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01 07 2025 CC Packet CITY OF MENDOTA HEIGHTS CITY COUNCIL REGULAR MEETING AGENDA January 7, 2025 at 7:00 PM Mendota Heights City Hall, 1101 Victoria Curve, Mendota Heights 1. Call to Order 2. Oath of Office a. Oath of Office 3. Roll Call 4. Pledge of Allegiance 5. Approval of the Agenda The Council, upon majority vote of its members, may make additions or deletions to the agenda. These items may be submitted after the agenda preparation deadline. 6. Public Comments - for items not on the agenda Public comments provide an opportunity to address the City Council on items which are not on the meeting agenda. All are welcome to speak. Individuals should address their comments to the City Council as a whole, not individual members. Speakers are requested to come to the podium and must state their name and address. Comments are limited to three (3) minutes. No action will be taken; however, the Mayor and Council may ask clarifying questions as needed or request staff to follow up. 7. Consent Agenda Items on the consent agenda are approved by one motion of the City Council. If a councilmember requests additional information or wants to make a comment on an item, the item will be removed from the consent agenda and considered separately. Items removed from the consent agenda will be taken up as the next order of business. a. Approve Minutes from the December 17, 2024, City Council Meeting b. Designate Acting Mayor for 2025 c. Designate Official Newspaper for 2025 d. Approve 2025 Financial Items and Authorize Finance Director to Execute Electronic Payments and Prepay Claims Page 1 of 103 e. Approve Appointments to the Dakota 911 Board of Directors f. Resolution 2025-01 Approving Municipal Appointments to the Mendota Heights Fire Relief Association Board of Trustees g. Resolution 2025-02 Appointing Representatives to the Northern Dakota County Cable Communications Commission (NDC4) h. Accept the Resignation of Firefighter Emily Mahon i. Authorize the Promotion of Madeline Spencer from Police Cadet to Police Officer j. Approve Purchase Order for Sewer Grouting on Spring Street k. Authorize Signing of the Partners in Energy Memorandum of Understanding l. Resolution 2025-05 Approving Community Development Block Grant (CDBG) Funding Application through Dakota County – Fiscal Year 2025 m. Approve Claims List 8. Presentations 9. Public Hearings a. Ordinance 598 An Ordinance Amending the Fee Schedule 10. New and Unfinished Business a. Award Professional Services Contract for the Oheyawahe Capital Improvements 11. Community / City Administrator Announcements 12. City Council Comments 13. Adjourn Next Meeting January 21, 2025 at 7:00PM Information is available in alternative formats or with the use of auxiliary aids to individuals with disabilities upon request by calling city hall at 651-452-1850 or by emailing cityhall@mendotaheightsmn.gov. Regular meetings of the City Council are cablecast on NDC4/Town Square Television Cable Channel 18/HD798 and online at TownSquare.TV/Webstreaming Page 2 of 103 2.a REQUEST FOR CITY COUNCIL ACTION MEETING DATE: January 7, 2025 AGENDA ITEM: Oath of Office ITEM TYPE: Presentation DEPARTMENT: Administration CONTACT: Nancy Bauer, City Clerk ACTION REQUEST: Administer the oath of office to newly elected city officials. BACKGROUND: At the January 7, 2025, meeting of the City Council, the following individuals will take the Oath of Office: Stephanie Levine, Mayor John Maczko, City Council Joel Paper, City Council FISCAL AND RESOURCE IMPACT: N/A ATTACHMENTS: None CITY COUNCIL PRIORITY: Inclusive and Responsive Government Page 3 of 103 This page is intentionally left blank CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA DRAFT Minutes of the Regular Meeting Held Tuesday, December 17, 2024 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 7:00 p.m. Councilors Lorberbaum, and Paper, were also present. Councilors Mazzitello and Miller were absent. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Levine presented the agenda for adoption. Councilor Paper moved adoption of the agenda. Councilor Lorberbaum seconded the motion. Ayes: 3 Nays: 0 PUBLIC COMMENTS No one from the public wished to be heard. CONSENT AGENDA Mayor Levine presented the consent agenda and explained the procedure for discussion and approval. Councilor Lorberbaum moved approval of the consent calendar as presented, pulling items C, I, L, and M. a. Approval of December 3, 2024, City Council Minutes b. Acknowledge the October 8, 2024, Parks and Recreation Commission Meeting Minutes c. Approve 2025 Schedule of City Council Meeting Dates d. Approve the Issuance of Massage Establishment Licenses and Massage Therapist Licenses e. Approve 2025 Tobacco License Renewals f. Resolution 2024-75 Accepting Work and Approving Final Payment for Wentworth Park Tennis Courts Improvements, Project #202106 g. Resolution 2024-76 Accepting Work and Approving Final Payment for Marie Park Pond Dredging, Project #202305 h. Approve Purchase Order for Tree Removals i. Resolution 2024-79 Reappointing City Advisory Commission Representatives 7.a Page 4 of 103 December 17, 2024 Mendota Heights City Council Page 2 of 4 j. Approve Job Description, Pay Classification, and Authorize Recruitment of the Recreation Facilities Coordinator position; and Approve Revised Recreation Program Coordinator Job Description k. Resolution 2024-82 Adopting the 2025 Pay Classification Plan for Non-Union Employees l. Resolution 2024-80 Formally Accepting a Donation from the Coss Family Foundation m. Resolution 2024-83 Formally Accepting a Donation for Police Officer Wellness n. Approve Resolution 2024-81 Providing for the Fourth Supplemental Indenture of Trust Related to Multifamily Housing Revenue Refunding Bonds (Lexington Heights Apartments Project), Series 2013 and Authorizing Execution of Documents Related Thereto o. Approval of Claims List Councilor Paper seconded the motion. Ayes: 3 Nays: 0 PULLED CONSENT AGENDA ITEMS C. APPROVE 2025 SCHEDULE OF CITY COUNCIL MEETING DATES Councilor Lorberbaum commented that the dates and start time are listed in the packet, but two members are missing tonight. She requested to delay action on this until all members are present but was unsure if that would impact the first meeting in January. City Administrator Cheryl Jacobson asked that the Council approve the schedule as presented, with the 7:00 p.m. start time. She stated that there has been discussion of changing the start time back to 6:00 p.m., which would also impact the work session start times. She recommended that the council have a discussion when all are present. She explained that if the start time is desired to change in the future, the schedule could be amended at that time. Councilor Lorberbaum moved to approve 2025 SCHEDULE OF CITY COUNCIL MEETING DATES. Councilor Paper seconded the motion. Ayes: 3 Nays: 0 I. RESOLUTION 2024-79 REAPPOINTING CITY ADVISORY COMMISSION REPRESENTATIVES Mayor Levine acknowledged and thanked the commission members with expiring terms who have opted to continue their service with another term. She also recognized the position openings on those commissions and encouraged interested residents to apply. Councilor Lorberbaum moved to approve RESOLUTION NO. 2024-79 REAPPOINTING CITY ADVISORY COMMISSION REPRESENTATIVES. Councilor Paper seconded the motion. Ayes: 3 Nays: 0 L. RESOLUTION 2024-80 FORMALLY ACCEPTING A DONATION FROM THE COSS FAMILY FOUNDATION Page 5 of 103 December 17, 2024 Mendota Heights City Council Page 3 of 4 Councilor Lorberbaum recognized the donation from the Coss Family Foundation, which has also provided donations in the past, and appreciated their generosity. Mayor Levine recognized the generosity of the Coss Family and their continued donations. Councilor Lorberbaum moved to approve RESOLUTION NO. 2024-80 FORMALLY ACCEPTING A DONATION FROM THE COSS FAMILY FOUNDATION. Councilor Paper seconded the motion. Ayes: 3 Nays: 0 M. RESOLUTION 2024-83 FORMALLY ACCEPTING A DONATION FOR POLICE OFFICER WELLNESS Councilor Lorberbaum stated that this donation was received from a citizen who wishes to remain anonymous and thanked the resident. Councilor Lorberbaum moved to approve RESOLUTION NO. 2024-83 FORMALLY ACCEPTING A DONATION FOR POLICE OFFICER WELLNESS. Councilor Paper seconded the motion. Ayes: 3 Nays: 0 PRESENTATIONS No items scheduled. PUBLIC HEARING No items scheduled. NEW AND UNFINISHED BUSINESS A) ORDINANCE NO. 596 AMENDING TITLE 12: ZONING TO INCORPORATE CANNABIS BUSINESS USE TYPES INTO THE TABLE OF USES (PLANNING CASE 2024-23) Community Development Manager Sarah Madden provided background information and explained that the Council was asked to approve Ordinance No. 596 amending Title 12: Zoning to incorporate cannabis business use types into the Table of Uses. Mayor Levine thanked the staff for their work on this. She recognized that the Council does not have enough members present tonight for the required four-fifths vote and asked for clarification on the action that could be taken tonight. Community Development Manager Sarah Madden explained that the zoning controls can be put in place, listing the areas where these businesses could be located while the future amendments that will be considered would be under business and license portions of the City Code. She noted that the license draft ordinance is available on the city’s website and will be discussed at a later date when the full council is available. Councilor Lorberbaum asked and received confirmation that the action tonight is related to Ordinance 596. Page 6 of 103 December 17, 2024 Mendota Heights City Council Page 4 of 4 Community Development Manager confirmed the requested approval and clarified that there was no summary publication. Councilor Paper moved to adopt ORDINANCE NO. 596 AMENDING TITLE 12: ZONING, CHAPTER 3: ALLOWED USES TO ESTABLISH CANNABIS BUSINESS TYPES WITHIN THE TABLE OF USES. Councilor Lorberbaum seconded the motion. Ayes: 3 Nays: 0 COMMUNITY ANNOUNCEMENTS City Administrator Cheryl Jacobson announced upcoming community events and activities. COUNCIL COMMENTS Councilor Paper thanked Councilor Miller for his service on the Council as they have served together for the past ten years. Councilor Lorberbaum commented that it has been a great year, and it is a privilege and honor to serve on the Council. She thanked the residents, business community, staff, consultants, public safety, members of the Council, and volunteers for all that they have been able to do this past year. She also thanked Councilor Miller for his service on the Council and wished everyone a safe and happy holiday season. Mayor Levine echoed the comments made and expressed gratitude for the ability to serve the community and work with the terrific City staff. She acknowledged the service of Councilor Miller who also served on the Parks and Recreation Commission with herself and Councilor Paper. She encouraged residents to enjoy the upcoming skating season and wished everyone a happy new year. Councilor Paper welcomed Assistant City Administrator Kelly Torkelson back. ADJOURN Councilor Paper moved to adjourn. Councilor Lorberbaum seconded the motion. Ayes: 3 Nays: 0 Mayor Levine adjourned the meeting at 7:25 p.m. ____________________________________ Stephanie B. Levine Mayor ATTEST: _______________________________ Nancy Bauer City Clerk Page 7 of 103 7.b REQUEST FOR CITY COUNCIL ACTION MEETING DATE: January 7, 2025 AGENDA ITEM: Designate Acting Mayor for 2025 ITEM TYPE: Consent Item DEPARTMENT: Administration CONTACT: Cheryl Jacobson, City Administrator ACTION REQUEST: Appoint Councilmember John Mazzitello to serve as acting mayor for 2025. BACKGROUND: Minnesota Statutes §412.121 requires the Council to choose an acting mayor at the first City Council meeting of the year. The law provides that the acting mayor shall perform the duties of the mayor during the disability or absence of the mayor from the city or in the event of a vacancy in the office of mayor until a successor has been appointed. The practice for the city has been that the Mayor has recommended a candidate, and the Council then affirms the recommendation or proposes an alternate candidate. Since 2023, the acting mayor position for the City of Mendota Heights has been held by Councilmember John Mazzitello. FISCAL AND RESOURCE IMPACT: N/A ATTACHMENTS: None CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure Page 8 of 103 This page is intentionally left blank 7.c REQUEST FOR CITY COUNCIL ACTION MEETING DATE: January 7, 2025 AGENDA ITEM: Designate Official Newspaper for 2025 ITEM TYPE: Consent Item DEPARTMENT: Administration CONTACT: Nancy Bauer, City Clerk ACTION REQUEST: Designate the official 2025 newspaper for the city of Mendota Heights as the St. Paul Pioneer Press. BACKGROUND: Minnesota Statues §412.831 requires that the City Council designate an official newspaper at the first meeting of each year. The City has received two quotes: St. Paul Pioneer Press $ 7.70 per column inch The Minnesota Star Tribune $17.90 per column inch The St. Paul Pioneer Press is currently the City's official newspaper and conveniently publishes seven days a week. FISCAL AND RESOURCE IMPACT: The proposal from the St. Paul Pioneer Press is an increase of 5.77% from 2024. Legal publication costs are included in the 2025 budget. ATTACHMENTS: None CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure Page 9 of 103 This page is intentionally left blank 7.d REQUEST FOR CITY COUNCIL ACTION MEETING DATE: January 7, 2025 AGENDA ITEM: Approve 2025 Financial Items and Authorize Finance Director to Execute Electronic Payments and Prepay Claims ITEM TYPE: Consent Item DEPARTMENT: Finance CONTACT: Kristen Schabacker, Finance Director ACTION REQUEST: Adopt Resolution 2025-03 Establishing 2025 City Depositories and Resolution 2025-04 Accepting Pledged Securities for 2025. Authorize the Finance Director to execute electronic payments and prepay claims. BACKGROUND: There are three items that need to be reviewed by Council on an annual basis. •Each year the City designates financial institutions that may be used as depositories for City funds •Minnesota State Statue 118A.03 requires that to the extent City funds in a financial institution exceeds FDIC insurance amounts, a collateral security be pledged to cover the difference •Council authorizes the Finance Director to execute electronic payments and prepay claims FISCAL AND RESOURCE IMPACT: None ATTACHMENTS: 1. Depositories 2025 2. Securities 2025 CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure Page 10 of 103 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2025 - 03 RESOLUTION ESTABLISHING 2025 CITY DEPOSITORIES OF FUNDS BE IT RESOLVED by the city council of the City of Mendota Heights that the following institutions be designated as depositories for city funds and securities for 2025: Deerwood Bank Wells Fargo Bank Cherokee State Bank Gateway Bank U.S. Bancorp Piper Sandler TCF National Bank TD Ameritrade Minnesota Municipal Money Market Fund Wells Fargo Advisors, Inc. BE IT FURTHER RESOLVED that investments of city funds be in any securities authorized by Minnesota Statutes Chapters 118A.04 and 427.02. Adopted by the City Council of the City of Mendota Heights this 7th day of January, 2025. CITY COUNCIL CITY OF MENDOTA HEIGHTS BY __________________________________ Stephanie B. Levine, Mayor ATTEST: ______________________________ Nancy Bauer, City Clerk Page 11 of 103 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 2025 - 04 RESOLUTION ACCEPTING PLEDGED SECURITIES FOR 2025 WHEREAS, every designated depository of city funds must provide collateral or other security to the city to protect against financial loss, pursuant to Minnesota Statutes Chapter 118A.03 and 427.01; and WHEREAS, all financial institutions designated as depositories for 2025 are members of the Federal Deposit Insurance Corporation (FDIC) which provides suitable security up to established limits; and WHEREAS, the city’s depositories in financial institutions routinely exceed these established limits necessitating the provision of additional security. NOW THEREFORE BE IT RESOLVED that the following pledged securities be accepted by the city as additional collateral for calendar year 2025. Deerwood Bank $ 200,000 FHLB 2.500% due 08/01/2034 $3,240,000 FHLB 0.750% due 02/24/2026 Adopted by the City Council of the City of Mendota Heights this 7th day of January, 2025. CITY COUNCIL CITY OF MENDOTA HEIGHTS By _____________________________ Stephanie B. Levine, Mayor ATTEST: ______________________________ Nancy Bauer, City Clerk Page 12 of 103 This page is intentionally left blank 7.e REQUEST FOR CITY COUNCIL ACTION MEETING DATE: January 7, 2025 AGENDA ITEM: Approve Appointments to the Dakota 911 Board of Directors ITEM TYPE: Consent Item DEPARTMENT: Administration CONTACT: Cheryl Jacobson, City Administrator ACTION REQUEST: Approve the appointment of Councilmember John Maczko as the primary representative and Mayor Stephanie Levine as the alternate representative to the Dakota 911 Board of Directors. BACKGROUND: Dakota 911 is a joint safety project established by a partnership of 11 cities and Dakota County. Dakota 911 provides centralized 911 and emergency dispatch services and is headed by a 12- member Board of Directors consisting of an elected official from each jurisdiction. In 2025, the City is required to appoint a named elected official to serve as a Director and to designate another named elected official to serve as an alternate. Currently representing the city are councilmember Joel Paper as the primary representative and Mayor Stephanie Levine as the alternate representative. The city proposes for the 2025-2026 term that councilmember John Maczko be appointed as the primary representative for the city and Mayor Stephanie Levine be appointed as the alternate representative. FISCAL AND RESOURCE IMPACT: N/A ATTACHMENTS: None CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure, Inclusive and Responsive Government Page 13 of 103 This page is intentionally left blank 7.f REQUEST FOR CITY COUNCIL ACTION MEETING DATE: January 7, 2025 AGENDA ITEM: Resolution 2025-01 Approving Municipal Appointments to the Mendota Heights Fire Relief Association Board of Trustees ITEM TYPE: Consent Item DEPARTMENT: Administration CONTACT: Cheryl Jacobson, City Administrator ACTION REQUEST: Approve Resolution 2025-01 appointing Mayor Stephanie Levine and City Clerk Nancy Bauer as municipal trustees along with Fire Chief Dan Johnson to the Mendota Heights Fire Relief Association Board of Trustees. BACKGROUND: Minnesota Statutes §424A.04, subd.1 requires that the city appoint three municipal trustees to the Board of Trustees for the Mendota Heights Fire Relief Association. Of the three municipal trustees, one must be an elected municipal official, one must be an elected or appointed municipal official and one must be the fire chief. Municipal trustees have all the rights and duties accorded to any other trustee, except the right to be an officer of the Relief Association. Appointments of municipal trustees is done on an annual basis or at which time a successor is determined, whichever is later. The mayor has previously been identified as the city elected official and the city clerk has been previously identified as the elected or appointed official. Dan Johnson as Fire Chief needs to be appointed. FISCAL AND RESOURCE IMPACT: N/A ATTACHMENTS: 1.Resolution 2025-01 Fire Relief Trustee Appointments Page 14 of 103 CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure Page 15 of 103 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2025-01 APPOINTING MUNICIPAL TRUSTEES TO THE MENDOTA HEIGHTS FIRE RELIEF ASSOCIATION BOARD OF TRUSTEES WHEREAS, the City Council of the City of Mendota Heights desires to make municipal appointments to the Board of Trustees for the Mendota Heights Fire Relief Association; and WHEREAS, Minnesota Statutes §424A.04 states the three municipal trustees must be one elected municipal official and one elected or appointed municipal official who are designated as municipal representatives by the municipal governing board annually, and the chief of the municipal fire department. