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2024-06-04 City Council PacketCITY OF MENDOTA HEIGHTS CITY COUNCIL MEETING AGENDA June 4, 2024  7:00PM Mendota Heights City Hall, 1101 Victoria Curve, Mendota Heights 1.CALL TO ORDER 2.ROLL CALL 3.PLEDGE OF ALLEGIANCE 4.APPROVAL OF THE AGENDA The Council, upon majority vote of its members, may make additions or deletions to the agenda. These items may be submitted after the agenda preparation deadline. 5.PUBLIC COMMENTS- for items not on the agenda Public comments provide an opportunity to address the City Council on items which are not on the meeting agenda. All are welcome to speak. Individuals should address their comments to the City Council as a whole, not individual members. Speakers are requested to come to the podium and must state their name and address. Comments are limited to three (3) minutes. No action will be taken; however, the Mayor and Council may ask clarifying questions as needed or request staff to follow up. 6.CONSENT AGENDA Items on the consent agenda are approved by one motion of the City Council. If a councilmember requests additional information or wants to make a comment on an item, the item will be removed from the consent agenda and considered separately. Items removed from the consent agenda will be taken up as the next order of business. a.Approve Minutes from the May 21, 2024, City Council Meeting b.Approve Minutes from the May 21, 2024, City Council Work Session c.Acknowledge Minutes from the April 30, 2024 Planning Commission Meeting d.Resolution 2024-28 Ordering Preparation of the Feasibility Report and Approve Amendment to the Professional Services Contract for the Friendly Hills Neighborhood Improvements e.Award Professional Services Contract for the Bridgeview Shores Street Improvements f.Resolution 2024-27 Accepting a Donation to the Roger’s Lake Skate Park Ribbon Cutting g.Resolution 2024-29 Accepting a Tree Donation h.Approve Wetland Delineation Report and Authorize Issuance of a Notice of Decision for 670 Hidden Creek Trail i.Resolution 2024-30 Approving a MRCCA Permit for Minor Development at 1149 Orchard Circle (Planning Case 2024-09) j.Acknowledge February, March, and April 2024 Fire Synopses k.Approve Restructure of Community Service Officer Position to Police Officer Cadet and Authorize Posting l.Approve Liquor License Renewal m.Approve Massage Licenses n.Approve February, March, and April 2024 Treasurer’s Reports o.Approve Payment of Claims 7.PRESENTATIONS a.Oheyawahi Interpretive Plan- Full Circle Indigenous Planning + Design and Oheyawahi/Pilot Knob Task Force b.Aspen House - Dakota County and Nexus Family Healing 8.PUBLIC HEARINGS 9.NEW AND UNFINISHED BUSINESS a.Resolution 2024-31 Approving a Preliminary and Final Plat of Fritz Addition (Planning Case 2024-08) b.2024 State Legislative Session Update 10.COMMUNITY/CITY ADMINISTRATOR ANNOUNCEMENTS 11.CITY COUNCIL COMMENTS 12.ADJOURN Next Meeting June 18, 2024  7:00PM Information is available in alternative formats or with the use of auxiliary aids to individuals with disabilities upon request by calling city hall at 651-452-1850 or by emailing cityhall@mendotaheightsmn.gov Regular meetings of the City Council are cablecast on NDC4/Town Square Television Cable Channel 18/HD798 and online at TownSquare.TV/Webstreaming CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA DRAFT Minutes of the Regular Meeting Held Tuesday, May 21, 2024 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 7:00 p.m. Councilors Lorberbaum, Paper and Mazzitello were also present. Councilor Miller was absent. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Levine presented the agenda for adoption. Councilor Mazzitello moved adoption of the agenda. Councilor Paper seconded the motion. Ayes: 4 Nays: 0 PUBLIC COMMENTS No one from the public wished to be heard. CONSENT CALENDAR Mayor Levine presented the consent calendar and explained the procedure for discussion and approval. Councilor Lorberbaum moved approval of the consent calendar as presented. a.Approval of May 7, 2024, City Council Minutes b. Acknowledge the March 12, 2024, Parks and Recreation Commission Meeting Minutes c.Acknowledge the April 9, 2024, Parks and Recreation Commission Work Session Minutes d. Acknowledge March 20, 2024, Airport Relations Commission Meeting Minutes e.Approve a Joint Powers Agreement with Dakota County for Opioid Settlement Funds f.Approve Liquor License Renewals g.Approve Massage License Renewals h. Resolution 2024-24 Final Payment and Acceptance of the Centre Pointe Street Improvements i.Approve Purchase Order for Mendota Heights Road Lift Station Pump Replacement j.Resolution 2024-26 Accepting a Gift for a Park Bench Donation 6aPage 1 of 205 May 21, 2024 Mendota Heights City Council Page 2 of 3 k. Approve Payment of Claims Councilor Mazzitello seconded the motion. Ayes: 4 Nays: 0 PRESENTATIONS No items scheduled. PUBLIC HEARING No items scheduled. NEW AND UNFINISHED BUSINESS A)RESOLUTION 2024-25 RECOGNIZING NATIONAL PUBLIC WORKS WEEK Public Works Director Ryan Ruzek explained that the Council was being asked to approve Resolution 2024-25 recognizing National Public Works Week as the week of May 19, 2024 through May 25, 2024. Mayor Levine expressed her gratitude commenting that Mendota Heights has the best public works department. She commented that the community also echoes those positive comments. Councilor Mazzitello commented that public works professionals want to do their work and go home and do not seek out recognition. He stated that the Mendota Heights public works staff is a small team that does such a great job on all the tasks that they do. He noted that there is even a mechanic that works on all the fleet vehicles. He stated that the City is blessed to have such a great team. Councilor Lorberbaum echoed those words and suggested framing the resolution to give to the public works department. Councilor Paper also echoed the comments of praise. Mayor Levine commented that she spoke with some of the public works staff at the recent Touch a Truck Event. She commented that many cities have multiple departments, such as parks, streets, etc., but that Mendota Heights public works does work together to accomplish whatever needs to be done. She acknowledged the talent that exists within the public works department. Councilor Mazzitello moved to approve RESOLUTION 2024-25 RECOGNIZING NATIONAL PUBLIC WORKS WEEK AS THE WEEK OF MAY 19, 2024 THROUGH MAY 25, 2024. Councilor Lorberbaum seconded the motion. Ayes: 4 Nays: 0 COMMUNITY ANNOUNCEMENTS Page 2 of 205 May 21, 2024 Mendota Heights City Council Page 3 of 3 City Administrator Cheryl Jacobson provided a brief legislative update, thanking those representing Mendota Heights. She then announced upcoming community events and activities. COUNCIL COMMENTS Councilor Lorberbaum commented that there was a great crowd at the Touch a Truck Event, thanking the Parks and Recreation staff, and public works for a great event. She commented on the recent Coffee with the Council event, noting that it will continue, and invited residents to attend and share their input. She commented that Monday was world Bee Day, celebrating the importance of bees and pollinators. She noted funds that are available for native plantings which has closed for this year and will open again in June 2025. Councilor Paper noted that the Scott Patrick Memorial 5K is coming up, with over 130 door prizes already in place. All proceeds are donated to Special Olympics Minnesota. Councilor Mazzitello thanked the high school students present for attending to learn about local government. He commented that May 18th was Armed Forces Day, noting that Minnesota does not have an active duty presence but does have a robust National Guard. He commented on the decreasing trend of the population to join the armed forces. He commented that Monday will be Memorial Day and asked that everyone remember those veterans that have served, and those that have given their lives so that others can have their tomorrow. Mayor Levine thanked the members of the community that attended the work session prior to this meeting to provide input on multiple topics. ADJOURN Councilor Mazzitello moved to adjourn. Councilor Paper seconded the motion. Ayes: 4 Nays: 0 Mayor Levine adjourned the meeting at 7:22 p.m. ____________________________________ Stephanie B. Levine Mayor ATTEST: _______________________________ Nancy Bauer City Clerk Page 3 of 205 Page 4 of 205 May 21, 2024, Mendota Heights Council Work Session Page -1 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA DRAFT Minutes of the City Council Work Session Tuesday, May 21, 2024 CALL TO ORDER Mayor Levine called the work session to order at 5:00 p.m. Councilmembers Lorberbaum, Mazzitello, and Paper were also present. Councilmember Miller was absent. Other in attendance were City Administrator Cheryl Jacobson, Assistant City Administrator Kelly Torkelson, Public Works Director Ryan Ruzek, Park and Recreation Director/Assistant Public Works Director Meredith Lawrence, Community Development Manager Sarah Madden, Krista Spreiter Natural Resources Coordinator, Courtney Selstad Recycling Coordinator, City Attorney Amy Schmidt, and City Clerk Nancy Bauer. ORGANICS RECYCLING/CURBSIDE ORGANICS Park and Recreation Director/Assistant Public Works Director Lawrence reported that the last update regarding curbside organics recycling was a year ago. Currently there is one staff person at the City who works on solid waste abatement, Courtney Selstad, who is a contract employee and works 14 hours a week. Ten of her hours are funded through a grant with Dakota County. The remaining four hours are funded by the City and are devoted to working on the city’s Green Steps program. Organics initiatives currently include the drop-off location at Mendakota Park, City events collection, and organics recycling education at community events. Recycling Coordinator Selstad reported that the City of Mendota Height has the highest usage of the organic’s drop off location at Mendakota Park with 18% of the city participating. Councilmember Lorberbaum asked where the number of 18% of households that are using the drop off site came from. Recycling Coordinator Selstad responded that is the number of participants that registered through Dakota County. Recycling Coordinator Selstad reported that the Metropolitan Solid Waste Management Policy Plan released in January requires cities with a population greater than 5,000 to make residential curbside organics collection available to residents by 2030. Recycling Coordinator Selstad noted that the draft Dakota County Solid Waste Plan will be released later this summer, followed by a public comment period. She further noted that Dakota County must have a final plan submitted to the MPCA by October 2024. Dakota County is funding an organic study done with a consultant. The results of the study will be released early this summer. 6bPage 5 of 205 May 21, 2024, Mendota Heights Council Work Session Page -2 The council was made aware that the MPCA has clarified Minnesota Statue § 115A.93, subd 3(c) which states that the licensing authority shall prohibit mixed municipal solid waste collectors from imposing a greater charge on residents who recycle than on residents who do not recycle. This ruling means that everyone would be charged the same amount whether they use an organics curbside program or not. Staff reviewed the current offerings of organics recycling to either residential or commercial properties by current Mendota Heights waste haulers in other communities. Recycling Coordinator Selstad recapped the experiences from Hennepin County cities that currently have curbside organics recycling. The top cities were Minneapolis, St. Louis Park, and Golden Valley. Residents in those cities are paying an additional $3 to $10 for organics recycling depending on the hauler. Staff asked the City Council for feedback on how to move forward and asked for direction if the Council would like the City to implement a curbside organics collection program before the requirement by the County was mandated. Park and Recreation Director/Assistant Public Works Director Lawrence stated that the soonest the program could be implemented would be 2026. Funding for staff time would need to be increased a year prior to implementation to launch the program successfully. Recycling Coordinator Selstad reported that additional staff would be needed to decide how to roll out the plan, work with the haulers, and educate the public. The City Council was interested in staff planning for a 2027 roll out rather than a 2026 roll out and did not want to move forward with proposals for staffing increases for organics in 2025. The Council wanted staff to get data on how many residents used haulers that did not offer any type of organics program. The Council was not interested in funding the cost difference to residents for the program. SHORT-TERM RENTAL ORDINANCE DRAFT Community Development Manager Madden reported she would like feedback on the draft ordinance amendment within Title 3, Business and License Regulations, Chapter 5: Rental Housing which would authorize a short-term rental license requirement and application process. Staff requested feedback on the changes to the Short-Term Rental Ordinance draft. Topics for feedback included the requirement for a minimum five-night stay, conditions of the license, and the rental frequency period. The City Council discussed the dates regulation, the number of days for a minimum night stay, maximum occupancy limits, maximum guest number, maximum guest bedrooms, definition of bedroom, the term transient, the permit, the inspection process, code violations, age of renter, and homesteading the property. The Council had consensus to raise the minimum age of a renter to 25. In addition, the Council wanted to add language to include the maximum number of occupants per bedroom as two individuals (remove clause stating that accompanying children shall not count towards the occupancy limit), with a maximum of five Page 6 of 205 May 21, 2024, Mendota Heights Council Work Session Page -3 bedrooms, rented up to seven days per month for the annual limitation of short-term rental. They wanted to add, in accordance with the International Building Code, language for a definition of bedroom. They wanted to remove the minimum five-night stay. They also wanted to change the word transient to temporary guest. The Council did express interest in reviewing long-term rental licensing as well in a future discussion. Including condos in the short-term rental ordinance was discussed and it was the consensus to discuss at the next presentation on the topic. An updated version of the ordinance will be brought back at a later meeting for feedback and consideration by the Council. URBAN FOREST PRESERVATION ORDINANCE Natural Resources Coordinator Spreiter gave an overview of the proposed Urban Forest Preservation Ordinance that is part of the Natural Resources Commission work plan. The goal of the ordinance is to protect, preserve, and enhance our urban forest canopy and mitigate the loss of canopy due to emerald ash borer, and land alteration activities. She reviewed the definitions included in the ordinance such as significant tree, heritage tree, and critical root zone. She reviewed the two instances where the ordinance would be triggered. 1) Forest alteration permit would be required when removing any heritage trees or any significant trees in the following cases: Removal of any heritage tree, 33% or more of any significant and/or heritage tree are prosed for removal, any development or redevelopment project that requires a permit, a grading permit application is submitted, or a lot-split or other land use alteration. 2) Forest management plan would be required when removing significant or heritage trees: 33% or more of any significant and/or heritage trees are proposed for removal on any lot, any development or redevelopment project that requires a permit, a grading permit is submitted, or a lot-split or other land use alteration. Natural Resources Coordinator Spreiter continued by reporting that the most significant part of the ordinance was the planting of replacement trees. If less than 20% of the total significant and/or heritage trees were removed, then replacement trees are calculated by planting one tree per one tree removed. If more than 20% of the significant and/or heritage trees were removed, then mitigation would follow a formula in the ordinance which would use the total Diameter at Standard Height (DSH) in the formula. The formula considers the number of trees saved, number of trees removed, and the size of trees removed. Page 7 of 205 May 21, 2024, Mendota Heights Council Work Session Page -4 The invasive species list of trees listed in the ordinance was discussed. It was suggested that a reference for the Minnesota Department of Natural Resources or the Minnesota Department of Agricultural of invasive/noxious trees species be referenced in the ordinance. Clear cutting of a lot, permit fee, conditions for approving or denying a permit, failure to obtain a permit, enforcement, penalties, and invasive/native trees were discussed. It was suggested to do outreach to builders, developers, and tree contractors/businesses once the ordinance is approved. POLICE DEPARTMENT FLEET PROPOSAL Chief McCarthy and Sergeant McCarty joined the meeting to give an update on the Police Department Fleet Proposal. Chief McCarthy discussed the proposal to transition the City to purchased squad cars for a take home squad program as compared with the current leasing model. The City Council was supportive of moving forward with the purchasing of the 7 vehicles required to initiate the program and to plan for the full implementation as proposed which will take place over time as the City’s current leases expire. The vehicles would be paid for by the public safety funds, fund balance and siren fund. The Finance Director had indicated that there were funds in the reserves for the purchase of the seven vehicles. Delivery of the vehicles would not be until September and then they would have to be built. The proposal and benefits of the proposal were discussed, and it was the consensus to move forward with the fleet proposal. The money requested from the legislature for the police and city hall campus plans was briefly discussed. ADJOURNMENT A motion was made by Councilmember Mazzitello and seconded by Councilmember Paper to adjourn the meeting. Motion carried 4-0. Mayor Levine adjourned the work session meeting at 6:45 pm. ATTEST: _______________________________ Stephanie B. Levine, Mayor _______________________________ Nancy Bauer, City Clerk Page 8 of 205 April 30, 2024 Mendota Heights Planning Commission Meeting Page 1 of 7 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PLANNING COMMISSION MINUTES APRIL 30, 2024 The regular meeting of the Mendota Heights Planning Commission was held on Tuesday, April 30, 2024 in the Council Chambers at City Hall, 1101 Victoria Curve at 7:00 P.M. The following Commissioners were present: Chair Litton Field, Commissioners Patrick Corbett, Cindy Johnson, Brian Petschel, Brian Udell, Jason Stone, and Andrew Katz. Those absent: None Approval of Agenda The agenda was approved as submitted. Approval of March 26, 2024 Minutes COMMISSIONER KATZ MOVED, SECONDED BY COMMISSIONER PETSCHEL TO APPROVE THE MINUTES OF MARCH 26, 2024. AYES: 7 NAYS: 0 Hearings A) PLANNING CASE 2024-01 SPENCER MCMILLAN, 1707 DELAWARE AVENUE – PRELIMINARY AND FINAL PLAT (TABLED FROM MARCH 26, 2024 PLANNING COMMISSION MEETING) Community Development Manager Sarah Madden explained that at the regular Planning Commission meeting on March 26, 2024, a duly noticed public hearing was opened and held to consider a request for a Preliminary and Final Plat to be known as McMillan Estates, containing three residential parcels and dedication of public right-of-way. The subdivision request is for the existing property at 1707 Delaware Avenue and two vacant parcels generally located at the north end of the Ridgewood Drive cul-de-sac, all of which are owned by the applicant. The applicant requested that the item be tabled to allow additional time to work with staff and the final version of the revised application is not yet complete. The applicant has requested a further continuance, or tabling, of the application to allow additional revision and review time. COMMISSIONER STONE MOVED, SECONDED BY COMMISSIONER CORBETT, TO TABLE CONSIDERATION OF THIS ITEM TO NO LATER THAN THE JULY MEETING. 6cPage 9 of 205 April 30, 2024 Mendota Heights Planning Commission Meeting Page 2 of 7 Further discussion: The Commission asked questions to ensure that staff would monitor the issue to ensure the review timeline did not expire and to ensure that members of the public would be properly noticed prior to the next consideration. Community Development Manager Sarah Madden confirmed that she would do all of the above. AYES: 7 NAYS: 0 B)PLANNING CASE 2024-06 KONCEPT IN DESIGN/CARLOS PEREZ - 670 HIDDEN CREEK TRAIL – WETLANDS PERMIT Community Development Manager Sarah Madden explained that the applicant is seeking a Wetlands Permit to allow the installation of a new in-ground swimming pool, deck, fencing, pool patio decking, and landscaping improvements. Hearing notices were published and mailed to all properties within 350-ft. of the site; no comments or objections to this request were received. Community Development Manager Sarah Madden provided a planning staff report and a presentation on this planning item to the Commission (which is available for viewing through the City’s website). Staff recommended approval of this application based on the findings and with conditions. Commissioner Johnson referenced the vegetation planting plan and asked for more details on what will occur between the line of vegetation and the creek, noting her concerns for erosion along the bank of the creek. Community Development Manager Sarah Madden commented that the proposed landscaping in that area does come to the edge of the grade drop towards the creek. She commented that this is a typical residential landscaping plan with plants and boulders. She stated that there is a condition recommended which speaks to disturbance immediately adjacent to water resource areas. Commissioner Johnson stated that still did not answer her question of what is occurring between the landscape line and creek edge. Commissioner Corbett noted that area is currently grass. Community Development Manager Sarah Madden confirmed that area is currently sodded. Chair Field opened the public hearing. Page 10 of 205 April 30, 2024 Mendota Heights Planning Commission Meeting Page 3 of 7 Carlos Perez, applicant, stated that they submitted the last part of the wetland report today as required. He stated that they are addressing the rundown retaining wall with the enhanced landscaping proposed in the area referenced as the landscaping line before the creek. Commissioner Johnson commented that if there is any disturbance below the landscaped line, she would want to see native vegetation seed mix, similar to what exists around the pond. She stated that perhaps even if undisturbed, there could be some native mix or plugs between the landscape line and creek to help prevent erosion. Mr. Perez confirmed that they could take that into consideration as that does sound like a good idea. He stated that they did count the trees and provided that data. He stated that one dead tree will be removed, along with the invasive boxelder trees. He noted that this would still remain under the future impervious surface requirements that the City will be implementing. Commissioner Johnson commented that while boxelder is native, it is aggressive and agreed that would be good to remove those trees. Seeing no one coming forward wishing to speak, Chair Field asked for a motion to close the public hearing. COMMISSIONER PETSCHEL MOVED, SECONDED BY COMMISSIONER KATZ, TO CLOSE THE PUBLIC HEARING. AYES: 7 NAYS: 0 COMMISSIONER CORBETT MOVED, SECONDED BY COMMISSIONER KATZ, TO RECOMMEND APPROVAL OF THE WETLANDS PERMIT TO KONCEPT IN DESIGN/CARLOS PEREZ AND FOR THE PROPERTY LOCATED AT 670 HIDDEN CREEK TRAIL, WHICH WOULD ALLOW THE CONSTRUCTION OF A NEW IN-GROUND SWIMMING POOL, DECK, FENCE AND LANDSCAPING, BASED ON THE FINDINGS-OF- FACT AND SUBJECT TO THE FOLLOWING CONDITIONS: 1.ALL WORK AND IMPROVEMENTS NOTED ON THE PLANS APPENDED TO THIS PLANNING REPORT FOR CASE NO. 2024-06 SHALL BE THE ONLY APPROVED WORK ALLOWED UNDER THIS WETLANDS PERMIT. IF ADDITIONAL CONSTRUCTION WORK IN AREAS UP TO 100-FEET FROM WATER RESOURCE AREAS ARE NEEDED, EXCLUSING THE PLANTING OF TREES AND VEGETATION, THE OWNER MUST CONTACT THE CITY STAFF PRIOR TO COMMENCING ANY WORK, AND REPAIR AND REPLANT ANY DISTURBED AREAS WITH SUITABLE PLANTINGS AND MATERIALS, PER DIRECTION OF THE CITY’S NATURAL RESOURCES COORDINATOR. 2.THE NEW POOL STRUCTURE SHALL COMPLY WITH ALL STANDARDS AND RULES UNDER TITLE 9 BUILDING REGULATIONS SECTION 9-2-1:SWIMMING POOLS, AND TITLE 12 ZONING OF THE CITY CODE, AND THE MINNESOTA STATE BUILDING CODE REGULATIONS. Page 11 of 205 April 30, 2024 Mendota Heights Planning Commission Meeting Page 4 of 7 3.THE NEW SWIMMING POOL AND RELATED STRUCTURE WORK SHALL COMPLY WITH ALL APPLICABLE STANDARDS AND CONDITIONS NOTED UNDER TITLE 12, CHAPTER 2 WETLANDS SYSTEMS OF THE CITY CODE. 4.ANY DRAINING OR BACK-FLUSHING FROM POOL SHALL BE DIRECTED ONTO THE SUBJECT PROPERTY ONLY, AND SHALL NOT DRAIN DIRECTLY INTO THE ADJACENT POND. ANY DRAINAGE ONTO PUBLIC STREETS OR OTHER PUBLIC DRAINAGE WAYS SHALL REQUIRE PERMISSION OF THE PUBLIC WORKS DIRECTOR. 5.THE OWNERS SHALL PROVIDE AND MAINTAIN A 25’ WIDE VEGETATIVE BUFFER (NO DISTURBANCE) FROM THE POND EDGE, WITH SAID BUFFER PLANTED WITH A MnDOT SEED MID LIST #33-261 OR OTHER SIMILAR PRODUCTS AND PLANTINGS APPROVED BY THE CITY’S NATURAL RESOURCES COORDINATOR. 6.NO ADDITIONAL GRADING OR OTHER LAND DISTURBANCE SHALL OCCUR WITHIN 25 FEET FROM THE EDGE OF THE ADJACENT WATER BODY, EXCEPT FOR THE REMOVAL OF DISEASED TREES, INSTALLATION OF EROSION CONTROL MEASURES (IF NEEDED) OR FOR THE PLANTINGS OF ANY NEW SEED MIXTURES OR LANDSCAPING MATERIALS, AND ONLY WITH CITY APPROVALS. 