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2012-01-17 City Council minutesMendota Heights City Council CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, January 17, 2012 January 17, 2012 Page 1 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Duggan, Povolny, and Petschel. Councilmember Vitelli was absent. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. agenda. Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 Councilmember Duggan moved adoption of the APPROVAL OF MINUTES Councilmember Petschel moved approval of the minutes with one noted correction of the regular meeting held on January 3, 2012. Councilmember Duggan seconded the motion. Ayes: 4 Nays: 0 Absent: 1 Councilmember Petschel moved approval of the minutes of the commission interviews meeting held on January 10, 2012. Councilmember Duggan seconded the motion. Ayes: 4 Nays: 0 Absent: 1 CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Duggan moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein; pulling items C) Approval of 2012 City Council Meeting Schedule and I) Receive 2010 Citizen Assisted Lake Monitoring Program (CAMP) Results Mendota Heights City Council a. Acknowledgement of the December 2011 Fire Department Report b. Acknowledgement of Par 3 Update through November 2011 c. Approval of 2012 City Council Meeting Schedule d. Purchase of Large Format Plotter /Scanner for Engineering Department e. 2012 Floating Holiday Designations f. Approval of 2012 Pay Equity Report g. Acknowledgement of SW /WC Service Cooperative Grant Receipt h. Adoption of "RESOLUTION ADOPTING THE 2012 FEE SCHEDULE" i. Receive 2010 Citizen Assisted Lake Monitoring Program (CAMP) Results j. Approve the Claims List Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 APPROVAL OF 2012 CITY COUNCIL MEETING SCHEDULE January 17, 2012 Page 2 Councilmember Duggan wished to note for residents that the Saturday, May 5, 2012 Clean Up Day is not on the meeting schedule but many of the Councilmembers do help out. He also noted that Saturday, June 2, 2012 is the twenty -fifth anniversary of celebrating Mendota Heights Parks and again many Councilmembers volunteer at that event. Assistant City Engineer Ryan Ruzek made mention that the Saturday, May 5, 2012 Clean Up Day may change as staff is working with Dakota County and will inform residents when the actual date becomes official. Mayor Krebsbach asked that it be noted on the City Council Meeting Schedule that these dates are available on the City Calendar. Councilmember Duggan moved to accept Approval of 2012 City Council Meeting Schedule. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 RECEIVE 2010 CITIZEN ASSISTED LAKE MONITORING PROGRAM (CAMP) RESULTS Councilmember Duggan asked if staff, in creating this report, had looked at the results of Rogers Lake that was provided by the students of St. Thomas Academy, as there seems to be some discrepancy. Assistant City Engineer Ryan Ruzek replied that the results have not been compared with the results from St. Thomas Academy. The results attached to staff's report are straight out of a book that is given to the city by the Met Council. The Met Council takes the samples that the city provides, does all of the analyses, and creates a large book with every lake that they monitor. Councilmember Duggan suggested that a copy of the report be sent to St. Thomas Academy for cross - referencing on their part. Mendota Heights City Council January 17, 2012 Page 3 Mayor Krebsbach asked Mr. Ruzek to give a brief overview of the results of this report. Mr. Ruzek listed the results as follows: LeMay Lake Phosphorous = Grade B Chlorophyll -a = Grade A Secchi Transparency = Grade C Overall Grade = B Rogers Lake Phosphorous = Grade C Chlorophyll -a = Grade A Secchi Transparency = Grade C Overall Grade = B Councilmember Duggan moved to accept a motion to Receive 2010 Citizen Assisted Lake Monitoring Program (CAMP) Results Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 PUBLIC COMMENTS There were no public comments. BID AWARD A) AWARD OF CONTRACT AND ADOPTION OF "A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE ROOF REPLACEMENT AT PUBLIC WORKS BUILDING" Assistant City Engineer Ryan Ruzek was available to answer any questions from council. Councilmember Duggan asked about warranties and guaranties in relation to work. Mr. Ruzek replied that the specifications are requiring a twenty -year material and insulation warranty on the entire roof system. Councilmember Duggan mentioned that in the past a roof was put on top of the roof and asked if both roofs will be removed. Mr. Ruzek replied in the affirmative and stated that currently there is a ballisted roof that has river rock holding it in place. The new roof system is a fully adhered roof system and will not have any rocks. All of the rocks will be salvaged and reused. Councilmember Duggan asked if there was any consideration given to a green roof, like maybe putting solar panels on the roof. Mr. Ruzek replied that they did look into a green type of roof, which would be a white rubber membrane; however, the longevity was insufficient. Councilmember Duggan asked who would be supervising the installation. Mr. Ruzek answered that it would be a combination of Facility Manager Terry Sullivan and the Engineering Department. Mendota Heights City Council January 17, 2012 Page 4 Mayor Krebsbach asked, on this type of bid, if the city is required to