administrator Cheryl Jacobson announced upcoming community events and activities.
COUNCIL COMMENTS
Councilor Maczko reminded residents of daylight savings time. He stated that if residents are looking for
a way to give back in a worthwhile way, the Fire Department is accepting applications for paid on-call
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March 4, 2025 Mendota Heights City Council Page 10 of 10
firefighters. He stated that spring is on the way and encouraged residents to enjoy the parks and open
spaces.
Councilor Lorberbaum thanked the presenters today. She stated that Ramadan has started and will run
through March 29th. She wished those who celebrate a blessed or generous Ramadan.
Councilor Paper wished the cadets' hockey team luck in the tournament and wished his children a happy
birthday.
Councilor Mazzitello wished his wife a happy birthday. He expressed thanks and gratitude to all the
presenters tonight, noting that the city is blessed to have such great educational institutions. He stated that
it is snowing and that it had rained before it started snowing, which means the roads will be slippery. He
encouraged residents to drive slowly and carefully. He stated that March is Women's History Month and
shared a quote. He also shared a quote to close out Black History Month.
Mayor Levine stated that before this meeting, the Council and senior staff leadership met for four hours
of strategic planning. She stated that she was pleased with the ability of that diverse group to come
together and prioritize the work of the next two years. She recognized the work of staff and was excited
about the direction for the next two years.
ADJOURN
Councilor Paper moved to adjourn.
Councilor Mazzitello seconded the motion.
Ayes: 5
Nays: 0
Mayor Levine adjourned the meeting at 8:57 p.m.
____________________________________
Stephanie B. Levine
Mayor
ATTEST:
_______________________________
Nancy Bauer
City Clerk
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March 4, 2025, Mendota Heights City Council Work Session Minutes Page - 1
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
DRAFT Minutes of the City Council Work Session
Tuesday, March 4, 2025
Pursuant to due call and notice thereof, a work session of the Mendota Heights City Council was
held at the Mendota Heights Fire Station, 2121 Dodd Road, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Levine called the work session to order at 12:00 pm. Councilors Lorberbaum, Maczko,
Mazzitello, and Paper were in attendance.
Others present included: City Administrator Cheryl Jacobson, Assistant City Administrator Kelly
Torkelson, Public Works Director Ryan Ruzek, Finance Director Kristen Schabacker, Natural
Resources Coordinator Krista Spreiter, Community Development Manager Sarah Madden, Park
and Recreation/Assistant Public Works Director Meredith Lawrence, Assistant City Engineer
Lucas Ritchie, Police Chief Kelly McCarthy, Police Captain Wayne Wegener, City Attorney Amy
Schmidt, and City Clerk Nancy Bauer.
Also in attendance was Dr. Craig Waldron, the Waldron Company.
CITY COUNCIL STRATEGIC PRIORITIES
Mayor Levine welcomed and thanked all that were in attendance for the meeting.
City Administrator Jacobson introduced Dr. Waldon.
Facilitator Dr. Waldron asked everyone in attendance to introduce themselves. He gave a brief
biography of his career. He provided an overview for the purpose of the meeting stating that the
goal of the meeting is to leave today with a list of ranked priorities.
Staff recapped the priorities and goals that had been accomplished in 2023 and 2024.
Dr. Waldron discussed existing trends that cities are struggling with and discussed the value of
the city council defining a shared vision from which to help navigate those challenges and set the
city up for stability and success.
The Mayor, Councilors, and staff discussed these topics which would help develop a priority list:
•What do you see as good about Mendota Heights
•What do you see as not so good about Mendota Heights
•What keeps you up at night. What do you see as Mendota Heights’ biggest problems.
6.b
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March 4, 2025, Mendota Heights City Council Work Session Minutes Page - 2
Discussion centered around identifying priorities for 2025-2026 by discussing these bullet
points:
•What are your priorities for the next two years
•Discussion of emerging priorities
•Priority comparisons and ranking
After lengthy discussion the following ranked priorities emerged:
Staff:
1. Police Department/City Hall building
2. Asset management
3. Sustainable long-term funding for capital improvements
4. (Improve Lake Augusta and Oheyawahe/Pilot Knob effort
5. (Tie) Develop a shoreline ordinance
5. (Tie)Internal/external policy updates
City Council:
1. Police Department/City Hall building
2. Sustainable long-term funding for capital improvements
3. (Tie) Cell phone coverage
3. (Tie) Industrial Park visioning
4. (Tie) Fiscal rightsizing
4. (Tie) Develop performance measures
Dr. Waldron reported that he would develop a draft report that summarized the items that were
discussed. Staff led by the City Administrator would work on these goals and figure out how to
get the items completed. He recommended that at least quarterly, staff should meet with the city
He complimented Mendota Heights and reported that he had heard that the city has a nice
reputation. He was comfortable with how everyone worked together at the meeting. He noted
that it is a good idea to discuss priorities together.
Developing a code of conduct/work agreement/guidelines for councilmembers, staff, and the
public was discussed.
ADJOURNMENT
The meeting adjourned at 3:59 pm.
_________________________
Stephanie B. Levine, Mayor
ATTEST:
_____________________
Nancy Bauer, City Clerk
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CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA
DRAFT PARKS AND RECREATION MEETING MINUTES
DECEMBER 10, 2024
The December meeting of the Mendota Heights Parks and Recreation Commission was held on
Tuesday, December 10, 2024, at Mendota Heights City Hall, 1101 Victoria Curve.
1. Call to Order – Chair Jaffrey Blanks called the meeting to order at 6:30 p.m.
2. Roll Call – The following Commissioners were present: Chair Jaffrey Blanks,
Commissioners: Jo Schifsky, Dan Sherer, and Michael Toth; absent: Commissioners Stephanie
Meyer, Michelle Muller and Jennifer Weichert. Student Representative Evangeline Fuentes
(arrived at 6:33 p.m.). Staff present: Parks and Recreation Director/Assistant Public Works
Director Meredith Lawrence, Recreation Program Coordinator Willow Eisfeldt, and Public Works
Director Ryan Ruzek.
3. Pledge of Allegiance
The Pledge of Allegiance was recited.
4. Approval of Agenda
Motion Sherer/second Schifsky, to approve the agenda. AYES 4: NAYS 0
5.a Approval of Minutes from October 8, 2024, Regular Meeting
Motion Toth/second Schifsky to approve the minutes of the October 8, 2024 Parks and
Recreation Commission Regular Meeting.AYES 4: NAYS 0
6. Citizen Comment Period (for items not on the agenda)
None.
7. Acknowledgement of Reports
Chair Blanks read the titles of the five updates (Par 3, Park Improvement, Recreation, Park
System Master Plan, and Parks and Recreation Strategic Plan Updates) and polled the
Commissioners for questions.
7.a Par 3 Update
Parks and Recreation Director/Assistant Public Works Director Meredith Lawrence briefly
reviewed the most up-to-date statistics for the golf course for the 2024 season, which also
included month-to-month comparisons, league and other programming activities, and senior
pass utilization. She reported that the course closed for the season on November 3rd. She also
reviewed the financial report and highlighted some additional items that may come in before the
end of the year for expenditures. She also provided an update on staffing and equipment.
Student Representative Fuentes arrived.
Commissioner Toth recognized the history of the golf course and stated that to see what the
course has become has been great as this is an amenity for the residents. He thanked Ms.
Lawrence for her hard work and dedication.
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6.c
Commissioner Sherer recognized the goal of governmental programming is to at best break
even and stated that it is great to see the amenities the golf course provides. He asked about
the type of generator that would be purchased.
Ms. Lawrence commented that this would be a standby generator that would automatically turn
on in a power outage.
Commissioner Schifsky asked if there would be winter programming on the course in the winter
months in the future.
Ms. Lawrence commented that with the additional staff member that will be joining the team,
they would look to add programming in the off-season. She noted that the coffee, cribbage, and
cards program has been successful and is often at capacity, therefore staff is looking at ways to
expand that program as well.
7.b Parks Improvement Update
Parks and Recreation Director/Assistant Public Works Director Meredith Lawrence reviewed the
list of park improvement projects that were completed in 2024. She noted that three of the
seven requested budget items were approved by the City Council for 2025. She stated that
Valley Park was selected for infield improvements as well. She reviewed the balance of the
special park fund and stated that there will be a discussion about the balance requirements for
that fund with the City Council.
Commissioner Schifsky noted the work that is being done at Ivy Hills, specifically the fill that was
added, and asked if that assists with the drainage.
Public Works Director Ryan Ruzek replied that they will let things settle over the winter and
regrade in the spring.
Commissioner Schifsky noted stakes that had been marked and asked if that is the location of
the basketball court.
Ms. Lawrence commented that the project will go before the Council for approval in the spring,
but a layout has not been developed. She commented that a temporary basketball court was
created for use during this transition period.
7.c Recreation Update
Recreation Program Coordinator Willow Eisfeldt provided an update on rink flooding activities
and stated that warming house staff have been hired and will be completing their training the
following week. She stated that Frozen Fun Fest will be held on February 7th and 8th and
provided a highlight of some of the planned events. She stated that summer programming
registration will open on Tuesday, February 25th and she is excited about the new programming
they would be able to add with the new staff addition.
Commissioner Toth asked for details on the training provided to warming house staff.
Ms. Eisfeldt stated that the training is about one hour and focuses on the warming house facility,
responsibilities, and duties as well as general human resources training.
Student Representative Fuentes asked if the teen and nature programming would be in
conjunction with another entity or hosted solely by the City.
Page 16 of 124
Ms. Eisfeldt replied that the recreation staff would work with the new natural resources intern to
develop that programming. She stated that teen programming would use in-house staff as well
as contracted services.
Commissioner Schifsky asked if there would be snowshoes coming in for use.
Ms. Eisfeldt replied that the City purchased about 25 pairs of snowshoes last year that were not
able to be used much because of the lack of snow last winter. She stated that in the future they
would look to add snowshoeing at the Par 3 as well.
7.d Park System Master Plan Update
Parks and Recreation Director/Assistant Public Works Director Meredith Lawrence replied that
the findings from phases one and two of engagement for the process were reviewed at the joint
meeting with the Commission and City Council and both groups provided direction to the
consultant to finalize the document with recommendations for the next 15 years. She stated
that staff continue to meet with the consultant every two weeks. She noted that the City Council
did request a more detailed capital improvement plan to be included. She highlighted the
anticipated schedule for the development and review of the plan.
7.e Parks and Recreation Strategic Planning Update
Parks and Recreation Director/Assistant Public Works Director Meredith Lawrence provided a
brief update on the status of the items within the Parks and Recreation Strategic Plan.
2.a Introduction of Student Representative (Continued)
Parks and Recreation Director/Assistant Public Works Director Meredith Lawrence introduced
and welcomed new Student Representative Evangeline Fuentes.
Chair Blanks and the Commissioners welcomed the new member.
8. New Business
8.a Approval of 2025 Meeting Schedule
Parks and Recreation Director/Assistant Public Works Director Meredith Lawrence stated that
the Commission is asked to review the proposed 2025 meeting dates and discuss any changes.
She asked whether the Commission would like to continue the 6:30 p.m. start time and whether
the Commission would want to consider meeting every other month. She stated that another
option would be for staff to cancel the meeting if there are no items of business to consider.
She highlighted suggested changes to the schedule.
Commissioner Schifsky stated that she would support having a meeting every month and
canceling if there is nothing on the agenda. She stated that she could support a start time of 6
or 6:30 p.m.
Commissioner Sherer stated that he would also support flexibility in the meeting schedule,
noting that perhaps if they meet every other month, they could hold some workshops on the off
months.
Chair Blanks agreed that he would prefer to keep an every-month schedule, canceling when
appropriate. He preferred to keep the 6:30 p.m. start time. He agreed that it would make sense
to hold the strategic planning session in lieu of the January meeting.
Page 17 of 124
Ms. Lawrence summarized that they would continue to meet every month, with a 6:30 p.m. start
time and with the dates as discussed, holding a workshop in January rather than a regular
meeting.
Motion Sherer/second Schifsky to approve the 2025 meeting schedule as discussed.
AYES 4: NAYS 0
8.b 2025 Fee Schedule Recommendation
Parks and Recreation Director/Assistant Public Works Director Meredith Lawrence stated that
annually the Commission reviews the fees and makes a recommendation to the Council for
consideration. She provided an overview of parks and recreation-related fees as well as the last
time they were updated/increased. She reviewed the staff recommendation for increases to the
golf course fees and picnic shelter reservations. She stated that as part of the master plan
process, the consultant will be reviewing and providing recommendations on park and
recreation fees.
Chair Blanks asked and received confirmation that there are no fee increases proposed for
tennis court and canoe rack rentals.
Commissioner Sherer asked for historical increase information for the golf course.
Ms. Lawrence reviewed the recent golf course fee increases in recent years, noting that they
are trying to find the balance between operating and supporting golf course needs and the user
experience while still offering a reasonable price to customers.
Student Representative Fuentes referenced the proposed increase for the ten-round pass for
the golf course and asked if they have considered a reduced price for students and/or a needs-
based fee.
Ms. Lawrence replied that students who utilize the course as part of the school partnership
receive a discounted rate. She stated that they do offer a junior rate, which is lower than the
weekday or weekend rate. She commented that the ten-round pass can be used by people of
any age. She stated that there is not a scholarship program for the golf course, but a
scholarship program is available for adult and youth programming.
Commissioner Sherer commented that he views the golf course as more of a facility rather than
a typical park. He recognized that as a fee-based facility he believes the one-dollar per round
increase was reasonable to support the operating needs. He stated that he views the other
increases more cautiously as those are amenities that residents enjoy and was hesitant to
increase fees in this economy. He referenced the picnic shelters and stated that $75 per day for
a resident seems high and he might choose to go somewhere else therefore he would be more
comfortable staying at $50. He stated that the nonresident rate could be increased to $100, and
the business rate could be increased to $200.
Ms. Lawrence commented that although Mendakota has the most interest, the shelter is not
allowed for reservations during tournaments and other large events and therefore has the
lowest reservation usage. She confirmed that it is still open for public use during those times.
Chair Blanks asked if the increase is driven by wanting to be more competitive with other
communities or whether there is more cost being recognized for the upkeep of the shelters.
Page 18 of 124
Ms. Lawrence commented that there is staff time to set up and clean up after reservations. She
noted that the fee is low compared to other communities. She stated that there currently is a
funding deficit for parks that will need to be addressed in the future. She stated that more of the
park amenities will need to be supported by the related fees in order to continue to maintain that
level of service and infrastructure if a referendum is not supported.
Commissioner Toth asked if staff wants the Commission to approve this tonight or whether it
could be tabled to when more members are present. He asked about the cost-saving measures
that the City has implemented today or in the past. He believed that there would need to be
more discussion on larger park amenities, noting the difference between those larger park
amenities and something more specific such as the golf course. He recognized that costs are
continuing to increase throughout the economy.
Ms. Lawrence replied that the item could be tabled but the City Council will be approving the fee
schedule at its January 7th meeting and the Commission would not meet again prior to that time.
She commented that they are already a bit behind the typical schedule city-wide and therefore
this will move forward, with or without a recommendation from the Commission. She agreed
that costs continue to rise on all items. She stated that a picnic shelter is open to the public
unless it is reserved. She stated that if someone has paid for that reservation, they would have
exclusive use of the shelter. She noted that is similar to other park amenities that are generally
open to the public unless it is reserved. She stated that the parks are maintained to a level of
service that provides a safe and visually appealing appearance. She recognized that some
facilities are maintained to a higher level because of the reserved use.
Commissioner Sherer recognized the funding deficit that has been identified and commented
that type of revenue could not be generated by raising fees.
Ms. Lawrence agreed that fees are not going to fund the entire deficit, but from a staff
perspective, any additional funding for parks will be helpful.
Chair Blanks commented that it is a modest increase, especially compared to what others are
charging. He also recognized the staff time in setting up tables and emptying trash. He took a
quick poll of the Commission on the proposed shelter rate increase and it was a split vote of two
to two.
Commissioner Schifsky asked the percentage of rentals that are made by non-residents.
Ms. Lawrence commented that she did not have that data with her but estimated that about 60
percent of rentals are from residents. She stated that they do have a lot of non-resident rentals
because of the lower fees compared to neighboring cities. She stated that she will need a
formal motion tonight with the recommendation of the Commission on the fee schedule,
however, the Commission would like to reach that consensus.
Commissioner Sherer suggested that the golf course and picnic shelter fees be split.
Commissioner Toth commented that he agrees with the one-dollar increase for rounds but does
not agree with the increases for the ten-round pass or senior pass. He stated that perhaps that
increase could be reduced by half.
Page 19 of 124
Ms. Lawrence stated that the discount of the ten-round pass would equate to each round being
$11 while the cheapest round rate for the course is $16, therefore it is still a substantial
discount.
Chair Blanks commented that he would stick with the staff recommendation as the ten-round
pass already provides a substantial discount.
Commissioner Schifsky agreed.
Ms. Lawrence commented that there were not many senior passes sold, estimating 10 or 15,
and explained that the increase was proposed for that pass for equity purposes. She noted that
one senior pass holder played 90 rounds this season, so the pass holders do use their passes.
Commissioner Sherer stated that he would be comfortable with the increases for picnic shelters
for nonresidents while keeping the resident rate the same. He also suggested increasing the
non-resident business fee to $200.
Commissioner Schifsky stated that she could support the additional increase for non-resident
business rentals but believes that the resident rate should also increase in order to support the
needs of staff.
Commissioner Toth stated that he would accept the one-dollar per round increase, an increase
from $110 to $125 for the ten-round pass, and would like to keep the senior pass at $200. He
stated that he would like to see additional promotions to get more seniors involved.
Ms. Lawrence commented that the senior pass was heavily promoted.
Chair Blanks confirmed that the senior pass has been heavily promoted over the last two years.
He stated that the golf course is a business and the decision for rentals and rates should be
business-minded as the goal is for the course to be self-sustainable.
Commissioner Sherer stated that he disagrees and still sees that as a resident amenity.
Motion Blanks to recommend the following changes to the fee schedule for 2025 for the golf
course: to increase the rate for a round of golf by $1, increase the ten-round pass to $125, keep
the senior pass at $200, and for picnic shelter rentals: to maintain the resident rate of $50 and
resident business rate of $100, increase the nonresident rate to $100 and the nonresident
business rate to $200, and maintain all other recreational fees. AYES 4: NAYS 0
8.c Ivy Hills Playground Subcommittee
Parks and Recreation Director/Assistant Public Works Director Meredith Lawrence stated that
this item was approved for the 2025 budget and staff is requesting two or three members to
serve on the playground subcommittee.
Commissioners Schifsky, Toth and Sherer were appointed to the subcommittee.
9. Unfinished Business
None.
Page 20 of 124
10. Staff Announcements
Parks and Recreation Director/Assistant Public Works Director Meredith Lawrence shared the
following announcements:
•Staff is preparing for warming house and rink openings
•Staff will begin planning for the strategic planning meeting in January and a Chair and
Vice Chair will be appointed at the February meeting
•Stephanie Meyer made the decision not to reapply to the Commission and therefore
January will be her last meeting while Commissioner Muller and Sherer did reapply
•Staff is attempting to increase programming and marketing efforts for programming
•Other events details can be found on the City’s website
Public Works Director Ryan Ruzek commented that he has received calls related to the Rogers
Lake aerator, which should come on around the 1st of the year, noting that signs will be posted
when the ice is thick enough. Tree removal has begun at Valley as part of the streambank
project. He noted locations for other trees that would be removed as part of other projects this
winter or in the spring. He stated that the Valley Park bridge will be removed and detour signs
will be posted redirecting traffic. He stated that there are signs with a QR code that will provide
more information on the trail project from the City and County as part of the streambank project.
11. Student Representative Update
None.
12. Commission Comments and Park Updates
Commissioner Sherer
•No comments
Commissioner Toth
•Has noticed people out on Rogers Lake and reminded residents that you need four
inches of ice to be out walking
Chair Blanks
•Encouraged residents to enjoy the trails
Commissioner Schifsky
•The cleanup at Ivy Hills looks great and she is excited to see the continued
improvements
•She is excited to use the warming house at Wentworth this season
•Wished everyone happy holidays and stated that she has enjoyed her time on the
Commission this year
•Welcomed new Student Representative Fuentes
13. Adjourn
Motion Sherer/Second Toth to adjourn the meeting at 8:01 PM
AYES 4: NAYS 0
Minutes drafted by:
Amanda Staple
TimeSaver Off Site Secretarial, Inc.
Page 21 of 124
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Parks and Recreation Commission Work Session- DRAFT
January 14, 2025
Pursuant to due call and notice thereof, a work session of the Parks and Recreation Commission, City of Mendota
Heights, Minnesota was held at 1101 Victoria Curve, Mendota Heights, MN 55118.
CALL TO ORDER
Chair Jaffrey Blanks called the meeting to order at 6:30pm. Commissioners Jo Schifsky, Michael Toth, Jennifer Weichert,
Steph Meyer (arrived at 6:50pm), Dan Sherer (left at 7:20pm), and Student Representative Evangeline Fuentes (left at
7:30pm) were also present. Commissioner Michelle Muller was absent.
City staff present included Meredith Lawrence, Parks and Recreation Director/Assistant Public Works Director, Ryan
Ruzek, Public Works Director, and Willow Eisfeldt, Recreation Program Coordinator.
IVY HILLS PLAYGROUND REQUEST FOR PROPOSALS (RFP) REVIEW
Parks and Recreation Director Lawrence presented the draft RFP that was written based on extensive discussion and
research by the Ivy Hills Park Playground Subcommittee consisting of Jo Schifsky, Michael Toth, and Evangeline Fuentes.
Staff discussed the Master Plan’s priority of accessibility moving forward based off community engagement, and that
this playground would provide a more accessible playground for the city residents and visitors to enjoy. Commissioners
discussed the budget, whether Ivy Hills is an appropriate park for the unique swing feature, and the potential layout of
the playground. Director Lawrence noted that there will be engagement opportunities for the neighbors living near the
playground and for the community once proposals are received. The Commissioners present were in full support of the
project and noted they are excited to see the proposals received.
2025 COMMISSION WORK PLAN
Parks and Recreation Director Lawrence led the commissioners through a discussion regarding the following topics:
•2024 Accomplishments
•In Progress Items/Strategic Priorities
•Barriers/Setbacks for Success
•Goals for the Next Three to Five Years
Commissioners each shared their thoughts in regards the different discussion points. The commissioners discussed how
this analysis will impact the 2025 work plan priorities.
Parks and Recreation Director Lawrence thanked the commissioners for their time and insight. She noted that staff will
begin compiling the information into a Draft 2025 Parks and Recreation Work Plan to be reviewed by the commissioners
at their next meeting.
Parks and Recreation Director Lawrence recognized this is Steph Meyer’s last meeting as a commissioner. She thanked
Commissioner Meyer for her six years of dedicated service and shared some of the highlights and accomplishments
during her tenure with the Commission.
The commission adjourned the meeting at 9:01pm.
Minutes Taken By:
Meredith Lawrence, Parks and Recreation Director/Assistant Public Works Director
Page 22 of 124
6.d
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6.e
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: March 18, 2025
AGENDA ITEM: Acknowledge the November and December Par 3 Financial Reports
ITEM TYPE: Consent Item
DEPARTMENT: Parks and Recreation CONTACT: Meredith Lawrence, Parks
and Recreation/Assistant
Public Works Director
ACTION REQUEST:
Acknowledge the November and December, 2024 Par 3 Financial Reports.
BACKGROUND:
The revenue total for 2024 is $320,993. The course's December expenditures totaled $17,990.
The expenditure total for 2024 is $290,868. The course ended the year with a $30,125
operating surplus.
There is one more interest income entry that will be included upon completion of the audit,
after which, these numbers will become final.
The December expenses were higher than normal and include the following projects:
•Par 3 Office Furniture for new position
•Chemical Cabinet for storage required by OSHA
•Two Job Boxes for golf recreation program storage
•Security Cameras for Clubhouse
•Reel Sharpening for Mowers
The Par 3 had a record-setting season in 2024 with 20,089 rounds played.
FISCAL AND RESOURCE IMPACT:
Monthly Expenditure Report--November and December 2024 is attached.