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mendota Heights, Minnesota, that Mayor Stephanie Levine, City Clerk Nancy Bauer, and Fire Chief Dan Johnson are hereby appointed to serve as Municipal Trustees of the Mendota Heights Fire Relief Association for the year 2025, or until their successor has been appointed. Adopted by the Mendota Heights City Council this 7th day of January 2025. CITY COUNCIL CITY OF MENDOTA HEIGHTS ______________________________ Stephanie B. Levine, Mayor ATTEST: Nancy Bauer, City Clerk Page 16 of 103 This page is intentionally left blank 7.g REQUEST FOR CITY COUNCIL ACTION MEETING DATE: January 7, 2025 AGENDA ITEM: Resolution 2025-02 Appointing Representatives to the Northern Dakota County Cable Communications Commission (NDC4) ITEM TYPE: Consent Item DEPARTMENT: Administration CONTACT: Cheryl Jacobson, City Administrator ACTION REQUEST: Approve Resolution 2025-02 appointing representatives to the Northern Dakota County Cable Communications Commission (NDC4). BACKGROUND: The Northern Dakota County Cable Communications Commission serves its member cities by administering and enforcing the cable franchise ordinance, managing institutional programming and overseeing local community programming. NDC4 is a municipal joint powers cooperative formed in 1982 by the seven cities of Inver Grove Heights, Lilydale, Mendota, Mendota Heights, South St Paul, Sunfish Lake and West St. Paul. Proposed appointments for a two-year term running from January 2025 through January 2027 are: Citizen Representative: Mickey Kieffer Elected Official Representative: Sally Lorberbaum, Councilmember FISCAL AND RESOURCE IMPACT: N/A ATTACHMENTS: 1.Resolution NDC4 Appointments CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure Page 17 of 103 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2025-02 APPOINTING REPRESENTATIVES TO THE NORTHERN DAKOTA COUNTY CABLE COMMUNICATIONS COMMISSION (NDC4) WHEREAS, the Northern Dakota County Cable Communications Commission serves its member cities by administering and enforcing the cable franchise ordinance, managing institutional programming and overseeing local community programming; and WHEREAS, as a member, the City of Mendota Heights appoints two representatives to the commission. One of these representatives must be a city council member, and the other a citizen representative. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mendota Heights, Minnesota that Mickey Kieffer is hereby reappointed as the city’s citizen representative and council member Sally Lorberbaum is hereby reappointed as the city’s elected official representative to the NDC4 Commission for a two-year term beginning January 2025 through January 2027. Adopted by the Mendota Heights City Council this 7th day of January 2025. CITY COUNCIL CITY OF MENDOTA HEIGHTS ______________________________ Stephanie B. Levine, Mayor ATTEST: Nancy Bauer, City Clerk Page 18 of 103 7.h REQUEST FOR CITY COUNCIL ACTION MEETING DATE: January 7, 2025 AGENDA ITEM: Accept the Resignation of Firefighter Emily Mahon ITEM TYPE: Consent Item DEPARTMENT: Fire CONTACT: Dave Dreelan, Fire Chief ACTION REQUEST: Accept the resignation of Emily Mahon from the Mendota Heights Fire Department, effective December 24, 2024. BACKGROUND: Firefighter Emily Mahon has submitted her resignation from the Mendota Heights Fire Department effective December 24, 2024. Emily joined the department in 2023 and became a firefighter in August 2024. FISCAL AND RESOURCE IMPACT: N/A ATTACHMENTS: None CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure Page 19 of 103 This page is intentionally left blank 7.i REQUEST FOR CITY COUNCIL ACTION MEETING DATE: January 7, 2025 AGENDA ITEM: Authorize the Promotion of Madeline Spencer from Police Cadet to Police Officer ITEM TYPE: Consent Item DEPARTMENT: Administration CONTACT: Kelly Torkelson, Assistant City Administrator Wayne Wegener, Police Captain ACTION REQUEST: Authorize the promotion of Madeline Spencer from Police Cadet to Police Office effective January 1, 2025. BACKGROUND: In 2024, the City Council authorized the creation of a new program for the recruitment of Mendota Heights Police Officers. The Police Cadet program maximizes the city's recruitment efforts by attracting top candidates who are still in the process of completing the required training to become a licensed police officer. With the completion of her program requirements, staff are recommending the promotion of Madeline Spencer from Police Cadet to Police Officer with the City of Mendota Heights. FISCAL AND RESOURCE IMPACT: With the promotion of Madeline Spencer, the city will be filling one of two current police officer vacancies in the department. This position was included in the 2025 budget. ATTACHMENTS: None CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure, Economic Vitality & Community Vibrancy, Inclusive and Responsive Government Page 20 of 103 This page is intentionally left blank 7.j REQUEST FOR CITY COUNCIL ACTION MEETING DATE: January 7, 2025 AGENDA ITEM: Approve Purchase Order for Sewer Grouting on Spring Street ITEM TYPE: Consent Item DEPARTMENT: Engineering CONTACT: Ryan Ruzek, Public Works Director ACTION REQUEST: Approve a purchase order for sewer grouting on Spring Street. BACKGROUND: Mendota Heights cleans and televises its sewers to assess the pipe condition and potential sources of inflow and infiltration. The sewer pipe on Spring Street had a known infiltration concern and was lined in 2007. The sewer liner is still in excellent condition but there is an excessive amount of infiltration occurring at five sewer service connection points. This was discovered by a private sewer contractor assessing a service connection for a new home to be constructed on Spring Street. The video was shared with city staff and showed gushing water between the original pipe and the installed liner. The contractor provided the city the attached quotation to trim three protruding taps, and grout five service connections. This work will be completed using robotic equipment and cameras. The city is only seeking this single quote as this is specialty work and the city would need to pay for additional televising of the sewer main that would be included in other quotes. FISCAL AND RESOURCE IMPACT: The work for this improvement is estimated at $3,450 to trim the protruding taps and service connections. The grouting is estimated at $1,100 for each service connection ($5,500) and $15 per gallon of grout ($300-450). The total cost is estimated at $9,250-9,400. This would be funded from the sanitary sewer utility account. ATTACHMENTS: Page 21 of 103 1.Spring Street Sewer Service Grouting CITY COUNCIL PRIORITY: Environmental Sustainability & Stewardship, Premier Public Services & Infrastructure Page 22 of 103 December 11, 2024 American Environmental, LLC A merican E nvironmental LLC P r o j e c t B i d City of Mendota Heights, MN Rich Burrows Rburrows@mendotaheightsmn.gov 651-587-9179 Spring St sewer service grouting Grind protruding tap flush with mainline and trim up two other services prior to grouting $ 3,450.00 Grout 5 Leaking service lines $ 1,100.00 each $ 15 per gallon of grout (estimated 20 – 30 gallons) 3086 Walden Drive Chaska, MN 55318 Phone (612) 226-0516 Email: Midwesttony81@aol.com Page 23 of 103 This page is intentionally left blank 7.k REQUEST FOR CITY COUNCIL ACTION MEETING DATE: January 7, 2025 AGENDA ITEM: Authorize Signing of the Partners in Energy Memorandum of Understanding ITEM TYPE: Consent Item DEPARTMENT: Natural Resources CONTACT: Krista Spreiter, Natural Resources Coordinator ACTION REQUEST: Authorize the signing of the Memorandum of Understanding between the City and Xcel Energy through the Partners in Energy program. BACKGROUND: Mendota Heights has been accepted into the Xcel Energy Partners in Energy Program. Partners in Energy is a free program provided by Xcel Energy that assists communities in developing and implementing an Energy Action Plan. Partners in Energy will provide tools and resources to support the unique energy needs, priorities, and vision of Mendota Heights to achieve the city's energy goals. Through the Partners in Energy Program, the city has developed an Energy Action Plan, which the City Council approved at its regular meeting on December 3, 2024. The attached Memorandum of Understanding outlines and recognizes the partnership between Mendota Heights and Xcel Energy, and how the City will continue to work with Xcel Energy through the Partners in Energy program to implement the approved Energy Action Plan. The term of this joint effort as outlined in the memorandum begins January 1, 2025, and will be terminated June 30, 2026. FISCAL AND RESOURCE IMPACT: None at this time. ATTACHMENTS: 1. MOU Partners in Energy - Mendota Heights Implementation CITY COUNCIL PRIORITY: Environmental Sustainability & Stewardship Page 24 of 103 Memorandum of Understanding Phase 2 – Plan Implementation Krista Spreiter Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 The intent of this Memorandum of Understanding is to recognize the achievement of the City of Mendota Heights in developing an Energy Action Plan. Northern States Power Company doing business as Xcel Energy, through its Partners in Energy offering, has supported the development of this Energy Action Plan. This document outlines how Mendota Heights and Xcel Energy will continue to work together to implement this Energy Action Plan. The term of this joint support, as defined in this document, will extend from January 1, 2025 through June 30, 2026. Xcel Energy will support Mendota Heights in achieving the goals of its Energy Action Plan in the following ways: Residential Energy Efficiency 1.Use existing template and graphics to spearhead outreach campaign to promote residential energy efficiency programs, rebate information, and approved contractor a.Create verbiage and graphics to promote energy efficiency. b.Create energy efficiency content for City website c.Provide collateral to promote refrigerator recycling program. d.Provide collateral to promote energy assessments as a first step to increasing energy efficiency. 2.Support city staff finding local energy efficiency projects and create newsletters, flyers, and social media content (“collateral”) to share about them. a.Provide collateral with City input to support City finding energy efficiency projects to showcase. 3.Research and share with City funding opportunities for energy efficiency and renewable energy projects. a.Provide webinars and in-person event content and support regarding on funding opportunities for energy efficiency and renewable energy projects. b.Research federal, state and other grant and loan opportunities for these projects and share with City. Support funded by Xcel Energy for this strategy is not to exceed 58 hours. These hours will include those provided through the Partners in Energy team from Center for Energy and Environment and do not include support provided by Xcel Energy internal program staff. Business & Municipal Energy Efficiency Page 25 of 103 2 XCEL ENERGY PARTNERS IN ENERGY Memorandum of Understanding Implementation Phase 4.Support city staff finding local business energy efficiency projects and create newsletters, flyers, and social media content (“collateral”) to share about them. a.Create collateral to support city staff in finding local business energy efficiency projects. b.Use stories of business energy efficiency and renewable project wins to create collateral for business outreach. 5.With City support, create collateral that highlights energy action by businesses. a.Provide talking points and flyers to support City representatives in tabling at events attended by businesses to share contact information and information about the Energy Action Plan. b.Support City in identifying businesses with existing sustainability policies. 6.Provide guidance and options for Mendota Heights to potentially implement energy efficiency measures in its facilities. a.Support City exploring LED light retrofits. b.Provide program and other information to support the City considering energy audits for City buildings. 7.Provide collateral for business outreach. a.Provide collateral for outreach to businesses with which City already has existing relationships. Support funded by Xcel Energy for this strategy is not to exceed 52 hours. These hours will include those provided through the Partners in Energy team Center for Energy and Environment and do not include support provided by Xcel Energy internal program staff. Renewable Energy 8.Create newsletters, social media, flyers, and graphics (“collateral”) to highlight Mendota Heights’ existing solar gardens. a.Create newsletters, social media, flyers, and graphics (“collateral”) for City to share in their channels. b.Create collateral that highlights both on- and off-site solar options for residents and businesses. 9.Research and share solar project funding opportunities with City a.Research solar installers active in Mendota Heights. b.Research solar project funding opportunities and create collateral for outreach campaign. c.Support City in researching sites in Mendota Heights suitable for solar installation. 10. Create collateral that highlights solar success stories in City. a.Create call for citizen-submitted content on solar projects in City. Support funded by Xcel Energy for this strategy is not to exceed 38 hours. These hours will include those provided through the Partners in Energy team from Center for Energy and Environment and do not include support provided by Xcel Energy internal program staff. Beneficial Electrification Page 26 of 103 3 XCEL ENERGY PARTNERS IN ENERGY Memorandum of Understanding Implementation Phase 11.Create newsletters, social media, flyers, and graphics to inform residents and businesses about opportunities for beneficial electrification. a.Create collateral promoting electric lawn care as a quick-win electrification measure. b.Provide talking points and materials for City to connect with HOAs and neighborhood groups to share resources on beneficial electrification. c.Provide accessible collateral on beneficial electrification focused on businesses. 12.Research funding opportunities for beneficial electrification projects for residents, businesses, and Municipal buildings. a.Research electrification funding opportunities. b.Host webinars on electrification funding opportunities. c.Incorporate information from research into collateral for outreach. 13.Share options for electrification with Mendota Heights. a.Share experience with EV chargers. b.Share programs for municipal fleet electrification. 14.Help facilitate peer-to-peer learning from residents who have already implemented electrification measures (EVs, heat pumps, etc.). a.Provide social media language to identify residents and businesses who have already installed electrification measures. b.Facilitate sharing these community members’ experiences with electrification in outreach campaigns. c.Provide guidance for hosting a workshop for these community members to share their experiences. d.Provide recruitment language to find residents who have already installed beneficial electrification measures. Support funded by Xcel Energy for this strategy is not to exceed 59 hours. These hours will include those provided through the Partners in Energy team from Center for Energy and Environment and do not include support provided by Xcel Energy internal program staff. Project Management and Reimbursed Expenses •Provide presentation content outlining Partners in Energy process, identified focus areas and goals, and benefits to community to be presented to City Council as part of update process •Facilitate regular check-in meetings, track and report energy impacts and activities (process annual data from Xcel Energy), and help coordinate implementation kick-off activities •Provide up to $2,450 for reimbursed expenses related to printing and distribution of co- branded marketing materials, venue fees, food, and other related needs associated with outreach and education. Xcel Energy funding will not be provided for the purchase of alcohol Support funded by Xcel Energy for project management is not to exceed 70 hours. These hours will include those provided through the Partners in Energy team from Center for Energy and Environment) and do not include support provided by Xcel Energy internal program staff. Page 27 of 103 4 XCEL ENERGY PARTNERS IN ENERGY Memorandum of Understanding Implementation Phase The City of Mendota Heights commits to supporting the Energy Action Plan to the best of its ability by: •Achieving the energy savings impacts outlined in the energy action plan and shown in the table below: Community Name Conservation Goals Electricity Savings (in kWh) Natural Gas Savings (in therms) Baseline Historic Energy Savings 2,500,000 140,000 Incremental Plan Energy Savings (1/1/2025 – 6/30/26) 620,000 60,000 Total Plan Energy Savings (baseline + plan energy savings) 3,117,000 200,000 •Performing the coordination, tracking, and outreach duties as outlined in the Energy Action Plan that include but are not limited to the following: Residential Energy Efficiency 1.Provide instructions and copy for outreach campaign, review collateral, and share campaign through City channels. a.Review collateral and share to City social media, neighborhood groups, and Mendota Heights Natural Resources commission b.Review energy efficiency content for City website, tailor to Mendota Heights, and post on website. c.Table at relevant Mendota Heights events d.Share collateral to promote refrigerator recycling program. e.Share collateral to promote energy assessments as a first step to increasing energy efficiency. 2.Search for local residential energy efficiency projects and circulate collateral about them. a.Circulate collateral through City channels to find energy efficiency projects in the community to showcase. b.Connect with neighborhood groups to find successful residential energy efficiency projects. 3.Research funding opportunities for residential energy efficiency and renewable energy projects. a.Attend Partners in Energy and other webinars to find out about funding opportunities for energy efficiency and renewable energy projects. b.Research federal, state and other grant and loan opportunities for these projects. Business & Municipal Energy Efficiency 4.Search for local business energy efficiency projects and circulate collateral about them. Page 28 of 103 5 XCEL ENERGY PARTNERS IN ENERGY Memorandum of Understanding Implementation Phase a.Circulate call for business-submitted content detailing energy efficiency and renewable energy projects through City channels. b.Review collateral from Partners in Energy and circulate it to reach out to businesses. 5.Connect with local businesses to promote energy efficiency wins to prospective businesses. a.Table at relevant City events with a business presence. Collect contact information and share information about the Energy Action Plan b.Use City information to identify businesses with existing sustainability practices. 6.Research energy efficiency practices for City facilities and review options provided by Partners in Energy. a.Support City facilities team in exploring LED light retrofit. b.Consider energy audits for City buildings. 7.Send collateral to reach out to businesses through City channels. a.Identify businesses City already has relationship with and reach out to them with Partners in Energy collateral. Renewable Energy 8.Share collateral provided by Partners in Energy through City channels to highlight City solar gardens. a.Review collateral from Partners in energy and circulate it in City channels. b.Circulate collateral that highlights both on- and off-site solar options for residents and businesses. 9.Research solar project funding opportunities. a.Research solar installers in Mendota Heights b.Research solar project funding opportunities and circulate collateral for outreach campaign. c.Research sites in City that would be suitable for solar installation. 10. Share details of solar success stories so Partners in Energy can create collateral. Share collateral in City communication channels. a.Circulate call for citizen-submitted content on solar projects in City. Beneficial Electrification 11. Review and circulate newsletters, social media, flyers, and graphics to inform residents and businesses about opportunities for beneficial electrification. a.Circulate collateral promoting electric lawn care as a quick-win electrification measure b.Connect with neighborhood groups and HOAs to educate and share resources about beneficial electrification. c.Share collateral created by Partners in Energy through City channels and with businesses. 12. Research funding opportunities for beneficial electrification projects for residents, businesses, and Municipal buildings an evaluate their suitability in Mendota Heights a.Research electrification funding opportunities. Page 29 of 103 6 XCEL ENERGY PARTNERS IN ENERGY Memorandum of Understanding Implementation Phase b.Attend webinars and other resource-sharing opportunities. c.Circulate information and collateral into collateral for outreach. 