7.FULL EROSION/SEDIMENTATION MEASURES SHALL BE INSTALLED PRIOR TO COMMENCEMENT OF WORK AND MAINTAINED THROUGHOUT THE DURATION OF THE CONSTRUCTION PROJECT. EROSION BARRIERS SHALL BE PLACED AND MAINTAINED ALONG THE OUTER EDGES OF THE NEW HOME PROJECT WORK AREA AND REMAIN IN PLACE UNTIL ALL DISTURBED AREAS HAVE BEEN RESTORED. 8.ANY GRADING AND/OR CONSTRUCTION ACTIVITY RELATED TO THE DEVELOPMENT OF THIS LOT SHALL COMPLY WITH ALL APPLICABLE FEDERAL, STATE, AND LOCAL REGULATIONS AND CODES AS WELL AS IN COMPLIANCE WITH THE CITY’S LAND DISTURBANCE GUIDANCE DOCUMENT. 9.BEST EFFORTS WILL BE MADE BY THE CONTRACTOR(S) TO “COME CLEAN, LEAVE CLEAN” DURING THE COURSE OF CONSTRUCTION ON THE SUBJECT PROPERTY AND ENSURE NEW GROUND MULCH OR PLANT MATERIALS ARE FREE OF ANY INVASIVE SPECIES. 10.PRIOR TO THE RELEASE OF ANY ESCROW PAYMENT, ALL DISTURBED AREAS IN AND AROUND THE PROJECT SITE, INCLUDING THE BUFFER AREA, SHALL BE RESTORED AND HAVE AN ESTABLISHED, PROTECTED AND PERMANENT GROUND COVER IMMEDIATELY AFTER THE SWIMMING POOL PROJECT IS COMPLETED. 11.A BUILDING PERMIT MUST BE APPROVED PRIOR TO THE COMMENCEMENT OF ANY CONSTRUCTION WORK ON THE SWIMMING POOL OR RELATED LANDSCAPING WORK. CONSTRUCTION WORK SHALL OCCUR ONLY BETWEEN THE HOURS OF 7:00 A.M. AND 8:00 P.M. WEEKDAYS; AND 9:00 A.M. TO 5:00 P.M. ON WEEKENDS. AYES: 7 Page 12 of 205 April 30, 2024 Mendota Heights Planning Commission Meeting Page 5 of 7 NAYS: 0 Chair Field advised the City Council would consider this application at its May 7, 2024 meeting. C)PLANNING CASE 2024-07 - STEPHANIE AND ERIK JOHNSON – 1902 GLENHILL ROAD – MISSISSIPPI RIVER CORRIDOR CRICITAL AREA (MRCCA) PERMIT Community Development Manager Sarah Madden explained that Stephanie and Erik Johnson are the applicants and owners of the property located at 1902 Glenhill Road. They are requesting a Mississippi River Corridor Critical Area (MRCCA) Permit to install a new in-ground pool in the rear yard of their existing single-family residence. Hearing notices were published and mailed to all properties within 350-ft. of the site; no comments or objections to this request were received. Community Development Manager Sarah Madden provided a planning staff report and a presentation on this planning item to the Commission (which is available for viewing through the City’s website). Staff recommended approval of this application based on the findings and with conditions. Commissioner Johnson asked if land disturbance would qualify to ask the applicant to replace with native vegetation. Community Development Manager Sarah Madden replied that the overall MRCCA standards do list mitigation efforts that can triggered, one of which is native species replacement. She stated that while the applicant has provided a landscaping plan with plants typically seen in residential landscaping, some of those plants could be swapped out with native vegetation. She stated that in previous administrative applications on this property, there were native plants included that exist in other areas of the yard. Commissioner Stone commented that this seems to be an odd sized pool, which is meant to meet the requirements for the allowed size. He asked if someone from staff would be reviewing the site to ensure the length of the pool is as described. Community Development Manager Sarah Madden commented that the applicant has been in conversation with staff about the sizing and location of the pool because of the easement, so they are aware of that. Erik Johnson, applicant, commented that while he would have loved to have a 40-foot pool, he is aware of the site constraints and therefore designed something to fit within the allowed area. He commented that they tried to include pollinator friendly plantings, but could look more towards native plantings if that is more desired. Page 13 of 205 April 30, 2024 Mendota Heights Planning Commission Meeting Page 6 of 7 Commissioner Katz asked if there have been conversations with the neighbor as the equipment during construction would most likely encroach on that property as well. Mr. Johnson confirmed that they have spoken with their neighbor. Chair Field opened the public hearing. Seeing no one coming forward wishing to speak, Chair Field asked for a motion to close the public hearing. COMMISSIONER CORBETT MOVED, SECONDED BY COMMISSIONER JOHNSON, TO CLOSE THE PUBLIC HEARING. AYES: 7 NAYS: 0 Commissioner Katz asked if the issue of the easement was settled. Public Works Director Ryan Ruzek commented that anything considered as a structure would be located outside of the easement area. He stated that ideally the City would never need to excavate that for 100 plus years, noting that trenchless technology has improved as well. He stated that the sewer line currently only serves one property to the north. He stated that staff is comfortable with the recommendation for approval and would consider the retaining wall to be more of a landscaping feature. He noted that the City would not be responsible to restore any installed improvements within the easement. Community Development Manager Sarah Madden commented that the applicant is aware of all that information about the easement and installed improvements, if excavation were needed within the easement, through discussions with staff. Commissioner Johnson commented that pollinator friendly usually means plants without neonicotinoids. COMMISSIONER STONE MOVED, SECONDED BY COMMISSIONER CORBETT, TO RECOMMEND APPROVAL OF THE MRCCA-CRITICAL AREA PERMIT FOR 1902 GLENHILL ROAD, WITH THE FOLLOWING CONDITIONS: 1.A BUILDING PERMIT, INCLUDING A FENCE PERMIT, MUST BE APPROVED BY THE CITY PRIOR TO THE COMMENCEMENT OF ANY SITE WORK. 2.THE NEW POOL STRUCTURE SHALL COMPLY WITH ALL STANDARDS AND RULES UNDER TITLE 9 UILDING REGULATIONS SECTION 9-2-1: SWIMMING POOLS, AND TITLE 12 ZONING OF THE CITY CODE, AND THE MINNESOTA STATE BUILDING CODE REGULATIONS. 3.THE EXISTING AND PROPOSED ENCROACHMENTS IN THE SIDE-YARD DRAINAGE AND UTILITY EASEMENT ARE SUBJECT TO THE PROCEDURES AS OUTLINED IN TITLE 8 PUBLIC WAYS AND PROPERTY, CHAPTER 2: OBSTRUCTIONS AND ENCROACHMENTS. Page 14 of 205 April 30, 2024 Mendota Heights Planning Commission Meeting Page 7 of 7 4.THE PROPOSED PROJECT MUST COMPLY WITH ALL REQUIREMENTS OF THE CITY’S LAND DISTURBANCE GUIDANCE DOCUMENT. ALL PLANS MUST BE REVIEWED AND APPROVED BY THE PUBLIC WORKS DIRECTOR. 5.ALL EROSION CONTROL REQUIREMENTS AS APPROVED IN THE EROSION CONTROL PLAN MUST BE PUT IN PLACE PRIOR TO THE COMMENCEMENT OF ANY GRADING AND SITE WORK ACTIVITIES. SUCH MEASURES MUST REMAIN IN PLACE FOR THE DURATION OF THE CONSTRUCTION ACTIVITIES UNTIL PROPER SITE RESTORATION PLANS ARE COMPLETED. 6.ANY GRADING AND/OR CONSTRUCTION ACTIVITY RELATED TO THE DEVELOPMENT OF THIS LOT SHALL COMPLY WITH ALL APPLICABLE FEDERAL, STATE, AND LOCAL REGULATIONS AND CODES, AS WELL AS IN COMPLIANCE WITH THE CITY’S LAND DISTURBANCE GUIDANCE DOCUMENT. 7.BEST EFFORTS WILL BE MADE BY THE CONTRACTOR(S) TO “COME CLEAN, LEAVE CLEAN” DURING THE COURSE OF CONSTRUCTION ON THE SUBJECT PROPERTY, AND ENSURE NEW GROUND MULCH OR PLANT MATERIALS ARE FREE OF ANY INVASIVE SPECIES. 8.PRIOR TO THE RELEASE OF ANY ESCROW PAYMENT, ALL DISTURBED AREAS IN AND AROUND THE PROJECT SITE, INCLUDING THE BUFFER AREA, SHALL BE RESTORED AND HAVE AN ESTABLISHED, PROTECTED AND PERMANENT GROUND COVER IMMEDIATELY AFTER THE SWIMMING POOL PROJECT IS COMPLETED. 9.CONSTRUCTION WORK SHALL OCCUR ONLY BETWEEN THE HOURS OF 7:00 A.M. AND 8:00 P.M. WEEKDAYS; AND 9:00 A.M. TO 5:00 P.M. WEEKENDS. AYES: 7 NAYS: 0 Chair Field advised the City Council would consider this application at its May 7, 2024 meeting. New/Unfinished Business Staff Announcements / Updates Community Development Manager Sarah Madden stated that the next meeting is on Tuesday, May 28th. She provided an update on recent actions of the City Council regarding planning related topics and recommendations from the Planning Commission. She also noted topics that will come before the Planning Commission in the near future. Adjournment COMMISSIONER CORBETT MOVED, SECONDED BY COMMISSIONER JOHNSON, TO ADJOURN THE MEETING AT 7:55 P.M. AYES: 7 NAYS: 0 Page 15 of 205 Page 16 of 205 __________________________________________________ REQUEST FOR CITY COUNCIL ACTON MEETING DATE: June 4, 2024 AGENDA ITEM: Resolution 2024-28 Ordering Preparation of the Feasibility Report and Approve Amendment to the Professional Services Contract for the Friendly Hills Neighborhood Improvements ITEM TYPE: ☒Consent ☐ Presentation/Recognition ☐ Public Hearing ☐New/Unfinished Business DEPARTMENT: Engineering CONTACT: Lucas Ritchie, Assistant City Engineer ACTION REQUEST: Adopt Resolution 2024-28 ordering preparation of the feasibility report for additional streets and approve an amendment to the professional services contract on the Friendly Hills Neighborhood Improvements, Project No. 202407. BACKGROUND: The Friendly Hills Neighborhood Improvements have been identified in the 2024-2028 Capital Improvement Plan (CIP) for construction in 2025 and 2026. These streets currently have deteriorating bituminous surfaces along with aging public utilities and will benefit from a rehabilitation project to preserve the public infrastructure. The Council previously authorized a professional services contract with Kimley-Horn at the March 6, 2024, meeting to rehabilitate the following streets within the Friendly Hills Neighborhood totaling 3.56 miles of roadway: Apache Street, Aztec Lane, Cheyenne Lane, Creek Avenue, Decorah Lane, Fox Place, Hokah Avenue, Keokuk Lane, Mohican Court, Mohican Lane, Nashua Lane, Navajo Lane, Ocala Court, Ocala Lane, Pontiac Place, Pueblo Drive, and Pueblo Lane. Along with bituminous resurfacing, the proposed Friendly Hills Neighborhood Improvements includes water main replacement, due to the existing cast iron pipe’s susceptibility to water main breaks and break history, as well as sanitary sewer replacement along Decorah Lane and Apache Street. In addition to the previously identified streets within the Friendly Hills Neighborhood, staff are recommending the original contract be amended to include scope and services for the additional 0.85 miles of roadway including Apache Court, Apache Lane, Havenview Court, Hazel Court, Keokuk Lane (Dodd Road to Pagel Road), and Pagel Road. 6dPage 17 of 205 Funding challenges from external sources have resulted in the need for the Friendly Hills Neighborhood Improvements to be constructed over the course of two construction seasons (2025 and 2026) rather than the initially identified single year (2025). The 2024-2028 CIP identifies the additional streets for construction in the next five years and are proposed to be included with the Friendly Hills Neighborhood Improvements project due to their location directly adjacent to the project, existing pavement condition rating, and to further manage the City’s pavement rehabilitation plan. The contract amendment specifies tasks and costs associated with splitting the construction over multiple years along with the additional street segments through the feasibility stage of the project. An additional amendment will be necessary for the additional construction observation time and to split the construction service needs into multiple years. The additional street segments are intended to be included with the project’s feasibility report and would not require a separate feasibility report to be drafted. Specific treatment methods, improvements, and project year splits will be further identified in the feasibility process. FISCAL AND RESOURCE IMPACT: The original contract amount with Kimley-Horn for providing professional services on the project is $599,885. The additional requested not-to-exceed amount of $64,300 would result in a total contract amount of $664,185. The additional roadways are estimated to raise the total construction costs to $8,675,000 (from $8,200,000) and would be split over the multiple years of the project. The amended contract total is equal to 7.7% of the total revised construction costs. Planning, design, and construction costs associated with the proposed water main improvements will be funded by Saint Paul Regional Water Services (SPRWS) based on their ownership and desire to replace the water main in conjunction with the roadway rehabilitation. The costs will be refined during the feasibility process. The project is proposed to be funded by special assessments, municipal bonds, municipal state aid, SPRWS, and utility funds. ATTACHMENTS: Resolution 2024-28 Friendly Hills Neighborhood Project Limits Map Kimley-Horn Proposal Amendment CITY COUNCIL PRIORITY: ☐Economic Vitality & Community Vibrancy ☒Environmental Sustainability & Stewardship ☒Premier Public Services & Infrastructure ☐Inclusive and Responsive Government Page 18 of 205 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2024-28 A RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR THE FRIENDLY HILLS NEIGHBORHOOD IMPROVEMENTS (PROJECT NO. 202407) WHEREAS, it is proposed to construct improvements of Apache Court, Apache Lane, Havenview Court, Hazel Court, Keokuk Lane, and Pagel Road in Mendota Heights including the construction of reclaimed aggregate base, concrete curb and gutter, bituminous surfacing, storm sewer repair, trail improvements, traffic safety improvements, sanitary sewer replacement, water main replacement, ADA improvements and appurtenant work; and WHEREAS, the preparation of the feasibility report has previously been ordered to construct improvements of Apache Street, Aztec Lane, Cheyenne Lane, Creek Avenue, Decorah Lane, Fox Place, Hokah Avenue, Keokuk Lane, Mohican Lane, Mohican Court, Nashua Lane, Navajo Lane, Ocala Court, Ocala Lane, Pueblo Court, and Pueblo Lane in Mendota Heights; and WHEREAS, this project is identified in the City’s 2024-2028 Capital Improvement Plan; and WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvements, pursuant to Minnesota Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED, by the Mendota Heights City Council that the proposed improvements be referred to the Public Works Director for study and that he is instructed to report to the Council with all convenience and speed advising the Council in a preliminary way as to whether the proposed improvements are necessary, cost-effective and feasible and as to whether they should best be made as proposed or in connection with other improvements, and the estimated costs for the improvements as recommended. Adopted by the City Council of the City of Mendota Heights this fourth day of June, 2024. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie B. Levine, Mayor ATTEST ___________________________ Nancy Bauer, City Clerk Page 19 of 205 BL U E B IL L D R D E C O R A H L NAPACHEST PAGEL RDAZTECLNALICE LNH U B ER D R C H E Y E N N E LN K E O K U K L N P U EBL O LNFOX PLP O N D VIEWD R MOHIC A N L N O C A L A L N P O N TIAC P L MENDA K O T A D R H A M P SHIRE D R A PA C H E L N CREEK AVE NA V A J O L N SOUTH PLAZA DR NASHUALNA PA C HECTBR I D G E V I E W C T H A V E N V I E W C T B E NT T REELNW ESTVIEWT ERPUEBLO DROCAL A C T HOKAH AVE HAZE L C T HAMPS HIR EC T Q U A IL R I D G E CI RPOND VIEW TERPRIVATE ROAD M O H IC A N C TDODD RDDODD R D Friendly Hills Neighborhood Improvements Project Limits Date: 5/28/2024 0 510 SCALE IN FEET Legend Contract Amendment Roadways Existing Contract Roadways Page 20 of 205 AMENDMENT NUMBER 1 TO THE AGREEMENT BETWEEN CLIENT AND KIMLEY-HORN AND ASSOCIATES, INC. This is Amendment number 1 dated May 15, 2024 to the agreement between The City of Mendota Heights ("Client") and Kimley-Horn and Associates, Inc. ("Consultant") dated March 8, 2024 (“the Agreement") concerning City Project No. 202407 Friendly Hills Neighborhood Improvements. The Consultant has entered into the Agreement with Client for the furnishing of professional services, and the parties now desire to amend the Agreement. The Agreement is amended to include services to be performed by Consultant for compensation as set forth in Exhibit A and Exhibit B in accordance with the terms of the Agreement, which are incorporated by reference. CONSULTANT: KIMLEY-HORN AND ASSOCIATES, INC. By: ________________________________ Title: _______________________________ CLIENT: CITY OF MENDOTA HEIGHTS By: ______________________________ Title: _____________________________ Date: _____________________________ Date: _______________________________ Friendly CLIENT: CITY OF MENDOTA HEIGHTS By: ______________________________ Title: _____________________________ Date: _____________________________ Vice President 5/17/2024 Eric Fosmo, P.E. Page 21 of 205 Exhibit A to Amendment Number 1, dated May 15, 2024. The scope of improvements for City Project 202407 Friendly Hills Neighborhood Improvements is being increased as generally described below. ·Splitting the project construction into two separate construction years (2025 and 2026) to maximize the amount of cast-iron-pipe (CIP) watermain replacement being performed by SPRWS. ·Adding the following street segments to City Project 202407 (approximately 0.85 miles): o Pagel Road o Hazel Court o Havenview Court o Apache Lane o Apache Court o Keokuk Lane (Dodd Road to Pagel Road) Splitting the project into two separate construction years and adding additional roadway segments to the project will require additional professional services. The additional scope of work will require additional project management, feasibility stage, design stage, and construction stage services. Amendment No. 1 does not include additional construction phase services and these services will be included as a part of a future contract amendment, following preparation of detailed plans and specifications. The additional scope items below are organized based on the task headings in the contract dated March 8, 2024. A detailed fee breakdown of the following additional services is provided on Exhibit B. Task 1 – Project Management Task 1.1 – Project Management Additional general project management is required to split the neighborhood improvements into two separate construction seasons (2025 and 2026). Additional coordination with City staff and invoicing through 2026 construction is needed. Task 2 – Feasibility Stage Task 2.2 – Feasibility Study We will incorporate the following street segments into the overall feasibility study for CP 202407 (approximately 0.85 miles): ·Pagel Road ·Hazel Court ·Havenview Court ·Apache Lane ·Apache Court ·Keokuk Lane (Dodd Road to Pagel Road) This includes incorporating these streets in the overall report, preparing of opinions of probable cost, and preparing street, storm, and utility improvement graphics for the additional street segments being added to the project. We have assumed all feasibility graphics, exhibits, and opinions of probable costs will split between the 2025 and 2026 construction years. We have assumed no new CIP watermain replacement, sanitary sewer replacement, or storm sewer replacement will be necessary on any of the new street segments. Page 22 of 205 Task 2.3 – Feasibility Stage Open House Meetings We have assumed the new street segments will not require separate open house meetings and all public engagement activities for the 2025 and 2026 project areas will be held concurrently as one project. Additional engagement materials for the open house meetings will be prepared to show the expanded project area and construction year split. Task 2.5 – Geotechnical Investigation Up to four (4) additional standard penetration borings will be obtained to a depth of 10-feet within the new street segments. Boring logs and recommendations for pavement rehabilitation will be included in the overall geotechnical report. Task 3 – Design Stage Task 3.1 – Topographic Survey Additional topographic survey will be obtained for the final design of the new street segments added to the project. We have assumed this will be limited to survey of utility castings/structures and surface features for these street segments as no watermain or other utility replacement is proposed. Task 3.3 – Final Design We will prepare preliminary and final design construction plans for the additional street segments being added to the project. We have assumed the following plan sheet sections will require additional plan sheet preparation or effort: ·Statement of Estimate Quantities ·Typical Section and Pavement Insets ·Removal and Existing Conditions Plans ·Turf Establishment and Erosion Control Plans ·Construction Plan and Profile Task 3.4 – Design Stage Open House Meeting We will prepare additional open house engagement materials for the expanded overall project area and the modified project area split by construction year. Task 3.6 – Technical Specifications and Project Manual Splitting the project into two separate construction years will require additional construction phasing and sequencing requirements to be included in the overall project manual. We will prepare the necessary special provisions to include in the project manual to construct the project over two construction seasons. Task 3.7 – Cost Estimates We will prepare opinions of probable cost for the additional street segments added to the project at the 60%, 90%, and final plan submittals. In addition, we will split all opinions of probable cost based on the two different construction years. Task 3.8 – Private Utility Coordination We will prepare and submit a new Gopher One Call map request ticket for the new project street segments and incorporate the new project street segments into all other private utility coordination activities. Page 23 of 205 For the Additional Services set forth above, Client shall pay Consultant the following additional compensation: Task 1 – Project Management $ 4,520 Task 2 – Feasibility Stage $ 14,500 Task 3 – Design Stage $ 45,280 Total Estimated Fees and Expenses $ 64,300 Kimley-Horn will not exceed the total amount shown above without authorization from the Client. Our total estimated not-to-exceed cost for the scope of services included as a part of this Amendment is, therefore,$64,300 including all labor and reimbursable expenses. Known additional services for Task 5 Construction Stage will be addressed via an additional amendment ahead of construction. Page 24 of 205 Project Manager/QA/QCTask LeadGraduate Engineeror PlannerCAD/GraphicsDesignerAdminConstructionObserverSub-Consultant(Topo Survey andConstructionStaking)Sub-Consultant(Geotech andMaterials Testing) Total Hours Expenses Estimated Fees TASK 1 PROJECT MANAGEMENT 1.1 Project Management 16 16 32 $4,320 Subtotal 16 0 0 0 16 0 0 0 32 200$$4,320 TASK 2 FEASIBILITY STAGE 2.2 Feasibility Report 2 6 6 14 28 $3,860 2.3 Feasibility Stage Open House Meetings 2 2 6 6 6 22 $2,760 2.5 Geotechnical Investigation 2 4 2 48 56 $7,480 Subtotal 4 10 16 20 8 0 0 48 106 400$$14,100 TASK 3 DESIGN STAGE 3.1 Topographic Survey 1 4 2 35 42 $5,400 3.3 Final Design 14 48 74 82 218 $30,000 3.4 Design Stage Open House Meeting 1 2 8 11 $1,520 3.6 Technical Specifications and Project Manual 1 4 4 9 $1,300 3.7 Cost Estimates 2 6 16 24 $3,340 3.8 Private Utility Coordination 1 4 8 13 $1,820 Subtotal 19 65 110 86 2 0 35 0 317 1,900$$43,380 SUBTOTAL OF ESTIMATED PROJECT COSTS $2,500 $61,800 TOTAL ESTIMATED PROJECT COST (FEES AND EXPENSES) TOTAL PROJECT HOURS 39 75 126 106 26 0 35 48 455 FRIENDLY HILLS NEIGHBORHOOD IMPROVEMENTS EXHIBIT B - AMENDMENT NO. 1 FEE ESTIMATE $64,300 Page 25 of 205 Page 26 of 205 __________________________________________________ REQUEST FOR CITY COUNCIL ACTON MEETING DATE: June 4, 2024 AGENDA ITEM: Professional Services Contract for the Bridgeview Shores Street Improvements ITEM TYPE: ☒Consent ☐ Presentation/Recognition ☐ Public Hearing ☐New/Unfinished Business DEPARTMENT: Engineering CONTACT: Lucas Ritchie, Assistant City Engineer ACTION REQUEST: Award a contract for professional services on the Bridgeview Shores Street Improvements, Project No. 202406. BACKGROUND: The Bridgeview Shores Street Improvements have been identified in the 2024-2028 Capital Improvement Plan (CIP) for construction in 2024 and a contract has been awarded for the proposed improvements to Bituminous Roadways, Inc. by City Council in approving Resolution 2024-21 at its May 7, 2024, meeting. The improvements include rehabilitation of the following streets within the Bridgeview Shores neighborhood totaling 0.84 miles of roadway: Arbor Court, Bridgeview Court, Mendota Heights Circle, Monet Court, Monet Lane, Pondhaven Court, Pondhaven Lane, Westview Circle, and Westview Terrace. Staff have requested quotes from various engineering firms to provide professional services during construction of the Bridgeview Shores Street Improvements. Professional services identified for construction include construction observation, geotechnical testing and recommendations, and surveying based on final plan documents procured by City staff. Staff developed a Request for Proposals (RFP) for the Bridgeview Shores Street Improvements project and invited four engineering firms to submit proposals. Three of the four firms from which proposals were requested were unable to submit quotes due to staff availability. The four engineering firms invited to submit a proposal for this project are identified below and total as follows: 6ePage 27 of 205 Consultant Construction Service Cost Materials Testing Cost Total Hours Total Proposal Cost WSB $180,858 $16,460 1021 $197,318 Kimley-Horn Unable to Submit Proposal Bolton & Menk Unable to Submit Proposal TKDA Unable to Submit Proposal Given the limited availability of proposals and quotes submitted, staff have thoroughly reviewed the proposal submitted by WSB in relation to scope of services and cost for said work. Staff are recommending WSB be awarded the project based on their total cost and availability to provide professional services. The total cost may be reduced depending on the cumulative hours of construction observation and services provided. Project costs incurred to date include a soil boring contract approved for $7,435 at the February 