ATTACHMENTS:
Page 23 of 124
1.November 2024 Expenditure Report
2.December 2024 Expenditure Report
CITY COUNCIL PRIORITY:
Economic Vitality & Community Vibrancy, Premier Public Services & Infrastructure, Inclusive
and Responsive Government
Page 24 of 124
MONTHLY EXPENDITURE REPORT
NOVEMBER 2024
MENDOTA HEIGHTS PAR 3
BUDGET TO ACTUAL REPORT
November 2024 (91.67% OF YEAR)
Nov
REVENUES Nov YTD YTD YTD
BUDGET 2024 2024 % 2023
GREENS, LEAGUE & TOURN FEES $177,000 $619 $231,340 130.70% $209,659
RECREATION PROGRAMS $54,000 $2,795 $42,880 79.41% $50,923
CONCESSIONS $34,000 $197 $46,478 136.70% $36,090
SUNDRY REVENUE $0 $0 $296 100.00% $146
INTEREST $450 $0 $0 0.00% $0
INSURANCE CLAIM $0 $0 $0 0.00% $0
PAR 3 FUND REVENUE TOTAL $265,450 $3,610 $320,993 120.92% $296,818
EXPENDITURES Nov YTD YTD YTD
BUDGET 2024 2024 % 2023
CLUBHOUSE SALARIES $47,600 $2,259 $50,118 105.29% $45,402
ADMINISTRATIVE SALARIES $34,358 $3,068 $32,877 95.69% $28,249
FICA/PERA $14,362 $987 $13,460 93.72% $9,953
MEDICAL INSURANCE $7,544 $629 $6,915 91.66% $6,588
U/E & W/C INSURANCE $3,420 $0 $5,271 154.13% $5,602
RENTALS $8,000 $155 $6,252 78.15% $6,277
UTILITIES $16,013 $1,064 $11,450 71.50% $12,934
PROFESSIONAL FEES - AUDIT $3,080 $0 $3,171 102.95% $3,304
PROF FEES - CONSULTING FEES $1,100 $0 $1,196 0.00% $61
PROF FEES - GROUNDS MGMT $7,250 $0 $0 0.00% $0
PROF FEES - GROUNDS WAGES $27,000 $2,985 $26,365 97.65% $23,020
PROF FEES - TREE MAINTENANCE $5,000 $0 $0 0.00% $2,779
LIABILITY/AUTO INSURANCE $4,800 $900 $5,000 104.16% $4,185
OPERATING COSTS/SUPPLIES $11,300 $0 $10,591 93.73% $9,767
FUEL $3,000 $86 $2,187 72.90% $2,285
REPAIRS & MAINTENANCE $58,750 $1,768 $66,700 113.53% $57,868
SUNDRY/DUES/MILEAGE/CLOTHING $12,750 $0 $3,106 24.36% $7,629
ONLINE REG & CREDIT CARD FEES $10,000 $724 $12,028 120.28% $11,169
GREENS ROLLER $0 $0 $16,191 $0
PAR 3 EXPENDITURES TOTAL $275,327 $14,624 $272,878 99.11% $237,072
Page 25 of 124
MONTHLY EXPENDITURE REPORT
DECEMBER 2024
MENDOTA HEIGHTS PAR 3
BUDGET TO ACTUAL REPORT
December 2024 (100% OF YEAR)
Dec
REVENUES Dec YTD YTD YTD
BUDGET 2024 2024 % 2023
GREENS, LEAGUE & TOURN FEES $177,000 $0 $231,340 130.70% $209,659
RECREATION PROGRAMS $54,000 $0 $42,880 79.41% $50,923
CONCESSIONS $34,000 $0 $46,478 136.70% $36,090
SUNDRY REVENUE $0 $0 $296 100.00% $146
INTEREST $450 $0 $0 0.00% $0
INSURANCE CLAIM $0 $0 $0 0.00% $0
PAR 3 FUND REVENUE TOTAL $265,450 $0 $320,993 120.92% $296,818
EXPENDITURES Dec YTD YTD YTD
BUDGET 2024 2024 % 2023
CLUBHOUSE SALARIES $47,600 $0 $50,118 105.29% $45,402
ADMINISTRATIVE SALARIES $34,358 $3,367 $36,244 105.49% $31,549
FICA/PERA $14,362 $291 $13,751 95.75% $10,177
MEDICAL INSURANCE $7,544 $629 $7,544 100.00% $7,187
U/E & W/C INSURANCE $3,420 -$75 $5,196 151.93% $5,470
RENTALS $8,000 $427 $6,679 83.49% $6,432
UTILITIES $16,013 $1,353 $12,803 79.95% $14,309
PROFESSIONAL FEES - AUDIT $3,080 $0 $3,171 102.95% $3,304
PROF FEES - CONSULTING FEES $1,100 $0 $1,196 0.00% $61
PROF FEES - GROUNDS MGMT $7,250 $0 $0 0.00% $0
PROF FEES - GROUNDS WAGES $27,000 $202 $26,567 98.40% $23,059
PROF FEES - TREE MAINTENANCE $5,000 $0 $0 0.00% $2,779
LIABILITY/AUTO INSURANCE $4,800 -$133 $4,867 101.39% $4,070
OPERATING COSTS/SUPPLIES $11,300 $92 $10,683 94.54% $9,781
FUEL $3,000 $0 $2,187 72.90% $2,292
REPAIRS & MAINTENANCE $58,750 $11,747 $78,447 133.53% $60,487
SUNDRY/DUES/MILEAGE/CLOTHING $12,750 $0 $3,106 24.36% $7,629
ONLINE REG & CREDIT CARD FEES $10,000 $89 $12,118 121.18% $11,191
GREENS ROLLER $0 $0 $16,191 $0
PAR 3 EXPENDITURES TOTAL $275,327 $17,990 $290,868 105.64% $245,179
Page 26 of 124
6.f
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: March 18, 2025
AGENDA ITEM: Authorize Reclassification of a Police Department Records Technician
Position from Part-time to Full-time
ITEM TYPE: Consent Item
DEPARTMENT: Police CONTACT: Kelly McCarthy, Police Chief
ACTION REQUEST:
Authorize the reclassification of a Police Department Records Technician position from part-
time to full-time.
BACKGROUND:
Currently, the Mendota Heights Police Department has one full-time records technician and
two part-time technicians for a total of 2 full-time equivalent (FTE's) positions.
The Department is seeking authorization to move one of the part-time positions to full-time
effective April 1, 2025. The reclassification is necessary due to an increase in records duties as
well as the desire to transition to a crime analyst in the future. Making the switch now will allow
the department to retain talent, save money, create efficiencies in the speed camera project,
and conduct a process analysis of city code enforcement.
One part-time technician is currently enrolled in a master's program to become a crime analyst,
and the department had planned to request a part-time crime analyst position as part of the
2026 budget. However, with the anticipated increase in administrative work related to the
speed camera enforcement project, assigning these responsibilities to a records technician
would be more efficient than taking a sworn officer off the road to do it. Additionally, a process
analysis of current code enforcement procedures is needed but lacks the necessary capacity for
completion.
FISCAL AND RESOURCE IMPACT:
The difference in wages and benefits for the remainder of 2025 is approximately $46,000. While
the expense was unplanned for 2025, lower-than-expected year-to-date overtime costs will
allow the department to absorb the increase with the current budget. Minnesota Statute
Page 27 of 124
169.147, subd. 13 would allow any revenue from speed camera enforcement to go towards this
salary item. However, the department does not anticipate any revenue from the program in
2025.
ATTACHMENTS:
None
CITY COUNCIL PRIORITY:
Premier Public Services & Infrastructure
Page 28 of 124
6.g
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: March 18, 2025
AGENDA ITEM: Authorize the Donation of Decommissioned Tasers
ITEM TYPE: Consent Item
DEPARTMENT: Police CONTACT: Wayne Wegener, Police
Captain
ACTION REQUEST:
Authorize the donation of decommissioned Tasers to the West St. Paul Police Department.
BACKGROUND:
In 2016, the police department purchased X-26P Tasers for officers. In January 2025, the
police department upgraded Tasers for licensed officers from the X-26P model to the Taser 10
model. The X-26P Tasers were no longer supported, due to them being outside their 5-year
warranty. The Mendota Heights Police Reserves continue to use the X-26P model and,
therefore, the department will retain a small inventory of X-26P models for replacements as
necessary. With the transition to the Taser 10, the police department decommissioned (14) X-
26P Tasers for disposal.
The Mendota Heights Police Department reached out to the West St. Paul Police Department,
as we work closely with them on a regular basis, to see if they could benefit from acquiring the
decommissioned Tasers. The West St. Paul Police Department currently utilizes X-26P Tasers
but does not have enough to issue them to all of their officers. In lieu of destroying the
decommissioned Tasers, the Mendota Heights Police Department would like to donate them
to the West St. Paul Police Department so they can continue to outfit their officers. If the
donation is approved, the West St. Paul Police Department has agreed to maintain the annual
X-26P Taser certifications for the Mendota Heights Police Reserves at no cost as we will no
longer have a certified X-26P Taser instructor.
FISCAL AND RESOURCE IMPACT:
There is no negative fiscal impact related to the donation. Additionally, the police department
will receive annual required training for its Police Reserves.
Page 29 of 124
ATTACHMENTS:
1.Taser List
CITY COUNCIL PRIORITY:
Premier Public Services & Infrastructure
Page 30 of 124
Serial Numbers for X-26P Tasers Being Decommissioned
X13004844
X130046N1
X1300487D
X1300484R
X1300AREF
X130047RP
X130047XC
X13001NX7
X1300487E
X1300485E
X13004872
X1300481A
X13002360
X130023AR
Page 31 of 124
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6.h
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: March 18, 2025
AGENDA ITEM: Approve a Contract for Tennis Court Resurfacing at Friendly Hills Park
ITEM TYPE: Consent Item
DEPARTMENT: Parks and Recreation CONTACT: Meredith Lawrence, Parks
and Recreation/Assistant
Public Works Director
ACTION REQUEST:
Approve a contract with C&H Sport Surfaces, Inc. for the resurfacing of the Friendly Hills Park
tennis courts for $16,995.
BACKGROUND:
The tennis courts at Friendly Hills were resurfaced in 2022. In September 2023, the courts were
vandalized with spray paint and the surface was damaged.
The scope of the project includes: cleaning the surface and removing debris; patching low
areas of depth; cleaning cracks and control joints of loose material; filling 1” of cracks and
control joints using an acrylic patch; priming vandalized areas to enhance bonding of the new
surface application; applying two coats of black sand fortified acrylic filler coat; applying two
coats of texture acrylic to the entire court surface; and painting of primer and two sets of 2”
white lines in accordance to USTA layout specifications. The courts will have a dark green play
area and light green out of bounds area—the same as the current court colors.
Staff received the following quotes for the project:
•C&H Sport Surfaces, Inc.=$16,995
•Surface Pro=$18,144
C&H Sport Surfaces has completed work for the City in the past and staff has been happy with
their ongoing customer service and work product provided. This project is estimated to be
completed in July.
Page 32 of 124
FISCAL AND RESOURCE IMPACT:
Included in the FY2025 budget was $18,000 for the tennis court resurfacing at Friendly Hills
Park utilizing Fund Balance. Staff have worked with the Dakota County Attorney's Office and
the five individuals who were charged in connection with the vandalism were accepted into the
County's diversion program. The City will receive payment to cover the damage over the next
few years.
ATTACHMENTS:
None
CITY COUNCIL PRIORITY:
Economic Vitality & Community Vibrancy, Premier Public Services & Infrastructure, Inclusive
and Responsive Government
Page 33 of 124
6.i
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: March 18, 2025
AGENDA ITEM: Approve Resolution 2025-13 Accepting a Park Bench Donation
ITEM TYPE: Consent Item
DEPARTMENT: Parks and Recreation CONTACT: Meredith Lawrence, Parks
and Recreation/Assistant
Public Works Director
ACTION REQUEST:
Approve Resolution 2025-13 accepting a park bench donation from Sam Hanson to be
installed at Mendakota Park.
BACKGROUND:
The Park Bench Donation program was adopted in 2001. Through the program, a resident may
donate $1,500 to the City to offset the costs of purchasing and installing a park bench. Any
costs above the donation amount are the responsibility of the City from the Parks
Maintenance Budget.
Staff received a park bench donation from Sam Hanson to be installed at Mendakota Park near
the basketball court. A map that is attached provides a pinpoint of where the bench is
proposed to be installed. The bench would be near the basketball court on the North West
corner near the tree. Staff has reviewed the site and feel it would be a good location for the
bench. Prior to installation, staff plans to meet the donor on site to determine the exact
location to ensure no damage to the existing tree and tree roots.
The desired plaque language for the bench would read:
Doug Mogelson
June 18, 1973 - December 28, 2024
Loved the beloved. A mensch and a baller.
The City is grateful for the generosity of this financial donation.
FISCAL AND RESOURCE IMPACT:
Page 34 of 124
The $1,600 donation will be used towards the purchase and installation of the park bench.
Costs exceeding $1,600 will be drawn from the Parks Equipment/Maintenance budget.
ATTACHMENTS:
1.Resolution 2025-13 Accepting a Gift for a Park Bench Donation Hanson
2.Mendakota Park Bench Donation Map
CITY COUNCIL PRIORITY:
Economic Vitality & Community Vibrancy, Premier Public Services & Infrastructure, Inclusive
and Responsive Government
Page 35 of 124
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-13
FORMALLY ACCEPTING A GIFT FOR A PARK BENCH DONATION
WHEREAS, the City of Mendota Heights desires to follow Minnesota Statute 465.03
“Gifts to Municipalities”; and
WHEREAS, the Minnesota Statute requires a resolution to accept gifts to municipalities;
and
WHEREAS, the City has previously acknowledged gifts with a resolution; and
WHEREAS, the City Council of the City of Mendota Heights has duly considered this
matter and wish to acknowledge the civic mindedness of citizens and officially recognize their
donations.
NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City
of Mendota Heights formally accepts $1,600 for a park bench donation from Sam Hanson. The
park bench is to be placed near the basketball court at Mendakota Park.
Adopted by the City Council of the City of Mendota Heights this 18th day of March, 2025.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Stephanie B. Levine, Mayor
ATTEST:
_________________________
Nancy Bauer, City Clerk
Page 36 of 124
Park Bench Donation
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed.
This is not a legal document and should not be substituted for a title search,appraisal, survey, or
for zoning verification.
Map Scale
1 inch = 25 feet
2/18/2025
2/18/25, 1:52 PM Dakota County GIS
https://gis.co.dakota.mn.us/dcgis/1/1Page 37 of 124
6.j
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: March 18, 2025
AGENDA ITEM: Award Professional Services Contract for the Development of an ADA
Transition Plan
ITEM TYPE: Consent Item
DEPARTMENT: Public Works CONTACT: Meredith Lawrence, Parks
and Recreation/Assistant
Public Works Director
Lucas Ritchie, Assistant City
Engineer
ACTION REQUEST:
Award a professional services contract with Stonebrooke Engineering Inc, for the development
of an ADA Transition Plan for a not-to-exceed amount of $25,879.
BACKGROUND:
As part of the 2025 budget process, the City Council included funding for the development of
an ADA Transition Plan.
The Americans with Disabilities Act (ADA) requires that cities create an ADA Transition Plan to
remove physical barriers to accessibility for people with disabilities. An ADA Transition Plan
must include a self-evaluation of the City's current policies, practices, and programs to ensure
they are accessible and don't discriminate against people with disabilities. In addition, it will
include a plan to make the City's infrastructure more accessible and in compliance with the
ADA. The plan will also provide a formal ADA grievance process that can be used by the
public. Public Agencies with 50 or more employees are required by the Civil Rights Law to
adopt an ADA Transition Plan. The City of Mendota Heights does not currently have an
adopted ADA Transition Plan.
On February 4, the City Council approved the release of a Request for Proposals for the
Development of an ADA Transition Plan. Staff sent the RFP document to seven reputable
engineering firms to solicit quotes. The City received several responses from engineering firms
declining to submit a proposal due to lack of staff availability and/or lack of experience with
Page 38 of 124
ADA Transition Plans. However, staff did receive one proposal and quote for the project from
Stonebrooke Engineering.
Stonebrooke Engineering's base proposal included the following plan elements:
•Develop a Transition Plan Outline
•Review Available Data
•Project Management Team Meetings
•ADA Inventory/Evaluation of Existing Facilities and Infrastructure
•Develop a Priority System
•Develop Transition Plan and Public Outreach
In addition, Stonebrooke Engineering submitted bid alternates that include the following:
•Stonebrooke Staff Data Collection
•Stonebrooke Supervised Data Collection
Stonebrooke Engineering has extensive experience developing ADA Transition Plans and staff
are confident in their ability to complete this project. Staff reviewed the proposal and are
recommending the base bid and bid alternate (Stonebrooke Staff Data Collection) be
completed as part of the scope of this project.
FISCAL AND RESOURCE IMPACT:
The 2025 budget included $35,000 from the General Fund to cover the costs associated with
the project. The base bid proposal costs are $19,476 and the bid alternate includes an
additional $6,403. This results in a total project cost of $25,879.
ATTACHMENTS:
1.Stonebrooke Engineering Proposal
CITY COUNCIL PRIORITY:
Economic Vitality & Community Vibrancy, Premier Public Services & Infrastructure, Inclusive
and Responsive Government
Page 39 of 124
Submitted to the City of Mendota Heights
March 4th, 2025
Page 40 of 124
Dear Ms. Lawrence,
Stonebrooke Engineering, Inc. (Stonebrooke) is pleased to submit this proposal to prepare a usable, manageable, and
implementable Americans with Disabilities Act (ADA) Transition Plan for the City of Mendota Heights. This proposal defines
the anticipated tasks and the timeline necessary for developing this document. We have also presented a work plan
identifying the tasks to be accomplished and a budget including the hourly rates for all key personnel performing the
necessary tasks.
As an industry leader in ADA planning, design, and construction administration, one thing that differentiates Stonebrooke
from other firms is our commitment to Engineering Responsible Solutions. This means we will work with the City to “right-
size” its ADA Transition Plan. We will include all elements required by law and those additional items that are a priority to
the City.
A common misconception is that the design elements identified in the Public Rights-of-Way Accessibility Guidelines
(PROWAG) are design standards. Title II of the ADA, which covers public rights-of-way, requires that existing facilities
be accessible. However, it does not require all pedestrian ramps and sidewalks to include design elements as identified
in PROWAG – these are best practices and should be followed for new construction when possible. Our strategy will
be to categorize non-compliant locations into several tiers, from the most critical locations that may require immediate
improvement to those that can wait for an adjacent roadway project.
I will personally lead this effort alongside Natalie Fetter. Our staff leading this effort have more than 15 years of combined
experience specializing in ADA-related projects and project management. I am certified as an Accessibility Specialist
through the State of Minnesota and am a leader in thinking outside of the box regarding accessibility accommodations.
Natalie and I enjoy projects that allow us to go above and beyond the State requirements for accessibility to ensure
that everyone who lives, works, or plays in our project areas can do so easily, regardless of their physical ability. Our
professional staff, demonstrated experience, and technical expertise will provide results exceeding your expectations.
Thank you again for this opportunity.
Respectfully,
Britt Berner, AICP, AS
Project Manager
direct 612.405.2362
email BBerner@stonebrookeengineering.com
City of Mendota Heights
Attn: Meredith Lawrence
Parks and Recreation Director/Asst. Public Works Director
MLawrence@MendotaHeightsMN.gov
RE: ADA Transition Plan Update
March 4, 2025
12279 Nicollet Ave
Burnsville, MN 55337
main 952.402.9202 fax 952.403.6803
stonebrookeengineering.com
Page 41 of 124
Mendota HeightsADA Transition Plan
Contact Information
Contact Britt Berner, AICP, AS
Direct 612.405.2362
Email BBerner@stonebrookeengineering.com
Stonebrooke Engineering, Inc.
12279 Nicollet Ave, Burnsville MN 55337
Main: 952.402.9202 | Fax: 952-403-6803
Firm Information
Stonebrooke Engineering Inc.
12279 Nicollet Ave
Burnsville, MN 55337
main 952.402.9202 fax 952.403.6803
stonebrookeengineering.com
Founded in 2003, Stonebrooke Engineering, Inc. is a 50+
person firm and an exceptionally qualified full-service Small
Business Enterprise (SBE), Woman-owned Business Enterprise
(WBE), and MN/UCP DBE Certified firm based in Burnsville,
MN. In addition to engineering design, our services include
transportation planning, environmental documentation,
stormwater management, construction services, land
surveying, signal design, traffic modeling, bridge design, and
graphic/web services. For more information please see the
firm bio sheets in the Appendix.
Project Understanding
This project aims to prepare a City-Wide ADA Transition
Plan Update for Mendota Heights compliant with
Section 504 of the Rehabilitation Act of 1973 and the
Americans with Disabilities Act (ADA) of 1990. This plan
will incorporate all necessary elements to ensure the
City complies with current ADA laws and regulations. The
transition plan will include:
•Updates to implementation priorities and schedule
for providing curb ramps, crosswalks, pedestrian
signals, access to government buildings, etc. Priority
will be given to walkways serving entities covered
by the Act, including government-owned offices and
facilities.
•A review of the City services, programs, and activities
to identify any physical barriers or policies, practices,
or procedures that may limit or exclude participation
by people with disabilities.
The plan updates will, at a minimum:
•Identify existing physical obstacles in the Public’s
right-of-way that limit accessibility to its programs
or activities by individuals with disabilities;
•Describe in detail the methods that could be used
to make the facilities accessible;
•Specify a schedule or approach for taking the steps
necessary to achieve compliance;
•Identify steps that will be taken during the transition
period;
•Indicate the individual responsible for Plan
implementation;
•Address maintenance of accessibility, including but
not limited to snow removal; and
•Address accessibility in work zones for existing
facilities 1
Page 42 of 124
Mendota HeightsADA Transition Plan Project ApproachProposed Team and ExperienceScheduleFee QuotationProject ApproachProject Approach
The following is a description of proposed tasks that will be
completed as part of the ADA Transition Plan to meet the
guidelines laid out in Title 28 Code of Federal Regulations
Part 35, which identifies Federal rules for the Department of
Justice and Subtitle A of Title II of the ADA of 1990.
Task 1. Develop a Transition Plan Outline
Britt Berner will draft an outline detailing all parts of the
Transition Plan. City staff will review the outline to confirm
that everyone agrees on the Final Plan’s inclusions.
Deliverables
•Transition Plan Outline
Task 2. Review Available Data
While Britt develops the outline, Natalie Fetter will review
infrastructure data and records provided by the City,
including previous ADA improvement projects, as-built
plans of completed projects, and GIS, aerial, or topographic
mapping of City infrastructure. She will also examine Capital
Improvement Plans, comprehensive plans, and area studies
to identify future projects that may affect city rights of way.
Our team also recommends working with school districts
and any Safe Routes to School plans in place to understand
the needs of children and families and their access to
educational opportunities. As we learn the routes that the
schools prioritize, the Plan will be updated on how we plan
to address any gaps in accessibility for safe walking/rolling
routes to school.
We will also review transit access. A vital accessibility
requirement is to review the infrastructure and access
to transit stations and routes. Our team will analyze and
prioritize improvements that can be made along these routes.
One aspect often overlooked in ADA design is the design for
service animals. Unfortunately, when the ADA was written,
service animals were not as common as today, and their
presence is still overlooked in traditional planning practices.
For instance, a 4-ft sidewalk can accommodate a conventional
wheelchair but not a wheelchair plus a service animal side-
by-side. Another example of service animal accessibility
is providing green space or pet relief areas that service
animals can utilize. Our team can help identify gaps in
service animal accessibility and offer policy and design
improvement suggestions.
All the documents in the literature review will be uploaded
online in an electronic inventory for use throughout the
contract. We suggest using ADA accessibility versions of
these digital materials so that if members of the public
would like to see them, they can easily access them from
a screen reader or accessibility device.
Deliverables
•Literature Review
•Policy Guidelines
Task 3. Project Management Team Meetings
Britt Berner will be the overall project manager
responsible for the high-quality and timely completion of
all tasks and deliverables. This will include general project
management and coordination, monthly invoicing, and
the development of project status reports.
A Project Management Team (PMT) will be formed
to oversee plan development and ensure the final
document meets the City’s needs. The City’s team will
include the Parks and Recreation Director or Assistant
Public Works Director, Assistant City Engineer, and
Special Projects Coordinator.
Expected Meetings
•Monthly conference calls with PMT (7).
Deliverables
•Project Management Plan, which will help keep the
project on time and budget;
•Monthly invoices and project status reports;
•Inform the public of all planning activities and
outcomes by utilizing the web and social media;
•Providing ADA-accessible information to the City
and local jurisdiction for posting on the website;
and
•Monthly progress meeting with the City
2 Proposed Team and ExperienceScheduleFee QuotationPage 43 of 124
Project ApproachMendota HeightsADA Transition Plan
Task 4. ADA Inventory/Evaluation of Existing
Facilities and Infrastructure
The self-evaluation will examine the condition of all pedestrian
ramp facilities within the city. This includes consideration of
the sidewalks, bicycle/pedestrian trails, curb ramps, traffic
control signals, and transit facilities that are located within
the City’s rights-of-way. Any barriers to accessibility identified
in the self-evaluation and the remedy to the identified barrier
are set out in this transition plan.
Our staff also has GIS experts to help examine layers and data
to best understand the barriers and opportunities that exist in
all of the partner agencies.
We believe that the best Transition Plan comes from the
most accurate field data. We have listed an optional task
(Task 4.04a) if Mendota Heights requires Stonebrooke to
collect this data. We have also listed an optional task (Task
4.04b) where Stonebrooke can train and be on-call during a
Mendota Heights Staff led field collection.
Task 5. Develop a Priority System
After the data has been reviewed, Stonebrooke will work with
City GIS specialists to update their tracking system database
to update barrier removals as they were performed by
agency staff, providing a medium for monitoring and updating
the process. This database should rank facilities based on
condition, improvement needs, pedestrian usage, and safety.
This will ultimately result in several tiers of accessibility, each
with an associated schedule for improvement.
We suggest the following three-tiered system, which we have
used on other ADA Transition Plan projects:
•Tier 1 (Green). These locations are fully compliant and
require no upgrades.
•Tier 2 (Yellow). These locations do not fully meet the
PROWAG and MnDOT design guidelines but are in
relatively good condition and include substantially
compliant designs. They may or may not require
improvements as part of adjacent project work over the
next 20 years.