13. Research beneficial electrification practices and assess their feasibility for incorporating into City protocols. a.Explore adding EV chargers to municipal buildings and/or public spaces. b.Evaluate City fleet for conversion to EVs. c.Consider updating City permitting process and development review to include information on electrification options. d.Explore group buy of electrification infrastructure. 14. Facilitate peer-to-peer learning from residents who have already implemented beneficial electrification measures (EVs, heat pumps, etc.). a.Use City social media to identify residents and businesses who have already installed electrification measures. b.Facilitate sharing these community members’ experiences with electrification in outreach campaigns. c.Consider hosting a workshop for these community members to share their experiences. d.Recruit residents who have already installed electrification measure. Project Management •Participate in coordination and tracking of scheduled check-ins, activities, and events •Provide Xcel Energy an opportunity to review marketing materials to assure accuracy when they incorporate the Xcel Energy logo or reference any of Xcel Energy’s products or services •Share the plan document, supporting work documents, collateral, and implementation results from the Energy Action Plan with the public. The experience, successes, and lessons learned from this community will inform others looking at similar or expanded initiatives •Share progress on upcoming sustainability planning as it relates to activities outlined in the Energy Action Plan •Approval to share your community’s aggregated Xcel Energy data (processed through Partners in Energy) with the Partners in Energy Network to be used primarily as a benchmark to other communities Single Points of Contact All communications pertaining to this agreement shall be directed to Krista Spreiter on behalf of Mendota Heights and Sofia Troutman on behalf of Xcel Energy. Legal Applicability and Waiver This is a voluntary agreement and not intended to be legally binding for either party. This Memorandum of Understanding has no impact, nor does it alter or modify any existing Franchise Agreement or other existing agreements between Xcel Energy and Mendota Heights. Parties agree that this Memorandum of Understanding is to memorialize the intent of the Parties regarding Partners in Energy but does not create a legal agreement between the Parties. It is agreed by the Parties that nothing in this Memorandum of Understanding will be deemed or construed as creating a joint venture, trust, partnership, or any other legal relationship among the Parties. This Memorandum of Understanding is for the benefit of the Parties and does not Page 30 of 103 7 XCEL ENERGY PARTNERS IN ENERGY Memorandum of Understanding Implementation Phase create third party rights. Nothing in this Memorandum of Understanding constitutes a waiver of Mendota Heights’ ordinances, Mendota Heights’ regulatory jurisdiction, or Minnesota’s utility regulatory jurisdiction. Xcel Energy is excited about this opportunity to support Mendota Heights in advancing its goals. The resources outlined above and provided through Partners in Energy are provided as a part of our commitment to the communities we serve and Xcel Energy’s support of energy efficiency and renewable energy as important resources to meet your future energy needs. For City of Mendota Heights: Signature: ___________________________________ Name: ___________________________________ Title: ___________________________________ Date: ___________________________________ For Xcel Energy: Signature: _________________________________ Name: _________________________________ Title: _________________________________ Date: __________________________________ Page 31 of 103 7.l REQUEST FOR CITY COUNCIL ACTION MEETING DATE: January 7, 2025 AGENDA ITEM: Resolution 2025-05 Approving Community Development Block Grant (CDBG) Funding Application through Dakota County – Fiscal Year 2025 ITEM TYPE: Resolution DEPARTMENT: Community Development CONTACT: Sarah Madden, Community Development Manager ACTION REQUEST: Adopt Resolution 2025-05 supporting and approving an application for the Dakota County Community Development Agency’s Community Development Block Grant (CDBG) Program for Fiscal Year 2025. BACKGROUND: Dakota County receives an annual allocation of Community Development Block Grant (CDBG) funds, which is a federal program administered by the Department of Housing and Urban Development (HUD). The program is designed to assist local governments with various community development projects and programs that primarily aid low- and moderate-income residents. Dakota County is considered an “Entitlement County”, and, as such, receives an annual allocation of federal CDBG funds. The Dakota County Board of Commissioners has chosen to allocate the CDBG funds amongst the various cities in the county; while the Dakota County Community Development Agency (CDA) administers this program on behalf of Dakota County. The CDA will continue to administer all aspects of the loan program. Each year, the city’s CDBG allocation is rebalanced to account for updated information in the American Community Survey provided by the Census Bureau for each city. Per HUD rules, the CDBG allocation is based on three factors: a community’s population, people in poverty, and overcrowded housing units. Because these factors change over time, the allocation each city receives will change over time. The total CDBG allocation Dakota County will receive for the 2025 Program Year is not yet Page 32 of 103 known; however, it is anticipated the County will receive an amount of $1,873,895, which is similar to the amount received for the 2024 Program Year. The amount each city will actually receive for the upcoming 2025 Program Year is not known until the federal budget is approved. The estimated allocation for Mendota Heights is approximately $17,211.00 for FY 2025. In previous years, the city has used these CDBG funds to renovate or improve up to two (2) qualifying residential properties per year, and whose owners meet the criteria set forth in the program. The CDA requests every city that participates in this annual CDBG Program, to adopt a resolution of support and approval, which is attached. FISCAL AND RESOURCE IMPACT: There are no impacts to the city budget. ATTACHMENTS: 1.Resolution 2025-05 CDBG Application Approval 2.CDBG Application FY 2025 3.Estimated FY 2025 Funds Allocation Letter CITY COUNCIL PRIORITY: Premier Public Services & Infrastructure, Economic Vitality & Community Vibrancy Page 33 of 103 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2025-05 RESOLUTION APPROVING THE APPLICATION FOR FISCAL YEAR 2025 DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING WHEREAS, the City of Mendota Heights is a participating jurisdiction with the Dakota County Community Development Block Grant (CDBG) Entitlement Program for Fiscal Year 2025 (starting July 1, 2025 and ending June 30, 2026); and WHEREAS, the Dakota County Community Development Agency is a sub-grantee of Dakota County for the administration of the CDBG Program; and WHEREAS, the Dakota County Community Development Agency has requested Fiscal Year 2025 CDBG applications be submitted by January 17, 2025, based on an allocation of funds approved in the Annual Action Plan. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota that the following points be approved: 1. The Fiscal Year 2025 CDBG application is approved for submission to the Dakota County CDA; 2. The City Administrator for the City of Mendota Heights is authorized to execute the application and all agreements and documents related to receiving and using the awarded CDBG funds; and 3. The Dakota County CDA is designated as the administrative entity to carry out the CDBG program on behalf of the City of Mendota Heights, subject to future Subrecipient Agreements that may be required for specific CDBG-funded activities. Adopted by the City Council of the City of Mendota Heights this 7th day of January, 2025. CITY COUNCIL CITY OF MENDOTA HEIGHTS ________________________________ Stephanie B. Levine, Mayor ATTEST: ________________________________ Nancy Bauer, City Clerk Page 34 of 103 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS APPLICATION FOR PROGRAM YEAR 2025 Application must be received by the Dakota County Community Development Agency NO LATER THAN FRIDAY, JANUARY 17, 2025 For July 1, 2025 – June 30, 2026 General Information Applicant Name: City of Mendota Heights UEI #: JYKCB2PFC9Y7 Contact Name: Sarah Madden, Community Development Manager Applicant Address:1101 Victoria Curve City, State, Zip: Mendota Heights, MN 55118 Phone: 651-255-1142 Email: smadden@mendotaheightsmn.gov Proposed Activities Activity Requested Funding Amount #1 Title: Housing Rehabilitation Loans CDBG Request: $ 17,211 #2 Title: Click or tap here to enter text.CDBG Request: $ Click or tap here to enter text. #3 Title: Click or tap here to enter text.CDBG Request: $ Click or tap here to enter text. #4 Title: Click or tap here to enter text.CDBG Request: $ Click or tap here to enter text. #5 Title: Click or tap here to enter text.CDBG Request: $ Click or tap here to enter text. Total Request: $ Click or tap here to enter text. Contingency Funding Request: Note the funding levels for activities if there is an increase or decrease in federal funding levels. Specify which activities should be fully funded at the requested level and which should be increased or decreased. Click or tap here to enter text. PLEASE NOTE: AT LEAST 50% of the proposed funding must qualify as a LOW/MOD benefit. NO MORE THAN 35% of the any one community’s proposed funding can be for PUBLIC SERVICES. Because public services may not account for more than 15% of the County’s total funding, public service requests may be decreased once all applications are submitted and reviewed by CDA staff. NO MORE than 10% of any one community’s funding can be used for PLANNING. Page 35 of 103 Certification I certify that the information contained in this application is true and correct and that it contains no misrepresentations, falsifications, intentional omissions, or concealment of material facts. I further certify that no contracts have been awarded, funds committed, or construction begun on the proposed project(s), and that none will be made prior to notification from the Dakota County CDA based on HUD’s issuance of a Release of Funds Notice. Signature of Authorized Official Date Title of Authorized Official PLEASE ATTACH THE RESOLUTION OF THE GOVERNING BODY SHOWING APPROVAL OF THE REQUEST FOR CDBG FUNDS. Page 36 of 103 1 Please complete the following Sections I-V for EACH proposed activity. (For example, if 3 activities are being proposed, there will be 3 sets of the following pages.) Activity # 1 Activity Title: Housing Rehabilitation Loans II. Activity Information Has this Activity received CDBG funding before? ☒ Yes ☐ No Check the eligible activity category of the proposed activity: (See attached definitions) I. Activity Title Describe the proposed activity in detail. Please be specific about purpose, location, number of people or households served, etc. The Housing Rehabilitation Loan Program provides loans in amounts up to $35,000 to homeowners in Mendota Heights who meet equity and credit requirements and low/moderate income requirements. Those who qualify for the Housing Rehabilitation Loan Program will benefit from the structural integrity of the redevelopment of their properties. Residents of the City will also benefit from the increased market value and subsequent increased tax revenues generated from improved properties. The City of Mendota Heights is committee to supporting the continued viability of existing residential structures and neighborhoods throughout the entire community. Page 37 of 103 2 Affordable Rental Housing ☐Rehabilitation of Multi-Unit Residential ☐Fair Housing Activities ☐Energy Efficiency Improvements Public Services ☐Senior Services ☐Youth Services ☐Transportation Services ☐Operational Support Affordable Homeowner Housing ☐Homeownership Assistance ☐New (Re)Construction Homeowner Housing ☒Rehabilitation/ Energy Efficiency Improvement of Single Unit Residential ☐Fair Housing Activities Public Facilities ☐Recreational Parks ☐Public Water/Sewer Improvements ☐Street Improvements ☐Sidewalks ☐Assessment Abatement ☐ADA Improvements Homelessness ☐Coordinated Access to Services & Shelter ☐Housing Stabilization ☐Emergency Shelter Operation Neighborhood Revitalization ☐Acquisition of Real Property ☐Clearance and Demolition ☐Clean-up of Contaminated Site Economic Development ☐Employment Training ☐Economic Development Assistance ☐Rehabilitation of Commercial/Industrial Buildings ☐Micro-Enterprise Assistance ☐Relocation Planning and Administration ☐Planning ☐Administration Page 38 of 103 3 Describe the activity schedule: Is this a continuation of a previously funded activity? ☒Yes ☐No Is this a time-specific project?☐Yes ☒No If this is a time-specific project, please note the start and end dates below: Proposed Activity Start Date: July 1, 2025 Proposed Activity Completion Date: June 30, 2026 CDBG funded projects/activities must meet one of the following program objectives. Check the objective for which the CDBG funds will be used. If you checked the Low/Mod Housing Benefit box, please answer the following: How many Low/Mod Households will benefit? 2 Households (Income eligibility must be verified by written documentation) Where will this activity occur? (Address of property, neighborhood, or citywide) To be determined by Dakota County Community Development Agency (CDA) Click or tap here to enter text. III. CDBG National Objective ☐Low/Mod Area Benefit ☐Low/Mod Limited Clientele Benefit ☒Low/Mod Housing Benefit ☐Low/Mod Jobs Benefit ☐Slum/Blight Area Benefit ☐Slum/Blight Spot Benefit ☐Urgent Need (extremely rare; used only for emergencies): (Please explain) Click or tap here to enter text. If you checked the Low/Mod Area Benefit box, please answer the following: In what Census Tract/Block Group(s) do beneficiaries of your Activity live? (Please include map) Click or tap here to enter text. How many residents live in this area? Click or tap here to enter text. What is the percentage of low and moderate-income beneficiaries? Click or tap here to enter text.% How was this documented? ☐ HUD Data ☐ Survey (Please include a copy of survey) Page 39 of 103 4 If you checked the Low/Mod Limited Clientele Benefit box, please answer the following: How many Low/Mod People or Households will benefit? Click or tap here to enter text. People Click or tap here to enter text. Households (Please choose either People or Households for each project). How will income be verified? ☐ Income Verification Request Forms ☐ Eligibility Status for other Governmental Assistance program ☐ Self Certification (Must request source documentation of 20% of certifications and must inform beneficiary that all sources of income and assets must be included when calculating annual income) ☐ Presumed benefit (HUD presumes the following to be low and moderate-income: abused children, battered spouses, elderly persons (62+), severely disabled persons, homeless persons, persons living with AIDS, migrant farm workers) If you checked the Low/Mod Jobs Benefit box, please answer the following: To meet the requirements of the “Jobs” National Objective, the business being assisted must enter into an agreement showing commitment that at least 51% of jobs created or retained will be available to low/mod income persons. The business must also be prepared to provide a list of all jobs, detailed information about the jobs being created or retained, the selection and hiring process, and demographic information about the employees. Will this activity create or retain full time equivalencies (FTEs)? ☐ Create ☐ Retain For job(s) that are being retained, please provide evidence that the assisted business has issued a notice to affected employees or that the business has made a public announcement to that effect, OR an analysis of relevant financial records that shows the business is likely to cut back on employment in the near future without planned intervention. Will the job(s) created or retained require a special skill? ☐ Yes ☐ No What percent of permanent FTEs will be held by or available to low/mod income persons? Click or tap here to enter text. % If you checked the Slum/Blight Area or Slum/Blight Spot Benefit box, please answer the following: What are the boundaries of the slum/blight area or the address of the slum/blight spot? Click or tap here to enter text. (Please provide letter from building inspector or other documentation noting deficiencies and include photos) What deficiency will be corrected or the public improvement be? Click or tap here to enter text. If Slum/Blight Area, what percent of buildings are deteriorated? Click or tap here to enter text.% Page 40 of 103 5 IV. Proposed Objectives and Outcomes Indicate the proposed objective and outcome of the activity/project. Outcome #1 Availability/Accessibility Outcome #2 Affordability Outcome #3 Sustainability Objective #1 Suitable Living Environment ☒Accessibility for the purpose of creating a suitable living environment ☒Affordability for the purpose of creating a suitable living environment ☒Sustainability for the purpose of creating a suitable living environment Objective #2 Decent Housing ☒Accessibility for the purpose of providing decent housing ☒Affordability for the purpose of providing decent housing ☒Sustainability for the purpose of providing decent housing Objective #3 Economic Opportunity ☐Accessibility for the purpose of creating economic opportunities ☐Affordability for the purpose of creating economic opportunities ☐Sustainability for the purpose of creating economic opportunities Indicate how the activity outcome will be measured and projected number of beneficiaries. ☐People ☐Households ☒Housing Units 2 ☐Public Facilities ☐Jobs ☐Businesses ☐Organizations Page 41 of 103 6 V. Project Budget Provide the total project cost and CDBG request. Total Project Cost: $ 17,211 Total CDBG Request: $ 17,211 CDBG Percent of Total Cost: 100% Describe all funding sources. Source of Funds Amount Committed Pending CDBG $ 17,211 ☐☒ Click or tap here to enter text.$ Click or tap here to enter text.☐☐ Click or tap here to enter text.$ Click or tap here to enter text.