accept the lowest bid or accept the best value. Mr. Ruzek answered that the city is always able to accept the best value. Councilmember Povolny inquired about the difference between the lowest bid and the next bid. Mr. Ruzek stated that he spoke with the second lowest bidder and they felt that they could not perform the job at the lower price. However, the city has worked with the low bidder in the past and staff is comfortable awarding the project to them. Councilmember Povolny also asked if they have a performance bond. Mr. Ruzek replied in the affirmative and it is a requirement. Councilmember Duggan moved approval of a "Resolution Accepting Bids and Awarding Contract for the Roof Replacement at Public Works Building" Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 PUBLIC HEARINGS A) CEC FOOD AND BEVERAGE, LLC /LE CORDON BLEU LIQUOR LICENSE City Clerk Sandie Thone explained that CEC Food and Beverage, LLC will become the new owner and licensee of Le Cordon Bleu, previously owned by Western Culinary Institute. This ownership change requires a new liquor license per city code. Tonight will be the first of two public hearings, the next public hearing will be held on February 8, 2012 for an on -sale wine institutional license and a 3.2 malt liquor license. All materials have been submitted and fees per Mendota Heights City Code and the Department of Public Safety. The company's manager has successfully passed a background investigation with the Mendota Heights Police Department. Mayor Krebsbach opened the public hearing and asked if there were any comments from the audience. There were no comments or questions from the public. Councilmember Duggan asked how the police department would do their spot checks in a situation like this since it is different than a restaurant in the community. Chief of Police Michael Aschenbrener replied that they have two choices; they can send someone to Le Cordon Bleu cooking school or they can try to get invited to the open dinners that they have, which is where they actually serve the alcohol. So far they have not been successful but they also have not received any complaints. Councilmember Duggan moved to continue the public hearing for the CEC Food and Beverage, LLC /Le Cordon Bleu Liquor License to Wednesday, February 8, 2012. Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 UNFINISHED AND NEW BUSINESS A) ADOPTION OF A "RESOLUTION APPOINTING COMMISSION MEMBERS AND WATERSHED REPRESENTATIVES" Mendota Heights City Council January 17, 2012 Page 5 Mayor Krebsbach stated that on January 8, 2012 the council held interviews for all applicants for open commission seats and the following were appointed to serve: Airport Relations Commission Paul Portz Parks and Recreation Commission Pat Hindersheid Ira Kipp Tom Tschida Lower Mississippi River Watershed Management Organization Alternate Representative: Jill Smith Gun Club Lake Watershed Management Organization Primary Representative: John Molinaro Alternate Representative: Don Mokenhaupt Councilmember Petschel moved approval of a "Resolution Appointing Commission Members and Watershed Representatives" Councilmember Petschel commented on the quality of the applicants. She found it gratifying to see new faces, young faces coming forward in the community to serve with excellent qualifications. Mayor Krebsbach expressed her agreement with Councilmember Petschel. Councilmember Povolny commented that he is very excited about the group coming aboard. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 COUNCIL COMMENTS Councilmember Povolny stated that a couple of weeks ago he went with the Mendota Heights Fire Department on a training rescue drill at Rogers Lake. While he was in the middle of this training, the alarm went off and he had the opportunity to get in the truck with the firemen and ride with them on a call, watch them operate, and see their organization, commitment, and dedication. He stated he was very proud of the Mendota Heights Fire Department. Councilmember Duggan expressed congratulations to staff for a job well done putting up with the replacement of the carpet, as it is a slow process. Councilmember Petschel mentioned there was an in -store fashion show going on at Mainstream Boutique in the Village at the same time this meeting was taking place. She also mentioned that City Administrator Justin Miller and she attended an informational meeting in the City of Richfield that was put on by the Knox City's Group to hear Dennis McGrann, who represents NOISE with the city's lobbying arm in terms of mitigating all of the affects of airport noise and anything that can be done on a national level to get funding and legislation for the city's agenda. They were brought up -to -date on all of the research work that has been r Mendota. Heights City Council January 17, 2012 Page 6 done on this topic and came away with a clear conclusion that there needs to be a lot more and better • research work on the health effect of airport noise. Mayor Krebsbach again welcomed City Administrator Justin Miller to the staff and commented that the city is off to a good start in 2012; and stated that the city will make it all the way to 2013 without any catastrophes. ._D GIiJCi_hi Councilmember Duggan moved to adjourn. Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 Mayor Krebsbach adjourned the meeting at 7:25 p.m. Mayor 0 A ST: b aw-� Sandie Thone City Clerk n Krebsbach