•Tier 3 (Red). These are the highest priority locations and
may need to be addressed immediately. These locations
are generally the least compliant and/or nearest origin-
destination pairs that include high concentrations of
elderly and/or disabled users. An example could be an
intersection with a senior living facility on one side and a
library on the other.
Ashley Regan will compile the assessments and condition
ratings in a database format and incorporate them into
the final plan in tabular format. Because these databases
will be developed on an ESRI platform, we will import
the files into ArcGIS and create PDF maps that display
condition ratings for curb ramps and/or intersections.
These maps will also be included in the final document
and can be used as part of the public outreach process.
We will work with the City to determine the desired
format and scale of the maps. Finally, we will provide
GIS files of curb ramp condition ratings because our
work is GIS-based. These will suit asset management or
developing an interactive online GIS tool for the public.
Deliverables
•Summary spreadsheet of condition ratings that
incorporates a tiered priority system;
•PDF map(s) of condition ratings of curb ramps and/
or intersections;
•GIS files of curb ramps;
•Draft ADA access compliance assessment reports;
•Public rights-of-way subject to the requirements of
ADA in electronic format;
•Final ADA access compliance assessment
reports for public rights-of-way subject to the
requirements of ADA in binder and electronic
formats;
•Draft format for project database and map -
electronic file(s); and
•The final format for the project database and map
is electronic file (s).
Task 6. Develop Transition Plan and Public
Outreach
Develop the Draft Document
Based on City staff guidance and the results of the
ADA Self-Evaluation field inventory and policy practice
review from Task 2 and 4, Stonebrooke will develop
the ADA Transition Plan. The draft document will
identify a grievance procedure, responsible officials
and key staff, policy and practice review, results of
the field inventory, and a plan, methodology, and
schedule for achieving compliance for the City.
It is anticipated that two drafts and one final document
will be prepared. The first draft will be used to solicit
comments from the PMT. The second draft will address
3Proposed Team and ExperienceScheduleFee QuotationProject ApproachPage 44 of 124
Mendota HeightsADA Transition Plan Project ApproachProposed Team and ExperienceScheduleFee Quotation4
PMT concerns and will be used to solicit public comments
electronically and from the City Council. The final Plan will
incorporate comments from the PMT, the general public, and
the City Council. The final Plan will be a visually engaging,
easy-to-read document using maps, charts, photos, graphics,
and tables instead of long text. It will be designed for easy
routine updates. Our team will also provide typical unit
cost estimates for proposed improvements to assist with
implementation and City budget planning. Kelly Besser will
review the draft documents for Quality Control.
Stonebrooke will present the draft plan to the City Council for
any comments and at another City Council meeting with the
Final Plan for adoption.
Public Outreach
While it is a requirement to hold a public process to solicit
public comments and conduct targeted outreach to the
disabled community, this process is not defined in the ADA.
We typically recommend having a public meeting, advertising
for electronic or written comments on the data findings, and
hearing where the public identifies area gaps in accessibility.
Comments from the public and Project Management Team
will be incorporated into the final ADA Transition Plan.
Stonebrooke will provide public outreach materials, including:
•Maps and tables that display draft condition ratings;
•ADA brochure; and
•Poster boards that explain an ADA Transition Plan,
summarize the approach, display an image of the
accessible elements, and provide contact information
for the ADA coordinator.
We could also hold a non-traditional “on the streets” meeting.
We offer the following as suggestions that we have done in
the past on similar projects:
•Pop-Up Events. Our project team strongly believes in
meeting the stakeholders where they gather. This does
not include forcing project information on them as they
leave their local grocery store. This means getting into
conversations with folks at community events. We utilize
chances where stakeholders have over 20 seconds to
talk to project staff.
•Field Walks/Rides. Field walks with area walking,
wheeling in a mobility device, biking, transit advocates,
and area residents will help inform our project needs and
goals. This would allow a first-hand look at accessibility
in Mendota Heights.
•On the Corner Meetings. Meetings with construction
staff, residents, advocates, etc., in areas identified for
improvement will allow stakeholders to ask questions
directly to staff and receive direct answers to their
questions or concerns.
•Focus Group Meetings. Meetings with businesses,
elderly care facilities, health clinics, school districts,
or other identified key stakeholders will help inform
our project needs and goals.
Environmental Justice and Title V
Stonebrooke will review Mendota Heights’s Title VI/
Environmental Justice policies and Public Participation
Plan to ensure that disadvantaged populations get equal
and fair representation in improvements and are not
disproportionately represented in engagement efforts.
GIS mapping of these populations will help ensure we
are reaching everyone.
Stonebrooke will work with the City to ensure that any
needed translators or ASL interpreters are available to
assist the public (translator and ASL interpreter fees are
not included in the overall fee estimate).
Deliverables
•Draft public participation and outreach plan;
•Final public participation and outreach program;
•Public display materials;
•Draft (2) and Final (1) ADA Transition Plan; and
•At least 2 City Council Meetings to present the “ADA
Self-Evaluation and Transition Plan” for review and
adoption
Focus Group Meeting for Mankato Area Planning
Organization ADA Plan
Page 45 of 124
Mendota HeightsADA Transition Plan
and packaging bid and contract documents. She has
played integral roles in major transportation projects
for Stonebrooke over the years, which has given her a
diverse background in detail design, public engagement,
utility coordination, project management, and contract
administration. Kelly is also an expert on ADA compliance
and has an extensive background in designing and
managing pedestrian safety improvement projects.
She has led three MnDOT CO ADA Staff Augmentation
and Design Assistance contracts for Stonebrooke over
the last 15 years and has been involved in the scoping,
field review, design, construction, and coordination of
thousands of public right-of-way ADA pedestrian facilities
for both MnDOT and local agencies. Kelly will provide
oversight and guidance for the Mendota Heights ADA
Transition Plan project while applying her extensive ADA
planning design and construction experience.
Natalie has over 5 years of experience in ADA
accessibility, community engagement, transportation
planning, urban planning, and community building. She
will work to support and oversee the policy review and
ADA compliance. Her expertise ensures that impacted
populations are involved in decision-making and that
community needs are met. Her favorite populations
to engage with are business owners, disadvantaged
communities, and those with accessibility impairments.
She is highly knowledgeable in transportation/urban
planning and will be an asset to our team.
Ashley has 12 years of experience in surveying and GIS.
Her expertise includes GIS analysis, surveying, platting,
traffic and safety analysis, and transportation forecasting.
Her strong educational background complements his
extensive hands-on project experience. Before joining
Stonebrooke, Ashley gained experience working for
Maverick Drone Systems doing GIS analysis of drone
data. Ashley will perform GIS and map production for the
Mendota Heights ADA Transition Plan project.
5
Proposed Project Team and Experience
Our proposed team will work alongside Mendota Heights.
Through our services, we have learned that having
Stonebrooke engineers involved in supplementing the work
of the planners and technicians is helpful in stitching design
intent with team member experience. Our collaborative effort
between our planning and engineering teams will provide
the City with a complete understanding of the ADA Transition
Plan Update process, from the initial project management
plan creation through implementation construction cost
estimating.
Below are our team’s proposed key personnel, along with
their background and experience and examples of similar
work.
Britt is a certified planner with more than 10 years of
experience in accessibility design. Her expertise includes
preparing cost estimates, self-evaluations, and Transition
Plans. She has played an integral role in developing many
ADA Transition Plans across Minnesota and Wisconsin, from
municipal plans to county-wide plans. Over the last 10 years,
Britt has been involved in helping MnDOT ADA staff identify
planning-level project scopes, inventorying ADA facilities,
performing compliance reviews, providing construction
inspection for ADA projects, and reviewing design plans
completed by other consultants. She is a caretaker to a
family member with a service animal, so she has first-
hand knowledge of accessibility constraints and necessary
improvements. Britt is also trained in digital accessibility, so
she will ensure that all materials are ADA-accessible to the
public.
Kelly is a registered professional engineer with more than 17
years of experience designing and managing transportation
projects. Her experience includes construction inspection,
environmental documentation, public engagement,
stakeholder coordination, preliminary and final design,
preliminary layout development, State Aid, MnDOT,
Federal Aid construction plans, cost estimates, and writing
Britt Berner, AICP, AS
MN DLI Accessibility Specialist
Project Manager
Kelly Besser, PE
ADA Expert
Natalie Fetter
Transportation Planner
Ashley Regan
GIS TechnicianProposed Team and ExperienceScheduleFee QuotationProject ApproachPage 46 of 124
Mendota HeightsADA Transition Plan Project ApproachProposed Team and ExperienceScheduleFee QuotationProject Experience
We have extensive experience with ADA transition plan
projects and ADA design projects. We have been involved
with the design, construction, or field review of over 1,800
pedestrian ramp corners in Minnesota. Below are a few of
our project examples that incorporate key service areas.
Anoka County ADA Transition Plan
Client: Anoka County
Client Contact: Jack Forslund, PE (Retired)
Key Personnel Involved: Britt Berner, Kelly Besser, and
Natalie Fetter
Anoka County partnered with Stonebrooke Engineering
to develop an ADA Transition Plan. Stonebrooke assessed
pedestrian facilities, including access from parking lots to
County buildings. Alongside this evaluation, the County
established policies for accessibility improvements. The Plan
aligns with the County’s five-year Capital Improvement Plan
(CIP), aiming for full ADA compliance over 20 years, with
80% completion. Key components include appointing an
ADA Coordinator, creating a grievance process, and annual
progress reviews. Public input was gathered at a county
board meeting, and display boards and comment
opportunities were provided.
Wright County ADA Transition Plan: Parks and
Public Buildings
Client: Wright County
Client Contact: Tim Dahl
Key Personnel Involved: Britt Berner and Natalie Fetter
Wright County partnered with Stonebrooke Engineering
to expand its ADA Transition Plan for Parks and
Public Buildings, evaluating 25 parks and 8 buildings.
Amenities were assessed in collaboration with the
parks department, with access coordinated for off-
season locations. Improvements were ranked by priority,
distinguishing quick fixes from larger rehabilitation
projects. The Plan also designates an ADA Coordinator,
establishes a grievance procedure, and includes annual
progress reviews. The County posted the document
online for public feedback.
Mankato Area Planning Organization /
Nicollet County/ and Blue Earth County ADA
Transition Plans
Client: Mankato Area Planning Organization, Nicollet
County, and Blue Earth County
Client Contact: Chris Talamantez (MAPO), Seth
Greenwood (Nicollet County), and Ryan Thilges (Blue
6
ADA Transition Plans that Stonebrooke has written.
Page 47 of 124
Mendota HeightsADA Transition Plan
Earth County)
Key Personnel Involved: Britt Berner
MAPO and its Counties partnered with Stonebrooke
Engineering to update their ADA Transition Plan. The update
assessed new construction, inventoried accessibility, and
incorporated grievance data. Mapped data was verified,
and GIS records were updated. Policy reviews led to
recommendations for more straightforward accessibility
language in ordinances. Implementation follows the five-
year Capital Improvement Plan (CIP). Key elements include
appointing an ADA Coordinator, establishing a grievance
process, and annual progress reviews. A well-attended Open
House gathered input from the disabled community.
Martin County ADA Transition Plan (On-going)
Client: Martin County
Client Contact: Kevin Peyman, PE
Key Personnel Involved: Britt Berner, Kelly Besser, and
Natalie Fetter
Martin County partnered with Stonebrooke Engineering to
develop its ADA Transition Plan. County survey staff collected
field data using a Stonebrooke-provided app, which is being
reviewed for compliance and improvement priorities. Policy
reviews will guide ordinance updates for more straightforward
accessibility language. Implementation follows the five-year
Capital Improvement Plan (CIP). The Plan includes appointing
an ADA Coordinator, a grievance process, and annual progress
reviews. Public outreach will occur at a County board meeting
with displays and comment opportunities.
Chisago County ADA Transition Plan (Ongoing)
Client: Chisago County
Client Contact: Joe Triplett, PE
Key Personnel Involved: Britt Berner, Kelly Besser, and
Natalie Fetter
Chisago County contracted with Stonebrooke Engineering
to help update its Americans with Disabilities Act (ADA)
Transition Plan. All data from the previous Plan was
mapped. Once they were confirmed to be compliant,
all plansets from construction were updated in the
GIS dataset. Reviewing existing policies will help form
some additional recommendations for Chisago County
regarding revising the wording in their ordinances to
clarify accessible accommodations. The schedule for
implementing the ADA Transition Plan is tied to the
five-year Capital Improvement Plan (CIP) for roadway
improvements. Additional tasks and/or features of
the Plan include identifying an ADA Coordinator and
developing a grievance procedure. The ADA Transition
Plan also includes numerous appendices, which will be
reviewed annually to monitor the progress made on the
Plan. The County will hold its public outreach during a
scheduled County board meeting. Stonebrooke will
create boards for display and take public comments.
References
Below are additional ADA Transition Plans and similar
projects we have completed over the last five years and
the agency contacts.
•Tim Dahl
Wright County ADA Transition Plan (2024)
(763) 684-2309 | Tim.Dahl@co.wright.mn.us
•Seth Greenwood, PE
Nicollet County ADA Transition Plan (2023)
(507) 934-7723 | Seth.Greenwood@co.nicollet.
mn.us
•Ryan Thilges, PE
Blue Earth County ADA Transition Plan (2023)
(507) 304-4025 | Ryan.Thilges@
blueearthcountymn.gov
7Proposed Team and ExperienceScheduleFee QuotationProject ApproachPage 48 of 124
Project ApproachProposed Team and ExperienceScheduleFee QuotationSchedule
Mendota HeightsADA Plan Update
8
Apr May Jun Jul Aug Sep Oct
1.01 Develop transition plan outline
2.01 Available data review
2.02 Evaluate existing practices
2.03 Develop policy guidelines
2.04 ID Infrastructure tiers with agency
3.01 Project meetings (7)
3.02 General project management
3.03 Monthly invoicing and project status reports
4.01 Data request from City
4.02 Spot check accuracy of data
4.03 Review data and implement formulas to determine compliance
4.04 Data Collection (Optional )
5.01 Create Excel formulas, assign tiers
5.02 Combine curb ramp ratings into intersection ratings
5.03 Import into GIS and create asset management files
5.04 Create GIS-based map(s) in pdf form
6.01 Public Involvement Plan
6.02 Develop materials for online public information
6.03 Cost estimate development
6.04 Draft Document - Draft 1
6.05 Draft Document - Draft 2
6.06 Final Draft
7.01 Prepare final presentations
Duration Meetings
2025
2.0 Review Available Data
7.0 Final Presentation for Plan Adoption
3.0 Project Management Team Meetings
4.0 ADA Inventory/Evaluation of Existing Facilities and Infrastructure
5.0 Develop Priority System
6.0 Develop Transition Plan and Public Outreach
Task Name
1.0 Develop a Transition Plan Outline
Page 49 of 124
Fee Quotation
Mendota HeightsADA Plan Update 9
CLIENT:City of Mendota Heights
PROJECT:ADA Transition Plan
CONSULTANT: Stonebrooke Engineering, Inc.
Task No. Work Task Description
TASK 1.0 Develop a Transition Plan Outline 2 2 0 6 0 10 $1,380.00
TASK 2.0 Review Available Data 4 1 0 1 0 6 $990.00
TASK 3.0 Project Management Team Meetings 16 0 0 0 0 16 $2,624.00
TASK 4.0 ADA Inventory/Evaluation of Existing Facilities and Infrastructure 3 2 0 24 0 29 $3,272.00
TASK 5.0 Develop Priority System 2 0 25 0 0 27 $3,078.00
TASK 6.0 Develop Transition Plan and Public Outreach 10 10 0 32 0 52 $7,092.00
TASK 7.0 Final Presentation for Plan Adoption 4 0 0 4 0 8 $1,040.00
TOTAL HOURS 41 15 25 67 0 148
HOURLY RATE $164.00 $238.00 $110.00 $96.00 $80.00
TOTAL DIRECT LABOR COST $6,724.00 $3,570.00 $2,750.00 $6,432.00 $0.00 $19,476.00
$0
$19,476.00
Stonebrooke Staff Data Collection (Optiona l)4 0 0 0 70 74 $6,256.00
$147.00
SUBTASK
4.04B Stonebrooke Supervised Data Collection (Optiona l)4 0 0 0 0 4 $656.00
SUBTASK
4.04A
OPTIONAL TASKS
SUBTOTAL PROJECT FEE
EXPENSES (printing, plan set, mileage, etc.)
COST PROPOSAL
ADA Transition Plan
City of Mendota Heights
ADA ExpertProject
Manager
Project
Planner Total Hours Total Cost
(hourly rate)
Field
Technician
GIS
Technician
Task 4A Expenses (7 trips at an average of 30 miles round trip plus travel collecting) (Optional )Proposed Team and ExperienceScheduleFee QuotationProject ApproachPage 50 of 124
Mendota HeightsADA Transition Plan Project ApproachProposed Team and ExperienceScheduleFee QuotationDetailed Budget
10
CLIENT:City of Mendota Heights
PROJECT:ADA Transition Plan
Task No. Work Task Description
TASK 1.0 Develop a Transition Plan Outline
1.01 Develop transition plan outline 2 2 6 10
SUBTOTAL HOURS - TASK 1.0 2 2 6 10
TASK 2.0 Review Available Data
2.01 Available data review 1 1
2.02 Evaluate existing practices 1 1 2
2.03 Develop policy guidelines 1 1 2
2.04 ID Infrastructure tiers with agency 1 1
SUBTOTAL HOURS - TASK 2.0 4 1 0 1 6
TASK 3.0 Project Management Team Meetings
4.01 Project meetings (7)7 7
4.02 General project management 5 5
4.03 Monthly invoicing and project status reports 4 4
SUBTOTAL HOURS - TASK 3.0 16 0 0 0 16
TASK 4.0 ADA Inventory/Evaluation of Existing Facilities and
Infrastructure
4.01 Data request from City 1 1
4.02 Spot check accuracy of data 8 8
4.03 Review data and implement formulas to determine compliance 2 2 16 20
SUBTOTAL HOURS - TASK 4.0 3 2 0 24 29
TASK 5.0 Develop Priority System
5.01 Create Excel formulas, assign tiers 5 5
5.02 Combine curb ramp ratings into intersection ratings 5 5
5.03 Import into GIS and create asset management files 5 5
5.04 Create GIS-based map(s) in pdf form 2 10 12
SUBTOTAL HOURS - TASK 5.0 2 0 25 0 27
TASK 6.0 Develop Transition Plan and Public Outreach
6.01 Public Involvement Plan 1 1
6.02 Develop materials for online public information 0
6.03 Cost estimate development 8 8
6.04 Draft Document - Draft 1 3 2 16 21
6.05 Draft Document - Draft 2 3 8 11
6.06 Final Draft 3 8 11
SUBTOTAL HOURS - TASK 6.0 10 10 32 52
TASK 7.0 Final Presentation for Plan Adoption
7.01 Prepare final presentations 4 4 8
SUBTOTAL HOURS - TASK 7.0 4 0 4 8
TASK 4.0 Stonebrooke Staff Data Collection (Optiona l)
4.04A Stonebrooke Survey Staff Collects Field Data 4 70 74
SUBTOTAL HOURS - SUBTASK 4.04A 4 0 0 0 70 74
TASK 4.0 Stonebrooke Supervised Data Collection (Optiona l)
4.04B Stonebrooke oversees Mendota Heights Staff Collection 4 4
SUBTOTAL HOURS - SUBTASK 4.04B 4 0 0 0 0 4
OPTIONAL TASKS
Project
Planner Totals
DETAILED COST ESTIMATE
ESTIMATED PERSON-HOURS AND FEES
ADA Transition Plan
City of Mendota Heights
CONSULTANT: Stonebrooke Engineering, Inc.
Project
Manager ADA Expert GIS
Technician
Field
Technician
Page 51 of 124
Mendota HeightsADA Transition Plan Fee Quotation+Resumes
+Why Stonebrooke?
+Firm Information
+ADA Flyer
Appendix
Page 52 of 124
Britt Berner, AICP, AS
(Role:Project Manager)
Britt has 10 years of experience in transportation planning, urban planning, and community
building. She leads planning projects, including comprehensive plans, transportation plans,
bicycle and pedestrian plans, community engagement, subarea/corridor studies, parking
studies, freight plans, grant funding, general transportation system improvements, and ADA
and accessibility consulting. Her expertise lies in ArcGIS, reviewing final documents, working
with clients to meet community needs, researching public data to compile reports and memos,
site impact analyses, facility capacity analyses, and travel demand modeling. Britt has written
transportation plans and corridor studies, performed transportation alternatives analyses,
economic evaluations, and policy analyses, and has conducted field inspections. She has been
involved in 25 ADA Transition Plans ranging from City to County-wide.
•Mankato Area Planning Organization ADA Plan (2023) – The Mankato Area
Planning Organization updated its ADA Transition Plan. As part of this Plan,
the public was involved in understanding community priorities and current
opportunities for improvement. An Open House had an excellent attendance from
the disabled community and an accessible online map allowed for engagement
outside the Open House. Britt served as Project Manager.
•Wright County ADA Parks and Public Facilities Transition Plan (Wright County,
MN) (2023) – This project started in the Summer of 2023 and ended in December
2023. The client was Wright County. The scope included data collection of
restrooms, parking facilities, and public buildings, data summary, and writing the
final report. Britt’s role in the project was data collection, summary, and report
writing.
•Anoka County ADA Transition Plan (2023) – Anoka County updated its ADA
Transition Plan. Britt used Plan sets to update existing ADA data. Policy wording
was refreshed to create more easy-to-understand policies for the County to
update. Britt served as Project Manager.
•Martin County ADA Transition Plan (2025 - Ongoing) – Martin County is creating
an ADA Transition Plan. Britt trained Martin County staff, and the project team
created a GIS platform for Martin County staff to use in data collection. Policy
wording is being refreshed to create more easy-to-understand policies for the
County to update. Britt is serving as Project Manager.
•Chisago County ADA Transition Plan (2025 - Ongoing) – Chisago County is
updating its ADA Transition Plan. Britt is using plan sets to update existing ADA
data. Policy wording is refreshed to create more easy-to-understand policies for
the County to update. Britt is serving as Project Manager.
Expertise
•ADA Document
Accessibility
•Spatial Digitizing
•Vector and Raster
Analysis
•Architectural Modeling
•Computer Programs
(ArcMap, ArcData,
Microsoft Office, Adobe
InDesign, Millennium
Software, Stata, NVivo,
AutoCAD. SPSS, Apple
Pages, Wikimap, Online
Surveys)
•Grant Writing and
reviewing
Education
•B.S. Geography, Colgate
University
•M.S. Urban and Regional
Planning
Certifications
•MN DLI Certified
Accessibility Specialist
•ADA Document
Accessibility Certified
Page 53 of 124
Kelly Besser, PE
(Role: ADA Expert)
Kelly has 19 years of experience in the design and management of transportation projects. Her
experience includes construction inspection, environmental documentation, public engagement,
stakeholder coordination, preliminary and final design, preliminary layout development, State
Aid, MnDOT and Federal Aid construction plans, cost estimates, and writing and packaging
bid and contract documents. She has played integral roles in major transportation projects for
Stonebrooke over the years, which has given her a diverse background in detail design, public
engagement, utility coordination, project management, and contract administration. Her
comprehensive background has lent her the skills and knowledge to understand the process
through every step and deliver successful transportation projects. Kelly is also an expert on ADA
compliance and has an extensive background in both the design and management of pedestrian
safety improvement projects.
•SPs 2772-125, 6216-142 and 1308-27: MnDOT ADA Design Assistance (MnDOT
Central Office) - Stonebrooke provided design and scoping for ADA projects,
as designated by the State’s Project Manager. Our team prepared final design
plan details ensuring the designs met accessibility standards, including those
set forth by the Americans with Disabilities Act (ADA); Guidelines for Accessible
Public Rights-of-Way (PROWAG); Department of Justice 2010 ADA Standards for
Accessible Design; MnDOT Curb Ramp Guidelines; MnDOT ADA Project Design
Guide; Minnesota Manual of Uniform Traffic Control Devices (MN MUTCD);
MnDOT Road Design Manual; MnDOT Standard Specifications for Construction;
and related standard special provisions. Kelly served as Project Manager.
•SP 2783-432: TH 94 ADA Improvements (MnDOT Metro) - Kelly was the Project
Manager and provided design oversight of the design of 10 intersections for ADA
improvements tied to the TH 94 rehab project from Nicollet Avenue to Shingle
Creek Parkway.
•SP 7608-19: Benson ADA Design-Build (MnDOT District 4) - Stonebrooke led
design, surveying, inspection, and quality assurance for MnDOT’s first ADA design-
build project in Benson, upgrading over 170 pedestrian curb ramps and 13 blocks
of sidewalk along TH 9, TH 12, and TH 29. Their work ensured compliance with ADA
standards, including future APS accommodations and thorough documentation.
Kelly served as the ADA Design Quality Manager, reviewing designs for contract
and ADA compliance.
•SP 6215-99: TH 51 (Snelling Ave) ADA Improvements (MnDOT Metro District)
-Stonebrooke provided design and construction inspection services for MnDOT
Metro’s TH 51 (Snelling Avenue) A-Line BRT project in St. Paul, upgrading
sidewalks, curb ramps, and pedestrian signals for ADA compliance. The project
included a new bridge deck over I-94, BRT stations, 34 pedestrian ramps, and
APS installation. Kelly led the design of pedestrian ramps and APS layouts at six
signalized intersections, coordinated with MnDOT, Metro Transit, and the City of
St. Paul, and conducted full plan reviews as an extension of MnDOT’s ADA staff.