☐☐ Total:$ 17,211 ☐☐ Page 42 of 103 7 Please itemize project expenses, using the following guidance as applicable: •Acquisition & Improvement Costs - Include purchase price, closing costs, site improvements, clearance of toxic contaminants, and other acquisition and improvement costs •Construction/Rehabilitation Costs - Include site improvements, construction (labor, materials, supplies), installation, permits and other construction/rehabilitation costs •Professional Fees and Personnel Costs - Include architectural, engineering and code inspection fees, surveys, appraisals, legal fees, hazardous materials surveys, project management, and other professional/personnel fees •Other Development Costs - Include relocation, financing costs, environmental reviews, environmental studies, and other development costs •Eligible Costs for Planning Projects - Include professional services, project management costs, and other planning costs * * * * * Please review each section for completeness. Each activity should have separate Sections I through V. Itemized Use of Funds/Expenses Costs CDBG Funds Requested Other Funding Sources Home Improvement Loans $ 17,211 $ 17,211 $ Click or tap here to enter text. Click or tap here to enter text. $ Click or tap here to enter text. $ Click or tap here to enter text. $ Click or tap here to enter text. Click or tap here to enter text. $ Click or tap here to enter text. $ Click or tap here to enter text. $ Click or tap here to enter text. Click or tap here to enter text. $ Click or tap here to enter text. $ Click or tap here to enter text. $ Click or tap here to enter text. Click or tap here to enter text. $ Click or tap here to enter text. $ Click or tap here to enter text. $ Click or tap here to enter text. Total:$17,211 $ 17,211 $ Click or tap here to enter text. Page 43 of 103 8 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ELIGIBLE ACTIVITIES Please Note: Although an activity may be deemed eligible for CDBG funding, it does not guarantee funding. The Community Development Needs for the CDBG Program in the Consolidated Plan lists the priority of needs and dictates which types of eligible activities may be funded in a given year. All activities must meet a National Objective. CDBG funds may NOT be used for costs attributable to a building used for the general conduct of government, general government expenses, or political activities. Acquisition/Disposition: Includes acquisition of real property, in whole or in part, by purchase, long-term lease, donation, or otherwise for any public purpose. Real property to be acquired may include land, air rights, easements, water rights, rights-of-way, buildings and other property improvements, or other interests in real property. Demolition/Clearance: Includes clearance, demolition, and removal of buildings and improvements including movement of structures to other sites. Economic Development Activities: Includes but are not limited to: (1) construction by the grantee or subrecipient of a business incubator designed to provide inexpensive space and assistance to new firms to help them become viable businesses, (2) loans to pay for the expansion of a factory or commercial business, and (3) training for by persons on welfare to enable them to qualify for jobs created by CDBG-assisted special economic development activities. The level of public benefit to be derived from the economic development activity must be appropriate given the amount of CDBG assistance. Homeownership Assistance: Includes financial assistance for down payments, closing costs or other part of the purchase process and counseling for pre-purchase, post-purchase or foreclosure prevention. Rehabilitation: Includes single-family rehabilitation, multi-family rehabilitation, energy efficiency improvements, public housing modernization, and rehabilitation of commercial properties. Relocation: Includes relocation payments and assistance to displaced persons, including individuals, families, businesses, non-profits, and farms, where required under section 570.606 of the regulations (pursuant to the Uniform Relocation Act). Public Facilities/Improvements: CDBG funds may be used by the subrecipient or other public or private nonprofit entities for the acquisition (including long term leases for periods of 15 years or more), construction, reconstruction, rehabilitation (including removal of architectural barriers to accessibility), or installation, of public improvements or facilities. This includes neighborhood facilities, firehouses, public schools, libraries, and shelters for homeless people, as well as water and/or sewer treatment plants. Buildings for the general conduct of government cannot be acquired or improved with CDBG funds. Public Services: CDBG funds may be used to provide public services (including labor, supplies, and materials), provided that each of the following criteria is met: 1) The public service must be either a new service or a quantifiable increase in the level of service; and 2) The amount of CDBG funds obligated within a program year to support public service activities may not exceed 35% of a city’s allocation and the total public services of all subrecipients may not exceed 15% of the total grant awarded to Dakota County for that year. Planning: Includes studies, analysis, data gathering, preparation of plans, and identification of actions that will implement plans. The types of plans which may be paid for with CDBG funds include but are not limited to comprehensive plans, individual project plans, community development plans, capital improvement programs, small area and neighborhood plans, environmental and historic preservation studies, and functional plans (such as plans for housing, land use, energy conservation, or economic development). Except for small cities and townships, the amount of CDBG funds obligated within a program year to support planning activities may not exceed 15% of a community’s allocation. General Grant Administration: CDBG funds may be used for general administration costs incurred by a subrecipient to administer its CDBG program. CDBG grant funds obligated to general grant administration may not exceed 10% of the community’s allocation. Administration costs directly associated with a CDBG activity should be part of the activity as project Page 44 of 103 9 administration and are not considered general grant administration expenses. Please talk to the Dakota County CDA before you allocate funds to grant admin. Planning and General Grant Administration Activities may not exceed 20% of the total grant awarded to Dakota County for that year. Page 45 of 103 November 14, 2024 Ms. Sarah Madden City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 RE: CDBG Program Year 2025 Allocation Estimate Dear Ms. Madden, Dakota County receives an annual allocation of Community Development Block Grant (CDBG) funds, which is a federal program administered by the Department of Housing and Urban Development (HUD). The program is designed to assist local governments with various community development projects and programs that primarily aid low- and moderate-income residents. Dakota County is considered an “Entitlement County”, and, as such, receives an annual allocation of federal CDBG funds. The Dakota County Board of Commissioners has chosen to allocate the CDBG funds amongst the various cities and townships in the County, as well use the funds for certain County programs. The Dakota County Community Development Agency (CDA) administers this program on behalf of Dakota County. Each year, the city’s CDBG allocation is rebalanced to account for updated information in the American Community Survey provided by the Census Bureau for each city. Per HUD rules, the CDBG allocation is based on three factors: a community’s population, the number of people in poverty, and the number of overcrowded housing units. Each city receives a percentage of the annual Dakota County CDBG allocation based on the three factors. Because these factors change over time, the allocation each city receives will change over time. The CDBG allocation Dakota County will receive for Program Year 2025 is not yet known and won’t be known until Congress passes and the President approves the Federal Fiscal Year 2025 federal budget. However, we believe it is prudent for each city to anticipate that the County will receive a similar amount to what was received for Program Year 2024, which was $1,873,895. The final Dakota County CDBG allocation affects the amount each city will receive for Program Year 2025. This amount may be more or less than what your city received for 2024. With that in mind, the estimated allocation for Mendota Heights for Program Year 2025 is $17,211. Please provide a contingency plan in your CDBG Program Year 2025 application that specifies which program(s) will receive more or less funding based on the final allocation. Please note that funding for any public service activities that the city may choose to fund with CDBG may be further reduced to ensure that the amount used for public services does not exceed 15 percent of the total Dakota County CDBG allocation. Page 46 of 103 If you have any questions, please feel free to contact me at (651) 675-4464 or mdykes@dakotacda.org. Best Regards, DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY Margaret M. Dykes Asst. Director of Community and Economic Development Page 47 of 103 Page 48 of 1037.m Page 49 of 103 Page 50 of 103 Page 51 of 103 Page 52 of 103 Page 53 of 103 Page 54 of 103 Page 55 of 103 Page 56 of 103 Page 57 of 103 Page 58 of 103 Page 59 of 103 Page 60 of 103 Page 61 of 103 Page 62 of 103 Page 63 of 103 9.a REQUEST FOR CITY COUNCIL ACTION MEETING DATE: January 7, 2025 AGENDA ITEM: Ordinance 598 An Ordinance Amending the Fee Schedule ITEM TYPE: Public Hearing DEPARTMENT: Administration CONTACT: Nancy Bauer, City Clerk ACTION REQUEST: Hold a Public Hearing to amend the Fee Schedule for 2025. Following the public hearing, the City Council is asked to adopt Ordinance 598 Amending the Fee Schedule for 2025, and approve the summary publication of Ordinance. Approval of the Ordinance requires a simple majority vote of the Council. Approval of the Summary Publication of the Ordinance requires a 4/5th vote of the Council. BACKGROUND: Per Minnesota Statutes §462.353, sub. 4, the adoption of a fee schedule requires a public hearing to allow citizen input. The public hearing was published on December 21, 2024, notice was posted on the city hall bulletin board, and posted on the City's website. Fees are reviewed annually by staff to ensure the rate structures reflect the cost of services provided. Any fee schedule changes are proposed by the department charging the fee. The proposed changes are: When Ordinance 595 was adopted (November 6, 2024) adding Chapter 3: Urban Forest Preservation to Title 15: Environmental Standards to the code of Ordinances, a tree replacement escrow was required with the City. The proposed fee for the tree replacement escrow is proposed as $100 per caliber inch of the required caliper inches to be replaced or $250 per tree when 1:1 replacement is required. Also, proposed fee increases are for the Par 3 greens fees, the Par 3 10 Round pass, and the picnic/area shelter reservation as shown below. Page 64 of 103 Par 3 Green Fees Increased $1.00 per round for each category Par 3 10 Round pass Increased $15.00 and word year was replaced with pass Picnic Area/Shelter - Non-Resident - Private $75 up $25 from 2024 Picnic Area/Shelter - Resident - Business $75 up $25 from 2024 Picnic Area/Shelter - Non-Resident - Business $175 up $75 from 2024 Tree Replacement Requirement Escrow $100 per caliper inch of required caliper inches to be replaced or $250 per tree when 1:1 replacement is required It is anticipated that more fee changes will be presented in February for the cannabis fees. Exhibit A shows the 2024 fees and the proposed 2025 fees. Any changes are in red text under the column proposed 2025 fees. FISCAL AND RESOURCE IMPACT: These fees have been included in the 2025 budget. ATTACHMENTS: 1.Oridnance 598 for 2025 changes 2.2025 Fee Schedule 3.Summary Publication CITY COUNCIL PRIORITY: Inclusive and Responsive Government Page 65 of 103 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 598 AN ORDINANCE AMENDING THE FEE SCHEDULE The City Council of the City of Mendota Heights, Minnesota, does hereby ordain: Section 1. Policy and Purpose. By the enactment of this Ordinance, the City Council intends to establish fees and charges required by the City Code and to comply with Minnesota Statues 462.353, subd. 4. Fees and Charges. The fees and charges for the City for the year 2025 are set forth in “Exhibit A” hereto attached. Application. Where a direct conflict exists between the amount of a fee or charge set by any provisions of the City Code and a fee or charge set by this Ordinance, the fee or charge set by the Ordinance applies. Section 2. This Ordinance shall be effective immediately upon its passage and publication. Adopted and ordained into an Ordinance this 7th day of January, 2025. CITY COUNCIL CITY OF MENDOTA HEIGHTS ________________________________ Stephanie B. Levine, Mayor ATTEST ____________________________ Nancy Bauer, City Clerk Page 66 of 103 Exhibit A Guidance NOTES 2025 Proposed Fees 2024 Fees ADMINISTRATION Assessment Search no change $ 15 / search $ 15 / search Certification of Delinquent Sewer Accounts Per City Code 10-3-7, B.2.no change $ 50 / per certification Plus 7% Interest $ 50 / per certification Plus 7% Interest City Ordinance Book no change $ 75 / book $ 75 / book Comprehensive Plan no change $ 50 / Complete; $ 30 / One Volume $ 50 / Complete; $ 30 / One Volume Election Filing Fee Per MN Statutes 205.13 (3) $40 Max no change $ 5 $ 5 Mailing Costs no change Actual or $1 / minimum Actual or $1 / minimum Notary Public Residents, businesses, license applicants only no change No charge No charge Returned Checks no change $ 30 /check $ 30 /check TIF / Abatement Application Fee no change $ 1,200 $ 1,200 Data Requests : the City adheres to MN Data Practices Act, MN Statutes Chap 13 Photo Copies 1 to 100 pages no change $ .25 / single sided page $ .25 / single sided page Photo Copies 101+ pages or data stored electronically no change $ .25 / single sided plus actual cost for search, retrieve, copy transmit/device $ .25 / single sided plus actual cost for search, retrieve, copy transmit/device Public Data - stored electronically MS 13 no change $ .00 to review info at city hall; $.25 per single sided copy; $30 / hour actual cost for search, retrieve, copy, transmit $ .00 to review info at city hall; $.25 per single sided copy; $30 / hour actual cost for search, retrieve, copy, transmit Electronic Storage Device USB/CD/DVD - 8.5 GB Audio, video, images no change Actual cost for search, retrieve, copy and device Actual cost for search, retrieve, copy and device *note actual cost charged in 15 minute increments Intoxicating Liquor Off Sale limited by SS 340A.408 Subd. 3. a.(3)no change $ 150 $ 150 Intoxicating Liquor On-Sale Tier 1 Tier 1 license defined in Code 3-1-12. B.no change $ 10,000 $ 10,000 Intoxicating Liquor On-Sale Tier 2 Tier 2 license defined in Code 3-1-12. B.no change $ 7,500 $ 7,500 Intoxicating Liquor On-Sale Hotel Limited Service Hotel no change $ 3,000 $ 3,000 City of Mendota Heights Fee Schedule 1/7/2025 Intoxicating Liquor Licenses Page 1 Page 67 of 103 Guidance NOTES 2025 Proposed Fees 2024 Fees Club Liquor On-Sale limited by SS 340A.408 Subd. 2.b.no change $ 350 (for 201-500 club members) $ 300 (under 200 members) $ 350 (for 201-500 club members) $ 300 (under 200 members) Sunday Liquor limited by SS 340A.504 no change $ 200 $ 200 Wine On-Sale limited by SS 340A.408 Subd. 2.c.no change $ 2,000 $ 2,000 Wine On-Sale Institutional limited by SS 340A.408 Subd. 2.c.no change $ 250 $ 250 Malt Liquor Licenses Malt Liquor Off Sale (3.2%)no change $ 50 $ 50 Malt Liquor On Sale (3.2%)no change $ 250 $ 250 Temporary On Sale Liquor Licenses Temporary On Sale Intoxicating Liquor, Malt Liquor, Wine Issued only to clubs, non-profits, religious organizations no change $ 50 / one to four day license $ 50 / one to four day license Application Investigation Fee Malt, Liquor Application Investigation Renewal no change $ 100 / per establishment $ 100 / per establishment Intoxicating Liquor, Wine, 3.2 Malt Liq Application Investigation New Licensees Limited by SS 340A.412 Subd. 2 no change $ 500 / per establishment (additional charges if investigation needs to go out of state, then actual costs charged, up to $10,000) $ 500 / per establishment (additional charges if investigation needs to go out of state, then actual costs charged, up to $10,000) First Violation within a 3 year rolling time period no change $ 500 fine $ 500 fine Second Violation within a 3 year rolling time period no change $ 750 fine + 3 day suspension of license $ 750 fine + 3 day suspension of license Third Violation within a 3 year rolling time period no change $ 1,500 fine + 10 day suspension of license $ 1,500 fine + 10 day suspension of license Fourth Violation within a 3 year rolling time period no change Revocation: minimum of 1 year from revocation date Revocation: minimum of 1 year from revocation date Chicken Coop Permit New no change $ 15 / coop $ 15 / coop Food Truck Permit Public events public property; city code requires I-industrial zoning district only or 1x/year special event in any zoning district no change $0 $0 Garbage/Waste Hauler code 4-3-3 no change $75 + $10/truck $75 + $10/truck Goat Grazing Permit Allows for 3 grazing permits per calendar yr., each permit not to exceed 30 days no change $100 / year $100 / year Massage Therapist License New licensee or renewal no change $ 50 $ 50 Massage Therapist License Investigation New licensee or renewal no change $ 50 $ 50 Massage Therapy Establishment/Enterprise License New licensee or renewal no change $ 100 $ 100 Massage Therapy Enterprise License Investigation New licensee or renewal no change $ 100 $ 100 Rental - Short-Term License New licensee or renewal no change $200 / annual $200 / annual Rubbish/Garbage Hauler License City Code 4-2-3. Fee not prorated no change $ 75 plus $10 per truck tag $ 75 plus $10 per truck tag Tobacco License City Code 3-2-4. Fee not prorated no change $ 200 / annual $ 200 / annual Tobacco Investigation Fee New or Renewal no change $ 100 per establishment $ 100 per establishment Tobacco Violations Pursuant to MN SS 461.12, (2)no change Pursuant to MN SS 461.12, (2)Pursuant to MN SS 461.12, (2) Transient Merchant License City Code 3-3; Issued for one 14-consecutive day period, per year no change $ 100 per vendor $ 100 per vendor Liquor License Violation License and Permit Fees ADMINISTRATION (continued) Page 2 Page 68 of 103 Guidance NOTES 2025 Proposed Fees 2024 Fees BUILDING PERMIT FEE SCHEDULE Building Moving Permit no change $ 75 $ 75 Building Permit Fee Residential/Commercial no change Per Attachment A Per Attachment A Demolition Permit no change Per Attachment A Per Attachment A Mechanical Permit Commercial Per Attachment A + Plan Review Fee Per Attachment A + Plan Review Fee Mechanical Permit Residential no change 1% of value/$ 75 minimum 1% of value/$ 75 minimum Plan Review Fee Residential or Commercial no change Per Attachment A Exceptions ($50 fee): Decks, Basement Finishes, Kitchen Remodel, Bathroom Remodel, and similar projects. Per Attachment A Exceptions ($50 fee): Decks, Basement Finishes, Kitchen Remodel, Bathroom Remodel, and similar projects. Plumbing Permit Commercial no change Per Attachment A + Plan Review Fee Per Attachment A + Plan Review Fee Plumbing Permit Residential no change 1% of value /$ 75 minimum 1% of value /$ 75 minimum Pool Permit - above ground no change $25 $25 Roofing Permit Commercial no change 1% of value, $100 minimum, $1,000 maximum 1% of value, $100 minimum, $1,000 maximum Roofing and/or Siding Residential no change 1% of value / $100 minimum 1% of value / $100 minimum Sewer Permit Residential/Commercial no change $ 75 $ 75 Window/Door Residential no change 1% of value / $75 minimum 1% of value / $75 minimum Guidance NOTES 2025 Proposed Fees 2024 Fees Code Enforcement Inspections Fee Schedule Sec. 9-6-1(A) Initial Inspection Sec. 9-6-1(A)no change No Fee No Fee First re-inspection Sec. 9-6-1(A)no change $100.00 (no charge if resolved after first inspection) $100.00 (no charge if resolved after first inspection) Second re-inspection Sec. 9-6-1(A)no change $150.00 $150.00 Any Subsequent Inspections Sec. 9-6-1(A)no change $150.00 $150.00 Page 3 Page 69 of 103 Guidance NOTES 2024 Fees ENGINEERING PUBLIC IMPROVEMENT PROJECT FEE SCHEDULE Driveway Permit Replacement no change $ 50 $ 50 Driveway Permit New or Expanded no change $ 100 $ 100 Engineering and Drafting Services no change Actual costs plus staff time Actual costs plus staff time Feasibility Report Credit shall be given for information which can be used in plan and specification preparation no change Actual costs plus staff time Actual costs plus staff time Field Inspection and Staking no change Actual costs plus staff time Actual costs plus staff time Grading Permit no change $ 200 + $ 500 escrow $ 200 + $ 500 escrow Stormwater Management Permit - Escrow Only no change $2,000 or amount equal to 125% of estimated cost to accomplish compliance with approved storm water management permit, whichever is greater $2,000 or amount equal to 125% of estimated cost to accomplish compliance with approved storm water management permit, whichever is greater Litigation no change Actual costs plus staff time Actual costs plus staff time Miscellaneous Charges no change Actual costs plus staff time Actual costs plus staff time Plans and Specifications Project Construction under $100,000 no change Actual costs plus staff time Actual costs plus staff time Plans and Specifications Project Construction over $100,000 no change 7% of final contract amount 7% of final contract amount Preliminary Studies no change Actual costs plus staff time Actual costs plus staff time Professional Services on Planning Cases no change 1st hour per case included / thereafter actual costs plus staff time 1st hour per case included / thereafter actual costs plus staff time Public Right of Way General Excavation Permit no change $ 200 / flat fee $ 200 / flat fee Public Right of Way Utility Permit Commercial no change $ 200 / first 1000 feet $ 25 / each additional 100 feet $ 75 / winter surcharge fee (11/1 - 3/31) $ 200 / first 1000 feet $ 25 / each additional 100 feet $ 75 / winter surcharge fee (11/1 - 3/31) Public Right of Way Permit Residential no change $ 50 / flat fee $ 50 / flat fee Right-Of-Way Usage license no change $ 350 $ 350 Tree Replacement Requirement Escrow Title 15 -3-6 New $100 per caliper inch of required caliper inches to be replaced or $250 per tree when 1:1 replacement is required Vacation - ROW or Easement no change $500 $500 Guidance NOTES 2025 Proposed Fees 2024 Fees ENGINEERING - MAPS, PLANS AND DRAWINGS FEE SCHEDULE Electronic Storage Device USB/CD/DVD of Data or Maps no change $ 10 plus map fee $ 10 plus map fee Up to 11 x 17 Black and White no change $ 3 $ 3 Up to 11 x 17 Color no change $ 10 $ 10 Greater than 11 x 17 Black and White no change $ 6 $ 6 Greater than 11 x 17 Color no change $20 $20 Guidance NOTES 2024 Fees Maps/Plans/Drawings: Comprehensive Plan Critical Area GIS Land Use Plats Sanitary Sewer Storm Sewer Street Asbuilts Wetlands Zoning Note: Staff time is computed on the basis of 250% of the employee’s hourly rate for the above services Page 4 Page 70 of 103 PARKS AND RECREATION FEE SCHEDULE Application Fee Charged per permit season for all field/ facility, permit application reservations. Due upon application. Non-refundable no change $ 25 $ 25 Concessions Building Reservation Must provide proof of Food/Beverage License no change $ 25 per event per day $ 25 per event per day Priority Level 3 no change $ 7 per player per season $ 7 per player per season Priority Level 4 no change $ 10 per player per season $ 10 per player per season Priority Level 5 no change $ 10 per hour per field $ 10 per hour per field Priority Level 6 & 7 no change $ 15 per hour per field $ 15 per hour per field Field Reservation for Tournaments Baseball/Softball/Soccer/Football/Lacrosse Priority Level 3, 4, 5, 6, 7 no change $50 per day per field $50 per day per field Field Preparation Non-Tournament Use no change $ 35 per field per day $ 35 per field per day Tournament Use - Required for Priority Levels 3 and 4 no change $ 35 per field per day $ 35 per field per day Tournament Use - Optional for Priority Levels 5, 6, and 7 no change $ 35 per field per day $ 35 per field per day Par 3 Community Golf Course Fees Par 3 Footgolf Fees no change $ 8 per round $ 8 per round Par 3 Greens Fees Juniors/Seniors/Veterans-Weekday up $1.00 $14 per round $13 per round Juniors/Seniors/Veterans-Weekend up $1.00 $16 per round $15 per round Weekday up $1.00 $15 per round $14 per round Weekend or Holiday up $1.00 $17 per round $16 per round Par 3 10-Round Pass up $15.00 word pass changed from year $ 125 per pass $ 110 per year Par 3 Senior Pass Age 65 and over Does not include golf cart no change $ 200 per year $ 200 per year Par 3 Pull Cart Rental no change $4 per round $4 per round Par 3 Power Cart Rental no change $12 per round $12 per round Facility Reservations Priority Level 3 no change $ 4 per hour per rink $ 4 per hour per rink Priority Level 4 no change $ 6 per hour per rink $ 6 per hour per rink Priority Level 5 no change $ 4 per hour per rink $ 4 per hour per rink Priority Level 6 and 7 no change $ 8 per hour per rink $ 8 per hour per rink Tennis Court Reservations no change $ 5 per hour $ 5 per hour Picnic Area/Shelter Resident - Private no change $ 25 $ 25 Picnic Area/Shelter Non-Resident - Private Up $25 $ 75 $ 50 Picnic Area/Shelter Resident - Business Up $25 $ 75 $ 50 Picnic Area/Shelter Non-Resident - Business Up $75 $175 $100 Picnic Table Additional On-site no change $15/day $15/day Canoe Rack Rental Canoe Storage @Rogers Lake Park during summer months no change $ 50 per summer $ 50 per summer Park Bench Donation no change $1,500 $1,500 NOTE: Mendota Heights schools, city events, and non-profit civic organizations are fee exempt for Picnic Area/Shelter rental fees. Field Reservation Baseball/Softball/Soccer/Football/Lacrosse Field Preparation Ice Rink Reservation Page 5 Page 71 of 103 Guidance NOTES 2025 Proposed Fees 2024 Fees PLANNING FEE SCHEDULE Accessory Structure Permit For structures not requiring building permit no change $25 $25 After-the-Fact Permit For actions without appropriate zoning permits no change Double fee, or $ 250, whichever is greater Double fee, or $ 250, whichever is greater Appeal to Board of Zoning Appeals no change $ 250 + $ 500 escrow $ 250 + $ 500 escrow Comprehensive Plan Amendment no change $ 750 + $ 500 escrow $ 750 + $ 500 escrow Concept Plan Review for PUD/Plat no change $ 250 + $ 500 escrow $ 250 + $ 500 escrow Conditional Use Permit / Interim Use Permit Residential no change $ 350 + $ 500 escrow $ 350 + $ 500 escrow Conditional Use Permit / Interim Use Permit Commercial/Industrial no change $ 500 + $ 500 escrow $ 500 + $ 500 escrow MRCCA Permit no change $ 500 + $ 500 escrow + Security deposit determined by staff $ 500 + $ 500 escrow + Security deposit determined by staff MRCCA Permit-Administrative no change $ 200 + Security deposit determined by staff $ 200 + Security deposit determined by staff CUP for PUD no change $ 500 + $ 500 escrow $ 500 + $ 500 escrow Fence Permit no change $ 25 $ 25 Lot Split / Lot Line Adjustment no change $ 500 + $ 500 escrow $ 500 + $ 500 escrow Mining Permit no change $ 350 + $ 500 escrow $ 350 + $ 500 escrow Park Dedication Fee Single & Multi-Family Residential no change $ 4,000/ dwelling unit $ 4,000/ dwelling unit Park Dedication Fee New Commercial / Industrial Lot no change 10% assessed value of unimproved land determined by County Assessor 10% assessed value of unimproved land determined by County Assessor Rezoning no change $ 500 + $ 500 escrow $ 500 + $ 500 escrow Preliminary/Final Plat no change $ 750 + escrow amount $ 750 + escrow amount Sign Permit Triple fee charged if sign erected w/o permit; per Code 12-1D-15 B2 no change Per Attachment A; 3x (triple) fee changed if sign erected without permit; Code 12-1D-15 B2 Per Attachment A; 3x (triple) fee changed if sign erected without permit; Code 12-1D-15 B2 Temporary Sign Permit no change $ 25 $ 25 Variance Residential no change $ 300 + $ 500 escrow $ 300 + $ 500 escrow Variance Commercial or Industrial no change $ 500 + $ 500 escrow $ 500 + $ 500 escrow Wetlands Permit $300 + $500 escrow and/or Security deposit determined by staff $300 + $500 escrow and/or Security deposit determined by staff Wetlands Permit $500 + $500 escrow and/or Security deposit determined by staff $500 + $500 escrow and/or Security deposit determined by staff Wetlands Permit - Administrative Per City Code 12-2-6.6.$100 + Security deposit determined by staff $100 + Security deposit determined by staff Zoning Letter no change $ 50 $ 50 Zoning Ordinance Amendment no change $ 250 + $ 500 escrow $ 250 + $ 500 escrow Escrow Table Residential districts - 0 to 10 units no change $ 100/unit, $ 250 minimum $ 100/unit, $ 250 minimum Res Districts, MR-PUD, HR-PUD districts- over 10 units no change $ 50/unit $ 50/unit Commercial/Industrial Districts, MU-PUD no change $ 1,500 $ 1,500 Expenses billed to city charged against escrow. Remaining escrow returned to applicant. Applicants billed for city incurred expenses exceeding escrow. Page 6 Page 72 of 103 Guidance NOTES 2025 Proposed Fees 2024 Fees PUBLIC SAFETY FEE SCHEDULE Local Record Check w/Clearance Letter Includes Clearance Letter no change $15 $15 Certified Copy of Police Data no change $15 $15 Dangerous Dog Registration City Code 5-3-4. D.; Limited by SS 347.51 subd. 2(3)no change $500 $500 False Alarm, Police Per calendar year no change First three no charge, 4th-$50; 5th-$75; 6th and ea. add'l - $ 100; First three no charge, 4th-$50; 5th-$75; 6th and ea. add'l - $ 100; False Alarm, Fire Per calendar year no change 1st and 2nd = no charge, 3rd and ea. add'l - $ 150/ea. 1st and 2nd = no charge, 3rd and ea. add'l - $ 150/ea. Fire Alarm Permit Commercial no change Per Attachment A Per Attachment A Removal of Underground Fuel Tanks Residential/Commercial no change $ 50 minimum $ 50 minimum Plan Review Fee no change Per Attachment A Per Attachment A Fire Sprinkler Alteration no change Per Attachment A Per Attachment A Day Care Fire Inspection Per MN Statutes 299F.011 no change $ 50 $ 50 Copy of Incident Report no change $ .25/page up to 100 pages $ .25/page up to 100 pages Copy of Accident Report In-person, Involved party request no change $ .25/page up to 100 pages $ .25/page up to 100 pages Copy of Accident Report - insurance or attorney request Per MN Dept. of Admin/Data Practices and M.S. Chapter 13.82 must prove involvement in relationship to accident and either present ID or a signed release no change Self-addressed, stamped envelope with signed release. If over 4 pgs., contact requestor for alt. payment. Self-addressed, stamped envelope with signed release. If over 4 pgs., contact requestor for alt. payment. 911 Audio Transcription/or other transcriptions Per M.S. 13.82 subd. 4 no change Actual cost with $30.00 deposit Actual cost with $30.00 deposit Public Data - stored electronically MS 13 no change Actual cost for search, retrieve, copy and transmit Actual cost for search, retrieve, copy and transmit USB/CD/DVD/Electronic Storage Device - Per 8.5 GB MS 13 no change Actual cost for search, retrieve, copy and device Actual cost for search, retrieve, copy and device Monthly email of public data for accident reports no change $60/month $60/month *Note actual cost charged in 15-minute increments Per MN Dept. of Admin/Data Practices and MN Statues 13.82: DATA REQUESTS: City adheres to MN Department of Administration/Data Practices guidelines and MN Statutes Chapter 13. Page 7 Page 73 of 103 Valuation $1.00 to $500 $501 to $2,000 $2,001 to $25,000 $25,001 to $50,000 $50,001 to $100,000 $100,001 to $500,000 $500,001 to $1,000,000 $1,000,001 and greater State Surcharge = .0005 x Valuation Note: Unit & SAC fee determined by Metropolitan Council; may be added to city building permit fee Plan Review Fee = 65% of the building permit fee by valuation Sewer Availability Charge (SAC) $2,485/unit ATTACHMENT A To Fee Schedule $3,456.75 for the first $500,000 plus $5.00 for each additional $1,000 or fraction thereof, to and including $1,000,000 $5,956.75 for the first $1,000,000 plus $4.00 for each additional $1,000 or fraction thereof City of Mendota Heights - Building Permit Fees Permit Fees $25.00 $25.00 for the first $500 plus $3.25 for each additional $100 or fraction thereof, to and including $2000 $73.75 for the first $2,000 plus $14.75 for each additional $1,000 or fraction thereof, to and including $25,000 $413.00 for the first $25,000 plus $10.75 for each additional $1,000 or fraction thereof, to and including $50,000 $681.75 for the first $50,000 plus $7.50 for each additional $1,000, or fraction thereof, to and including $100,000 $1,056.75 for the first $100,000 plus $6.00 for each additional $1,000, or fraction thereof, to and including $500,000 Page 8 Page 74 of 103 Summary Publication City of Mendota Heights Dakota County, Minnesota Ordinance 598 An Ordinance Amending the Fee Schedule for Services in 2025 The City Council of the City of Mendota Heights, Minnesota, does hereby establish fees and charges required by the City Code for the year 2025, and to comply with Minnesota Statue 463.353, subd. 4. The complete text of this ordinance is available at city hall or www.mendotaheightsmn.gov Adopted this 7th day of January, 2025. CITY COUNCIL OF MENDOTA HEIGHTS /s/Stephanie B. Levine, Mayor Attest: /s/Nancy Bauer, City Clerk Page 75 of 103 10.a REQUEST FOR CITY COUNCIL ACTION MEETING DATE: January 7, 2025 AGENDA ITEM: Award Professional Services Contract for the Oheyawahe Capital Improvements ITEM TYPE: New and Unfinished Business DEPARTMENT: Engineering CONTACT: Ryan Ruzek, Public Works Director ACTION REQUEST: Authorize a professional services contract for the Oheyawahe Capital Improvements. BACKGROUND: The 2023 Minnesota Legislature passed legislation (House File 1950/Senate File 2011) funding $1.85 million for a grant from the Department of Employment and Economic Development to the City of Mendota Heights for capital improvements at Oheyawahe/Pilot Knob. In addition to the State Grant, Oheyawahe has also been awarded three grants from the Historical Society of Minnesota, which has guided the necessary improvements to be implemented on the site. The guidance from the interpretive plans has been to let the land speak for herself and minimize the man-made features on the site. The city is required to implement all items identified in the State Grant language: For a grant to the city of Mendota Heights for development of Oheyawahe (Pilot Knob), a culturally, historically, and environmentally important site and Dakota sacred site located at 2100 Pilot Knob Road in Mendota Heights, overlooking the confluence of the Mississippi and Minnesota Rivers, which is included on the National Register of Historic Places. This appropriation includes money to design and construct; multipurpose gathering spaces, interpretation structures, trail connections and walkways, parking, and other visitor amenities and infrastructure; grading, landscaping, and other site and natural resource improvements including the planting and restoration of native vegetation; and other betterments necessary to provide safe and improved visitor access and preserve the site as a public natural area. Additional improvements that may be implemented if the budget allows would include the Page 76 of 103 burying of overhead utility lines, security & technology, Valencour garage improvements, and a connection to the Big Rivers Regional Trailhead. Staff developed a Request for Proposals (RFP) for the Oheyawahe Site Improvements and invited six consulting firms to submit proposals. Five firms submitted quotes within their proposal for this project and the total is as follows: Consultant Total Cost Proposal Score WSB $243,302 4.22 Bolton & Menk, Inc. $243,914 3.93 LHB $293,000 3.83 SRF $299,731 4.05 ISG $371,750 3.53 All firms submitted thorough and complete proposals and provided valuable responses on how to bring this project to fruition. Proposals were scored by two city staff members (Krista Spreiter & Lucas Ritchie), and three members of the Oheyawahe Task Force. Additional non- scoring input was provided by a fourth member of the Task Force. All five firms were also invited to an in-person interview. The interviews confirmed the highest-scoring consultant, WSB, would be the best fit for this project. Staff would be comfortable awarding the project to any of the firms but is recommending WSB based on their lower fee per hour cost, the high-quality nature of their proposal, and the experience of the project team. FISCAL AND RESOURCE IMPACT: The State budgeting will be utilized for the consultant fees. As the design progresses, the budget will first be allocated to the required improvements per the State grant, then additional items will be reviewed based on their cost and feasibility. ATTACHMENTS: 1.RFP for Design Services 2.WSB Oheyawahe (Pilot Knob) Site Improvements Proposal CITY COUNCIL PRIORITY: Environmental Sustainability & Stewardship, Premier Public Services & Infrastructure, Inclusive and Responsive Government Page 77 of 103 Page 1 of 13 City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Request for Proposal Architectural, Engineering Services, and Landscape Architecture Issued October 10, 2024 Oheyawahe (Pilot Knob) Site Improvements Due Date: November 22, 2024 at 12:00 pm Page 78 of 103 Mendota Heights RFP – Oheyawahe (Pilot Knob) Site Improvements Page 2 of 13 A. General Purpose and Proposal Guidelines 1. Purpose: Mendota Heights is seeking a Fee Proposal for the Oheyawahe (Pilot Knob) Site Improvements. Design services for the project shall include: Stakeholder processes, Schematic Design, Design Development, and Construction Drawings, and Construction Observation/Administration required to construct site improvements including – landscape, parking lot, trails, gathering space, restrooms and associated utilities including. Refer to the Oheyawahe Interpretive Concept Plan (OICP) attached as Appendix A. Design Elements shall follow the recommendations of the Dakota Advisory Group and others that have contributed to the development of the Interpretive Plan: a. The land speaks at Oheyawahe and the site should be designed in a way that allows people to hear it. Signage should be minimal and unobtrusive. More extensive messages could be moved to digital or audio platforms. b. Oheyawahe is a place to relearn gentleness and reflect the quiet of the land. Development should be light on the land and focused in areas of existing development. Natural materials and simple structures should be used. Whenever possible avoid digging into the ground. c. Oheyawahe should show what care for the land means. Design decisions and management needs should be coordinated and impacts to the land considered. Initiatives should support the oak savanna ecosystem. d. Oheyawahe should be a supportive place for visitors. When people’s needs for shelter, restrooms, easy walking surfaces, shaded resting spaces are met, it is easier to listen and hear all that the site and people have to offer. - Restroom – at least two (2) fully accessible and inclusive gender-neutral restrooms; exterior drinking fountain and hose faucet, potential 4’x6’ storage space. OICP, pages 19, 21. - Gathering Area – Approximate 26-foot diameter gathering area to accommodate 20-25 people with a minimum of 10 seats; gathering area shall accommodate a TBD shade feature. OICP, pages 19 – 21, 46. - Messaging Signage – Signage to notify users of proper etiquette, general rules. OICP, pages 19 - 21. - Parking Lot – construction of 14 space parking lot plus two handicap accessible stalls to be constructed with access from Acacia Boulevard. A rain garden shall be designed and constructed as a BMP for storm water management. OICP, pages 19 - 21. - Trails – provide accessible connectivity loop between parking lot, restrooms, shelter, and Central Overlook. A connection to the Big Rivers Regional Trail, Seven Council Fires Overlook and the Valencour Garage are to be constructed. All trails shall be designed as a sustainable improvement to minimize required maintenance and erosion. Signage and wayfinding locations and design are included in the project with specific sign information informed by the forthcoming Page 79 of 103 Mendota Heights RFP – Oheyawahe (Pilot Knob) Site Improvements Page 3 of 13 Oheyawahe Interpretive Plan. -Big Rivers Regional Trail Trailhead – Amenities shall include information signage, bike rack, and seating. OICP, pages 25 - 27. -Central Gathering Overlook – Design and construction of a Central Gathering Overlook area with small shade structure. OICP, pages 28 – 30, 46. -Security & Technology – provide appropriate lighting and security cameras; remote locking restroom facility doors; high-speed internet and WiFi throughout site to support security and visitor experience. -Valencour Garage – Design shall include improvements to an existing garage outbuilding to operate more as a meeting space. Improvements may include but are not limited to shingle replacement, siding replacement, replacement of garage door with either walls or replacement roll-up coverings, interior finishing, and lighting. -Overhead Utilities – Overhead utilities along Acacia Boulevard are desired to be relocated or buried. Coordinate the burying of utilities with respective utility owners. Provide alternative funding opportunities. OICP, page 19. -Natural Resource Improvements – Implementation of natural resource improvements according to the OICP and forthcoming Natural Resource Management Plan. Rain Garden Plantings shall be designed by city staff. OICP, pages 21. -Interpretation – Major interpretive elements are to be added under a separate contract following construction of the Capital Improvements. Certain interpretive elements may be planned for with this proposal. Capital Improvements shall be compatible with the proposed interpretive features. OICP, pages 19. 