20, 2024, City Council meeting. The estimated project funding breakdown is shown below including a total of $297,891 budgeted for indirect costs: Project Total Total Estimated Costs Street Improvements $ 1,271,634 Indirect Costs for Street Improvements (20%)* $ 254,327 Total Costs for Street Improvements $ 1,525,961 Park Improvements $ 143,271 Indirect Costs Park Improvements (20%)* $ 28,654 Total Costs for Park Improvements $ 171,925 Storm Sewer Improvements $ 183,708 Water Improvements $ 11,753 Sanitary Improvements $ 26,000 Total Cost for Utility Improvements $ 221,461 Saint Paul Regional Water Service Watermain Replacement $ 99,401 Indirect Costs for SPRWS (15%) $ 14,910 Total Cost for SPRWS Improvements $ 114,311 Total Improvement Cost $ 1,735,766 Total Indirect Costs for City* $ 297,891 Total Cost $ 2,033,657 Rounded Total Cost $ 2,033,700 Alternatively, staff may be available to provide construction observation internally for the improvements should a consultant not be selected. A separate contract for surveying and geotechnical testing would still be needed to facilitate the improvements. Page 28 of 205 FISCAL AND RESOURCE IMPACT: The proposed not-to-exceed contract price of $197,318 is budgeted for within the 2024-2028 CIP and will be charged to the project. Anticipated construction costs total $1,735,766.19 for the Bridgeview Shores Street Improvements with an estimated $99,400.50 of direct construction costs to water main improvements. Planning, design, and construction costs associated with the proposed water main improvements will be funded by Saint Paul Regional Water Services (SPRWS) based on their ownership and desire to provide maintenance to the water main in conjunction with the roadway rehabilitation. The project is proposed to be funded by special assessments, municipal bonds, SPRWS, and utility funds. ATTACHMENTS: WSB Proposal CITY COUNCIL PRIORITY: ☐Economic Vitality & Community Vibrancy ☒Environmental Sustainability & Stewardship ☒Premier Public Services & Infrastructure ☐Inclusive and Responsive Government Page 29 of 205 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM May 29th, 2024 Mr. Lucas Ritchie Assistant City Engineer City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Re: Consulting Services Bridgeview Shores Street Improvements Dear Mr. Ritchie On behalf of WSB, thank you for this opportunity to submit our proposal for Construction Services for Construction Observation and Contract Administration in Mendota Heights. Through our understanding of this contract and experience performing contract administration, construction inspection, material testing, and surveying, Mendota Heights can be assured that this project will be a success due to the reliable, qualified, and dedicated personnel we are providing who will operate as a unified team to directly support the City with the delivery of this project. The personnel we are providing for this contract are experienced contract administrators, inspectors, testers, and surveyors who have developed an in-depth understanding of standards, specifications, and processes and procedures from their past project experience s. Our team members have worked together on past projects, they know how to work together to successfully deliver a project that exceeds the expectations of the City. Quality is a result of intention and reflective of knowledgeable and experienced inspectors, testers, and surveyors. Our team understands the importance of this; we are committed to addressing these issues on every project and have intentionally selected highly qualified, well - trained, and dedicated staff so the City can be assured that they are receiving a high-quality, long-lasting product with reduced risk of non-compliance, errors, or material failures. Intentional and clear communication with City staff, residents, project shareholders, and the contractor is an important part of delivering a high-quality project. Individuals on WSB’s proposed project team have experience working with local contractors and suppliers. These relationships will be vital to the success of these projects and aid in the ability to manage expectations, maintain trust, quickly resolve issues, and establish strong partnerships that contribute to the overall success of the project. Please do not hesitate to contact me at 763-286-6141 or calberg@wsbeng.com if you have any questions regarding our proposal. Sincerely, WSB Craig Alberg, PE, DBIA Director of Construction Services - Metro Page 30 of 205 | 1PROPOSAL FOR CONSULTING SERVICES FOR BRIDGEVIEW SHORES STREET IMPROVEMENTS 1 | Project Team WSB has a long and successful history of providing contract administration, inspection, materials testing and sampling, and surveying on numerous City projects in urban locations. We understand that most proposers will be qualified and capable in the requirements of this project, but what will set our inspection staff apart is our commitment to building a relationship and earning your trust that our project will be constructed at a level exceeding the City’s expectations. To achieve this, we are providing staff who have dedicated their careers to working in the field to meet Contractor demands and deliver a high-quality product in compliance with all applicable funding sources. As you will see below, all of our proposed staff have experience working on similar projects in their requested roles. Paul Kyle, PE | Project Manager Paul has over Fourteen years of experience in contract administration and construction services, including project management, quality engineer, project designer, construction inspection, contract administration, and materials testing. Paul’s experience consists of work in a variety of settings such as Federal, State, County and municipal projects. He has written a multitude of change management documents on State Aid and Federal Projects which contribute to his working knowledge of contract administration, quality assurance and risk management. This understanding allows project schedules and quality standards to be maintained. He also has a keen ability to quickly resolve field issues and apply the correct solution which make him an important member to any project. This was utilized while working on the Hopkins Blake Road project as there were multiple agencies that had utility conflicts with the projects new public utilities. Paul coordinated many meetings ahead of time and found working solutions to the utility conflicts to keep the project on budget and on schedule. As a Project Manager at WSB, Paul is boots on the ground and administers project from the field. He remains active on his projects to better understand the work and educate younger and less qualified staff on the proper process for project delivery. EDUCATION: Bachelor of Science in Civil Engineering, North Dakota State University REGISTRATION: Professional Engineer – Minnesota CERTIFICATIONS: ADA Construction Aggregate Production Bituminous Street Bridge Construction Concrete Field I & II Construction Site Management Grading and Base I & II Landscape Specialist Signals & Lighting RECENT PROJECT EXPERIENCE Blake Road Reconstruction | Project Manager | Edina, MN | 2022 -2023 Paul is the Project Manager for the reconstruction of Blake Road to add a new trail system to the local pedestrian users. This project includes over 58,000 Square feet of permanent sheet piling, new bike and pedestrian walks and trails, big block, boulder, and stone retaining walls. This also included a new water main connection to complete a city loop, new storm sewer facilities with an underground treatment system, and concrete barrier. There were numerous private utility relocations that were needed with this project, and Paul worked closely with the Contractor to coordinate these relocations so they did not impact permanent work. Paul proactively coordinated with project stakeholders, and nearby residents and businesses to maintain access throughout construction. Additional responsibilities included oversight of inspection and testing staff, maintaining project documentation, contract change management, ensuring compliance to project specifications, and project closeout. CSAH 101 Reconstruction Project | Project Manager | Maple Grove, MN | City of Maple Grove & Hennepin County | 2023 Paul was the Project Manager on the CSAH 101 Reconstruction Project. The length of the project was 1.5 miles and was constructed in two phases. The project included grading, bituminous surfacing, full depth stabilized reclamation, drainage and ADA improvements. The grading included areas that were widened to add curb and gutter, full road section replacement and stabilized full depth reclamation. Bituminous trails along with ADA improvements were added along CSAH 101 for improved pedestrian mobility and safety. Drainage improvements included storm sewer, culverts and ditches. The project was paved using thermal profiling and intelligent compaction. CSAH 101 won the merit award for bituminous surfacing on a county road reconstruct from MnDOT. Consistent and continued coordination efforts on this project between contractors, public works, Hennepin County and the City of Maple Grove made this project a success. The project encompassed four developments and a golf course, so up to date scheduling and communication was crucial to deliver customer service. Page 31 of 205 | 2PROPOSAL FOR CONSULTING SERVICES FOR BRIDGEVIEW SHORES STREET IMPROVEMENTS As a Lead Inspector in WSB’s Construction Services Division with more than forty years of industry experience, Mark has provided contract administration, inspection, and material testing on a variety of projects with Local funding. Mark builds strong working relationships with the clients he works for which creates a collaborative working environment to work through any project challenges. His knowledge and understanding of inspection and contract administration has been relied on by clients, project owners, and stakeholders to successfully deliver their projects on-time and within budget, while aiming to improve state and local infrastructure, safety, and mobility. Mark’s dedication to maintaining communication with project owners, stakeholders, and adjacent property owners, in addition to his detailed and proactive inspection of Contractor work has resulted in a high reputation for delivering projects that exceed client expectations. Additionally, Mark’s experience includes, but is not limited to the following: utility, roadway and pedestrian improvements; bituminous paving; concrete curb and gutter; and subgrade correction and preparation. CERTIFICATIONS: ADA Construction Aggregate Production Bituminous Street Bridge Construction Concrete Field I & II Construction Site Management Grading and Base I & II Landscape Specialist Signals & Lighting RECENT PROJECT EXPERIENCE 7th Avenue Utility and Street Improvements | Lead Inspector | North St. Paul, MN | 2023 Mark was the Lead Inspector for this utility and street improvement project in the City of North St. Paul. Mark’s responsibilities on this project included inspection of public and private utilities, coordination of contractor activities, and documentation and tracking of daily activities and project quantities, as well as communication between relevant stakeholder which involved outside contractors, city officials, and project businesses and residents. Mark worked diligently with the local businesses and the Contractor so that access was always maintained through the project with multiple stages. This project consisted of the replacement of watermain and storm sewer, roadway improvements, concrete curb and gutter, concrete and asphalt paving, and beautification of downtown North St. Paul. Street and Utility Improvement Project | Lead Inspector | North St. Paul, MN | 2022 Mark was the lead inspector on this local funded construction project which included street rehabilitation, bituminous reclamation, partial curb and gutter replacement, and storm sewer improvements. Responsibilities included working closely with survey and materials testing staff, City of North St. Paul engineering staff, and residents on the project site. Due to the project location in a residential housing area, Mark worked closely with residents on driveway access and overnight parking and was a crucial coordination task that kept the project on schedule and residents informed of their daily access. Other project work included concrete walk replacements and ADA improvements, and watermain improvements. Mark Lynch | Lead Inspector WSB Materials Testing | Materials Testing & Sampling Material Testing and Sampling will be provided by WSB’s Construction and Materials Testing (CMT) Group and will utilize our AASHTO Accredited Laboratory. With more than 15 dedicated and fully-certified MnDOT Material Testers, we provide innovative and cost-effective construction materials testing, sampling, in both public and private sectors amongst our CMT staff. WSB offers more than 100 different testing procedures for grading and base, concrete, and bituminous materials. As a company, we have provided testing services for over 50 federal, state and state-aid funded projects each year and over 150 different municipal projects in 2022 and 2023. Page 32 of 205 | 3PROPOSAL FOR CONSULTING SERVICES FOR BRIDGEVIEW SHORES STREET IMPROVEMENTS Pete is a National Society of Professional Surveyors Level III Certified Survey Technician and Survey Crew Chief with over 25 years of experience. He manages a survey crew performing preliminary design surveys, right-of-way surveys, and construction staking on large, complex transportation projects. Pete has provided construction staking services for private, municipal, county, and state entities and assures quality work flow between the owner and contractor. Pete is experienced in utilizing Trimble GPS equipment and Trimble Robotic Total Stations to ensure accurate and efficient staking procedures. He utilizes the full capabilities of his equipment and the use of detailed proposed surfaces for construction staking, allowing him to effectively respond to all project needs. Pete Bade | Survey Crew Chief 2 | Project Understanding & Approach To demonstrate our understanding of the nature of the work and ability to exceed the expectations of Mendota Heights to successfully deliver this project with the requested services, we have developed the following project understanding and approach for this Contract. Project Understanding Features of this $1.7M street project include the rehabilitation of Arbor Court, Bridgeview Court, Mendota Heights Circle, Monet Court, Monet Lane, Pondhaven Circle, Pondhaven Lane, Westview Circle, and Westview Terrace, as well as ADA and Sidewalk improvements, drainage replacements, and watermain improvements. Other work includes close coordination with City of St. Paul’s Regional Water Services for anode bag installation and retrofit. Construction is anticipated to begin in early June of 2024 with substantial completion in the fall of 2024. Due to the project’s location, access coordination and impacts to those who live adjacent to the local streets will need to be proactively managed. This will require regular updating of project progress for public engagement needs as construction occurs. Additionally, proactive and detailed inspections will be required during ADA pedestrian ramp construction, and utility removals and installation to quickly resolve any issues that may arise during construction. Project Approach At WSB, we believe the consistent delivery of successful projects begins with establishing channels of communication before the project begins, clearly identifying roles and expectations, and proper planning. This minimizes project concerns and allows issues to be resolved both effectively and efficiently, which results in a cost- effective and high-quality project. Utilizing this proactive approach reduces the potential for delays, disputes, and the need for costly rework. Our approach to this contract will be no different. The following Work Plan/Project Approach for this Contract has been developed from the description of services and responsibilities provided in the RFP for this Contract, as well as our experience providing the requested services on projects of similar scale and understanding of the nature of work to be completed. This includes a description of the services required to successfully deliver this project to the City based on the each of the requested tasks for this Contract. To further ensure the successful delivery of this project, Paul Kyle, PE will serve as the single point of contact for the duration of the contract, as well as our Project Manager for this Contract. Following contract execution, Paul will meet with Mendota Heights to discuss staffing needs, clearly define expectations, and to develop communication and staffing protocols, beyond those described within this Proposal. He will be responsible for the overall management of our staff and resources to ensure our services are completed, as required by the City, and to meet the goals and objectives for this project. CONSTRUCTION INSPECTION Prior to the start of construction, our inspection staff will review the plans and specifications for the project to proactively identify inspection and testing needs, as well as determine any areas of concern that may present risks or challenges to the project. Once site work begins, our Construction Inspection Staff will deliver all inspection-specific tasks and deliverables as outlined in the RFP. They are accustomed to the demands of construction while working in the field and understand the expectation of working the hours determined by the Contractor. Throughout construction, our Inspector will continually provide daily on-site inspection and documentation of the Contractor’s work to ensure it adheres to the requirements and specifications provided in the project plans and contract documents. If work is determined to be non-conforming or deficient, our staff are comfortable rejecting work and working with the contractor Page 33 of 205 | 4PROPOSAL FOR CONSULTING SERVICES FOR BRIDGEVIEW SHORES STREET IMPROVEMENTS to resolve the issues to find solutions to the nonconforming work. Our inspector will coordinate with the contractor, survey crew, and material testing staff to verify when surveying and material testing needs are required on site and ensure the proper staff are scheduled to arrive to maintain the progress of work. To ensure surveying and testing needs are coordinated efficiently with contractor activities, our staff will maintain daily communication with our survey crew chief and testers. As work progresses, they will measure, document, and track contract pay items daily to be entered into the IRA in OneOffice, or software program as chosen by Mendota Heights. While working on-site, our inspection staff understand the responsibility of serving as representative of the City and ensure work is completed in their best interest. This includes maintaining a professional image on-site and communicating with adjacent property owners to answer questions and address concerns. Furthermore, they will maintain frequent communication with our Project Manager for regular reporting and to notify them of any issues that arise on site, so that all parties are kept well informed, and the most appropriate solutions are implemented. CONTRACT ADMINISTRATION Upon contract approval with WSB, we will immediately begin the process to successfully deliver the project on behalf of Mendota Heights. We will conduct a kick-off meeting with City staff to refine their expectations and outcomes so the WSB team can deliver on- site. We will inform the contractor of what is required for submittals prior to starting work on site. Prior to the start of construction, we will set clear expectations for the contractor on what both the City and WSB require on site. It is imperative to the success and quality of the project that these expectations are set with the contractor from the beginning. WSB will also require and review the contractor’s proposed schedule for constructability concerns and prepare staff to work in accordance with the schedule upon its approval. We make our expectations clear from the start of a project and maintain communication throughout to operate as part of a unified team. In doing so, we can achieve the common goals for the project, with one of our biggest being contract compliance. Responsibilities related to contract administration will be shared by field personnel on the project and will be completed in accordance with the Minnesota Statute 429 (MS429) and each of the Project- Specific Manuals. Prior to construction, our staff will prepare any forms or reports ahead of time, if possible, based on their review of the project plans and contract documents to promote organized documentation and a proactive approach to construction. They will anticipate required contractor submittals before construction begins and enforce expectations for quality and compliance of contractor work from the first day of construction. Throughout construction, our field staff will complete the necessary documentation and reporting of the Contractor’s work. This includes daily dairies, record keeping of contract line items the Project IRA, and weekly diaries. Our Project Manager will schedule and administer weekly meetings and distribute minutes thereafter. He will also create a file sharing site to allow all project team members access to project documents. Weekly meetings are a crucial tool, especially on projects with a short schedule, to ensure milestones are met and all stakeholders are adequately informed. WSB also understands the project is not complete when the contractor leaves. Our team will complete the necessary field finalizing of the project documentation in accordance with MnDOT’s Contract Administration Manual and work closely with the City to assure all needs are met. The team understands that proper close-out of the construction contract must provide the City with the following: Documents required by the 2023 Schedule of Materials Control, and Contract Administration Manual, Daily Work Reports and Daily Diaries, Material certifications, testing results, pay vouchers created at least once per month, change orders, and additional final documents including, but not limited to, final as-builts. Page 34 of 205 | 5PROPOSAL FOR CONSULTING SERVICES FOR BRIDGEVIEW SHORES STREET IMPROVEMENTS CONSTRUCTION SURVEYING Our proposed surveyor, Pete Bade will establish relationships with Mendota Heights and the Contractor’s surveying staff. These relationships will enable frequent communication and ensure that surveying oversight is coordinated to maintain schedule and progress. Additionally, he has an in-depth understanding of construction sequencing which will enable him to verify that surveying needs are met in a proactive manner. Furthermore, he will assist field staff with verifying and maintaining the as-built documentation as construction progresses. MATERIALS TESTING AND SAMPLING Once construction begins, our team will deliver all specific tasks and deliverables as noted in the RFP of this proposal. These will include material testing such as concrete air, slump and cylinders and grading and base testing including gradations, moisture and density, as well as the required bituminous material sampling all in accordance with the 2023 Schedule of Materials Control, as provided in the Contract documents. Our inspector will be responsible for the coordination of any material testing and sampling throughout construction. Prior to construction, our inspector will identify quantities for grading and base items, testing rates, and minimum number of tests required for the entire project per the 2023 Schedule of Materials Control. This document will become part of the project file and distributed as required. Once construction has begun, Paul Kyle will continually review the testing requirements as testing takes place to verify the proper number of tests are completed onsite and at the correct rates, as defined by the 2023 SMC. Paul will also oversee material testing personnel to ensure proper scheduling and coordination of material testing and sampling. Our trained and experienced inspection and testing staff will utilize visual inspection to ensure that the tests taken are representative of the material and workmanship. If visual inspection shows differing materials, or methods, then additional tests will be performed. Material quality will be managed throughout the duration of the project to ensure the highest quality roadway product is delivered to Mendota Heights. 