Expertise
•Project Management
•Public Involvement
•Roundabout Design
•Preliminary Design
•Level 1 Layouts
•Final Design
•Federal Aid
•State Aid
•Environmental
Documentation
•Permitting
•Construction
•ADA Design
Education
•B.S. Civil Engineering,
North Dakota State
University
Certifications
•Professional Engineer:
Minnesota
Page 54 of 124
Natalie Fetter
(Role:Transportation Planner)
Natalie has experience in ADA Transition Plans, transportation planning, research projects, urban
planning, environmental documentation, and graphic design. Her expertise lies in research
and innovation projects and planning projects, including transportation plans, community
engagement, grant funding, and accessibility consulting. Her expertise is environmental review
and coordination, existing condition research, and researching public data to compile reports
and memos.
•Mankato Area Planning Organization ADA Plan (2023) – The Mankato Area
Planning Organization updated its ADA Transition Plan. As part of this Plan,
the public was involved in understanding community priorities and current
opportunities for improvement. An Open House had great attendance from
the disabled community and an accessible online map allowed for engagement
outside the Open House. Natalie served as Transportation Planner.
•Wright County ADA Parks and Public Facilities Transition Plan (Wright County,
MN) (2023) – This project started in the Summer of 2023 and ended in December
2023. The client was Wright County. The scope included data collection of
restrooms, parking facilities, public buildings, data summary, and writing the final
report. Natalie served as Transportation Planner.
•Anoka County ADA Transition Plan (2023) – Anoka County updated its ADA
Transition Plan. Britt used Plan sets to update exisiting ADA data. Policy wording
was refreshed to create more easy-to-understand policies for the County to
update. Natalie served as Transportation Planner.
•Martin County ADA Transition Plan (2025 - Ongoing) – Martin County is creating
an ADA Transition Plan. Britt trained Martin County staff and the project team
created a GIS platform for Martin County staff to use in data collection. Policy
wording is being refreshed to create more easy-to-understand policies for the
County to update. Natalie is serving as Transportation Planner.
•Chisago County ADA Transition Plan (2025 - Ongoing) – Chisago County is
updating its ADA Transition Plan. Britt is using plan sets to update exisiting ADA
data. Policy wording is getting refreshed to create more easy-to-understand
policies for the County to update. Natalie is serving as Transportation Planner.
Expertise
•Research and innovation
projects
•Environmental review
and coordination
•Existing condition
research
•Computer Programs
(ArcMap, ArcData,
ArcGIS Online, Microsoft
Office, Adobe InDesign)
Education
•B.S. Environmental
Geography, UW-Eau
Claire
Page 55 of 124
Ashley Regan
(Role:GIS Technician)
Natalie has experience in ADA Transition Plans, transportation planning, research projects, urban
planning, environmental documentation, and graphic design. Her expertise lies in research
and innovation projects and planning projects, including transportation plans, community
engagement, grant funding, and accessibility consulting. Her expertise is environmental review
and coordination, existing condition research, and researching public data to compile reports
and memos.
•Mankato Area Planning Organization ADA Plan (2023) – The Mankato Area
Planning Organization updated its ADA Transition Plan. As part of this Plan,
the public was involved in understanding community priorities and current
opportunities for improvement. An Open House had great attendance from
the disabled community and an accessible online map allowed for engagement
outside the Open House. Ashley served as GIS Lead.
•Wright County ADA Parks and Public Facilities Transition Plan (Wright County,
MN) (2023) – This project started in the Summer of 2023 and ended in December
2023. The client was Wright County. The scope included data collection of
restrooms, parking facilities, public buildings, data summary, and writing the final
report. Ashley served as GIS Lead.
•Anoka County ADA Transition Plan (2023) – Anoka County updated its ADA
Transition Plan. Britt used Plan sets to update exisiting ADA data. Policy wording
was refreshed to create more easy-to-understand policies for the County to
update. Ashley served as GIS Lead.
•Martin County ADA Transition Plan (2025 - Ongoing) – Martin County is creating
an ADA Transition Plan. Britt trained Martin County staff and the project team
created a GIS platform for Martin County staff to use in data collection. Policy
wording is being refreshed to create more easy-to-understand policies for the
County to update. Ashley is serving as GIS Lead.
•Chisago County ADA Transition Plan (2025 - Ongoing) – Chisago County is
updating its ADA Transition Plan. Britt is using plan sets to update exisiting ADA
data. Policy wording is getting refreshed to create more easy-to-understand
policies for the County to update. Ashley is serving as GIS Lead.
Expertise
•Existing condition
research
•Computer Programs
(ArcMap, ArcData,
ArcGIS Online)
•Python Code
Education
•Liberal Arts Degree
in GIS, Geography,
Environment and
Sustainability, University
of Minnesota-Duluth
Certifications
•Commercial Drone
License
•Land Surveying
Certificate, Dunwoody
College
Page 56 of 124
Mendota HeightsADA Transition Plan Fee Quotation10
The Stonebrooke team feels like a seamless
extension of my own engineering staff.
— Seth Greenwood, PE, Nicollet County Public
Works Director
I enjoy working with Stonebrooke because they take
each project personally, as though it were in their
own backyard.
— Jodi Teich, PE, Stearns County Engineer
““ Stonebrooke delivers responsible engineering
solutions for local government projects while being
conscientious about tapping into local government
funds and alternate funding resources.
— Mark DuChene PE, Director of
Engineering, City of Faribault
““Why Choose Stonebrooke?
From value engineering and being good stewards of our clients’
budgets and public funds, to environmentally conscious and context
sensitive designs, we seek to engineer solutions that are smart,
effective and responsible. We work to develop creative solutions to
challenges, including workload management with tight timelines.
We pay attention to the smallest details, emphasizing quality over
quantity, and we respond quickly to ensure the ultimate success of
our clients and their important projects.
Our experienced team would love the opportunity to continue
providing services for Mendota Heights and ultimately, the local
residents, employees, and stakeholders who would benefit from local
ADA improvements.
1
2
Stonebrooke Engineering combines technical expertise, innovation,
and a deep understanding of local road systems to deliver practical,
research-driven solutions.3
We look forward to the opportunity to work with Mendota Heights
again. Our qualified team will utilize the lessons learned from
previously completed projects to provide the best solutions possible. 4
Page 57 of 124
www.stonebrookeengineering.com
Firm Information
Responsible by Design
From value engineering and being good stewards of our
clients’ budgets and public funds, to environmentally
conscious and context sensitive designs, we seek
to engineer solutions that are smart, effective and
responsible. It’s an approach that our clients tell us they
value and one of the most important reasons for our
firm’s continued growth. We pride ourselves on our ability
to provide agencies with responsible and cost effective
solutions for their infrastructure challenges.
We approach every project as though it is an
interview for the next project. This means
that we work to develop creative solutions to
challenges, including workload management with
tight timelines. We pay attention to the smallest
details, emphasizing quality over quantity, and we
respond quickly to ensure the ultimate success of
our clients and their important projects.
Services
Transportation Design
Highway Project Development
Preliminary & Final Design*
Municipal State Aid
County State Aid
Federal Aid
Pedestrian/Bicycle Trails
Roundabout Design*
ADA Design & Transition Plans*
Lighting Studies and Design*
Signing & Striping*
Planning/Traffic Engineering
Traffic Control*
Traffic Signal Design*
Traffic Models and Studies*
Transportation Planning*
Environmental Documentation*
Bridge / Structural
Bridge Design *
Bridge repair/rehabilitation
Bridge Safety Inspections
Retaining Walls
Structural analysis/load ratings
Water Resources
Hydraulic Design
Storm Water Ponding
Culvert Sizing
Permitting
Site Planning
Feasibility Studies
Development Services
Redevelopment Planning
Permitting
Construction Services
Construction Observation*
Contract Administration*
Construction Staking*
Construction Inspection*
Land Surveying
GPS Surveying*
R/W Surveys*
Platting*
Topographic Mapping
Certificates of Survey
Design & Marketing
Website Design*
Public Outreach Materials*
3-D Modeling / Animation
Video Production
Awards
Stonebrooke was recently recognized for the following awards:
+Zweig Group Best Firms to Work For Award
+Zweig Group Hot Firm Award
+Inc 5000 Fastest Growing Private Companies Award
+Dakota-Scott Counties Employers of Excellence Award
*MnDOT Prequalification
Page 58 of 124
ADA Self- Evaluations and Transition Plans
The Americans with Disabilities Act (ADA) is a civil-rights-law that requires equal opportunties and
access for individuals living with disabilities. The ADA requires that all municipalities review its services,
programs, and infrastructure for compliance. This is called a Self-Evaluation. Municipalities with 50 or
more employees are then required to create an action plan to address any inaccessible elements. This
is the Transition Plan.
What facilities should be included?
All publically accessible places and facilities should be included in your Self- Evaluation and Transition
Plan. A transition plan must be developed for any necessary structural changes to facilities identified in
the evaluation to achieve program accessibility. Facility changes that may be included:
Parks Goverment-owned buildings
Sidwalks and Trails Parking Spots and Signs
Restrooms Traffic Control Signs
Bus Stops Curb Ramps
Required under Americans with Disabilities Act Title II Part 35 Nondiscrimination on the Basis
of Disability in State and Local Government Services.
Regulations Transition Plans are required for any agencies that employ 50 or more employees.
Completion of these plans can determine elegibility for receiving federal grants.
Noncompliance leaves agencies in risk of lawsuits for inadequate infrastructure.
The federal government has created a soon to be implemented requirement for government
grants that the Self - Evaluation process is to be updated every five years.
Are they required?
www.stonebrookeengineering.com
EngineeringStonebrooke
EngineeringStonebrooke
Page 59 of 124
Responsible Solutions
Responsible by design isn’t just a tagline. We never
relent in our mission of developing and advocating
for the right project solution—the responsible project
solution—for our clients and the public.
Fiscal Responsibility
Among our most important project goals is to be a
good steward of our clients’ budgets and of public
funds. It’s the reason we put a premium on innovative,
cost-effective solutions — and why we work so hard.
No Shortcuts
In everything we do — in ways both big and small
— we are committed to producing nothing less than
the highest quality work. There are no shortcuts to
responsible solutions, there is no substitute for hard
work and “good enough” never is.
Pride in our Work
Our team has a keen understanding of the importance
of roadway projects to a community. Done well, they
reflect positively on the local area, it’s businesses
and residents. We take pride in our work and how it
reflects on the communities in which we work.
Cross Training
Our team members’ cross-functional abilities often
enable one person to do the work of two. That
agility and flexibility saves our clients valuable time
and money. Our strong construction background
means our plans are developed with the needs of
construction teams in mind. The result is plans that
are feasible, cost-effective and easy to implement.
Customer Service
Our clients tell us our work is top-notch but the
reason they keep coming back to us because of our
customer service. It’s a gratifying confirmation that
the foundation of our firm from day one—doing
whatever it takes for our clients—is still strong more
than a decade after its founding.
Our Services
Stonebrooke sets the bar for cost-effective and
genuine solutions that ensure angencies are on track
to implementing required compliances. We offer a
wide range of services including but not limited to,
site evalutions, GIS tracking and mapping, policy
coordination, plan development, plan review, and
public involvement.
No matter when I email or
call Stonebrooke, I always get a
response. They seem to have their
clients’ best interests in mind.
Engineering is engineering but it’s
how you work with your customer
that makes a difference.
— Joe Triplett, P.E.
Chisago County Engineer
““Why Stonebrooke?
www.stonebrookeengineering.com
Page 60 of 124
Stonebrooke ADA Clients
CountiesCities Area Planning Organizations
MorrisonMorrison
Otter TailOtter Tail
Mille Mille
LacsLacs
BentonBenton
StearnsStearns
KandiyohiKandiyohi
ChisagoChisago
AnokaAnoka
GoodhueGoodhue
OlmstedOlmsted
DodgeDodge
RiceRice
MartinMartinNoblesNobles
MurrayMurray
CottonwoodCottonwood
RedwoodRedwood
BrownBrown
NicolletNicollet
Blue Blue
EarthEarth WasecaWaseca
WrightWright
WindomWindom
New UlmNew Ulm
Golden ValleyGolden Valley
St Louis ParkSt Louis Park
South Saint PaulSouth Saint Paul
Prior LakePrior Lake
BurnsvilleBurnsville
LakevilleLakeville
Apple ValleyApple Valley
AndoverAndover
St Cloud St Cloud
APOAPO
Mankato Mankato
APOAPO
www.stonebrookeengineering.com
Page 61 of 124
6.k
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: March 18, 2025
AGENDA ITEM: Authorize the Purchase of Replacement Fire Department Brush Truck
ITEM TYPE: Consent Item
DEPARTMENT: Fire CONTACT: Dan Johnson, Fire Chief
ACTION REQUEST:
Authorize the purchase of a 2025 Ford F350 Crew Cab - 8’ Box with water pump & tank skid
unit, and related equipment for the Fire Department.
BACKGROUND:
As part of the 2025 budget, $100,000 was included for the purchase of a pickup truck and
required equipment to replace the fire department’s 15-year-old brush truck. The proposed
replacement truck is a Ford F350 with an 8’ box to accommodate the skid unit for the water
tank & pump. The new water tank and pump skid unit will replace the current unit that is
approximately 30 years old, having been installed on the last two brush trucks that the
department has had in service. Also being requested is the purchase of the required
emergency lights and siren equipment, graphics for the truck’s exterior, and installation of the
radio and other equipment.
FISCAL AND RESOURCE IMPACT:
Two quotes were obtained for the purchase of the F350 pickup truck:
Midway Ford Commercial Fleet and Government Sales (State Contract Pricing) - $56,307.00
Inver Grove Ford - $56,275.00
The truck will be purchased from Inver Grove Ford
The water tank & pump skid unit will be purchased from Fire Safety USA.
The emergency lights, siren and other electronic hardware equipment will be purchased from
and installed by Emergency Automotive Technologies, Inc.
The graphics for the exterior of the Brush truck will be provided by Grafix Shoppe.
Mobile radio installation will be provided by ANCOM.
Total cost for the Brush truck with all equipment and installation is:
F350 $56,275.00
Page 62 of 124
Tank & Pump Skid Unit $20,300.00
Emergency Light & Siren Package $12,993.36
Graphics $2,524.38
Radio Installation $861.75
Total $92,954.49
This purchase will come in under budget by approximately $7,045. The Brush truck being
replaced will be sold at auction following the replacement truck being placed into service.
ATTACHMENTS:
None
CITY COUNCIL PRIORITY:
Premier Public Services & Infrastructure
Page 63 of 124
6.l
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: March 18, 2025
AGENDA ITEM: Approve a Local Affordable Housing Aid (LAHA) Agreement with Dakota
County Community Development Agency
ITEM TYPE: Consent Item
DEPARTMENT: Community Development CONTACT: Sarah Madden, Community
Development Manager
ACTION REQUEST:
Approve the Local Affordable Housing Aid (LAHA) Agreement with Dakota County Community
Development Agency (CDA) and authorize the Mayor and City Clerk to execute the agreement
with Dakota County CDA.
BACKGROUND:
In 2023, the Minnesota Legislature passed a housing bill with $1 billion in new funding for
various housing programs. The Legislature appropriated state funds for the programs and
established a metro-wide sales tax for housing needs, including a portion of this tax as a local
housing aid for metropolitan cities. The new law establishes a 0.25% metropolitan regional
sales tax, with a portion of the proceeds allocated to metropolitan cities over 10,000 in
population.
The first portion of 2024 LAHA funds have been distributed to the metro cities and counties.
Mendota Heights received a distribution of aid under this legislation of $43,876.81. The
disbursements are expected to increase over time. LAHA recipients have three years to
commit the funds and another year to fully spend the funds. If the funds are not spent within
those four years, the funds will be returned to the State. Annual reporting will begin December
1, 2025.
At the September 17, 2024, City Council Work Session, Dakota County CDA staff shared
information about the partnership opportunity for administering the City's LAHA funds
through new or enhanced programming. The City Council was supportive of the collaboration
with funds directed toward an enhanced single-family home improvement loan program and a
radon mitigation grant program.
Page 64 of 124
At the November 6, 2024, regular City Council meeting, the City Council approved Resolution
2024-66 in support of collaborating with the Dakota County CDA in administering LAHA funds,
and noted an allocation of $40,376.81 to the Home Improvement Loan Program and $3,500 to
the Radon Mitigation Grant Program.
As an administrator of LAHA funds on behalf of the city partners, the CDA will be responsible
for: administering the programs; appropriately allocating and expending LAHA funds on
eligible uses; hiring and supervising staff; providing regular updates to city staff; and
completing reporting requirements for the LAHA funds administered by the CDA.
The City Council is asked to approve the LAHA Agreement and Authorize the Mayor and City
Clerk to execute the necessary documents. Annually, the City will need to take formal action by
Resolution to allocate future disbursements of LAHA funds to the CDA for the continued
collaboration within the programs administered by the CDA.
The City Attorney has reviewed the attached Local Affordable Housing Aid Agreement and has
no issues or comments.
FISCAL AND RESOURCE IMPACT:
The City received a distribution of LAHA funds of $43,876.81 in 2024. If approved, this
Agreement will allocate $40,376.81 to the Home Improvement Loan Program and $3,500 to
the Radon Mitigation Grant Program administered by the Dakota County CDA. The projected
distribution of funds in 2025 is approximately $118,283. Future allocations to the CDA for
program implementation will be acted on by Resolution annually.
ATTACHMENTS:
1.Local Affordable Housing Aid Agreement between City of Mendota Heights and Dakota
County CDA
CITY COUNCIL PRIORITY:
Economic Vitality & Community Vibrancy, Premier Public Services & Infrastructure
Page 65 of 124
LOCAL AFFORDABLE HOUSING AID AGREEMENT
between
CITY OF MENDOTA HEIGHTS
and
DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY
THIS LOCAL AFFORDABLE HOUSING AID AGREEMENT (the “Agreement”) is
entered into as of the __ day of , 2025 by and
between the City of Mendota Heights, Minnesota (the “City”), 1101 Victoria Curve,
Mendota Heights, MN 55118, a municipal corporation and political subdivision of the state
of Minnesota, and the Dakota County Community Development Agency (the “CDA”),
1228 Town Centre Drive, Eagan, Minnesota 55123, a public body politic and corporate;
also referred to as “Party” or “Parties.”
WHEREAS, the State of Minnesota created Local Affordable Housing Aid (“LAHA”)
under Minnesota Statutes, Section 477A.35, as may be amended, which established
distributions to metropolitan area counties and tier I cities located in a metropolitan county
for qualifying projects as defined in Section 477A.35, subd. 4 (“Qualifying Projects”).
WHEREAS, the City desires to engage the CDA to receive the City’s LAHA funds
and administer Qualifying Projects on behalf of the City.
WHEREAS, the CDA desires to serve in this role with its experience in and staffing
of housing finance, preservation, and development.
NOW, THEREFORE, in consideration of the mutual covenants and promises
contained in this Agreement, the sufficiency is hereby acknowledged, it is agreed by and
between the Parties as follows:
1. TERM. This Agreement shall commence as of the date written above and shall
continue until all duties are fulfilled, unless sooner terminated under the terms of
the Agreement.
2. DUTIES OF THE CDA.
2.1 Authorized to Act on Behalf of the City. The CDA shall act as the agent for
the City to administer LAHA funds according to state statutes, laws, and
rules. The CDA shall assume all duties and obligations that would otherwise
be imposed upon the City, specifically:
a. Spending the funds received under this Agreement on Qualifying
Projects, including disbursements to the CDA, eligible individuals
and subrecipients, as well as to contractors, affordable housing
developers, and vendors, all after determining that the use meets all
requirements of Qualifying Projects.
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2
b. Maintaining complete and accurate records of funds received and all
disbursements.
c. Ensuring timely expenditure of LAHA funds by December 31 in the
fourth year following the allocation of the funds by the Minnesota
Department of Revenue. If funds cannot be spent on Qualifying
Projects by the deadline due to factors outside of the control of the
CDA, the CDA will work with the City to transfer funds to a local
housing trust fund.
d. Preparing an annual report, as required starting December 1, 2025,
under Minnesota Statutes, Section 477A.35, subd. 6(b).
2.2 Compliance. The CDA shall comply with all applicable state and local LAHA
requirements.
2.3 Identification and Use of LAHA Funds.
a. All LAHA funds received and expended under this Agreement will be
spent solely on Qualifying Projects defined under Minnesota
Statutes, Section 477A.35, subd. 4.
b. CDA will be responsible for the administration of those Qualifying
Projects identified in Exhibit A, in a manner satisfactory to the City
and consistent with any required standards.
3. USE OF FUNDS.
3.1 Qualifying Projects. Per Minnesota Statutes, Section 477A.35, a broad list
of LAHA uses are defined as Qualifying Projects. The CDA has offered to
administer on behalf of the City the LAHA collaboration Qualifying Projects
identified in Exhibit A. Exhibit A will be amended if there are changes to the
list of Qualifying Projects in Minnesota Statutes or the CDA and the City
agree to changes in the Qualifying Projects.
3.2 Allocation of LAHA Funds to CDA. The City will annually take formal action
by resolution to allocate LAHA funds to the CDA for one, two, or all LAHA
collaboration Qualifying Projects. These changes will be reflected in Exhibit
B, which the CDA will update annually and deliver to the City. The CDA
reserves the right to update the adjustment of the LAHA collaboration
Qualifying Projects, as needed, including ongoing activities from previous
fiscal years.
4. TRANSFER OF FUNDS.
4.1 Transfer by the City. The City shall transfer the LAHA funds specified in
Exhibit B received from the State to the CDA. Upon receipt of the annual
authorizing City resolution, the CDA will submit a written request for the
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3
LAHA funds to the City. The Parties shall cooperate and mutually agree
upon the amount, timing, and transfer of LAHA funds to the CDA.
4.2 Retention of Funds. The CDA shall deposit and maintain the LAHA funds
received under this Agreement in a separate internal account. The CDA
shall maintain appropriate records of LAHA funds. The CDA shall administer
and disburse all LAHA funds in accordance with this Agreement.
4.3 Program Income. Program income is the gross income received by the CDA
that was generated from the use of the City’s LAHA funds. The primary
example is the payment of principal on loans made using LAHA funds.
Any program income generated from LAHA funds will be classified and
distributed based on rules and guidance issued from the State as it
becomes available.
Any program income on hand at the end of the expiration of this Agreement
or received after expiration of this Agreement shall be paid over to the City
unless the City and the CDA have entered into subsequent agreements.
4.4 Funding Contingency. The CDA’s obligations under this Agreement are
specifically contingent upon the disbursement of LAHA funds by the State
and the City’s transfer of LAHA funds to the CDA.
4.5 CDA Expenses. Unless allowable as a Qualifying Project, administrative
and salary expenses incurred by the CDA will be paid by the CDA’s special
benefit levy and/or program service fees. If/when administrative and salary
expenses are eligible, such costs will be assessed proportionally amongst
the City and other CDA LAHA collaboration parties.
5. RECORDS AND REPORTS.
5.1 Records. The CDA shall maintain complete and accurate records of LAHA
funds received and all disbursements.
5.2 Reports. The CDA shall prepare quarterly progress reports on the
Qualifying Projects regarding project pipeline, project start and completion
dates, amount spent on Qualifying Projects, and other information as
requested. Identifying data for individual clients will be aggregated. The
CDA shall prepare the annual report for the City to submit to the Minnesota
Housing Finance Agency.
5.3 Access to Records. The CDA agrees to provide the City, its designated
auditors, or any of its authorized representatives access to any financial
reports, documents, papers, and records of the CDA that are directly
pertinent to this Agreement for the purposes of making audits,
examinations, excerpts, and transcriptions.
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4
5.4 Record Retention. Pursuant to Minnesota Statutes, Section 16C.05, subd.5,
Minnesota Statutes, Section 16B.98, subd. 8 and applicable requirements,
the CDA shall maintain records under this Agreement for a minimum of six
(6) years from the end of this Agreement.
6. INDEMNIFICATION.
6.1 The CDA agrees to hold harmless, indemnify, and defend the City, its
officials, agents, and employees against any and all third-party claims of
whatever nature, expenses (including attorneys’ fees), losses, damages or
lawsuits for damages that arise as a result of the willful misconduct,
negligent acts, errors, and/or omissions of the CDA in the performance of
this Agreement.
6.2 Nothing in this Agreement (including, but not limited to, indemnification or
insurance provisions) shall be deemed a waiver by either Party of the limits
of liability set forth in Minnesota Statutes, Section 466.04 or a waiver of any
available immunities or defenses. The CDA’s obligation to hold and save
harmless in this Agreement shall be limited by the limitations on liability set
forth in Minnesota Statutes, Section 466.04, as may be amended from time
to time.
6.3 The CDA shall notify the City within five (5) business days of actual receipt
of any of the potential claims against the CDA that may arise as a
consequence of any of the work or services performed or furnished by the
CDA under the terms of this Agreement.
7. TERMINATION. If the CDA materially fails to fulfill its obligations under this
Agreement, the City may suspend or terminate this Agreement upon written notice
to the CDA specifying the reason for termination. If the Agreement is terminated,
the CDA shall pay over any unexpended funds and program income to the City.
The CDA shall no longer be responsible for reporting on LAHA funds.