2. Budget: Proposals are to be based on a total capital improvements budget of approximately $2,000,000 for design, construction, permits, materials testing, all required utilities, and construction administration. A.Project construction component budget items are broken down as follows: -Gathering Area(s)$300,000 -Restroom Structure $400,000 -Signage $10,000 -Parking Lot/Rain Garden $300,000 -Trails $50,000 -Big Rivers Regional Trail Trailhead $TBD -Security & Technology $TBD -Valencour Garage $TBD -Overhead Utilities $TBD -Natural Resource Improvements $150,000 TOTAL CONSTRUCTION BUDGET $1,700,000 Page 80 of 103 Mendota Heights RFP – Oheyawahe (Pilot Knob) Site Improvements Page 4 of 13 B. Proposals ARE to include up to $20,000 earmarked for a design advisor/interpretation consultant, Full Circle Indigenous Planning. The design advisor/interpretation consultant has developed the Phase I and Phase II interpretive plans and has a strong familiarity with the site and proposed improvements. The selected consultant team will contract with Full Circle Indigenous Planning. The City expectation is a seamless integration of interpretation into the design elements developed. The expectation for the remainder of the project components is for the interpretation to be integral and woven into the elements, i.e. structure and site. Anticipated professional services include: • Landscape Architect • Architect • Civil Engineer 3. Mendota Heights - Project Manager: Questions regarding this Request for Proposal should be directed to: Ryan Ruzek, P.E., Public Works Director, City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Phone: 651-255-1152 E-mail: RRuzek@MendotaHeightsMN.gov 4. Key RFP Process Dates: Request for Proposal Issued 10/10/2024 Project Area Tours Available upon request Written Questions Due 11/8/2024 by 12:00 pm Questions Answered/RFP Addendum Issued 11/15/2024 Proposal Responses Due 11/22/2024 by 3:00 pm Interviews (must be available on this date) 12/4/2024 Award of Contract 12/17/2024 Design Work to Commence after Contract is Executed Project Bidding 1/2026 Project Completion and Closeout 6/2027 5. Selection Process: The City will review and rank proposals to determine which firm will be selected based on the following evaluation criterion: • Firm History and Information • Project Team and Team Member Experience • Project Approach and Schedule • Firm Experience and References • Fee Proposal B. Background and Nature of Project 1. Project Background: Oheyawahe is located on land that was cared for and is called home by the Dakota people, and other Indigenous peoples, for thousands Page 81 of 103 Mendota Heights RFP – Oheyawahe (Pilot Knob) Site Improvements Page 5 of 13 of years. The site is significant to Indigenous communities today, and Oheyawahe, or the “sacred place much visited,” is located at “Bdote Mni Sota” or “where two waters come together” and is a sacred place to Indigenous peoples. Dakota people used the Hill for gatherings, religious ceremonies, and burials. It is also a significant place in state and federal history, including being the signing site of the Treaty of 1851. Oheyawahe/Pilot Knob was added to the National Register of Historic Places in 2018. Indigenous people continue to visit this site. Background information on the significance of Oheyawahe can be found in the Pocket Guide to Oheyawahe/Pilot Knob and the nomination form submitted to the National Register of Historic Places. Oheyawahe is open to the public and includes parking and soft-surface trails, surrounded by a substantially-restored native prairie, savannah, and forested landscape. In recent years, visitation by individuals from the public, including those participating in sacred site tours and students from school groups have grown considerably, increasing the need for comprehensive interpretation. The City of Mendota Heights appointed a six-member Task Force to advise the City Council regarding management of Oheyawahe. The Task Force has worked closely with City staff to guide interpretive planning and propose grant funding for capital improvements. A map showing currently proposed capital improvements is attached as Appendix A. Interpretive materials will be located at the three entrance areas and three overlooks identified on the map. A. Pocket Guide to Oheyawahe/Pilot Knob (2017) Layout 1 (pilotknobpreservation.org) B. Draft of the Nomination Form prior to submission to the National Register of Historic Places: http://pilotknobpreservation.org/Oheyawahe_Pilot_Knob_NR_nomination_2017.pdf 2. Project Budget: The City has an approximate project budget of $2,000,000 for all project costs (including design services, construction, construction administration, utilities, permits, and contingencies). During Program Confirmation and Schematic Design, priorities may change, or new needs may come to light. It is the City’s intention to stay within this approved project budget amount, regardless of changing priorities or newly identified needs. Following Schematic Design, the project scope must align with the available budget. 3. Project Process: The anticipated design process for this project will be to work through the Schematic Design (SD) phase. Design solutions for all identified needs will be developed and explored. At the end of the SD phase, a cost estimate for all identified work will be developed and compared to the available project budget. With the design team’s assistance, the City will review and re- prioritize work items and the project scope will be revised to align with the available project budget. The SD documents will be updated to match the revised project scope. The updated documents will be presented to the City Council for SD design approval. If approved, the remaining design work will proceed for the revised scope of the project through construction and project Page 82 of 103 Mendota Heights RFP – Oheyawahe (Pilot Knob) Site Improvements Page 6 of 13 completion. C.Scope of Services to be Provided 1.The design team shall provide professional landscape architectural, civil engineering, survey, architectural and interior design services, with supporting mechanical and electrical engineering services as needed to complete the project. This shall include confirmation of the program and preliminary design intent, documentation of existing conditions, concept design options, schematic design, cost estimating and preparation of documents to be used for City Council review and approval, design development, construction document preparation, bidding assistance, construction administration services, project closeout, overall project management and administration. 2. The design is to conform to current national best practices. 3. The design team will be responsible for ensuring that applicable Federal, State, MNHS, MnDOT CRU, and local codes and regulations related to the design are met. 4.The design team will meet with City staff as often as needed to complete the project. In-person meetings or virtual meetings may be used. The City will identify a Core Team, responsible for decision making and overall project direction, and a team of Users/Stakeholders, comprised of staff who will be directly impacted by the project. Work sessions will be held with Users/Stakeholders to confirm the program and explore design options throughout the early project design phases. Five review meetings (at the start of and near the end of each design phase) will be held with the Core Team, plus additional meetings as needed. 5.At the end of Schematic Design, the design team shall prepare and provide documents to the City for presentation to the City Council as they seek schematic design approval. Presentation documents may include program summaries, plan drawings, renderings or other instruments to be used to summarize the project scope and design direction. The design team will also prepare a construction cost estimate for the project at this stage or provide review and comment on an independent cost estimate prepared for the project. 6. The design team will prepare drawings and a project manual with technical specifications for bidding and construction. a)The construction document drawings (architectural, plumbing, mechanical/HVAC, electrical, furniture, etc.) will be done in AutoCAD or Revit. All drawings will be saved as individual files in PDF, AutoCAD and Revit formats, and provided to the City. b)The sheet size of all drawings will be 30” x 42.” Plan drawings will be at 1/8” scale or larger. c)The Project Manual (including technical specifications) will be done in MS WORD and provided to the City in both MS WORD and PDF formats. A copy will be provided to the City at Bidding. Page 83 of 103 Mendota Heights RFP – Oheyawahe (Pilot Knob) Site Improvements Page 7 of 13 d) The cost of providing the construction documents (drawings and project manual) via AutoCAD, as PDF, and in MS WORD is to be included in the labor portion of your proposal and is not a reimbursable expense. e) The Architect is to provide to the City up to three (2) full-size drawing sets, two (2) half-sized drawing sets and two (2) project manuals or narratives to the Owner at Schematic Design for review, Design Development for review, two during Construction Documents reviews and Construction Documents issued for Bidding. The cost of printing the required document sets during design will be included in the fee proposal as a reimbursable expense. 7. The Design Team is responsible for project design to meet (not exceed) construction budgets at each phase and may choose to retain their own cost estimating consultant or use in-house staff. The design team will provide documents for cost estimates in PDF form. 8. The City will use a General Contractor on this project. The General Contractor will be selected through a public open bidding process. The design team will enable this process and prepare plan review application pages for City, State or other permits as required. 9. Ownership of all drawings, reports, and other work products prepared or produced, including those in electronic form, shall be conveyed to the City upon completion or termination of the project. 10. Provide draft meeting agenda prior to each meeting for approval by City PM prior to each meeting. Presentation materials to be pre-viewed by City PM prior to each meeting. Provide meeting minutes for all meetings during the Design Phases of the project within five (5) days of the meeting. 11. The design team will prepare the preliminary punch list for review by City staff and then confirm all punch list items are complete. At the completion of the project, the architect must provide a complete set of Record Drawings to be created from the contractor’s as-built drawings that include all addenda and changes made via field change, supplemental instructions, requests for information, proposal requests, etc. 12. All communication with the City will go through the City’s Project Manager, unless approved otherwise by the Project Manager. D. Specific Deliverables 1. Schematic Design: Provide a minimum of the following items. a) Meeting agendas and minutes. b) Confirmation of program. c) Conceptual design options d) Two (2) interior and two (2) 3D views (Revit, Sketch-up, Lumion, or other electronic means) of each project area for use in Public Meetings and City Council Meetings. e) Two interior design finish concepts for each building. Page 84 of 103 Mendota Heights RFP – Oheyawahe (Pilot Knob) Site Improvements Page 8 of 13 f)Provide 100% Schematic Design documents (drawings and outline specifications or narratives) for review and cost estimate. g)Schematic Drawings to be included (at minimum): Site plans, Elevations, Cross Sections, Building Floor Plans, Mechanical/Plumbing/Electrical Schematics, Preliminary Fire Life Safety/Code Review Plan, and Furniture Plan. h)Provide Final Schematic Design documents for Council Submittal. i)Updated Project schedule. 2.Design Development: Provide a minimum of the following items. a)Meeting agendas and minutes. b)Provide 100% Design Development documents (drawings and project manual with technical specifications) for review and cost estimate. c)Design Development Drawings to be included (at minimum): Site Plans, Building Floor Plans, Wall Sections, Enlarged Plans, Interior Elevations, Door Schedule, Reflected Ceiling Plan, Finish Schedule & Plans, Standard Details, Fire Life Safety/Code Review Plan; Mechanical/Plumbing/Electrical Plans, Schedules, Riser Diagrams and Details; Low Voltage plans; Fire Protection Plans; and Furniture Plans. d)Provide lighting, plumbing, and major equipment fixture cut sheets organized per specification section. e)Final finish selections including paints, fabrics, carpeting, etc. Selections shall contain a minimum of three manufacturers. f)Provide updated two (2) interior and two (2) exterior 3D views of each project area. g)Updated Project Schedule. 3. Construction Documents: Provide a minimum of the following items. a)Meeting minutes and agendas. b)Creation of bidding alternates that equal up to 10% of the construction value of the project to safeguard project budgets. c)Construction Documents including drawings and project manual (including technical specifications) for Owner Review and approval at 65% and 100% completion (followed by final edits per review comments for Bid and Plan Check (for Building Permit). d)Updated Project Schedule. 4.Bid & Award Phase: Provide a minimum of the following items. a)Respond to City Plan Check Review comments for approval of a Building Permit. b)Attendance at Pre-Bid conference. c)Respond to questions with issuance of Addendums as required during bidding. This will include review of product substitution requests. d)Assist Owner in reviewing the bids, and if required, in value engineering. 5. Construction Administration Services: Provide a minimum of the following items. a)Attend weekly on-site construction progress meetings and observing construction. Provide field observation report. Review Contractor meeting minutes. Page 85 of 103 Mendota Heights RFP – Oheyawahe (Pilot Knob) Site Improvements Page 9 of 13 b)Submittal (including shop drawings) review and approval. c)Pay application and change order review and approval. d)Respond to RFI’s. e)Prepare punch list, review and document when list is completed. f)Provide and approve substantial completion form. g)Review and approve contractor close-out documents. 6. Closeout Phase a)Review and approval of As-Built Documents as provided by the Contractor. b)Produce Record Documents (drawings and technical specifications) based on As-Build documents as provided by the Contractor. c)Professional photographs of the completed project: up to three (3) interior shots of each project area delivered electronically. The City will use these only with applicable photo credits. d)Eleven month warranty walk-through and documentation. E.Proposal Requirements – READ THIS ENTIRE SECTION CAREFULLY To facilitate the selection process, the following information MUST be included in your proposal, each in its own tabbed or labeled section, and arranged in the following order. The total proposal response should not exceed 24 pages. A page is one face of a two-sided piece of paper. Use both sides of the paper where possible as both sides count towards the page maximum. The Proposal Response shall address each item listed below. Failure to respond to each proposal requirement/question assumes quality control measures may not have been taken. The proposal response, with changes as required, will become a part of the final contract for services. 1.Cover Letter: Cover letter will not be counted as part of the page maximum but should be attached at the front of the Proposal Response. The following elements MUST be included in the cover letter. a)Official firm name (as recognized by the State of Minnesota), address, and phone number of the firm; b)Acknowledgement of receipt of RFP addenda, if any; c)Name, title, address, telephone number, fax number, and email address of contact person during the period of proposal and/or contract evaluation; d)A statement to the effect that the proposal shall remain valid for a period of not less than 120 days from the date of submittal; and e)Signature of a person authorized to bind the offering consulting firm to the terms of the proposal. 2.Firm History and Information: Limited to two pages. Provide overall firm history and background information, including information on major subconsultant firms. 3.Project Team and Team Member Experience: a)Project Organizational Chart: Provide a complete project organization chart showing involvement and correlation of project key members and all other contracted consultants. Show consultants by company, individual’s name, title and project role. b)Experience of Design Team Members: Provide the following information for Page 86 of 103 Mendota Heights RFP – Oheyawahe (Pilot Knob) Site Improvements Page 10 of 13 each proposed key team member including architectural and other specialties proposed for this project. i. Name ii. Firm for which they work iii. Professional Licensure(s), Education, and Professional Affiliations. iv. Number of years working for current firm and total number of years of professional work experience. v. Job title/role for this project vi. Specific duties assigned on this project vii. Recent experience on similar projects. When describing experience, begin with the individual’s most recent projects and include project name, location, similar aspects to this project, construction budget, year completed, the individual’s job title or responsibilities on project, and firm (if different than current). 4. Project Approach and Schedule: a) Project Understanding and Approach: Narrate how you will approach the project including forms of communication, change management in regards to the design team (for example - if a design team member changes), planning, scheduling, and quality control. Describe steps you will take to insure that all aspects of the project will be coordinated. b) Schedule: Provide a Gantt chart schedule reflecting the requirements of this proposal, including, a detailed plan to complete the work (including meetings not yet identified), with use of specific dates (do not provide durations only - such as number of weeks or months), and incorporate dates provided in this proposal. Review and confirm agreement of the schedule information provided within this RFP. Provide a separate narrative of recommended modifications if they reduce cost or otherwise improve the project. 5. Firm Experience and References: a) Firm Experience/Comparable Projects: Provide three examples of previous similar projects. Provide up to one page for each example project to describe the scope of each. Redact any information your previous client would not want public. b) References/Examples: Provide references (name, address, and phone number) for three projects of a similar size and nature. List the similar project(s) that relate to the reference. Validate the contact information is correct; inability to contact references may inhibit the City’s ability to make a final selection. 6. Submission of Proposal: All items to be received by the City Project Manager on or before the date and time listed in this RFP. a) Five (5) hard copies and one (1) electronic copy of the proposal in PDF format. b) Proposals to use comb binding or be stapled (do not issue in hard sided notebooks). c) The electronic copy may be emailed to the City Project Manager or delivered on a CD or flash drive with the printed copies. If an email is sent to Page 87 of 103 Mendota Heights RFP – Oheyawahe (Pilot Knob) Site Improvements Page 11 of 13 deliver the electronic copy, the file size shall not exceed 10 MB. d) The City may reject or return for completion any proposal that is not sufficiently detailed or that is in an unacceptable form. F. Contract and Conditions 1. Parties to the Contract: A contract will be executed between Mendota Heights and a prime consultant firm. In the case of a project team of multiple consultants, a prime consultant firm shall be responsible for subcontracting with the other consultant firms. There will be no legal relationship with Mendota Heights and the subcontracting consultant firms. The prime and subcontracting consultant firms shall be responsible in providing the required submission information via a single proposal. 2. Contract Term: The term of the contract to be awarded under this RFP will be from the date executed by all parties until services are complete which is generally 12 months after substantial completion of the construction project. 3. Fee Proposal: The Consultant’s fee proposal shall be structured to be an hourly rate with a maximum, not-to-exceed, fee amount. The Fee Proposal shall also include a maximum, not-to-exceed, amount for reimbursable expenses. Taken together, the labor and expenses will form the maximum for the contract. 4. Reimbursable Expenses: Reimbursable expenses are expenses attributed directly to the project and will be billed at actual costs up to, but not exceeding the estimate given in your Fee Proposal. No mark-up is allowed on these costs. Internal printing costs and local transportation/travel are to be included in the fee proposal and are not reimbursable expenses. 5. Payments: Billing for completed services shall be based upon a monthly invoice submitted by the Consultant. 