3 | Cost Cost is provided as a separate document. Page 35 of 205 Appendix A CONTRACTOR’S COST Page 36 of 205 Project Manager Project Lead Inspector Senior Survey TechnicianTwo Person Survey Crew Clerical Paul Kyle Mark LynchTotal WORK TASKHoursCostDescriptionPROJECT MANAGEMENTProject Management (1 hour per week)15419$3,350.00Submittal Review/Shop Drawing Review (1/2 hour per week)88 $1,552.00 CONTRACT ADMINISTRATION Pre-Construction Conference 3 3 6 $1,086.00 Private Utility Meetings4 4 $776.00 Weekly Meeting (Assume 1 meeting a month, 1 hour per meeting)1515$2,910.00 Contract Administration (1/2 hour a week)88$1,552.00 Monthly Pay Estimates (5 estimates)5510$1,520.00 Final Pay Voucher 224$608.00 Final Documentation 88$1,552.00 CONSTRUCTION INSPECTION SERVICES Construction Inspection (33.5 hours per week)548548$92,064.00 Weekly NPDES Inspections (2.5 hours per week)3838$6,384.00 Resident Communications (8 hours per week)120120$20,160.00 Monthly Pay Estimates and Final Voucher (5 estimates, 6 hours per week)9090$15,120.00 Punchlist / Final Inspection1212 $2,016.00 Record Plan Measurements 88$1,344.00CONSTRUCTION SURVEYING SERVICESConstruction Survey9696 $24,000.00 Office Support99 $1,512.00 Record Plans14418 $3,352.00 Assume 15 weeks construction inspection, 5 days per week, 10 hours per day Assume 1 week construction inspection in 2025 for final paving and clean up. 45 hoursTotal Hours6881923100111021$180,858.00Hourly Costs194.001 68.00 168.00 250.00 110.00 WSB SALARY COSTS $13,192.00 $137,592.00 $3,864.00 $25,000.00 $1,210.00$180,858.00Materials Testing $16,460.00$197,318.00TOTAL PROJECT COST$197,318.00 WSBESTIMATE OF COST - Bridgeview Shores Street ImprovementsMendota Heights, MinnesotaTOTAL CONSTRUCTION SERVICES PROJECT COST Page 37 of 205 Page 38 of 205 _________________________________________________ REQUEST FOR CITY COUNCIL ACTION MEETING DATE: June 4, 2024 AGENDA ITEM: Resolution 2024-27 Accepting a Donation to the Roger’s Lake Skate Park Ribbon Cutting ITEM TYPE: ☒Consent ☐ Presentation/Recognition ☐ Public Hearing ☐New/Unfinished Business DEPARTMENT: Parks and Recreation CONTACT: Meredith Lawrence, Parks and Recreation Director/Assistant Public Works Director ACTION REQUEST: Approve Resolution 2024-27 accepting a donation to the Roger’s Lake Skate Park Ribbon Cutting. BACKGROUND: By state law, all donations to the City must be accepted by the City Council by a means of resolution. On May 22, the City hosted a grand opening event to celebrate the new skate park at Roger’s Lake Park. As part of the ribbon cutting, funds were donated in order to enable an ice cream truck onsite to provide ice cream free of cost to those in attendance at the event. The event was well attended with over 40 park goers in attendance, totaling $277.15 of ice cream purchased from Mik Mart Ice Cream truck. This generous donation was provided by Jimmy and Stephanie Levine. The City is grateful for the generosity of this financial donation. FISCAL AND RESOURCE IMPACT: None. ATTACHMENTS: Resolution 2024-27 CITY COUNCIL PRIORITY: ☒Economic Vitality & Community Vibrancy ☐Environmental Sustainability & Stewardship ☒Premier Public Services & Infrastructure ☐Inclusive & Responsive Government 6fPage 39 of 205 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2024-27 A RESOLUTION FORMALLY ACKNOWLEDGING THE RECEIPT OF A DONATION TO THE ROGER’S LAKE PARK SKATE PARK RIBBON CUTTING WHEREAS, the City of Mendota Heights desires to follow Minnesota Statute 465.03 “Gifts to Municipalities”; and WHEREAS, the Minnesota State Statute requires a resolution to accept gifts to municipalities; and WHEREAS, the City has previously acknowledged gifts with a resolution; and WHEREAS, the City Council of the City of Mendota Heights have duly considered this matter and wish to acknowledge the civic mindedness of citizens and officially recognize their donations. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mendota Heights hereby accepts a donation in support of the Roger’s Lake Park Skate Park Ribbon Cutting. DONOR DONATION VALUE Jimmy and Stephanie Levine Ice Cream Giveaway $277.15 Adopted by the City Council of the City of Mendota Heights this 4th day of June 2024. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie B. Levine, Mayor ATTEST: Nancy Bauer, City Clerk Page 40 of 205 _________________________________________________ REQUEST FOR CITY COUNCIL ACTION MEETING DATE: June 4, 2024 AGENDA ITEM: Resolution 2024-29 Accepting a Tree Donation ITEM TYPE: ☒Consent ☐ Presentation/Recognition ☐ Public Hearing ☐New/Unfinished Business DEPARTMENT: Engineering CONTACT: Ryan Ruzek, Public Works Director ACTION REQUEST: Approve Resolution 2024-29 accepting a tree donation installed at Marie Park. BACKGROUND: Staff received a request regarding planting a donated tree from Andrew Katz. Public Works staff selected a Swamp White Oak purchased through Gertens. Mr. Katz reimbursed the city for the cost of the tree ($130.34). Public Works staff planted the tree in Marie park between the parking lot and playground near the pond. Mr. Katz shared that the reason for donating the tree was in honor of the Dan and Shellie Larsen family for their love of Mendota Heights, the environment, and passion for our natural resources. The City is grateful for the generosity of this financial donation. FISCAL AND RESOURCE IMPACT: The $130.34 donation was used towards the purchase of a Swamp White Oak. The installation was completed by Public Works staff. ATTACHMENTS: Resolution 2024-29 Formally Accepting a Gift for a Park Bench Donation CITY COUNCIL PRIORITY: ☐Economic Vitality & Community Vibrancy ☒Environmental Sustainability & Stewardship ☐Premier Public Services & Infrastructure ☒Inclusive & Responsive Government 6gPage 41 of 205 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2024-29 A RESOLUTION FORMALLY ACCEPTING A TREE DONATION WHEREAS, the City of Mendota Heights desires to follow Minnesota Statute 465.03 “Gifts to Municipalities”; and WHEREAS, the Minnesota Statute requires a resolution to accept gifts to municipalities; and WHEREAS, the City has previously acknowledged gifts with a resolution; and WHEREAS, the City Council of the City of Mendota Heights has duly considered this matter and wish to acknowledge the civic mindedness of citizens and officially recognize their donations. NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City of Mendota Heights formally accepts $130.34 for a Tree donation from Andrew Katz. The Swamp White Oak was planted near the pond in Marie Park. The tree donation is in Honor of the Dan and Shellie Larsen family for their love of Mendota Heights, the environment, and passion for our natural resources. Adopted by the City Council of the City of Mendota Heights this 4th day of June, 2024. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie B. Levine, Mayor ATTEST: _________________________ Nancy Bauer, City Clerk Page 42 of 205 __________________________________________________ REQUEST FOR CITY COUNCIL ACTON MEETING DATE: June 4, 2024 AGENDA ITEM: Wetland Delineation Report – 670 Hidden Creek Trail ITEM TYPE: ☒Consent ☐ Presentation/Recognition ☐ Public Hearing ☐New/Unfinished Business DEPARTMENT: Engineering CONTACT: Krista Spreiter, Natural Resources Coordinator ACTION REQUEST: Approve the Wetland Delineation Report and Joint Water Resources application and authorize staff to issue a Notice of Decision for the parcel located at 670 Hidden Creek Trail. BACKGROUND: The City Council of Mendota Heights is the Local Governmental Unit (LGU) that administers Chapter 8420 of the Minnesota Wetland Conservation Act (WCA). A Wetland Delineation and Determination Report and Joint Water Resources application has been submitted for the parcel located at 670 Hidden Creek Trail. The application was submitted by Jacobson Environmental, PLLC on behalf of the property owner, Kristina Scheid, on May 1, 2024. The application was noticed by the City on May 2, 2024. The application and supporting documents were noticed to the members of the Technical Evaluation Panel (TEP). One comment was received from the TEP (attached). The wetland delineation report identified one wetland basin (identified as Wetland 1) within the investigation area, consisting of .12 acres, and classified as Type 5, Open Water wetland. Wetland 1 appears on the National Wetland Inventory. FISCAL AND RESOURCE IMPACT: None, this process is a judicial requirement of the city. If council approves the report, a Notice of Decision will be sent to TEP members and their respective agencies (Dakota County SWCD, MN Board of Soil and Water Resources, Lower Mississippi River WMO, and the Army Corps of Engineers), as well as the applicant and any members of the public that requested notice. 6hPage 43 of 205 ATTACHMENTS: Delineation Report and Application, TEP Comments CITY COUNCIL PRIORITY: ☐Economic Vitality & Community Vibrancy ☒Environmental Sustainability & Stewardship ☐Premier Public Services & Infrastructure ☐Inclusive and Responsive Government Page 44 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 45 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 46 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 47 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 48 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 49 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 50 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 51 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 52 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 53 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 54 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 55 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 56 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 57 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 58 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 59 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 60 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 61 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 62 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 63 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 64 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 65 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 66 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 67 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 68 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 69 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 70 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 71 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 72 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 73 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 74 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 75 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 76 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 77 of 205 6128059650 tinascheid22@gmail.com Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 78 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 79 of 205 Doc ID: 177bedb304f73b3696bcc84305d42681f8330c9d Page 80 of 205 Comb670HiddenCreekTrMendotaHghtsSPRINGDelinReport Comb670HiddenCree...NGDelinReport.pdf 177bedb304f73b3696bcc84305d42681f8330c9d MM / DD / YYYY Signed 04 / 29 / 2024 13:52:16 UTC-4 Sent for signature to tine scheid (tinascheid22@gmail.com) from olov@swedishcraftsman.com IP: 162.125.31.45 04 / 29 / 2024 13:52:35 UTC-4 Viewed by tine scheid (tinascheid22@gmail.com) IP: 107.2.99.118 04 / 29 / 2024 13:55:23 UTC-4 Signed by tine scheid (tinascheid22@gmail.com) IP: 107.2.99.118 The document has been completed.04 / 29 / 2024 13:55:23 UTC-4 Page 81 of 205 This message may be from an external email source. From:Chesnut, Jed (BWSR) To:Krista Spreiter Subject:FW: 670 Hidden Creek Trail - Notice of Application Date:Wednesday, May 22, 2024 9:26:58 AM Attachments:image007.png image008.jpg image009.jpg image010.jpg image011.jpg image012.jpg image013.jpg Krista, Apologies, I forgot to cc you on the email below. Please see below for my comments (sent to Dave at Dakota) regarding the 670 Hidden Creek Trail application. Please let me know if you have any questions. Thanks, Jed Chesnut | Wetland Specialist Minnesota Board of Water and Soil Resources 520 Lafayette Road North | St. Paul, MN | 55155 Phone: 651-286-9334 jed.chesnut@state.mn.us | www.bwsr.state.mn.us From: Chesnut, Jed (BWSR) Sent: Monday, May 20, 2024 2:04 PM To: Holmen, David <David.Holmen@CO.DAKOTA.MN.US> Subject: RE: 670 Hidden Creek Trail - Notice of Application I did review the report. It looks like the small creek generally follows the path of a historic stream, although may have had some alterations to its course (meandered, etc). Basin 1 wetland in the figure appears to have been constructed circa 2002. The boundary looks to reasonably follow the topo lines. Jed Chesnut | Wetland Specialist Minnesota Board of Water and Soil Resources 520 Lafayette Road North | St. Paul, MN | 55155 Phone: 651-286-9334 jed.chesnut@state.mn.us | www.bwsr.state.mn.us From: Holmen, David <David.Holmen@CO.DAKOTA.MN.US> Sent: Monday, May 20, 2024 1:36 PM To: Chesnut, Jed (BWSR) <Jed.Chesnut@state.mn.us> Subject: FW: 670 Hidden Creek Trail - Notice of Application Page 82 of 205 Do not select links or open attachments unless verified. Report all suspicious emails to Minnesota IT Services Security Operations Center. Jed, Did you look at this one? DAVID HOLMEN, CMWP, GISP SENIOR RESOURCE CONSERVATIONIST l Dakota County SWCD Office: (651) 480-7791 l david.holmen@co.dakota.mn.us 4100 220th Street West l Farmington, MN 55024 l www.dakotaswcd.org Partners in Land & Water Conservation From: Krista Spreiter <KSpreiter@mendotaheightsmn.gov> Sent: Thursday, May 2, 2024 11:15 AM To: Holmen, David <David.Holmen@CO.DAKOTA.MN.US>; Barten, Joe <Joe.Barten@CO.DAKOTA.MN.US>; jed.chesnut@state.mn.us; USACE (usace_requests_mn@usace.army.mil) <usace_requests_mn@usace.army.mil>; Pharis, Tim (DNR) <tim.pharis@state.mn.us> Cc: WAYNE JACOBSON <jacobsonenv@msn.com>; tinascheid22@gmail.com; Ryan Ruzek <RRuzek@mendotaheightsmn.gov>; smadden <smadden@mendotaheightsmn.gov> Subject: 670 Hidden Creek Trail - Notice of Application WARNING: External email. Please verify sender before opening attachments or clicking on links. Please find the attached Notice of Application and application packet for the wetland delineation at 670 Hidden Creek Trail in Mendota Heights. Please reply with any comments by May 24, 2024. Thank you, Website | Connect Krista SpreiterNatural Resources Coordinator, CWDCity of Mendota HeightsD: 651-255-1123 Pronouns: she/her Page 83 of 205 Note: This email and its attachments may contain information protected by state or federal law or that may not otherwise be disclosed. If you received this in error, please notify the sender immediately and delete this email and its attachments from all devices. Page 84 of 205 _________________________________________________ REQUEST FOR CITY COUNCIL ACTION MEETING DATE: June 4, 2024 AGENDA ITEM: Resolution No. 2024-30 Approving an Administrative MRCCA Minor Development Permit to 1149 Orchard Circle [Planning Case No. 2024-09] ITEM TYPE: ☒Consent ☐ Presentation/Recognition ☐ Public Hearing ☐New/Unfinished Business DEPARTMENT: Community Development CONTACT: Sarah Madden, Community Development Manager ACTION REQUEST: Adopt Resolution 2024-30 Approving an Administrative Mississippi River Corridor Critical Area (MRCCA) Permit for the property located at 1149 Orchard Circle. BACKGROUND: The applicant is proposing to install a new privacy fence in replacement of existing fencing on the property. The existing fence is a combination of wood privacy fence, and chain-link. The applicant is working with Keller Residential to furnish and install 360’ of 6’ cedar fencing with two 42” wide gates, and one additional 84” wide double swing gate. The proposed fence would enclose the side and rear yard, which contains an existing in-ground swimming pool. The proposed fence style is consistent with the code requirements for swimming pool fences. The subject property is located within the R-1 Residential Zoning district; and is situated within the Mississippi River Corridor Critical Area overlay district. According to the city’s MRCCA Mapping of this area, the subject property is located in the SR-Separated by River District. The MRCCA Map of the subject property shows a demarcated bluff line approximately 65-ft. (at its closest point) from the proposed fence location. No part of this proposed fence will impact or affect any adjacent bluff, steep slopes, or bluff impact zones (BIZ). The MRCCA Mapping system also identifies any Primary Conservation Areas (PCA), which include protected areas such as established Significant Existing Vegetative Stands or Native Plant Communities on properties inside the MRCCA district. The location of this new fence does not impact any part(s) of the adjacent PCA’s in this area. Pursuant to City Code Section 12-3-12, no building permit, zoning approval, or subdivision approval shall be issued for any action or development located in an area covered by this chapter (Miss. River 6iPage 85 of 205 Corridor Critical Area) until a site plan has been prepared and approved in accordance with the provisions of this chapter. Subpart D. of this section also includes an allowance for “Minor Developments”, which include minor improvements to a single-family property that can be approved directly by the City Council, without Planning Commission review or recommendation, and without a public hearing, but only if the minor project and plans conform to the general standards of this section. Eligible projects for an Administrative MRCCA Permit include small building additions, decks; fences; etc. All administrative approved projects must meet or comply with the following conditions (with Staff comments noted afterwards): 1.No part of the subject property shall have slopes of greater than eighteen percent (18%). Staff Comments: The new fence is being placed along the northern portion of the property and provides a perimeter along the property line encasing the rear yard of the home. According toDakota County GIS mapping, this area is fairly flat and level and the property does not contain any slopes or major gradients (over 18%). Staff believes and confirms this standard is being met. 2.No part of the project shall impact, disturb or be situated in a bluff line setback area as defined by this chapter, whether on the same parcel or on an abutting parcel of land. Staff Comments: Although the subject property is situated in the MRCCA overlay district, there are no bluffs; bluff impact zones (BIZ’s); or any Primary Conservation Areas (PCA) on this property. The replacement of the fence is minimal and minor enough to not pose any threat or negative impacts to the abutting or neighboring properties. Staff confirms this standard is being met. 3.The proposed project shall not expand the enclosed area of the principal or accessory structures by more than two hundred (200) square feet. Staff Comments: Not applicable; there is no addition proposed under this permit. Staff confirms this standard is being met. 4.The proposed project shall not increase the height of any existing structure. Staff Comments: Not applicable; there is no addition being made to any structure(s) under this permit. Staff confirms this standard will be met. 5.The proposed project shall be in compliance with all other requirements of this Chapter, and any other applicable regulations. Staff Comments: The proposed fence project and all related footings work and any restoration activities in and around this project site shall be in compliance with all other requirements of this chapter, and any other applicable regulations, including the City’s Land Disturbance Guidelines. Staff confirms this standard is or will be met. Page 86 of 205 6.The proposed project shall not result in significant changes to the existing finished grade. Staff Comment: The proposed fence is intended to follow the existing grades of the subject property, and would be consistent with the general alignment of the existing fence. There are no plans by the fence contractor or homeowner to change these grades as part of this fence project. Staff confirms this standard is or will be met. 7.The proposed project areas shall include native vegetation. Staff Comments: This permit would allow the installation of a typical residential privacy fence on the property, which is also required to enclose the swimming pool area under the City’s existing codes. There are no plans to remove any vegetation or trees to install this fence. Staff confirms this standard is being met. Based on staff’s interpretation of the intent of the Minor Development provisions of Title 12-3-1, the scope of the project does not require Planning Commission recommendation and a public hearing; and therefore, may be given full consideration and approval by the City Council. Since there are no impacts to the Mississippi River Corridor’s bluff areas, bluff impact zone, or PCA’s in this district, an no impacts to the surrounding properties, staff recommends the City Council approve this Administrative MRCCA Permit to Mary George of 1149 Orchard Circle, with the findings-of fact and conditions as noted in the attached resolution. FISCAL AND RESOURCE IMPACT: Not Applicable ATTACHMENTS: Resolution 2024-30 MRCCA Permit for Minor Development Application materials CITY COUNCIL PRIORITY: ☒Economic Vitality & Community Vibrancy ☒Environmental Sustainability & Stewardship ☐Premier Public Services & Infrastructure ☐Inclusive & Responsive Government Page 87 of 205 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2024-30 RESOLUTION APPROVING AN ADMINISTRATIVE MISSISSIPPI RIVER CORRIDOR CRITICAL AREA (MRCCA) MINOR DEVELOPMENT PERMIT FOR PROPERTY LOCATED AT 1149 ORCHARD CIRCLE (PLANNING CASE NO. 2024-09) WHEREAS, Mary George (as “Applicant” and “Owner”) applied for an Administrative Mississippi River Corridor Critical Area (MRCCA) Minor Development Permit in order to install a new six-foot (6’) privacy fence, as proposed under Planning Case No. 2024-09, and for the property located at 1149 Orchard Circle, legally described in attached Exhibit A (the “Subject Property”); and WHEREAS, the Subject Property is located within the Mississippi River Corridor Critical Area Overlay District of the City of Mendota Heights, and the proposed project qualifies as a Minor Development under Title 12-3-12, Subpart D of the City Code provisions for those properties situated in the recognized MRCCA District; and WHEREAS, the proposed project is compliant with the required conditions for exemption from Planning Commission review and a public hearing, and can be considered and acted on directly by the City Council. NOW, THEREFORE, BE IT RESOLVED by the Mendota Heights City Council that the Administrative MRCCA Minor Development Permit for property located at 1149 Orchard Circle, and proposed under Planning Case No. 2024-09, is hereby approved and supported by the following finding-of-facts: A)The proposed fence project poses no threat to the general health, safety and welfare of the public, or creates any negative impacts upon the MRCCA area, adjacent bluffs, bluff impact zones (BIZ’s), Primary Conservation Areas (PCA’s) or surrounding properties; B)The proposed fence will not impact or change any grades or drainage ways on the subject property; C)The proposed fence project will be done in accordance with all requirements of the City’s Land Disturbance Guidelines; D)The proposed project meets the general purpose and intent of the Mississippi River Corridor Critical Area Overlay District and City Code. Page 88 of 205 Mendota Heights Res. 2024-30 Page 2 of 3 AND BE IT FURTHER RESOLVED by the Mendota Heights City Council that the Administrative MRCCA Minor Development Permit as requested by Mary George and for the property located at 1149 Orchard Circle, is further hereby approved with the following conditions of approval: 1.A separate fence permit must be approved by city staff prior to commencement of any installation work on the subject property. 2.If necessary, full erosion and sedimentation measures will be put in place prior to and during grading and construction work activities. 3.All disturbed areas impacted by new grading or construction work, both on the subject property shall be completely repaired and restored in a timely and expedited manner. 4.All construction activity will be in compliance with applicable federal, state, and local regulations and codes, as well as in compliance with the City’s Land Disturbance Guidance Document. 5.All work on site will only be performed between the hours of 7:00 AM and 8:00 PM Monday through Friday; 9:00 AM to 5:00 PM weekends. Adopted by the City Council of the City of Mendota Heights this 4th day of June, 2024. CITY COUNCIL CITY OF MENDOTA HEIGHTS ________________________________ Stephanie B. Levine, Mayor ATTEST: ________________________________ Nancy Bauer, City Clerk Drafted by: City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Page 89 of 205 Mendota Heights Res. 2024-30 Page 3 of 3 EXHIBIT A Address: 1149 Orchard Circle, Mendota Heights, Minnesota 55118 PID: 27-81275-010-24 Legal Description: Lot 2, Block 1, Vals Addition, according to the recorded plat thereof, Dakota County, Minnesota; except the two following described portions thereof: PARCEL A That part of Lot 2, Block 1, Vals Addition, according to the recorded plat thereof, lying easterly of and northerly of the following described line: Beginning at the most northwesterly corner of Outlot A, said Vals Addition; thence South 0 degrees 31 minutes 58 seconds East, assumed bearing along the most westerly line of said Outlot A and its southerly extension a distance of 30.00 feet; thence North 88 desgrees 52 minutes 21 seconds East a distance of 95.00 feet; thence South 0 degrees 31 minutes 58 seconds East a distance of 105.01 feet; thence North 88 degrees 52 minutes 21 seconds East a distance of 5.00 feet to the east line of said Lot 2 and there terminating. PARCEL B That part of Lot 2, Block 1, Vals Addition, according to the recorded plat thereof, lying westerly and northerly of the following described line: Beginning at the most northwesterly corner of Outlot A, said Vals Addition, thence South 0 degrees 31 minutes 58 seconds East, assumed bearing along the most westerly line of said Outlot A and its southerly extension a distance of 30.00 feet; thence South 88 degrees 52 minutes 21 seconds West a distance of 25.00 feet to the west line of said Lot 2 and said line there terminating. Together with a permanent easement upon and over Outlot A, Vals Addition, and over those portions of Lot 2, Block 1, Vals Addition except from this conveyance for purposes of access to the rear of the balance of said Lot 2 for maintenance and servicing purposes. [Abstract Property] Page 90 of 205 1l01 V,ctona o�'Ve I Mendola >-k•ght,, MN 55118651..152-1850 pl1ore 651.452 8940 fa,: •Nww.rnendotahe!ghtsmn.gov CITY OF MENDDT A HEIGHTS MISSISSIPPI RIVER CORRIDOR CRITICAL AREA (MRCCA) PERMIT APPLICATION MINOR DEVELOPMENT -ADMINISTRATIVE Office Use Only: Case Nq.: _______ _ Fee: $ 200.00 Escrow * $ 300.00 Application Date: _______ _ App. Deemed Complete: _____ _ 60-Day Review Date: _____ _ 60-Day Extension Date: _____ _ A MRCCA minor development permit is for any minor development and/or minor change involving a single-family dwelling, which may be approved by the City Council without a public hearing if the project plans conform to the general standards of City Code Section 12-3-12.D. The city administrator shall bring the request to the attention of the City Council at its next regular meeting following receipt of an administrative critical area permit application. PROPERTY ADDRESS I LOCATION:-�\�\ L\�<\-�C:,_f�. (...