8. DATA PRIVACY. All data collected, created, received, maintained, disseminated,
or used for any purposes in the course of the CDA’s performance under this
Agreement is governed by the Minnesota Government Data Practices Act,
Minnesota Statutes, Chapter 13 or any other applicable state statutes and any
state rules adopted to implement LAHA, as well as state statutes and federal
regulations on data privacy. The CDA agrees to abide by these statutes, rules, and
regulations as they may be amended.
9. DISPUTE RESOLUTION. In the event that a dispute arises between the Parties
as to the interpretation or performance of this Agreement, then upon written
request of either Party, representatives with settlement authority for each Party
shall meet and confer in good faith to resolve the dispute. If the Parties are unable
to resolve the dispute, they shall make every effort to settle the dispute through
mediation or other alternative dispute resolution methods. If the Parties are unable
Page 69 of 124
5
to resolve the dispute through these methods, either Party may commence an
action in Dakota County District Court.
10. GENERAL PROVISIONS.
10.1 Compliance with Laws. The Parties shall abide by all applicable federal,
state, or local laws, statutes, ordinances, rules, and regulations now in effect
or hereunder adopted pertaining to activities governed by this Agreement.
The CDA shall be responsible for the performance of any contractors unless
otherwise agreed in writing.
10.2 Minnesota Law to Govern. This Agreement shall be governed by and
construed in accordance with the substantive and procedural laws of the
State of Minnesota, without giving effect to the principles of conflict of laws.
10.3 Independent Contractor. The CDA is an independent contractor and
nothing herein shall be construed to create the relationship of employer and
employee or joint venture between the City and the CDA. The CDA shall at
all times be free to exercise initiative, judgment, and discretion as to how
best to provide the services pursuant to this Agreement. The CDA
acknowledges and agrees that the CDA is not entitled to receive any of the
benefits received by City employees and is not eligible for workers or
reemployment compensation benefits.
10.4 Modifications. Any alternations, variations, modifications, or waivers of the
provisions of this Agreement shall only be valid when they have been
reduced to writing and signed by authorized representatives of the Parties.
10.5 Severability. The provisions of this Agreement shall be deemed severable.
If any part of this Agreement is rendered void, invalid, or unenforceable,
such rendering shall not affect the validity or enforceability of the remainder
of this Agreement unless the part or parts which are void, invalid, or
otherwise unenforceable shall substantially impair the value of the entire
Agreement with respect to either Party.
10.6 Survival of Terms. The following components of this Agreement will survive
the termination or expiration of this Agreement: 4.4, 5.1, 5.2, 5.3, 6, 7, and
8.
10.7 Assignment. Neither Party may assign any interest in this Agreement
without prior written consent of the other Party. Any non-approved transfer,
assignment or conveyance shall be void.
10.8 Certification and Signatures.
a. Each Party certifies and warrants that it has the legal authority to
enter into and perform under this Agreement and that its governing
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6
body has authorized the execution and acceptance of this
Agreement.
b. Each person executing this Agreement on behalf of a Party certifies
and warrants that such person is duly and validly authorized to legally
execute and bind the Party to the terms of this Agreement.
c. The Parties agree that electronic signatures to this Agreement shall
be as valid as original signatures of the Parties and shall be effective
to bind the Parties to this Agreement.
10.9 Rights and Remedies. All rights and remedies available to either the City
or the CDA under the terms of this Agreement or by law are cumulative and
may be exercised concurrently or separately, and the exercise of any one
remedy shall not be deemed an election of such remedy to the exclusion of
other remedies.
10.10 Notices. Notices required to be provided pursuant to this Agreement shall
be provided to the following named persons and address unless otherwise
stated in this Agreement or in an amendment to this Agreement.
10.11 Liaison. To assist the Parties in the day-to-day performance of this
Agreement, liaisons shall be designated by the City and the CDA. The
Parties shall keep each other continually informed. At the time of the
execution of this Agreement, the following persons are the designated
liaisons:
For the City:
Sarah Madden
Community Development Manager
1101 Victoria Curve
Lakeville, MN 55118
smadden@mendotaheightsmn.gov
(651) 255-1142
For the CDA:
Lisa Alfson
Director of Community & Economic Development
1228 Town Centre Drive
Eagan, MN 55123
lalfson@dakotacda.org
(651) 657-4467
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7
IN TESTIMONY WHEREOF, the Parties hereto have caused these presents to be
executed.
City of Mendota Heights, Minnesota
By:Dated:
Stephanie B. Levine
Its: Mayor
By:Dated:
Nancy Bauer
Its: City Clerk
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8
Dakota County Community Development Agency
By:Dated:
Mike Slavik
Its: Chair, Board of Commissioners
By:Dated:
Tony Schertler
Its: Executive Director
Page 73 of 124
9
EXHIBIT A TO SUBRECIPIENT AGREEMENT
DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY (CDA)
AND THE CITY OF MENDOTA HEIGHTS (City)
Local Affordable Housing Aid (LAHA) funds will be committed to the following Qualifying
Projects. CDA has offered to administer the following LAHA Collaboration Qualifying
Projects on behalf of the City.
1. Expanded Single-Family Home Improvement Loan Program. Increase the number
of loans made through the CDA’s Home Improvement Loan Program, which provides
zero percent, deferred loans up to $35,000 for home improvement projects that prioritize
health, safety, and structural integrity concerns.
LAHA funds will be administered in accordance with the Home Improvement Loan
Program policy and procedures handbook, as periodically amended. Households at or
below 80% of the Area Median Income (AMI) will be prioritized. If/when there are no
priority households on the waiting list to be served, the CDA will then consider serving
households above 80% AMI to the maximum LAHA income limit of 115% AMI.
2. Radon Testing and Mitigation Grant Program. This grant program will provide free
testing services to clients of the CDA’s Home Improvement Loan Program and will provide
free mitigation systems for those clients whose homes have radon levels exceeding
allowable levels, as determined by the US Environmental Protection Agency. The CDA
will discuss with City the expansion of the program to other eligible homeowners if there
is interest and CDA staff capacity.
As the Home Improvement Loan Program and the Radon Testing and Mitigation Grant
Program serve the same clients, the CDA reserves the right to combine the funding for
these two programs into one account to best serve the needs of clients.
3. Residential Preservation and New Construction Gap Financing Program. This
program will expand the existing CDA-administered gap financing resources for
affordable residential multi-family and single-family preservation and new construction.
The CDA will work with the City to identify potential projects that need gap financing.
Page 74 of 124
10
EXHIBIT B TO SUBRECIPIENT AGREEMENT
DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY (CDA)
AND THE CITY OF MENDOTA HEIGHTS (City)
Local Affordable Housing Aid (LAHA) funds will be committed to the following Qualifying
Projects. Exhibit B will be amended on an annual basis, or as needed, through the term
of this Agreement.
CURRENT YEAR ALLOCATION – 2024
All funds must be committed by December 31, 2027, and fully expended by December
31, 2028.
➢Qualifying Project 1: HOME IMPROVEMENT LOAN PROGRAM – Administered by
CDA
•Description: The Home Improvement Loan Program assists low and moderate-
income homeowners in improving and maintaining their homes in a decent, safe,
and sanitary condition. The program offers deferred loans up to $35,000 with
zero percent interest rates to homeowners earning 115 percent or below area
median income, and prioritizing homeowners with incomes at or below 80
percent area median income.
•Schedule: Ongoing
•Budget: $ 40,377.00 (92 percent of 2024 LAHA distribution to City)
➢Qualifying Project 2: RADON TESTING AND MITIGATION GRANT PROGRAM –
Administered by CDA
•Description: The Radon Testing and Mitigation Grant Program assists clients of
the Home Improvement Loan Program with free radon testing and installation of
a mitigation system, if needed. Clients will receive free radon tests to be
performed by professional radon testing providers. Clients whose homes have
radon levels greater than 4.0 pCi/L (picocuries of radon per liter of air) will
receive a mitigation system. Every effort will be made to ensure the radon levels
in the subject homes post-mitigation will not exceed 2.0 pCi/L.
•Schedule: Ongoing
•Budget: $ 3,500.00 (8 percent of LAHA distribution to City)
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6.m
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: March 18, 2025
AGENDA ITEM: Approve Resolution 2025-15 Accepting Bids and Awarding Contract for the
Fire Department Roof Replacement Project
ITEM TYPE: Consent Item
DEPARTMENT: Engineering CONTACT: Ryan Ruzek, Public Works
Director
ACTION REQUEST:
Approve Resolution 2025-15 accepting bids and awarding contract for the Fire Station Roof
Replacement project.
BACKGROUND:
City Council awarded a Professional Services contract to Roof Spec, Inc. D/B/A RSI Building
Envelope at their August 7, 2024 meeting.
Based on estimated costs and the budget for the Fire Station roof replacement, the project
was required to be competitively bid. State Statute requires any construction greater than
$175,000 be competitively bid. Eight (8) bids, detailed below, were received through
QuestCDN, a third-party bidding platform, on Thursday, March 13, 2025, at 10:00 a.m. for the
Fire Station Roof Replacement project.
NAME OF
BIDDER
BASE
BID
HOSE
TOWER
(EPDM)
TOTAL
Palmer West
Construction Co.,
Inc.
$320,900 $(2,100) $318,800
Peterson Bros.
Roofing &
Construction
$319,335 - $319,335
McPhillips Bros.
Roofing Co.
$350,690 $(800) $349,890
Mint Roofing $356,530 $(800) $355,730
Page 76 of 124
Diverse
Construction
Services LLC
$357,300 - $357,300
Commercial
Roofing and Sheet
Metal, Inc.
$415,875 $(3,400) $412,475
B.L. Dalsin Roofing $420,493 - $420,493
John A. Dalsin &
Son, Inc.
$488,860 $(12,175) $476,685
Palmer West Construction Co. submitted the lowest responsible bid of $318,800. Their bid was
less than the Estimate of $430,000. Palmer West Construction Co. is a contractor with many
years of experience along with an office in Rogers, Minnesota and is recommended by Roof
Spec, Inc. for this contract based on previous experience.
FISCAL AND RESOURCE IMPACT:
The city originally budgeted $300,000 for this project. Upon further investigation based on
recent roof costs, the project estimate was revised to cost around $500,000 including indirect
costs. The estimate is based on a $12,000 fee to remove and reinstall the solar panels,
approximately $60,000 to remove the existing roofing, and $370,000 for the new roof system.
There are also permitting and testing fees, and the consultant management fee of $23,218.
Based off the low bid, the total project costs are now estimated at around $375,000; $400,000
has been included in the city's 2024 and 2025 budgets to cover this expense.
ATTACHMENTS:
1.Resolution 2025-15 Award Contract for the Fire Station Roof Replacement
2.Fire Station Bid Tab
3.Award Of Contract Letter - 24-14023-02
CITY COUNCIL PRIORITY:
Premier Public Services & Infrastructure, Inclusive and Responsive Government
Page 77 of 124
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-15
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE FIRE
STATION ROOF REPLACEMENT
WHEREAS, pursuant to an advertisement for bids for the proposed partial replacement of the
Fire Station Roof at 2121 Dodd Road, bids were received, opened, and tabulated according to law and the
following bids were received complying with said advertisement:
NAME OF BIDDER BASE BID HOSE TOWER (EPDM) TOTAL
Palmer West Construction Co., Inc.$320,900 $(2,100)$318,800
Peterson Bros. Roofing & Construction $319,335 -$319,335
McPhillips Bros. Roofing Co.$350,690 $(800)$349,890
Mint Roofing $356,530 $(800)$355,730
Diverse Construction Services LLC $357,300 -$357,300
Commercial Roofing and Sheet Metal, Inc.$415,875 $(3,400)$412,475
B.L. Dalsin Roofing $420,493 -$420,493
John A. Dalsin & Son, Inc.$488,860 $(12,175)$476,685
And
WHEREAS, the Public Works Director recommended that the lowest responsible bid submitted
by Palmer West Construction Co. of Rogers, Minnesota, be accepted.
NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council as follows:
1. That the bids for the Fire Station Roof Replacement project are hereby received and accepted.
2. That the bid of Palmer West Construction Co. of Rogers, Minnesota, submitted for the
construction of the above-described improvements be and the same is hereby accepted.
3. That the contract be awarded to Palmer West Construction Co. of Rogers, Minnesota, and that the
Mayor and Clerk are hereby authorized and directed to execute and deliver any and all contracts
and documents necessary to consummate the awarding of said bids.
Adopted by the City Council of the City of Mendota Heights this eighteenth day of March, 2025.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Stephanie B. Levine, Mayor
ATTEST
_________________________
Nancy Bauer, City Clerk
Page 78 of 124
City of Mendota Heights Fire Department (#9541413)
Owner: City of Mendota Heights
Solicitor: Roof Spec, Inc
03/13/2025 10:00 AM CDT
Palmer West Construction Co., Inc Peterson Bros Roofing & Const.McPhillips Bros. Roofing Co.Mint Roofing
Section Title Line Item Item Code Item Description UofM Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension
Base Bid $320,900.00 $305,135.00 $350,690.00 $356,530.00
1 1 Base Bid Lump Sum LS $320,900.00 $320,900.00 $305,135.00 $305,135.00 $350,690.00 $350,690.00 $356,530.00 $356,530.00
Fully Adhered 60 Mil EPDM on hose tower ($2,100.00)$14,200.00 ($800.00)($800.00)
2 2 Fully Adhered 60 Mil EPDM on hose tower LS $318,800.00 $318,800.00 $14,200.00 $14,200.00 ($800.00)($800.00)
Unit Pricing $26.00 $47.00 $28.50 $29.75
3 3 Additional wood blocking Bd. Ft $4.00 $4.00 $5.25 $5.25 $3.50 $3.50 $22.50 $22.50
4 4 Replace deteriorated steel deck to match existing Sq Ft $22.00 $22.00 $41.75 $41.75 $25.00 $25.00 $7.25 $7.25
Base Bid Total:$320,900.00 $319,335.00 $350,690.00 $356,530.00
Base Bid Total (using EPDM on Hose Tower):$318,800.00 $319,335.00 $349,890.00 $355,730.00
Diverse Construction Services LLC Commercial Roofing and Sheet Metal, InB. L. Dalsin Roofing John A. Dalsin & Son, Inc.
Section Title Line Item Item Code Item Description UofM Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension
Base Bid $357,300.00 $415,875.00 $420,493.00 $488,860.00
1 1 Base Bid Lump Sum LS $357,300.00 $357,300.00 $415,875.00 $415,875.00 $420,493.00 $420,493.00 $488,860.00 $488,860.00
Fully Adhered 60 Mil EPDM on hose tower $0.00 ($3,400.00)$0.00 $12,175.00
2 2 Fully Adhered 60 Mil EPDM on hose tower LS ($3,400.00)$12,175.00 $12,175.00
Unit Pricing $40.00 $23.50 $39.35 $42.20
3 3 Additional wood blocking Bd. Ft $5.00 $5.00 $20.00 $20.00 $11.85 $11.85 $12.35 $12.35
4 4 Replace deteriorated steel deck to match existing Sq Ft $35.00 $35.00 $3.50 $3.50 $27.50 $27.50 $29.85 $29.85
Base Bid Total:$357,300.00 $415,875.00 $420,493.00 $488,860.00
Base Bid Total (using EPDM on Hose Tower):$357,300.00 $412,475.00 $420,493.00 $476,685.00
Page 79 of 124
•BUILDING ENVELOPE CONSULTING • SPECIFICATIONS • DESIGN • QUALITY ASSURANCE OBSERVATION • TESTING •
All information is submitted as the confidential property of our clients. Any copies or extractions are reserved pending our written approval.
March 14, 2025
Mr. Ryan Ruzek, P.E.
City of Mendota Heights
2121 Dodd Road
Mendota Heights, MN 55120
Phone: 612-246-4377
Email: RRuzek@mendotaheightsmn.gov
SUBJECT: CITY OF MENDOTA HEIGHTS
FIRE DEPARTMENT REROOFING
2121 DODD ROAD
MENDOTA HEIGHTS, MN 55120
RSI PROJECT #24-14023-02
Dear Ryan:
On March 13, 2025, bids for partial reroofing of the fire station were received. A
bid tabulation was provided and is attached to this letter. At that time Peterson Brothers
Roofing appeared to be the low bidder. However, upon conversation with Peterson
Brothers Roofing it was discovered that the Peterson Brothers Roofing base bid did not
include the roofing of the hose tower. The cost for roofing of the Hose Tower is
contained in the Peterson Brothers alternate bid. The sum of these two bids is
$319,335.00.
Discussion with Palmer West Construction reveals that the Palmer West
Construction alternate bid includes built-up roofing on the lower roof area with EPDM
roofing on the hose tower. The Palmer West Construction alternate bid is in the amount
of $318,800.00. It is therefore our opinion that the Palmer West Construction alternate
bid should be accepted as the low bid. We recommend Award of the Contract to Palmer
West Construction in the amount of 318,800.00.
If you have any questions or require further instruction, please contact our
office.
Respectfully,
RSI BUILDING ENVELOPE
William F. Waugh, P.E
Senior Engineer
2400 Prior Avenue N.
St. Paul, MN 55113
651-639-0644
www.rsi-be.com
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7.a
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: March 18, 2025
AGENDA ITEM: City Communications Report
ITEM TYPE: Presentation
DEPARTMENT: Administration CONTACT: Kelly Torkelson, Assistant
City Administrator
ACTION REQUEST:
Informational Only- No Action Required.
BACKGROUND:
The City leverages both digital and print communication methods in order to share updates on
city business and engage residents in city programs and initiatives. Staff will review data from
our existing communication channels and share feedback from the 2025 City Communications
survey. Staff will also share some new features that residents can leverage with our existing
communication tools to ensure that they are able to stay up to date on topics that matter most
to them.
FISCAL AND RESOURCE IMPACT:
N/A
ATTACHMENTS:
None
CITY COUNCIL PRIORITY:
Premier Public Services & Infrastructure
Page 94 of 124
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9.a
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: March 18, 2025
AGENDA ITEM: Professional Services Contract with ICS for the Completion of a City Hall and
Police Department Facility Condition Assessment and Space Utilization
Study
ITEM TYPE: New and Unfinished Business
DEPARTMENT: Administration CONTACT: Cheryl Jacobson, City
Administrator
Kelly McCarthy, Police Chief
ACTION REQUEST:
Approve a professional services contract with ICS for the completion of a city hall and police
department facility condition assessment and space utilization study.
BACKGROUND:
The Mendota Heights municipal campus, home to the city’s police department and city hall
offices, serves as a symbol of local identity and plays a vital role in the community. After nearly
40 years of life, the building’s design and systems are out of date and inefficient, and the
building generally lacks the space needed to serve the community effectively.
In September 2020, the City Council approved a contract with CNH Architects to complete a
facility needs analysis. The goal was to provide evidence-based recommendations that
address the needs of the physical building as well as the operational needs of the Police
Department, City Hall and citizens of Mendota Heights. Analysis results were presented during
an April 2021 city council work session.
While the next phase of planning was initially delayed due to the pandemic’s impact on the
construction market, including rising costs of materials and labor, the project remained a
priority. As part of the City Council’s 2021-2022 strategic initiatives, funding was allocated to
develop shelf-ready plans for the building’s expansion and renovation.
Over the last three years, city staff have continued to work with the city council and
stakeholders to establish key project principles. Efforts have included conducting soil
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sampling on the existing campus site, hosting informational walk-throughs with state and
federal elected officials, seeking partnerships and actively researching diverse funding sources.
In late 2023, the city submitted a request for State of Minnesota Capital Budget (bonding)
funds to support the project’s development.
City staff have worked with ICS to develop a project plan to complete a facility condition
assessment and space utilization study as outlined in the attached Professional Services
Agreement. ICS has provided similar professional services for public sector clients since 2006,
and comes highly recommended. Their expertise includes facility capital improvement
planning, long-range planning, space utilization and programming, community engagement,
communications, project funding, construction management, and commissioning services.
ICS's customized services integrate the planning, funding, construction, and ongoing
operations of clients' facilities throughout all phases of a building project.
To complete the requested work, ICS will divide the project into two phases. Phase I will focus
on stakeholder engagement and facility assessment while Phase II will focus on plan
development.
FISCAL AND RESOURCE IMPACT:
To complete the proposed deliverables, ICS's compensation for all work included in the
proposal is $15,000, with additional reimbursable expenses billed at 1.25% of actual cost, not
anticipated to exceed $2,500. Project funds are available from the city's General Fund balance.
ATTACHMENTS:
1.ICS Professional Services Agreement 012025
CITY COUNCIL PRIORITY:
Premier Public Services & Infrastructure, Inclusive and Responsive Government
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City of Mendota Heights
1101 Victoria Curve, Mendota Heights MN 55118
Professional Services Agreement:
City Hall & Police Department
December 19, 2024
Revised January 30, 2025
1331 Tyler Street NE, Minneapolis, Minnesota 55413
Ph: (763) 354-2670 / Fax: (763) 780-2866 / ics-builds.com
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1331 Tyler Street NE , Suite 101
Minneapolis, MN 55413
ics -builds.com
(763) 354-2670
12/19/2024
Cheryl Jacobson
City Administrator
City of Mendota Heights
Mendota Heights, MN 55118
Re: City of Mendota Heights
Professional Services Agreement
Dear Cheryl:
ICS is pleased to provide you with this letter of understanding and proposal to implement a facility
condition assessment and space utilization study of the Mendota Heights City Hall and Police
Department, input the data into ICS’s proprietary CIP software tool, gather information through a series
of stakeholder engagement sessions and surveys, and present the outcomes of the data collected to
help plan for the future of the Mendota Heights City Hall and Police Department building.
We will work collaboratively with City Administration and Department Leaders to retrieve information
of existing facility spaces and their suggested use, as well as data provided by the city, to utilize our
industry knowledge and expertise to assist in creating a plan for the future of the city building and its
location. Additionally, our approach will analyze and change the data as necessary and provide relevant
reporting. The goal of these efforts is to provide the City of Mendota Heights reports that assist to
effectively budget, communicate, and implement ongoing existing facility needs.
We would be happy to discuss this proposal with you and city leadership for clarity and
understanding when you see appropriate. Thank you for your consideration and we look forward to
building a working relationship with the City of Mendota Heights to complete this facilities assessment
and stakeholder engagement to benefit the future of the City Hall and Police Department building.
Please do not hesitate to contact me with any questions.
Sincerely,
Kristin Duerr
Business Development Specialist
ICS
CC: File
Jason Splett, ICS
Chris Ziemer, ICS
Brian Mohr, ICS
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Table of Contents
I. Introduction ....................................................................................................... 4
II. Phase I – Staff & Community Engagement and Facility Assessment ....... 4
III. Phase II – Plan Development .......................................................................... 6
IV. Implementation Schedule ................................................................................ 6
V. Basis of Compensation ..................................................................................... 7
VI. Acceptance ......................................................................................................... 8
Appendices
Appendix A – General Terms and Conditions
Appendix B – Signature Page
Appendix C – Hourly Billing Rates
Appendix D – Notification of Equal Employment Opportunity/Affirmative
Action Compliance
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4
Professional Services Agreement
City of Mendota Heights
I.Introduction ICS Consulting, LLC (“ICS”) is pleased to present this Professional Services
Agreement (PSA) to provide a facility and space needs assessment, and
supplementing stakeholder engagement services, on behalf of the City of
Mendota Heights. Our services include providing the level of effort and
expertise needed to deliver a scope of services and budgetary costs that
meets the needs of the City.
II.Phase I –
Stakeholder
Engagement and
Facility Assessment
1.0 Staff and Community Engagement:
Staff Engagement
ICS shall facilitate a series of Listening Sessions with key stakeholder
groups to gather their input. If applicable, the stakeholder groups may
include Administration, Department Heads, Police Department Staff,
etc. During the workshops and through the ThoughtExchange survey,
participants will complete needs prioritization using a variety of ICS’s
tools. The output of these meetings is to define a collective vision for
the City, from staff and operational needs, community needs, to facility
improvement needs. ICS includes up to eight (8) total listening sessions
with City Staff as part of this agreement.
Community Engagement
ICS shall engage the community to help understand what other
amenities may be desired to be included in a new or renovated facility.
This will be achieved through data-driven information utilizing ICS’s
ThoughtExchange tool to conduct surveys. The results of the survey will
help the City’s Leadership better understand what the City’s desires are
from the community’s perspective, understand the community needs
versus the wants, and will provide a level of specific information and
expertise needed to deliver a preliminary scope of work.
2.0 Data Gathering and Analysis:
ICS will complete a facility condition assessment for the Mendota
Heights City Hall and Police Department, noting deficiencies and
projects that should be incorporated into the city’s annual capital
improvement plan (CIP) including preliminary budget estimates for
identified items.
The scope of services for this assessment will include collection of
data and information that will provide a baseline of the following
buildings systems and components:
•Building Component and Systems Review
o Facility Site (including parking lots, sidewalks, landscaping,
etc.)
o Building Envelope (exterior walls, sealants, windows, roofs,
etc.)
o Building Interior Finishes (flooring, walls & ceilings)
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5
o Mechanical Systems (HVAC, plumbing, controls, etc.)
o Electrical Systems (service, power distribution, lighting, etc.)
o Life Safety Systems (PA, fire alarm, fire protection, security,
etc.)
o Accessibility Issues (building and site)
•Space Needs Analysis and Existing Programming
o Evaluate the existing facilities space constraints.
o Evaluate existing departments and current space use.
o Determine space needs of departments based on current
need and room for growth in the future.
o Evaluate the advantages and/or disadvantages of staying in
the current building, relocating to another facility or
constructing a new facility.