6. Addenda/Clarifications: Any changes to this RFP will be made by the City through a written addendum. No verbal modification will be binding. 7. Contract Award: Issuance of this RFP and receipt of proposals do not commit the City to the awarding of the contract. The City reserves the right to postpone opening for its own convenience, to accept or reject any or all proposals received in response to this RFP, to negotiate with other than the selected Consultant should negotiations with the selected Consultant be terminated, to negotiate with more than one Consultant simultaneously, or to cancel all or part of this RFP. 8. City Rights: The City may investigate the qualifications of any consultant under consideration, require confirmation of information furnished by the consultant, and require additional evidence of qualifications, to perform the work described in this RFP. The City reserves the right to: a) Reject any or all proposals if such action is in the public interest; b) Cancel the entire Request for Proposals; c) Issue a subsequent Request for Proposals; Page 88 of 103 Mendota Heights RFP – Oheyawahe (Pilot Knob) Site Improvements Page 12 of 13 d)Remedy technical errors in a Request for Proposal process; e)Appoint evaluation committees to review the proposals; f)Establish a short list of consultants eligible for interview after evaluation of proposals; g)Negotiate with any, all, or none of the RFP consultants; and h)Reject and replace one or more subconsultants. 9.Independent Price Determination: Applicants are held legally responsible for their information and fees. Applicants are not to collaborate, for the purpose of restricting competition, with other applicants or competitors in developing proposals and fees. 10.Independent Contractor Status: The Consultant will be an independent consultant, and nothing contained in any contract awarded shall be construed to create the relationship of employer and employee between the City and the Consultant. The Consultant is not eligible for workers’ or unemployment compensation benefits. The Consultant understands that no withholding or deduction for state or federal income taxes, FICA, FUTA, or otherwise, will be made from payments due the Consultant and that it is the Consultant’s sole obligation to comply with the applicable provisions of all federal and state tax laws. 11.Public Records and Requests for Confidentiality: Pursuant to the Minnesota Government Data Practices Act, Minnesota Statutes Section 13.591, the names of all entities that submitted a timely bid/proposal to Mendota Heights will be public once opened. All other information remains private until Mendota Heights has completed negotiating a contract with the selected Responder. After a contract has been negotiated, all information received is public information except “trade secret” information as defined in Minnesota Statutes Section 13.37. All information submitted by a Responder therefore shall be treated as public information by Mendota Heights unless the Responder properly requests that information be treated as a confidential trade secret at the time of submitting the bid/proposal. Any request for confidential treatment of trade secret information in a Responder’s proposal must sufficiently describe the facts that support the classification of information as confidential trade secret. The request must include the name, address, and telephone number of the person authorized by the Responder to answer any inquiries by Mendota Heights concerning the request for confidentiality. The envelope or mailing container of any documents submitted with the proposal that the Responder believes contain confidential trade secret information must be clearly marked as containing confidential trade secret information. Each page upon which trade secret information appears must be marked as containing confidential trade secret information. In addition to marking the documents as confidential, the Responder must submit one paper and one digital copy of the proposal from which the confidential trade secret information has been excised. The confidential trade secret information must be excised in such a way as to allow the public to determine the general Page 89 of 103 Mendota Heights RFP – Oheyawahe (Pilot Knob) Site Improvements Page 13 of 13 nature of the information removed while retaining as much of the document as possible. Requests by the public for the release of information held by Mendota Heights are subject to the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. Responders are encouraged to familiarize themselves with these provisions prior to submitting a proposal. By submitting this bid or proposal, Responder agrees to indemnify and hold the City, its agents and employees, harmless from any claims or causes of action relating to the City’s withholding of data based upon reliance on the representations that the information is a trade secret as defined in Minnesota Statutes Section 13.37 and therefore is not public, including the payment of all costs and attorney fees incurred by the City in defending such an action. Page 90 of 103 A PROPOSAL FOR Proposal for Ohéyawahe (Pilot Knob) Site Improvements FOR CITY OF MENDOTA HEIGHTS Page 91 of 103 Firm History and Information | 1Proposal for Oheyawahe (Pilot Knob) Site Improvements for City of Mendota Heights 1,500+ STAFF 50+ SERVICE AREAS 45+ OFFICES 10 STATES Forge ahead. WSB is a design and consulting firm specializing in engineering, community planning, environmental, and construction services. Together, our staff improves the way people engage with communities, transportation, infrastructure, energy and our environment. We offer services that seamlessly integrate planning, design and implementation. We share a vision to connect your dreams for tomorrow to the needs of today— the future is ours for the making. Alternative Project Delivery | Asset Management | Biogas | Bridges & Structures | City Engineering | Community Planning | Constructability Review | Construction Materials Testing & Special Inspection | Contractor Modeling | Drinking Water | Economic Development | Environmental Compliance | Geohazard Risk Management | Geospatial | Geotechnical Engineering | GIS Services | Grants & Funding | Health & Safety Compliance | Intelligent Transportation Systems | Investigation & Remediation | Land Development | Landscape Architecture | Managed Services | Natural Resources | Pavement Management | Pipeline | Project Management & Construction Administration | Public Engagement | Public Works Management | Right of Way | Roadway Design | Smart Cities | Solar | Survey | Sustainability | Technology Solutions | Traffic Engineering | Transit Planning | Transportation Planning | Urban Design | Vibration Monitoring | Visualizations | Water Resources | Water Reuse | Wind Firm History and Information Page 92 of 103 Firm History and Information | 2Proposal for Oheyawahe (Pilot Knob) Site Improvements for City of Mendota Heights SUBCONSULTANT OVERVIEWS Our firm’s culture is a foundation for our long-term success. We have high regard for respect – it’s how we show we care. It’s why we pay attention to the details and go the extra mile to understand our communities and plan with love and care. Without respect, there is no vision, there is no compassionate design. It is our commitment to serve as advocates. We advocate for intuitive environments that are healthy, impactful and functional. Great architecture is built from respect. Established 1938 Legal Status Privately Held Minnesota S-Corporation SM dsgw.comdsgw.com 52 Employees licensed in 16 States 97% Annual Revenue from Repeat Clients 86 Years in Business 5 Offices across MN & Northern WI 400+ Projects Working With 40+ Tribes Across 16 States For more than 40 years, DSGW has worked with Indigenous communities to plan, design, and build everything from community centers to clinics to casinos. We’ve found the best outcomes emerge after listening to and incorporating the diverse ideas of others. With each project, we work with Tribal leaders, educators, students, and community members to raise funds, build consensus, estimate costs, and manage budgets. Page 93 of 103 Project Team and Member Experience | 3Proposal for Oheyawahe (Pilot Knob) Site Improvements for City of Mendota Heights Project Team and Member Experience NATURAL RESOURCES | MUNICIPAL ENGINEERING | WATER/WASTEWATER | GEOTECHNICAL | SURVEY City of Mendota Heights Jordan Gedrose, PLA PROJECT MANAGER Candace Amberg, PLA CO-PROJECT MANAGER, SR. LANDSCAPE ARCHITECT Kassidy Przymus LANDSCAPE ARCHITECTURE SUPPORT Luke Lunde, CPSS, PSS, PSC NATURAL RESOURCES SPECIALIST DSGW ARCHITECTURAL Jason Amberg, PLA, ASLA CLIENT REPRESENTATIVE RESOURCE POOL PROPOSED ORGANIZATIONAL CHART - SUBCONSULTANT Page 94 of 103 Project Approach and Schedule | 10Proposal for Oheyawahe (Pilot Knob) Site Improvements for City of Mendota Heights Project Approach and Schedule Project Understanding We understand the City of Mendota Heights seeks a professional design consultant to facilitate the final design and construction process for the site improvements at the Oheyawahe (Pilot Knob) cultural site as illustrated in the Oheyawahe Interpretive Concept Plan and as recommended by the Dakota Advisory Group. The WSB design team has reviewed the RFP and attended the project area tour conducted by city staff and representatives of the Dakota community to gain a solid understanding of the primary project goals, concerns, and priorities for this essential endeavor. We understand that Oheyawahe is a culturally significant and sacred site, as it was called home by the Dakota people and other indigenous peoples for thousands of years, and continues to be a site for gatherings, religious ceremonies, burials, and education. Oheyawahe/Pilot Knob was added to the National Register of Historic Places in 2018 which will require coordination with, and approvals by, the State Historic Preservation Office (SHPO). The WSB design team consists of a well-rounded collaborative team of highly experienced landscape architects, engineers, and natural resource professionals who place a focus on improving our lands and communities for future generations. Additionally, the design team is fortunate to include DSGW Architects with a specialty in Indigenous architecture and a focus on integrating health and wellbeing into every project. We understand this project will be bid in early 2026 and will be completed in the spring of 2027. The total budget is approximately $2,000,000 for all project costs. The Dakota Advisory Group and the City of Mendota Heights can be assured that the WSB design team will carry forward the prior planning efforts to respect the land and ensure the voices of the Indigenous communities are carefully and fully represented into the final design process and ultimate implementation of an appropriate place of gathering, reflection, and connection with the land. IMAGE SOURCE: PILOTKNOBPRESERVATION.ORG Oȟéyawahe/Pilot Knobis a place of cultural importance to the Dakota community and of signiﬁcance in the history of Minnesota statehood. Oȟéyawahe was listed on the National Register of Historic Places (NRHP) in March 2017. Historic Pilot Knob is a natural area owned by the City of Mendota Heights. It is the part of Oȟéyawahe/Pilot Knob that is open to the public. Directions to Historic Pilot Knob Historic Pilot Knob is located at 2100 Pilot Knob Road, Mendota Heights. From I-494, take the Pilot Knob Road exit, then drive north until the road ends. From State Highway 13, take the Acacia Blvd. exit west to Pilot Knob Road. Turn right into parking lot or park along Acacia Blvd. Historic Pilot Knob can be visited every day during daylight hours. There are interpretive signs and trails; there are no other facilities. Please take only pictures, leave only footprints. Oĥéyawahe Oȟéyawahe/Pilot Knob —A Place to Reflect on Many StoriesFor centuries, Oȟéyawahe has been a sacred indigenous burial ground and gathering place, earning its Dakota name, meaning “a sacred place much visited; the place where people go for burials.” Oȟéyawahe/Pilot Knobis listed on the National Register of Historic Places and is a 112-acre site,comprising public and private land.Within Oȟéyawahe/Pilot Knob is Historic Pilot Knob, the public portion where people can visit to experience the historic views and learn about the history and culture of this signiﬁcant and sacred place.A Place of ReverenceOȟéyawahe is a traditional sacred site to the Dakota people. It looks over the mouth of theMinnesota River, or Bdote Mni Sota, which many Dakota people consider the center of theearth. The landscape has been altered in the past 200 years, yet thewakaåof this place, itssacred essence, remains. By its intrinsic nature, Oȟéyawahe continues to be an importantplace for the Dakota community and others to return to for gatherings and ceremonies.Please treat Oȟéyawahe/Pilot Knob withthe respect accorded to cemeteries and other sacred places.Historic Fort Snelling and downtown Minneapolis, from Pilot KnobIn the 19th century, as today, visitors to Pilot Knob could view what traveler J. Wesley Bondcalled, in 1851, a“grand spectacle, of rolling prairie, extended plain and groves, the valley of theMinnesota with its meandering stream,”as well as Fort Snelling and the growing towns ofMinneapolis and St. Paul.A Place to AppreciateDakota HeritageHek™aahaånaIkceWicaß™apaha¶iådeOȟéyawahieyacażeyatapi.DehanißtoWo™a¶uyaPahaeya¡i.Wakaådapinakaninaohoda¡i.IkceWicaßtadedwace¶iya¡ik’ana¶uåwo™a¶uyeewicawanpapi.Dedna¶uåTreatyof1851owa¡i.Dewowa¡i¶iåDakodmakocemakaoß¡e¶e¶to¡awiå¥e¶e¶to¡awiå¥ewikcemnayamnisamzaptaåuåicu¡i.Hehan1862-1863waniye™uecunwico¶aß¶etiwanka¥a¡i.Na¶uåcuå¶aß¶ewanahomniehdepi.Hedetaåhaåmniakasam™u.DedIkceWicaß™awica,wiåyaåk’ana¶uåwakaåiżawicopiyapazowicayuha¡i.Wico™at’a¡i.Na¶uåuå¥ededwica®a¡i.This is the north slope of Oȟéyawahi, “a hill much visited,” also nowknown asWo™a¶uyaPaha, “the hill of all the relatives,” a sacredplace named by Dakota people centuries ago. This hill has been agathering place for Dakota, Ojibwe, and Iowa people, and a place forceremonies and burials. Pilot Knob was the site of signing of theTreaty of 1851, which transferred 35 million acres of Dakota land tothe United States. In the winter of 1862-63, 1300 Dakota men,women, and children were conﬁned in a fenced camp on theopposite river bank, where many died. Some were buried here.Text from Pilot Knob historical markers; Dakota version courtesy of Glenn Wasicuna.Note: Oȟéyawahi is the former spelling of Oȟéyawahe; Oȟéyawahe is now usedbecause it is considered more accurate.A Place to Learn About Early State History1700sDakota and allied native peoples inhabit much of Minnesota when French traders and missionariesﬁrst enter the area.1805Lt. Zebulon Pike, ﬁrst U.S. government ofﬁcial sentto area, reaches the mouth of the Minnesota River.1820The establishment of Fort Snelling brings anAmerican military presence.1823First steamboat arrives at Fort Snelling.1834Henry Hastings Sibley (later Minnesota’s ﬁrstelected governor) takes charge of the AmericanFur Company post at Mendota.1848Pilot Knob is proposed to be the site for theMinnesota territorial capitol.1851In a treaty signed on Pilot Knob, the Dakota cedemost of the area now known as southernMinnesota to the U.S. government.1862-63During the U.S.-Dakota Conﬂict,non-combatant Dakota people are held for the winter in a concentration camp below Fort Snelling. Manywill die, and some will be buried onOȟéyawahe/Pilot Knob. Later, the U.S. government forcibly removesmost Dakota people from Minnesota.1870Many Dakota people begin to return to their former homes, including Mendota, where some Dakota hadremained. The Mendota Mdewakanton Dakota Community continues today.In 2017, Oȟéyawahe/Pilot Knob is listed on the National Register of Historic Places. COVER – SETH EASTMAN WATERCOLOR C. 1847. MINNESOTA HISTORICAL SOCIETY © BRUCE WHITE© DAKOTA COUNTYAn 1850 map by R. Jones Colby, showing the confluence of theSt. Peters (Minnesota) and Mississippi rivers. The diamond walls ofFort Snelling are left of Pike Island and Pilot Knob is at bottom right.MINNESOTA HISTORICAL SOCIETYFor centuries, Dakota people placed their deceased relatives on scaffolds built on highplaces, such as Oȟéyawahe, as shown here in a view by Seth Eastman from around 1847.The body was wrapped in skins or cloth, placed on a scaffold for several days or weeks,then buried in the earth. This view is from the top of Oȟéyawahe, looking toward thepresent-day MSP international airport. Oȟéyawahe/Pilot Knob NRHP SITE IN MENDOTA HEIGHTS, MN SETH EASTMAN WATERCOLOR C. 1847MINNESOTA HISTORICAL SOCIETYMINNESOTA HISTORICAL SOCIETYA Dakota woman prepared a hide in the area of Oȟéyawahe/Pilot Knob in the 1890’s orearlier. After 1862 some Dakota women in Mendota supported themselves by makingmoccasins and other items to sell in St. Paul and the surrounding area.Oȟéyawahe/Pilot Knobis a place of cultural importance to theDakota community and of signiﬁcance in the history of Minnesota statehood.Oȟéyawahe was listed on the National Register of Historic Places (NRHP) inMarch 2017.Historic Pilot Knobis a natural area owned by the City of Mendota Heights. It is the part ofOȟéyawahe/Pilot Knob that is open tothe public.Directions toHistoric Pilot KnobHistoric Pilot Knob is located at 2100Pilot Knob Road, Mendota Heights.From I-494, take the Pilot Knob Road exit, then drive north until the road ends.From State Highway 13, take the Acacia Blvd. exit west to Pilot Knob Road.Turn right into parking lot or park along Acacia Blvd.Historic Pilot Knob can be visited every day during daylight hours.There are interpretive signs and trails; there are no other facilities.Please take only pictures, leave only footprints.OĥéyawaheOȟéyawahe/Pilot Knob —A Place to Reflect on Many StoriesFor centuries, Oȟéyawahe has been a sacred indigenous burial ground and gathering place, earning its Dakota name, meaning “a sacred place much visited; the place where people go for burials.” Oȟéyawahe/Pilot Knobis listed on the National Register of Historic Places and is a 112-acre site,comprising public and private land.Within Oȟéyawahe/Pilot Knob is Historic Pilot Knob, the public portion where people can visit to experience the historic views and learn about the history and culture of this signiﬁcant and sacred place. A Place of Reverence Oȟéyawahe is a traditional sacred site to the Dakota people. It looks over the mouth of the Minnesota River, or Bdote Mni Sota, which many Dakota people consider the center of the earth. The landscape has been altered in the past 200 years, yet the wakaå of this place, its sacred essence, remains. By its intrinsic nature, Oȟéyawahe continues to be an important place for the Dakota community and others to return to for gatherings and ceremonies. Please treat Oȟéyawahe/Pilot Knob withthe respect accorded to cemeteries and other sacred places. Historic Fort Snelling and downtown Minneapolis, from Pilot Knob In the 19th century, as today, visitors to Pilot Knob could view what traveler J. Wesley Bond called, in 1851, a “grand spectacle, of rolling prairie, extended plain and groves, the valley of the Minnesota with its meandering stream,”as well as Fort Snelling and the growing towns of Minneapolis and St. Paul. A Place to Appreciate Dakota Heritage Hek™aahaånaIkceWicaß™apaha¶iådeOȟéyawahieya cażeyatapi.DehanißtoWo™a¶uyaPahaeya¡i.Wakaådapi nakaninaohoda¡i.IkceWicaßtadedwace¶iya¡ik’ana¶uå wo™a¶uyeewicawanpapi.Dedna¶uåTreatyof1851owa¡i. Dewowa¡i¶iåDakodmakocemakaoß¡e¶e¶to¡awiå¥e ¶e¶to¡awiå¥ewikcemnayamnisamzaptaåuåicu¡i. Hehan1862-1863waniye™uecunwico¶aß¶etiwanka¥a¡i. Na¶uåcuå¶aß¶ewanahomniehdepi.Hedetaåhaåmni akasam™u.DedIkceWicaß™awica,wiåyaåk’ana¶uå wakaåiżawicopiyapazowicayuha¡i.Wico™at’a¡i.Na¶uå uå¥ededwica®a¡i. This is the north slope of Oȟéyawahi, “a hill much visited,” also now known as Wo™a¶uyaPaha, “the hill of all the relatives,” a sacred place named by Dakota people centuries ago. This hill has been a gathering place for Dakota, Ojibwe, and Iowa people, and a place for ceremonies and burials. Pilot Knob was the site of signing of the Treaty of 1851, which transferred 35 million acres of Dakota land to the United States. In the winter of 1862-63, 1300 Dakota men, women, and children were conﬁned in a fenced camp on the opposite river bank, where many died. Some were buried here. Text from Pilot Knob historical markers; Dakota version courtesy of Glenn Wasicuna. Note: Oȟéyawahi is the former spelling of Oȟéyawahe; Oȟéyawahe is now used because it is considered more accurate. A Place to Learn About Early State History 1700s Dakota and allied native peoples inhabit much of Minnesota when French traders and missionaries ﬁrst enter the area. 1805 Lt. Zebulon Pike, ﬁrst U.S. government ofﬁcial sent to area, reaches the mouth of the Minnesota River. 