�"'-°'�C�O __ C._\_,.._c_\ e. ___________ _ Property Identification No. (Dakota County Assessor): _____________________ _ Property Owner:-----------.----------------------------Mailing Address:-�\ \�L\_<=\�_O_{_L_�_o_r_� ___ c._\_(_(.._\ _e.. ________________ _Daytime Phone: _______________ Cell Phone: b SI· 3 � (\ • \ 9 7bE-Mail: �e..O('5�_{\,\(.\{j JoS o:AjMo..\\. (..OM Applicant/ Contractor: h c. \\c <" {?._<ts·,()�"'� 11._\ \ i\C, , Applicant/ Contractor Mailing Address: __ $�0���-��'�o._f'\�6�()�\'"+\?-\.\��A�v-�------------­Company Phone: __ b�5�\�·_b_L/_�_-_5_'-l_O_':i�--Cell Phone: _______________ _ E-Mail:o'hoVC\.r,'t) 0-:X '!)t\\tr \:t/\Ct TYPE of MINOR DEVELOPMENT being requested: □ □ □ □ Deck IBFence □Accessory Structure/ Shed Stairs / Walkway □ Open Patio/ Porch □Gazebo Driveway □ Open Terrace / Sitting Area □Chicken Coop Landscaping Garden □ Minor Yard Grading □Retaining Wall (2' or less) D Minor Expansion 200-sq. ft. or less to existing dwelling or accessory structure Owner I Applicant noted herein certifies that the information contained in this application is true and correct to the best of our knowledge. The Owner hereby grants City of Mendota Heights officials, including city staff, planning commissioners and/or council members permission to enter the subject property to review and inspect the proposed project area and site during normal business hours. The Owner also hereby grants city staff permission to enter the subject property up to three (3) years from the date of the certificate of completion, in order to complete inspections of the site, and to insure adherence to the maintenance conditions of the permit. The Owner/Applicant fully understands failure to conform to approved plans and conditions or to comply with lawful directives from city staff to abate violations arising from work undertaken contrary to this permit may be cause for future enforcement action(s) by the City of Mendota Heights to remedy said violations. Date Applicant/Contr ctor Signature Date Page 91 of 205 IICI 'f,ctor·� Cu--,� •"'endota i-,;c.,q11,, t�,; 55'i8 651 <l52 l850 :.,n-:;.r €: 6:1452 89..!0 ��, '::" 1'r�Pd('ltc"1• l-)e c►·, .... ,:0•"r• MENDOTA HEIGHTS , !!!:J-< CITY OF FENCE PERMIT APPLICATION Office Use Only: Application Date: _____ Zoning District: ___ Permit #: ____ Permit Fee: ____ $ __ 25 ..... __ oo __ _ Property Address: 1149 Orchard Circle, Mendota Hts, MN 55118 Property Owner(s) Name: Ju dy Pavl�L¥--� M�] G�o r5 e.. Loo. �j v\fer� Owner's Mailing Addr 1149 Orchard Circle, Mendota Hts MN 55118 Day-Time Phone:Cell Phone: _________ Owner's E-Mail Address:----------------- Contractor/Company Name: _K_e_ll_e _r _R_e_si_d_e_nt_ia_l_ln_c _______________ _ Contractor's Mailing Address: 50 5 Randolph Ave, St Paul, MN 55102 Day-Time Phone: _6_5_1-_6_46_-_8_30_5 ____ _ Cell Phone: ----------- Contractor's E-Mail Address: dkovarik@kellerfence.com------------------------------ Fence Height: _6_' ____ ft.fin. Fence Style / Material: ..,_p_ri_v_ac_,y'"""f_e_n_c_e ______ _ Fence Location(s): D Front Yard 0Rear Yard D Side Yard D Corner/Side Yard Property Line Setbacks: Front Yard Y:\ \ ft. Rear Yard --=-b'_' _ ft. Side Yard _b __ ft. PLEASE provide a survey, sketch plan, or aerial map (Google, Dakota County GIS, etc.) of the fence location -plus an image or shop drawing of the new fence style and materials. The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Mendota Heights to take the action herein requested, that all statements herein are true and that work herein mentioned will be done in accordance with the Ordinances of the City of Mendota Heights, the State of Minnesota, and rulings of the Building Department. The undersigned also authorizes city officials to access the above-referenced property during daylight hours to inspect all work t e completed under this permit. Date Contractor's Signature Date Conditions of Approval (d any): _______________________ _ Planning/Zoning Approval: _____________ _ Date: ________ _ City Engineering Approval: _____________ _ Date: ---------(if needed per 12-10-6.D) Mendota Heights Fence Permit Application Page 92 of 205 White -signtreturn to KellerYellow -Customer copy Pink -Rep/Office copy 505 Randolph Avenue• St. Paul, MN 55102 Ph: (651) 646-5404 Fax: (651) 646-8575 MN license# 20102806 GOODS & SERVICES RETAIL INSTALLMENT CONT RACT Name Mary George & Judy PavlikJob Site Address 11�9 o�.,� c:;clc City Mendola Heig,ts Zip ss11e County H Phone • W Phone C Phone 651-329-1976 FaxEmail georgernary705@gm�il.co� 0WDOD 0 VINYL □IRON/ALUMINUM 0 VINYL CHAIN LINK□CHAIN LINK WALi GATE tENIITll 2 360' DRIVE DATE --·gnu HEIGKT BOARDS I A. IZl SIZE B.0 MATERIAL Cedar C.0 GRADE #1 D.0 STYLE framed batten"' ... t c ,with lattice 1v,,.::>..) \ �'(\ '' SPACING COLOR Ceda r 6' F. 0 OTHER -sicEfcff We propose to turnisti_a.nd i�stall in a;cordance with the above specifications for the sum of($ 25,774.00 : with payment to be made as follows: •Deposit $7,750.00 Remaining balance of$18,024.00 du e after installation. Estimate Date 312s124 • Hudson Page/Grid Permit Responsibility: 0 KellerScheduling ReQuest ASAP Rep Dan Cross Street Ticket# □Customer ON/A Approx. Lead TimeM'eafher Permitting �e, ____ _ POSTS A.0 SIZE SPECIAL WORK TO BE SPECIFICATIONS DONE BY CUSTOMER A. 0 INSTALLATION SPECB.D MATERIAL �edar_ A 0 LINES CLEARED OF follow grade C.0 STYLE OBSTRUCTIONS 0 HATTERAS0 COPPER 0 FLAT B.0 FENCETOBE�"+/·Off GROUND B.0 LINES STAKED BY C. 0 PRIVATE LINES CUSTOMER WHERE C.0 CUSTOMER TO BE ON ' WKAT • 0 OTHER \1,0 S llE TO LAYOUT WITH ' D. 0 DEMO/DISPOSAL INSTALL CREW TYPE C .. a<. Ch l ;,,,. ,w SPECIAL INSTRUCTIONS l .. Keller_prop.o.ses Jo..fumish.and .instalL ____ _ .. ;i60' of 6' high western red cedar : ___ f!am e9. b a_!Je� �1!��5\0ftattice top, including tw? single 42" wide matching gates and one 84" wldedouble swing -.. -·malcfi1ng·ga1·e .·----···-·-····· 1 This contract includes permit, public utilities locate (not private utilities/pool , utilities), demo and disposal of existing _ _ __ ... _ �e_n-'-cec..c. __ All posts set 1n concrete footings ••• -troweled -at-grade level.-· ----------··--. ---------No allow_ance for irr[gation .... o.,._r __ _ __ lfl_flQ.$.Gs!Qe repair._ ... .. Extra soil fo be spread on site. Acceptance of proposal: The price and specifications are satisfactory and acceptable. I/we hereby authorize you to proceed with the workas specified. I/we agree to the payment schedule as outlined. Accepted by Mary George Date 04/22/24 Authorized Representative oan This proposal valid for 30 days. Page 93 of 205 5/21 /24, 1 :55 PM 1149 Orchard Cir -Google Maps Go, gle fVlaps 1149 Orchard Cir Imagery ©2024 Google, Imagery ©2024 Airbus, Maxar Technologies, Map data ©2024 Google 20 ft ':l/J 1149 Orchard Cir Building 0 ® ® ® Directions Save Nearby Send to Share phone � 1149 Orchard Cir, Mendota Heights, MN 55118 Photos https://www.google.com/maps/place/1149+0rchard+Cir, +Mendota+Heights, +MN+55118/@44.8914103,-93.1 509295,81 m/data=!3m1 !1 e3!4m6!3m5! 1 s... 1 /2 Page 94 of 205 \ \ \ \ '--\ \ Page 95 of 205 Page 96 of 205 _________________________________________________ REQUEST FOR CITY COUNCIL ACTION MEETING DATE: June 4, 2024 AGENDA ITEM: February, March, April 2024 Fire Synopses ITEM TYPE: ☒Consent ☐ Presentation/Recognition ☐ Public Hearing ☐New/Unfinished Business DEPARTMENT: Fire CONTACT: Assistant Chief Scott Goldenstein ACTION REQUEST: Acknowledge the attached February, March, and April 2024 Fire Synopses. BACKGROUND: The Fire Synopses are for your information. FISCAL AND RESOURCE IMPACT: None ATTACHMENTS: February, March, April 2024 Fire Synopses CITY COUNCIL PRIORITY: ☐Economic Vitality & Community Vibrancy ☐Environmental Sustainability & Stewardship ☒Premier Public Services & Infrastructure ☐Inclusive & Responsive Government 6jPage 97 of 205 February 2024 Fire Synopsis: Fire Calls: 31 For February 2024, the Mendota Heights Fire Department (MHFD) was paged for service a total of 31 times: Mendota Heights 23 call(s) Lilydale 3 call(s) Mendota 0 call(s) Sunfish Lake 3 call(s) Other 2 call(s) Types of calls: Medical/Extrication: 6- The MHFD was dispatched to six medical or extrication related calls for the month of February. Hazardous Situations: 1- The MHFD responded to one hazardous situation this month. Service Calls: 1- The MHFD was called to assist an individual with getting down from bleachers that were not extended out. False Alarms/System Malfunctions: 11- There were 11 false alarm calls in the month of February. Two were malicious in that a pull station was activated when there was no fire, and the other nine were either due to a system malfunction or accidental trip. Good Intent: 4- Four of the calls were coded as good intent. Typically, that is referring to a call where somebody believes that there is a serious potential issue but in fact it is most likely not (examples include calling the fire department when they see smoke and no problem is found, or a car on the side of the road and an overheat is mistaken as a vehicle fire.) Dispatched and Cancelled En route: 6 - Six of the month’s calls cancelled before the MHFD arrival on scene. Mutual/Auto-Aid Other: 2- In February there were two calls for aid by neighboring departments. One was a follow up on a downed power line from a previous vehicle accident in Inver Grove Heights. One was to West St. Paul for a possible structure fire, but it cancelled before our arrival. Page 98 of 205 February 2024 Trainings: February 6 07:00 EMS “A” (Option 2) This drill is part A of a 4-part refresher for maintaining EMR (Emergency Medical Responder) certification. These 4 sections must be completed every 2 years. All firefighters are required to attain this training (or above) and maintain the appropriate certification. February 12 18:30 Hazmat (Option 1) Mandatory Our annual hazmat refresher was done with guest speakers from the Dakota County Special Operations Team to go over what needs to occur in the first 30 minutes of hazardous material incidents where the SOT team may be requested and what the need before, during and after their arrival. February 15 07:00 Hazmat (Option 2) Mandatory Our annual hazmat refresher was done with guest speakers from the Dakota County Special Operations Team to go over what needs to occur in the first 30 minutes of hazardous material incidents where the SOT team may be requested and what the need before, during and after their arrival. February 21 06:30 Hazmat (Option 3) Mandatory Our annual hazmat refresher was done with guest speakers from the Dakota County Special Operations Team to go over what needs to occur in the first 30 minutes of hazardous material incidents where the SOT team may be requested and what the need before, during and after their arrival. February 27 07:00 Search (Option 1) Elective This drill went over the firefighter skills of an active victim search, It involved hands on skills training in the station training facility. February 28 18:30 Search (Option 2) Elective This drill went over the firefighter skills of an active victim search, it involved hands on skills training in the station training facility. Page 99 of 205 Number of Calls 31 53 FIRE ALARMS DISPATCHED:NUMBER STRUCTURE CONTENTS MISC.TOTALS TO DATE ACTUAL FIRES Structure - MH Commercial $0 Structure - MH Residential $0 Structure - Contract Areas $0 Cooking Fire - confined $0 Vehicle - MH $5,000 Vehicle - Contract Areas $0 Grass/Brush/No Value MH Grass/Brush/No Value Contract TOTAL MONTHLY FIRE LOSSES Other Fire OVERPRESSURE RUPTURE $0 $0 $0 Excessive heat, scorch burns MEDICAL Emergency Medical/Assist 6 Vehicle accident w/injuries Extrication ALL FIRES, ALL AREAS (MONTH)$0 Medical, other HAZARDOUS SITUATION $0 Spills/Leaks 1 Carbon Monoxide Incident $0 Power line down 0 Arcing, shorting $5,000 Hazardous, Other SERVICE CALL Smoke or odor removal $0 Assist Police or other agency Service Call, other 1 GOOD INTENT Good Intent Dispatched & Cancelled 5 Current To Date Last Year Smoke Scare 1 23 38 43 HazMat release investigation 3 5 1 Good Intent, Other 4 0 0 2 FALSE ALARMS 3 4 4 False Alarm 2 6 9 Malfunction Unintentional 9 Total:31 53 59 False Alarm, other 2 MUTUAL AID 2 FIRE MARSHAL'S TIME FOR MONTH Total Calls 31 Inspections Investigations WORK PERFORMED Hours To Date Last Year Re-Inspection Fire Calls 357 619 770.5 Meetings 260.5 302.5 148 Meetings ` Training 338.5 765 676 Special Activity 37.5 48.5 74 Administration Fire Marshal 0 0 Plan Review/Training TOTALS 993.5 1735 1668.5 TOTAL:0 Total Calls for Year Mendota Heights Only Structure/Contents Mendota Heights Only Miscellaneous Mendota Heights Total Loss to Date Contract Areas Loss to Date Mendota Heights Lilydale Mendota Sunfish Lake Other FIRE LOSS TOTALS MENDOTA HEIGHTS FIRE DEPARTMENT FEBRUARY 2024 MONTHLY REPORT LOCATION OF FIRE ALARMS Page 100 of 205 March 2024 Fire Synopsis: Fire Calls: 30 For March 2024, the Mendota Heights Fire Department (MHFD) was paged for service a total of 30 times. Mendota Heights 24 call(s) Lilydale 2 call(s) Mendota 2 call(s) Sunfish Lake 1 call(s) Other 1 call(s) Types of calls: Fires: 4- The MHFD was paged to four different grass/brush fire incidents. One of those calls ended up being a controlled burn and so MHFD did not need to do anything. Three of the calls were grass/brush fires that required the department to extinguish them. Medical/Extrication: 6- In March there were three emergency medical calls that MHFD responded to, as well as a vehicle accident with injuries and an accident involving a semi-truck requiring extrication of the driver. Finally, a call came in for an infant’s leg that had become entrapped in the side of a crib. Hazardous Situations: 5- One call was for a gas leak near the meter of a building’s exterior. The second call was regarding a ground mounted transformer leaking oil. The remaining three were for Carbon Monoxide calls. Service Calls: 1- In March the MHFD did receive one call for a cat in a tree. The cat was not within reach of our ladders or aerials. False Alarms/System Malfunctions: 9- MHFD responded to one system malfunction, seven unintentional alarm trips, and one sprinkler activation with no fire. Dispatched and Cancelled En route: 4- In March four calls were cancelled before our arrival. Mutual/Auto-Aid Other: 1- MHFD was paged via auto-aid to a garage fire in West St, Paul and assisted with fire extinguishment and overhaul. Page 101 of 205 March 2024 Trainings: March 4 18:00 EMS (Option A) This drill is part A of a 4-part refresher for maintaining EMR (Emergency Medical Responder) certification. These 4 sections must be completed every 2 years. All firefighters are required to attain this training (or above) and maintain the appropriate certification. March 11 18:30 Ice/Water rescue (Option 1) Mandatory This drill was intended to be dedicated to ice rescue but due to unseasonably warm temperatures became a modified ice/water rescue drill. It was held at Rogers Lake and multiple scenarios were performed with a person in the water requiring assistance. On shore skills were also practiced. March 14 07:00 Ice/Water rescue (Option 2) Mandatory This drill was intended to be dedicated to ice rescue but due to unseasonably warm temperatures became a modified ice/water rescue drill. It was held at Rogers Lake and multiple scenarios were performed with a person in the water requiring assistance. On shore skills were also practiced. March 20 18:30 Ice/Water rescue (Option 3) Mandatory This drill was intended to be dedicated to ice rescue but due to unseasonably warm temperatures became a modified ice/water rescue drill. It was held at Rogers Lake and multiple scenarios were performed with a person in the water requiring assistance. On shore skills were also practiced. March 26 07:00 Firefighter Safety/Survivability (Option 1) Elective This drill was dedicated to SCBA (self-contained breathing apparatus) skills as well as emergency bail outs. (This is a headfirst ground ladder escape technique) where the firefighter exits headfirst on the ladder, and then dues a 180-degree spin to re-orient themselves to climb down the remainder of the ladder normally. It would only be used in emergency conditions. March 27 18:30 Firefighter Safety/Survivability (Option 2) Elective This drill was dedicated to SCBA (self-contained breathing apparatus) skills as well as emergency bail outs. (This is a headfirst ground ladder escape technique) where the firefighter exits headfirst on the ladder, and then dues a 180-degree spin to re-orient themselves to climb down the remainder of the ladder normally. It would only be used in emergency conditions. Page 102 of 205 Number of Calls 30 Total Calls for Year 83 FIRE ALARMS DISPATCHED:NUMBER STRUCTURE CONTENTS MISC.TOTALS TO DATE ACTUAL FIRES Structure - MH Commercial $0 Structure - MH Residential $0 Structure - Contract Areas $0 Cooking Fire - confined $0 Vehicle - MH $5,000 Vehicle - Contract Areas $0 Grass/Brush/No Value MH 3 Grass/Brush/No Value Contract TOTAL MONTHLY FIRE LOSSES Other Fire 1 OVERPRESSURE RUPTURE $0 $0 $0 Excessive heat, scorch burns MEDICAL Emergency Medical/Assist 3 Vehicle accident w/injuries 2 Extrication 1 ALL FIRES, ALL AREAS (MONTH)$0 Medical, other HAZARDOUS SITUATION $0 Spills/Leaks 1 Carbon Monoxide Incident $5,000 Power line down Arcing, shorting $5,000 Hazardous, Other 4 SERVICE CALL Smoke or odor removal $0 Assist Police or other agency Service Call, other 1 GOOD INTENT Good Intent Dispatched & Cancelled 4 Current To Date Last Year Smoke Scare 24 62 58 HazMat release investigation 2 7 3 Good Intent, Other 2 2 2 FALSE ALARMS 1 5 6 False Alarm 1 7 12 Malfunction 1 Unintentional 7 Total:30 83 81 False Alarm, other 1 MUTUAL AID 1 FIRE MARSHAL'S TIME FOR MONTH Total Calls 30 Inspections Investigations WORK PERFORMED Hours To Date Last Year Re-Inspection Fire Calls 387 1006 1027 Meetings 31.25 333.75 174 Meetings Training 325 1090 997.5 Special Activity 1 49.5 86 Administration Fire Marshal 0 0 Plan Review/Training TOTALS 744.25 2479.25 2284.5 TOTAL:0 Lilydale Mendota Sunfish Lake Other MENDOTA HEIGHTS FIRE DEPARTMENT MARCH 2024 MONTHLY REPORT FIRE LOSS TOTALS LOCATION OF FIRE ALARMS Mendota Heights Mendota Heights Only Structure/Contents Mendota Heights Only Miscellaneous Mendota Heights Total Loss to Date Contract Areas Loss to Date Page 103 of 205 April 2024 Fire Synopsis: Fire Calls: 28 For April 2024, the Mendota Heights Fire Department (MHFD) was paged for service a total of 28 times. Mendota Heights 21 call(s) Lilydale 1 call(s) Mendota 0 call(s) Sunfish Lake 1 call(s) Other 5 call(s) Types of calls: Fires: 4- In April there was one grass fire investigation, two fires were coded as “other” outside fires, and a vehicle fire on Highway 62 at Dodd Rd intersection. Medical/Extrication: 2- There was one medical call and one medical involving extrication in April. Hazardous Situations: 2- The MHFD responded to a call regarding hanging power lines in an intersection, and a call for a Carbon Dioxide leak from equipment. False Alarms/System Malfunctions: 4- April recorded four false alarms. Good Intent: 4- In April there were three calls to investigate the smell of natural gas in the area. All three came up with negative results for active leaks. The fourth call was for a Carbon Dioxide incident (NOT Carbon Monoxide). Dispatched and Cancelled En route: 7- Calls cancelled before our units arrived on scene seven times in April. Mutual/Auto-Aid Other: 5- In April the MHFD responded to West St. Paul three times for auto aids on reported structure fires, as well as once to South St Paul, and the 5th time to Inver Grove Heights to assist with a reported structure fire (that ended up being a recreational fire). Page 104 of 205 April 2024 Trainings: April 8 18:30 Technical Rescue with SOT (Option 1) Mandatory Representatives from Dakota County’s SOT (Special Operations Team) lead this drill. The SOT group is made up of firefighters, police and EMS from Dakota County and is a resource that is used primarily by Dakota County agencies for incidents that require specially trained resources. This drill focused on working with SOT and what needs to occur to request their assistance, as well as what they need before, during and after the incident occurs. April 11 07:00 Technical Rescue with SOT (Option 2) Mandatory Representatives from Dakota County’s SOT (Special Operations Team) lead this drill. The SOT group is made up of firefighters, police and EMS from Dakota County and is a resource that is used primarily by Dakota County agencies for incidents that require specially trained resources. This drill focused on working with SOT and what needs to occur to request their assistance, as well as what they need before, during and after the incident occurs. April 20 08:00 Ropes & Knots (Option 1) Elective This drill was done in a scenario format and was done in an area with a moderate hill and involved having a victim that was entangled on the hill and require fire to free them and then have them brought to the top of the embankment for additional medical care. Ropes, mechanical advantages and a stokes (rescue litter) were all deployed. April 23 07:00 Ropes & Knots This drill was done in a scenario format and was done in an area with a moderate hill and involved having a victim that was entangled on the hill and require fire to free them and then have them brought to the top of the embankment for additional medical care. Ropes, mechanical advantages and a stokes (rescue litter) were all deployed. April 24 18:30 Technical Rescue with SOT (Option 3) Mandatory Representatives from Dakota County’s SOT (Special Operations Team) lead this drill. The SOT group is made up of firefighters, police and EMS from Dakota County and is a resource that is used primarily by Dakota County agencies for incidents that require specially trained resources. This drill focused on working with SOT and what needs to occur to request their assistance, as well as what they need before, during and after the incident occurs. Page 105 of 205 Number of Calls 28 Total Calls for Year 111 FIRE ALARMS DISPATCHED:NUMBER STRUCTURE CONTENTS MISC.TOTALS TO DATE ACTUAL FIRES Structure - MH Commercial Structure - MH Residential 4 $3,000 $500 $3,500 Structure - Contract Areas Cooking Fire - confined Vehicle - MH Vehicle - Contract Areas Grass/Brush/No Value MH Grass/Brush/No Value Contract Other Fire -$ -$ OVERPRESSURE RUPTURE $3,000 $500 $0 Excessive heat, scorch burns MEDICAL Emergency Medical/Assist 2 Vehicle accident w/injuries Extrication ALL FIRES, ALL AREAS (MONTH)$3,500 Medical, other HAZARDOUS SITUATION $3,500 Spills/Leaks Carbon Monoxide Incident Power line down Arcing, shorting $3,500 Hazardous, Other 2 SERVICE CALL Smoke or odor removal $0 Assist Police or other agency Service Call, other GOOD INTENT Good Intent Dispatched & Cancelled 7 Current To Date Last Year Smoke Scare 21 83 97 HazMat release investigation 3 1 8 8 Good Intent, Other 1 0 2 4 FALSE ALARMS 1 6 12 False Alarm 4 5 12 15 Malfunction Unintentional Total:28 111 136 False Alarm, other MUTUAL AID 5 FIRE MARSHAL'S TIME FOR MONTH Total Calls 28 Inspections Investigations WORK PERFORMED Hours To Date Last Year Re-Inspection Fire Calls 384 1390 1397 Meetings 86.5 420.25 339.5 Meetings Training 398 1488 939 Special Activity 28 77.5 272.5 Administration Fire Marshal 148.5 Plan Review/Training TOTALS 896.5 3375.75 3096.5 TOTAL:0 Lilydale Mendota Sunfish Lake Other MENDOTA HEIGHTS FIRE DEPARTMENT APRIL 2024 MONTHLY REPORT FIRE LOSS TOTALS LOCATION OF FIRE ALARMS Mendota Heights Mendota Heights Only Structure/Contents Mendota Heights Only Miscellaneous Mendota Heights Total Loss to Date Contract Areas Loss to Date TOTAL MONTHLY FIRE LOSSES Page 106 of 205 __________________________________________________ REQUEST FOR CITY COUNCIL ACTON MEETING DATE: June 4, 2024 AGENDA ITEM: Restructuring of the position of Community Service Officer to Police Cadet ITEM TYPE: ☒Consent ☐ Presentation/Recognition ☐ Public Hearing ☐New/Unfinished Business DEPARTMENT: Police CONTACT: Wayne Wegener, Police Captain Kelly Torkelson, Assistant City Administrator ACTION REQUEST: Approve a restructuring of the Community Service Officer position to a Police Cadet within the police department and authorize posting. BACKGROUND: In 2016, Council approved adding the job classification of Community Service Officer (CSO) to the police department. In addition to code enforcement, this non-sworn position would act as a feeder program to becoming a licensed officer within the department. In 2020, the enforcement of city code was moved out of the police department and placed under the purview of community development. With this change, the CSO position has not been filled since 2020, thereby removing the potential avenue to recruit new officers from within the agency. Currently, more and more police departments are moving toward a cadet program to aid with recruitment. These programs employ individuals with college degrees looking to pursue a career in policing but who have not completed the required education and training components to be a police officer in Minnesota. Individuals approved for these programs attend an accredited training program and, upon successful completion, transition into a police officer position within the agency. Those individuals accepted into cadet programs are compensated as full-time employees to attend the training program. Additionally, the costs to attend the training program are paid for by the agency sending the cadet. These training programs are approximately 22 weeks in length. Following the successful completion of their training program, the police cadet would be onboarded as a police officer with the City of Mendota Heights Police Department. The City’s tuition reimbursement program would apply to any repayment of costs in the case