To help control costs during the Assessment Phase, the City agrees to
provide access to City personnel and any internal information (i.e.,
past reports, scope from past projects, existing building plans, etc.).
ICS will review Prior to the site visits; ICS will review and organize any
information provided by the City of Mendota Heights prior to the site
visits for potential use in the final report. The observations and
categorizing of identified deficiencies will be formatted into a capital
improvement plan.
Utilizing the data collected on site and provided by the City of
Mendota Heights, ICS will input the current deferred maintenance
and/or capital facilities needs into ICS’s proprietary software, CIP360.
During data entry, ICS will input each line item into the relevant
“systems” and “components” as developed within the software.
Additionally, ICS will meet with designated Mendota Heights staff to
review the data collected and agree upon the following:
•Identify which projects would require consultants (i.e., architect,
engineers, etc.) and any other associated soft costs.
•Inflationary rate to be applied to the identified county’s needs.
•Identify and strategize on scopes of work that best address the
deficiencies identified.
These items will help provide outcomes that clearly identify all costs
involved with a specific project or wider scopes of work and will give
the City a better understanding of all costs involved associated with
upkeep of the current facilities.
3.0 Deliverable:
3.1 ICS will work with the City to develop reports based on the data
that was gathered during site visits, meetings with staff, and the
community survey. It is expected that ICS will need to provide
some level of custom reports to meet the needs of the City of
Mendota Heights. All reports will be exported and generated
through Microsoft Excel.
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3.1.1 Assuming full cooperation of the parties as anticipated, the
results of Phase I will be delivered no later than June 5,
2025, as a presentation to the City Council.
III. Phase II –
Plan Development
Utilizing the report generated from the Data Gathering and Analysis effort,
ICS will assist the City of Mendota Heights to formulate its Long-Range
Facility Plan. It is expected the Plan shall be objective and identify
potential financial resources necessary to execute it. ICS Services shall
include:
1.0 Presentation and Revision of Preliminary Plans
1.1 Identify current facility programming needs including cost
estimates.
1.2 If new or replacement facilities are desired, provide budgets and
justification.
1.3 Identify potential funding sources and work with the City’s
financial advisor to develop fundable solutions.
1.4 Revise scenarios with incorporated feedback and provide
recommendations.
2.0 Communication:
2.1 Facilitate up to two (2) work sessions with the Mendota Heights
City Council.
2.2 Supporting the City with local media/communications as needed.
2.3 Provide updates to the City Council, as needed.
Once a preliminary Capital Improvement Plan is developed, ICS and the
City may provide formal opportunities for the community to review and
comment on the preliminary plan. Ultimately the outcome of Phase I will
be a capital improvement plan the City can act on.
3.0 Deliverables:
3.1 A Capital Improvement Plan (CIP) that can be presented to the City
Council and utilized to budget and plan future facility-related
projects.
3.1.1 Assuming full cooperation of the parties as anticipated in
Phase I, the results of Phase II will be delivered no later
than June 5, 2025, as a presentation to the City
Administrator and Police Chief.
3.1.2 Review and make revisions (if needed) based on staff input,
coordination with the City’s financial advisor and outcomes
of work sessions with the City Council – July 12, 2025.
3.1.3 Assuming full cooperation of the parties as anticipated in
Phase I, the results of Phase II will be delivered no later
than August 17, 2025, as a presentation to City Council.
Deliverables NOT Included:
3.2 Renderings and/or scale models are NOT included.
3.3 Full architectural and engineering drawings are NOT included.
IV. Implementation
Schedule
ICS will work with City staff to commence work upon acceptance of this
proposal and will complete the work described in a timely fashion. We
anticipate the duration of our total effort to be 6-8 weeks dependent
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7
upon availability of existing information and staff availability. ICS has the
bandwidth to complete this work upon approval. But we can also
complete this work on the City’s schedule as well and will work around
occupied buildings if needed.
V. Basis of
Compensation
Compensation for completion of all work as described above is proposed
as a lump sum amount of $15,000.00. The actual amount billed for ICS ’s
services monthly will be based on ICS ’s estimate of the proportion of total
services completed during the billing period.
Reimbursable expenses (i.e., mileage, reproduction, printing, postage, etc.)
will be billed at 1.25% actual cost. Please note that we do not anticipate
reimbursables exceeding $2,500 for this project. If we foresee
reimbursables exceeding this estimate, we will notify the City of Mendota
Heights prior to proceeding.
For project work beyond services outlined in proposal and/or any changes
to the agreed upon scope of services or project duration, services will be
billed on a time and materials basis in addition to the above noted fees.
However, additional work will not be conducted without approval by the
City of Mendota Heights.
Implementation / Construction Phase:
Upon development of solutions/project scopes resulting from this
assessment and planning effort, ICS, as the City’s partner in developing the
plan, will facilitate implementation of the Council approved solution(s).
Depending upon the delivery model chosen (see Professional Services
paragraph below), ICS may utilize the services of sub-consultants. The City
will have the right to reject the selection of these or any sub-consultants. In
the event the city rejects an identified sub-consultant, ICS (with City
participation) will facilitate a selection process (RFP and interview) to choose
a replacement sub-consultant(s).
Professional Services (Design & Construction Management):
ICS proposed to provide professional services associated with
implementation (design and construction phase) of the Council approved
solution(s). Our role during this phase of the process can range from
providing comprehensive Construction Management services (CMa or
CMaR) to full Program Management services (including overall Project
Management, Design*, Construction Management (CMa or CMaR) and
Commissioning). Upon determination of the actual improvement scope(s),
we will work collaboratively with the City of Mendota Heights administration
to determine the most advantageous delivery methodology to utilize.
*Note: ICS will honor previous relationships the City of Mendota
Heights has with design professionals in the event the City
intends to continue that relationship. If the City chooses to
identify a new design professional to provide the necessary
services, ICS can assist in the selection process and pull them
under the umbrella of our services if so desired.
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Professional services may or may not include holding competitively bid
construction contracts dependent upon the City of Mendota Heights
project delivery determination (CMa or CMaR). Independent of the delivery
model chosen, ICS will facilitate competitive public bidding of the identified
work scopes. Dependent upon delivery model, the City of Mendota Heights
(CMa) or ICS (CMaR) will hold the construction contracts utilizing Minnesota
statutes for competitive bidding requirements.
Compensation
Both parties agree that upon City Council approval of an identified scope,
services will be negotiated at that time. ICS and the City will u tilize
standard AIA documents as the basis for the contracts, and both parties
commit to negotiating in good faith for final fee percentages and terms
and conditions based on the final scope of work established under this
Professional Services Agreement. Refer to Appendix C for industry
standard fee ranges.
VI.Acceptance If this proposal is acceptable, please authorize us to proceed by signing a
copy of this document (Appendix B) and returning it to ICS. We will
proceed with our scope of work upon receipt of your signed proposal.
Thank you for your consideration of this proposal; and we look forward to
building a relationship with the City of Mendota Heights to complete this
City Hall and Police Department facilities assessment.
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9
Appendix A
General Conditions
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10
General Conditions
1.Agreement:
This is an agreement (“Agreement”) between City of Mendota Heights (“Client”), and ICS, LLC (ICS),
collectively, the “Parties.” This Agreement includes (1) the Project Proposal (“Proposal”) attached; (2) these
General Terms and Conditions, Exhibit A; (3) Signature Page, Exhibit B; (4) Billing Rates, Exhibit C; and (5)
Notification of Equal Employment / Affirmative Action Compliance , Exhibit D. This Agreement represents
the entire and integrated agreement between the Parties and is exclusive of and supersedes all other
agreements between the Parties, either oral or in writing. If any term or provi sion of this Agreement is
found to be invalid under applicable law, that provision shall be deemed omitted from the Agreement
and the remainder of the Agreement shall remain in full force and effect.
2.Professional Services:
The Client engages ICS to provide professional project services (“Professional Services”) in connection
with the project at the Client’s location (“Project”) described in the Proposal’s Scope of Services. Other
services mutually agreed upon by the Parties (“Other Services”) not specifically described in the Proposal
shall be (1) governed by this Agreement, (2) identified in an amended Scope of Services, and (3) the Client
agrees to pay ICS for such Other Services as additional compensation in accordance with ICS ’s Fee
Schedule attached as Exhibit C.
3.Work Product:
Professional Services under this Agreement, including, but not limited to, all drawings, reports,
information, recommendations, opinions or other work product prepared or issued by ICS, are for the
exclusive use and benefit of the Client in connection with the Project. The work product is not intended
to inform, guide, or otherwise influence any other entities or persons, and should not be relied upon by
any entities or persons other than the Client and its agents for any purpose other than for the Project.
The Client will not distribute, convey or disclose ICS ’s work product to any other persons or entities
without ICS ’s prior written consent. Written consent shall include an express release of ICS from all liability
to the third party receiving the work product from Client, and the Client’s indemnification of ICS for any
claims or demands asserted against ICS by such third party. All documents produced by ICS under this
Agreement shall remain the property of ICS and may not be used by the Client for any o ther project or
purpose without the prior written consent of ICS.
4.Payment:
The Client shall pay ICS’s invoices within thirty (30) days of the date of the invoice. Invoices shall be
considered past due if not paid within 30 days after the invoice date. If the Client does not tender payment
within 30 days of the invoice date, ICS may, without waiving any claim or right against the Client, and
without liability to the Client, terminate this Agreement in accordance with Section 10(a) of this
Agreement. Retainers shall be credited on the final invoice. ICS, at its sole discretion, may charge interest
at 1.5% (or the applicable legal rate) per month on the unpaid balance. In the event any portion of an
account remains unpaid 90 days after billing, the Client shall pay all costs of collection, including
reasonable attorney’s fees.
5.Standard of Care:
ICS will strive to perform the Professional Services in a manner consistent with that level of care and skill
ordinarily exercised by members of ICS ’s profession practicing in the same locality under similar
circumstances at the time the Professional Services are performed. This Agreement creates no other
representation, warranty, or guarantee, expressed or implied. ICS hereby excludes and disclaims any and
all implied warranties including, but not limited to, any implied warranty of fitness for a particular purpose
and any implied warranty of merchantability.
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6. Limitation of Liability:
To the fullest extent permitted by law, the total liability of ICS for any damages, costs, fees, expenses, or
other losses or demands for payment or performance regarding any claim or cause of action related in
any way to this Agreement, the Project, or the Profe ssional Services, shall be limited to fifty-thousand
dollars ($50,000). The Client herby releases ICS for all liability above such amount. This Limitation of
Liability applies to all claims, no matter how stated, asserted, alleged, or pleaded, including but not limited
to, claims for errors and omissions, breach of contract, tort/negligence, quantum merit/unjust
enrichment, or breach of fiduciary duty, and applies to all phases of Professional Services performed
under this Agreement. The Client agrees ICS ’s services will not involve the design of any equipment or
the implementation of equipment. The Client agrees ICS will not be liable for any claims, damages,
demands, costs, or expenses for personal injury or any other injuries or damages alleged by the Cl ient
or any third party relating to the design or implementation of equipment, and the Client agrees to
indemnify and hold ICS harmless for any liability for such claims.
7. Insurance:
Insurance Provided by Consultant. Before the start of its work, the Consultant shall procure and maintain
in force coverage and limits of insurance for its own negligence as follows:
(a) Employers’ Liability: $1,000,000.00.
(b) General Liability: $2,000,000.00 Occurrence;
$4,000,000.00 Aggregate
(c) Automobile Insurance: $1,000,000.00 Liability.
(d) Umbrella Liability: $1,000,000.00 Occurrence;
$1,000,000.00 Aggregate
(e) Professional Liability: $5,000,000.00 Each Claim;
$5,000,000.00 Annual Aggregate
8. Client Responsibilities:
The Client shall bear sole responsibility for (a) notifying third parties, including any governmental agency
or prospective purchaser, of the existence of any hazardous materials located in or around the Project
site; and (b) cooperation with all requests by ICS, including obtaining permission for access to the Project
site. The Client releases and discharges ICS from all liability for any incorrect advice, judgment, or decision
based on inaccurate information furnished by the Client or others. If reasonable pr ecautions will be
inadequate to prevent foreseeable bodily injury or death to persons resulting from a material or
substance, including hazardous materials, encountered on the Project site, ICS shall immediately stop
work in the affected area and promptly report the condition to the Client.
9. Hazardous Materials:
It is acknowledged by both parties that ICS scope of services does not include any services related to
asbestos, hazardous, or toxic materials that may be encountered or found to be present at or in areas
adjacent to the site. Any such materials that are encountered shall be immediately brought to the
attention of the owner, who will be solely responsible for any required abatement and/or removal of the
materials in full compliance with applicable laws and regulations.
10. Assessment Software (CIP 360):
Owner acknowledges and agrees that the proprietary software designed merely to assist ICS and its
agents in the performance of their professional activities and is not intended to replace the professional
skill and judgement of ICS and/or its agents. ICS shall retain full control over the use of the Software,
including input of information and analysis thereof, and any modification or enhancements thereto.
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a.As part of our Service we grant to you, subject to the terms and conditions of the Agreement , use
of our proprietary software and the proprietary software. This software may be used in object code
form only, and only in accordance with the applicable end user documentation, if any, and solely in
conjunction with this Service Agreement. Neither you (and if you are an organization, none of your
employees) will, directly or indirectly, reverse engineer, decompile, disassemble or otherwise attempt
to discover the source code or underlying ideas or algorithms of our software; modify, translate, or
create derivative works based on our software; or rent, lease, distribute, sell, resell, assign, or
otherwise transfer rights to our software; use our for timesharing o r service bureau purposes or
otherwise for the benefit of a third party; or remove any proprietary notices or labels on our software.
Because our software is proprietary, you agree not to publish or disclose to third parties any
evaluation of our software without our prior written consent. You acknowledge that ICS (and/or our
partners) retains exclusive ownership throughout the world of our software, any portions or copies
thereof, and all rights therein. Upon termination of this Service Agreement for any r eason, this use
will terminate, and you, and any user accessing the Service by means of an organization account, if
applicable, will cease to use or have access to the Software.
b.Owner may only use the Software for Owner’s own internal data-processing and not, for example,
for time-sharing, training, rental or as a service bureau. End User is not permitted to: (i) distribute,
lease, license, sell, rent, lend, convey or otherwise transfer or assign the Software, or any license keys,
passwords or usernames to the Software, (ii) make the Software, or use thereof, publicly available or
available on a network for use by multiple users; (iii) prepare derivative works based on or otherwise
modify the Software, in whole or in part; (iv) remove, obscure or modify any copyrigh t, trademark or
other proprietary rights notices, marks or labels contained on or within the Software, falsify or delete
any author attributions, legal notices or other labels of the origin or source of the material; (v)
misrepresent the source or ownership of the Software; or (vi) scrape, build databases or otherwise
create permanent copies of content returned from the Software.
11.Dispute Resolution:
Any claim or dispute between them arising out of or related to this Agreement shall first be informally
negotiated in good faith between the Parties. If the claim or dispute cannot be amicably resolved within
thirty (30) days by good faith negotiation, the Parties shall jointly submit the claim or dispute to mediation.
Mediation shall be through a mediator agreed upon by the Parties, or if ICS cannot be agreed upon
within 15 days after the party seeking mediation provides written notice upon the other party to the
Agreement demanding mediation, a mediator shall be appointed by the district court in the jurisdiction
in which the Project is located. Demand for mediation shall be provided in writing to the other party to
the Agreement within a reasonable time after the claim or dispute has arisen. In no event shall the
demand for mediation be made after the date when institution of legal or equitable proceedings based
on such claim, dispute or other matter in question would be barred by the applicable statutes o f limitation
or repose. If the claim or dispute cannot be amicably resolved by good faith negotiation or mediation,
then either party may exercise its rights under law. In no event shall a claim or dispute be made or
sustained if it would be barred by the applicable statute of limitations or repose.
12.Termination:
a.This Agreement may be terminated upon than seven (7) business days’ prior written notice should
the other party fail substantially to perform in accordance with the terms of this Agreement through
no fault of the party initiating the termination. Upon termination, ICS will deliver to the Client or its
designee all records, documents or materials in its possession or control of ICS whi ch relate to the
Project and for which payment has been received. If ICS has prepared for or performed Professional
Services for which payment has not been received as of the date of termination, the Client shall be
entitled to purchase the products of those Professional Services, such as records, materials, and
documents, from ICS provided the Client and ICS agree to a purchase price and terms of sale. If the
Client does not purchase the products of these Professional Services, the Client remains liable to ICS
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for any amounts incurred by unpaid charges for Professional Services performed. If this Agreement
is terminated through no fault of ICS, the Client shall compensate ICS for all Professional Services
performed prior to termination, all expenses incurred, all costs attributable to termination, including
the costs attributable to ICS ’s termination of consultant agreements, plus termination expenses of
25% of all unbilled fees.
b. If after Design Development is accepted by the Client, redesign or analysis of alternates is required
to accommodate value engineering items due to lack of funding, or if there are contractor requests
requiring a re-negotiated engineering services contract, this Agreement shall be deemed terminated,
and within 14 days of the date of termination, Client shall pay ICS for all Professional Services
completed through the date of termination.
c. If the Project is suspended, placed on hold or temporarily terminated for more than 15 calendar days,
this Agreement will be deemed to be terminated on the 16th calendar day and the Parties shall
negotiate a new agreement prior to restart of the Project to re-establish a new schedule and adjusted
compensation and any other necessary revisions. Within 14 days of the date of termination, the Client
agrees to pay ICS for all Professional Services completed through the date of termination plus all
expenses incurred, all costs attributable to the termination, including the costs attributable to ICS ’s
termination of consultant agreements.
13. Other Provisions:
a. The Parties each acknowledge that they will act in good faith in carrying out their duties and
obligations under this Agreement.
b. The Parties each acknowledge that they have reviewed and familiarized themselves with this
Agreement, including its attachments, and agree to be bound by the terms and conditions contained
therein.
c. The Client shall designate a responsible employee as its contact for administration and coordination
of the Work. The Client’s contact shall have the authority to approve changes in the scope of the
Project and shall be available during working hours as necessary to examine information submitted
by ICS, to render or convey decisions, and to furnish information in a timely manner.
d. It is specifically always understood and agreed that pertinent to this Agreement that ICS shall be an
independent contractor and shall not be considered an employee of the Client.
e. The Client shall provide prompt written notice to ICS if the Client becomes aware of any errors,
omissions or inconsistencies in ICS ’s Professional Services or information furnished by Client or
Client’s agents.
f. The Client shall ensure that Project team leaders directly contracted to the Client have budgeted and
thoroughly discussed and accepted all Project costs and values with the Client.
g. The Parties understand and agree this Agreement may be changed or modified only through written
agreement signed and dated by the Client and ICS. No act, omission or course of dealing by the
Parties shall alter the requirement that modifications or changes to this Agreement can be
accomplished only by mutual written agreement signed and dated by the Parties.
h. This Agreement shall not be assigned by the Client or ICS without prior written consent of the other
party to this Agreement.
i. This Agreement shall be governed by and construed under the laws of the state where the Project
is located.
j. Unless otherwise provided, all notices and notifications shall be in writing and considered duly given
if sent by U.S. Mail, postage prepaid, or by facsimiles to the business address of the parties set forth
in this Agreement. Such notice(s) shall be deemed given as of the second business day following the
date of posting by U.S. Mail or the next business day following the date of sending in the case of a
facsimile or telecopy.
End of General Conditions
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Appendix B
Signature Page
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Signature Page
City of Mendota Heights
Professional Services Agreement
12/19/24; Revised 1/30/25
Proposal Terms
Terms of payment of services are delineated in the proposal dated 1/30/25.
Signature includes acceptance of attached proposal, fee schedule, and general conditions.
Authorization to Proceed
We appreciate the opportunity to present this Professional Services Agreement. Please sign and return
both copies of this document to our office. Upon receipt of both signed copies, a fully executed original
copy will be forwarded back to you for your records. We will begin the project at the time of signature
acceptance of this proposal.
Please proceed according to the above stated terms, attached general conditions and the proposal.
City of Mendota Heights
Date
Printed Name
Authorized Signature
ICS
Date
Printed Name
Authorized Signature
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Appendix C
Billing Rates
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Billing Rates
City of Mendota Heights
Professional Services Agreement
12/19/24; Revised 1/30/25
2024 Hourly Rate Schedule
Personnel Description: Rate/Hour
:
Construction Executive $ 180.00
Project Director $ 150.00
Safety Director $ 135.00
Senior Project Manager $ 140.00
Project Manager $ 130.00
General Superintendent $ 140.00
Site Superintendent $ 125.00
Project Engineer $ 95.00
Clerical / Accounting $ 70.00
Industry Standard Fee Range: Typical Design Fee: Typical CM Fee:
Heavy Renovation / Remodeling 7.50% - 8.50%2.50% - 3.80%
Light Renovation / Remodeling 7.00% - 8.00%2.50% - 3.50%
Additions 6.00% - 7.50%2.50% - 3.50%
New Construction 5.00% - 6.00%1.50% - 3.00%
Flat Rates for Reimbursable Items: Rate Monthly / Weekly
Site Trailer $ 1,600.00 per month
Office Supplies / Equipment $ 300.00 per month
Phones / Internet / Technology $ 550.00 per month
Superintendent Truck $ 1,400.00 per month
Project Construction Mileage $ 1,000.00 per month
Safety Supplies and Signage $ 350.00 per month
Pre-Construction Mileage $ 250.00 per month
Superintendent Lodging / Meals $ 1,000.00 per week
Page 113 of 124
Appendix D
Notification of
Equal Employment Opportunity /
Affirmative Action Compliance
Page 114 of 124
Notification of Equal Employment
Opportunity/Affirmative Action Compliance
City of Mendota Heights
Professional Services Agreement
12/19/2024; Revised 1/30/25
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This page is intentionally left blank
9.b
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: March 18, 2025
AGENDA ITEM: Resolution 2025-14 to Accept Bids and Award Contract for the Friendly Hills
Neighborhood Improvements
ITEM TYPE: New and Unfinished Business
DEPARTMENT: Engineering CONTACT: Lucas Ritchie, Assistant City
Engineer
ACTION REQUEST:
Adopt Resolution 2025-14 accepting bids and awarding contract for the Friendly Hills
Neighborhood Improvements project.
BACKGROUND:
Council ordered the Friendly Hills Neighborhood Improvements by adopting Resolution 2024-49 at their
September 17, 2024, meeting, and directed staff to prepare plans and specifications for this street
reconstruction project. The plans were approved and authorized to bid at the February 4, 2025, meeting.
Six (6) bids, detailed below, were received through QuestCDN, a third-party bidding platform, on
Wednesday, March 5, 2025, at 10:00 a.m. for the Friendly Hills Neighborhood Improvements.
NAME OF BIDDER AMOUNT OF
BID
Bituminous Roadways, Inc. $6,989,882.00
Northdale Construction Company,
Inc.
$7,280,977.98
McNamara Contracting, Inc. $7,736,139.38
Valley Paving, Inc. $7,976,550.85
Ryan Contracting Co $8,395,665.63
Park Construction Company $8,548,343.46
Bituminous Roadways, Inc. submitted the lowest responsible bid of $6,989,882.00, which is less than the
Page 116 of 124
Engineer's Estimate of $8,085,164.00. Bituminous Roadways, Inc. is a contractor with many years of
experience, along with a local office in Mendota Heights, Minnesota and is recommended by staff for this
contract based on previous experience and their ability to deliver successful projects to the City on previous
street improvements.
The Friendly Hills Neighborhood Improvements project is slated to be constructed over the 2025 and 2026
construction seasons. The substantial completion date for each construction year of the project is
September 30. Staff expect Bituminous Roadways, Inc., serving in the capacity of General Contractor, are
capable of meeting the completion dates and installing the proposed improvements in accordance with the
plans and specifications, given their experience and the amount of equipment and personnel they have at
their disposal.