1820 The establishment of Fort Snelling brings an American military presence. 1823 First steamboat arrives at Fort Snelling. 1834 Henry Hastings Sibley (later Minnesota’s ﬁrst elected governor) takes charge of the American Fur Company post at Mendota. 1848 Pilot Knob is proposed to be the site for the Minnesota territorial capitol. 1851 In a treaty signed on Pilot Knob, the Dakota cede most of the area now known as southern Minnesota to the U.S. government. 1862-63 During the U.S.-Dakota Conﬂict, non-combatant Dakota people are held for the winter in a concentration camp below Fort Snelling. Many will die, and some will be buried on Oȟéyawahe/Pilot Knob. Later, the U.S. government forcibly removes most Dakota people from Minnesota. 1870 Many Dakota people begin to return to their former homes, including Mendota, where some Dakota had remained. The Mendota Mdewakanton Dakota Community continues today. In 2017, Oȟéyawahe/Pilot Knob is listed on the National Register of Historic Places.COVER – SETH EASTMAN WATERCOLOR C. 1847. MINNESOTA HISTORICAL SOCIETY© BRUCE WHITE© DAKOTA COUNTY An 1850 map by R. Jones Colby, showing the confluence of the St. Peters (Minnesota) and Mississippi rivers. The diamond walls of Fort Snelling are left of Pike Island and Pilot Knob is at bottom right.MINNESOTA HISTORICAL SOCIETY For centuries, Dakota people placed their deceased relatives on scaffolds built on high places, such as Oȟéyawahe, as shown here in a view by Seth Eastman from around 1847. The body was wrapped in skins or cloth, placed on a scaffold for several days or weeks, then buried in the earth. This view is from the top of Oȟéyawahe, looking toward the present-day MSP international airport.Oȟéyawahe/Pilot KnobNRHP SITE IN MENDOTA HEIGHTS, MNSETH EASTMAN WATERCOLOR C. 1847MINNESOTA HISTORICAL SOCIETYMINNESOTA HISTORICAL SOCIETY A Dakota woman prepared a hide in the area of Oȟéyawahe/Pilot Knob in the 1890’s or earlier. After 1862 some Dakota women in Mendota supported themselves by making moccasins and other items to sell in St. Paul and the surrounding area. Page 95 of 103 Project Approach and Schedule | 11Proposal for Oheyawahe (Pilot Knob) Site Improvements for City of Mendota Heights Project Approach The design approach of our team will be to work integrally with the City, Task Force, Full Circle Indigenous Planning + Design, Dakota Advisory Group, and any additional stakeholders throughout the design process. We want to be sure all previous discussions and visions for the site are fully understood as we work to continue a more in-depth design process for final design. The project will focus on improvements to visitor access and experience by providing for the current needs for shelter, restrooms, suitable walking surfaces, drinking water, and shaded resting areas. The site is a very special and sacred place and our team will focus on methods to minimize site impacts to the land, including the flora and fauna, while making improvements that will be respectful to its environment. Project Management Jordan Gedrose, a professional Landscape Architect, will be the primary point of contact for communication throughout the design process including coordination of project schedules, updates, and management with sub-consultants. Jordan has been focused on unique park and recreation site projects for nearly ten years. Additionally, Candace Amberg, WSB Principal and Senior Landscape Architect, will provide additional co-management and oversight of the project. Candace has remained in her career path focused on meaningful site planning and design with no transitions since her start in 1996. This provides assurance for successful management and communication from start to finish. Ongoing review meetings throughout the design process will include: -Monthly check-in meetings: Virtual meetings held with the Client to review over project budget, tasks completed, and upcoming schedule and tasks. -Bi-monthly design review meetings: Virtual or in-person meetings with the greater design team to review the current planning process outcomes & deliverables and provide feedback, guidance, and planning decisions. The following outlines our intended project approach and outcomes, but we will remain flexible throughout the design process to account for any shift in priorities or focus areas that may be necessary to stay within alignment of the project goals. Page 96 of 103 Project Approach and Schedule | 12Proposal for Oheyawahe (Pilot Knob) Site Improvements for City of Mendota Heights Data Collection The WSB design team will collect and review all relative project data which includes (but is not limited to) the Oheyawahe Interpretive Concept Plan and a topographical site survey. The Oheyawahe Interpretive Concept Plan, previous cultural / archaeological studies, and other related project plan will be provided by the Client. Project Kick-Off Meeting WSB will facilitate a project kick-off meeting with city staff and key stakeholders to review the project goals, schedule, and confirm key individuals who will be involved in the project, along with general review and discussion about the issues and concerns related to the project site and planning process. Deliverables will include a topographical site survey for the project area to include existing development, utilities as marked on site through Gopher One-Call, 1-foot contours, and spot grades imported into AutoCAD Civil 3D suitable for final design. protection to help guide the final design process. The WSB design team will begin the pre-review process with the SHPO and THPO agencies. Findings and comments from the SHPO and THPO agencies will be reviewed and incorporated into the overall site analysis. Assumptions and Exclusions -Our fee includes ongoing coordination with SHPO/THPO and the City’s selected archaeological consultant throughout the design and construction process but costs related to further archaeological investigations and oversight are not included and would be contracted separately through the City of Mendota Heights. -Our fee includes coordination with utility companies but all work and direct fees related to relocation or burial of utility lines, electrical service fee, and bringing in fiber optics would be paid for directly by the City of Mendota Heights. -Wetland Delineations are not included, as the NWI indicates no known wetlands on site, but can be added to the scope for an additional fee, if needs dictate. Site Analysis We will identify the site’s physical characteristics and review the site opportunities and constraints. This includes identification of existing landcover types, soil types, and geological data based on the MLCCS, and existing known wetlands per a NWI desktop review. The analysis will provide a more thorough understanding of the site’s unique qualities and areas of concern or Page 97 of 103 Project Approach and Schedule | 13Proposal for Oheyawahe (Pilot Knob) Site Improvements for City of Mendota Heights Design Development The WSB team will prepare design development documents of the preferred design approach, as approved following the schematic design process. Design development documents will identify in greater detail the layout, grading, methods of construction, selection of materials and character, and an associated estimate of probable costs of construction. The design development plans will reference the Secretary of the Interior’s Standards for the Treatment of Historic Properties, as applicable. Our design team has worked on similar projects with historic and cultural significance and we fully understand the processes necessary for approvals. Our natural resources and water resources staff will provide guidance and input related to watershed requirements, storm water treatment, and the protection of rare and endangered species. They will also provide guidance on best practices for establishing the oak savanna and prairie areas in conjunction with the forthcoming Natural Resource Management Plan provided by city staff. Deliverables will include all items identified in the RFP for this task and it is our assumption that the proposed structures will not include fabrics or carpeting. Schematic Design The WSB design team will collaborate with Full Circle Indigenous Planning + Design during the design process as we further explore various spatial, orientation, and circulation relationships for each of the proposed elements within the site. It will be our intent to create opportunities for visitors to connect with the site in meaningful ways and through varying senses. We will further evaluate the Oheyawahe Interpretive Concept Plan layout and prepare a revised schematic design plan. This may include some varying conceptual approaches or design options to the site, building, and shade structures for consideration. Deliverables will include all items identified in the RFP for this task and it is our understanding there will only be one primary enclosed restroom building with up to two open air shade structures. Page 98 of 103 Project Approach and Schedule | 14Proposal for Oheyawahe (Pilot Knob) Site Improvements for City of Mendota Heights Final Design Construction Documents The WSB design team is well known for providing high-quality and detailed construction documents that result in very few questions by contractors with more competitive pricing outcomes. Additionally, we are highly knowledgeable with native plant communities and have a database of indigenous names for many plant species. The final construction plans, details, and specifications will provide sufficient detail to obtain public bids for the construction of the base improvements with project alternates to keep the project aligned with the construction budget. Our estimates are taken from current pricing obtained by similar projects for more accurate pricing but can be used for comparison by any additional estimation services provided by the City. Deliverables will include all items identified in the RFP for this task and assumes that the final plans, details, specifications, and supplementary information (stormwater modeling, etc.) will provide the Contractor the necessary information to secure all permits. Bid and Award The WSB design team will facilitate the pre-bid conference and an electronic bidding process through QuestCDN. This includes responding to questions that arise during the bidding process, distribution of addenda, conducting an online bid opening, tabulating and verifying all bids, and reviewing the bidders, with a letter of recommendation. WSB will collaborate with the City to identify any necessary value engineering. The construction document draft packages will be submitted to the City at the 65% and 100% completion timelines for full review and comment prior to finalizing the full bid package. The construction documents will conform to all applicable Federal, State, MNHS, MnDot CRU, and local regulations and codes. Plans and specifications will identify sequencing for construction activities to keep the project impacts as minimal as possible for ongoing protection of the site. Page 99 of 103 Project Approach and Schedule | 15Proposal for Oheyawahe (Pilot Knob) Site Improvements for City of Mendota Heights Construction Survey Staking & Testing WSB will provide the construction survey staking of the proposed improvements as well as necessary testing and inspections to ensure the construction progress is in conformance to the construction documents, industry standards, and any special testing necessary for the building to meet the requirements of the building permit. We look forward to partnering with the City of Mendota Heights, the Dakota Advisory Group, and Full Circle Indigenous Design + Planning on this significant endeavor. Deliverables for Bid, Award, & Construction Administration will include digital copies of all plans, documents, Contract agreements, certificates of insurance, bonds, meeting minutes, Change Orders, Pay Vouchers, testing results, and As-Built documentation. Construction Administration & Closeout The WSB Team brings a vast amount of experience performing contract administration of similar projects. We will undertake project administration to include facilitation of a pre-construction meeting with periodic site observations for adherence to design intent and requirements. This assumes one weekly construction meeting during the course of the project and the following tasks: -Preparation of Contractor Agreement / Contract -Contractor bonds and certificate of insurance -Coordination with Contractor and scheduling -Responding to RFI’s, PR documents, and distribution of change orders -Review and approval of submittals and shop drawings -Review and approval of payment applications -Substantial Completion & punch lists -Final approval and warranty review -As-built record documents -Professional photography Additional Services While the goal is to remain light on the land, WSB has the capability to conduct geotechnical soil data for the location of the proposed parking lot and related stormwater treatment to ensure the methods of treatment will be appropriate based on actual site and underlying soil conditions if desired or deemed necessary. Page 100 of 103 Project Approach and Schedule | 16Proposal for Oheyawahe (Pilot Knob) Site Improvements for City of Mendota Heights Project Schedule TASK ‘24 2025 2026 2027 DECJANFEBMARAPRMAYJUNJULAUGSEPOCTNOVDECJANMAY-OCTJAN- MAYJUNPROJECT AWARD/ CONTRACTS KICK OFF MEETING SITE INVENTORY AND ANALYSIS SCHEMATIC DESIGN DESIGN DEVELOPMENT 65% CONSTRUCTION DOCUMENTS 90% CONSTRUCTION DOCUMENTS 100% CONSTRUCTION DOCUMENTS BIDDING CONSTRUCTION ADMINISTRATION CONSTRUCTION CLOSEOUT Multi-Year Schedule KEY: TASK DURATION KICKOFF MEETING DESIGN MEETING CONSTRUCTION CLOSEOUT SCHEMATIC DESIGN REVIEW MEETING DESIGN DEVELOPMENT REVIEW MEETING 65% CONSTRUCTION DOCUMENTS REVIEW MEETING 95% CONSTRUCTION DOCUMENTS REVIEW MEETING Page 101 of 103 Fee Proposal | 23Proposal for Oheyawahe (Pilot Knob) Site Improvements for City of Mendota Heights On behalf of the WSB design team, we thank you for the opportunity to submit our fee proposal based on the scope of services, assumptions, and exclusions as outlined in this proposal. We understand the importance of providing expert service at a fee that aligns with your budget and expectations and are always willing to refine our scope of services and corresponding fees accordingly. We are proposing a total hourly not-to-exceed fee of $ $243,302 The following is the breakdown of fees per task with a full hourly rate table attached separately for reference. The fees listed below are rounded out for easier tabulation. TASK DESCRIPTION BUDGET PROJECT MANAGEMENT & DATA COLLECTION $9,500 GEOTECHNICAL EXPLORATION $17,900 TOPOGRAPHICAL SITE SURVEY $10,000 SITE INVENTORY & ANALYSIS $16,200 STAKEHOLDER PROCESSES $12,000 SCHEMATIC DESIGN $18,800 DESIGN DEVELOPMENT $14,800 FINAL CONSTRUCTION DOCUMENTS $39,000 BIDDING $4,000 CONSTRUCTION ADMINISTRATION SERVICES $53,200 DSGW ARCHITECTURAL FEES $18,000 MECHANICAL/ELECTRICAL/PLUMBING $16,500 FULL CIRCLE FEES $20,000 PERMITS $800 PROFESSIONAL PHOTOGRAPHY $2,500 TOTAL COST $ 243,300 Fee Proposal ADDITIONAL SERVICES WEEKLY EROSION CONTROL INSPECTIONS RUSTY PATCHED BUMBLEBEE HABITAT CONSERVATION Page 102 of 103 Fee Proposal | 24Proposal for Oheyawahe (Pilot Knob) Site Improvements for City of Mendota Heights Client Representative Principal Landscape ArchitectSr. Landscape ArchitectLandscape Architect/Project ManagerLA supportSurvey Project ManagerSurveyGeotechnical GeotechnicalMunicipalMunicipal Cost Estimating Natural ResourcesNatural ResourcesStructuresWater Resources Water Resources Support Environmental Compliance Construction Inspections Materials TestingMaterials TestingGISProject Controls AdminTotal HoursTotal CostESTIMATE OF COST Oheyawahe (Pilot Knob) Site Improvements City of Mendota Heights Morgan Dawley Jason Amberg Candace Amberg Jordan Gedrose Kassidy Pryzmus Jim Barich Survey Crew Mark Osborn Graduate Engineer Jim Stremel Brandon Movall Chris Kester Lucas Wandrie Roxy Robertson Carl Osberg Bill Alms Michelle Jennings Dan Perron Inspector Project Engineer Project Assistant Jake Zuzek Sean Sabeti- Oseid Karla Pederson 264 251 219 149 114 187 265 219 144 251 194 264 187 162 251 237 123 130 168 205 165 110 121 135 Staff/Resource Name Hourly Rates Phase TASK S ID's TASKS Start Date Finish Date 1 Project Management Jan '25 Feb '26 a Project Management 2 6 10 20 6 44 $7,930 b Data Collection 2 2 2 4 10 $1,612 2 Geotechnical Exploration Feb' 25 March'24 a Geotechnical Exploration 11 39 50 $8,025 3 Topographic Survey / Site Inventory & Analysis Feb' 25 March'24 a Topographic Survey 8 32 40 $9,976 b Site Base Map 2 2 $228 c Soils Map / Geologic Data/Slope Analysis 4 4 8 $1,088 d Natural Resources / Land Cover (MLCCS)30 4 34 $5,300 e SHPO / THPO Pre-Review 3 3 $657 f Site Analysis 2 4 10 16 $2,174 g Northern Long Eared Bat Habitat Assessment 17 17 $3,179 h Rusty Patched Bumble Bee Habitat Assessment 19 19 $3,553 4 Stakeholder Processes Jan '25 Dec '25 a Kick-off meeting 4 4 8 $1,472 b Internal design team meetings (4)4 4 4 3 3 3 21 $3,878 c Monthly Client Check-in meetings (12)6 12 18 $3,102 d Bi-monthly design team / Client meetings (6)6 6 3 3 18 $3,501 5 Schematic Design Feb '25 May '25 a Schematic Design Plans and Renderings 8 16 40 2 2 8 76 $10,542 Site utility meeting / review options 4 4 4 12 $2,376 b Schematic Design Estimate 2 4 6 2 4 18 $3,162 c Schematic Design Review Meeting with Owner 4 4 8 $1,472 d Schematic Design QAQC 4 1 5 $1,255 6 Design Development June '25 Aug '25 a Design Development Plans and Renderings 4 16 24 2 4 2 8 60 $8,846 b Design Development Estimate 2 4 6 1 4 17 $2,968 c Design Development Review Meeting 4 4 1 9 $1,723 d Design Development QAQC 4 1 5 $1,255 7 Construction Documents Sept '25 Dec '25 a 65% Plans and Specs 6 14 28 1 2 8 2 6 8 75 $11,531 b 65% Review Meeting 2 2 1 5 $930 c 90% Pland and Specs 3 10 16 6 6 2 8 51 $8,099 d 90% Review Meeting 2 2 1 5 $930 e 100% Plans and Specs 2 10 16 1 6 6 2 8 8 59 $9,211 f Updated 3D Renderings 4 8 12 $1,508 g SWPPP and NPDES Permitting 11 11 $1,430 h Watershed district permitting 2 2 4 $720 i SHPO / THPO Submittals and Coordination 4 4 $876 j Construction Drawings QAQC 2 8 1 4 15 $3,843 8 Bidding Jan. '26 Feb '26 a Pre-bid meeting 4 4 8 $1,472 b Bidding 1 8 8 17 $2,491 9 Construction Administration April '26 June '27 a Project Management 10 1 11 $1,741 b Pre-construction meeting 4 4 4 4 16 $2,600 c Construction staking 6 30 36 $9,072 d Administration 2 24 10 10 46 $6,504 e Submittal Review 2 14 3 4 23 $3,598 f Material Testing 10 42 52 $8,980 g Site Construction Meetings (12 meetings)8 34 18 1 61 $9,064 h Substantial completion Meeting 4 4 4 12 $1,928 i Final approval meeting 4 4 4 12 $1,928 j Construction Inspections 40 40 $6,720 k Warranty Review Meeting 4 4 8 $1,052 l Final site photos (under expense)0 $0 Total Cost 1056.0 5522.0 23871.0 38144.0 23484.0 2618.0 16430.0 2409.0 5616.0 3514.0 6596.0 3168.0 6732.0 6642.0 6024.0 4266.0 5412.0 1430.0 7392.0 2050.0 6930.0 880.0 726.0 4590.0 $185,502 4 22 109 256 206 14 62 11 39 14 34 12 36 41 24 18 44 11 44 10 42 8 6 34 1101 Morgan Dawley Jason Amberg Candace Amberg Jordan Gedrose Kassidy Pryzmus Jim Barich Survey Crew Mark Osborn Graduate Engineer Jim Stremel Brandon Movall Chris Kester Lucas Wandrie Roxy Robertson Carl Osberg Bill Alms Michelle Jennings Dan Perron Inspector Project Engineer Project Assistant Jake Zuzek Sean Sabeti- Oseid Karla Pederson $264.00 $251.00 $219.00 $149.00 $114.00 $187.00 $265.00 $219.00 $144.00 $251.00 $194.00 $264.00 $187.00 $162.00 $251.00 $237.00 $123.00 $130.00 $168.00 $205.00 $165.00 $110.00 $121.00 $135.00 $1,056.00 $5,522.00 $23,871.00 $38,144.00 $23,484.00 $2,618.00 $16,430.00 $2,409.00 $5,616.00 $3,514.00 $6,596.00 $3,168.00 $6,732.00 $6,642.00 $6,024.00 $4,266.00 $5,412.00 $1,430.00 $7,392.00 $2,050.00 $6,930.00 $880.00 $726.00 $4,590.00 $185,502 $18,000.00 $16,500.00 $20,000.00 $800.00 $2,500.00 $243,302 $5,000 $40,000 $45,000Total Optional Services Additional / Optional Services: Weekly Erosion Control Inspections: Rusty Patched Bumble Bee Habitat Conservation Pla Architectural Fee: Mechanical/Electrical/Plumbing: Full Circle Indigenous Planning: Total Base Bid: Permits Professional Photography: Total Total Hours Staff Name/Resource Name Hourly Rates Total Salary Costs Page 103 of 103