that the cadet either did not successfully 6kPage 107 of 205 complete the program or if they did not complete the required time with the department following their training. Staff is recommending a restructuring of the Community Service Officer position into a Police Cadet position within the police department and to authorize posting. This restructuring will allow for the department to recruit from that pool of individuals who meet the qualifications to be a cadet. FISCAL AND RESOURCE IMPACT: Compensation will be based on the City’s 2024 Compensation Plan and the police cadet classification would replace the CSO at a Pay Grade 2, with a pay range of $23.86-$29.33 per hour. This position would be a non-exempt, benefit eligible, 40- hour per week position. This is in-line with market rates for what other police departments in our comparison cities are offering for police cadets. Any funding needs for the cadet program would be covered by the police department budget. Additionally, this restructuring would make the city eligible for grant programs offered to cover the costs for agencies to offer a cadet program. The most recent grant awards were $50,000.00 per cadet. The intention for this position would be to feed into a full-time police officer position. This posting would replace the current authorization for posting that is currently active within the department to fill a vacant police officer position. ATTACHMENTS: None CITY COUNCIL PRIORITY: ☐Economic Vitality & Community Vibrancy ☐Environmental Sustainability & Stewardship☒Premier Public Services & Infrastructure ☒Inclusive and Responsive Government Page 108 of 205 __________________________________________________ REQUEST FOR CITY COUNCIL ACTON MEETING DATE: June 4, 2024 AGENDA ITEM: Approve Liquor License Renewal ITEM TYPE: ☒Consent ☐ Presentation/Recognition ☐ Public Hearing ☐New/Unfinished Business DEPARTMENT: Administration CONTACT: Nancy Bauer, City Clerk ACTION REQUEST: Approve the renewal of the Courtyard by Marriott liquor licenses. BACKGROUND: Current liquor licenses will expire on June 30, 2024. A renewal application has been received from Courtyard by Marriott for an On-Sale Intoxicating Liquor and Sunday Liquor license. The license fees have been paid and a completed application packet has been submitted. The background investigations have been conducted on the licensees with no negative findings for the Courtyard by Marriott. If approved by the City Council, the liquor licenses would be sent to the state Alcohol and Gambling Enforcement division for their approval and the renewed licenses would authorize the sale of alcohol through June 30, 2025. FISCAL AND RESOURCE IMPACT: N/A ATTACHMENTS: None CITY COUNCIL PRIORITY: ☐Economic Vitality & Community Vibrancy ☐Environmental Sustainability & Stewardship ☒Premier Public Services & Infrastructure ☐Inclusive and Responsive Government 6lPage 109 of 205 Page 110 of 205 __________________________________________________ REQUEST FOR CITY COUNCIL ACTON MEETING DATE: June 4, 2024 AGENDA ITEM: Approve Issuance and Renewal of Massage Licenses ITEM TYPE: ☒Consent ☐ Presentation/Recognition ☐ Public Hearing ☐New/Unfinished Business DEPARTMENT: Administration CONTACT: Nancy Bauer, City Clerk ACTION REQUEST: Approve the issuance and renewal of massage licenses. BACKGROUND: Current massage licenses will expire on June 30, 2024. The applicants listed below have submitted their applications for a new license or to renew their licenses. Massage Business license renewal: Green Lotus Yoga & Healing Center Massage Therapists license renewals for Green Lotus Yoga & Healing Center: Christine Daniel and Jessica Tevik Massage Therapist license renewals and new for Hush Therapeutic Massage: DeShona Humprey (renewal) and Sara Nelson (new applicant) The license fees have been paid and completed application packets submitted. The background investigations have been conducted on the licensees with no negative findings on the above applicants. If approved by the City Council, the massage licenses would be effective July 1, 2024, to June 30, 2025. 6mPage 111 of 205 FISCAL AND RESOURCE IMPACT: N/A ATTACHMENTS: None CITY COUNCIL PRIORITY: ☐Economic Vitality & Community Vibrancy ☐Environmental Sustainability & Stewardship ☐Premier Public Services & Infrastructure ☒Inclusive and Responsive Government Page 112 of 205 CITY OF MENDOTA HEIGHTS \I\.Af<' TREASURER'S REPORT FEBRUARY 2024 �' Deerwood Bank Checking Account .03% Collateral -Bonds Gov't. Guar. Investments Saving Cert 7/27/2020@ 1.50% Cherokee FHLB 1.35% 2/11/25 FHLB 0.50% 10/14/25 FHLB 0.70% 2/25/26 FHLB 1.00% 3/16/26 FHLB 0.75% 6/30/26 FHLB 1.00% 8/26/26 FHLMC 5.25% 12/4/28 Fed Farm Credit Bank 5. 73% 12/6/28 Bank United .45% 4/15/24 Bank Hapoalim BM NY 4.85% 05/21/24 UBS Bank USA 0.35% 6/24/24 Texas Exchange Bank 0.50% 7/9/24 Toyota Financial Savings Bank .55% 8/5/24 Webbank 1.00% 12/30/24 JP Morgan 1.10% 1/31/25 Morgan Stanley Private Bank 0.70% 3/20/25 Ally Bank 2.60% 4/14/26 Sallie Mae Bank 1.00% 7/8/26 Goldman Sachs Bank 1.05% 9/22/26 State Bank of India 1.10% 9/28/26 Discover Bank 3.35% 7/12/27 Capital One 3.40% 8/17/27 Capital One USA 3.40% 8/17/27 BMW Bank America 4.85% 9/29/27 Morgan Stanley Bank 4.45% 5/3/28 Fidelity Institutional Government Portfolio (Piper) Gov't. Securities Fund 28% Sold 6/4 MMkt Fd (WF) TOTAL FUNDS AVAILABLE 2/28/2024 Funds Available 1/1/2024 Rates Feb Money Market Bank 5 Yr. Tr. 10 Yr. Tr. 0.03% 4.26% 4.27% BALANCE $123,795.55 $14,540.30 $490,000.00 $500,000.00 $340,000.00 $505,000.00 $300,000.00 $250,000.00 $500,000.00 $440,000.00 $245,000.00 $225,000.00 $245,000.00 $247,000.00 $245,000.00 $135,000.00 $245,000.00 $245,000.00 $245,000.00 $144,000.00 $160,000.00 $245,000.00 $235,000.00 $245,000.00 $245,000.00 $245,000.00 $245,000.00 $13,973,668.51 $433,187.00 $34,370.91 $21,745,562.27 $25,004,259.44 COLLATERAL $3,240,000.00 $200,000.00 PV $14,540.30 $473,050.90 $472,745.00 $315,078.00 $470,139.85 $277,668.00 $230,212.50 $498,800.00 $439,564.40 $243,537.35 $224,696.25 $241,229.45 $242,850.40 $240,100.00 $130,542.30 $236,353.95 $234,854.55 $234,969.70 $132,755.04 $147,062.40 $225,407.35 $228,937.00 $238,990.15 $238,990.15 $250,603.15 $248,270.75 $13,973,668.51 6nPage 113 of 205 CITY OF MENDOTA HEIGHTS \A� TREASURER'S REPORT MARCH 2024 \V, · Deerwood Bank Checking Account .03% Collateral -Bonds Gov't. Guar. Investments Saving Cert 7/27/2020@ 1.50% Cherokee FHLB 1.35% 2/11/25 FHLB 0.50% 10/14/25 FHLB 0.70% 2/25/26 FH LB 1. 00% 3/16/26 FHLB 0.75% 6/30/26 FHLB 1.00% 8/26/26 FHLMC 5.25% 12/4/28 Fed Farm Credit Bank 5.73% 12/6/28 Bank United .45% 4/15/24 Bank Hapoalim BM NY 4.85% 05/21/24 UBS Bank USA 0.35% 6/24/24 Texas Exchange Bank 0.50% 7/9/24 Toyota Financial Savings Bank .55% 8/5/24 Webbank 1.00% 12/30/24 JP Morgan 1.10% 1/31/25 Morgan Stanley Private Bank 0.70% 3/20/25 Ally Bank 2.60% 4/14/26 Sallie Mae Bank 1.00% 7/8/26 Goldman Sachs Bank 1.05% 9/22/26 State Bank of India 1.10% 9/28/26 Discover Bank 3.35% 7/12/27 Capital One 3.40% 8/17/27 Capital One USA 3.40% 8/17/27 BMW Bank America 4.85% 9/29/27 Morgan Stanley Bank 4.45% 5/3/28 Fidelity Institutional Government Portfolio (Piper) Gov't. Securities Fund 28% Sold 6/4 MMkt Fd (WF) TOTAL FUNDS AVAILABLE 3/31/2024 Funds Available 1/1/2024 Rates Mar Money Market Bank 5 Yr. Tr. 10 Yr. Tr. 0.03% 4.21% 4.20% BALANCE $261,515.80 Cost $14,540.30 $490,000.00 $500,000.00 $340,000.00 $505,000.00 $300,000.00 $250,000.00 $500,000.00 $440,000.00 $245,000.00 $225,000.00 $245,000.00 $247,000.00 $245,000.00 $135,000.00 $245,000.00 $245,000.00 $245,000.00 $144,000.00 $160,000.00 $245,000.00 $235,000.00 $245,000.00 $245,000.00 $245,000.00 $245,000.00 $12,883,086.23 $433,187.00 $48,333.35 $20,806,662.68 $25,004,259.44 COLLATERAL $3,240,000.00 $200,000.00 PV $14,540.30 $474,241.60 $473,920.00 $315,503.00 $470,735.75 $278,130.00 $230,510.00 $499,745.00 $439,872.40 $244,412.00 $224,775.00 $242,064.90 $243,638.33 $240,857.05 $130,829.85 $236,858.65 $235,317.60 $234,411.10 $132,341.76 $146,251.20 $224,236.25 $226,434.25 $236,417.65 $236,417.65 $247,812.60 $245,967.75 $12,883,086.23 Page 114 of 205 CITY OF MENDOTA HEIGHTS >..111.¥TREASURER'S REPORT APRIL 2024,l)\>t - Deerwood Bank Checking Account .03% Collateral -Bonds Gov't. Guar. Investments Saving Cert 7/27/2020@ 1.50% Cherokee FHLB 1.35% 2/11/25 FHLB 0.50% 10/14/25 FHLB 0.70% 2/25/26 FHLB 1.00% 3/16/26 FHLB 0.75% 6/30/26 FHLB 1.00% 8/26/26 FHLMC 5.25% 12/4/28 Fed Farm Credit Bank 5.73% 12/6/28 Bank Hapoalim BM NY 4.85% 05/21/24 UBS Bank USA 0.35% 6/24/24 Texas Exchange Bank 0.50% 7/9/24 Toyota Financial Savings Bank .55% 8/5/24 Web bank 1. 00% 12/30/24 JP Morgan 1.10% 1/31/25 Morgan Stanley Private Bank 0. 70% 3/20/25 Ally Bank 2.60% 4/14/26 Sallie Mae Bank 1.00% 7/8/26 Goldman Sachs Bank 1.05% 9/22/26 State Bank of India 1.10% 9/28/26 Popular Bank 4.60% 4/19/27 Discover Bank 3.35% 7/12/27 Capital One 3.40% 8/17/27 Capital One USA 3.40% 8/17/27 BMW Bank America 4.85% 9/29/27 Morgan Stanley Bank 4.45% 5/3/28 Fidelity Institutional Government Portfolio (Piper) Gov't. Securities Fund 28% Sold 6/4 MMkt Fd (WF) TOTAL FUNDS AVAILABLE 4/30/2024 Funds Available 1/1/2024 Rates Mar Money Market Bank 5 Yr. Tr. 10 Yr. Tr. 0.03% 4.72% 4.69% BALANCE $180,729.01 Cost $14,540.30 $490,000.00 $500,000.00 $340,000.00 $505,000.00 $300,000.00 $250,000.00 $500,000.00 $440,000.00 $225,000.00 $245,000.00 $247,000.00 $245,000.00 $135,000.00 $245,000.00 $245,000.00 $245,000.00 $144,000.00 $160,000.00 $245,000.00 $245,000.00 $235,000.00 $245,000.00 $245,000.00 $245,000.00 $245,000.00 $12,602,037.56 $433,187.00 $54,047.70 $20,450,541.57 $25,004,259.44 COLLATERAL $3,240,000.00 $200,000.00 PV $14,540.30 $475,437.20 $473,715.00 $314,758.40 $468,276.40 $277,128.00 $229,330.00 $496,470.00 $438,948.40 $224,876.25 $243,187.00 $244,725.13 $241,873.80 $131,247.00 $237,544.65 $236,028.10 $234,131.80 $132,341.76 $146,188.80 $224,005.95 $243,775.00 $225,287.45 $235,033.40 $235,033.40 $245,820.75 $243,086.55 $12,602,037.56 Page 115 of 205 Page 116 of 205 1101 Victoria Curve I Mendota Heights, MN 55118 CITY OF MENOOT A HEIGHTS 651.452.1850 phone I 651.452.8940 faxwww.mendotaheightsmn.gov Request for City Council Action MEETING DATE: TO: FROM: SUBJECT: BACKGROUND Significant Claims June 4, 2024 Mayor, City Council and City Administrator Kristen Schabacker, Finance Director � Claims List Summary Met Council Environmental Services -Sewer & SAC Charges US Bank -Monthly Purchases Bolton & Menk - Marie Bridge/Lift Station/Rogers Lake Skate Park Work Civic Plus -Website Maintenance Excel Turf & Ornamental -Par 3 Chemicals Great River Greening -Oheyawahe Restoration Kimley-Hom and Associates -Friendly Hills Street Project Work Kirchner Contracting -Par 3 Concrete Work Mansfield Oil -Fuel Pro-Tee Design -Mendakota Park Security Cameras Manual Checks Total System Checks Total Total for the list of claims for the June 4, 2024 City Council meeting RECOMMENDATION $ 129,243.50 $ 18,083.11 $ 6,501.50 $ 8,846.19 $ 5,113.97 $ 6,215.16 $ 31,671.53 $ 16,550.00 $ 8,583.80 $ 17,389.80 $ 271,466.20 $ 143,921.61 $ 415,387.81 Staff recommends that the Mendota Heights City Council approve the list of claims for June 4, 2024. 6oPage 117 of 205 Account MENDOTA HEIGHTS, CITY OF G 45-1155 G 15°1155 G 01-1155 MENDOTA HEIGHTS, CITY OF CITY OF MENDOTA HEIGHTS Claims List Comments CREDIT CARD TRF. CREDIT CARD TRF. CREDIT CARD TRF. MANUAL CHECKS 04/30/24MAN DEPT Descr Amount $5,000.00 $15,000.00 $100,000.00 $120,000.00 $120,000.00 05/30/24 9:47 AM Page 1 Page 118 of 205 CITY OF MENDOTA HEIGHTS 05/30/24 9:46 AM Claims List Page 1 MANUAL CHECKS 05/29/24 MAN Account Comments DEPT Descr Amount BCA-BTS E 01-4490-070-70 BACKGROUND CHECKS Parks & Recreation $135.00 BCA-BTS $135.00 MCFOA E 01-4400-110-10 6/11/24 MCFOA REGION IV ME Administration $50.00 MCFOA $50.00 METRO COUNCIL ENVIRONMENT SVC E 15-4449-060-60 JUNE SEWER SERVICE Utility Enterprise $109,562.30 R 15-3320 APRIL SAC $19,880.00 R 15-3615 APRIL SAC -$198.80 METRO COUNCIL ENVIRONMENT SVC $129,243.50 MISSION SQUARE (ICMA RETIREMENT) G 01-2072 5/24/24 PAYROLL $3,650.00 G 01-2073 5/24/24 PAYROLL $150.00 MISSION SQUARE (ICMA RETIREMENT) $3,800.00 U.S. BANK E 15-4305-060-60 OPERATING SUPPLIES -UTILIT Utility Enterprise $86.64 E 08-4335-000-00 WASTE DISPOSAL -CITY HALL Spec Fds $15.90 E 01-4335-315-30 BLDG MAINT -FIRE Fire $486.64 E 01-4300-110-10 OFFICE SUPPLIES -ADMIN Administration $39.99 E 01-4305-070-70 OPERATING SUPPLIES -PARKS Parks & Recreation $345.77 E 01-4435-200-70 PICKLEBALL SUPPLIES -REC Parks & Recreation $39.99 E 01-4305-050-50 OPERATING SUPPLIES -STREE Road & Bridges $86.65 E 01-4435-200-70 PICKLEBALL SUPPLIES -REC Parks & Recreation $76.89 E 01-4305-070-70 OPERATING SUPPLIES -PARKS Parks & Recreation $247.95 E 01-4300-110-10 OFFICE SUPPLIES -ADMIN Administration $17.70 E 01-4305-070-70 OPERATING SUPPLIES -PARKS Parks & Recreation $86.65 E 15-4305-060-60 OPERATING SUPPLIES -UTILIT Utility Enterprise $127.21 E 01-4300-110-10 OFFICE SUPPLIES -ADMIN Administration $66.18 E 01-4305-070-70 OPERATING SUPPLIES -PARKS Parks & Recreation $127.22 E 01-4330-490-70 EQUIP REPAIR -PARKS Parks & Recreation $99.00 E 01-4305-070-70 OPERATING SUPPLIES -PARKS Parks & Recreation -$260.27 E 01-4300-110-10 OFFICE SUPPLIES -ADMIN Administration -$66.18 E 01-4435-200-70 SUMMER PROGRAM SUPPLIES -Parks & Recreation $74.94 E 45-4300-045-45 OFFICE SUPPLIES -PAR 3 Golf Course $16.97 E 01-4305-050-50 OPERATING SUPPLIES -STREE Road & Bridges $127.22 E 15-4305-060-60 OPERATING SUPPLIES -UTILIT Utility Enterprise $34.85 E 15-4305-060-60 OPERATING SUPPLIES -UTILIT Utility Enterprise $18.49 E 01-4305-050-50 OPERATING SUPPLIES -STREE Road & Bridges $18.50 E 01-4305-070-70 OPERATING SUPPLIES -PARKS Parks & Recreation $18.50 E 01-4305-070-70 OPERATING SUPPLIES -PARKS Parks & Recreation $679.25 E 01-4480-110-10 OFFICE CHAIRS -CITY HALL Administration $6,314.00 E 15-4305-060-60 OPERATING SUPPLIES -UTILIT Utility Enterprise -$258.72 E 01-4305-050-50 OPERATING SUPPLIES -STREE Road & Bridges -$258.72 E 01-4305-070-70 OPERATING SUPPLIES -PARKS Parks & Recreation -$258.72 E 01-4305-070-70 OPERATING SUPPLIES -PARKS Parks & Recreation $113.99 E 01-4300-110-10 OFFICE SUPPLIES -ADMIN Administration $43.43 E 01-4300-110-10 OFFICE SUPPLIES -ADMIN Administration $126.98 E 01-4305-050-50 OPERATING SUPPLIES -STREE Road & Bridges $34.84 Page 119 of 205 CITY OF MENDOTA HEIGHTS 05/30/24 9:46 AM Claims List Page 2 MANUAL CHECKS 05/29/24 MAN Account Comments DEPT Descr Amount E 01-4305-070-70 OPERATING SUPPLIES -PARKS Parks & Recreation $34.84 E 01-4404-110-10 ICMA DUES Administration $1,159.00 E 01-4300-110-10 OFFICE SUPPLIES -ADMIN Administration $118.15 E 01-4300-110-10 OFFICE SUPPLIES -ADMIN Administration $81.83 G 45-2035 OFFICE SUPPLIES -PAR 3 -$1.09 E 01-4330-215-70 EARTH DAY SUPPLIES -PARKS Parks & Recreation $111.53 E 01-4301-114-14 COMPUTER SUPPLIES -IT Info Tech $207.53 E 01-4330-215-70 EARTH DAY SUPPLIES -PARKS Parks & Recreation $31.61 E 01-4490-109-09 MTG SUPPLIES -CITY COUNCIL City Council $207.58 E 01-4435-200-70 SUPPLIES REC Parks & Recreation $608.21 E 45-4335-045-45 BLDG MAINT -PAR 3 Golf Course $25.09 E 01-4400-070-70 CONFERENCE EXPENSE -PW Parks & Recreation $38.84 E 01-4300-110-10 OFFICE SUPPLIES -ADMIN Administration $62.97 E 01-4400-050-50 CONFERENCE EXPENSE -PW Road & Bridges $250.56 E 01-4400-070-70 CONFERENCE EXPENSE -PW Parks & Recreation $250.56 E 01-4305-050-50 OPERATING SUPPLIES -STREE Road & Bridges $43.41 E 01-4400-200-70 MRPA TRAINING -M. LAWREN Parks & Recreation $39.00 E 01-4490-030-30 RECRUmNG -FIRE Fire $25.94 E 01-4490-110-10 CITY ANNOUNCEMENTS Administration $7.24 E 15-4490-060-60 SEASONAL RECRUmNG -PW Utility Enterprise $2.13 E 15-4400-060-60 CONFERENCE EXPENSE -PW Utility Enterprise $38.83 E 01-4306-070-70 SEASONAL RECRUITING -PW Parks & Recreation $2.13 E 01-4400-050-50 CONFERENCE EXPENSE -PW Road & Bridges $38.84 E 01-4435-200-70 T SWIFT EVENT -REC Parks & Recreation $21.70 E 01-4490-110-10 NOTARY -S. ROBERTSON Administration $20.50 E 01-4435-200-70 SENIOR PROGRAMS -REC Parks & Recreation $8.18 E 01-4435-200-70 REC SUPPLIES -PARK SYSTEM Parks & Recreation $107.77 E 01-4435-200-70 KIDS GARAGE SALE SUPPLIES -Parks & Recreation $30.48 E 01-4435-200-70 PICKLEBALL SUPPLIES -REC Parks & Recreation $31.19 E 01-4435-200-70 REC MARKETING Parks & Recreation $394.44 E 01-4305-030-30 NFPA LINK -J. KING Fire $103.49 E 01-4435-200-70 TOUCH A TRUCK SUPPLIES - R Parks & Recreation $38.37 E 45-4435-200-45 GOLF PROGRAM SUPPLIES -PA Golf Course $125.84 E 01-4306-050-50 SEASONAL RECRUmNG -PW Road & Bridges $2.13 E 01-4305-030-30 OPERATING SUPPLIES -FIRE Fire $77.85 G 45-2035 BLDG MAINT -PAR 3 -$1.61 E 01-4490-075-75 NRC WORKSESSION Natural Resources $77.59 E 01-4300-110-10 OFFICE SUPPLIES -ADMIN Administration $25.97 E 01-4410-020-20 UNIFORM -PD Police $39.99 E 01-4300-070-70 NAMEPLATE -PARKS Parks & Recreation $20.01 E 01-4300-105-15 NAMEPLATE -ENGINEERING Engineering Enterprise $20.01 E 01-4300-080-80 NAMEPLATE -PLANNING Planning $34.61 E 15-4400-060-60 CONFERENCE EXPENSE -PW Utility Enterprise $250.56 E 01-4305-030-30 OPERATING SUPPLIES -FIRE Fire $38.93 E 01-4305-070-70 OPERATING SUPPLIS -PARKS Parks & Recreation $267.94 E 01-4400-020-20 TRAINING -PD Police -$325.00 E 01-4410-020-20 UNIFORMS -PD Police $99.98 E 01-4305-070-70 OPERATING SUPPLIS -PARKS Parks & Recreation $83.38 E 04-4620-000-00 2024 PARK TRUCK Spec Fds $3,157.28 E 01-4330-215-70 COMPOST BAGS -PARKS Parks & Recreation $54.94 E 01-4410-020-20 UNIFORMS -PD Police $136.65 E 01-4410-020-20 UNIFORMS -PD Police $293.00 E 01-4223-020-20 POST BOARD LICENSE RENEW Police $180.00 Page 120 of 205 Account E 01-4223-020-20 E 01-4404-020-20 E 01-4318-020-20 E 01-4410-020-20 E 01-4400-020-20 U.S. BANK XCEL ENERGY E 01-4211-320-70 E 01-4211-320-70 E 01-4211-320-70 E 01-4211-320-70 E 01-4211-320-70 XCEL ENERGY CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 05/29/24 MAN Comments DEPT Descr APRIL 2024 TRANSUNION DUE Police FBINAA DUES -PD POSTAGE -PD UNIFORMS -PD BCA TRAINING -PD UTILffiES UTILffiES UTILffiES UTILffiES UTILffiES Police Police Police Police Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Amount $94.40 $125.00 $5.08 $138.00 $450.00 $18,083.11 $21.27 $10.94 $30.65 $27.40 $64.33 $154.59 $151,466.20 05/30/24 9:46 AM Page 3 Page 121 of 205 Account ALLSTREAM E 01-4210-020-20 ALLSTREAM BAN-KOE CO. E 10-4460-000-00 BAN-KOE CO. BARR, DONOVAN E 01-4410-020-20 E 01-4410-020-20 BARR, DONOVAN BATTERIES PLUS-EAGAN E 08-4335-000-00 BATTERIES PLUS-EAGAN BGMN, INC. E 01-4320-070-70 E 15-4320-060-60 E 01-4320-050-50 E 01-4320-030-30 E 01-4320-020-20 E 01-4320-110-10 BGMN, INC. BOLTON & MENK INC E 01-4220-125-70 E 19-4220-000-00 E 15-4220-060-60 BOLTON & MENK INC CENTRAL IRRIGATION SUPPLY E 01-4330-490-70 CENTRAL IRRIGATION SUPPLY CIVICPLUS E 01-4220-114-14 G 01-1215 CIVICPLUS CUMMINGS, ELIZABETH E 99-4460-804-00 CUMMINGS, ELIZABETH DAKOTA COUNTY FINANCIAL SERVIC E 01-4200-610-15 E 01-4275-020-20 E 01-4275-030-30 E 15-4200-610-60 E 01-4200-610-70 E 01-4200-610-50 DAKOTA COUNTY FINANCIAL SERVIC DEFENSIVE EDGE TRAINING CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 06/04/24 PAY Comments DEPT Descr 5/15/24-6/14/24 TELEPHONE S Police MENDAKOTA FIBER PROJECT Spec Fds UNIFORM REIMBURSEMENT - P Police UNIFORM REIMBURSEMENT - P Police BLDG SUPPLIES -CITY HALL FUEL ADDITIVE FUEL ADDITIVE FUEL ADDITIVE FUEL ADDITIVE FUEL ADDITIVE FUEL ADDITIVE ROGERS LAKE SKATE PARK MARIE AVE BRIDGE Spec Fds Parks & Recreation Utility Enterprise Road & Bridges Fire Police Administration Parks & Recreation Spec Fds LIFT STATION PUMP ANALYSIS Utility Enterprise EQUIP REPAIR -PARKS Parks & Recreation 7/21/24-12/31/24 WEBSITE MA Info Tech 1/1/25-7 /20/25 WEBSITE MAIN IRRIGATION REPAIR REMIBUR Spec Fds APRIL 2024 RADIO SUBSCRIBE Engineering Enterprise APRIL 2024 RADIO SUBSCRIBE Police APRIL 2024 RADIO SUBSCRIBE Fire APRIL 2024 RADIO SUBSCRIBE Utility Enterprise APRIL 2024 RADIO SUBSCRIBE Parks & Recreation APRIL 2024 RADIO SUBSCRIBE Road & Bridges Amount $481.70 $481.70 $237.74 $237.74 $219.94 $146.00 $365.94 $17.99 $17.99 $82.30 $82.30 $82.29 $82.29 $82.29 $82.29 $493.76 $405.00 $3,908.50 $2,188.00 $6,501.50 $36.00 $36.00 $4,423.09 $4,423.10 $8,846.19 $183.07 $183.07 $69.99 $1,003.19 $839.88 $23.33 $139.98 $186.64 $2,263.01 05/30/24 9:49 AM Page 1 Page 122 of 205 CITY OF MENDOTA HEIGHTS 05/30/24 9:49 AM Claims list Page 2 SYSTEM CHECKS 06/04/24 PAY Account Comments DEPT Descr Amount E 01-4400-020-20 3/13-3/14 TRAINING - K. PAGE Police $550.00 DEFENSIVE EDGE TRAINING $550.00 DEL TA DENTAL E 01-4131-070-70 JUNE 2024 DENTAL PREMIUM Parks & Recreation $306.24 E 01-4131-105-15 JUNE 2024 DENTAL PREMIUM Engineering Enterprise $153.12 E 01-4131-110-10 JUNE 2024 DENTAL PREMIUM Administration $688.08 E 01-4131-020-20 JUNE 2024 DENTAL PREMIUM Police $1,525.69 E 01-4131-030-30 JUNE 2024 DENTAL PREMIUM Fire $51.04 E 08-4131-000-00 JUNE 2024 DENTAL PREMIUM Spec Fds $51.04 E 15-4131-060-60 JUNE 2024 DENTAL PREMIUM Utility Enterprise $248.59 G0l-2071 JUNE 2024 DENTAL PREMIUM $541.59 G0l-2074 JUNE 2024 DENTAL PREMIUM $913.18 E 01-4131-020-20 JUNE 2024 DENTAL PREMIUM Police $153.12 E 01-4131-050-50 JUNE 2024 DENTAL PREMIUM Road & Bridges $446.13 DELTA DENTAL $5,077.82 ELECTRO WATCHMAN E 01-4210-030-30 ANNUAL ALARM MONITORING Fire $175.00 E 45-4210-045-45 ANNUAL ALARM MONITORING Golf Course $486.28 E 01-4210-070-70 6/1/24-8/31/24 SECURITY MO Parks & Recreation $112.00 E 08-4335-000-00 6/2024-8/2024 ALARM MONIT Spec Fds $264.00 G 01-1215 ANNUAL ALARM MONITORING $125.00 G 45-1215 ANNUAL ALARM MONITORING $347.35 E 01-4210-050-50 6/1/24-8/31/24 SECURITY MO Road & Bridges $112.00 E 15-4210-060-60 6/1/24-8/31/24 SECURITY MO Utility Enterprise $112.00 ELECTRO WATCHMAN $1,733.63 EMERGENCY APPARATUS MTNC E 01-4330-460-30 EQUIP REPAIR -FIRE Fire $321.02 E 01-4330-460-30 EQUIP REPAIR -FIRE Fire $550.31 EMERGENCY APPARATUS MTNC $871.33 EVERLAST REHAB E 15-4330-490-60 EQUIP REPAIR -UTILITY Utility Enterprise $1,200.00 EVERLAST REHAB $1,200.00 EXCEL TURF & ORNAMENTAL E 45-4334-045-45 COURSE MAINTENANCE CHEMI Golf Course $5,113.97 EXCEL TURF & ORNAMENTAL $5,113.97 FIRE SAFETY USA, INC. E 01-4305-030-30 OPERATING SUPPLIES -FIRE Fire $185.90 FIRE SAFETY USA, INC. $185.90 FLEETPRIDE E 15-4305-060-60 OPERATING SUPPLIES -UTILIT Utility Enterprise $11.16 E 01-4330-490-50 EQUIP REPAIR -STREET Road & Bridges $229.98 E 01-4305-050-50 OPERATING SUPPLIES -STREE Road & Bridges $11.16 E 01-4330-490-50 EQUIP REPAIR -STREET Road & Bridges $648.43 E 01-4330-490-50 EQUIP REPAIR -STREET Road & Bridges $137.26 E 01-4330-490-30 EQUIP REPAIR -FIRE Fire $157.27 E 01-4330-490-50 EQUIP REPAIR -STREET Road & Bridges $220.55 E 01-4330-490-50 EQUIP REPAIR -STREET Road & Bridges $151.96 Page 123 of 205 Account E 01-4330-490-70 E 01-4330-490-50 E 01-4305-070-70 E 45-4330-490-45 E 01-4330-490-50 G 45-2035 FLEETPRIDE FORCE AMERICA E 01-4330-490-50 FORCE AMERICA FURTHER (SELECT ACCOUNT) E 08-4131-000-00 E 01-4131-020-20 E 01-4131-110-10 E 01-4131-050-50 E 01-4131-070-70 E 01-4131-105-15 FURTHER (SELECT ACCOUNT) GAME TRUCK TWIN cmES LLC E 01-4435-200-70 GAME TRUCK TWIN cmES LLC GERLACH OUTDOOR E 01-4330-490-70 GERLACH OUTDOOR GERTENS GREENHOUSE E 01-4500-075-75 E 01-4305-070-70 GERTENS GREENHOUSE GOLDCOM E 01-4305-156-30 GOLDCOM GORGOS, NICK E 01-4490-020-20 GORGOS, NICK GRAINGER E 08-4335-000-00 E 08-4335-000-00 GRAINGER GREAT RIVER GREENING E 01-4305-075-75 GREAT RIVER GREENING GREEN2 SOLAR LEASING, LLC E 45-4213-045-45 E 15-4213-060-60 E 01-4213-070-70 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 06/04/24 PAY Comments EQUIP REPAIR -PARKS EQUIP REPAIR -STREET DEPT Descr Parks & Recreation Road & Bridges OPERATING SUPPLIES -PARKS Parks & Recreation EQUIP REPAIR -PAR 3 Golf Course EQUIP REPAIR -STREET Road & Bridges EQUIP REPAIR -PAR 3 EQUIP REPAIR -STREET Road & Bridges MAY 2024 PARTICIPANT FEE Spec Fds MAY 2024 PARTICIPANT FEE Police MAY 2024 PARTICIPANT FEE Administration MAY 2024 PARTICIPANT FEE Road & Bridges MAY 2024 PARTICIPANT FEE Parks & Recreation MAY 2024 PARTICIPANT FEE Engineering Enterprise 6/13/24 TEEN EVENT -REC Parks & Recreation EQUIP REPAIR -PARKS Parks & Recreation TREE -MARIE PARK Natural Resources OPERATING SUPPLIES -PARKS Parks & Recreation OPERATING SUPPLIES -FIRE Fire LIQUOR LICENSE COMPLIANCE Police BLDG MAINT -CITY HALL BLDG MAINT -CITY HALL Spec Fds Spec Fds OHEYAWAHE PILOT KNOB PRE Natural Resources SOLAR PANEL LEASE -PAR 3 Golf Course SOLAR PANEL LEASE -PUBLIC Utility Enterprise SOLAR PANEL LEASE -PUBLIC Parks & Recreation Amount $21.70 $79.85 $11.16 $118.55 $33.75 -$7.63 $1,825.15 $207.00 $207.00 $2.25 $46.45 $17.20 $10.85 $11.25 $10.85 $98.85 $475.00 $475.00 $742.94 $742.94 $130.34 $232.66 $363.00 $50.45 $50.45 $100.00 $100.00 $171.48 $27.08 $198.56 $6,215.16 $6,215.16 $181.91 $131.71 $65.85 05/30/24 9:49 AM Page 3 Page 124 of 205 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 06/04/24 PAY Account Comments DEPT Descr E 15-4213-060-60 E 01-4213-050-50 E 01-4213-070-70 E 08-4213-000-00 E 01-4213-030-30 E 01-4213-050-50 GREEN 2 SOLAR LEASING , LLC HANCO CORPORATION E 01-4330-490-70 HANCO CORPORATION HUBNER ,HUNTER E 01-4410-020-20 HUBNER ,HUNTER SOLAR PANEL LEASE -PUBLIC Utility Enterprise SOLAR PANEL LEASE -PUBLIC Road & Bridges SOLAR PANEL LEASE -PUBLIC Parks & Recreation SOLAR PANEL LEASE -CITY HA Spec Fds SOLAR PANEL LEASE -FIRE Fire SOLAR PANEL LEASE -PUBLIC Road & Bridges EQUIP REPAIR -PARKS Parks & Recreation UNIFORM REIMBURSEMENT -P Police IDEAL ENERGIES SOLAR LEASING 2021 E 01-4213-030-30 SOLAR PANEL LEASE -FIRE IDEAL ENERGIES SOLAR LEASING 2021 INNOVATIVE OFFICE SOLUTIONS E 01-4300-030-30 E 01-4300-110-10 E 01-4300-020-20 E 01-4300-110-10 E 15-4300-060-60 E O 1-4 300-040-40 E 01-4300-105-15 E 01-4300-080-80 E 01-4300-110-10 E 01-4300-030-30 E 01-4300-070-70 INNOVATIVE OFFICE SOLUTIONS JOHNSON ,DAN OFFICE SUPPLIES -FIRE PAPER PAPER OFFICE SUPPLIES -ADMIN PAPER PAPER PAPER PAPER OFFICE SUPPLIES -ADMIN PAPER PAPER Fire Fire Administration Police Administration Utility Enterprise Code Enforcement /Inspe Engineering Enterprise Planning Administration Fire Parks & Recreation E 01-4305-030-30 JOHNSON, DAN