FISCAL AND RESOURCE IMPACT:
The Friendly Hills Neighborhood Improvements are proposed to be financed by Special Assessments,
Municipal Bonds, Saint Paul Regional Water Services Funds, MSA Funds, Franchise Fees, Utility Funds, and
Grant opportunities. The project costs are further expanded to include indirect costs for administration,
engineering, finance, legal, etc.:
Project Total 2025 Estimated
Costs
2026 Estimated
Costs
Total
Estimated
Costs (2025
and 2026)
Street Improvements $1,606,228.45 $1,588,074.30 $3,194,302.75
Indirect Costs for Street
Improvements (20%)*
$321,245.69 $317,614.86 $638,860.55
Total Costs for Street
Improvements
$1,927,474.14 $1,905,689.16 $3,833,163.30
Park Improvements $171,936.50 $59,606.25 $231,542.75
Indirect Costs Park
Improvements (20%)*
$34,387.30 $11,921.25 $46,308.55
Total Costs for Park
Improvements
$206,323.80 $71,527.50 $277,851.30
Storm Sewer Improvements $406,118.45 $338,144.60 $744,263.05
Watermain Improvements $7,272.00 $15,756.00 $23,028.00
Sanitary Sewer Improvements $771,753.40 $80,515.00 $852,268.40
Total Cost for Utility
Improvements
$1,185,143.85 $434,415.60 $1,619,559.45
Saint Paul Regional Water
Service Watermain
Replacement
$1,235,732.15 $708,744.90 $1,944,477.05
Page 117 of 124
Indirect Costs for SPRWS
(15%)*
$185,359.82 $106,311.74 $291,671.56
Total Cost for SPRWS
Improvements
$1,421,091.97 $815,056.64 $2,236,148.61
Total Improvement Cost $4,199,040.95 $2,790,841.05 $6,989,882.00
Total Indirect Costs* $540,992.81 $435,847.85 $976,840.66
Total Cost $4,740,033.76 $3,226,688.90 $7,966,722.66
Rounded Total Cost $4,740,034.00 $3,226,689.00 $7,966,723.00
*Indirect costs include legal, engineering, administration, and finance
Funding Source 2025 Total 2026 Total Project Total
Municipal Levy $439,077.07 $952,844.58 $1,391,921.65
Park Fund (Municipal Levy) $206,323.80 $48,488.50 $254,812.25
Total Municipal Levy $645,400.87 $1,001,333.08 $1,646,733.90
Park Fund (Utility Franchise Fee) $0.00 $23,039.00 $23,039.05
City Assessment (Utility Franchise
Fee)
$52,509.09 $63,010.90 $115,519.99
Municipal State Aid Funds
(Roadway)
$524,660.00 $0.00 $524,660.00
Municipal State Aid Funds
(Storm Sewer)
$68,822.30 $0.00 $68,822.30
Residential Assessments (50%) $929,410.83 $871,650.83 $1,801,061.66
Utility Fund - Storm Sewer $337,296.00 $338,145.00 $675,440.75
Utility Fund - Sanitary $771,753.00 $80,515.00 $852,268.40
Utility Fund - Water $7,272.00 $15,756.00 $23,028.00
Saint Paul Regional Water
Services
$1,421,092.00 $815,057.00 $2,236,148.61
Total $4,758,216.08 $3,208,506.82 $7,966,722.66
The project shows a total Municipal Levy of $1,646,734 following bid opening and a total project cost of
$7,966,723. The project includes proposed trail improvements to the segment between Apache Lane and
Bridgeview Court, adjacent to Friendly Hills Middle School, that were not identified within the Feasibility
Report and are proposed to be funded through the Utility Franchise Fee. The City Assessment is also
proposed to be funded through the Utility Franchise Fee. Historically, 35% of assessment amount has been
paid prior to bond issuance and is reflected in the total bond amount. It is presumed that the City would
secure bonding for the Municipal Levy and the remaining Residential Assessment portions of the project
Page 118 of 124
($2,817,424). The assessment amount of $1,801,061.66 is equivalent to 63.9% of the bond amount.
Minnesota Statutes Chapter 429 Special Assessment Bond Issue requires that a minimum of 20% of the total
bond issue amount be recovered through special assessments.
Assessment Calculation Total
Total Project Cost $7,966,722.66
Assessable Amount $3,833,163.30
Assessment Amount (50% of
Assessable Amount)
$1,916,581.65
Total Units - Residential* 343
Assessment - Residential $1,801,061.66
Total Units - City of Mendota Heights* 22
City Assigned Assessment Amount $115,519.99
Total Units 365
Unit Assessment (Assessable amount/
365 Units)
$5,250.91
Total Assessment Amount $5,250.91
The anticipated assessment calculations following bidding show an assessment amount of $5,251 per unit
which was previously identified as $7,687 per unit within the Feasibility Report. In reviewing funding
opportunities related to the bond amount secured by the City, staff are recommended to hold an
assessment hearing following construction in the 2025 season, anticipated to be in October of 2025, for
both the 2025 and 2026 project areas. Assessment calculations will be further revised following true
construction costs in 2025 and anticipated construction costs in 2026. The Assessment Hearing was
previously proposed to be held in October of 2026 following construction of both project areas.
ATTACHMENTS:
1. Resolution 2025-14 to Accept Bids and Award Contract for the Friendly Hills
Neighborhood Improvements
2. Friendly Hills Neighborhood Improvements Bid Abstract
CITY COUNCIL PRIORITY:
Environmental Sustainability & Stewardship, Premier Public Services & Infrastructure
Page 119 of 124
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2025-14
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE FRIENDLY
HILLS NEIGHBORHOOD IMPROVEMENTS PROJECT (PROJECT #202407)
WHEREAS, pursuant to an advertisement for bids for the proposed construction of bituminous
pavement reclamation, storm sewer improvements, water main improvements, sanitary sewer
improvements, aggregate base, concrete curb and gutter repair, catch basin repair, bituminous surfacing,
pedestrian ramp improvements, restoration, and appurtenant work of rehabilitating Apache Court, Apache
Lane, Apache Street, Aztec Lane, Cheyenne Lane, Creek Avenue, Decorah Lane, Fox Place, Havenview
Court, Hazel Court, Hokah Avenue, Keokuk Lane, Mohican Court, Mohican Lane, Nashua Lane, Navajo
Lane, Ocala Court, Ocala Lane, Pagel Road, Pontiac Place, Pueblo Drive, Pueblo Lane, and within
Friendly Hills Park, bids were received, opened, and tabulated according to law and the following bids
were received complying with said advertisement:
NAME OF BIDDER AMOUNT OF BID
Bituminous Roadways, Inc. $6,989,882.00
Northdale Construction Company, Inc. $7,280,977.98
McNamara Contracting, Inc. $7,736,139.38
Valley Paving, Inc. $7,976,550.85
Ryan Contracting Co $8,395,665.63
Park Construction Company $8,548,343.46
And
WHEREAS, the Public Works Director recommended that the lowest responsible bid submitted
by Bituminous Roadways, Inc. of Mendota Heights, Minnesota, be accepted.
NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council as follows:
1. That the bids for the Friendly Hills Neighborhood Improvements project are hereby received and
accepted.
2. That the bid of Bituminous Roadways, Inc. of Mendota Heights, Minnesota, submitted for the
construction of the above-described improvements be and the same is hereby accepted.
3. That the contract be awarded to Bituminous Roadways, Inc. of Mendota Heights, Minnesota, and
that the Mayor and Clerk are hereby authorized and directed to execute and deliver any and all
contracts and documents necessary to consummate the awarding of said bids.
Page 120 of 124
Adopted by the City Council of the City of Mendota Heights this eighteenth day of March, 2025.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Stephanie B. Levine, Mayor
ATTEST
_________________________
Nancy Bauer, City Clerk
Page 121 of 124
BID TABULATIONContract:SAP 140-106-007 & CP 202407Owner:CITY OF MENDOTA HEIGHTSProject:FRIENDLY HILLS NEIGHBORHOOD IMPROVEMENTS PROJECTSchedule: ADescription: FRIENDLY HILLS NEIGHBORHOOD IMPROVEMENTS PROJECTItem No. Mn/DOT No.Item DescriptionUnitContract Quantity Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount12021.501 MOBILIZATIONLUMP SUM 1400,000.00$ 400,000.00$ 251,500.00$ 251,500.00$ 182,725.00$ 182,725.00$ 288,000.00$ 288,000.00$ 260,000.00$ 260,000.00$ 350,000.00$ 350,000.00$ 214,200.00$ 214,200.00$ 22102.503 PAVEMENT MARKING REMOVALLIN FT 803.00$ 240.00$ 13.20$ 1,056.00$ 10.50$ 840.00$ 10.50$ 840.00$ 11.00$ 880.00$ 10.00$ 800.00$ 10.30$ 824.00$ 32104.502 REMOVE GATE VALVE & BOXEACH 39500.00$ 19,500.00$ 822.00$ 32,058.00$ 750.01$ 29,250.39$ 1,100.00$ 42,900.00$ 805.00$ 31,395.00$ 2,000.00$ 78,000.00$ 796.00$ 31,044.00$ 42104.502 REMOVE HYDRANTEACH 14750.00$ 10,500.00$ 1,100.00$ 15,400.00$ 1,000.00$ 14,000.00$ 2,150.00$ 30,100.00$ 805.00$ 11,270.00$ 2,000.00$ 28,000.00$ 796.00$ 11,144.00$ 52104.502 REMOVE DRAINAGE STRUCTUREEACH 20750.00$ 15,000.00$ 1,100.00$ 22,000.00$ 1,000.00$ 20,000.00$ 1,100.00$ 22,000.00$ 565.00$ 11,300.00$ 2,000.00$ 40,000.00$ 557.00$ 11,140.00$ 62104.502 SALVAGE SIGNEACH 5055.00$ 2,750.00$ 31.50$ 1,575.00$ 31.50$ 1,575.00$ 31.50$ 1,575.00$ 42.00$ 2,100.00$ 300.00$ 15,000.00$ 30.90$ 1,545.00$ 72104.502 REMOVE SANITARY MANHOLEEACH 71,500.00$ 10,500.00$ 1,096.00$ 7,672.00$ 1,000.00$ 7,000.00$ 600.00$ 4,200.00$ 1,150.00$ 8,050.00$ 2,000.00$ 14,000.00$ 1,140.00$ 7,980.00$ 82104.503 REMOVE SEWER PIPE (STORM)LIN FT 30016.00$ 4,800.00$ 16.50$ 4,950.00$ 15.00$ 4,500.00$ 16.00$ 4,800.00$ 18.00$ 5,400.00$ 25.00$ 7,500.00$ 17.70$ 5,310.00$ 92104.503 REMOVE SEWER PIPE (SANITARY)LIN FT 135520.00$ 27,100.00$ 3.25$ 4,403.75$ 3.00$ 4,065.00$ 5.50$ 7,452.50$ 25.00$ 33,875.00$ 25.00$ 33,875.00$ 24.50$ 33,197.50$ 102104.503 REMOVE CURB & GUTTERLIN FT 183208.00$ 146,560.00$ 4.00$ 73,280.00$ 4.00$ 73,280.00$ 7.10$ 130,072.00$ 9.00$ 164,880.00$ 4.00$ 73,280.00$ 2.95$ 54,044.00$ 112104.503 REMOVE BITUMINOUS CURBLIN FT 2003.00$ 600.00$ 1.00$ 200.00$ 3.00$ 600.00$ 12.00$ 2,400.00$ 10.00$ 2,000.00$ 3.00$ 600.00$ 3.10$ 620.00$ 122104.504 REMOVE CONCRETE WALKSQ YD 5010.00$ 500.00$ 22.00$ 1,100.00$ 10.00$ 500.00$ 16.50$ 825.00$ 17.00$ 850.00$ 20.00$ 1,000.00$ 15.70$ 785.00$ 132104.504 REMOVE CONCRETE DRIVEWAY PAVEMENTSQ YD 100015.00$ 15,000.00$ 9.25$ 9,250.00$ 10.00$ 10,000.00$ 37.70$ 37,700.00$ 26.00$ 26,000.00$ 12.00$ 12,000.00$ 18.10$ 18,100.00$ 142104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENTSQ YD 12506.00$ 7,500.00$ 13.00$ 16,250.00$ 10.00$ 12,500.00$ 21.75$ 27,187.50$ 11.00$ 13,750.00$ 10.00$ 12,500.00$ 12.00$ 15,000.00$ 152104.504 REMOVE BITUMINOUS PAVEMENTSQ YD 55005.00$ 27,500.00$ 5.00$ 27,500.00$ 5.00$ 27,500.00$ 2.80$ 15,400.00$ 3.50$ 19,250.00$ 5.00$ 27,500.00$ 1.15$ 6,325.00$ 162104.518 REMOVE BITUMINOUS WALKSQ FT 285001.50$ 42,750.00$ 0.60$ 17,100.00$ 1.28$ 36,480.00$ 0.35$ 9,975.00$ 0.65$ 18,525.00$ 1.00$ 28,500.00$ 0.89$ 25,365.00$ 172104.602 SALVAGE SIGN SPECIALEACH 8835.00$ 3,080.00$ 32.00$ 2,816.00$ 31.50$ 2,772.00$ 31.50$ 2,772.00$ 63.00$ 5,544.00$ 30.00$ 2,640.00$ 30.90$ 2,719.20$ 182104.602 SALVAGE PLANTEREACH 1500.00$ 500.00$ 160.00$ 160.00$ 500.00$ 500.00$ 600.00$ 600.00$ 675.00$ 675.00$ 500.00$ 500.00$ 1,960.00$ 1,960.00$ 192104.603 ABANDON WATER MAINLIN FT 86020.00$ 17,200.00$ 8.25$ 7,095.00$ 7.61$ 6,544.60$ 7.25$ 6,235.00$ 10.00$ 8,600.00$ 25.00$ 21,500.00$ 9.80$ 8,428.00$ 202104.618 SALVAGE BRICK PAVERSSQ FT 2003.00$ 600.00$ 9.00$ 1,800.00$ 5.00$ 1,000.00$ 17.00$ 3,400.00$ 9.00$ 1,800.00$ 10.00$ 2,000.00$ 15.50$ 3,100.00$ 212106.507 EXCAVATION - COMMON (P)CU YD 928030.00$ 278,400.00$ 25.00$ 232,000.00$ 15.00$ 139,200.00$ 43.00$ 399,040.00$ 26.00$ 241,280.00$ 25.00$ 232,000.00$ 62.20$ 577,216.00$ 222106.507 EXCAVATION - SUBGRADECU YD 300030.00$ 90,000.00$ 30.00$ 90,000.00$ 27.28$ 81,840.00$ 36.00$ 108,000.00$ 33.00$ 99,000.00$ 15.00$ 45,000.00$ 27.90$ 83,700.00$ 232106.507 GRANULAR EMBANKMENT (CV)CU YD 300020.00$ 60,000.00$ 14.00$ 42,000.00$ 10.00$ 30,000.00$ 11.30$ 33,900.00$ 16.00$ 48,000.00$ 30.00$ 90,000.00$ 9.95$ 29,850.00$ 242106.601 DEWATERINGLUMP SUM 125,000.00$ 25,000.00$ 1.00$ 1.00$ 0.01$ 0.01$ 20,000.00$ 20,000.00$ 4,700.00$ 4,700.00$ 1.00$ 1.00$ 4,660.00$ 4,660.00$ 252108.504 GEOTEXTILE FABRIC TYPE 5SQ YD 8503.00$ 2,550.00$ 1.50$ 1,275.00$ 3.46$ 2,941.00$ 1.15$ 977.50$ 2.50$ 2,125.00$ 2.00$ 1,700.00$ 1.30$ 1,105.00$ 262118.507 AGGREGATE SURFACING (CV) CLASS 2 (P)CU YD 4880.00$ 3,840.00$ 75.00$ 3,600.00$ 48.09$ 2,308.32$ 95.00$ 4,560.00$ 113.00$ 5,424.00$ 60.00$ 2,880.00$ 94.90$ 4,555.20$ 272123.510 2 CU YD FRONT END LOADERHOUR 30500.00$ 15,000.00$ 185.00$ 5,550.00$ 250.00$ 7,500.00$ 110.00$ 3,300.00$ 170.00$ 5,100.00$ 160.00$ 4,800.00$ 180.00$ 5,400.00$ 282123.601 ADA COMPLIANCE SUPERVISORLUMP SUM 11,000.00$ 1,000.00$ 2,000.00$ 2,000.00$ 1,050.00$ 1,050.00$ 500.00$ 500.00$ 5,300.00$ 5,300.00$ 2,000.00$ 2,000.00$ 5,230.00$ 5,230.00$ 292123.610 TRACTOR MOUNTED BACKHOEHOUR 30500.00$ 15,000.00$ 275.00$ 8,250.00$ 350.03$ 10,500.90$ 120.00$ 3,600.00$ 170.00$ 5,100.00$ 160.00$ 4,800.00$ 197.00$ 5,910.00$ 302123.610 SKID LOADERHOUR 30500.00$ 15,000.00$ 145.00$ 4,350.00$ 200.00$ 6,000.00$ 120.00$ 3,600.00$ 140.00$ 4,200.00$ 160.00$ 4,800.00$ 180.00$ 5,400.00$ 312123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR 50250.00$ 12,500.00$ 200.00$ 10,000.00$ 168.00$ 8,400.00$ 150.00$ 7,500.00$ 190.00$ 9,500.00$ 150.00$ 7,500.00$ 175.00$ 8,750.00$ 322211.507 AGGREGATE BASE (CV) CLASS 5 (P)CU YD 301035.00$ 105,350.00$ 35.00$ 105,350.00$ 44.36$ 133,523.60$ 37.00$ 111,370.00$ 28.00$ 84,280.00$ 40.00$ 120,400.00$ 24.80$ 74,648.00$ 332215.504 FULL DEPTH RECLAMATION (P)SQ YD 795455.00$ 397,725.00$ 2.00$ 159,090.00$ 5.27$ 419,202.15$ 3.00$ 238,635.00$ 3.70$ 294,316.50$ 8.00$ 636,360.00$ 5.95$ 473,292.75$ 342215.609 1 1/2" SCREENED CLEAN ROCKTON 10050.00$ 5,000.00$ 55.00$ 5,500.00$ 38.79$ 3,879.00$ 48.00$ 4,800.00$ 52.00$ 5,200.00$ 50.00$ 5,000.00$ 55.10$ 5,510.00$ 352360.509 TYPE SP 9.5 WEARING COURSE MIX (2;B)TON 12590.00$ 11,250.00$ 80.00$ 10,000.00$ 105.00$ 13,125.00$ 99.00$ 12,375.00$ 114.00$ 14,250.00$ 100.00$ 12,500.00$ 137.00$ 17,125.00$ 362360.509 TYPE SP 9.5 WEARING COURSE MIX (3;C)TON 825095.00$ 783,750.00$ 87.00$ 717,750.00$ 93.45$ 770,962.50$ 89.00$ 734,250.00$ 95.00$ 783,750.00$ 86.83$ 716,347.50$ 96.50$ 796,125.00$ 372360.509 TYPE SP 12.5 NON WEAR COURSE MIX (3;C)TON 1400090.00$ 1,260,000.00$ 80.00$ 1,120,000.00$ 80.85$ 1,131,900.00$ 77.00$ 1,078,000.00$ 82.50$ 1,155,000.00$ 77.00$ 1,078,000.00$ 81.00$ 1,134,000.00$ 382451.609 GRANULAR BACKFILLTON 35060.00$ 21,000.00$ 10.60$ 3,710.00$ 28.68$ 10,038.00$ 22.00$ 7,700.00$ 22.00$ 7,700.00$ 30.00$ 10,500.00$ 83.50$ 29,225.00$ 392502.503 4" PERF PE PIPE DRAINLIN FT 250010.00$ 25,000.00$ 26.20$ 65,500.00$ 24.17$ 60,425.00$ 16.50$ 41,250.00$ 32.00$ 80,000.00$ 20.00$ 50,000.00$ 30.90$ 77,250.00$ 402502.602PROTECT, SALVAGE, RESTORE, OR REPLACE IRRIGATION, PER LOTEACH 50500.00$ 25,000.00$ 264.00$ 13,200.00$ 525.00$ 26,250.00$ 325.00$ 16,250.00$ 505.00$ 25,250.00$ 800.00$ 40,000.00$ 641.00$ 32,050.00$ 412503.503 8" PVC PIPE SEWER SDR 35LIN FT 8765.00$ 5,655.00$ 71.50$ 6,220.50$ 65.76$ 5,721.12$ 54.00$ 4,698.00$ 70.00$ 6,090.00$ 150.00$ 13,050.00$ 69.10$ 6,011.70$ 422503.503 24" PVC PIPE SEWER SDR 26LIN FT 1344115.00$ 154,560.00$ 151.00$ 202,944.00$ 141.18$ 189,745.92$ 200.00$ 268,800.00$ 225.00$ 302,400.00$ 200.00$ 268,800.00$ 221.00$ 297,024.00$ 432503.503 12" RC PIPE SEWER CLASS VLIN FT 125380.00$ 100,240.00$ 70.50$ 88,336.50$ 65.26$ 81,770.78$ 72.00$ 90,216.00$ 62.00$ 77,686.00$ 75.00$ 93,975.00$ 61.50$ 77,059.50$ 442503.503 15" RC PIPE SEWER CLASS VLIN FT 13885.00$ 11,730.00$ 76.00$ 10,488.00$ 70.44$ 9,720.72$ 78.00$ 10,764.00$ 82.00$ 11,316.00$ 80.00$ 11,040.00$ 81.40$ 11,233.20$ 452503.503 18" RC PIPE SEWER CLASS VLIN FT 41695.00$ 39,520.00$ 80.00$ 33,280.00$ 74.26$ 30,892.16$ 82.00$ 34,112.00$ 82.00$ 34,112.00$ 90.00$ 37,440.00$ 80.70$ 33,571.20$ ENGINEER'S ESTIMATEBituminous Roadways, Inc.Northdale Construction CompanyPark Construction CompanyMcNamara Contracting, Inc.Valley Paving, Inc.Ryan Contracting CompanyPage 122 of 124