REIMBURSEMENT SUNSCREEN Fire KIMLEY-HORN AND ASSOCIATES, INC . E 27-4220-807-00 FRIENDLY HILLS ST . PROJ . KIMLEY-HORN AND ASSOCIATES, INC. KIRCHNER CONTRACTING E 45-4334-045-45 KIRCHNER CONTRACTING KRAACK, TOM (THE PATIENCE BAND) CONCRETE WORK -PAR 3 Spec Fds Golf Course E 01-4435-200-70 6/12/24 MUSIC IN THE PARK Parks & Recreation KRAACK, TOM (THE PATIENCE BAND) LELS G 01-2075 LELS LAWSON PRODUCTS , INC JUNE 2024 UNION DUES Amount $65.86 $131.71 $131.71 $395.42 $197.58 $65.85 $1,367.60 $274.38 $274.38 $254.00 $254.00 $160.57 $160.57 $3.72 $273.48 $33.59 $73.62 $9.60 $38.38 $31.19 $35.99 $17.52 $16.79 $40.78 $574.66 $77.89 $77.89 $31,671.53 $31,671.53 $16,550.00 $16,550.00 $300.00 $300.00 $987.00 $987.00 05/30/24 9:49 AM Page 4 Page 125 of 205 CITY OF MENDOTA HEIGHTS 05/30/24 9:49 AM Page 5 Claims List SYSTEM CHECKS 06/04/24 PAY Account Comments DEPT Descr Amount E 01-4330-490-70 EQUIP REPAIR -PARKS Parks & Recreation $28.88 E 15-4305-060-60 OPERATING SUPPLIES -UTILIT Utility Enterprise $108.72 E 01-4305-050-50 OPERATING SUPPLIES -STREE Road & Bridges $108.72 E 01-4305-070-70 OPERATING SUPPLIES -PARKS Parks & Recreation $108.72 E 15-4330-490-60 EQUIP REPAIR -UTILITY Utility Enterprise $28.88 E 01-4330-490-50 EQUIP REPAIR -STREET Road & Bridges $28.88 LAWSON PRODUCTS, INC $412.80 LOCAL UNION NO. 70 G 01-2075 JUNE 2024 UNION DUES $90.50 LOCAL UNION NO. 70 $90.50 LUBE-TECH E 15-4320-060-60 WINDSHIELD WASH FLUID Utility Enterprise $26.98 E 01-4320-105-15 WINDSHIELD WASH FLUID Engineering Enterprise $26.98 E 01-4320-110-10 WINDSHIELD WASH FLUID Administration $26.97 E 01-4320-020-20 WINDSHIELD WASH FLUID Police $26.98 E 01-4320-030-30 WINDSHIELD WASH FLUID Fire $26.98 E 01-4320-050-50 WINDSHIELD WASH FLUID Road & Bridges $26.98 E 01-4320-070-70 WINDSHIELD WASH FLUID Parks & Recreation $26.98 LUBE-TECH $188.85 MACQUEEN EMERGENCY E 01-4330-460-30 SCBA SERVICE -FIRE Fire $1,103.26 MACQUEEN EMERGENCY $1,103.26 MANSFIELD OIL COMPANY G 01-1210 FUEL $5,879.10 G 01-1210 FUEL $2,704.70 MANSFIELD OIL COMPANY $8,583.80 MCP SOLUTIONS LLC G 45-2035 CC PAPER -PAR 3 -$4.30 E 45-4300-045-45 CC PAPER -PAR 3 Golf Course $66.80 MCP SOLUTIONS LLC $62.50 MENARDS E 01-4335-315-30 BLDG MAINT -FIRE Fire $117.43 E 01-4320-030-30 GAS/OIL -FIRE Fire $49.22 MENARDS $166.65 METRO SALES E 01-4330-490-70 APRIL COPIER/PRINTER LEASE Parks & Recreation $14.31 E 01-4220-110-10 APRIL COPIER/PRINTER LEASE Administration $1,275.61 E 01-4200-610-20 APRIL COPIER/PRINTER LEASE Police $248.02 E 01-4300-030-30 APRIL COPIER/PRINTER LEASE Fire $167.41 E 15-4330-490-60 APRIL COPIER/PRINTER LEASE Utility Enterprise $14.31 E 01-4330-490-50 APRIL COPIER/PRINTER LEASE Road & Bridges $14.31 METRO SALES $1,733.97 MIDWEST MACHINERY CO (FRONTIER AG) E 01-4330-490-70 EQUIP REPAIR -PARKS Parks & Recreation $1,294.01 E 01-4330-490-70 EQUIP REPAIR -PARKS Parks & Recreation $680.34 MIDWEST MACHINERY CO (FRONTIER AG) $1,974.35 Page 126 of 205 Account MN DEPT OF AGRICULTURE E 45-4490-045-45 G 45-1215 MN DEPT OF AGRICULTURE MN DEPT OF TRSPT E 01-4330-490-50 MN DEPT OF TRSPT MN FIRE SERVICE CERTIFICATION E 01-4400-030-30 E 01-4400-030-30 MN FIRE SERVICE CERTIFICATION MN ST ADMIN ITG TELECOM SRVCE CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 06/04/24 PAY Comments DEPT Descr RETAIL FOOD HANDLER LICEN Golf Course RETAIL FOOD HANDLER LICEN EQUIP REPAIR -STREET Road & Bridges FIRE INSPECTOR CERT. EXAM -Fire FIRE INSPECTOR CERT. EXAM -Fire E 01-4223-020-20 APRIL WAN SERVICE Police Info Tech E 01-4220-114-14 APRIL WAN SERVICE MN ST ADMIN ITG TELECOM SRVCE MNPEA G0l-2075 MNPEA NORTH POINT STUMP GRINDING E 01-4500-075-75 NORTH POINT STUMP GRINDING OXYGEN SERVICE CO E 01-4305-030-30 OXYGEN SERVICE CO PITNEY BOWES E 15-4200-610-60 E 01-4200-610-50 E 01-4200-610-15 E 01-4200-610-70 E 01-4318-080-80 E 01-4318-040-40 E 01-4200-610-30 E 01-4200-610-20 E 01-4200-610-10 PITNEY BOWES PRO-TEC DESIGN, INC. E 10-4460-000-00 PRO-TEC DESIGN, INC. PUBLIC SAFETY EQUIPMENT, LLC E 01-4330-440-20 PUBLIC SAFETY EQUIPMENT, LLC RENT N SAVE E 01-4200-610-70 E 45-4200-610-45 G 45-2035 JUNE 2024 UNION DUES TREE SERVICES -NATURAL RE Natural Resources OPERATING SUPPLIES -FIRE Fire 3/30/24-6/29/24 POSTAGE ME Utility Enterprise 3/30/24-6/29/24 POSTAGE ME Road & Bridges 3/30/24-6/29/24 POSTAGE ME Engineering Enterprise 3/30/24-6/29/24 POSTAGE ME Parks & Recreation 3/30/24-6/29/24 POSTAGE ME Planning 3/30/24-6/29/24 POSTAGE ME Code Enforcement/Inspe 3/30/24-6/29/24 POSTAGE ME Fire 3/30/24-6/29/24 POSTAGE ME Police 3/30/24-6/29/24 POSTAGE ME Administration SECURITY CAMERAS MENDAKO Spec Fds EQUIP REPAIR -PD Police APRIL 2024 RENTALS -PARKS Parks & Recreation APRIL 2024 RENTALS -PAR 3 Golf Course APRIL 2024 RENTALS -PAR 3 Amount $25.00 $25.00 $50.00 $178.03 $178.03 $126.00 $126.00 $252.00 $124.00 $111.00 $235.00 $144.00 $144.00 $116.00 $116.00 $203.94 $203.94 $27.26 $1.09 $6.54 $5.45 $32.71 $32.71 $3.27 $43.61 $54.51 $207.15 $17,389.80 $17,389.80 $355.00 $355.00 $1,950.00 $154.97 -$9.97 05/30/24 9:49 AM Page 6 Page 127 of 205 Account RENT N SAVE RICHTER, KIM E 01-4400-020-20 RICHTER, KIM SAFETY 101 E 15-4335-310-60 G0l-1215 G0l-1215 E 01-4335-310-50 E 01-4335-310-70 G 15-1215 SAFETY 101 SCHLOMKA SERVICES, LLC E 29-4337-000-00 SCHLOMKA SERVICES, LLC STANDARD INSURANCE G 01-2074 E 01-4131-020-20 E 01-4131-030-30 E 01-4131-050-50 E 01-4131-070-70 E 01-4131-105-15 E 08-4131-000-00 E 15-4131-060-60 E 01-4131-110-10 G 01-2071 STANDARD INSURANCE SUMMIT COMPANIES E 01-4268-020-20 SUMMIT COMPANIES SUN LIFE (ASSURANT BENEFITS) E 01-4132-031-30 SUN LIFE (ASSURANT BENEFITS) TIME SAVER OFF SITE SEC. SVC. E 01-4220-080-80 E 01-4220-110-10 TIME SAVER OFF SITE SEC. SVC. TOWN SQUARE TELEVISION E 01-4490-110-10 TOWN SQUARE TELEVISION US POSTAL SERVICE E 01-4268-650-10 E 15-4318-060-60 US POSTAL SERVICE VERSATILE VEHICLES CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 06/04/24 PAY Comments DEPT Descr CONFERENCE EXPENSE REIMB Police 5/28/24-12/31/24 SAFETY SOF Utility Enterprise 1/1/25-5/27/25 SAFETY SOFTW 1/1/25-5/27/25 SAFETY SOFTW 5/28/24-12/31/24 SAFETY SOF Road & Bridges 5/28/24-12/31/24 SAFETY SOF Parks & Recreation 1/1/25-5/27/25 SAFETY SOFTW PUMP STORM SEWER CATCH B Spec Fds JUNE 2024 PREMIUM -LIFE/DI JUNE 2024 PREMIUM -LIFE/DI Police JUNE 2024 PREMIUM -LIFE/DI Fire JUNE 2024 PREMIUM -LIFE/DI Road & Bridges JUNE 2024 PREMIUM -LIFE/DI Parks & Recreation JUNE 2024 PREMIUM -LIFE/DI Engineering Enterprise JUNE 2024 PREMIUM -LIFE/DI Spec Fds JUNE 2024 PREMIUM -LIFE/DI Utility Enterprise JUNE 2024 PREMIUM -LIFE/DI Administration JUNE 2024 PREMIUM -LIFE/DI ANNUAL SPRINKLER INSPECT! Police JUNE 2024 PREMIUM Fire 4/30/24 PLANNING COMMISSI Planning 5/7/24 CITY COUNCIL MINUTE Administration DIGITAL COPY OF COUNCIL MT Administration POSTAL PERMIT -CITY NEWSL Administration POSTAL PERMIT -UTILITY BILL Utility Enterprise Amount -- $2,095.00 $144.72 $144.72 $198.34 $141.67 $141.67 $198.33 $198.33 $141.66 $1,020.00 $2,835.00 $2,835.00 $1.10 $837.21 $1.40 $273.10 $269.94 $180.03 $138.41 $192.62 $264.77 $1,654.13 $3,812.71 $478.00 $478.00 $174.90 $174.90 $169.50 $169.50 $339.00 $23.12 $23.12 $320.00 $320.00 $640.00 05/30/24 9:49 AM Page 7 Page 128 of 205 Account E 45-4200-610-45 VERSATILE VEHICLES VESTIS (ARAMARK) E 01-4200-610-50 E 01-4200-610-70 E 01-4200-610-50 E 15-4200-610-60 E 01-4410-050-50 E 01-4200-610-70 E 15-4200-610-60 E 01-4410-050-50 E 01-4200-610-70 E 01-4200-610-50 E 15-4200-610-60 E 01-4410-050-50 E 08-4335-000-00 VESTIS (ARAMARK) WEST ST PAUL PARK & REC E 01-4435-200-70 WEST ST PAUL PARK & REC CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 06/04/24 PAY Comments DEPT Descr JUNE 2024 CART LEASES -PAR Golf Course MAT SERVICE -PW Road & Bridges MAT SERVICE -PW Parks & Recreation MAT SERVICE -PW Road & Bridges MAT SERVICE -PW Utility Enterprise UNIFORM -PW Road & Bridges MAT SERVICE -PW Parks & Recreation MAT SERVICE -PW Utility Enterprise UNIFORM - PW Road & Bridges MAT SERVICE -PW Parks & Recreation MAT SERVICE -PW Road & Bridges MAT SERVICE -PW Utility Enterprise UNIFORM -PW Road & Bridges MAT SERVICE -CITY HALL Spec Fds 2023 SUMMER FASCINATING F Parks & Recreation Amount $1,350.00 $1,350.00 $20.94 $18.76 $18.76 $18.75 $11.14 $20.94 $20.93 $11.14 $21.09 $21.09 $21.09 $12.14 $115.50 $332.27 $576.00 $576.00 $143,921.61 05/30/24 9:49 AM Page 8 Page 129 of 205 Page 130 of 205 _________________________________________________ REQUEST FOR CITY COUNCIL ACTION MEETING DATE: June 4, 2024 AGENDA ITEM: Oheyawahi Interpretive Plan ITEM TYPE: ☐Consent ☒ Presentation/Recognition ☐ Public Hearing ☐New/Unfinished Business DEPARTMENT: Engineering CONTACT: Krista Spreiter, Natural Resources Coordinator ACTION REQUEST: Full Circle Indigenous Planning + Design, together with the Oheyawahi/Pilot Knob Task Force, will present the Oheyawahi Interpretive Concept Plan. BACKGROUND: With City Council authorization, the Oheyawahi/Pilot Knob Task Force and Dakota County applied for and received a Heritage Partnership Program grant from the Minnesota Historical Society (MHS) for the development of Phase II of the interpretation plan for the Oheyawahi/Pilot Knob Preservation site. The city and its partners were awarded a Heritage Partnership Program grant from MHS in the amount of $50,000, with a cash match of $10,000. Cash match funds will be provided by the city of Mendota Heights. Full Circle Indigenous Planning + Design was selected as the preferred consultant for the project. An Interpretive Concept Plan has been developed as a result, focusing on engagement with the Indigenous community, and furthering collaboration with the city, County and Pilot Knob Preservation Association, in order to provide a thorough and comprehensive interpretation and educational experience for school groups, tour groups and members of the public. FISCAL AND RESOURCE IMPACT: None ATTACHMENTS: Oheyawahi Interpretive Concept Plan CITY COUNCIL PRIORITY: ☒Economic Vitality & Community Vibrancy ☒Environmental Sustainability & Stewardship ☐Premier Public Services & Infrastructure ☐Inclusive & Responsive Government 7aPage 131 of 205 Page 132 of 205 Page 133 of 205 Page 134 of 205 Page 135 of 205 Page 136 of 205 Page 137 of 205 Page 138 of 205 Page 139 of 205 Page 140 of 205 Page 141 of 205 Page 142 of 205 Page 143 of 205 Page 144 of 205 Page 145 of 205 Page 146 of 205 Page 147 of 205 Page 148 of 205 Page 149 of 205 Page 150 of 205 Page 151 of 205 Page 152 of 205 Page 153 of 205 Page 154 of 205 Page 155 of 205 Page 156 of 205 Page 157 of 205 Page 158 of 205 Page 159 of 205 Page 160 of 205 Page 161 of 205 Page 162 of 205 Page 163 of 205 Page 164 of 205 Page 165 of 205 Page 166 of 205 Page 167 of 205 Page 168 of 205 Page 169 of 205 Page 170 of 205 Page 171 of 205 Page 172 of 205 Page 173 of 205 Page 174 of 205 Page 175 of 205 Page 176 of 205 Page 177 of 205 Page 178 of 205 _________________________________________________ REQUEST FOR CITY COUNCIL ACTION MEETING DATE: June 4, 2024 AGENDA ITEM: Aspen House Presentation ITEM TYPE: ☐Consent ☒ Presentation/Recognition ☐ Public Hearing ☐New/Unfinished Business DEPARTMENT: Administration CONTACT: Cheryl Jacobson, City Administrator ACTION REQUEST: Informational. The City Council should discuss the information and ask questions as desired. BACKGROUND: Representatives from Nexus Family Healing and Dakota County will provide information and an update on operations at Aspen House. Aspen House is a county owned short term shelter for youth ages 11- 18 who temporarily need a safe place to live. Aspen House is located at 2031 Victoria Road South. FISCAL AND RESOURCE IMPACT: None ATTACHMENTS: Nexus Family Healing 2023 Year in Review CITY COUNCIL PRIORITY: ☐Economic Vitality & Community Vibrancy ☐Environmental Sustainability & Stewardship ☐Premier Public Services & Infrastructure ☒Inclusive & Responsive Government 7bPage 179 of 205 2023 Year in Review Aspen House is a welcoming place that helps youth return to safe, permanent homes. Aspen House is a short-term housing facility for young people who temporarily need a safe place to stay away from home. Short-term stays (up to 90 days) 12 private rooms with shared bathrooms Serving ages 11-18 Unlocked, community-based facility Staffed 24/7 Mental health and educational services included 2023 Highlights Celebrated 1 year of being open 84 total youth served, with 78 being unique clients in 2023, giving us a 7% return rate Youth satisfaction surveys were 80% favorable overall, and 91% favorable in how they rated their care at Aspen House. Fostered and built positive relationships within the neighborhood Robust culturally affirming programming for youth Received onsite crisis response training with Mendota Heights Police Provided professional Chemical Health Assessments for youth with co-occurring disorders by a Licensed Alcohol and Drug Counselor Facilitated Family Stabilization and Safety Planning for youth returning to their homes by Licensed Marriage and Family Therapist. 2023 Highlights Aspen House was a HEROES Award recipient, which is given to Dakota County organizations and employees who exemplify the Honoring Effective Responsive Outstanding Efficient Service Page 180 of 205 2023 Data Review 78 Unique Individuals Served in 2023 0 1 2 3 4 5 6 7 8 9 10 Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Average Census Per Day 84 total youth served, with a 7% return rate. We saw an increase in overall census from May through August. There was a decrease in the month of September, that increased again in October. With a decline seen through the end of 2023. Census by County 2.62 2.25 3.22 3.4 1.68 1.79 2.36 4.07 3.2 5.67 5.04 1.42 1.29 1.71 0.81 0.33 3 2.83 1.9 2.94 2 1.55 0.73 0.9 0.16 1.82 1.03 2.27 1.19 2.57 3.94 2.45 1.3 2 1.83 3.35 0 1 2 3 4 5 6 7 8 9 10 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2023 Average Census Per Day Dakota County Washington County Other Counties 28 19 17 6 3 2 2 1 1 1 1 1 1 1 Dakota County Social Services Dakota County Community Corrections Washington County Community Services Ramsey County Social Services Hennepin County Social Services Anoka County White Earth Reservation Cass County Hennepin County Children's Mental Health Leech Lake Child Welfare Otter Tail County Rice County Sibley County Swift Clients by Referral Source 56% of accepted youth referrals came from Dakota County, with 20% coming from Washington County, and 24% from out of county. Page 181 of 205 Client Demographics 48% 46% 4% 2% By Gender Female Male Non-Binary Transgender 35% 34% 17% 5% 5% 1% 1% 1% Black or African American White Multi-Racial Hispanic Native American Native Hawaiian/Pacific Islander Other Unknown By Race 1% 6% 17% 32% 13%17% 11% 5% 11 12 13 14 15 16 17 18 By Age Youth served at Aspen House identified as Black, African American or White, with even representation between male and female gender identity, and most commonly 14 year olds. Dakota County Clients Demographics 47% 47% 4% 2% By Gender Female Male Non-Binary Transgender 35% 36% 16% 6% 2% 2% 2% 2% Black or African American White Multi-Racial Hispanic Asian Native American Native Hawaiian/Pacific Islander Other By Race 0% 6% 22% 35% 11%15% 7%6% 11 12 13 14 15 16 17 18 By Age Demographics of Dakota County clients closely resemble the larger demographics of Aspen House Clients. Washington County Demographics 44% 44% 11% By Gender Female Male Non-Binary 44% 44% 11% Black or African American White Hispanic By Race 22% 11% 33%33% 12 13 14 16 By Age We see less diversity in age and race amongst Washington County clients due to less overall youth when comparing to Aspen House overall demographics. Crisis Assessment Tool Scores 81% 69% 65.50% 64% 51% Disruptions in Caregiving/ Attachment Loss Family Functioning Living Situation Physical Abuse Emotional Abuse % of Intakes with an actionable item Top 5 CAT Needs at Intake Youth coming in have a considerable number of needs based on their crisis assessment at intake. Assessments are used to inform goals, which are created in collaboration with youth, and could include living skills, educational and/or vocational goals, mental health coping strategies and housing goals. We offer psychotherapy to any family who wants or needs it. Discharge CAT data is being collected, and since starting to collect, 25% of level 3 intake needs were stabilized by discharge. Page 182 of 205 Length of Stay by County 23 36 54 49 35 Dakota Washington Ramsey Hennepin Other Counties Average Length of Stay Payer Source County is the payer source for all youth residential stays. When a youth receives a diagnostic assessment or psychotherapy at Aspen House, their insurance plan is billed. These are the claims you see under Commercial Insurance as well as Medical Assistance. 2023 Outcomes The goal of programming is to provide a safe place to stay, and when appropriate, to reunite youth with their family. Aspen House works actively and collaboratively to assist in family reunification. The Case Manager provides services in collaboration with youth and their care team such as: Case Management Plan, Shelter Goals and Guidance Plan collaboratively created at intake 30-day reviews with youth and their care providers Family Stabilization and Safety Plans provided as needed and requested Discharge Reasons 50% 27% 12% 5% 3% 2% 2% Reunification with family Child placed in more restrictive setting Child placed in less restrictive setting Individual no longer meets continuing stay criteria County withdrew services Parent/Custodial/Court removal against agency wishes Runaway The goal of programming is to provide a safe place to stay, and when appropriate, to reunite youth with their family. In 2023, 50% of youth were able to discharge home. Page 183 of 205 Dakota County Discharge Reasons 59% 21% 8% 5% 3% 3% 3% Reunification with family Child placed in more restrictive setting Child placed in less restrictive setting Individual no longer meets continuing stay criteria County withdrew services Parent/Custodial/Court removal against agency wishes Runaway 60% of youth from Dakota County were able to return home after their stay at Aspen House. Washington County Discharge Reasons 47% 35% 12% 6% Reunification with family Child placed in more restrictive setting Child placed in less restrictive setting County withdrew services A little under half of youth from Washington County were able to return home after their stay at Aspen House. Client Satisfaction Good, Very Good, or Outstanding. Ok, Poor, or Terrible. 82.50% 84% 72.20% 16% 15% 26.90% Treatment and Care Staff Life at Aspen House Client Survey Responses Favorable Unfavorable Don't Know 90.5% of respondents rated The match between what you needed, and the services provided favorably. 86% rated favorably. 84% rated Chances for play or recreation favorably. We review surveys on a quarterly basis during Aspen House risk management meetings and address any unfavorable ratings and feedback within a week of receipt during clinical meetings. Total number of surveys: 43, representing 52% of individuals discharged in 2023 Providing Culturally Appropriate Care This year Aspen House learned about and celebrated the diverse cultures of clients, staff and the community in a multitude of ways which include: Global Bites ethnic food weekly group Humanities of Aspen DEIA weekly group Birds and the Bees sexual education weekly group Documentary Wednesday's, focusing on international stories Euphoria?chemical health weekly group Aspen Skillz twice a week group on living skills Textured hair care skill building as Good, Very Good or Outstanding. Page 184 of 205 Empowering Restorative Engagement Guidance Plans created for each youth Restorative approaches integrated throughout program High Risk Safety Plans created for youth in need Significant Event Debriefs applied for staff Clouds youth leadership program created Kitchen Crew youth skills group created All staff were trained in ERE, and the model was implemented into programming in ways such as: 2024 Opportunities To continuously improve service delivery as well as meet community needs, Aspen House has identified opportunities for continued growth and development: Build a shared understanding with county partners around referral criteria and service parameters Continue to establish role clarity around client care responsibilities 2024 quarterly finance review meetings to be established Continuing to cement ERE model and cultural initiatives Building in staff support with ongoing training opportunities to meet youth needs. Contact Information Nicole Mucheck Executive Director of Foster, Adopt and Community Services nmucheck@nexusfamilyhealing.org 612-368-2950 Aspen House 2031 Victoria Rd South Mendota Heights, MN 55118 651-447-4090 https://www.nexusfamilyhealing.org/aspen-house Carly White Operations Manager cwhite@nexusfamilyhealing.org 507-718-1670 Adam Arnold Clinical Director aarnold@aspenhousemn.org 612-409-0764 Page 185 of 205 Page 186 of 205 _________________________________________________ REQUEST FOR CITY COUNCIL ACTION MEETING DATE: June 4, 2024 AGENDA ITEM: Resolution 2024-31 Approving a Preliminary and Final Plat of Fritz Addition – Planning Case 2024-08 ITEM TYPE: ☐Consent ☐ Presentation/Recognition ☐ Public Hearing ☒New/Unfinished Business DEPARTMENT: Community Development CONTACT: Sarah Madden, Community Development Manager ACTION REQUEST: Adopt Resolution 2024-31 Approving a Preliminary and Final Plat of two Outlots to be known as Fritz Addition located at the vacant parcel identified as PID# 27-02700-09-014. BACKGROUND: The subject site consists of 1.39 acres (60,444 sq. ft.) of vacant land on the western edge of Mendota Heights. The parcel has never been platted and does not contain any existing improvements. The applicant has expressed an intent to subdivide the parcel for the purpose of conveyance to the neighboring property owner to the south/south-east, with the dividing line between the two proposed Outlots running east-west consistent with the existing dividing line between 1855 Hunter Lane and 1867 Hunter Lane. City Subdivision Code Section 11-3-2 allows the subdivision of parcels, provided that the resulting lots are compliant with the requirements of the applicable zoning district, including minimum frontage on a city street or road system. The existing parcel does not and will not have any direct access onto Hunter Lane to the east, or towards Sibley Memorial Highway to the west. This status is proposed to be continued, with no improvements planned on the property. The existing site conditions, including steep slopes and the property’s location within the MRCCA’s Bluff Impact Zone, would prohibit the construction of any new structures. The proposed plat identifies the parcels as non-buildable Outlots to reflect these site conditions. As part of this request, the applicant is designating the proposed parcels as non-buildable and setting them aside for future conveyance and later combination. The northern parcel will be known as Outlot A, and will remain under common ownership with the applicant. Outlot A is proposed to be .89 acres (38,621 sq. ft.) in size. The southern parcel will be known as Outlot B, and is planned to be conveyed to the adjacent property owner and later consolidated with 1867 Hunter Lane. Outlot B is proposed to be .5 acres (21,823 sq. ft) in size. 9aPage 187 of 205 City staff does not anticipate any issues with the continued use of the parcels as vacant and non- buildable land. The parcels status within the MRCCA and Bluff Impact Zone provide additional land restriction on the parcels, in addition to the lack of frontage on a City-approved street. Staff does not foresee any negative impacts to surrounding uses or the neighborhood with this proposal to subdivide and convey ownership of property. The applicant understands that no new building rights are granted as a result of the subdivision, and the conditions listed within the attached Resolution memorialize future requirements to combine the proposed parcels with adjoining land which has access or frontage on a City-approved street. At the May 28, 2024, Planning Commission meeting, a planning report was presented. A duly noticed public hearing was held, and one member of the public spoke to the application asking clarifying questions on any future ability to build on the parcels. The applicant was also present to speak to the application and to answer questions from the Commissioners. The Planning Commission discussed the land and building restrictions that are present within Bluff zones in this area, the condition to combine the proposed parcels with an adjoining parcel with the minimum street frontage, and the City Code requirements for additional detached garage size which may be an eligibility on a future-combined parcel. A copy of the 05/28/24 planning report with attachments and an excerpt from the unapproved minutes are attached to this memo. As noted in the attachment, staff recommended approval of the Preliminary and Final Plat request. Following their discussion, the Planning Commission determined that the applicant met the conditions set forth in City Code Title 11: Subdivisions and voted 6-0 (Katz abstained from discussion and vote) in support of the Preliminary and Final Plat request with findings-of-fact and certain conditions, as outlined in the attached [draft] Resolution. FISCAL AND RESOURCE IMPACT: Not Applicable ATTACHMENTS: Resolution 2024-31 Planning Staff Report 5/28/24 with attachments Excerpt from Unapproved Planning Commission Minutes CITY COUNCIL PRIORITY: ☒Economic Vitality & Community Vibrancy ☐Environmental Sustainability & Stewardship ☐Premier Public Services & Infrastructure ☐Inclusive & Responsive Government Page 188 of 205 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2024-31 RESOLUTION APPROVING THE PRELIMINARY AND FINAL PLAT OF FRITZ ADDITION LOCATED AT PARCEL ID: 27-02700-09-014 (PLANNING CASE NO. 2024-08) WHEREAS, Paul Katz (the “Owner/Applicant”) submitted under Planning Application Case No. 2024- 08, a request of a new subdivision plat to be titled Fritz Addition, for the property located at Parcel ID: 27-02700- 09-014 (the “Subject Property”), and legally described in attached Exhibit A; and WHEREAS, the subject property is guided LR-Low Density Residential in the 2040 Comprehensive Plan and is situated in the R-1 One Family Residential district; and WHEREAS, Title 11-1-1 of the City Code (Subdivision Regulations) allows the subdivision of properties, provided the resulting lots are compliant with the requirements of the applicable zoning district; and WHEREAS, the Owner/Applicant has requested the subdivision in order to accommodate the conveyance of land to an adjoining property owner; and WHEREAS, the requested subdivision would create two (2) new Outlots on the subject property, which are designated as non-buildable on the requested Preliminary Plat and application materials; and WHEREAS, on May 28, 2024, the Mendota Heights Planning Commission held a public hearing on the application request at their regular meeting, and whereupon closing the hearing and follow-up discussion on this item, the Planning Commission recommended 6-0 (1 abstention to approve the requested subdivision plat request on the Subject Property). NOW, THEREFORE, BE IT RESOLVED by the Mendota Heights City Council that the recommendation from the Planning Commission on Planning Case No. 2024-08 is hereby affirmed, and the proposed Preliminary and Final Plat of FRITZ ADDITION to create two new Outlots located at the vacant parcel identified as Parcel ID 27-02700-09-014, may be approved based on the following findings-of-fact: 1. The proposed Outlots A and B, Fritz Addition are vacant and non-buildable parcels with no proposed improvements. 2. The proposed Preliminary and Final Plat will not create any negative impacts to the surrounding uses or neighborhood. 3. The proposed Preliminary and Final Plat to divide the existing parcel into two Outlots for the purpose of conveyance is consistent with the purpose and intent of the City Code under Title 11 – Subdivision Regulations and can be considered consistent with the Comprehensive Plan. 4. The requirement to have the Applicant or their designee legally combine the proposed parcels with an adjoining lot which maintains access on a City-approved street will eliminate the non-conforming status of the newly created parcels. BE IT FURTHER RESOLVED, by the Mendota Heights City Council that the Preliminary and Final Plat of Fritz Addition is hereby approved, with the following conditions: Page 189 of 205 Mendota Heights Res. 2024-31 Page 2 of 3 1. The newly created parcels, identified and described as “Outlot A” and “Outlot B” on the attached Preliminary and Final Plat drawings shall each be combined with an adjoining parcel which maintains access on a City-approved street or public roadway. 2. The newly created parcels, identified and described as “Outlot A” and “Outlot B” are not buildable in their current form, and must be combined with an adjoining parcel in order to be considered part of a buildable lot. Adopted by the City Council of the City of Mendota Heights on this 4th day of June, 2024. CITY COUNCIL CITY OF MENDOTA HEIGHTS ________________________________ Stephanie B. Levine, Mayor ATTEST: ________________________________ Nancy Bauer, City Clerk Drafted by: City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Page 190 of 205 Mendota Heights Res. 2024-31 Page 3 of 3 EXHIBIT A PID# 27-02700-09-014 Legal Description: (Torrens Certificate No. 85749) That part of Government Lot 2, Section 27, Township 28, Range 23, Dakota County, Minnesota, lying north of OAK POINT, according to the recorded plat thereof, lying east of VALLEY VIEW OAK, according to the recorded plat thereof, lying westerly of COLLITON PLACE; Judicial Landmarks have been placed at the northeast, southeast, southwest and northwest corners thereof. That the boundary lines of the above Parcel were marked by Judicial Landmarks pursuant to Court Order in Dakota County District Court Case No. 104321. Page 191 of 205 Planning Case 2024-08 (Fritz Addition – Paul Katz) Page 1 of 5 Planning Staff Report DATE: May 28, 2024 TO: Planning Commission FROM: Sarah Madden, Community Development Manager SUBJECT: Planning Case 2024-08 PRELIMINARY AND FINAL PLAT of FRITZ ADDITION APPLICANT: Paul Katz PROPERTY ADDRESS: Parcel ID 27-02700-09-014 ZONING/GUIDED: R-1 One Family Residential / LR-Low Density Residential ACTION DEADLINE: June 28, 2024 INTRODUCTION The applicant is requesting approval to subdivide a vacant parcel lying west of their 1855 Hunter Lane property. The subdivision is presented as a Preliminary and Final Plat approval of the parcel to split into two Outlots for the purpose of conveyance, and later consolidation, to the property to the south (addressed as 1867 Hunter Lane). This subdivision requires a Preliminary and Final Plat because the subject property is an unplatted parcel with a metes and bounds legal description. The proposed plat is titled FRITZ ADDITTION and will result in two non-buildable Outlots within the Mississippi River Corridor Critical Area (MRCCA), which are fully within the Bluff Impact Zone (BIZ). This item is being presented under a fully noticed public hearing process, with notices published in the Pioneer Press newspaper; notice letters mailed to all owners within 350-feet of the affected parcels, and with notices posted on the city’s website and city hall bulletin board, in accordance with statutory and City Code requirements. As of the submittal of this report, no public comments were received by city staff. BACKGROUND The subject site consists of 1.39 acres (60,444 sq. ft.) of vacant land on the western edge of Mendota Heights. The parcel does not have access or frontage on a public road, and has never been platted (see image – right). There are no existing improvements, and no proposed improvements. The applicant has expressed an intent to subdivide the parcel for the purpose of conveyance to the neighboring property owner to the south, with the dividing line running east-west consistent with the existing dividing line between 1855 Hunter Lane and 1867 Hunter Lane. The northern parcel will be known as Outlot A, and will remain under common Page 192 of 205 Planning Case 2024-08 (Fritz Addition – Paul Katz) Page 2 of 5 ownership with the applicant. Outlot A is proposed to be .89 acres (38,621 sq. ft.) in size. The southern parcel will be known as Outlot B, and is planned to be conveyed to the adjacent property owner and later consolidated with 1867 Hunter Lane. Outlot B is proposed to be .5 acres (21,823 sq. ft) in size. ANALYSIS Plat Standards Under Title 11, Subdivision Regulations, the intent and purpose of this section is to “safeguard the best interests of the city, and to assist the subdivider in harmonizing [their] interests with those of the city at large, this title is adopted in order that adherence to same will bring results beneficial to both parties. It is the purpose of this title to make certain regulations and requirements for the platting of land within the city pursuant to the authority contained in Minnesota statutes, which regulations the city council deems necessary for the health, safety and general welfare of this community.” City Subdivision Code Section 11-3-2 allows the subdivision of parcels, provided that the resulting lots are compliant with the requirements of the applicable zoning district, including minimum frontage on a city street or road system. The existing parcel does not and will not have any direct access onto Hunter Lane to the east, or towards Sibley Memorial Highway to the west (see image – below). This status is proposed to be continued, with no improvements planned on the property. The existing site conditions, including steep slopes and the property’s location within the Bluff Impact Zone, would prohibit the construction of any new structures. The proposed plat identifies the parcels as non-buildable Outlots to reflect these site conditions. The Preliminary Plat notes identify that the reason for the proposed subdivision is to accommodate the conveyance of the land to the neighboring property, and that both parcels are not intended to be created as buildable lots. A subdivision procedure, through a Preliminary and Final Plat, is required to accommodate the conveyance of land in this case, as the parcel is currently unplatted, with a metes and bounds legal description. The Subdivision Ordinance does not permit the conveyance of land by metes and bounds in cases where the parcel is less than 5 acres in area or less than 300’ in width. Generally, an Outlot is a plot of undeveloped land, sometimes without access to public roads, which is designated by a developer on a plat for future construction. As part of this request, the applicant is designating these parcels as non-buildable and setting them aside for future conveyance and later combination. Page 193 of 205 Planning Case 2024-08 (Fritz Addition – Paul Katz) Page 3 of 5 Despite being proposed as Outlots, the parcels do conform with the minimum lot size of the R-1 Zoning District. The existing parcel does not have a street frontage with which to measure lot width and by approving this subdivision, the parcels would be non-conforming due to the lack of frontage on any public street. With the applicant’s intention to later complete procedures to combine the parcels with adjoining lots, the parcels would then maintain frontage via their combination. City staff does not anticipate any issues with the continued use of the parcels as vacant and non-buildable land. The parcels status within the MRCCA and Bluff Impact Zone provide additional land restriction on the parcels, in addition to the lack of frontage on a City-approved street. Staff does not foresee any negative impacts to surrounding uses or the neighborhood with this proposal to subdivide and convey ownership of property, provided the conditions listed herein are met. Due to the nature of the division of this parcel, the applicant understands that no new building rights are granted as a result of the subdivision, which has been reflected in the conditions within the Recommendation section of this report. Staff is recommending it to be a requirement and condition of approval that the new parcels created by this subdivision action are combined with other adjoining property through a future action. The applicant and their surveyor are aware of the lot combination requirements for any future subdivision action. In order for the proposed parcels to be considered buildable, they would need to be combined with an adjoining lot which is buildable and which has access on a City-approved street. The land within these parcels will remain restricted due to the MRCCA standards for development within the Bluff Impact Zone. An adjoining buildable lot which is legally combined with one of the proposed parcels would be able to calculate their lot size and setback requirements from the revised property lines as part of any future combination. MRCCA Requirements The subject site is located within the Mississippi River Corridor Critical Area (MRCCA), within the “River Neighborhood” sub-district, and located entirely within the Bluff Impact Zone (BIZ). The entirety of the parcel also consist of two areas of existing vegetative stands for forest features and overall tree canopy coverage. The MnDNR’s mapping services indicate that all of the subject parcel contains slopes that exceed 18%, and the Preliminary Plat indicates contours that range over 100’ in elevation from the western edge of the property to the east. There are no improvements proposed on this property, as the subdivision is proposed to accommodate the conveyance, or sale, of the proposed Outlot B to an adjoining property owner and there is an intent to later combine the newly created parcels with the respective addressed parcels to the east, which have frontage on Hunter Lane. City Code Section 12-3-11 regulates Subdivision and Land Development Standards within the MRCCA. Because this application is a minor subdivision consisting of two or fewer lots, the proposal is exempt from the requirements of the MRCCA District. There are no proposed development impacts to the parcels as they are not buildable. Despite this application meeting the criteria for exemption from the MRCCA standards, staff did notify the MnDNR and National Park Service of the application which was received. The MnDNR responded that they did not have comments on the application, and no response was received from the National Park Service. REQUESTED ACTION Following the public hearing and discussion, the Planning Commission may consider the following actions: 1.Recommend approval of the Preliminary and Final Plat of FRITZ ADDITION, based on the attached findings-of-fact as noted herein; or 2.Recommend denial of the Preliminary and Final Plat of FRITZ ADDITION, based on revised findings-of- fact and conditions as determined by the Planning Commission and/or City Council; or 3.Table the plat application, and request additional information from the Applicant and/or city staff. Page 194 of 205 Planning Case 2024-08 (Fritz Addition – Paul Katz) Page 4 of 5 RECOMMENDATION Staff recommends that the Planning Commission recommend to the City Council approval of the application of Paul Katz for the Preliminary and Final Plat of FRITZ ADDITION, based on the attached Findings-of-Fact and following conditions: 1. The newly created parcels, identified and described as “Outlot A” and “Outlot B” on the attached Preliminary and Final Plat drawings shall each be combined with an adjoining parcel which maintains access on a City-approved street or public roadway. 2. The newly created parcels, identified and described as “Outlot A” and “Outlot B” are not buildable in their current form, and must be combined with an adjoining parcel in order to be considered part of a buildable lot. ATTACHMENTS 1. General Location/Aerial Map 2. Applicant Letter of Intent 3. Preliminary Plat 4. Final Plat 5. MRCCA Map Page 195 of 205 Planning Case 2024-08 (Fritz Addition – Paul Katz) Page 5 of 5 FINDINGS OF FACT FOR APPROVAL Preliminary and Final Plat of Fritz Addition Parcel ID: 27-02700-09-014 The following Findings of Fact are made in support of approval of the proposed request: 1. The proposed Outlots A and B, Fritz Addition are vacant and non-buildable parcels with no proposed improvements. 2. The proposed Preliminary and Final Plat will not create any negative impacts to the surrounding uses or neighborhood. 3. The proposed Preliminary and Final Plat to divide the existing parcel into two Outlots for the purpose of conveyance is consistent with the purpose and intent of the City Code under Title 11 – Subdivision Regulations and can be considered consistent with the Comprehensive Plan. 4. The requirement to have the Applicant or their designee legally combine the proposed parcels with an adjoining lot which maintains access on a City-approved street will eliminate the non-conforming status of the newly created parcels. Page 196 of 205 6 666 66666666666666666666666666! ³ ³ ³ ³ ³³" " " "" ³³" ³ * ³ ³³ ³ ³³** ³66666666 FMFMFMFMFMFM6 6 6 6 6 66666666HUNTER LNSIBLEY MEMORIAL HW Y HUNTER CT ORCHARD PL This im agery is co pyrighted an d licen sed by Nearm ap US In c, which retain so wn ership o f the im agery. It is bein g pro vided by Dako ta Co un ty un der theterm s o f that licen se. Un der that licen se, Dako ta Co un ty is allo wed topro vide access to the “Offlin e Co py Add-On fo r Go vern m en t”, o n which thisim age services is based, at 6-in ch reso lutio n , six m o n ths after the capturedate, pro vided the user ackn o wledges that the im agery will be used in theirn o rm al co urse o f busin ess an d m ust n o t be reso ld o r distributed fo r thepurpo se o f direct co m m ercial ben efit o r gain . By accessin g this im agery, Location Aerial MapPID 27-02700-09-014 Date: 5/24/2024 City o fMen do taHeights0170 SCALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Page 197 of 205 From:paul katz To:Sarah Madden Subject:Re: Letter of Intent re: property plat 27-02700-09-014 Date:Monday, April 29, 2024 10:36:42 AM On Monday, April 29, 2024 at 10:34:13 AM CDT, paul katz <medplanmin@aol.com> wrote: Sara Madden Community Development Manager Vicki and I will be conveying title to Muskegon Investment Group LLC for the portion of lot 27-02700-09-014 as shown on Sisu Land Surveying preliminary plat as outlot B of Fritz Addition dated April 19, 2024. The intent is to have both properties remain as they presently are, with no construction, or change in elevation to both lots. Trusting that the above statement is sufficient in scope. Sincerely, Paul Katz Page 198 of 205 Page 199 of 205 KNOW ALL PERSONS BY THESE PRESENTS: That Paul Katz and Vicki Katz, husband and wife, owners of the following described property: That part of Government Lot 2, Section 27, Township 28, Range 23, Dakota County, Minnesota, lying north of OAK POINT, according to the recorded plat thereof, lying east of VALLEY VIEW OAK, according to the recorded plat thereof, lying westerly of COLLITON PLACE, according to the recorded plat thereof and lying south of the westerly extension of the south line of Lot 2, said COLLITION PLACE; Judicial Landmarks have been placed at the northeast, southeast, southwest and northwest corners thereof. That the boundary lines of the above Parcel were marked by Judicial Landmarks pursuant to Court Order in Dakota County District Court Case No. 104321. Torrens Certificate No. 85749. Have caused the same to be surveyed and platted as FRITZ ADDITION. In witness whereof said Paul Katz and Vicki Katz, husband and wife, have hereunto set their hands this day of , 20 . Paul Katz Vicki Katz STATE OF COUNTY OF This instrument was acknowledged before me on by Paul Katz and Vicki Katz. Signature Printed Name Notary Public, County, Minnesota My Commission Expires CITY COUNCIL, CITY OF MENDOTA HEIGHTS, STATE OF MINNESOTA This plat was approved and accepted by the City Council of Mendota Heights, Minnesota, at a regular meeting thereof held this day of , 20 , and said plat is in compliance with the provisions of Minnesota Statutes, Section 505.03, Subd. 2. Signed Attest Mayor Clerk COUNTY SURVEYOR, COUNTY OF DAKOTA, STATE OF MINNESOTA I hereby certify that in accordance with Minnesota Statutes, Section 505.021, Subd. 11, this plat has been reviewed and approved this day of , 20 . By Todd B. Tollefson, Dakota County Surveyor I Curtiss Kallio do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on this plat; that all monuments depicted on this plat have been, or will be correctly set within one year; that all water boundaries and wet lands, as defined in Minnesota Statutes, Section 505.01, Subd. 3, as of the date of this certificate are shown and labeled on this plat; and all public ways are shown and labeled on this plat. Dated this day of , 20 . Curtiss Kallio, Licensed Land Surveyor, Minnesota License No. 26909 STATE OF COUNTY OF This instrument was acknowledged before me on by Curtiss Kallio. Signature Printed Name Notary Public, County, Minnesota My Commission Expires DEPARTMENT OF PROPERTY TAXATION AND RECORDS, COUNTY OF DAKOTA, STATE OF MINNESOTA Pursuant to Minnesota Statutes, Section 505.021, Subd. 9, taxes payable in the year 20 on the land hereinbefore described have been paid. Also, pursuant to Minnesota Statutes, Section 272.12, there are no delinquent taxes and transfer entered this day of , 20 . , Amy A. Koethe, Director Department of Property Taxation and Records REGISTRAR OF TITLES, COUNTY OF DAKOTA, STATE OF MINNESOTA I hereby certify that this plat of FRITZ ADDITION, was filed in the office of the Registrar of Titles for public record on this day of , 20 at o’clock M., and was duly filed in Book of Plats, Page , as Document Number . , Amy A. Koethe, Registrar of Titles Page 200 of 205 Page 201 of 205 DRAFT/UNAPPROVED MINUTES EXCERPT FROM DRAFT/UNAPPROVED 5/28/24 PLANNING COMMISSION MINUTES A)PLANNING CASE 2024-08 PAUL KATZ, “FRITZ ADDITION” – PRELIMINARY AND FINAL PLAT Community Development Manager Sarah Madden explained that the applicant is requesting approval to subdivide a vacant parcel lying west of their 1855 Hunter Lane property. The subdivision is presented as a Preliminary and Final Plat approval of the parcel to split into two outlots for the purpose of conveyance, and later consolidation, to the property to the south (1867 Hunter Lane). This subdivision requires a Preliminary and Final Plat because the subject property is an unplatted parcel with a metes and bounds legal description. The proposed plat is titled FRITZ ADDITION and will result in two non-buildable outlots within the Mississippi River Corridor Critical Area (MRCCA), which are fully within the Bluff Impact Zone (BIZ). Hearing notices were published and mailed to all properties within 350-ft. of the site; no comments or objections to this request were received. Community Development Manager Sarah Madden provided a planning staff report and a presentation on this planning item to the Commission (which is available for viewing through the City’s website). Staff recommended approval of this application based on the findings and with conditions. Chair Field arrived. Commissioner Johnson asked if the conditions should specify “with 100-foot frontage” or whether that would be redundant. Community Development Manager Sarah Madden commented that would be included in the defined road frontage but noted that additional clarification could be added if desired. Commissioner Corbett commented that the presentation stated that this would not change building rights, but noted that it could in terms of the size of the secondary garage that could be built. He asked if any rights would be gained by having the additional lot size. Community Development Manager Sarah Madden commented that the application is only for the lot split and a lot consolidation would occur through another plat. She noted that this case could not meet the criteria to complete that consolidation administratively. She stated that the overall lot size, after combination, could add some flexibility to additional garage space because of the lot size. She reviewed the secondary garage requirements and size allowances based on lot size. Commissioner Corbett commented that even with the combination that could occur from two lots, it would appear the secondary garage size allowance would remain the same and no additional rights would be gained. Page 202 of 205 DRAFT/UNAPPROVED MINUTES Chair Field opened the public hearing. Paul Katz, applicant, stated that he was present to address any questions that may arise. Scott Van, 1870 Hunter Lane, commented that he is confused how these would be non-buildable but at the same time the second condition states that they could be added to lots. He was concerned as they had always been told that the bluff was non-buildable. Commissioner Petschel commented that the bluff sections would not be buildable no matter which lot they are attached to. He commented that at some point these outlots would be attached to another parcel, per his understanding. Commissioner Corbett explained that the outlots would need to be attached to another lot in order for any of that property to be buildable. Commissioner Petschel provided additional clarification that the area of the lots marked in grey could not be built upon. Seeing no one further coming forward wishing to speak, Chair Field asked for a motion to close the public hearing. Community Development Manager Sarah Madden commented that while the land itself within the bluff area is not buildable, the parcels that front on Hunter Lane are buildable lots and therefore if combined with a buildable lot, it would be considered as part of a buildable lot, but nothing could be built within those BIZ areas. COMMISSIONER CORBETT MOVED, SECONDED BY COMMISSIONER JOHNSON, TO CLOSE THE PUBLIC HEARING. AYES: 7 NAYS: 0 Commissioner Katz commented that he will not partake in the discussion or voting because of a conflict of interest. COMMISSIONER PETSCHEL MOVED, SECONDED BY COMMISSIONER UDELL, TO RECOMMEND CITY COUNCIL APPROVAL OF THE APPLICATION OF PAUL KATZ FOR THE PRELIMINARY AND FINAL PLAT OF FRITZ ADDITION, BASED ON THE FINDINGS- OF-FACT AND WITH THE FOLLOWING CONDITIONS: 1.THE NEWLY CREATED PARCELS, IDENTIFIED AND DESCRIBED AS “OUTLOT A” AND “OUTLOT B” ON THE ATTACHED PRELIMINARY AND FINAL PLAT DRAWINGS SHALL EACH BE COMBINED WITH AN ADJOINING PARCEL WHICH MAINTAINS ACCESS ON A CITY-APPROVED STREET OR PUBLIC ROADWAY. 2.THE NEWLY CREATED PARCELS, IDENTIFIED AND DESCRIBED AS “OUTLOT A” AND “OUTLOT B” ARE NOT BUILDABLE IN THEIR CURRENT FORM, AND MUST Page 203 of 205 DRAFT/UNAPPROVED MINUTES BE COMBINED WITH AN ADJOINING PARCEL IN ORDER TO BE CONSIDERED PART OF A BUILDABLE LOT. Further discussion: Commissioner Johnson asked if the “100 foot of frontage” should be included in the condition. Commissioner Petschel commented that the outlots are not buildable and therefore cannot make up a flag lot. He stated that combining this with another lot would not impact whether the lot would be a flag lot. Public Works Director Ryan Ruzek commented that lot A is just shy of 100 feet of frontage, by less than one foot, and therefore including that language could complicate things in the future. AYES: 6 NAYS: 0 ABSTAIN: 1 (Katz) Chair Field advised the City Council would consider this application at its June 4, 2024 meeting. Page 204 of 205 _________________________________________________ REQUEST FOR CITY COUNCIL ACTION MEETING DATE: June 4, 2024 AGENDA ITEM: 2024 State Legislative Session Recap ITEM TYPE: ☐Consent ☐ Presentation/Recognition ☐ Public Hearing ☒New/Unfinished Business DEPARTMENT: Administration CONTACT: Cheryl Jacobson, City Administrator ACTION REQUEST: Staff will provide a recap of the 2024 State Legislative Session. The council may choose to discuss items as needed. BACKGROUND: The 2024 State Legislative Session began on February 12 and adjourned May 20. FISCAL AND RESOURCE IMPACT: N/A ATTACHMENTS: None. CITY COUNCIL PRIORITY: ☐Economic Vitality & Community Vibrancy ☐Environmental Sustainability & Stewardship ☐Premier Public Services & Infrastructure ☒Inclusive & Responsive Government 9bPage 205 of 205