BID TABULATIONContract:SAP 140-106-007 & CP 202407Owner:CITY OF MENDOTA HEIGHTSProject:FRIENDLY HILLS NEIGHBORHOOD IMPROVEMENTS PROJECTENGINEER'S ESTIMATEBituminous Roadways, Inc.Northdale Construction CompanyPark Construction CompanyMcNamara Contracting, Inc.Valley Paving, Inc.Ryan Contracting Company462503.503 24" RC PIPE SEWER CLASS IIILIN FT 134140.00$ 18,760.00$ 94.20$ 12,622.80$ 87.69$ 11,750.46$ 110.00$ 14,740.00$ 105.00$ 14,070.00$ 120.00$ 16,080.00$ 104.00$ 13,936.00$ 472503.601 TEMPORARY SEWER BYPASSLUMP SUM 150,000.00$ 50,000.00$ 55,420.00$ 55,420.00$ 52,500.00$ 52,500.00$ 135,000.00$ 135,000.00$ 203,000.00$ 203,000.00$ 125,000.00$ 125,000.00$ 293,100.00$ 293,100.00$ 482503.602 RECONNECT SANITARY SEWER SERVICEEACH 171,000.00$ 17,000.00$ 565.00$ 9,605.00$ 516.35$ 8,777.95$ 250.00$ 4,250.00$ 638.00$ 10,846.00$ 1,000.00$ 17,000.00$ 632.00$ 10,744.00$ 492503.602 CONNECT TO EXISTING SANITARY SEWEREACH 32,500.00$ 7,500.00$ 1,807.00$ 5,421.00$ 1,648.98$ 4,946.94$ 2,575.00$ 7,725.00$ 4,600.00$ 13,800.00$ 5,000.00$ 15,000.00$ 4,520.00$ 13,560.00$ 502503.602 CONNECT TO EXISTING STORM SEWEREACH 241,500.00$ 36,000.00$ 1,781.00$ 42,744.00$ 1,625.00$ 39,000.00$ 1,500.00$ 36,000.00$ 1,350.00$ 32,400.00$ 2,500.00$ 60,000.00$ 1,330.00$ 31,920.00$ 512503.602 24'X6" PVC WYEEACH 172,500.00$ 42,500.00$ 5,962.00$ 101,354.00$ 5,628.45$ 95,683.65$ 5,500.00$ 93,500.00$ 6,900.00$ 117,300.00$ 8,000.00$ 136,000.00$ 6,880.00$ 116,960.00$ 522503.603 CLEAN PIPE SEWERLIN FT 14240.00$ 5,680.00$ 29.70$ 4,217.40$ 28.09$ 3,988.78$ 31.50$ 4,473.00$ 62.00$ 8,804.00$ 80.00$ 11,360.00$ 61.20$ 8,690.40$ 532503.603 6" PVC C900 SANITARY SERVICE PIPELIN FT 25065.00$ 16,250.00$ 29.60$ 7,400.00$ 63.65$ 15,912.50$ 75.00$ 18,750.00$ 45.00$ 11,250.00$ 85.00$ 21,250.00$ 44.40$ 11,100.00$ 542503.603 12" HDPE PIPE SEWERLIN FT 4780.00$ 3,760.00$ 76.80$ 3,609.60$ 70.77$ 3,326.19$ 55.00$ 2,585.00$ 46.00$ 2,162.00$ 100.00$ 4,700.00$ 45.70$ 2,147.90$ 552504.602 HYDRANTEACH 158,500.00$ 127,500.00$ 7,744.00$ 116,160.00$ 7,297.44$ 109,461.60$ 10,050.00$ 150,750.00$ 9,200.00$ 138,000.00$ 9,000.00$ 135,000.00$ 9,080.00$ 136,200.00$ 562504.602 ADJUST VALVE BOXEACH 38250.00$ 9,500.00$ 606.00$ 23,028.00$ 554.50$ 21,071.00$ 1,075.00$ 40,850.00$ 735.00$ 27,930.00$ 1,000.00$ 38,000.00$ 599.00$ 22,762.00$ 572504.602 1" CORPORATION STOPEACH 1021,200.00$ 122,400.00$ 813.00$ 82,926.00$ 750.70$ 76,571.40$ 2,100.00$ 214,200.00$ 1,575.00$ 160,650.00$ 1,500.00$ 153,000.00$ 1,430.00$ 145,860.00$ 582504.602 2" CORPORATION STOPEACH 31,200.00$ 3,600.00$ 1,080.00$ 3,240.00$ 1,013.00$ 3,039.00$ 2,750.00$ 8,250.00$ 2,550.00$ 7,650.00$ 2,000.00$ 6,000.00$ 2,520.00$ 7,560.00$ 592504.602 6" GATE VALVE & BOXEACH 393,000.00$ 117,000.00$ 2,637.00$ 102,843.00$ 2,478.35$ 96,655.65$ 6,300.00$ 245,700.00$ 3,550.00$ 138,450.00$ 4,200.00$ 163,800.00$ 3,540.00$ 138,060.00$ 602504.602 8" GATE VALVE & BOXEACH 123,500.00$ 42,000.00$ 3,523.00$ 42,276.00$ 3,317.65$ 39,811.80$ 7,200.00$ 86,400.00$ 4,600.00$ 55,200.00$ 5,200.00$ 62,400.00$ 4,570.00$ 54,840.00$ 612504.602 1" CURB STOP & BOXEACH 1450.00$ 450.00$ 1,531.00$ 1,531.00$ 1,412.02$ 1,412.02$ 2,050.00$ 2,050.00$ 910.00$ 910.00$ 2,500.00$ 2,500.00$ 934.00$ 934.00$ 622504.602 2" CURB STOP & BOXEACH 3500.00$ 1,500.00$ 1,851.00$ 5,553.00$ 1,715.04$ 5,145.12$ 3,825.00$ 11,475.00$ 1,285.00$ 3,855.00$ 3,000.00$ 9,000.00$ 1,310.00$ 3,930.00$ 632504.602 SACRIFICIAL ANODE (5 LB)EACH 1021,000.00$ 102,000.00$ 609.00$ 62,118.00$ 558.04$ 56,920.08$ 85.00$ 8,670.00$ 169.00$ 17,238.00$ 150.00$ 15,300.00$ 167.00$ 17,034.00$ 642504.602 SCARIFICIAL ANODE (32 LB)EACH 641,500.00$ 96,000.00$ 525.00$ 33,600.00$ 487.62$ 31,207.68$ 400.00$ 25,600.00$ 390.00$ 24,960.00$ 300.00$ 19,200.00$ 385.00$ 24,640.00$ 652504.602 SACRIFICIAL ANODE RETROFIT (32 LB)EACH 702,000.00$ 140,000.00$ 1,676.00$ 117,320.00$ 1,537.62$ 107,633.40$ 1,875.00$ 131,250.00$ 1,380.00$ 96,600.00$ 350.00$ 24,500.00$ 1,150.00$ 80,500.00$ 662504.602 REPAIR VALVE BOXEACH 101,000.00$ 10,000.00$ 1,115.00$ 11,150.00$ 1,031.50$ 10,315.00$ 1,275.00$ 12,750.00$ 823.00$ 8,230.00$ 1,500.00$ 15,000.00$ 1,140.00$ 11,400.00$ 672504.602 WATER UTILITY HOLEEACH 261,000.00$ 26,000.00$ 2,850.00$ 74,100.00$ 2,600.00$ 67,600.00$ 2,000.00$ 52,000.00$ 2,800.00$ 72,800.00$ 4,000.00$ 104,000.00$ 2,790.00$ 72,540.00$ 682504.602 VALVE BOX CLEAN OUTEACH 271,000.00$ 27,000.00$ 137.00$ 3,699.00$ 125.00$ 3,375.00$ 525.00$ 14,175.00$ 310.00$ 8,370.00$ 1,000.00$ 27,000.00$ 307.00$ 8,289.00$ 692504.603 1" TYPE K COPPER PIPELIN FT 115565.00$ 75,075.00$ 71.60$ 82,698.00$ 65.75$ 75,941.25$ 85.00$ 98,175.00$ 41.00$ 47,355.00$ 60.00$ 69,300.00$ 41.00$ 47,355.00$ 702504.603 2" TYPE K COPPER PIPELIN FT 7575.00$ 5,625.00$ 128.00$ 9,600.00$ 117.62$ 8,821.50$ 105.00$ 7,875.00$ 67.50$ 5,062.50$ 85.00$ 6,375.00$ 66.90$ 5,017.50$ 712504.603 6" WATERMAIN DUCTILE IRON CL 53LIN FT 85075.00$ 63,750.00$ 148.00$ 125,800.00$ 137.31$ 116,713.50$ 90.00$ 76,500.00$ 96.00$ 81,600.00$ 90.00$ 76,500.00$ 95.00$ 80,750.00$ 722504.603 8" WATERMAIN DUCTILE IRON CL 52LIN FT 195080.00$ 156,000.00$ 101.00$ 196,950.00$ 94.31$ 183,904.50$ 95.00$ 185,250.00$ 103.00$ 200,850.00$ 100.00$ 195,000.00$ 102.00$ 198,900.00$ 732504.603 16" WATERMAIN DUCTILE IRON CL 52LIN FT 5200.00$ 1,000.00$ 238.00$ 1,190.00$ 221.96$ 1,109.80$ 700.00$ 3,500.00$ 890.00$ 4,450.00$ 700.00$ 3,500.00$ 883.00$ 4,415.00$ 742504.603 REMOVE WATER MAIN (ANY SIZE)EACH 181015.00$ 27,150.00$ 5.45$ 9,864.50$ 5.00$ 9,050.00$ 4.00$ 7,240.00$ 18.00$ 32,580.00$ 25.00$ 45,250.00$ 17.20$ 31,132.00$ 752504.603 6" WATERMAIN HDPE (DIPS - SDR 11) (PIPE BURST)LIN FT 520895.00$ 494,760.00$ 80.00$ 416,640.00$ 55.50$ 289,044.00$ 65.00$ 338,520.00$ 93.00$ 484,344.00$ 80.00$ 416,640.00$ 92.40$ 481,219.20$ 762504.603 AIR VENTEACH 12,500.00$ 2,500.00$ 4,269.00$ 4,269.00$ 3,981.58$ 3,981.58$ 3,250.00$ 3,250.00$ 6,100.00$ 6,100.00$ 6,500.00$ 6,500.00$ 6,060.00$ 6,060.00$ 772504.604 TWO-INCH INSULATIONSQ YD 6030.00$ 1,800.00$ 55.90$ 3,354.00$ 51.82$ 3,109.20$ 25.00$ 1,500.00$ 57.00$ 3,420.00$ 40.00$ 2,400.00$ 56.40$ 3,384.00$ 782504.608 DUCTILE AND GREY IRON FITTINGSPOUND 628818.00$ 113,184.00$ 23.50$ 147,768.00$ 21.89$ 137,644.32$ 2.00$ 12,576.00$ 7.00$ 44,016.00$ 0.01$ 62.88$ 7.10$ 44,644.80$ 792506.502 CASTING ASSEMBLYEACH 451,000.00$ 45,000.00$ 1,000.00$ 45,000.00$ 1,744.78$ 78,515.10$ 1,400.00$ 63,000.00$ 1,530.00$ 68,850.00$ 1,200.00$ 54,000.00$ 1,470.00$ 66,150.00$ 802506.503 CONST DRAINAGE STRUCTURE DESIGN GLIN FT 3800.00$ 2,400.00$ 621.00$ 1,863.00$ 575.31$ 1,725.93$ 625.00$ 1,875.00$ 764.00$ 2,292.00$ 400.00$ 1,200.00$ 757.00$ 2,271.00$ 812506.503 CONST DRAINAGE STRUCTURE DES 48-4020LIN FT 135800.00$ 108,000.00$ 480.00$ 64,800.00$ 448.55$ 60,554.25$ 625.00$ 84,375.00$ 635.00$ 85,725.00$ 400.00$ 54,000.00$ 630.00$ 85,050.00$ 822506.503 CONST DRAINAGE STRUCTURE DES 60-4020LIN FT 611,000.00$ 61,000.00$ 682.00$ 41,602.00$ 639.75$ 39,024.75$ 825.00$ 50,325.00$ 818.00$ 49,898.00$ 700.00$ 42,700.00$ 810.00$ 49,410.00$ 832506.602 CASTING ASSEMBLY SPECIALEACH 261,600.00$ 41,600.00$ 165.00$ 4,290.00$ 373.17$ 9,702.42$ 168.68$ 4,385.68$ 275.00$ 7,150.00$ 1,200.00$ 31,200.00$ 484.00$ 12,584.00$ 842506.602 CONNECT TO EXISTING SUMP DISCHARGEEACH 61,250.00$ 7,500.00$ 334.00$ 2,004.00$ 306.68$ 1,840.08$ 175.00$ 1,050.00$ 269.00$ 1,614.00$ 1,500.00$ 9,000.00$ 142.00$ 852.00$ 852506.602 ADJUST FRAME & RING CASTING (SANITARY MANHOLE)EACH 1021,000.00$ 102,000.00$ 1,500.00$ 153,000.00$ 1,744.78$ 177,967.56$ 1,700.00$ 173,400.00$ 2,050.00$ 209,100.00$ 1,000.00$ 102,000.00$ 1,490.00$ 151,980.00$ 862506.602 ADJUST FRAME & RING CASTING (STORM MANHOLE)EACH 121,000.00$ 12,000.00$ 1,500.00$ 18,000.00$ 1,744.78$ 20,937.36$ 1,700.00$ 20,400.00$ 1,900.00$ 22,800.00$ 1,000.00$ 12,000.00$ 1,490.00$ 17,880.00$ 872506.602 ADJUST FRAME & RING CASTING (STORM CATCH BASIN)EACH 881,000.00$ 88,000.00$ 350.00$ 30,800.00$ 1,583.30$ 139,330.40$ 1,400.00$ 123,200.00$ 1,585.00$ 139,480.00$ 1,000.00$ 88,000.00$ 806.00$ 70,928.00$ 882506.603 CONST DRAINAGE STRUCTURE DES 2'X3' CBLIN FT 33800.00$ 26,400.00$ 449.00$ 14,817.00$ 417.03$ 13,761.99$ 475.00$ 15,675.00$ 705.00$ 23,265.00$ 350.00$ 11,550.00$ 698.00$ 23,034.00$ 892506.603 CONSTRUCT 8" OUTSIDE DROPLIN FT 41,800.00$ 7,200.00$ 1,540.00$ 6,160.00$ 1,449.00$ 5,796.00$ 1,075.00$ 4,300.00$ 3,700.00$ 14,800.00$ 1,500.00$ 6,000.00$ 3,680.00$ 14,720.00$ 902506.603 CONST SANITARY MANHOLE (60" DIA.)LIN FT 1271,300.00$ 165,100.00$ 734.00$ 93,218.00$ 690.83$ 87,735.41$ 885.00$ 112,395.00$ 906.00$ 115,062.00$ 800.00$ 101,600.00$ 898.00$ 114,046.00$ Page 123 of 124
BID TABULATIONContract:SAP 140-106-007 & CP 202407Owner:CITY OF MENDOTA HEIGHTSProject:FRIENDLY HILLS NEIGHBORHOOD IMPROVEMENTS PROJECTENGINEER'S ESTIMATE Bituminous Roadways, Inc. Northdale Construction Company Park Construction CompanyMcNamara Contracting, Inc. Valley Paving, Inc. Ryan Contracting Company91 2506.604 CONSTRUCT RAIN GARDEN SQ YD 240 110.00$ 26,400.00$ 52.40$ 12,576.00$ 74.51$ 17,882.40$ 60.00$ 14,400.00$ 102.00$ 24,480.00$ 50.00$ 12,000.00$ 104.00$ 24,960.00$ 92 2511.507 RANDOM RIPRAP CLASS III CU YD 20 100.00$ 2,000.00$ 186.00$ 3,720.00$ 173.10$ 3,462.00$ 115.00$ 2,300.00$ 140.00$ 2,800.00$ 80.00$ 1,600.00$ 139.00$ 2,780.00$ 93 2521.518 3" BITUMINOUS WALK SQ FT 28500 3.00$ 85,500.00$ 1.50$ 42,750.00$ 3.69$ 105,165.00$ 2.00$ 57,000.00$ 2.20$ 62,700.00$ 11.89$ 338,865.00$ 1.95$ 55,575.00$ 94 2521.618 CONCRETE WALK SQ FT 1900 20.00$ 38,000.00$ 15.30$ 29,070.00$ 16.55$ 31,445.00$ 16.65$ 31,635.00$ 7.40$ 14,060.00$ 10.00$ 19,000.00$ 7.30$ 13,870.00$ 95 2531.504 6" CONCRETE DRIVEWAY PAVEMENT SQ YD 1000 85.00$ 85,000.00$ 85.10$ 85,100.00$ 99.29$ 99,290.00$ 72.20$ 72,200.00$ 95.00$ 95,000.00$ 100.00$ 100,000.00$ 88.90$ 88,900.00$ 96 2531.603 CONCRETE CURB & GUTTER DESIGN B618 (HAND POUR) LIN FT 7200 25.00$ 180,000.00$ 33.10$ 238,320.00$ 36.71$ 264,312.00$ 31.70$ 228,240.00$ 25.00$ 180,000.00$ 38.00$ 273,600.00$ 25.10$ 180,720.00$ 97 2531.603 CONCRETE CURB & GUTTER DESIGN B618 (MACHINE POUR) LIN FT 11350 22.00$ 249,700.00$ 19.20$ 217,920.00$ 18.38$ 208,613.00$ 18.55$ 210,542.50$ 23.00$ 261,050.00$ 24.00$ 272,400.00$ 23.00$ 261,050.00$ 98 2531.604 6" CONCRETE VALLEY GUTTER SQ YD 35 125.00$ 4,375.00$ 103.00$ 3,605.00$ 116.35$ 4,072.25$ 97.65$ 3,417.75$ 95.00$ 3,325.00$ 140.00$ 4,900.00$ 94.10$ 3,293.50$ 99 2531.604 6" CONCRETE DRIVEWAY PAVEMENT SPECIAL SQ YD 250 125.00$ 31,250.00$ 148.00$ 37,000.00$ 159.40$ 39,850.00$ 152.40$ 38,100.00$ 137.00$ 34,250.00$ 140.00$ 35,000.00$ 136.00$ 34,000.00$ 100 2531.618 TRUNCATED DOMES SQ FT 300 65.00$ 19,500.00$ 60.20$ 18,060.00$ 59.60$ 17,880.00$ 50.00$ 15,000.00$ 111.00$ 33,300.00$ 70.00$ 21,000.00$ 110.00$ 33,000.00$ 101 2540.601 MAIL BOX MAINTENANCE LUMP SUM 1 30,000.00$ 30,000.00$ 62,815.00$ 62,815.00$ 62,475.00$ 62,475.00$ 62,000.00$ 62,000.00$ 25,000.00$ 25,000.00$ 60,000.00$ 60,000.00$ 61,300.00$ 61,300.00$ 102 2540.602 INSTALL PLANTER EACH 1 500.00$ 500.00$ 262.00$ 262.00$ 500.00$ 500.00$ 1,000.00$ 1,000.00$ 1,340.00$ 1,340.00$ 500.00$ 500.00$ 1,960.00$ 1,960.00$ 103 2540.618 INSTALL BRICK PAVERS SQ FT 200 7.00$ 1,400.00$ 9.45$ 1,890.00$ 22.50$ 4,500.00$ 35.00$ 7,000.00$ 26.00$ 5,200.00$ 20.00$ 4,000.00$ 15.50$ 3,100.00$ 104 2563.601 TRAFFIC CONTROL LUMP SUM 1 50,000.00$ 50,000.00$ 14,250.00$ 14,250.00$ 18,375.00$ 18,375.00$ 35,000.00$ 35,000.00$ 21,000.00$ 21,000.00$ 100,000.00$ 100,000.00$ 339,600.00$ 339,600.00$ 105 2564.502 INSTALL SIGN EACH 1 500.00$ 500.00$ 158.00$ 158.00$ 157.50$ 157.50$ 160.00$ 160.00$ 260.00$ 260.00$ 150.00$ 150.00$ 155.00$ 155.00$ 106 2564.618 SIGN SQ FT 292 80.00$ 23,360.00$ 67.60$ 19,739.20$ 67.20$ 19,622.40$ 67.00$ 19,564.00$ 58.00$ 16,936.00$ 64.00$ 18,688.00$ 65.90$ 19,242.80$ 107 2564.618 SIGN SPECIAL SQ FT 97.5 150.00$ 14,625.00$ 100.00$ 9,750.00$ 99.75$ 9,725.63$ 100.00$ 9,750.00$ 150.00$ 14,625.00$ 95.00$ 9,262.50$ 97.90$ 9,545.25$ 108 2571.602 TRANSPLANT EXISTING TREES EACH 3 1,500.00$ 4,500.00$ 212.00$ 636.00$ 1,575.00$ 4,725.00$ 520.00$ 1,560.00$ 450.00$ 1,350.00$ 1,500.00$ 4,500.00$ 1,550.00$ 4,650.00$ 109 2572.510 PRUNE TREES HOUR 20 200.00$ 4,000.00$ 705.00$ 14,100.00$ 698.25$ 13,965.00$ 450.00$ 9,000.00$ 420.00$ 8,400.00$ 300.00$ 6,000.00$ 706.00$ 14,120.00$ 110 2573.501 STABILIZED CONSTRUCTION EXIT LUMP SUM 1 10,000.00$ 10,000.00$ 2,000.00$ 2,000.00$ 13,000.00$ 13,000.00$ 1,000.00$ 1,000.00$ 6,000.00$ 6,000.00$ 1,500.00$ 1,500.00$ 0.01$ 0.01$ 111 2573.501 EROSION CONTROL SUPERVISOR LUMP SUM 1 15,000.00$ 15,000.00$ 10,000.00$ 10,000.00$ 13,000.00$ 13,000.00$ 6,000.00$ 6,000.00$ 5,400.00$ 5,400.00$ 1,500.00$ 1,500.00$ 10,800.00$ 10,800.00$ 112 2573.502 STORM DRAIN INLET PROTECTION EACH 124 250.00$ 31,000.00$ 163.00$ 20,212.00$ 120.00$ 14,880.00$ 240.00$ 29,760.00$ 156.00$ 19,344.00$ 150.00$ 18,600.00$ 207.00$ 25,668.00$ 113 2573.502 CULVERT END CONTROLS EACH 5 250.00$ 1,250.00$ 210.00$ 1,050.00$ 120.00$ 600.00$ 157.50$ 787.50$ 104.00$ 520.00$ 300.00$ 1,500.00$ 357.00$ 1,785.00$ 114 2573.503 SILT FENCE; TYPE MS LIN FT 1750 3.00$ 5,250.00$ 2.20$ 3,850.00$ 3.31$ 5,792.50$ 2.75$ 4,812.50$ 2.35$ 4,112.50$ 3.00$ 5,250.00$ 2.30$ 4,025.00$ 115 2573.503 SEDIMENT CONTROL LOG TYPE COMPOST LIN FT 10750 5.00$ 53,750.00$ 2.30$ 24,725.00$ 4.31$ 46,332.50$ 2.60$ 27,950.00$ 2.35$ 25,262.50$ 3.00$ 32,250.00$ 2.30$ 24,725.00$ 116 2574.505 SOIL BED PREPARATION ACRE 2.2 250.00$ 550.00$ 1,300.00$ 2,860.00$ 6,352.50$ 13,975.50$ 710.00$ 1,562.00$ 6,400.00$ 14,080.00$ 6,000.00$ 13,200.00$ 6,360.00$ 13,992.00$ 117 2574.507 BOULEVARD TOPSOIL BORROW CU YD 1806 52.00$ 93,912.00$ 55.00$ 99,330.00$ 53.34$ 96,332.04$ 50.00$ 90,300.00$ 56.00$ 101,136.00$ 40.00$ 72,240.00$ 63.30$ 114,319.80$ 118 2574.508 FERTILIZER TYPE 3 POUND 819 2.00$ 1,638.00$ 1.25$ 1,023.75$ 2.36$ 1,932.84$ 1.10$ 900.90$ 2.40$ 1,965.60$ 2.00$ 1,638.00$ 2.35$ 1,924.65$ 119 2575.504 SODDING TYPE LAWN SQ YD 10500 12.00$ 126,000.00$ 10.50$ 110,250.00$ 11.81$ 124,005.00$ 7.60$ 79,800.00$ 12.00$ 126,000.00$ 12.00$ 126,000.00$ 11.80$ 123,900.00$ 120 2575.508 HYDRAULIC MULCH MATRIX POUND 2250 1.00$ 2,250.00$ 1.25$ 2,812.50$ 2.05$ 4,612.50$ 4.40$ 9,900.00$ 2.10$ 4,725.00$ 3.00$ 6,750.00$ 2.05$ 4,612.50$ 121 2575.509 MULCH MATERIAL TYPE 3 TON 0.5 1,000.00$ 500.00$ 1,750.00$ 875.00$ 1,312.50$ 656.25$ 830.00$ 415.00$ 1,325.00$ 662.50$ 2,000.00$ 1,000.00$ 1,310.00$ 655.00$ 122 2575.523 WATER M GALLON 40 75.00$ 3,000.00$ 110.00$ 4,400.00$ 78.75$ 3,150.00$ 60.00$ 2,400.00$ 120.00$ 4,800.00$ 50.00$ 2,000.00$ 94.20$ 3,768.00$ 123 2575.608 SEED WET DITCH POUND 10 10.00$ 100.00$ 73.00$ 730.00$ 80.96$ 809.60$ 28.00$ 280.00$ 82.00$ 820.00$ 100.00$ 1,000.00$ 81.00$ 810.00$ 124 2575.608 SEED TURFGRASS POUND 220 5.00$ 1,100.00$ 4.50$ 990.00$ 9.56$ 2,103.20$ 6.75$ 1,485.00$ 10.00$ 2,200.00$ 10.00$ 2,200.00$ 9.55$ 2,101.00$ 125 2575.623 APPLICATION OF WATER FOR TURF ESTABLISHMENT M GALLON 200 75.00$ 15,000.00$ 36.00$ 7,200.00$ 36.75$ 7,350.00$ 65.00$ 13,000.00$ 80.00$ 16,000.00$ 75.00$ 15,000.00$ 78.80$ 15,760.00$ 126 2581.503 REMOVABLE PREFORM PAVEMENT MARKING TAPE LIN FT 2190 2.00$ 4,380.00$ 1.50$ 3,285.00$ 1.42$ 3,109.80$ 1.40$ 3,066.00$ 1.60$ 3,504.00$ 1.35$ 2,956.50$ 1.40$ 3,066.00$ 127 2581.603 REMOVABLE PREFORMED PLASTIC MASK (BLACK)LIN FT 275 3.00$ 825.00$ 2.00$ 550.00$ 2.36$ 649.00$ 2.40$ 660.00$ 2.40$ 660.00$ 2.25$ 618.75$ 2.30$ 632.50$ 128 2581.618 REMOVABLE PREFORMED PLASTIC MASK (BLACK)SQ FT 96 5.00$ 480.00$ 4.00$ 384.00$ 5.78$ 554.88$ 5.80$ 556.80$ 5.00$ 480.00$ 5.50$ 528.00$ 5.65$ 542.40$ 129 2582.503 4" SOLID LINE MULTI COMP GR IN (WR) LIN FT 6145 1.50$ 9,217.50$ 5.75$ 35,333.75$ 6.83$ 41,970.35$ 6.80$ 41,786.00$ 8.10$ 49,774.50$ 6.50$ 39,942.50$ 6.70$ 41,171.50$ 130 2582.503 12" SOLID LINE MULTI COMP GR IN (WR) LIN FT 100 15.00$ 1,500.00$ 15.00$ 1,500.00$ 17.85$ 1,785.00$ 17.80$ 1,780.00$ 19.00$ 1,900.00$ 17.00$ 1,700.00$ 17.50$ 1,750.00$ 131 2582.503 24" SOLID LINE MULTI COMP GR IN (WR) LIN FT 80 22.00$ 1,760.00$ 30.00$ 2,400.00$ 35.70$ 2,856.00$ 36.00$ 2,880.00$ 26.00$ 2,080.00$ 34.00$ 2,720.00$ 35.00$ 2,800.00$ 132 2582.503 4" BROKEN LINE MULTI COMP GR IN (WR) LIN FT 410 1.00$ 410.00$ 2.25$ 922.50$ 2.63$ 1,078.30$ 2.60$ 1,066.00$ 3.00$ 1,230.00$ 2.50$ 1,025.00$ 2.60$ 1,066.00$ 133 2582.503 4" DBLE SOLID LINE MULTI COMP GR IN (WR)LIN FT 2455 2.50$ 6,137.50$ 2.75$ 6,751.25$ 3.15$ 7,733.25$ 3.15$ 7,733.25$ 5.75$ 14,116.25$ 3.00$ 7,365.00$ 3.10$ 7,610.50$ 134 2582.518 PAVT MSSG MULTI COMP GR IN (WR) SQ FT 55 70.00$ 3,850.00$ 28.00$ 1,540.00$ 33.60$ 1,848.00$ 33.60$ 1,848.00$ 58.00$ 3,190.00$ 32.00$ 1,760.00$ 33.00$ 1,815.00$ Schedule A Subtotal:8,085,164.00$ $6,989,882.00 $7,280,977.98 $7,736,139.38 $7,976,550.85 $8,395,665.63 $8,548,343.46BID SUMMARYContract:SAP 140-106-007 & CP 202407Owner:CITY OF MENDOTA HEIGHTSProject:FRIENDLY HILLS NEIGHBORHOOD IMPROVEMENTS PROJECTSchedule Description Amount Amount Amount Amount Amount Amount AmountA FRIENDLY HILLS NEIGHBORHOOD IMPROVEMENTS PROJECT 8,085,164.00$ 6,989,882.00$ 7,280,977.98$ 7,736,139.38$ 7,976,550.85$ 8,395,665.63$ 8,548,343.46$ Total Base Bid 8,085,164.00$ 6,989,882.00$ 7,280,977.98$ 7,736,139.38$ 7,976,550.85$ 8,395,665.63$ 8,548,343.46$ Page 124 of 124